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HomeMy WebLinkAboutMINUTES - 06222021 - Board of SupervisorsCALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS, ADMINISTRATION BUILDING, 1025 ESCOBAR STREET MARTINEZ, CALIFORNIA 94553-1229 DIANE BURGIS, CHAIR, 3RD DISTRICT FEDERAL D. GLOVER, VICE CHAIR, 5TH DISTRICT JOHN GIOIA , 1ST DISTRICT CANDACE ANDERSEN, 2ND DISTRICT KAREN MITCHOFF, 4TH DISTRICT MONICA NINO, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 655-2075 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. To slow the spread of COVID-19, the Health Officer’s Shelter Order of September 14, 2020, prevents public gatherings (Health Officer Order). In lieu of a public gathering, the Board of Supervisors meeting will be accessible via television and live-streaming to all members of the public as permitted by the Governor’s Executive Order N29-20. Board meetings are televised live on Comcast Cable 27, ATT/U-Verse Channel 99, and WAVE Channel 32, and can be seen live online at www.contracosta.ca.gov. PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA MAY CALL IN DURING THE MEETING BY DIALING 888-251-2949 FOLLOWED BY THE ACCESS CODE 1672589#. To indicate you wish to speak on an agenda item, please push "#2" on your phone. All tele phone callers will be limited to two (2) minutes apiece. The Board Chair may reduce the amount of time allotted per tele phone caller at the beginning of each item or public comment period depending on the number of calls and the business of the day. Your patience is appreciated. A lunch break or closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible on line at www.contracosta.ca.gov. ANNOTATED AGENDA & MINUTES June 22, 2021            9:00 A.M. Convene, call to order and opening ceremonies. Closed Session A. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code § 54956.9(d)(1)) Pamela McAusland v. Contra Costa Regional Medical Center, et al. Contra Costa County Superior Court Case No. C20-001041. Gabriel Young, et al. v. County of Contra Costa; United States District Court, Northern District of California, Case No. C20-06848 NC2. Inspirational Thought- "Creativity comes from a conflict of ideas." ~Donatella Versace Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:Monica Nino, County Administrator Mary Ann Mason, County Counsel  It came to the County's attention after the Agenda had been posted, that a closed session item requiring immediate action was necessary for the Board to provide instructions to its labor negotiatiors before its next scheduled meeting. By unanimous vote, with all Supervisors present, they found the action necessary and authorized the additon to the Closed Session Calendar as follows: Closed Session item B: Conference with Labor Negotiators Agency Negotiator: Monica Nino Employee Organizations: Public Employees Union Local 1; AFSCME Locals 512 and 2700; California Nurses Association; SEIU Locals 1021 and 2015; Physicians and Dentists’ Organization of Contra Costa; Western Council of Engineers; Contra Costa Defenders Assn; Contra Costa County Deputy District Attorneys’ Assn; Professional anhd Technical Engineers IFPTE , Local 21, Teamsters Local 856. There were no announcements from Closed Session today.   CONSIDER CONSENT ITEMS (Items listed as C.1 through C.162 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   DISCUSSION ITEMS   D.1 ACCEPT update on COVID 19; and PROVIDE direction to staff. Health Department - Randy Sawyer, Deputy Director1.       Speakers: Patricia Perkins; Name not given; Ms. Daliwal; Cheryl Sudduth; Victoria Adams, President East Bay Chapter NAACP.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.2 HEARING on the Fiscal Year 2021/22 Tentative Report on Community Service Area EM-1 for the enhanced countywide emergency medical service system and adoption of Resolution No. 2021/181 confirming the Tentative Annual Report and assessing the charges specified in the report, countywide. (100% Community Service Area EM-1 Fund) (Marshall Bennett, Health Services Director)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.3 CONSIDER providing direction to the County Administrator on the transition of Contra Costa County Board of Supervisors meetings and Board standing committee meetings from virtual public meetings to in-person meetings. (Monica Nino, County Administrator)       Speakers: Marianna Moore, Chair, Measure X Advisory Board; Catherine Wally, Walnut Creek; Edith, Richmond; Pittsburg resident; Ali. The Board expressed it's appreciation that virtual technology has improved public participation in meetings across the county. Today's meeting included the option to comment via Zoom in addition to the phone-in system for public commentary. The County Administrator noted that the County Administrator's Office (CAO) has already assembled a team to assess technology needs and location considerations for the standing committes and Municipal Advisory Commissions. Language interpretation needs are also being reviewed to enhance the user experience. ADOPTED the recommendations and requested a status report back to the Board before September on steps taken by committees and commissions on facilitating remote access to meetings.   D.4 RECEIVE update on the community process and listening sessions to establish an Office of Racial Equity and Social Justice. (Supervisors Gioia and Glover)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.5 CONSIDER whether to adopt Ordinance No. 2021-20, an urgency ordinance continuing a temporary prohibition on certain evictions of residential tenants and small-business commercial tenants, a moratorium on certain residential rent increases, and related matters.       Speakers: Edith, Richmond ACCE; John Goodman, Antioch; Marianna Moore, Ensuring Opportunity Campaign; Name Unknown; Ramon Vasquez; Alan, Walnut Creek; Francisco Torres, ACCE; Name unknown; Reverend, East Bay Housing Organization; Blaine Carter, Concord; Karen Hernandez; Joanne, Walnut Creek; Nicole; Jennifer Morales; Patricia; Deborah, Executive Director Monument Impact. ADOPTED the second version ordinance that preserves both commercial and residential time frames; and DIRECTED the matter return to the Board on September 21, 2021.   D.6 UPDATE regarding Juvenile Justice in Contra Costa County. (Esa Ehmen-Krause, Chief Probation Officer)      CONTINUED to the July 13, 2021 meeting.   D.7 ADOPT Resolution No. 2021/197 approving the Side Letter between Contra Costa County and the Deputy District Attorneys' Association, adding subsection 21.F "Additional Contribution to Deferred Compensation Plan" to the current Memorandum of Understanding (July 1, 2018 – June 30, 2022), as recommended by the County Administrator. (Lisa Driscoll, Fiscal Officer)       ADOPTED Resolution No. 2021/197 approving the Side Letter between Contra Costa County and the Deputy District Attorney's Association, adding subsection 21.F "Additional Contribution to Deferred Compensation Plan" to the current Memorandum of Understanding (July 1, 2018 – June 30, 2022) as amended to change the effective date from July 1 2021 to July 10 2021    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 8 CONSIDER Consent Items previously removed.    There were no items removed for discussion.   D. 9 PUBLIC COMMENT (2 Minutes/Speaker)    Resident of Richmond, requests the rent moratorium be extended;   D. 10 CONSIDER reports of Board members.    There were no items reported today.   ADJOURN    Adjourned today's meeting at 5:11 p.m.   CONSENT ITEMS   Road and Transportation   C. 1 AWARD and AUTHORIZE the Public Works Director, or designee, to execute a construction contract with Ghilotti Bros., Inc., in the amount of $2,387,557 for the Fred Jackson Way First Mile/Last Mile Connection Project, North Richmond area. (5% State Coastal Conservancy Prop 1 Grant, 74% Active Transportation Program, 16% Transportation for Livable Communities, 5% North Richmond Area of Benefit Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to issue payment in the amount of $12,280 to Statewide Construction Sweeping, Inc., for street sweeping services of County-maintained roads, Brentwood, Byron, Knightsen, and San Ramon areas. (100% Local Road Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an amendment with Dewberry Engineers Inc. (dba Dewberry | Drake Haglan), acknowledging the Assignment and Assumption Agreement between Drake, Haglan & Associates, Inc. and Dewberry Engineers Inc. effective September 28, 2019, and increasing the payment limit by $45,628 to a new payment limit of $999,310 effective June 8, 2021, for professional engineering services for the Marsh Drive Bridge Replacement Project, Concord area. (89% Federal Highway Bridge Program Funds, 11% Local Road Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 4 AWARD and AUTHORIZE the Public Works Director, or designee, to execute a construction contract with Granite Construction Company in the amount of $1,992,710 for the Storm Damage Repair Project-Alhambra Valley Road at Ferndale, Alhambra Valley Road West of Castro Ranch Road, Bear Creek Road Embankment Repairs, Briones, Pinole, and Alhambra Valley areas. (21% Local Road Funds, 79% Measure J Return to Source Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 APPROVE the Alhambra Valley Road Realignment-West of Bear Creek Road Project contingency fund increase of $75,000 for a new contingency fund total of $117,185, and a new payment limit of $539,036, effective June 22, 2021, as recommended by the Public Works Director, Martinez and Pinole areas. (88% Local Road Funds, 12% Measure J Return to Source Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 ADOPT Traffic Resolution No. 2021/4502 to establish a speed limit of 50 miles per hour on Taylor Boulevard (Road No. 3552A), as recommended by the Public Works Director, Pleasant Hill area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 7 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with the City of Pittsburg to reimburse the County in an amount not to exceed $120,000 for the labor, materials and equipment charges related to the roadway surface treatment of Bailey Road between Willow Avenue and City of Concord city limit, effective July 1, 2021, Pittsburg and Bay Point areas. (100% City of Pittsburg)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Engineering Services   C. 8 ADOPT Resolution No. 2021/186 approving the twelfth extension of the Subdivision Agreement for subdivision SD06-09131, for a project being developed by Jasraj Singh & Tomas Baluyut, as recommended by the Public Works Director, Bay Point area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 9 ADOPT Resolution No. 2021/187 approving and authorizing the Public Works Director, or designee, to fully close a portion of Happy    C. 9 ADOPT Resolution No. 2021/187 approving and authorizing the Public Works Director, or designee, to fully close a portion of Happy Valley Road between Bear Creek Road and Orinda View Road, except for emergency vehicles, for 50 consecutive working days between July 12, 2021 and October 31, 2021, 24 hours per day, for the purpose of the Happy Valley Road Embankment Repair Project, Orinda and Lafayette areas. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 ADOPT Resolution No. 2021/188 accepting an offer of dedication for roadway purposes for subdivision SD16-09429, for a project being developed by Gloria Terrace, LLC, as recommended by the Public Works Director, Lafayette area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 11 ADOPT Resolution No. 2021/190 approving the Stormwater Management Facilities Operation and Maintenance Agreement for subdivision SD16-09429, for a project being developed by Gloria Terrace, LLC, as recommended by the Public Works Director, Lafayette area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 ADOPT Resolution No. 2021/191 approving the Final Map and Subdivision Agreement for subdivision SD16-09429, for a project being developed by Gloria Terrace, LLC, as recommended by the Public Works Director, Lafayette area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 13 Acting as the governing body of the Contra Costa County Flood Control and Water Conservation District, APPROVE and AUTHORIZE the Chief Engineer, or designee, to execute an interagency agreement with the Contra Costa Resource Conservation District, in an amount not to exceed $425,000 to provide watershed support and coordination services Countywide, for the period of July 6, 2021 to June 30, 2024, Countywide. (100% Flood Control Zone 3B Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 Acting as the governing body of the Contra Costa County Flood Control and Water Conservation District, APPROVE and AUTHORIZE the Chief Engineer, or designee, to execute a grant agreement with the California Department of Water Resources in the amount of $784,775 to provide Proposition 68 Urban Streams Restoration Program funding for the Wildcat Creek Fish Passage and Community Engagement Project, North Richmond area. (100% California Department of Water Resources Proposition 68 Urban Streams Restoration Program Grant Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 15 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute an amendment to the consulting services agreement dated July 1, 2017, with Kimley-Horn and Associates, Inc. to extend the term from June 30, 2021 to December 31, 2021 with no change to the payment limit. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 16 APPROVE and AUTHORIZE the conveyance of a Grant of Easement over a portion of Buchanan Field Airport having Assessor’s Parcel Number 125-010-023, to Central Contra Costa Sanitary District, in connection with the Buchanan Field Terminal Replacement Project; as recommended by the Public Works Director, Concord area. (68% Federal Aviation Authority, 3% Caltrans, 29% Airport Enterprise Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 17 REJECT all bids received on April 20, 2021, and ORDER any bid bonds posted by the bidders to be exonerated and any checks or cash submitted for security to be returned; and AUTHORIZE the Public Works Director, or designee, to re-advertise the project (County Project No.:4855-4663-SAS-6X5342; FAA Project No.:03-06-0050-027). (100% Airport Enterprise Fund).       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Geologic Hazard Abatement Districts   C. 18 Acting as the governing board of the Canyon Lakes Geological Hazard Abatement District (GHAD), ADOPT Canyon Lakes GHAD Resolution No. 2021/01 adopting the GHAD budget for fiscal year 2021/22; and updating GHAD General Manager payment limit under Consulting Services Agreement, as recommended by the GHAD General Manager.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 19 Acting as the governing board of the California Tradewinds Geological Hazard Abatement District (GHAD), ADOPT California Tradewinds GHAD Resolution No. 2021/01 approving the GHAD budget for 2021/2022 fiscal year and updating GHAD General Manager payment limit under Consulting Services Agreement, as recommended by the GHAD General Manager.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 Acting as the governing body of the Blackhawk Geological Hazard Abatement District (GHAD), ADOPT Blackhawk GHAD Resolution No. 2021/01 adopting the GHAD budget for fiscal year 2021/2022 and approving the GHAD Manager payment limit of $235,000 under the existing Consulting Services Agreement, as recommended by the GHAD General Manager.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 Acting as the governing board of the Hillcrest Heights Geological Hazard Abatement District (GHAD), ADOPT Hillcrest Heights GHAD Resolution No. 2021/01 adopting the GHAD budget for fiscal year 2021/22 and updating the GHAD General Manager payment limit under Consulting Services Agreement, as recommended by the GHAD General Manager.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 Acting as the governing board of the Wiedemann Ranch Geological Hazard Abatement District (GHAD), ADOPT Wiedemann Ranch GHAD Resolution No. 2021/01 adopting the GHAD budget for fiscal year 2021/22; ADOPT Wiedemann Ranch GHAD Resolution No. 2020/02 approving the change of GHAD Treasurer from Watermark Asset Manager, Inc., to CLT Management, LLC, in addition to a contract between CLT and Wiedemann Ranch GHAD, as recommended by the General Manager.       CORRECTED TO READ: Acting as the governing board of the Wiedemann Ranch Geological Hazard Abatement District (GHAD), ADOPT Wiedemann Ranch GHAD Resolution No. 2021/01 adopting the GHAD budget for fiscal year 2021/22; ADOPT Wiedemann Ranch GHAD Resolution No. 2021/02 accepting petition and setting a hearing for July 13, 2021, at 9:00 a.m. to annex the Magee Preserve development into the existing Wiedemann Ranch Geologic Hazard Abatement District.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 Acting as the governing board of the Wendt Ranch Geological Hazard Abatement District (GHAD), ADOPT Wendt Ranch GHAD Resolution No. 2021/01 adopting the GHAD budget for fiscal year 2021/22 and to update the GHAD manager payment limit under the consulting services agreement, as recommended by the GHAD General Manager.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 24 DENY claims filed by Ali Badr, Michael Farnola, J.M. Kessler & William F. Brinkert, Daronta T. Lewis, Millicent L. McCormack, Christopher A. Pierce, Theodore R. Reed, Vincent Lloyd Thomas, DeLon Baptiste Ward (2), Hosea Eugene Washington Jr., and Muriel Waukazoo.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Statutory Actions   C. 25 ACCEPT Board members meeting reports for May 2021.      AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 26 ADOPT Resolution No. 2021/185 recognizing the 50th Anniversary of La Clínica de La Raza for serving the health care needs of residents across Contra Costa County and the larger East Bay, as recommended by Supervisors Mitchoff.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 ADOPT Resolution No. 2021/194 recognizing Jocelyn A.B. LaRocque for her 20 years of service to Contra Costa County, as    C. 27 ADOPT Resolution No. 2021/194 recognizing Jocelyn A.B. LaRocque for her 20 years of service to Contra Costa County, as recommended by the Public Works Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 ADOPT Resolution No. 2021/193 recognizing Michael Stevens for his 25 years of service to Contra Costa County, as recommended by the Public Works Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 ADOPT Resolution No. 2021/204 recognizing the National Guard and their partnership with Contra Costa Health Services for giving COVID-19 vaccinations to many of our County residents, as recommended by the Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 30 APPOINT Jinwei Zhang to the Appointed Seat 5 on the East Richmond Heights Municipal Advisory Council for a term ending on December 31, 2022, as recommended by Supervisor Gioia, DECLARE a vacancy in the Alternate Seat 1 for a term ending December 31, 2022, and DIRECT the Clerk of the Board to post the vacancy.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 APPOINT Stephanie Dyer to the Appointed Seat 1 on the East Richmond Heights Municipal Advisory Council for a term ending on December 31, 2022, as recommended by Supervisor Gioia, DECLARE a vacancy in the Alternate 2 seat for a term ending on December 31, 2022, and DIRECT the Clerk of the Board to post the vacancy.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 ACCEPT the resignation of David Boots, DECLARE a vacancy in the Consumer 60 or Older Seat 1 on the In-Home Supportive Services Public Authority Advisory Committee for a term ending on March 6, 2022, and DIRECT the Clerk of the Board to post the vacancy as recommended by the Employment and Human Services Department Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 REAPPOINT Michael Daugelli to the District 3 seat on the Contra Costa County Fire Protection District - Advisory Fire Commission for a term ending on June 30, 2025, as recommended by Supervisor Burgis.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 REAPPOINT Samuel Houston to the Low-Income Seat No. 1 on the Economic Opportunity Council for a term ending on June 30, 2023, as recommended by the Employment and Human Services Department Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 APPOINT Nancy Benavides as the Departmental Fiscal Officer for the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 REAPPOINT Bob Mankin to the District 3 seat on the County Planning Commission for a term ending on June 30, 2025, as recommended by Supervisor Burgis.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 ACCEPT the resignation of Greg Wanket, DECLARE a vacancy in the Local Committee, City of Martinez Seat on the Advisory Council on Aging (ACOA) for a term ending on September 30, 2021, and DIRECT the Clerk of the Board to post the vacancy as recommended by the Employment and Human Services Department Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover    C. 38 APPOINT Pat Mims to the Community Based Organization Representative seat on the Community Corrections Partnership for a term ending on December 31, 2021, as recommended by the Public Protection Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 APPOINT Dulce Galicia to the Unincorporated Seat 1 on the North Richmond Municipal Advisory Council for a term ending on December 31, 2022, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 APPOINT Meg Keeley to the At-Large Community-Member Representative Seat on the Juvenile Justice Coordinating Council for a term ending on June 30, 2023, as recommended by the Public Protection Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPOINT Eric Maldonado to the Community Seat #3 on the Advisory Council on Equal Employment Opportunity for a term ending on November 30, 2022, as recommended by the Hiring Outreach Oversight Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 ACCEPT the resignations of Jena Williams and Angelica Matamoros, DECLARE a vacancy in the Management Seat #1 and Union Seat #2 on the Advisory Council on Equal Employment Opportunity for terms ending on November 30, 2022, and DIRECT the Clerk of the Board to post the vacancy, as recommended by the Hiring Outreach Oversight Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 REAPPOINT Mustafa Alsalihy to the District 1 seat on the In-Home Supportive Services Public Authority Advisory Committee for a term ending on June 22, 2025, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPOINT Cynthia Jordan of Oakley and Joanne Segura of Pittsburg to the Housing Authority’s Board of Commissioners as tenant commissioners for two-year terms, ending on May 31, 2023, as requested by the Housing Authority Executive Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPOINT Sanjiv Bhandari to the District II seat of the Contra Costa County Planning Commission for a term ending on June 30, 2025, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appropriation Adjustments   C. 46 Road Construction-Road Fund (110800): Acting as the governing body of the Contra Costa County Flood Control and Water Conservation District, APPROVE Appropriation Adjustment No. 005051 and AUTHORIZE a decrease in available fund balance in the amount of $753,250 from Flood Control Zone 3B Fund and appropriating it for Road Construction-Rd Fund to pay for the District’s share of the Marsh Drive Bridge Project for levee work on Walnut Creek Channel, as recommended by the Chief Engineer, Pacheco area. (100% Flood Control Zone 3B Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 Fleet Services - Internal Service Fund (150100): APPROVE Appropriation and Revenue Adjustment No. 005054 and AUTHORIZE the transfer of appropriations in the amount of $106,890 from Facilities Maintenance to Fleet Services-Internal Service Fund (ISF) for the purchase of three Ford Transit Med Roof Cargo Vans, as recommended by the Public Works Director. (100% Fleet ISF)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 48 ADOPT Position Adjustment Resolution No. 25759 to increase the hours of one Library Assistant-Journey Level (represented) position in the Library Department. (100% Library Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 ADOPT Position Adjustment Resolution No. 25758 to increase the hours of one Library Assistant-Journey Level (represented) position from part time (20/40) to full time in the Library Department. (100% Library Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 ADOPT Position Adjustment Resolution No. 25746 to cancel one Network Technician II position and one Child Support Specialist II position, and add one Child Support Supervisor position, one Administrative Services Assistant III position, and one Info Sys Programmer/Analyst II position (all represented) in the Department of Child Support Services, effective July 1, 2021. (66% Federal, 34% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 ADOPT Position Adjustment Resolution No. 25763 to reassign one Supervising Accountant position (represented), and its incumbent, from General Accounting to Public Health Administration in the Health Services Department. (100% Public Health Administration)       RELISTED to a future date uncertain.   C. 52 ADOPT Position Adjustment Resolution No. 25764 to add three Clinical Psychologist positions (represented) and cancel one Mental Health Clinical Specialist position (represented) in the Health Services Department. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 ADOPT Position Adjustment Resolution No. 25738 to increase the hours of one Clerk-Experienced Level (represented) position from part time (20/40) to full time in the Library Department. (100% Library Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Leases   C. 54 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with Gerald Jeffry Family Limited Partnership and Eugene H. Ross, to extend through June 30, 2023, the term of the lease for office space located at 900 Thompson Street, Martinez, at an initial annual rent of $65,952 with annual increases thereafter. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 55 APPROVE and AUTHORIZE the County Librarian, or designee, to accept a grant in the amount of $3,021 from the Keller Canyon Landfill Mitigation Fund to provide the Bay Point Library's "VR (Virtual Reality) Expeditions" initiative for the period October 23, 2020 through June 30, 2021. (No Library Fund match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount not to exceed $6,000 from the Keller Canyon Landfill Mitigation Fund to provide an expansion of the Bay Point Library's "VR (Virtual Reality) Expeditions" initiative for the period July 1, 2021 through June 30, 2022. (No Library Fund match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 57 RATIFY and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept 2021 American Rescue Plan funding from the U.S. Department of Health and Human Services, Administration for Children and Families, in an amount not to exceed $2,302,066 and to request a waiver of non-federal share for the Head Start Programs (Head Start, Early Head Start, and Early Head Start Childcare Partnership-2), for the term April 1, 2021 through March 31, 2023. (100% Federal Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of    C. 58 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of Food and Agriculture to reimburse the County in an amount not to exceed $13,923 to perform market and production site inspections and certifications for the Certified Farmer's Market Program for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 59 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Travis Air Force Base for use of the Sheriff's Range Facility commencing with execution of the contract through June 30, 2023. (100% User Fee revenue)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 60 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of Food and Agriculture in an amount not to exceed $14,550 to reimburse the County for inspections of service stations, quick lube, auto service, and oil change shops for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 61 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of Food and Agriculture in an amount not to exceed $3,120 to reimburse the County for inspections of recycling establishments licensed as weighmasters for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 62 ADOPT Resolution No. 2021/192 authorizing the Sheriff-Coroner, Undersheriff, or Commander Management Services, to apply for and accept the U.S. Department of Justice Programs, DNA Program Backlog Reduction Grant in an initial amount of $250,000 to reduce the number of backlogged DNA tests in the Sheriff's Criminalistics Laboratory for the period of January 1, 2022, through the end of the grant period. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 63 APPROVE and AUTHORIZE the County Librarian, or designee, to execute a cost-sharing agreement with the City of San Pablo in an amount not to exceed $19,000 to purchase Wi-Fi hotspots for use by patrons of the San Pablo Library for the period of July 1, 2021 to June 30, 2022.(50% Library Fund, 50% City of San Pablo)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 64 APPROVE and AUTHORIZE the Health Services Director, to execute a contract with Kaiser Permanente’s Northern California Community Benefit Programs, to pay the County an amount not to exceed $95,000 for the COVID-19 Adult Ambassador project to increase vaccination rates among the communities hardest hit by the pandemic for the period May 15, 2021 through November 30, 2021. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 65 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the California Department of Community Services and Development, in an amount not to exceed $28,250, for Community Services Block Grant program services for the period June 1, 2021 through May 31, 2022. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 66 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the County of Alameda, to pay this County an amount not to exceed $1,857,573 for coordination of essential services to Contra Costa County residents with HIV disease and their families for the period March 1, 2021 through February 28, 2022. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 67 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with California Department of Aging to provide Medicare Improvements for Patients and Providers (MIPPA) services, and increase the payment limit by $1,194 to a new payment limit of $49,810 with no change in the term of October 1, 2020 through August 31, 2021. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 68 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the State of California, Business,   C. 68 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the State of California, Business, Consumer Services and Housing Agency for the Homeless Housing, Assistance, and Prevention Program, to pay the County an amount not to exceed $2,424,178, to provide supportive housing services for homeless individuals and families in Contra Costa County through June 30, 2026. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 69 APPROVE and AUTHORIZE the Health Services Director, or designee, to accept a grant award from the State of California Health and Human Services, to pay the County an amount not to exceed $300,000 to participate in the California Safe Schools for All Team and increase local staffing resources under the AB 86 Safe Schools for All Funding Grant for the period May 12, 2021 through June 30, 2022. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 70 APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a contract amendment with the East Bay Regional Communications System Authority to extend the term from June 30, 2021 to June 30, 2023 and to increase payment limit by $470,000 to a new payment limit of $2,290,000 for County-provided telecommunication services. (100% East Bay Regional Communications System Authority)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 71 APPROVE and AUTHORIZE the Public Defender, or designee, to accept funding from philanthropic organizations, in an aggregate amount of $150,000, to support the Stand Together Contra Costa program to support legal services for immigrants residing in Contra Costa County for fiscal year 2020-21. (100% Restricted Donation Revenue)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 72 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Little Angels Country School, LLC, in an amount not to exceed $214,704, to provide State Preschool Services, for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 73 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with CocoKids, Inc., a non-profit corporation, in an amount not to exceed $909,723, to provide Emergency Child Care Bridge Program for Foster Children services for the period July 1, 2021 through June 30, 2022. (83% State, 17% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 74 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Virtual Radiologic Professionals of California, P.A., in an amount not to exceed $685,000 to provide teleradiology services for Contra Costa Regional Medical Center and Health Centers for the period August 1, 2021 through July 31, 2024. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 75 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Uplift Family Services, a non-profit corporation, in an amount not to exceed $439,166 to provide Kinship Support Services to relative caregivers of relative’s children in Central and West Contra Costa County for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 76 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Wayfinder Family Services, a non-profit corporation, in an amount not to exceed $381,051, to provide Kinship Support Services to relative caregivers of relative's children in East County for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 77 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Wayfinder Family Services, a non-profit corporation, in an amount not to exceed $419,000, to provide resource family pre-approval supportive services to potential foster families for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 78 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Catholic Charities of the East Bay, a non-profit corporation, in an amount not to exceed $270,000, to provide Child Welfare Redesign Differential Response Path 2 Case Management services in Central Contra Costa County for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 79 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Microsoft Consulting Services work order agreements, with Microsoft Corporation, a corporation, in an amount not to exceed $1,140,911, to provide professional services for network directory reconfiguration and migration for the period from June 1, 2021 through December 31, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 80 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa Youth Service Bureau, a non-profit corporation, in an amount not to exceed $267,890, to provide Child Welfare Redesign Differential Response Path 2 Case Management services in West Contra Costa County for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 81 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Uplift Family Services, a non-profit corporation, in an amount not to exceed $339,200, to provide Child Welfare Redesign Differential Response Path 2 Case Management services in East Contra Costa County for the period July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 82 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an amendment to the Head Start Delegate Agency Agreement with First Baptist Church of Pittsburg, California, to increase the payment limit by $27,888 from $2,293,865 to a new payment limit of $2,321,753 due to a cost of living adjustment, with no change to term January 1, 2021 to December 31, 2021. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 83 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with JWG Consulting, LLC, in an amount not to exceed $580,000 to provide consulting services, training, and technical assistance to the Department’s Information Systems Unit for the period July 1, 2021 through June 30, 2023. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 84 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Humanity Way Inc., in an amount not to exceed $684,279, to provide temporary subsidized work experience services with/without pay, for the period July 1, 2021 through June 30, 2022. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 85 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Kristin Bodiford (dba Community Strengths), in an amount not to exceed $278,000 for consultation services in support of the Families Thrive and the County Call to Action Programs around prevention of interpersonal violence for the period July 1, 2021 through June 30, 2024. (50% County, 50% Grant funding)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 86 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Family and Children’s Trust Committee, to execute an interagency agreement with the Mount Diablo Unified School District in an amount not to exceed $80,000 for the Crossroads High School Project serving pregnant and parenting youth for the period July 1, 2021 through June 30, 2022. (77% Federal, 23% Other)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 87 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Child Abuse Prevention Council, a non-profit corporation, in an amount not to exceed $1,358,693 to provide child abuse prevention services for the period July 1, 2021 through June 30, 2022. (70% State, 30% County)         AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 88 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract amendment with Fehr & Peers to extend the term from June 30, 2021 through December 30, 2021, with no change to the payment limit, to continue analyzing the feasibility of multi-use trail concepts for the Marsh Creek Corridor. (84% Livable Communities Trust (District 3 portion), 8% Road Fund, 8% East Contra Costa County Habitat Conservancy)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 89 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an agreement with Contra Costa County In-Home Supportive Services (IHSS) Public Authority, a public agency, in an amount not to exceed $2,573,000 to provide in-home caregiving services to IHSS recipients for the period July 1, 2021 through June 30, 2022. (16% County, 34% State, 50% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 90 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with STAND! For Families Free of Violence for domestic violence services for California Work Opportunity and Responsibility to Kids and Welfare-to-Work participants in the amount of $317,125 for the period July 1, 2021 through June 30, 2022. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 91 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa County Office of Education, in an amount not to exceed $825,000, to provide Workforce Innovation and Opportunity Act year-round youth workforce development services in East and West County for the period July 1, 2021 through June 30, 2022. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 92 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Mount Diablo Unified School District, in an amount not to exceed $399,535, to provide Workforce Innovation and Opportunity Act (WIOA) year-round youth workforce development services in Central Contra Costa County for the period July 1, 2021 through June 30, 2022. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 93 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Seneca Family of Agencies, a non-profit corporation, in an amount not to exceed $345,834, to provide comprehensive visitation services for families referred by Children and Family Services who are entitled to reunification services for the period July 1, 2021 to June 30, 2022. (30% County, 70% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 94 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute two contract amendments with Quint & Thimmig, LLP, to extend the term from June 30 to September 30, 2021 with no change to the payment limits totaling $750,000, to provide tax and bond counsel services. (No additional fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 95 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Laboratory Corporation of America Holdings, a Corporation of Delaware, in an amount not to exceed $9,450, to provide genetic parentage testing services for clients of the Children and Family Services Bureau for the period July 1, 2021 through June 30, 2022. (30% County, 70% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 96 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Aspiranet, a non-profit corporation, in an amount not to exceed $1,730,561, to provide emergency shelter receiving center services for children taken into protective custody or transitioning through foster placements for the period July 1, 2021 through June 30, 2022. (70% State, 30% County)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 97 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Uplift Family Services, a non-profit corporation, in an amount not to exceed $504,000 to provide family preservation and support services to families referred from existing child welfare cases and/or the County Probation Department for the period July 1, 2021 through June 30, 2022. (70% State, 30% County)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 98 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa Family Justice Alliance, in an amount not to exceed $642,993, to provide services for victims of interpersonal violence and their families for the period July 1, 2021 through September 30, 2024. (73% County, 27% Grant Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 99 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Young Men’s Christian Association of the East Bay, in an amount not to exceed $1,117,872, to provide Head Start/Early Head Start and Early Head Start Childcare Partnership Program services for the term July 1, 2021 through June 30, 2022. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.100 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the Oakland Private Industry Council, Inc., a non-profit corporation, in an amount not to exceed $224,541, to provide administrative and operational support to the East Bay Regional Planning Unit, for the period July 1, 2021 through June 30, 2022. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.101 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Young Men’s Christian Association (YMCA) of the East Bay, to increase the payment limit by $100,000 to a new amount not to exceed $1,207,312 to provide Head Start/Early Head Start and Early Head Start-Childcare Partnership Program services with no change to term July 1, 2020 through June 30, 2021. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.102 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with California State University Fresno Foundation, a non-profit corporation, in an amount not to exceed $675,000, to provide Title IV-E staff training for the period July 1, 2021 through June 30, 2024. (33.7% Federal, 49.4% State, 16.9% County)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.103 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Contra Costa Interfaith Transitional Housing, Inc., to increase the payment limit by $31,719 to a new payment limit not to exceed $531,719 with no change in the term January 1, 2020 through June 30, 2021 to provide additional rapid re-housing services for homeless transition aged youth in Contra Costa County. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.104 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Shattuck Health Care, Inc. (dba Elmwood Care Center), in an amount not to exceed $300,000 to provide skilled nursing facility services to Contra Costa Health Plan members for the period July 1, 2021 through June 30, 2024. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.105 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Dominic Ciotola (dba CPR Training Center), in an amount not to exceed $282,000 to provide cardiopulmonary resuscitation training courses for Contra Costa Regional Medical Center and Health Center staff for the period July 1, 2021 through June 30, 2024. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.106 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with City of Richmond, to increase the payment limit by $260,100 to a new amount not to exceed $320,000, with no change in the term July 1, 2020 to June 30, 2021 to provide additional homeless outreach services to homeless individuals living in encampments in Richmond. (100% HEAP Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.107 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to process payments for tuition and training expenses, and to execute contracts with local employers to partially reimburse expenses for on-the-job training and hiring, for eligible Workforce Innovation and Opportunity Act enrolled participants and eligible Prison to Employment participants, not to exceed $589,690 for the period July 1, 2021 through June 30, 2022. (93% Federal, 7% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.108    C.108 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with All Health Services, Corporation, in an amount not to exceed $1,600,000 to provide temporary medical staffing services at the Contra Costa Regional Medical Center, Health Centers, and Detention Facilities for the period July 1, 2021 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.109 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Lifelong Medical Care, in an amount not to exceed $4,000,000 to provide primary care, urgent care, acupuncture and specialty medical services for Contra Costa Health Plan members for the period July 1, 2021 through June 30, 2022. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.110 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Cabrillo Emergency Physicians Medical Group, Inc., to increase the payment limit by $40,000 to a new payment limit of $1,540,000 for additional temporary physician services at Contra Costa Regional Medical Center for the period July 1, 2018 through June 30, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.111 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Battalion One Fire Protection, Inc., in an amount not to exceed $2,500,000 to provide fire sprinkler and alarm services at various County facilities, for the period July 1, 2021 through June 30, 2024, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.112 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Agurto Corporation (dba Pestec), in an amount not to exceed $1,400,000 to provide structural integrated pest management services at various County facilities, for the period August 1, 2021 through July 31, 2024, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.113 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board, to execute a contract with Pittsburg Power Company, a public entity, in an amount not to exceed $250,000, for the provision of comprehensive Workforce Innovation and Opportunity Act services to eligible adults in East Contra Costa County for the period July 1, 2021 through June 30, 2022. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.114 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Norcal Imaging, in an amount not to exceed $6,000,000 to provide outpatient radiology services to Contra Costa Health Plan members and County recipients for the period August 1, 2021 through July 31, 2024. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.115 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Epic Care, in an amount not to exceed $1,570,000 to provide oncology services for Contra Costa Regional Medical Center and Health Centers patients for the period July 1, 2021 through June 30, 2024. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.116 APPROVE and AUTHORIZE the Director of Risk Management to execute a contract with BSI EHS Services and Solutions to provide professional on-site environmental, health, safety and sustainability consulting support in an amount not to exceed $3,838,289 for the period of July 1, 2021 through June 30, 2023. (38% Workers' Compensation Internal Service Fund and 62% User Departments)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.117 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Sahar Doctorvaladan, M.D., to increase the payment limit by $90,000 to a new payment limit of $210,000 for additional obstetrics and gynecology services for the period December 1, 2020 through November 30, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.118 APPROVE and AUTHORIZE the County Treasurer-Tax Collector, or designee, to execute an agreement with Loomis Armored US, LLC    C.118 APPROVE and AUTHORIZE the County Treasurer-Tax Collector, or designee, to execute an agreement with Loomis Armored US, LLC for armored cash transportation services in an amount not to exceed $100,000 for the period July 1, 2021 through June 30, 2024 with two possible one-year extensions. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.119 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Vladimir Krepostin, M.D., in an amount not to exceed $1,692,000 to provide anesthesia services at Contra Costa Regional Medical Center and Health Centers for the period September 1, 2021 through August 31, 2024. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.120 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Bay Area Community Services, Inc., in an amount not to exceed $2,999,589 to provide wraparound case management and rapid re-housing services for homeless adults in Contra Costa County for the period April 1, 2021 through June 30, 2022. (100% Federal Emergency Solutions Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.121 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Sanhyd, Inc. (dba Kyakameena Care Center), in an amount not to exceed $525,000, to provide skilled nursing facility services to Contra Costa Health Plan members for the period July 1, 2021 through June 30, 2024. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.122 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Willow Pass Health Care Center, Inc. (dba Willow Pass Health Care Center), in an amount not to exceed $900,000 to provide skilled nursing facility services to Contra Costa Health Plan members for the period July 1, 2021 through June 30, 2024. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.123 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Bay Area Therapy Group A Marriage and Family Counseling Corp., in an amount not to exceed $250,000 to provide Medi-Cal specialty mental health services for the period July 1, 2021 through June 30, 2023. (50% Federal Medi-Cal; 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.124 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with We Care Services for Children, in an amount not to exceed $245,376, to provide State Preschool Services for the term July 1, 2021 through June 30, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.125 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with J3TFZ, Inc. (dba Tampico Terrace Care Center), in an amount not to exceed $675,000 to provide skilled nursing facility services to Contra Costa Health Plan members for the period August 1, 2021 through July 31, 2024. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.126 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with A Behavioral Health Cooperative, LLC, in an amount not to exceed $2,400,000 to provide applied behavioral analysis and comprehensive diagnostic evaluation services for Contra Costa Health Plan members for the period June 1, 2021 through May 31, 2023. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.127 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the Regents of the University of California in an amount not to exceed $10,763 to provide invasive insect detection survey trapping services from July 1, 2021 through March 31, 2022. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.128 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Seneca Family of Agencies, a non-profit corporation, in an amount not to exceed $360,000, to provide wraparound services to youth for increased placement stability, for the period July 1, 2021 through June 30, 2022. (30% County, 70% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.129 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with American Red Cross, effective June 1, 2021, to modify the rate schedule to provide additional blood services at Contra Costa Regional Medical Center with no change in the original payment limit of $1,500,000 or term July 1, 2019 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.130 RATIFY the County Administrator's approval of a contract with the Richmond Community Foundation in an amount not to exceed $464,000 for administration and operation of a local emergency rental assistance program for the period March 30, 2021 through December 31, 2021. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.131 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the County, a blanket purchase order and participating addendum with Amazon.com Services, LLC, in an amount not to exceed $700,000 for access to the online marketplace during the period from June 22, 2021 through June 21, 2024, under terms of a master contract awarded by Prince William County Public Schools, Countywide. (100% User Departments)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.132 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Thomas J. McDonald, M.D., in an amount not to exceed $300,000 to provide ophthalmology services to Contra Costa Health Plan members and County recipients for the period August 1, 2021 through July 31, 2024. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.133 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Cross Country Staffing, Inc., in an amount not to exceed $5,500,000 to provide temporary medical and specialty staffing services at Contra Costa Regional Medical Center and Health Centers for the period July 1, 2021 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.134 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with R.E.A.C.H. Project, to increase the payment limit by $240,529 to a new payment limit of $1,281,621, to provide additional drug abuse prevention and treatment services to youth and adults in East County for the period July 1, 2020 through June 30, 2021. (100% Drug Medi-Cal Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.135 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with AEFCT, in an amount not to exceed $600,000 to provide applied behavioral services for Contra Costa Health Plan members for the period June 1, 2021 through May 31, 2023. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.136 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with American Carequest, Inc., in an amount not to exceed $300,000 to provide home healthcare and hospice services for Contra Costa Health Plan members for the period July 1, 2021 through June 30, 2024. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.137 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Full Court Press Communications Incorporated, in an amount not to exceed $220,000 to provide placement of tobacco prevention advertising in areas of Antioch and Pittsburg to help prevent and reduce use of tobacco and tobacco products for the period April 1, 2021 through December 31, 2021. (100% State Tobacco Prevention Project Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.138 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Thomas B. Hargrave, III, M.D., in an amount not to exceed $1,040,000 to provide gastroenterology services for Contra Costa Regional Medical Center and Health Centers for the period September 1, 2021 through August 31, 2023. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.139 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, a purchase order amendment with Watermark Medical, Inc., to increase the payment limit by $180,000 to a new payment limit of $806,000 for the rental of home sleep study monitors, related patient supplies, and on-line management of the sleep study results for the Cardiopulmonary Units of the Contra Costa Regional Medical Center and with no change in the term of September 1, 2019 through August 31, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.140 APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute an Order Form and amendment to Online Services Agreement with GovernmentJobs.com, Inc., (dba NeoGov), to extend the term from June 30, 2021 through June 30, 2024 and increase the payment limit by $485,000 to a new total of $855,000, to provide a vendor-hosted internet-based applicant tracking and onboarding software system. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.141 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Maxim Healthcare Services, Inc., in an amount not to exceed $2,000,000 to provide temporary medical staffing services at Contra Costa Regional Medical Center and Health Centers for the period July 1, 2021 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.142 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Per Diem Staffing Systems, Inc., in the amount of $1,500,000 to provide temporary medical staffing services at Contra Costa Regional Medical Center and Health Centers for the period July 1, 2021 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.143 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Per Diem Staffing Systems, Inc., in the amount of $1,000,000 to provide temporary medical staffing services at Contra Costa Regional Medical Center and Health Centers for the period July 1, 2021 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.144 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Maxim Healthcare Services, Inc., in an amount not to exceed $2,000,000 to provide temporary medical staffing services at Contra Costa Regional Medical Center and Health Centers for the period July 1, 2021 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.145 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Rubicon Programs Incorporated, a non-profit corporation, in an amount not to exceed $1,400,000, to operate and manage America’s Job Center of California locations and provide Adult and Dislocated Worker Career Services under the Workforce Innovation and Opportunity Act to County residents, for the period July 1, 2021 through June 30, 2022. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.146 APPROVE and AUTHORIZE the Director of Risk Management to execute a contract with BSI EHS Services and Solutions for COVID-19 consulting services for the period July 1, 2021 to December 31, 2023 in an amount not to exceed $523,544. (100% Countywide COVID-19 Disaster Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.147 APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a Work Order with Microsoft Corporation in an amount not to exceed $1,422,200 to provide active directory security modernization services to remediate cybersecurity risks for the period of June 1, 2021 through December 31, 2022. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.148 APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute order forms with DocuSign under the existing Master Services Agreement dated December 15, 2020 in an amount not to exceed $500,000 for additional configuration services and end-user training for the Countywide Electronic Signature and Contract Lifecycle Management project for the period of February 1, 2021 through June 30, 2022. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.149 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Chief Information Officer, Department of Information Technology, a purchase order with Ricoh USA, Inc. in an amount not to exceed $255,000, for the purchase of two Ricoh Pro 7200e printers to allow enterprise printing capability for County departments. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.150 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Northwoods Consulting Partners, Inc. to increase the contract payment limit by $941,000 to a new contract payment limit of $8,755,843, for continued systems access and software services support for Compass Pilot, the Employment and Human Services Department's document management system, for the period July 1, 2021 through June 30, 2022. (6% County, 36% State, 58% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C.151 AUTHORIZE the Conservation and Development Director to file an appeal with the Association of Bay Area Governments on the number of housing units allocated to the unincorporated area through the Regional Housing Needs Allocation process. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.152 ADOPT Resolution No. 2021/195 authorizing revised operating hours for Contra Costa County Library branches from the hours approved under Resolution No. 2021/110 on March 30, 2021, to increase the County-funded base hours open to the public from 35 to 40 hours per week and update additional City-funded hours for selected branches. (Library Fund and city revenues)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.153 DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works Director, Countywide. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.154 APPROVE the 2021/2022 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan, as recommended by the North Richmond Waste and Recovery Mitigation Fee Joint Expenditure Planning Committee. (100% North Richmond Mitigation Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.155 ACCEPT update from the Department of Conservation and Development and Department of Agriculture on the development of ordinances regulating the cultivation of industrial hemp. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.156 ACCEPT the 2021-2024 East Bay Regional Plan and 2021-2024 Workforce Development Board of Contra Costa County (WDBCCC) Local Plan and AUTHORIZE the Chair of Board of Supervisors to sign the WDBCCC Local Plan, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.157 APPROVE the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.158 APPROVE and AUTHORIZE the Conservation and Development Director to execute the first amendment to the Regulatory Agreement and Declaration of Restrictive Covenants between the County and Shapell Deer Creek, LLC, extending the timeframe for completing construction of additional affordable rental housing units in the Gale Ranch area of San Ramon to June 30, 2025, and modifying the County’s enforcement mechanism. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.159 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Contra Costa Community College    C.159 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Contra Costa Community College District, to provide supervised field instruction to medical assistant, office technician, paramedic and emergency medical technician students at Contra Costa Regional Medical Center and Health Centers for the period September 1, 2021 through August 31, 2024. (Nonfinancial agreement)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.160 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with San Jose State University, Department of Occupational Therapy, to provide supervised field instruction to occupational therapy students at Contra Costa Regional Medical Center and Health Centers for the period September 1, 2021 through August 31, 2026. (Nonfinancial agreement)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.161 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay up to $24,882 to Garda CL West, Inc., for armored transportation services provided in good faith during the period February 1, 2020 through January 31, 2021, as recommended by the Health Services Director. (100% by Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.162 APPROVE and AUTHORIZE the Health Services Director, or designee to execute an amendment with Laura Swafford, to increase the payment limit by $20,000, from $250,000 to a new payment limit of $270,000 with no change in the term of July 1, 2020 through June 30, 2021, for additional consultation, technical support, and training services for the Health Service Department’s ccLink System. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar Street, First Floor, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 1025 Escobar Street, First Floor, Martinez, CA 94553. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000. An assistive listening device is available from the Clerk, First Floor. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 655-2000, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 1025 Escobar Street, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 655-2000 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Diane Burgis) meets quarterly on the second Wednesday of the month at 11:00 a.m. at the Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors John Gioia and Candace Andersen) meets on the fourth Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Finance Committee (Supervisors John Gioia and Karen Mitchoff) meets on the first Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Federal D. Glover and John Gioia) meets quarterly on the first Monday of the month at 10:30 a.m.. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Internal Operations Committee (Supervisors Candace Andersen and Diane Burgis) meets on the second Monday of the month at 10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. County Administration Building, 1025 Escobar Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the month at 1:00 p.m. in Room 110, County Administration Building, 1025 Street, Martinez. The Public Protection Committee (Supervisors Andersen and Federal D. Glover) meets on the fourth Monday of the month at 10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Sustainability Committee (Supervisors Federal D. Glover and John Gioia) meets on the fourth Monday of every other month at 1:00 p.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. Airports Committee September 8, 2021 11:00 a.m.See above Family & Human Services Committee June 28, 2021 9:00 a.m.See above Finance Committee July 5, 2021 Canceled August 3, 2021 9:00 a.m.See above Hiring Outreach Oversight Committee September 13, 2021 10:30 a.m.See above Internal Operations Committee July 12, 2021 10:30 a.m.See above Legislation Committee July 12, 2021 1:00 p.m.See above Public Protection Committee June 28, 2021 10:30 a.m.See above Sustainability Committee June 28, 2021 1:00 p.m.See above Transportation, Water & Infrastructure Committee July 12, 2021 9:00 a.m.See above AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): CONSIDER update on COVID 19; and PROVIDE direction to staff. Health Department - Randy Sawyer, Deputy Director1. FISCAL IMPACT: Administrative Reports with no specific fiscal impact. BACKGROUND: The Health Services Department has established a website dedicated to COVID-19, including daily updates. The site is located at: https://www.coronavirus.cchealth.org/ APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Monica Nino I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.1 To:Board of Supervisors From:Monica Nino, County Administrator Date:June 22, 2021 Contra Costa County Subject:Update on COVID -19 CLERK'S ADDENDUM Speakers: Patricia Perkins; Name not given; Ms. Daliwal; Cheryl Sudduth; Victoria Adams, President East Bay Chapter NAACP. AGENDA ATTACHMENTS MINUTES ATTACHMENTS Covid-19 Update Press Release-Mobile Vaccination Vans Vaccination Information Covid Update Report  06‐22‐2021 D.1    The Concord shelter had been closed during the pandemic because of concerns for increased risk of transmission in  congregate settings.  Hundreds of homeless people have been housed in local hotels through the state's Project Roomkey  program.  Health Services is closing two Project Roomkey hotel sites and working to find a permanent housing for the residents.   People who are unable to obtain other housing will be moved to the Concord shelter.  Instead of bring people into shelter with dorm  settings where they live close together, the shelter has been reconfigured so residents will have their own private spaces, which will  improve infection control and client experience.    With the decreased number of people requesting vaccinations, Health Services is closing Diablo Valley vaccination clinics.  The  remaining three, the Richmond auditorium, Oak Grove site in Concord and Rick Rodriguez Community Center will be staffed  appropriately based on demand.    The mobile Covid‐19 vaccination van began service on Monday, June 14th.  At no cost, any business or organization with five or more  members can request mobile vaccination clinic using an online form.  If they are in Contra Costa County,  Health Services will send a  mobile health van to provide free vaccinations on site within one week after claiming the request.  The service operates weekdays  from 8:00 a.m. to 3:00 p.m. and will only travel to locations within the county.  Anyone can get vaccinated, there is no residency  requirement and there is no cap on the number of people who can get vaccinated. So far, there have been more than 20 requests  for this service.     Vaccination of homebound individuals in Contra Costa continues with a similar mobile service that can be requested for anyone who  is homebound and cannot access a vaccination site.    As of today, June 22, 2021, 77.6% of Contra Costa's population age 12 and older is at least partially vaccinated and over 70% are fully  vaccinated.  However, the vaccination rates are not even across the county.  The lowest vaccine rates are in the Pittsburg, Antioch  and Oakley area of East County.  About a thousand previously unvaccinated residents receive their first vaccine dose in Contra Costa  county every day.  The test positivity rate in our county is about 1.5% and we are still seeing about 45 new cases a day throughout  our county and  about 3‐5 deaths a week from covid‐19 in our county.  That level has held steady for about the past month.    Health Services has updated our public dashboard to include data comparing the COVID‐19 rates for the unvaccinated population in  our county against the rate for the vaccinated population in Contra Costa County.  What the data shows is the tale of two counties.    For those who are fully vaccinated, the rates of new infections are extremely low, about 0.5 cases per 100,000 per day, which is well  into what would have been considered the yellow range on the color scale of the Blueprint for a Safer Economy.  This case rate is  continuing to drop by about two‐thirds since the beginning of April.  But for those who are not yet fully vaccinated, the case rates  are 13 times as high.  That rate would have been considered the red, almost the purple tier of case rates like we were late this past  winter.  And the case rate in the unvaccinated population is dropping more slowly. It has only dropped by about a third since the  beginning of April.    In addition to that, there's some things that have changed which have made things more dangerous for those who are not  vaccinated.  As opposed to late winter, now restaurants, bars, gyms and movie theaters are all able to open at full capacity with  many people not wearing masks.  That may be quite safe for people who have been fully vaccinated.  But these are not safe  environments if you haven't yet received the vaccine.    Also, the virus itself is changing, which helped contribute to the terrible winter surge we experienced in California.  Then came the  even more contagious UK or alpha strain which contributed to a surge in other parts of the country including places like Michigan  but doesn't reach California until we vaccinated a large part of the population which saved us from a spring surge.  Now we are  seeing the Delta variant which originated out of India.  This is more contagious than the alpha strain and the California strain and out  also causes more severe illness than previous variants.  It currently makes up about 14% of sequences and expected to become the  most common strain in the U.S. within three or four weeks.  We have already seen cases of the Delta variant in California.  The good  news is that the vaccines still work against these variants.  The vaccine that doesn't work is the one that you don't take.  So, it is  more important than ever to get vaccinated.    Last week, California reopened and returned to many pre‐pandemic norms.  And Contra Costa county has aligned with all those  state guidelines.  So, with the reopening on June 15th, California retired its color‐coded tier system for counties.  Businesses no longer have capacity limits, fully vaccinated individuals are no longer required to wear masks in most indoor public  spaces beginning June 15th.    The Public Relation Society of America announced that Contra Costa County Health Services was a double winner at the Silver Anvil Awards event receiving the National Award of Excellence for covid and a surprise win of the audience award for the same category. There were thousands of entries from leading brands, nonprofits, government agencies. Congratulations Kim McCarl and her team. HOME ‣NEWSROOM ‣PRESS RELEASES ‣ CONTRA COSTA BRINGS MOBILE COVID-19 VACCINE SERVICE TO BUSINESSES, ORGANIZATIONS Media Release Contra Costa Brings Mobile COVID-19 Vaccine Service to Businesses, Organizations Tweet Monday, June 14, 2021 Businesses and community organizations in Contra Costa can now request visits from Contra Costa Health Services' (CCHS) mobile COVID-19 vaccination van to workplaces, community centers and other locations where five or more members of a group want to receive vaccine. The free mobile vaccination service begins Monday. Any business or organization can request a mobile vaccination clinic using an online form (https://forms.office.com/Pages /ResponsePage.aspx?id=3tkgKC3cY0OGJvKwA0OMRS41XWRGeRJBtHJgApNLJo1UMU0xQzA3M0E3RUVIRk8zOEdSR0o2UzNHUi4u if they are in the county and CCHS will send a mobile health van to provide free vaccinations on site within one week after completing the request. "The state pandemic health orders that have affected businesses, public spaces and community activities for more than a year are changing on June 15 – especially for people who are fully vaccinated," said Dr. Ori Tzvieli, deputy health officer for Contra Costa County. "If you do not already have the best protection available against COVID-19, now is the time to get a vaccine. We will come to you." Clinics operate weekdays from 8 a.m. to 3 p.m. and will only travel to locations within the county, though they will vaccinate anyone eligible regardless of where they live. There is no cap on the number of people who can be vaccinated during a visit. California's Blueprint for a Safer Economy sunsets on June 15, eliminating the color-tiered system of health orders that curtailed business and community activities based on the levels of COVID-19 transmission data in each county. The state will no longer require people who are fully vaccinated to wear face coverings except in certain settings, including public transit, schools, healthcare facilities and shelters though private businesses may enact their own COVID-19 safety policies. Visit the CCHS Beyond the Blueprint page (https://www.coronavirus.cchealth.org/beyond-the-blueprint) for details. More information about coronavirus and vaccine is available at cchealth.org/coronavirus (/coronavirus/). # # # Like 14 CONTACT CCHS Media Line, 925-608-5463 Contra Costa Brings Mobile COVID-19 Vaccine Service to Busines... https://cchealth.org/press-releases/2021/0614-Mobile-COVID-1... 1 of 1 7/7/2021, 3:15 PM Multilingual Call Center: Mon - Fri, 8 a.m. - 5 p.m. Centro de llamadas de COVID-19:  Lun. - vie. de 8 a.m. a 5 p.m.1-844-729-8410 Search... Home Vaccination Get Tested Health Services Updates Resources About COVID-19 VacunaciónInicio Acerca de COVID-19 COVID-19 Find a Vaccine California's Reopening Hacerse la Prueba Actualizaciones Recursos 1 Looking for an appointment? I can help Vaccination | Coronavirus https://www.coronavirus.cchealth.org/vaccine 1 of 4 7/7/2021, 3:14 PM En Español About the Vaccine Last updated 6/15/2021 All people ages 12 and older are eligible to get vaccinated through Contra Costa Health Services (CCHS), even if they do not live or work in Contra Costa County. People under age 18 must be accompanied by a parent or guardian to their vaccination, have written consent from a parent/guardian, or have a parent/guardian we can contact by phone during the vaccination.  Vaccines are one of the most important tools to end the COVID-19 pandemic. A safe, effective, free COVID-19 vaccine is available to everyone ages 12 and older in California. The vaccine paired with other daily health habits is slowing the spread of COVID-19 and is our ticket to a more normal way of life. Why Should I Get Vaccinated? What Can I Do After I'm Fully Vaccinated? How Do the Vaccines Work? Are the Vaccines Safe? Information for Providers How to Get the Vaccine  Vaccine Q&As Vaccine Dashboard Communications Materials  Why Should I Get Vaccinated? Vaccination is our most powerful tool to end the pandemic. The vaccines give you strong protection from getting and spreading COVID-19 and even greater protection from serious illness, hospitalization and death from the virus.  Together, the vaccine and other healthy habits offer the best protection from COVID-19, so you can get back to the moments you’ve missed with the people you love. Additional Information COVID-19 vaccine frequently asked questions (FAQs) COVID-19 vaccine safety: Facts & myths Getting the vaccine Communications tools Centers for Disease Control: COVID-19 vaccine information and frequently asked questions (FAQs) from CDC State of California COVID-19 vaccine information What to do if you’re sick Get tested for COVID-19 1 Looking for an appointment? I can help Vaccination | Coronavirus https://www.coronavirus.cchealth.org/vaccine 2 of 4 7/7/2021, 3:14 PM Get tested for COVID-19 Dr. Sutherland: Why I got vaccinat… What Can I Do After I’m Fully Vaccinated? People are considered fully vaccinated 2 weeks after their second dose in a 2-dose series or 2 weeks after a single-dose vaccine. If it has been less than 2 weeks since your shot, or you still need to get your second dose, you are not fully protected. Keep taking all prevention steps until you are fully vaccinated. Masking: Masks are not required in most settings, except where required for all people. Both fully vaccinated and unvaccinated people must wear masks in these settings: Public transit (examples: airplanes, ships, ferries, trains, subways, buses, taxis, and ride-shares) Transportation hubs (examples: airport, bus terminal, marina, train station, seaport or other port, subway station, or any other area that provides transportation) Workplace: Masks must continue to be worn on the job. Cal/OSHA will be reviewing its masking guidance for employers and workers on June 17.  K-12 schools, childcare facilities and other youth settings (indoors) Businesses that choose to require masks for all customers Healthcare settings (including long-term care facilities) Homeless shelters, emergency shelters and cooling centers Correctional facilities and detention centers Click here to read about individuals who are exempt from wearing masks. Physical Distancing: No restrictions for attendees, customers and guests Physical distance in the workplace should be maintained  COVID-19 Testing and Quarantine: You only need to get tested if you’re experiencing COVID-19 symptoms You don’t need to get tested following a known exposure, unless you live or work in a group setting, such as a correctional or detention facility or a group home Travel: Follow CDC recommendations 1 Looking for an appointment? I can help Vaccination | Coronavirus https://www.coronavirus.cchealth.org/vaccine 3 of 4 7/7/2021, 3:14 PM RECOMMENDATION(S): 1. RECEIVE from staff the Fiscal Year 2021/22 Tentative Report on service charges in County Service Area EM-1 (CSA EM-1), a copy of which is attached. 2. OPEN the public hearing on the Tentative Plan; RECEIVE and CONSIDER all written and oral objections or protests to the Tentative Report; and CLOSE the public hearing. 2. CONSIDER whether to adopt, revise, change, reduce, increase, or modify any estimated service charge set forth in the Tentative Report. 4. ADOPT Resolution No. 2021/181, confirming the Tentative Report and assessing the charges set forth therein. 5. DIRECT the Health Services Director, or designee, to prepare a Fiscal Year 2021/22 Final Report for CSA EM-1 that conforms to the County's official assessment roll for Fiscal Year 2021/22. FISCAL IMPACT: Revenues from the CSA EM-1 assessments are used to provide an enhanced countywide emergency medical service system. The proposed FY 2021/22 assessments total $237,483.50 for Zone A APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marshall Bennett, (925)608-8544 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Patricia Weisinger, Marcy Wilhelm D.2 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Hearing to consider Tentative Annual Report on proposed assessment for Fiscal Year 2021/2022 in County Service Area EM-1 FISCAL IMPACT: (CONT'D) (San Ramon Valley) and $4,665,990.00 for Zone B (balance of County), and are unchanged from the previous year. There are no General Fund impacts. BACKGROUND: As directed by Article 1012-2.602 of the Contra Costa County Ordinance Code, the Health Services Director has prepared the attached Fiscal Year 2021/22 Tentative Report on service charges for CSA EM-1 and has filed it with the Clerk of the Board of Supervisors. EM-1 provides an enhanced countywide emergency medical service (EMS) system, as approved by the voters with the passage of Measure H in November 1988, within two designated zones. Zone A includes parcels located within the territory of the San Ramon Valley Fire Protection District and Zone B includes parcels located within Contra Costa County , but not within Zone A. Enhanced EMS services include additional staffed paramedic units to respond to 9-1-1 calls: support for firefighter EMS first responder programs, EMS communications and miscellaneous EMS enhancements. The attached Tentative Report contains assessments based upon the relative benefit from the miscellaneous extended services provided within each zone of CSA EM-1, as well as, the rates and formula used for calculating the assessment. The basic assessment rates proposed are $3.94 per single-family residence or benefit unit for Zone A (San Ramon Valley) and $10.00 per single-family residence or benefit unit for Zone B (balance of County). The lower rate for Zone A reflects the fact that certain EMS enhancements are funded by other revenue sources in the San Ramon Valley area. The proposed FY 2021/22 rates are unchanged from the previous year. After confirmation of the Tentative Report, a Final Report will be prepared in conformance with the official assessment roll for Fiscal Year 2021/22. The Final Report will then be presented to the Board of Supervisors for confirmation. That confirmation will constitute the levy of the assessment. CONSEQUENCE OF NEGATIVE ACTION: Failure to set the CSA EM-1 assessment rates prior to August 10, 2021, may result in the EM-1 assessments not being included in the property tax bills countywide. AGENDA ATTACHMENTS Resolution 2021/181 CSA EM-1 FY 2021/22 Tentative Report MINUTES ATTACHMENTS Signed Resolution No. 2021/181 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 06/22/2021 by the following vote: AYE:10 John Gioia John Gioia Candace Andersen Candace Andersen Diane Burgis Diane Burgis Karen Mitchoff Karen Mitchoff Federal D. Glover Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2021/181 IN THE MATTER OF: Confirmation of Final Report for County Service Area EM-1 (Emergency Medical Services) Fiscal Year 2021-22 and Approval of Assessments. WHEREAS County Service Area EM-1 has been established to provide enhanced emergency medical services as miscellaneous extended services pursuant to the County Service Area Law (Government Code Sections 25210.1 and following). WHEREAS, the Board, on June 22, 2021, held a public hearing and thereafter adopted Tentative Report for CSA EM-1, Fiscal Year 2021-22 has been filed with the Clerk of the Board pursuant to Ordinance Code Section 1012-2.602. WHEREAS the Tentative Report sets forth proposed assessments for Zone A and Zone B, which have been established within CSA EM-1 to receive specified miscellaneous services. WHEREAS notice of a Board hearing on the Tentative Report was published pursuant to Government Code Section 6066; and WHEREAS, at the public hearing, the Board afforded to every interested person an opportunity to protest or object to the Tentative Report, either in writing or orally, and the Board has considered each protest and objection. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby confirms the Tentative Report for CSA EM-1, Fiscal Year 2021-22, and the assessments identified therein for Fiscal Year 2021-22. Contact: Marshall Bennett, (925)608-8544 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Patricia Weisinger, Marcy Wilhelm May 14, 2021 TO: Clerk of the Board FROM: Marshall Bennett, EMS Director SUBJ: Filing of Tentative Report for CSA EM-1, FY 2021-22 Attached is the tentative report for CSA EM-1 for FY 2021-22 filed pursuant to Ordinance Code Section 1012-2.602. Also attached is a copy of the notice of the Board Hearing, which you have set for June 22, 2021 at 9:00 a.m. This notice is being published pursuant to Government Code Section 6066 and the appropriate affidavit of publication will be forwarded to you. A Board Resolution and Board Order have been prepared and will be submitted with the required number of copies through the normal channels. Thank you. Attachments cc: County Administrator Health Services Director May 14, 2021 The attached Tentative Report for County Service Area EM-1 (Zones A and B) for Fiscal Year 2021-22 is hereby filed pursuant to Ordinance Code Section 1012-2.602. _____________________________________ Marshall Bennett, EMS Director - 1 - CONTRA COSTA HEALTH SERVICES Emergency Medical Services Agency May 14, 2021 County Service Area EM-1 (Zones A and B) Tentative Report Fiscal Year 2021-22 County Service Area EM-1 has been established to provide enhanced emergency medical services as a miscellaneous extended service within two designated zones: Zone A: Those parcels located within the territory of the San Ramon Valley Fire Protection District. Zone B: Those parcels located within Contra Costa County, but not within Zone A, above. ASSESSMENTS will be levied on each parcel based upon a formula using the following factors: BENEFIT UNIT: A number of BENEFIT UNITS has been assigned to each parcel based upon the Assessor's Use Code classification. For example, a single-family residence (Use Code 11) is assigned one BENEFIT UNIT. Parcels with other Use Code classifications are assigned a number of BENEFIT UNITS based upon the relative benefit from the miscellaneous extended services provided under CSA EM-1. Exhibit A is a Table of BENEFIT UNITS showing the number of BENEFIT UNITS assigned parcels for each Use Code classification. RATE: The RATE is the dollar amount of the ASSESSMENT levied per BENEFIT UNIT. Separate RATES have been established for each zone based upon the miscellaneous extended services to be provided within that zone. The formula for calculating the ASSESSMENT on each parcel is as follows: ASSESSMENT = BENEFIT UNITS x RATE Zone A The RATE which has been established for Zone A is: $3.94 per BENEFIT UNIT Exhibit B is the "Zone A - Table of Assessments," showing the ASSESSMENT established for each parcel according to its USE CODE. A description of each parcel and the USE CODE number assigned thereto is contained in Exhibit C. The total ASSESSMENTS for Zone A are $237,483.50 based upon 51,630 ASSESSED PARCELS. Zone B The RATE which has been established for Zone B is: $10.00 per BENEFIT UNIT Exhibit D is the "Zone B - Table of Assessments," showing the ASSESSMENT established for each parcel according to its USE CODE. A description of each parcel and the USE CODE number of assigned thereto is contained in Exhibit E. The total ASSESSMENTS for Zone B are $4,665,900.00 based upon 298,805 ASSESSED PARCELS. A - 1 Exhibit A COUNTY SERVICE AREA EM-1 (ZONES A AND B) Table of Benefit Units Benefit Use Units Code Description RESIDENTIAL: 0.0 10 Vacant, unbuildable 1.0 11 Single family, 1 residential on 1 Site and Duets w/o minor common areas 1.0 12 Single family, 1 residential on 2 or more sites 2.0 13 Single family, 2 or more residential on 1 or more sites 1.0 14 Single family on other than single family land 0.0 15 Miscellaneous improvements, 1or more site, incl. trees and vines 0.0 16 Single family attached residence, townhouse, and duets 0.0 17 Vacant, 1 site (includes PUD sites) 0.5 18 Vacant, 2 or more sites 1.0 19 Single family detached res. with major common area (pool, tennis, clubhouse, or other amenities), Cluster Homes MULTIPLE: 0.5 20 Vacant 2.0 21 Duplex 3.0 22 Triplex 4.0 23 Fourplex 3.0 24 Combinations, e.g. single and a double 5.0 25 Apartments, 5-12 units, inclusive 13.0 26 Apartments, 13-24 units, inclusive 25.0 27 Apartments, 25-59 units, inclusive 60.0 28 Apartments, 60 units or more 1.0 29 Condos, cooperatives (-1 Single Family) (-2 Rossmoor) COMMERCIAL: 0.5 30 Vacant 3.0 31 Commercial stores (not supermarkets) 3.0 32 Small grocery stores (7-11, mom and pop, quick-stop) 3.0 33 Office buildings 10.0 34 Medical, dental 3.0 35 Service stations; car washes; bulk plants; mini lube 3.0 36 Auto repair 3.0 37 Community facilities; recreational; swim pool association 3.0 38 Golf courses 3.0 39 Bowling alleys A - 2 COUNTY SERVICE AREA EM-1 (ZONES A AND B) Table of Benefit Units (Continued) Benefit Use Units Code Description COMMERCIAL 3.0 40 Boat Harbors 3.0 41 Supermarkets (not in shopping centers) 15.0 42 Shopping centers (all parcels include vacant for future shopping center) 3.0 43 Financial buildings (insurance and title companies, banks, savings and loans) 20.0 44 Motels, hotels, and mobile home parks 3.0 45 Theaters 3.0 46 Drive-in restaurants (hamburgers, taco, etc.) 3.0 47 Restaurants (not drive-in; inside service only) 3.0 48 Multiple and commercial; miscellaneously improved 3.0 49 New car auto agencies INDUSTRIAL: 0.5 50 Vacant Land 20.0 51 Industrial Park (with structures) 3.0 52 Research and Development, with or without structures 20.0 53 Light industrial 500.0 54 Heavy industrial 3.0 55 Mini-warehouse (public storage) 3.0 56 Miscellaneous improvements, including trees & vines on light or heavy industrial 0.0 57 (unassigned) 0.0 58 (unassigned) 0.0 59 Pipeline rights-of-way LAND: 0.0 60 (unassigned) 1.0 61 Rural, residential improved; 1 to 10 acres 1.0 62 Rural, with or without miscellaneous structures, 1 to 10 acres 1.0 63 Urban acreage, 10 to 40 acres 2.0 64 Urban acreage, more than 40 acres 1.0 65 Orchards, vineyards, row crops, irrigated pastures, 10 to 40 acres 2.0 66 Orchards, vineyards, row crops, irrigated pastures over 40 acres 1.0 67 Dry farming, grazing and pasturing, 10 to 40 acres 2.0 68 Dry farming, grazing and pasturing, over 40 acres 1.0 69 Agricultural preserves A - 3 COUNTY SERVICE AREA EM-1 (ZONES A AND B) Table of Benefit Units (Continued) Benefit Use Units Code Description INSTITUTIONAL: 50.0 70 Convalescent hospitals and rest homes 0.0 71 Churches 1.0 72 Schools & colleges, public or private, with or without improvements 100.0 73 Hospitals, with or without improvements 1.0 74 Cemeteries, mortuaries 1.0 75 Fraternal and service organizations, group homes, shelters 25.0 76 Retirement housing complex 0.0 77 Cultural uses (libraries, museums) 3.0 78 Parks and playgrounds 0.0 79 Government- owned, with or without buildings (federal, state, city, BART) MISCELLANEOUS: 0.0 80 Mineral rights (productive/nonproductive) 0.0 81 Private roads 3.0 82 Pipelines and canals 0.0 83 State board assessed parcels 1.0 84 Utilities, with or without buildings (not assessed by SBE) 1.0 85 Public and private parking 1.0 86 Taxable municipally- owned property 0.0 87 Common area parcels in PUD's (open spaces, recreational facilities) 0.0 88 Mobile home 0.0 89 Other, split parcels in different Tax Code Areas 1.0 99 Awaiting assignment B - 1 Exhibit B COUNTY SERVICE AREA EM-1 Zone A - Table of Assessments Use Benefit Zone A Code Units Rate Assessment 10 0.0 $3.94 $0.00 11 1.0 $3.94 $3.94 12 1.0 $3.94 $3.94 13 2.0 $3.94 $7.88 14 1.0 $3.94 $3.94 15 0.0 $3.94 $0.00 16 0.0 $3.94 $0.00 17 0.0 $3.94 $0.00 18 0.5 $3.94 $1.97 19 1.0 $3.94 $3.94 20 0.5 $3.94 $1.97 21 2.0 $3.94 $7.88 22 3.0 $3.94 $11.82 23 4.0 $3.94 $15.76 24 3.0 $3.94 $11.82 25 5.0 $3.94 $19.70 26 13.0 $3.94 $51.22 27 25.0 $3.94 $98.50 28 60.0 $3.94 $236.40 29 1.0 $3.94 $3.94 30 0.5 $3.94 $1.97 31 3.0 $3.94 $11.82 32 3.0 $3.94 $11.82 33 3.0 $3.94 $11.82 34 10.0 $3.94 $39.40 35 3.0 $3.94 $11.82 36 3.0 $3.94 $11.82 37 3.0 $3.94 $11.82 38 3.0 $3.94 $11.82 39 3.0 $3.94 $11.82 40 3.0 $3.94 $11.82 41 3.0 $3.94 $11.82 42 5.0 $3.94 $59.10 B - 2 COUNTY SERVICE AREA EM-1 Zone A- Table of Assessments (continued) Use Benefit Zone A Code Units Rate Assessment 43 3.0 $3.94 $11.82 44 0.0 $3.94 $78.80 45 3.0 $3.94 $11.82 46 3.0 $3.94 $11.82 47 3.0 $3.94 $11.82 48 3.0 $3.94 $11.82 49 3.0 $3.94 $11.82 50 0.5 $3.94 $1.97 51 0.0 $3.94 $78.80 52 3.0 $3.94 $11.82 53 0.0 $3.94 $78.80 54 500.0 $3.94 $1,970.00 55 3.0 $3.94 $11.82 56 3.0 $3.94 $11.82 57 0.0 $3.94 $0.00 58 0.0 $3.94 $0.00 59 0.0 $3.94 $0.00 60 0.0 $3.94 $0.00 61 1.0 $3.94 $3.94 62 1.0 $3.94 $3.94 63 1.0 $3.94 $3.94 64 2.0 $3.94 $7.88 65 1.0 $3.94 $3.94 66 2.0 $3.94 $7.88 67 1.0 $3.94 $3.94 68 2.0 $3.94 $7.88 69 1.0 $3.94 $3.94 70 50.0 $3.94 $197.00 71 0.0 $3.94 $0.00 72 1.0 $3.94 $3.94 73 100.0 $3.94 $394.00 74 1.0 $3.94 $3.94 75 1.0 $3.94 $3.94 B - 3 COUNTY SERVICE AREA EM-1 Zone A - Table of Assessments (continued) Use Benefit Zone A Code Units Rate Assessment 76 25.0 $3.94 $98.50 77 0.0 $3.94 $0.00 78 3.0 $3.94 $11.82 79 0.0 $3.94 $0.00 80 0.0 $3.94 $0.00 81 0.0 $3.94 $0.00 82 3.0 $3.94 $11.82 83 0.0 $3.94 $0.00 84 1.0 $3.94 $3.94 85 1.0 $3.94 $3.94 86 1.0 $3.94 $3.94 87 0.0 $3.94 $0.00 88 0.0 $3.94 $0.00 89 0.0 $3.94 $0.00 99 1.0 $3.94 $3.94 C - 1 Exhibit C COUNTY SERVICE AREA EM-1 Zone A - Parcel Descriptions, Use Codes, and Benefit Units On file at: Emergency Medical Services Agency 777 Arnold Drive, Suite 110, Martinez, CA 94553 D - 1 Exhibit D COUNTY SERVICE AREA EM-1 Zone B - Table of Assessments Use Benefit Zone B Code Units Rate Assessment 10 0.0 $10.00 $0.00 11 1.0 $10.00 $10.00 12 1.0 $10.00 $10.00 13 2.0 $10.00 $20.00 14 1.0 $10.00 $10.00 15 0.0 $10.00 $0.00 16 0.0 $10.00 $0.00 17 0.0 $10.00 $0.00 18 0.5 $10.00 $5.00 19 1.0 $10.00 $10.00 20 0.5 $10.00 $5.00 21 2.0 $10.00 $20.00 22 3.0 $10.00 $30.00 23 4.0 $10.00 $40.00 24 3.0 $10.00 $30.00 25 5.0 $10.00 $50.00 26 13.0 $10.00 $130.00 27 25.0 $10.00 $250.00 28 60.0 $10.00 $600.00 29 1.0 $10.00 $10.00 30 0.5 $10.00 $5.00 31 3.0 $10.00 $30.00 32 3.0 $10.00 $30.00 33 3.0 $10.00 $30.00 34 10.0 $10.00 $100.00 35 3.0 $10.00 $30.00 36 3.0 $10.00 $30.00 37 3.0 $10.00 $30.00 38 3.0 $10.00 $30.00 39 3.0 $10.00 $30.00 40 3.0 $10.00 $30.00 41 3.0 $10.00 $30.00 42 15.0 $10.00 $150.00 43 3.0 $10.00 $30.00 D - 2 COUNTY SERVICE AREA EM-1 Zone B - Table of Assessments (continued) Use Benefit Zone B Code Units Rate Assessment 44 20.0 $10.00 $200.00 45 3.0 $10.00 $30.00 46 3.0 $10.00 $30.00 47 3.0 $10.00 $30.00 48 3.0 $10.00 $30.00 49 3.0 $10.00 $30.00 50 0.5 $10.00 $5.00 51 20.0 $10.00 $200.00 52 3.0 $10.00 $30.00 53 20.0 $10.00 $200.00 54 500.0 $10.00 $5,000.00 55 3.0 $10.00 $30.00 56 3.0 $10.00 $30.00 57 0.0 $10.00 $0.00 58 0.0 $10.00 $0.00 59 0.0 $10.00 $0.00 60 0.0 $10.00 $0.00 61 1.0 $10.00 $10.00 62 1.0 $10.00 $10.00 63 1.0 $10.00 $10.00 64 2.0 $10.00 $20.00 65 1.0 $10.00 $10.00 66 2.0 $10.00 $20.00 67 1.0 $10.00 $10.00 68 2.0 $10.00 $20.00 69 1.0 $10.00 $10.00 70 50.0 $10.00 $500.00 71 0.0 $10.00 $0.00 72 1.0 $10.00 $10.00 73 100.0 $10.00 $1,000.00 74 1.0 $10.00 $10.00 75 1.0 $10.00 $10.00 76 25.0 $10.00 $250.00 D - 3 COUNTY SERVICE AREA EM-1 Zone B - Table of Assessments (continued) Use Benefit Zone B Code Units Rate Assessment 77 0.0 $10.00 $0.00 78 3.0 $10.00 $30.00 79 0.0 $10.00 $0.00 80 0.0 $10.00 $0.00 81 0.0 $10.00 $0.00 82 3.0 $10.00 $30.00 83 0.0 $10.00 $0.00 84 1.0 $10.00 $10.00 85 1.0 $10.00 $10.00 86 1.0 $10.00 $10.00 87 0.0 $10.00 $0.00 88 0.0 $10.00 $0.00 89 0.0 $10.00 $0.00 99 1.0 $10.00 $10.00 E - 1 Exhibit E COUNTY SERVICE AREA EM-1 Zone B - Parcel Descriptions, Use Codes, and Benefit Units On file at: Emergency Medical Services Agency 777 Arnold Drive, Suite 110, Martinez, CA 94553 RECOMMENDATION(S): 1. ACKNOWLEDGE that pursuant to the declaration of an emergency related to COVID-19, Governor Newsom issued Executive Order Nos. N-29-20 and N-33-20 related to public meetings. 2. ACKNOWLEDGE that in accordance with these Executive Orders, the Contra Costa County Board of Supervisors conducted Board meetings and standing committee meetings virtually during the COVID-19 pandemic. 3. ACKNOWLEDGE that public comment and testimony was received and considered at all of these virtual meetings. 4. ACKNOWLEDGE that the County has incurred more than $132,446 in expenses during this time to provide public comment and language translation services at Board meetings. 5. DIRECT the County Administrator to take necessary and appropriate actions to effectuate the return to in-person Board and standing committee meetings by September 14, 2021, or sooner if Executive Order N-29-20 is rescinded. FISCAL IMPACT: The fiscal impact will vary according to the direction of the Board of Supervisors. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: L. DeLaney, 925-655-2057 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.3 To:Board of Supervisors From:Monica Nino, County Administrator Date:June 22, 2021 Contra Costa County Subject:Options for Re-Opening County Board Meetings and Board Standing Committee Meetings FISCAL IMPACT: (CONT'D) BACKGROUND: California’s two open meeting laws — the Brown Act and the Bagley-Keene Open Meeting Act — require that meetings of local governmental bodies generally be open to the public. To satisfy this requirement, in sum, meetings must be publicly noticed, an agenda must be posted in advance, and the public must be allowed to observe and participate. Since the beginning of the COVID-19 pandemic and the Governor's issuance of Executive Orders regarding Stay-at-Home and public meetings, local agencies have taken different approaches to conducting public meetings under the new orders. Some local agencies or bodies suspended public meetings entirely and others continued to hold public meetings through remote/virtual technology means, in conformance to the Governor's Orders. In advance of the June 15 statewide reopening, the Governor’s Office released information on June 11, 2021 regarding changes to Executive Orders, the Stay-at-Home Order, and the Blueprint for a Safer Economy. The Governor terminated the Stay-at-Home Order that was implemented early in March 2020 and concluded the Blueprint for a Safer Economy. Effective June 15, restrictions such as physical distancing, capacity limits, mask requirements for vaccinated individuals, and the county tier system end. (A copy of the order terminating the Stay-at-Home Order and the Blueprint for a Safer Economy can be found here.) Unvaccinated individuals must still wear masks in indoor public settings. Masks are also still required in high-risk settings such as hospitals, homeless shelters, cooling shelters, and public transit hubs. A business or county may continue to impose stricter mask requirements. Additionally, proof of vaccination or testing is required for indoor events with 5,000 or more attendees and the same safeguards are recommended for "mega events" of more than 10,000. The state is also still working on mask guidance for schools and childcare settings, which may differ from guidance for the general public. Finally, Cal/OSHA will consider new standards for employees and workplaces on June 17 that more closely align to the Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) masking and social distancing guidelines. For instance, the new Board of Supervisors chambers has a capacity of 251 occupancy including staff. Currently with the required rules for masking and social distancing of employees, the occupancy would have to be reduced in the chambers. In addition to these actions, the Newsom Administration established a timeline and process to continue winding down the various provisions of the state’s COVID-related Executive Orders. To ensure that impacted individuals and entities have time to prepare for the changes, the provisions will sunset in phases, beginning June 30, in July and in September. By the end of September, nearly 90 percent of the executive actions taken since March 2020 will have been lifted. (A copy of the order rolling back additional pandemic order provisions can be found here.) Public Meeting Participation At the state and local levels, most agencies in California transitioned to remote meetings and hearings over the course of the pandemic and developed processes for public participation. While agencies have adopted different policies governing the methods and timeline for comments and secured different resources for implementation, practices for public participation in these meetings usually include the following elements--or a combination thereof: community members listening/participating by teleconference; community members watching a live meeting broadcast by televised media channel; community members viewing/participating through a livestream platform (such as Zoom); community members submitting written comments through an e-comment service or email; community members participating with the assistance of language translation or interpretation services. As the Stay-at-Home Order has been lifted and public gathering rules are relaxed, the question before the Board of Supervisors, at this time, is: "How and when do Contra Costa County bodies open for in-person public meetings and keep the public and the staff safe?" On June 2, 2021, representatives from Governor Newsom's office assured the California State Association of Counties (CSAC) and other local government representatives that Executive Order N-29-20 would not terminate on June 15, providing flexibility to state and local agencies and boards to continue conducting their business through virtual public meetings. This assurance came in response to a coalition letter urging the Administration to allow enough time for local agencies to adjust operations and safely transition back to in-person public meetings. According to CSAC, "while Governor Newsom intends to terminate COVID-19 executive orders at the earliest possible date at which conditions warrant, his office stated that he recognizes the importance of an orderly return to the ordinary conduct of public meetings of state and local agencies and boards. To this end, the Governor’s office will work to provide notice to affected stakeholders in advance of rescission of this provision. Until a further order is issued, all entities may continue to rely on N-29-20." Re-Opening Meeting Options While we await further direction from the State on public meetings, Board of Supervisors' direction on the following options is requested for staff preparation purposes. 