HomeMy WebLinkAboutMINUTES - 09142021 - Housing Authority
CALENDAR FOR THE BOARD OF
COMMISSIONERS
BOARD CHAMBERS, COUNTY ADMINISTRATION BUILDING
1025 ESCOBAR STREET
MARTINEZ, CALIFORNIA 94553-1229
DIANE BURGIS, CHAIR
FEDERAL D. GLOVER, VICE CHAIR
JOHN GIOIA
CANDACE ANDERSEN
KAREN MITCHOFF
CYNTHIA JORDAN
JOANNE SEGURA
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
To slow the spread of COVID-19, in lieu of a public gathering, the Board meeting will be
accessible via television and live-streaming to all members of the public as permitted by the
Governor’s Executive Order N08-21. Board meetings are televised live on Comcast Cable
27, ATT/U-Verse Channel 99, and WAVE Channel 32, and can be seen live online at
www.contracosta.ca.gov.
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR
WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA MAY CALL IN DURING THE
MEETING BY DIALING 888-251-2949 FOLLOWED BY THE ACCESS CODE 3839376#. To
indicate you wish to speak on an agenda item, please push "#2" on your phone. Access via Zoom
is also available via the following link: https://ems8.intellor.com/join/eMA2p2fMP9. To indicate
you wish to speak on an agenda item, please “raise your hand” in the Zoom app.
Meetings of the Board are closed-captioned in real time. Public comment generally will be limited
to two minutes. Your patience is appreciated. A Spanish language interpreter is available to assist
Spanish-speaking callers.
A lunch break or closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible online at
www.contracosta.ca.gov.
ANNOTATED AGENDA & MINUTES
September 14, 2021
1:00 P.M. Convene and call to order.
Adjourned today's meeting at 1:25 p.m.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.8 on the following agenda ) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed from consent for discussion.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
Pete Bennet, Walnut Creek, spoke on his difficulties in obtaining housing.
Director Villareals office will contact Mr. Bennett.
D.3 CONSIDER adopting Resolution No. 5237 regarding compensation and benefits
for the unrepresented employees of the Housing Authority of the County of Contra
Costa.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura ABSENT
ADJOURN
CONSENT ITEMS:
C.1 APPROVE and AUTHORIZE the Housing Authroity Executive Director, or
designee, to execute a contract with the City of Pittsburg in an amount not to
exceed $168,000 to provide the Housing Authority’s El Pueblo public housing
development with additional law enforcement services for the period July 1, 2021
through June 30, 2022.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura ABSENT
C.2 APPROVE and AUTHORIZE the Housing Authority Executive Director, or
designee, to execute a contract with Contra Costa County in an amount not to
exceed $275,000 to provide the Housing Authority’s Bayo Vista public housing
development, Rodeo area, with additional Sheriff law enforcement services for the
period July 1, 2021 through June 30, 2022.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura ABSENT
C.3 RATIFY the Housing Authority Executive Director's execution of a contract with
Diablo Boiler in an amount not to exceed $158,624 to replace the boiler system at
the Hacienda Development located at 1111 Ferry Street, Martinez, for the period
August 17 through December 2, 2021.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura ABSENT
C.4 ADOPT and APPROVE the Housing Choice Voucher payment standards for the
Housing Authority of the County of Contra Costa effective October 1, 2021.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura ABSENT
C.5 AMEND Resolution No. 5236 approving the Successor Memorandum of
Understanding with Public Employees Union, Local #1/AFSCME to be corrected
to conform to the signed Tentative Agreement with the Union.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura ABSENT
C.6 ACCEPT the 1st Quarter 2021-2022 Unaudited Budget Report for the period
ending June 30, 2021.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura ABSENT
C.7 RECEIVE the Housing Authority of the County of Contra Costa’s investment
report for the quarter ending June 30, 2021.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura ABSENT
C.8 ADOPT Resolution No. 5238 to invest HUD and non-HUD funds according to the
Housing Authority of the County of Contra Costa's Investment Policy.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura ABSENT
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 1025 Escobar Street, Martinez, CA 94553; by fax: 925-655-2006; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 655-2000. An assistive listening device is available from the Clerk. Copies of taped
recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board.
Please telephone the Office of the Clerk of the Board, (925) 655-2000, to make the necessary
arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 655-2000. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 1025 Escobar Street, Martinez, California, and may also be viewed on the County’s Web
Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
RECOMMENDATIONS
ADOPT Resolution No. 5237 regarding compensation and benefits for the unrepresented employees of the
Housing Authority of the County of Contra Costa.
BACKGROUND
The Resolution provides for the following proposed salary and benefit changes for unrepresented
employees:
A one-time Market Equity adjustment for all classifications of 5% effective the first full pay period following
Board ratification. The Executive Director will not receive this adjustment.
A 2.5% cost of living adjustment (COLA) with an effective date that coincides with represented staff’s COLA
beginning July 24, 2021.
A 2.5% cost of living adjustment effective the first full pay period including July 1, 2022.
A 2.5% cost of living adjustment effective the first full pay period including July 1, 2023.
Effective January 1, 2022, increase life insurance benefit from $40k to $57k.
Effective January 1, 2022, Management Leave increase from 60 to 90 hours.
Effective January 1, 2022, HACCC will increase deferred compensation (457b Empower) contribution from
$60 to $85 per month to each eligible employee.
Allow for unrepresented employees to telecommute pending agency telecommuting policy.
Unrepresented employees will work 4/10 work schedules.
Action of Board On: 09/14/2021 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Cynthia Jordan,
Commissioner
ABSENT:Joanne Segura,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 14, 2021
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 14, 2021
Contra
Costa
County
Subject:APPROVE WAGE AND BENEFIT CHANGES FOR UNREPRESENTED EMPLOYEES
FISCAL IMPACT
The Housing Authority’s current budget provides for the proposed changes in the economic terms.
Assuming current HUD funding levels, staff project that HACCC’s reserve levels will not be decreased
by the proposed salary and benefit modifications for unrepresented employees.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board elect not to adopt these actions, HACCC’s unrepresented staff would be denied wage
enhancements negotiated in good faith and calculated to be affordable to the agency. Unrepresented staff
would be denied wage increases that was granted to represented staff on August 10, 2021.
AGENDA ATTACHMENTS
MGMT RES 5237
2021
2022
2023
MINUTES ATTACHMENTS
Signed Resolution No. 5237
THE BOARD OF COMMISSIONERS OF THE
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5237
ESTABLISHING SALARY AND BENEFIT CHANGES
FOR UNREPRESENTED EMPLOYEES
EFFECTIVE SEPTEMBER 14, 2021
The Board of Commissioners of the Housing Authority of the County of
Contra Costa RESOLVES that:
All unrepresented employees will receive a one -time five percent
(5%) Market Equity adjustment for all classifications effective the first full pay
period following Board ratification. The Executive Director will not receive
this adjustment.
All unrepresented employees will be grant ed a cost-of-living
adjustment (COLA) to salary at two-and-a-half percent (2.5%) with an
effective date that coincide s with the repre sented staff’s COLA increase
beginning July 24, 2021, two-and-a-half percent (2.5%) effective the first full
pay period including July 1, 2022, and two-and-a-half percent (2.5%) effective
the first full pay period including July 1, 2023.
All unrepresented employees will receive ninety (90) hours of
Management Leave annually.
The Housing Authority will contribute a monthly amount of eighty -
five dollars ($85) towards the employees deferred compensation (IRC 457)
account, threshold amounts apply.
All unrepresented employees will receive an increase in life
insurance benefit to fifty-seven thousand dollars ($57,000).
PASSED AND ADOPTED ON ______________________________by
the following vote of the Commissioners.
AYES:
NOES:
ABSENT:
ABSTAIN:
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED______________________________
JOSEPH VILLARREAL, CLERK OF
THE BOARD OF COMMISSIONERS
AND EXECUTIVE DIRECTOR
BY____________________________________
POSITION
$181,378 /yr $190,447 /yr $199,970 /yr $209,969 /yr $220,468 /yr
15,115 /mo 15,871 /mo 16,665 /mo 17,498 /mo 18,373 /mo
87.21 /hr 91.57 /hr 96.14 /hr 100.95 /hr 106.00 /hr
$160,933 /yr $168,980 /yr $177,429 /yr $186,301 /yr $195,617 /yr
13,412 /mo 14,082 /mo 14,786 /mo 15,526 /mo 16,302 /mo
77.38 /hr 81.25 /hr 85.31 /hr 89.57 /hr 94.05 /hr
$123,686 /yr $129,871 /yr $136,365 /yr $143,184 /yr $150,344 /yr
10,308 /mo 10,823 /mo 11,364 /mo 11,932 /mo 12,529 /mo
59.47 /hr 62.44 /hr 65.57 /hr 68.84 /hr 72.29 /hr
$123,686 /yr $129,871 /yr $136,365 /yr $143,184 /yr $150,344 /yr
10,308 /mo 10,823 /mo 11,364 /mo 11,932 /mo 12,529 /mo
59.47 /hr 62.44 /hr 65.57 /hr 68.84 /hr 72.29 /hr
$123,686 /yr $129,871 /yr $136,365 /yr $143,184 /yr $150,344 /yr
10,308 /mo 10,823 /mo 11,364 /mo 11,932 /mo 12,529 /mo
59.47 /hr 62.44 /hr 65.57 /hr 68.84 /hr 72.29 /hr
$123,686 /yr $129,871 /yr $136,365 /yr $143,184 /yr $150,344 /yr
10,308 /mo 10,823 /mo 11,364 /mo 11,932 /mo 12,529 /mo
59.47 /hr 62.44 /hr 65.57 /hr 68.84 /hr 72.29 /hr
$100,092 /yr $105,097 /yr $110,352 /yr $115,870 /yr $121,664 /yr
8,341 /mo 8,759 /mo 9,196 /mo 9,656 /mo 10,139 /mo
48.13 /hr 50.53 /hr 53.06 /hr 55.71 /hr 58.50 /hr
$97,180 /yr $102,039 /yr $107,141 /yr $112,499 /yr $118,124 /yr
8,099 /mo 8,504 /mo 8,929 /mo 9,375 /mo 9,844 /mo
46.73 /hr 49.06 /hr 51.52 /hr 54.09 /hr 56.80 /hr
$96,564 /yr $101,393 /yr $106,463 /yr $111,787 /yr $117,377 /yr
8,047 /mo 8,450 /mo 8,872 /mo 9,316 /mo 9,782 /mo
46.43 /hr 48.75 /hr 51.19 /hr 53.75 /hr 56.44 /hr
$91,987 /yr $96,587 /yr $101,417 /yr $106,488 /yr $111,813 /yr
7,666 /mo 8,049 /mo 8,452 /mo 8,874 /mo 9,318 /mo
44.23 /hr 46.44 /hr 48.76 /hr 51.20 /hr 53.76 /hr
$85,844 /yr $90,137 /yr $94,644 /yr $99,377 /yr $104,346 /yr
7,154 /mo 7,512 /mo 7,887 /mo 8,282 /mo 8,696 /mo
41.28 /hr 43.34 /hr 45.51 /hr 47.78 /hr 50.17 /hr
$83,750 /yr $87,938 /yr $92,335 /yr $96,952 /yr $101,800 /yr
6,980 /mo 7,329 /mo 7,695 /mo 8,080 /mo 8,484 /mo
40.27 /hr 42.28 /hr 44.40 /hr 46.62 /hr 48.95 /hr
$83,750 /yr $87,938 /yr $92,335 /yr $96,952 /yr $101,800 /yr
6,980 /mo 7,329 /mo 7,695 /mo 8,080 /mo 8,484 /mo
40.27 /hr 42.28 /hr 44.40 /hr 46.62 /hr 48.95 /hr
$83,750 /yr $87,938 /yr $92,335 /yr $96,952 /yr $101,800 /yr
6,980 /mo 7,329 /mo 7,695 /mo 8,080 /mo 8,484 /mo
40.27 /hr 42.28 /hr 44.40 /hr 46.62 /hr 48.95 /hr
$82,688 /yr $86,823 /yr $91,165 /yr $95,724 /yr $100,511 /yr
6,891 /mo 7,236 /mo 7,598 /mo 7,977 /mo 8,376 /mo
39.76 /hr 41.75 /hr 43.83 /hr 46.03 /hr 48.33 /hr
$82,688 /yr $86,823 /yr $91,165 /yr $95,724 /yr $100,511 /yr
6,891 /mo 7,236 /mo 7,598 /mo 7,977 /mo 8,376 /mo
39.76 /hr 41.75 /hr 43.83 /hr 46.03 /hr 48.33 /hr
$82,315 /yr $86,431 /yr $90,753 /yr $95,291 /yr $100,056 /yr
6,860 /mo 7,203 /mo 7,563 /mo 7,941 /mo 8,338 /mo
39.58 /hr 41.56 /hr 43.64 /hr 45.82 /hr 48.11 /hr
$78,414 /yr $82,335 /yr $86,452 /yr $90,775 /yr $95,314 /yr
6,535 /mo 6,862 /mo 7,205 /mo 7,565 /mo 7,943 /mo
37.70 /hr 39.59 /hr 41.57 /hr 43.65 /hr 45.83 /hr
$75,880 /yr $79,674 /yr $83,658 /yr $87,841 /yr $92,234 /yr
6,324 /mo 6,640 /mo 6,972 /mo 7,321 /mo 7,687 /mo
36.49 /hr 38.31 /hr 40.23 /hr 42.24 /hr 44.35 /hr
Director of Assisted Housing
Programs
HOUSING AUTHORITY of the COUNTY of CONTRA COSTA
SALARY SCHEDULES BY CLASSIFICATION
EXEMPT EMPLOYEES : 8/21/21 - 6/24/22
