HomeMy WebLinkAboutMINUTES - 08092011 - C.20RECOMMENDATION(S):
ADOPT Position Adjustment Resolution No. 20951 to add ten Clerk - Senior level (JWXC)
(represented) positions at salary level 3RX 1033 ($2,963-$3,784) in the Employment and
Human Service Department.
FISCAL IMPACT:
CALCULATIONS
$56,610 (10) FTE Clerks - Senior Level - Step 4
($3,430.89 + 65% benefits = $5,661) x 10
$56,610 (per month) Subtotal x 12
$679, 320 (annual cost)
$679,320 Less 100% Federal and State CalFresh revenue
$0 Net Monthly County Cost
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 08/09/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: July Cole
925-313-1592
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: August 9, 2011
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Roxana Mendoza, Nicole Lewis Bolton, July Cole
C.20
To:Board of Supervisors
From:Ted Cweik
Date:August 9, 2011
Contra
Costa
County
Subject:P300 #20951 Request to Add 10 Clerk-Senior Level (JWXC)
BACKGROUND:
Benefits CalWIN (BCW) is the Department’s internet portal for the submission of
applications for CalWORKs, Medi-Cal, and CalFresh programs as well as submission of
other documents and required forms associated with these benefit programs. The BCW
provides, in part, on-line access for individuals to submit applications for benefit
programs including the electronic transferring of existing benefit program cases on an
incoming and outgoing basis between counties. A permanent BCW business model is an
important strategic initiative for EHSD by allowing for greater access and facilitation of
application filing through electronic means for benefit programs while also facilitating
and adding levels of efficiency to the inter-County transfer of existing benefit program
cases. It also sets the foundation for a centralized benefit applications and electronic
inter-County business process within the Department.
With the start of the new program year it is expected that the Department will undertake
its full implementation of BCW and that with this implementation, there will be an
estimated 25 to 40% increase in the number of applications filed through the BCW portal.
This estimate is based on the experience of other California counties who have fully
implemented this type of on-line portal for benefit program applications. Currently
EHSD receives an average of 7655 applications per month for CalWORKs, Medi-Cal and
CalFresh. Increases of 25% - 40% will expand this number of EHSD applications by
1275- 2000 applications a month.
An increase of between two thousand (2000) to three thousand (3000) applications will
require a minimum of nine (9) to possibly sixteen (16) additional clerical FTEs. Based on
this, EHSD requests an addition of ten (10) Clerks – Senior Level to support the expected
increase in applications associated with our full rollout of Benefits CalWIN. Clerks –
Senior Level will provide functions crossing the Clerical and Eligibility functions, will
provide promotional opportunities for individuals in the clerical classifications, and will
provide for greater operational flexibility for the Department.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve additional staff to support the application/registration of increased
applications associated with the full rollout of the BCW function will result in the
Department’s inability to process applications within State and federal regulatory
timeframes and requirements. The Department will be in non-compliance and have
greater exposure and liability to adverse actions associated with application granting
non-compliance, error rates, and management performance standard noncompliance.
These adverse actions will likely result in substantial fiscal sanctions and cost outlays
such as those associated with penalties and legal fees.
CHILDREN'S IMPACT STATEMENT:
Not Applicable.
ATTACHMENTS
P-300 #20951