1. Fully In-Person Meetings: The first option is to have fully in-person meetings with no virtual participation. This would require the County to have the correct room capacity if the Board room were to open at reduced capacity, to ensure social distancing, as needed, including sanitizing stations and masks. Should the board room reach capacity, the meeting is broadcast to the lobby outside the chambers. The costs for this option are minimal as the major new costs associated with Board meetings have been the costs for virtual and language services. With this option, the Board, staff, and the public would be participating in-person. The meetings would continue to be broadcast on television channels and live-streamed. Public comments could be submitted in writing to the Clerk of the Board and read for the respective agenda item or public comment period. This is the least costly option and easiest to implement after the June 15 reopening. 2. Hybrid Meetings: The second option is to have a hybrid meeting with both in-person and virtual and/or telephonic public comments. Telephonic Public Comments: Board meetings could have both in-person participation and call-in public participation. The Board room would have a public comment timer displayed which would appear both in the Board room and on the screen viewed by the public virtually. In-person public comment could be received before the call-in public comment to ensure the callers have adequate time to call-in with the slight delay. The costs associated with this option averages $12,042/month or $144,504/annually. The monthly cost can vary significantly depending on the length of the meeting. Virtual Public Comments : The Board meetings could have both in-person public participation and virtual participation through a platform such as Zoom. Virtual Public Comments : The Board meetings could have both in-person public participation and virtual participation through a platform such as Zoom. The Board room would have a public comment timer, displaying both in the Board room and on the screen viewed by the public. In-person public comment could be called before the virtual public comment to ensure that the public commenter has adequate time to raise their virtual hand. The Board would need to establish policies and procedures for public participation; for example, whether the public is muted/video blocked automatically, if a staff person un-mutes one person at a time, etc. In addition to the public participation options, other considerations for hybrid meetings include the following: 1. Location of Board Members: During the time when virtual participation is allowed under state law, or if state law changes to allow greater flexibility for teleconferencing/virtual participation, would Supervisors want the option of participating either in-person or remotely? 2. Presentation Items: Allow presentations be pre-taped and played in the Board room during the meeting, as is the current practice, along with presentation items in-person. 3. Location of Staff: Allow County staff to present items in-person in the Board room and present virtually. 4. Board Committee Meetings: Board Standing Committee meetings will continue to occur virtually until such time as Executive Order N-29-20 is rescinded or Board Committee members choose to change sooner. Below are examples of meeting re-opening plans of nearby counties and several cities in Contra Costa County: County/City Re-Opening Date Public Participation Alameda Tentatively September, currently fully virtual Virtual only until re-opening Marin Tentatively July Hybrid (Board/staff in person; public call-in optional) San Francisco June 15 Hybrid (Board/staff in person; public remote) San Mateo Unknown, currently fully virtual Unknown, preparing for Hybrid model Solano Unknown, currently fully virtual Unknown, have done Hybrid model Brentwood Not set Upgrading chamber/equipment Clayton Not set Concord First in-person (or hybrid) tentatively scheduled for 8/10 Danville Possible return in fall El Cerrito First in-person (or hybrid) planned for 8/17 Testing Hybrid 6/7 Hercules Discussions now; in-person by first meeting in Sept.Phone-in public comment period Lafayette Not set Oakley Not set Hybrid currently Orinda Not set Pinole Looking at end July/August Hybrid in development Pittsburg Not set Pleasant Hill Not set Hybrid possibly in July or August Richmond Not set San Pablo October 1 open to all Walnut Creek June 15 Hybrid Council/staff in chamber; public remote Legislative Context At this time, fully virtual meetings are not part of open meeting laws. Additionally, the Brown Act, as presently written, requires that any teleconference location be listed on the agenda and open to the public. (This requirement was suspended by Executive Order N-29-20.) There are two bills advancing in the California Legislature, however, that could make permanent changes to public meeting requirements. The Board of Supervisors' adopted 2021-22 State Legislative Platform contains a policy to support legislation providing greater flexibility in public meetings, which was also recognized by the County's Interdepartmental Climate Action Task Force as beneficial to the County's climate action goals with respect to fewer trips and lower greenhouse gas emissions. AB 339 Author:Alex Lee (D-025) Coauthor Cooley (D), Arambula (D), Rivas R (D), Garcia (D) Title:Local Government: Open and Public Meetings Fiscal Committee: yes Urgency no Urgency Clause: no Introduced:01/28/2021 Last Amend: 05/04/2021 Disposition:Pending Location:SENATE Summary:Requires all open and public meetings of a city council or a county board of supervisors that governs a jurisdiction containing least 250,000 people to include an opportunity for members of the public to attend via a telephonic option or an internet-based service option. Status:06/02/2021 In ASSEMBLY. Read third time. Passed ASSEMBLY. *****To SENATE. (53-9) Requires, until December 31, 2023, all open and public meetings of a city council or a county board of supervisors that governs a jurisdiction containing at least 250,000 people to include an opportunity for members of the public to attend via a telephonic option or an internet-based service option. Requires all open and public meetings to include an in-person public comment opportunity, except in specified circumstances during a declared state or local emergency. Requires all open and public meetings to provide the public with an opportunity to comment on proposed legislation in person and remotely via a telephonic or an internet-based service option, as specified. AB 361 Author:Robert Rivas (D-030) Title:Open Meetings: Local Agencies: Teleconferences Fiscal Committee: no Urgency Clause: no Introduced:02/01/2021 Last Amend: 05/10/2021 Disposition:Pending Location:SENATE Summary:Authorizes a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act when a legislative body of a local agency holds a meeting for the purpose of declaring or ratifying a local emergency, during a declared state of emergency or local emergency, when state or local health officials have imposed or recommended measures to promote social distancing, and during a declared local emergency, provided certain requirements are met. Status:05/17/2021 In ASSEMBLY. Read third time. Passed ASSEMBLY. *****To SENATE. (62-4) Allows a local agency to use teleconferencing without complying with the Brown Act's physical access and quorum requirements for teleconferenced meetings when the legislative body holds a meeting under any of these circumstances: for the purpose of proclaiming or ratifying a local emergency; during a proclaimed state of emergency or declared local emergency, and state or local officials have imposed or recommended measures to promote social distancing; or, during a declared local emergency and the legislative body determines by majority vote that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. If a legislative body holds a meeting under these circumstances, it must do all of the following: 1) Give notice of the meeting and post agendas as otherwise required by the Brown Act; 2) Allow members of the public to access the meeting, and provide in the agenda an opportunity for members of the public to address the legislative body directly, pursuant to provisions of the Brown Act governing public comment; 3) Give notice of the means by which members of the public may access the meeting and offer public comment whenever notice of the time of the teleconferenced meeting is given or the agenda is posted; 4) Identify and include in the agenda an opportunity for all persons to attend via a call-in option or an internet-based service option; 5) Conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body of a local agency; 6) Cease action on agenda items if a disruption prevents the public agency from broadcasting the meeting to members of the public using the call-in or internet-based service option, or if a disruption within the local agency's control prevents members of the public from submitting public comments using the call-in or internet-based service option, until public access to the meeting via the call-in or internet-based service option is restored. The bill clarifies that actions taken on agenda items during a disruption may be challenged, pursuant to provisions of the Brown Act governing the ability of a district attorney or interested person to seek a judicial determination that an action violates specified provisions of the Brown Act and is null and void; and, 7) Refrain from requiring public comments to be submitted in advance of the meeting, and provide an opportunity for the public to address the legislative body and offer comment in real time. If a state of emergency or local emergency remains active or state or local officials have imposed or recommended measures to promote social distancing, the bill requires a legislative body to make specified findings by majority vote within 30 days after teleconferencing for the first time and every 30 days thereafter in order to continue teleconferencing without complying with the Brown Act's physical access and quorum requirements. CONSEQUENCE OF NEGATIVE ACTION: With no direction from the Board of Supervisors on the return to in-person Board meetings, staff will not be adequately prepared to accommodate the Board's preferences. CLERK'S ADDENDUM Speakers: Marianna Moore, Chair, Measure X Advisory Board; Catherine Wally, Walnut Creek; Edith, Richmond; Pittsburg resident; Ali. The Board expressed it's appreciation that virtual technology has improved public participation in meetings across the county. Today's meeting included the option to comment via Zoom in addition to the phone-in system for public commentary. The County Administrator noted that the County Administrator's Office (CAO) has already assembled a team to assess technology needs and location considerations for the standing committes and Municipal Advisory Commissions. Language interpretation needs are also being reviewed to enhance the user experience. ADOPTED the recommendations and requested a status report back to the Board before September on steps taken by committees and commissions on facilitating remote access to meetings. RECOMMENDATION(S): RECEIVE update on the Community Planning Process for the establishment of a Contra Costa County Office of Racial Equity and Social Justice. FISCAL IMPACT: No fiscal impact related to the status report. BACKGROUND: On November 10, 2020, the Board of Supervisors accepted the concept proposal by Supervisors Federal Glover and John Gioia to establish a Contra Costa County Office of Racial Equity and Social Justice. The Board also authorized the immediate launch of a Community Planning Process consistent with the Proposed Community Planning Process Document presented to the Board of Supervisors. This process is being funded by foundations and businesses. A PowerPoint slide deck of the full presentation is attached to this Board Order. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. DeLaney, 925-655-2057 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.4 To:Board of Supervisors From:Supervisors John Gioia and Federal D. Glover Date:June 22, 2021 Contra Costa County Subject:Update on Community Process and Listening Sessions to Establish an Office of Racial Equity and Social Justice BACKGROUND: (CONT'D) The community engagement and planning process for the Contra Costa County Office of Racial Equity and Social Justice (ORESJ) has developed and proceeded at a “righteous and reparative pace” since its launch in the fall of 2020, creating a sense of urgency for change, showing up with insistence and hope, lifting up the voices and experiences of BIPOC residents and communities, and remaining focused, in the presence of pain and struggle, on liberation and justice for all. At the onset, a design process, organizational efforts, and trainings were undertaken. A “Host Table” of community and resident leaders was established. Regular meetings of the Host Table and working group committees were held. The process is currently in the midst of a Listening Campaign, with more than 34 Listening Sessions already conducted (including two for County employees) and engaging more than 350 participants thus far. An “inquiry process,” the Listening Campaign is a central and critical element of the community engagement process, with Host Table members serving as ambassadors, co-hosts and co-facilitators of listening sessions, town halls, individual interviews, open mics, online participation, and truth forums. The Listening Campaign is centered on the voices and experiences of BIPOC residents and communities talking about individual or witnessed experiences of racism, harm, and inequities in Contra Costa County, as well as the needs and priorities for the Office. The learnings and findings will inform a report and plan that will be submitted to the Board of Supervisors. Members of the Core Committee will share updates and emergent learnings at the June 22, 2021 Board of Supervisors meeting. Other important initiatives underway include the development of a project website (www.cccoresj.org) and the release of a Request for Interest (RFI), issued on May 14, 2021, seeking qualified candidates to provide project management/technical assistance to the Core Committee in the next phase of work. A Spanish language translation of the Board Order and PowerPoint presentation can be found here. ATTACHMENTS Status Report Presentation Contra Costa County O ffi ce of Racial Equity and Social Justice Host Table Community Engagement Process Update to the Board of Supervisors June 22nd,2021 WHAT WE ARE DOING TODAY PURPOSE ●Share status of Community Engagement process ●Share recommendations that connect us further together in this effort ●LISTEN to ○What the community engagement process is ○Stories ○What we’re learning about the ORESJ WHAT WE ARE DOING TODAY AGENDA ●Acknowledgements ●Context and Background ●What We’ve Done ●What We’ve Learned/What We’re Learning ●Preliminary Recommendations ●Where We’re Going How We Do It (Host Table Principles) ●We center the priorities and lived experiences of residents and families most vulnerable to systems’harm and inequity. ●We disrupt racism and injustice that exist in our institutions and systems. ●We center healing,justice and equity. ●We engage in healthy struggle so that we are accountable,innovative and creative. ●We learn and adapt through radical listening,inquiry and reflection. ●We advocate for resources through an equitable,humanizing and transparent process. ●We celebrate and appreciate. ★ https://www.unpaidlabor.com Labor Acknowledgement We remember that our country is built on the labor of enslaved people who were kidnapped and brought to the US from the African Continent. We acknowledge the foundational, innumerable, and ever-present ways in which our culture, our economy, our nationhood is ‘made possible by the labor of enslaved Africans and ascendants who suffered the horror of the transatlantic trafficking of their people, chattel slavery, and Jim Crow. We acknowledge all labor, including voluntary, involuntary, and trafficked peoples who continue to serve within our labor force’. Dr. TJ Stewart We also acknowledge the labor of displaced peoples, immigrants, refugees, documented, undocumented, incarcerated, and stateless. We are indebted to all this labor that allows us all to be here today. Visit the following links to learn more: www.unpaidlabor.com https://diverseeducation.com/article/206161/ Spoken Word “The role of art in social action is to report or reflect”. -Arielle Danzy Contra Costa County is home to many social justice movement leaders, activists, and organizations. There is a rich history of organizing across multiple movements for justice and across many generations. Contra Costa County is also home to an entrenched culture of white supremacy, over-surveillance of, under-resourcing, and exploitation of Black, Indigenous, and People of Color (BIPOC) communities.This culture is too often felt,expressed,and allowed within and by County governance and departments. Context and Background In November 2020, The Contra Costa County Board of Supervisors unanimously authorized the development of an Office of Racial Equity and Social Justice (ORESJ). The Board also authorized the ORESJ to be informed by and launched after a community engagement process. The GOAL of the Office is to enact and sustain principles, policies, practices,and investments that are racially just and equitable across all of its departments and divisions. ★Develop and implement the community engagement process (Listening Campaign). Serve as ambassadors, co-host and co-facilitate listening sessions,town halls, truth forums. ★Deliver recommendations to the Board of Supervisors on the roles, responsibilities, priorities,structure, and accountability of the Office of Racial Equity and Social Justice. ★Respond to emerging needs and dynamics that arise out of the engagement process. In February 2021, a Host Table composed of BIPOC residents, CBOs, and systems partners came together to develop and facilitate a Listening Campaign to inform the priorities and structure of the ORESJ. Key tasks of the Table: Key Work to Date Through This Process ★We have conducted 34 listening sessions. ★We have engaged over 400 residents in the sessions. ★Providing stipends for all participants and listening session hosts. ★Launched preliminary website (cccoresj.org). ★We have conducted 2 learning sessions for Host Table and larger community. ★Currently engaging potential project management consultants to support data analysis and meaning-making, ongoing listening sessions and learning sessions,landscape analysis of current County efforts, and development of ORESJ recommendations. What We Are Learning 1.Listening deeply and actively is fundamental to change and transformation. It is the work. 1.The more we listen, the more we need to listen. 1.Our residents want and need the County leaders to listen. 1.There is a lot of pain and distress that our communities feel and hold. Individuals don’t feel safe. 1.There is a fear of retribution for speaking out. 1.We need more time to ensure we are connecting broadly and deeply. 1.We have residents who are hopeful; many who are doubtful. All are looking to County leaders to change this narrative. Preliminary Recommendations: Furthering the Work Together a.Each Supervisor attend and host Listening Sessions in your District. b.Launch language interpretation at all BOS Mtgs,Commission meetings (based on threshold languages identified via the Census) c.Establish land and labor acknowledgements at all BOS and Commission meetings.* d.Establish a Reparations Task Force to study and make proposals for Reparations for African Americans in Contra Costa County. e.Work with the Host table to research and learn from models and approaches in other jurisdictions.* f.BOS,BOS staff,and Department/Division Heads participate in education on the the racial harms of the areas and sectors of work the County oversees -health systems,criminal legal/justice systems,law enforcement,child welfare, social services, behavioral health, early childhood education, elections system, planning and land use, and transportation. *Can be implemented without additional County costs Pacing Our Process Thank you for listening. SAVE THE DATE: Thursday, July 8th 4pm-6pm Community Update/Invite Session Participant Demographic Information Participant information (Source: Census Forms) Updated 6/15/21 Participant information (Source: Census Forms) Updated 6/15/21 ●Contra Costa County Public Defender’s Office* ●Contra Costa Family Justice Center ●Contra Costa Health Services* ●Contra Costa Immigrant Rights Alliance ●County Administrator's Office* ●District Attorney* ●EBAC/Trauma Transformed ●First 5 Contra Costa* ●Healthy Richmond ●Ijichi Perkins and Associates (Graphic Recording) ●M3tagamers (Tech Team) ●Multi-faith ACTION Coalition ●NAACP -East County ●NAACP-Richmond ●NAMI Contra Costa ●Pittsburg First Baptist Church ●Reimagine Public Safety Contra Costa ●Rubicon Programs ●RYSE ●Safe Return project ●Stand Together Contra Costa,Contra Defender Association ●Supervisor Gioia* ●Supervisor Glover* ●Not listed: Resident participants Host Table Information As of Feb 2021 ●Alliance to End Abuse,Employment &Human Services Dept.* ●Asian Pacific Islander Network ●Brentwood Village Resource Center ●CCC Office of Reentry and Justice* ●Contra Costa Budget Justice Coalition Host TableInformation As of Feb 2021 Host Table Information As of Feb 2021 RECOMMENDATION(S): CONSIDER whether to adopt Ordinance No. 2021-20, an urgency ordinance continuing a temporary prohibition on certain evictions of residential tenants and small-business commercial tenants, a moratorium on certain residential rent increases, and related matters. FISCAL IMPACT: None. BACKGROUND: Two versions of an urgency ordinance continuing a moratorium on certain evictions are attached to this Board order. Version 1 would continue a temporary prohibition on no fault evictions of residential tenants, and would continue a temporary prohibition on evicting tenants for allowing an unauthorized tenant to live in the dwelling unit if the unauthorized tenant is an immediate family member living in the unit because of the pandemic. Version 1 also would continue a moratorium on certain residential rent increases. Version 1 specifies that these restrictions will last through September 30, 2021, but the Board could choose a different date. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Mary Ann McNett Mason, County Counsel, (925) 655-2200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Monica Nino, Clerk of the Board of Supervisors, David O. Livingston, Sheriff, Anna Roth, Director, Health Services, Kathy Gallagher, Director, Employment & Human Services D.5 To:Board of Supervisors From:Mary Ann Mason, County Counsel Date:June 22, 2021 Contra Costa County Subject:Urgency ordinance continuing certain residential and commercial eviction prohibitions. BACKGROUND: (CONT'D) Version 2 would include the residential eviction prohibitions and residential rent increase moratorium that are specified in Version 1. Version 2 would also extend a temporary prohibition on certain evictions of small-business commercial tenants through September 30, 2021, as authorized by a recent Executive Order issued by the Governor. The Board could choose a date earlier than September 30 for ending this restriction. Prohibition on Residential Evictions and Rent Moratorium The COVID-19 Tenant Relief Act of 2020 (the Act), is a state law (Assembly Bill 3088 and Senate Bill 91) that provides eviction protections for residential tenants, including mobilehome tenants, who are experiencing a financial hardship related to COVID-19. The Act prohibits residential tenants from being evicted for failure to pay rent because of a COVID-19-related hardship, as long as the tenant provides the landlord with a written declaration of hardship. Under the Act, residential tenants who experienced a new COVID-19-related hardship between September 1, 2020, and June 30, 2021, are also protected from eviction through this date as long as they pay 25 percent of the rent due by June 30, 2021. The Act also authorizes local jurisdictions to amend existing urgency ordinances to continue prohibitions on certain types of residential evictions, including no-fault evictions. As authorized by the Act, Version 1 of the attached urgency ordinance continues the County's existing prohibition on certain residential evictions and the County's existing rent moratorium. These regulations were contained in Ordinance No. 2021-11. The attached ordinance would prohibit a landlord from terminating a residential tenancy for a "no-fault" reason; prohibit a landlord from terminating a residential tenancy on the basis that a tenant allowed an unauthorized occupant to live in the dwelling unit, if the occupant is the tenant's immediate family member living in the dwelling as a result of the COVID-19 pandemic; and prohibit a landlord from increasing rent on a residential real property. Version 1 specifies that these restrictions will last through September 30, 2021. At the Board's discretion, the Board could choose a different date. Prohibition on Small-Business Commercial Evictions On June 11, 2021, the Governor issued Executive Order N-08-21, which authorizes local jurisdictions to suspend, through September 30, 2021, the evictions of commercial tenants for the non-payment of rent if the non-payment was a result of the COVID-19 pandemic. Version 2 of the proposed urgency ordinance additionally would prohibit a landlord of a small business commercial property from terminating a tenancy for failure to pay rent if the tenant demonstrates that the failure to pay rent is directly related to a loss of income or out-of-pocket medical expenses associated with the COVID-19 pandemic. The tenant must provide documentation showing loss of income or out-of-pocket medical expenses. In addition, a landlord of a small business commercial property may not charge or collect a late fee for unpaid rent due from a tenant who demonstrated substantial loss of income or substantial out-of-pocket medical expenses. These regulations were contained in Ordinance No. 2021-11. Under the attached Version 2, these protections would last through September 30, 2021. In addition, under Version 2, a grace period for rent repayment would last through November 30, 2021. At the Board's discretion, the Board could choose different dates for ending these protections. Applicability The regulations in both versions of the ordinance apply to cities within Contra Costa County and The regulations in both versions of the ordinance apply to cities within Contra Costa County and unincorporated Contra Costa County. Government Code section 8634 authorizes the Board of Supervisors to "promulgate countywide orders and regulations necessary to provide for the protection of life and property" during a local emergency. The California Attorney General has opined that when a county has declared a local emergency within its jurisdictional boundaries in an area that includes both unincorporated and incorporated territory, the county may adopt emergency rules and regulations pursuant to Government Code section 8634 that will be effective in both unincorporated and incorporated areas. (62 Ops.Cal.Atty.Gen. 701 (1979).) Under both versions of the ordinance, if the governing body of a city enacts an ordinance or adopts a regulation that governs the subject matter of this ordinance, that city ordinance or regulation will supersede the attached ordinance within that jurisdiction. At the Board's discretion, the Board could choose to have the ordinance apply only in the unincorporated areas of Contra Costa County. CLERK'S ADDENDUM Speakers: Edith, Richmond ACCE; John Goodman, Antioch; Marianna Moore, Ensuring Opportunity Campaign; Name Unknown; Ramon Vasquez; Alan, Walnut Creek; Francisco Torres, ACCE; Name unknown; Reverend, East Bay Housing Organization; Blaine Carter, Concord; Karen Hernandez; Joanne, Walnut Creek; Nicole; Jennifer Morales; Patricia; Deborah, Executive Director Monument Impact. ADOPTED the second version ordinance that preserves both commercial and residential time frames; and DIRECTED the matter return to the Board on September 21, 2021. AGENDA ATTACHMENTS Ordinance No. 2021-20 - Version 1 Ordinance No. 2021-20 - Version 2 MINUTES ATTACHMENTS Signed Ordinance No. 2021-20 ORDINANCE NO. 2021-20 Page 1 ORDINANCE NO. 2021-20 – VERSION 1 AN URGENCY ORDINANCE CONTINUING A TEMPORARY PROHIBITION ON CERTAIN EVICTIONS OF RESIDENTIAL TENANTS IN CONTRA COSTA COUNTY IMPACTED BY THE COVID-19 PANDEMIC, AND CONTINUING A MORATORIUM ON CERTAIN RESIDENTIAL RENT INCREASES The Contra Costa County Board of Supervisors ordains as follows: Section 1. Findings. A. On January 30, 2020, the World Health Organization declared the outbreak of a novel coronavirus that causes the disease named coronavirus disease 2019 (“COVID-19”), a public health emergency of international concern. B. On January 31, 2020, as the result of confirmed cases of COVID-19, the U.S. Secretary of Health and Human Services declared a public health emergency nationwide. C. On March 3, 2020, Contra Costa Health Services announced the first case of local transmission of the virus causing COVID-19 in Contra Costa County. D. On March 4, 2020, Governor Gavin Newsom proclaimed the existence of a state of emergency in California under the California Emergency Services Act, Gov. Code § 8550 et seq. E. On March 10, 2020, the Board of Supervisors found that due to the introduction of COVID-19 in the County, conditions of disaster or extreme peril to the safety of persons and property had arisen, commencing on March 3, 2020. Based on these conditions, pursuant to Government Code section 8630, the Board adopted Resolution No. 2020/92, proclaiming the existence of a local emergency throughout the County. F. The legislative bodies of a number of cities in Contra Costa County also adopted local emergency proclamations due to COVID-19 pursuant to Government Code section 8630. G. On March 16, 2020, the County Health Officer issued an order requiring County residents to shelter at their places of residence in order to slow community transmission of COVID-19, subject to exceptions for the provision and receipt of essential services while complying with social distancing requirements to the maximum extent possible. The County Health Officer extended the order on March 31, 2020, and on April 29, 2020. H. On May 18, 2020, the County Health Officer extended the shelter-in-place order, continuing restrictions on many activity, travel, and business functions but allowing a limited number of additional businesses to resume operating. On June 2, June 5, and June 16, 2020, the County Health Officer issued orders allowing additional businesses to resume operating. On July 11, 2020, in response to an increase in community transmission and illness caused by the virus that causes COVID-19, the County Health ORDINANCE NO. 2021-20 Page 2 Officer issued an order amending the June 16, 2020, order, increasing the restrictions on certain business and activities presenting a high risk for disease transmission. I. On August 26, 2020, September 4, 2020, and September 14, 2020, the County Health Officer issued orders allowing a limited number of additional businesses to resume operating. The County Health Officer issued orders amending the September 14, 2020, order on October 27, 2020, and November 4, 2020. The State implemented its Regional Stay at Home Order on December 17, 2020, and lifted the order on January 25, 2021. J. On June 15, 2021, the State of California eliminated its Blueprint for a Safer Economy, a COVID-19 recovery plan that reopened sectors of the economy and loosed restrictions on gatherings under a series of tiers based on case and testing positivity rates and other factors. K. On March 16, 2020, the Governor issued Executive Order N-28-20, which authorized local jurisdictions to suspend the evictions of residential and commercial tenants for the non-payment of rent if the non-payment was a result of the COVID-19 pandemic. L. On June 30, 2020, the Governor issued Executive Order N-71-20, which extended the authority of local jurisdictions to suspend the evictions of residential and commercial tenants for the non-payment of rent if the non-payment was a result of the COVID-19 pandemic through September 30, 2020. M. On April 6, 2020, the Judicial Council of California adopted Emergency Rule 1, effectively suspending action on or entry of default in eviction cases, and suspending judicial foreclosures, except where necessary to protect public health and safety. N. On April 21, 2020, the Board of Supervisors adopted Ordinance No. 2020-14, an urgency ordinance temporarily prohibiting evictions of residential and commercial real property tenants in the County impacted by the COVID-19 pandemic and establishing a moratorium on certain rent increases. O. On May 26, 2020, the Board of Supervisors adopted Ordinance No. 2020-16, an urgency ordinance continuing and modifying a temporary prohibition on evictions of tenants in Contra Costa County impacted by the COVID-19 pandemic, and continuing and modifying a residential rent increase moratorium. P. On July 14, 2020, the Board of Supervisors adopted Ordinance No. 2020-20, an urgency ordinance continuing a temporary prohibition on evictions of residential and certain commercial real property tenants in Contra Costa County impacted by the COVID-19 pandemic, and continuing a moratorium on certain residential rent increases. Q. The Judicial Council voted on August 14, 2020, to terminate the eviction protections in its Emergency Rule 1. This rule terminated September 1, 2020. R. On August 31, 2020, the Governor signed Assembly Bill 3088, the COVID-19 Tenant Relief Act of 2020 (the Act). The Act established statewide eviction protections for ORDINANCE NO. 2021-20 Page 3 residential tenants, including mobilehome tenants, who are experiencing a financial hardship related to COVID-19. The Act was amended by Senate Bill 91 on January 29, 2021. S. The Act prohibits residential tenants from being evicted for failure to pay rent because of a COVID-19-related hardship occurring between March 1, 2020, and August 31, 2020, as long as the tenant provides the landlord with a written declaration of hardship. Residential tenants who experienced a new COVID-19-related hardship between September 1, 2020, and January 31, 2021, and were served with an eviction notice before February 1, 2021, are also protected from eviction as long as they pay 25 percent of the rent due by January 31, 2021. Residential tenants who experienced a new COVID-19- related hardship between September 1, 2020, and June 30, 2021, and were served with an eviction notice on or after February 1, 2021, are also protected from eviction as long as they pay 25 percent of the rent due by June 30, 2021. T. The COVID-19 pandemic and associated state and local public health orders resulted and continue to result in a loss of income to a widespread portion of the local population that depend on wages or business income, hindering their ability to pay rent and leaving them vulnerable to eviction, and in higher medical expenses for certain Contra Costa County residents. U. Contra Costa County and the cities within the County are also experiencing a housing affordability crisis, which is driving homelessness and displacement of residents. V. Many of the County’s renters are rent-burdened, paying over 30 percent of their income on rent, and some renters are severely rent-burdened, paying over 50 percent of their income on rent, which leaves less money for families to spend on other necessities like food, healthcare, transportation, and education. W. Housing displacement due to rent increases and evictions occurring during the local emergency could lead to increased spread of COVID-19, including new variants of the virus, overburdening the healthcare delivery system and potentially resulting in greater loss of life. X. There is an urgent need for the County to continue a temporary prohibition on certain residential evictions, and continue a temporary moratorium on certain residential rent increases, to protect the health, safety, and welfare of its residents in light of the emergency declared regarding the COVID-19 pandemic. Y. The Act authorizes local jurisdictions to amend existing urgency ordinances to continue prohibitions on certain types of residential evictions, including no-fault evictions. Without local protections in addition to statewide eviction protection for residential renters, eviction notices are likely to increase in light of the COVID-19 pandemic. Z. On September 22, 2020, the Board adopted Ordinance No. 2020-25, which prohibits a landlord from terminating a residential tenancy for a no-fault reason; prohibits a landlord from terminating a residential tenancy on the basis that a tenant allowed an unauthorized ORDINANCE NO. 2021-20 Page 4 occupant to live in the dwelling unit, if the occupant is the tenant’s immediate family member living in the dwelling unit as a result of the COVID-19 pandemic; and prohibits a landlord from increasing rent on a residential real property. AA. On September 29, 2020, the Board adopted Ordinance No. 2020-26, which prohibits a landlord from terminating specified residential tenancies, prohibits a landlord from increasing rent on a residential real property, and authorizes a temporary prohibition on evictions of certain commercial tenants impacted by the COVID-19 pandemic. BB. On November 17, 2020, the Board adopted Ordinance No. 2020-29, which continued, through January 31, 2021, the prohibitions on specified residential and commercial evictions that were included in Ordinance Nos. 2020-25 and 2020-26. CC. On February 2, 2021, the Board adopted Ordinance No. 2021-04, which continued, through June 30, 2021, the prohibitions on specified residential evictions that were included in Ordinance No. 2020-29; and continued, through March 31, 2021, the prohibitions on specified commercial evictions that were included in Ordinance No. 2020-29. DD. On March 23, 2021, the Board adopted Ordinance No. 2021-11, which continued, through June 30, 2021, the prohibitions on specified residential and commercial evictions that were included in Ordinance No. 2021-04. EE. As authorized by the Act, the residential eviction protections in Ordinance No. 2021-11 continue to remain in effect through September 30, 2021. The Board finds, pursuant to Civil Code section 1946.2 and Code of Civil Procedure section 1179.05(b), that: the just cause for termination of a residential tenancy under this urgency ordinance is consistent with Civil Code section 1946.2; this urgency ordinance, by prohibiting a landlord from terminating a residential tenancy on the basis that a tenant allowed an unauthorized occupant to live in the dwelling unit if the occupant is the tenant’s immediate family member living in the dwelling unit as a result of the COVID-19 pandemic, provides additional tenant protections that are not prohibited by any other provision of law; and this urgency ordinance is more protective than the provisions of Civil Code section 1946.2. Section 2. Definitions. For purposes of this ordinance, the following words and phrases have the following meanings: (a) “Immediate family” means a person’s spouse, domestic partner, children, grandchildren, parents, or grandparents. (b) “No fault cause for eviction” means any eviction for which the notice of termination of tenancy is not based on an alleged fault of the tenant. (c) “Rent” means the financial obligation or monetary payment a tenant owes a landlord for the occupancy or use of real property whether by written or oral agreement. ORDINANCE NO. 2021-20 Page 5 (d) “Residential real property” includes a mobilehome park and a mobilehome park space or lot. (e) “Tenancy” means the lawful occupancy of residential real property by agreement on a month-to-month basis or for a fixed term in excess of 30 days. Section 3. Prohibitions on Certain Residential Evictions. (a) Through September 30, 2021, a landlord shall not terminate a residential tenancy for any no fault cause for eviction. (b) Through September 30, 2021, a landlord shall not terminate a residential tenancy on the basis of a tenant allowing an unauthorized occupant to live in the dwelling unit, if the occupant is a member of the tenant’s immediate family living in the dwelling unit as a result of the COVID-19 pandemic. (c) Notwithstanding the foregoing, nothing in this section limits a landlord’s ability to terminate a residential tenancy for any of the following reasons: (1) The termination is necessary to protect the landlord’s health or safety or any other tenant’s health or safety. (2) The termination is necessary where the owner or a member of the landlord’s immediate family intends to occupy the residential real property. (3) The termination is to remove the residential real property from the rental market, but only when authorized by Government Code section 7060 et seq. (d) To the extent state law is more protective of a residential tenancy than this section, those state law provisions shall apply to the residential tenancy. Nothing in this section shall be construed to supersede any applicable requirements in Civil Code section 1946.2 pertaining to relocation assistance or rent waiver. Section 4. Moratorium on Residential Rent Increases. (a) A landlord may not increase rent on a residential real property through September 30, 2021. (b) A residential real property that is exempt from the rent limits imposed by Civil Code section 1947.12 or Civil Code section 1954.50 et seq. is exempt from this section. (c) This section does not apply to a residential real property where one or more scheduled rent increases occur pursuant to a written rental agreement that was entered into before March 16, 2020. (d) This section does not apply when a unit becomes vacant and the landlord sets the initial rent for a new tenancy. ORDINANCE NO. 2021-20 Page 6 Section 5. Remedies. (a) The provisions of this ordinance may be asserted as an affirmative defense in an unlawful detainer action. (b) If a landlord attempts to recover possession or recovers possession of residential real property or commercial real property in violation of this ordinance, retaliates against a tenant for the exercise of any rights under this ordinance, or attempts to prevent a tenant from acquiring any rights under this ordinance, the tenant may institute a civil proceeding for injunctive relief, money damages of not more than three times actual damages (including damages for mental or emotional distress), and whatever other relief a court deems appropriate. If damages are awarded for mental or emotional distress, the award shall only be trebled if the trier of fact finds that the landlord acted in knowing violation of or in reckless disregard of the provisions of this ordinance. The prevailing party shall be entitled to reasonable attorney’s fees and costs pursuant to order of the court. Section 6. Supersedes. This ordinance supersedes Ordinance No. 2021-11. Ordinance No. 2020-14 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between March 16, 2020, and May 25, 2020. Ordinance No. 2020-16 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between May 26, 2020, and July 13, 2020. Ordinance No. 2020-20 applies to eviction notices for residential real property, and unlawful detainer actions based on those notices, served or filed between July 14, 2020, and August 31, 2020. Ordinance No. 2020-20 applies to eviction notices for commercial real property (as defined in Ordinance No. 2020-20), and unlawful detainer actions based on those notices, served or filed between July 14, 2020, and September 30, 2020. Ordinance No. 2020-26 applies to eviction notices for residential real property, and unlawful detainer actions based on those notices, served or filed between September 1, 2020, and November 16, 2020. Ordinance No. 2020-26 applies to eviction notices for commercial real property, and unlawful detainer actions based on those notices, served or filed between October 1, 2020, and November 16, 2020. Ordinance No. 2020-29 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between November 17, 2020, and January 31, 2021. Ordinance No. 2021-04 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between February 1, 2021, and March 22, 2021. Ordinance No. 2021-11 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between March 23, 2021, and June 30, 2021. Section 7. Applicability. Government Code section 8634 authorizes the Board of Supervisors to promulgate countywide orders and regulations necessary to provide for the protection of life and property during a local emergency. Pursuant to Government Code section 8634, the regulations in this ordinance shall apply to cities within Contra Costa County and unincorporated Contra Costa County. To the extent that the governing body of a city enacts an ordinance or adopts a regulation that governs the subject matter of this ordinance, that city ordinance or regulation shall supersede this ordinance within that jurisdiction. ORDINANCE NO. 2021-20 Page 7 Section 8. Severability. If any provision or clause of this ordinance or the application thereof to any person or circumstances is held to be unconstitutional or to be otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect other ordinance provisions or clauses or applications thereof that can be implemented without the invalid provision or clause or application, and to this end the provisions and clauses are declared to be severable. The Board of Supervisors hereby declares that it would have adopted this ordinance and each provision thereof irrespective of whether any one or more provisions are found invalid, unconstitutional, or otherwise unenforceable. Section 9. Declaration of Urgency. This ordinance is hereby declared to be an urgency ordinance necessary for the immediate preservation of the public peace, health, and safety of the County. The facts constituting the urgency of this ordinance’s adoption are set forth in Section 1. Section 10. Effective Date. This ordinance becomes effective immediately upon passage by four-fifths vote of the Board of Supervisors. This ordinance shall expire and be repealed as of September 30, 2021, unless shortened or extended by the Board of Supervisors based on the existence of a local emergency. Section 11. Publication. Within 15 days after passage, this ordinance shall be published once with the names of the supervisors voting for and against it in the East Bay Times, a newspaper published in this County. PASSED ON June 22, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: MONICA NINO, ____________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By: _________________________ [SEAL] Deputy H:\2021\Covid 19\evictions\urgency ordinance - eighth continuation of eviction moratorium - version1.docx ORDINANCE NO. 2021-20 Page 1 ORDINANCE NO. 2021-20 – VERSION 2 AN URGENCY ORDINANCE CONTINUING A TEMPORARY PROHIBITION ON CERTAIN EVICTIONS OF RESIDENTIAL TENANTS AND COMMERCIAL TENANTS IN CONTRA COSTA COUNTY IMPACTED BY THE COVID-19 PANDEMIC, AND CONTINUING A MORATORIUM ON CERTAIN RESIDENTIAL RENT INCREASES The Contra Costa County Board of Supervisors ordains as follows: Section 1. Findings. A. On January 30, 2020, the World Health Organization declared the outbreak of a novel coronavirus that causes the disease named coronavirus disease 2019 (“COVID-19”), a public health emergency of international concern. B. On January 31, 2020, as the result of confirmed cases of COVID-19, the U.S. Secretary of Health and Human Services declared a public health emergency nationwide. C. On March 3, 2020, Contra Costa Health Services announced the first case of local transmission of the virus causing COVID-19 in Contra Costa County. D. On March 4, 2020, Governor Gavin Newsom proclaimed the existence of a state of emergency in California under the California Emergency Services Act, Gov. Code § 8550 et seq. E. On March 10, 2020, the Board of Supervisors found that due to the introduction of COVID-19 in the County, conditions of disaster or extreme peril to the safety of persons and property had arisen, commencing on March 3, 2020. Based on these conditions, pursuant to Government Code section 8630, the Board adopted Resolution No. 2020/92, proclaiming the existence of a local emergency throughout the County. F. The legislative bodies of a number of cities in Contra Costa County also adopted local emergency proclamations due to COVID-19 pursuant to Government Code section 8630. G. On March 16, 2020, the County Health Officer issued an order requiring County residents to shelter at their places of residence in order to slow community transmission of COVID-19, subject to exceptions for the provision and receipt of essential services while complying with social distancing requirements to the maximum extent possible. The County Health Officer extended the order on March 31, 2020, and on April 29, 2020. H. On May 18, 2020, the County Health Officer extended the shelter-in-place order, continuing restrictions on many activity, travel, and business functions but allowing a limited number of additional businesses to resume operating. On June 2, June 5, and June 16, 2020, the County Health Officer issued orders allowing additional businesses to resume operating. On July 11, 2020, in response to an increase in community transmission and illness caused by the virus that causes COVID-19, the County Health ORDINANCE NO. 2021-20 Page 2 Officer issued an order amending the June 16, 2020, order, increasing the restrictions on certain business and activities presenting a high risk for disease transmission. I. On August 26, 2020, September 4, 2020, and September 14, 2020, the County Health Officer issued orders allowing a limited number of additional businesses to resume operating. The County Health Officer issued orders amending the September 14, 2020, order on October 27, 2020, and November 4, 2020. The State implemented its Regional Stay at Home Order on December 17, 2020, and lifted the order on January 25, 2021. J. On June 15, 2021, the State of California eliminated its Blueprint for a Safer Economy, a COVID-19 recovery plan that reopened sectors of the economy and loosed restrictions on gatherings under a series of tiers based on case and testing positivity rates and other factors. K. On March 16, 2020, the Governor issued Executive Order N-28-20, which authorized local jurisdictions to suspend the evictions of residential and commercial tenants for the non-payment of rent if the non-payment was a result of the COVID-19 pandemic. L. On June 30, 2020, the Governor issued Executive Order N-71-20, which extended the authority of local jurisdictions to suspend the evictions of residential and commercial tenants for the non-payment of rent if the non-payment was a result of the COVID-19 pandemic through September 30, 2020. M. On April 6, 2020, the Judicial Council of California adopted Emergency Rule 1, effectively suspending action on or entry of default in eviction cases, and suspending judicial foreclosures, except where necessary to protect public health and safety. N. On April 21, 2020, the Board of Supervisors adopted Ordinance No. 2020-14, an urgency ordinance temporarily prohibiting evictions of residential and commercial real property tenants in the County impacted by the COVID-19 pandemic and establishing a moratorium on certain rent increases. O. On May 26, 2020, the Board of Supervisors adopted Ordinance No. 2020-16, an urgency ordinance continuing and modifying a temporary prohibition on evictions of tenants in Contra Costa County impacted by the COVID-19 pandemic, and continuing and modifying a residential rent increase moratorium. P. On July 14, 2020, the Board of Supervisors adopted Ordinance No. 2020-20, an urgency ordinance continuing a temporary prohibition on evictions of residential and certain commercial real property tenants in Contra Costa County impacted by the COVID-19 pandemic, and continuing a moratorium on certain residential rent increases. Q. The Judicial Council voted on August 14, 2020, to terminate the eviction protections in its Emergency Rule 1. This rule terminated September 1, 2020. R. On August 31, 2020, the Governor signed Assembly Bill 3088, the COVID-19 Tenant Relief Act of 2020 (the Act). The Act established statewide eviction protections for ORDINANCE NO. 2021-20 Page 3 residential tenants, including mobilehome tenants, who are experiencing a financial hardship related to COVID-19. The Act was amended by Senate Bill 91 on January 29, 2021. S. The Act prohibits residential tenants from being evicted for failure to pay rent because of a COVID-19-related hardship occurring between March 1, 2020, and August 31, 2020, as long as the tenant provides the landlord with a written declaration of hardship. Residential tenants who experienced a new COVID-19-related hardship between September 1, 2020, and January 31, 2021, and were served with an eviction notice before February 1, 2021, are also protected from eviction as long as they pay 25 percent of the rent due by January 31, 2021. Residential tenants who experienced a new COVID-19- related hardship between September 1, 2020, and June 30, 2021, and were served with an eviction notice on or after February 1, 2021, are also protected from eviction as long as they pay 25 percent of the rent due by June 30, 2021. T. On September 23, 2020, the Governor issued Executive Order N-80-20, which extended, through March 31, 2021, the authority of local jurisdictions to suspend the evictions of commercial tenants for the non-payment of rent if the non-payment was a result of the COVID-19 pandemic. On March 4, 2021, the Governor issued Executive Order N-03-21, which extended, through June 30, 2021, the authority of local jurisdictions to suspend the evictions of commercial tenants for the non-payment of rent if the non-payment was a result of the COVID-19 pandemic. On June 11, 2021, the Governor issued Executive Order N-08-21, which extended, through September 30, 2021, the authority of local jurisdictions to suspend the evictions of commercial tenants for the non-payment of rent if the non-payment was a result of the COVID-19 pandemic. U. The COVID-19 pandemic and associated state and local public health orders resulted in and continue to result in a loss of income to a widespread portion of the local population that depend on wages or business income, hindering their ability to pay rent and leaving them vulnerable to eviction, and in higher medical expenses for certain Contra Costa County residents. V. Contra Costa County and the cities within the County are also experiencing a housing affordability crisis, which is driving homelessness and displacement of residents. W. Many of the County’s renters are rent-burdened, paying over 30 percent of their income on rent, and some renters are severely rent-burdened, paying over 50 percent of their income on rent, which leaves less money for families to spend on other necessities like food, healthcare, transportation, and education. X. Housing displacement due to rent increases and evictions occurring during the local emergency could lead to increased spread of COVID-19, including new variants of the virus, overburdening the healthcare delivery system and potentially resulting in greater loss of life. ORDINANCE NO. 2021-20 Page 4 Y. There is an urgent need for the County to continue a temporary prohibition on certain residential evictions, and continue a temporary moratorium on certain residential rent increases, to protect the health, safety, and welfare of its residents in light of the emergency declared regarding the COVID-19 pandemic. Z. The Act authorizes local jurisdictions to amend existing urgency ordinances to continue prohibitions on certain types of residential evictions, including no-fault evictions. Without local protections in addition to statewide eviction protection for residential renters, eviction notices are likely to increase in light of the COVID-19 pandemic. AA. On September 22, 2020, the Board adopted Ordinance No. 2020-25, which prohibits a landlord from terminating a residential tenancy for a no-fault reason; prohibits a landlord from terminating a residential tenancy on the basis that a tenant allowed an unauthorized occupant to live in the dwelling unit, if the occupant is the tenant’s immediate family member living in the dwelling unit as a result of the COVID-19 pandemic; and prohibits a landlord from increasing rent on a residential real property. BB. On September 29, 2020, the Board adopted Ordinance No. 2020-26, which prohibits a landlord from terminating specified residential tenancies, prohibits a landlord from increasing rent on a residential real property, and authorizes a temporary prohibition on evictions of certain small business commercial tenants impacted by the COVID-19 pandemic. CC. On November 17, 2020, the Board adopted Ordinance No. 2020-29, which continued, through January 31, 2021, the prohibitions on specified residential and commercial evictions that were included in Ordinance Nos. 2020-25 and 2020-26. DD. On February 2, 2021, the Board adopted Ordinance No. 2021-04, which continued, through June 30, 2021, the prohibitions on specified residential evictions that were included in Ordinance No. 2020-29; and continued, through March 31, 2021, the prohibitions on specified commercial evictions that were included in Ordinance No. 2020-29. EE. On March 23, 2021, the Board adopted Ordinance No. 2021-11, which continued, through June 30, 2021, the prohibitions on specified residential and commercial evictions that were included in Ordinance No. 2021-04. FF. As authorized by the Act, the residential eviction protections in Ordinance No. 2021-11 continue to remain in effect through September 30, 2021. The Board finds, pursuant to Civil Code section 1946.2 and Code of Civil Procedure section 1179.05(b), that: the just cause for termination of a residential tenancy under this urgency ordinance is consistent with Civil Code section 1946.2; this urgency ordinance, by prohibiting a landlord from terminating a residential tenancy on the basis that a tenant allowed an unauthorized occupant to live in the dwelling unit if the occupant is the tenant’s immediate family member living in the dwelling unit as a result of the COVID-19 pandemic, provides additional tenant protections that are not prohibited by any other provision of law; and ORDINANCE NO. 2021-20 Page 5 this urgency ordinance is more protective than the provisions of Civil Code section 1946.2. GG. As authorized by Executive Order N-08-21, this ordinance also extends the small- business eviction protections in Ordinance No. 2021-04 through September 30, 2021. Section 2. Definitions. For purposes of this ordinance, the following words and phrases have the following meanings: (a) “Commercial real property” means any developed real property that is used as a place of business for a small business or a non-profit organization. (b) “Immediate family” means a person’s spouse, domestic partner, children, grandchildren, parents, or grandparents. (c) “No fault cause for eviction” means any eviction for which the notice of termination of tenancy is not based on an alleged fault of the tenant. (d) “Non-profit organization” means an organization that is exempt from taxation under Section 501(c)(3) or Section 501(c)(4) of the United States Internal Revenue Code. (e) “Rent” means the financial obligation or monetary payment a tenant owes a landlord for the occupancy or use of real property whether by written or oral agreement. (f) “Residential real property” includes a mobilehome park and a mobilehome park space or lot. (g) “Small business” has the meaning set forth in Government Code section 14837(d)(1)(A). (h) “Tenancy” means the lawful occupancy of residential or commercial real property by agreement on a month-to-month basis or for a fixed term in excess of 30 days. Section 3. Prohibitions on Certain Residential Evictions. (a) Through September 30, 2021, a landlord shall not terminate a residential tenancy for any no fault cause for eviction. (b) Through September 30, 2021, a landlord shall not terminate a residential tenancy on the basis of a tenant allowing an unauthorized occupant to live in the dwelling unit, if the occupant is a member of the tenant’s immediate family living in the dwelling unit as a result of the COVID-19 pandemic. (c) Notwithstanding the foregoing, nothing in this section limits a landlord’s ability to terminate a residential tenancy for any of the following reasons: (1) The termination is necessary to protect the landlord’s health or safety or any other tenant’s health or safety. ORDINANCE NO. 2021-20 Page 6 (2) The termination is necessary where the owner or a member of the landlord’s immediate family intends to occupy the residential real property. (3) The termination is to remove the residential real property from the rental market, but only when authorized by Government Code section 7060 et seq. (d) To the extent state law is more protective of a residential tenancy than this section, those state law provisions shall apply to the residential tenancy. Nothing in this section shall be construed to supersede any applicable requirements in Civil Code section 1946.2 pertaining to relocation assistance or rent waiver. Section 4. Prohibitions on Certain Commercial Evictions. (a) Through September 30, 2021, a landlord of commercial real property shall not terminate a tenancy for failure to pay rent if the tenant demonstrates that the failure to pay rent is directly related to a loss of income or out-of-pocket medical expenses associated with the COVID-19 pandemic or any local, state, or federal government response to the pandemic. For the protections of this subsection (a) to apply, a tenant must demonstrate through documentation or other objectively verifiable means: (1) Loss of income from: (i) job loss; (ii) layoffs; (iii) a reduction in the number of compensable hours of work; (iv) a store, restaurant, office, or business closure; (v) a decrease in business income caused by a reduction in opening hours or consumer demand; (vi) the need to miss work to care for a homebound school-age child or a family member infected with coronavirus; or (vii) other similarly- caused loss of income, where the conditions listed in (i) through (vii) resulted from the COVID-19 pandemic or related guidance or public health orders from local, State, or federal authorities; or (2) Out-of-pocket medical expenses for themselves or their immediate family related to the COVID-19 pandemic. “Adequate documentation” of lost income or out-of-pocket medical expenses from the COVID-19 pandemic includes but is not limited to a declaration signed by the tenant under penalty of perjury, letters from employers citing the COVID-19 pandemic or related government action as the basis for termination of employment or reduced work, employer paycheck stubs, bank statements, or letters or notifications from schools in which the tenant has a dependent enrolled regarding COVID-19-related closures that affected the tenant’s income. The tenant must notify the landlord in writing before the rent is due, or within a reasonable period of time afterwards not to exceed 14 days, that the tenant needs to delay all or some payment of rent because of an inability to pay the full amount due to reasons related to COVID-19. ORDINANCE NO. 2021-20 Page 7 (b) Notwithstanding the foregoing, nothing in this section limits a landlord’s ability to terminate a tenancy if the termination is necessary to protect the landlord’s health or safety or any other tenant’s health or safety. (c) A landlord’s failure to comply with this ordinance shall render any notice of termination of tenancy, where the termination would be in violation of this ordinance, void. Any notice of termination served on a tenant during the COVID-19 pandemic must contain the reason for the termination of the tenancy. Any notice of termination served on a tenant during the COVID-19 pandemic must also include a notice of the tenant’s rights under this ordinance. A tenant eligible for protection under this ordinance must provide written notice of that eligibility to the landlord within 14 days after receiving a notice of termination of tenancy from the landlord. (d) Through September 30, 2021, a landlord may not charge or collect a late fee for unpaid rent due from a commercial real property tenant who demonstrated loss of income or out- of-pocket medical expenses as required under this ordinance. (e) Except as otherwise provided in this subsection, a commercial real property tenant who demonstrated loss of income or out-of-pocket medical expenses as required under this ordinance or any prior urgency ordinances governing commercial evictions shall pay all past due rent no later than November 30, 2021, unless the landlord agrees to a longer repayment period. If a tenant at a place of business did not pay rent in April 2020 or May 2020 pursuant to Ordinance No. 2020-14, and the place of business is not a small business or non-profit organization, then the tenant shall pay all past due rent for those months no later than September 30, 2020, unless the owner agrees to a longer repayment period. This ordinance does not relieve a commercial real property tenant of the obligation to pay rent and does not restrict a landlord’s ability to recover rent due, and shall not prevent a commercial real property tenant who is able to pay all or some of the rent due from paying that rent in a timely manner. Section 5. Moratorium on Residential Rent Increases. (a) A landlord may not increase rent on a residential real property through September 30, 2021. (b) A residential real property that is exempt from the rent limits imposed by Civil Code section 1947.12 or Civil Code section 1954.50 et seq. is exempt from this section. (c) This section does not apply to a residential real property where one or more scheduled rent increases occur pursuant to a written rental agreement that was entered into before March 16, 2020. (d) This section does not apply when a unit becomes vacant and the landlord sets the initial rent for a new tenancy. Section 6. Remedies. ORDINANCE NO. 2021-20 Page 8 (a) The provisions of this ordinance may be asserted as an affirmative defense in an unlawful detainer action. (b) If a landlord attempts to recover possession or recovers possession of residential real property or commercial real property in violation of this ordinance, retaliates against a tenant for the exercise of any rights under this ordinance, or attempts to prevent a tenant from acquiring any rights under this ordinance, the tenant may institute a civil proceeding for injunctive relief, money damages of not more than three times actual damages (including damages for mental or emotional distress), and whatever other relief a court deems appropriate. If damages are awarded for mental or emotional distress, the award shall only be trebled if the trier of fact finds that the landlord acted in knowing violation of or in reckless disregard of the provisions of this ordinance. The prevailing party shall be entitled to reasonable attorney’s fees and costs pursuant to order of the court. Section 7. Supersedes. This ordinance supersedes Ordinance No. 2021-11. Ordinance No. 2020-14 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between March 16, 2020, and May 25, 2020. Ordinance No. 2020-16 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between May 26, 2020, and July 13, 2020. Ordinance No. 2020-20 applies to eviction notices for residential real property, and unlawful detainer actions based on those notices, served or filed between July 14, 2020, and August 31, 2020. Ordinance No. 2020-20 applies to eviction notices for commercial real property (as defined in Ordinance No. 2020-20), and unlawful detainer actions based on those notices, served or filed between July 14, 2020, and September 30, 2020. Ordinance No. 2020-26 applies to eviction notices for residential real property, and unlawful detainer actions based on those notices, served or filed between September 1, 2020, and November 16, 2020. Ordinance No. 2020-26 applies to eviction notices for commercial real property, and unlawful detainer actions based on those notices, served or filed between October 1, 2020, and November 16, 2020. Ordinance No. 2020-29 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between November 17, 2020, and January 31, 2021. Ordinance No. 2021-04 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between February 1, 2021, and March 22, 2021. Ordinance No. 2021-11 applies to eviction notices, and unlawful detainer actions based on those notices, served or filed between March 23, 2021, and June 21, 2021. Section 8. Applicability. Government Code section 8634 authorizes the Board of Supervisors to promulgate countywide orders and regulations necessary to provide for the protection of life and property during a local emergency. Pursuant to Government Code section 8634, the regulations in this ordinance shall apply to cities within Contra Costa County and unincorporated Contra Costa County. To the extent that the governing body of a city enacts an ordinance or adopts a regulation that governs the subject matter of this ordinance, that city ordinance or regulation shall supersede this ordinance within that jurisdiction. Section 9. Severability. If any provision or clause of this ordinance or the application thereof to any person or circumstances is held to be unconstitutional or to be otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect other ordinance provisions or clauses or applications thereof that can be implemented without the invalid provision or clause or ORDINANCE NO. 2021-20 Page 9 application, and to this end the provisions and clauses are declared to be severable. The Board of Supervisors hereby declares that it would have adopted this ordinance and each provision thereof irrespective of whether any one or more provisions are found invalid, unconstitutional, or otherwise unenforceable. Section 10. Declaration of Urgency. This ordinance is hereby declared to be an urgency ordinance necessary for the immediate preservation of the public peace, health, and safety of the County. The facts constituting the urgency of this ordinance’s adoption are set forth in Section 1. Section 11. Effective Date. This ordinance becomes effective immediately upon passage by four-fifths vote of the Board of Supervisors. This ordinance shall expire and be repealed as of September 30, 2021, unless shortened or extended by the Board of Supervisors based on the existence of a local emergency. Section 12. Publication. Within 15 days after passage, this ordinance shall be published once with the names of the supervisors voting for and against it in the East Bay Times, a newspaper published in this County. PASSED ON June 22, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: MONICA NINO, ____________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By: _________________________ [SEAL] Deputy H:\2021\Covid 19\evictions\urgency ordinance - eighth continuation of eviction moratorium - version2.docx RECOMMENDATION(S): PRESENTATION from Chief Probation Officer Esa Ehmen-Krause regarding Juvenile Justice in Contra Costa County. FISCAL IMPACT: No fiscal impact. Presentation only. BACKGROUND: As requested by your Board during the April 2021 Budget Hearings, this is an update to the Board on juvenile justice matters overseen by the Probation Department, including a facilities update, an overview of Senate Bills 823 and 92 as they pertain to realignment of the state Division of Juvenile Justice (DJJ), and the local plan developed for youth offenders in Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Deborah Caldwell (925)313-4188 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.6 To:Board of Supervisors From:Esa Ehmen-Krause, County Probation Officer Date:June 22, 2021 Contra Costa County Subject:Juvenile Justice Update from the Chief Probation Officer CLERK'S ADDENDUM CONTINUED to the July 13, 2021 meeting. ATTACHMENTS Juvenile Justice Update 6-22-21 Overview ✓Juvenile Facilities’ Update ✓Senate Bill 823 ✓Senate Bill 92 ✓Local Division of Juvenile Justice Realignment Plan Juvenile Probation in Contra Costa 1095 1210 1295 1082 774 650 509 416 680 790 842 665 434 230 167 415 420 453 417 340 420 342 R² = 0.858 0 200 400 600 800 1000 1200 1400 1600 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022Population Year Juvenile Supervision: Annual Supervision Population 8-year lookback Total Population Misdemeanor Felony Expon. (Total Population) Juvenile Hall, Population Trend 49 44 45 56 48 51 45 35 43 43 34 31 25 24 28 32 30 30 28 29 29 28 24 24 0 10 20 30 40 50 60 Juvenile Hall Population (monthly average) -Detention Units 2-year Look Back Juvenile Hall: Detention Units Population Snapshot June 1, 2021 (n= 26) 0 1 2 3 4 5 6 7 8 14 15 16 17 18 19 20 21 22 YOUTH AGE 25, 96% 1, 4% GENDER Male Female 0 2 4 6 8 10 12 14 African American Hispanic Caucasian Other Non-Asian RACE Juvenile Hall: Detention Units Population Snapshot June 1, 2021 (n= 26) 0 1 2 3 4 5 6 Detention Housing Units: City of Residence Juvenile Hall: Youthful Offender Treatment Program Population Snapshot June 1, 2021 (n= 18) 11 5 2 0 2 4 6 8 10 12 Black Hispanic Caucasian YOTP Youth: Ethnicity 6 7 5 0 1 2 3 4 5 6 7 8 16 17 18 YOTP Youth: Age 0 1 2 3 4 YOTP Youth: City of Residence Juvenile Hall: Detention Units Population Snapshot June 1, 2021 (n= 26) 9 3 2 1 1 1 1 1 1 2 2 2 0 1 2 3 4 5 6 7 8 9 10 DETENTION HOUSING UNITS: Primary Intake Offense Juvenile Hall: Youthful Offender Treatment Program Population Snapshot June 1, 2021 2 4 1 1 2 5 2 1 0 1 2 3 4 5 6 (F) PC 211, Robbery (F) PC 211/212.5(c ), Second Degree Robbery (F) PC 211/212.5(c )/664, Attempted Second Degree Robbery (F) PC 211/664, Attempted Robbery (F) PC 215(a), Carjacking (F) PC 245(a)(4), Assault Likely to Produce GBI (F) PC 245(b), Assault with Semiautomatic Firearm (F) PC 459/460(a), First Degree Burglary YOTP Youth: Underlying/Primary Sustained Offense Orin Allen Youth Rehabilitation Facility “The Ranch” ➢Proximity/location ➢Age of facility ➢Necessary updates & repairs OAYRF, Population Trend 28 23 23 23 29 29 31 36 37 32 23 21 19 16 13 14 14 17 18 17 15 19 20 17 14 0 5 10 15 20 25 30 35 40 OAYRF Population Monthly Average: June 2019 -Present Orin Allen Youth Rehabilitation Facility Population Snapshot June 1, 2021 (n= 14) 2 2 2 5 3 0 2 4 6 14 15 16 17 18 Age 9 4 1 0 5 10 Black Hispanic Filipino Ethnicity Race/Ethnicity 3 2 1 1 6 1 0 1 2 3 4 5 6 7 Antioch Bay Point Brentwood Concord Richmond San Ramon City of Residence Orin Allen Youth Rehabilitation Facility Population Snapshot June 1, 2021 (n= 14) 2 1 1 1 1 1 2 1 4 0 1 2 3 4 5 Committing Offense Facility Costs $- $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00 $1,400.00 $1,600.00 FY16/17 FY17/18 FY18/19 FY19/20 Per Diem Juvenile Hall OAYRF Bixler Road, Byron John A. Davis Juvenile Hall ➢Built in 2005 ➢290 Beds* ➢Detention Units ➢Treatment Programs Glacier Drive, Martinez Main Elements of SB 823 7/1/21: Division of Juvenile Justice (DJJ) no longer accepting committments* Establish the Office of Youth and Community Restoration (OYCR) Realignment Block Grant (WIC 1990-1995) Funding at full implementation: $208.8 million Local planning process Replacement of Juvenile Court and Probation Statistical System (JCPSS) *limited exclusions Office of Youth and Community Restoration (OYCR) (WIC 2200) Housed within Health and Human Services Agency effective 7/1/21*, responsibilities include: •Oversight of juvenile justice data and reporting •Identify policy recommendations and best practices for positive youth outcomes •Provide technical assistance to Counties •Receives County plan to serve realigned population starting in FY 22/23 •Office of the Ombudsman Juvenile Justice Realignment Block Grant (WIC 1990 & 1991) Funding formula for FYs 21/22 thru 23/24 as follows: 30% -DJJ population as of December 2018, June 2019, and December 2019 50% -local population who have committed certain violent and felony crimes as reported annually 20% -distribution of youth age 10-17 At full implementation funding will be $208.8 million Minimum allocation set at $250,000 per county Distribution formula recalculated by 1/1/24 for FY 24/25 Contra Costa County: Annual DJJ Admissions 22 17 13 15 5 0 5 10 15 20 25 2016 2017 2018 2019 2020 CONTRA COSTA COUNTY DJJ ADMISSIONS DJJ Realignment Planning Subcommittee (WIC 1995) Every county to create a subcommittee within the JJCC as a requirement to receive block grant funding Subcommittee chaired by the Chief Probation Officer Members must include: DA’s office Public Defender’s office Dept of Social Services (EHSD) Office of Education Court No fewer than THREE additional community members defined as individuals who have experience providing community-based youth services, youth justice advocates with expertise and knowledge of the juvenile justice system, or have been directly involved in the juvenile justice system DJJ Realignment Planning Subcommittee Weekly meetings for seven months (October –May) Chaired by Chief Probation Officer and Co-Chaired by Community Based Organization representative Membership met all statutory requirements Consistent community participation and engagement Project Management by Impact Justice Technical Assistance providers Fresh Lifelines for Youth Ceres Policy Research University of Cincinnati Corrections Institute Council for Juvenile Justice Administrators Interim plan approved by subcommittee in April Local Realignment Plan (WIC 1995) Requirements of the local plan include: Description of target realignment population to be served by block grant Numbers by age and other characteristics Description of facilities, programs, placements, services and service providers, supervision, and other responses Description of how grant funds will be applied to address a range of programming needs Detailed facility plan Plan to incentivize retaining youth in juvenile system (vs adult system) Description of regional arrangements Description of how data will be collected on youth served and outcomes June 30, 2023: DJJ anticipated final closure Secure Youth Treatment Facilities Eligibility similar to DJJ Statewide consistency in baseline terms Probation to determine specific programming Probation develops individualized rehabilitative plans Move to a less restrictive program may be authorized by the court Main Elements of SB 92 Current Youth at DJJ (n= 19) 0 1 2 3 4 5 6 15 16 17 18 19 20 21 22 23 AGE AT TIME OF ADMISSION 56%33% 5% 6% ETHNICITY Hispanic Black White Pacific Islander Non-Asian Current Youth at DJJ (n= 19) 3 4 2 1 1 1 3 2 1 1 Primary Offense Average Length of Stay: Average Length of Stay for ALL youth released in 2019 Releases: Average Length of Stay (2019) Aggravated Assault 21.7 months Arson 21.2 months Assault w/ Intent 42.2 months Burglary 1st Degree 38.6 months Carjacking 29.7 months Extortion/Kidnapping 40.6 months Manslaughter (inc vehicular)41.6 months Murder 1st Degree 47.0 months Murder 2nd Degree 32.8 months Rape (Forceible) 45.5 months Robbery (Enhanced)25.2 months Robbery (Other)25.1 months Sex Offenses (Other)30.7 months Program Requirements Secure Youth Treatment Facilities must: Be a secure facility that is operated, utilized or accessed by the county of commitment to provide appropriate programming, treatment, and education for this population; May be a stand-alone facility, or a unit or portion of an existing county juvenile facility that is configured and programmed to serve the realigned population. Program Requirements (continued) Facility must comply with applicable regulations Legislation specifies that standards (to be finalized by 7/1/23) must specify how facility will serve or separate youth who may also be detained or committed to that facility or to some portion of the facility. Until new standards are developed (if determined necessary), existing Title 15 and 24 regulations apply Counties proposing to operate a secure youth treatment facility must submit a description to Board of State and Community Corrections (BSCC) Beginning 7/1/22 BSCC will conduct biennial inspections Programming & Services Aggression Replacement Therapy (ART) Cognitive Behavioral Interventions for Substance Abuse (CBI-SA) Choices Skill of the Week Advanced Practice The Council Victim Empathy Class (VEC) Thinking for a Change Gang Intervention Interactive Journaling Free Your Mind Mental Toughness Emotion Regulation Career Technical Education Post-Secondary Educational Opportunities Progress Reviews At least every six months Court may reduce baseline term by up to six months Baseline term cannot be extended for disciplinary infractions or in-custody behaviors Court may order youth into less restrictive placement Less restrictive placement considered part of baseline term Less Restrictive Programs Can be custodial or non-custodial program Court must determine youth has made progress in rehabilitation plan and that placement in a less secure program is consistent with the goals of rehabilitation and public safety If court determines youth is failing to comply with placement, youth may be ordered back to secure program for remainder of baseline term Discharge Discharge Hearing at Conclusion of Baseline Term Court shall order a period of probation supervision, and determine “reasonable conditions” suitable to meet youth’s needs and facilitate successful reentry Subject to maximum confinement time, court may order up to one additional year of confinement with finding of substantial risk of imminent harm if youth is released Questions? Esa Ehmen-Krause, MPA Chief Probation Officer Contra Costa County Probation Department 50 Douglas Drive Suite 201 Martinez, CA 94553 (925)313-4188 Esa.ehmen@prob.cccounty.us RECOMMENDATION(S): ADOPT Resolution No. 2021/197 approving the Side Letter between Contra Costa County and the Deputy District Attorney's Association, adding subsection 21.F "Additional Contribution to Deferred Compensation Plan" to the current Memorandum of Understanding (July 1, 2018 – June 30, 2022). FISCAL IMPACT: Pursuant to Memorandum of Understanding (MOU) Section 33 - Non-Healthcare/Non-General Wage Re-Opener, the total annual cost is approximately $37,000. The cost will be absorbed by the Department. BACKGROUND: This side letter amends the Memorandum of Understanding between the County and the Association (July 1, 2018 - June 30, 2022) under Section 21 – Deferred Compensation Incentive to include an additional sub-section (21.F) providing for a County contribution towards active employees’ deferred compensation accounts pursuant to the funds referenced in Section 33 – Non-Healthcare/Non-General Wage Re-Opener. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 , County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Robert Campbell, Auditor-Controller, Ann Elliott, Director of Human Resources D.7 To:Board of Supervisors From:Monica Nino, County Administrator Date:June 22, 2021 Contra Costa County Subject:ADOPT Side Letter to amend MOU with the Deputy District Attorneys' Association Section 21, Deferred Compensation BACKGROUND: (CONT'D) Pursuant to this side letter, the County shall provide a monthly deferred compensation contribution to eligible employees in the Deputy District Attorneys’ Association who are enrolled in the County’s deferred compensation program. Only permanent full-time or permanent part-time employees in a position designated at a minimum of twenty (20) hours per week who have been employed by the County for at least ninety (90) calendar days, will be eligible for the contribution. An employee will be considered enrolled in the County’s deferred compensation program as long as they maintain a balance in such an account. Any newly hired employee who satisfies these requirements will also be eligible to receive this contribution on a go-forward monthly basis provided they open a deferred compensation account during the applicable year. For the 2021 contribution only, the pro-rata amount for each employee will be determined by dividing $37,000 by the number of eligible employees enrolled in the County’s deferred compensation program on July 10, 2021. Starting with the August 10, 2021 pay date and for the remainder of the 2021 calendar year, the pro rata amount per employee will be apportioned into a fixed monthly amount contributed on a monthly basis. Payroll taxes will be paid as necessary The terms of this Side Letter are effective June 22, 2021 and will be incorporated into the next MOU between the County and the Association. The Parties agree that this Side Letter resolves all re-opener negotiations related to Section 33 – Non-Healthcare/Non-General Wage Re-opener for the Association. Except as specifically amended or excluded by this Side Letter, all other terms and conditions of the MOU between Contra Costa County and Deputy District Attorneys’ Association (July 1, 2018 -June 30, 2022) remain unchanged by this Side Letter. CONSEQUENCE OF NEGATIVE ACTION: Section 33 of the MOU will remain open. CLERK'S ADDENDUM ADOPTED Resolution No. 2021/197 approving the Side Letter between Contra Costa County and the Deputy District Attorney's Association, adding subsection 21.F "Additional Contribution to Deferred Compensation Plan" to the current Memorandum of Understanding (July 1, 2018 – June 30, 2022) as amended to change the effective date from July 1 2021 to July 10 2021 AGENDA ATTACHMENTS Resolution 2021/197 DDAA Side Letter 6-21-2021 MINUTES ATTACHMENTS Signed Resolution No. 2021/197 Side Letter THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 06/22/2021 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2021/197 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the Deputy District Attorneys' Association, adding Sub-Section 21.F "Additional Contribution to Deferred Compensation Plan (pursuant to funds referenced in Section 33 - Non-Healthcare/Non-General Wage Re-Opener)" The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES THAT: The attached Side Letter of Agreement dated June 21, 2021, between Contra Costa County and the Deputy District Attorneys', be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 , County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Robert Campbell, Auditor-Controller, Ann Elliott, Director of Human Resources RECOMMENDATION(S): (1) APPROVE plans, specifications, and design for the Fred Jackson Way First Mile/Last Mile Connection Project, North Richmond area. County Project No. 0662-6R4153, Federal Project No. ATPL-5928(151) (District I) (2) DETERMINE that the bid submitted by Ghilotti Bros., Inc. (“Ghilotti”) demonstrated adequate good faith efforts to meet the Disadvantaged Business Enterprise (DBE) requirements for this project as provided in the project specifications; and FURTHER DETERMINE that Ghilotti has submitted the lowest responsive and responsible bid for this project. (3) AWARD the construction contract for the above project to Ghilotti in the listed amount ($2,387,557.50) and the unit prices submitted in the bid, and DIRECT that Ghilotti shall present two good and sufficient surety bonds, as indicated below, and that the Public Works Director, or designee, shall prepare the contract. (4) ORDER that, after the contractor has signed the contract and returned it, together with the bonds as noted below and any required certificates of insurance or other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925-313-2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:AWARD the Fred Jackson Way First Mile/Last Mile Connection Project RECOMMENDATION(S): (CONT'D) (5) ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Public Works Director, or designee, bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. (6) ORDER that, the Public Works Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (7) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (8) DELEGATE, pursuant to Labor Code Section 6705, to the Public Works Director, or to any registered civil or structural engineer employed by the County, the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench excavation covered by that section. (9) DECLARE that, should the award of the contract to Ghilotti be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: The Project will be funded by 5% State Coastal Conservancy (SCC) Prop 1, 74% Active Transportation Program, 16% Transportation for Livable Communities, and 5% North Richmond Area of Benefit Funds. BACKGROUND: The above project was previously approved by the Board of Supervisors, plans and specifications were filed with the Board, and bids were invited by the Public Works Director. On May 11, 2021, the Public Works Department received bids from the following contractors: BIDDER, TOTAL AMOUNT, BOND AMOUNTS Ghilotti Bros., Inc.: $2,387,557.50; Payment: $2,387,557.50; Performance: $2,387,557.50 Redgwick Construction Co.: $2,632,395.00 Bay Cities Paving & Grading, Inc.: $2,889,313.00 Kerex Engineering, Inc.: $2,953,456.50 The first bidder listed above, Ghilotti, submitted the lowest responsive and responsible bid, which is $244,837.50 less than the next lowest bid. This is a federally funded project subject to a Disadvantaged Business Enterprise (DBE) contract goal and requirements. The Public Works Director reports that the lowest monetary bidder, Ghilotti, attained DBE participation of 7.11% and submitted adequate documentation of good faith efforts to meet the DBE goal (14.00%) and requirements for this project. The Public Works Director recommends that the Board determine that Ghilotti has demonstrated adequate good faith efforts to meet the DBE goal for this project and has complied with the DBE requirements for this project and recommends that the construction contract be awarded to Ghilotti. The Board of Supervisors previously adopted the Mitigated Negative Declaration and Monitoring Reporting Program on July 23, 2019, in compliance with the California Environmental Quality Act (CEQA), and a Notice of Determination was filed with the County Clerk on July 25, 2019. The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board, and copies will be made available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: Construction of the project would be delayed, and the project might not be built. RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or designee, to issue payment in the amount of $12,280, to Statewide Construction Sweeping, Inc., for street sweeping services of County-maintained roads, Brentwood, Byron, Knightsen, and San Ramon areas. FISCAL IMPACT: 100% Local Road Funds. BACKGROUND: The Public Works Department (“Public Works”) applied a chip seal to several County-maintained roads as part of the 2020 Single and Double Chip Seal operations. The chip seal operations concluded in August 2020. Aggregate material applied as part of the chip seal operations can typically become dislodged during the initial curing period as well as a few days after. To remove residual loose aggregate material the roads are swept again after the chip seal operations conclude. Given that Public Works does not have the appropriate size of construction sweeper equipment for this type of work, Public Works obtained the sweeping services of Statewide Construction Sweeping, Inc. (“Statewide”) to sweep any residual loose aggregate materials. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jocelyn LaRocque, 925 313-7008 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:APPROVE and AUTHORIZE payment to Statewide Construction Sweeping, Inc. for sweeping services provided on County-maintained roads. BACKGROUND: (CONT'D) Between the months of August and December of 2020, Public Works contacted Statewide to sweep County-maintained roads that received a chip seal, which are roads located in the Brentwood, Byron, Knightsen, and San Ramon areas. Rock and debris on various roadways required immediate sweeping to eliminate hazards and prevent potential safety issues. The department did not have the necessary equipment to respond to the situation and at the time was in the process of advertising for a new contract for sweeping services. Given the immediate and necessary need to abate the roadways, Statewide Construction Sweeping, Inc. was asked to provide this one-time service. Statewide swept the roads as requested, and this recommended action is to reimburse Statewide for the services already performed. CONSEQUENCE OF NEGATIVE ACTION: The County will not be able to pay Statewide for the costs and services already rendered to sweep County-maintained roads and property. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an amendment with Dewberry Engineers Inc. (dba Dewberry | Drake Haglan), acknowledging the Assignment and Assumption Agreement between Drake, Haglan & Associates, Inc. and Dewberry Engineers Inc. (dba Dewberry | Drake Haglan) effective September 28, 2019, and increasing the payment limit by 45,627.84 to a new payment limit of 999,309.96, effective June 8, 2021, for professional engineering services for the Marsh Drive Bridge Replacement Project, Concord area. (89% Federal Highway Bridge Program Funds, 11% Local Road Funds) County Project No.: 0662-6R4119, Federal Project No.: BRLS 5928(128) (District IV and V) FISCAL IMPACT: Work performed under the Marsh Drive Bridge Replacement Project contract is funded by 88.53% Federal Highway Bridge Program Funds and 11.47% Local Road Funds. BACKGROUND: The Marsh Drive Bridge Replacement Project (Project) consists of removing the existing bridge on Marsh Drive over Walnut Creek (State Bridge No. 28C-0442), which is seismically, structurally, and hydraulically deficient, and constructing a new concrete bridge in stages to current standard, reconstructing the roadway approaches from both APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Neil Leary, 925.313.2278 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:APPROVE and AUTHORIZE Amendment with Drake, Haglan & Associates, Inc. and Dewberry Engineers Inc., Concord area. BACKGROUND: (CONT'D) ends of the bridge, constructing a new separated walking path on the south side of the bridge that will connect to the existing Iron Horse Trail, and incorporating drainage improvements, utility work, erosion control work, and roadway signing and striping. On October 10, 2017, County contracted with Drake, Haglan & Associates, Inc., to provide professional engineering services for the Project after completing a request for proposal solicitation and technical proposal process. Professional Engineering services for the Project include preparing plans, specifications, estimates, structural design and calculations, and technical studies for the replacement of the Marsh Drive Bridge over the Walnut Creek Channel. The professional engineering services also include design support and contractor submittal review during the construction phase of the project. On September 28, 2019, Dewberry Engineers Inc. (dba Dewberry | Drake Haglan) was assigned the Project’s agreement from Drake, Haglan & Associates, Inc., through an Assignment and Assumption Agreement. This amendment provides for the acknowledgement of the assignment of the County agreement from Drake, Haglan & Associates, Inc., to Dewberry Engineers Inc. (dba Dewberry | Drake Haglan), as well as increases funding to the agreement to $999,309.96, which is necessary for the continuation of design support and contractor submittal review during the construction phase of the contract. Government Code Section 31000 authorizes the County to contract for services including the Project services that Dewberry Engineers Inc. (dba Dewberry | Drake Haglan) provides. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, a delay in construction of the Project will occur, which will ultimately delay the completion of the Project, result in substantial additional project costs and jeopardize the funding. RECOMMENDATION(S): (1) APPROVE plans, specifications, and design for the Storm Damage Repair Project-Alhambra Valley Road at Ferndale, Alhambra Valley Road West of Castro Ranch Road, Bear Creek Road Embankment Repairs, Briones, Pinole, and Alhambra Valley areas. County Project No. 0672-6U6211, County Project No. 0672-6U6225, and County Project No. 0672-6U6226 (Districts I and V) (2) DETERMINE that Granite Construction Company (“Granite”) the lowest monetary bidder, has complied with the requirements of the County’s Outreach Program and has exceeded the Mandatory Subcontracting Minimum for this project, as provided in the project specifications; and FURTHER DETERMINE that Granite has submitted the lowest responsive and responsible bid for the project. (3) AWARD the construction contract for the above project to Granite in the listed amount ($1,992,710.15) and the unit prices submitted in the bid, and DIRECT that Granite shall present two good and sufficient surety bonds, as indicated below, and that the Public Works Director, or designee, shall prepare the contract. (4) ORDER that, after the contractor has signed the contract and returned it, together with the bonds as noted below and any required certificates of insurance or other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jenna Caldwell, 925.313.2020 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:AWARD and AUTHORIZE the Public Works Director, or designee, to execute a construction contract with Granite Construction Company RECOMMENDATION(S): (CONT'D) (5) ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Public Works Director, or designee, bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. (6) ORDER that, the Public Works Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (7) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (8) DELEGATE, pursuant to Labor Code Section 6705, to the Public Works Director, or to any registered civil or structural engineer employed by the County, the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench excavation covered by that section. (9) DECLARE that, should the award of the contract to Granite be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: The Project will be funded by 21% Local Road Funds, 79% Measure J Return to Source (RTS) Funds. BACKGROUND: The above project was previously approved by the Board of Supervisors, plans and specifications were filed with the Board, and bids were invited by the Public Works Director. On June 8, 2021 the Public Works Department received bids from the following contractors: BIDDER, TOTAL AMOUNT, BOND AMOUNTS Granite: $1,992,710.15; Payment: $1,992,710.15; Performance: $1,992,710.15 NTK Construction, Inc.: $ 2,060,097.65 Granite Rock Company: $ 2,110,608.67 Kerex Engineering, Inc.: $ 2,134,102.00 The Public Works Director has reported that Granite documented an adequate good faith effort to comply with the requirements of the County’s Outreach Program and exceeded the Mandatory Subcontracting Minimum, and the Public Works Director recommends that the construction contract be awarded to Granite. The Public Works Director recommends that the bid submitted by Granite is the lowest responsive and responsible bid, which is $67,387.50 less than the next lowest bid, and this Board concurs and so finds The Board of Supervisors previously determined that the project is exempt from the California Environmental Quality Act (CEQA) as a Class 15301(c) Categorical Exemption, and a Notice of Determination was filed with the County Clerk on October 22, 2020. The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board, and copies will be made available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: Construction of the project would be delayed, and the project might not be built. RECOMMENDATION(S): APPROVE the Alhambra Valley Road Realignment-West of Bear Creek Road Project contingency fund increase of $75,000 for a new contingency fund total of $117,185, and a new payment limit of $539,035, effective June 22, 2021, as recommended by the Public Works Director. County Project No. 0662-6U4095 (District I and V) FISCAL IMPACT: The project is being funded by 12% Measure J Return to Source (RTS) Funds and 88% Local Road Funds. BACKGROUND: The contingency fund increase is necessary to compensate the contractor for unforeseen extra work required to complete the project. While excavating for the new road realignment, the contractor encountered a very soft and wet soil condition, which could not be compacted to build a proper road foundation. In order to build a structurally sound roadway, Public Works instructed the contractor to over-excavate an additional foot down, place a layer of geotextile fabric to provide support, and refill with imported base material that can be compacted to specifications. The requested contingency fund increase is for the extra work and additional materials. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925.313.2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Approve the contingency fund increase for the Alhambra Valley Road Realignment-West of Bear Creek Road Project, Martinez and Pinole areas CONSEQUENCE OF NEGATIVE ACTION: The lack of approval would prevent successful completion of this contract and prevent payment for the additional work performed by the contractor. RECOMMENDATION(S): RESCIND Traffic Resolution No. 2008/4274, and ADOPT Traffic Resolution No. 2021/4502 to establish a speed limit of 50 miles per hour (mph) on Taylor Boulevard (Road No. 3552A), which extends from Pleasant Hill Road (Road No. 3651A) to the Pleasant Hill City Limit (approximately 150 feet south of Twinview Place), as recommended by the Public Works Director, Pleasant Hill area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: Taylor Boulevard is classified as a major arterial roadway by the Federal Highway Administration. Such a classification requires that the speed limit be set according to standards established by the California Manual on Uniform Traffic Control Devices (CA MUTCD) and California Vehicle Code (CVC) 22358, if the speed limit is to be set lower than the prima facie speed limit of 65 mph. This requires an Engineering and Traffic Survey (E&TS) to be conducted to establish an appropriate speed limit. On 5/11/2021 an E&TS was conducted according to established traffic engineering practices on a section of Taylor Boulevard. Based on the results of APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Monish Sen, 925.313.2187 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 6 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Establish speed limit on Taylor Boulevard (Road No. 3552A), Pleasant Hill area. BACKGROUND: (CONT'D) the E&TS, the Traffic Engineer recommends establishing a 50 mph speed limit on Taylor Boulevard, beginning at Pleasant Hill Road and extending north to the Pleasant Hill city limit (just south of Twinview Place). This Board of Supervisors action will also rescind Traffic Resolution No. 2008/4274, which set the current 55 mph speed limit on Taylor Boulevard. CONSEQUENCE OF NEGATIVE ACTION: Law enforcement will not be able to enforce the speed limit on Taylor Boulevard. AGENDA ATTACHMENTS Traffic Resolution 2021/4502 MINUTES ATTACHMENTS Signed: Traffic Resolution 2021/4502 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Traffic Resolution on June 22, 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2021/4502 Supervisorial District V TRAFFIC RESOLUTION NO. 2021/4502 SUBJECT: Establish speed limit on Taylor Boulevard (Road 3552A), Pleasant Hill area. The Contra Costa County Board of Supervisors RESOLVES that: On the basis of an Engineering and Traffic Survey and recommendations by the County Public Works Department’s Transportation Engineering Division and pursuant to County Ordinance Code Sections 46-2.002 – 46-2.012, the following traffic regulation is established (and other action taken, as indicated): Pursuant to Section 22358(a) and Section 627 of the California Vehicle Code, no vehicle shall travel in excess of 50 miles per hour on Taylor Boulevard (Road No. 3552A), which extends from Pleasant Hill Road (Road No. 3651A) to the Pleasant Hill City Limit (approximately 150 feet south of Twinview Place), Pleasant Hill area. Traffic Resolution 2008/4274 pertaining to speed limits on Taylor Boulevard is hereby rescinded. MS:kh Orig. Dept.: Public Works (Traffic) Contact: Monish Sen (925-313-2187) c: California Highway Patrol Sheriff’s Department I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: Monica Nino, Clerk of the Board of Supervisors and County Administrator By , Deputy RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute the Agreement for Roadway Surface Treatment of Bailey Road between Willow Avenue and City of Concord City Limit, between Contra Costa County and the City of Pittsburg, to reimburse the County in an amount not to exceed $120,000 for the labor, materials and equipment charges related to the roadway surface treatment of Bailey Road, effective July 1, 2021, Pittsburg and Bay Point areas. (District V) FISCAL IMPACT: The City of Pittsburg will reimburse the County for labor, materials and equipments charges. (100% City of Pittsburg) BACKGROUND: The section of Bailey Road between Willow Avenue and City of Concord City Limit is within the city limits of Pittsburg and County as shown on the attached Exhibit A. The Agreement for Roadway Surface Treatment of Bailey Road between Willow Avenue and City of Concord City Limit will allow the City and County to coordinate efforts to apply a surface treatment on respective portions of Bailey Road to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Chris Lau, (925) 313-7002 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 7 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Agreement for Roadway Surface Treatment of Bailey Road, Pittsburg and Bay Point areas. (District V) BACKGROUND: (CONT'D) ensure a consistent road surface. The County will apply a double chip seal and stripe the roadway using County forces. The City will reimburse the County for labor, materials and equipment charges. CONSEQUENCE OF NEGATIVE ACTION: The Roadway Surface Treatment agreement would not be approved and the County would not be responsible for the surface treatment of the City's portion Bailey Road. ATTACHMENTS Roadway Surface Treatment of Bailey Road - Agreement Roadway Surface Treatment of Bailey Road - Exhibit A AGREEMENT FOR ROADWAY SURFACE TREATMENT OF BAILEY ROAD BETWEEN WILLOW AVENUE AND CITY OF CONCORD CITY LIMIT This Agreement for Roadway Surface Treatment of Bailey Road between Willow Avenue and City of Concord city limit, dated _________________, 2021 (this “Agreement”) is made by and between the City of Pittsburg, a municipal corporation (hereinafter referred to as “City”) and the County of Contra Costa, a political subdivision of the State of California (herein referred to as “County”). RECITALS A. Portions of Bailey Road are located in County’s jurisdiction and in City’s jurisdiction, as shown on the map attached hereto as Exhibit A, and incorporated herein by reference (the “Treatment Area Map”). B. City desires County to apply a surface treatment on City’s portion of Bailey Road as shown on the Treatment Area Map (the “Treatment Area”), and to pay County therefor. C. County desires to apply a surface treatment on the Treatment Area, and City and County have agreed to enter into this Agreement providing therefor. Now therefore, for good and valuable consideration, City and County mutually agree as follows. AGREEMENT 1. Surface Treatment Work to be Performed. Notwithstanding that the Treatment Area is located within City’s jurisdiction, County shall apply a chip seal, slurry seal, microsurface seal, or other surface treatment in the Treatment Area, which is, in County’s sole discretion, appropriate to prolong the life and improve the pavement condition of the Treatment Area (the “Surface Treatment”). Except for application of a Surface Treatment, County shall not make any modifications to the Treatment Area without City’s prior written approval. After County’s application of a Surface Treatment, City shall continue to maintain the Treatment Area by providing routine maintenance work, which may include but not limited to, maintenance of the pavement (pot hole repair), traffic stripings, signage, and drainage facilities as required to ensure satisfactory and safe condition of the Treatment Area. 2. Modification for Additional Work. Should either City or County determine that the Treatment Area requires work beyond the scope of the Surface Treatment set forth in Section 1 of this Agreement, the initiating party shall request in writing such modifications and, if agreed to by the parties, a separate agreement between the parties shall be documented prior to any construction of such work. 3. Payments. a. City will reimburse County one hundred percent (100%) of County ’s costs of performing the Surface Treatment work in the Treatment Area pursuant to this Agreement, which include labor costs, material costs and equipment costs from an accounting of actual charges for work in the Treatment Area (“Costs”), provided that City will not reimburse County for Costs in excess of $120,000.00. 2 Agreement For Roadway Treatment Of Bailey Road Between Willow Avenue and City of Concord City Limit b. Billing. At the completion of the Surface Treatment, County shall bill City one hundred percent (100%) for Costs incurred performing the Surface Treatment work set forth in Section 1 of this Agreement; provided that City will not reimburse County for Costs in excess of $120,000.00. County’s billings shall list all road surface treatment work performed and the costs therefor. City shall pay County within sixty (60) days after receipt of the billing from County. 4. Legal Relations and Responsibilities. Nothing in this Agreement is intended to create duties or obligations to or rights in third parties who are not parties to this Agreement or affect the legal liability of either party to this Agreement by imposing any standard of care respecting the maintenance of state highways different from the standard of care imposed by law. 5. Indemnity; Insurance. a. City Indemnity. To the extent permitted by law, and pursuant to Government Code Section 895.4, City shall defend, with counsel acceptable to County, indemnify and save harmless the County and all County officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by City and its contractors under or in connection with any work, authority or jurisdiction delegated to City under this Agreement; provided, however, that City is not required to indemnify County for the proportion of liability a court determines is attributable to the sole negligence or willful misconduct of County, its officers or employees. This provision will survive the expiration or termination of this Agreement. b. County Indemnity. To the extent permitted by law, and pursuant to Government Code Section 895.4, County shall defend, with counsel acceptable to City, indemnify and save harmless the City and all City officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by County and its contractors under or in connection with any work, authority or jurisdiction delegated to County under this Agreement; provided, however, that County is not required to indemnify City for the proportion of liability a court determines is attributable to the sole negligence or willful misconduct of City, its officers or employees. This provision will survive the expiration or termination of this Agreement. c. County Contractors’ Insurance. County will require its contractors performing any work in the Treatment Area to name City as an additional insured under the contract between County and the contractor. 6. Notices. All notices to be given under this Agreement will be in writing and sent by (a) first class mail, postage prepaid, in which case notice will be deemed delivered three (3) business days after deposit in the United States Mail; (b) a nationally recognized overnight courier, in which case notice will be deemed delivered one (1) business day after deposit with that courier, or (c) fax, in which case notice will be deemed delivered one (1) business day after the day it was transmitted, provided that a transmission report is generated reflecting the accurate transmission of the notice. Unless communicated in writing, the place for delivery of all notices given under this Agreement will be as follows 3 Agreement For Roadway Treatment Of Bailey Road Between Willow Avenue and City of Concord City Limit 7. Effective Date; Termination. This Agreement is effective as of the date first set forth above. This Agreement may be terminated at any time for no or any reason by either party upon giving the other party sixty (60) days prior written notice, provided, that City will pay County for all Costs incurred in performing the Surface Treatment work through the date of termination. 8. Integration. This Agreement contains the entire agreement between parties and supersedes all prior understandings or agreements, oral or written, regarding the subject matter of this Agreement. 9. Modification. This Agreement may only be modified or amended by the mutual, written agreement of both parties. 10. Accountability. County shall maintain and make available to City complete records of its receipts and disbursement under this Agreement 11. Governing Law and Venue. This Agreement shall be construed and enforced in accordance with the laws of the State of California. Venue shall lie in the County of Contra Costa. The parties have executed this Agreement as of the date first set forth above. CONTRA COSTA COUNTY CITY OF PITTSBURG By: By: Name: Name: Title: Title: Approved as to form: Mary Ann McNett Mason, County Counsel Donna Mooney, City Attorney By: Name: Title: If to City: Garrett Evans, City Manager City of Pittsburg 65 Civic Drive Pittsburg, CA 94565 Fax: (925) 252-4930 If to County: Brian M. Balbas, Public Works Director Contra Costa County 255 Glacier Drive Martinez, CA 94553 Fax: (925) 335-1098 Treatment Area Bailey Road Treatment Area RECOMMENDATION(S): ADOPT Resolution No. 2021/186 approving the twelfth extension of the Subdivision Agreement for subdivision SD06-09131, for a project being developed by Jasraj Singh & Tomas Baluyut, as recommended by the Public Works Director, Bay Point area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: The termination date of the Subdivision Agreement needs to be extended. The developer has not completed the required improvements and has requested more time. (Approximately 99% of the work has been completed to date.) By granting an extension, the County will give the developer more time to complete his improvements and keep the bond current. CONSEQUENCE OF NEGATIVE ACTION: The termination date of the Subdivision Agreement will not be extended and the developer will be in default of the agreement, requiring the County to take legal action against the developer and surety to complete the improvements, or revert the development to acreage. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders, (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Ronald Lai, Engineering Services, Ruben Hernandez - DCD, Jasraj Singh & Tomas Baluyut - Developer, Developers Surety and Indemnity, T-03/15/2022 C. 8 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Approving the twelfth extension of the Subdivision Agreement for subdivision SD06-09131, Bay Point area. AGENDA ATTACHMENTS Resolution No. 2021/186 Subdivision Agreement & Improvement Security Bond MINUTES ATTACHMENTS Signed: Resolution No. 2021/186 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 06/22/2021 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2021/186 IN THE MATTER OF approving the twelfth extension of the Subdivision Agreement for subdivision SD06-09131, for a project being developed by Jasraj Singh & Tomas Baluyut, as recommended by the Public Works Director, Bay Point area. (District V) WHEREAS the Public Works Director, having recommended that he be authorized to execute the twelfth agreement extension which extends the subdivision agreement between Jasraj Singh & Tomas Baluyut and the County for construction of certain improvements in subdivision SD06-09131, Bay Point area, through May 15, 2022. APPROXIMATE PERCENTAGE OF WORK COMPLETE: 99% ANTICIPATED DATE OF COMPLETION: November 2021 BOND NO.: 761783S Date: April 9, 2007 REASON FOR EXTENSION: Due to construction finances, developer needs more time to complete work. NOW, THEREFORE, BE IT RESOLVED that the recommendation of the Public Works Director is APPROVED. Contact: Randolf Sanders, (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Ronald Lai, Engineering Services, Ruben Hernandez - DCD, Jasraj Singh & Tomas Baluyut - Developer, Developers Surety and Indemnity, T-03/15/2022 RECOMMENDATION(S): ADOPT Resolution No. 2021/187 approving and authorizing the Public Works Director, or designee, to fully close a portion of Happy Valley Road between Bear Creek Road and Orinda View Road, except for emergency vehicles, for 50 consecutive working days between July 12, 2021 and October 31, 2021, 24 hours per day, for the purpose of the Happy Valley Road Embankment Repair Project, County Project No. 0662-6U6215, Orinda and Lafayette areas. (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: To enable the contractor to build soldier pile retaining wall and roadway improvements to restore Happy Valley Road in the most efficient and least impactful way to the local community. CONSEQUENCE OF NEGATIVE ACTION: Contractor will be unable to close the road for planned activities. Happy Valley Road Embankment Repair Project, County Project No. 0662-6U6215 will be delayed and may not be able to be constructed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Bob Hendry (925) 674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Bob Hendry -Engineering Services, Neil Leary, Design & Construction, Monish Sen - Transportation, Xiuwei Tang - Design & Construction, CHP, Sheriff - Patrol Division Commander C. 9 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Approve & Authorize to fully close a portion of Happy Valley Road between July 12, 2021 and October 31, 2021, Orinda & Lafayette areas. AGENDA ATTACHMENTS Resolution No. 2021/187 MINUTES ATTACHMENTS Signed: Resolution No. 2021/187 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 06/22/2021 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2021/187 IN THE MATTER OF approving and authorizing the Public Works Director, or designee, to fully close a portion of Happy Valley Road between Bear Creek Road and Orinda View Road, except for emergency vehicles, for 50 consecutive working days between July 12, 2021 and October 31, 2021, 24 hours per day, for the purpose of the Happy Valley Road Embankment Repair Project, County Project No. 0662-6U6215, Orinda and Lafayette areas. (District II) RC21-4 NOW, THEREFORE, BE IT RESOLVED that permission is granted to Azul Works, Inc. to fully close Happy Valley Road between Bear Creek Road and Orinda View Road, except for emergency vehicles, for 50 consecutive working days between July 12, 2021 and October 31, 2021, 24 hours per day, subject to the following conditions: 1. Traffic will be detoured via per traffic control plan reviewed by Public Works. 2. All signing to be in accordance with the California Manual on Uniform Traffic Control Devices. 3. Azul Works, Inc. shall comply with the requirements of the Ordinance Code of Contra Costa County. 4. Provide the County with a Certificate of Insurance in the amount of $1,000,000.00 for Comprehensive General Public Liability which names the County as an additional insured prior to the start of construction. 5. Obtain approval for the closure from the Sheriff’s Department, the California Highway Patrol and the Fire District. 6. Emergency vehicle access through the closure will be allowed for the duration of the closure. Contact: Bob Hendry (925) 674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Bob Hendry -Engineering Services, Neil Leary, Design & Construction, Monish Sen - Transportation, Xiuwei Tang - Design & Construction, CHP, Sheriff - Patrol Division Commander RECOMMENDATION(S): ADOPT Resolution No. 2021/188 accepting an Offer of Dedication for Roadway Purposes for subdivision SD16-09429, for a project being developed by Gloria Terrace, LLC, as recommended by the Public Works Director, Lafayette area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Offer of Dedication for Roadway Purposes is required per Condition of Approval No. 47. CONSEQUENCE OF NEGATIVE ACTION: The Offer of Dedication for Roadway Purposes will not be recorded, and the subdivision's condition of approval will not be satisfied. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders, (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Deborah Preciado - Engineering Services, Renee Hutchins - Records, Karen Piona- Records, Francisco Avila- DCD, Lori Maher - Owner, Gloria Terrace, LLC C. 10 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Accept an Offer of Dedication for Roadway Purposes for subdivision SD16-09429, Lafayette area. AGENDA ATTACHMENTS Resolution No. 2021/188 Offer of Dedication - Road Purposes MINUTES ATTACHMENTS Signed: Resolution No. 2021/188 Recorded at the request of:Clerk of the Board Return To:Public Works Dept- Simone Saleh THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 06/22/2021 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2021/188 IN THE MATTER OF accepting an Offer of Dedication for Roadway Purposes for subdivision SD16-09429, for a project being developed by Gloria Terrace, LLC, as recommended by the Public Works Director, Lafayette area. (District V) NOW, THEREFORE, BE IT RESOLVED that the following instrument is hereby ACCEPTED FOR RECORDING ONLY: INSTRUMENT: Offer of Dedication for Roadway Purposes REFERENCE: APN 166-200-026 GRANTOR: Lori Maher AREA: Lafayette DISTRICT: V Contact: Randolf Sanders, (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Deborah Preciado - Engineering Services, Renee Hutchins - Records, Karen Piona- Records, Francisco Avila- DCD, Lori Maher - Owner, Gloria Terrace, LLC RECOMMENDATION(S): ADOPT Resolution No. 2021/190 approving the Stormwater Management Facilities Operation and Maintenance Agreement for subdivision SD16-09429, for a project being developed by Gloria Terrace, LLC as recommended by the Public Works Director, Lafayette area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Stormwater Management Facilities Operation and Maintenance Agreement is required by Condition of Approval No. 61. CONSEQUENCE OF NEGATIVE ACTION: The agreement will not be recorded and Contra Costa County may not be in full compliance with its National Pollutant Discharge Elimination System (NPDES) permit and Stormwater Management Discharge Control Ordinance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Deborah Preciado - Engineering Services, Michelle Mancuso- Watershed Program, Flood Control, John Steere, Watershed Program, Flood Control, Francisco Avila- DCD, Renee Hutchins - Records, Karen Piona- Records, Gloria Terrace, LLC C. 11 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Approve the Stormwater Management Facilities Operation and Maintenance Agreement for subdivision SD16-09429, Lafayette area. AGENDA ATTACHMENTS Resolution No. 2021/190 Agreement MINUTES ATTACHMENTS Signed: Resolution No. 2021/190 Recorded at the request of:Clerk of the Board Return To:Public Works Dept- Simone Saleh THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 06/22/2021 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2021/190 IN THE MATTER OF approving the Stormwater Management Facilities Operation and Maintenance Agreement for subdivision SD16-09429 (APN 166-200-032,166-210-008), Lafayette area. (District V) WHEREAS, the Public Works Director has recommended that he be authorized to execute the Stormwater Management Facilities Operation and Agreement with Gloria Terrace, LLC, as required by the Conditions of Approval for SD16-09429. This agreement would ensure the operation and maintenance of the stormwater facilities in accordance with the approved Stormwater Control Plan and approved Operation and Maintenance Plan for subdivision SD16-09429, which is located at 3198 Gloria Terrace in the Lafayette area. NOW, THEREFORE, BE IT RESOLVED that the recommendation of the Public Works Director is APPROVED. Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Deborah Preciado - Engineering Services, Michelle Mancuso- Watershed Program, Flood Control, John Steere, Watershed Program, Flood Control, Francisco Avila- DCD, Renee Hutchins - Records, Karen Piona- Records, Gloria Terrace, LLC RECOMMENDATION(S): ADOPT Resolution No. 2021/191 approving the Final Map and Subdivision Agreement for subdivision SD16-09429, for a project being developed by Gloria Terrace, LLC, as recommended by the Public Works Director, Lafayette area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Public Works Department has reviewed the conditions of approval for subdivision SD16-09429 and has determined that all conditions of approval for Final Map approval have been satisfied. CONSEQUENCE OF NEGATIVE ACTION: The Final Map and the Subdivision Agreement will not be approved and recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Deborah Preciado - Engineering Services, Renee Hutchins - Records, Karen Piona- Records, Cinda Tovar- Design & Construction, Chris Hallford -Mapping , Michael Mann- Finance, Gloria Terrace, LLC, Western Surety Company, Francisco Avila- DCD, T-03/22/2022 C. 12 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Approve the Final Map and Subdivision Agreement for subdivision SD16-09429, Lafayette area. AGENDA ATTACHMENTS Resolution No. 2021/191 Final Map Subdivision Agreement & Improvement Security Bond Tax Letter MINUTES ATTACHMENTS Signed: Resolution No. 2021/191 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 06/22/2021 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2021/191 IN THE MATTER OF approving the Final Map and Subdivision Agreement for subdivision SD16-09429, for a project being developed by Gloria Terrace, LLC as recommended by the Public Works Director, Lafayette area. (District V) WHERE AS, the following documents were presented for board approval this date: I. Map The Final Map of subdivision SD16-09429, property located in the Lafayette area, Supervisorial District V, said map having been certified by the proper officials. II. Subdivision Agreement A subdivision agreement with Gloria Terrace, LLC, principal, whereby said principal agrees to complete all improvements as required in said subdivision agreement within 2 year(s) from the date of said agreement. Accompanying said subdivision agreement is security guaranteeing completion of said improvements as follows: A. Cash Bond Performance Amount: $7,820 Auditor's Deposit Permit No. 826320 Date: April 1, 2021 Submitted by: David Langon Construction, Inc. B. Surety Bond Bond Company: Western Surety Company Bond Number: 30060114 Date: September 5, 2019 Performance Amount: $774,180.00 Labor & Materials Amount: $391,000.00 Principal: Gloria Terrace, LLC III. Tax Letter Letter from the County Tax Collector stating that there are no unpaid County taxes heretofore levied on the property included in said map and that the 2020-2021 tax lien has been paid in full and the 2021-2022 tax lien, which became a lien on the first day of January 2021, is estimated to be $64,580, with security guaranteeing payment of said tax lien as follows: Tax Surety Auditor's Deposit Permit Number: DP830315 Date: June 11, 2021 Amount: $64,580.00 Submitted by/Principal: David Langon Construction, Inc. NOW, THEREFORE, BE IT RESOLVED: That said subdivision, together with the provisions for its design and improvement, is DETERMINED to be consistent with the County's general and specific plans. 1. That said Final map is APPROVED and this Board does hereby accept on behalf of the public any of the streets, paths, or easements shown thereon as dedicated to public use. 2. That said subdivision agreement is also APPROVED.3. Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Deborah Preciado - Engineering Services, Renee Hutchins - Records, Karen Piona- Records, Cinda Tovar- Design & Construction, Chris Hallford -Mapping , Michael Mann- Finance, Gloria Terrace, LLC, Western Surety Company, Francisco Avila- DCD, T-03/22/2022 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District (FC District), or designee, to execute an interagency agreement with the Contra Costa Resource Conservation District (Agreement), in an amount not to exceed $425,000 to provide watershed support and coordination services Countywide, for the period of July 6, 2021 to June 30, 2024. FISCAL IMPACT: The Agreement will be paid for with 100% Flood Control Zone 3B Funds (Fund 252000). BACKGROUND: The FC District and the Contra Costa Resource Conservation District (CCRCD) share an interest in developing a sustainable model for Contra Costa County watershed stewardship. The FC District’s 50-year watershed plan sets forth a vision to implement flood protection within Contra Costa County's watersheds in a sustainable and more natural method. The CCRCD is well-positioned to assist the FC District with watershed stewardship services. The FC District and CCRCD worked together during the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Melinda Harris, (925) 313-2037 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Tim Jensen, Flood Control, Michelle Cordis, Flood Control, Melinda Harris, County Watershed Program, Catherine Windham, Flood Control C. 13 To:Contra Costa County Flood Control District Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Interagency Agreement with Contra Costa Resource Conservation District, Countywide. Project No. 7520-6B8379 BACKGROUND: (CONT'D) last three years planning a favorable way of tending to the Walnut Creek Watershed and all its needs. Creek cleanup and beautification projects have been ongoing as well as public outreach and education. The CCRCD plans to work with the Contra Costa Watershed Forum, the Walnut Creek Watershed Council, and with Friends of Marsh Creek. The FC District and CCRCD plan to help in coordinating municipalities, agencies, nongovernmental organizations, businesses, citizen volunteers, and other stakeholders within Contra Costa County to create healthier watersheds and increased awareness of human impacts on them. With these shared interests in mind, the FC District and CCRCD can better protect communities from flooding and conserve soil, water, and other natural resources. The FC District’s goal of developing a sustainable stewardship model for Contra Costa County watersheds will be furthered through CCRCD organizing and coordinating volunteers and facilitating stakeholders to engage dialogue and coordinate stewardship activities among the watersheds. Deering’s Cal Uncod. Water Deer, Act 170, Section 5 authorizes the FC District to contract for these services. CONSEQUENCE OF NEGATIVE ACTION: Without the approval of the Board of Supervisors, the FC District will be unable to continue the development of a sustainable stewardship model for the various watersheds. RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District (Flood Control District), or designee, to execute the Proposition 68 Urban Streams Restoration Program (USRP) Grant Agreement Number 4600014043 (Grant Agreement) between the Flood Control District, Trout Unlimited (John Muir Chapter) and the California Department of Water Resources (DWR) in the amount of $784,775 to provide funding for the Wildcat Fish Passage and Community Engagement Project (Project), North Richmond area. FISCAL IMPACT: The Grant Agreement provides $784,775 in Proposition 68 USRP funds for the Project without any requirement for local matching funds. Project No. 7505-6F8101 BACKGROUND: On June 11, 2019, the Board of Supervisors approved Resolution No. 2019/189 authorizing staff to apply for a USRP grant for the Project in partnership with Trout Unlimited, John Muir Chapter. The Flood Control District subsequently applied for, and the DWR has accepted, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gus Amirzehni, (925) 313-2128 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Allison Knapp, Deputy Chief Engineer, Tim Jensen, Flood Control, Paul Detjens, Flood Control, Gus Amirzehni, Flood Control, Catherine Windham, Flood Control C. 14 To:Contra Costa County Flood Control District Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Wildcat Creek Fish Passage and Community Engagement Project—CA Dept. of Water Resources Proposition 68 Urban Streams Restoration Program Grant. BACKGROUND: (CONT'D) the joint application and intends to award a grant in the amount of $784,775 for the Project. The proposed Grant Agreement will allow the Flood Control District to accept and apply the funds toward the design and permitting phase of the Project, which is expected to produce a shovel-ready project within 2–3 years. Implementation funds and related approvals will be sought separately after this initial phase. Under the Grant Agreement, the Flood Control District is obligated to indemnify the DWR from any and all liabilities for any claims and damages that may arise out of the Project and the Grant Agreement. The proposed Project will be designed to retrofit the existing fish ladder in the Wildcat Creek flood control facility and replace it with a more natural design to improve fish passage. Additionally, as requested by the City of San Pablo, the Project will include a modification to an existing flood control structure to improve flow conditions and reduce flood risk to the surrounding area. The Project will also include a community engagement process to raise flood control and fish passage awareness in the community. CONSEQUENCE OF NEGATIVE ACTION: Without Board approval, the Flood Control District will be unable to accept the $784,775 Proposition 68 USRP grant. ATTACHMENTS Grant Agreement GRANT AGREEMENT BETWEEN THE STATE OF CALIFORNIA (DEPARTMENT OF WATER RESOURCES), AND CONTRA COSTA COUNTY FLOOD AND WATER CONSERVATION DISTRICT AGREEMENT NUMBER 4600014043 FOR A GRANT UNDER THE URBAN STREAMS RESTORATION PROGRAM WATER CODE SECTIONS 7048-7049 THIS GRANT AGREEMENT is entered into by and between the Department of Water Resources of the State of California, herein referred to as the "State" or “DWR,” the Contra Costa County Flood Control and Water Conservation District, a public agency created under laws of the State of California (“Sponsor”), and John Muir Chapter, Trout Unlimited (“Cosponsor”), a non-profit organization. The Project Sponsor and Cosponsor will be collectively referred to as the "Grantee." State and Grantee do hereby agree as follows: 1. PURPOSE. The purpose of this Agreement is to provide Urban Stream Restoration Program (USRP) grant funds pursuant to Water Code sections 7048-7049 and as provided for by the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for all Act of 2018 (Proposition 68) for the Wildcat Creek Fish Passage and Community Engagement Project (Project) as set forth in Exhibit A “Work Plan”, planning of a project affecting an Urban Stream which will reduce flooding and erosion damage, protect or restore natural ecological values of streams, and promote community involvement, education, and stewardship on Wildcat Creek in Contra Costa County. 2. TERM OF GRANT AGREEMENT. The term of this Grant Agreement is initiated on the date of execution, through final payment plus three (3) years unless otherwise terminated or amended as provided in this Agreement. However, all work shall be completed by June 30, 2024, and no funds may be requested after December 31, 2024. The reasonable cost of the Project is estimated to be $784,775. 3. FUNDING AMOUNT. The maximum amount payable by the State under this Agreement shall not exceed $784,775. Subject to the availability of funds, the State shall provide a grant to the Grantee to assist in financing the Project to be carried out as described in Exhibit A (Work Plan). 4. GRANTEE COST SHARE. The Grantee agrees to fund the difference between the actual Total Project Cost, as estimated in Exhibit B “Budget”, and the amount specified in Paragraph 3 “Funding Amount” if any. Cost Share consists of Funding Match and Other State Funds, as documented in Exhibit B; see Exhibit H “Standard Conditions” for guidance. Funding Match is equivalent to Cost Share when Other State Funds are not present. The Grantee is not required to provide a Funding Match of the Total Project Cost. The Grantee’s required funding match is estimated to be $0. Costs incurred or in-kind services performed after June 5, 2018, may be counted as Funding Match. 5. BASIC CONDITIONS. The State shall have no obligation to disburse money for the Project under this Grant Agreement until the Grantee has satisfied the following conditions: A. The Sponsor demonstrates the availability of sufficient funds to complete the Project, as stated in the Award Letter, by submitting the most recent three (3) years of audited financial statements. B. For the term of this Grant Agreement, the Grantee submits timely Quarterly Progress Reports as required by Paragraph 12 “Submission of Reports” and in Exhibit A “Work Plan”. C. The Grantee submits all deliverables as specified in Paragraph 12 “Submittal of Reports” of this Grant agreement and in Exhibit A “Work Plan”. D. Prior to the commencement of construction or implementation activities, the Grantee shall submit the following to the State: i. When applicable, final plans and specifications certified by a California Registered Civil Engineer as to compliance for each approved project as listed in Exhibit A “Work Plan” of this Grant Agreement. ii. A final Monitoring and Maintenance Plan as required by Paragraph 13 “Project Monitoring and Maintenance Plan Requirements.” iii. Work that is subject to the California Environmental Quality Act (CEQA) and or environmental permitting shall not proceed under this Grant Agreement until the following actions are performed: a. The Grantee submits to the State all applicable environmental permits as indicated in the Application, b. Documents that satisfy the CEQA process are received by the State, c. The State has completed its CEQA compliance review as a Responsible Agency, and d. The Grantee receives written concurrence from the State of the Lead Agency’s CEQA document(s) and the State’s notice of verification of environmental permit submittal. The State’s concurrence of the Lead Agency’s CEQA documents is fully discretionary and shall constitute a condition precedent to any work (i.e., construction or implementation activities) for which it is required. Once CEQA documentation has been completed, the State will consider the environmental documents and decide whether to continue to fund the project or to require changes, alterations or other mitigation. The Grantee must also demonstrate that it has complied with all applicable requirements of the National Environmental Policy Act (NEPA) by submitting copies of any environmental documents, including environmental impact statements, Finding of No Significant Impact, mitigation monitoring programs, and environmental permits as may be required prior to beginning construction/implementation. 6. DISBURSEMENT OF FUNDS. Following the review and approval of each invoice, the State will disburse to the Sponsor the amount approved, subject to the availability of funds through normal State processes. Notwithstanding any other provision of this Grant Agreement, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with, federal or state laws, rules, or regulations, or which may require any rebates to the federal government, or any loss of tax-free status on state bonds, pursuant to any federal statute or regulation. Any and all money disbursed to the Grantee under this Grant Agreement shall be deposited in a non-interest bearing account and shall be used solely to pay Eligible Project Costs. 7. ELIGIBLE PROJECT COST. The Grantee shall apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the law and Exhibit B “Budget”. Eligible Project Costs include the reasonable costs of studies, engineering, design, land and easement acquisition, legal fees, preparation of environmental documentation, environmental mitigations, grant administration, project monitoring, community education and outreach, project construction and long-term management plan development. Reimbursable administrative expenses such as overhead expenses that are the necessary costs incidental but directly related to the Project included in this Agreement. Costs that are not eligible for reimbursement include, but are not limited to the following items: A. Costs, other than those noted above, incurred prior to the award date of this Grant. B. Operation and maintenance costs, including post construction performance and monitoring costs. C. Purchase of equipment not an integral part of a project. D. Establishing a reserve fund. E. Purchase of water supply. F. Monitoring and assessment costs for efforts required after project construction is complete. G. Replacement of existing funding sources for ongoing programs. H. Support of existing agency requirements and mandates (e.g., punitive regulatory agency requirement). I. Purchase of land in excess of the minimum required acreage necessary to operate as an integral part of a project, as set forth and detailed by engineering and feasibility studies, or land purchased prior to June 5, 2018. Overhead and indirect costs not directly tied to the project. “Indirect Costs” means those costs that are incurred for a common or joint purpose benefiting more than one cost objective and are not readily assignable to the funded project (i.e., costs that are not directly related to the funded project). Examples of Indirect Costs include, but are not limited to: central service costs; general administration of the Grantee; non-project-specific accounting and personnel services performed within the Grantee’s organization; depreciation or use allowances on buildings and equipment; the costs of operating and maintaining non-project-specific facilities; tuition and conference fees; and, generic overhead or markup. This prohibition applies to the Grantee and any subcontract or sub-agreement for work on the Project that will be reimbursed pursuant to this Agreement. 8. METHOD OF PAYMENT. After the disbursement requirements in Paragraph 6 “Disbursement of Funds” are met, the State will disburse the whole or portions of State funding to the Sponsor, following receipt from the Sponsor via US mail or Express mail delivery of a “wet signature” invoice, or an electronic invoice certified and transmitted via DocuSign for costs incurred, including Cost Share, and timely Quarterly Progress Reports as required by Paragraph 12, “Submission of Reports.” Payment will be made no more frequently than quarterly, in arrears, upon receipt of an invoice bearing the Grant Agreement number. The State will notify the Sponsor, in a timely manner, whenever, upon review of an Invoice, the State determines that any portion or portions of the costs claimed are not eligible costs or is not supported by documentation or receipts acceptable to the State. Sponsor may, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation to State to cure such deficiency(ies). If the Sponsor fails to submit adequate documentation curing the deficiency(ies), the State will adjust the pending invoice by the amount of ineligible or unapproved costs. Invoices submitted by the Sponsor (vendor) shall include the following information: A. Costs incurred for work performed in implementing the Project during the period identified in the particular invoice. B. Costs incurred for any interests in real property (land or easements) that have been necessarily acquired for the Project during the period identified in the particular invoice for the implementation of the Project C. Invoices shall be submitted on forms provided by the State and shall meet the following format requirements: i. Invoices must contain the date of the invoice, the time period covered by the invoice, and the total amount due. ii. Invoices must be itemized based on the categories (i.e., tasks) specified in Exhibit B “Budget” The amount claimed for salaries/wages/consultant fees must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = the total amount claimed). iii. One set of sufficient evidence (i.e., receipts, copies of checks, time sheets) must be provided for all costs included in the invoice. iv. Each invoice shall clearly delineate those costs claimed for reimbursement from the State’s funding amount, as depicted in Paragraph 3, “Funding Amount” and those costs that represent the Grantee’s costs, as applicable, in Paragraph 4, “Grantee Cost Share.” v. Original signature and date (in ink) of Sponsor’s Project Representative. Submit the original “wet signature” copy of the invoice form to the following address or an electronic signature certified and transmitted via DocuSign from authorized representative to: a. Electronically at: usrpinfo@water.ca.gov and CC: Esther.Tracy@water.ca.gov b. US Postal Service at: Esther Tracy, Lead Urban Streams Restoration Program Department of Water Resources PO BOX 942836 Sacramento, California 94236-0001 All invoices submitted shall be accurate and signed under penalty of law. Any and all costs submitted pursuant to this Agreement shall only be for the tasks set forth herein. The Sponsor shall not submit any invoice containing costs that are ineligible or have been reimbursed from other funding sources unless required and specifically noted as such (i.e., match costs/cost share). Any eligible costs for which the Grantee is seeking reimbursement shall not be reimbursed from any other source. Double or multiple billing for time, services, or any other eligible cost is illegal and constitutes fraud. Any suspected occurrences of fraud, forgery, embezzlement, theft, or any other misuse of public funds may result in suspension of disbursements of grant funds and/or termination of this Agreement requiring the repayment of all funds disbursed hereunder plus interest. Additionally, the State may request an audit pursuant to Paragraph H.5 “Audits” and refer the matter to the Attorney General’s Office or the appropriate district attorney’s office for criminal prosecution or the imposition of civil liability. (Civ. Code, §§ 1572-1573; Pen. Code, §§ 470, 487-489.) 9. WITHHOLDING OF DISBURSEMENTS BY THE STATE. If the State determines that the Project is not being implemented in accordance with the provisions of this Grant Agreement, or that the Grantee has failed in any other respect to comply with the provisions of this Grant Agreement, and if the Grantee does not remedy any such failure to the State’s satisfaction, the State may withhold from the Grantee all or any portion of the State funding and take any other action that it deems necessary to protect its interests. Where a portion of the State funding has been disbursed to the Grantee and the State notifies the Grantee of its decision not to release funds that have been withheld pursuant to Paragraph 6 “Disbursement of Funds”, the portion that has been disbursed shall thereafter be repaid immediately with interest at the California general obligation bond interest rate at the time the State notifies the Grantee, as directed by the State. The State may consider the Grantee’s refusal to repay the requested disbursed amount a contract breach subject to the default provisions in Paragraph 10, “Default Provisions.” If the State notifies the Grantee of its decision to withhold the entire funding amount from the Grantee pursuant to this paragraph, this Grant Agreement shall terminate upon receipt of such notice by the Grantee and the State shall no longer be required to provide funds under this Grant Agreement and the Grant agreement shall no longer be binding on either party. 10. DEFAULT PROVISIONS. The Grantee will be in default under this Grant Agreement if any of the following occur: A. Substantial breaches of this Grant Agreement, or any supplement or amendment to it, or any other agreement between the Grantee and the State evidencing or securing the Grantee’s obligations. B. Making any false warranty, representation, or statement with respect to this Grant Agreement or the application filed to obtain this Grant agreement. C. Failure to operate or maintain project in accordance with this Grant Agreement. D. Failure to make any remittance required by this Grant Agreement, including any remittance recommended as the result of an audit conducted pursuant to Paragraph H.5. E. Failure to submit timely progress reports. F. Failure to routinely invoice the State. G. Failure to meet any of the requirements set forth in Paragraph 11 “Continuing Eligibility.” Should an event of default occur, the State shall provide a notice of default to the Grantee and shall give the Grantee at least ten (10) calendar days to cure the default from the date the notice is sent via first-class mail to the Grantee. If the Grantee fails to cure the default within the time prescribed by the State, the State may do any of the following: A. Declare the funding be immediately repaid, with interest, which shall be equal to the State of California general obligation bond interest rate in effect at the time of the default. B. Terminate any obligation to make future payments to the Grantee. C. Terminate the Grant Agreement. D. Take any other action that it deems necessary to protect its interests. In the event the State finds it necessary to enforce this provision of this Grant Agreement in the manner provided by law, the Grantee agrees to pay all costs incurred by the State including, but not limited to, reasonable attorneys' fees, legal expenses, and costs. 11. CONTINUING ELIGIBILITY. The Grantee must meet the following ongoing requirement(s) to remain eligible to receive State funds: A. Maintain compliance with the Urban Water Management Planning Act (Wat. Code, § 10610 et seq.). B. Grantees must adhere to the protocols developed pursuant to The Open and Transparent Water Data Act (Wat. Code, § 12406) for data sharing, transparency, documentation, and quality control. C. Maintain the relationship and commitments of all parties for the duration of the Grant Agreement as set forth in Exhibit E “Authorizing Resolutions”. D. Respond to and address all comments and concerns from the State regarding grant management, project signs, public notices, deliverable and invoice approval and review, and any other reasonable and prudent requests directly related to grant administration. 12. SUBMISSION OF REPORTS. The submittal and approval of all reports is a requirement for the successful completion of this Grant Agreement. Reports shall meet generally accepted professional standards for technical reporting and shall be proofread for content, numerical accuracy, spelling, and grammar prior to submittal to the State. All reports shall be signed by the Grantee and submitted to the State’s Grant Manager, reports shall be submitted in electronic form preferably or in hardcopy form if necessary. If requested, the Grantee shall promptly provide any additional information deemed necessary by the State for the approval of reports. Reports shall be presented in the formats described in the applicable portion of Exhibit I “Report Formats & Requirements”. The timely submittal of reports is a requirement for initial and continued disbursement of State funds. Submittal and subsequent approval by the State, of a Project Completion Report is a requirement for the release of any funds retained for such project. A. Quarterly Progress Reports: The Grantee shall submit Quarterly Progress Reports electronically on forms provided by the State to meet the State’s requirement for disbursement of funds in accordance with Exhibit I “Report Format Requirements”. The first Quarterly Progress Report should be submitted to the State no later than July 15, 2021, with future reports then due on successive three-month increments based on the invoicing schedule and this date. The Grantee shall prepare all 4th quarter progress reports with an annual summary of Project activities for that year in a manner and style as dictated by the State. B. Final Report: The Grantee shall provide a final written report in a format as directed by the State in Exhibit I “Report Formats and Requirements” within ninety (90) days of Project completion C. Annual Monitoring Reports: The Grantee shall submit Annual Monitoring Reports within ninety (90) calendar days after the first operational year of the Project. This record keeping and reporting process shall be repeated annually for a total of three (3) years after the Project begins operation. 13. OPERATION AND MAINTENANCE OF THE PROJECT. For the useful life of construction and implementation projects and in consideration of the funding made by the State, the Grantee agrees to ensure or cause to be performed the commencement and continued operation of the Project, and shall ensure or cause the Project to be operated in an efficient and economical manner; shall ensure all repairs, renewals, and replacements necessary to the efficient operation of the same are provided; and shall ensure or cause the same to be maintained in as good and efficient condition as upon its construction, ordinary and reasonable wear and depreciation excepted. The State shall not be liable for any cost of such maintenance, management, or operation. The Grantee or their successors may, with the written approval of the State, transfer this responsibility to use, manage, and maintain the property. For purposes of this Grant Agreement, “useful life” means period during which an asset, property, or activity is expected to be usable for the purpose it was acquired or implemented; “operation costs” include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses, and “maintenance costs” include ordinary repairs and replacements of a recurring nature necessary for capital assets and basic structures and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. Refusal of the Grantee to ensure operation and maintenance of the Project in accordance with this provision may, at the option of the State, be considered a breach of this Grant agreement and may be treated as default under Paragraph 9, “Default Provisions.” 14. PROJECT MONITORING AND MAINTENANCE PLAN REQUIREMENTS. “Monitoring and Maintenance Plan” shall outline the Grantee’s plans for monitoring the restored site, assessing maintenance needs, and carrying out known and unanticipated maintenance actions necessary or required during and after completion of the Project in accordance with Exhibit A “Work Plan”. The Grantee shall prepare a Draft Monitoring and Maintenance Plan during the design phase of the Project and submit it to the State in accordance with Exhibit A “Work Plan” The Final Monitoring and Maintenance Plan shall be approved prior to disbursement of grant funds for construction or monitoring activities. The Monitoring and Maintenance Plan shall include the elements described in Exhibit D. 15. NOTIFICATION OF THE STATE. The Grantee shall promptly notify the State, in writing, of the following items: A. Events or proposed changes that could affect the scope, budget or work performed under this Grant Agreement. The Grantee agrees that no substantial change in the scope of the Project will be undertaken until written notice of the proposed change has been provided to the State and the State has given written approval for such change. Substantial changes generally include changes to the scope of work, schedule or term of the Agreement, and budget. B. Any public or media event publicizing the accomplishments and/or results of this Grant Agreement and provide the opportunity for attendance and participation by the State’s representatives. The Grantee shall make such notification at least 14 calendar days prior to the event. C. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Grantee agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the State has determined what actions should be taken to protect and preserve the resource. The Grantee agrees to implement appropriate actions as directed by the State. D. The initiation of any litigation or the threat of litigation against the Grantee regarding the Project or that may affect the Project in any way. E. Final inspection of the completed work on a project by a Registered Civil Engineer, in accordance with Standard Condition H.18 “Final Inspections and Certification of Registered Civil Engineer.” The Grantee shall notify the State’s Project Manager of the inspection date at least 14 calendar days prior to the inspection in order to provide the State the opportunity to participate in the inspection. 16. NOTICES. Any notice, demand, request, consent, or approval that either party desires or is required to give to the other party under this Grant agreement shall be in writing. Notices may be transmitted by the following mean: By electronic means, sent to: • usrpinfo@water.ca.gov and CC USRP Program Lead: Esther.Tracy@water.ca.gov • Sponsor Lead: tim.jensen@pw.cccounty.us • Cosponsor Lead: pmangarella44@gmail.com Notices delivered in person will be deemed effective immediately on receipt (or refusal of delivery or receipt). Notices sent by certified mail will be deemed effective given ten (10) calendar days after the date deposited with the U. S. Postal Service. Notices sent by overnight delivery service will be deemed effective one business day after the date deposited with the delivery service. Notices sent electronically will be effective on the date of transmission, which is documented in writing. Notices shall be sent to the below addresses. Either party may, by written notice to the other, designate a different address that shall be substituted for the one below. 17. PERFORMANCE EVALUATION. Upon completion of this Grant agreement, Grantee’s performance will be evaluated by the State and a copy of the evaluation will be placed in the State file and a copy sent to the Grantee. 18. PROJECT REPRESENTATIVES. The Project Representatives during the term of this Grant agreement are as follows: Department of Water Resources Arthur Hinojosa, Chief Division of Regional Assistance P.O. Box 942836 Sponsor: Contra Costa County Flood Control and Water Conservation District Gus Amirzehni, Associate Civil Engineer Flood Control Division 255 Glacier Drive Sacramento, CA 94236-0001 E-mail: Arthur.Hinojosa@water.ca.gov Direct all inquiries to: Esther Tracy, Lead Urban Streams Restoration Program Department of Water Resources P.O. Box 942836 Sacramento, CA 94236-0001 E-mail: Esther.Tracy@water.ca.gov Martinez, CA 94553 Phone number: (925) 313-2128 Email: Gus.Amirzehni@pw.cccounty.us Cosponsor: John Muir Chapter, Trout Unlimited Peter Mangarella, Conservation Chair 5950 Doyle Street, Suite 2 Emeryville CA 94608 Email: pmangarella44@gmail.com 19. Either party may change its Project Representative or Grant Manager upon written notice to the other party. 20. STANDARD PROVISIONS AND INTEGRATION. This Grant Agreement is complete and is the final Agreement between the parties. The following Exhibits are attached and made a part of this Grant Agreement by this reference: Exhibit A – Work Plan Exhibit B – Budget Exhibit C – Schedule Exhibit D – Monitoring and Maintenance Plan Exhibit E – Authorizing Resolutions Exhibit F – Local Project and Funding Partners Exhibit G – Project Location Exhibit H – Standard Conditions Exhibit I – Report Formats and Requirements Exhibit J – Requirements Data Submittal Exhibit K – State Audit Document Requirements and Cost Share Guideline IN WITNESS WHEREOF, the parties hereto have executed this Grant agreement. STATE OF CALIFORNIA DEPARTMENT OF WATER RESOURCES ______________________________ Arthur Hinojosa, Chief Division of Regional Assistance Date__________________________ Contra Costa County Flood Control and Water Conservation District ______________________________ Brian Balbas, Chief Engineer Date__________________________ Approved as to Legal Form and Sufficiency ______________________________for Robin Brewer, Assistant Chief Counsel Office of Chief Counsel Date__________________________ John Muir Chapter, Trout Unlimited ______________________________ Nathan Ota, President Date__________________________ EXHIBIT A – WORK PLAN Project Description: The Wildcat Creek Fish Passage and Community Engagement Project (Project) consists of the planning, design, and permitting of the restoration and improvements to Wildcat Creek and adjacent trail that will be constructed at a later time and with funds not provided with this Grant Agreement. The Sponsor will redesign and retrofit an existing fish ladder and downstream sediment basin in Wildcat Creek to improve flooding and potentially improve habitat connectivity for Central California Coast steelhead trout (Oncorhynchus mykiss). The Sponsor will base the final construction plans (100% design), specifications, and estimates on the modifications to the 65% design developed by the U.S. Army Corps of Engineers (USACE) and Northwest Hydraulics Consultants with input from DWR. The final design will meet the USACE Section 408 process, California Department of Fish and Wildlife (CDFW), and National Marine Fisheries Service (NMFS) fish passage criteria for Oncorhynchus mykiss and will provide a facility that is less likely to clog during transport of high sediment load and trash. The design includes training walls and a widened basin to help stabilize the low flow channel in the sediment basin. Prior to developing the design for the channel modifications, the Sponsor will conduct additional analysis regarding modifications to the channel downstream of the major storm drain outfall. The Cosponsor will provide design review comments and feedback. The Sponsor, acting as lead agency for CEQA and regulatory permits, will obtain all environmental permits and approvals for the Project. The Cosponsor will provide environmental compliance assistance to the Sponsor. For long term success of the Project, the Sponsor will develop a design that will take into account the Monitoring and Maintenance Plan to ensure most trash and sediment is conveyed through the facility and deposited in the sedimentation basin. The Sponsor and Cosponsor will work to complete tasks related to Community Outreach and Engagement, which include: 1) developing a comprehensive community outreach and engagement effort that includes opportunities for the community to participate in monitoring activities and will build on the current visioning effort for the Wildcat Creek Trail operated by the East Bay Regional Park District; 2) leading community workdays at nearby locations; 3) engaging the community through informational tours of the fish ladder and surrounding area; 4) providing educational benefits through internships with local non- governmental organizations; 5) obtaining feedback from the community through visioning surveys and facilitating design charettes and community meetings; 6) developing the Community Benefits Plan and; 7) developing design plans and permits for the amenities and interpretive features included in the Community Benefits Plan. The Cosponsor will seek support from other interested community partners. The Cosponsor will also lead public outreach efforts, including conducting tours of the site; raise public awareness; and publicize the Project in newsletters and social media outlets. Project Location: The Project is in Lower Wildcat Creek, an intermittent stream that is conveyed primarily through closed and open conveyance channel structures in the cities of San Pablo, Richmond, and unincorporated Contra Costa County (See Figure 1-1 Vicinity Map). The Project will improve habitat connectivity and flood control through the sediment basin and concrete channel located about 1000 feet downstream of Rumrill Boulevard (see Figure 1-2 Project Location) Figure 1-1: Vicinity Map of the Project within the Wildcat Creek watershed Figure 1-2: Area Map of the Project that includes the retrofitted fish ladder and modifications to the channel and sediment basin. Project Goals: The restoration of Wildcat Creek will be designed to reduce local flooding, potentially improve habitat connectivity for Central California Coast steelhead trout (Oncorhynchus mykiss) and benefit the local disadvantaged community. • Complete all planning, permitting, and environmental compliance for the Project that will accomplish the following when constructed: o Retrofit the existing fish ladder and sediment basin within the Lower Wildcat Creek Flood Control Channel to create a more natural fish passage corridor. o Result in potential improvements to aquatic ecosystem in terms of flow, temperature, water quality, habitat, macroinvertebrates, and riparian vegetation. o Modify the flood control channel to alleviate current flooding in the City of San Pablo, and o Provide community benefits including youth education and trail and trail enhancements. Tasks and Deliverables: Task 1 – Project Management The Sponsor will serve as project manager and grant administrator through the term of this Agreement and will oversee the Project and ensure the completion and submission of all deliverables required in this Agreement. The Cosponsor will assist the Sponsor with the grant administration and project management tasks. The Sponsor will inform DWR of progress by regular communication, including quarterly reports as specified in Exhibit I. The Sponsor will coordinate with DWR and others as needed. In partnership, the Cosponsor and Sponsor will convene meetings or calls with DWR and others at key points during the Project (to be determined in the planning process) to discuss the Project and determine a path forward. The Sponsor will be responsible for coordinating with the corresponding project managers for the consultants, The Watershed Project, and the Cosponsor. Additionally, the Sponsor will coordinate activities as needed with permitting agencies. The Sponsor will prepare and submit a Draft Monitoring and Maintenance Plan, following Exhibit D, for DWR review and approval concurrently with the 70% and 90% project designs. The Sponsor will submit a Final Monitoring and Maintenance Plan for DWR review and approval with the Final (100%) design documents. Task 1 Deliverables: • Quarterly progress reports • Consultant agreements • Draft and final meeting notes • Draft and Final Monitoring and Maintenance Plans • Boundary of the Project location • Digital copy of grant acknowledgement sign Task 2 – Fish Ladder and Sediment Basin Retrofit Design Subtask 2A – Technical Studies, Surveys and Assessments The Sponsor will complete technical studies, surveys, and analyses required for the Project which include, but are not limited to hydrological and hydraulic modeling, geotechnical investigation, sediment analysis, site assessments, basis of design reporting, and ROW, easements, and environmental studies. Subtask 2B – Fish Ladder Retrofit Design The Sponsor will modify the existing 65% design of the preliminary fish ladder and sediment basin and will incorporate DWR’s comments for a more naturalized design subject to approval of the USACE. The Sponsor will prepare and deliver 70% and 90% design plans, specifications, and estimates and will submit to DWR for review and approval before proceeding to Final (100%) plans. The Cosponsor will provide design review comments and feedback. Subtask 2C – Channel Modification and Flood Mitigation Design The Sponsor will evaluate, select, and design a preferred channel geometry and configuration to reduce flooding and increase conveyance to Wildcat Creek, upstream of the Wildcat Creek Flood Control Channel. The Sponsor will prepare and deliver 70% and 90% design plans, specifications and estimates and will submit each to DWR for review and approval before proceeding to Final (100%) plans. The Cosponsor will provide design review comments and feedback. Task 2 Deliverables: • Hydrologic and Hydraulic Modeling Technical Memorandum • Geotechnical Report • Sedimentation Technical Memorandum • Alternatives Development Report • Basis of Design Report • 70% Design Plans, Specifications, and Estimates • 90% Design Plans, Specifications, and Estimates • Final (100%) Plans, Specifications, and Estimates Task 3 – Community Outreach and Engagement Subtask 3A – Develop Community Outreach and Engagement Effort The Sponsor will develop a comprehensive community outreach and engagement effort that includes the community in monitoring activities and will build on the current visioning effort for the Wildcat Creek Trail operated by the East Bay Regional Park District. The Cosponsor will seek support from other interested community partners and raise public awareness by publicizing the Project in newsletters and social media outlets. Subtask 3B – Workdays The Cosponsor will lead community workdays at the project site. Subtask 3C – Informational Tours The Cosponsor will engage the community through informational tours of the fish ladder and surrounding area. The Cosponsor will lead public outreach efforts, including conducting tours of the site. Subtask 3D – Educational Benefits The Cosponsor will provide educational benefits through internships with local non- governmental organizations. Subtask 3E – Conduct Design Charrettes and Community Meetings The Sponsor will facilitate the input of community members and stakeholders in the design of access and interpretation elements of areas in proximity to the fish ladder. Topics may include: • Education about the history of Wildcat Creek, native rainbow trout, and the fish ladder. • Feedback on the proposed elements in the trail. • A map for participants to indicate locations for improvements. • A model/map of the trail for participants to arrange the different elements. • A visioning workshop at the trail site for participants to help arrange elements. Subtask 3F – Develop Community Benefits Plan The Sponsor will prepare a community benefit plan that incorporates desired use and access by community members to the fish ladder, elements of interpretative signage, youth education, maintenance and operation training and employment opportunities for community members, and development of trail furnishings and thematic interpretation designs. The Sponsor will submit the Plan to DWR for review and approval before proceeding to the final Plan. Subtask 3G – Design Plans for Amenities and Interpretive Features The Sponsor will develop design plans for amenities and interpretative features following local and regional specifications. The plans will be presented to community members and local stakeholders for comment before submitting them for consideration by regional partners and DWR’s review and approval. Task 3 Deliverables • Meeting notes from two design charrettes and two community meetings • List of members of the community working group • List of plans and designs presented to community working group • Charrette and meeting pictures • 50% Community Benefit Plan Document • 75% Community Benefit Plan Document • 100%Community Benefit Plan Document • 50% Design plans of amenities and interpretative features • 75% Design plans of amenities and interpretative features • 100% Design Plans of amenities and interpretative features Task 4 – Permitting and CEQA Compliance The Sponsor will prepare environmental documents that satisfy the CEQA process. The Sponsor will coordinate with permitting agencies and obtain all regulatory permits necessary to construct the Project. The Cosponsor will assist the Sponsor with environmental compliance. Task 4 Deliverables: • Draft and final environmental review documents required under CEQA. • Copy of permit applications (upon request) o Biological Assessment Report o Wetland Delineation Report o Essential Fish Habitat Technical Memorandum • Environmental surveys and reports • Right-Of-Way and Easements Technical Memorandum • Hazardous Materials Report • Cultural Resources Report & Archeological Sensitivity Map • Final permits which may include the following: o CA Fish and Game Code Section 1601 Lake and Streambed Alteration Agreement (CDFW) o Clean Water Act Section 404/408 Permit (USACE) o Clean Water Act Section 401 Permit (Regional Water Quality Control Board) o Federal/CA Endangered Species Act Permit(s) (U.S. Fish and Wildlife Service / NMFS / CDFW) o Cultural Resources Assessment (National Historic Preservation Act, Section 106) – required by USACE EXHIBIT B – BUDGET Project Budget Final: 6/7/2021 Project Tasks Total Project Costs USRP Grant Task 1. Project Management $61,200 $61,200 Task 2. Fish Ladder and Sediment Basin Retrofit Design $356,350 $356,350 Task 3. Community Outreach $100,725 $100,725 Task 4. Permitting and CEQA Compliance $266,500 $266,500 Total Project Costs $784,775 $784,775 EXHIBIT C – SCHEDULE Task #Project Elements Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 1 Project Management 2 Fish Ladder and Sediment Basin Retrofit Design Technical Studies, Surveys, and Assessments Fish Ladder Retrofit Design Channel Modification and Flood Mitigation 3 Commmunity Outreach Workdays Informational Tours Educational Benefits Conduct Design Charrettes and Community Meetings Develop Community Benefits Plan Design Plans for Amenities and Interpretive Features 4 Permitting and CEQA Compliance CEQA and Regulatory Permits 2022 2023 20242021 EXHIBIT D – MONITORING AND MAINTENANCE PLAN This Monitoring and Maintenance Plan (Plan) reflects the realistic long-term monitoring and maintenance needs of the Project and should acknowledge recommended activities even if each will only be performed pending the availability of future funding for such purposes. DWR is not requesting an additional commitment beyond the terms described in Paragraphs 13-14 of this Agreement. The Grantee will submit an initial Draft Plan with each design deliverable beginning with the preliminary 30% designs for State review and approval. The following outlines the types of information DWR requires in a comprehensive Plan. Purpose The purpose of this Plan is to ensure that grantees: (1) understand the potential Project performance risks to inform project design and future maintenance needs; (2) establish a scientifically sound mechanism for measuring performance through routine monitoring; (3) realistically plan for a scope of maintenance that enables you to maximize performance and the life of the Project; (4) compile all monitoring, maintenance, performance analysis, and reporting tasks in one place. Project Information • Project goals, measurable objectives, and the specific tasks undertaken to meet the objectives. Include the expected life of the Project. • Site location and brief general history of the watershed and land-use at the site. • Responsible parties, roles, and commitment timelines for activities described below (include any yet-to-be-determined parties where appropriate for long-term monitoring and maintenance activities) • Describe how the Project restoration actions tie in with efforts in the greater watershed citing relevant watershed plans and assessments. • [For projects targeting protected fishes] List and describe the limiting factors by site location for target fish populations by species and life stage and how restoration tasks treat these. Potential Project Performance Risks – Evaluate the current maintenance needs of the Project site to understand future impacts to Project sustainability, which may reduce Project performance and the functional life of the Project. A. Current Site Issues: Describe the pre-project site conditions and inventory current maintenance needs that may continue after completion of the Project. Current maintenance needs such as occurrence of invasive weeds, prevalence of litter, and human uses such as unauthorized access for recreation or by unhoused people, etc. are likely to continue after Project completion. B. Snapshot of Completed Project: Describe what the Project site will look like at Project completion to compare to future conditions. C. Expected Risks and Maintenance Needs: List and describe of the anticipated risks to Project performance and maintenance needs of the Project site. Performance-Based Monitoring A. Performance Measures: Complete Table 1 for all Project Objectives. Good Performance Measures allow for comparisons to be made to determine if the Project is meeting performance objectives and to enable improvements. B. Monitoring: Expanding upon the information in Table 1, list and describe how you will monitor the Project area during the pre-construction, construction, and short-term post-construction (within the term of grant agreement), and long-term management periods for baseline conditions; environmental compliance; Project completion, habitat establishment, performance, and to reduce the long-term costs of maintenance. Since restoration projects require a regular schedule of ongoing monitoring to identify small problems before they become too expensive to manage, include monitoring indicators that will trigger specific maintenance actions described below. Maintenance Activities – List and describe a suite of maintenance actions for the Project site based on your understanding of anticipated problems that are likely to or may occur at the Project site. All restoration sites are expected to require ongoing maintenance in order to maximize performance and the life of the project. Since this grant does not fund long-term management of the Project site, we want you to make a recommendation for a maintenance schedule that will extend performance and sustainability of the project into perpetuity. This plan will make it easier to obtain any future state funding for these costs should it become available to our Program. The plan should include, but not be limited to, the following: A. Maintenance schedule: Describe maintenance activities, including frequency, duration, and maintenance metrics to be collected. B. Adaptive Management Strategy: Discuss what you will do if monitoring reveals an unanticipated and complex problem that poses a catastrophic risk to Project performance. Documenting and Reporting – Describe how you will track implementation of this plan and report out on your activities. We recommend listing monitoring visits and maintenance actions performed by date and noting any recommendations for changes to this Plan based on lessons learned. Table 1. Project Performance Measures Table. See definitions below. (Example) Project Objective Metric and Indicator Baseline Measurement Monitoring Location Monitoring Frequency Monitoring Duration Reduce 100-year peak flood flow by 530 cfs on Dry Creek Main Stem at Vernon Street in downtown Roseville Metric: Water flow in cfs Indicator: Relative change in peak flows during flood events The modeled 100- year peak flow (2007-Current basis) of Antelope Creek at Antelope Creek Drive crossing and downstream at Vernon Street, per 2011 updated HEC hydrologic model Stream level data collected automatically during flood events, combined with rating curve at crossing utilized to compute peak flow ALERT stream level gage located at the Antelope Creek Drive crossing Immediately following each 100- year flood event; these events can occur at a 1% probability any given year 5 years following project completion Avoid channel bottom down- cutting within 300 feet downstream of weir; No increased ponding within 300 feet upstream of weir Metric: Elevation in feet. Indicator: > 0.5 foot change in channel bottom elevation Establish pre- construction streambed elevations 300 feet up and downstream of weir location Land Surveying techniques along streambed Streambed along centerline of creek 300 feet up and downstream Annually during low flow in the summer/fall 10 years following project completion Project Objective Metric and Indicator Baseline Measurement Monitoring Location Monitoring Frequency Monitoring Duration Increase the # of harmless site visits by people Metric: 1) # of people per day; 2) # of unauthorize d site visits; 3) # of unhoused campsites Indicator: 10% increase in harmless site visits Prior to construction perform one 3- hour visitor field count (10 am - 1pm) 3-hour field counts (10 am-1pm) At new Upper Weir Trail on Antelope Creek Other areas along site. Annually 3 years following project completion Minimum 80% survival for Native Woody Riparian species; Maximum 15% survival for non- native woody or Perennial species; Increased use of Habitat features by targeted species Metric: # of plants per type or species Indicator: <80% Mortality (Native Woody spp); >15% survival of non-native species Establish photo points and procedures (time of day, angle of shot, direction, etc.) for taking images within restoration planting areas prior to planting and take photos. Percent absolute cover; Annual mitigation report of vegetation establishment and habitat usage. Established photo points Semi-Annual for first year; Annually thereafter 5 years following planting. Table Definitions. • Project Objectives: A project objective is a lower level statement that describes the specific, tangible deliverable of the Project. Each should be specific and measurable, and must meet time, budget, and quality constraints. • Metrics: One or more raw measurements collected to measure success of each objective. • Indicators: Specific measurement that indicates status of the objective and may be used to determine performance success, trigger maintenance actions, etc. • Baseline: Describes the established pre-project measurement to be collected for each metric. • Measurement Tools and Methods: Describes how measurements will be taken. • Monitoring Locations: Lists the precise locations where measurements are taken. • Monitoring Frequency: Describes the rate of occurrence. • Monitoring Duration or Range: Describes the total period for each metric to be measured. EXHIBIT E – AUTHORIZING RESOLUTIONS Attach the following Final Documents: 1. Sponsor Resolution 2. Cosponsor Resolution 3. Sponsor and Cosponsor Letter of Understanding Page 1 of 2 RESOLUTION NO. [2021-1] A RESOLUTION OF THE JOHN MUIR CHAPTER OF THE TROUT UNLIMITED AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE, AND EXECUTION FOR THE WILDCAT CREEK FISH PASSAGE AND COMMUNITY ENGAGEMENT PROJECT WHEREAS, John Muir Chapter of Trout Unlimited proposes to implement Wildcat Creek Fish Passage and Community Engagement Project; WHEREAS, John Muir Chapter of Trout Unlimited has the legal authority and is authorized to enter into a funding agreement with the State of California; and WHEREAS, intends to apply for grant funding from the California Department of Water Resources for the ; THEREFORE, BE IT RESOLVED by the Board of Directors of the John Muir Chapter of Trout Unlimited as follows: 1.That pursuant and subject to all of the terms and provisions of the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 (Pub. Resources Code, 75001 et seq.) and the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 (Pub. Resources Code, § 80000 et seq.), the John Muir Chapter of Trout Unlimited President, or designee is hereby authorized and directed to prepare and file an application for funding with the Department of Water Resources, and take such otheractions as necessary or appropriate to obtain grant funding. 2.The John Muir Chapter of Trout Unlimited President, or designee is hereby authorized and directed to execute the funding agreement with the Department of Water Resources and any amendments thereto. Page 2 of 2 3. The John Muir Chapter of Trout Unlimited President, or designee is hereby authorized and directed to submit any required documents, invoices, and reports required to obtain grant funding. CERTIFICATION I hereby certify that the foregoing Resolution was duly and regularly adopted by the Board of Directors of the John Muir Chapter of Trout Unlimited at the meeting held on May 20, 2021, motion by Nathan Ota and seconded by Peter Mangarella, motion passed by the following vote: AYES: 10 (Nathan Ota, Roger Wachtler, Karla Campbell, Steven Cochrane, Loretta Strickland, Patrick Kallerman, Tim Silsbee, Richard Unger, Mary Tealdi, Peter Mangarella) NOES: 0 ABSTAIN: 0 ABSENT: _____________________________ Nathan Ota President, John Muir Chapter of Trout Unlimited Attest: ______________________________ Peter Mangarella Secretary, John Muir Chapter of Trout Unlimited Attachment 17. Letter of Understanding between Sponsor and Co-Sponsor • I Contra Costa County Flood Contro l John Muir Chapter of Trout Unlimited Peter Mangarella 4221 Hollis Street Emeryville, CA 94608 May 9, 2019 Brian M. Ba lb as, ex officio Chief E ngin eer Steph en Kowalew ski , Inte rim Depu ty Chi ef E ng in ee r File: 4007-02 FCZ 7 Wildcat Creek Fish Ladder Retrofit Subject: Wildcat Creek Fish Ladder Retrofit Letter of Understanding Dear Mr. Mangarella, On April 9, 2019, representatives from the City of San Pablo, the John Muir Chapter of Trout Unlimited (TU), a 501(c)3 nonprofit organization, and the Contra Costa County Flood Control & Water Conservation District (District) met to discuss a proposed fish passage improvements (retrofit) project in Wildcat Creek. As joint project leads, it is important that the District and TU confirm the project approach and clarify expectations and joint roles and responsibilities . These items are described within this draft letter of understanding. The District is see king Trout Unlimited's input and ultimately concurrence (via countersignature) with the project intent and distribution of tasks as outlined below. PURPOSE & SCOPE The District and the US Army Corps of Engineers (USACE) worked together in the early 1990's to construct the Wildcat Creek Flood Control Project to reduce flood r isk and improve economic vitality in the area. The project included a concrete fish ladder structure under the UP Railroad bridge and a sedimentation basin located about 1,000 feet downstream of Rumrill Boulevard. In the late 1990's, the USACE began a Section 1135 Investigation to enhance habitat along the flood control channel and produced a draft report in May 2000, prepared by The Waterway Experiments Section (WES Study Report), which identified measures to improve fish passage through the sedimentation basin and concrete channel. In 2014, Northwest Hydraulic Consultants (nhc) prepared a report for USACE developing alternatives based on the WES Study Report and recommend i ng a preferred alternative that was least costly and met the project criteria including those set by NOAA and CDFW for fish passage. The preferred alternative included replacing the existing fish ladder structure with a new nature-like fish passage, and new dyke structures within an expanded sediment basin. The District and TU now wish to apply, subject to approval by the Board of Supervisors (BOS), for an Urban Streams Restoration Program grant (grant) under the Department of Water Resources' Riverine Stewardship Program to fund the development of construction documents for the preferred retrofit alternative, including preparing 100% PS&E and obtaining related environmental clearances and regulatory permits. Additionally, as requested by the City of San Pablo the grant will include a modification to an existing weir structure in Wildcat Creek at the upstream limit of the USACE project to provide better flow conditions to a nearby storm drain outfall and reduce flood risk to the surrounding area. The grant will also include other community access and recreational enhancements. ROLES & RESPONSIBILffiES The District agrees to perform the following tasks upon seeking and obtaining authorization from the BOS: Trout Unlimited-Wildcat Creek Fish Ladder Retrofit -Lette r of Un de rstanding May 9, 2019 Page 2 • Act as the project Local Sponsor. • Prepare and submit the grant application. • Manage and administer the grant and fiscal reporting. • Provide post-award project management. • Solicit proposals and hire design consultants. • Administer a professional services contract for preparing construction documents. • Act as lead agency for CEQA and regulatory permits. • Seek additional grant funding for the project implementation. TU agrees to perform the following tasks upon the District's obtaining authorization from the BOS: • Assist the District with the grant application. • Seek support from other interested community partners. • Assist the District with tasks related to grant management and administration. • Assist the District with post-award project management. • Provide design review comments and feedback. • Assist the District with CEQA and regulatory permits. • Seek additional grant funding for the project implementation. • Provide pre and post project biological monitoring, including fish surveys. • Provide operational assessment of the fish passage structure. • Lead public outreach efforts, including conducting tours of the site. • Raise public awareness and publicize the project in newsletters and social media outlets. FINANCIAL RESPONSIBILITIES The District and TU will be each responsible for the implementation of their respective pre -award and post- award tasks as listed above. TU will use volunteer resources to perform its tasks . TU will not be responsible for providing direct financial assistance. Please indicate your concurrence with the above stated intent, roles and responsibilities by your countersignature below. If you have any questions on any of the items outlined above, please contact Gus Amirzehni at (925) 313 -2128. ~0~ .JI~ Peter Mangarella Trout Unlimited TJ :GA Sincerely, Tim Jensen Assistant Chief Engineer Contra Costa County Flood Control & Water Conservation District G:\fldctl\Watershed Planning -Engineering\Zone 7 -Wildcat Creek\Fish_Ladder_Retrofit\LOU_09May19_final.docx c: Steve Kowalewski, Deputy Chief Engineer Paul Detjens, Flood Control EXHIBIT F – LOCAL PROJECT AND FUNDING PARTNERS Grantee has assigned the roles of the participating agencies or groups identified in Exhibit A “Work Plan” Example Project Role Sponsor Cosponsor Fiscal Agent x Project Management x x Monitoring and Operations x x Design x x Public Outreach x x Permitting x x EXHIBIT G – PROJECT LOCATION Project Boundary—Grantee shall provide the State with a polygon that describes the geographic extent of the project. The polygon should be created and submitted electronically using GIS software (i.e. as a Google Earth .kmz file or ArcMap shapefile) and should accurately and completely define the project area. The boundary polygon should include enough vertices to accurately describe the project area as described in Exhibit J (GIS files). Project boundary shall be submitted with the first Quarterly Progress Report. If needed, provide a description of the project location including overlying jurisdiction (City, County, State, or Federal land), Assessor Parcel Numbers, property addresses, legal descriptions, and Latitude/Longitude of project site. If submission is on paper: Project Boundary—Grantee shall provide a map that clearly shows the geographic extent of the project. The project boundary should be depicted by a thick border and the corners of the project should be labeled with their respective latitude and longitude (global coordinates). The boundary should include enough vertices to accurately and completely describe the project area. EXHIBIT H – STANDARD CONDITIONS 1. ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT: A. Separate Accounting of Funding Disbursements: Grantee shall account for the money disbursed pursuant to this Grant Agreement separately from all other Grantee funds. Grantee shall maintain audit and accounting procedures that are in accordance with generally accepted accounting principles and practices, consistently applied. Grantee shall keep complete and accurate records of all receipts and disbursements on expenditures of such funds. Grantee shall require its contractors or subcontractors to maintain books, records, and other documents pertinent to their work in accordance with generally accepted accounting principles and practices. Records are subject to inspection by State at any and all reasonable times. B. Disposition of Money Disbursed: All money disbursed pursuant to this Grant Agreement shall be deposited in a non-interest bearing account, administered, and accounted for pursuant to the provisions of applicable law. C. Remittance of Unexpended Funds: Grantee shall remit to State any unexpended funds that were disbursed to Grantee under this Grant agreement and were not used to pay Eligible Project Costs within a period of sixty (60) calendar days from the final disbursement from State to Grantee of funds or, within thirty (30) calendar days of the expiration of the Grant Agreement, whichever comes first. 2. ACKNOWLEDGEMENT OF CREDIT AND SIGNAGE: Grantee shall include appropriate acknowledgement of credit to the State for its support when promoting the Project or using any data and/or information developed under this Grant Agreement. Signage shall be posted in a prominent location at Project site(s) (if applicable) or at the Grantee’s headquarters and shall include the Department of Water Resources color logo and the following disclosure statement: “Funding for this project has been provided in full or in part from the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for all Act of 2018 (Proposition 68) and through an agreement with the State Department of Water Resources.” The Grantee shall also include in each of its contracts for work under this Agreement and a provision that incorporates the requirements stated within this Paragraph. A. Types of Signs: i. Sign posted during construction: Recommended minimum size of 4.5 feet X 7.5 feet. If a permanent sign will be placed upon completion of Project, construction sign may be constructed of less permanent material. ii. Sign posted upon completion: Grantee is required to post a sign at the Project site. The sign must be installed for the final inspection of the Project. There is no minimum size other than the minimum size for the logo and includes the required language. iii. Grantee is required to post a sign at the Project site. The sign must be installed for the final inspection of the Project. There is no minimum size other than the minimum size for the logo and includes the required language. Example: B. Sign Construction: All materials used for permanent sign shall be durable and resistant to elements and graffiti C. Sign Duration: Project sign must be in place for a minimum of four (4) years from the date of project completion. D. For projects where the required sign may be infeasible Grantee shall consult with the State’s Grant Manager regarding an appropriate alternative. State Approval: Grantee shall submit proposed location(s), size, number of signs and language for review prior to ordering signs. Failure to obtain prior approval of signage will result in signage costs no being reimbursed with grant funds or counting as required Cost Share. 3. AMENDMENT: This Grant Agreement may be amended at any time by mutual agreement of the Parties, except insofar as any proposed amendments are in any way contrary to applicable law. Requests by the Grantee for amendments must be in writing stating the amendment request and the reason for the request. Requests solely for a time extension must be submitted at least 90 days prior to the work completion date set forth in Paragraph 2. Any other request for an amendment must be submitted at least 180 days prior to the work completion date set forth in Paragraph 2. State shall have no obligation to agree to an amendment. 4. AMERICANS WITH DISABILITIES ACT: By signing this Grant agreement, Grantee assures State that it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. § 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. 5. AUDITS: State reserves the right to conduct an audit at any time between the execution of this Grant Agreement and the completion of the Project, with the costs of such audit borne by State. After completion of the Project, State may require Grantee to conduct a final audit to State’s specifications, at Grantee’s expense, such audit to be conducted by and a report prepared by an independent Certified Public Accountant. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Grant Agreement, and State may elect to pursue any remedies provided in Paragraph 11 or take any other action it deems necessary to protect its interests. The Grantee agrees it shall return any audit disallowances to the State. Pursuant to Government Code section 8546.7, the Grantee shall be subject to the examination and audit by the State for a period of three (3) years after final payment under this Grant Agreement with respect of all matters connected with this Grant Agreement, including but not limited to, the cost of administering this Grant Agreement. All records of Grantee or its contractor or subcontractors shall be preserved for this purpose for at least three (3) years after receipt of the final disbursement under this Agreement. If an audit reveals any impropriety, the Bureau of State Audits or the State Controller’s Office may conduct a full audit of any or all of the Grantee’s activities. (Pub. Resources Code, § 80012, subd. (b).) 6. BUDGET CONTINGENCY: If the Budget Act of the current year covered under this Grant Agreement does not appropriate sufficient funds for this program, this Grant Agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of State to make any payments under this Grant Agreement. In this event, State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement. Nothing in this Grant Agreement shall be construed to provide Grantee with a right of priority for payment over any other Grantee. If funding for any fiscal year after the current year covered by this Grant Agreement is reduced or deleted by the Budget Act, by Executive Order, or by order of the Department of Finance, the State shall have the option to either cancel this Grant Agreement with no liability occurring to State, or offer a Grant Agreement amendment to Grantee to reflect the reduced amount. 7. CALIFORNIA CONSERVATION CORPS: Grantee may use the services of the California Conservation Corps or other community conservation corps as defined in Public Resources Code section 14507.5. 8. CEQA: Activities funded under this Grant Agreement, regardless of funding source, must be in compliance with the California Environmental Quality Act (CEQA). (Pub. Resources Code, § 21000 et seq.) Any work that is subject to CEQA and funded under this Agreement shall not proceed until documents that satisfy the CEQA process are received by the State’s Project Manager and the State has completed its CEQA compliance. Work funded under this Agreement that is subject to a CEQA document shall not proceed until and unless approved by the Department of Water Resources. Such approval is fully discretionary and shall constitute a condition precedent to any work for which it is required. If CEQA compliance by the Grantee is not complete at the time the State signs this Agreement, once State has considered the environmental documents, it may decide to require changes, alterations, or other mitigation to the Project; or to not fund the Project. Should the State decide to not fund the Project, this Agreement shall be terminated in accordance with Paragraph 9 “Default Provisions”. Applicants seeking Proposition 84 funding should note that Public Resources Code section 75102 requires lead agencies to notify tribal entities prior to adoption of Negative Declarations or Environmental Impact Reports (EIRs) if traditional tribal lands are within the area of the Project. 9. CHILD SUPPORT COMPLIANCE ACT: The Grantee acknowledges in accordance with Public Contract Code section 7110, that: A. The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code section 5200 et seq.; and B. The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. 10. CLAIMS DISPUTE: Any claim that the Grantee may have regarding performance of this Agreement including, but not limited to, claims for additional compensation or extension of time, shall be submitted to the DWR Project Representative, within thirty (30) days of the Grantee’s knowledge of the claim. State and Grantee shall then attempt to negotiate a resolution of such claim and process an amendment to this Agreement to implement the terms of any such resolution. 11. COMPETITIVE BIDDING AND PROCUREMENTS: Grantee’s contracts with other entities for the acquisition of goods and services and construction of public works with funds provided by State under this Grant Agreement must be in writing and shall comply with all applicable laws and regulations regarding the securing of competitive bids and undertaking competitive negotiations. If the Grantee does not have a written policy to award contracts through a competitive bidding or sole source process, the Department of General Services’ State Contracting Manual rules must be followed and are available at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/State-Contracting. 12. COMPUTER SOFTWARE: Grantee certifies that it has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Grant Agreement for the acquisition, operation, or maintenance of computer software in violation of copyright laws. 13. CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest laws. Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411, for State conflict of interest requirements. A. Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services. B. Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve-month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service. C. Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act. (Gov. Code, § 87100 et seq.) D. Employees and Consultants to the Grantee: Individuals working on behalf of a Grantee may be required by the Department to file a Statement of Economic Interests (Fair Political Practices Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act purposes. 14. DELIVERY OF INFORMATION, REPORTS, AND DATA: Grantee agrees to expeditiously provide throughout the term of this Grant Agreement, such reports, data, information, and certifications as may be reasonably required by State. 15. DISPOSITION OF EQUIPMENT: Grantee shall provide to State, not less than 30 calendar days prior to submission of the final invoice, an itemized inventory of equipment purchased with funds provided by State. The inventory shall include all items with a current estimated fair market value of more than $5,000.00 per item. Within 60 calendar days of receipt of such inventory State shall provide Grantee with a list of the items on the inventory to which the State will take title. All other items shall become the property of Grantee. State shall arrange for delivery from Grantee of items that it intends to take title. Cost of transportation, if any, shall be borne by State. 16. DRUG-FREE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Grant Agreement, Grantee, its contractors or subcontractors hereby certify, under penalty of perjury under the laws of State of California, compliance with the requirements of the Drug- Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions: A. Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by Government Code section 8355. B. Establish a Drug-Free Awareness Program, as required by Government Code section 8355 to inform employees, contractors, or subcontractors about all of the following: i. The dangers of drug abuse in the workplace, ii. Grantee ’s policy of maintaining a drug-free workplace, iii. Any available counseling, rehabilitation, and employee assistance programs, and iv. Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations. C. Provide, as required by Government Code section 8355, that every employee, contractor, and/or subcontractor who works under this Grant Agreement: i. Will receive a copy of Grantee’s drug-free policy statement, and ii. Will agree to abide by terms of Grantee’s condition of employment, contract or subcontract. 17. EASEMENTS: Where the Grantee acquires property in fee title or funds improvements to real property already owned in fee by the Grantee using State funds provided through this Grant Agreement, an appropriate easement or other title restriction providing for floodplain preservation and agricultural and/or wildlife habitat conservation for the subject property in perpetuity, approved by the State, shall be conveyed to a regulatory or trustee agency or conservation group acceptable to the State. The easement or other title restriction must be in first position ahead of any recorded mortgage or lien on the property unless this requirement is waived by the State. Where the Grantee acquires an easement under this Agreement, the Grantee agrees to monitor and enforce the terms of the easement, unless the easement is subsequently transferred to another land management or conservation organization or entity with State permission, at which time monitoring and enforcement responsibilities will transfer to the new easement owner. Failure to provide an easement acceptable to the State may result in termination of this Agreement. 18. FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED CIVIL ENGINEER: Upon completion of the Project, Grantee shall provide for a final inspection and certification by a California Registered Civil Engineer that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Grant agreement. 