7.625%
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Executive Director
Deputy Executive Director for
Housing Operations
Director of Finance
Director of Asset Management
Special Assistant to Executive
Director
MARKET EQUITY 5% (excluding Executive Director) and 2.5% COLA
Administrative Services Manager
Maintenance Manager
Human Resources Officer
Director of Development
Management Analyst
Director of General Services
Internal Auditor
Housing Development Officer
Housing Rehabilitation Officer
Program Analyst
Asset Manager
Housing Technical Officer
Housing Manager
$74,349 /yr $78,067 /yr $81,971 /yr $86,070 /yr $90,374 /yr
6,196 /mo 6,506 /mo 6,831 /mo 7,173 /mo 7,532 /mo
35.75 /hr 37.54 /hr 39.41 /hr 41.38 /hr 43.45 /hr
$74,349 /yr $78,067 /yr $81,971 /yr $86,070 /yr $90,374 /yr
6,196 /mo 6,506 /mo 6,831 /mo 7,173 /mo 7,532 /mo
35.75 /hr 37.54 /hr 39.41 /hr 41.38 /hr 43.45 /hr
$72,321 /yr $75,938 /yr $79,735 /yr $83,722 /yr $87,909 /yr
6,027 /mo 6,329 /mo 6,645 /mo 6,977 /mo 7,326 /mo
34.77 /hr 36.51 /hr 38.34 /hr 40.26 /hr 42.27 /hr
$67,616 /yr $70,997 /yr $74,547 /yr $78,275 /yr $82,189 /yr
5,635 /mo 5,917 /mo 6,213 /mo 6,523 /mo 6,850 /mo
32.51 /hr 34.14 /hr 35.84 /hr 37.64 /hr 39.52 /hr
$61,444 /yr $64,517 /yr $67,743 /yr $71,131 /yr $74,688 /yr
5,121 /mo 5,377 /mo 5,646 /mo 5,928 /mo 6,224 /mo
29.55 /hr 31.02 /hr 32.57 /hr 34.20 /hr 35.91 /hr
$58,489 /yr $61,414 /yr $64,485 /yr $67,710 /yr $71,096 /yr
4,875 /mo 5,118 /mo 5,374 /mo 5,643 /mo 5,925 /mo
28.12 /hr 29.53 /hr 31.01 /hr 32.56 /hr 34.19 /hr
EXEMPT EMPLOYEES : 8/21/21 - 6/24/22
7.625%MARKET EQUITY 5% (excluding Executive Director) and 2.5% COLA
Purchasing Agent
HOUSING AUTHORITY of the COUNTY of CONTRA COSTA
SALARY SCHEDULES BY CLASSIFICATION
Family Self Sufficiency Coordinator
Computer Support Specialist
Financial Analyst
Accounting Supervisor
Resident Services Coordinator
POSITION
$185,913 /yr $195,209 /yr $204,970 /yr $215,219 /yr $225,980 /yr
15,493 /mo 16,268 /mo 17,081 /mo 17,935 /mo 18,832 /mo
89.39 /hr 93.86 /hr 98.55 /hr 103.48 /hr 108.65 /hr
$164,957 /yr $173,205 /yr $181,866 /yr $190,960 /yr $200,508 /yr
13,747 /mo 14,434 /mo 15,156 /mo 15,914 /mo 16,709 /mo
79.31 /hr 83.28 /hr 87.44 /hr 91.81 /hr 96.40 /hr
$126,779 /yr $133,118 /yr $139,774 /yr $146,763 /yr $154,102 /yr
10,565 /mo 11,094 /mo 11,648 /mo 12,231 /mo 12,842 /mo
60.96 /hr 64.00 /hr 67.20 /hr 70.56 /hr 74.09 /hr
$126,779 /yr $133,118 /yr $139,774 /yr $146,763 /yr $154,102 /yr
10,565 /mo 11,094 /mo 11,648 /mo 12,231 /mo 12,842 /mo
60.96 /hr 64.00 /hr 67.20 /hr 70.56 /hr 74.09 /hr
$126,779 /yr $133,118 /yr $139,774 /yr $146,763 /yr $154,102 /yr
10,565 /mo 11,094 /mo 11,648 /mo 12,231 /mo 12,842 /mo
60.96 /hr 64.00 /hr 67.20 /hr 70.56 /hr 74.09 /hr
$126,779 /yr $133,118 /yr $139,774 /yr $146,763 /yr $154,102 /yr
10,565 /mo 11,094 /mo 11,648 /mo 12,231 /mo 12,842 /mo
60.96 /hr 64.00 /hr 67.20 /hr 70.56 /hr 74.09 /hr
$102,595 /yr $107,725 /yr $113,112 /yr $118,768 /yr $124,707 /yr
8,550 /mo 8,978 /mo 9,426 /mo 9,898 /mo 10,393 /mo
49.33 /hr 51.80 /hr 54.39 /hr 57.10 /hr 59.96 /hr
$99,610 /yr $104,591 /yr $109,821 /yr $115,313 /yr $121,079 /yr
8,301 /mo 8,716 /mo 9,152 /mo 9,610 /mo 10,090 /mo
47.89 /hr 50.29 /hr 52.80 /hr 55.44 /hr 58.22 /hr
$98,979 /yr $103,928 /yr $109,125 /yr $114,582 /yr $120,312 /yr
8,249 /mo 8,661 /mo 9,094 /mo 9,549 /mo 10,026 /mo
47.59 /hr 49.97 /hr 52.47 /hr 55.09 /hr 57.85 /hr
$94,287 /yr $99,002 /yr $103,953 /yr $109,151 /yr $114,609 /yr
7,858 /mo 8,251 /mo 8,663 /mo 9,096 /mo 9,551 /mo
45.34 /hr 47.60 /hr 49.98 /hr 52.48 /hr 55.11 /hr
$87,991 /yr $92,391 /yr $97,011 /yr $101,862 /yr $106,956 /yr
7,333 /mo 7,700 /mo 8,085 /mo 8,489 /mo 8,913 /mo
42.31 /hr 44.42 /hr 46.64 /hr 48.98 /hr 51.43 /hr
$85,844 /yr $90,137 /yr $94,644 /yr $99,377 /yr $104,346 /yr
7,154 /mo 7,512 /mo 7,887 /mo 8,282 /mo 8,696 /mo
41.28 /hr 43.34 /hr 45.51 /hr 47.78 /hr 50.17 /hr
$85,844 /yr $90,137 /yr $94,644 /yr $99,377 /yr $104,346 /yr
7,154 /mo 7,512 /mo 7,887 /mo 8,282 /mo 8,696 /mo
41.28 /hr 43.34 /hr 45.51 /hr 47.78 /hr 50.17 /hr
$85,844 /yr $90,137 /yr $94,644 /yr $99,377 /yr $104,346 /yr
7,154 /mo 7,512 /mo 7,887 /mo 8,282 /mo 8,696 /mo
41.28 /hr 43.34 /hr 45.51 /hr 47.78 /hr 50.17 /hr
$84,756 /yr $88,994 /yr $93,444 /yr $98,117 /yr $103,023 /yr
7,063 /mo 7,417 /mo 7,787 /mo 8,177 /mo 8,586 /mo
40.75 /hr 42.79 /hr 44.93 /hr 47.18 /hr 49.54 /hr
$84,756 /yr $88,994 /yr $93,444 /yr $98,117 /yr $103,023 /yr
7,063 /mo 7,417 /mo 7,787 /mo 8,177 /mo 8,586 /mo
40.75 /hr 42.79 /hr 44.93 /hr 47.18 /hr 49.54 /hr
$84,373 /yr $88,592 /yr $93,022 /yr $97,674 /yr $102,558 /yr
7,032 /mo 7,383 /mo 7,752 /mo 8,140 /mo 8,547 /mo
40.57 /hr 42.60 /hr 44.73 /hr 46.96 /hr 49.31 /hr
$80,375 /yr $84,394 /yr $88,614 /yr $93,045 /yr $97,698 /yr
6,698 /mo 7,033 /mo 7,385 /mo 7,754 /mo 8,142 /mo
38.65 /hr 40.58 /hr 42.61 /hr 44.74 /hr 46.98 /hr
$77,777 /yr $81,666 /yr $85,750 /yr $90,038 /yr $94,540 /yr
6,482 /mo 6,806 /mo 7,146 /mo 7,504 /mo 7,879 /mo
37.40 /hr 39.27 /hr 41.23 /hr 43.29 /hr 45.46 /hr
Director of Assisted Housing
Programs
HOUSING AUTHORITY of the COUNTY of CONTRA COSTA
SALARY SCHEDULES BY CLASSIFICATION
EXEMPT EMPLOYEES : 6/25/22 - 6/23/23
2.50%
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Executive Director
Deputy Executive Director for
Housing Operations
Director of Finance
Director of Asset Management
Special Assistant to Executive
Director
2.5% COLA
Administrative Services Manager
Maintenance Manager
Human Resources Officer
Director of Development
Management Analyst
Director of General Services
Internal Auditor
Housing Development Officer
Housing Rehabilitation Officer
Program Analyst
Asset Manager
Housing Technical Officer
Housing Manager
$76,208 /yr $80,019 /yr $84,020 /yr $88,221 /yr $92,633 /yr
6,351 /mo 6,669 /mo 7,002 /mo 7,352 /mo 7,720 /mo
36.64 /hr 38.48 /hr 40.40 /hr 42.42 /hr 44.54 /hr
$76,208 /yr $80,019 /yr $84,020 /yr $88,221 /yr $92,633 /yr
6,351 /mo 6,669 /mo 7,002 /mo 7,352 /mo 7,720 /mo
36.64 /hr 38.48 /hr 40.40 /hr 42.42 /hr 44.54 /hr
$74,130 /yr $77,837 /yr $81,729 /yr $85,816 /yr $90,107 /yr
6,178 /mo 6,487 /mo 6,811 /mo 7,152 /mo 7,509 /mo
35.64 /hr 37.43 /hr 39.30 /hr 41.26 /hr 43.33 /hr
$69,307 /yr $72,773 /yr $76,412 /yr $80,233 /yr $84,245 /yr
5,776 /mo 6,065 /mo 6,368 /mo 6,687 /mo 7,021 /mo
33.33 /hr 34.99 /hr 36.74 /hr 38.58 /hr 40.51 /hr
$62,981 /yr $66,131 /yr $69,438 /yr $72,910 /yr $76,556 /yr
5,249 /mo 5,511 /mo 5,787 /mo 6,076 /mo 6,380 /mo
30.28 /hr 31.80 /hr 33.39 /hr 35.06 /hr 36.81 /hr
$59,952 /yr $62,950 /yr $66,098 /yr $69,403 /yr $72,874 /yr
4,996 /mo 5,246 /mo 5,509 /mo 5,784 /mo 6,073 /mo
28.83 /hr 30.27 /hr 31.78 /hr 33.37 /hr 35.04 /hr
EXEMPT EMPLOYEES : 6/25/22 - 6/23/23
2.5% COLA 2.50%
Purchasing Agent
HOUSING AUTHORITY of the COUNTY of CONTRA COSTA
SALARY SCHEDULES BY CLASSIFICATION
Family Self Sufficiency Coordinator
Computer Support Specialist
Financial Analyst
Accounting Supervisor
Resident Services Coordinator
POSITION
$190,561 /yr $200,090 /yr $210,095 /yr $220,600 /yr $231,630 /yr
15,881 /mo 16,675 /mo 17,508 /mo 18,384 /mo 19,303 /mo
91.62 /hr 96.20 /hr 101.01 /hr 106.06 /hr 111.37 /hr
$169,081 /yr $177,536 /yr $186,413 /yr $195,734 /yr $205,521 /yr
14,091 /mo 14,795 /mo 15,535 /mo 16,312 /mo 17,127 /mo
81.29 /hr 85.36 /hr 89.63 /hr 94.11 /hr 98.81 /hr
$129,949 /yr $136,447 /yr $143,270 /yr $150,434 /yr $157,956 /yr
10,830 /mo 11,371 /mo 11,940 /mo 12,537 /mo 13,163 /mo
62.48 /hr 65.60 /hr 68.88 /hr 72.33 /hr 75.95 /hr
$129,949 /yr $136,447 /yr $143,270 /yr $150,434 /yr $157,956 /yr
10,830 /mo 11,371 /mo 11,940 /mo 12,537 /mo 13,163 /mo
62.48 /hr 65.60 /hr 68.88 /hr 72.33 /hr 75.95 /hr
$129,949 /yr $136,447 /yr $143,270 /yr $150,434 /yr $157,956 /yr
10,830 /mo 11,371 /mo 11,940 /mo 12,537 /mo 13,163 /mo
62.48 /hr 65.60 /hr 68.88 /hr 72.33 /hr 75.95 /hr
$129,949 /yr $136,447 /yr $143,270 /yr $150,434 /yr $157,956 /yr
10,830 /mo 11,371 /mo 11,940 /mo 12,537 /mo 13,163 /mo
62.48 /hr 65.60 /hr 68.88 /hr 72.33 /hr 75.95 /hr
$105,160 /yr $110,418 /yr $115,939 /yr $121,736 /yr $127,823 /yr
8,764 /mo 9,202 /mo 9,662 /mo 10,145 /mo 10,652 /mo
50.56 /hr 53.09 /hr 55.74 /hr 58.53 /hr 61.46 /hr
$102,101 /yr $107,207 /yr $112,568 /yr $118,197 /yr $124,107 /yr
8,509 /mo 8,934 /mo 9,381 /mo 9,850 /mo 10,343 /mo
49.09 /hr 51.55 /hr 54.12 /hr 56.83 /hr 59.67 /hr
$101,454 /yr $106,527 /yr $111,854 /yr $117,447 /yr $123,320 /yr
8,455 /mo 8,878 /mo 9,322 /mo 9,788 /mo 10,277 /mo
48.78 /hr 51.22 /hr 53.78 /hr 56.47 /hr 59.29 /hr
$96,645 /yr $101,478 /yr $106,552 /yr $111,880 /yr $117,474 /yr
8,054 /mo 8,457 /mo 8,880 /mo 9,324 /mo 9,790 /mo
46.47 /hr 48.79 /hr 51.23 /hr 53.79 /hr 56.48 /hr
$90,191 /yr $94,701 /yr $99,437 /yr $104,409 /yr $109,630 /yr
7,516 /mo 7,892 /mo 8,287 /mo 8,701 /mo 9,136 /mo
43.37 /hr 45.53 /hr 47.81 /hr 50.20 /hr 52.71 /hr
$87,991 /yr $92,391 /yr $97,011 /yr $101,862 /yr $106,956 /yr
7,333 /mo 7,700 /mo 8,085 /mo 8,489 /mo 8,913 /mo
42.31 /hr 44.42 /hr 46.64 /hr 48.98 /hr 51.43 /hr
$87,991 /yr $92,391 /yr $97,011 /yr $101,862 /yr $106,956 /yr
7,333 /mo 7,700 /mo 8,085 /mo 8,489 /mo 8,913 /mo
42.31 /hr 44.42 /hr 46.64 /hr 48.98 /hr 51.43 /hr
$87,991 /yr $92,391 /yr $97,011 /yr $101,862 /yr $106,956 /yr
7,333 /mo 7,700 /mo 8,085 /mo 8,489 /mo 8,913 /mo
42.31 /hr 44.42 /hr 46.64 /hr 48.98 /hr 51.43 /hr
$86,875 /yr $91,219 /yr $95,780 /yr $100,569 /yr $105,598 /yr
7,240 /mo 7,602 /mo 7,982 /mo 8,381 /mo 8,800 /mo
41.77 /hr 43.86 /hr 46.05 /hr 48.36 /hr 50.77 /hr
$86,875 /yr $91,219 /yr $95,780 /yr $100,569 /yr $105,598 /yr
7,240 /mo 7,602 /mo 7,982 /mo 8,381 /mo 8,800 /mo
41.77 /hr 43.86 /hr 46.05 /hr 48.36 /hr 50.77 /hr
$86,483 /yr $90,808 /yr $95,349 /yr $100,117 /yr $105,123 /yr
7,207 /mo 7,568 /mo 7,946 /mo 8,344 /mo 8,761 /mo
41.58 /hr 43.66 /hr 45.85 /hr 48.14 /hr 50.54 /hr
$82,385 /yr $86,505 /yr $90,831 /yr $95,373 /yr $100,142 /yr
6,866 /mo 7,209 /mo 7,570 /mo 7,948 /mo 8,346 /mo
39.61 /hr 41.59 /hr 43.67 /hr 45.86 /hr 48.15 /hr
$79,722 /yr $83,709 /yr $87,895 /yr $92,290 /yr $96,905 /yr
6,644 /mo 6,976 /mo 7,325 /mo 7,691 /mo 8,076 /mo
38.33 /hr 40.25 /hr 42.26 /hr 44.38 /hr 46.59 /hr
Director of Assisted Housing
Programs
HOUSING AUTHORITY of the COUNTY of CONTRA COSTA
SALARY SCHEDULES BY CLASSIFICATION
EXEMPT EMPLOYEES : 6/24/23 - 6/21/24
2.50%
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Executive Director
Deputy Executive Director for
Housing Operations
Director of Finance
Director of Asset Management
Special Assistant to Executive
Director
2.5% COLA
Administrative Services Manager
Maintenance Manager
Human Resources Officer
Director of Development
Management Analyst
Director of General Services
Internal Auditor
Housing Development Officer
Housing Rehabilitation Officer
Program Analyst
Asset Manager
Housing Technical Officer
Housing Manager
$78,114 /yr $82,020 /yr $86,121 /yr $90,428 /yr $94,950 /yr
6,510 /mo 6,835 /mo 7,177 /mo 7,536 /mo 7,913 /mo
37.56 /hr 39.44 /hr 41.41 /hr 43.48 /hr 45.65 /hr
$78,114 /yr $82,020 /yr $86,121 /yr $90,428 /yr $94,950 /yr
6,510 /mo 6,835 /mo 7,177 /mo 7,536 /mo 7,913 /mo
37.56 /hr 39.44 /hr 41.41 /hr 43.48 /hr 45.65 /hr
$75,984 /yr $79,784 /yr $83,774 /yr $87,963 /yr $92,362 /yr
6,332 /mo 6,649 /mo 6,982 /mo 7,331 /mo 7,697 /mo
36.54 /hr 38.36 /hr 40.28 /hr 42.29 /hr 44.41 /hr
$71,040 /yr $74,592 /yr $78,322 /yr $82,239 /yr $86,351 /yr
5,920 /mo 6,216 /mo 6,527 /mo 6,854 /mo 7,196 /mo
34.16 /hr 35.87 /hr 37.66 /hr 39.54 /hr 41.52 /hr
$64,556 /yr $67,784 /yr $71,174 /yr $74,733 /yr $78,470 /yr
5,380 /mo 5,649 /mo 5,932 /mo 6,228 /mo 6,540 /mo
31.04 /hr 32.59 /hr 34.22 /hr 35.93 /hr 37.73 /hr
$61,451 /yr $64,524 /yr $67,751 /yr $71,139 /yr $74,696 /yr
5,121 /mo 5,377 /mo 5,646 /mo 5,929 /mo 6,225 /mo
29.55 /hr 31.03 /hr 32.58 /hr 34.21 /hr 35.92 /hr
EXEMPT EMPLOYEES : 6/24/23 - 6/21/24
2.5% COLA 2.50%
Purchasing Agent
HOUSING AUTHORITY of the COUNTY of CONTRA COSTA
SALARY SCHEDULES BY CLASSIFICATION
Family Self Sufficiency
Coordinator
Computer Support Specialist
Financial Analyst
Accounting Supervisor
Resident Services Coordinator
RECOMMENDATIONS
APPROVE and AUTHORIZE the Housing Authroity Executive Director, or designee, to execute a contract
with the City of Pittsburg in an amount not to exceed $168,000 to provide the Housing Authority’s El
Pueblo public housing development with additional law enforcement services for the period July 1, 2021
through June 30, 2022.
