HomeMy WebLinkAboutMINUTES - 08162011 - C.34RECOMMENDATION(S):
ADOPT Position Adjustment Resolution No. 20966 to add thirty-seven (37) Social Service
Program Assistant (X0SA) (represented) positions at salary level 255 1384
($4,206-$5,112), three (3) Eligibility Worker Supervisor I (XHHA) (represented) positions
at salary level KKX 1506 ($4,734-$6,045), and three (3) Clerk-Experienced level (JWXB)
(represented) positions at salary level 3RH 0750 ($2,682-$3,327), in the Employment and
Human Services Department. (100% Federal)
FISCAL IMPACT:
CALCULATIONS
Medi-Cal and CalFresh Intake Positions
$2,562,948 (29) SSPA positions Step 4
($4,869.29 + 65% benefits = $8,034.32) x 29 x 11 mos.
$ 298,401 (3) Eligibility Worker Supervisors
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 08/16/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: July Cole 925
313-1592
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: August 16, 2011
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Nicole Lewis-Bolton, Roxana Mendoza, July Cole, EHSD
C.34
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:August 16, 2011
Contra
Costa
County
Subject:P300 #20966 Add Forty-three Positions in Multiple Classifications
($5,480.27 + 65% benefits = $9,042.44) x 3 x 11 mos.
$ 169,181 (3) Experienced Level Clerks
($3,107.09
FISCAL IMPACT: (CONT'D)
+ 65% benefits = $5,126.70) x 3 x 11 mos.
$3,030,530 Sub-Total
($3,030,530) Less 100% Medi-Cal and CalFresh revenue
$0 Net County Cost for Fiscal Year 11-12
Healthy Families Positions
$ 449,922 (8) SSPA positions Step 4 (8 positions for 7 months = 4.67 full time
equivalents (FTE) for FY 11-12)
($4,869.29 + 65% benefits = $8,034.32) x 8 x 7
($449,922) Less 100% Federal and State Med-Cal revenue for the Healthy Families
$0 Net County Cost for Fiscal Year 11-12
BACKGROUND:
Over the past three (3) years, the Employment & Human Services Department (EHSD)
has experienced unprecedented increases in the number of applications filed for Medi-Cal
and CalFresh (formerly Food Stamp) benefits. The increases occurred at the same time
the Department was forced to eliminate approximately fifty-three (53) worker positions,
most eliminations occurring in 2008. With the simultaneous increase in applications and
decreased staff, the Department has been struggling to maintain legal and regulatory
compliance in the processing of the CalFresh and Medi-Cal applications. As has
happened in the past, failure to meet regulatory timeframes for processing applications
may put the Department at further risk in terms of fiscal sanctions and other adverse
actions.
With the start of the new program year on July 1, 2011, the next roll-out phase for
Benefits CalWIN (BCW) is scheduled to commence. The BCW is the on-line application
filing system which allows applicants to electronically submit their applications for
processing and initial intake. With the implementation of this next phase, the Department
expects an estimated 25% minimum increase in the number of applications filed through
the BCW portal. This estimate is based on the experience of other California counties
who have fully implemented electronic filing of benefit program applications. Currently
EHSD receives an average of 7,655 applications per month for CalWORKs, Medi-Cal
and CalFresh. A minimum increase of 25% will add an additional 1,914 applications a
month.
Based on current State legislative action, the responsibility for Healthy Families program
eligibility determination is proposed to shift from the State to the counties. With this
re-assignment of responsibility for processing Healthy Families applications, overall
applications coming into the Department are projected to increase at a monthly rate of
781.
The Social Service Program Assistant (SSPA) classification is the designated staff
positions for conducting dual intake functions within the Department. It is critical that the
Department immediately provide for an adequate level of staffing in these positions to
process the current and projected increase in applications expected through the BCW and
the Healthy Families program.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve additional staff to support the eligibility determinations required for
processing application will result in the Department’s inability to process applications
within State and federal regulatory timeframes and requirements. The Department will be
in non-compliance and have greater exposure and liability to adverse actions associated
with application granting non-compliance, error rates, and management performance
standard noncompliance.
CHILDREN'S IMPACT STATEMENT:
ATTACHMENTS
P-300 #20966