19. GRANTEE'S RESPONSIBILITIES: Grantee and its representatives shall: A. Faithfully and expeditiously perform or cause to be performed all project work as described in Exhibit A “Work Plan” and Exhibit D “Monitoring and Maintenance Plan” and in accordance with Project Exhibit B “Budget” and Exhibit C “Schedule”. B. Accept and agree to comply with all terms, provisions, conditions, and written commitments of this Grant Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by Grantee in the application, documents, amendments, and communications filed in support of its request for funding. C. Comply with all applicable California, federal, and local laws and regulations. D. Implement the Project in accordance with applicable provisions of the law. E. Fulfill its obligations under the Grant Agreement and be responsible for the performance of the Project. F. Obtain any and all permits, licenses, and approvals required for performing any work under this Grant Agreement, including those necessary to perform design, construction, or operation and maintenance of the Project. Grantee shall provide copies of permits and approvals to State. G. Be solely responsible for design, construction, and operation and maintenance of the Projects. Review or approval of plans, specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve or restrict responsibilities of Grantee under this Agreement. H. Be solely responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement, including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Grantee shall be responsible for any and all disputes arising out of its contracts for work on the Project, including but not limited to payment disputes with contractors and subcontractors. The State will not mediate disputes between the Grantee and any other entity concerning responsibility for performance of work. 20. GOVERNING LAW: This Grant agreement is governed by and shall be interpreted in accordance with the laws of the State of California. 21. INCOME RESTRICTIONS: The Grantee agrees that any refunds, rebates, credits, or other amounts (including any interest thereon) accruing to or received by the Grantee under this Agreement shall be paid by the Grantee to the State, to the extent that they are properly allocable to costs for which the Grantee has been reimbursed by the State under this Agreement. The Grantee shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this Paragraph. 22. INDEMNIFICATION: Grantee shall indemnify and hold and save the State, its officers, agents, and employees, free and harmless from any and all liabilities for any claims and damages (including inverse condemnation) that may arise out of the Project and this Agreement, including, but not limited to, any claims or damages arising from planning, design, construction, maintenance and/or operation of this Project and any breach of this Agreement. Grantee shall require its contractors or subcontractors to name the State, its officers, agents and employees as additional insureds on their liability insurance for activities undertaken pursuant to this Agreement. 23. INDEPENDENT CAPACITY: Grantee, and the agents and employees of Grantee, in the performance of the Grant Agreement, shall act in an independent capacity and not as officers, employees, or agents of the State. 24. INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books, records, or reports of either party pertaining to this Grant agreement or matters related hereto. Each of the parties hereto shall maintain and shall make available at all times for such inspection accurate records of all its costs, disbursements, and receipts with respect to its activities under this Grant Agreement. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Grant agreement, and State may withhold disbursements to Grantee or take any other action it deems necessary to protect its interests. 25. INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being performed at any and all reasonable times during the term of the Grant Agreement. This right shall extend to any subcontracts, and Grantee shall include provisions ensuring such access in all its contracts or subcontracts entered into pursuant to its Grant Agreement with State. 26. LABOR CODE COMPLIANCE: The Grantee agrees to be bound by all the provisions of the Labor Code regarding prevailing wages and shall monitor all contracts subject to reimbursement from this Agreement to assure that the prevailing wage provisions of the Labor Code are being met. Current Department of Industrial Relations (DIR) requirements may be found at: http://www.dir.ca.gov/ lcp.asp. For more information, please refer to DIR’s Public Works Manual at: http://www.dir.ca.gov/ dlse/PWManualCombined.pdf. The Grantee affirms that it is aware of the provisions of section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self- insurance, and the Grantee affirms that it will comply with such provisions before commencing the performance of the work under this Agreement and will make its contractors and subcontractors aware of this provision. 27. MODIFICATION OF OVERALL WORK PLAN: At the request of the Grantee, the State may at its sole discretion approve non-material changes to the portions of Exhibits A “Work Plan” B “Budget”, C “Schedule” and D “Monitoring and Maintenance Plan” without formally amending this Grant Agreement. Non-material changes with respect to the Work Plan and Monitoring and Maintenance Plan are changes that do not change the substantive circumstances (e.g., competitiveness) by which the Project was awarded grant funds. Non-material changes with respect to the budget are changes that only result in reallocation of the budget and will not result in an increase in the amount of the State Grant Agreement. Non-material changes with respect to the Project schedule are changes that will not extend the term of this Grant Agreement. Requests for non-material changes to the budget and schedule must be submitted by the Grantee to the State in writing and are not effective unless and until specifically approved by the State’s Program Manager in writing. 28. NONDISCRIMINATION: During the performance of this Grant Agreement, Grantee and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), marital or domestic partner status, and denial of medial and family care leave or pregnancy disability leave. Grantee and its contractors or subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its contractors or subcontractors shall comply with the provisions of the California Fair Employment and Housing Act (Gov. Code, § 12990.) and the applicable regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.). The applicable regulations of the Fair Employment and Housing are incorporated into this Agreement by reference. Grantee and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Grant Agreement. 29. OPINIONS AND DETERMINATIONS: Where the terms of this Grant Agreement provide for action to be based upon, judgment, approval, review, or determination of either party hereto, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable. 30. PERFORMANCE BOND: Where contractors are used, the Grantee shall not authorize construction to begin until each contractor has furnished a performance bond in favor of the Grantee in the following amounts: faithful performance (100%) of contract value, and labor and materials (100%) of contract value. This requirement shall not apply to any contract for less than $25,000.00. Any bond issued pursuant to this paragraph must be issued by a California- admitted surety. (Pub. Contract Code, § 7103; Code Civ. Proc., § 995.311.) 31. PRIORITY HIRING CONSIDERATIONS: If this Grant Agreement includes services in excess of $200,000, the Grantee shall give priority consideration in filling vacancies in positions funded by the Grant Agreement to qualified recipients of aid under Welfare and Institutions Code section 11200 in accordance with Public Contract Code section 10353. 32. PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Grantee shall not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any manner whatsoever all or any portion of any real or other property necessarily connected or used in conjunction with the Project, or with Grantee’s service of water, without prior permission of State. Grantee shall not take any action, including but not limited to actions relating to user fees, charges, and assessments that could adversely affect the ability of Grantee meet its obligations under this Grant Agreement, without prior written permission of State. State may require that the proceeds from the disposition of any real or personal property be remitted to State. 33. PROJECT ACCESS: The Grantee shall ensure that the State, the Governor of the State, or any authorized representative of the foregoing, will have safe and suitable access to the Project site at all reasonable times during Project construction and thereafter for the term of this Agreement. 34. REMAINING BALANCE: In the event the Grantee does not submit invoices requesting all of the funds encumbered under this Grant Agreement, any remaining funds revert to the State. The State will notify the Grantee stating that the Project file is closed and any remaining balance will be disencumbered and unavailable for further use under this Grant Agreement. 35. REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the enforcement of this Grant agreement is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law. 36. RETENTION: The State shall withhold ten percent (10%) of the funds requested by the Grantee for reimbursement of Eligible Project Costs until the Project is completed and Grantee has met requirements of Paragraph 18, “Submissions of Reports.” Any retained amounts due to the Grantee will be promptly disbursed to the Grantee, without interest, upon completion of the Project. 37. RIGHTS IN DATA: Grantee agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes, web content, and other written or graphic work produced in the performance of this Grant agreement shall be made available to the State and shall be in the public domain to the extent to which release of such materials is required under the California Public Records Act. (Gov. Code, § 6250 et seq.) Grantee may disclose, disseminate and use in whole or in part, any final form data and information received, collected and developed under this Grant agreement, subject to appropriate acknowledgement of credit to State for financial support. Grantee shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do so. The State shall have the right to use any data described in this paragraph for any public purpose. 38. SEVERABILITY: Should any portion of this Grant Agreement be determined to be void or unenforceable, such shall be severed from the whole and the Grant Agreement shall continue as modified. 39. SUSPENSION OF PAYMENTS: This Grant Agreement may be subject to suspension of payments or termination, or both if the State determines that: A. Grantee, its contractors, or subcontractors have made a false certification, or B. Grantee, its contractors, or subcontractors violates the certification by failing to carry out the requirements noted in this Grant agreement. 40. SUCCESSORS AND ASSIGNS: This Grant Agreement and all of its provisions shall apply to and bind the successors and assigns of the parties. No assignment or transfer of this Grant Agreement or any part thereof, rights hereunder, or interest herein by the Grantee shall be valid unless and until it is approved by State and made subject to such reasonable terms and conditions as State may impose. 41. TERMINATION BY GRANTEE: Subject to State approval which may be reasonably withheld, Grantee may terminate this Agreement and be relieved of contractual obligations. In doing so, Grantee must provide a reason(s) for termination. Grantee must submit all progress reports summarizing accomplishments up until termination date. 42. TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 9 “Default Provisions”, the State may terminate this Grant Agreement and be relieved of any payments should Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein, provided including but not limited to reasons of default under Paragraph 9 43. TERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30 days’ advance written notice. The Grantee shall be reimbursed for all reasonable expenses incurred up to the date of termination. 44. THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation or understanding established herein. 45. TIMELINESS: Time is of the essence in this Grant Agreement. 46. TRAVEL: Travel includes the reasonable and necessary costs of transportation, subsistence, and other associated costs incurred by personnel during the term of this Funding Agreement. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources. These rates may be found at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will be at the State travel and per diem amounts that are current as of the date costs are incurred. No travel outside the State of California shall be reimbursed unless prior written authorization is obtained from the State. 47. UNION ORGANIZING: Grantee, by signing this Grant Agreement, hereby acknowledges the applicability of Government Code sections 16645 through 16649 to this Grant Agreement. Furthermore, Grantee, by signing this Grant Agreement, hereby certifies that: A. No State funds disbursed by this Grant Agreement will be used to assist, promote, or deter union organizing. B. Grantee shall account for State funds disbursed for a specific expenditure by this Grant Agreement to show those funds were allocated to that expenditure. C. Grantee shall, where State funds are not designated as described in (b) above, allocate, on a pro rata basis, all disbursements that support the program. D. If Grantee makes expenditures to assist, promote, or deter union organizing, Grantee will maintain records sufficient to show that no State funds were used for those expenditures and that Grantee shall provide those records to the Attorney General upon request. 48. VENUE: The State and the Grantee hereby agree that any action arising out of this Agreement shall be filed and maintained in the Superior Court in and for the County of Sacramento, California, or in the United States District Court in and for the Eastern District of California. The Grantee hereby waives any existing sovereign immunity for the purposes of this Agreement. 49. WAIVER OF RIGHTS: None of the provisions of this Grant agreement shall be deemed waived unless expressly waived in writing. It is the intention of the parties here to that from time to time either party may waive any of its rights under this Grant Agreement unless contrary to law. Any waiver by either party of rights arising in connection with the Grant Agreement shall not be deemed to be a waiver with respect to any other rights or matters, and such provisions shall continue in full force and effect. EXHIBIT I – REPORT FORMATS AND REQUIREMENTS REPORT FORMATS AND REQUIREMENTS The following reporting formats should be used. Please obtain State approval prior to submitting a report in an alternative format. 1. INITIAL KICKOFF MEETING In partnership, the Sponsor, Cosponsor and State shall meet to discuss expectations and schedule of deliverables. State will conduct an initial site visit at project location. 2. QUARTERLY PROGRESS REPORTS The Sponsor shall submit Quarterly Progress Reports on a consistent basis using the State template provided to meet the State’s requirement for disbursement of funds. Quarterly Progress Report shall be submitted no later than 15 days after the end of the corresponding quarter. The quarterly progress report should describe the work performed during the reporting period. The 4th quarter report shall contain a summary of the overall progress for the year. Quarterly Progress Reports shall, in part, provide a brief description of the work performed, the Sponsor and Cosponsor’s activities, milestones achieved, any accomplishments and any problems encountered in the performance of the work under this Grant Agreement during the reporting period. PROJECT STATUS Describe the work performed during the time period covered by the report, including but not limited to: PROJECT INFORMATION • Legal matters. • Additions or changes to project partners or roles as reported in Exhibit F “Local Project and Funding Partners”. • Project Status, includes an estimate the percentage completion of the overall project • Project Objectives Status, which identifies any changes to the quantities of proposed habitat targets (i.e. 1,000 LF riparian habitat creation), flood/erosion control treatments (i.e. 20 feet of stream daylighting, 500 LF of streambank erosion control/bank stabilization), and other quantifiable objectives proposed in the grant application. • Engineering Design Status, including engineering evaluations, level or % of design reached, status of State’s approval of each, and an estimate for when you will request State’s design review. • Environmental Document and Permit Planning Status, including a list of compliance and permitting deliverables and dates of completion, receipt, or an estimated date of completion. • Property Access Status, including easements, rights-of-way, rights of entry and related approvals. • Major accomplishments during the quarter (i.e. tasks completed, milestones met, meetings held or attended, press releases, etc.). • Describe differences between the work performed and the work outlined in the Overall Work Plan, including change orders • Identify key issues/concerns that need to be resolved, including those that have, will, or could affect the schedule or budget, with a recommendation on how to correct the matter. • Photos documenting progress COST INFORMATION • Provide a list showing all project costs incurred during the quarter covered by the report by the Grantee and each contractor working on the project and which of these costs are Eligible Project Costs • State if the project is on budget and discuss how the budget is progressing in comparison to the project budget included in the Overall Work Plan. • A list of any changes approved to the budget during the quarter in accordance with Grant agreement and a revised budget, by task, if changed from latest budget in the Overall Work Plan • State if there have been any changes to the Grantee’s finance plan for payment of their share of Eligible Project Costs. SCHEDULE INFORMATION • A snapshot of the most recent approved schedule. • A schedule showing actual progress verses planned progress • A discussion on how the actual schedule is progressing in comparison to the original or last reported schedule ANTICIPATED ACTIVITIES NEXT QUARTER Provide a list and description of anticipated activities for the next quarterly reporting period. NEWSLETTER/BLOG ARTICLE • Once a quarter Grantee will provide a half page article that we would use for blogs or newsletter • Include related picture(s) FOURTH QUARTER ANNUAL REPORTING • Grantee shall provide either written report or presentation, per direction from the State and provided to Grantee 6 months prior to deadline. 3. FINAL REPORT The Final Report shall generally use the following format. EXECUTIVE SUMMARY – A brief summary of the following items: • The original project purpose, goals, and objectives. • Changes made to the proposed concepts based on new information gained during the project. • Project successes, including how the project improved/will improve conditions and repaired problems at the site and in the watershed. • A description of concerns for managing the site in a watershed context for the next 20 years. • Any additional information that would help inform future similar projects. PROJECT INFORMATION – Narratives and lists to account for the following: • Pre-project conditions at the site and in general within the watershed, including any problems that the project was proposed to- and ultimately designed to address. • Description of work proposed in the original USRP Grant application and as completed to address the problems described above, including the restoration techniques, engineering solutions, and any deviations from the work plan identified in the Grant agreement. • Post-project conditions at the site and surrounding landscape upon completion and as anticipated when plantings and installed habits will be fully established. • List any official amendments to the Agreement and minor changes to the scope, budget, and timeline with a date and short description of the reason for each change. ANALYSIS, SUSTAINABILITY, AND LONG-TERM MANAGEMENT – Provide the following: • An analysis of the techniques used to treat the aforementioned problems at the project site and in the watershed. • If applicable, describe the findings of any study and whether the study determined the engineering, hydrologic, hydrogeological, environmental, economic, and financial feasibility of the project. • A description of the extent of community involvement in the project and contributions to its long-term sustainability. • Describe how the project was designed or changed to improve sustainability and minimize long-term management needs. • Summarize the long-term monitoring and maintenance plans and responsible entities. • Photographs of the site prior to, during, and after construction to document pre-existing problems and the change in project site conditions. REPORTS AND PRODUCTS – Provide the following: • Photographs of restoration techniques and activities; and community participation (i.e. design charrettes, community meetings, site tours, volunteer workers) if part of the project. • Copy of any final technical report or study produced for this project. • Electronic copies of any data collected. • Copy of final Monitoring and Maintenance Plan for this project. • Provide a map and shapefile(s) showing the location of the completed project. A description of the geographic projection and datum used for the shapefile must be submitted with the shapefile; (e.g. NAD ’83 datum and either a UTM 10 or UTM 11 projection, dependent on the project’s location) • As-built drawings. • For projects involving a modeling component, Grantee shall provide the major input data files, parameters, calibration statistics, and output files. • Self-Certification that the Project meets the stated goal of the Grant agreement (e.g. 100- year level of flood protection, HMP standard, PI-84-99, etc.) • Photographs on-site before, during and after implementation to document project conditions. Specific geographic positions through maps and/or GPS readings of where the photos were taken (photo-points), so images can be produced from the same vantage point in subsequent years to document long-term vegetation growth, channel formation, and geomorphic response to bankfull and flood flows. • Discussion of problems that occurred during the work and how those problems were resolved • Include specific geographic positions through mapped photo points and/or GPS readings, so images can be produced from the same vantage point in subsequent years to document changes in vegetative cover and diversity and the geomorphic response to bankfull and flood flows. • A final project schedule showing actual progress versus planned progress COSTS AND DISPOSITION OF FUNDS – A summary table of invoices showing: • The date each invoice was submitted to State • The amount of the invoice • The date the check was received • The amount of the check (If a check has not been received for the final invoice, then state this in this section.) • A summary of the payments made by the Grantee for meeting its cost sharing obligations under this Grant Agreement. • A spreadsheet summary of the original project budget by task versus the final project costs. ADDITIONAL INFORMATION – Any relevant additional information should be included. • A final project schedule showing actual progress, and a discussion of any variances from the original schedule. • Certification from a California Registered Civil Engineer that the project was conducted in accordance with the approved Work Plan and any approved modifications thereto. • Submittal schedule for Monitoring Reports prepared after the end of the grant period and an outline of the proposed reporting format. Status of performance measures Progress Report Template Progress Report # 01 Reporting Period: 00/00/202X to 00/00/202X Submittal Date 00/00/202X Grant Agreement No.: #4600011167 Project Name: SponsorName: Cosponser Name Project Manager: I Printed Name Signature PROJECT INFORMATION TASK # SUMMARY OF ACTIVITIES (example of activities to be added) ITEM FOR REVIEW (YES/NO) % OF WORK COMPLETE DATE SUBMITTED 1 Project Management Quarterly & Final Report Preparation Contracting and Subcontractor Management Project Coordination and Communication Monitoring and Maintenance Plan Boundary of the Project location Copy of grant acknowledgement sign 2 Fish Ladder and Sediment Basin Retrofit Design Technical Studies, Surveys and Assessments Fish Ladder Retrofit Design Channel Modification and Flood Mitigation Design Hydrologic and Hydraulic Modeling Technical Memorandum Geotechnical Report Sedimentation Technical Memorandum Alternatives Development Report Basis of Design Report 70% Design Plans, Specifications, and Estimates 90% Design Plans, Specifications, and Estimates Final 100% Design Plans, Specifications, and Estimates 3 Community Outreach and Engagement Develop Community Outreach and Engagement Effort Workdays Informational Tours Educational Benefits Conduct Design Charettes and Community Meetings Develop Community Benefits Plan Design Plans for Amenities and Interpretive Features 4 Permitting and CEQA compliance CEQA documentation Permit applications Environmental surveys and reports Final permits DETAIL OF ACTIVITIES Task 1 - Project Management Task 2 - Fish Ladder and Sediment Basin Retrofit Design Task 3 – Community Outreach and Engagement Task 4 – Permitting and CEQA Compliance SCHEDULE INFORMATION ANTICIPATED ACTIVITIES NEXT QUARTER For the next quarterly reporting period we will: EXHIBIT J – REQUIREMENTS FOR DATA SUBMITTAL ELECTRONIC REPORT FORMATTING Grantee agrees that reporting work funded under this Grant Agreement will be provided in an electronic format to State. Electronic submittal of final reports, plans, studies, data, and other work performed under this grant shall include a final signature with date and be as follows: • Text preferably in MS WORD or text PDF format. • Files generally less than 50 MB in size. • Files named so that the public can determine their content. • Data files and tables: preferably in MS Excel or appropriate file-type used in data analysis software (e.g. GIS shape files must be in standard ESRI format). Surface and Groundwater Quality Data: Groundwater quality and ambient surface water quality monitoring data that include chemical, physical, or biological data shall be submitted to the State as described below, with a narrative description of data submittal activities included in project reports, as described in Exhibit I. Surface water quality monitoring data shall be prepared for submission to the California Environmental Data Exchange Network (CEDEN). The CEDEN data templates are available on the CEDEN website. Inclusion of additional data elements described on the data templates is desirable. Data ready for submission should be uploaded to your CEDEN Regional Data Center via the CEDEN website. CEDEN website: http://www.ceden.org. If the Project’s Work Plan contains a groundwater ambient monitoring element, groundwater quality monitoring data shall be submitted to the State for inclusion in the State Water Resources Control Board’s Groundwater Ambient Monitoring and Assessment (GAMA) Program Information on the GAMA Program can be obtained at: https://www.waterboards.ca.gov/water_issues/programs/gama/. If further information is required, the Grantee can contact the State Water Resources Control Board (SWRCB) GAMA Program. A listing of SWRCB staff involved in the GAMA program can be found at: https://www.waterboards.ca.gov/water_issues/programs/gama/contact.shtml. Groundwater Level Data For a project that collects groundwater level data, Grantee will need to submit this data to DWR’s Water Data Library (WDL), with a narrative description of data submittal activities included in project reports, as described in Exhibit I Information regarding the WDL and in what format to submit data in can be found at: http://www.water.ca.gov/waterdatalibrary/. In the near future, DWR’s WDL will be replaced by the California Statewide Groundwater Elevation Monitoring program (CASGEM). Once this Program comes online Grantee will then submit groundwater level data to CASGEM. Information regarding the CASGEM program can be found at: http://www.water.ca.gov/groundwater/casgem/. GIS Files To the greatest extend possible, the Grantee shall comply with the requirements of the DWR Spatial Data Standards (Standards). The sections of the Standards that are most relevant to data supplied by grantees include: All of the following sections: Section 2. Names, Section 4. Projections and Datums, Section 5. Metadata, Section 6. Accessibility and Security Standards Section 9. Names, Section 10. File Organization, Section 11. Vertical Datum for DWR-Created / Improved Data Sets, Section 12. Spatial Data Creation Method Standards and Guidelines, Section 13. Metadata, Section 14. Accuracy, Section 15. Quality Assurance and Quality Control, Section 16. Requirement for DWR Web Maps and Applications Use of Web Atlas, Section 17. Production of Default Service Definition Files, and Section 18. Service Level Metadata. Grantee will deliver to DWR: • Electronic copies of all finalized GIS data files, or non-GIS files containing spatial data (such as in Excel worksheets), in any format that was used, including but not limited to shapefiles (all components), geodatabases, coverages, grids, etc. All data, subject to DWR review and approval, shall comply with all aspects of DWR GIS Data Standard. Each data file shall include or be attached to metadata in compliance with the current DWR GIS Metadata Standard. Metadata shall include detailed descriptions of: creation methods, analysis steps, spatial and attribute accuracies/completeness, complete data dictionaries, and any other relevant information that could affect interpretation of applicability of these data toward any potential purpose. All data shall be provided in NAD83/NAVD88 reference datums. • All other physical or electronic components used to create any printed or electronic product, so that DWR obtains the capability to open and print any document, figure, plate, profile, table or graph included in this task order, and edit them as necessary. These include, but are not limited to: all GIS data files used to produce any map, regardless of the file origin; all finalized GIS document files such as, but not limited to, ESRI ArcMap Document (MXD) files and AutoCAD Drawing Exchange Format (DXF) files); style sheets for all symbology used in any GIS product; any linked or embedded tables, graphics or text that were included in any map layout, all in a form that permits editing; all CADD files, all image files. • Electronic copies of all source data (including, but not limited to, GIS files) and significant intermediate processing step files used to generate final data files. EXHIBIT K – STATE AUDIT DOCUMENT REQUIREMENTS AND COST SHARE GUIDELINES FOR GRANTEES The following provides a list of documents typically required by State Auditors and general guidelines for Grantees. List of documents pertains to both State funding and Grantee’s Cost Share and details the documents/records that State Auditors would need to review in the event of this Grant Agreement is audited. Grantees should ensure that such records are maintained for the Project. State Audit Document Requirements Internal Controls 1. Organization chart (e.g., Agency’s overall organization chart and organization chart for the State funded Program/Project). 2. Written internal procedures and flowcharts for the following: a) Receipts and deposits b) Disbursements c) State reimbursement requests d) Expenditure tracking of State funds e) Guidelines, policy, and procedures on State-funded Program/Project 3. Audit reports of the Agency internal control structure and/or financial statements within the last two years. 4. Prior audit reports on the State-funded Program/Project. State Funding: 1. Original Grant Agreement, any amendment(s) and budget modification documents. 2. A listing of all bond-funded grants, loans, or subventions received from the State. 3. A listing of all other funding sources for each Program/Project. Contracts: 1. All subcontractor and consultant contracts and related or partners’ documents, if applicable. 2. Contracts between the Agency and member agencies as related to the State-funded Program/Project. Invoices: 1. Invoices from vendors and subcontractors for expenditures submitted to the State for payments under the Grant Agreement. 2. Documentation linking subcontractor invoices to State reimbursement, requests and related Grant Agreement budget line items. 3. Reimbursement requests submitted to the State for the Grant agreement. Cash Documents: 1. Receipts (copies of warrants) showing payments received from the State. 2. Deposit slips (or bank statements) showing deposit of the payments received from the State. 3. Cancelled checks or disbursement documents showing payments made to vendors, subcontractors, consultants, and/or agents under the grants or loans. 4. Bank statements showing the deposit of the receipts. Accounting Records: 1. Ledgers showing entries for funding receipts and cash disbursements. 2. Ledgers showing receipts and cash disbursement entries of other funding sources. 3. Bridging documents that tie the general ledger to requests for Grant Agreement reimbursement. Administration Costs: 1. Supporting documents showing the calculation of administration costs. Personnel: 1. List of all contractors and Agency staff that worked on the State funded Program/Project. 2. Payroll records including timesheets for contractor staff and the Agency personnel who provided services charged to the program Project Files: 1. All supporting documentation maintained in the project files. 2. All Grant Agreement related correspondence. Cost Share Guidelines Cost Share (often referred to as funding match) consists of non-State funds, including in-kind services. In-kind services are defined as work performed (i.e., dollar value of non-cash contributions) by the Grantee (and potentially other parties) directly related to the execution of the funded project. Examples include volunteer services, equipment use, and use of facilities. The cost of in-kind service can be counted as funding match in-lieu of actual funds (or revenue) provide by the Grantee. Other funding match and in-kind service eligibility conditions may apply. Provided below is guidance for documenting cost share with and without in-kind services. 1. Although tracked separately, in-kind services shall be documented and, to the extent feasible, supported by the same methods used by the Grantee for its own employees. Such documentation should include the following: a. Detailed description of the contributed item(s) or service(s) b. Purpose for which the contribution was made (tied to project work plan) c. Name of contributing organization and date of contribution d. Real or approximate value of contribution. Who valued the contribution and how was the value determined? (e.g., actual, appraisal, fair market value, etc.). Justification of rate. (See item #2, below) e. Person’s name and the function of the contributing person f. Number of hours contributed g. If multiple sources exist, these should be summarized on a table with summed charges h. Source of contribution if it was provided by, obtained with, or supported by government funds 2. Rates for volunteer or in-kind services shall be consistent with those paid for similar work in the Grantee’s organization. For example, volunteer service of clearing vegetation performed by an attorney shall be valued at a fair market value for this service, not the rate for professional legal services. In those instances, in which the required skills are not found in the recipient organization, rates shall be consistent with those paid for similar work in the labor market. Paid fringe benefits that are reasonable, allowable and allocable may be included in the valuation. 3. Cost Share contribution (including in kind services) shall be for costs and services directly attributed to activities included in the Grant Agreement. These services, furnished by professional and technical personnel, consultants, and other skilled and unskilled labor may be counted as in-kind if the activities are an integral and necessary part of the project funded by the Grant Agreement. 4. Cash contributions made to a project shall be documented as revenue and in-kind services as expenditure. These costs should be tracked separately in the Grantee’s accounting system. RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute Amendment 2 to the Consulting Services Agreement dated July 1, 2017, with Kimley-Horn and Associates, Inc. to extend the termination of the contract from June 30, 2021 to December 31, 2021. FISCAL IMPACT: There is no negative impact on the General Fund. There is no change to the contract amount with all contract costs being paid by the Airport Enterprise Fund. BACKGROUND: Kimley-Horn and Associates, Inc. (Contractor) is working to complete the Buchanan Field Airport Layout Plan (ALP) update. The ALP update is nearing completion, but the Contractor is waiting to receive comments/changes from the Federal Aviation Administration (FAA). The FAA has requested additional time to complete their review, which will extend beyond the June 30, 2021, expiration date of the Contractor’s contract. The contract is being extended until December 31, 2021, in order to give the Contractor time to receive and address comments/changes from the FAA and then complete the ALP update. No other changes are being made to the contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 15 To:Board of Supervisors From:Keith Freitas, Airports Director Date:June 22, 2021 Contra Costa County Subject:APPROVE AND AUTHORIZE AMENDMENT 2 TO CONSULTING SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. CONSEQUENCE OF NEGATIVE ACTION: If not approved, Contractor will not be able to complete the Buchanan Field ALP update and the Airport would be out of compliance with FAA requirements. ATTACHMENTS Kimley-Horn CSA Amendment 2 RECOMMENDATION(S): APPROVE the conveyance of a Grant of Easement for sewer purposes, over a portion of Assessor’s Parcel Number 125-010-003, from Contra Costa County (County) to Central Contra Costa Sanitary District (Central San), in connection with the Buchanan Field Terminal Replacement Project (Project) and pursuant to Government Code Section 25526.6. (Project No.: 4855-WO5304)(CP#19-45) DETERMINE that the conveyance of said easement is in the public interest and will not substantially conflict or interfere with the County’s use of the property. AUTHORIZE the Chair, Board of Supervisors to execute the Grant of Easement to Central San on behalf of the County. DIRECT the Real Estate Division of the Public Works Department to deliver a certified copy of this Board Order with the Grant of Easement to Central San for acceptance and recording in the office of the County-Clerk Recorder. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee 925. 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Wiley Osborn, PW Information Technology, Ed Turner, Flood Control Division C. 16 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Conveyance of a Grant of Easement to Central Contra Costa Sanitary District for sewer purposes, in connection with the Terminal Replacement Project. FISCAL IMPACT: 68% Federal Aviation Authority, 3% Caltrans, 29% Airport Enterprise Funds BACKGROUND: The Buchanan Field Airport Master Plan, adopted by the Board of Supervisors (Board) on October 28, 2008, identifies a new general aviation terminal (Terminal) on the capital improvement list. The Terminal will replace the existing terminal building at 181 John Glenn Drive in Concord. The Terminal includes space for the Public Works-Airports Division administrative staff, Aircraft Rescue and Fire Fighting (ARFF) staff/equipment, public terminal space to support scheduled/unscheduled air service providers, office space for aviation businesses, and general public meeting space at the Buchanan Field. On April 28, 2020, the Board authorized Airport staff to submit both FAA and Caltrans grants to fund the construction of the ARFF and general aviation components of the Terminal. On February 2, 2021, the Board approved the project design and authorized Airport staff to advertise the Project. On April 27, 2021, a contract was awarded to W.E. Lyons Construction Co. (Contractor) with construction of the Terminal to begin in July 2021. Prior to construction of the Terminal, a portion of Central San’s sewer pipe will need to be relocated, resulting in the need for the easement to Central San that is the subject of this board order. The existing sewer pipe is currently located under where the new Terminal will be constructed. After the sewer pipe is relocated into the new easement area, Central San will quitclaim a portion of the existing easement that is no longer needed to the County. CONSEQUENCE OF NEGATIVE ACTION: Failure to grant an easement to Central San would cause the Airport’s contractor to be unable to obtain the necessary permit from Central San, as the Airport would not be able to construct the Terminal over the existing sewer pipe and easement area. It would also prevent the Terminal from having sewer services. RECOMMENDATION(S): In connection with the Buchanan Field security upgrades project: REJECT all bids received on April 20, 2021, and ORDER any bid bonds posted by the bidders to be exonerated and any checks or cash submitted for security to be returned; and 1. AUTHORIZE the Public Works Director, or designee, to re-advertise the project (County Project No.:4855-4663-SAS-6X5342; FAA Project No.:03-06-0050-027). 2. FISCAL IMPACT: No financial impact. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Keith Freitas (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 17 To:Board of Supervisors From:Keith Freitas, Airports Director Date:June 22, 2021 Contra Costa County Subject:REJECT bids and RE-ADVERTISE the Buchanan Field Security Upgrades Project, Concord BACKGROUND: In November 2020, the Board authorized a contract to design security upgrades at Buchanan Field Airport. In June 2020, the Board authorized the Director of Airports to apply for funding for the project from the Federal Aviation Administration (FAA) and the California Department of Transportation – Division of Aeronautics (Caltrans). In February 2021, the Board authorized the construction of the security upgrades. Plans and specifications for the project were prepared by a professional engineer and filed with the Public Works Department. The Public Works Director then solicited bids. On April 20, 2021, the Public Works Department received bids from the following contractors: Golden Bay Fence Plus Ironworks, Inc., $5,806,686.00 Crusader Fence Company, LLC, $5,797,711.00 Sloan Security Company, LLC, $6,411,352.00 St. Francis Electric, LLC, $7,783,331.31 The original design engineer’s cost estimate for the project was $2,728,175. Since the lowest bid received April 20, 2021, was more than double the engineer’s cost estimate and the FAA is unable to provide additional funding for the project as originally designed, the project cannot be completed. All four bids received were significantly above the Engineer's Estimate for the project ($2,728,175), so staff has determined that rejection of bids and re-bidding would be in the County's best interest. Therefore, the Public Works Director recommends to the Board of Supervisors to exercise its discretion to reject all bids pursuant to the Notice to Bidders; and authorize the Public Works Director to re-advertise the above project. Staff recommends the preparation of revised plans and specifications based on a reduced scope of work that corresponds to the currently available FAA grant funding. The revised projects scope would separate the project into two phases. The second phase of the project would be completed when additional FAA funding is available. CONSEQUENCE OF NEGATIVE ACTION: If re-advertising of the project is not authorized, the first phase of the project will not be constructed this year and this year’s FAA funding will be forfeited. RECOMMENDATION(S): ADOPT Canyon Lakes GHAD Resolution No. 2021/01 approving the GHAD budget for fiscal year 2021/22 and updating GHAD general manager payment limit under Consulting Services Agreement. FISCAL IMPACT: The GHAD is funded 100% through assessments levied on properties within the GHAD. BACKGROUND: On June 4, 1985, the Contra Costa County Board of Supervisors adopted Resolution No. 85/289 approving the formation of the GHAD and appointed itself to serve as the GHAD Board of Directors. The GHAD Board adopts a budget for the GHAD operations each fiscal year. The GHAD Board is being requested to adopt the fiscal year budget for 2021/2022 as prepared by the GHAD General Manager which is attached to Resolution No. 2021/01. In addition, the GHAD Board is being requested to update the GHAD General Manager payment limits under the existing Consulting Services Agreement as required by that Agreement. The budget attached to Resolution No. 2021/01 identifies that limit as $130,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Haley Ralston 909.373.5457 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 18 To:Canyon Lakes GHAD Board of Directors From:Patricia E. Curtin, GHAD Attorney and General Manager Date:June 22, 2021 Contra Costa County Subject:Adoption of Canyon Lakes GHAD Budget 2021/2022 CONSEQUENCE OF NEGATIVE ACTION: The GHAD will not be able to continue operation starting July 1, 2021 if the budget is not approved. AGENDA ATTACHMENTS Resolution No. 2021/01 Canyon Lakes FY2021/22 Budget MINUTES ATTACHMENTS Signed Canyon Lakes Resolution No. 2021/01 017505.0001 \6301131.1 THE BOARD OF DIRECTORS OF CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Resolution on June 22, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2021/01 (CANYON LAKES GHAD) SUBJECT: Adopting 2021/2022 annual budget and updating GHAD General Manager payment limits under the existing consulting services agreement. WHEREAS, on June 4, 1985, the Contra Costa County Board of Supervisors adopted Resolution 85/289 approving the formation of the Canyon Lakes Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors . WHEREAS, the GHAD Board of Directors desires to adopt the budget for the fiscal year 2021/2022 prepared by the GHAD General Manager, Sands Construction Company, Inc., attached hereto as Exhibit A. WHEREAS, on March 15, 2011, pursuant to Resolution No. 2011/04, the GHAD Board approved the consultant services agreement with Sands Construction Company, Inc. to act as General Manager for the GHAD. This agreement, in section 3, requires the GHAD Board to determine by resolution each fiscal year the payment limits for GHAD General Manager services. The budget attached in Exhibit A identifies this limit at $130,000. The Board of Directors of the GHAD HEREBY RESOLVES THAT: 1. The GHAD Board approves the GHAD budget for the 2021/2022 fiscal year of $723,500 attached as Exhibit A and incorporated herein by this reference. 2. The GHAD Board adopts the payment limit for the GHAD General Manager services at $130,000 for fiscal year 2021/2022 as set forth in Exhibit A and incorporates this payment limit into the consulting services agreement. 017505.0001 \6301131.1 3. The recitals are incorporated herein by this reference. This Resolution shall become effective immediately upon its passage and adoption. Approved as to form: ___________________________ Patricia Curtin GHAD Attorney Exhibit A – 2021/2022 Annual Budget RECOMMENDATION(S): ADOPT California Tradewinds GHAD Resolution No. 2021/01 approving the GHAD budget for 2021/2022 fiscal year and updating the GHAD General Manager payment limit under Consulting Services Agreement. FISCAL IMPACT: The GHAD is funded 100% through assessments levied on properties within the GHAD. BACKGROUND: On May 19, 2009, the Contra Costa County Board of Supervisors adopted Resolution No. 2009/02 approving the formation of the GHAD and appointed itself to serve as the GHAD Board of Directors. Annual Budget (Resolution 2021/01). The GHAD Board adopts a budget for the GHAD operations each fiscal year. The GHAD Board is being requested to adopt the fiscal year budget for 2021/2022 as prepared by the GHAD General Manager which is attached to Resolution No. 2021/01. In addition, the GHAD Board is being requested to update the GHAD General Manager payment limits under the existing Consulting Services Agreement as required by that Agreement. The budget attached to Resolution No. 2021/01 identifies that limit as $15,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Haley Ralston 909.373.5457 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 19 To:California Tradewinds GHAD Board of Directors From:Patricia E. Curtin, GHAD Attorney and General Manager Date:June 22, 2021 Contra Costa County Subject:Adoption of California Tradewinds GHAD 2021-2022 Budget CONSEQUENCE OF NEGATIVE ACTION: The GHAD will not be able to continue operation starting July 1, 2021 if the budget is not approved. AGENDA ATTACHMENTS Resolution No. 2021/01 CA Tradewinds GHAD FY2021/22 Budget MINUTES ATTACHMENTS Signed California Tradewinds Res 2021/01 THE BOARD OF DIRECTORS OF CALIFORNIA TRADEWINDS GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Resolution on June 22, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2021/01 (CALIFORNIA TRADEWINDS GHAD) SUBJECT: Adopting 2021/2022 annual budget and updating GHAD General Manager payment limits under the existing consulting services agreement. WHEREAS, on May 19, 2009, the Contra Costa County Board of Supervisors adopted Resolution 2009/02 approving the formation of the California Tradewinds Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors . WHEREAS, the GHAD Board of Directors desires to adopt the budget for the fiscal year 2021/2022 prepared by the GHAD General Manager, Sands Construction Company, Inc., attached hereto as Exhibit A. WHEREAS, on October 7, 2014, pursuant to Resolution No. 2014/02, the GHAD Board approved the consultant services agreement with Sands Construction Company, Inc. to act as General Manager for the GHAD. This agreement, in section 3, requires the GHAD Board to determine by resolution each fiscal year the payment limits for GHAD General Manager services. The budget attached in Exhibit A identifies this limit at $15,000. The Board of Directors of the GHAD HEREBY RESOLVES THAT: 1. The GHAD Board approves the GHAD budget for the 2021/2022 fiscal year of $24,200 attached as Exhibit A and incorporated herein by this reference. 2. The GHAD Board adopts the payment limit for the GHAD General Manager services at $15,000 for fiscal year 2021/2022 as set forth in Exhibit A and incorporates this payment limit into the consulting services agreement. 3. The recitals are incorporated herein by this reference. This Resolution shall become effective immediately upon its passage and adoption. Approved as to form: ___________________________ Patricia Curtin GHAD Attorney Exhibit A – 2021/2022 Annual Budget RECOMMENDATION(S): ADOPT Blackhawk GHAD Resolution No. 2021/01 approving the GHAD budget for 2021/2022 fiscal year and updating GHAD General Manager payment limit under Consulting Services Agreement. FISCAL IMPACT: The GHAD is funded 100% through assessments levied on properties within the GHAD. Therefore, there is no impact on the County General Fund. BACKGROUND: On June 4, 1985, the Contra Costa County Board of Supervisors adopted Resolution No. 85/289 approving the formation of the Blackhawk Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors. Sands Construction Company, Inc. was selected to serve as the Blackhawk GHAD Manager in 2011. The GHAD Board adopts a budget for the GHAD operations each fiscal year. GHAD Staff is recommending that the GHAD Board adopt the fiscal year budget for 2021/2022, which is attached to Resolution No. 2021/01 as APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Haley Ralston 909.373.5457 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 20 To:Blackhawk GHAD Board of Directors From:Patricia E. Curtin, GHAD Attorney and General Manager Date:June 22, 2021 Contra Costa County Subject:Adoption of Blackhawk GHAD Budget 2021/2022 BACKGROUND: (CONT'D) Exhibit A, and prepared by the GHAD General Manager. In addition, it is recommended that the GHAD Board update the GHAD General Manager payment limits under the existing Consulting Services Agreement previously approved by the Board on March 15, 2011 pursuant to Resolution No. 2011/01. The payment limit for FY 2020/2021 was $205,000. The budget attached to Resolution No. 2021/01 identifies the payment limit for FY 2021/2022 as $235,000. CONSEQUENCE OF NEGATIVE ACTION: The GHAD will not be able to continue operation starting July 1, 2021 if the budget is not approved. AGENDA ATTACHMENTS Resolution No. 2021/01 Blackhawk GHAD FY2021/22 Budget MINUTES ATTACHMENTS Blackhawk GHAD Resolution No. 2021/01 000648.0002 \6300665.1 THE BOARD OF DIRECTORS OF BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Resolution on June 22, 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2021/01 (BLACKHAWK GHAD) SUBJECT: Adopting 2021/2022 annual budget and updating GHAD General Manager payment limits under the existing consulting services agreement. WHEREAS, on April 22, 1986, the Contra Costa County Board of Supervisors adopted Resolution 86/210 approving the formation of the Blackhawk Ge ologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors. WHEREAS, on March 15, 2011, pursuant to Resolution No. 2011/01, the GHAD Board approved the consultant services agreement (Agreement) with Sands Construct ion Company, Inc., to act as Interim GHAD Manager. This Agreement, in section 3, requires the GHAD Board to determine by resolution each fiscal year the annual payment limit for GHAD Manager services. WHEREAS, on January 08, 2013, pursuant to Resolution No. 2013/01, the GHAD Board removed the term “Interim” from the GHAD Manager title, the Agreement was incorporated therein by reference. WHEREAS, the GHAD Board of Directors desires to adopt the budget for the fiscal year 2021/2022 prepared by the GHAD Manager, Sands Construction Company, Inc., attached hereto as Exhibit A. The budget attached in Exhibit A identifies the annual payment limit at $2 35,000 at page 2, in the Administration section. The Board of Directors of the GHAD HEREBY RESOLVES THAT: 1. The GHAD Board approves the GHAD budget of $1,928,000 for the 2021/2022 fiscal year attached as Exhibit A and incorporated herein by this reference. 2. The GHAD Board adopts the payment limit for General Manager services at $235,000 for fiscal year 2021/2022 as set forth in Exhibit A, and incorporates this payment limit into the consulting services agreement. 000648.0002 \6300665.1 3. The recitals are incorporated herein by this reference. This Resolution shall become effective immediately upon its passage and adoption. Approved as to form: ___________________________ Patricia Curtin GHAD Attorney Exhibit A – 2021/2022 Annual Budget RECOMMENDATION(S): ADOPT Hillcrest Heights GHAD Resolution No. 2021/01 approving the GHAD budget for 2021/2022 fiscal year and updating GHAD General Manager payment limit under Consulting Services Agreement. FISCAL IMPACT: The GHAD is funded 100% through assessments levied on properties within the GHAD. BACKGROUND: On July 9, 1996, the Contra Costa County Board of Supervisors adopted Resolution No. 96/329 approving the formation of the GHAD and appointed itself to serve as the GHAD Board of Directors. Annual Budget (Resolution 2021/01). The GHAD Board adopts a budget for the GHAD operations each fiscal year. The GHAD Board is being requested to adopt the fiscal year budget for 2021/2022 as prepared by the GHAD General Manager which is attached to Resolution No. 2021/01. In addition, the GHAD Board is being requested to update the GHAD General Manager payment limits under the existing Consulting Services Agreement as required by that Agreement. The budget attached to Resolution No. 2021/01 identifies that limit as $54,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Haley Ralston 909.373.5457 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 21 To:Hillcrest Heights GHAD Board of Directors From:Patricia E. Curtin, GHAD Attorney and General Manager Date:June 22, 2021 Contra Costa County Subject:Adoption of Hillcrest Heights GHAD Budget 2021-22 CONSEQUENCE OF NEGATIVE ACTION: The GHAD will not be able to continue operation starting July 1, 2021 if the budget is not approved. AGENDA ATTACHMENTS Resolution NO 2021/01 Hillcrest Heights GHAD FY2021/22 Budget MINUTES ATTACHMENTS Signed Hillcrest Heights GHAD Resolution No. 2021/01 017584.0001 \6301148.1 THE BOARD OF DIRECTORS OF HILLCREST HEIGHTS GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Resolution on June 22, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2021/01 (HILLCREST HEIGHTS GHAD) SUBJECT: Adopting 2021/2022 annual budget and updating GHAD General Manager payment limits under the existing consulting services agreement. WHEREAS, on July 9, 1996, the Contra Costa County Board of Supervisors adopted Resolution 96/329 approving the formation of the Hillcrest Heights Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors . WHEREAS, the GHAD Board of Directors desires to adopt the budget for the fiscal year 2021/2022 prepared by the GHAD General Ma nager, Sands Construction Company, Inc., attached hereto as Exhibit A. WHEREAS, on October 7, 2014, pursuant to Resolution No. 2014/02, the GHAD Board approved the consultant services agreement with Sands Construction Company, Inc. to act as General Manager for the GHAD. This agreement, in section 3, requires the GHAD Board to determine by resolution each fiscal year the payment limits for GHAD General Manager services. The budget attached in Exhibit A identifies this limit at $54,000. The Board of Directors of the GHAD HEREBY RESOLVES THAT: 1. The GHAD Board approves the GHAD budget for the 2021/2022 fiscal year of $205,000 attached as Exhibit A and incorporated herein by this reference. 2. The GHAD Board adopts the payment limit for the GHAD General Manager services at $54,000 for fiscal year 2021/2022 as set forth in Exhibit A and incorporates this payment limit into the consulting services agreement. 017584.0001 \6301148.1 3. The recitals are incorporated herein by this reference. This Resolution shall become effective immediately upon its passage and adoption. Approved as to form: ___________________________ Patricia Curtin GHAD Attorney Exhibit A – 2021/2022 Annual Budget RECOMMENDATION(S): ADOPT Wiedemann Ranch GHAD Resolution No. 2021/01 adopting the GHAD budget for 2021/2022 fiscal year and updating GHAD Manager payment limit under Consulting Services Agreement. ADOPT Wiedemann Ranch GHAD Resolution No. 2021/02 approving the change of GHAD Treasurer from Watermark Asset Management, Inc. to GHAD Treasurer, Inc. and approve a contract of services between GHAD Treasurer, Inc. and Wiedemann Ranch GHAD. FISCAL IMPACT: The GHAD is funded 100% through assessments levied on properties within the GHAD. BACKGROUND: The GHAD Board is requested to adopt a budget for the GHAD operations each fiscal year. The GHAD Board is being requested to adopt the fiscal year budget for 2021/2022 as prepared by the GHAD Manager which is attached to Resolution No. 2021/01. In addition, the GHAD Board is being requested to update the GHAD Manager payment limits under the existing Consulting Services APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Haley Ralston 909.373.5457 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 22 To:Wiedemann Ranch GHAD Board of Directors From:Patricia E. Curtin, GHAD Attorney and General Manager Date:June 22, 2021 Contra Costa County Subject:Adoption of Wiedemann Ranch GHAD Budget 2021-2022 BACKGROUND: (CONT'D) Agreement as required by that Agreement. The budget attached to Resolution No. 2021/01 identifies that limit as $142,650. On September 1, 1998, the Contra Costa County Board of Supervisors adopted Resolution No. 98/438 approving the formation of the Wiedemann Ranch Geologic Hazard Abatement District (GHAD) for the Wiedemann Ranch development (Subdivisions 7575, 7578, 7996, and 7998) and appointed itself to serve as the GHAD Board of Directors. On April 11, 2000, the Wiedemann Ranch GHAD Board of Directors adopted Resolution Nos. 2000/166 and 2000/167 approving annexation of the Henry Ranch development (Subdivision 8118) in San Ramon into the Wiedemann Ranch GHAD. On July 29, 2014, the Wiedemann Ranch GHAD Board of Directors adopted Resolution 2014/03 approving annexation of the Elworthy Ranch development (Subdivision 9009) in the Town of Danville into the Wiedemann Ranch GHAD. On January 19, 2016, the Wiedemann Ranch GHAD Board of Directors adopted Resolution 2016/01 approving annexation of the Red Hawk (formerly Podva Property) development (Subdivision 9309) in the Town of Danville into the Wiedemann Ranch GHAD. The Magee Preserve development (Subdivision 9291) is located at the terminus of San Andreas Drive, south of Diablo Road and Blackhawk Road in the Town of Danville. Sixty-nine single family homes along with appurtenant improvements are planned for the development. Due to the potential for geologic hazards and related required ongoing maintenance, the Conditions of Approval for the Magee Preserve development require that it be included within a GHAD. To satisfy this requirement, the developer of the Magee Preserve development has elected to petition the GHAD Board to annex the Magee Preserve development into the existing Wiedemann Ranch GHAD. The territory to be annexed pursuant to the Petition for Annexation is currently owned by the developer. The boundaries of the territory to be annexed and the boundaries of the Magee Preserve development are the same. In connection with the proposed annexation, a draft Plan of Control has been prepared. The Plan of Control is separate from the other Plans of Control prepared for existing developments within the Wiedemann Ranch GHAD and describes the work contemplated for the Magee Preserve development, including maintenance and monitoring activities, including slopes, retaining walls, subdrains, storm drain facilities, and concrete-lined drainage ditches. When adopted, the Magee Preserve Plan of Control will address geologic hazards within Subdivision 9291. The final Magee Preserve Plan of Control will be considered by the GHAD Board of Directors at a subsequent date. Funding for the GHAD activity on the proposed annexed area to prevent, mitigate, abate and control geologic hazards will be based on an assessment, and such funds will be collected and used in connection with the Magee Preserve Plan of Control. The proposed assessment will be supported by a detailed Engineer’s Report prepared by a registered professional engineer certified by the State of California, and will be considered at a subsequent date in accordance with Proposition 218. The proposed assessment does not impact or change the existing assessments for the current landowners in the GHAD. As allowed by Public Resources Code Sections 26557, 26558(c), and 26561, the owners of real property within the proposed annexation area as shown on the assessment roll last equalized by the County of Contra Costa have waived notice of the hearing and a public hearing on the proposed annexation, the original waiver which is on file with the GHAD Clerk and copy attached to this Staff Report, so no such notice and public hearing is required. CONSEQUENCE OF NEGATIVE ACTION: The GHAD will not be able to continue operation starting July 1, 2021 if the budget is not approved. The owners of the Magee Preserve development will have to form a new Geologic Hazard Abatement District or seek annexation into another Geologic Hazard Abatement District to satisfy Town of Danville Condition of Approval Nos. B.7, E.4, E.12, and I.5 in Town of Danville Resolution 46-2019 for Subdivision 9291. CLERK'S ADDENDUM CORRECTED TO READ: Acting as the governing board of the Wiedemann Ranch Geological Hazard Abatement District (GHAD), ADOPT Wiedemann Ranch GHAD Resolution No. 2021/01 adopting the GHAD budget for fiscal year 2021/22; ADOPT Wiedemann Ranch GHAD Resolution No. 2021/02 accepting petition and setting a hearing for July 13, 2021, at 9:00 a.m. to annex the Magee Preserve development into the existing Wiedemann Ranch Geologic Hazard Abatement District. AGENDA ATTACHMENTS Wiedemann Ranch GHAD Budget 2021-22 Resolution No. 2021/01 Resolution No. 2021/02 Wiedemann Ranch Petition for Annexation MINUTES ATTACHMENTS Signed Wiedemann Ranch GHAD Resolution No. 2021/01 Signed Wiedemann Ranch GHAD Resolution No. 2021/02 WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT PROGRAM BUDGET FOR FISCAL YEAR 2021/22 2010 Crow Canyon Place, Suite 250  San Ramon, CA 94583  (925) 866-9000  Fax (888) 279-2698 www.engeo.com June 8, 2021 Wiedemann Ranch GHAD Board of Directors Chair Diane Burgis Vice Chair Federal D. Glover Boardmember John M. Gioia Boardmember Candace Andersen Boardmember Karen Mitchoff Wiedemann Ranch Geologic Hazard Abatement District 651 Pine Street, Room 107 Martinez, CA 94553-1229 Subject: Wiedemann Ranch Geologic Hazard Abatement District Danville, Contra Costa County, and San Ramon, California PROGRAM BUDGET FOR FISCAL YEAR 2021/22 Dear Chair Burgis and Boardmembers: Attached is the program budget for the Wiedemann Ranch Geologic Hazard Abatement District (GHAD) for the Fiscal Year 2021/22. The program budget as proposed is $456,375. The budget expenses break down into the following approximate percentages of the total revenue.  Major Repair ............................................................ 15 percent  Preventive Maintenance and Operations .................. 25 percent  Special Projects ......................................................... 1 percent  Administration and Accounting ................................... 6 percent  Additional - Outside Professional Services ................. 8 percent  Reserve ................................................................... 45 percent The budget anticipates FY 2021/22 revenue of $824,184 with an estimated contribution of $367,809 to the reserve fund. A summary of the expenses is shown on Table 3 followed by a brief description of each budget item on the following pages. If you have any questions regarding the contents of this letter, please contact us. Sincerely, Wiedemann Ranch Geologic Hazard Abatement District ENGEO Incorporated, GHAD Manager ENGEO Project No. 3586.002.020 Haley Ralston Eric Harrell hjr/eh/mt/cjn Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 1 Wiedemann Ranch Geologic Hazard Abatement District Program Budget Fiscal Year 2021/22 The following budget summarizes the anticipated expenditures for Fiscal Year (FY) 2021/22 for the Wiedemann Ranch Geologic Hazard Abatement District, which currently includes the Henry Ranch, Norris Canyon Estates, Elworthy Ranch, and Red Hawk (Podva) developments and we have budgeted for GHAD responsibilities within these developments during FY 2021/22. The structure of the Wiedemann Ranch GHAD is shown below. Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 7, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 2 The fiscal year for the Wiedemann Ranch GHAD begins on July 1. The budget is divided into four categories including Major Repair, Preventive Maintenance and Operations, Special Projects, and Administration and Accounting. As needed, the GHAD Manager may reallocate funds without additional Board approval. The annual assessment limits are as follows: TABLE 1: Actual CPI Adjustments and Assessment Limit for Single-Family Residential Properties FISCAL YEAR SAN FRANCISCO-OAKLAND- HAYWARD CPI (JUNE /JUNE) ANNUAL ASSESSMENT LIMIT AND LEVY NORRIS CANYON ESTATES HENRY RANCH ELWORTHY RANCH REDHAWK 1999/00 - $550.00 2000/01 4.22% $573.22 $555.00 2001/02 6.61% $611.11 $591.69 2002/03 1.18% $618.29 $598.65 2003/04 1.60% $628.18 $608.22 2004/05 1.41% $637.03 $616.79 2005/06 1.06% $643.80 $623.34 2006/07 3.93% $669.10 $647.84 2007/08 3.38% $691.71 $669.73 2008/09 4.19% $720.70 $687.80 2009/10 0.23% $722.34 $699.38 2010/11 1.07% $730.08 $706.88 2011/12 2.43% $747.80 $724.03 2012/13 2.64% $767.51 $743.12 2013/14 2.56% $787.13 $762.12 2014/15 3.00% $810.75 $784.99 $1,360.00 2015/16 2.29% $829.32 $802.96 $1,391.14 2016/17 2.67% $851.48 $824.42 $1,428.31 $2.395.00 2017/18 3.48% $881.12 $853.12 $1,478.04 $2,478.39 2018/19 3.91% $915.56 $866.46 $1,535.80 $2,575.24 2019/20 3.22% $944.99 $914.96 $1,585.18 $2,658.03 2020/21 1.62% $960.27 $929.75 $1,610.80 $2,701.00 2021/221 4.00%1 $998.681 $966.941 $1,675.231 $2,809.041 1Estimate based on Consumers Price Index through April 2021. The GHAD is funded through real property assessments. The assessment limits are adjusted annually on June 30 to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index (CPI) for All Urban Consumers for the previous 12 months. The final assessment roll prepared for the 2020/21 fiscal year and submitted to the Contra Costa County Assessor’s Office identifies 576 parcels subject to the levy of the GHAD assessment. Thirteen apartment units are located within the Elworthy Ranch development on a single assessor’s parcel. The levy for the apartment parcel for FY 2020/21 was $10,470.20 ($805.40 per apartment unit). The total levy amount for the 2020/21 FY was $648,966.82. Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 7, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 3 Based on the San Francisco-Oakland-Hayward CPI data reported through April 2021, for budgeting purposes, we have estimated a FY 2021/22 inflation rate adjustment of 4 percent. We estimate that 576 parcels with 588 residential units will be subject to assessment in FY 2021/22. In general, the budget amounts listed are based on the Engineers’ Reports approved by the Wiedemann Ranch GHAD Board of Directors in 2001 for the Norris Canyon Estates and Henry Ranch developments, in 2014 for the Elworthy Ranch development, and in 2016 for the Red Hawk (Podva) development. The budget amounts have been inflation adjusted to provide the estimates. MAJOR REPAIR Included within the major repair category are those repair or improvement projects that are intermittent and, by their nature, do not fit within a scheduled maintenance program. Minor slope repair and erosion control items are generally funded within the Preventive Maintenance and Operations category. For the purposes of this budget, we define major repairs as those estimated at over $50,000. PREVENTIVE MAINTENANCE AND OPERATIONS Preventive maintenance and operations include professional services, slope stabilization services, and erosion protection within the District. Professional services include site monitoring events as scheduled in the GHAD Plan of Control. Slope stabilization and erosion protection responsibilities include the open space slopes and creek channels. GHAD-maintained improvements generally include the District’s slopes, concrete-lined drainage ditches, retaining walls, subsurface drainage facilities, monitoring instruments including settlement monitoring devices, storm drain facilities, and the creek channels. SPECIAL PROJECTS The Special Projects category allows the GHAD to budget for projects beneficial to the GHA D that are not included in one of the other three categories. Special projects can include items such as global positioning system (GPS)/geographic information system (GIS) development for GHAD maintained improvements; website development and maintenance; and reserve studies to reevaluate the financial condition of the GHAD. ADMINISTRATION AND ACCOUNTING Administrative expenses include the General Manager duties related to the operation and administration of the GHAD. These include clerical and accounting functions. Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 7, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 4 TABLE 2: Summary of Use of Funds USE OF FUNDS FY 2020/21 ESTIMATE* FY 2020/21 BUDGET FY 2021/22 PROPOSED PERCENT CHANGE FROM FY 2020/21 Major Repairs $0 $0 $125,000 Subtotal $0 $0 $125,000 --% Preventive Maintenance and Operations - Professional Services Open Space Scheduled Monitoring Events $24,000 $24,000 $24,000 Heavy Rainfall Monitoring Events $0 $6,000 $6,000 Transfer of Open Space and GHAD Maintained Improvements $9,857 $10,000 $4,000 Technical Consultants, Parcel Transfer (Outside Services) $0 $4,000 $1,000 Subtotal $33,857 $44,000 $35,000 -20.5% Preventive Maintenance and Operations - Maintenance and Operations Sediment Removal Concrete Structures $9,456 $19,500 $19,500 Erosion Control $9,824 $85,000 $85,000 Slope Stabilization $16,740 $70,000 $70,000 Subtotal $36,020 $174,500 $174,500 0.0% Special Projects GPS/GIS Development $3,500 $5,000 $5,000 Web Site Maintenance/Updates $1,000 $1,000 $1,000 Reserve Study $0 $0 $4,000 Subtotal $4,500 $6,000 $10,000 66.7% Administration and Accounting – GHAD Manager Administration and Accounting $42,000 $42,000 $42,000 Budget Preparation $4,500 $4,500 $4,500 Subtotal $46,500 $46,500 $46,500 0.0% Administration and Accounting – Outside Professional Services Assessment Roll and Levy Update $2,625 $2,625 $2,625 Legal Counsel $6,000 $12,000 $12,000 Treasurer $17,542 $30,000 $35,000 Contra Costa County Assessor’s Fees $739 $750 $750 California Association of GHADs Membership $250 $250 $250 Insurance $2,446 $14,750 $14,750 Subtotal $29,602 $60,375 $65,375 8.3% Total $150,478 $331,375 $456,375 37.7% Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 7, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 5 A summary of the proposed Fiscal Year 2021/22 Budget is shown in Table 3. TABLE 3: Summary of Proposed Fiscal Year 2021/22 Budget BUDGET ITEM BUDGET AMOUNT PERCENT OF TOTAL REVENUE (FY 2020/21) PERCENT OF TOTAL REVENUE (FY 2021/22) MAJOR REPAIRS TOTAL $125,000 0% 15% PREVENTIVE MAINTENANCE AND OPERATIONS Professional Services Scheduled Monitoring Events $24,000 Heavy Rainfall Monitoring Events $6,000 Transfer Services $4,000 Transfer Services - Outside $1,000 Subtotal $35,000 Maintenance and Operations Concrete-Lined Drainage Ditches and Maintenance Roads $19,500 Erosion Control including Creek Channels $85,000 Slope Stabilization $70,000 Subtotal $174,500 TOTAL $218,500 27% 25% SPECIAL PROJECTS GPS/GIS Development $5,000 Web Site Maintenance and Updates $1,000 Reserve Study $4,000 TOTAL $10,000 1% 1% ADMINISTRATION AND ACCOUNTING Administration and Accounting – GHAD Manager Administration and Accounting $42,000 Annual Report and Budget Preparation $4,500 Subtotal $46,500 6% 6% Administration and Accounting - Outside Professional Services - Nontechnical Assessment Roll and Levy Update Preparation $2,625 Legal Counsel $12,000 Wiedemann Ranch GHAD Treasurer $35,000 Contra Costa County Assessor’s Fees $750 California Association of GHADs Membership $250 Insurance $14,750 Subtotal $65,375 8% 8% TOTAL $456,375 Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 7, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 6 BUDGET ITEM BUDGET AMOUNT PERCENT OF TOTAL REVENUE (FY 2020/21) PERCENT OF TOTAL REVENUE (FY 2021/22) PROPOSED EXPENDITURES TOTAL $331,375 42% 55% ESTIMATED REVENUE Beginning Balance – July 1, 2020 $6,376,671 ESTIMATED FY 2020/21 REVENUE Estimated Assessment Revenue $648,967 Estimated Interest/Dividend Revenue $509,221 ESTIMATED 2020/21 EXPENSES Estimated Expenses through 6/30/2021 ($150,478) ESTIMATED RESERVE ON JUNE 30, 2021 $7,384,381 ESTIMATED 2021/22 REVENUE Estimated FY 2021/22 Assessment $674,930 Estimated FY 2021/22 Interest/Dividend $149,254 ESTIMATED 2021/22 EXPENSES Estimated Expenses through June 30, 2022 ($456,375) ESTIMATED RESERVE ON JUNE 30, 2022 $7,752,190 As shown on the graph below, the forecast cumulative reserve is above the amount estimated in the 2001, 2014, and 2016 Engineers’ Reports and is estimated to reach approximately $10,900,000 by 2041, 40 years since the Henry Ranch development was annexed into the Wiedemann Ranch GHAD. The GHAD reserve is intended to fund unanticipated expenses that may occur. Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 7, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 7 We attribute the additional reserve accumulation to a number of factors including: (1) nine of the past eleven winters had below-average rainfall; therefore, there has been a reduced level of slope instability and erosion, (2) a large-scale repair (estimated at $1,000,000 in 2001 dollars every 10 years) has not been necessary within the GHAD-maintained areas, and (3) the budgets submitted and expenditures by the GHAD manager reflect the lower level of activity due to weather conditions and limited geographic responsibilities, thus allowing a higher percentage of the GHAD revenues to be applied to the reserve portion of the budget, while maintaining an appropriate monitoring and maintenance program. Special Condition 1(e) of the approved Consulting Services Agreement provides that a payment limit shall be determined each fiscal year by a resolution of the GHAD Board. For fiscal year 2021/22 (July 1, 2021 through June 30, 2022), the payment limit is set at $142,650. The tasks included within the payment limit may include site monitoring events, transfer of monitoring and maintenance responsibilities, oversight of maintenance and repair projects, administration, accounting, assessment roll updates, and budget preparation. 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 200120032005200720092011201320152017201920212023202520272029203120332035203720392041DollarsFiscal Year July 1 through June 30 Wiedemann Ranch GHAD -Cumulative Reserve Norris Canyon Estates, Henry Ranch, Elworthy Ranch, and Red Hawk Forecast Cumulative Reserve Actual Cumulative Reserve (Dashed where estimated from FY 2020/21 budget) Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 7, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 8 TABLE 4: Payment Limit TASK AMOUNT Major Repair $25,0001 Scheduled Monitoring Events $24,000 Heavy Rainfall Monitoring Events $6,000 Transfer of Parcels $4,000 Concrete-Lined Drainage Ditch Maintenance $3,9001 Erosion Control $12,7501 Slope Stabilization $10,5001 Special Projects (GPS, Website, and Reserve Study) $10,000 Administration and Accounting $42,000 Budget Preparation $4,500 TOTAL $142,650 1Dependent on maintenance and/or repair activities by the GHAD during FY 2021/22. ENGEO payment limit is estimated at 20% of the total budget item. MAJOR REPAIR In FY 2021/22, the GHAD plans to replace a failed storm drain headwall and associated slope failure within the Norris Canyon Estates development. There is limited access to the repair location downslope of Hawkshead Circle. ENGEO will conduct designs and provide testing and observation services during the repair activities of the cast-in-place concrete headwall and slope rebuild. Estimated budget $125,000 PREVENTIVE MAINTENANCE AND OPERATIONS Professional Services Scheduled Monitoring Events As provided in the Plan of Control, we have two scheduled monitoring events within the GHAD during each calendar year. Estimated budget $24,000 Heavy Rainfall Events We have budgeted for two heavy rainfall-monitoring events during the 2021/22 winter season. Estimated budget $6,000 Transfer Services within the Wiedemann Ranch GHAD We have budgeted for incidental transfer activities that may occur during FY 2021/22. Estimated budget $4,000 Transfer of Parcels within the Wiedemann Ranch GHAD (Outside Professional Services) As part of the transfer process, the GHAD has contracted with Darwin Myers of Darwin Myers Associates to provide for third-party review of the GHAD-maintained improvements prior to transfer. We have budgeted for incidental transfer activities that may occur during FY 2021/22. Estimated budget $1,000 Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 7, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 9 Maintenance and Operations Concrete-Lined Drainage Ditches, Debris Catchment Structures, and Maintenance Roads This budget item is to provide for the removal of vegetation and cleaning of concrete-lined drainage ditches and debris catchment structures within the GHAD-accepted portions of the Wiedemann Ranch GHAD. Currently, this includes approximately 32,000 lineal feet of ditch cleaning. In addition, this item provides for removal of vegetation from maintenance roads. Estimated budget $19,500 Erosion Control Anticipated tasks under this budget item include the repair of slope or creek erosion and removal of debris from creek channel culverts. Cleaning and vegetation management of the detention basin is included within this budget item. Estimated budget $85,000 Slope Stabilization This is for minor repairs, including slope instability or erosion, which may occur during the 2021/22 fiscal year. Purchase of emergency stabilization supplies is included within this budget item. In addition, general maintenance of GHAD-owned parcels (vegetation management, litter removal, and graffiti removal) is also included in this budget item. Estimated budget $70,000 SPECIAL PROJECTS Global Positioning System (GPS)/Geographic Information System (GIS) Development To provide for a more efficient system to capture, store, update, manipulate, analyze, and display information pertaining to GHAD features (including, but not limited to, subdrains, landslides, drainage facilities, cuts, fills, or slopes), the GHAD has provided a budget item to continue development and use of a GIS database. The database facilitates the tracking of location, maintenance, and repair activities and automates the communication of this information to affected parties. We anticipate GIS database development for FY 2021/22 would include continued transition of available and pertinent information to an electronic format suitable for GIS deployment, and as necessary, field-verification with GPS surveys. Estimated budget $5,000 Web Site Maintenance and Updates To allow for greater access to information about the Wiedemann Ranch GHAD, the GHAD has provided a budget item to update and maintain the existing website launched during the 2013/14 fiscal year. Estimated budget $1,000 Reserve Study During fiscal year 2021/22, a reserve study will be completed based on the levels of expenditure expected to address future maintenance responsibilities, and accumulation the appropriate long-term reserves to address larger geologic events. Absent of extraordinary expenditures during FY 2021/22, the GHAD may achieve its targeted reserve set in the approved Engineer’s Reports, Wiedemann Ranch GHAD Board of Directors 3586.002.020 Wiedemann Ranch Geologic Hazard Abatement District June 7, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 10 which may result in an assessment levy below the assessment limit. The reserve study would be prepared to help the GHAD evaluate its income requirements prior to setting the recommended assessment for FY 2022/23. Estimated budget $4,000 ADMINISTRATION AND ACCOUNTING Administration Administrative expenses include the General Manager duties related to the operation and administration of the GHAD. The budget estimate for the accounting and administrative services are derived from the original GHAD budget used to prepare the GHAD’s Engineer’s Report. Estimated budget $42,000 Annual Report and Budget Preparation This budget provides for the preparation of the annual report and budget. The budget estimate for the accounting and administrative services are derived from the original GHAD budget used to prepare the GHAD’s Engineer’s Report. Estimated budget $4,500 Assessment Roll and Levy Update This budget item allows for preparation of the assessment roll for the District and the updated levy based on the Consumer Price Index adjustment. Estimated budget $2,625 Legal Counsel This budget item allows the GHAD to secure legal counsel for the District as provided under Resolution 2008/01 adopted on November 18, 2008. The duties of the legal counsel may include but not be limited to preparation or review of contracts, grant deeds, right of entry and board resolutions. Estimated budget $12,000 Treasurer This budget item accounts for fees related to investment of the GHAD reserve funds and processing of accounts payable. This budget item allows the GHAD to hire a treasurer for the District as provided under Resolution 2008/01 adopted on November 18, 2008. Estimated budget $35,000 Contra County Assessor’s Fees This budget item allows for fees from the Contra County Assessor’s Office. Estimated budget $750 Association Membership The GHAD maintains membership in the California Association of GHADs. Estimated budget $250 Insurance The GHAD maintains general liability insurance for open space areas within the District. Estimated budget $14,750 THE BOARD OF DIRECTORS OF WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Resolution on June 22, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2021/01 (WIEDEMANN RANCH GHAD) SUBJECT: Adopting 2021/2022 annual budget and updating GHAD Manager payment limits under the existing consulting services agreement. WHEREAS, on September 1, 1998, the Contra Costa County Board of Supervisors adopted Resolution 98/438 approving the formation of the Wiedemann Ranch Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors. WHEREAS, the GHAD Board of Directors desires to adopt the budget for the fiscal year 2021/2022 prepared by the GHAD Manager, ENGEO, Inc., attached hereto as Exhibit A. WHEREAS, on May 19, 2009, pursuant to Resolution No. 2009/03, the GHAD Board approved the consultant services agreement with ENGEO, Inc., to act as Manager for the GHAD. This Agreement, in section 1(e), requires the GHAD Board to determine by resolution each fiscal year the payment limits for GHAD Manager services. The budget attached in Exhibit A identifies this limit at $142,650. The Board of Directors of the GHAD HEREBY RESOLVES THAT: 1. The GHAD Board approves the GHAD budget for the 2021/2022 fiscal year of $456,375 attached as Exhibit A and incorporated herein by this reference. 2. The GHAD Board adopts the payment limit for the GHAD Manager services at $142,650 for fiscal year 2021/2022 as set forth in Exhib it A, and incorporates this payment limit into the consulting services agreement.3. The recitals are incorporated herein by this reference. This Resolution shall become effective immediately upon its passage and adoption. Approved as to form: ___________________________ Patricia Curtin GHAD Attorney Exhibit A – 2021/2022 Annual Budget 017579.0004 \6299360.1 THE BOARD OF DIRECTORS OF WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Resolution on June 22, 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2021/02 (WIEDEMANN RANCH GHAD) SUBJECT: Resolution No. 2021/02 accepting petition and setting a hearing for July 13, 2021, at 9:00 a.m. to annex the Magee Preserve development into the existing Wiedemann Ranch Geologic Hazard Abatement District. WHEREAS, on September 1, 1998, the Contra Cost a County Board of Supervisors adopted Resolution 98/438 approving the formation of the Wiedemann Ranch Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors. WHEREAS, the GHAD Board is now presented with and has reviewed the Petition for Annexation of Territory (Magee Ranch) to the Wiedemann Ranch GHAD (“GHAD Petition”), which is attached hereto as Attachment 1. The territory proposed to be annexed into the GHAD is described in the legal description and identified in the boundary map set forth in Exhibit A to Attachment 1. WHEREAS, the GHAD Board is now presented with and has reviewed the GHAD Petition and Magee Preserve Draft Plan of Control (dated June 10, 2021) which is contained in Exhibit B of Attachment 1. The Draft Plan of Control describes potential geologic hazards within the territory to be annexed and addressed the prevention, mitigation, abatement and control of such hazards. WHEREAS, all the owners of real property within the proposed annexat ion area as shown on the assessment roll last equalized by the County of Contra Costa have waived notice of and a public hearing on the proposed annexation, the original waiver which is on file with the GHAD Clerk and copy attached to the Staff Report on t his item. The Board of Directors of the GHAD HEREBY RESOLVES THAT: 1. This Resolution No. 2021/02 is made pursuant to the provisions of Division 17 of the Public Resources Code with particular references to Chapter 1 (commencing with Section 26500), Article 3 (commencing with Section 26550) and Article 4 (commencing with Section 26561). 2. The GHAD Petition is substantially in the form described in Sections 26552 of the Public Resources Code; and the Magee Preserve Draft Plan of Control is substantially in the form described in Section 26509 of the Public Resources Code. 3. These proceedings are exempt from the provisions of the California Environmental Quality Act (Pub. Res. Code §§ 2100 et seq.) in accordance with Public Resources Code section 21080(b)(4). 4. The GHAD Board has been presented with and reviewed the Magee Preserve Draft Plan of Control and has determined that the health, safety and welfare of the public requires annexation of the propo sed territory into the Wiedemann Ranch GHAD. 5. A public meeting on the GHAD Petition and proposed annexation will be held on July 13, 2021 at 9:00 a.m. in the chambers of the GHAD Board, via teleconference. 6. It accepts the owners' waiver of notice and a public hearing pursuant to the provision of Pub. Res. Code Sects. 26557, 265561 and 26562. 7. The recitals are incorporated herein by this reference. This Resolution shall become effective immediately upon its passage and adoption. \\ENGEO.COM\FILES\ACTIVE PROJECTS\8889\GHAD\MEETINGS\JUNE 22, 2021\MAGEE OVERALL LEGAL.DOCX Exhibit A – Legal Description Magee Preserve Real property situate in the Town of Danville, County of Costa, State of California, and being all of New Lots 1, 2, and 3 as described in the Grant Deed to Teardrop Partners, LP, a California Limited Partnership, filed for record on January 30, 2014, under document number 2014-015148, Contra Costa County Records; and Parcel A as shown upon the Parcel Map of Subdivision MS 152-77, filed on September 26th, 1980 in Book 89 of Parcel Maps at Page 45, Contra Costa County Records; and Lot 2 as described in the Lot Line Adjustment 98-19 filed for record on October 22, 1998, under document number 98-0262058, Contra Costa County Records; and Lot 3 as described in the Grant Deed to Magee Investment Company, A California Corporation, filed for record on October 22, 1998, under document number 98-0262061, Contra Costa County Records; and Parcel 5 as described in the Grant Deed to Teardrop Partners, LP, filed for record on September 24, 1998, under document number 98-0231704, Contra Costa County Records. Containing 410.37 acres, more or less. See Exhibit B – Plat to Accompany Legal Description which is attached hereto and made a part hereof End of description. Copyright © 2021 by ENGEO Incorporated. This document may not be reproduced in whole or in part by any means whatsoever, nor may it be quoted or excerpted without the express written consent of ENGEO Incorporated. WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) PLAN OF CONTROL FOR MAGEE PRESERVE, SUBDIVISION 9291 DANVILLE, CALIFORNIA SUBMITTED TO Steve Abbs Davidon Homes 1600 South Main Street Suite 150 Walnut Creek, CA 94596 PREPARED BY ENGEO Incorporated June 10, 2021 PROJECT NO. 8889.200.000 Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control i of ii June 10, 2021 TABLE OF CONTENTS 1.0 AUTHORITY AND SCOPE .................................................................................. 1 1.1 PROPERTY IDENTIFICATION ........................................................................................... 2 2.0 BACKGROUND ................................................................................................... 2 2.1 MAGEE PRESERVE PROJECT ......................................................................................... 2 2.2 GHAD-MAINTAINED IMPROVEMENTS AND OPEN SPACE ........................................... 2 3.0 SITE GEOLOGY .................................................................................................. 3 3.1 GEOLOGIC SETTING ........................................................................................................ 3 3.1.1 Artificial Fill ............................................................................................................. 3 3.1.2 Surficial Soils and Colluvium .................................................................................. 3 3.1.3 Alluvium .................................................................................................................. 3 3.1.4 Landslide Deposits ................................................................................................. 3 3.2 BEDROCK .......................................................................................................................... 4 3.2.1 Tassajara-Green Valley Formation Bedrock .......................................................... 4 3.3 GROUNDWATER ............................................................................................................... 4 3.4 SEISMIC SOURCES........................................................................................................... 4 4.0 GEOLOGIC HAZARDS ........................................................................................ 5 4.1 SLOPE INSTABILITY.......................................................................................................... 5 4.1.1 Fault Rupture and Creep ....................................................................................... 7 4.1.2 Seismically Induced Ground Shaking .................................................................... 7 4.1.3 Expansive Near-Surface Soil ................................................................................. 7 4.1.4 Existing Uncompacted Fill ...................................................................................... 7 4.1.5 Shallow Groundwater ............................................................................................. 7 4.1.6 Creek Bank Stability ............................................................................................... 7 5.0 CRITERIA FOR GHAD RESPONSIBILITY .......................................................... 7 5.1 ISOLATED OR REMOTE FEATURE REQUIRING MITIGATION ...................................... 8 5.2 SINGLE PROPERTY .......................................................................................................... 8 5.3 GEOLOGIC HAZARDS RESULTING FROM NEGLIGENCE OF PROPERTY OWNER .............................................................................................................................. 8 5.4 PROPERTY NOT ACCEPTED ........................................................................................... 8 5.5 GEOLOGIC HAZARD WHICH REQUIRES EXPENDITURE IN AMOUNT EXCEEDING THE VALUE OF THE THREATENED OR DAMAGED IMPROVEMENT ................................................................................................................. 8 5.6 GHAD FUNDING OR REIMBURSEMENT FOR DAMAGED OR DESTROYED STRUCTURES OR SITE IMPROVEMENTS ...................................................................... 9 5.7 NO REIMBURSEMENT OF EXPENSES INCURRED BY PROPERTY OWNERS ........... 9 5.8 RECONSIDERATION AND APPEAL PROCEDURES ....................................................... 9 6.0 ACCEPTANCE ..................................................................................................... 9 6.1 ACTIVATION OF ASSESSMENT ....................................................................................... 9 6.2 RESPONSIBILITY FOR GHAD ACTIVITIES .................................................................... 10 6.3 OWNERSHIP OF THE OPEN SPACE ............................................................................. 10 6.4 PROCESS FOR TRANSFERRING RESPONSIBILITY FOR GHAD ACTIVITIES ........... 10 Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control TABLE OF CONTENTS (Continued) ii of ii June 10, 2021 7.0 GHAD MONITORING, MAINTENANCE AND REPAIR RESPONSIBILITIES ... 11 7.1 GEOTECHNICAL TECHNIQUES FOR MITIGATION OF LANDSLIDE AND EROSION HAZARDS ....................................................................................................... 12 8.0 PRIORITY OF GHAD EXPENDITURES ............................................................ 12 9.0 MAINTENANCE AND MONITORING SCHEDULE ........................................... 13 10.0 OWNERSHIP AND MANAGEMENT .................................................................. 14 11.0 RIGHT-OF-ACCESS .......................................................................................... 20 12.0 GLOSSARY ....................................................................................................... 21 SELECTED REFERENCES APPENDIX A: FIGURES APPENDIX B: EXHIBIT A – Legal Description Geologic Hazard Abatement District, Magee Preserve - Subdivision 9291 EXHIBIT B – Plat to Accompany Legal Description APPENDIX C: Declaration of Disclosures, Right of Entry and Restrictive Covenants Regarding Wiedemann Geologic Hazard Abatement District APPENDIX D: Conditions of Approval (COA) Numbers B.7, E.4, E.12, and I.5 in Town of Danville Resolution 46-2019 APPENDIX E: Sample Transfer Application Form APPENDIX F: Stormwater Facilities Operation and Maintenance Plan for Magee Preserve, Subdivision 9291 Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 1 June 10, 2021 1.0 AUTHORITY AND SCOPE In Town of Danville Resolution No. 46-2019 under Condition of Approval I.5 for the Magee Preserve development, Subdivision 9291 (“Project”), the Town of Danville has required that the Project establish a Geologic Hazard Abatement District (GHAD) or be annexed into an existing GHAD prior to recordation of the final map, or issuance of a grading permit, or issuance of a building permit for the Project. To satisfy this requirement, the current owner of the Project has petitioned the Wiedemann Ranch GHAD Board of Directors for annexation into the existing Wiedemann Ranch GHAD (“GHAD”). State law allows GHADs to be formed to undertake emergency actions necessary or incidental to the prevention, mitigation, abatement, or control of a geologic hazard (Public Resources Code § 26500, “GHAD Law”). GHAD Law gives local agencies the authority to form districts that can speedily address “an actual or threatened landslide, land subsidence, soil erosion, earthquake, or any other natural or unnatural movement of land or earth.” (Public Resources Code § 26507). Consistent with GHAD Law, on September 1, 1998, the Contra Costa County Board of Supervisors adopted Resolution No. 98/438 approving and forming the Wiedemann Ranch GHAD and thereby putting into place a mechanism to respond to emergencies in preventing and/or responding to geologic hazards. The Contra Costa County Board of Supervisors serve as the Board of Directors of the Wiedemann Ranch GHAD. GHAD "improvements" (as defined in GHAD Law) and all GHAD activities undertaken in furtherance of, or in connection therewith, are deemed to be specific actions necessary to prevent or mitigate an emergency within Public Resources Code Section 21080(b)(4) (see Pub. Res. Code Sections 26601 and 26505). Consistent therewith, all GHAD Activities (as defined in Section 7 below) are exempt from review under the California Environmental Quality Act . In addition, as a creature of state law necessary to prevent geologic hazard emergencies, GHADs are not subject to local permitting requirements. Since the GHAD was formed in 1998 to include the Norris Canyon Estates development, formerly known as the Wiedemann Ranch property, in Contra Costa County, three separate developments have been annexed into the GHAD. Henry Ranch in San Ramon was annexed in April 2000, Elworthy Ranch in Danville was annexed in July 2014, and Red Hawk in Danville was annexed in March 2016. All four of these developments have their own Plans of Control. Section 26509 of the Public Resources Code requires a Plan of Control, prepared by a State-Certified Engineering Geologist, as a prerequisite to formation of a GHAD or annexation into an existing GHAD. Pursuant to Section 26509, this Plan of Control was prepared by an Engineering Geologist certified pursuant to Section 7822 of the Business and Professions Code and describes, in detail, the geologic hazards, their location, and the area affected by them. It also provides a plan for the prevention, mitigation, abatement, or control thereof. This Plan of Control covers the Project only. As used in this Plan of Control, and as provided in Section 26507, “geologic hazard” means an actual or threatened landslide, land subsidence, soil erosion, earthquake, fault movement, or any other natural or unnatural movement of land or earth. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 2 June 10, 2021 1.1 PROPERTY IDENTIFICATION The land within the proposed GHAD annexation boundary (“GHAD Annexation Area”) is shown on the GHAD Boundary Plat (Appendix B, Exhibit B). The GHAD Annexation Area includes all areas within the Project. The legal description of the GHAD Annexation Area is included in Appendix B, Exhibit A. Assessor’s Parcel Numbers ("APN") within the GHAD Annexation Area as shown on the Vesting Tentative Map, Subdivision 9291 and approved by the Town of Danville ("VTM") include 202-050-071-2, 202-050-073-8, 202-050-074-6, 202-050-078-7, 202-050-079-5, 202-050-080-3, 202-100-017-5, 202-100-019-1, 202-100-038-1, 202-100-040-7, and 215-040-002-2. 2.0 BACKGROUND 2.1 MAGEE PRESERVE PROJECT The Project includes 69 single-family residential units. Additional improvements and parcels include public streets, open-space parcels, proposed GHAD-owned parcels, landscape parcels, bioretention areas, detention/water quality basins, public trail and bike path, and storm drain system. The GHAD Annexation Area is approximately 410 acres with proposed improvements totaling approximately 29 acres and 381 acres dedicated to open space. Site access to the Project will be via Blackhawk Road along the northeastern portion of the Project. As described in this Plan of Control, the GHAD has responsibilities throughout the entire GHAD Annexation Area and has additional responsibilities within the GHAD-owned Parcels as described in Section 2.2. 