BACKGROUND
For the past twenty-three years (or more), HACCC has contracted with the City of Pittsburg to provide one
full-time police officer for additional community-oriented policing duties at the El Pueblo Housing
Development. The officer focuses on eliminating drug-related activities, eliminating violent crimes, and
working closely with residents to provide services beyond those normally offered by the police.
FISCAL IMPACT
The Housing Authority’s (HACCC) total cost for one year service will not exceed $168,000. Funding for
this contract is included in HACCC's current budget using the public housing operating subsidy provided
by the U. S. Department of Housing and Urban Development.
Action of Board On: 09/14/2021 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Cynthia Jordan,
Commissioner
ABSENT:Joanne Segura,
Commissioner
Contact: 9259578028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 14, 2021
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 14, 2021
Contra
Costa
County
Subject:CONTRACT WITH THE CITY OF PITTSBURG POLICE DEPARTMENT FOR COMMUNITY POLICING
SERVICES AT THE EL PUEBLO PUBLIC HOUSING DEVELOPMENT IN THE CITY OF PITTS
CONSEQUENCE OF NEGATIVE ACTION
If the Board of Commissioners does not approve this contract, the City of Pittsburg will not have
sufficient resources to continue providing additional law enforcement services to the residents of the El
Pueblo public housing community.
ATTACHMENTS
Contract - PPD
Page 1 of 2
Housing Authority of the STANDARD CONTRACT Contract #
County of Contra Costa (Purchase of Non-Construction Services –
No Maintenance
over $100,000)
Pay Account #
Standard Form L-1 Reference #
Revised 2013
1. Contract Identification.
Subject: City of Pittsburg Police Services
2. Parties. The Housing Authority of the Housing Authority of Contra Costa, California (HACCC) and the
following named Contractor mutually agree and promise as follows:
Contractor: City of Pittsburg
Capacity: Public Agency
Address: 65 Civic Avenue
Pittsburg, CA 94565
3. Term. The effective date of this Contract is Ju1y,1, 2021 and it terminates on June 30, 2022 unless
sooner terminated as provided herein.
4. Payment Limit. HA CCC's total payments to Contractor under this Contract shall not exceed
$ 168,000.00 .
5. HACCC's Obligations. HA CCC shall make to the Contractor those payments described in the Payment
Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions
contained or incorporated herein.
6. Contractor's Obligations. Contractor sh all provide those services and carry out that work described in the
Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions
contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if
any) attached hereto, which are incorporated herein by reference.
8. Attachments. The parties agree to comply with the terms and conditions of the following documents:
a. Form HUD-5370-C (General Conditions for Non -Construction Contracts, Section I) (Attached
hereto as Attachment A and incorporated herein).
Contra Costa Housing Authority STANDARD CONTRACT Contract#
Standard Form L -1 (Purchase of Non-Construction Services Pay Account #
Revised 2013 No Maintenance over $100,000) R eference #
8. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California
Health and Safety Code Section 34310 , et al. and the U.S. Department of Housing and Urban Development,
Title 24 Code of Federal Regulations Part 85.
10. Signatures. These signatures attest the parties' agreement hereto:
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA, CALIFORNIA
Board of Commissioners
By:_______________________________
Chairman/Designee
ATTEST: Clerk of the Board of Commissioners
By: ____________________________________________
Executive Director, Housing Authority of the County of
Contra Costa
CONTRACTOR
Name of business entity
By ________________________________
(Signature of individual or officer)
___________________________________
(Print name and title A, if applicable)
Name of business entity
By __________________________________________
(Signature of individual or officer)
_____________________________________________
(Print name and title B, if applicable)
Note to Contractor: For Corporations (profit or nonprofit), the contract must be signed by two officers. Signature
A must be that of the president or vice-president and Signature B must be that of the secretary or assista nt secretary
(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth
on Form L-2.
HACCC SERVICE PLAN OUTLINE
Form 4400 L (Purchase of Services - Long Form)
Revised 7/31/09
SERVICE PLAN
1. Contractor’s Obligations : During the term of this Agreement, Contractor will
a. Assign one full-time peace officer to HACCC’s El Pueblo Housing Development for a one-
year assignment, located in Pittsburg, California.
b. Require the officer to work forty (40) hours a week, work days and work times will be
determined by the HACCC based on the need of property, under the supervision of
Pittsburg Police Captain. No overtime costs are authorized under terms of this Agreement.
c. Provide law enforcement services that are intended to eliminate drug activity, violent crimes
and other related unlawful acts at the HACCC El Pueblo Housing Development.
d. Attend all court and/or administrative hearings regarding individuals at the HACCC El
Pueblo Housing Development. If the hearing is set on a date that the officer is not scheduled
to work, HACCC must give prior written approval before the officer’s schedule is adjusted.
e. Notify the HACCC of any crimes and/or problems at the HACCC El Pueblo Housing
Development and provide HACCC management staff with police reports.
d. Attend all HACCC El Pueblo Housing Development community meetings. If the meeting is
set on a date that the officer is not scheduled to work, HACCC must give prior written
approval before the officer’s scheduled is adjusted.
e. Educate the HACCC El Pueblo Housing Development residents about crime in the
community and the goals of policing;
f. Work with HACCC El Pueblo Housing Development residents to identify and resolve crime
and disorder;
g. Reduce the fear of crime and enhance the quality of life in HACCC El Pueblo Housing
development.
h. Use resources within the Pittsburg Police to maximize enforcement strategies directed
specifically against the use and sale of illegal drugs at HACCC El Pueblo Housing
Development.
i. Prepare and provide HACCC with a daily log, via email or in person detailing any and all
activities conducted by the officer assigned to the HACCC El Pueblo Housing
Development.
j. Prepare and provide HACCC with a monthly program report that describes the activities
conducted by the officer assigned to the HACCC El Pueblo Housing Development each
month.
Initials:
Contractor HACCC
k. Prepare and provide HACCC with quarterly statistical reports and analysis measuring
increases or decreases in the number of reported incidents of crime in HACCC El Pueblo
Housing Development;
l. Prepare and provide HACCC with a final statistical yearend report a nd analysis of the
program that documents the extent to which incidents of reported crime has increased or
decreased in the HACCC El Pueblo Housing Development.
m. Contractor shall, upon written notice from HACCC, reassign personnel rejected by HACCC
within thirty (30) days. HACCC has the right to reject assigned personnel.
3. HACCC’s Obligations : During the term of this Agreement, HACCC will:
a. Notify Contractor of any problems within the HACCC El Pueblo Housing Development.
b. Notify Contractor of any court and/or administrative hearings regarding individuals at the
HACCC El Pueblo Housing Development.
c. Notify Contractor of any HACCC El Pueblo Housing Development community meetings
4. Payment Provision:
In consideration of the services as set forth in this Service Plan, HACCC will pay Contractor for
actual costs in a sum not to exceed the Payment Limit in Section 4 of this Agreement.
a. Service Costs: Services costs will based on actual costs to the City of Pittsburg Police
Department for the services provided under this Agreement. The Housing Authority will
pay the total annual cost for one Officer, including salary and benefits, at the rate not greater
than $168,000.00. The annual payment total will not exceed the Payment Limit in Section 4
of the Agreement.
b. Billing and Payment: Contractor will submit to the HACCC a properly documented demand
for payment monthly, in the form and manner prescribed by HACCC. The payment demand
shall not exceed the equivalent to one third (1/3) of the total compensation identified in
Section 2 (Compensation) above. Payment shall be based on services actually rendered.
.
Initials:
Contractor HACCC.
Housing Authority of the STANDARD CONTRACT Contract #
County of Contra Costa Purchase of Non -Construction Services Pay Account #
Standard Form L-5 Without Maintenance Reference # QSP-
Revised 2020 Over $100,000
Page 1 of 1 Initials:
Contractor HACCC.
SPECIAL CONDITIONS
(Purchase of Services - Long Form)
1. Indemnification: Paragraph 16 (Indemnification) of the General Conditions is hereby deleted in its
entirety and replaced with a new paragraph to read as follows:
16. Indemnification: Contractor agrees to indemnify and hold harmless HACCC for
Contractor’s share of any and all claims, costs and liability for any damage, injury or death of or
to any person or the property of any persons, including attorney’s fees, arising out of the willful
misconduct or the negligent acts, errors or omissions of Contractor, it officers or employees in
the performance of this Agreement.
HACCC agrees to indemnify and hold harmless Contractor for HACCC’s share of any and all
claims, costs and liability for any damage, injury or death of or any person or the property of any
person, including attorneys’ fees, arising out of the willful misconduct or the negligent acts, errors or
omissions of HACCC, its officers or employees.
2. Insurance : Paragraph 17 (Insurance) of the General Conditions is hereby deleted in its entirety and
replaced with a new paragraph to read as follows:
17. Insurance: Contractor is self-insured and will immediately advise the HACCC if it ceases
to be self-insured.
L -5 (Page 1 of 11)
Initials:
Contractor HACCC
1. Compliance with Law. Contractor shall be subject to and comply with all applicable federal, state and local
laws and regulations with respect to its performance under this Contract, including but not limited to, licensi n g,
employment and purchasing practices; and wages, hours and conditions of employment, including non-
discrimination.
2. Inspection. Contractor’s performance, place of business and records pertaining to this Contract are subject
to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and
the United States Government.
3. Records. Contractor shall keep and make available for inspection and copying by authorized representatives
of the HACCC, the State of California, and the United States Government, the Contractors regular business
records and such additional records pertaining to this Contract as may be required by the HACCC.
a. Retention of Records. Contractor shall retain all documents pertaining to this Contract for five
years from the date of submission of Contractors final payment demand or final Cost Report; for any
further period that is required by law; and until all federal/state audits are complete and exceptions resolved
for this contract's funding period. Upon request, Contractor shall make these rec ords available to
authorized representatives of the HACCC, the State of California, and the United States Government.
b. Access to Books and Records of Contractor, Subcontractor. Pursuant to Section 1861(v)(1) of
the Social Security Act, and any regulations promulgated thereunder, Contractor shall, upon written
request and until the expiration of four years after the furnishing of services pursuant to this Contract,
make available to the HACCC , the Secretary of Health and Human Services, or the Comptroller Ge neral,
or any of their duly authorized representatives, this Contract and books, documents, and records of
Contractor necessary to certify the nature and extent of all costs and charges hereunder. Furthermore, if
Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of
$10,000 or more over a twelve-month period, such subcontract shall contain a clause to the effect that
upon written request and until the expiration of four years after the furnishing of services pursuant to
such subcontract, the subcontractor shall make available to the HACCC, the Secretary, the Comptroller
General, or any of their duly authorized representatives, the subcontract and books, documents, and
records of the subcontractor necessary to verify the nature and extent of all costs and charges thereunder.
This special condition is in addition to any and all other terms regarding the maintenance or retention of
records under this Contract and is binding on the heirs, successors, assigns and representatives of
Contractor.
4. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor shall include in all
documents or written reports completed and submitted to HACCC in accordance with this Contract, a separate
section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each
such document or written report. This section shall apply only if the payment limit under this Contract exceeds
$5,000.
5. Termination and Cancellation.
L -5 (Page 1 of 11)
Initials:
Contractor HACCC
a. Written Notice. This Contract may be terminated by either party, upon its sole discretion, upon thirty-day
advance written notice thereof to the other, and may be cancelled immediately by written mutual consent.
b. Failure to Perform. HACCC , upon written notice to Contractor, may immediately terminate this
Contract should Contractor fail to perform properly any of its obligations hereunder. In the event of such
termination, HACCC may proceed with the work in any reasonable manner it chooses. The cost to HACCC
of completing Contactor’s performance shall be deducted from any sum due Contractor under this Contract,
without prejudice to HACCC's rights to recover damages.
c. Cessation of Funding. Notwiths tand ing Paragraph 5.a. above, in the event that federal, state, or other
non-HACCC funding for this Contract ceases, this Contract is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agre ed upon by the parties. Except
as expressly provided herein, no other understanding, oral or otherwise, regarding the subject matter of this Contract
shall be deemed to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and
budgets required by this Contract, including but not limited to, monitoring, evaluating, auditing, billing, or
regulatory changes, may be developed and set forth in a written Informal Agreement between Contractor and
HACCC . Informal Agreements shall be designated as such and shall not be amendments to this Contract except to
the extent that they further detail or clarify that which is already required hereunder. Informal Agreements may
not enlarge in any manner the scope of this Contract, including any sums of money to be paid Contractor as
provided herein. Informal Agreements may be approved and signed by the Executive Director of the HACCC for
which this Contract is made or his designee.
8. Modifications and Amendments.
a. General Amendments. This Contract may be modified or amended by a written document executed by
Contractor and the HACCC, Board of Supervisors or, after Board approval, by its designee, subject to may
required state or federal approval.
b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service
Plan may be amended by a written administrative amendment executed by Contractor and the HACCC (or
designee), subject to any required state or federal approval, provided that such administrative amendment
may not materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between HACCC and Contractor concerning the meaning, requirements, or
performance of this Contract shall be subject to final written determination by the Executive Director of HACCC
for which this Contract is made, or his designee, or in accordance with the applicable procedures (if any) required
by the state or federal government.
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa. County and shall be governed and construed in accordance
with the laws of the State of California.
L -5 (Page 1 of 11)
Initials:
Contractor HACCC
b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa
County, State of California.
11. Conformance with Federal and State Regulations and Laws. Should federal or state regulations or laws
touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be
deemed amended to assure conformance with such federal or state requirements.
12. No Waiver by HACCC. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or
approvals, or statements by any officer, agent or employee of HACCC indicating Contractors performance or any
part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said
performance, or payments there for, or any combination of these acts, shall not relieve Contractor's obligation to
fulfill this Contract as prescribed; nor shall the HACCC be thereby estopped from bringing any action for damages
or enforcement arising from any failure to comply with any of the terms and conditions of thus Contract.
13. Subcontract and Assignment. This Contract binds the heirs, successors, assignees and representatives of
Contractor. Prior written consent of the HACCC or his designee, subject to any required state or federal approval,
is required before the Contractor may enter into subco ntracts for any work contemplated under this Contract, or
before the Contractor may assign this Contract or monies due or to become due, by operation of law or otherwise.
14. Independent Contractor Status. This Contract is by and between two independent contractors and is not
untended to and shall not be construed to create the relationship between the parties of agent, serva nt, employee,
partnership, joint venture or association.
15. Conflicts of Interest. Contractor, its officers, partners, associates, agents, and employees, shall not make,
participate un making, or in any way attempt to use the position afforded diem by this Contract to influence any
governmental decision in which they know or have reason to know they have a financial interest under C alifornia
Government Code Sections 87100, et seq., or otherwise.
16. Confidentiality. Contractor agrees to comply and to require its officers, p artners, associates, agents and
employees to comply with all applicable state or federal statutes or regulatio ns respecting confidentiality, including
but not limited to, the identity of persons served under this Contract, their records, or services provided them, and
assures that
a. All applications and records concerning any individual made or kept by Contractor o r any public officer
or agency in connection with the administration of or relating to services provided under this Contract will be
confidential, and will not be open to examination for any purpose not directly connected with the
administration of such service.
b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons
receiving services, except as may be required in the administration of such service. Contractor agrees to
inform all employees, agents and partners of the above provisions, and that any person knowingly and
intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor.
17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be
available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background,
disability, or sexual orientation, and that none should be used, in whole or in part, for religious worship or
instruction.
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18. Indemnification. Contractor shall defend, indemnify, save, and hold harmless HACCC and its officers and
employees from any and all claims, costs and liability for any damages, sickness, death, or injury to person(s) or
property, including without limitation all consequential damages, from any cause whatsoever arising directly or
indirectly from or connected with the operations or services of Contractor or its agents, servants, employees or
subcontractors hereunder, save and except claims or litigation arising through the sole negligence or sole willful
misconduct of HACCC or its officers or employees. Contractor will reimburse HACCC for any expenditure,
including reasonable attorneys' fees, HACCC may make by reason of the matters that are the subject of this
indemnification, and, if requested by HACCC, will defend may claims or litigation to which this indemnification
provision applies at the sole cost and expense of Contractor.
19. Insurance. During the entire term of this Contract and any extension or modification thereof, Contractor shall
keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the
Special Conditions:
a. Liability Insurance. For all contracts where the total payment limit of the contract is $100,000 or less,
Contractor shall provide comprehensive liability insurance, including coverage for owned and non-owned
automobiles, with a minimum combined single limit coverage of $500,000 for all damages, including
consequential damages, due to bodily injury, sickness or disease, or death to any person or damage to or
destruction of property, including the loss of use thereof, arising from each occurrence. Such insurance shall
be endorsed to include HACCC and its officers and employees as additional insured’s as to all services
performed by Contractor under this agreement Said policies shall constitute primary insurance as to HACC C,
the state and federal governments, and their officers, agents, and employees, so that other insurance policies
held by them or their self-insurance program(s) shall not be required to contribute to any loss covered under
Contractor's insurance policy or policies. For all contracts where the total payment limit is above $100,000,
the aforementioned insurance coverage to be provided by Contractor shall have a minimum combined single
It coverage of $1,000,000, and Contractor shall be required to provide HACCC with a copy of the endorsement
making the HACCC an additional insured on all general liability, worker's compensation, and, if applicable,
all professional liability insurance policies as required herein no later than the effective date of this Contr act
b. Workers' Compensation. Contractor shall provide workers' compensation insurance coverage for its
employees.
c. Certificate of Insurance. The Contractor shall provide the HACCC with (a) certificates) of insurance
evidencing liability and worker's compensation insurance as required herein no later than the effective date of
this Contract. If the Contractor should renew the insurance policy(ies) or acquire either a new insurance
policy(ies) or amend the coverage afforded through an endorsement to the policy at any time during the
term of this Contract, then Contractor shall provide (a) current certificates) of insurance.
d. Additional Insurance Provisions. The insurance policies provided by Contractor shall include a
provision for thirty (30) days written notice to HACCC before cancellation or material change of the above
specified coverage.
20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the
United States mail, postage prepaid. Notices to HACCC shall be addressed to the Executive Director of HACCC
for which this Contract is made. Notices to Contractor shall be addressed to the Contractor's address designated
herein. The effective date of notice shall be the date of deposit in the mails or of other delivery, except that the
L -5 (Page 1 of 11)
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Contractor HACCC
effective date of notice to HACCC shall be the date of receipt by the Executive Director of HACCC for which this
Contract is made.
21. Primacy of General Conditions. Except for Special Conditions which expressly supe rsede General
Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or
understanding that the services provided by Contractor under this Contract will be purchased by HACCC under a
new contract following expiration or termination of this Contract, and waives all rights or claims to notice or
hearing respecting any failure to continue purchasing all or any such services from Contractor.
23. Possessory Interest. If this Contract results in Contractor having possession of, claim or right to the
possession of land or improvements, but does not vest ownership of the land or improvements in the same person,
or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue & Taxation
Code Section 107), such interest or improvements may represent a possessory interest subject to property tax, and
Contractor may be subject to the payment of property taxes levied on such interest Contractor agrees that this
provision complies with the notice requirements of Revenue & Taxation Code Section 107.6, and waives all
rights to further notice or to damages under that or any comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may
provide some aid or assistance to members of the HACCC's population, it is not the intention of either County
or Contractor that such individuals o ccupy the position of untended third-party beneficiaries of the obligations
assumed by either parry to this Contract.
25. Copyrights and Rights in Data. Contractor shall not publish or transfer any materials produced or resulting
from activities supported by this agreement without the express written consent of the HACCC. If any material
is subject to copyright, HACCC reserves the right to copyright, and Contractor agrees not to copyright, such
material. If the material is copyrighted, HACCC reserves a royalty-free, nonexclusive, and irrevocable license to
reproduce, publish, and use such materials, in whole or in part, and to authorize others to do so.
26. Endorsements. Contractor shall not in its capacity as a contractor with HACCC publicly endorse or
oppose the use of any particular brand name or commercial product without the prior approval of the HACCC . In
its HACCC contractor capacity, Contractor shall not publicly attribute qualities or lack of qualities to a particular
brand name or commercial product in the absence of a well-established and widely accepted scientific basis for
such claims or without the prior approval of the HACCC . In its HACCC contractor capacity, Contractor shall not
participate or appear in any commercially produced advertisements designed to promote a particular brand name or
commercial product, even if Contractor is not publicly endorsing a product, as long as the Contractors presence
in the advertisement can reasonably be interpreted as an endorsement of the produc t by or on behalf of HACCC.
Notwithstanding the foregoing, Contractor may express its views on products to other contractors, the HACCC , or
others who may be authorized by the HACCC or by law to receive such views.
27. Required Audit. (A) If Contractor is funded by $500,000 or more in federal grant funds in any
fiscal year ending after December 31, 2003 from any source, Contractor shall provide to HACCC at Contractors
expense an audit conforming to the requirements set forth in the most current version of Office of Management
and Budget Circular A-133. (B) If Contractor is funded by less than $500,000 in federal grant funds in any
fiscal year ending after December 31, 2003 from any source, but such grant imposes specific audit
requirements; Contractor shall provide to HACCC audit conforming to those requirements. (C) If Contractor is
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Contractor HACCC
funded by less than $500,000 in federal grant funds in any fiscal year ending after December 31, 2003 from any
source, Contractor is exempt from federal audit requirements for that year, however, Contractor's records must
be available for and an audit may be required by, appropriate officials of the federal awarding agency, the
General Accounting Office (GAO), the pass-through entity and/or the HACCC . If any such audit is required,
Contractor shall provide HACCC with such audit. With respect to the audits specified in (A), (B) and (C)
above, Contractor is solely responsible for arranging for the conduct of the audit, and for its cost. HACCC may
withhold the estimated cost of the audit or 10 percent of the contract amount, whichever is larger, or the final
payment, from Contractor until HACCC receives the audit from Contractor.
28. Authorization. Contractor, or the representative(s) signing this Contract on behalf of Contractor,
represents and warrants that it has full power and authority to enter into this Contract and perform the
obligations herein.
29. Compliance with Federal Statutes
a. Compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment
O pportunity", as amended by Executive Order 11375 of October 13, 1967, and as supplemented in
Department of Labor regulations (41 CFR chapter 60). (All construction contracts awarded in excess of
$10,000)
b. Compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in Department
of Labor regulations (29 CFR part 3). (All contracts for construction or repair)
c. Compliance with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department
of Labor regulations (29 CFR part 5). (Construction contracts in excess of $2000 awarded when required
by Federal grant program legislation)
d. Compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40
U.S.C. 327A 330) as supplemented by Department of Labor regulations (29 CFR part 5). (Construction
contracts awarded by grantees and subgrantees in excess of $2000, and in excess of $2500 for other
contracts which involve the employment of mechanics or laborers .)
e. Compliance with the Buy American Act provisions under the American Recovery Act if applicable.
RECOMMENDATIONS
APPROVE and AUTHORIZE the Housing Authority Executive Director, or designee, to execute a contract
with Contra Costa County in an amount not to exceed $275,000 to provide the Housing Authority’s Bayo
Vista public housing development with additional Sheriff law enforcement services for the period July 1,
2021 through June 30, 2022.
BACKGROUND
For over twenty-five years, HACCC has contracted with the Contra Costa County Sheriff’s Department to
provide one full-time Sheriff’s Deputy for additional community-oriented policing duties at the Bayo Vista
Housing Development in Rodeo. The Deputy focuses on eliminating violent crimes, and working closely
with the residents to provide services beyond those normally offered by the Sheriff's office.
FISCAL IMPACT
The Housing Authority’s (HACCC) total cost for one year service will not exceed $275,000. Funding for
this contract is included in HACCC's current budget using the public housing operating subsidy provided
by the U. S. Department of Housing and Urban Development.
Action of Board On: 09/14/2021 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Cynthia Jordan,
Commissioner
ABSENT:Joanne Segura,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 14, 2021
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 14, 2021
Contra
Costa
County
Subject:CONTRACT WITH THE CONTRA COSTA COUNTY SHERIFF'S DEPARTMENT FOR COMMUNITY
POLICING SERVICES AT THE BAYO VISTA PUBLIC HOUSING DEVELOPMENT
CONSEQUENCE OF NEGATIVE ACTION
If the Board of Commissioners does not approve this contract, the Sheriff's department will not have
sufficient resources to continue providing additional law enforcement services to the residents of the
Bayo Vista public housing community.
ATTACHMENTS
Contract-Contra Costa County for Sheriff Services
Page 1 of 4
HACCC INTERAGENCY AGREEMENT
1. Contract Identification:
Subject: Contra Costa County Sheriffs Department Services
2. Parties. The Housing Authority of the County of Contra Costa (HACCC) and the following named Contractor
mutually agree and promise as follows:
Contractor: Contra Costa County
Capacity: Public Agency
Address: 1850 Muir Road
Martinez CA, 94553
3. Term. The effective date of this Contract is July 1, 2021 and it terminates on June 30, 2022 unless sooner
terminated as provided herein.
4. Payment Limit. HACCC 's total payments to Contractor under this Contract shall not exceed $275,000.00
5. HACCC's Obligations . HACCC shall make to the Contractor those payments described in the Payment
Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained
or incorporated herein.
6. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the
Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions containe d
or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if
any) attached hereto, which are incorporated herein by reference.
8. Project This Contract implements in whole or in part the following described Project, the application and
approval documents of which are incorporated herein by reference: N/A
Page 2 of 4
9. Legal Authority. This Contract is entered into under and subject to the following legal authorities:
10. Health and Safety Code Sections 34311 and 34314.
11.
10. Signatures. These signatures attest the parties' agreement hereto:
12.
13. THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
CONTRACTOR
Note to Contractor. For Corporations (profit or nonprofit), the contract must be signed by two officers.
Signature A must be that of the president or vice-president and Signature B must be that of the secretary or
assistant secretary (Civil Code Section 1190 and Corporations Code Section 313). All signatures must be
acknowledged as set forth on form)
BOARD OF COMMISSIONERS (contracts over
$100k)
By: Joseph Villarreal
Executive Director
ATTEST: Clerk of Board of COMMISSIONERS
By:
Name of business entity
(Signature of individual or officer)
Name of business entity
(Signature of individual or officer) By By
(Print name and title A, if applicable ) (Print name and title B, if applicable )
HACCC
Form C-4400 L
Revised 7/31/09
Page 3 of 4
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
COUNTY OF CONTRA COSTA ) SS.
On _________________________________ , before me, (insert name and title of the officer), personally appeared
personally
known to me (or proved to me on the basis of satisfactory evidence) to
be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
Signature Seal
ACK
AKNO WLEDGMENT (byCorporation, Partnership, or Individual) (Civil Code §1189)
Page 4 of 4
HACCC SERVICE PLAN OUTLINE
Form 4400 L (Purchase of Services - Long Form)
Revised 7/31/09
SERVICE PLAN
I. Contractor’s Obligations : During the term of this Agreement, Contractor will
A. Assign one full-time peace officer to HACCC’s Bayo Vista Housing Developments located in
Rodeo, California.