2.2 GHAD-MAINTAINED IMPROVEMENTS AND OPEN SPACE Conditions of Approval ("COA") Numbers B.7, E.4, E.12, and I.5 in Town of Danville Resolution 46-2019 approving the Project address parcel ownership and GHAD maintenance responsibilities. Although the COAs for the Project approved by the Town of Danville are requirements for the developer and not the GHAD, we have included the COAs in Exhibit D to provide background for the GHAD responsibilities listed in Section 10.0 Ownership and Management. Title for selected parcels within the GHAD Annexation Area (collectively, the “GHAD-owned Parcels”) (identified on Figure 1) are proposed to be conveyed to the GHAD as provided in Sections 6.3 and 6.4 below. As the open space within and immediately adjacent to the Project is an amenity that benefits all of the property owners within the Project, the GHAD funding of the maintenance of the open space will be shared by all current and future owners of residential parcels within the GHAD Annexation Area. The proposed GHAD-owned parcels are approximately 379.1 acres in area. Within the GHAD-owned Parcels, the GHAD will assume responsibilities that relate to its position as a GHAD and duties as a responsible landowner. The GHAD is charged with responsibilities that relate to the prevention, mitigation, abatement, or control of geologic hazards, which include the maintenance of drainage facilities and associated improvements. This will include the monitoring and maintenance of drainage facilities that, if subject to improper care, could result in decreased slope stability, a primary concern of the GHAD. The drainage facilities include concrete-lined drainage ditches and open-space storm drain facilities. The GHAD will mitigate or abate landslide or erosion hazards that could directly affect improved, developed, and accepted properties (as defined in Section 6) within the GHAD Annexation Area Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 3 June 10, 2021 in accordance with Section 5. The GHAD will also perform maintenance of water control and conveyance facilities and assume other peripherally related open-space responsibilities, such as vegetation management for fire suppression and selected other maintenance activities associated with the GHAD-owned parcels. Additionally, the GHAD shall have the right to approve any construction, maintenance, or repair in the GHAD-owned Parcels that the GHAD determines has the potential to impact geologic stability. 3.0 SITE GEOLOGY 3.1 GEOLOGIC SETTING As described in the geotechnical exploration report completed by ENGEO dated November 26, 2013 (Reference 1) and updated geotechnical exploration report dated July 31, 2017 (Reference 2), the Project is located within the Mount Diablo fold-and-thrust belt on the south flank of the Mount Diablo uplift. Bedrock formations in the area south of Mount Diablo and north of the Livermore Valley have been folded and cut by thrust faults that typically dip to the north into the uplift, according to geologic mapping by Dibblee (1995), Crane (1995) and Graymer et al. (1996). 3.1.1 Artificial Fill Relatively minor deposits of fill associated with site improvements are present in the project area. It is unlikely that these fill deposits (Qal) were rigorously compacted. The most extensive existing fill deposit is located at the equestrian area, near Lots 13-14 and 16-17. 3.1.2 Surficial Soils and Colluvium As described in the referenced geotechnical exploration report, the surface soil typically manteling the site is dark grayish brown clay with plasticity indexes ranging from 30 to 58 indicating that the soil is highly to critically expansive. The surface soil accumulating as thicker materials in swales and hollows by downslope is identified on the geologic map as colluvium (Qc). 3.1.3 Alluvium The floors of the larger valleys on the Project are underlain by alluvium that consists of stiff to very stiff interbedded silty to sandy clay with relatively thin lenses of silty sand and sandy silt. The alluvium is slightly incised along the eastern portion of the creek channel to deeply incised along the central and western portions of the Project. 3.1.4 Landslide Deposits Figure 2 depicts landslides identified by geologic mapping and subsurface exploration at the Magee Preserve property. Landslides within the proposed development are categorized as relatively shallow surficial earthflows and deeper-seated earthflows and rotational slumps. Earthflows within the proposed development typically occur within deposits of colluvium that have accumulated in swale areas. Deep-seated rotational slumps commonly incorporate portions of bedrock within the site. Exploration borings completed by ENGEO in 2010 and 2013 indicate landslide slip planes at depths ranging from 25 to 80 feet below the ground surface within landslide debris consisting of bedrock or chaotic soil-bedrock mixtures. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 4 June 10, 2021 3.2 BEDROCK The bedrock underlying the proposed development at Magee Preserve is the Tassajara-Green Valley Formation. 3.2.1 Tassajara-Green Valley Formation Bedrock The Tassajara-Green Valley Formation, also referred to as the Orinda Formation, bedrock is composed of Pliocene non-marine sedimentary rock. The bedrock typically consists of weakly indurated sandstone, siltstone, and claystone with thin beds of pebble conglomerate. The bedrock layers generally strike west-northwest and dip steeply south with occasional overturned beds dipping steeply north. The dipping beds on the site form the northern limb of a syncline, with the syncline axis located along the southern portion of the site. Through the northeastern portion of the site, there is Sherburne Tuff, a volcanic ash deposit within the Green Valley Formation. 3.3 GROUNDWATER As identified in the referenced geotechnical exploration report, groundwater was encountered as shallow as 5 feet below the existing ground surface adjacent to the Green Valley Creek to greater than 40 feet in upstream valleys. Zones of water seepage were encountered at depths ranging from 17 to 58 feet below ground surface within landslides. Groundwater was not encountered in test pits excavated in upland slope areas. It should be expected that groundwater elevations will vary seasonally. 3.4 SEISMIC SOURCES The geotechnical exploration report referenced geologic studies that suggest there is an active “blind” thrust fault within the core of the Mount Diablo uplift, extending below the east Danville-Diablo area (a “blind” thrust fault does not extend to the surface). Movement on the blind thrust fault system has been responsible for the uplift of Mount Diablo and the folding of the rocks in the site vicinity. Surface effects of the deeply buried blind thrust fault system have typically been distributed flexural movements associated with the growth of fold. They did not identify any active surface faults in the site vicinity. Figure 3 of the referenced geotechnical exploration report shows the approximate location of active and potentially active faults and significant historic earthquakes mapped within the San Francisco Bay Region. The Mount Diablo blind thrust fault is thought to exist at depths of approximately 5 to 7 kilometers below the proposed development. There is no known historic seismicity that can be directly associated with the postulated blind thrust fault, but there is an estimated maximum moment magnitude (Mw) of 6.25 to 6.75. The location of a possible earthquake on a buried blind thrust cannot easily be predicted but could presumably occur relatively close to the proposed project. The active Calaveras and Greenville faults are located approximately 2.7 miles southwest and 6.3 miles northeast of the site, respectively. The Uniform California Earthquake Forecast (UCERF, 2007) evaluated the 30-year probability of a M6.7 or greater earthquake occurring on the known active fault systems in the Bay Area, including the Mount Diablo thrust fault. UCERF calculated an overall probability of 63 percent for the Bay Area as a whole, and a probability of 1 for the Mount Diablo thrust fault. Seismic ground motions used to project design are based on UCERF; the design ground motions are controlled by the nearby Mount Diablo thrust fault. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 5 June 10, 2021 4.0 GEOLOGIC HAZARDS The following geologic hazards were identified for the Project in the referenced geotechnical exploration and are expected to remain to some extent after site grading has been completed.  Slope instability  Fault rupture and creep  Seismically induced ground shaking  Expansive near-surface soils  Existing uncompacted fill  Shallow groundwater  Creek bank stability 4.1 SLOPE INSTABILITY Earth stability is the GHAD’s primary geotechnical concern within the GHAD Annexation Area. This is not unique to this Project, but is of importance for hillside projects in the San Francisco Bay Area. This section describes several types of slope instability that are within the GHAD’s responsibility, subject to the provisions of Sections 6 and 7. In the referenced geotechnical exploration, several landslides are mapped throughout the proposed development area. As recommended in the geotechnical exploration report, landslide material will be removed and replaced with subdrained engineered fill as part of the developer- funded corrective grading work. Table 4.1-1 below describes the planned mitigation for the landslide removal areas noted on the corrective grading plan (Figure 2). Landslides that do not threaten or have the potential to affect site improvements will be avoided. TABLE 4.1-1: Removal Areas REMOVAL AREA TYPE R-1 Partial landslide removal and buttressing with subdrained engineered fill R-2 Partial landslide removal and buttressing with subdrained engineered fill in addition to construction of catchment areas between landslides and proposed improvements R-3 Landslide removal and replacement with engineered fill. R-4 Landslide removal and replacement with engineered fill R-5 Cut slope Buttress R-6 Partial landslide removal and buttressing with subdrained engineered fill R-7 Removal and Replacement of Undocumented Fill R-8 Removal and Replacement of Undocumented Fill R-9 Landslide removal and buttressing with subdrained engineered fill Landslides are a common geologic phenomenon and are part of the process of mass wasting. Weathered or fractured bedrock and soil are transported downslope over geologic time as a result of gravitational and hydrostatic forces. A landslide is a deposit of soil and/or bedrock moving downward from its original position under the influence of gravity. Landslides include a variety of morphologies and are further defined by type of materials, wetness, and mode of movement. They can consist of mass movements of earth materials that are primarily intact and occur along discrete shear surfaces. These surfaces (shear or slip planes) can be rotational (conchoidal or Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 6 June 10, 2021 concave), such as for earth slumps, or planar, as for translational earth slide or bedrock block slides. Most landslides are truly “complex landslides,” sliding, falling, and flowing with more than one type of movement and/or material. Falls are an abrupt free-fall of earth materials off cliffs, steep cuts, or steep stream banks, while earthflows are mass movements of earth materials in which the type of movement is one of flowing. When composed of soil finer than gravel size, the flowing material is commonly called a mudflow. A debris flow/debris avalanche is composed of natural earth materials, artificial fill, and/or organic debris, which flow downslope with speed. Most of the material is transported away from the area of initial ground failure. Slope failures are also often triggered by increased pore water pressure due to the infiltration of rainwater. The resulting decrease of shear resistance (internal resistance to deformation by shearing) can cause the slope to move. The level of groundwater table varies with the amount of rainfall for the area. If rainfall is higher than average during the winter season, the water table will become higher than average on a hillslope and groundwater pressures may become sufficiently high to initiate slope movement. Landslides located within open space areas are natural landforms that do not require mitigation except where they affect man-made improvements. Debris catchment areas are the principal mitigation method used within the GHAD for areas between potentially unstable slopes and improvements. The debris catchment structures include debris benches, debris berms, and runout areas. GHAD maintenance of the areas will be critical to maintain adequate protection for the Site Improvements (as defined in Section 11.0). Maintenance and monitoring of these areas is described in Section 9. Potential mitigation and repair measures for GHAD areas near development are discussed in Section 7. Soil creep is the slow, often imperceptible, deformation of slope materials under low stress levels, which normally affects the shallow portion of the slopes, but can be deep seated where a weak zone of soil or bedrock exists. It results from gravitational and seepage forces, and may be indicative of conditions favorable for landsliding. Creep can be caused by wetting and drying of clays, by solution and crystallization of salts, by the growth of roots, by burrowing animals, and by downslope movement of saturated ground. Colluvium refers to the mantle of loose soil and weathered bedrock debris that progresses down hillsides by creep. The GHAD shall also be concerned with erosion and sedimentation in open space or affecting developed lots or improvements. Erosion is defined as the process by which earth materials are loosened and removed by running water on the ground surface or in the subsurface. Sedimentation is the depositing or settling of soil or rock particles from a state of suspension in a liquid. Hilly terrain open space, either in a natural condition or particularly on excavated slopes, can be subject to erosion. Landslide deposits, which are sometimes in a loosened condition, are particularly prone to erosion. Earth-flow-, debris-flow- and mud-flow-type landslides typically have an area of deposition or accumulation (sedimentation area) at their base. Graded slopes in the GHAD, particularly those in excess of 20 feet in vertical height or those not sufficiently vegetated, can be subject to erosion and, therefore, a source of transported sediment. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 7 June 10, 2021 4.1.1 Fault Rupture and Creep The Project is not located in a State of California Earthquake Fault Zone, and there are no known active faults passing through the property. Therefore, the proposed development is not considered subject to seismic surface rupture hazards. 4.1.2 Seismically Induced Ground Shaking An earthquake of moderate to high magnitude generate within the San Francisco Bay Region could cause considerable ground shaking within the proposed development area, similar to that which has occurred in the past. 4.1.3 Expansive Near-Surface Soil Fine-grained near-surface soil at the site could exhibit a moderate to high potential for expansion. The potentially expansive soil could impact the planned site development. Expansive soil shrinks and swells as a result of moisture changes. This can cause heaving and cracking of slabs-on-grade, pavements, and structures founded on shallow foundations. The potential for expansive soil has been identified in the geotechnical report for the property. Shrink and swell of expansive soil on slopes are a portion of the mechanism of creep movement, which can result in shallow slope instability. Within the open space area, slope instability caused by expansive soil creep will be addressed by the GHAD subject to the exceptions in Section 5.0. 4.1.4 Existing Uncompacted Fill As identified in the referenced geotechnical exploration report, uncompacted fill exists from past exploratory excavations and from past on-site grading activities. As recommended, undocumented fill material within the development area will be removed during corrective grading. 4.1.5 Shallow Groundwater As identified in the referenced geotechnical exploration report, groundwater was encountered as shallow as 5 feet below the existing ground surface adjacent to the Green Valley Creek to greater than 40 feet in upstream valleys. 4.1.6 Creek Bank Stability Throughout the middle sections of Green Valley Creek, there are deeply incised creek banks and small creek bank failures. These areas are noted on Figure 4 of the mapped landslides for the Project area (Reference 1). Localized undermining of banks and shallow bank sloughing is likely to continue, especially during high flows. 5.0 CRITERIA FOR GHAD RESPONSIBILITY In forming the GHAD and establishing the assessment levels and budgets for GHAD Activities (as defined in Section 7 below) within the GHAD Annexation Area, it is important to clearly define the limits of the GHAD’s responsibilities. The GHAD will accept responsibility for property as described in Section 6 of this Plan of Control; however, the intent of this Plan of Control is not to extend the GHAD’s responsibilities to every potential situation of instability; rather, the following are exclusions from GHAD responsibility. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 8 June 10, 2021 5.1 ISOLATED OR REMOTE FEATURE REQUIRING MITIGATION The GHAD shall not have responsibility to monitor, abate, mitigate, or control slope instability that does not involve significant damage to or pose a significant threat to damage Site Improvements. As used herein, the term “Site Improvements” means buildings, public and private roads, sidewalks, utilities, improved trails, swimming pools, tennis courts, gazebos, cabanas, geologic stabilization features, or similar improvements. 5.2 SINGLE PROPERTY The GHAD will not prevent, mitigate, abate, or control geologic hazards which are limited in area to a single parcel of property unless the geologic hazard has significantly damaged or poses a significant threat of damage to Site Improvements located on other property within the GHAD Annexation Area. This exclusion does not apply to geologic hazards existing on (i) open space property owned by any homeowner’s associations or (ii) the GHAD-owned Parcels. 5.3 GEOLOGIC HAZARDS RESULTING FROM NEGLIGENCE OF PROPERTY OWNER The GHAD may, in the GHAD Manager’s sole discretion, decline to prevent, mitigate, abate, or control geologic hazards which occurred or resulted from any negligence of the homeowner and/or the homeowner’s contractors, agents or employees in developing, investigating, grading, constructing, maintaining, or performing or not performing any post-development work on the subject property as long as the geologic hazard is limited to a single lot, pursuant to the single-property exclusion noted above. If the GHAD bears expense as the result of negligence described in this section, the GHAD may pursue reimbursement from the negligent parties. 5.4 PROPERTY NOT ACCEPTED The GHAD shall not have responsibility to repair damage, which is situated on a parcel of real property, which the GHAD has not accepted in accordance with Section 6 below. The GHAD, however, may monitor, abate, mitigate or control geologic or hydrogeologic hazards on a parcel of real property which the GHAD has not accepted in accordance with Section 6 and is not excluded from GHAD responsibility by Sections 5.1, 5.2, and 5.3, provided, however, that GHAD responsibility on such parcel shall be limited to the extent necessary to address significant damage to or a significant threat of damage to Site Improvements which are within a parcel of real property which the GHAD has accepted in accordance with Section 6. Should the GHAD be required to respond to a geologic hazard outside the GHAD Annexation Area, the GHAD may take such actions as may be appropriate to recover costs incurred as a result of preventing, mitigating, abating, or controlling such geologic hazard from the responsible party, if any. 5.5 GEOLOGIC HAZARD WHICH REQUIRES EXPENDITURE IN AMOUNT EXCEEDING THE VALUE OF THE THREATENED OR DAMAGED IMPROVEMENT The GHAD may elect not to prevent, mitigate, abate, or control a geologic hazard where, in the GHAD Manager's sole discretion, the anticipated expenditure required to be funded by the GHAD to prevent, mitigate, abate, or control the geologic hazard will exceed the value of the structure(s) and Site Improvement(s) threatened with damage or loss. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 9 June 10, 2021 5.6 GHAD FUNDING OR REIMBURSEMENT FOR DAMAGED OR DESTROYED STRUCTURES OR SITE IMPROVEMENTS In the event a residence or any other structure, Site Improvement, or landscaping is damaged or destroyed due to, or as a result of, a geologic hazard, the GHAD may fund or reimburse the property owner for the expenses necessary to repair or replace the damaged or destroyed structure, Site Improvement or landscaping. Unless authorized by the Board of Directors, the dollar amount of the GHAD funding or reimbursement may not exceed ten percent (10%) of the costs incurred by the GHAD in preventing, mitigating, abating, or controlling the geologic hazard responsible for the damage1. In the event the geologic hazard damaged or destroyed a structure, Site Improvement, or landscaping which violated any provisions of the City Building Code or City Ordinance Code at the time of its installation or improvement, the GHAD may decline to provide any funding or reimbursement to the property owner for repair or replacement of the damaged structure, Site Improvement, or landscaping. 5.7 NO REIMBURSEMENT OF EXPENSES INCURRED BY PROPERTY OWNERS The GHAD will not be obligated to reimburse a property owner for expenses incurred for the prevention, mitigation, abatement, or control of a geologic hazard absent a written agreement between the property owner and the GHAD to that effect, which agreement has been executed prior to the property owner incurring said expenses and following an exploration conducted by the GHAD. 5.8 RECONSIDERATION AND APPEAL PROCEDURES A homeowner directly affected by a decision of the GHAD Manager may request reconsideration of that decision through the following procedures ("GHAD Manager Decision"). The homeowner shall, within thirty (30) days from the date of a written GHAD Manager Decision, file a written request with the GHAD Manager, specifying the grounds for reconsideration, and the relief sought, including the owner’s special interest and injury. Within fifteen (15) days of receipt of the homeowner’s written request for reconsideration, the GHAD Manager shall reconsider its decision and shall provide a copy of its written decision to the homeowner ("GHAD Manager Reconsideration Decision"). The homeowner may appeal the GHAD Manager Reconsideration Decision to the Board of Directors. This appeal must be filed with the GHAD Manager within fifteen (15) days from the date of the GHAD Manager Reconsideration Decision. The appeal must include the specific grounds for the appeal and the homeowner’s requested relief on a form provided by the GHAD Manager. The Board will make the final decision on the appeal. The GHAD Manager will proceed based on the decision of the Board of Directors. 6.0 ACCEPTANCE 6.1 ACTIVATION OF ASSESSMENT An annual assessment should be authorized on all residential parcels within the Project as shown on Appendix B, Exhibit B, which will generate funding for the GHAD Activities. The assessment 1 For example, if a landslide causes $10,000 in structural damage to each one of four neighboring homes for a total of $40,000 in structural damage and it costs the GHAD $100,000 to design and install a new retaining wall to abate the slide, the GHAD may only reimburse each property owner $2,500 of their $10,000 in structural damage. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 10 June 10, 2021 shall be levied by the GHAD on each individual parcel beginning the first fiscal year following issuance of a building permit for that parcel. 6.2 RESPONSIBILITY FOR GHAD ACTIVITIES Davidon Homes (also known as "Developer") currently owns all the parcels shown on the VTM and shall have the responsibility to perform all the GHAD Activities on the property within the GHAD Annexation Area. Such responsibility shall be eligible for transfer to the GHAD at 9:00 a.m. on the day exactly three years after the first residential building permit is issued by the Town of Danville (“Transfer Eligibility Date”). The period between the levying of the GHAD assessment and the GHAD accepting maintenance responsibility of the GHAD Activities as defined in Section 7 below will allow time for the GHAD to accumulate reserve funds without incurring significant expenses. 6.3 OWNERSHIP OF THE OPEN SPACE Ownership of the GHAD-owned Parcels (shown on Appendix B, Exhibit B) is proposed to be conveyed by the Developer to the GHAD at the end of the transfer process described in Section 6.4, which shall be the date the GHAD becomes responsible for oversight of the actual physical maintenance of the GHAD-owned Parcels as provided in this Section. The Developer shall record a grant deed transferring fee title to the GHAD for the GHAD Parcels . The grant deed(s) must first be reviewed and approved by the GHAD Manager and GHAD Attorney. 6.4 PROCESS FOR TRANSFERRING RESPONSIBILITY FOR GHAD ACTIVITIES After the Transfer Eligibility Date for one or more of the GHAD Annexation Area parcels, the process for transferring responsibility for performing GHAD Activities on such Parcel(s) shall be as follows. 1. Up to one year in advance of the Transfer Eligibility Date or in any subsequent year, at its discretion, the Developer may apply to the GHAD to transfer the responsibility for performing GHAD Activities (as such term is defined in Section 7.0 below) for such Parcel(s) to the GHAD (“Transfer Application”). A sample Transfer Application form is included in Appendix E. 2. Within 30 days of receiving such Transfer Application, the GHAD Manager shall verify that all the facilities for which the GHAD will have maintenance responsibility have been approved, constructed, and maintained according to the Town of Danville approved plans and specifications for the individual improvements, and that such improvements are operational and in good working order. 3. Within 15 days of such inspection, the GHAD will send the Developer a list ("Punch list") of all of the items that need to be constructed, repaired, or otherwise modified in order to comply with the Town-approved plans and specifications. 4. The Developer shall notify the GHAD Manager when it has completed the items identified on the Punch list. Within 30 days of receipt of such notice, the GHAD Manager shall verify that all Punch list items have been completed. GHAD staff will then bring a resolution before the Wiedemann Ranch GHAD Board of Directors for their consideration approving GHAD responsibility for performing all future GHAD Activities on the parcel(s). Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 11 June 10, 2021 5. The GHAD Manager shall confirm that the reserve requirement defined in the Engineer’s Report approved by the GHAD Board on this Project has been met. The Engineer’s Report is the document that establishes the individual property owners’ GHAD assessment limit based on the projected expenses (budget) of the GHAD. 6. Prior to the GHAD accepting any responsibility for GHAD Activities, the Developer shall record a Declaration of Restrictive Covenants, Right of Entry and Disclosures Regarding Geologic Hazard Abatement District (“Declaration”) as approved by the GHAD Manager and GHAD Attorney and as discussed in Section 12. 7. Any monies owed to the GHAD by the Developer have been paid. As part of the transfer, the Developer of the GHAD Annexation Area to be transferred will provide the GHAD, for its use, copies of the applicable geotechnical exploration reports, as-built grading plans, as-built corrective grading plans, as-built improvement plans, as-built subdrain plans or other pertinent documents as requested by the GHAD. The GHAD is not responsible for maintaining the GHAD Parcels or any GHAD Activities as defined in Section 7.0 until it accepts such responsibilities pursuant to this section. The Developer will remain responsible for all GHAD Activities until the GHAD accepts responsibility pursuant to this section. 7.0 GHAD MONITORING, MAINTENANCE AND REPAIR RESPONSIBILITIES Several entities shall have ownership and maintenance duties of common space within the Project. The GHAD will assume monitoring and maintenance responsibilities for the following site facilities, improvements, and activities (“GHAD Activities”).  General maintenance of the surface drainage improvements within the GHAD Annexation Area. The GHAD is responsible for general monitoring, maintenance, and repair of the concrete-lined drainage ditches, storm drain inlets and outlets in open space, subdrain outlets, and risers.  Monitoring and maintenance of detention basin/water quality basins within the GHAD Annexation Area.  Monitoring and maintenance of measurement devices, such as piezometers, inclinometers, and tiltmeters, if any.  Maintenance of gates, fencing, and signage within the GHAD-owned Parcels.  Slopes and creek banks for erosion, landslide, and related slope instability.  Vegetation control for fire suppression on GHAD-owned Parcels.  General maintenance including litter and graffiti removal on GHAD-owned Parcels. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 12 June 10, 2021 7.1 GEOTECHNICAL TECHNIQUES FOR MITIGATION OF LANDSLIDE AND EROSION HAZARDS The techniques that may be employed by the GHAD to prevent, mitigate, abate, or control geologic hazards include, but are not limited to, the following.  Removal of the unstable earth mass.  Stabilization (either partial or total) of the landslide by removal and replacement with compacted, drained fill.  Construction of structures to retain or divert landslide material or sediment.  Construction of erosion control devices such as gabions, riprap, geotextiles, or lined ditches.  Placement of drained engineered buttress fill.  Placement of subsurface drainage devices (e.g. underdrains or horizontal drilled drains).  Slope correction (e.g. gradient change, biotechnical stabilization, slope trimming or contouring).  Construction of additional surface ditches and/or detention basins, silt fences, sediment traps, or backfill or erosion channels. Potential landslide and erosion hazards can often best be mitigated by controlling soil saturation and water runoff and by maintaining the surface and subsurface drainage system. 8.0 PRIORITY OF GHAD EXPENDITURES The GHAD is responsible for responding to emergencies and completing scheduled repairs. The GHAD’s ability to respond, and the extent of the responsiveness, depends on the amount of the available funds and the parameters set forth in the GHAD Board approved operating budget. The GHAD is financed through a real property assessment and this assessment cannot be increased without a favorable vote of the residents within the GHAD boundaries. When available funds are not sufficient to undertake all emergency and/or the identified remedial and preventive stabilization measures, the expenditures are to be prioritized as follows in descending order of priority. (A) Prevention, mitigation, abatement, or control of geologic hazards that have either significantly damaged or pose a significant threat of damage to residences, critical underground utilities, or paved streets. (B) Prevention, mitigation, abatement, or control of geologic hazards which have either significantly damaged or pose a significant threat of damage to ancillary structures, including but not limited to water quality facilities, pools, cabanas or restroom buildings. (C) Prevention, mitigation, abatement, or control of geologic hazards which have either significantly damaged or pose a significant threat of damage to open space amenities. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 13 June 10, 2021 (D) Prevention, mitigation, abatement, or control of geologic hazards which have either significantly damaged or pose a significant threat of damage limited to loss of landscaping or other similar non-essential amenities. (E) Prevention, mitigation, abatement, or control of geologic hazards existing entirely on open-space property and which have neither significantly damaged nor pose a significant threat of damage to any Site Improvements. In performing its duties as described above, the GHAD may seek funding or reimbursements from public and private entities or agencies including, but not limited to, FEMA, City and County agencies, insurance companies, etc. 9.0 MAINTENANCE AND MONITORING SCHEDULE Geologic features and GHAD-maintained improvements defined in Section 7.0 shall be inspected by GHAD Manager or GHAD-assigned consultants as presented below. The site inspections shall be undertaken at appropriate intervals as determined by the GHAD Manager using supporting documents prepared for the Project and the Site Improvements. The GHAD budget should provide for three or more inspections in years of heavy rainfall. Generally, the inspections should take place in October, prior to the first significant rainfall; mid-winter as necessary during heavy rainfall years; and in early April at the end of the rainy season. The frequency of the inspections should increase, depending upon the intensity and recurrence of rainfall. The Developer shall provide to the GHAD copies of geologic or geotechnical exploration reports related to site development and the GHAD shall retain these reports in the records of the GHAD. In addition, copies of any earthwork-related testing and observation reports that will be finalized at the completion of grading, when as-built drawings are available, shall be provided to the GHAD by the Developer and maintained as part of the GHAD records. Following are guidelines for a monitoring plan. The actual timing, scope, frequency and other details regarding such maintenance, inspection, and similar activities shall be at the discretion of the GHAD Manager.  A State-licensed Professional Engineer and/or Professional Geologist should carry out a geologic reconnaissance of the slopes for indications of erosion or slope failures. Open space slope area monitoring would include observation of debris benches. The removal of accumulated debris from the bench, including rockfall material, should be undertaken in a manner that maintains the capacity of the bench to protect Site Improvements.  A State-licensed Professional Engineer and/or Professional Geologist should carry out an inspection of lined surface ditches. Repairs and maintenance, as needed, should be undertaken including removal of excess silt or sediment in ditches and patching or replacement of cracked or broken ditches, prior to the beginning of the next rainy season.  Subsurface drain outlets and horizontal drilled drain outlets, if any, should be checked. Water flowing from these outlets should be measured and recorded during each inspection.  Piezometers to measure groundwater levels, or instruments such as inclinometers or tiltmeters measuring potential slope instability should be monitored as recommended, if installed. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 14 June 10, 2021  Settlement monitoring devices, if any, should be measured periodically and tracked. In the event of anomalous readings or excessive settlement, the monitoring frequency should be increased.  The water-quality pond and bioretention improvements shall be monitored and maintained in accordance with the Stormwater Facilities Operation and Maintenance Plan for Magee Preserve (Exhibit F).  Inlets, outfalls, or trash racks, if used, must be kept free of debris and spillways maintained. Additionally, water detention facilities and water quality facilities should be inspected and maintained. It is anticipated that initially, at least once every two (2) years, cleanup of vegetation and removal of silt would be in order. Attention should be given to plantings or other obstructions which may interfere with access by power equipment.  Developer constructed retaining walls should be inspected for evidence of distress, such as tilting and/or structural failure. Repairs and maintenance would be undertaken only in the event that the structural integrity of the wall has been compromised or if the wall distress poses a threat to the integrity of adjacent structures.  An annual inspection shall be made by a State-licensed Professional Engineer and/or Certified Engineering Geologist to assess the effectiveness of the preventive maintenance program and to make recommendations as to which landslide or erosion measures should be undertaken in the next fiscal year. Any appropriate site-specific study of landslide or erosion conditions shall be determined at that time. Consultants, if necessary, will be retained to undertake the needed studies. An annual inspection report to the GHAD shall be prepared by the Professional Engineer and/or Certified Engineering Geologist. 10.0 OWNERSHIP AND MANAGEMENT Ownership, funding sources and maintenance responsibilities shall be as shown on the following Table 10.0. Parcel designations are derived from the final subdivision map (Reference 5). Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 15 June 10, 2021 TABLE 10.0: Magee Preserve Long-Term Ownership and Management Matrix FACILITY/FUNCTION PARCEL OWNERSHIP IMPROVEMENT MAINTENANCE ENTITY FUNDING ACREAGE/ COMMENTS 1. Developed Area, Streets, and Parking Lot a. Single Family Detached Residential Parcels (69 units) Private Private Private 28.4 Acres (Includes Public Streets) b. Parking Lot Homeowners’ Association (HOA) HOA HOA 0.12 Acres c. Development Entrance Geologic Hazard Abatement District (GHAD) HOA HOA 3.16 Acres (Development Entrance) (Trail and Detention Basin acreage included in Item 1a.) HOA Landscape Easement over parcels in item 1c.) d. Public Trails, and Associated Improvements HOA HOA HOA Includes connector trails to EBRPD trails crossing non deed restricted GHAD-owned parcels e. Public Roads i. ROW Pavements, Street Lighting, and Traffic Signage Town of Danville Town of Danville Town of Danville ii. ROW Street Trees, Street Planters, Irrigation, Decorative Signage, and Ornamental Plantings Town of Danville HOA HOA iii. Public Sidewalk Town of Danville Town of Danville Town of Danville Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 16 June 10, 2021 FACILITY/FUNCTION PARCEL OWNERSHIP IMPROVEMENT MAINTENANCE ENTITY FUNDING ACREAGE/ COMMENTS f. Storm Drain System Town of Danville/ CCCFCD Town of Danville/Contra Costa Flood Control District (CCCFCD) Town of Danville/ CCCFCD g. Bioretention Areas A and F i. Ornamental Landscape Maintenance and Replacement including irrigation1 GHAD HOA HOA ii. Functional Maintenance, Repair, and Replacement including replacement of plants integral to function GHAD GHAD GHAD Assessment h. Bioretention Areas B1, B2, B3, C, D, and E (Planters) i. Ornamental Landscape Maintenance and Replacement including, but not limited to irrigation and litter removal1 HOA HOA HOA ii. Functional Maintenance, Repair, and Replacement including replacement of plants integral to function HOA GHAD GHAD Assessment Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 17 June 10, 2021 FACILITY/FUNCTION PARCEL OWNERSHIP FACILITIES MAINTENANCE ENTITY FUNDING ACREAGE/ COMMENTS 2. Open Space Parcels a. Parcels “A” and “B” (with Conservation Easement (“CE”), including Creek) 98.7 Acres i. Gates, Fencing, and Signage GHAD GHAD GHAD Assessment Excludes gates and fences included in grazing lease agreement ii. General Maintenance including Graffiti and Litter Removal GHAD GHAD GHAD Assessment iii. Vegetation Management for Fire Suppression GHAD GHAD GHAD Assessment iv. Conservation Easement Activities GHAD Natural Lands Manager Endowment v. Grazing Activities1 GHAD Magee Investment Company, Teardrop Partners, L.P., and Jerome Magee, Jr. or assignee (“Tenant”) Tenant Grazed in conjunction with other open space parcels b. Corrective Grading Parcels, Unnamed 29.1 Acres i. Gates, Fencing, and Signage GHAD GHAD GHAD Assessment Excludes gates and fences included in grazing lease agreement ii. General Maintenance including Graffiti and Litter Removal GHAD GHAD GHAD Assessment iii. Vegetation Management for Fire Suppression GHAD GHAD GHAD Assessment Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 18 June 10, 2021 FACILITY/FUNCTION PARCEL OWNERSHIP FACILITIES MAINTENANCE ENTITY FUNDING ACREAGE/ COMMENTS iv. Trail GHAD East Bay Regional Park District ("EBRPD") EBRPD v. Grazing Activities1 GHAD Tenant Tenant Grazed in conjunction with other open space parcels c. Parcel C and Unnamed Parcel with Deed Restriction 251.3 Acres i. Gates, Fencing, and Signage GHAD GHAD GHAD Assessment Excludes gates and fences included in grazing lease agreement ii. General Maintenance including Graffiti and Litter Removal GHAD GHAD GHAD Assessment iii. Vegetation Management for Fire Suppression GHAD GHAD GHAD Assessment iv. Trail GHAD Town of Danville Town of Danville 6.2 Acre Easement v. Grazing Activities1 GHAD Tenant Tenant Grazed in conjunction with other open space parcels 3. Plan of Control - Geologic Hazard Abatement Responsibilities Post Transfer Period Landslides, Slope Stability, and Erosion Control GHAD GHAD GHAD Assessment Storm Drain System GHAD GHAD GHAD Assessment Surface Drainage Improvements GHAD GHAD GHAD Assessment Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 19 June 10, 2021 FACILITY/FUNCTION PARCEL OWNERSHIP FACILITIES MAINTENANCE ENTITY FUNDING ACREAGE/ COMMENTS Subdrains and Subdrain Outfalls GHAD GHAD GHAD Assessment Geotechnical Monitoring Instruments GHAD GHAD GHAD Assessment Retaining Walls GHAD GHAD GHAD Assessment 1 No Plan of Control responsibilities are associated with the listed improvement or act ivity. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 20 June 10, 2021 11.0 RIGHT-OF-ACCESS The GHAD Board of Directors, officers, employees, consultants, contractors, agents, and representatives shall have the right to enter upon all lands within the GHAD Annexation Area as shown on Appendix B for the purpose of performing the GHAD Activities defined in this Plan of Control. Such GHAD Activities include, but are not limited to the inspection, maintenance and monitoring of those improvements listed in Section 7.0. Should the GHAD need to access private residential lots to fulfill its duties under the Plan of Control, the GHAD shall provide the affected landowner and/or resident with 72 hours advanced notice unless, in the reasonable judgment of the GHAD Manager , an emergency situation exists which makes immediate access necessary to protect the public health and safety, in which case no advanced notice is required, but the GHAD Manager shall inform the landowner and/or resident as soon as reasonably possible. The foregoing right-of-entry provision shall be recorded in the chain of title for all Project residential parcels and common area lots, and it shall be included in all Covenants, Conditions and Restrictions (CC&Rs) and homebuyer disclosure statements prepared for parcels within the GHAD Annexation Area. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control Page | 21 June 10, 2021 12.0 GLOSSARY Development Area – General area of residences and associated improvements shown on Figure 1. Engineer’s Report – The document that establishes the individual property owners’ GHAD assessment limit based on the projected expenses (budget) of the GHAD. Geologic Hazard – An actual or threatened landslide, land subsidence, soil erosion, earthquake, fault movement, or any other natural or unnatural movement of land or earth as defined in GHAD Law, Public Resource Code Section 26507). Geologic Hazard Abatement District (GHAD) Manager – An entity with a licensed Geotechnical Engineer who will oversee the operations of the GHAD, including preparation of GHAD budgets. The GHAD Manager is appointed by and reports to the GHAD Board of Directors. GHAD Annexation Area – The parcels included within the limits of the plat and legal description which is coterminous with the boundaries of Subdivision 9291. GHAD Activities – Improvements and responsibilities listed in Section 7.0 of this Plan of Control. GHAD-owned Parcels – Assessor’s parcels totaling 379.1 acres shown on Figure 1. Site Improvements – Buildings, public and private roads, sidewalks, utilities, improved trails, gazebos, cabanas, geologic stabilization features, or similar improvements. Transfer Application – A document completed by the developer and submitted to the GHAD Manager to initiate the GHAD transfer process. Transfer Eligibility Date – A date specified in the Plan of Control where the developer is responsible for all GHAD Plan of Control defined activities to allow for the accumulation of reserves prior to acceptance of GHAD-maintained responsibilities. Davidon Homes Magee Preserve, Subdivision 9291 8889.200.000 Geologic Hazard Abatement District (GHAD) Plan of Control June 10, 2021 SELECTED REFERENCES 1. ENGEO, Geotechnical Exploration, Magee Ranch Project, Danville, CA, November 26, 2013, Project No. 8889.000.000. 2. ENGEO, Geotechnical Exploration Update, Magee Ranch, Danville, CA, July 21, 2017 Revised July 31, 2017, Project No. 8889.200.000. 3. ENGEO, Corrective Grading Plan, Magee Ranch, Danville, California, July 21, 2017, Project No. 8889.200.000. 4. Ruggeri, Jensen, Azar, Vesting Tentative Map, Subdivision 9291 - Magee Preserve, Town of Danville, Contra Costa County, California, January 22, 2019, Job No. 091015. 5. Danville, Town of, Resolution 46-2019, Certifying a Final Revised Environmental Impact Report, Adopting Findings and a Statement of Overriding Considerations, Mitigation Measures and a Mitigation Monitoring, and Reporting Program, and Approving Major Subdivision Request, Final Development Plan Request and Tree Removal Request (Magee Preserve - Davidon Homes), July 2, 2019. 6. United States Department of the Interior, Fish and Wildlife Service, Formal Consultation on the Magee Preserve Project in the Town of Danville, Contra Costa County, California (U.S. Army Corps of Engineers (Corps) File Number: 2011-00044S), Reference No 08ESMF00- 2020-F-2063; March 22, 2021. 7. Live Oak Associates, Inc., Conservation Management Plan (Draft), Magee Preserve Conservation Easement Areas, Town of Danville, California, Project Number: 2098-03; February 23, 2021. 8. John Muir Land Trust, Magee, Property Analysis Record Summaries One and Two, January 28, 2015. 9. Ruggeri Jensen Azar, Stormwater Facilities Operation and Maintenance Plan for Magee Preserve, Subdivision 9291, Project No. 091015IP; March 2021. APPENDIX A FIGURE 1: Ownership Exhibit FIGURE 2: Corrective Grading Plan OWNERSHIP EXHIBIT MAGEE PRESERVE DANVILLE, CALIFORNIA 8889.200.000 AS SHOWN 1 EXPLANATION 0 FEET 300 PARCEL A PARCEL B PARCEL C GHAD PARCEL WITH CONSERVATION EASEMENT GHAD PARCEL GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) PARCEL (29.1 ACRES) EBRPD TRAIL-EBRPD MAINTAINED PUBLIC PATH-HOA MAINTAINED PUBLIC SIDEWALK-TOWN MAINTAINED FUTURE TOWN BIKE PATH-TOWN MAINTAINED PARKING LOT- HOA MAINTAINED (0.12 ACRES) EAST BAY REGIONAL PARK DISTRICT (EBRPD) PARCEL C (122.4 ACRES) GHAD PARCEL WITH HOMEOWNER'S ASSOCIATION (HOA) LANDSCAPE EASEMENT (5.8 ACRES) TOWN OF DANVILLE EASEMENT (6.2 ACRES) PRIVATE LOTS (PRIVATELY MAINTAINTED) &PUBLIC STREETS (TOWN MAINTAINED) (TOTAL AREA 28.4 ACRES) GHAD BOUNDARYEBRPD PARCEL WITH CONSERVATION EASEMENT PARCEL B (90.7 ACRES) GHAD PARCEL WITH CONSERVATION EASEMENT UNDER EBRPD (136.9 ACRES) GHAD PARCEL GHAD PARCEL WITH CONSERVATION EASEMENT 5+6'$170&#4;25'WIDE,10'DEEPK-325'WIDE,5'DEEPK-225'WIDE,10'DEEPK-125'WIDE,K-425'WIDE, K-5 10'DEEP5'DEEP25'WIDE,10'DEEP K-6K-1825'WIDE,10'DEEPK-715'WIDE,10'DEEPK-1715'WIDE,5'DEEP25'WIDE,5'DEEPK-815'WIDE,5'DEEPK-1625'WIDE,10'DEEP K-9 25'WIDE,10'DEEPK-1225'WIDE,10'DEEPK-1125'WI DE,5'DEEPK-1025'WIDE,5'DEEPK-135+6'$170&#4;57$&4#+0176(#..%100'%661615&/#0*1.'ž176(#..61%4''- '. Ä 57$&4#+0176(#..%100'%6615&/#**1.''.ž57$&4#+0176(#..%100'%6615&/#0*1.''.ž57$&4#+0176(#..176(#..61%4''-'.57$&4#+0176(#..176(#..61%4''-'. -''2#5#.6'40#6+8' 2-B12>15.52-B2>51.52-B711.52-B6>232-B1>3116.52-B9>30.52-B10>31.52-B32.52-B411.52-B13>31.52-B11>15.52-MR1>81.52-MR2682-MR3>36.52-TP1>82-TP4332-TP2>142-TP5>152-TP6>162-TP732-TP8>172-TP10>172-TP952-TP13142-TP11152-TP14>182-TP12142-TP1532-TP1662-TP1717.52-TP2872-TP19132-TP20112-TP2142-TP22>18.52-TP2372-TP24>162-TP252-TP275.52-TP1832-DC3462-DC2252-DC12-DC42CPT-4>1002CPT-3592CPT-2>502-CPT130?2-B5422-DC52-DC62-TP26žžžžžžžžžžž25'WIDE,10'DEEP25'WIDE,10'DEEP5+6'$170&#4;K-3K-2K-1K-4K-5K-6K-18K-7K-17K-8K-16K-9 K-12K-11K-10 K-135+6'$170&#4;CORRECTIVEGRADINGPLANMAGEERANCHDANVILLE,CALIFORNIA8889.200.000ASSHOWN1SITELAYOUTPLANFILL(UNDOCUMENTED)COLLUVIUMALLUVIUMOLDERALLUVIUMTASSAJARAGROUPBEDROCKGEOLOGICCONTACTEARTHFLOW-SURFICIALLANDSLIDEDEEP-SEATEDLANDSLIDEAREAOFSIGNIFICANTRECENTCREEKINCISIONGEOLOGICCROSSSECTIONLOCATIONSTRIKEANDDIPOFBEDDING-INCLINEDSTRIKEANDDIPOFBEDDING-SHEARPLANESTUDYAREAASTUDYAREABSTUDYAREAASTUDYAREABNOSCALESITEBOUNDARY1111'SITEBOUNDARY2-B13>31.52-DC62-MR3>36.5AUGERBORING(ENGEO,2013)AUGERBORING(ENGEO,2008)COREDBORING(ENGEO,2013)MUD-ROTARYBORING(ENGEO,2013)DOWNHOLEBORING(ENGEO,2008)TESTPIT(ENGEO,2013)2-TP952CPT-4>100TESTPIT(ENGEO,2008)CONEPENETRATIONTEST(ENGEO,2013)PROPOSEDKEYWAY,SHOWINGWIDTHANDDEPTHPROPOSEDSUBDRAINPROPOSEDSWALECLEANOUTPROPOSEDSWALECLEANOUTWITHSUBDRAIN15'WIDE,5'DEEPCTK-18PROPOSEDREMOVALAREAELEVATIONOFREMOVALINFEETCUTLOTTRANSITIONLOT25'WIDE,10'DEEPK-1525'WIDE,10'DEEPK-14EXPLANATION1"=150'00FEETMETERS15075 APPENDIX B EXHIBIT A LEGAL DESCRIPTION Geologic Hazard Abatement District, Magee Preserve - Subdivision 9291 EXHIBIT B Plat to Accompany Legal Description \\ENGEO.COM\FILES\ACTIVE PROJECTS\8889\GHAD\MEETINGS\JUNE 22, 2021\MAGEE OVERALL LEGAL.DOCX Exhibit A – Legal Description Magee Preserve Real property situate in the Town of Danville, County of Costa, State of California, and being all of New Lots 1, 2, and 3 as described in the Grant Deed to Teardrop Partners, LP, a California Limited Partnership, filed for record on January 30, 2014, under document number 2014-015148, Contra Costa County Records; and Parcel A as shown upon the Parcel Map of Subdivision MS 152-77, filed on September 26th, 1980 in Book 89 of Parcel Maps at Page 45, Contra Costa County Records; and Lot 2 as described in the Lot Line Adjustment 98-19 filed for record on October 22, 1998, under document number 98-0262058, Contra Costa County Records; and Lot 3 as described in the Grant Deed to Magee Investment Company, A California Corporation, filed for record on October 22, 1998, under document number 98-0262061, Contra Costa County Records; and Parcel 5 as described in the Grant Deed to Teardrop Partners, LP, filed for record on September 24, 1998, under document number 98-0231704, Contra Costa County Records. Containing 410.37 acres, more or less. See Exhibit B – Plat to Accompany Legal Description which is attached hereto and made a part hereof End of description. APPENDIX C DECLARATION OF DISCLOSURES, RIGHT OF ENTRY AND RESTRICTIVE COVENANTS REGARDING WIEDEMANN GEOLOGIC HAZARD ABATEMENT DISTRICT RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: Wiedemann Ranch Geologic Hazard Abatement District Attn: DECLARATION OF DISCLOSURES, RIGHT OF ENTRY AND RESTRICTIVE COVENANTS REGARDING WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT This Declaration of Disclosures, Right of Entry, and Restrictive Covenants Regarding Wiedemann Ranch Geologic Hazard Abatement District (the “Declaration”) is made this _____ day of _____________, 2021 (the “Effective Date”), by, Davidon Homes, a California limited liability company (“Declarant”). RECITALS A. Declarant is the owner of that certain real property located in the Town of Danville, County of Contra Costa, State of California, more particularly described as Subdivision 9291, filed on _____________, 20____ in Book of Parcel Maps, at pages ______, all in the Official Records of Contra Costa County, California (the “Property”). B. The Town of Danville approved a 69-lot residential subdivision on the Property. A condition of approval for Subdivision 9291 was that the Property be included within a GHAD, and to fulfil this condition, the property has been annexed into the Wiedemann Ranch Geologic Hazard Abatement District (“Wiedemann Ranch GHAD”). C. Under the authority of California Public Resources Code section 26500, et seq., the Contra Costa County Board of Supervisors on September 1, 1998, adopted Resolution No. 98/438 forming and establishing the Wiedemann Ranch GHAD to prevent, mitigate, abate or control potential geologic hazards within the boundaries of the GHAD. On ________________ , 2021, the Wiedemann Ranch GHAD adopted Resolution No. 20-____, approving annexation of the Property into the Wiedemann Ranch GHAD. NOW, THEREFORE, Declarant, as the owner of the Property, for itself, its successors and assigns does hereby declare as follows: 1. Notification and Disclosure of Wiedemann Ranch GHAD: The Declarant hereby gives notice and discloses that the Property is a part of the Wiedemann Ranch GHAD. The Board of Directors of the Wiedemann Ranch GHAD are the members of the Contra Costa County Board of Supervisors. Pursuant to the Plan of Control for Annexation of the Property to Wiedemann Ranch GHAD as it may be amended from time to time (the “Plan of Control”), the Declarant and the Wiedemann Ranch GHAD are afforded certain responsibilities and rights relating to the prevention, mitigation, abatement, and control of potential geologic hazards on the Property. The powers of the Wiedemann Ranch GHAD include the power to assess lot owners within the Property for the purposes set out in the Plan of Control. An assessment was authorized by the Wiedemann Ranch GHAD to be imposed on the Property pursuant to adopted Resolution 20-____. 2. Right of Entry: The Declarant by executing and recording this Declaration hereby contractually affords Wiedemann Ranch GHAD, its officials, employees, contractors and agents an irrevocable right of entry with continuing and perpetual access to and across the Property for the purposes and responsibilities set out in the Plan of Control (“Access Rights”). Should the Wiedemann Ranch GHAD need to access private residential lots to fulfill its duties under the Plan of Control, the Wiedemann Ranch GHAD shall provide the affected landowner and/or resident with 72 hours advanced notice unless, in the reasonable judgment of the GHAD Manager, an emergency situation exists which makes immediate access necessary to protect the public health and safety, in which case no advanced notice is required, but the Wiedemann Ranch GHAD shall inform the landowner and/or resident as soon as reasonably possible. The Declarant hereby gives notice that the GHAD will acquire Access Rights immediately upon the execution of this Declaration. The GHAD, in its sole discretion, may elect not to exercise Access Rights until it accepts its maintenance responsibilities consistent with the Plan of Control. 3. GHAD Easement: For those properties within the GHAD Annexation Area that are not GHAD- owned Parcels, the Declarant hereby grants the Wiedemann Ranch GHAD a perpetual easement for the purposes and responsibilities set out in the Plan of Control and for maintaining certain site improvements as depicted in Exhibit B, and legally described in Exhibit A attached hereto, (the “GHAD Easement”). Such activities include, but are not limited to: (a) the inspection, maintenance, monitoring, and replacement of site improvements including, drainage ditches, storm drains, outfalls, and pipelines; (b) the monitoring, maintenance, and repair of slopes, including repaired or partially repaired landslides; and (c) the management of erosion and geologic hazards within the open space areas shown in the Plan of Control. The GHAD Easement shall become effective upon acceptance by the Wiedemann Ranch GHAD of its responsibilities and rights, the process by which is articulated in the Plan of Control. The Wiedemann Ranch GHAD has no maintenance responsibilities whatsoever to the Declarant or Property until and unless the Wiedemann Ranch GHAD accepts such responsibilities consistent with the Plan of Control. 4. Covenants Running with the Land: The Property shall be held, conveyed, hypothecated, encumbered, sold, leased, used, improved, and maintained subject to the limitations, covenants, conditions, restrictions, easements, rights of entry, and equitable servitude set forth in this Declaration, which are in furtherance of Declarant’s plan for the uniform improvement and operation of the Property. All of the limitations, covenants, conditions, restrictions, easements, rights of entry, and equitable servitudes set out in this Declaration shall both benefit and burden the Property and shall run with and be binding upon and inure to the benefit of the Property and each parcel therein, and shall be binding upon and inure to the benefit of each owner, and every person having or acquiring any right, title or interest in and to all or any portion of the Property and their successors and assigns. Upon Declarant’s conveyance of fee title to the Property, or any portion thereof, Declarant shall be released from any further liability or obligation hereunder related to the portion of the Property so conveyed, and the grantee of such conveyance shall be deemed to be the "Declarant,” with all rights and obligations related thereto, with respect to that portion of the Property conveyed. 5. Hold Harmless: Declarant, or its successors and assigns, shall hold harmless, protect, and indemnify Wiedemann Ranch GHAD and its directors, officers, employees, agents, contractors, and representatives and the heirs, personal representatives, successors and assigns of each of them (collectively, “Wiedemann Ranch GHAD Indemnified Parties”) from and against any and all liabilities, penalties, costs, losses, damages, expenses (including, without limitation, reasonable attorneys’ fees and experts’ fees), causes of action, claims, demands, orders, liens, or judgments (each a “Claim” and, collectively, “Claims”): (1) for injury to or the death of any person, or physical damage to any property, related to or occurring on or about the GHAD Easement to the extent arising from the negligence or intentional misconduct of Declarant, its employees, agents or contractors; or (2) related the existence of the GHAD Easement, exclusive of any Claims brought by Declarant. 6. Enforcement: The Wiedemann Ranch GHAD shall have the right but not the obligation to enforce the provisions of this Declaration. 7. Modification or Termination: This Declaration shall not be modified, amended, or terminated without the written consent of the Wiedemann Ranch GHAD. Executed as of the Effective Date. Declarant: Davidon Homes By: Its: __________________________________ CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed to the Wiedemann Ranch Geologic Hazard Abatement District by the foregoing document titled “Declaration of Disclosures, Right of Entry and Restrictive Covenants”, which is dated _______________, 20____ and executed by ______________ , is hereby accepted by the undersigned pursuant to authority conferred by Resolution No. ____-____, dated _______________, 20____. The Town of Danville, as grantee, consents to recordation of said “Declaration of Disclosures, Right of Entry and Restrictive Covenants”. _______________________ ENGEO Date: Wiedemann Ranch GHAD Manager Attest: _______________________ ENGEO Wiedemann Ranch GHAD Clerk Approved as to form: _______________________ Wendel Rosen, LLP Wiedemann Ranch GHAD Attorney APPENDIX D CONDITIONS OF APPROVAL (COA) NUMBERS B.7, E.4, E.12, AND I.5 IN TOWN OF DANVILLE RESOLUTION 46-2019 COA No. B.7 The applicant shall construct a public trail from Blackhawk Road near Street “A” to a point where the EVA connects to Diablo Road, as part of subdivision improvements. The trail design standard shall be that of a “Paved Trail” as described in the Townwide Trails Master Plan dated January 1989 and the Town’s adopted Parks, Recreation, and Arts Strategic Plan dated July 2017. The trail shall be separate and distinct from any internal sidewalks within the subdivision. Signage, trash/recycling receptacles, doggy-bag dispensers, entry gates, and benches shall be provided as required by the Town according to current design standards. Maintenance of the trail improvements shall be provided by the project Homeowner’s Association and/or the GHAD. The Town will have the responsibility for the future construction of the extension of the public trail from the EVA west along the south side of Diablo Road, as part of a future Capital Improvement Project. The exact design/alignment of the trail and construction timing will be determined by the Town at a future date. COA No. E.4 The project proposes to preserve approximately 381 acres of the project site as open space. Areas to be preserved would be placed under a conservation easement or deed restriction to prohibit construction and preserve conservation value. The project proposes to create a geologic hazard abatement district (GHAD) to provide suitable funding for management and long-term maintenance of the site. Upland habitats shall be managed via a long-term management plan to maintain the quality of the habitat for the movement and dispersal of CRLF. Prior to construction, the project proponent shall retain a qualified biologist to prepare an open space management plan for the explicit purpose of managing and monitoring the proposed open space area. This plan shall be submitted to the Town of Danville for review and approval prior to issuance of grading permits. At a minimum this plan shall include the following components: … f. Define and identify the GHAD maintenance and management activities to manage the open space habitats to meet the stated goals of support habitat characteristics suitable for the CLRF. This would include suitable fencing so as to control access, limited cattle grazing or other procedures to manage grass height and forage production at levels that benefit the CRLF, and removal of trash. g. Define the financial mechanism for the GHAD to manage the open space in perpetuity. COA No. E.12 The project proponent shall replace wetland and riparian habitat at a 1:1 replacement-to loss ratio. It is expected that all compensation measures can be accommodated within the 381 acres of the site proposed as open space. Prior to issuance of a grading permit, the project proponent shall retain a qualified biologist to prepare an onsite habitat mitigation and monitoring plan (HMMP) that includes both an aquatic habitat restoration plan and a riparian habitat restoration plan. The HMMP would specifically address the wetland and riparian habitats and is separate from the Open Space Management Plan identified in Mitigation 4.4-4, although there may be some overlap. The HMMP shall include the following components, at a minimum: … g. Define management and maintenance activities (weeding of invasives, providing for supplemental water, repair of water delivery systems) of proposed GHAD; and h. Provide for assurance in funding the monitoring and ensuring that the created wetland and riparian habitats fall within lands to be preserved and managed into perpetuity. Confirm that the proposed GHAD will meet these responsibilities. COA No. I.5 A Geologic Hazard Abatement District (GHAD) shall be established or annexed into. The GHAD shall consider implementing measures to prevent, mitigate, abate, or control geologic hazards and also mitigate or abate structural hazards that are caused by geologic hazards. Said GHAD shall be established or the property annexed into a GHAD according to Public Resources Code §26500 et seq. The GHAD should consider owning or maintaining the approximately 381 acres of permanent open space. The GHAD should consider assuming responsibility for maintenance and upkeep of the detention basin, other stormwater pollution control and hydromodification facilities constructed as part of the project, and the future public trail to be constructed by the Town between the western EVA terminus and the western terminus of the trail near the Diablo Road/Alameda Diablo intersection. The GHAD should consider establishing a comprehensive plan to maintain the restored creek and bridge and provide corrective measures as needed. If any duties listed above are unable to be included as part of the GHAD’s responsibilities, they shall be included as the responsibility of the project’s Homeowner’s Associations (HOA). An annual report regarding GHAD funding and activities shall be prepared for the first five years after the GHAD assumes responsibilities under the Plan of Control and submitted for review by the Town and made available for review by other watershed stakeholders. APPENDIX E SAMPLE TRANSFER APPLICATION FORM TRANSFER APPLICATION, WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) MAGEE PRESERVE DEVELOPMENT Wiedemann Ranch Geologic Hazard Abatement District Board of Directors c/o Wiedemann Ranch GHAD Manager ENGEO Incorporated 2010 Crow Canyon Place, Suite 250 San Ramon, CA 94583 As of ____________, 20__, ______ is submitting an application for transfer of GHAD activities as provided in Section 6.0 of the Magee Preserve Plan of Control dated May 5, 2021. As specified in Section 6.0,______ is submitting this Transfer Application to transfer the responsibility for performing GHAD a ctivities for the listed parcels to the District. W ithin 30 days of the submittal of the Transmittal Application, the GHAD will monitor the listed parcels and verify that the facilities that the GHAD will have maintenance responsibility have been constructed and maintained in accordance with the conditions of Section 6.4 of the Plan of Control. Within 15 days of inspection, the GHAD will send ______ a punch list of all items that need to be constructed, repaired, or otherwise modified in compliance with the Town of Danville approved plans and specifications. _______ will notify the GHAD upon completion of the punch list items. Within 30 days of receipt of such notice, the GHAD shall verify that all punch list items have been completed and notify ______. GHAD staff will then bring a resolution before the Wiedemann Ranch GHAD Board of Directors for their consideration approving GHAD responsibility for performing all future GHAD activities on the parcel(s). We submit the following parcels for the transfer of GHAD activities as provided in the Magee Preserve Plan of Control to the Wiedemann Ranch GHAD: Lot Number Address Assessor’s Parcel Number Each part y is to submit a copy of this application to the other party upon completion of the steps listed below. GHAD receipt of Transfer Application: Initial of GHAD representative: __________ Date: _______ _______ receipt of punch list from GHAD: Initial of ______ representative: __________ Date: _______ GHAD receipt of notice of completion of punch list items: Initial of GHAD representative: __________ Date: _______ APPENDIX F STORMWATER FACILITIES OPERATION AND MAINTENANCE PLAN FOR MAGEE PRESERVE, SUBDIVISION 9291 Sub 9291-Magee Preserve Page i of iii March 2021 STORMWATER FACILITIES OPERATION AND MAINTENANCE PLAN for Magee Preserve Subdivision 9291 March 2021 Project 091015IP prepared for: Davidon Homes 1600 South Main Street, Suite 150 Walnut Creek, CA 94596 (925) 945-8000 Contact: Steve Abbs prepared by: Ruggeri Jensen Azar 4690 Chabot Drive, Suite 200 Pleasanton, CA 94588 (925)227-9100 Contact: Kirk Myers Sub 9291-Magee Preserve Page ii of iii March 2021 TABLE OF CONTENTS I.Inspection and Maintenance Log .................................................................................... 1 II.Update to Designation of Responsible Individuals ........................................................ 2 III.Updates, Revisions, and Errata ....................................................................................... 3 IV.Introduction ....................................................................................................................... 4 IV.A.Background ...................................................................................................................................................... 4 IV.B.Associated Agreements .................................................................................................................................. 4 IV.C.Funding for and Organization of Facility Operation and Maintenance ............................................... 4 IV.D.Site Description ............................................................................................................................................... 4 V.Designation and Training of Responsible Individuals ................................................... 5 V.A.Designated Contact for Operation and Maintenance .............................................................................. 5 V.B.Off-Hours or Emergency Contact............................................................................................................... 5 V.C.Corporate Officer (authorized to execute agreements with the County) ............................................. 5 V.D.Initial Training of Responsible Individuals ................................................................................................ 5 V.E.Ongoing Training of Responsible Individuals ........................................................................................... 5 VI.Facilities to be Maintained .............................................................................................. 6 VI.A.Facility Descriptions ....................................................................................................................................... 6 VI.A.1.[Bio-retention Area A]6 VI.A.2.[Bio-retention Area B-1]6 VI.A.3.[Bio-retention Area B-2]6 VI.A.4.[Bio-retention Area B-3]7 VI.A.5.[Self-Retaining Area C]7 VI.A.6.[Bio-retention Area D]7 VI.A.7.[Bio-retention Area E]7 VI.A.8.[Bio-retention Area F]7 VII.Maintenance Activities .................................................................................................... 7 VII.A.General Maintenance Rules........................................................................................................................... 7 VII.B.Maintenance Schedule .................................................................................................................................... 8 VII.B.1.Routine Activities 8 VII.B.2.Following Significant Rain Events 9 VII.B.3.Prior to the Start of the Rainy Season 9 VII.B.4.Annually During Winter 9 Figures Figure [A]. Bioretention Cross-Section (schematic) .................................................................................. 6 Attachments 1.Stormwater Control Plan for Magee Preserve (Includes Plan) 2.Record drawings 3.Service agreements Sub 9291-Magee Preserve Page iii of iii March 2021 Abbreviations C.3 Provision C.3 in the Municipal Regional Stormwater Permit issued by the California Regional Water Quality Control Board for the San Francisco Bay Region IMP Integrated Management Practice O&M Plan Operations and Maintenance Plan AD Area Drain BMP Best Management Practices CO Cleanout DMA Drainage Management Area DI Drainage Inlet INV Invert Elevation PERF Perforated Pipe SD Storm Drain SF Square Feet This Stormwater Facilities Operation and Maintenance Plan was prepared using the template dated 4/2/2019. Sub 9291, 9320-Magee Preserve Page 1 of 10 January 2020 I.INSPECTION AND MAINTENANCE LOG Facility Name Address Begin Date End Date Date BMP ID#BMP Description Inspected by: Cause for Inspection Exceptions Noted Comments and Actions Taken Instructions:Record all inspections and maintenance for all treatment BMPs on this form. Use additional log sheets and/or attach extended comments or documentation as necessary. o BMP ID# — Always use ID# from the Operation and Maintenance Manual. o Inspected by — Note all inspections and maintenance on this form. o Cause for inspection — Note if the inspection is routine, pre-rainy-season, post-storm, annual, or in response to a noted problem or complaint. o Exceptions noted — Note any condition that requires correction or indicates a need for maintenance. o Comments and actions taken — Describe any maintenance done and need for follow-up. Sub 9291, 9320-Magee Preserve Page 2 of 10 January 2020 II.UPDATE TO DESIGNATION OF RESPONSIBLE INDIVIDUALS **Use this form to update the plan when responsible individuals change. ** Date Completed Facility Name Facility Address Designated Contact for Operation and Maintenance Name:Title or Position: Telephone:Alternate Telephone: Email: Off-Hours or Emergency Contact Name:Title or Position: Telephone:Alternate Telephone: Email: Corporate Officer (authorized to execute contracts with the City, Town, or County) Name:Title or Position: Address: Telephone:Alternate Telephone: Email: Sub 9291, 9320-Magee Preserve Page 3 of 10 January 2020 III.UPDATES, REVISIONS, AND ERRATA Date Num.Updates, Revisions, or Errata Title Description/Purpose By (full name): Sub 9291, 9320-Magee Preserve Page 4 of 10 January 2020 IV.INTRODUCTION This plan addresses operation and maintenance of facilities constructed as part of the following development project: Subdivision 9291 – Magee Preserve. The final, approved Stormwater Control Plan for this project is in Attachment 1. IV.A.Background This Stormwater Facilities Operation and Maintenance Plan (O&M Plan) is for facilities constructed as part of the development project referenced above. Construction of these facilities was required by Provision C.3 in the Municipal Regional Stormwater Permit issued by the California Regional Water Quality Control Board for the San Francisco Bay Region. Provision C.3 also requires the County/Town to verify ongoing operation and maintenance of stormwater treatment and hydromodification management facilities, and certain pervious pavement installations. IV.B.Associated Agreements This O&M Plan is referenced in an O&M Agreement between the property owner and the Town. The agreement, between Davidon Homes and the Town of Danville, grants the Town access to the property to conduct inspections and, if needed, to perform maintenance on the facilities at the owner’s expense. The agreement also grants access for inspections to the Contra Costa Mosquito and Vector Control District (CCMVCD). The property has been annexed into a Geologic Hazard Abatement District (GHAD), which provides funding for inspections and, if necessary, maintenance or replacement of the facilities. As provided in the O&M Agreement, this O&M Plan may be modified, but only with the review and consent of the Town of Danville City Engineer. The official O&M Plan is the version which is on file at the Town of Danville Development Services Department at 510 La Gonda Way, Danville, CA. Any modifications made to the O&M Plan under the consent of the City Engineer must be filed at the Development Services Department. IV.C.Funding for and Organization of Facility Operation and Maintenance Funding and maintenance of stormwater treatment facilities and private storm drain infrastructure is by and for the homeowner’s association for subdivision 9291 & 9320-Magee Preserve. IV.D.Site Description The Magee Preserve project (Project) is a planned residential development in the Town of Danville, Contra Costa County, California. The property encompasses roughly 410 acres located south of Diablo Road in Danville, California. The Magee Ranches is a portion of a historically larger ranch that was subdivided in the early 1980’s. Currently, the property is used for cattle ranching activities. Magee Preserve is one of the last remaining open areas available for development along the edges of the Town’s development boundary; situated along the south side of Diablo Road between McCauley Road to the west and the older Magee Ranch (Subdivision 7669) to the east. The project is split into two development areas; the larger eastern area will develop the flat area along Green Valley Creek with 66 single family homes and supporting infrastructure, while preserving the adjacent upland areas Sub 9291, 9320-Magee Preserve Page 5 of 10 January 2020 as permanent open space. The smaller western portion will develop three single family residential lots with supporting infrastructure off of McCauley Road near the intersection with Diablo Road. Stormwater from the majority of the eastern subdivision is treated in the stormwater basin adjacent to the Emergency Vehicle Access (EVA)/Trail adjacent to Diablo Road. Smaller bio-retention planters along the project entry on Appaloosa treat stormwater runoff from the entry drive. Additional smaller bio-retention planters along the EVA treat stormwater from the EVA. Stormwater from the smaller western subdivision is treated in a stormwater basin near the intersection of McCauley and Diablo Roads. Upland drainage from both subdivisions bypass the treatment facilities via underground pipes. V.DESIGNATION AND TRAINING OF RESPONSIBLE INDIVIDUALS V.A.Designated Contact for Operation and Maintenance Davidon Homes TBD V.B.Off-Hours or Emergency Contact TBD V.C.Corporate Officer (authorized to execute agreements with the County) Steve Abbs Davidon Homes 1600 South Main Street Walnut Creek, CA 94596 (925)945-8000 Sabbs@davidonhomes.com V.D.Initial Training of Responsible Individuals Following completion of construction, the bioretention facilities will be maintained by the contractor during the warranty period (typically 1 year), except for routine policing for trash, which will be done by the owner’s/ HOA/GHAD personnel. During this warranty period, the HOA/GHAD landscape maintenance crew will coordinate to meet with the contractor’s personnel on-site during maintenance. At these times, the contractor’s personnel will demonstrate proper maintenance procedures. V.E.Ongoing Training of Responsible Individuals Within the homeowner’s maintenance group, there will be one person designated to oversee maintenance of the site’s BMPs. This person will keep copies of all project stormwater documents, including recorded agreements and stormwater management plans. This person will be familiar with all stormwater facilities and will be responsible for overseeing their maintenance and inspection. Sub 9291, 9320-Magee Preserve Page 6 of 10 January 2020 VI.FACILITIES TO BE MAINTAINED VI.A.Facility Descriptions The site is treated by 6 bio- retention planters designated on the project plans and stormwater management plan as IMPs A-F. These facilities are passive, in- ground stormwater treatment facilities. Stormwater enters on the surface via overland flow or bubble-up drains where it percolates through an 18-inch layer of imported sandy loam material which is underlain by 12-33 inches of drain rock with perforated sub- drains which convey the treated stormwater to the underground storm system. Run-off in excess of the volume requiring treatment drains directly to the underground system via overflow drains within the bio-retention area. These drains are purposefully set a minimum of 6 inches above finished grade. Bio-retention areas are landscaped with specific planting listed in the county stormwater guidelines. The site also includes one self-retaining area. This area predominately impervious and retains the first inch of rainfall without generating runoff. For a more detailed view of the bio-retention IMPs, see the Stormwater Control Plan exhibit in the attachments of the attached Stormwater Control Plan report for Magee Preserve. VI.A.1. [Bio-retention Area A] Bio-retention Area A is a large bio-retention basin (approximately 44,650 SF) treating runoff from DMA 1 which is comprised of approximately 253,200 SF of roofs, 242,482 SF of various pavements, and 634,264 SF of landscaping and other pervious surfaces. Runoff is collected and conveyed via an underground storm drain system and discharges directly to the basin. VI.A.2.[Bio-retention Area B-1] Bio-retention Area B-1 is a linear bio-retention area (approximately 800 SF) along Appaloosa Street treating runoff from DMA B-1 which is comprised of approximately 11,939 SF of asphalt and concrete, and 14,600 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via curb openings. VI.A.3.[Bio-retention Area B-2] Bio-retention Area B-2 is a linear bio-retention area (approximately 500 SF) along Appaloosa Street treating runoff from DMA B-2 which is comprised of approximately 5,705 SF of asphalt and concrete, and 6,903 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via curb openings. Figure [A]. Bioretention Cross-Section (schematic) Sub 9291, 9320-Magee Preserve Page 7 of 10 January 2020 VI.A.4.[Bio-retention Area B-3] Bio-retention Area B-3 is a linear bio-retention area (approximately 300 SF) along Appaloosa Street treating runoff from DMA B-3 which is comprised of approximately 3,950 SF of asphalt and concrete, and 6,217 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via through-curb drains. VI.A.5.[Self-Retaining Area C] Self-retaining Area C is the impervious area along the east side of Appaloosa Street that is graded to retain the first inch of runoff from approximately 19,445 SF of streets and 54,291 SF of landscaping and other pervious surfaces. Runoff drains overland and enters via through-curb drains. VI.A.6.[Bio-retention Area D] Bio-retention Area D is a linear bio-retention area (approximately 800 SF) along the EVA Street treating runoff from DMA 4 which is comprised of approximately 14,690 SF of asphalt and concrete, and 7,729 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via through-curb drains. VI.A.7.[Bio-retention Area E] Bio-retention Area E is a linear bio-retention area (approximately 200 SF) along the EVA Street treating runoff from DMA 5 which is comprised of approximately 2,030 SF of asphalt and concrete, and 2,410 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via through-curb drains. VI.A.8.[Bio-retention Area F] Bio-retention Area F is a large bio-retention basin (approximately 3,178 SF) treating runoff from DMA 6 which is comprised of approximately 15,000 SF of roofs, 12,117 SF of various pavements, and 37,376 SF of landscaping and other pervious surfaces. Runoff is collected and conveyed via an underground storm drain system and discharges directly to the basin. VII.MAINTENANCE ACTIVITIES VII.A.General Maintenance Rules At no time will synthetic pesticides or fertilizers be applied, nor will any soil amendments, other than aged compost mulch or sand/compost mix, be introduced. The top of soil surface will be maintained at or near the design elevation throughout. Irrigation systems will be maintained to conserve water while maintaining plant health. Although it is unlikely to be needed, if plants are not thriving compost tea may be applied at a recommended rate of 5 gallons mixed with 15 gallons of water per acre, up to once per year between March and June. Compost tea will not be applied when temperatures are below 50°F or above 90 °F or when rain is forecast within the next 48 hours. The following may be applied for pest control if needed: ·Beneficial nematodes Sub 9291, 9320-Magee Preserve Page 8 of 10 January 2020 ·Safer® products ·Neem oil Plants may need to be replaced with the following mix as specified by the landscape architect [list species] or with similar plantings appropriate for the unique conditions. VII.B.Maintenance Schedule Routine inspection and maintenance shall be continuously ongoing. Detailed inspections should occur as follows: ·Visual inspections shall be conducted monthly, particularly after heavy runoff, to ensure normal functioning. (i.e., no pooling, or blockage). ·Detailed inspections shall be conducted at least twice annually with inspections occurring (1) at the end of the wet season to schedule summer maintenance, (2) before major fall runoff in preparation for winter, and (3) after periods of heavy runoff. The objective of detailed inspections is to identify erosion, damage to vegetation, grass or plant height, debris, litter, areas of sediment accumulation, and pools/standing water VII.B.1. Routine Activities The facilities will be examined routinely for visible trash, and trash will be removed. Any graffiti, vandalism, or other damage should be noted and addressed within 48 hours. The planted areas will be weeded by hand approximately monthly. At this time, plants will be inspected for health and the irrigation system will be turned on manually and checked for any leaks or broken lines, misdirected spray patterns etc. Any dead plants will be replaced. Other typical routine maintenance performed will consist of the following: ·Inspect bio-retention areas for channels, exposure of soils, or other evidence of erosion. Clear any obstructions and remove any accumulation of sediment. Soils and plantings must be maintained. ·Inspect bio-retention areas regularly and after storms for damage. ·Observe soil at the bottom of the bio-retention areas for uniform percolation throughout. If portions do not drain within 48 hours after the end of a storm, the soil should be tilled and replanted. Remove any debris or accumulations of sediment. ·Examine the vegetation to insure that it is healthy and dense enough to provide filtering and to protect soils from erosion. Replenish mulch as necessary, remove fallen leaves and debris, prune large shrubs or trees and mow turf areas. Confirm that irrigation is adequate and not excessive. Replace dead plants and remove invasive vegetation. ·Abate any potential vectors by filling holes in the ground in and around the bio-retention areas and by insuring that there are no areas where water stands longer than 48 hours following the storm. If mosquito larvae are present and persistent, contact the Contra Costa County Vector Control District for information and advice. Only a licensed individual or contractor should apply Mosquito larvicides only when absolutely necessary and then only sparingly. ·Inspect storm drain pipes at inlets, cleanouts, or any other openings for debris or other obstructions. Remove as necessary. Sub 9291, 9320-Magee Preserve Page 9 of 10 January 2020 ·Inspect pervious asphalt for deposits of sediments. Clean pervious asphalt with commercial vacuum sweeper twice per year. ·Inspect and repair damaged pavers. Refer to the project record drawings for pervious paver installation. VII.B.2. Following Significant Rain Events A significant rain event will be considered to be one that produces approximately a half-inch or more rainfall in a 24-hour period. Within 24 hours after each such event, the following will be conducted: ·The surface of the facility will be observed to confirm there is no ponding. ·Inlets will be inspected, and any accumulations of trash or debris will be removed. Any erosion at inlets should be restored to grade. ·The surface of the mulch layer will be inspected for movement of material. Mulch will be replaced and raked smooth if needed. ·Outlet structure will be inspected for any obstructions to assure that mulch is not washed out. VII.B.3.Prior to the Start of the Rainy Season In September of each year, facility inlets and outlets will be inspected to confirm there is no accumulation of debris that would block flow. Stormwater should drain freely into the bioretention facilities. If not previously addressed during monthly maintenance, any growth and spread of plantings that blocks inlets or the movement of runoff across the surface of the facility will be cut back or removed. If the facilities are not completely drained within 48 hours, the underdrain may be clogged. Check the overflow outlet to determine if the underdrain is performing properly. There should be no filter fabric or geotextile in the horizontal layers or wrapped at the underdrain. If the underdrain is working, the bioretention media may contain fines. Replace material with mixture of 30-40% aged compost and 60-70% washed granular sand, no fines. VII.B.4.Annually During Winter Once, in December – February of each year, vegetation will be cut back as needed, debris removed, and plants and mulch replaced as needed. The concrete work will be inspected for damage. The elevation of the top of soil and mulch layer will be confirmed to be consistent with the 6-inch reservoir depth. Sub 9291, 9320-Magee Preserve Page 10 of 10 January 2020 Attachments www.engeo.com RECOMMENDATION(S): ADOPT Wendt Ranch GHAD Resolution No. 2021/01 adopting the GHAD budget for 2021/2022 fiscal year and to update GHAD Manager payment limit under Consulting Services Agreement. FISCAL IMPACT: The GHAD is funded 100% through assessments levied on properties within the GHAD. BACKGROUND: On February 12, 2002, the Contra Costa County Board of Supervisors adopted Resolution No. 2002/59 approving the formation of the Wendt Ranch Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors. Annual Budget (Resolution 2021/01). The GHAD Board is requested to adopt a budget for the GHAD operations each fiscal year. The GHAD Board is being requested to adopt the fiscal year budget for 2021/2022 as prepared by the GHAD Manager, which is attached to Resolution No. 2021/01. In addition, the GHAD Board is being requested to update the GHAD Manager payment limits under the existing Consulting Services Agreement as required by that Agreement. The budget attached to Resolution No. 2021/01 identifies that limit as $116,125. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Haley Ralston 909.373.5457 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 23 To:Wendt Ranch GHAD Board of Directors From:Patricia E. Curtin, GHAD Attorney and General Manager Date:June 22, 2021 Contra Costa County Subject:Adoption of Wendt Ranch GHAD Budget 2021-22 CONSEQUENCE OF NEGATIVE ACTION: The GHAD will not be able to continue operation starting July 1, 2021 if the budget is not approved. ATTACHMENTS Resolution No. 2021/01 Wendt Ranch GHAD Budget 2021/22 THE BOARD OF DIRECTORS OF WENDT RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Resolution on June 22, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2021/01 (WENDT RANCH GHAD) SUBJECT: Adopting 2021/2022 annual budget and updating GHAD Manager payment limits under the existing consulting services agreement. WHEREAS, on February 12, 2002, the Contra Costa County Board of Supervisors adopted Resolution 2002/59 approving the formation of the Wendt Ranch Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors. WHEREAS, the GHAD Board of Directors desires to adopt the budget for the fiscal year 2021/2022 prepared by the GHAD Manager, ENGEO, Inc., attached hereto as Exhibit A. WHEREAS, on May 19, 2009, pursuant to Resolution No. 2009/03, the GHAD Board approved the consultant services agreement with ENGEO, Inc., to act as Manager for the GHAD. This Agreement, in section 1(e), requires the GHAD Board to determine by resolution each fiscal year the payment limits for GHAD Manager services. The budget attached in Exhibit A identifies this limit at $116,125. The Board of Directors of the GHAD HEREBY RESOLVES THAT: 1. The GHAD Board approves the GHAD budget for the 2021/2022 fiscal year of $313,150 attached as Exhibit A and incorporated herein by this reference. 2. The GHAD Board adopts the payment limit for the GHAD Manager services at $116,125 for fiscal year 2021/2022 as set forth in Exhibit A, and incorporates this payment limit into the consulting services agreement. WENDT RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT PROGRAM BUDGET FOR FISCAL YEAR 2021/22 2010 Crow Canyon Place, Suite 250  San Ramon, CA 94583  (925) 866-9000  Fax (888) 279-2698 www.engeo.com June 8, 2021 Wendt Ranch GHAD Board of Directors Chair Diane Burgis Vice Chair Federal D. Glover Boardmember John M. Gioia Boardmember Candace Andersen Boardmember Karen Mitchoff Wendt Ranch Geologic Hazard Abatement District 651 Pine Street, Room 107 Martinez, CA 94553 Subject: Wendt Ranch Geologic Hazard Abatement District Contra Costa County, California PROGRAM BUDGET FOR FISCAL YEAR 2021/22 Dear Chair Burgis and Boardmembers: Attached is the program budget for the Wendt Ranch Geologic Hazard Abatement District (GHAD) for the Fiscal Year (FY) 2021/22. The program budget as proposed is $313,150. The budget expenses break down into the following approximate percentages of the total revenue.  Major Repair .............................................................. 0 percent  Preventive Maintenance and Operations .................. 28 percent  Special Projects ......................................................... 1 percent  Administration and Accounting ................................... 6 percent  Additional - Outside Professional Services ................. 7 percent  Reserve ................................................................... 58 percent The budget anticipates FY 2021/22 revenue of $755,820 with an estimated contribution of $442,670 to the reserve fund. A summary of the expenses is shown on Table 4 followed by a brief description of each budget item on the following pages. If you have any questions regarding the contents of this letter, please contact us. Sincerely, Wendt Ranch Geologic Hazard Abatement District ENGEO Incorporated, GHAD Manager ENGEO Project No. 4063.002.020 Haley Ralston Eric Harrell hjr/eh/mt/jf Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 1 Wendt Ranch Geologic Hazard Abatement District Program Budget Fiscal Year 2021/22 The following proposed program budget summarizes the anticipated receivables and expenditures for Fiscal Year 2021/22 for the Wendt Ranch Geologic Hazard Abatement District (District), which includes W endt Ranch, Intervening Properties (Monterosso), and the Alamo Creek communities. The structure of the Wendt Ranch GHAD is shown below. The GHAD has maintenance and monitoring responsibilities and is the property owner for the following parcels within the District. The parcels listed include all of the open space parcels within the Monterosso and Wendt Ranch developments. Maintenance, monitoring responsibilities, and ownership for the listed parcels were transferred to the GHAD in February and March 2009. TABLE 1: Parcels owned by GHAD ASSESSOR’S PARCEL NUMBER PARCEL DESCRIPTION Monterosso (Intervening Properties) Development 206-020-094 I Western Water Quality Basin 206-020-095 K Western Open Space 206-580-036 B Open Space North of Casablanca Bridge 206-020-093 C Eastern Open Space 206-580-038 J Northeast Bioretention Cell 206-630-053 E Southeast Bioretention Cell Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 2 ASSESSOR’S PARCEL NUMBER PARCEL DESCRIPTION Wendt Ranch Development 206-030-037 A, 8698 Wendt Ranch Southern Open Space including Buffalo Wetlands 206-650-011 B, 8847 Wendt Ranch Western Open Space, North of Casablanca 206-030-038 B, 8698 Wendt Ranch Western Open Space, South of Casablanca 206-030-034 D, 8002 Wendt Ranch Detention Basin Maintenance and monitoring responsibilities for the remaining properties within the GHAD, not listed above, are the responsibility of the individual property owners, although a number of parcels have been offered to the GHAD, but have not yet been accepted by the GHAD due to punchlist items remaining to be completed. Within this budget, it is anticipated that during the 2021/22 fiscal year additional and possibly all parcels within the Alamo Creek development will be transferred to the Wendt Ranch GHAD, and these expenses have been anticipated in the 2021/22 budget estimates. The fiscal year for the Wendt Ranch GHAD begins on July 1. The budget is divided into four categories including Major Repair, Preventive Maintenance and Operations, Special Projects, and Administration and Accounting. As needed, the GHAD Manager may reallocate funds without additional Board approval. The annual assessment limits are as follows. TABLE 2: Actual CPI Adjustments and Assessment Limit for Single Family Residential Properties FISCAL YEAR SAN FRANCISCO- OAKLAND-HAYWARD CPI (JUNE /JUNE) ASSESSMENT LIMIT ANNUAL ASSESSMENT LEVY 2005/06 - $422.00 $300.00 2006/07 3.93% $438.57 $311.78 2007/08 3.36% $453.29 $322.25 2008/09 4.19% $472.30 $335.76 2009/10 0.23% $473.37 $336.52 2010/11 1.07% $478.44 $340.12 2011/12 2.43% $490.06 $348.38 2012/13 2.64% $502.98 $357.57 2013/14 2.56% $515.84 $366.71 2014/15 3.00% $531.32 $377.71 2015/16 2.29% $543.48 $386.36 2016/17 2.67% $558.00 $396.68 2017/18 3.48% $577.42 $410.49 2018/19 3.91% $599.99 $426.53 2019/20 3.22% $619.26 $440.23 2020/21 1.62% $629.29 $447.36 2021/221 4%1 $654.461 $465.261 1Estimate based on Consumers Price Index through April 2021. Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 3 The GHAD is funded through real property assessments. The assessment limits are adjusted annually on June 30 to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index (CPI) for All Urban Consumers for the past 12 months. The assessment limits were adjusted up 1.62 percent from the 2019/20 assessment levels. The final assessment roll prepared for the 2020/21 fiscal year and submitted to the Contra Costa County Assessor’s Office identified 1,302 properties subject to the levy of the GHAD assessment. The total levy amount for the 2020/21 FY was $612,039. Based on the San Francisco-Oakland-Hayward CPI data reported through April 2021, for budgeting purposes, we estimated a FY 2021/22 inflation rate adjustment of 4 percent. We estimate that 1,310 residential units and 7 nonresidential parcels will be subject to assessment in FY 2021/22. Parcels are subject to the levy starting the first f iscal year following issuance of a building permit. In general, the budget amounts listed are based on the Engineer’s Report approved by the Wendt Ranch GHAD Board of Directors in 2005. The budget amounts have been inflation adjusted to provide the estimates. MAJOR REPAIR Included within the major repair category are those repair or improvement projects that are intermittent and, by their nature, do not fit within a scheduled maintenance program. Minor slope repair and erosion control items are generally funded within the Preventive Maintenance and Operations category. For the purposes of this budget, we define major repairs as those estimated at over $50,000. There are no major repair projects anticipated for FY 2021/22. PREVENTIVE MAINTENANCE AND OPERATIONS Preventive maintenance and operations include professional services, slope stabilization services, and erosion protection within the District. Professional services include site monitoring events as scheduled in the GHAD Plan of Control. Slope stabilization and erosion protection responsibilities include the open space slopes and creek channels. GHAD-maintained improvements generally include the District’s slopes, concrete-lined drainage ditches, retaining walls, subsurface drainage facilities, monitoring instruments including settlement monitoring devices, storm drain facilities, and the creek channels. SPECIAL PROJECTS The Special Projects category allows the GHAD to budget for projects beneficial to the GHAD that are not included in one of the other three categories. Special projects can include items such as global positioning system (GPS)/geographic information system (GIS) development for GHAD maintained improvements; website development and maintenance; and reserve studies to reevaluate the financial condition of the GHAD. ADMINISTRATION AND ACCOUNTING Administrative expenses include the General Manager duties related to the operation and administration of the GHAD. These include clerical and accounting functions. Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 4 TABLE 3: Summary of Use of Funds USE OF FUNDS FY 2020/21 ESTIMATE FY 2020/21 BUDGET FY 2021/22 PROPOSED PERCENT CHANGE FROM FY 2020/21 MAJOR REPAIRS Subtotal $0 $0 $0 0.0% PREVENTIVE MAINTENANCE AND OPERATIONS - PROFESSIONAL SERVICES Open Space Scheduled Monitoring Events $13,000 $16,000 $16,000 Heavy Rainfall Monitoring Events $0 $8,000 $8,000 Bioretention Cell Scheduled Monitoring Events $2,682 $4,000 $4,000 Bioretention Heavy Rainfall Monitoring Events $0 $2,000 $2,000 Transfer of Open Space and GHAD Maintained Improvements $4,000 $9,000 $9,000 Technical Consultants, Parcel Transfer (Outside Services) $0 $3,000 $3,000 Subtotal $19,682 $42,000 $42,000 0.0% PREVENTIVE MAINTENANCE AND OPERATIONS - MAINTENANCE AND OPERATIONS Sediment Removal - Concrete Structures $1,041 $6,000 $6,000 Bioretention and other Water Quality Facilities $2,400 $15,000 $15,000 Erosion Repairs $225 $15,000 $20,000 Subdrain Outlets $0 $1,500 $1,500 Detention Basins $1,150 $30,000 $30,000 Creek Bank Maintenance $0 $20,000 $25,000 Slope Stabilization $1,200 $25,000 $25,000 Trail, Fire Break, and Fence Maintenance $26,525 $40,000 $45,000 Subtotal $32,541 $152,500 $167,500 9.8% SPECIAL PROJECTS GPS/GIS Development $2,000 $5,000 $5,000 Web Site Maintenance/Updates $500 $1,000 $1,000 Subtotal $2,500 $6,000 $6,000 0.0% ADMINISTRATION AND ACCOUNTING – GHAD MANAGER Administration and Accounting $42,000 $42,000 $42,000 Budget Preparation $4,000 $4,000 $4,000 Subtotal $46,000 $46,000 $46,000 0.0% ADMINISTRATION AND ACCOUNTING – OUTSIDE PROFESSIONAL SERVICES Assessment Roll and Levy Update $3,800 $3,800 $3,800 Legal Counsel $6,000 $12,000 $12,000 Treasurer $13,500 $24,000 $28,000 Contra Costa County Assessor’s Fees $1,355 $1,400 $1,400 California Association of GHADs Membership $425 $450 $450 Insurance $1,205 $4,500 $6,000 Subtotal $26,285 $46,150 $51,650 11.9% Total $127,008 $292,650 $313,150 7.0% A summary of the proposed Fiscal Year 2021/22 Budget is shown in Table 4. Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 5 TABLE 4: Summary of Proposed Fiscal Year 2021/22 Budget BUDGET ITEM BUDGET AMOUNT PERCENT OF TOTAL REVENUE (FY 2021/22) PERCENT OF TOTAL REVENUE (FY 2020/21) MAJOR REPAIRS TOTAL $0 0% 0% PREVENTIVE MAINTENANCE AND OPERATIONS Professional Services Scheduled Monitoring Events $16,000 Heavy Rainfall Monitoring Events $8,000 Bioretention Cell Scheduled Monitoring Events $4,000 Bioretention Heavy Rainfall Monitoring Events $2,000 Transfer of Open Space and GHAD Maintained Improvements $9,000 Technical Consultants, Parcel Transfer (Outside Services) $3,000 Subtotal $42,000 Maintenance and Operations Sediment Removal - Concrete Structures $6,000 Bioretention and other Water Quality Facilities $15,000 Erosion Repairs $20,000 Subdrain Outlets $1,500 Detention Basins $30,000 Creek Bank Maintenance $25,000 Slope Stabilization $25,000 Trail, Fire Break, and Fence Maintenance $45,000 Subtotal $167,500 Preventive Maintenance and Operations TOTAL $209,500 29% 28% SPECIAL PROJECTS GPS/GIS Development $5,000 Web Site Maintenance and Updates $1,000 Total $6,000 1% 1% ADMINISTRATION AND ACCOUNTING – GHAD MANAGER Administration and Accounting $42,000 Annual Report and Budget Preparation $4,000 Subtotal $46,000 7% 6% Outside Professional Services - Nontechnical Assessment Roll and Levy Update Preparation $3,800 Legal Counsel $12,000 Wendt Ranch GHAD Treasurer $28,000 Contra Costa County Assessor’s Fees $1,400 California Association of GHADs Membership $450 Insurance $6,000 Subtotal $51,650 5% 7% Administration and Accounting TOTAL $103,650 PROPOSED EXPENDITURES TOTAL $313,150 42% 41% Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 6 BUDGET ITEM BUDGET AMOUNT PERCENT OF TOTAL REVENUE (FY 2021/22) PERCENT OF TOTAL REVENUE (FY 2020/21) ESTIMATED REVENUE Beginning Balance Balance (June 30, 2020) $4,783,244 Estimated FY 2020/21 Revenue Estimated Assessment Revenue $612,039 Estimated Assessment Interest/Dividend Revenue $509,221 Estimated Expenses 2020/21 Expenses Estimated Expenses through 6/30/2021 $127,008 ESTIMATED RESERVE ON JUNE 30, 2021 $5,777,495 Estimated 2021/22 Revenue Estimated FY 2021/22 Assessment $643,500 Estimated FY 2021/22 Interest/Dividend $112,320 Estimated 2021/22 Expenses Estimated Expenses through June 30, 2022 $313,150 ESTIMATED RESERVE ON JUNE 30, 2022 $6,220,165 At the beginning of the 2021/22 fiscal year, the cumulative reserve is estimated at $5,777,495 and about $6,220,166 at the end of the 2021/22 fiscal year. As shown on the graph below, the forecast cumulative reserve is above the amount estimated in the 2005 Engineer’s Reports and is estimated to reach approximately $16,920,000 by 2044. The GHAD reserve is intended to fund unanticipated expenses that may occur. $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 20062008201020122014201620182020202220242026202820302032203420362038204020422044Fiscal Year July 1 through June 30 Wendt Ranch GHAD -Cumulative Reserve Forecast Cumulative Reserve Actual Cumulative Reserve (Dashed Where Estimated) Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 7 We attribute the additional reserve accumulation to a number of factors including: (1) The Wendt Ranch GHAD has not yet accepted monitoring and maintenance responsibilities for open space surrounding the Alamo Creek development; (2) nine of the past eleven winters have had below-average rainfall; therefore, there has been a reduced level of slope instability and erosion; (3) a large-scale repair has not been necessary within the GHAD-maintained areas; and (4) the budgets submitted and expenditures made by the current GHAD manager reflect the lower level of activity due to weather conditions and limited geographic responsibilities, thus allowing a higher percentage of the GHAD revenues to be applied to the reserve portion of the budget, while maintaining an appropriate monitoring and maintenance program. Special Condition 1(e) of the approved Consulting Services Agreement provides that a payment limit shall be determined each fiscal year by a resolution of the GHAD Board. For fiscal year 2021/22 (July 1, 2021, through June 30, 2022), the payment limit is set at $116,125. The tasks included within the payment limit may include site monitoring events, transfer of monitoring and maintenance responsibilities, oversight of maintenance and repair projects, administration, accounting, assessment roll updates, and budget preparation. TABLE 5: Payment Limit TASK AMOUNT Scheduled Monitoring Events $16,000 Heavy Rainfall Monitoring Events $8,000 Bioretention Cell Scheduled Monitoring Events $4,000 Bioretention Heavy Rainfall Monitoring Events $2,000 Transfer of Parcels $9,000 Concrete-Lined Drainage Ditch Maintenance $9001 Bioretention and other Water Quality Facilities $2,2501 Erosion Repairs $3,0001 Subdrain Outlets $2251 Detention Basins $4,5001 Creek Bank Maintenance $3,7501 Slope Stabilization $3,7501 Trail, Fire Break, and Fence Maintenance $6,7501 Special Projects (GPS and Website) $6,000 Administration and Accounting $42,000 Budget Preparation $4,000 TOTAL $116,125 1Dependent on maintenance and/or repair activities by the GHAD during FY 2021/22. ENGEO payment limit is estimated at 20% of the total budget item. MAJOR REPAIR There are currently no ongoing major repair projects, and none are anticipated for the 2021/22 fiscal year within the GHAD-maintained areas of the Wendt Ranch GHAD. Minor slope repair and erosion control items are generally funded within the Preventive Maintenance and Operations category. While no major repairs are ongoing at this time, by their nature, major repairs Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 8 such as landslides are unpredictable and could occur during the 2021/22 fiscal year. The reserve portion of the budget allows for funding toward these unpredictable events. PREVENTIVE MAINTENANCE AND OPERATIONS Professional Services Open Space Scheduled Monitoring Events As provided in the Plan of Control, there are two scheduled monitoring events within the GHAD that will occur during each calendar year including geotechnical instrument monitoring. Estimated budget $16,000 Open Space Heavy Rainfall Events We have budgeted for two heavy rainfall monitoring events during the 2021/22 winter season. Estimated budget $8,000 Bioretention Cell Scheduled Monitoring Events As provided in the Design Report and Operations and Maintenance Manual for Bioretention Facilities, there are two scheduled monitoring events for the two bioretention cells within the GHAD that will occur during November and May. Estimated budget $4,000 Bioretention Heavy Rainfall Events We have budgeted for two heavy rainfall monitoring events for the bioretention facilities during the 2021/22 winter season. Estimated budget $2,000 Transfer of Open Space – Alamo Creek We anticipate in this budget that ownership, maintenance, and monitoring responsibilities of additional open space within the Alamo Creek Development may be offered to the GHAD during the 2021/22 fiscal year. As provided in the Plan of Control, the transfer process includes inspections and verification of proper maintenance or condition of the GHAD-maintained improvements. Estimated budget $9,000 Technical Consultants, Parcel Transfer (Outside Services) As part of the transfer process, the GHAD plans to contract with Darwin Myers Associates to provide for third-party review of the GHAD-maintained improvements prior to transfer. Estimated budget $3,000 Maintenance and Operations Sediment Removal - Concrete Structures This budget item is to provide for the periodic removal of vegetation, cleaning, sealing, and minor repair of concrete-lined drainage ditches within the Mustang Soccer Fields, Wendt Ranch, and Intervening Properties (Monterosso) developments. Estimated budget $6,000 Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 9 Bioretention and other Water Quality Facilities The budget item allows for ongoing maintenance activities as described in the operations and maintenance manual. Estimated budget $15,000 Erosion Repairs This is for unanticipated minor erosion repairs, including those that may occur during the 2021/22 fiscal year. Estimated budget $20,000 Subdrain Outlets This budget item provides for subdrain outlets to be located, relocated, and marked as necessary. Estimated budget $1,500 Detention Basins The budget allows for ongoing maintenance activities for the detention basins. Estimated budget $30,000 Creek Bank Maintenance Anticipated tasks under this budget item include the repair of slope or creek erosion and removal of debris from creek channel culverts. Estimated budget $25,000 Slope Stabilization This is for unanticipated minor repairs, including slope instability or erosion, which may occur during the 2021/22 fiscal year. Estimated budget $25,000 Trail, Fire Break and Fence Maintenance This budget item includes annual firebreak mowing, gravel-surfaced road maintenance, trail maintenance, and fence repairs, which may occur during the 2021/22 fiscal year. Estimated budget $45,000 SPECIAL PROJECTS Global Positioning System (GPS)/Geographic Information System (GIS) Development To provide for a more efficient system to capture, store, update, manipulate, analyze, and display information pertaining to GHAD features (including, but not limited to, subdrain s, landslides, drainage facilities, cuts, fills, or slopes), the GHAD has provided a budget item to continue development of a GIS database. The database facilitates and streamlines the tracking of location, maintenance, and repair activities and automate the communication of this information to affected parties. This phase of GIS database development will include transition of available and pertinent information to an electronic format suitable for GIS deployment and, as necessary, field-verification of such features with GPS surveys. Estimated budget $5,000 Wendt Ranch GHAD Board of Directors 4063.002.020 Wendt Ranch Geologic Hazard Abatement District June 8, 2021 BUDGET FOR FISCAL YEAR 2021/22 Page 10 Web Site Maintenance and Updates To allow for greater access to information about the Wendt Ranch GHAD, the GHAD has provided a budget item to update and maintain the existing website launched during the 2013/2014 fiscal year. Estimated budget $1,000 ADMINISTRATION AND ACCOUNTING GHAD Manager Administration and Accounting Administrative expenses include the GHAD Manager duties related to the operation and administration of the GHAD. The budget estimate for the accounting and administrative services are derived from the original GHAD budget used to prepare the GHAD’s Engineer’s Report. Estimated budget $42,000 Budget Preparation This budget provides for the preparation of the annual report and budget. Estimated budget $4,000 Outside Professional Services – Nontechnical Assessment Roll and Levy Update This budget item allows for preparation of the assessment roll for the District and the updated levy based on the Consumer Price Index adjustment. Estimated budget $3,800 Legal Counsel This budget item allows the GHAD to secure legal counsel for the District as provided under Resolution 2008/01 adopted on November 18, 2008. The duties of the legal counsel may include but not be limited to, preparation or review of contracts, grant deeds, right of entry and board resolutions. Estimated budget $12,000 Treasurer This budget item accounts for fees related to investment of the GHAD reserve funds and processing of accounts payable. This budget item allows the GHAD to hire a treasurer for the District as provided under Resolution 2008/01 adopted on November 18, 2008. Estimated cost $28,000 Contra County Assessor’s Fees This budget item accounts for fees from the Contra County Assessor’s Office. Estimated cost $1,400 California Association of GHADs Membership The GHAD maintains membership in the California Association of GHADs. Estimated cost $450 Insurance The GHAD maintains general liability insurance for open space areas within the District. Estimated cost $6,000 RECOMMENDATION(S): DENY claims filed by Ali Badr, Michael Farnola, J.M. Kessler & William F. Brinkert, Daronta T. Lewis, Millicent L. McCormack, Christopher A. Pierce, Theodore R. Reed, Vincent Lloyd Thomas, DeLon Baptiste Ward (2), Hosea Eugene Washington Jr., and Muriel Waukazoo. FISCAL IMPACT: No fiscal impact. BACKGROUND: Ali Badr: Personal injury claim for sheriff dog bite in the amount of $11,500,000. Michael Farnola: Personal injury claim for dangerous condition in an unlimited civil amount. J.M. Kessler & William F. Brinkert: Personal injury claim for dog attack in an undisclosed amount. Daronta T. Lewis: Personal injury claim for excessive force and denial of medical care in the amount of $791,000. Millicent L. McCormack: Property claim for damage to vehicle in the amount of $1,463.12 Christopher A. Pierce: Property claim for misplaced hat in the amount APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Scott Selby I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 24 To:Board of Supervisors From:Monica Nino, County Administrator Date:June 22, 2021 Contra Costa County Subject:Claims BACKGROUND: (CONT'D) of $45. Theodore R. Reed: Property claim for damage to vehicle in the amount of $380. Vincent Lloyd Thomas: Personal injury claim by bicyclist for dangerous condition in the amount of $5,000,000. DeLon Baptiste Ward(1): Personal injury claim for mouth injury from jail food in the amount of $975,000. DeLon Baptiste Ward(2): Personal injury claim for jailhouse altercation in the amount of $500,000. Hosea Eugene Washington Jr.: Property claim for damage to vehicle in an amount to be determined. Muriel Waukazoo: Property claim for misplaced phone and identification in an amount to be determined. CONSEQUENCE OF NEGATIVE ACTION: N/A RECOMMENDATION(S): ACCEPT Board members meeting reports for May 2021. FISCAL IMPACT: No fiscal impact. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. Districts I, IV and V have nothing to report. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Bergamini 925.655.2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 , County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 25 To:Board of Supervisors From:Monica Nino, County Administrator Date:June 22, 2021 Contra Costa County Subject:ACCEPT Board members meeting reports for May 2021 ATTACHMENTS District II May 2021 Report District III May 2021 Report Supervisor Candace Andersen – Monthly Meeting Report May 2021 Date Meeting Location 3-7 Daily Staff meeting Zoom Meeting 3 SWAT Zoom Meeting 5 CCCERA Zoom meeting 5 Mental Health Commission Zoom meeting 6 East Bay EDA Zoom meeting 7 EBRCSA Zoom meeting 10-14 Daily Staff Meeting Zoom Meeting 10 Internal Operations Zoom Meeting 11 Board of Supervisors Zoom Meeting 12-14 SACRS Conf Zoom Conf 13 PW meeting Zoom meeting 17-21 Daily Staff meeting Zoom Meeting 17 Alamo Liaison Zoom meeting 18 Board of Supervisors Zoom meeting 18 Traffix Zoom meeting 20 CCTA Zoom meeting 20 COVID Adhoc Zoom meeting 20 ABAG Zoom meeting 21 Lafayette Coffee w Mayor Zoom meeting 24-28 Daily Staff meeting Zoom meeting 24 Family & Human Services Zoom meeting 24 Public Protection Zoom meeting 26 CCCERA Zoom meeting 26 Street Smarts Zoom meeting 27 CCCSWA Zoom meeting Date Meeting Name Location 1-May Morgan Territory-Marsh Creek Community Fire Season Meeting Web Meeting 6-May Meeting with Health Services Via Phone 7-May Family Justice Center Board Meeting Web Meeting 11-May Board of Supervisors Meeting Web Meeting 13-May Meeting with Health Services Via Phone 14-May Delta Counties Coalition Meeting Web Meeting 18-May Board of Supervisors Meeting Web Meeting 18-May Contra Costa County Fire Protection District Meeting Web Meeting 18-May Housing Authority Meeting Web Meeting 19-May Martinez Office Martinez 20-May Non-Profit Roundtable Web Meeting 20-May Delta Protection Commission Web Meeting 24-May Contra Costa Family and Human Services Board Committee Web Meeting 24-May ECCC Habitat Conservancy Board Meeting Web Meeting 26-May Tri Delta Transit Meeting Web Meeting 27-May Meeting with Health Services Via Phone Supervisor Diane Burgis - May 2021 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). * Reimbursement may come from an agency other than Contra Costa County Purpose Community Outreach Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Board Letters for CAO Community Outreach Meeting Meeting Meeting Meeting Meeting Supervisor Diane Burgis - May 2021 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). * Reimbursement may come from an agency other than Contra Costa County RECOMMENDATION(S): ADOPT Resolution No. 2021/185 recognizing the 50th Anniversary of La Clínica de La Raza for serving the health care needs of residents across Contra Costa County and the larger East Bay. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Colleen Awad, 925-521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C. 26 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:June 22, 2021 Contra Costa County Subject:In the Matter of recognizing the 50th Anniversary of La Clínica de La Raza AGENDA ATTACHMENTS Resolution 2021/185 MINUTES ATTACHMENTS Signed Resolution No. 2021/185 In the matter of:Resolution No. 2021/185 In the Matter of recognizing the 50th Anniversary of La Clínica de La Raza for serving the health care needs of residents across Contra Costa County and the larger East Bay WHEREAS, La Clínica was founded in 1971 by a group of volunteers including doctors, community members, and students from UC Berkeley; and WHEREAS, they sought to address health barriers and create better lives for the underserved; and WHEREAS, in 1978, La Clínica opened their first dental and optometry site, La Clínica de La Raza – Dental & Optometry and their first mental health site, Casa del Sol; and WHEREAS, in 1999, La Clínica opened their 1st Contra Costa County Site, La Clínica Pittsburg Medical; and WHEREAS, La Clinica’s Conta Costa County locations have expanded over the years to: Casa de Luz, CHE Contra Costa County, Dental Care Mobile, La Clínica Monument, La Clínica Oakley, La Clínica Pittsburg Dental and La Clínica Pittsburg Medical; and WHEREAS, today, La Clínica has 35 sites across three counties and serves over 91,000 patients annually; and WHEREAS, La Clínica has expanded their health care over the years to include dental care, health education classes, behavioral health, eye care, and women’s health to name a few; and WHEREAS, La Clínica is known for providing culturally and linguistically appropriate services to diverse and medically underserved populations; and WHEREAS, La Clinica’s mission is to improve the quality of life of the diverse communities they serve by providing culturally appropriate, high quality, and accessible health care for all; and WHEREAS, during the COVID-19 pandemic, La Clínica has provided testing, health care and vaccinations to some of the hardest hit communities; and WHEREAS, La Clínica has partnered with community-based nonprofits with their mobile clinics and brought vaccinations to the population who are difficult to reach. Now, Therefore, Be It Resolved that the Contra Costa County Board of Supervisors recognizes the hard work and dedication of La Clínica de La Raza to the health and well-being of our community, especially their service to our historically marginalized communities. ___________________ DIANE BURGIS Chair, District III Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Chris Lau, (925) 313-7002 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C. 27 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Recognizing Jocelyn A.B. LaRocque for her 20 years of service to Contra Costa County AGENDA ATTACHMENTS Resolution No. 2021/194 MINUTES ATTACHMENTS Signed Resolution No. 2021/194 In the matter of:Resolution No. 2021/194 RECOGNIZING the contributions of Jocelyn A.B. LaRocque on the occasion of her 20 years of service to Contra Costa County WHEREAS, Jocelyn A.B. LaRocque began her career with the Public Works Department on June 4, 2001 as an Engineer – Entry Level in the Transportation Engineering Division; and WHEREAS, in 2003, she was nominated for a J. Michael Walford Project of the Year award for her contributions on the Camino Diablo/Vasco Road Intersection improvement project; and WHEREAS, on February 1, 2004, she was promoted to Engineer – Journey Level in the Flood Control Division; and WHEREAS, in February 2006, she received an “Award of Excellence” for her role on the Drainage Area 10 Line A improvement project; and WHEREAS, in 2006, she became a registered Civil Engineer in the State of California; and WHEREAS, on November 1, 2007, she was promoted to Project Engineer in the Transportation Engineering Division; and WHEREAS, on April 1, 2008, she was promoted to Associate Civil Engineer in the Engineering Services Division; and WHEREAS, in 2014, she was nominated for a J. Michael Walford Team of the Year award for her contributions on the Livorna Road/Wilson Road Intersection improvement project, which was completed in 9 months from project conception to construction; and WHEREAS, on July 15, 2015, she was promoted to Senior Civil Engineer in the Engineering Services Division; and WHEREAS, on October 13, 2016, she received a commendation for passing the Certified Floodplain Manager exam, after a 2 year period where she was placed in charge of the County’s Floodplain Management Program; and WHEREAS, in 2018, she received a J. Michael Walford Team of the Year award for her leadership on the Floodplain Management Team. She led the effort to improve the program, and beyond expectations, her efforts and that of the team resulted in an improved Community Rating System rating of 5. This improvement in rating added 5% for a total of 25% reduction of flood insurance premiums for County residents; and WHEREAS, in 2018, she along with the Floodplain Management Team received an honorable mention from FEMA at a Board of Supervisors meeting recognizing the achievement and thereby the County becoming one of only a few agencies among hundreds to attain a Class 5 rating; and WHEREAS, Jocelyn is committed to exceptional customer service, efficient and effective process improvement, and to the professional development of all staff within her care; NOW, THEREFORE, BE IT RESOLVED, that the Contra Costa County Board of Supervisors does hereby recognize and honor Jocelyn A.B. LaRocque for her 20 years of service, and gives it’s full appreciation for her dedicated service to the Public Works Department and the people of this County. ___________________ DIANE BURGIS Chair, District III Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Chris Lau, (925) 313-7002 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C. 28 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Recognizing Michael Stevens for his 25 years of service to Contra Costa County AGENDA ATTACHMENTS Resolution No. 2021/193 MINUTES ATTACHMENTS Signed Resolution No. 2021/193 In the matter of:Resolution No. 2021/193 RECOGNIZING the contributions of Michael Stevens on the occasion of his 25 years of service to Contra Costa County WHEREAS, on June 17, 1996, Michael Stevens began his career with the Public Works Department as a Laborer in the Maintenance Division; and WHEREAS, on September 1, 2001, Michael was promoted to Equipment Operator I; and WHEREAS, in March 2003, Michael was presented with an “Award of Excellence” for his efforts in clearing debris and re-establishing roadside drainage and shoulders along 3 miles of Marsh Creek Road after a December storm; and WHEREAS, in 2005, Michael received a J. Michael Walford Team of the Year award for his contributions on the Vasco Road Delineator team to place delineators on 13 miles of Vasco Road within one day; and WHEREAS, in October 2005, Michael was presented with an “Award of Excellence” for his efforts to perform patch paving and overlay of Monticello Avenue in Pleasant Hill; and WHEREAS, in 2007, Michael received a J. Michael Walford Team of the Year award for his contributions on the Rotomill/Grinding crew; and WHEREAS, in September 2007, Michael effectively utilized his skills and knowledge leading to his promotion to a Maintenance Worker IV; and WHEREAS, Michael has had the experience of working with all the Public Works Maintenance crews where he obtained many valuable experiences; NOW, THEREFORE BE IT RESOLVED, that the Contra Costa County Board of Supervisors does hereby recognize and honor Michael Stevens for his 25 years of service, and gives it’s full appreciation for his dedicated service to the Public Works Department and the people of this County. ___________________ DIANE BURGIS Chair, District III Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator By: ____________________________________, Deputy RECOMMENDATION(S): RECOGNIZE the National Guard and their partnership with Contra Costa Health Services for giving COVID-19 vaccinations to many of our County residents. FISCAL IMPACT: There is no fiscal impact for this action. BACKGROUND: National Guard personnel gave COVID-19 vaccinations at Six Flags Hurricane Harbor, Nick Rodriquez Community Center, Diablo Valley and Contra Costa Colleges, Richmond Auditorium and other locations. The National Guard continues to assist our mobile vaccine teams throughout the County. Their partnership has been invaluable and without their assistance the COVID-19 vaccination work in the County would not have been as successful as it is. The National Guard sent five different teams to support and assist in getting Contra Costa County residents vaccinated. They worked with Contra Costa Health Services in assisting wherever they were needed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randy Sawyer 925-957-2668 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C. 29 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Recognizing the National Guard Response to the COVID-19 Vaccination Needs of Contra Costa County ATTACHMENTS Resolution 2021/204 In the matter of:Resolution No. 2021/204 Recognizing the National Guard’s prompt response to the COVID-19 vaccination needs of Contra Costa County. WHEREAS, the National Guard was deployed on March 23, 2021 to support the Contra Costa Health Services’ (CCHS) Public Health Department’s COVID-19 vaccination efforts. WHEREAS, five (5) National Guard teams, including 42 medics/providers and their administrative staff, worked alongside CCHS Public Health staff at Six Flags Hurricane Harbor, Richmond Auditorium, Oak Grove, Diablo Valley College, Nick Rodriguez Community Center and Public Health’s Mobile vaccination team. WHEREAS, the National Guard administered over 59,400 COVID-19 vaccinations to eligible patients as of June 16 th, 2021. WHEREAS, the goal of the CCHS Public Health Department was to vaccinate as many people who worked or lived in Contra Costa County as quickly and efficiently possible. WHEREAS, the presence of the National Guard allowed the CCHS Public Health Department to expand vaccination services throughout the County by launching the County’s COVID-19 mass vaccination site at Six Flags Hurricane Harbor and increasing capacity in other vaccination sites and mobile vaccination efforts. WHEREAS, the COVID-19 vaccines are a critical and essential public health response to the pandemic and have been shown to reduce disease and save lives. Now, Therefore, Be It Resolved, that the Board of Supervisors of Contra Costa County does hereby acknowledge with deep gratitude from the people of Contra Costa County, the National Guard’s prompt, effective and essential service to our residents. ___________________ DIANE BURGIS Chair, District III Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator By: ____________________________________, Deputy RECOMMENDATION(S): APPOINT Jinwei Zhang to Appointed Seat 5 of the East Richmond Heights Municipal Advisory Council. Declare Alternate Seat 1 vacant. FISCAL IMPACT: None BACKGROUND: Ms. Zhang has been serving on the council in an alternate role. We are moving her from Alternate Seat 1 to fill the the vacant Appointed Seat 5. CONSEQUENCE OF NEGATIVE ACTION: The seat would remain vacant and may impact the council's ability to have a quorum at meetings. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-942-2222 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 30 To:Board of Supervisors From:John Gioia, District I Supervisor Date:June 22, 2021 Contra Costa County Subject:APPOINT Jinwei Zhang to Appointed Seat 5 of the East Richmond Heights Municipal Advisory Council RECOMMENDATION(S): APPOINT Stephanie Dyer to Appointed Seat 1 of the East Richmond Heights Municipal Advisory Council. Declare Alternate Seat 2 vacant. FISCAL IMPACT: None BACKGROUND: Dr. Dyer has been serving on the council in an alternate role. We are moving her from Alternate Seat 2 to fill the the vacant Appointed Seat 1. CONSEQUENCE OF NEGATIVE ACTION: The seat would remain vacant and may impact the council's ability to have a quorum at meetings. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-942-2222 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 31 To:Board of Supervisors From:John Gioia, District I Supervisor Date:June 22, 2021 Contra Costa County Subject:APPOINT Stephanie Dyer to Appointed Seat 1 of the East Richmond Heights Municipal Advisory Council RECOMMENDATION(S): ACCEPT resignation of David Boots, DECLARE a vacancy in Consumer 60 or older--Seat 1 on the IHSS PA Advisory Committee, and DIRECT the Clerk of the Board to post the vacancy as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: David Boots resigned from the IHSS PA Consumer 60 or over--Seat 1, September 11, 2020, however did not provide a formal letter of resignation and has since relocated out of state. Mr. Boots was appointed to the Advisory Committee Seat on August 6, 2019 with an expiration date of March 6, 2022. The seat is currently vacant. The County Board of Supervisors established the IHSS PA Advisory Committee March 1998.to provide in-home caregiving services to IHSS recipients. CONSEQUENCE OF NEGATIVE ACTION: The IHSS PA Advisory Committee will be unable to conduct routine business. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 32 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:In-Home Supportive Services (IHSS) Public Authority (PA) Advisory Committee Resignation AGENDA ATTACHMENTS MINUTES ATTACHMENTS Vacancy Notice • Contra Costa County- NOTICE C.32 The Board of Supervisors will make appointments to fill existing advisory body vacancies. Interested citizens may submit written applications for vacancies to the following address: Clerk of the Board of Supervisors 1025 Escobar Street, 1st Floor Martinez, CA 9455 Board , Commission , or Committee In-Home Supportive Services Public Authority Advisory Committee Seat: Consumer 60 or Older Seat 1 A ppointments will be made after July 6, 2021 I, Monica Nino, Clerk of the Board of Supervisors and the County Administrator, hereby certify that, in accordance with Section 54974 of the Government Code, the above notice of vacancy (vacancies) will be posted on June 22, 2021. cc : Hard Copy to Clerk of the Board Lobby Hard Copy to Minutes Fi le Soft Copy .DOCX to M :\5-Notices and Post ings Soft Copy .PDF to S:\Minutes Attachments\Minutes 2020 Soft Copy .PDF to M :\1-Committee Files and Applications I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. Attested : June 22, 2021 Monica Nino, Clerk of the Board of Supervisors And County Administrator sG;tf_CUVl.elvl ~ DePut; Clerk RECOMMENDATION(S): REAPPOINT Michael Daugelli to the District 3 seat on the Contra Costa County Fire Protection District - Advisory Fire Commission to a term expiring June 30, 2025, as recommended by Supervisor Diane Burgis. FISCAL IMPACT: None. BACKGROUND: This seat is set to expire June 30, 2021. Applications were accepted and the recommendation to reappoint the above individual was then determined. CONSEQUENCE OF NEGATIVE ACTION: The seat would be vacant. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lea Castleberry 925-252-4500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 33 To:Board of Supervisors From:Diane Burgis, District III Supervisor Date:June 22, 2021 Contra Costa County Subject:REAPPOINTMENT TO FIRE PROTECTION DISTRICT RECOMMENDATION(S): REAPPOINT Samuel Houston to the Low-Income Seat No. 1 on the Economic Opportunity Council (EOC) as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: Reappoint Samuel Houston to the Low-Income Seat No. 1 on the EOC with a term ending June 30, 2023 as recommended by the EOC on May 13, 2021. He was appointed to the Seat, March 21, 2017. The EOC is a tripartite board to the Contra Costa County Board of Supervisors and Employment and Human Services Department, Community Services Bureau for County administration of the Community Services Block Grant. CONSEQUENCE OF NEGATIVE ACTION: The EOC may not be able to conduct routine business. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 34 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Economic Opportunity Council Reappointment RECOMMENDATION(S): APPOINT Nancy Benavides as the Departmental Fiscal Officer (APSA, pos. # 1164) for the Employment and Human Services Department, Community Services Bureau, at Salary Plan and Grade B82 1724 ($7,474 - $9,567) and including Benefits as applicable to the Classification of Departmental Fiscal Officer, as recommended by the Employment and Human Services Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Head Start Act of 2007, Section 642(c)(E)(IX) dictates that the Head Start Governing Board must approve personnel policies and procedures. On July 30, 2019 (Item C. 56), the Board of Supervisors approved the Community Services Bureau's (CSB) 2019-2021 Policies and Procedures Manual. According to "Section 2 Operations" of this Manual, "The Board of Supervisors, upon the recommendation of the Employment APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Reni Radeva - rradeva@ehsd.cccounty.us (925) 608-5036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 35 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Appoint Departmental Fiscal Officer for Employment and Human Services Department, Community Services Bureau BACKGROUND: (CONT'D) and Human Services Director, reserves the exclusive right to hire, evaluate, compensate or release the CSB... Fiscal Officer." In accordance with this policy, this Board Order is to request the appointment of Nancy Benavides as the Departmental Fiscal Officer (DFO) for the Community Services Bureau of the Employment and Human Services Department. The CSB DFO position is currently vacant due to the resignation of the former DFO in February 2021. Nancy Benavides is recommended for the position by a panel of three senior administrative managers and the chairperson of the Head Start Policy Council. The following attributes contributed to the selection of Ms. Nancy Benavides: Dual Bachelor's of Art Degree in Business Administration and Modern Foreign Languages; Master's Degree in Business Administration; twenty-five (25) years of experience in finance management and fiscal control; County government finance experience; strong experience in strategic planning, grant administration, contract administration and processing, staff training and development; and, experience in fast-paced environments and problem solving with a relationship-based management style. CONSEQUENCE OF NEGATIVE ACTION: Without Board appointment of the CSB Departmental Fiscal Officer, the Department would be out of compliance with Head Start Act of 2007, Section 642(c)(1)(E)(IX). CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): REAPPOINT Bob Mankin to the District 3 seat on the County Planning Commission to a term expiring June 30, 2025, as recommended by Supervisor Diane Burgis. FISCAL IMPACT: None. BACKGROUND: The seat expires June 30, 2021. Applications were accepted and the recommendation to reappoint the above individual was then determined. CONSEQUENCE OF NEGATIVE ACTION: The seat would be vacant. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lea Castleberry 925-252-4500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 36 To:Board of Supervisors From:Diane Burgis, District III Supervisor Date:June 22, 2021 Contra Costa County Subject:REAPPOINTMENT TO THE COUNTY PLANNING COMMISSION RECOMMENDATION(S): ACCEPT resignation of Greg Wanket, DECLARE a vacancy in Local Committee, City of Martinez Seat on the Advisory Council on Aging (ACOA), and Direct the Clerk of the Board to post the vacancy as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: Accept the resignation of Greg Wanket from the Advisory Council on Aging (ACOA or Council) Local Committee, City of Martinez Seat. He submitted his resignation May 19, 2021 due to his relocation out of State. Mr. Wanket was appointed to the ACOA on September 30, 2020. That Seat expires on September 30, 2021. The ACOA provides a means for countywide planning, cooperation, and coordination for individuals and groups interested in improving and delivering services and opportunities for the older residents of the County. The Council provides leadership and advocacy on behalf of older adults and is a channel of communication snd information on aging. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 37 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Advisory Council on Aging Resignation CONSEQUENCE OF NEGATIVE ACTION: The ACOA may not be able to conduct routine business. AGENDA ATTACHMENTS MINUTES ATTACHMENTS Vacancy Notice RECOMMENDATION(S): APPOINT Pat Mims to the Community-Based Organization Representative Seat on the Community Corrections Partnership with a term expiring on December 31, 2021. FISCAL IMPACT: No fiscal impact. BACKGROUND: Each year, the Public Protection Committee (PPC) reviews the membership of the Community Corrections Partnership (CCP) and makes recommendations for appointment to non ex-officio seats to the Board of Supervisors. At the March 22, 2021 PPC meeting, the Board was asked to recommend appointments for the 2021 CCP, which included Patrice Guillory as the CBO Representative. However, at the same meeting it was announced by the Chief Probation Officer that Ms. Guillory had accepted the staff position of Director of the Office of Reentry and Justice effective May 1. and Guillory was not appointed to serve in the CBO representative seat. The PPC then directed staff to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Melissa Crockett, (925) 655-2048 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 38 To:Board of Supervisors From:PUBLIC PROTECTION COMMITTEE Date:June 22, 2021 Contra Costa County Subject:APPOINT Pat Mims to the Community Based Organization Representative Seat on the Community Corrections Partnership BACKGROUND: (CONT'D) proceed with a recruitment process for the vacant seat. On March 30, 2021, your Board approved appointments for 2021 for all CCP seats except for the CBO representative seat. The County Administrator's Office issued a Press Release on April 7, 2021 to recruit for the vacant CBO representative. Two applications were received prior to the May 10, 2021 deadline and both applicants were invited to participate in public interviews. At the PPC meeting on May 24, 2021, both applicants were considered and Mr. Mims was in attendance and interviewed. Following consideration, the PPC recommended Pat Mims for appointment to the CCP with a term ending December 31, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Community Based Organization Representative seat will remain vacant. RECOMMENDATION(S): Appoint Dulce Galicia to the Unincorporated Seat 1 on the North Richmond Municipal Advisory Council with a term expiring December 31, 2022, as recommended by Supervisor John Gioia. FISCAL IMPACT: None. BACKGROUND: The Council shall advise the Board on: 1. Services which are or may be provided to the North Richmond Community by the County or other local government agencies. Such services include, but are not limited to, public health, safety, welfare, public works, and planning. 2. The feasibility of organizing the existing special districts serving the North Richmond community in order to more efficiently provide public services such as, but not limited to, water, sewer, fire, parks and recreation, and infrastructure improvements. The Council may: 1. Represent the North Richmond community before the Local Agency Formation Commission on proposed boundary changes affecting the community. 2. Represent the North Richmond community before the County Planning Commission and the Zoning Administrator APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Robert Rogers, 510.942.2224 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 39 To:Board of Supervisors From:John Gioia, District I Supervisor Date:June 22, 2021 Contra Costa County Subject:Appoint Dulce Galicia to the Unincorporated Seat 5 on the North Richmond Municipal Advisory Council BACKGROUND: (CONT'D) on land-use and other planning matters affecting the community. In this regard, the Council shall cooperate with other planning advisory bodies in the North Richmond County area in order to avoid duplication and delay in the planning process. 3. Provide input and reports to the board, County staff or any County hearing body on issues of concern to the North Richmond community. It is understood that the Board is the final decision making authority with respect to issues concerning the North Richmond community and that the Council shall serve solely in an advisory capacity. Except as specified above, the Council may not represent the North Richmond community to any state, county, city special district or school district, agency or commission, or any other organization on any matter concerning the community. Ms. Galicia wishes to serve as a volunteer partner and leader in North Richmond and occupy this seat. Supervisor Gioia recruits for his advisory body openings in a number of ways including through his website, email blasts, newsletters, social media and traditional media, and interviews eligible candidates. CONSEQUENCE OF NEGATIVE ACTION: None. ATTACHMENTS dulcegaliciaresume dulcegaliciaapplication Dulce Galicia • Bilingual: English/Spanish • Promote collaboration and partnership • Inquiry • Project and people management • Tactful strategizing • Organize events, goals and budgets • Develop leadership • Qualitative data gathering for policy recommendations • Policy analysis • Rooted in global, community driven and equitable frameworks • Creativity • Collaboration • Communication • • Over 10 years of experience coordinating detailed projects, leading diverse teams of parents, youth and institutional community partners • Technologically savvy with proficiency in Epic, and SalesForce and familiarity with ArcGIS • Bilingual in English and Spanish with experience interpreting in public meetings and translating documents EDUCATION MILLS COLLEGE, OAKLAND, CA 5/2020 Master of Public Policy Capstone Project: Representation of the Latino Community in Redistricting: An Assessment of how Philanthropy can Bolster Redistricting Efforts MILLS COLLEGE, OAKLAND, CA 5/2011 Bachelor of Arts, Ethnic Studies with a concentration in public policy EXPERIENCE Community Planning Manager,Richmond LAND, Richmond, CA 8/2020 –Current Behavioral Health Community Health Worker,LifeLong Medical Care, San Pablo, CA 9/2019 –07/2020 • Effectively keep communication with clinic patients on mental health needs, appointments and community resources by doing regular reminder calls, scheduling appointments, and relaying client messages to the team • Fill schedules of LCSWs and monitor the calendar for productivity goals • Build new relationships with community organizations to ensure clinic is connected to community providers during pandemic for resources and economic assistance • Work with the Behavioral Health team to ensure referrals are made successfully and that patients are connected to psychiatry and therapy Resident Leadership Manager,Healthy Richmond, Richmond, CA 07/2017–05/2019 • Manage, train and develop leaders to build a coalition and network of Richmond residents to align on policy issues with agencies and institutional partners • Advise and plan a large scale community visioning design session in preparation for a development project in North Richmond with multiple stakeholders • Facilitate meetings for four Action Teams to design equitable health, education, and housing policy Professional Community Organizer, INNOVATE PUBLIC SCHOOLS, SAN JOSE, CA 10/2016 – 06/2017 • Implement, train and develop elementary school parent leaders in the principles and practices of community organizing to build powerful parent driven organizations • Direct, collaborate and maintain relationships with a broad base of constituents; including faith-based institutions, public officials, local government agencies, teachers and school leaders • Promote, plan and coordinate large public forums and meetings reaching 100 individuals to ensure education equity in district-wide policies with data driven reports Dulce Galicia Community Engagement and Advocacy Lead,BUILDING BLOCKS FOR KIDS, RICHMOND, CA 01/2013 –10/2016 • Manage and develop relationships with the WCCUSD to promote community relationship programs and parent engagement • Effectively lead, motivated, coached department staff. Ensured that staff delivered programs that aligned with the organization’s strategic initiatives • Built and grew the community engagement component by providing two large community events and impactful training sessions for parent engagement across four schools AWARDS & PROFESSIONAL AFFILIATIONS • Public Leadership Education Network (PLEN)- Women in Public Policy, 2020 • Chicana Latina Foundation Scholar, 2019 • Outward Bound Leadership Program, 2018 • Rockwood Leadership Institute- Art of Leadership Cohort, 2015 • Coro Fellow in Public Affairs, 2013 • Gates Millennium Scholar, 2006 Significant Coursework Organizational Efficacy Fall 2019 Political Efficacy Qualitative Research Methods Spring 2020 Local Policy Planning and Management SFSU COLLEGE OF EXTENDED LEARNING, SAN FRANCISCO, CA 5/2015-5/2019 Event and Meeting Planning Fall 2019 Measuring Impact Fall 2018 Conflict Resolution and Mediation Spring 2018 Performance Management Spring 2015 Grant Writing Fall 2015 STUDIES FOR INTERNATIONAL TRAINING, BRATTLEBORO, VERMONT 8/2009-5/2010 International training in community development and globalization in Oaxaca, Mexico and Cusco, Peru Research Projects included: Water rights in rural Peru and Oaxacan indigenous rights RECOMMENDATION(S): Appoint Meg Keeley to the At-Large Community-Member Representative Seat on the Juvenile Justice Coordinating Council with a term of two years expiring June 30, 2023, as recommended by the Public Protection Committee. FISCAL IMPACT: No Fiscal Impact. BACKGROUND: The Juvenile Justice Coordinating Council (JJCC) is a multiagency advisory body that informs the development and implementation of a countywide juvenile justice plan. On March 23, 2021, the Board of Supervisors declared one (1) At-Large Community-Member Representative Seat and two (2) At-Large Youth (ages 14-25) seats vacant and recommended that the Chief Probation Officer work with the Clerk of the Board to post the vacancies. On April 1, 2021, the Probation Department issued a press release to announce the recruitment for the two (2) vacant At-Large Youth seats and the one (1) vacant At-Large Community Seat on the JJCC. Probation received a total of eight (8) applications for the At-Large Community Seat prior to the deadline on May 10, 2021. No applications were received for the Youth seats. All applicants were considered and were invited to participate in APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Deborah Caldwell 925-313-4188 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 40 To:Board of Supervisors From:Esa Ehmen-Krause, County Probation Officer Date:June 22, 2021 Contra Costa County Subject:Appointment to the At-Large Community Representative Seat on the Juvenile Justice Coordinating Council BACKGROUND: (CONT'D) public interviews scheduled for the Public Protection Committee (PPC) meeting on May 24, 2021. One applicant withdrew his application prior to interviews. There were three (3) applicants in attendance at the May 24 meeting, all of whom were interviewed. Once interviews were conducted, the PPC members recommended Meg Keeley be appointed to the JJCC by the Board of Supervisors for a term of two years ending June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the At-Large Community-Member Representative Seat will remain vacant and the JJCC may have difficulty reaching quorum given the other two youth vacancies. RECOMMENDATION(S): APPOINT Eric Maldonado to Community Seat #3 on the Advisory Council on Equal Employment Opportunity (ACEEO) for a term with an expiration date of November 30, 2022, as recommended by the Hiring Outreach Oversight Committee. FISCAL IMPACT: None BACKGROUND: For many years, the IOC served as the reviewing committee for ACEEO nominations; however, the mission of the ACEEO is more consistent with the Board's Hiring Outreach and Oversight Committee, which is now designated as the reviewing committee for ACEEO nominations to the following seats: Community 1, 2, 3, & 4 Education Business APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-335-1455 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 41 To:Board of Supervisors From:Monica Nino, County Administrator Date:June 22, 2021 Contra Costa County Subject:ACEEO Member Nomination and Resignation BACKGROUND: (CONT'D) Labor Involved in Training Veterans Disabled Union Seats 1 &2 Management Seats 1 & 2 CONSEQUENCE OF NEGATIVE ACTION: The ACEEO will not have a diverse council to assist with the County's EEO issues. CHILDREN'S IMPACT STATEMENT: None ATTACHMENTS Eric Maldonado Application Submit Date: May 20, 2021 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Contra Costa County Boards & Commissions Application Form Profile Which supervisorial district do you live in? District 5 Education Select the option that applies to your high school education * High School Diploma College/ University A Name of College Attended Degree Type / Course of Study / Major Degree Awarded? Yes No College/ University B Name of College Attended Eric L Maldonado Bay Point CA 94565 Eric L Maldonado Degree Type / Course of Study / Major Degree Awarded? Yes No College/ University C Name of College Attended Degree Type / Course of Study / Major Non-Profit Certfication Degree Awarded? Yes No Other schools / training completed: Course Studied Hours Completed 48 Certificate Awarded? Yes No Board and Interest Which Boards would you like to apply for? Equal Employment Opportunity Advisory Council: Submitted Seat Name Community Representative Have you ever attended a meeting of the advisory board for which you are applying? Yes No Eric L Maldonado Upload a Resume If you have attended, how many meetings have you attended? 4 Please explain why you would like to serve on this particular board, commitee, or commission. To increase diversity of Contra Costa's labor force by working closely with community stakeholders and to increase access to the BIPOC, Women-Owned Businesses, Veterans, and Disabled by assuring that they have access to the counties contracting programs to help them build strong business that will create stronger and more vibrant communities. Qualifications and Volunteer Experience I would like to be considered for appointment to other advisory boards for which I may be qualified. Yes No Are you currently or have you ever been appointed to a Contra Costa County advisory board, commission, or committee? Yes No List any volunteer or community experience, including any advisory boards on which you have served. I was the former President of the Hispanic Chamber of Commerce of Contra Costa County from 2009- 2010 and reappointed in 2012-2013 and worked closely with cities, chambers of commerce and community groups throughout Contra Costa County from Pt. Richmond to the Community of Oakley and the Monument Corridor in Concord. I have also served on the Richmond Community Foundation as a corporate advisor and served on the CA State Chamber of Commerce Coalition of Minority groups by working the California Black Chamber of Commerce and the Cal Asian Chamber and the CalVet. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) Community and Business Leader Business Management PR & Communication Specialist Bilingual in English and Spanish Conflict of Interest and Certification Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No Eric L Maldonado If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I certify that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Eric L Maldonado Eric Maldonado, CUBDP Business Development and Community Advocate Community leader and advocate that promotes credit unions to build healthy sustainable communities through collaboration, innovation and service. emaldonado@redwoodcu.org 9259517182 San Francisco, CA, CA linkedin.com/in/eric-maldonado-5767339 WORK EXPERIENCE Business Development Manager 09/2018 – Present Redwood Credit Union San Francisco, CA Redwood Credit Union is 4.7 Billion in Assets and serves 344,000 Members throughout San Francisco and the Northern Bay area. Develop a business development strategic plan for the credit union. Oversee the business development officers in the emerging markets of San Francisco, Napa, Marin, and Lake County. Develop new partnerships and service existing SEGs (Select Employer Groups). Increase the footprint of Redwood Credit Union in San Francisco, particularly Civic Center / Mid-Market. Provide support to branch managers through best practices and building Member relation. Community & Government Relations Officer 01/2009 – 09/2018 Travis Credit Union Vacaville, CA Travis Credit Union is 3 billion in assets with 24 branches, serving 12 counties. Developed and maintained the credit union's community engagement strategic plan for increasing market share in Contra Costa County and Merced County. Developed strategic partnerships with local non-profits, businesses, and local cities to promote the credit union's products and services. Collaborated with branch managers and other departments to achieve maximum opportunities through referrals. Created and managed the Financial Wellness Community Roundtable with federal, state, and local legislative offices to promote financial wellness through the credit union's programs, products, and services. Managed the Government A  airs Unit to execute policy briefings, talking points, government relations, media, and legislator participation at annual events. Pioneered the first-ever credit union "Day at the Capitol" in Sacramento to advance Travis Credit Union's Awesome Cause of Financial Education. Developed policies and procedures for the North Bay Political Action Committee and managed the contributions and annual reporting. 06/2003 – 01/2009 Licensed Life Agent and Series 66 Securities Northwestern Mutual Life Walnut Creek, CA Northwestern Mutual Life, San Francisco Bay Area Group is based in San Francisco with offices in Walnut Creek, Santa Rosa, and Menlo Park. Developed an insurance and investment practice with 300 individual and business clients throughout the Bay Area, including Napa County. Managed an office and led Northwestern Mutual Life's Hispanic Affinity Marketing Program in California. Developed and trained all new agents targeting the Hispanic market. Served as a financial coach and taught at local non-profits and many wineries throughout Northern California. Maintained all human resources policies and procedures and processed all tax reporting. President Hispanic Chamber of Commerce Contra Costa County (H5C) Walnut Creek, CA Established the first office in Walnut Creek and added an executive director and support staff. Developed a strategic plan to increase corporate sponsorship and member revenue which resulted in an Increase revenue of 400% in 2 years. Managed 14 board of directors from small to mid-size CEOs and created an advisory board of corporate executives. Established the first Annual Legislative Summit in Contra Costa County to discuss issues important in the County. Founded the Hispanic Chamber of Commerce Contra Costa County Foundation. SKILLS  Strategic Planner  Leadership  Non-Profit Management  Public Relations  Government Affairs  Business Development  Public Speaking  Public Policy  Business Strategy  Media Relations  Social Media  Event Management LEADERSHIP POSITIONS Chairman of the Mt. Diablo Chapter, California Credit Union League (10/2017 – 09/2018) Board Member of STAND! Free of Domestic Violence (01/2017 – 09/2018) President of the Rotary of Concord-Diablo (07/2011 – 06/2013) President of the Hispanic Chamber of Commerce Contra Costa County (01/2010 – 06/2013) Founder and President of the Hispanic Chamber of Commerce of Contra Costa County Foundation (07/2011 – 06/2013) Chairman of the Clayton Valley YMCA (01/2009 – 06/2011) EDUCATION 2016 Credit Union Business Development Professional Designation CUNA Management School 01/2006 – 06/2009 Chamber Executive Certification Program Notre Dame, Mendoza College of Business 01/1992-06/1993 Heald School of Business Associate in Applied Science Degree, Computer Business Administration HONOR AWARDS Men of Merit (2018) Delta Project against Domestic Violence Political Professional of the Year (2016) California Credit Union League California Advocate of the Year (2012) California Hispanic Chambers of the Year Recognition of Leadership Achievement (2012) California State Assembly; Resolution No 2417 Small Business of the Year (2008) East Bay Leadership Council RECOMMENDATION(S): ACCEPT the resignations of Jena Williams, Management Seat #1, and Angelica Matamoros, Union Seat #2, on the Advisory Council on Equal Employment Opportunity effective immediately and DIRECT the Clerk of the Board to post the vacancies, for terms with expiration dates of November 30, 2022, as recommended by the Hiring Outreach Oversight Committee. FISCAL IMPACT: None BACKGROUND: For many years, the IOC served as the reviewing committee for ACEEO nominations; however, the mission of the ACEEO is more consistent with the Board's Hiring Outreach and Oversight Committee, which is now designated as the reviewing committee for ACEEO nominations to the following seats: Community 1, 2, 3, & 4 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-335-1455 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd , Deputy cc: C. 42 To:Board of Supervisors From:Monica Nino, County Administrator Date:June 22, 2021 Contra Costa County Subject:ACEEO Resignations BACKGROUND: (CONT'D) Education Business Labor Involved in Training Veterans Disabled Union Seats 1 &2 Management Seats 1 & 2 CONSEQUENCE OF NEGATIVE ACTION: The Council will not be able to provide diverse opinions pertaining to EEO issues within the County. CHILDREN'S IMPACT STATEMENT: None AGENDA ATTACHMENTS MINUTES ATTACHMENTS Vacancy Notice " Contra Costa County NOTICE C.42 The Board of Supervisors will make appointments to fill existing advisory body vacancies. Interested citizens may submit written applications for vacancies to the following address: Clerk of the Board of Supervisors 1025 Escobar Street, pt Floor Martinez, CA 9455 Board , Commission , or Committee Advisory Council on Equal Employment Opportunity Seat:fV/anagernentSeat#l A pp ointments will be made after July 6, 2021 I, Monica Nino, Clerk of the Board of Supervisors and the County Administrator, hereby certify that, in accordance with Section 54974 of the Government Code, the above notice of vacancy (vacancies) will be posted on June 22, 2021. cc : Hard Copy to Clerk of the Board Lobby Hard Copy to Minutes File Soft Copy .DOCX to M :\5-Notices and Postings Soft Copy .PDF to $:\Minutes Attachments\Minutes 2020 Soft Copy .PDF to M:\1-Committee Files and Applications I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. Attested: June 22, 2021 Monica Nino, Clerk of the Board of Supervisors An~ By: ~ Deputy Clerk • Contra Costa County NOTICE C.42 The B.oard of Supervisors will make appointments to fill existing advisory body vacancies. Interested citizens may submit written applications for vacancies to the following address: Clerk of the Board of Supervisors 1025 Escobar Street, ist Floor Martinez, CA 9455 Board, Commission , or Committee Advisory Council on Equal Employment Opportunity Seat: Union Seat #2 A ppointments will be made after July 6, 2021 I, Monica Nino, Clerk of the Board of Supervisors and the County Administrator, hereby certify that, in accordance with Section 54974 of the Government Code, the above notice of vacancy (vacancies) will be posted on June 22, 2021. cc : Hard Copy to Clerk of the Board Lobby Hard Copy to Minutes File Soft Copy .DOCX to M :\5-Notices and Postings Soft Copy .PDF to S:\Minutes Attachments\Minutes 2020 Soft Copy .PDF to M :\1-Committee Files and Applications I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown . Attested: June 22 , 2021 Monica Nino, Clerk of the Board of Supervisors And~ By: ~ Deputy Clerk RECOMMENDATION(S): REAPPOINT Mustafa Alsalihy to the District 1 Seat on the IHSS Public Authority Advisory Committee, to a term ending on 6/22/2025. FISCAL IMPACT: None BACKGROUND: Serves as an advisory council to the In Home Support Services Public Authority (IHSS), which is administered by the Employment and Human Services Department (EHSD). IHSS provides specialized support services to residents who are frail elderly, blind, or disabled. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-942-2222 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 43 To:Board of Supervisors From:John Gioia, District I Supervisor Date:June 22, 2021 Contra Costa County Subject:REAPPOINT Mustafa Alsalihy to the District 1 seat of the IHSS Public Authority Advisory Committee BACKGROUND: (CONT'D) The Contra Costa County In-Home Supportive Services Public Authority is a public agency whose general purpose is to improve the IHSS program for IHSS consumers and workers. Public Authority services include: Recruiting and screening independent providers Maintaining a registry of providers Referring providers to IHSS consumers Training and educational opportunities for IHSS consumers and providers Support services for consumers and providers Supervisor Gioia advertises his open advisory body seats in numerous ways including through his website, eblasts, and newsletters, as well as with the traditional media. CONSEQUENCE OF NEGATIVE ACTION: If the seat is left vacant, it may cause the committee to not have a quorum at their meetings. RECOMMENDATION(S): APPOINT Cynthia Jordan of Oakley and Joanne Segura of Pittsburg to the Housing Authority’s Board of Commissioners as tenant commissioners for two-year terms, ending on May 31, 2023, as requested by the Housing Authority Executive Director. FISCAL IMPACT: Commissioners may receive compensation for attendance at up to four meetings of the Authority per month. Compensation is fixed at a rate of $50 per day. Commissioners may also receive necessary traveling and subsistence expenses incurred in the discharge of their duties. All compensation is paid from the Housing Authority budget. BACKGROUND: The Housing Authority of the County of Contra Costa’s (Housing Authority) Board of Commissioners is comprised of five members from the Contra Costa County Board of Supervisors and two Housing Authority tenants. The two Housing Authority tenant commissioner seats are currently vacant. As a result of the Housing Authority’s search and recruitment for tenant commissioners, the Housing Authority’s Executive Director recommends Cynthia Jordan of Oakley and Joanne Segura of Pittsburg as tenant commissioners on the Housing Authority’s Board of Commissioners. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Housing Authority, 925.957.8000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 44 To:Board of Supervisors From:Monica Nino, County Administrator Date:June 22, 2021 Contra Costa County Subject:NOMINATION TO THE CONTRA COSTA COUNTY HOUSING AUTHORITY BOARD OF COMMISSIONERS BACKGROUND: (CONT'D) Appointments to the Housing Authority Board of Commissioners are subject to the approval of the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: If the recommended action is not taken, the two tenant commissioner seats will remain vacant. RECOMMENDATION(S): APPOINT the following individual to the District II seat of the Contra Costa County Planning Commission for a four-year term with an expiration date of June 30, 2025, as recommended by Supervisor Candace Andersen: Sanjiv Bhandari Alamo, CA 94507 FISCAL IMPACT: NONE BACKGROUND: The Planning Commission's powers and duties include: 1. Exercise all powers and duties prescribed by law (statute, ordinance or board order), including consideration of matters referred to it by the Zoning Administrator except those powers and duties specifically reserved or delegated to other divisions of the planning agency; APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jill Ray, 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, Planning Commission, Appointee C. 45 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:June 22, 2021 Contra Costa County Subject:APPOINTMENT TO THE CONTRA COSTA COUNTY PLANNING COMMISSION BACKGROUND: (CONT'D) 2.Initiate preparation of general plans, specific plans, regulations, programs and legislation to implement the planning power of the county; 3. Be generally responsible for advising the legislative body of matters relating to planning, which, in the opinion of the commission, should be studied; 4. Be the advisory agency as designated in Title 9 of this code for the purpose of passing on subdivisions; 5. Hear and decide all applications or requests for proposed entitlements estimated to generate one hundred or more peak hour trips unless otherwise provided by this code or board order; 6. Hear and make recommendations regarding proposed development agreements when it is hearing the related project applications being processed concurrently with the development agreements CONSEQUENCE OF NEGATIVE ACTION: The seat will become vacant and District 2 will have no representation on the Planning Commission. CHILDREN'S IMPACT STATEMENT: NONE RECOMMENDATION(S): Acting as the governing body of the Contra Costa County Flood Control and Water Conservation District (FC District), APPROVE Appropriation Adjustment No. 005051 and AUTHORIZE the transfer of funds in the amount of $753,250 from FC Zone 3B (FCZ 3B) Fund 252000 and appropriating it for Road Construction-Rd Fund 110800 to pay the FC District’s share of the Marsh Drive Bridge Project for levee work on Walnut Creek Channel, as recommended by the Chief Engineer, Pacheco area. FISCAL IMPACT: This action increases revenue appropriations in Road Construction-Rd Fund 110800 and decreases the fund balance of FCZ 3B Fund 252000 by $753,250 (100% FCZ 3B funds). BACKGROUND: In 2007, the FC District performed the Walnut Creek Interim Levee Raising Project in the vicinity of Marsh Drive. The project scope did not include work to connect the new levees to Marsh Drive Bridge because the bridge replacement project was in the design phase and its final elevation and footprint was not determined. The decision was made to include the FC District’s levee work in the bridge project. Now that the project design is complete and has been awarded to a contractor, the scope and cost of the levee work is certain. The FC District’s share of the project cost has been evaluated and found to be $753,250. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Michelle Cordis, (925) 313-2381 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: Monica Nino, County Administrator's Office, Allison Knapp, Deputy Chief Engineer, Tim Jensen, Flood Control, Michelle Cordis, Flood Control, Elizabeth Balita, Finance, Catherine Windham, Flood Control C. 46 To:Contra Costa County Flood Control District Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Appropriation Adjustment from Flood Control Zone 3B to Road Funds. Project No. 7520-6B8471 CONSEQUENCE OF NEGATIVE ACTION: If this Appropriation Adjustment were not approved, the Road Fund would pay an increased amount of the project costs, which it had not anticipated paying for, and the FC District would not be paying their fair share for improvements to their benefit. AGENDA ATTACHMENTS Construction Cost Worksheet AP005051 MINUTES ATTACHMENTS signed AP005051 CONSTRUCTION COST for FCD Share to Provide 3 ft of Freeboard per FCD Standards (in lieu of future FCD project to raise levees) AGENCY:Contra Costa County Flood Control District PROJECT:Marsh Drive Bridge Replacement over Walnut Creek Flood Control Channel CONTRACTOR:Bridgeway Civil Constructors, Inc. Quantities By:N. Leary (PWD) and T. Jensen (FCD) Date: 4/26/2021 NO.UNIT QUANTITY PRICE AMOUNT 1 LS 0.05 $70,000.00 $3,500 2 LS 0.05 $50,000.00 $2,500 3 LS $4,000.00 $0 4 LS 0.05 $1,500.00 $75 5 LS 0.05 $6,000.00 $300 6 LS 0.05 $100,000.00 $5,000 7 EA $100.00 $0 8 LF $2.50 $0 9 EA $50.00 $0 10 LS $40,000.00 $0 11 LF $20.00 $0 12 EA $6,000.00 $0 13 LS $225,000.00 $0 14 LS 0.05 $60,000.00 $3,000 15 LS 0.05 $2,500.00 $125 16 EA $500.00 $0 17 EA $300.00 $0 18 EA $800.00 $0 19 EA $300.00 $0 20 EA $600.00 $0 21 SQYD $2.00 $0 22 LF $16.00 $0 23 EA $196.00 $0 24 LF $8.00 $0 25 LF 3,410 $28.00 $95,480 26 EA $5,000.00 $0 27 LS $7,000.00 $0 28 LS $74,000.00 $0 29 LS $140,000.00 $0 30 LS $4,000.00 $0 31 EA $70.00 $0 32 LF $11.00 $0 33 LS 0.05 $72,000.00 $3,600 34 LS 0.05 $30,000.00 $1,500 35 LS $6,000.00 $0 36 CY $120.00 $0 37 CY $80.00 $0 38 CY $80.00 $0 39 CY 72 $270.00 $19,440 40 CY 213 $125.00 $26,625 41 CY 5,200 $16.00 $83,200 42 LS 1 $24,000.00 $24,000 43 SQFT 15,400 $0.31 $4,774 44 LF 2,120 $9.00 $19,080 45 CY $74.00 $0 46 CY $74.00 47 TON $148.00 $0 48 LF $32.00 $0 49 SQYD $40.00 $0 50 LF $408.00 $0 51 LS $90,000.00 $0 52 CY $1,760.00 $0 53 CY $950.00 $0 54 CY 114 $1,000.00 $114,000 55 LF $150.00 $0 56 LB $1.40 $0 57 LB 6,650 $1.30 $8,645 58 HEADED BAR REINFORCEMENT (F)EA $52.00 $0 59 PEDESTRIAN BARRICADE EA $2,704.00 $0 60 LS $98,000.00 $0 61 LF $170.00 $0 62 LF $164.00 $0 63 LF $204.00 $0 64 LF $220.00 $0 65 LF $340.00 $0 66 EA $5,400.00 $0 67 DRAINAGE INLET (TYPE 2 CATCH BASIN)EA $9,200.00 $0 68 60" PRECAST CONCRETE PIPE MANHOLE EA $19,238.00 $0 69 EA $1,030.00 $0 70 LF $45.00 $0 71 RECONSTRUCT INLET AND INSTALL GATE VALVE EA $10,200.00 $0 TEMPORARY HYDRAULIC MULCH TEMPORARY CHECK DAM TEMPORARY DRAINAGE INLET PROTECTION TYPE III BARRICADE TEMPORARY TRAFFIC STRIPE (PAINT) CHANNELIZER (SURFACE MOUNTED) TEMPORARY RAILING (TYPE K) TEMPORARY CRASH CUSHION TEMPORARY CREEK DIVERSION SYSTEM RAIN EVENT ACTION PLAN STORM WATER ANNUAL REPORT WATER QUALITY SAMPLING AND ANALYSIS, DAY WATER QUALITY MONITORING REPORT CONTRACT ITEMS CONSTRUCTION SURVEY AND STAKING LEAD COMPLIANCE PLAN PROGRESS SCHEDULE (CRITICAL PATH METHOD) CONSTRUCTION AREA SIGNS TEMPORARY TRAFFIC CONTROL SYSTEM JOB SITE MANAGEMENT PREPARE SWPPP STORM WATER SAMPLING AND ANALYSIS, DAY CONTRACTOR QUALITY CONTROL PLAN PORTABLE CHANGEABLE MESSAGE SIGNS CLEARING AND GRUBBING TEMPORARY FIBER ROLL TEMPORARY REINFORCED SILT FENCE TEMPORARY CONSTRUCTION ENTRANCE TEMPORARY CONCRETE WASHOUT BIRD PROTECTION MEASURES CONTRACTOR SUPPLIED BIOLOGIST WATER METER CHARGES ROADWAY EXCAVATION ASBESTOS COMPLIANCE PLAN REMOVE BOLLARDS (PRIVATE PROPERTY) TEMPORARY HIGH-VISIBILITY FENCE FURNISH FIELD OFFICE 18" REINFORCED CONCRETE DRAINAGE PIPE (SHALLOW COVER) 18" REINFORCED CONCRETE DRAINAGE PIPE (CLSM) 24" REINFORCED CONCRETE DRAINAGE PIPE (CLSM) IMPORTED BORROW RESTORATION HYDROSEEDING BONDED FIBER MATRIX WITH HYDROSEED MIX FIBER ROLL STRUCTURE EXCAVATION (BRIDGE) (F) STRUCTURE EXCAVATION (RETAINING WALL) (F) STRUCTURE BACKFILL (BRIDGE) (F) STRUCTURE BACKFILL (RETAINING WALL) (F) CLASS 2 AGGREGATE BASE (PARTICIPATING) CLASS 2 AGGREGATE BASE (NON-PARTICIPATING) HOT MIX ASPHALT (TYPE A) PLACE HOT MIX ASPHALT DIKE (TYPE A) COLD PLANE ASPHALT CONCRETE PAVEMENT 18" REINFORCED CONCRETE DRAINAGE PIPE 36" CAST-IN-DRILLED-HOLE CONCRETE PILING PRESTRESSING CAST-IN-PLACE CONCRETE STRUCTURAL CONCRETE, BRIDGE (F) STRUCTURAL CONCRETE, BRIDGE (POLYMER FIBER) (F) JOINT SEAL (MR 2") BAR REINFORCING STEEL (BRIDGE) (F) BAR REINFORCING STEEL (RETAINING WALL) (F) BRIDGE REMOVAL STRUCTURAL CONCRETE, RETAINING WALL (F) 24" REINFORCED CONCRETE DRAINAGE PIPE DRAINAGE INLET (DI TYPE G) REMOVE DRAINAGE INLET REMOVE STORM DRAIN PIPE 72 ADJUST INLET EA $2,375.00 $0 73 LS $347,000.00 $0 74 ROCK SLOPE PROTECTION FABRIC (CLASS 8)LS $7,500.00 $0 75 MINOR CONCRETE (RETAINING CURB)LF $40.00 $0 76 SF $36.00 $0 77 SF $36.00 $0 78 LF $40.00 $0 79 SQFT $14.00 $0 80 SQFT $12.00 $0 81 SQFT $12.00 $0 82 MINOR CONCRETE (VALLEY GUTTER)SQFT $17.00 $0 83 MINOR CONCRETE (CURB RAMP)CY $900.00 $0 84 LF $9.00 $0 85 REMOVE CONCRETE FLOODWALL LF 35 $82.00 $2,870 86 SQFT $2.00 $0 87 REMOVE STAMPED CONCRETE SQFT $6.00 $0 88 LF $32.00 $0 89 SET STANDARD STREET MONUMENT EA $1,700.00 $0 90 SET VERTICAL BENCH MONUMENT EA $905.00 $0 91 LF $2.75 $0 92 LF $8.00 $0 93 SQFT $5.00 $0 94 SQYD $7.00 $0 95 LF 125 $92.00 $11,500 96 POST AND CHAIN FENCE WITH PILASTER LF 55 $92.00 $5,060 97 LF 490 $59.00 $28,910 98 EA 2 $6,200.00 $12,400 99 EA 2 $4,300.00 $8,600 100 LF 25 $35.00 $875 101 LF 90 $8.00 $720 102 LF 55 $10.00 $550 103 LF 353 $8.00 $2,824 104 EA 3 $566.00 $1,698 105 EA 2 $566.00 $1,132 106 RECONSTRUCT WOOD FENCE LF 40 $232.00 $9,280 107 EA $1.12 $0 108 RESET METAL GATE EA 1 $3,000.00 $3,000 109 EA $11.00 $0 110 EA $68.00 $0 111 EA $108.00 $0 112 EA $215.00 $0 113 EA $340.00 $0 114 LF $885.00 $0 115 LF $784.00 $0 116 PEDESTRIAN RAILING LF $672.00 $0 117 LF $187.00 $0 118 TRANSITION RAILING (TYPE WB-31)EA $6,300.00 $0 119 ALTERNATIVE IN-LINE TERMINAL SYSTEM EA $7,060.00 $0 120 EA $36,500.00 $0 121 LF $330.00 $0 122 LF 95 $32.00 $3,040 123 LF 60 $11.00 $660 124 LF $2.25 $0 125 LF $4.50 $0 126 SQFT $14.00 $0 127 LF $1.12 $0 128 SQFT $4.50 $0 129 FUTURE ELECTRICAL/COMMUNICATION CONDUIT AND PULL BOXES LS $53,000.00 $0 130 LF $5.00 $0 131 LF $245.00 $0 132 LS $118.00 $0 133 LS $5,000.00 $0 134 EA $2,829.00 $0 135 EA $20,370.00 $0 136 LS $8,035.00 $0 137 EA $6,000.00 $0 138 LS $9,055.00 $0 139 EA $2,037.00 $0 140 EA $1,020.00 $0 141 EA $14,700.00 $0 142 EA $792.00 $0 143 LS $62,000.00 $0 144 LS $304,000.00 $0 145 LS 0.05 $1,000,000.00 $50,000 $557,963 Design Engineering @20%$111,593 Construction Engineering @ 15%$83,694 $753,250 CHAIN AND POST FENCE TOTAL COST: REMOVE CURB PAINT DETECTABLE WARNING SURFACE (NON-PARTICIPATING) MINOR CONCRETE (CURB AND GUTTER) MINOR CONCRETE (DRIVEWAY) MINOR CONCRETE (SIDEWALK) (PARTICIPATING) MINOR CONCRETE (SIDEWALK) (NON-PARTICIPATING) REMOVE WOOD FENCE REMOVE CHAIN AND POST FENCE REMOVE POST AND CHAIN FENCE WITH PILASTER REMOVE CHAIN LINK FENCE REMOVE CHAIN LINK GATE REMOVE METAL GATE ANTI-GRAFFITI COATING (BRIDGE) METAL GATE CHAIN LINK GATE OBLITERATE SURFACING MOBILIZATION ITEMS SUBTOTAL: REMOVE TRAFFIC STRIPE REMOVE PAVEMENT MARKING INSTALL 8" AND 6" WATER MAIN (CCWD) RELOCATE PG&E FACILITIES BRIDGE WATER MAIN CONNECTIONS (CCWD) SHEETING, SHORING, AND BRACING (CCWD) RAISE MANHOLES TO GRADE (CCWD) ADJUST WATER VALVE BOX (CCWD) RELOCATE HYDRANT (CCWD) ADJUST WATER VALVE BOX - SMALL ADJUSTMENT (CCWD) RELOCATE PG&E METER AND TRANSFORMER TUBULAR HANDRAILING (RETAINING WALL) CRASH CUSHION SAW CUT (CCWD) CONCRETE BARRIER (TYPE 732SW MODIFIED) REMOVE CONCRETE BARRIER (TYPE K) 6" THERMOPLASTIC TRAFFIC STRIPE INSTALL GATE VALVES AND BOXES (CCWD) INSTALL HYDRANT (CCWD) DISINFECTION AND TESTING (CCWD) EXTERIOR CONCRETE BARRIER (SW) INTERIOR CONCRETE BARRIER (W/O SW) ROCK SLOPE PROTECTION (1/4T, CLASS 5, METHOD B) DETECTABLE WARNING SURFACE (PARTICIPATING) REMOVE CONCRETE (CURB) REMOVE CONCRETE (SIDEWALK AND DRIVEWAY) REMOVE CONCRETE (CURB AND GUTTER) PAINT CURB CHAIN LINK FENCE REMOVE PAVEMENT MARKER PAVEMENT MARKER (RETROREFLECTIVE) 8" THERMOPLASTIC TRAFFIC STRIPE THERMOPLASTIC PAVEMENT MARKING REMOVE GUARDRAIL REMOVE ROADSIDE SIGN RESET ROADSIDE SIGN RELOCATE ROADSIDE SIGN ROADSIDE SIGN INSTALL 4" AND 2" WATER SERVICE (CCWD) BACKFLOW AND METER RELOCATION (CCWD) RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No.005054 and AUTHORIZE the transfer of appropriations in the amount of $106,890 from Facilities Maintenance to Fleet Services- Internal Service Fund (ISF) for the purchase of three Ford Transit Med Roof Cargo Vans, as recommended by the Public Works Director. FISCAL IMPACT: This action increases appropriations in Fleet Services-ISF (4284) and reduces appropriations in Facilities Maintenance (4031, 4037, and 4038) by $106,890. BACKGROUND: The Facilities Maintenance Division is actively recruiting additional staff and needs to provide vehicles to the staff in order to meet the needs of the job. The purchase of the vehicles was included in the Fiscal Year 2020/21 Facilities capital budget. CONSEQUENCE OF NEGATIVE ACTION: If this Appropriation Adjustment is not approved, the Division will not be able to purchase the vehicles needed to provide services throughout the County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lauren Weston, (925) 313-2155 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C. 47 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Appropriation and Revenue Adjustment for the Purchase of Vehicles AGENDA ATTACHMENTS TC24/27_005054 MINUTES ATTACHMENTS signed AP005054 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25759 to increase the hours of one (1) vacant Library Assistant-Journey Level (3KVB) (represented) position (#12995) at Salary Plan and Grade QXX 1030 ($3,637 - $4,645) from part time (20/40) to full time (40/40/) in the Library Department. FISCAL IMPACT: Upon approval, this action will result in an annual cost to the Library Fund of approximately $30,910, to be mitigated by a reduction in the use of permanent intermittent staff services. No fiscal impact to the County General Fund. BACKGROUND: After the onset of the COVID-19 pandemic, the Library conducted an evaluation of its staffing and scheduling plans in order to better meet the needs of patrons as well as to create more efficient staffing at its community library locations. As a result of that evaluation, the Library identified a need to adjust schedules APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samuel Treanor at (925) 608-7702 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Samuel Treanor, Sylvia WongTam C. 48 To:Board of Supervisors From:Alison McKee, County Librarian Date:June 22, 2021 Contra Costa County Subject:Increase the Hours of One Library Assistant-Journey Level position from 20/40 to 40/40 BACKGROUND: (CONT'D) of select vacant positions to improve employee recruitment, reassignment, and retention. Additionally, the consistent presence of a full-time position would help maintain continuity of service for library patrons. The Library has determined that a vacant part-time Library Assistant - Journey position (#12995) located in Hercules should be increased from part-time to full-time in order to properly meet staffing and patron needs. This need at the Hercules branch location became more apparent after the Library reopened to the public in April 2021. CONSEQUENCE OF NEGATIVE ACTION: If this position change is not approved, the Library will have difficulties with recruitment and retention, as well as providing services to the public at the Hercules Library. AGENDA ATTACHMENTS P300 25759_Inc PT LAJ to FT in Library (Hercules) MINUTES ATTACHMENTS Signed P300 25759 POSITION ADJUSTMENT REQUEST NO. 25759 DATE 5/17/2021 Department No./ Department Library Budget Unit No. 0621 Org No. 3794 Agenc y No. 85 Action Requested: Increase hours for Library Assistant -Journey Level position 12995 from 20/40 to 40/40 Proposed Effective Date: 7/1/2021 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $30,910.00 Net County Cost $0.00 Total this FY $30,910.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Library Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Alison McKee ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT /s/ Erin M Steffen 6/1/2021 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/3/2021 ADOPT Position Adjustment Resolution No. 25759 to i ncrease hours of one Library Assistant -Journey Level position, #12995, from part time 20/40 to full time. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Elizabeth Loud 6/3/2021 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/16/2021 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25758 to increase the hours of one (1) vacant Library Assistant-Journey Level (3KVB) (represented) position #11670 from 20/40 hours to 40/40 hours at Salary Plan and Grade QXX 1030 ($3,638 - $4,645) in the Library Department. FISCAL IMPACT: Upon approval, this action will result in an annual cost to the Library Fund of approximately $30,910, to be mitigated by a reduction in the use of permanent intermittent staff services. No fiscal impact to the County General Fund. BACKGROUND: The City of Pittsburg has a large, diverse, Spanish-speaking population. While the Library has determined that there is a need for bilingual staff to serve Spanish-speaking library patrons, it currently has no Library APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samuel Treanor at 925-608-7702 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Samuel Treanor, Sylvia WongTam C. 49 To:Board of Supervisors From:Alison McKee, County Librarian Date:June 22, 2021 Contra Costa County Subject:Increase the Hours of One Library Assistant-Journey Level position from 20/40 to 40/40 BACKGROUND: (CONT'D) Assistant-Journey Level positions in Pittsburg that require fluency in Spanish. Additionally, the Library has determined that increasing the position from part-time to full-time will align with the Library’s current staffing structure and vision, as well as improve employee recruitment and retention. CONSEQUENCE OF NEGATIVE ACTION: If this position change is not approved, the Library will continue to have difficulties serving its diverse Spanish-speaking population. AGENDA ATTACHMENTS P300 25758_Inc PT LAJ to FT in Library MINUTES ATTACHMENTS Signed P300 25758 POSITION ADJUSTMENT REQUEST NO. 25758 DATE 5/17/2021 Department No./ Department Library Budget Unit No. 0621 Org No. 3765 Agenc y No. 85 Action Requested: Increase hours for Library Assistant -Journey Level position 11670 from 20/40 to 40/40 Proposed Effective Date: 7/1/2021 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $30,910.00 Net County Cost $0.00 Total this FY $30,910.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Library Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Alison McKee ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT /s/ Erin M Steffen 6/1/2021 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/3/2021 ADOPT Position Adjustment Resolution No. 25758 to increase hours of one vacant Library Assistant -Journey Level position, #11670, from part time (20/40) to full time. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Elizabeth Loud 6/3/2021 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/16/2021 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF S UPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25746 to cancel one (1) Network Technician II (LNVA) (represented) at salary plan and grade ZB5 1592 ($6,363-$7,734), position number 11647, cancel one (1) Child Support Specialist II (SMVB) (represented) at salary plan and grade QV5 1254 ($4,552-$5,533), position number 3611; add one (1) Information Systems Programmer/Analyst II (LPVA) (represented) at salary plan and grade ZA5 1594 ($6,375-$7,749), add one Child Support Supervisor (SMNA) (represented) at salary plan and grade ZA5 1546 ($6,079-$7,390), and add one (1) Administrative Services Assistant III (APTA) (represented) at salary plan and grade ZB5 1631 ($6,613-$8,039) in the Department of Child Support Services, effective July 1, 2021. FISCAL IMPACT: Upon approval, this action has an annual cost increase of approximately $209,176. The department received a notice from the state confirming that the department will receive an allocation increase in the amount of $472,643 for FY 2021-22 which will fully cover the increase in personnel costs. The increased allocation will be appropriated as part of the County's FY 2021-22 Final Budget expected to be approved by the Board in September. All positions are funded by allocations from the Federal Government at 66% and the State of California at 34%. No impact to the County General Fund. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sarah Bunnell, (925) 313-4433 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Sarah Bunnell, Sylvia WongTam C. 50 To:Board of Supervisors From:Melinda Self, Child Support Services Director Date:June 22, 2021 Contra Costa County Subject:Add Three Positions and Cancel Two Positions BACKGROUND: The Department of Child Support Services received an increase in allocation in the amount of $472,643 for FY 2021-22. With the increase, the department is requesting to cancel one Network Technician II and one Child Support Specialist II position, and add one Info Sys Programmer/Analyst II, one Administrative Services Assistant III and one Child Support Supervisor to align with the Department’s strategic plan. These positions are needed to provide technical, supervisory and administrative services to the child support staff. In order to meet the needs of the department, the Info Sys Programmer/Analyst II is needed to assist our Systems Support Team to install, maintain, and troubleshoot current and future software. An additional Child Support Supervisor is needed to supervise and coordinate outreach and public service. Lastly, an Administrative Services Assistant III will be added because it is needed in the Business Administration section to provide assistance to the Administrative Services Officer in areas such as contracts, finance, safety, personnel tracking, inventory management, and other projects. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Department will not have the desired staffing levels aligned with its strategic plan goals, increase productivity in the Systems Support Team, provide adequate supervision and deliver on specialized project such as outreach and public service, and provide exceptional assistance to the Administrative Services Officer in areas such as contracts, finance, safety, personnel tracking, and inventory management. AGENDA ATTACHMENTS Fiscal Analysis P300 25746 - Delete one and Add two in Org 1780 P300 25746 - Delete one and Add one in Org 1790 MINUTES ATTACHMENTS Signed P300 25746(1) Signed P300 25746(2) Date: 5/6/2021 Annualization Factor 12 Annualization Factor 12 Cost Benefit Percentage 67%Benefit Percentage 67%Increase Pension Percentage 28.0%Pension Percentage 28.0%(Decrease) Budget Unit/Bureau No:249 Org #: 1790 NEW POSITIONS 1 OLD POSITION ORG (if Applicable)1790 Old Position Number:11647 Classification Info Sys Programmer Analyst II LPVA Classification Netowrk Technician II LNVA Step 1 Monthly Salary 6,376$ Step 1 Monthly Salary 6,363$ 13$ Benefit Amount 4,272$ Benefit Amount 4,263$ 9$ Salary + Benefit 10,648$ Salary + Benefit 10,626$ Annualized Sal+ Ben Cost 127,774$ Annualized Sal+ Ben Cost 127,515$ 259$ Effective Mo's 12 Current Yr. Effective Mo's 12 Current Yr. Cost 127,774$ Current Yr. Cost 127,515$ Federal Percentage 66.00%Federal Percentage 66.00% Federal Cost 84,331$ Federal Cost 84,160$ State Percentage 34.00%State Percentage 34.00% State Cost 43,443$ State Cost 43,355$ Other Funding -$ Other Funding -$ County Percentage 0.00%County Percentage 0.00% County Cost -$ County Cost -$ -$ Annual Pension Cost 35,777$ Annual Pension Cost 35,704$ 73.00$ Fiscal Analyst:332.00$ 73$ Approval of this position trade request will increase the annual costs in FY 21/22 by $332 This position will be funded by 66% Federal revenue and 34% State revenue. Step 1 6,375.85$ 6,363.24$ Step 2 6,694.64$ 6,681.40$ Step 3 7,029.37$ 7,015.47$ Step 4 7,380.84$ 7,366.25$ Step 5 7,749.89$ 7,734.56$ Step 6 Step 7 5/6/2021 Annualization Factor 12 Annualization Factor 12 Cost Benefit Percentage 67%Benefit Percentage 67%Increase Pension Percentage 28.0%Pension Percentage 28.0%(Decrease) Budget Unit/Bureau No:249 Org #: 1780 NEW POSITIONS 1 OLD POSITION ORG (if Applicable)1780 Old Position Number:3611 Classification Administrative SVCS ASST III APTA Classification Child Support Specialist II SMVB Step 1 Monthly Salary 6,614$ Step 1 Monthly Salary 4,552$ Benefit Amount 4,431$ Benefit Amount 3,050$ Salary + Benefit 11,045$ Salary + Benefit 7,602$ Annualized Sal+ Ben Cost 132,537$ Annualized Sal+ Ben Cost 91,224$ 41,313$ Effective Mo's 12 Current Yr. Effective Mo's 12 Current Yr. Cost 132,537$ Current Yr. Cost 91,224$ Federal Percentage 66.00%Federal Percentage 66.00% Federal Cost 87,474$ Federal Cost 60,208$ State Percentage 34.00%State Percentage 34.00% State Cost 45,063$ State Cost 31,016$ Other Funding -$ Other Funding -$ County Percentage 0.00%County Percentage 0.00% County Cost -$ County Cost -$ -$ Annual Pension Cost 37,110$ Annual Pension Cost 25,543$ 11,567.00$ Fiscal Analyst:52,880.00$ 11,567$ Approval of this position trade request will increase the annual costs in FY 21/22 by $52,880. This position will be funded by 66% Federal revenue and 34% State revenue. Step 1 6,613.76$ 4,552.00$ Step 2 6,944.45$ 4,779.60$ Step 3 7,291.67$ 5,018.58$ Step 4 7,656.25$ 5,269.51$ Step 5 8,039.07$ 5,532.98$ Step 6 -$ -$ Step 7 -$ -$ Date: 5/6/21 Annualization Factor 12 Annualization Factor 12 Cost Benefit Percentage 67%Benefit Percentage 67%Increase Pension Percentage 28.0%Pension Percentage 28.0%(Decrease) Budget Unit/Bureau No:249 Org #: 1780 NEW POSITIONS 0 OLD POSITION ORG (if Applicable)1780 Old Position Number: Classification Child Spprt Supervisor SMNA Classification Step 1 Monthly Salary 6,080$ Step 1 Monthly Salary -$ Benefit Amount 4,074$ Benefit Amount -$ Salary + Benefit 10,154$ Salary + Benefit -$ Annualized Sal+ Ben Cost 121,847$ Annualized Sal+ Ben Cost -$ 121,847$ Effective Mo's 12 Current Yr. Effective Mo's 12 Current Yr. Cost 121,847$ Current Yr. Cost -$ Federal Percentage 66.00%Federal Percentage 66.00% Federal Cost 80,419$ Federal Cost -$ State Percentage 34.00%State Percentage 34.00% State Cost 41,428$ State Cost -$ Other Funding -$ Other Funding -$ County Percentage 0.00%County Percentage 0.00% County Cost -$ County Cost -$ -$ Annual Pension Cost 34,117$ Annual Pension Cost -$ 34,117.00$ Fiscal Analyst:155,964.00$ 34,117$ Approval of this position will increase the annual costs in FY 21/22 by $155,964. This position will be funded by 66% Federal revenue and 34% State revenue. Step 1 6,079.92$ -$ Step 2 6,383.92$ -$ Step 3 6,703.11$ -$ Step 4 7,038.27$ -$ Step 5 7,390.18$ -$ Step 6 -$ Step 7 -$ RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25763 to reassign one (1) Supervising Accountant (VWSD) position #13314 at salary plan and grade ZA5-1703 ($7,102 - $8,633), and its incumbent, from Department 0540 (cost center 6567 - General Accounting) to Department 0450 (cost center 5761 - Public Health Admin) in the Health Services Department. (Represented) FISCAL IMPACT: This action will result in a cost savings of approximately $175,434, including $68,033 in pension costs, for the General Accounting unit (Hospital Enterprise Fund I); this cost will be absorbed 100% by Public Health Administration revenues. BACKGROUND: The Public Health Finance unit is currently being restructured and management determined the need for a Supervising Accountant moving forward. Position #13314 was housed in General Accounting (department 0540, org code 6567) and was vacant at the time of this determination -- since then, it has been filled and the incumbent APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Lauren Ludwig, 925-957-5269 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Sherry Martija C. 51 To:Board of Supervisors From:Anna Roth, Health Services Date:June 22, 2021 Contra Costa County Subject:Reassign One Supervising Accountant in the Health Services Department BACKGROUND: (CONT'D) has been assigned to oversee the Public Health Finance unit in order to meet the needs of the restructuring. This request is to reassign the position and its incumbent to the Public Health Adminstration Division (department 0450, org code 5761) to properly reflect the expense with the appropriate cost center. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, this will result in the continuance of the position being funded by a cost center/unit that the position does not reside in, nor where it is financially supported. CLERK'S ADDENDUM RELISTED to a future date uncertain. ATTACHMENTS P300 No. 25763 HSD POSITION ADJUSTMENT REQUEST NO. 25763 DATE 6/8/2021 Department No./ Department Health Services Budget Unit No. 0450 Org No. 5761 Agenc y No. A18 Action Requested: Reassign one (1) Supervising Accountant (SAHJ) position #13314 at salary plan and grade ZA5-1703 ($7,102 - $8,633), and its incumbent , from Department 0540 (cost center 6567 - General Accounting) to Department 0450 (cost center 5761 - Public Health Admin) in the Health Services Department. (Represented) Proposed Effective Date: 7/1/2021 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $175,434.00 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Transfer from cost center 0540 to 0450 (Public Health) Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Lauren Ludwig ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Sarah Kennard 6/14/2021 ___________________________________ ________________ Deputy County Admini strator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resourc es Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/14/2021 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25764 to add three (3) Clinical Psychologist (VQTB) positions at salary plan and grade TC2-1483 ($5,885 - $8,315) and cancel one (1) vacant Mental Health Clinical Specialist (VQSB) position #15773 (32/40) at plan and grade TC2-1384 ($5,335 - $7,921) in the Health Services Department. (Both represented) FISCAL IMPACT: Upon approval, this action will result in an approximate annual cost of $523,817, with $203,136 in pension already included. This increase will be offset by the elimination of one vacant position and the cancellation of the Health Coaching contract with the Wright Institute. The costs are funded 100% by Hospital Enterprise Fund I. BACKGROUND: The Behavioral Health Division of the Health Services Department has had a contract in place with the Wright Institute to provide internship opportunities for students entering the Behavioral Health field. This Health Coaching contract with Wright Institute is ending and the department is now looking to add permanent staff in order to continue the work that was being performed through this contract. Hospital administration has requested to add three new Clinical Psychologist positions to provide brief therapy for the mild/moderate population in the Ambulatory Care System. These positions will be placed at various health centers across the system and will be assigned to the CCRMC Hospital and Health Centers Ambulatory Care Behavioral Health program. The cost of adding these new positions will be offset by the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lauren Ludwig, 925-957-5269 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Thomas Tighe C. 52 To:Board of Supervisors From:Anna Roth, Health Services Date:June 22, 2021 Contra Costa County Subject:Add three Clinical Psychologist Positions and Cancel One Mental Health Clinical Specialist Position cost savings from canceling the Wright Institute contract. CONSEQUENCE OF NEGATIVE ACTION: If not approved, this will result in understaffing within the hospital and clinics, which will negatively impact the department's ability to provide adequate behavioral health services to the community. AGENDA ATTACHMENTS P300 No. 25764 HSD MINUTES ATTACHMENTS Signed P300 25764 POSITION ADJUSTMENT REQUEST NO. 25764 DATE 6/8/2021 Department No./ Department Health Services Budget Unit No. 0540 Org No. 6417 Agenc y No. A18 Action Requested: Add three (3) Clinical Psychologist (VQTB) positions at salary plan and grade TC2 -1483 ($5,885 - $8,315) and cancel one (1) vacant Mental Health Clinical Specialist (VQSB) position #15733 (32/40) at plan and grade TC2-1384 ($5,335 - $7,921) in the Health Services Department . Proposed Effective Date: 6/23/2021 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $523,817.41 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cancellation of contract with Wright Institute / HEF I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Lauren Ludwig ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Sarah Kennard for 6/14/2021 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resourc es Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/14/2021 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25738 to increase the hours of one (1) vacant Clerk-Experienced Level (JWXB) (represented) position #6189 from 20/40 hours to 40/40 hours at Salary Plan and Grade 3RH 0750 ($3,302 - $4,097) in the Library Department. FISCAL IMPACT: Upon approval, this action will result in an annual cost to the Library Fund of approximately $28,977, to be mitigated by a reduction in the use of permanent intermittent staff services. No fiscal impact to the County General Fund. BACKGROUND: After a recent reassignment left a part-time Clerk-Experienced Level position located in Pinole vacant, the Library evaluated whether the part-time position fits the Library’s current staffing structure. The Library has been working with its partner cities and townships to standardize community library schedules to best APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samuel Treanor at 925-608-7702 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Sylvia WongTam, Samuel Treanor C. 53 To:Board of Supervisors From:Alison McKee, County Librarian Date:June 22, 2021 Contra Costa County Subject:Increase Clerk-Experienced Level position 6189 from 20/40 to 40/40 hours BACKGROUND: (CONT'D) serve the public. With standardized schedules, the Library seeks to provide more consistent service to the communities it serves and reduce challenges raised through unexpected absences. The Library has determined that an increase in the working hours of this position would more efficiently serve the needs of the Library and the patronage of Pinole, and improve recruitment and retention for the position. CONSEQUENCE OF NEGATIVE ACTION: If this position change is not approved, the Library will have recruitment and retention staffing challenges. AGENDA ATTACHMENTS P300 25738 Inc PT Clerk Exp to FT in Library MINUTES ATTACHMENTS Signed P300 25738 POSITION ADJUSTMENT REQUEST NO. 25738 DATE 5/19/2021 Department No./ Department Library Budget Unit No. 0621 Org No. 3796 Agency No. 85 Action Requested: Increase hours for Clerk-Experienced Level position 6189 from 20/40 to 40/40 Proposed Effective Date: 7/1/2021 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) as sociated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $28,977.00 Net County Cost $0.00 Total this FY $28,977.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Library Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Alison McKee ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT /s/ Erin M Steffen 5/19/2021 ___________________________________ ________________ Deputy County Admini strator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/1/2021 Increase hours for one (1) Clerk-Experienced Level (JWXB),position (#6189) from 20/40 to 40/40. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Elizabeth Loud 6/1/2021 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/16/21 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Huma n Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with Gerald Jeffry Family Limited Partnership and Eugene H. Ross, to extend through June 30, 2023, the term of the lease for office space located at 900 Thompson Street, Martinez, at an initial annual rent of $65,952 with annual increases thereafter. (100% General Fund) FISCAL IMPACT: 100% General Fund. The lease will obligate the County to pay rent of approximately $133,884.00 annually over the lease term. BACKGROUND: The Sheriff – Coroner Department – Custody Alternative Facility has been operating at this location since 1985. The Custody Alternative Facility provides alternatives to traditional incarceration. These programs provide for public safety, maintain judicial confidence, and at the same time allow the offenders APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stacey Sinclair, 925. 957-2464 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 54 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Approve a lease amendment with Gerald Jeffry Family Limited Partnership and Eugene H. Ross, for office space located at 900 Thompson Street, Martinez. BACKGROUND: (CONT'D) to be contributing members of society while fulfilling their court-ordered sentences. This lease amendment provides for the County’s continued occupancy of the premises by Sheriff – Coroner Department – Custody Alternative Facility. CONSEQUENCE OF NEGATIVE ACTION: Not authorizing the lease amendment for the continued operations of the Sheriff – Coroner Department – Custody Alternative Facility at this location would require finding another suitable location, at increased rent, together with the associated expenses of moving and constructing new tenant improvements. ATTACHMENTS Lease Amendment FIRST AMENDMENT TO LEASE SHERIFF-CORONER 900 THOMPSON STREET MARTINEZ, CA This first amendment is dated ________________ and is between the Gerald Jeffry Family Limited Partnership and Eugene H. Ross, (together the “Landlord”), and the County of Contra Costa, a political subdivision of the State of California (the “County”). Recitals A. The Landlord and the County are parties to a lease dated January 9, 2007, under which the County is leasing approximately 3,800 square feet in the building located at 900 Thompson Street, Martinez, California (the “Lease”). B. On January 31, 2011, the parties agreed to extend the Lease on a month-to- month basis. C. The parties desire to extend the term of the Lease through June 30, 2023. The parties therefore agree as follows: Agreement 1. Section A.3 is deleted in its entirety and replaced with the following: A.3 Term: The term (“Term”) of this Lease begins on February 1, 2007 and ends on June 30, 2023. 