B. Require the officer to work forty (40) hours a week, work days and work times will be
determined by the HACC C based on the need of property, under the supervision of
Bay Station Lieutenant. No overtime costs are authorized under terms of this Agreement.
C. Provide law enforcement services that are intended to eliminate drug activity, violent crimes
and other related unlawful acts at the Bayo Vista Housing Development.
D. Attend all court and/or administrative hearings regarding individuals at the Bayo Vista Housing
Development. If the hearing is set on a date that the officer is not scheduled to work, HACCC
must give prior written approval before the officer’s schedule is adjusted.
E. Notify the HACCC of any crimes and/or problems at the Bayo Vista Housing Development and
provide HACCC management staff with police reports.
F. Attend all Bayo Vista Housing Development community meetings. If the meeting is set on a
date that the officer is not scheduled to work, HACCC must give prior written approval before
the officer’s scheduled is adjusted.
G. Educate the Bayo Vista Housing Development residents about crime in the community and the
goals of policing through personal conversations and interaction.
H. Work with Bayo Vista Housing Development residents to identify and resolve crime and
disorder by developing relationships, personal interaction, and providing regular and consistent
police presence on-site.
I. Use resources within the Sheriff's Department to maximize enforcement strategies directed
specifically against the use and sale of illegal drugs at Bayo Vista Housing Development.
J. Prepare and provide HACCC with a daily log, via email or in person, to the HACCC
management staff detailing any and all activities conducted by the deputies assigned to the
Bayo Vista Housing Development.
K. Prepare and provide HACCC with a monthly program report that describes the activities
conducted by the officer assigned to the Bayo Vista Housing Development each month.
L. Prepare and provide HACCC with quarterly statistical reports and analysis measuring increases
or decreases in the number of reported incidents of crime in Bayo Vista Housing Development ;
M. Prepare and provide HACCC with a final statistical year end report and analysis of the program
that documents the extent to which incidents of reported crime has increased or decreased in the
L-4 ( Page 1 of 2)
HACCC Bayo Vista Housing Development.
N. Contractor shall, upon written notice from HACCC, reassign personnel rejected by HACCC
within thirty (30) days. HACCC has the right to reject assigned personnel.
II. HACCC’s Obligations : During the term of this Agreement, HACCC will:
A. Notify Contractor of any problems within the HACCC Bayo Vista Housing Developments.
B. Notify Contractor of any court and/or administrative hearings regarding individuals at the
HACCC Bayo Vista Housing Developments.
C. Notify Contractor of any HACCC community meetings.
III. Payment Provision.
In consideration of the services as set forth in this Service Plan, HACCC will pay Contractor for
actual costs in a sum not to exceed the Payment Limit in Se ction 4 of this Interagency Agreement.
1. Billing and Payment: Contractor will submit to the HACCC a properly documented demand for
payment monthly, in the form and manner prescribed by HACCC . The payment demand shall not
exceed the equivalent to one third (1/3) of the total compensation identified in Section 2
(Compensation) above. Payment shall be based on services actually rendered.
.
Initials:
Contractor HACCC.
HACCC GENERAL CONDITIONS
Form C-4400 G (Purchase of Services – Long Form)
Revised 7/31/09
Page 2 of 2 Initials:
Contractor HACCC.
HACCC
Form 4400 S SPECIAL CONDITIONS
Revised 7/31/09 (Purchase of Services - Long Form)
Special Conditions: The following Special Conditions are applicable to the Contract between HACCC
and Contra Costa County Sheriffs Department :
1 . Independent Contractor Status: This Agreement is by and between two independent contractors,
and is not intended and shall not be construed to create a relationship of agent, servant, employee,
partnership, joint venture or association.
2. Subcontract and Assignment: Contractor shall not subcontract any of the services or
assign any rights or obligations without prior written consent of the HACCC .
" 3. Records: Contractor shall at all times keep a complete and thorough record of the time
expended and services performed on behalf of HACCC, and shall also make available to HACCC
for audit all such records maintained.
4. Insurance : Contractor is self-insured and will immediately advise the HACCC if it ceases
to be self-insured.
5. Mutual Indemnification: Contractor agrees to indemnify and hold harmless HACCC for
Contractor’s share of any and all claims, costs and liability for any damage, injury or death of or
to any person or the property of any persons, including attorney’s fees, arising out of the willful
misconduct or the negligent acts, errors or omissions of Contractor, it officers or employees in
the performance of this Agreement.
Agency agrees to indemnify and hold harmless Contractor for HACCC ’s share of any and all
claims, costs and liability for any damage, injury or death of or any person or the property of any
person, including attorneys’ fees, arising out of the willful misconduct or the negligent acts, errors or
omissions of HACCC, its officers or employees in the performance of this Agreement.
6. Termination: This Agreement may be terminated by either party, as its’ sole discretion, upon thirty
(30) days written notice to the other party.
HACCC GENERAL CONDITIONS
Form C-4400 G (Purchase of Services – Long Form)
Revised 7/31/09
(Page 7 of 7) Initials:
Contractor HACCC.
1. Compliance with Law. Contractor shall be subject to and comply with all
a. Access to Books and Records of Contractor, Subcontractor. Pursuant to Section 1861(v)(1)
of the Social Security Act, and any regulations promulgated thereunder, Contractor shall, upon
written request and until the expiration of four years after the furnishing of services pursuant to this
Contract, make available to the HACCC, the Secretary of Health and Human Services, or the
Comptroller General, or any of their duly authorized representatives, this Contract and books,
documents, and records of Contractor necessary to certify the nature and extent of all costs and charges
hereunder. Furthermore, if Contractor carries out any of the duties of this Contract through a
subcontract with a value or cost of $10,000 or more over a twelve-month period, such subcontract
shall contain a clause to the effect that upon written request and until the expiration of four years after
the furnishing of services pursuant to such subcontract, the subcontractor shall make available to the
HACCC , the Secretary, the Comptroller General, or any of their duly authorized representatives, the
subcontract and books, documents, and records of the subcontractor necessary to verify the nature and
extent of all costs and charges thereunder.
This special condition is in addition to any and all other terms regarding the maintenance or retention of
records under this Contract and is binding on the heirs, successors, assigns and representatives of
Contractor.
4. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor shall include in all
documents or written reports completed and submitted to HACCC in accordance with this Contract, a separate
section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of
each such document or written report. This section shall apply only if the payment limit under this Contract
exceeds $5,000.
5. Termination and Cancellation.
a. Written Notice. This Contract may be terminated by either party, upon its sole discretion, upon thirty-
day advance written notice thereof to the other, and may be cancelled immediately by written mutual
consent.
b. Failure to Perform. HACCC, upon written notice to Contractor, may immediately terminate this
Contract should Contractor fail to perform properly any of its obligations hereunder. In the event of such
termination, HACCC may proceed with the work in any reasonable manner it chooses. The cost to
HACCC of completing Contactor’s performance shall be deducted from any sum due Contractor under
this Contract, without prejudice to HACCC's rights to recover damages.
c. Cessation of Funding. Notwiths tand i ng Paragraph 5.a. above, in the event that federal, state, or other
non-HACCC funding for this Contract ceases, this Contract is te rminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except
as expressly provided herein, no other understanding, oral or otherwise, regarding the subject matter of this
Contract shall be deemed to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and
budgets required by this Contract, including but not limited to, monitoring, evaluating, auditing, billing, or
HACCC GENERAL CONDITIONS
Form C-4400 G (Purchase of Services – Long Form)
Revised 7/31/09
(Page 6 of 7) Initials:
Contractor HACCC.
regulatory changes, may be developed and set forth in a written Informal Agreement between Contractor a nd
HACCC. Informal Agreements shall be designated as such and shall not be amendments to this Contract except
to the extent that they further detail or clarify that which is already required hereunder. Informal Agreements
may not enlarge in any manner the scope of this Contract, including any sums of money to be paid Contractor
as provided herein. Informal Agreements may be approved and signed by the Executive Director of the HACCC
for which this Contract is made or his designee.
2. applicable federal, state and local laws and regulations with respect to its performance under this Contract,
including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions
of employment, including non-discrimination.
3. Inspection. Contractor’s performance, place of business and reco rds pertaining to this Contract are
subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of
California, and the United States Government.
4. Records. Contractor shall keep and make available for inspectio n and copying by authorized
representatives of the HACCC, the State of California, and the United States Government, the Contractors
regular business records and such additional records pertaining to this Contract as may be required by the
HACCC.
b. Retention of Records. Contractor shall retain all documents pertaining to this Contract for
five years from the date of submission of Contractors final payment demand or final Cost Report; for
any further period that is required by law; and until all federal/state audits are complete and exceptions
resolved for this contract's funding period. Upon request, Contractor shall make these records available
to authorized representatives of the HACCC, the State of California, and the United States
Government.
8. Modifications and Amendments.
a. General Amendments. This Contract may be modified or amended by a written document executed
by Contractor and the HACCC, Board of Supervisors or, after Board approval, by its designee, subject to
may required state or federal approval.
b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service
Plan may be amended by a written administrative amendment executed by Contractor and the HACCC (or
designee), subject to any required state or federal approval, provided that such administrative
amendment may not materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between HACCC and Contractor concerning the meaning, requirements, or
performance of this Contract shall be subject to final written determination by the Executive Director of HACCC
for which this Contract is made, or his designee, or in accordance with the applicable procedures (if any) required
by the state or federal government.
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa. County and shall be governed and construed in accordance
with the laws of the State of California.
HACCC GENERAL CONDITIONS
Form C-4400 G (Purchase of Services – Long Form)
Revised 7/31/09
(Page 7 of 7) Initials:
Contractor HACCC.
b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa
County, State of California.
11. Conformance with Federal and State Regulations and Laws . Should federal or state regulations or laws
touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be
deemed amended to assure conformance with such federal or state requirements.
12. No Waiver by HACCC . Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or
approvals, or statements by any officer, agent or employee of HACCC indicating Contractors performance or
any part thereof complies with the requirements of this Contract, or a cceptance of the whole or any part of said
performance, or payments there for, or any combination of these acts, shall not relieve Contractor's obligation
to fulfill this Contract as prescribed; nor shall the HACCC be thereby estopped from bringing any action for
damages or enforcement arising from any failure to comply with any of the terms and conditions of thus
Contract.
13. Subcontract and Assignment. This Contract binds the heirs, successors, assignees and representatives of
Contractor. Prior written consent of the HACCC or his designee, subject to any required state or federal
approval, is required before the Contractor may enter into subcontracts for any work contemplated under this
Contract, or before the Contractor may assign this Contract or monies due or to become due, by operation of
law or otherwise.
14. Independent Contractor Status. This Contract is by and between two independent contractors and is not
untended to and shall not be construed to create the relationship between the parties of agent, servant,
employee, partnership, joint venture or association.
15. Conflicts of Interest. Contractor, its officers, partners, associates, agents, and employees, shall not make,
participate un making, or in any way attempt to use the position afford ed diem by this Contract to influence any
governmental decision in which they know or have reason to know they have a financial interest under
California Government Code Sections 87100, et seq., or otherwise.
16. Confidentiality. Contractor agrees to comply and to require its officers, partners, associates, agents and
employees to comply with all applicable state or federal statutes or regulations respecting confidentiality,
including but not limited to, the identity of persons served under this Contract, their records, or services
provided them, and assures that
a. All applications and records concerning any individual made or kept by Contractor or any public
officer or agency in connection with the administration of or relating to services provided under this
Contract will be confidential, and will not be open to examination for any purpose not directly connected
with the administration of such service.
b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons
receiving services, except as may be required in the administration of such service. Contractor agrees to
inform all employees, agents and partners of the above provisions, and that any person knowingly and
intentionally disclosing such information other than as authorized by law may be guilty of a
misdemeanor.
HACCC GENERAL CONDITIONS
Form C-4400 G (Purchase of Services – Long Form)
Revised 7/31/09
(Page 6 of 7) Initials:
Contractor HACCC.
17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be
available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic
background, disability, or sexual orientation, and that none should be used, in whole or in part, for religious
worship or instruction.
18. Indemnification. Contractor shall defend, indemnify, save, and hold harmless HACCC and its officers and
employees from any and all claims, costs and liability for any damages, sickness, de ath, or injury to person(s)
or property, including without limitation all consequential damages, from any cause whatsoever arising directly
or indirectly from or connected with the operations or services of Contractor or its agents, servants, employees
or subcontractors hereunder, save and except claims or litigation arising through the sole negligence or sole
willful misconduct of HACCC or its officers or employees. Contractor will reimburse HACCC for any
expenditure, including reasonable attorneys' fees, HACCC may make by reason of the matters that are the subject
of this indemnification, and, if requested by HACCC, will defend may claims or litigation to which this
indemnification provision applies at the sole cost and expense of Contractor.
19. Insurance. During the entire term of this Contract and any extension or modification thereof, Contractor
shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed
in the Special Conditions:
a. Liability Insurance. For all contracts where the total payment limit of the contract is $100,000 or less,
Contractor shall provide comprehensive liability insurance, including coverage for owned and non-owned
automobiles, with a minimum combined single limit coverage of $500,000 for all damages, including
consequential damages, due to bodily injury, sickness or disease, or death to any person or damage to or
destruction of property, including the loss of use thereof, arising from each occurrence. Such insurance
shall be endorsed to include HACCC and its officers and employees as additional insured’s as to all
services performed by Contractor under this agreement Said policies shall constitute primary insurance as
to HACCC, the state and federal governments, and their officers, agents, and employees, so that other
insurance policies held by them or their self-insurance program(s) shall not be required to contribute to
any loss covered under Contractor's insurance policy or policies. For all contracts where the total payment
limit is above $100,000, the aforementioned insurance coverage to be provided by Contractor shall have
a minimum combined single It coverage of $1,000,000, and Contractor shall be required to provide HACCC
with a copy of the endorsement making the HAC CC an additional insured on all general liability, worker's
compensation, and, if applicable, all professional liability insurance policies as required herein no later than
the effective date of this Contract
b. Workers' Compensation. Contractor shall provide workers' compensation insurance coverage for its
employees.
c. Certificate of Insurance. The Contractor shall provide the HACCC with (a) certificates) of insurance
evidencing liability and worker's compensation insurance as required herein no later than the effective
date of this Contract. If the Contractor should renew the insurance policy(ies) or acquire either a new
insurance policy(ies) or amend the coverage afforded through an endorsement to the policy at any time
during the term of this Contract, then Contractor shall provide (a) current certificates) of insurance.
HACCC GENERAL CONDITIONS
Form C-4400 G (Purchase of Services – Long Form)
Revised 7/31/09
(Page 7 of 7) Initials:
Contractor HACCC.
d. Additional Insurance Provisions. The insurance policies provided by Contractor shall include a
provision for thirty (30) days written notice to HACCC before cancellation or material change of the
above specified coverage.
20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in
the United States mail, postage prepaid. Notices to HACCC shall be addressed to the Executive Director of
HACCC for which this Contract is made. Notices to Contractor shall be addressed to the Contractor's address
designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery,
except that the effective date of notice to HACCC shall be the date of receipt by the Executive Director of
HACCC for which this Contract is made.
21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General
Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or
understanding that the services provided by Contractor under this Contract will be purchased by HACCC
under a new contract following expiration or termination of this Contract, and waives all rights or claims to
notice or hearing respecting any failure to continue purchasing all or any such services from Contractor.
23. Possessory Interest If this Contract results in Contractor having possession of, claim or right to the
possession of land or improvements, but does not vest ownership of the land or improvements in the same
person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue &
Taxation Code Section 107), such interest or improvements may represent a possessory interest subject to
property tax, and Contractor may be subject to the payment of property taxes levied on such interest
Contractor agrees that this provision complies with the notice requirements of Revenue & Taxation Code
Section 107.6, and waives all rights to further notice o r to damages under that or any comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may
provide some aid or assistance to members of the HACCC 's population, it is not the intention of either
County or Contractor that such individuals occupy the position of untended third -party beneficiaries of the
obligations assumed by either parry to this Contract.
25. Copyrights and Rights in Data. Contractor shall not publish or transfer any materials produced or
resulting from activities supported by this agreement without the express written consent of the HACCC. If
any material is subject to copyright, HACCC reserves the right to copyright, and Contractor agrees not to
copyright, such material. If the material is copyrighted, HACCC reserves a royalty-free, nonexclusive, and
irrevocable license to reproduce, publish, and use such materials, in whole or in part, and to authorize others
to do so.
26. Endorsements. Contractor shall not in its capacity as a contractor with HACCC publicly endorse or
oppose the use of any particular brand name or commercial product without the prior approval of the HACCC.
In its HACCC contractor capacity, Contractor shall not publicly attribute qualities or lack of qualities to a
particular brand name or commercial product in the absence of a well-established and widely accepted
scientific basis for such claims or without the prior approval of the HACCC . In its HACCC contractor capacity,
Contractor shall not participate or appear in any commercially produced advertisements designed to promote a
particular brand name or commercial product, even if Contractor is not publicly endorsing a product, as long
HACCC GENERAL CONDITIONS
Form C-4400 G (Purchase of Services – Long Form)
Revised 7/31/09
(Page 6 of 7) Initials:
Contractor HACCC.
as the Contractors presence in the advertisement can reasonably be interpreted as an endorsement of the product
by or on behalf of HACCC. Notwithstanding the foregoing, Contractor may express its views on products to
other contractors, the HACCC, or others who may be authorized by the HACCC or by law to receive such
views.
27. Required Audit. (A) If Contractor is funded by $500,000 or more in federal grant funds in any
fiscal year ending after December 31, 2003 from any source, Contractor shall provide to HACCC at
Contractors expense an audit conforming to the requirements set forth in the most current version of Office
of Management and Budget Circular A-133. (B) If Contractor is funded by less than $500,000 in federal
grant funds in any fiscal year ending after December 31, 2003 from any source, but such grant imposes
specific audit requirements; Contractor shall provide to HACCC audit conforming to those requirements. (C)
If Contractor is funded by less than $500,000 in federal grant funds in any fiscal year ending after December
31, 2003 from any source, Contractor is exempt from federal audit requirements for that year, however,
Contractor's records must be available for and an audit may be requir ed by, appropriate officials of the
federal awarding agency, the General Acco unting Office (GAO), the pass-through entity and/or the HACCC .
If any such audit is required, Contractor shall provide HACCC with such audit. With respect to the audits
specified in (A), (B) and (C) above, Contractor is solely responsible for arranging for the conduct of the
audit, and for its cost. HACCC may withhold the estimated cost of the audit or 10 percent of the contract
amount, whichever is larger, or the final payment, fr om Contractor until HACCC receives the audit from
Contractor.
28. Authorization. Contractor, or the representative(s) signing this Contract on behalf of Contractor,
represents and warrants that it has full power and authority to enter into this Contract a nd perform the
obligations herein.
29. Compliance with Federal Statutes
a. Compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment
Opportunity", as amended by Executive Order 11375 of October 13, 1967, and as supplemented in
Department of Labor regulations (41 CFR chapter 60). (All construction contracts awarded in excess of
$10,000)
b. Compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in
Department of Labor regulations (29 CFR part 3). (All contracts for construction or repair)
c. Compliance with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department
of Labor regulations (29 CFR part 5). (Construction contracts in excess of $2000 awarded when
required by Federal grant program legislation)
d. Compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40
U.S.C. 327A 330) as supplemented by Department of Labor regulations (29 CFR part 5). (Const ruction
contracts awarded by grantees and subgrantees in excess of $2000, and in excess of $2500 for other
contracts which involve the employment of mechanics or laborers .)
e. Compliance with the Buy American Act provisions under the American Recovery A ct if applicable.
RECOMMENDATIONS
RATIFY the Housing Authority Executive Director's execution of a contract with Diablo Boiler in an
amount not to exceed $158,624 to replace the boiler system at the Hacienda Development located at 1111
Ferry Street, Martinez, for the period August 17 through December 2, 2021.
BACKGROUND
Between July 29 – August 1, 2021, the two boilers at the Hacienda Development in Martinez
malfunctioned. The contractor who attempted to fix the boilers informed staff that the necessary parts to
repair the boilers were no longer available because the company (Webben-Jarco) went out of business. The
boilers needed to be replaced immediately. Staff identified the boilers as an emergency repair item.
Diablo Boiler can perform the emergency work. They will remove old boilers and replace them with a new
updated boiler system. The total amount for their services will not exceed $158,624.
FISCAL IMPACT
Funding for this contract is included in HACCC's current budget using the public housing capital funding
provided by the U.S. Department of Housing and Urban Development.
Action of Board On: 09/14/2021 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Cynthia Jordan,
Commissioner
ABSENT:Joanne Segura,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 14, 2021
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 14, 2021
Contra
Costa
County
Subject:CONTRACT WITH DIABLO BOILER FOR HACIENDA EMERGENCY BOILER REPLACEMENT
CONSEQUENCE OF NEGATIVE ACTION
If the Board of Commissioners does not approve this contract, the boilers will not be repaired and will
continue to malfunction and/or stop working.
RECOMMENDATIONS
ADOPT and APPROVE the Housing Choice Voucher payment standards for the Housing Authority of the
County of Contra Costa effective October 1, 2021.
BACKGROUND
Payment standards are used to calculate the housing assistance payment (HAP), or subsidy, that a housing
authority (HA) will pay on behalf of families leasing units under the program. Each HA must establish a
schedule of payment standard amounts by bedroom size. The range of possible payment standard amounts
is based on HUD’s published fair market rent (FMR) schedule for the FMR area within which the HA has
jurisdiction. HACCC’s payment standards are based on the FMRs for the Oakland-Fremont, CA Metro area
which includes all of Alameda and Contra Costa Counties. FMRs are based on the 40th percentile of rents
charged for standard housing in the FMR area. This is the dollar amount below which 40 percent of the
standard-quality rental housing units are rented. HAs may set their payment standards amounts from 90% to
110% of the published FMRs without HUD approval. Payment standards can be set higher or lower than
this basic range in response to market conditions with HUD approval.
Action of Board On: 09/14/2021 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Cynthia Jordan,
Commissioner
ABSENT:Joanne Segura,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 14, 2021
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.4
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 14, 2021
Contra
Costa
County
Subject:ADOPT AND APPROVE THE HOUSING CHOICE VOUCHER PAYMENT STANDARDS EFFECTIVE October
1, 2021
BACKGROUND (CONT'D)
The level at which the payment standards are set directly affects the amount of subsidy a family will
receive, and the amount of rent paid by program participants. If the payment standard amount is too low:
Families may need to pay more for rent than they can afford; or
Families may have a hard time finding acceptable units or units in more desirable areas; or
Housing choices will be narrowed and the HA’s efforts to affirmatively further fair housing will be undermined.
If the payment standards amounts are too high, owners may be encouraged to ask for higher than reasonable
rents.
As approved by the Board on January 12, 2016, HACCC's payment standards were split into two different
amounts. One payment standard was established for all cities located in East County and a second payment
standard was established for the rest of the cities in HACCC's jurisdiction. This was done to give families
greater access to housing opportunities in low poverty neighborhoods throughout the County and to limit
the tendency for families to lease in high poverty areas concentrated in East County
The proposed payment standards are shown below. They are based on the revised FMRs published by HUD
on August 06, 2021 and made effective on October 1, 2021. The results of the study indicated that FMRs
for all bedroom-size units have gone down between 3.57% and 7.39%.
Since payment standards must be within a range of 90% to 110% of the FMR, HACCC was had to change
some of the old Payments Standards in the non-East County areas because, keeping them at their current
levels, they will exceed the maximum threshold range. While the amount of the payment standards for the
East County cities of Antioch, Bay Point, Bethel Island, Brentwood, Byron, Discovery Bay, Knightsen and
Oakley will remain unchanged, the percentage of the FMR for these amounts will change. The new East
County Payment Standards will now be set between 98.5% and 101% of the FMRs. This is a change from
last year’s East County Payment Standards which were set between 92.99% and 95.01% of the FMRs.
However, for the rest of the County, HACCC's Payment Standards now fall above the HUD required range
of 90% to 110% of the FMRs. The 2020 payment standards were set at approximately 105% of the FMRs
with the dollar figures increasing slightly across all bedroom sizes. For FY2021, however, the payment
standards will be set at approximately 110% of the FMRs, but the dollar amounts will need to be reduced
for the 2 bedrooms through the 7 bedroom-sized units to remain below the threshold of 110% of the FMRs.
The proposed payment standards and the new FMRs are as follows:
EAST COUNTY - Antioch, Bay Point, Bethel Island, Brentwood, Byron, Discovery
Bay, Knightsen, Oakley
0-BR 1-BR 2-BR 3-BR 4-BR 5-BR 6-BR 7-BR
PS $1,515 $1,837 $2,264 $3,036 $3,593 $4,131 $4,670 $5,212
FMR $1,538 $1,854 $2,274 $3,006 $3,578 $4,114 $4,651 $5,188
% of FMR 98.50%99.08%99.56%101.00%100.42%100.41%100.41%100.46%
Change in
PS $0 $0 $0 $0 $0 $0 $0 $0
All Other Cities Except Pittsburg and Richmond:
0-BR 1-BR 2-BR 3-BR 4-BR 5-BR 6-BR 7-BR
PS $1,675 $2,031 $2,501 $3,306 $3,935 $4,525 $5,116 $5,706
FMR $1,538 $1,854 $2,274 $3,006 $3,578 $4,114 $4,651 $5,188
% of FMR 108.91%109.55%109.98%109.98%109.98%109.99%110.00%109.98%
Change in PS $0 $0 ($1)($50)($121)($139)($157)($175)
The changes will be effective October 1, 2021. All annual certifications that have already been processed
will not have to be re-calculated since the implementation date of the new payment standards will be
January 1, 2022. However, all new contracts and tenancies will begin to use the new Payment Standards on
or after October 1, 2021.
FISCAL IMPACT
Funding for this program is provided by the U.S. Department of Housing and Urban Development (HUD).
Funding for the proposed change is provided for in the Housing Authority of the County of Contra Costa's
(HACCC) current budget.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners not adopt and approve the proposed payment standards, then HACCC
will not be in compliance with HUD regulations and could be subject to financial sanctions or other
penalties.
RECOMMENDATIONS
On August 10, 2021, this Board adopted Resolution No. 5236 approving the Successor Memorandum of
Understanding (MOU) with Public Employees Union, Local #1/AFSCME (Union), providing for wages,
non-healthcare benefits, and other employment conditions for the term of July 1, 2021 through June 30,
2024. It has since come to the attention of the Housing Authority that the Successor MOU needs to be
corrected to conform to the signed Tentative Agreement with the Union.
BACKGROUND
Negotiations with Public Employees Union, Local #1/AFSCME resulted in a Tentative Agreement signed
on June 29, 2021. That agreement provided for a 2.5% COLA beginning July 24, 2021. Through
inadvertence, the approving Board Order and Successor MOU did not include the effective date of the
COLA that was agreed upon in the Tentative Agreement.
FISCAL IMPACT
The Housing Authority’s current budget provides for the correction to the Successor MOU.
Action of Board On: 09/14/2021 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Cynthia Jordan,
Commissioner
ABSENT:Joanne Segura,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 14, 2021
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.5
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 14, 2021
Contra
Costa
County
Subject:CORRECTION TO MEMORANDUM OF UNDERSTANDING WITH PUBLIC EMPLOYEES UNION, LOCAL
#1/AFSCME
CONSEQUENCE OF NEGATIVE ACTION
Should the Board elect not to make this correction, HACCC’s staff represented by Local #1/AFSCME
would be denied the COLA increase as negotiated in good faith by both parties.
AGENDA ATTACHMENTS
RES 5236
MINUTES ATTACHMENTS
Signed Resolution No. 5236
THE BOARD OF COMMISSIONERS OF THE
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
CORRECTED RESOLUTION NO. 5236
WHEREAS, this Board of Commissioners approved Resolution No. 5236 on
August 10, 2021, approving a Memorandum of Understanding between the
Housing Authority of the County of Contra Costa and Public Employees
Union, Local #1/AFSCME providing for wages, non -healthcare benefits, and
other employment conditions for the term of July 1, 2021, through June 30,
2024; and
WHEREAS, it was subsequently discovered that an error was made in the
Board Order and Memorandum of Understanding , Exhibit A that grants a
2.5% cost of living adjustment effective the first full pay period after Union
ratification and Board of Commissioners approval, in that they should have
read, “a 2.5% COLA effective beginning the pay period July 24, 2021.”
NOW, THEREFORE BE IT RESOLVED that the correction to the Memorandum
of Understanding referred to above, having been fully considered, is
APPROVED.
PASSED AND ADOPTED ON ______________________________________by
the following vote of the Commissioners.
AYES:
NOES:
ABSENT:
ABSTAIN:
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED______________________________
JOSEPH VILLARREAL, CLERK OF
THE BOARD OF COMMISSIONERS
AND EXECUTIVE DIRECTOR
BY____________________________________
RECOMMENDATIONS
ACCEPT the 1st Quarter 2021-2022 Unaudited Budget Report for the period ending June 30, 2021.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial operating
position of the Housing Authority of the County of Contra Costa (HACCC) for the Period Ending
6/30/2021. The report begins with a summary of HACCC’s overall fiscal standing at the end of the quarter.
The overall numbers are then broken down by individual funds. Each fund overview includes a brief
program summary and an explanation of the variance between budgeted and actual performance.
AGENCY OVERVIEW: Budget Report
HACCC's overall budget position for the 1st Quarter 6/30/2020 is shown in the chart below. Activity in the
Housing Choice Vouchers Program had the most significant impact on HACCC's budget.
Action of Board On: 09/14/2021 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Cynthia Jordan,
Commissioner
ABSENT:Joanne Segura,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 14, 2021
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.6
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 14, 2021
Contra
Costa
County
Subject:1st Quarter 2021-2022 Budget Report
BACKGROUND (CONT'D)
The variance in revenue and expenditures at the Agency Level is a summary of all variances reported at the program levels. The program
revenue and expenditure variance summary is as follows:
Revenue Variance Summary
Housing Choice Vouchers favorable variance $ 687,916
Housing Certificate favorable variance 78,538
Public Housing favorable variance 59,013
State and Local favorable variance 51,973
Agency Favorable Variance $ 877,440
Expenditure Variance Summary
State and Local favorable variance 195,113
Public Housing favorable variance $ 188,610
Housing Choice Vouchers favorable variance 143,661
Housing Certificate unfavorable variance - 60,876
Agency Favorable Variance $ 466,508
HACC Agency
Summary
Annual Budget
1st Quarter
Actual
6/30/2021
Remaining FY
Estimate Annual Total Variance
Revenue $ 209,095,880 $ 53,151,410 $ 156,821,910 $ 209,973,320 $ 877,440
Expenditures $ 206,733,084 $ 51,216,763 $ 155,049,813 $ 206,266,576 $ (466,508)
$ 2,362,796 $ 1,934,647 $ 1,772,097 $ 3,706,744
The net change to overall reserves was an increase of $1,934,647. The summary of Agency Reserves by Program and type is as follows:
Analysis of Agency
Reserves
Beginning
Balance 4/1/21
(Audited)
1st Quarter ending
6/30/2021
(Unaudited)
Reserve
Balance period
ending 6/30/2021
(Unaudited)
Total Reserves $ 34,809,519 $ 1,934,647 $ 36,744,166
Net Invested in Capital
Assets
Housing Choice Vouchers $ 1,469,492 $ 82,582 $ 1,552,074
Public Housing & Cap. Funds $ 7,546,665 $ 327,888 $ 7,874,553
State & Local Programs $ 9,522,770 $ 101,487 $ 9,624,257
Housing Certificates Programs $ -0-$ -0- $ -0-
Total Capital Assets $ 18,538,927 $ 511,957 $ 19,050,884
Restricted Reserves
Housing Choice Vouchers $ 1,477,589 $ -0-$ 1,477,589
Public Housing & Cap. Funds $ -0-$ -0-$ -0-
State & Local Programs $ 1,768,683 $ 156,356 $ 1,925,039
Housing Certificates Programs $ -0-$ -0-$ -0-
Total Restricted Reserves $ 3,246,282 $ 156,356 $ 3,402,638
Unrestricted Reserves
Housing Choice Vouchers $ 11,112,238 $ 999,561 $ 12,111,799*
Public Housing & Cap. Funds $ 1,716,904 $ 301,357 $ 2,018,261*
State & Local Programs $ 195,168 $ (21,185)$ 173,983*
Housing Certificates Programs $ -0- .$ (13,399)$ (13,399)*
Total Unrestricted Reserves $ 13,024,310 $ 1,266,334 $ 14,290,644*
*Reserve levels do not include unfunded pension & opeb liability of roughly $13 million.
*Reserve levels do not include unfunded pension & opeb liability of roughly $13 million.
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted or unrestricted reserves merely
indicates that the funds are obligated for special use within the program (restricted) or that they can be used for any purpose tied to the program
(unrestricted). The only reserves that can be used freely are unrestricted reserves within the State and Local Programs that are not tied to the tax
credit properties. These reserves can be used to support any of HACCC’s programs.
FUNDS OVERVIEW:
Housing Choice Vouchers
Program Summary - The HCV program provides assistance to families in the private rental market. HACCC qualifies families for the
program based on income. These families find a home in the private rental market and HACCC provides them with a subsidy via a HAP contract
with the property owner. HAP is paid by HACCC directly to the owner. Through its HCV program, HACCC is authorized to provide affordable
housing assistance to a maximum of 9,280 families. However, due to funding constraints utilization is currently at 7,993.
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The $687,916 revenue differences is a result of increased funding in HAP payments in the amount of $605,344 and $82,582
increase in administrative fees.
Expenditures- The expenditure net differences was a result of reduced costs in the amount of $143,661. The total reduced cost related to
operations was $749,005 which was offset by the increased HAP payments in the amount of $605,344.The primary cost savings was result of
under staffing in labor and benefits of $584,462 and reduce operating costs of $164,543.
Housing Choice
Vouchers Annual Budget
1st Quarter Actual
6/30/2021
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 181,696,744 $ 46,112,102 $ 136,272,558 $ 182,384,660 $ 687,916
Expenditures $ 180,694,480 $ 45,029,959 $ 135,520,860 $ 180,550,819 $ (143,661)
$ 1,002,264 $ 1,082,143 $ 751,698 $ 1,833,841
Analysis of Program Reserves:
Public Housing Operating and Capital Funds
Program Summary - HACCC owns and manages 983 public housing units at 13 different sites throughout the County. The Agency disposed
of roughly 196 units on 3 sites in the N. Richmond area. The Operating funds for all properties come from tenant rents as well as an operating
subsidy received from HUD that is designed to cover the gap between rents collected from the low-income tenants and annual operating
expenses. HUD allocates the Capital Fund annually via formula to approximately 3,200 housing authorities. Capital Fund grants may be used
for development, financing, modernization, and management improvements within public housing.
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The $59,013 increased revenue is a result of operating subsidy received during this funding period.
Expenditures - The $188,610 expenditure difference is a result of under staffing in labor and benefits of $172,322 and reduced protective
services of $16,288.
Public Housing
Operating and
Capital Fund
Annual Budget
1st Quarter Actual
6/30/2021
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 13,924,080 $ 3,540,033 $ 10,443,060 $ 13,983,093 $ 59,013
Expenditures $ 12,397,592 $ 2,910,788 $ 9,298,194 $ 12,208,982 $ (188,610)
$ 1,526,488 $ 629,245 $ 1,144,866 $ 1,774,111
Analysis of Program Reserves:
Public Housing & Capital
Fund
Beginning
Balance 4/1/2021
(Unaudited)
1st Quarter Actual
6/30/2021
(Unaudited)
Reserve Balance
period ending
6/30/21
(Unaudited)
Housing Choice Vouchers
Beginning
Balance 4/1/2021
(Unaudited)
1st Quarter Actual
6/30/2021
(Unaudited)
Reserve Balance
period ending
6/30/2021
(Unaudited)
Net Invested in Capital Assets $ 1,469,492 $ 82,582 $ 1,552,074
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 11,112,238 $ 999,561 $ 12,111,799
Total Reserves $ 12,581,730 $ 1,080,143 $ 13,663,873
Net Invested in Capital Assets $ 7,546,665 $ 327,888 $ 7,874,553
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 1,716,904 $ 301,357 $ 2,018,261
Total Reserves $ 9,263,569 $ 629,245 $ 9,892,814
State and Local Programs
Program Summary - HACCC administers a variety of programs and activities that are either not funded by HUD or that involve
non-restricted HUD funds. Currently, HACCC is the managing general partner for two tax credit projects (DeAnza Gardens & Casa Del Rio).
HACCC receives management fees for administering the Public Housing and HCV programs under HUD’s asset-management model. In
addition, the State and Local Program manages the employee pension and OPEB benefit program.
Summary of Difference between Budgeted and Annual Year-End Estimate:
Revenue –The $51,973 increase revenue is a result of $37,918 in the tax credit properties and $14,055 miscellaneous management fee revenues.
Expenditures - The $195,113 expenditure reductions were a result of $72,861 in under staffing in labor and benefits, $60,076 in operational
savings, and $62,176 in reduced operational in the tax credit properties.
State & Local
Programs Annual Budget
1st Quarter Actual
6/30/2021
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 7,018,676 $ 1,806,642 $ 5,264,007 $ 7,070,649 $ 51,973
Expenditures $ 7,060,388 $ 1,569,984 $ 5,295,291 $ 6,865,275 $ (195,113)
$ (41,712)$ 236,658 $ (31,284)$ 205,374
Analysis of Reserves:
State & Local Programs
Beginning
Balance 4/1/2021
Unaudited
1st Quarter Actual
6/30/2021
(Unaudited)
Reserve Balance
Period ending
6/30/2021
(Unaudited)
Net Invested in Capital Assets $ 9,522,770 $ 101,487 $ 9,624,257
Restricted Reserves $ 1,768,683 $ 156,356 $ 1,925,039
Unrestricted Reserves $ 195,168 $ (21,185)$ 173,983
Total Reserves $ 11,486,621 $ 236,658 $ 11,723,279
Housing Certificate Programs
Program Summary - HACCC administers a Housing Certificate Program tied to the Continuum of Care Program (formerly known as Shelter
Plus Care). The Continuum of Care Program provides rental assistance for hard-to-serve homeless persons with disabilities in connection with
supportive services funded from sources outside the program. HACCC assists approximately 327 clients under this program.
Summary of Difference Between Budgeted and Annual Year-End Estimate:
Revenue- The $78,538 revenue difference is an increase HAP funding of $48,561 and an increase of $29,977 in administrative funding.
Expenditures- The -$60,876 expenditure difference is a result of $48,561 increase in HAP items and an increase of $12,315 in tenant and social
service costs..
Housing
Certificate
Programs
Annual Budget
1st Quarter Actual
6/30/2021
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 6,456,380 $ 1,692,633 $ 4,842,285 $ 6,534,918 $ 78,538
Expenditures $ 6,580,624 $ 1,706,032 $ 4,935,468 $ 6,641,500 $ 60,876
$ (124,244)$ (13,399)$ (93,183)$ (106,582)
Analysis of Reserves:
Housing Certificate Programs
Beginning
Balance 4/1/2021
Audited
1st Quarter Actual
6/30/2021
(Unaudited)
Reserve Balance
period ending
6/30/2021
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ -0-$ (13,399)$ (13,399)
Total Reserves $ -0-$ (13,399)$ (13,399)
FISCAL IMPACT
None. Information item only.
CONSEQUENCE OF NEGATIVE ACTION
None. Informational item only.
RECOMMENDATIONS
RECEIVE the Housing Authority of the County of Contra Costa’s investment report for the quarter ending
June 30, 2021.
BACKGROUND
California Government Code (CGC) Section 53646 requires the Housing Authority of the County of
Contra Costa (HACCC) to present the Board of Commissioners with a quarterly investment report that
provides a complete description of HACCC’s portfolio. The report is required to show the issuers, type of
investments, maturity dates, par values (equal to market value here) and the current market values of each
component of the portfolio, including funds managed by third party contractors. It must also include the
source of the portfolio valuation (in HACCC’s case it is the issuer). Finally, the report must provide
certifications that (1) all investment actions executed since the last report have been made in full
compliance with the Investment Policy and; (2) HACCC will meet its expenditure obligations for the next
six months. (CGC 53646(b)).
The state-mandated report has been amended to indicate the amount of interest earned and how the interest
was allocated. The amended report is attached.
Action of Board On: 09/14/2021 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Cynthia Jordan,
Commissioner
ABSENT:Joanne Segura,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 14, 2021
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.7
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 14, 2021
Contra
Costa
County
Subject:INVESTMENT REPORT FOR THE QUARTER ENDING JUNE 30, 2021
BACKGROUND (CONT'D)
In summary, HACCC had $22,973.37 in interest earnings for the quarter ending June 30, 2021. That
interest was earned within discrete programs and most of the interest earned is available only for use
within the program which earned the interest. Further, interest earnings may be restricted to specific
purposes within a given program.
The Housing Choice Voucher Program reserve as of 12/31/2013 held in cash and investments was
transitioned to HUD held program reserve account.
Non-restricted interest earnings within both the voucher and public housing programs must be used
solely within those programs, but such interest earnings can be used for a wider range of purposes within
the individual programs. The interest earned in the State and Local fund can be used for any purpose
within HACCC’s scope of operations.
The interest earned for the quarter ending June 30th, 2021 is shown below. A more detailed report is
attached.
Public
Housing
Housing Choice
Voucher Fund
Central
Office
State &
Local
Unrestricted
Interest
Earned
Restricted
Interest
Earned
Unrestricted
Interest
Earned
Unrestricted
Interest
Earned
Unrestricted
Interest
Earned
$12,938.89 $7,397.26 $2,637.22
FISCAL IMPACT
None. For reporting purposes only
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to accept the investment report it would result in an audit
finding of non-compliance and could ultimately affect future funding from the U.S. Department of
Housing and Urban Development (HUD).
ATTACHMENTS
Investment Report QE 6.30.21
HOUSING AUTHORITY OF CONTRA COSTA COUNTY
INVESTMENT REPORT : PORTFOLIO HOLDINGS BY TYPE
For Period Ending: 6/30/2021
Cantella & Company
Prime Fund Capital Reserves (Cash) Money Market 49,255.56 0.01% ongoing ongoing 49,255.56
Discover Bank Certificate of Deposit 105,000.00 2.250%1/11/17 1/11/22 116,818.97
Federal Farm Credit Bank Govt Agency 105,000.00 2.030%2/10/17 2/03/22 115,622.46
Everbank Certificate of Deposit 247,000.00 2.150%4/28/17 4/28/22 273,567.05
Capital One , NA Certificate of Deposit 100,000.00 2.300%5/10/17 5/10/22 111,506.30
Capital One , NA Certificate of Deposit 110,000.00 2.300%5/10/17 5/10/22 122,656.93
Goldman Sachs Certificate of Deposit 149,000.00 2.400%6/07/17 6/07/22 166,889.80
Capital One Bank, USA Certificate of Deposit 220,000.00 2.250%9/20/17 9/20/22 244,763.56
Barclays Bank Delaware Certificate of Deposit 247,000.00 2.250%9/27/17 9/27/22 274,802.73
Discover Bank Certificate of Deposit 140,000.00 2.550%12/28/17 12/28/22 157,859.78
Morgan Stanley Bank Certificate of Deposit 150,000.00 2.650%1/11/18 1/11/23 169,885.89
Sally Mae Bank Certificate of Deposit 173,000.00 2.650%2/08/18 2/08/23 195,935.06
Citi Bank NA Certificate of Deposit 100,000.00 3.100%5/04/18 5/04/23 115,508.49
Goldman Sacs Certificate of Deposit 100,000.00 3.300%7/25/18 7/25/23 116,509.04
Commenty Capital Bank Certificate of Deposit 120,000.00 3.250%8/13/18 8/14/23 139,521.37
Citi Bank NA Certificate of Deposit 145,000.00 3.000%2/15/19 2/15/24 166,761.92
Morgan Stanley Private Bank Certificate of Deposit 160,000.00 2.200%7/25/19 7/25/24 177,619.29
State Bank of India Certificate of Deposit 140,000.00 1.100%5/28/20 5/28/25 147,704.22
Texas Exchange Bank Certificate of Deposit 105,000.00 1.000%6/19/20 6/19/25 110,252.88
J P Morgan Chase Bank Certificate of Deposit 130,000.00 0.350%1/20/21 1/20/26 132,276.25
State Bank of India Certificate of Deposit 105,000.00 1.000%4/27/21 4/27/26 110,252.88
GRAND TOTALS 2,900,255.56 3,215,970.42
L.A.I.F. (Acct # 25-07-003)Liquid Account 107,530.14 0.33%ongoing ongoing 107,530.14
De Anza Gardens, LP Loan 1,000,000.00 3.00% 1,000,000.00
GRAND TOTALS 4,007,785.70 4,323,500.56
Issuer Investment
Type
Amount
Invested Yield Investment
Date
Maturity
Date
Estimated
Value@
Maturity Date
Invesment Report for Board QE 06-30-21_.xlsx
(Investments Rpt to June 21 )Last Printed: 9/8/2021
HOUSING AUTHORITY OF CONTRA COSTA COUNTY
INVESTMENT REPORT BY FUND
Prime Fund Capital Reserves (Cash)49,255.56 29,812.29 19,443.29
Discover Bank 105,000.00 105,000.00
Federal Farm Credit Bank 105,000.00 105,000.00
Everbank 247,000.00 247,000.00
Capital One , NA 100,000.00 100,000.00
Capital One , NA 110,000.00 110,000.00
Goldman Sachs 149,000.00 149,000.00
Capital One Bank, USA 220,000.00 220,000.00
Barclays Bank Delaware 247,000.00 247,000.00
Discover Bank 140,000.00 140,000.00
Morgan Stanley Bank 150,000.00 150,000.00
Sally Mae Bank 173,000.00 173,000.00
Citi Bank NA 100,000.00 100,000.00
Goldman Sacs 100,000.00 100,000.00
Commenty Capital Bank 120,000.00 120,000.00
Citi Bank NA 145,000.00 145,000.00
Morgan Stanley Private Bank 160,000.00 157,126.40 2,873.60
State Bank of India 140,000.00 140,000.00
Texas Exchange Bank 105,000.00 105,000.00
J P Morgan Chase Bank 130,000.00 130,000.00
State Bank of India 105,000.00 105,000.00
2,900,255.56 2,359,938.69 540,316.89 - - -
107,530.14 - - - 107,530.14
1,000,000.00 1,000,000.00
4,007,785.70 2,359,938.69 540,316.89 - 1,000,000.00 107,530.14 GRAND TOTALS
GRAND TOTALS
L.A.I.F. (Acct # 25-07-003)
De Anza Gardens, LP
Cantella & Company
Housing Choice
Voucher
Rental
Rehabilitation
For Period Ending 6/30/2021
Amount Invested by Fund:
Issuer Amount
Invested
Public
Housing Management Central Office
Invesment Report for Board QE 06-30-21_.xlsx
(Investments Rpt to June 21 )Last Printed: 9/8/2021
HOUSING AUTHORITY OF CONTRA COSTA COUNTY
Report per CGC 53646 CURRENT MARKET VALUE
For Period Ending 6/30/2021
Cantella & Company
Prime Fund Capital Reserves (Cash)Money Market ongoing 49,255.56 49,255.56 0.01%
Discover Bank Certificate of Deposit 1/11/2022 105,000.00 106,225.35 2.25%
Federal Farm Credit Bank Govt Agency 2/03/2022 105,000.00 106,176.00 2.03%
Everbank Certificate of Deposit 4/28/2022 247,000.00 251,282.98 2.15%
Capital One , NA Certificate of Deposit 5/10/2022 100,000.00 101,935.00 2.30%
Capital One , NA Certificate of Deposit 5/10/2022 110,000.00 112,128.50 2.30%
Goldman Sachs Certificate of Deposit 6/07/2022 149,000.00 152,255.65 2.40%
Capital One Bank, USA Certificate of Deposit 9/20/2022 220,000.00 225,737.60 2.25%
Barclays Bank Delaware Certificate of Deposit 9/27/2022 247,000.00 253,535.62 2.25%
Discover Bank Certificate of Deposit 12/28/2022 140,000.00 145,023.20 2.55%
Morgan Stanley Bank Certificate of Deposit 1/11/2023 150,000.00 155,698.50 2.65%
Sally Mae Bank Certificate of Deposit 2/08/2023 173,000.00 179,876.75 2.65%
Citi Bank NA Certificate of Deposit 5/04/2023 100,000.00 105,352.00 3.10%
Goldman Sacs Certificate of Deposit 7/25/2023 100,000.00 106,332.00 3.30%
Commenty Capital Bank Certificate of Deposit 8/14/2023 120,000.00 127,657.20 3.25%
Citi Bank NA Certificate of Deposit 2/15/2024 145,000.00 155,321.10 3.00%
Morgan Stanley Private Bank Certificate of Deposit 7/25/2024 160,000.00 169,174.40 2.20%
State Bank of India Certificate of Deposit 5/28/2025 140,000.00 143,540.60 1.10%
Texas Exchange Bank Certificate of Deposit 6/19/2025 105,000.00 105,052.50 1.00%
J P Morgan Chase Bank Certificate of Deposit 1/20/2026 130,000.00 129,017.20 0.35%
State Bank of India Certificate of Deposit 4/27/2026 105,000.00 105,979.65 1.00%
2,900,255.56 2,986,557.36
L.A.I.F. (Acct # 25-07-003)Liquid Account ongoing 107,530.14 107,530.14 0.33%
De Anza Gardens, LP Loan 1,000,000.00 1,000,000.00 3.00%
GRAND TOTALS 4,007,785.70 4,094,087.50
Issuer Investment
Type
Maturity
Date
Amount
Invested
Current Market
Value
(at 6/30/21)
Yield
Invesment Report for Board QE 06-30-21_.xlsx
(Investments Rpt to June 21 )Last Printed: 9/8/2021
HOUSING AUTHORITY OF CONTRA COSTA COUNTY
Investment Interest Earnings Report
Public Housing Management Central Rental
Rehab
Housing
Voucher
Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted
Cantella & Company
Prime Fund Capital Reserves (Cash)49,255.56 1.21 0.73 0.48 - - -
Discover Bank 105,000.00 582.53 582.53 - - - -
Federal Farm Credit Bank 105,000.00 525.58 525.58 - - - -
Everbank 247,000.00 1,309.44 1,309.44 - - - -
Capital One , NA 100,000.00 567.12 567.12 - - - -
Capital One , NA 110,000.00 623.84 623.84 - - - -
Goldman Sachs 149,000.00 881.75 881.75 - - - -
Capital One Bank, USA 220,000.00 1,220.55 1,220.55 - - - -
Barclays Bank Delaware 247,000.00 1,370.34 1,370.34 - - - -
Discover Bank 140,000.00 880.27 880.27 - - - -
Morgan Stanley Bank 150,000.00 980.14 980.14 - - - -
Sally Mae Bank 173,000.00 1,130.42 - 1,130.42 - - -
Citi Bank NA 100,000.00 764.38 - 764.38 - - -
Goldman Sacs 100,000.00 813.70 813.70 - - - -
Commenty Capital Bank 120,000.00 961.64 961.64 - - - -
Citi Bank NA 145,000.00 1,072.60 1,072.60 - - - -
Morgan Stanley Private Bank 160,000.00 867.95 852.36 15.59 - - -
State Bank of India 140,000.00 379.73 - 379.73 - - -
Texas Exchange Bank 105,000.00 258.90 - 258.90 - - -
J P Morgan Chase Bank 130,000.00 112.19 112.19 - - - -
State Bank of India 105,000.00 184.11 184.11 - -
- 2,900,255.56 15,488.39 12,938.89 2,549.50 - - -
L.A.I.F. (Acct # 25-07-003)107,530.14 87.72
De Anza Gardens, LP 1,000,000.00 7,397.26 7,397.26
GRAND TOTALS 4,007,785.70 22,973.37 12,938.89 2,549.50 - 87.72 7,397.26
For Period Ending 6/30/2021
150189
Interest Earned this Quarter by Fund
Amount
Invested
Interest
Earned
this Qtr
Invesment Report for Board QE 06-30-21_.xlsx
(Investments Rpt to June 21 )Last Printed: 9/8/2021
RECOMMENDATIONS
ADOPT Resolution No. 5238 to invest HUD and non-HUD funds according to the Housing Authority of
the County of Contra Costa's Investment Policy.
BACKGROUND
California Government Code (CGC) Section 53646(a)(2)] requires staff to annually prepare and submit a
statement of investment policy, and any changes thereto, to the Board of Commissioners for consideration
at a public meeting.
HACCC’s Investment Policy was developed following guidelines set forth both by the State and the U.S.
Department of Housing and Urban Development (HUD). In general, the State’s approach to investing
public funds is outlined in CGC Section 53600.5, which reads as follows:
When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, the
primary objective of a trustee shall be to safeguard the principal of the funds under its control. The
secondary objective shall be to meet the liquidity needs of the depositor. The third objective shall be to
achieve a return on the funds under its control.
Action of Board On: 09/14/2021 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Cynthia Jordan,
Commissioner
ABSENT:Joanne Segura,
Commissioner
Contact: 9259578028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 14, 2021
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.8
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 14, 2021
Contra
Costa
County
Subject:ANNUAL REVIEW AND APPROVAL OF INVESTMENT POLICY
BACKGROUND (CONT'D)
The majority of HACCC’s funds are federal moneys received from HUD. When investing these moneys
HACCC must follow both the broad guidelines listed above as required by the State and HUD’s more
specific requirements set forth in HUD PIH Notice 2002-13. It authorizes housing authorities to invest
HUD funds in the following:
United States Treasury Bills, Notes and Bonds;
Obligations issued by Agencies or Instrumentalities of the U.S. Government;
State or Municipal Depository Funds, such as the Local Agency Investment Fund (LAIF) or pooled cash
investment funds managed by County treasurers;
Insured Demand and Savings Deposits, provided that deposits in excess of the insured amounts must be
100% collateralized by federal securities;
Insured Money Market Deposit Accounts;
Insured SUPER NOW accounts, provided that deposits in excess of the insured amount must be 100%
collateralized by federal securities;
Negotiable Certificates of Deposit issued by federally or state chartered banks or associations, limited to no
more than 30% of surplus funds;
Repurchase/Reverse Repurchase Agreements of any securities authorized by this section; securities
purchased under purchase agreements shall be no less than 102% of market value;
Sweep Accounts that are 100% collateralized by federal securities;
Shares of beneficial interest issued by diversified management companies investing in the securities and
obligations authorized by this Section (Money Market Mutual Funds);
Funds must carry the highest rating of at least two national rating agencies and are limited to not more than
20% of surplus funds;
Funds held under the terms of a Trust Indenture or other contract or agreement including the HUD/PHA
Annual Contributions Contract, may be invested according to the provisions of those indentures or
contracts; and
Any other investment security authorized under the provisions of HUD Notice PIH 02-13.
Any non-HUD moneys controlled by HACCC may be invested in the following instruments permitted
by the State (CGC Section 53601 et. seq.):
Bonds issued by the local entity with a maximum maturity of five years;
United States Treasury Bills, Notes and Bonds;
Registered state warrants or treasury notes or bonds issued by the State of California;
Bonds, notes, warrants or other evidence of debt issued by a local agency within the State of California,
including pooled investment accounts sponsored by the State of California, County Treasurer, other local
agencies or Joint Powers Agencies;
Obligations issued by Agencies or Instrumentalities of the U.S. Government;
Bankers Acceptances with a term not to exceed 270 days, limited to 40% of surplus funds; no more than
30% of surplus funds can be invested in Bankers Acceptances of any single commercial bank;
Prime Commercial Paper with a term not to exceed 180 days and the highest ranking issued by Moody’s
Investors Service or Standard & Poor’s Corp., limited to 15% of surplus funds; provided that if the average
total maturity of all commercial papers does not exceed 31 days up to 30% of surplus funds can be invested
in commercial papers.
Negotiable Certificates of Deposit issued by federally or state chartered banks or associations, limited to not
more than 30% of surplus funds;
Repurchase/Reverse Repurchase Agreements of any securities authorized by this Section, securities
purchased under these agreements shall be no less than 102% of market value.
Securities purchased under reverse repurchase agreements shall be for temporary and unanticipated cash
flow needs only.
Medium term notes (not to exceed two years) of U.S. corporations rated “AAA” or better by Moody’s or
Standard & Poor’s limited to not more than 30% of surplus funds;
Shares of beneficial interest issued by diversified management companies investing in the securities and
obligations authorized by this Section (Money Market Mutual Funds), limited to not more than 15% of
surplus funds;
Funds held under the terms of a Trust Indenture or other contract or agreement may be invested according
to the provisions of those indentures or agreements;
Collateralized bank deposits with a perfected security interest in accordance with the Uniform Commercial
Code (UCC) or applicable federal security regulations;
Any mortgage pass-through security, collateralized mortgage obligation, mortgaged backed or other
pay-through bond, equipment least-backed certificate, consumer receivable pass-through certificate or
consumer receivable backed bond of a maximum maturity of five years, securities in this category must be
rated AA or better by a national rating service and are limited to not more than 30% of surplus funds;
Any other investment security authorized under the provisions of California Government Code Sections
5922 and 53601.
HACCC takes a conservative approach to investing. In the past, the majority of HACCC’s available
funds (over 50%) have been placed in the Local Agency Investment Fund (LAIF), an investment
alternative for California's local governments and special districts that is under the oversight of the State
Treasurer. Investments in LAIF are highly liquid, as deposits can be converted to cash within
twenty-four hours without loss of interest or principal. Under Federal Law, the State of California
cannot declare bankruptcy, thereby providing some assurance that the investments are secure. HACCC’s
remaining investments are in certificates of deposit, money market accounts and government securities.
As a result of HUD's recapture of the Section 8 housing assistance payment reserves from every housing
authority, the percentage of HACCC's invested funds held by LAIF has decreased to 2.70%.
In order to monitor HACCC’s compliance with the Investment Policy, staff provide the Board of
Commissioners with quarterly reports showing HACCC’s investments and any recent activity or changes
in those investments as required by CGC Section 53646(b). Compliance with the Investment Policy is
also reviewed during HACCC’s independent audit. HACCC has had no findings or comments regarding
its investment activity.
Staff’s recommendation is to maintain HACCC’s current policy (see attachment). The attached policy
was originally approved by the Board in 2007.
FISCAL IMPACT
This policy requires the Housing Authority of the County of Contra Costa (HACCC) to take a prudent
approach to investing and that HACCC will not make any speculative investments, considering the
probable safety of the capital as well as the probable income to be derived. The primary objectives of
HACCC’s investment activities, in order of priority, are safety; liquidity; return on investment.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to adopt Resolution No. 5238 approving the Investment
Policy for the Housing Authority of the County of Contra Costa, HACCC would not be in compliance
with HUD regulations and California Government Code.
AGENDA ATTACHMENTS
Investment Policy RES 5238
MINUTES ATTACHMENTS
Signed Resolution No. 5238
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5238
RESOLUTION APPROVING THE INVESTMENT POLICY OF THE AUTHORITY
WHEREAS, The U.S. Department of Housing and Urban Development (HUD) has established
requirements governing cash management and approved investment instruments for certain funds
under the control of the Public Housing Authorities; and
WHEREAS, the Legislature of the State of California has declared that the deposit and investment of
publi c funds by local officials and local agencies is an issue of statewide concern, California
Government Code (Government Code) Section 53600.6; and
WHEREAS; the legislative body of a local agency may invest surplus monies not required for the
immediate necessities of the local agency in accordance with the provisions of HUD’s Public and
Indian Housing Notice 02-13 and Government Code Section 53601; and
WHEREAS, the Executive Director of the Housing Authority of the County of Contra Costa (HACCC) shall
annually prepare and submit a statement of investment policy and such policy, and any changes
thereto, shall be considered by the Board of Commissioners of the Housing Authority at a public
meeting [Government Code Section 53646 (a)(2)];
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Housing Authority of the
County of Contra Costa that it shall be the policy of the HACCC to invest funds in a manner
which will provide the maximum safety, liquidity and reasonable investment return while
meeting the daily cash flow demands of the HACCC and conforming to all statues governing the
investment of HACCC funds.
PASSED AND ADOPTED ON ___________________________by the following vote of the Commissioners.