2. Rent for the period July 1, 2021 through June 30, 2023 is as follows: Period Monthly Rental July 1, 2021 – June 30, 2022 $5,496 July 1, 2022 – June 30, 2023 $5,661 3. All other terms of the Lease remain unchanged. Landlord and County are causing this first amendment to be executed as of the date set forth in the introductory paragraph. COUNTY OF CONTRA COSTA, a political subdivision of the State of California By:_______________________ Brian M. Balbas Public Works Director JEFFRY FAMILY LIMITED PARTNERSHIP BART A. BISIO AND JANE L. BISIO REVOCABLE TRUST By:_______________________ Gerald Jeffry Partner for the Jeffry Family Limited Partnership RECOMMENDED FOR APPROVAL: By: Earl D. Dunivan, Manager Jessica L. Dillingham Principal Real Property Agent By: Earl D. Dunivan, Manager Stacey Sinclair Senior Real Property Agent By: Earl D. Dunivan, Manager Eugene H. Ross Trustee of the EH & MA Family Trust PARTNERSHIP By Earl Dunvian & Associates, L APPROVED AS TO FORM MARY ANN MCNETT MASON, COUNTY COUNSEL By: _______________________ Kathleen M. Andrus Deputy County Counsel \\PW-DATA\grpdata\realprop\LeaseMgt\Stacey Sinclair\900 Thompson St._Martinez_T00013\900 Thompson_First Amendment_v3.doc RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to accept a grant in the amount of $3,021 from the Keller Canyon Landfill Mitigation Fund to provide the Bay Point Library's "VR Expeditions" initiative for the period October 23, 2020 through June 30, 2021. FISCAL IMPACT: No Library Fund match. BACKGROUND: The Keller Canyon Landfill Mitigation Fund (KCMF) process was established in August 1992 to mitigate effects of the landfill site by funding community-based organizations and County Departments for programs in the following areas: youth services, code enforcement, community beautification, public safety, and community services. In Fiscal Year 2019-20, the Bay Point Library received funding from KCMF to establish a "VR Expeditions" initiative (Expeditions), which offers STEM-focused after-school programming using virtual reality. Through Expeditions, middle school-aged patrons access hundreds of virtual reality experiences APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 55 To:Board of Supervisors From:Alison McKee, County Librarian Date:June 22, 2021 Contra Costa County Subject:FY 2020-21 Keller Canyon Mitigation Fund Grant Extension to Bay Point Library BACKGROUND: (CONT'D) exploring history, science, the arts, and the natural world. Expeditions offers participants the opportunity to handle new and exciting technology, experience new places around the world, and learn in an innovative environment. The Bay Point Library is located in the Riverview Middle School and serves thousands of middle school students in the Bay Point and Pittsburg communities. Purchase of virtual reality devices, viewers, and equipment as well as development of program administration took place following the Fiscal Year 2019-20 grant award; however, completion of the purchasing and program set-up was unable to be completed as anticipated due to the COVID-19 pandemic and subsequent shutdown of public library branches in Contra Costa County. On August 11, 2020, the Board approved a Fiscal Year 2020-21 grant award of $3,021 from KCMF to the Bay Point Library in order to complete purchasing for the Expeditions program launch. CONSEQUENCE OF NEGATIVE ACTION: If this proposal is not approved, Bay Point Library will not be able to offer STEM-focused after-school programming using virtual reality. CHILDREN'S IMPACT STATEMENT: This project supports the community outcome of “children read for and succeeding in school.” RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount not to exceed $6,000 from the Keller Canyon Landfill Mitigation Fund to provide an expansion of the Bay Point Library's "VR Expeditions" initiative for the period of July 1, 2021 through June 30, 2022. FISCAL IMPACT: No Library Fund match. BACKGROUND: The Keller Canyon Landfill Mitigation Fund (KCMF) process was established in August 1992 to mitigate effects of the landfill site by funding community-based organizations and County Departments for programs in the following areas: youth services, code enforcement, community beautification, public safety, and community services. In Fiscal Year 2019-20, the Bay Point Library received funding from KCMF to establish a "VR Expeditions" initiative (Expeditions), which offers STEM-focused after-school programming using virtual reality. The Bay Point Library is located in the Riverview Middle School and serves thousands of middle APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 56 To:Board of Supervisors From:Alison McKee, County Librarian Date:June 22, 2021 Contra Costa County Subject:FY 2021-22 Grant from Keller Canyon Mitigation Fund to Bay Point Library BACKGROUND: (CONT'D) school students in the Bay Point and Pittsburg communities. The Fiscal Year 2021-22 grant cycle seeks to build on existing technology programs and goals, purchase additional loanable virtual reality kits, and provide virtual and in-person workshops. Additionally, the Library will conduct outreach to other local elementary schools, middle schools, and high school in Pittsburg as well as local community centers. CONSEQUENCE OF NEGATIVE ACTION: If this proposal is not approved, Bay Point Library will not be able to offer STEM-focused after-school programming using virtual reality. CHILDREN'S IMPACT STATEMENT: This project supports the community outcome of “children read for and succeeding in school.” RECOMMENDATION(S): RATIFY and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept 2021 American Rescue Plan funding from the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), in an amount not to exceed $2,302,066 and to request a waiver of non-federal share for the Head Start Programs (Head Start, Early Head Start, and Early Head Start Childcare Partnership-2), for the term April 1, 2021 through March 31, 2023. FISCAL IMPACT: Increase in supplemental Federal funds in the amount of $2,302,066 for one-time activities to continue to support children and families and invest in safe and high-quality early childhood learning opportunities for children. The Office of Head Start (OHS) has determined that the widespread impact of the COVID-19 pandemic adversely impacts all Head Start grantees. Consequently, OHS will approve all requests for waivers of non-federal match for this grant. This action requests a waiver of the non-federal share of $575,516.50, computed at 25% of supplemental funding amount for the Head Start Programs. (CFDA #93.600) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: C. Youngblood, (925) 608-4964 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nasim Eghlima, Haydee Ilan, Sara Reich, Erik Brown C. 57 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Head Start Program funding, 2021 American Rescue Plan BACKGROUND: President Biden signed Public Law 17-2, the American Rescue Plan Act, 2021 (AR), into law on March 11, 2021. The American Rescue Plan includes $1 billion for Head Start Programs. Contra Costa County, through its Employment and Human Services Department (EHSD), is a Head Start grantee. All Head Start, Early Head Start, and Early Head Start-Child Care Partnership grantees are eligible to receive additional funds, through this law, proportionally based on funded enrollment. The increase provides funds for one-time activities so that programs may continue to support children and families and invest in safe and high-quality early childhood learning opportunities for children. The grant application opened on May 4, 2021 with a May 18, 2021 submission deadline. CSB submitted the application on May 11, 2021. This board order is to obtain Board of Supervisors' ratification of last month's application and approval of the Department Director's to accept the new grant funds. EHSD intends to use the funding to support the work of its Head Start delegate and partnership agencies, invest in technology infrastructure, provide nutrition education, perform mandatory facility repairs and replace office supplies and vehicles necessary for program and central kitchen operations. The County’s Head Start services are operated by EHSD, Community Services Bureau (CSB). The coronavirus outbreak, a national emergency, is seriously affecting communities throughout the nation. The Head Start Act recognizes that lack of resources in a community adversely impacted by a major disaster may prevent Head Start grantees from providing all or a portion of their required non-federal contribution. The Office of Head Start has determined that the widespread impact of the coronavirus outbreak adversely impacts all Head Start grantees. Consequently, OHS will approve all requests for waiver of non-federal match for this grant. CONSEQUENCE OF NEGATIVE ACTION: If not approved, funding increase to support high quality program delivery of the Head Start Program will be forfeited. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment and Human Services Department’s Head Start program supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS ARP HS budget COMMUNITY SERVICES BUREAU AMERICAN RESCUE PLAN (ARP) BUDGET BUDGET YEAR 2021-2023 Object Class Categories CSB BUDGET EXPENDITURES a. PERSONNEL (Object Class 6a)- b. FRINGE BENEFITS (Object Class 6b) TOTAL PERSONNEL (6a & 6b)- c. TRAVEL (Object Class 6c) TOTAL TRAVEL (6c)- d. EQUIPMENT (Object Class 6d) 1. Office Equipment 2. Classroom/Outdoor/Home-based 3. Vehicle Purchase 95,000 4. Other Equipment/Medical Eqquipment TOTAL EQUIPMENT (6d)95,000 e. SUPPLIES (Object Class 6e) 1. Office Supplies 10,000 2. Child and Family Services Supplies 3. Food Services Supplies 4. Other Supplies Transition Supplies Computer Supplies, Software Upgrades, Computer Replacements 222,000 Health/Safety Supplies 13,600 Mental Health/Disabilities Supplies Miscellaneous Supplies Emergency Supplies 23,000 TOTAL SUPPLIES (6e)268,600 f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting Temp Help) 2. Health/Disabilities Services Health Consultant (Judy ventling, LVN $78,050)) Estimated Medical Revenues from Medi-Cal Virtual Family Nutrition Program 10,000 4. Training & Technical Assistance One Solution/DOIT 271,267 Consultant for Refective Practice 5. Delegate Agency Costs - First Baptist 307,629 Delegate Agency Costs - T/TA 6. Other Contracts Aspiranet 178,353 Crossroads 33,516 Cocokids 62,244 First Baptist Head Start (Partnership)290,871 Martinez ECC 79,002 Kindercare 57,456 Tiny Toes 38,304 YMCA 229,824 Child Outcome Planning and Administration (CLOUD/Nulinx) TOTAL CONTRACTUAL (6f)1,558,466 g. CONSTRUCTION (Object Class 6g) 1. New Construction 2. Minor Renovation 285,000 3. Acquisition of Buildings/Modular Units TOTAL CONSTRUCTION (6g)285,000 h. OTHER (Object Class 6h) 1. Building occupancy Costs/Rents & Leases 2. Utilities, Telephone 20,000 9. Publications/Advertising/Printing Outreach - Printing Recruitment Advertising (e.g. Newspapers, Brochures)25,000 10. Training or Staff Development Staff trainings-Nutrition, Prog. Regs, Bus/Mgmt Systems; IT (including food/venue)50,000 TOTAL OTHER (6h)95,000 i. TOTAL DIRECT CHARGES (Sum of Line 6a-6h)2,302,066 j. INDIRECT COSTS (21% of Salaries only) k. TOTAL FEDERAL (ALL BUDGET CATEGORIES)2,302,066 RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of Food and Agriculture to reimburse the County in an amount not to exceed $13,923 to perform market and production site inspections and certifications for the Certified Farmer's Market Program for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: This agreement will reimburse the County for expenses incurred, not to exceed $13,923, for the period July 1, 2021 through June 30, 2022. This amount has been anticipated in the Fiscal year 2021/2022 budget. There is no County Match requirement. BACKGROUND: The County Department of Agriculture agrees to provide farmer's market and production site inspections for the State's Certified Farmer's Market Program to determine compliance with laws regarding farmer's markets. Inspections shall be performed as outlined in the Food and Agriculture Code. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Department will not have the necessary revenue to perform inspection and certification activities on behalf of the CDFA and will lose overhead that is a benefit to the Department's budget. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stephanna 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 58 To:Board of Supervisors From:Matt Slattengren, Ag Commissioner/Weights & Measures Director Date:June 22, 2021 Contra Costa County Subject:Certified Farmers Market Agreement ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Travis Air Force Base for use of the Sheriff's Range Facility commencing with execution of the contract through June 30, 2023. FISCAL IMPACT: No net county cost - 100% Participant fees BACKGROUND: Local, state, and federal law enforcement officers are required to complete firearms qualifications on a regular basis. The Office of the Sheriff has a firing range and classroom that can be used by other law enforcement agencies for firearms qualifications when not in use by County staff. The recommended contract provides for use of the Sheriff's Range Facilities, including firearms range and classroom, for firearms qualification of this government agency and their employees. The contract includes mutual indemnification language. The contract agency will pay a per day fee for access to the Sheriff's Range Facility. CONSEQUENCE OF NEGATIVE ACTION: Negative action on this request would mean a loss of revenue for the County and a valuable loss of services for outside agencies. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Chrystine Robbins, 925-655-0008 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 59 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:June 22, 2021 Contra Costa County Subject:Range Use Contract - Travis Air Force Base RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of Food and Agriculture in an amount not to exceed $14,550 to reimburse the County for inspections of service stations, quick lube, auto service, and oil change shops for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of the Agreement will provide revenue to the Department in an amount not to exceed $14,500. There is no County match for funds. This amount has been anticipated an budgeted for FY 2021/2022. BACKGROUND: Gasoline service stations and others selling petroleum products are required by state law to meet advertising and signage requirements. Service stations are also required to provide water and air "free of charge" to customers and to provide handicap service to customers with some exceptions. The Department will conduct inspections to determine compliance with these laws. This agreement will reimburse the Agriculture Department for services enforcing these laws. CONSEQUENCE OF NEGATIVE ACTION: A negative action would cause loss of budgeted revenue and the department would still need to enforce the state regulated laws. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stephanna 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 60 To:Board of Supervisors From:Matt Slattengren, Ag Commissioner/Weights & Measures Director Date:June 22, 2021 Contra Costa County Subject:Petroleum Program Agreement ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of Food and Agriculture in an amount not to exceed $3,120 to reimburse the County for inspections of recycling establishments licensed as weighmasters for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: This agreement reimburses the Department of Agriculture in an amount not to exceed $3,120. There is no County match of funds or cost share requirements. This revenue was anticipated in the Department's FY 2021/2022 budget. BACKGROUND: This agreement will reimburse the Department for conducting inspections to verify compliance with CDFA requirements for licensed weighmasters to document violations and take appropriate enforcement action, as needed. CONSEQUENCE OF NEGATIVE ACTION: Failure to accept this agreement will cause a loss of revenue to the Department to enforce a mandated regulation. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stephanna 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 61 To:Board of Supervisors From:Matt Slattengren, Ag Commissioner/Weights & Measures Director Date:June 22, 2021 Contra Costa County Subject:Weighmaster Program Agreement ATTACHMENTS RECOMMENDATION(S): ADOPT Resolution No. 2021/192 authorizing the Sheriff-Coroner, Undersheriff, or Commander Management Services, to apply for and accept the U.S. Department of Justice Programs, DNA Program Backlog Reduction Grant in an initial amount of $250,000 to reduce the number of backlogged DNA tests in the Sheriff's Criminalistics Laboratory for the period of January 1, 2022, through the end of the grant period. FISCAL IMPACT: No County costs. Initial revenue: $250,000, 100% Federal revenue, no County match required. BACKGROUND: The Contra Costa County, Office of the Sheriff, Forensic Services Division operates an ANAB Accredited Crime Laboratory able to provide County-wide Forensic DNA testing services. The DNA backlog reduction grant funds are needed to ensure the efficient processing of DNA evidence. Grant funds have been used in the past to purchase scientific equipment allowing for high throughput DNA extraction, quantification and detection. In addition, funding supported DNA analysts who process DNA samples collected at crime scenes to aid in criminal investigations and prosecutions. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Chrystine Robbins, 925-655-0008 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 62 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:June 22, 2021 Contra Costa County Subject:2021 DNA Capacity Enhancement for Backlog Reduction Program BACKGROUND: (CONT'D) The 2021 DNA Capacity Enhancement for Backlog Reduction Program Grant will be used to support DNA analysts, acquire advanced technology, and provide state-of the art forensic DNA testing to law enforcement agencies in the Contra Costa County. CONSEQUENCE OF NEGATIVE ACTION: A decision not to pursue grant funding will increase the DNA case backlog, increase the turnaround time for DNA sample processing, and contribute to delays in criminal prosecutions. AGENDA ATTACHMENTS Resolution 2021/192 MINUTES ATTACHMENTS Signed Resolution No. 2021/192 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 06/22/2021 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2021/192 IN THE MATTER OF: Applying for and Accepting the 2021 U.S. Department of Justice, Office of Justice Program, DNA Program Backlog Reduction Grant. WHEREAS, the County of Contra Costa is seeking funds available through the U.S. Department of Justice; NOW, THEREFORE, IT BE RESOLVED, that the Board of Supervisors: Authorizes the Sheriff-Coroner, Undersheriff or the Sheriff's Commander Management Services, to execute for and on behalf of the County of Contra Costa, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining federal financial assistance including grant modification and extensions provided by the U.S. Department of Justice. Contact: Chrystine Robbins, 925-655-0008 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to execute a cost-sharing agreement with the City of San Pablo in an amount not to exceed $19,000 to purchase Wi-Fi hotspots for use by patrons of the San Pablo Library for the period July 1, 2021 to June 30, 2022. FISCAL IMPACT: The City of San Pablo has agreed to a 50/50 cost share venture with the County, with the City paying up to $9,500 (i.e., if 50 devices are obtained at the cost of $19,000, then the City will pay 50% of the cost of the hotspots up to $9,500 and the County will pay 50% up to $9,500). The acquisition price also includes (i) Monthly data, and (ii) protective cases for each device for a period of one year. The County's portion of the one-time purchase will be funded using the Library Fund. BACKGROUND: The Contra Costa County Library Services Wi-Fi Hot Spot Device Lending Program ("Program"), launched in February 2021, has proven to be successful in offering Wi-Fi hotspots for checkout and providing internet access to families and library patrons who don’t have an internet connection at home. The Program provides for Franklin T9 Hotspot Wi-Fi Device with a T-Mobile cellular plan as described in the agreement APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 63 To:Board of Supervisors From:Alison McKee, County Librarian Date:June 22, 2021 Contra Costa County Subject:Accept Funds from City of San Pablo for Wi-Fi Hotspots at San Pablo Library BACKGROUND: (CONT'D) documents. Under the current Program, the majority of hotspots are available to be checked out countywide; a small number of hotspots are dedicated to branches located in disproportionally impacted communities, in a walk-up capacity. The City of San Pablo (“City”) expressed interest in further expanding the Program at the San Pablo Library, with a partnership to purchase additional hotspots dedicated for use by San Pablo Library patrons with the goal of addressing ongoing disparities with digital inclusion, digital literacy and wireless connectivity in an underserved community. Additionally, expansion of the Program at the San Pablo Library addresses technological disparities faced by San Pablo students (K-12); inconsistent internet connectivity leaves the students unable to navigate daily online and distance learning programs provided by local schools due to the COVID-19 pandemic. CONSEQUENCE OF NEGATIVE ACTION: If not approved the San Pablo Library will not have the additional Wi-Fi hotspots to lend to the San Pablo community. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to accept on behalf of the County Grant Agreement #28-964 (#127041) with Kaiser Permanente’s Northern California Community Benefit Programs, to pay the County an amount of $95,000 for the COVID-19 Adult Ambassadors Project, for the period from May 15, 2021 through November 30, 2021. FISCAL IMPACT: Acceptance of this Grant Award will result in an amount not to exceed $95,000 from Kaiser Foundation Hospitals. No County match required. BACKGROUND: The goal of the COVID-19 Adult Ambassador Project is to increase vaccination rates among the communities hardest hit by the pandemic and address inequitable access barriers that prevent timely vaccination. In Contra Costa County, Latino and African American residents face disproportionate rates of preventable chronic illnesses such as heart disease, obesity, cancer as well as most recently, COVID-19. Public health agencies alone cannot reduce these disparities, but employing trusted community members as ambassadors for key health and safety messages can help. This project will allow ambassadors to promote vaccination information and registration by engaging the community through family-owned APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-957-2670 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 64 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Grant Agreement #28-964 with Kaiser Permanente’s Northern California Community Benefit Programs BACKGROUND: (CONT'D) business, social centers, social media, community centers, school, places of worship and other gatherings places. They will also provide language translation and support during the registration and vaccination process. Grant Agreement #28-964 will allow the Health Services Department to implement the COVID-19 Adult Ambassador through November 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this grant is not approved, the County will not receive funding to support the activities for the COVID-19 Adult Ambassador Project. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the California Department of Community Services and Development (CSD), in an amount not to exceed $28,250, for Community Services Block Grant program services for the period June 1, 2021 through May 31, 2022. FISCAL IMPACT: The County will receive a pass-through of federal funding from the California Department of Community Services and Development. There is no County match requirement. CFDA No. 93.569 State contract number: 21F-4408 County contract number: 39-965-0 BACKGROUND: The Employment and Human Services Department (EHSD) received notification of discretionary funding from the California Department of Community Services and Development (CSD) on April 27, 2021. As the County's Community Action Agency, the Department's Community Services APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: C. Youngblood, (925) 608-4964 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nancy Sparks, Ali Vahidizadeh C. 65 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Community Services Block Grant discretionary grant, 2021-2022 BACKGROUND: (CONT'D) Bureau regularly receives Community Services Block Grant (CSBG) discretionary funding to operate self-sufficiency programs under the advisement of the County's Economic Opportunity Council. The self-sufficiency programs have the goal of ameliorating poverty in Contra Costa County through programs that address housing, comprehensive health services, economic development and food security. Examples of programs to receive funding include those that provide employment training, housing payment assistance, wrap-around health services, and food distribution. This board order is to accept the County's allocation of $28,250 from June 1, 2021 to May 31, 2022. CONSEQUENCE OF NEGATIVE ACTION: The Department will be hampered in its ability to operate self-sufficiency programs in the community, and to establish partnerships with community based agencies and public organizations. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Agreement #28-528-61 with the County of Alameda, to pay County an amount not to exceed $1,857,573 for coordination of essential services to Contra Costa County residents with HIV disease and their families, for the period from March 1, 2021 through February 28, 2022. FISCAL IMPACT: Approval of this agreement will result in an amount not to exceed $1,857,573 of funding from the County of Alameda, as the Grantee of federal funds under the Ryan White HIV/AIDS Treatment Modernization Act of 2009, Part A. No County match is required. BACKGROUND: The U.S. Department of Health and Human Services has designated the County of Alameda as “Grantee” for the purpose of administering the Ryan White HIV/AIDS Treatment Modernization Act of 2006, Part A, funds for coordination of essential services to Contra Costa County residents with HIV disease and their families. Contra Costa County has been receiving these grant funds since 1992. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Daniel Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 66 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Agreement #28-528-61 with the County of Alameda BACKGROUND: (CONT'D) The goals of this Program are to improve access to health care and to enhance health outcomes for people living with HIV. The Health Services Department uses a comprehensive medical case management model to reduce HIV-related health care costs by linking HIV-infected, low-income, and uninsured/underinsured individuals to appropriate health care services. HIV-positive individuals are assisted in accessing health care coverage and entitlements, making medical appointments, and in accessing necessary HIV medications. These individuals are also provided with home health attendant care and other services as appropriate, counseled in medication adherence, and offered referrals for food and nutritional assistance, psychosocial support services and other community resources. On January 5, 2021, the Board of Supervisors approved Contract #28-528-60 with the County of Alameda Health Care Services Agency, as the fiscal agent for Ryan White CARE Act, Title I and Minority AIDS Initiative funds, to pay County in an amount not to exceed $1,866,269 for coordination of services to Contra Costa residents with HIV disease and their families, for the period from March 1, 2020 through February 28, 2021. Approval of Agreement #28-528-61 will provide continued funding for coordination of services through February 28, 2022. This agreement includes mutual indemnification. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, the County will not receive funds to provide coordination of essential services to Contra Costa County residents with HIV disease and their families. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with California Department of Aging to provide Medicare Improvements for Patients and Providers (MIPPA) services, and increase the payment limit by $1,194 to a new payment limit of $49,810 with no change in the term of October 1, 2020 through August 31, 2021. FISCAL IMPACT: County to receive $49,810 in Federal MIPPA funding from the California Department of Aging. There is no required County match. BACKGROUND: The Employment and Human Services Department, Area Agency on Aging, provides services to County residents 60 years and older. MIPPA funds will be used to provide outreach and enrollment assistance to individuals who may be eligible for Part D Low Income Subsidy and Medicare Savings programs administered by Medi-Cal. These activities are performed in conjunction with the Contra Costa Health Insurance Counseling and Advocacy Program, which is a direct service program provided by the Area Agency on Aging that provides Medicare counseling and enrollment assistance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Tracy Murray 608-4805 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 67 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:California Department of Aging, Medicare Improvements for Patients and Providers Act Funding, Amendment 1 CONSEQUENCE OF NEGATIVE ACTION: Without funding, MIPPA services could not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #28-963 with the State of California, Business, Consumer Services and Housing Agency (BCSH) for the Homeless Housing, Assistance, and Prevention (HHAP) Program, to pay the County an amount not to exceed $2,424,178, for the Health, Housing and Homeless Services Division to provide supportive housing services for homeless individuals and families in Contra Costa County, effective upon BCSH signature through June 30, 2026. FISCAL IMPACT: This grant agreement will result in an amount not to exceed $2,424,178 in funding from the State of California, BCSH. No County match is required. BACKGROUND: On July 31, 2019, Governor Newsom signed into law the HHAP program (Assembly Bill 101, Chapter 159, Statutes of 2019). The HHAP program is a block grant program designed to provide jurisdictions with one-time grant funds to support regional coordination and expand or develop local capacity to address their immediate homelessness challenges informed by a best-practices framework focused on moving homeless individuals and families into permanent housing and supporting the efforts of those individuals and families to maintain their permanent housing. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 68 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Grant Agreement #28-963 with the State of California, Business, Consumer Services and Housing Agency for the Homeless Housing, Assistance, and Prevent BACKGROUND: (CONT'D) Under Grant Agreement #28-963, County will receive funds to provide housing support to homeless individuals and families in Contra Costa County through June 30, 2026. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, the County will not receive HHAP funding to support homeless individuals and families. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to accept Grant Award #28-965 (State Award #AB86-07) with the State of California Health and Human Services Agency, California Department of Public Health (CDPH), to pay the County an amount not to exceed $300,000 to participate in the California Safe Schools for All Team and increase local staffing resources under the AB 86 Safe Schools for All Funding Grant, for the period from May 12, 2021 through June 30, 2022. FISCAL IMPACT: Acceptance of the Grant Award will result in payment to the County up to $300,000 in funding from the CDPH. No County match is required. BACKGROUND: During the COVID-19 pandemic safe schools have been a key priority. During the CDPH’s Beyond the Blueprint for a Safer Economy phase, schools will be one of the few settings with large unvaccinated populations. CDPH is providing resources to support schools, however the pandemic calls for unprecedented levels of collaboration between public health, education, and community-based organizational leaders, and between local leadership on the ground and state level decision-makers. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Daniel Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 69 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Grant Award #28-965 with the State of California Health and Human Services Agency, Department of Public Health BACKGROUND: (CONT'D) This funding supports these crucial partnerships. The goal of the funding is to allow local health jurisdictions increase local staffing resources and partner with community-based organizations, and will facilitate bidirectional communication with state leadership, and rapid dissemination of best practices or lessons learned across counties. Goals of the initiative include increasing safety mitigation strategies and addressing barriers to in-person instruction, with specific emphasis on the most at-risk school districts. Acceptance of this Award #28-965 will allow the County to receive AB 86 Safe Schools for All Funding allowing the County to increase COVID-19 staffing resources and participate on the California Safe Schools for All Team, thorugh June 30, 2022. RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute an Interagency Agreement amendment with the East Bay Regional Communications System Authority to extend the term from June 30, 2021 to June 30, 2023 and to increase payment limit to the County by $470,000 from $1,820,000 to a new payment limit of $2,290,000 000 for County-provided telecommunication services. FISCAL IMPACT: 100% East Bay Regional Communications System Authority. BACKGROUND: The East Bay Regional Communications System (EBRCS) Joint Powers Authority (JPA) has approved and directed that Contra Costa County Radio Service Staff be one of the primary service providers to perform system repair, installation, programming and upgrade services as directed by the JPA for the radio sites and 911 dispatch centers on the East Bay Regional Communications System. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marc Shorr, 925-608-4071 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nancy Zandonella C. 70 To:Board of Supervisors From:Marc Shorr, Chief Information Officer Date:June 22, 2021 Contra Costa County Subject:APPROVE and AUTHORIZE the Chief Information Officer to execute an Interagency amendment with the East Bay Regional Communications System Authority. CONSEQUENCE OF NEGATIVE ACTION: There will be a loss of revenue to the County if this agreement is not approved. CHILDREN'S IMPACT STATEMENT: RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Defender, or designee, to accept funding from philanthropic organizations, in an aggregate amount of $150,000, to support the Stand Together Contra Costa program to support legal services for immigrants residing in Contra Costa County for fiscal year 2020-21. FISCAL IMPACT: The County will receive several one-time grants in an aggregate amount of $150,000. These funds are contingent on agreement by Contra Costa County to commit $965,662 in County funds to support Stand Together Contra Costa in the fiscal year 2021-2022. The project has an estimated operating cost of $965,662 for the fiscal year 2021-2022. The additional philanthropic funds will allow additional Community Engagement Specialist positions for the Stand Together Contra Costa Program. BACKGROUND: On May 9, 2017, as part of the action to adopt the FY 2017/18 Recommended Budget, the Board of Supervisors referred to the Finance Committee for review and consideration a proposal for funding an immigrant legal due process and community services program in Contra Costa APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 5104124931 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 71 To:Board of Supervisors From:Robin Lipetzky, Public Defender Date:June 22, 2021 Contra Costa County Subject:Philanthropic Funding for Stand Together Contra Costa BACKGROUND: (CONT'D) County. On September 19, 2017, the Board of Supervisors unanimously voted to establish the project, Stand Together Contra Costa, and approve $500,000 in County funds to underwrite the project from January 1 - June 30, 2018 with options to provide $500,000 in County funds annually for two additional one-year terms (FY 18/19 and FY 19/20), subject to both renewed private funding and satisfactory program performance. The program successfully launched on March 1, 2018. For the current fiscal year, the philanthropic funding breakdown is as follows: Projected philanthropic funding includes the following: The San Francisco Foundation: $100,000 ($50,000 per year over two years) Firedoll Foundation: $50,000 Total philanthropic funding: $150,000 CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will not be able to accept the private funds necessary to implement Stand Together Contra Costa, and immigrants residing in Contra Costa County will lose existing and future immigration legal services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract, including modified indemnification language, with Little Angels Country School, LLC, in an amount not to exceed $214,704, to provide State Preschool Services, for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: The contract is funded 100% by State funds from the California Department of Education. BACKGROUND: Contra Costa County receives funds from California Department of Education (CDE) to provide State Preschool services to program eligible County residents. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. In order to provide a wider distribution of services to County residents, the Department subcontracts with a number of community-based organizations. Approval of this contract will allow the provision of vital preschool and childcare services to thirty-six (36) program eligible children in Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, (925) 608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 72 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:2021-22 Little Angels Country School LLC State Preschool Childcare Contract CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community-based agencies. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with CocoKids, Inc., a non-profit corporation, in an amount not to exceed $909,723, to provide Emergency Child Care Bridge Program for Foster Children services for the period July 1, 2021 through June 30, 2022. This Contract is subject to approval by the County Administrator and approval as to form by the County Counsel. This contract may be executed retroactive to July 1, 2021. FISCAL IMPACT: This contract will increase department expenditures by $909,723 to be funded by 83% State Capped Allocation and 17% Federal Title IV-E (CFDA# 93.658). BACKGROUND: The lack of access to child care for potential eligible families seeking to take in a foster child continues to be one of the top barriers to placing young foster children with families. The passage of Senate Bill (SB) 89 established the Emergency Child Care Bridge Program for Foster Children (Bridge Program). The contractor APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 73 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract Renewal with CocoKids, Inc. for the Emergency Child Care Bridge Program for Foster Children Services BACKGROUND: (CONT'D) provides Bridge Program services that include a six-month payment (or voucher) for child care, as well as assistance from child care navigator for eligible relative caregivers, eligible families or parenting youth in foster care. The contractor also provides trauma-informed care training and coaching to child care providers who care for children in foster care. The purpose of this program is to increase the number of foster children successfully placed in home-based family care, increase capacity of child care programs to meet the needs of foster children in their care, and maximize funding to support the child care needs of eligible families. CONSEQUENCE OF NEGATIVE ACTION: Availability of ideal placement of foster children with eligible families may be limited. CHILDREN'S IMPACT STATEMENT: This contract supports all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing safe housing and support to assist youth in foster care. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-515-17 with Virtual Radiologic Professionals of California, P.A., a corporation, in an amount not to exceed $685,000 to provide teleradiology services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from August 1, 2021 through July 31, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $685,000 over a 3-year period and will be funded 100% by Hospital Enterprise Fund I revenues. (No rate increase) BACKGROUND: Due to the limited number of specialty providers available within the community, CCRMC and Contra Costa Health Centers rely on contracts to provide necessary specialty health services to their patients. CCRMC has been contracting with Virtual Radiologic Professionals of California, P.A. since March 2005. On August 7, 2018, the Board of Supervisors approved Contract #26-515-15 with Virtual Radiologic Professionals of California, P.A., in an amount not to exceed $690,000 for the provision of teleradiology services at CCRMC and Contra Costa Health Centers for the period from August 1, 2018 through July 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5501 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 74 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #26-515-17 with Virtual Radiologic Professionals of California, P.A. BACKGROUND: (CONT'D) Approval of Contract #26-515-17 will allow this contractor to continue to provide teleradiology services, through July 31, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved,this contractor will not be able to provide teleradiology services at CCRMC and Contra Costa Health Centers. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Uplift Family Services, a non-profit corporation, in an amount not to exceed $439,166 to provide Kinship Support Services to relative caregivers of relative’s children in Central and West Contra Costa County for the period July 1, 2021 through June 30, 2022. This Contract is subject to approval by the County Administrator and approval as to form by the County Counsel. This contract may be executed retroactive to July 1, 2021. FISCAL IMPACT: This will increase department expenditures by $439,166, funded by 100% State 2011 Realignment revenues. BACKGROUND: Uplift Family Services was selected from a competitive procurement, Request for Proposal (RFP) #1175 in 2020-2021, to provide the Kinship Support Services Program for West and Central Contra Costa County. The Kinship program provides community-based family support services to relative caregivers and the dependent children placed in their homes by the juvenile court as well as for those who are at risk of dependency or delinquency. Additionally, these programs will provide APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Pacheco 8-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 75 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Uplift Family Services for Kinship Support Services for Foster Youth BACKGROUND: (CONT'D) post-permanency services to relative caregivers who have become the legal guardian or adoptive parent of formerly dependent children. Uplift Family Services will provide multiple support services for relative and non-relative caregivers including site based mentoring, case management, support groups, recreational/group activities, respite, emergency assistance and educational forums. CONSEQUENCE OF NEGATIVE ACTION: These services are necessary to support relative caregivers in successfully raising their kin and preventing the removal of children from an extended family when the biological parents are unable to provide care. CHILDREN'S IMPACT STATEMENT: This contract supports all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing family support, stability, and safety of children, thereby preventing out-of-home placement. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Wayfinder Family Services, a non-profit corporation, in an amount not to exceed $381,051, to provide Kinship Support Services to relative caregivers of relative’s children in East County for the period July 1, 2021 through June 30, 2022. This Contract is subject to approval by the County Administrator and approval as to form by the County Counsel. This contract may be executed retroactive to July 1, 2021. FISCAL IMPACT: $381,051: This contract is funded 100% by State 2011 Realignment Funds. BACKGROUND: Wayfinder Family Services was selected from a competitive bid process, Request for Proposal (RFP) #1175 in 2020-2021, to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 76 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Wayfinder Family Services for Kinship Support Services in East County BACKGROUND: (CONT'D) provide the Kinship Support Services Program for East Contra Costa County. The Kinship program provides community-based family support services to relative caregivers and the dependent children placed in their homes by the juvenile court as well as for those who are at risk of dependency or delinquency. Additionally, these programs will provide post-permanency services to relative caregivers who have become the legal guardian or adoptive parent of formerly dependent children. Wayfinder Family Services will provide multiple support services for relative and non-relative caregivers including site based mentoring, case management, support groups, recreational/group activities, respite, emergency assistance and educational forums. CONSEQUENCE OF NEGATIVE ACTION: Services will not be provided to support relative caregivers in successfully raising their kin and preventing the removal of children from an extended family when the biological parents are unable to provide care. CHILDREN'S IMPACT STATEMENT: This contract supports all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing family support, stability, and safety of children, thereby preventing out-of-home placement. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Wayfinder Family Services, a non-profit corporation, in an amount not to exceed $419,000, to provide resource family pre-approval supportive services to potential foster families for the period July 1, 2021 through June 30, 2022. This Contract is subject to approval by the County Administrator and approval as to form by the County Counsel. This contract may be executed retroactive to July 1, 2021. FISCAL IMPACT: This will increase department expenditures by $419,000 to be funded by 100% State 2011 Realignment. BACKGROUND: Resource Family Approvals are a critical component of finding families that are willing and able to support youth involved APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 77 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Renewal Contract with Wayfinder Family Services for Child Welfare Resource Family Pre-Approval Supportive Services for Foster Youth FY21-22 BACKGROUND: (CONT'D) in Children and Family Services (CFS). The purpose of the Resource Families Pre-Approval Supportive Services program is to provide permanency focused outreach, engagement, resource family pre-approval assessments and associated activities to secure supports, lifelong connections and ideally permanent placement for foster youth. Wayfinder Family Services (Contractor) was selected in Fiscal 2019-2020 from a competitive bid process. The Contractor works closely with CFS staff to deliver Resource Family Pre-Approval services to ensure Contra Costa County foster youth reside in a safe and nurturing environment. Services provided by the Contractor include the following: Perform Family Evaluations (previously called Psychosocial Assessments) in compliance with the California Department of Social Services (CDSS) Resource Family Approval (RFP) program; communicating general progress in completing assessments with County staff; out-of-county RFA pre-approvals of potential caregivers, as needed; participating in Child Family Team meetings as needed or requested; gathering statistical data for measuring progress on performance outcomes and goals; and establishing and maintaining effective working relationships with County staff, kin and non-kin caregivers, and community members. CONSEQUENCE OF NEGATIVE ACTION: Contra Costa County foster youth will have less access to supportive services to identify, approve and transition into appropriate stable permanent placements. CHILDREN'S IMPACT STATEMENT: This contract supports four of the five community outcomes established in the Children’s Report Card: 1) Children Ready for and Succeeding in School; 2) Children and Youth Healthy and Preparing for Productive Adulthood; 3) Families that are Safe, Stable and Nurturing; and 4) Communities that are Safe and Provide a High Quality of Life for Children and Families by placing foster youth into appropriate, stable and permanent placements. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Catholic Charities of the East Bay, a non-profit corporation, in an amount not to exceed $270,000, to provide Child Welfare Redesign Differential Response Path 2 Case Management services in Central Contra Costa County for the period July 1, 2021 through June 30, 2022. This Contract is subject to approval by the County Administrator and approval as to form by the County Counsel. This contract may be executed retroactive to July 1, 2021. FISCAL IMPACT: This contract will increase expenditures by $270,000 funded 100% by State 2011 Realignment funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 78 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Catholic Charities of the East Bay for Differential Response Program Case Management Services BACKGROUND: This Contractor was selected as a result of a competitive bid process to continue implementation of the Differential Response Path 2 Case Management Program which provides early intervention in the lives of families who have had a report of abuse or neglect. This is the first year renewal of the contract. The Differential Response Program works with community-based and/or faith-based organizations to provide case management and home visiting services to high-risk families to address the issues that brought the families to the attention of Children and Family Services (CFS). Selected contractors provide services to impact the family's ability to safely care for their children and avoid the further need for interaction with and further investigation by CFS. CONSEQUENCE OF NEGATIVE ACTION: Employment and Human Services will be unable to provide early intervention services in the lives of families who have had a report of abuse or neglect. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing community-based services to families to deter continued Children and Family Services intervention. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Microsoft Consulting Services Work Orders, with Microsoft Corporation, a corporation, in an amount not to exceed $1,140,911, to provide professional services for network directory reconfiguration and migration for the period from June 1, 2021 through December 31, 2022. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $1,140,911 over an 18-month period and will be funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: In 2004, The Contra Costa County Health Services Department (HSD) started using the Active Directory to manage their network. However, during the building phase, a design/decision flaw occurred; the design team selected to use the domain ccchsd.gov. Unfortunately, this domain is not owned nor controlled by the County. That was acceptable when the County’s systems didn’t connect to other health systems and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8777 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 79 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract# 23-719 with Microsoft Corporation BACKGROUND: (CONT'D) the State. Unfortunately, not owning this domain means the County cannot buy security certificates externally to authenticate users and businesses. Identifying whether the connection is secure is not within our capability. To rectify this, HSD has repeatedly inquired with the Federal department responsible for .gov to no avail. HSD must now start the tedious process of moving from ccchsd.gov to a new domain that we control and own. Microsoft is the developer of Active Directory and is uniquely qualified to support this lengthy and complex process and therefore granted a sole-source status for this contract. The objective of this project is to modernize HSD’s security infrastructure to increase its network’s resilience to cyber intrusion and to change source of authority while preserving Office 365/Azure resources attached to the same person. This project must start in June of 2021 to ensure its completion before other critical projects ending in 2023, and includes: Microsoft Consulting Services Work Order T002203-286226-342067 covering Statement of Work - Active Directory Security Modernization (ADM), and Statement of Work – Source of Authority during Forest Restructuring (SOAT), and Microsoft Consulting Services Work Order T002213-336587-410781 covering Statement of Work – Public Key Infrastructure Implementation Services (PKI). In 2017, the Contra Costa County Purchasing Division signed the Microsoft Master Services Agreement #U8794987 on behalf of Contra Costa County for its Health Services Department, effective December 12, 2017. This agreement will remain in effect until terminated. The work orders are being entered into pursuant to the terms of the Master Services Agreement. Approval of Contract #23-719 will allow this contractor to provide professional services through December 31, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Health Services Department infrastructure will remain at risk to serious security vulnerabilities. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa Youth Service Bureau, a non-profit corporation, in an amount not to exceed $267,890, to provide Child Welfare Redesign Differential Response Path 2 Case Management services in West Contra Costa County for the period July 1, 2021 through June 30, 2022. This Contract is subject to approval by the County Administrator and approval as to form by the County Counsel. This contract may be executed retroactive to July 1, 2021. FISCAL IMPACT: This contract will increase expenditures by $267,890 funded 100% by State 2011 Realignment funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 80 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Contra Costa Youth Service Bureau for Differential Response Program Case Management Services BACKGROUND: This Contractor was selected as a result of a competitive bid process to continue implementation of the Differential Response Path 2 Case Management Program which provides early intervention in the lives of families who have had a report of abuse or neglect. This is the first year renewal of the contract. The Differential Response Program works with community-based and/or faith-based organizations to provide case management and home visiting services to high-risk families to address the issues that brought the families to the attention of Children and Family Services (CFS). Selected contractors provide services to impact the family's ability to safely care for their children and avoid the further need for interaction with and further investigation by CFS. CONSEQUENCE OF NEGATIVE ACTION: Employment and Human Services will be unable to provide early intervention services in the lives of families who have had a report of abuse or neglect. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing community-based services to families to deter continued Children and Family Services intervention. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Uplift Family Services, a non-profit corporation, in an amount not to exceed $339,200, to provide Child Welfare Redesign Differential Response Path 2 Case Management services in East Contra Costa County for the period July 1, 2021 through June 30, 2022. This Contract is subject to approval by the County Administrator and approval as to form by the County Counsel. This contract may be executed retroactive to July 1, 2021. FISCAL IMPACT: This contract will increase expenditures by $339,200 funded 100% by State 2011 Realignment funds. BACKGROUND: This Contractor was selected as a result of the competitive bid process to continue implementation of the Differential Response APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 81 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Uplift Family Services for Differential Response Program Case Management Services BACKGROUND: (CONT'D) Path 2 Case Management Program which provides early intervention in the lives of families who have had a report of abuse or neglect. This is the first year renewal of the contract. The Differential Response Program works with community-based and/or faith-based organizations to provide case management and home visiting services to high-risk families to address the issues that brought the families to the attention of Children and Family Services (CFS). Selected contractors provide services to impact the family's ability to safely care for their children and avoid the further need for interaction with and further investigation by CFS. CONSEQUENCE OF NEGATIVE ACTION: Employment and Human Services will be unable to provide early intervention services in the lives of families who have had a report of abuse or neglect. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing community-based services to families to deter continued Children and Family Services intervention. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an amendment to the Head Start Delegate Agency Agreement with First Baptist Church of Pittsburg, California, to increase the payment limit by $27,888 from $2,293,865 to a new payment limit of $2,321,753 due to a cost of living adjustment, with no change to term January 1, 2021 to December 31, 2021. FISCAL IMPACT: The payment increase is funded by the U.S. Department of Health and Human Services, Administration for Children and Families for a 1.22% COLA increase in the amount of $27,888. CFDA #93.600 (100% Federal) BACKGROUND: On September 22, 2020 (C. 27), the Board of Supervisors (Board) approved and authorized the submission of the 2021 Head Start grant application to the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), to continue the Provision of Head Start services in Contra Costa County. The grant application included the plan and budget submitted by the County's Head Start Delegate Agency, First Baptist Church of Pittsburg, California. The Board approved the Delegate Agency APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-5052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 82 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:2021 Head Start Delegate Agency Contract Amendment BACKGROUND: (CONT'D) contract on January 19, 2021 (C.32). CONSEQUENCE OF NEGATIVE ACTION: If not approved, the First Baptist Church of Pittsburg, California will not receive the Cost of Living increase awarded by the Federal government for Head Start programs. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-563-5 with JWG Consulting, LLC, a limited liability company, in an amount not to exceed $580,000, to provide consulting, training and technical assistance services to the Department’s Information Systems Unit, for the period from July 1, 2021 through June 30, 2023. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $580,000 over a two-year period and will be funded 100% by Hospital Enterprise Fund I revenues. (No rate increase) BACKGROUND: This contract meets the needs of the Department’s Information Systems Unit by providing consulting, training, and technical assistance services regarding medical billing and accounts receivable, including the collection of revenue and monitoring of the Department of Health Care Services (DHCS) and Centers for Medicare & Medicaid Services (CMS) billing requirement announcements/changes. The County began contracting with this contractor in January 2015. On June 11, 2019, the Board of Supervisors approved Contract #23-563-4 with JWG Consulting, LLC for the provision of consulting services including, but not limited to technical, operational support, and training on Patient Financial Services for the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8777 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 , County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: F Carroll, M Wilhelm C. 83 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #23-563-5 with JWG Consulting, LLC BACKGROUND: (CONT'D) Health Services Department Information Systems Unit for the period from July 1, 2019, through June 30, 2021. Approval of contract #23-563-5 will allow this contractor to continue to provide consulting services on Patient Financial Systems for the Information Services Unit through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Information Systems Unit will not have access to this contractor’s consulting services. The unit’s billing and accounts receivable activities will be affected, impacting the Department’s ability to collect revenue. Further issues may include non-compliance with DHCS and CMS billing requirements. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Humanity Way Inc., in an amount not to exceed $684,279, to provide Subsidized Temporary Experience with/without Pay for the Under-Employed Program (STEP-UP) services, for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: $684,279 funded by California Work Opportunity and Responsibility to Kids (CalWORKs) Single Allocation, 100% Federal. BACKGROUND: Humanity Way Inc. was selected from a competitive procurement, Request for Proposal (RFP) #1178, to provide Subsidized Temporary Experience with/without Pay for the Under-Employed Program (STEP-UP) services. STEP-UP is designed to provide entry-level work experience to designated CalWORKs Welfare-to-Work (WTW) participants who are not meeting their WTW participation requirements by immediately placing them into Work Experience (WEX) assignments for up to 180 days. The goal of STEP-UP, when coupled with other necessary WTW activities and services, is to immediately APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. Pacheco (925) 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 84 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Humanity Way Inc., for Subsidized Temp Work Experience BACKGROUND: (CONT'D) engage participants by providing exposure to work and basic job skills and ultimately lead to a participant’s successful, long-term job placement. Under this Contract, Humanity Way will develop, implement, and monitor countywide paid and unpaid WEX opportunities. Provisions of this Contract include two components: Contractor acting as the employer of record and providing job development and placement for both paid and unpaid WEX assignments. $80,139 of the $684,279 Contract amount will be advanced to Humanity Way Inc. to implement STEP-UP services. CONSEQUENCE OF NEGATIVE ACTION: Contra Costa County will not be able to provide the STEP-UP work experience program as a Welfare-to-Work activity for CalWORKs participants, thereby adversely impacting our ability to meet the federally-required Work Participation Rate. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Kristin Bodiford dba Community Strengths, in an amount not to exceed $278,000 for consultation services in support of the Families Thrive and the County Call to Action Programs around prevention of interpersonal violence for the period July 1, 2021 through June 30, 2024. FISCAL IMPACT: This contract will increase department expenditures by $278,000 to be funded 50% with County General Fund and 50% with Grant Funding. BACKGROUND: This three year contract addresses the social needs of the County's population by providing consultation services around the Families Thrive Program development as well as the County Call to Action Program. The Families Thrive Program actively supports learning and collaboration to address the specific needs of children, youth and families impacted by trauma and intimate partner violence. The Contra Costa County Call to Action Program serves as a guide for the County’s coordinated and strategic action to correct the epidemic of interpersonal violence. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 85 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Kristin Bodiford dba Community Strengths for Consultation Services CONSEQUENCE OF NEGATIVE ACTION: Employment and Human Services Department will be unable to effectively facilitate the Families Thrive or Call to Action Programs which will prevent strategic action being taken to correct the epidemic of interpersonal violence. CHILDREN'S IMPACT STATEMENT: This contract supports 4 of 5 of Contra Costa County’s community outcomes: (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by supporting the Families Thrive and Contra Costa County Call to Action. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Family and Children’s Trust Committee to execute an interagency agreement, with modified indemnification language, with the Mount Diablo Unified School District in an amount not to exceed $80,000 for the Crossroads High School Project serving pregnant and parenting youth for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: This agreement is funded 23% by the Ann Adler Children & Family Trust Donations and 77% by Federal Community Based Child Abuse Prevention funds (CFDA # 93.590). BACKGROUND: The Crossroads High School Project (Project) will serve pregnant and parenting youth and their children through a culturally and linguistically appropriate approach to inspire academic achievement, intellectual development, and self-sufficiency. Collaboration between the school-based program, County, and community agencies allows the Project to create comprehensive strategies to improve, not only the future of the parent-student, but the future of their children. The Project will focus on literacy, intervention, healthy lifestyles, mental health support, and college pathways with a goal to ensure positive parenting and self-reliance to break the cycles of poverty, abuse and violence. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. Pacheco (925) 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 86 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Family and Children's Trust Committee, Mt. Diablo Unified School District, Crossroads High School CONSEQUENCE OF NEGATIVE ACTION: Services could not be provided to support the Family and Children’s Trust Committee (FACT), Crossroads High School Project, supporting pregnant and parenting youth in the Mount Diablo Unified School District. CHILDREN'S IMPACT STATEMENT: This agreement will support three of the five community outcomes established in the Children's Report Card: 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing education and building self-esteem for pregnant and parenting youth and their families. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Child Abuse Prevention Council, a non-profit corporation, in an amount not to exceed $1,358,693 to provide child abuse prevention services for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: 70% State 2011 Realignment ($951,085) and 30% County General Fund ($407,608). BACKGROUND: Child Abuse Prevention Council will direct and coordinate ongoing activities aimed at mobilizing community resources and educating professionals and citizens to reduce the incidents of child abuse. These services include providing the Nurturing Parenting Program (NPP), Baby Bag Program, Community Education/Mandated Reporter Training (MRT), Parent Partners-Youth Partners-Caregiver Liaisons-Caregiver Support Services Advocate-Early Intervention Outreach Specialist (EIOS), producing and distributing the Child Abuse and Prevention Resource Directory, and serving as the coordinating agency for its current interagency multi-disciplinary committees throughout the County to share resources, promote advocacy, sponsor professional trainings and support child abuse prevention and awareness activities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: C. Youngblood, (925) 608-4964 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 , County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 87 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Child Abuse Prevention Council CONSEQUENCE OF NEGATIVE ACTION: Valuable services to prevent child abuse will not be provided. CHILDREN'S IMPACT STATEMENT: This contract supports all of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3) "Families that are Economically Self Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families," by providing services to prevent child abuse and thus maintain the family. RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract amendment with Fehr & Peers to extend the term from June 30, 2021 through December 30, 2021, with no change to the payment limit, to continue analyzing the feasibility of multi-use trail concepts for the Marsh Creek Corridor. FISCAL IMPACT: No impact to the County's General Fund. Staff time and proposed County funding are included in existing work plans and budgets. Previously approved or reviewed allocations fund the project: Livable Communities Trust Fund District III portion ($250,000, Board approved 12/20/16), East Contra Costa County Habitat Conservancy Restoration Planning Funds ($25,000, 7/20/16) and Road Fund – Advance Planning (gas tax) ($24,735). BACKGROUND: In November 2018, the Department of Conservation and Development ("DCD") entered into a contract with Fehr & Peers ("Contractor"), in an amount not to exceed $299,735 for the period November 15, 2018 through December 30, 2020, to assist DCD in developing and studying the feasibility of a multi-use trail in APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jamar Stamps (925) 655-2917 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Raymond Wong C. 88 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:June 22, 2021 Contra Costa County Subject:Contract Amendment with Fehr & Peers for the “Marsh Creek Corridor Multi-Use Trail Study” BACKGROUND: (CONT'D) the Marsh Creek Corridor. The first contract extension was approved in November 2020 due to project delays from COVID-19 with an end date of June 30, 2021. Project development work and public outreach are still underway and staff has determined it is necessary to extend this contract a second time to allow the Contractor to continue providing their services. Additional public outreach and publication of the Draft Study will occur in Spring/Summer 2021 and a Final Study will be completed in Summer/Fall 2021. There will be no change to the existing payment limit of $299,735. CONSEQUENCE OF NEGATIVE ACTION: If unapproved, Fehr & Peers would not be able to continue to provide their services, which may result in delayed delivery of the Final Study. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an agreement with Contra Costa County In-Home Supportive Services (IHSS) Public Authority, a public agency, in an amount not to exceed $2,573,000 to provide in-home caregiving services to IHSS recipients for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: This will increase department expenditures by $2,573,000 to be funded with 16% County, 34% State, 50% Federal. (CFDA 93.778) BACKGROUND: The County Board of Supervisors enacted Ordinance Number 98-14 March 1998 establishing the Contra Costa County In-Home Supportive Services Public Authority (PA) as an independent public agency pursuant to California Welfare and Institutions Code section 12301.6. While the PA is an Independent public agency providing service to the County, it also receives services from County departments. The relationship requires an agreement that establishes the respective obligations and responsibilities of the County and the PA. This board order will authorize the execution of the FY 2021-2022 interagency agreement and will ensure the continuation of IHSS program services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 89 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Contra Costa County In-Home Supportive Services Public Authority for In-Home Supportive Services CONSEQUENCE OF NEGATIVE ACTION: In-home caregiving services to County IHSS recipients provided through the Public Authority may not be delivered. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with STAND! For Families Free of Violence for domestic violence services for California Work Opportunity and Responsibility to Kids (CalWORKs) and Welfare-to-Work (WTW) participants in the amount of $317,125 for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: $317,125 to be funded by California Work Opportunity and Responsibility to Kids (CalWORKs) single allocation, 100% Federal. BACKGROUND: EHSD provides countywide comprehensive domestic violence and support services as an integral part of the CalWORKs WTW Program. Domestic violence services are designed to identify CalWORKs/WTW recipients and applicants who are past or present victims of domestic violence and provide assistance to address the effects of domestic violence in the family with the final goal of obtaining employment and becoming self-sufficient. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 90 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with STAND! For Families Free of Violence CONSEQUENCE OF NEGATIVE ACTION: Contra Costa County will not be able to provide the federally mandated domestic violence services to CalWORKs Welfare-to-Work participants thereby adversely impacting our Welfare-to-Work population. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa County Office of Education, in an amount not to exceed $825,000, to provide Workforce Innovation and Opportunity Act (WIOA) year-round youth workforce development services in East and West County for the period July 1, 2021 through June 30, 2022. This contract is subject to approval by the County Administrator and approval as to form by the County Counsel. FISCAL IMPACT: This interagency agreement will increase department expenditures by $825,000 to be funded 100% with Federal Workforce Innovation and Opportunity Act revenue. (CFDA# 17.259) BACKGROUND: This contract was awarded through Request for Proposal (RFP) #1174 for the provision of comprehensive Workforce Innovation and Opportunity Act (WIOA) youth development services to eligible youth ages 16-24 in Contra Costa APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 91 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Contra Costa County Office of Education for Workforce Development Services for Youth BACKGROUND: (CONT'D) County. Funding for this contract will come from WIOA formula youth funds. WIOA defines the nation’s job training system and provides guidance for local workforce investment systems designed to increase the employment, retention, and earnings of participants, and to increase occupational skill attainment by participants. The goals of these efforts are to improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation’s workforce. Contractor will provide a systematic approach that offers eligible in-school and out-of-school youth a broad range of coordinated services. This includes assistance in academic and occupational learning; development of leadership skills; and preparation for further education, additional training, and eventual employment. Programs will provide guidance for youth that is balanced with appropriate consideration of each youth’s involvement in his or her training and educational plan. CONSEQUENCE OF NEGATIVE ACTION: Without this contract, in-school and out-of-school youth in Contra Costa County will not receive assistance in overcoming barriers to employment, job readiness, educational programs, and career building. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing training and employment opportunities for in-school and out-of-school youth. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Mount Diablo Unified School District, in an amount not to exceed $399,535, to provide Workforce Innovation and Opportunity Act (WIOA) year-round youth workforce development services in Central County for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: This interagency agreement will increase department expenditures by $399,535 to be funded 100% with Federal Workforce Innovation and Opportunity Act revenue. (CFDA# 17.259) BACKGROUND: This contract was awarded through Request for Proposal (RFP) #1174 for the provision of comprehensive Workforce Innovation and Opportunity Act (WIOA) youth development services to eligible youth ages 16-24 in Contra Costa County. Funding for this contract will come from WIOA formula youth funds. WIOA defines the nation’s job training system and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 92 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Mount Diablo Unified School District for Workforce Development Services for Youth BACKGROUND: (CONT'D) provides guidance for local workforce investment systems designed to increase the employment, retention, and earnings of participants, and to increase occupational skill attainment by participants. The goals of these efforts are to improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation’s workforce. Contractor will provide a systematic approach that offers eligible in-school and out-of-school youth a broad range of coordinated services. This includes assistance in academic and occupational learning; development of leadership skills; and preparation for further education, additional training, and eventual employment. Programs will provide guidance for youth that is balanced with appropriate consideration of each youth’s involvement in his or her training and educational plan. CONSEQUENCE OF NEGATIVE ACTION: Without this contract, in-school and out-of-school youth in Contra Costa County will not receive assistance in overcoming barriers to employment, job readiness, educational programs, and career building. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing training and employment opportunities for in-school and out-of-school youth. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Seneca Family of Agencies, a non-profit corporation, in an amount not to exceed $345,834, to provide comprehensive visitation services for families referred by Children and Family Services (CFS) who are entitled to reunification services for the period July 1, 2021 to June 30, 2022. This Contract is subject to approval by the County Administrator and approval as to form by the County Counsel. This contract may be executed retroactive to July 1, 2021. FISCAL IMPACT: This contract will increase expenditures by $345,834 funded with 30% County General Fund and 70% State 2011 Realignment revenue. BACKGROUND: This contract is a result of a competitive bid process and awarded to Seneca Family of Agencies (Seneca). The East Bay APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 93 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract Renewal with Seneca Family of Agencies for Comprehensive East Bay Visitation Program Services BACKGROUND: (CONT'D) Visitation Program (EBVP) will allow CFS to follow visitation orders and mandates, utilize visitation as an opportunity to build parental capacity and strengthen family relationships, and increase successful reunification and permanency outcomes for youth in foster care. Seneca will maintain a primary East Bay Visitation Center in Antioch with four satellite visitation centers in Fairfield, Concord, San Leandro, and El Sobrante to promote maximum geographic accessibility for children and families referred by Contra Costa County. Seneca’s provision of visitation centers in the East Bay is rooted in over eight years of experience providing visitation services to San Francisco County youth and families, and their commitment to partner with child welfare departments to eliminate all barriers to family reunification and each child’s right to grow up in a stable, loving, and supporting home. The EBVP is a collaborative model between Seneca, the City and County of San Francisco, and Contra Costa County. As much as possible, services will align between the two counties. While separate agreements exist between Seneca and each county, program and policy decisions will be developed jointly. CONSEQUENCE OF NEGATIVE ACTION: Without EBVP services and geographically accessible sites, foster youth would be at risk for experiencing disruptions to receiving high-quality, regular visitation with family. CHILDREN'S IMPACT STATEMENT: This contract supports all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by promoting sustainable and successful family reunification to build and support strong family relationships. RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute two contract amendments with Quint & Thimmig LLP (Contractor) to extend the contract termination date for three (3) months from June 30, 2021 to September 30, 2021, with no change to the payment limits: 1. For tax and bond counsel services related to Multifamily Housing Revenue Bond and Assessment District and Communities Facilities District Bond issues (existing payment limit $500,000); and 2. For tax and bond counsel services related to Tax Allocation Revenue Bond issues (existing payment limit of $250,000). FISCAL IMPACT: The cost of tax and bond counsel services is covered in the cost of issuance included in each bond issue. Fees are negotiated for each borrowing transaction based upon the size and complexity of the transaction. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Deidre Hodgers, 925-655-2892 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 94 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:June 22, 2021 Contra Costa County Subject:Tax and Bond Counsel Contract Amendments with Quint & Thimmig LLP BACKGROUND: On April 4, 2016, the County issued a Request for Proposals (RFP) for Tax and Bond Counsel services. After review by the Debt Affordability Advisory Committee (DAAC) and firm interviews, Quint & Thimmig LLP was selected to provide bond and tax counsel services to the County for Multifamily Housing Revenue Bond, Assessment and Community Facilities District Bond, and Tax Allocation Revenue Bond issues. On September 10, 2019, the Board of Supervisors approved contract amendments to extend the termination date from June 30, 2019 to June 30, 2021. Staff is recommending another contract amendment of three months to extend the termination date to September 30, 2021. This amendment and extension will ensure Contractor continues to provide tax and bond counsel services through September 30, 2021, while a new Request for Proposals is issued and evaluated by the County for future contracts. CONSEQUENCE OF NEGATIVE ACTION: The County would not have legal representation on County Multifamily Housing Revenue Bond, Assessment District, Community Facilities District and Tax Allocation Revenue Bond issues. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Laboratory Corporation of America Holdings, a Corporation of Delaware, in an amount not to exceed $9,450, to provide genetic parentage testing services for clients of the Children and Family Services Bureau for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: This Contract will increase the department budget expenditures by $9,450 to be funded by 30% County Funds and 70% State 2011 Realignment funds. BACKGROUND: As of July 1, 2019, the EHSD Children and Family Services Bureau (CFS) was required to take on genetic testing contracting responsibilities as a result of a California Department of Social Services (CDSS) mandate. The Contractor will provide genetic parentage testing for CFS clients to evaluate paternity in court ordered cases. The services provided under the Contract are court ordered and requires an active provider to handle service delivery for clients. A Contract was approved with this Contractor APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. Pacheco, (925) 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 , County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 95 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Laboratory Corporation of America Holdings for Genetic Parentage Testing Services for Clients BACKGROUND: (CONT'D) by the Board of Supervisors on June 23, 2020 (c.41). This Contract includes special conditions to modify the general conditions insurance paragraph to allow modified indemnification and insurance language. CONSEQUENCE OF NEGATIVE ACTION: County will not be able to comply with court-ordered genetic testing of CFS clients. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Aspiranet, a non-profit corporation, in an amount not to exceed $1,730,561, to provide emergency shelter receiving center services for children taken into protective custody or transitioning through foster placements for the period July 1, 2021 through June 30, 2022. This contract is subject to approval by the County Administrator and approval as to form by the County Counsel. FISCAL IMPACT: $1,730,561: 70% State 2011 Realignment and 30% County General Fund. BACKGROUND: The Receiving Centers serve as the hub of the Employment and Human Services Department (EHSD) emergency shelter system. They provide temporary care to children who have been taken into protective custody and children and youth who are transitioning into resource family (foster) placements. The Receiving Centers offer a homelike setting and are designed to promote stability in placement, focus on the needs of the individual child, minimize move, and support permanence at the early stages of EHSD intervention. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-5052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 96 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Aspiranet for Services at Receiving Centers CONSEQUENCE OF NEGATIVE ACTION: Emergency shelter will not be available to temporarily care for children taken into protective custody. CHILDREN'S IMPACT STATEMENT: This contract supports all five community outcomes established in the Children’s Report Card: 1) “Children Ready for and Succeeding in School”; 2) “Children and Youth Healthy and Preparing for Productive Adulthood”; 3) “Families that are Economically Self Sufficient”; 4) “Families that are Safe, Stable and Nurturing”; and 5) “Communities that are Safe and Provide a High Quality of Life for Children and Families,” by providing a homelike environment for children entering the Child Welfare System. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Uplift Family Services, a non-profit corporation, in an amount not to exceed $504,000 to provide family preservation and support services to families referred from existing child welfare cases and/or the County Probation Department for the period July 1, 2021 through June 30, 2022. This contract is subject to approval by the County Administrator and approval as to form by the County Counsel. FISCAL IMPACT: This will increase department expenditures by $504,000, funded by 30% County General Fund and 70% State 2011 Realignment funds. BACKGROUND: The Employment and Human Services Department (EHSD), Children and Family Services Bureau (CFS) selected this contractor from the competitive procurement, Request for Proposal (RFP) #1169 in 2019-2020. Contractor will provide family preservation and support services, including ongoing case management that engage and establish APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-5052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 97 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Uplift Family Services for Family Preservation and Support Services BACKGROUND: (CONT'D) a positive rapport with families who have been referred from existing child welfare cases and/or County Probation Department and who are experiencing multiple stressors impacting their ability to parent effectively and consequently and are at risk of having their children placed in out-of-home care. CONSEQUENCE OF NEGATIVE ACTION: Absence of these critical services will result in an increased number of children being removed from their families and placed in foster care. CHILDREN'S IMPACT STATEMENT: This contract supports all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing family support, stability, and safety of children, thereby preventing out-of-home placement. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa Family Justice Alliance, in an amount not to exceed $642,993, to provide services for victims of interpersonal violence and their families for the period July 1, 2021 through September 30, 2024. FISCAL IMPACT: This contract will increase department expenditures by $642,993 to be funded 73% with County General Funds and 27% Grant Funds. BACKGROUND: This contract is to ensure delivery of effective services for victims of interpersonal violence through a coordinated client-centered, multidisciplinary service model. Contra Costa Family Justice Alliance provides support and assistance to increase the safety and empowerment of families within the county experiencing interpersonal violence and to coordinate access to multiple service providers and achieve specific measured outcomes. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-5052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 98 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Contra Costa Family Justice Alliance for Services to Victims of Interpersonal Violence CONSEQUENCE OF NEGATIVE ACTION: Employment and Human Services Department will be unable to provide valuable services to victims of interpersonal violence. CHILDREN'S IMPACT STATEMENT: This contract supports three of the five of Contra Costa County’s community outcomes: (3) “Families that are Economically Self-Sufficient” (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing a safe environment where families affected by interpersonal violence can receive appropriate support and follow-up services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Young Men’s Christian Association (YMCA) of the East Bay, in an amount not to exceed $1,117,872, to provide Head Start/Early Head Start and Early Head Start Childcare Partnership Program services for the term July 1, 2021 through June 30, 2022. FISCAL IMPACT: $1,117,872: This contract is entirely federally funded by Administration for Children and Families with CFDA No. 93.600. There are no County costs. (100% Federal) BACKGROUND: Contra Costa County receives funds from the Administration for Children and Families (ACF) to provide Head Start/Early Head Start and Early Head Start Childcare Partnership Program services to program eligible County residents. The Department, in turn, contracts with a number of community-based organizations to provide a wider distribution of services. Approval of this contract will allow provision of 192 program slots for Head Start/Early Head Start and Early Head Start Childcare Partnership Program services to program eligible children and families in Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-5052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 99 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:2021-22 YMCA of the East Bay Childcare Services Contract CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community-based agencies. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the Oakland Private Industry Council, Inc., a non-profit corporation, in an amount not to exceed $224,541, to provide administrative and operational support to the East Bay Regional Planning Unit as defined by the Workforce Innovation and Opportunity Act (WIOA) for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: $224,541: The contract is funded with 100% Federal WIOA funds. CFDA#s 17.258, 17.259, 17.278. BACKGROUND: Oakland Private Industry Council, Inc. (OPIC) will contract with the Employment and Human Services Department (EHSD), Workforce Development Board (WDB), to provide products and services related to the Workforce Innovation and Opportunity Act. WIOA requires States to identify economic regions within their State and local areas to coordinate planning and service delivery on a regional basis. The California Workforce Development APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.100 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Oakland Private Industry Council BACKGROUND: (CONT'D) Board has designed the following local workforce development board jurisdictions as the East Bay Regional Planning Unit (EBRPU): Contra Costa County, Alameda County, and the cities of Oakland and Richmond. To meet the requirements of the WIOA legislation and in an effort to benefit from economies of scale and to leverage resources, the four jurisdictions work cooperatively in grant acquisition, service design, contracting, and purchasing, and jointly use the services of the contractor to carry out responsibilities on behalf of the EBRPU under the EASTBAY Works (EBW) umbrella. Contractor will employ, supervise and provide employer of record services for an EBW Regional Coordinator/Organizer and any other staff the WDBCCC deems necessary, who will provide direct coordination and system building services to EBRPU/EBW; provide contracting and payment for staff travel, communications, supplies, phone, and resource development as determined necessary by the WDBCCC; maintain EBW Job Seeker 800 phone number and enter into any related contracts to do so; provide and maintain technology support for EBW website and enter into any related contracts to do so; and provide administrative and operational support to EBRPU/EBW. Costs are split amongst the four (4) Regional Planning Unit members. CONSEQUENCE OF NEGATIVE ACTION: EHSD's Workforce Development Board will not meet the requirements of the WIOA legislation, nor will they benefit from economies of scale and resource leveraging to carry out responsibilities on behalf of the EBRPU. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing administrative support to efforts that train and provide employment opportunities for job seekers. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Young Men’s Christian Association (YMCA) of the East Bay, to increase the payment limit by $100,000 to a new amount not to exceed $1,207,312 to provide Head Start/Early Head Start and Early Head Start-Childcare Partnership Program services with no change to term July 1, 2020 through June 30, 2021. FISCAL IMPACT: $1,207,312: This contract is entirely federally funded by Administration for Children and Families with CFDA No. 93.600. There are no County costs. (100% Federal) BACKGROUND: Contra Costa County receives funds from the Administration for Children and Families (ACF) to provide Head Start/Early Head Start and Early Head Start-Childcare Partnership Program services to program eligible County residents. On June 23, 2020, the County received $1,690,825 from the Administration for Children and Families APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: C. Youngblood 925-608-4964 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Theodore Trinh, Haydee Ilan, Nasim Eghlima C.101 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:2020-21 YMCA of the East Bay Childcare Services Contract Amendment BACKGROUND: (CONT'D) (ACF) to support Head Start programs to adapt programming to meet needs of families impacted by the COVID-19 pandemic (C.23). The county will distribute this one-time funding to county childcare partners who receive Head Start funding and have provided childcare services during the pandemic. The additional funding will be used to reimburse Contractor's expenses related to materials and resources purchased to support programmatic and family needs encountered during the pandemic. Approval of this board order will allow the execution of a contract amendment to distribute this additional funding to this Contractor. The Department, in turn, contracts with a number of community-based organizations to provide a wider distribution of services. Approval of this contract amendment will allow provision of 192 program slots for Head Start/Early Head Start and Early Head Start-Childcare Partnership Program services to program eligible children and families in Contra Costa County. CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community-based agencies. CHILDREN'S IMPACT STATEMENT: This Employment and Human Services Department Community Services Bureau contract supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with California State University Fresno Foundation, a non-profit corporation, in an amount not to exceed $675,000 ($225,000 annually for three years), to provide Title IV-E staff training for the period July 1, 2021 through June 30, 2024. FISCAL IMPACT: $675,000: $227,610 Federal IV-E funds (33.7%); $333,585 State 2011 Realignment funds (49.4%); and $113,805 County funds (16.9%). [CFDA #93.658] BACKGROUND: Foster Care Title IV-E provides funds to assist with the cost of foster care maintenance for eligible children; administrative costs to manage the program; and training for public agency staff, foster parents, and certain private agency staff. The Employment and Human Services Department is contracting with the California State University Fresno Foundation, a Non-Profit Corporation, to provide staff training. This program will enhance professional skills and knowledge; increase cultural awareness and responsiveness of staff; increase staff’s knowledge on the application of new laws and regulations in child welfare. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: C. Youngblood 925-608-4964 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 , County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Laura Malone, Laura Volante C.102 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with California State University Fresno Foundation BACKGROUND: (CONT'D) This contract contains modified indemnification language. This project supports Contra Costa County and Children and Family Services (CFS) program mandates and initiatives and meets the needs required to implement these services. CONSEQUENCE OF NEGATIVE ACTION: The County will not be in compliance with Child Welfare program mandates and initiatives. CHILDREN'S IMPACT STATEMENT: This contract supports all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing training to CFS staff to support these outcomes. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment #25-084-1 with Contra Costa Interfaith Transitional Housing, Inc., a non-profit corporation, to amend Contract #25-084, effective May 1, 2021, to increase the payment limit by $31,719, from $500,000 to a new payment limit not to exceed $531,719 to provide additional rapid re-housing services for homeless transition aged youth (TAY) in Contra Costa County to achieve self-sufficiency and housing stability, with no change in the term of January 1, 2020 through June 30, 2021. FISCAL IMPACT: This amendment will result in additional funds of $31,719 and is funded 100% by the Homeless Emergency Aid Program (HEAP) State Grant for reimbursement of a new program. BACKGROUND: This contract meets the social needs of the County’s population by providing support services to Contra Costa County TAY who are homeless, including case management, benefits advocacy, employment services, job training and education services, and short–term rental assistance. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.103 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Amendment #25-084-1 with Contra Costa Interfaith Transitional Housing, Inc. BACKGROUND: (CONT'D) On January 21, 2020, the Board of Supervisors approved Contract #25-084 with Contra Costa Interfaith Transitional Housing, Inc., in an amount of $500,000 to provide wraparound case management and rapid re-housing services for homeless TAY in Contra Costa County to achieve self-sufficiency and housing stability for the period January 1, 2020 through June 30, 2021. Approval of Contract Amendment #25-084-1 will allow this contractor to provide additional rapid rehousing services through June 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, homeless TAY in Contra Costa County will not receive additional housing assistance provided by this contractor. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: (4) Families that are Safe, Stable and Nurturing; and (5) Communities that are Safe and Provide a High Quality of Life for Children and Families. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-380 with Shattuck Health Care, Inc. (dba Elmwood Care Center), a corporation, in an amount not to exceed $300,000 to provide skilled nursing facility (SNF) services to Contra Costa Health Plan (CCHP) members, for the period from July 1, 2021 through June 30, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $300,000 over a three-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been a part of the CCHP Provider Network for several years, formerly under a Memorandum of Understanding (MOU) with CCHP and was required to convert to a County contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.104 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #77-380 with Shattuck Health Care, Inc. (dba Elmwood Care Center) BACKGROUND: (CONT'D) Under this new contract #77-380, the contractor will provide SNF services to CCHP members for the period July 1, 2021 through June 30, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-573-9 with Dominic Ciotola, (dba CPR Training Center), a sole proprietor, in an amount not to exceed $282,000, to provide Cardiopulmonary Resuscitation (CPR) courses for selected Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Center staff for the period from July 1, 2021 through June 30, 2024. FISCAL IMPACT: Approval of this contract will result in budgeted annual expenditures of up to $282,000 and will be funded 100% by Hospital Enterprise Fund revenues. (No rate increase) BACKGROUND: CCRMC has been contracting with Dominic Ciotola, (DBA CPR Training Center), since November 2006 to provide CPR courses for selected CCRMC and Contra Costa Health Center staff. On June 5, 2018, the Board of Supervisors approved Contract #26-573-7 with Dominic Ciotola (dba CPR Training Center) to provide American Heart Association-approved CPR courses, including Basic Life Support, Advanced Cardiac Life Support and Advanced Pediatric Cardiac Life Support courses for CCRMC and Contra APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5741 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.105 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #26-573-9 with Dominic Ciotola (dba CPR Training Center) BACKGROUND: (CONT'D) Costa Health Center staff for the period from July 1, 2018 through June 30, 2021. On September 25, 2018, the Board of Supervisors approved Amendment Agreement #26-573-8, to include additional training services with no increase in the original payment limit of $282,000, and no change in the original term of July 1, 2018 through June 30, 2021. Approval of Contract #26-573-9 will allow this contractor to continue to provide CPR courses through June 30, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, CCRMC and Contra Costa Health Center staff will not have access to this contractor’s CPR training and certification services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment #28–923-1 with the City of Richmond, to amend Interagency Agreement #28–923, effective April 1, 2021, to increase the payment limit by $260,100, from $59,900 to a new amount not to exceed $320,000, with no change in the term of July 1, 2020 to June 30, 2021, to provide additional homeless outreach services in Richmond. FISCAL IMPACT: Approval of this amendment will result in additional contractual service expenditures up to $260,100 and will be funded 100% by the Homeless Emergency Aid Program (HEAP) Grant. BACKGROUND: In August 2020, the County Administrator approved and the Purchasing Services Manager executed Interagency Agreement #28-923 with City of Richmond, in an amount not to exceed $59,000, to provide homeless outreach and support services including disseminating of COVID-19 protection supplies and coordinate water, sanitation and hygiene (WASH) activities that provide for portable toilet/handwashing APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.106 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Amendment #28–923-1 with the City of Richmond BACKGROUND: (CONT'D) to unsheltered individuals residing in homeless encampments in Richmond for the period from June 30, 2020 through June 30, 2021. Approval of Amendment #28–923-1 will allow this contractor to provide additional homeless outreach services in Richmond through June 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, homeless individuals living in encampments in Richmond will not receive additional outreach services. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to process payments for tuition and training expenses, and to execute contracts with local employers to partially reimburse expenses for on-the-job training and hiring, for eligible Workforce Innovation and Opportunity Act enrolled participants and eligible Prison to Employment participants, in an amount not to exceed $589,690, for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: This Board action will authorize expenditures for Fiscal Year 2021-2022, in an amount not to exceed $589,690 per annum. Funding Category sources: Federal Workforce Innovation and Opportunity Act (WIOA) Title 1 Formula Funds; and California Department of Corrections and Rehabilitation (CDCR) Prison to Employment Initiative Grant Program. Funding is 93% Federal and 7% State (CFDA Nos. 17.258, 17.259, 17.278) (No County Cost) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. Pacheco (925) 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.107 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Workforce Innovation and Opportunity Act, Individual Training Accounts BACKGROUND: The Workforce Innovation and Opportunity Act (WIOA) Public Law 113-128 mandates the provision of training services to eligible Adults, Dislocated Workers, and Youths. An Individual Training Account (ITA) for job training is a training service for participants enrolled in the Adult, Dislocated Worker and Youth programs, as well as for participants in other special extraneous grants. Training services are provided through the America's Job Centers of California (AJCC), historically known as the One-Stop Career Centers, and are available to eligible job seeker participants who are determined to be in need of training and are unable to obtain assistance from other sources. Eligible participants are enrolled into WIOA and/or special extraneous grants, assessed for training needs, and placed in occupational trainings with approved schools and vendors. The vendors offering trainings must register and have their training evaluated by the California Employment & Development Department (CA EDD) to be placed on the Eligible Training Provider List (ETPL). Through ITAs, participants receive occupational skills that lead to industry recognized certificates, credentials, licenses or degrees. On-the-Job Training (OJT) is an allowable and fundable activity under Federal WIOA guidelines. Program participants are eligible for, and enrolled in, the WIOA program and are hired as regular full-time employees by local employers, and trained for the positions in which they are placed. Employers are responsible for payroll, associated taxes, and worker's compensation for each OJT program participant, as outlined in a Master Worksite Agreement. Through the Master Worksite Agreement/OJT contract, occupational training is provided for participants in exchange for reimbursement ranging from 50% to 75% of the wage rate, to offset the employer's training costs for a specific period of time. In addition to outlining a training plan of the skills to be learned, the OJT contract sets forth the duration of the contract term (based on the participant's training needs), and the reimbursement rate (based on participant's characteristics or barriers to employment.) The positive features/intent of the OJT Program are: the OJT program helps employers recruit, pre-screen, hire and train new employees in the specific skills that are needed to help the business thrive and the participant starts as a permanent employee, receives training in a work setting while gaining knowledge of the job and acquiring and applying occupational skills. Reimbursement invoices/demands are submitted for each client employed through the OJT Program. Invoices are reviewed by Workforce Development Board staff for accuracy and submitted to the Employment and Human Services Fiscal Unit for payment. The California Department of Corrections and Rehabilitation (CDCR), through the State Workforce Plan, provides the state portion of funding from the Prison to Employment (P2E) Initiative grant program (authorized via Board Order C.23 dated February 11, 2020) to operationalize integration of workforce and reentry services in the state’s 14 labor regions. The goal is to improve labor market outcomes by creating a systemic and ongoing partnership between rehabilitative programs and cohorts. The intent is to provide training, education and career opportunities to individuals who are/or have been justice involved. Supportive services are provided to ensure individuals receive the necessary resources and support for success in attaining permanent employment. Eligible participants are assessed for training needs, and placed in occupational trainings with approved schools and vendors. Through ITAs, participants receive occupational skills that lead to industry recognized certificates, credentials, licenses or degrees. CONSEQUENCE OF NEGATIVE ACTION: Without approval, participants in WIOA, P2E and/or special extraneous grant programs will not have access to classroom instruction and job trainings that lead to self-sufficiency, which would adversely impact these participants. Local businesses will have fewer qualified candidates for positions, and the local Workforce Development Board will be out of compliance with WIOA Section 134, by not meeting expenditure requirements. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-584-5 with All Health Services, Corporation, in an amount not to exceed $1,600,000, to provide temporary medical staffing services at the Contra Costa Regional Medical Center (CCRMC), Contra Costa Health Centers and Detention Facilities, for the period from July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $1,600,000 and will be funded as budgeted by the Department in FY 2021-2022, by 100% Hospital Enterprise Fund I revenues. (Rate increase) BACKGROUND: This contract meets the social needs of the County’s population by providing temporary medical staffing services. This contractor has been continuously providing temporary medical staffing services under contract with the County since May 1, 2017. On June 23, 2020, the Board of Supervisors approved Contract #76-584-3 with All Health Services, Corporation, in an amount not to exceed $1,200,000 for the provision of temporary APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C.108 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #76-584-5 with All Health Services, Corporation BACKGROUND: (CONT'D) registered nurses, specialty registered nurses, physical and respiratory therapists, and other ancillary medical staffing, to provide coverage during peak workloads, temporary absences and emergency situations at CCRMC, and the County’s Detention Facilities, for the period from July 1, 2020 through June 30, 2021. On November 3, 2020 the Board of Supervisors approved Contract Amendment Agreement #76-584-4 with All Health Services, Corporation, to increase the payment limit by $300,000 from $1,200,000 to a new payment limit not to exceed $1,500,000 for the provision of additional temporary crisis nursing services during the COVID-19 pandemic, through June 30, 2021. Approval of Contract #76-584-5 will allow this contractor to continue to provide temporary medical staffing services during peak workloads, temporary absences and emergency situations at CCRMC, and the County’s Detention Facilities through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not have access to this contractor’s temporary medical staffing services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-169-18 with Lifelong Medical Care, a corporation, in an amount not to exceed $4,000,000 to provide primary care, urgent care, acupuncture and specialty medical services for Contra Costa Health Plan (CCHP) members, for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $4,000,000 and will be funded as budgeted by the department in FY 2021-2022, by 100% CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been part of the CCHP Provider Network since September of 2007, providing primary, urgent care and specialty medical services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Noel Garcia, Marcy Wilhelm C.109 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #27-169-18 with Lifelong Medical Care BACKGROUND: (CONT'D) On June 16, 2020, the Board of Supervisors approved Contract #27-169-17 with Lifelong Medical Care, in an amount of $4,000,000, to provide primary care, urgent care, acupuncture and specialty medical services for CCHP members, for the period July 1, 2020 through June 30, 2021. Approval of Contract #27-169-18 will allow this contractor to continue providing primary care, urgent care, acupuncture and specialty medical services through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #26-770-5 with Cabrillo Emergency Physicians Medical Group, Inc., a corporation, effective June 1, 2021, to amend Contract #26-770-2, to increase the payment limit by $40,000, from $1,500,000 to a new payment limit of $1,540,000, with no change in the original term of July 1, 2018 through June 30, 2021. FISCAL IMPACT: This contract amendment will result in additional contractual service expenditures of up to $40,000 and will be funded 100% by Hospital Enterprise Fund I revenues. (No rate increase) BACKGROUND: This contract meets the social needs of the County’s population by providing temporary physician services at Contra Costa Regional Medical Center (CCRMC). This contractor is able to provide coverage during peak workloads, temporary absences and emergency situations at CCRMC and has been contracted with the County since July 1, 2014. On July 10, 2018, the Board of Supervisors approved Contact #26-770-2 in an amount not to exceed $1,500,000, for the provision of temporary physician services at CCRMC to provide overage during peak workloads, temporary absences and emergency situations, for the period from July 1, 2018 through June 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr C.110 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Amendment #26-770-5 with Cabrillo Emergency Physicians Medical Group, Inc. BACKGROUND: (CONT'D) Approval of Contract Amendment Agreement #26-770-5 will increase the contract payment limit by $40,000 from $1,500,000 to a new contract payment limit of $1,540,000 and will allow the contractor to provide additional temporary physician services at CCRMC through June 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the County will not have access to this contractor’s additional temporary physician services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Battalion One Fire Protection, Inc., in an amount not to exceed $2,500,000 to provide fire sprinkler and alarm services at various County facilities, for the period July 1, 2021 through June 30, 2024, Countywide. FISCAL IMPACT: Facilities Maintenance Budget. (100% General Fund) BACKGROUND: Public Works Facilities Services is responsible for maintaining, repairing and certifying fire sprinkler systems at various County facilities to ensure County systems are in compliance. Battalion One Fire Protection, Inc., provides a full scope of fire sprinkler repair and certification services, including but not limited to inspections, fire sprinkler systems, fire alarm detection and repairs, 24-hour emergency service, UL Certifications, fire extinguishers and system monitoring. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Lachapelle, (925) 313-7082 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.111 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Contract with Battalion One Fire Protection, Inc., a California Corporation, Countywide. BACKGROUND: (CONT'D) Government Code Section 31000 authorizes the County to contract for special services for building security matters. The Request for Proposal was originally bid on Bidsync #2012-456. The Public Works Department conducted a thorough evaluation and Battalion One Fire Protection, Inc., was one of three vendors awarded for this contract. The contract will have a limit of $2,500,000 and a term of three (3) years with the option of two (2) one-year extensions and will pay for services according to the rates set forth in the contract. Battalion One Fire Protection, Inc., will be able to request rate increases equal to the rate of increase in the Consumer Price Index for the San Francisco - Oakland area as published by the Bureau of Labor Statistics, plus two percent, on each anniversary of the effective date of this Contract. Facilities Services is requesting a contract with Battalion One Fire Protection, Inc., to be approved for a period covering three years. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, sprinkler services with Battalion One Fire Protection, Inc., will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Agurto Corporation (dba Pestec), in an amount not to exceed $1,400,000 to provide structural integrated pest management services at various County facilities, for the period August 1, 2021 through July 31, 2024, Countywide. FISCAL IMPACT: Facilities Maintenance Budget. (100% General Fund) BACKGROUND: Public Works Facilities Services is responsible for managing the contract with the County's structural integrated pest management contractor. This program monitors the County's efforts to control pests while not endangering the environment. Government Code Section 31000 authorizes the County to contract for special services. The Request for Proposal was originally bid on Bidsync #2101-447. The Public Works Department conducted a thorough evaluation and Agurto Corporation (dba Pestec), was awarded for this contract. The contract will have a limit of $1,400,000 and a term of three (3) years with the option of two (2) one-year extensions and will pay for services according to the rates set APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Lachapelle, (925) 313-7082 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.112 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Contract with Agurto Corporation (dba Pestec), a California Corporation, Countywide. BACKGROUND: (CONT'D) forth in the contract. Agurto Corporation (dba Pestec), will be able to request rate increases equal to the rate of increase in the Consumer Price Index for the San Francisco - Oakland area as published by the Bureau of Labor Statistics, plus two percent, on each anniversary of the effective date of this Contract. Facilities Services is requesting a contract with Agurto Corporation (dba Pestec), to be approved for a period covering three years. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, integrated pest management services with Agurto Corporation (dba Pestec), will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board, to execute a contract with Pittsburg Power Company, a pubic entity, in an amount not to exceed $250,000 for the provision of comprehensive Workforce Innovation and Opportunity Act (WIOA) services to eligible adults in East Contra Costa County for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: The funds allocated for this contract are 100% from the Federal Workforce Innovation Opportunity Act (WIOA), Adult Program. No net County Cost. Federal catalog number CFDA 17.258. BACKGROUND: Pittsburg Power Company (Contractor) was selected via Request for Proposals (RFP) #1176. Contractor shall administer and operate a pre-apprenticeship construction program for individuals that meet the criteria for Workforce Innovation and Opportunity Act (WIOA) Adult eligibility, as outlined in the WIOA legislation of 2014. Contractor will focus on providing a network of services and support to individuals with barriers to employment who are interested in developing practical job and life skills, to better equip participants to succeed in their educational and career endeavors. These services will be provided in East Contra Costa County, defined as the region from Bay Point to the eastern boundary of the County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: C. Youngblood, (925) 608-4964 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 , County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Verneda Clapp, Allyson Eggert C.113 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Pittsburg Power Company CONSEQUENCE OF NEGATIVE ACTION: Adult participants will not receive case management, employment referrals and job placement services. CHILDREN'S IMPACT STATEMENT: This contract supports all of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3) "Families that are Economically Self Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families," by assisting individuals with training and employment services to encourage self-sufficiency. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute, on behalf of County Contract #77-240-2 with Norcal Imaging, a general partnership, in an amount not to exceed $6,000,000, to provide outpatient radiology services for Contra Costa Health Plan (CCHP) members and County recipients, for the period from August 1, 2021 through July 31, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $6,000,000 over a 3 year period and will be is funded 100% by CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been a part of the CCHP Provider Network since August of 2019, providing outpatient radiology services. On June 14, 2020, the Board of Supervisors approved Contract #77-240-1 with Norcal Imaging, to provide outpatient radiology services to CCHP members and County recipients, for the period August 1, 2020 through July 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Noel Garcia, Marcy Wilhelm C.114 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #77-240-2 with Norcal Imaging BACKGROUND: (CONT'D) Approval of Contract #77-240-2 will allow this contractor to continue to provide outpatient radiology services through July 31, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-684-8 with Epic Care, a corporation, in an amount not to exceed $1,570,000, to provide oncology services at Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from July 1, 2021 through June 30, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $1,570,000 over a 3-year period and will be funded 100% by Hospital Enterprise Fund I revenues. (Rate increase) BACKGROUND: Due to the limited number of specialty providers available within the community, CCRMC and Health Centers rely on contracts to provide necessary specialty health services to their patients. CCRMC has contracted with Epic Care, for oncology services since November 1, 2010. This contract meets the social needs of the County’s population by providing oncology services at CCRMC and Health Centers. On June 12, 2018, the Board of Supervisors approved Contract #26-684-7 with East Bay Medical Oncology/Hematology Medical Associates, Inc. (dba Epic Care) now known as Epic Care, in an APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D. 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Alaina Floyd, marcy.wilham C.115 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #26-684-8 with Epic Care BACKGROUND: (CONT'D) amount not to exceed $2,311,400, to provide oncology and hematology services at CCRMC and Health Centers for the period July 1, 2018 through June 30, 2021. Approval of Contract #26-684-8 will allow this contractor to continue providing oncology services through June 30, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, this contractor will not be able to provide oncology services to CCRMC patients. RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Risk Management to execute a contract with BSI EHS Services and Solutions for on-site environmental health and safety and sustainability consulting support effective July 1, 2021 through June 30, 2023 in an amount not to exceed $3,838,289. FISCAL IMPACT: Costs will be funded through the Workers' Compensation Internal Service Fund (38%) and through charges to user departments (62%). BACKGROUND: BSI EHS Services and Solutions (BSI) consists of staff possessing specialized technical skills in areas such as indoor air quality, infectious disease control, industrial hygiene, as well as general and environmental compliance. BSI staff also assist in dealing with Occupational Safety Health Administration (OSHA) compliance inspections and responses on behalf of County Departments. BSI safety specialists assist with facility and program assessments requested by departments, ergonomic and air quality investigations, development and distribution of federal and state required safety and training tools, continuous training of loss control coordinators, implementation of safety/loss control programs for departments, responses to requests for research and interpretation of federal, state and local health and safety regulations and on-site First Aid/CPR/AED Training. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen Caoile 925-335-1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.116 To:Board of Supervisors From:Karen Caoile, Director of Risk Management Date:June 22, 2021 Contra Costa County Subject:Contract with BSI EHS Services and Solutions CONSEQUENCE OF NEGATIVE ACTION: County will be hindered in its ability to meet Cal/OSHA regulatory requirements. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #76-701-1 with Sahar Doctorvaladan, M.D., an individual, effective June 1, 2021, to amend Contract #76-712, to increase the payment limit by $90,000, from $120,000 to a new payment limit of $210,000, with no change in the term of December 1, 2020 through November 30, 2021. FISCAL IMPACT: Approval of this amendment will result in an additional $90,000 in annual expenditures and will be fully funded by Hospital Enterprise Fund I revenues. (No rate increase) BACKGROUND: This contract meets the social needs of the County’s population by providing podiatry services at Contra Costa Regional Medical Center (CCRMC) and Health Centers. Based on the current analysis, the volume of Sahar Doctorvaladan, M.D. obstetrics and gynecology services are higher than originally anticipated. In January 2021, the County Administrator approved and Purchasing Services Manager executed Contract #76-712 with Sahar Doctorvaladan, M.D., in an amount of $120,000, for the provision of obstetrics and gynecology services including clinic coverage, consultation, training medical and/or surgical procedures, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.117 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Amendment #76-712-1 with Sahar Doctorvaladan, M.D. BACKGROUND: (CONT'D) and on-call coverage at CCRMC and Health Centers, for the period from December 1, 2020 through November 30, 2021. Approval of Contract Amendment Agreement #76-712-1 will allow this contractor to provide additional obstetrics and gynecology through November 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, CCRMC will not have access to this contractor’s obstetrics and gynecology services including clinic coverage, consultation, training, medical and/or surgical procedures, and on-call coverage at CCRMC and Contra Costa Health Centers. RECOMMENDATION(S): APPROVE and AUTHORIZE the County Treasurer-Tax Collector, or designee, to execute a contract with Loomis Armored US, LLC (“Loomis”) for armored cash transportation services in an amount not to exceed $100,000 for the period July 1, 2021 through June 30, 2024 with two possible one-year extensions. FISCAL IMPACT: Service fees and costs will be paid out of the investment revenues generated from the County Treasury Pool deposited in the County General Fund. BACKGROUND: For more than twenty years, the County Treasurer-Tax Collector (the “County Treasurer”) used another vendor for armored courier services to transport cash/check deposits. Over the past several years, the County Treasurer’s Office became increasingly dissatisfied APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ronda Boler, (925) 957-2806 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.118 To:Board of Supervisors From:Russell Watts, Treasurer-Tax Collector Date:June 22, 2021 Contra Costa County Subject:APPROVE AND AUTHORIZE COUNTY TREASURER TO ENTER INTO AN AGREEMENT WITH LOOMIS ARMORED US, LLC BACKGROUND: (CONT'D) with the quality of service provided by that vendor. As a result, the County Treasurer conducted a Request for Information (“RFI”) to search for a new armored courier. Upon completion of a thorough review of the RFI responses, the County Treasurer selected Loomis to provide the armored courier services for the County Treasurer’s Office. The County Treasurer has negotiated an agreement with Loomis. The agreement contains a clause whereby the County is required to indemnify Loomis from all claims relating to the property that is in Loomis’ custody, which was provided for transportation by the County Treasurer. CONSEQUENCE OF NEGATIVE ACTION: If the agreement with Loomis is not entered into, the County Treasurer will not have an armored courier to transport cash/checks from the County Treasurer’s Office to the Wells Fargo Cash Vault. CHILDREN'S IMPACT STATEMENT: ATTACHMENTS Loomis Standard Armored Agreement with TTC Revised: 2018 Version 1 CONFIDENTIAL Page 1 SERVICE AGREEMENT The following paragraphs of this Service Agreement (the “Agreement”) outline the agreements and understandings by and between LOOMIS ARMORED US, LLC (“LOOMIS”) a Texas Limited Liability Company with offices at: 2500 CityWes t Blvd. Ste. 2300, Houston, TX 77042. Contra Costa County Treasurer-Tax Collector’s Office (“CUSTOMER”) a California political subdivision, located at, 625 Court. Street, Room 102 Martinez, CA 94553 This Agreement expresses and outlines the services, ro les, and responsibilities of the parties. If additional locations are added to the scope of this Agreement, consistent terms and services will be maintained. These promises for such services and their related payments form the basis of this Agreement, mad e this xxth day of xx, 2021 (the “Effective Date”). Term and Termination: Service will begin on the 1st day of xx, 2021 and shall continue for a period of One (1) year(s). At the expiration of the initial term, this Agreement shall automatically be extend ed for successive like term periods unless either party provides written notice of non-renewal at least sixty (60) days prior to the end of the then current term. CUSTOMER agrees that LOOMIS is the exclusive provider for these services for the facilities contained herein. Except as expressly stated herein, CUSTOMER understands and agrees that this Agreement contains no provision for early termination in whole or part ; 1. Either party may terminate this Agreement with five (5) days written notice in the event of bankruptcy, or insolvency of the other party. 2. LOOMIS may terminate this Agreement with thirty (30) days written notice in the event of a material reduction or cancellation of LOOMIS’ insurance. 3. This Agreement may be terminated by either party, in its sole discretion, upon thirty-day advance written notice thereof to the other, and may be cancelled immediately by written mutual consent. 4. CUSTOMER, upon written notice to LOOMIS, may immediately terminate this Agreement should LOOMIS fail to perform properly any of its obligations hereunder. In the event of such termination, CUSTOMER may proceed with the work in any reasonable manner it chooses. The cost to CUSTOMER of completing LOOMIS's performance will be deducted from any sum due LOOMIS under this Agr eement. CUSTOMER and LOOMIS agree to the following: Schedule for Services: Conjunctive, sequential, on route pickup and delivery of items at the following location(s) to/from CUSTOMER’s designated, mutually agreed-upon location(s): LOOMIS BRANCH UNIT # / LOCATION MAXIMUM LIABILITY AMOUNT SERVICE FREQUENCY FEE for SERVICE x x $250,000.00 3 days per week $454.65 monthly base fee Premises Time : Each service location under this Agreement (regardless of the pickup/delivery points) is allotted seven (7) minutes of service time. Over seven (7) minutes, a fee of $2.50 per one (1) minute shall be assessed. Over fifteen (15) minutes, LOOMIS may elect to depart from the CUSTOMER’S location. Should LOOMIS be requested to return, the pick -up will be rescheduled as a Special Pick -up and will be charged at an agreed upon fee prior to rendering service. Research and Supply Fee : A fee of $65.00 per hour plus supplies will be charged for research of LOOMIS’ documents or receipts that have aged over sixty (60) days, unl ess it is determined to be solely an error of LOOMIS. and Revised: 2018 Version 1 CONFIDENTIAL Page 2 Excess Item Handling : A fee of $1.50 per Item is assessed when the number of items or containers exceeds ten (10) items per shipment. An “Item” refers to the number of containers, sealed bags or othe r vessels LOOMIS is required to transport. Non-Scheduled/Off-Day Service : $45.00 per trip, per location in Urban areas. Additional fees apply for off -route and remote locations. Holiday Service Fee: A fee of $100.00 will be charged for the service provi ded on those Holidays as listed in Section 11. Excess Liability: A fee of $0.40 per $1,000 or fraction thereof for any amounts which exceed the Liability Coverage per Shipment Amount. Insurance Fee: A fee of 7% will be assessed to all services provi ded within this Agreement. Living Wage Fee: A fee of 17% will be assessed to all services provided within this Agreement. CUSTOMER does not desire this Excess Liability Coverage, CUSTOMER must decline Excess Liability Coverage by initialing the box be low: Decline Reconstruction Obligations: As explained in Section 7(c), of the Terms and Conditions, CUSTOMER has certain obligations regarding reconstruction of lost, damaged, destroyed checks or items that provide an audit trail. If CUSTOMER pref ers to opt-out of these reconstruction obligations, CUSTOMER must decline by initialing the box below. Decline If CUSTOMER does NOT agree to reconstruction obligations or cannot meet its reconstruction obligations contained within Section 7(c), LOOMIS’ liability for all checks contained within the shipment is limited to Ten Thousand Dollars ($10,000.00) regardless of the face value of the checks in shipment. Revised: 2018 Version 1 CONFIDENTIAL Page 3 TERMS AND CONDITIONS 1. Service(s): LOOMIS agrees to pick up, receive from, and/or deliver to CUSTOMER, or any designated agent, securely sealed or locked shipments which may contain any or all of the following: currency, coin, checks, securities, or other valuables. If the shipment container(s) does not appear to be securely locked or sealed, LOOMIS has the right to refuse to accept such container(s) and will not receive said container(s) from the CUSTOMER or its designated agent. If LOOMIS accepts the sealed container(s), LOOMIS will give CUSTOMER a receipt for said sealed container(s), and transport and deliver such sealed container(s) to the consignee designated by the CUSTOMER. CUSTOMER agrees that it will not conceal or misrepresent any material fact or circumstances concerning the property delivered to LOOMIS pursuant to this Agreement. The fee payable by CUSTOMER to LOOMIS is based upon the Maximum Liability Amount(s) and level(s) of service provided by LOOMIS as stated in this Agreement. All additional or special services must be evidenced and agreed to in a signed amendment to this Agree ment. 2. Billing and Payment: CUSTOMER agrees to pay LOOMIS within thirty (30) days of receipt of invoices which shall include any applicable federal, state or local taxes. In addition, LOOMIS may, at its discretion, impose a service charge of one and one-half percent (1.5%) per month or eighteen percent (18%) per annum or such lesser rate as may be required by law, of the amount unpaid by CUSTOMER, as is due and payable to LOOMIS on all invoices not paid in full by invoice due date. CUSTOMER further agrees that undisputed portions of any invoice shall be remitted to LOOMIS in accordance with normal payment terms. However, should CUSTOMER fail to pay any undisputed amounts within thirty (30) days of the invoice date, LOOMIS may, in its sole discretion, te rminate this Agreement upon ten (10) days written notice to CUSTOMER. CUSTOMER agrees to notify LOOMIS of dispute(s) arising from any invoice within thirty (30) days after such invoice has been presented to CUSTOMER, or else such claim shall be deemed waived. All amounts due hereunder shall be paid by cash, check or ACH unless otherwise agreed on the signature page of this Agreement. 3. Rate Adjustment: LOOMIS shall annually increase the service fee(s) based upon the year to year changes in the Consumer Price Index (CPI) or other applicable economic factor(s). To account for future movements in the price of diesel fuel LOOMIS will henceforth adjust the monthly fuel fee based on U.S. average diesel prices as measured and published by the Department of Ene rgy (WWW.EIA.DOE.GOV). The monthly fuel fee shall equal the product of the applicable percentage (based on the chart below) multiplied by the aggregate monthly service fee (including any applicable Ancillary Item). LO OMIS’ established baseline is $1.31. Any cost above the $1.31 baseline cost will be adjusted on a monthly basis by 0.5% on price movements of 10 cents per gallon (i.e. if diesel prices rise to $1.41, the corresponding fuel fee is increased by 0.5%). The applicable fuel fee percentage will be based on the national average of diesel fuel prices published on the Department of Energy Website averaged over the first four Mondays of the month rounded to the next cent. The table is for reference only and does no t reflect the maximum rate which may be assessed. Minimum Maximum Per Gallon Fee (%) $4.91 $5.00 $ .10 18.00% $4.81 $4.90 $ .10 17.50% $4.71 $4.80 $ .10 17.00% $4.61 $4.70 $ .10 16.50% $4.51 $4.60 $ .10 16.00% $4.41 $4.50 $ .10 15.50% $4.31 $4.40 $ .10 15.00% $4.21 $4.30 $ .10 14.50% $4.11 $4.20 $ .10 14.00% $4.01 $4.10 $ .10 13.50% $3.91 $4.00 $ .10 13.00% $3.81 $3.90 $ .10 12.50% $3.71 $3.80 $ .10 12.00% $3.61 $3.70 $ .10 11.50% $3.51 $3.60 $ .10 11.00% Revised: 2018 Version 1 CONFIDENTIAL Page 4 $3.41 $3.50 $ .10 10.50% $3.31 $3.40 $ .10 10.00% $3.21 $3.30 $ .10 9.50% $3.11 $3.20 $ .10 9.00% $3.01 $3.10 $ .10 8.50% $2.91 $3.00 $ .10 8.00% $2.81 $2.90 $ .10 7.50% $2.71 $2.80 $ .10 7.00% $2.61 $2.70 $ .10 6.50% $2.51 $2.60 $ .10 6.00% $2.41 $2.50 $ .10 5.50% $2.31 $2.40 $ .10 5.00% $2.21 $2.30 $ .10 4.50% $2.11 $2.20 $ .10 4.00% $2.01 $2.10 $ .10 3.50% $1.91 $2.00 $ .10 3.00% $1.81 $1.90 $ .10 2.50% $1.71 $1.80 $ .10 2.00% $1.61 $1.70 $ .10 1.50% $1.51 $1.60 $ .10 1.00% $1.41 $1.50 $ .10 .50% $1.31 $1.40 $ .10 .00% a) LOOMIS reserves the right in times of global economic downturn or due to changes in regulatory obligations, including but not limited to changes in minimum wage, to renegotiate rates and fees in good faith with CUSTOMER. In the event that CUSTOM ER refuses to consent to such adjustment(s) or fee(s), LOOMIS shall have the right to terminate this Agreement upon thirty (30) days written notice to CUSTOMER. 4. Liability: LOOMIS agrees to assume the liability for any Cargo Loss, according to the terms of this Agreement of the securely sealed container(s) from the time LOOMIS signs for and receives physical custody of the sealed container(s). The term “Cargo Loss” shall mean any loss or destruction of currency (“Cargo”) that occurs while the Cargo is un der Loomis’ sole care, custody and control. LOOMIS’ responsibility terminates when the CUSTOMER or its designated consignee takes physical possession of the sealed container(s) and signs LOOMIS’ receipt. If it is impossible to complete the delivery, LOOMIS shall be responsible for any Cargo Loss until the sealed container(s) is returned to the CUSTOMER or its designated agent and a signed receipt obtained. While the sealed container(s) is stored in the CUSTOMER’S premises, LOOMIS does not assume the liabil ity for any loss. If CUSTOMER conceals or misrepresents any material fact or circumstance concerning the property or container, or the contents thereof, LOOMIS will have no liability for any loss in any way related to such fact or circumstance. CUSTOMER agrees that LOOMIS does not undertake the obligation of an absolute insurer in the performance of this Agreement. LOOMIS reserves the right to take any and all action as may be reasonably necessary to prevent money laundering to the extent permitted under ap plicable law or regulation or as may be required by any regulatory body that may exert a right of control over LOOMIS. UNDER NO CIRCUMSTANCES WILL LOOMIS BE LIABLE TO THE OTHER PARTY FOR LOST PROFITS OR FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE OR EXEMPLARY DAMAGES ARISING FROM THE SUBJECT MATTER OR SERVICES OF THIS AGREEMENT, REGARDLESS OF THE TYPE OF CLAIM AND EVEN IF THAT PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES; SUCH AS, BUT NOT LIMITED TO LOSS OF REVENUE, LOSS OF INTEREST, LOST DATA, DATA TRANSPORTATION OR TRANSMISSION ERROR OR ANTICIPATED PROFITS OR LOST BUSINESS. EXCEPT FOR ANY CARGO LOSS (WHICH SHALL BE SUBJECT TO THE MAXIMUM LIABILITY AMOUNT), IN NO EVENT SHALL LOOMIS’ LIABILITY TO CUSTOMER EXCEED THE SERVICE FEE PAID BY CUSTOMER TO LOOMIS FOR THE SERVICE OUT OF WHICH THE ALLEGED LIABILITY AROSE. Revised: 2018 Version 1 CONFIDENTIAL Page 5 5. Excess Liability: The following terms will apply if CUSTOMER did not decline excess liability coverage. If LOOMIS accepts tender of a shipment in excess of the Maxi mum Liability Amount, CUSTOMER agrees to pay LOOMIS the excess liability fee set forth herein. CUSTOMER, by paying this additional fee, will obtain full dollar coverage of any or all losses, subject to the other provisions of this Agreement. If CUSTOMER declines Excess Liability Coverage, liabilities covered under this Agreement are limited to the Maximum Liability Amount. 6. Indemnity: To the maximum extent permitted by applicable law, CUSTOMER shall release, indemnify, defend and hold harmless LOOMIS from all claims, costs or expenses arising out of any third party’s or government’s threatened or actual claim, suit, demand, garnishment or seizure of any funds or property provided by CUSTOMER hereunder that is in LOOMIS’ custody. LOOMIS agrees to give CUSTOMER prompt notice of any such claim, suit, demand or seizure and to provide CUSTOMER reasonable cooperation on the defense. 7. Claim Procedures: The following provisions shall control in the event of any Cargo Loss, notwithstanding anything to the cont rary contained in this Agreement: a) In the event of a Cargo Loss, CUSTOMER agrees to notify LOOMIS in writing within four (4) calendar days after the loss is discovered or should have been discovered in the exercise of due care, and in no event later than forty -five (45) days after the pick -up by LOOMIS of the securely sealed container in connection with which the Cargo Loss is asserted. If notice of the Cargo Loss is not received by LOOMIS within this forty -five (45) day period, the claim for the Cargo Loss shall be deemed waived and released by the CUSTOMER. All claim notices must be signed and received on company letterhead and contain a brief description of the loss to include: date of service/date of loss, claim amount, Loomis branch performing service, A TM number if applicable, customer contact information with payment instructions and supporting documentation if available at the time of notice. All claims must be sent to the Loomis Centralized Claim Unit via email at claims2@us.loomis.com . It is agreed that both parties will work together to determine the extent of the Cargo Loss, and if possible, the cause of Cargo Loss. b) Notwithstanding anything set forth in this Agreement to the contrary, the sole liabili ty of LOOMIS in the event of a Cargo Loss, from whatever cause, shall be subject to the Maximum Liability Amount or the Excess Liability Coverage, if not declined by CUSTOMER. c) CUSTOMER shall retain sufficient information to allow reconstruction of item (s) in the event of a Cargo Loss. CUSTOMER agrees it will cooperate and assist in reconstructing lost, damaged, or destroyed items constituting a part of any loss. In no event shall LOOMIS’ liability for any Cargo Loss, irrespective of the Maximum Liabi lity Coverage amount, include the face value of any lost or destroyed check. LOOMIS’ liability, unless otherwise stated in this Agreement, shall be limited to the payment to the CUSTOMER for the reasonable costs necessary to reconstruct the checks, but never to exceed ten thousand dollars ($10,000.00) per shipment “Reconstruction” shall mean the identification of the face amount, the identity of the maker or endorser of the check, identification of the payee and identification of the financial institution upon which the check is drawn. CUSTOMER agrees in the event of a loss, that any liability of LOOMIS shall be reduced by the face value of reconstructed or recovered item(s). d) Upon the request of LOOMIS, CUSTOMER will furnish a proof of loss to LOOMIS or its insurance carrier. Once reimbursement has been made to CUSTOMER, LOOMIS and its insurer shall receive any and all of the CUSTOMER’S rights and remedies of recovery. 8. Limitations & Force Majeure : a) The CUSTOMER agrees that LOOMIS will not be lia ble for any loss caused by or resulting from Shortages claimed in the contents of the sealed or locked shipment(s), for non -performance or delays, or for the breakage of statuary, marble, glassware, bric -a-brac, porcelains and similar fragile articles. A “Shortage” shall mean any difference between the stated value on the Deposit Ticket and the actual value of the contents of any sealed shipment container. Likewise, LOOMIS shall not be liable to CUSTOMER for failure to render service if LOOMIS in its sole discretion, determines the same may endanger the safety of CUSTOMER’S property or personnel or LOOMIS’ vehicles or employees. b) It is further agreed that LOOMIS shall not be held accountable or liable for any damages or losses, caused by or resulting from illegal or fraudulent acts of CUSTOMER’s employees, agents, representatives, or third -party contractors. c) CUSTOMER agrees that LOOMIS shall not have any liability for losses of any documentation carried by LOOMIS at CUSTOMER’s request without compens ation. d) CUSTOMER expressly understands and accepts that ownership (title) to cash transported or stored by LOOMIS shall never transfer to LOOMIS. e) It is further agreed LOOMIS shall not be held accountable or liable for any damages or losses, whether controlled or uncontrolled, and whether such loss be direct or indirect, proximate or remote, or be in whole or in part caused by, contributed to, or aggravated by the peril(s) for which liability is assumed by LOOMIS, resulting from: (i) Hostile or warlike action in time of peace or war, including action hindering, combating or defending against an actual, impending or expected attack; (1) by any government or sovereign power (de jure or de facto) or Revised: 2018 Version 1 CONFIDENTIAL Page 6 by any authority maintaining or using military, naval or air forces; or (2) by military, naval or air forces; or (3) by any agent of any such government, power authority or forces. (ii) Nuclear reaction, nuclear radiation, radioactive contamination or any weapon of war employing atomic fission or radioactive force whether in time of peace or war. (iii) Insurrection, rebellion, revolution, terrorist act, civil war, usurped power, or action taken by governmental authority in hindering, combating or defending against such an occurrence; seizure or destruction u nder quarantine or customs regulations; confiscation by order of any governmental or public authority; or risks of contraband or illegal transportation or trade. (iv) Acts of God, strikes, labor disturbances, impostor pick -up or deliveries, or other conditions or circumstances beyond LOOMIS’ reasonable control. 9. Container Value Limitation : CUSTOMER acknowledges and agrees that the maximum value which LOOMIS will transport in any individual container will not exceed two hundred & fifty thousand dollars ($250,000). If the total value of a shipment which CUSTOMER seeks to tender to LOOMIS exceeds two hundred & fifty thousand dollars ($250,000), such shipment must be broken down into separate shipment containers of two hundred & fifty thousand dollars ($250 ,000) or less. 10. Holiday Service : LOOMIS agrees to provide service as stated in the Agreement with the following holiday exceptions: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Columbus Day, Thanksgiving Day, Christmas Day, federal banking and any local applicable observed holiday. Charges for service on such days will be as stated upon page 2 of this Agreement, excluding Christmas Day. LOOMIS will not provide Christmas Day service. 11. Specials: Unscheduled pickups or deliveries are available under the same conditions and provisions of this Agreement. Prices are quoted upon request. 12. Excess Liability Coverage : LOOMIS reserves the right to refuse tender of any shipment in excess of the Maxi mum Liability Amount. 13. Entire Agreement: This Agreement: (a) shall be governed by and construed in accordance with the laws of the State of California without reference to conflict of laws principles; (b) constitutes the entire agreement and underst anding of the parties with respect to its subject matter, and supersedes all prior agreements and understandings, except that the terms of any agreement regarding confidential information of the parties shall be deemed to be a part of this Agreement and each party hereto acknowledges that in entering this Agreement it has not relied on any representation or warranty not contained herein; (c) is not for the benefit of any third party; (d) may not be amended except by a written instrument signed by both CUSTOMER and LOOMIS; (e) may not be assigned by CUSTOMER without LOOMIS prior written consent; (f) may be assigned by LOOMIS, provided that LOOMIS shall furnish written notice of such assignment to CUSTOMER; (g) shall be binding upon any assignees, and defined terms used in this Agreement to apply to either party shall be construed to refer to such party’s assignee; (h) is the product of negotiation; (i) is subject to a contractually agreed one (1) year statute of limitations on all claims or the minimum allowab le by applicable law; (j)shall not be deemed to have been drafted by either party; (k ) contains article and section headings which are for convenience of reference only and which shall not be deemed to alter or affect the meaning or interpretation of any p rovision of this Agreement; (l) does not make either party the agent, fiduciary or partner of the other; (m) does not grant either party any authority to bind the other to any legal obligation; (n) does not intend to nor grant any rights to any third party and (p) shall remain valid and enforceable despite the holding of any specific provision to be invalid or unenforceable, except for such specific provision. The waiver by either party of any rights arising out of this Agreement shall not cause a waiver o f any other rights under this Agreement, at law or in equity. Any and all correspondence regarding this Agreement shall be delivered via certified mail (return receipt requested) or verifiable third-party courier (return receipt requested). This Agreement may be executed in two or more identical counterparts, each of which shall be deemed to be an original and all of which taken together will be deemed to constitute one and the same agreement when a duly authorized representative of each party has signed a counterpart. The parties may sign and deliver this Agreement by facsimile or electronic (i.e., .pdf) transmission. Each party acknowledges that the delivery hereof by facsimile or electronic transmission will have the same force and effect as delivery of original signatures. Revised: 2018 Version 1 CONFIDENTIAL Page 7 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized representatives. CUSTOMER LOOMIS Signature By Printed Name Printed Name Title Title Date Date By Printed Name Title Date RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-703-1 with Vladimir Krepostin, M.D., an individual, in an amount not to exceed $1,692,000, to provide anesthesia services for Contra Costa Regional Medical Center (CCRMC) and Health Centers patients, for the period September 1, 2021 through August 31, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $1,692,000 over a 3-year period and will be funded 100% by Hospital Enterprise Fund I revenues. (No rate increase) BACKGROUND: Due to the limited number of specialty providers available within the community, Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers relies on contracts to provide necessary specialty health services to its patients. CCRMC has contracted with Dr. Krepostin for anesthesia specialty services since September 2020. On September 8, 2020, the Board of Supervisors approved Contract #76-703 with Vladimir Krepostin, M.D., in an amount of $564,000 to provide anesthesia services for CCRMC and Health Centers, for the period September 1, 2020 through August 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Tasha Scott C.119 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #76-703-1 with Vladimir Krepostin, M.D. BACKGROUND: (CONT'D) Approval of Contract #76-703-1 will allow this contractor to continue to provide anesthesia services for CCRMC through August 31, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County patients will not have access to this contractor’s anesthesia services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #25-091 with Bay Area Community Services, Inc., a non-profit corporation, in an amount not to exceed $2,999,589 to provide wraparound case management and rapid re-housing services for homeless adults in Contra Costa County, for the period from April 1, 2021 through June 30, 2022. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $2,999,589 over a 15-month period and is funded 100% by the Federal Emergency Solutions Grant (ESG). BACKGROUND: Bay Area Community Services, Inc. was selected through the County’s Request for Qualifications (RFQ) bidding process. The contractor’s rapid re-housing services will promote the Housing First mission of the U.S. Department of Housing Urban Development (HUD) and county’s Health, Housing and Homeless Services Division. The contractor will provide financial assistance as needed, including security deposits, utility deposits/payments, moving costs, hotel/motel vouchers, paid shelter costs, application and credit/background check fees, partial/tiered rental subsidies, full subsidies, and bridge housing. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.120 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #25-091 with Bay Area Community Services, Inc. BACKGROUND: (CONT'D) Contractor will participate in the Contra Costa County Coordinated Entry System (CES) and provide 3 full-time Care Coordinators focused solely on client engagement, documentation support, preparation, move-in, and aftercare, and 1 full-time Housing Locator focused solely on landlord/property development and portfolio maintenance, and matching clients to appropriate units. Under new Contract #25-091, this contractor will provide wrap around case management and rapid re-housing services for homeless adults in Contra Costa County for the period from April 1, 2021 through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County’s homeless individuals will not receive additional housing during the COVID-19 pandemic, further putting the community at risk. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-378 with Sanhyd, Inc. (dba Kyakameena Care Center), a corporation, in an amount not to exceed $525,000 to provide skilled nursing facility (SNF) services to Contra Costa Health Plan (CCHP) members, for the period July 1, 2021 through June 30, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $525,000 over a 3-year period and will be funded 100% by CCHP Enterprise Fund II. BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been a part of the CCHP Provider Network for several years, formerly under a Memorandum of Understanding (MOU) with CCHP and was required to convert to a County contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.121 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #77-378 with Sanhyd, Inc. (dba Kyakameena Care Center) BACKGROUND: (CONT'D) Under Contract #77-378, this contractor will provide SNF services to CCHP members for the period July 1, 2021 through June 30, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-379 with Willow Pass Health Care Center, Inc. (dba Willow Pass Health Care Center), a corporation, in an amount not to exceed $900,000, to provide skilled nursing facility (SNF) services to Contra Costa Health Plan (CCHP) members, for the period July 1, 2021 through June 30, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $900,000 over a 3-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been a part of the CCHP Provider Network for several years, formerly under a Memorandum of Understanding (MOU) with CCHP and was required to convert to a County contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.122 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #77-379 with Willow Pass Health Care Center, Inc. (dba Willow Pass Health Care Center) BACKGROUND: (CONT'D) Under new Contract #77-379, this contractor will provide SNF services to CCHP members for the period July 1, 2021 through June 30, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-475-152 with Bay Area Therapy Group A Marriage and Family Counseling Corp., a professional corporation, in an amount not to exceed $250,000 to provide Medi-Cal specialty mental health services, for the period from July 1, 2021 through June 30, 2023. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of up to $250,000 over a 2-year period and will be funded 50% by Federal Medi-Cal ($125,000) and 50% by State Mental Health Realignment funding ($125,000). BACKGROUND: On January 14, 1997, the Board of Supervisors adopted Resolution #97/17, authorizing the Health Services Director to contract with the State Department of Mental Health, (now known as the Department of Health Care Services) to assume responsibility for Medi-Cal specialty mental health services. Responsibility for outpatient specialty mental health services involves contracts with individual, group and organizational providers to deliver these services. This is the first contract with this contractor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5196 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Laura Bright, Marcy Wilhelm C.123 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #74-475-152 with Bay Area Therapy Group A Marriage and Family Counseling Corp. BACKGROUND: (CONT'D) Approval of new Contract #74-475-152 will allow this contractor to provide mental health services through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, services provided to Contra Costa Mental Health Plan Medi-Cal beneficiaries could be negatively impacted, including access to services, choice of providers, cultural competency, language capacity, geographical locations of service providers, and waiting lists. CHILDREN'S IMPACT STATEMENT: The recommendation supports the following children’s outcomes: (4) Families that are Safe, Stable and Nurturing; and (5) Communities that are Safe and Provide a High Quality of Life for Children and Families. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with We Care Services for Children, including modified indemnification language, in an amount not to exceed $245,376, to provide State Preschool Services for the term July 1, 2021 through June 30, 2022. FISCAL IMPACT: This contract is entirely funded with State funds from the California Department of Education. No County match is required. BACKGROUND: Contra Costa County receives funds from the California Department of Education (CDE) to provide State Preschool Services to program eligible County residents. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. In order to provide a wider distribution of services to County residents, the Department contracts with a number of community-based organizations. Approval of this contract will allow the provision of State Preschool Services to forty-eight (48) program-eligible children and families in the Central Contra Costa County area. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: A. Bailey-Nesbitt, 925-608-4930 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.124 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:2021-2022 We Care Services for Children State Preschool Services Contract CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will not be able to more widely distribute childcare availability through partnership with community-based agencies. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-377 with J3TFZ, Inc. (dba Tampico Terrace Care Center), a corporation, in an amount not to exceed $675,000 to provide skilled nursing facility (SNF) services to Contra Costa Health Plan (CCHP) members, for the period August 1, 2021 through July 31, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $675,000 over a 3-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been a part of the CCHP Provider Network for several years, formerly under a Memorandum of Understanding (MOU) with CCHP and was required to convert to a County contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.125 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #77-377 with J3TFZ, Inc. (dba Tampico Terrace Care Center) BACKGROUND: (CONT'D) Under Contract #77-377, this contractor will provide SNF services to CCHP members for the period August 1, 2021 through July 31, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-339 with A Behavioral Health Cooperative, LLC, a limited liability company, in an amount not to exceed $2,400,000, to provide applied behavioral analysis (ABA) and Comprehensive Diagnostic Evaluation (CDE) services for Contra Costa Health Plan (CCHP) members, for the period from June 1, 2021 through May 31, 2023. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $2,400,000 over a two-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been a part of the CCHP Provider Network for several years, formerly under a memorandum of understanding (MOU) with CCHP and was required to convert to a County contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.126 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #77-339 with A Behavioral Health Cooperative, LLC BACKGROUND: (CONT'D) Under new contract 77-339 this contractor will provide ABA and CDE services for CCHP members for the period June 1, 2021 through May 31, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialty health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the Regents of the University of California in an amount not to exceed $10,763 to provide invasive insect detection survey trapping services from July 1, 2021 through March 31, 2022. FISCAL IMPACT: The County will be reimbursed in an amount not to exceed $10,763 for providing trapping services. BACKGROUND: The County Agriculture Department will deploy traps and collect data countywide to detect initial infestations of invasive shot hole borers. The Regents of the University of California will reimburse the county for costs associated with invasive shot hole borer trapping survey, data collection and records. This agreement has a mutual indemnification provision which provides that each party will defend and indemnify the other for injuries or losses arising out of the performance of the agreement. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.127 To:Board of Supervisors From:Matt Slattengren, Ag Commissioner/Weights & Measures Director Date:June 22, 2021 Contra Costa County Subject:Invasive Shot-Hole Borer Program Agreement CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will not be able to provide services to control invasive shot-hole borers within our county. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Seneca Family of Agencies, a non-profit corporation, in an amount not to exceed $360,000, to provide wraparound services to youth for increased placement stability, for the period July 1, 2021 through June 30, 2022. This Contract is subject to approval by the County Administrator and approval as to form by the County Counsel. This contract may be executed retroactive to July 1, 2021. FISCAL IMPACT: This contract will increase expenditures by $360,000 funded 30% with County General Funds and 70% with State 2011 Realignment revenues. BACKGROUND: Seneca Family of Agencies (Contractor) was selected through the competitive bid process, Request For Proposal (RFP) #1179. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: C. Youngblood 925-608-4964 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.128 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Seneca Family of Agencies for Wraparound Program Services to Increase Stability of Children BACKGROUND: (CONT'D) Contractor will operate a community-based intervention program that provides children with service alternatives to group home care through expanded family-based services. These wraparound services will be provided to children living with their birth parent, relative, adoptive parent, foster parent or guardian. These services build on the strengths of each child and family and are tailored to address their unique and changing needs. This contract is subject to final review and approval by County Counsel. CONSEQUENCE OF NEGATIVE ACTION: At-risk youth in restrictive group home settings will have fewer opportunities to transition into family-based services. CHILDREN'S IMPACT STATEMENT: This contract supports four of the five community outcomes established in the Children’s Report Card: (1) “Children Ready for and Succeeding in School”; (2) “Children and Youth Healthy and Preparing for Productive Adulthood”; (3) “Families that are Economically Self-Sufficient”; and (4)"Communities that are Safe and Provide a High Quality of Life for Children and Families" by placing at risk youth into family-based or less restrictive service settings. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #26-338-26 containing mutual indemnification, with American Red Cross (ARC), a Non-Profit Corporation, effective June 1, 2021, to amend Contract #26-338-24 to modify the rate schedule to include additional blood services at Contra Costa Regional Medical Center (CCRMC) with no change in the original payment limit of $1,500,000 or term July 1, 2019 through June 30, 2022. FISCAL IMPACT: This amendment will result in no fiscal change to the original service expenditure of up to $1,500,000 over a three-year period and will be 100% funded by Hospital Enterprise Fund I revenues. (Additional rate) BACKGROUND: CCRMC has been contracting with the ARC since 1998 for their expertise in providing total blood and blood component products and associated services as needed for patients at CCRMC and Contra Costa Health Centers. On September 10, 2019, the Board of Supervisors approved Contract #26-338-24 in an amount APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K. Cyr, M Wilhelm C.129 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Amendment Agreement #26-338-26 with American Red Cross BACKGROUND: (CONT'D) not to exceed $1,500,000 with ARC for the provision of total blood and blood component products and services associated as needed for CCRMC patients for the period July 1, 2019 through June 30, 2022. Approval of Contract Amendment Agreement #26-338-26 will allow this contractor to modify the rate schedule to include additional blood platelet services and associated services as needed for patients at the CCRMC for the period from July 1, 2019 through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, this contractor will not be able to provide additional blood services benefiting patients at CCRMC. RECOMMENDATION(S): RATIFY the County Administrator's approval of a contract with the Richmond Community Foundation in an amount not to exceed $464,000 for administration and operation of a local emergency rental assistance program for the period March 30, 2021 through December 31, 2021. FISCAL IMPACT: $464,000; 100% Federal authorized by the Consolidated Appropriations Act of 2021 (H.R. 133). CFDA No. 21.023 BACKGROUND: On December 27, 2020, the federal Consolidated Appropriations Act of 2021, a $900 billion COVID-19 relief bill, was signed into law and $25 billion was allocated to the U.S.Treasury for the Emergency Rental Assistance Program (ERAP) to assist households that are unable to pay rent or utilities due to the COVID-19 pandemic. California is slated to receive a total of $2.6 billion of the Federal ERAP funds. Of this portion, certain cities and counties within the State with populations over 200,000 were able to apply for a direct allocation of ERAP funds from the U.S. Treasury. Contra Costa County made application for its share of these funds on January 6, 2021 and received $34,296,331 million on January 20, 2021. For the remainder of funds not allocated to cities and counties with populations over 200,000, the State Legislature developed a programmatic framework that eases administrative burden and most efficiently deploys these resources to those most in need statewide. On January 28, 2021 the State Senate and State APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, (925) 655-2043 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.130 To:Board of Supervisors From:Monica Nino, County Administrator Date:June 22, 2021 Contra Costa County Subject:CONTRACT WITH RICHMOND COMMUNITY FOUNDATION FOR ADMINISTRATION OF A LOCAL EMERGENCY RENTAL ASSISTANCE PROGRAM CAMPAIGN Assembly passed the COVID-19 Tenant Relief Act (SB 91), which extends eviction protections through June 30, 2021 and creates a mechanism to deploy the state allocation of Federal ERAP funds to assist struggling tenants and landlords impacted by COVID-19. The State framework developed under SB 91 also builds upon the Federal eligibility requirements by further prioritizing the distribution of funds to certain impacted populations. A summary of major Federal and State eligibility requirements are outlined below: BACKGROUND: (CONT'D) Federal Eligibility Requirements : * Funds must be used to support eligible households up to 80% Area Medium Income (AMI), with a priority for those up to 50% AMI with funding focused to ensure rental arrears are addressed to stabilize households and prevent evictions. * 90% of funds must be used to provide financial assistance, including back and forward rent and utility payments and other housing expenses. * Payments should be made directly to landlords or utility companies on behalf of renters; if a landlord refuses to accept the rental assistance the assistance may be provided directly to the tenant. * The US Treasury is required to recapture excess funds not obligated by September 30, 2021 and will re-obligate them to jurisdictions that have meet obligation targets. * Programs must be established to avoid duplication of federal rental assistance benefits to households. State Eligibility Requirements (over and above Federal Requirements): * The rental assistance program will provide eligible landlords with immediate relief through the payment of 80 % of their tenants’ rental arrears accumulated since April 1, 2020 through March 31, 2021. Landlords, in turn, agree to accept this payment as payment in full of any unpaid rent for that period. * In cases where a landlord chooses not to participate, an eligible tenant may apply to the program on behalf of their landlord for 25% of their arrears that they must then use to pay the landlord. The program also allows for prospective payments of 25% of monthly rent. * Funds not expended by August 1, 2021 will be recaptured and reallocated within the State to ensure no state funds are returned to the U.S. Treasury. The combination of proscribed Federal and State eligibility criteria leaves little discretion to Boards of Supervisors or City Councils to tailor ERAP funded rental assistance programs to specific, local needs. In fact, the State is conditioning receipt of state block grant allocations to eligible cities and counties on adoption of the State's Rental Assistance Program (the "Conforming Program"), which follows the Federal and State eligibility criteria highlighted above. Local jurisdictions can further prioritize within the Federal and State criteria above but must implement at least the Federal and State criteria. By way of example, the following are areas that can be further prioritized in a local implementation scenario: * Prioritization by deeper income targeting (i.e. 30% AMI and below); * Prioritization by rent-burden; * Prioritization by qualified census tracts; * Prioritization by property size (i.e. small landlords vs. large landlords); * Other related factors that the State deems to be consistent with prioritizing populations with demonstrated need; State Options for Eligible Cities and Counties: Following the passage of SB 91, the State developed three implementation options for eligible cities and counties to benefit from additional ERAP block grant funding from the State. Option A : Participate in the State's Conforming Program and direct its federal allocation through the State Program . In this scenario, the County provides the State with the County's Federal direct ERAP allocation and the State, along with its contractor network, runs the State Conforming ERAP program on behalf of the County; Option B: Conform to the State's Conforming Program, self-administer its federal allocation and receive a block grant allocation (based on population size) from the State's Conforming Program. In this scenario, the County received additional ERAP funds as a block grant from the State and runs the State Conforming Program on behalf of the State. The County must spend its State ERAP block grant amount ($36 million) by August 1, 2021, or it will be recaptured by the State and reallocated to another County; or Option C: Choose not to conform to the State's Conforming Program rules, self-administer its federal allocation, acknowledge that the state will serve its population via the State's Conforming Program, and accepts responsibility for duplication of benefits checks between the two programs. Under this scenario, the State runs the State Conforming Program within the County and the County runs a second, locally developed program within the County. Current CDBG Funded Rental Assistance Program Separate It is important to note that the ERAP funding and implementation options outlined above are separate and aside from the CDBG funded Rental Assistance Program discussed by the Board on November 17, 2020. At that time, the Board provided direction and authorization to staff to significantly expand the existing CDBG-funded rental assistance program utilizing $3,200,000 of CDBG-CV3 funds. Since the ERAP program has a deadline to spend funds by September 2022, the CDBG Rental Assistance program will be placed on hold to prioritize the use of ERAP funding first. CDBG funding can be used after September 2022, so there is no risk in losing ERAP funds in the interim. County Selection of Option A and Statewide Program Launch On February 9, 2021, the Board of Supervisors selected Option A pursuant to SB 91, allowing the State to implement the program on behalf of the County. The County was one of several large counties (i.e. those with populations over 200,000), including Butte, Los Angeles, San Mateo, Santa Cruz, San Luis Obispo, Tulare, Ventura and Yolo that opted into Option A along with all small counties (i.e. those with populations under 200,000). Subsequently, the County Administrator filed an Expression of Interest Form with the California Department of Housing and Community Development and, ultimately, executed an agreement with the State to operate the program on March 18, 2021. Authority was granted to the County Administrator to take these actions on March 2, 2021 as part of Resolution No. 2021/78. On March 15, 2021, the Statewide rental assistance program opened to the public, including a website (housingiskey.com) and toll-free hotline (1-833-430-2122). The website includes both an English and Spanish version and the hotline is able to initially accommodate the following languages: English, Spanish, Vietnamese, Mandarin, Cantonese, Korean and Tagalog. The State has contracted with the Local Initiative Support Corporation (LISC) to assist with outreach for the program. The State's partnership with LISC includes contracts with "Local Partner Network Organizations", primarily local community-based organizations, to provide assistance to residents seeking rental and utility payment relief. In Contra Costa County, residents can dial 1-833-687-0967 to make an appointment with a Local Partner Network Organization, or reach out directly to the following: 1. Community Housing Development Corporation of North Richmond - (510) 215-2515 2. Northern California Land Trust - (510) 548-7878 3. Richmond Neighborhood Housing Services, Inc. dba Neighborhood Housing Services of the East Bay - (510) 334-7750 4. SHELTER, Inc. - (925) 349-0571 The County has weekly progress meetings with the State to ensure that the County's interests are being represented and share information about the program's progress. As of Monday, June 14, 2021 the State is reporting the following metrics for Contra Costa County: Total Active Cases: 4,437 Total Rent/Utility Relief Requested: $52,281,699 Total Relief Obligated (but not yet paid): $18,543,033 Total Paid: $4,904,368 (*first payments not distributed until 4/15/2021) Local Funding for Additional Program Outreach As part of the selection of Option A, the County is able to retain 1.5% of it's Federal allocation, or approximately $514,445, for use locally in a manner consistent with the Federal program guidance governing the ERAP program. The Board directed the County Administrator's Office and the Department of Conservation and Development to work with the Raise the Roof Coalition to develop a local program that would complement the Statewide program locally. In the same discussion, County staff and the Raise the Roof Coalition were encouraged to draw from the work of the Census 2020 project, which benefitted from collaboration between government and community-based organizations. County staff and Raise the Roof held weekly meetings to work towards development of a local program and share information regarding the roll out of the statewide program. Ultimately, County staff and Raise the Roof came to a consensus on a program to propose to the Board to serve our residents, with a focus on complementing, not duplicating, Statewide efforts. Below is a summary of the program that was jointly recommended to and approved by the Board on March 23, 2021 for allocation of $514,000: $313,320 - Community Outreach & Engagement $75,000 - Local Housing Stability Services $50,000 - 211 for Rental Assistance Navigation $20,000 - Emergent Needs $55,680 - Fiscal/Administrative Fee Allowance $514,000 Total Under the approved framework, the County, similar to Census 2020 contracts, will advance one-half of the contract amount conditional on progress reporting. This preserves a balance of providing adequate cash flow for program operations with proper contract oversight and reporting. Selection of Lead Agency & Contract Approval As part of the Board's approval of the program outline above, it was decided that the lead agency self-identified by the Raise the Roof Coalition, the Richmond Community Foundation (RCF) will serve in that capacity to administer the program on behalf of the County. On March 30, 2021 the Board of Supervisors formally approved the contract with the Richmond Community Foundation and authorized the County Administrator to execute the contract once fully negotiated for a period through September 30, 2021. Today's action authorizes action taken by the County Administrator to execute the above contract, but with a termination date of December 31, 2021. This ensures that RCF will provide the services outlined above for a full six month period following negotiation of the contract. In the interest of time, the County Administrator's Office executed the contract on June 16, 2021 to allow for the release of a Request for Proposals (RFP) by RCF for rental assistance and housing stability services. Taking this action expedited the release of the RCF RFP while also balancing the public interest in ensuring that the $464,000 allocation is used for the full performance period contemplated in the proposal approved by the Board. CONSEQUENCE OF NEGATIVE ACTION: The approval of the contract with the extended performance period through December 31, 2021 will not be ratified by the Board. The original termination date of September 30, 2021 would then remain as the performance period authorized by the Board. This would in effect allow the contractor to provide services for only half of the original periord of performance contemplated for the same payment. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County, a blanket purchase order and participating addendum with Amazon.com Services, LLC., in an amount not to exceed $700,000 for access to the online marketplace during the period from June 22, 2021 through June 21, 2024, under terms of a master contract awarded by Prince William County Public Schools (PWCS). FISCAL IMPACT: Product costs paid by County Departments. (100% User Departments). BACKGROUND: Contra Costa County Purchasing Services is requesting approval of a blanket purchase order to be used by all County Departments for access to Amazon’s online marketplace. The supplies are guaranteed through a master contract awarded by Prince William County Public Schools (PWCS), OMNIA Cooperative Program. Approval of the purchase order and addendum between Contra Costa County and Amazon.com Services, LLC., allows the County to obtain guaranteed pricing available through the OMNIA Partners contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Shehorn, 925-957-2495 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.131 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Blanket Purchase Order and Participating Addendum with Amazon.com Services, LLC. BACKGROUND: (CONT'D) The purchase order will support all County departments with access to personal protective equipment and COVID-19 supplies, business/quantity discounts, reporting and centralized controls, free l and 2 day shipping and progressive discounts on all products offered through the website. This will allow the County to consolidate purchases, and maximize savings on products acquired from Amazon Business Services, LLC. CONSEQUENCE OF NEGATIVE ACTION: Without approval of the blanket purchase order and addendum, the County would have multiple purchase orders and accounts that offer no benefits, thereby increasing costs by not taking advantage of cooperative purchasing discounts. ATTACHMENTS Omnia Amazon Business R-TC-17006 Participating Addendum Final signed October 14, 2016 Mr. Anthony Crosby Coordinator Prince William County Public Schools Financial Services/Purchasing Room #1500 RFP #R-TC-17006 P.O. Box 389 Manassas, VA 20108 Dear Mr. Crosby, amazonbusiness .,.,,_,__, It is with great pleasure that we enclose our response to your request for proposal for the on-line marketplace for the purchase of products and services. Amazon Services, LLC. (Amazon.com) is an e-commerce company offering a range of products and services through our website. Amazon herewith offers Prince William County Public Schools (PWCPS) our Amazon Business solution to assist PWCPS in your on-line marketplace needs. Please review our responses and feel free to contact Daniel Smith, General Manager, (206)708-9895 or via email at dls@amazon.com to answer any questions you may have. The entire team at Amazon Business looks forward to building a mutually beneficial relationship with Prince William County Public Schools. Respectfully, Prentis Wilson Vice President Amazon Business Amazon Services, LLC • 410 Terry Avenue North •Seattle, WA 98109-5210 • USA Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page i Table of Contents 1.0 Title Sheet (Tab 1) ................................................................................................ 1 2.0 Executive Summary (Tab 2) ................................................................................. 3 Product Benefits .......................................................................................................... 4 Pricing Benefits ............................................................................................................ 4 Solution Benefits .......................................................................................................... 5 3.0 Proposal Profile (Tab 3) ........................................................................................ 6 4.0 Project Methodology/Approach (Tab 4) ................................................................ 7 4.1 Statement of Needs ........................................................................................... 7 4.1.1 Category 1: Office Supplies ....................................................................... 10 4.1.1 Category 2: Classroom, School, Art Supplies and Materials ..................... 11 4.1.2 Category 3: Home Kitchen, Food and Grocery ......................................... 11 4.1.3 Category 4: Books .................................................................................... 12 4.1.4 Category 5: Musical Instruments ............................................................... 13 4.1.5 Category 6: Audio Visual and Electronics .................................................. 13 4.1.6 Category 7: Higher Education Scientific Equipment and Lab Supplies ...... 13 4.1.7 Category 8: Clothing .................................................................................. 14 4.1.8 Category 9: Animal Supplies, Equipment and Food .................................. 14 4.1.9 Category 10: Miscellaneous/Other Category ............................................. 15 4.1.10 Amazon Business Account Features ...................................................... 16 4.2 Pricing Instructions ........................................................................................... 21 4.3 Significant Tasks Not Listed ............................................................................. 23 4.4 Innovation ........................................................................................................ 24 4.4.1 Amazon Marketplace ................................................................................. 24 4.4.2 Amazon Prime ........................................................................................... 24 4.4.3 Prime Now ................................................................................................. 25 4.4.4 Fulfillment by Amazon ............................................................................... 25 4.4.5 Amazon Launchpad ................................................................................... 25 4.4.6 Prime Air .................................................................................................... 26 4.4.7 Amazon One .............................................................................................. 26 4.4.8 Customer Reviews .................................................................................... 26 4.4.9 1-Click........................................................................................................ 26 4.4.10 Dash Button............................................................................................ 26 4.4.11 Frustration-Free Packaging .................................................................... 27 4.4.12 Kaizen & Defect Reduction .................................................................... 27 4.4.13 AmazonFresh ......................................................................................... 27 4.4.14 Amazon Echo and Alexa ........................................................................ 28 4.4.15 Amazon Web Services ........................................................................... 28 4.5 Time Line ......................................................................................................... 29 5.0 Supplier Information (Tab 5) ............................................................................... 30 5.1 Supplier Qualifications ..................................................................................... 30 5.2 Supplier Worksheet for National Program Consideration ................................. 31 Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page ii 5.3 Supplier Information ......................................................................................... 32 5.3.1 Company ................................................................................................... 32 5.3.2 Distribution ................................................................................................. 33 5.3.3 Marketing ................................................................................................... 37 5.3.4 Products, Services and Solutions .............................................................. 40 5.3.5 Quality ....................................................................................................... 41 5.3.6 Administration ............................................................................................ 42 5.3.7 National Staffing Plan ................................................................................ 47 5.3.8 Additional Information ................................................................................ 48 6.0 References (Tab 6) ............................................................................................. 49 7.0 Proprietary Information (Tab 7) ........................................................................... 51 8.0 Exceptions (Tab 8) ............................................................................................. 56 9.0 Other Information (Tab 9) ................................................................................... 60 9.1 Ethical Work Practices ..................................................................................... 60 9.2 Environmental Stewardship.............................................................................. 61 10.0 U.S. Communities Administration Agreement (Tab 10) ...................................... 64 11.0 Attachments B & C (Tab 11) ............................................................................... 65 11.1 Attachment B – Completed Vendor Information Form .................................. 65 11.2 W-9 Form ...................................................................................................... 66 11.3 Attachment C – Certificate of Compliance Form ........................................... 67 12.0 Access for On-Line Marketplace (Tab 12) .......................................................... 68 13.0 Dun & Bradstreet Report (Tab 13) ...................................................................... 69 Tables & Figures Table 1 - Category 1: Office Supplies............................................................................ 10 Table 2 - Category 2: Classroom, School, Art Supplies and Materials .......................... 11 Table 3 - Category 3: Home Kitchen, Food and Grocery .............................................. 12 Table 4 - Category 4: Books .......................................................................................... 12 Table 5 - Category 5: Musical Instruments .................................................................... 13 Table 6 - Category 5: Audio Visual and Electronics ...................................................... 13 Table 7 - Category 7: Higher Education Scientific Equipment and Lab Supplies .......... 14 Table 8 - Category 8: Clothing ...................................................................................... 14 Table 9 - Category 9: Animal Supplies, Equipment and Food ....................................... 14 Table 10 - Amazon Business Professional Storefronts ................................................. 15 Table 11 - Amazon Business user roles & permissions ................................................ 17 Table 12- Proposed Timeline ........................................................................................ 29 Table 13 - Amazon.com Inc. Revenue .......................................................................... 32 Figure 1 - Seller Types on Amazon Business ................................................................. 7 Figure 2 - Amazon Business Marketplace ....................................................................... 8 Figure 3 – Some of the Filter Options .............................................................................. 9 Figure 4 - Create Your Organizational Structure Using Groups and Sub-Groups ......... 17 Figure 5 - Invite End Users to Amazon Business .......................................................... 18 Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page iii Figure 6 - Add tax exemptions to your Amazon Business Account ............................... 18 Figure 7 - Add Approval Workflows to your Amazon Business Account........................ 19 Figure 8 - View information on third-party sellers .......................................................... 19 Figure 9 - View discounts only available to Business customers .................................. 20 Figure 10 - Analyze spend using Amazon Business Analytics ...................................... 21 Figure 11 - View and compare products and pricing ..................................................... 22 Figure 12 - View information on third-party sellers ........................................................ 36 Figure 13 - Check-out and order fulfillment process ...................................................... 43 Figure 14 - Compare and Track Spending Over Time................................................... 46 Figure 15 - Compare Spending on Product Categories................................................. 46 October 14, 2016 Amazon Privileged and Confidential Page 1 1.0 Title Sheet (Tab 1) REQUEST FOR PROPOSAL ISSUE DATE: September 14, 2016 RFP #: R-TC-17006 TITLE: On-line Marketplace for the Purchases of Products and Services Sealed proposals must be received and time stamped prior to 2:00 PM, October 14th, 2016. Offerors are responsible for ensuring that the Purchasing Office receives their proposal submission by the deadline indicated. The time a proposal is received shall be determined by the time stamped by the time clock in the Purchasing Office. Proposals received after the stated due date and time shall not be considered. All questions/requests for information must be submitted in writing, via email to Anthony Crosby, Coordinator, at crosbyae@pwcs.edu. To be assured consideration all questions/requests for information must be received by September 30, 2016 prior to 4:00 PM. After reviewing any questions/requests submitted, the PWCS Purchasing Office will issue an addendum to respond to items it deems necessary. Changes to this RFP will be made only by written addendum issued by the PWCS Purchasing Office. PROPOSALS MAILED SHALL BE SENT PROPOSALS HAND DELIVERED AND/OR DIRECTLY TO: EXPRESS COURIER SERVICES SHALL BE DELIVERED TO: Prince William County Public Schools Prince William County Public Schools Attn: Purchasing Office Attn: Purchasing Office Financial Services/Purchasing Room #1500 RFP #R-TC-17006 RFP #R-TC-17006 14715 Bristow Road P.O. Box 389 Manassas, VA 20112 Manassas, VA 20108 Attn: Financial Services/Purchasing Room #1500 Addendum No. Date: Addendum No. Date: Addendum No. Date: Information the offerors deems proprietary is to be included in the proposal in the separate section of the proposal identified and included in (TAB 7) of the proposal response. See Proposal Submission Requirements, Section 6.13 in this RFP for additional information. Proprietary Information Enclosed: X YES NO All proposed exceptions to this RFP, and any proposed changes to the contract documents or terms and conditions, are to be included in (TAB 8) of the proposal response. See Proposal Submission Requirements Section 6.15 in this RFP for additional information. Proposed Exceptions to the RFP: X YES NO REQUEST FOR PROPOSALS TITLE PAGE -TWO In compliance with this RFP and all the conditions imposed therein, the undersigned offers and agrees to furnish the goods/services in accordance with the attached proposal or as mutually agreed upon by subsequent negotiations. By my signature below, I certify that I am authorized to bind the Offerer in any and all negotiations and/or contractual matters relating to this RFP. Sign in blue ink and type or print requested information. My signature certifies that this firm or individual has no business or personal relationships with any other companies or persons that could be considered as a conflict of interest or potential conflict of interest to PWCS, and that there are no principals, officers, agents, employees, or representatives of this firm that have any business or personal relationships with any other companies or person that could be considered as a conflict of interest or a potential conflict of interest to PWCS, pertaining to any and all work or services to be performed as a result of this request and any resulting contract with PWCS. My signature confirms that I have read and understand the General Terms and Conditions are a part of any negotiated contract. STATE CORPORATION COMMISSION (SCC) IDENTIFICATION NUMBER Under paragraph 18 of the General Terms and Conditions, the Offerer agrees, if this proposal is accepted by PWCS, for such services and/or items, that the Offerer has met the requirements of the Virginia Public Procurement Act (VPPA) § 2.2- 4311.2. Any falsification or misrepresentation contained in the statement submitted by Offerer pursuant to Title 13.1 or Title 50 may be cause for debarment by PWCS. Offerer shall complete the following by checking the appropriate line that applies and provide the required information. Offerers failing to provide the required information indicated below will result in having their proposal not considered for evaluation. 1.__ Offerer is a Virginia business entity organized and authorized to transact business in the Commonwealth of Virginia by the State Corporation Commission (SCC). The Offerer's current valid identification number issued by the sec is . (The sec number is NOT your federal tax identification number). -OR- 2. __ Offerer is a sole proprietor and no sec number is required. -OR- 3.__ Offerer is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business, any employees, agents, offices, facilities, or inventories in Virginia. This does not account for any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts. It also, does not account for any incidental presence of the Offerer in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from the Offerer's out-of-state location. Offerer is required to include with this proposal documentation from their legal counsel which accurately and completely states why the Offeror is not required to be so authorized within the meaning of§ 13.1-757 or other similar provisions in Titles 13.1 or SO of the Code of Virginia. -OR- 4._x_ Offerer currently has pending before the SCC an application that was submitted prior to the due date and time of this solicitation for authority to transact business in the Commonwealth of Virginia and seeks consideration for a waiver to allow the submission of the SCC identification number after the due date for proposals (PWCS reserves the right to determine in its sole discretion whether to allow sach waiver.) THIS PROPOSAL IS SUBMITTED BY: Full Legal Name of Offerer: Amazon Services, LLC Mailing Address: Amazon Business c/o Daniel Smith 325 9th Ave N Seattle, WA 98109 Phone: (206) 708-9895 Email Address:dls@amazon.com Tax Identification {FIN/SSN#): 82-0544687 Typed/Printed Name: Prentis Wilson Date: 1 o Remittance Address (If Different): Amazon Services, LLC 410 Terry Avenue North Seattle, WA 98109 Fax: N/A Contact Person: Daniel Smith Signature: ',.,,_.,,_ (Person signing must be authorized to bind the Offerer in contractual matters) October 14, 2016 Amazon Privileged and Confidential Page2 Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 3 2.0 Executive Summary (Tab 2) Offeror shall provide an Executive Summary that presents in brief, concise terms a summary level description of the contents of the Proposal. Amazon Services, LLC (Amazon.com) is pleased to respond to the Prince William County Public Schools (PWCPS) Request for Proposal (RFP) for an On-line Marketplace for the Purchases of Products and Services. We are truly excited to offer the Amazon Business Marketplace solution to meet PWCPS’ online marketplace needs, and believe that the features and benefits of the Amazon Business Marketplace are an ideal fit with the objectives set forth in the RFP. As described in the RFP, PWCPS seeks to establish a nationwide cooperative purchasing agreement for the acquisition of products through a single-source, on-line marketplace that will: • Achieve cost savings for Participating Public Agencies through a single competitive solicitation process that eliminates the need for multiple bids or proposals. • Combine the volumes of Participating Public Agencies to achieve cost effective pricing. • Reduces the administrative and overhead costs of Participating Public Agencies through state of the art ordering and delivery systems. • Provides Participating Public Agencies with environmentally responsible products and services. Amazon shares these objectives, and the Amazon Business Marketplace was born out of consultation with Public Sector customers of all sizes who also sought to have access to a marketplace that contains all of the products and features they need, while at the same time achieving cost savings. From non- profit research institutes, K-12 school districts, universities, local and county government agencies, and healthcare organizations – our Public Sector customers told us that they wanted the Amazon shopping experience when buying for work. The Amazon Business Marketplace offers a new account type that provides this experience. Customers have access to a centralized umbrella account for end users, simplifying the purchasing process while increasing cost savings considerations, and allowing users to take advantage of Amazon’s wide selection and competitive pricing. A centralized account allows procurement & strategic sourcing departments to view every department, user, and transaction in one place. In addition, the account offers a mechanism to separate personal and work use to ensure only business-related transactions are treated as tax-exempt while preventing any improper use. Amazon’s mission statement is to be Earth's most customer- centric company, where people can find and discover anything they want to buy online. Amazon Business is a key part of fulfilling this mission. Put simply - if you want it, you can probably find it on the Amazon Business Marketplace. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 4 An Amazon Business account also includes configurable features that align with your organizations’ procurement processes and policies, including: tax exempt shopping, spending approvals & control, punch-out integration, seller and diversity credentials, detailed transaction reporting (level 3), shared and individual payment methods, implementation support and customer service built for business customers. Amazon Business’ features and benefits are best viewed as (1) Product benefits, (2), Pricing benefits, and (3) Solution benefits. Product Benefits All the Products You Need: From IT to janitorial to those hard to find items, we stock millions of business products, and we’re adding more business items and suppliers regularly. Whether it’s a 3D printer, a lab beaker or break-room snack, you’ll find it on the Amazon Business Marketplace. Business Offers: Amazon Business gives customers a growing number of business- only product offers. Suppliers such as USBiological and National Business Furniture now make a select number of their products available exclusively for Business customers. Find the Right Sellers: Find sellers who meet your specific needs through our seller profiles. Discover sellers that meet specific requirements, with attributes like small business, women owned and minority-owned business. Pricing Benefits The Amazon Business Marketplace already makes it easy to compare prices and find the best deals. Now we’ve made it easy for suppliers to provide discounts just for Business customers. Registered customers will see exclusive prices on a growing selection of items. Free Two-Day Shipping: With Free two-Day shipping on orders of $49 or more, Amazon Business keeps your organization agile with our fast, free, reliable shipping. You can schedule unlimited deliveries on more than 20 million eligible items. Business customers can also stay informed about Prime and Purchase Delegation. Compare Offers: Your organization needs to know that it is getting the best products and best value. Amazon Business makes comparison shopping a snap by displaying multiple offers from different sellers on one page. Amazon Tax Exemption Program (ATEP): If you’re eligible for tax-exempt purchasing, you may be able to participate in the Amazon Tax Exemption Program. This program allows you to make tax-exempt purchases and manage tax exemption across your organization. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 5 Solution Benefits Multi-User Accounts: Onboard your team to Amazon Business and manage individuals and groups of users. Whether your organization has a few employees or a few thousand, we make it easy to connect your team and share payment methods & shipping addresses. Create Approvals: Customize your approval workflows and set individual spending limits to better manage your organization’s purchasing on Amazon Business. Order Tracking: Amazon Business allows you to use your purchase order numbers or reference text to improve recordkeeping. We also make it easy to track your shipments, by providing estimated delivery dates for all items in your order. Amazon for Purchasing Systems: Shop on Amazon Business with the controls and oversight provided by your organization’s purchasing system. Amazon Business is integrated and certified for punch-out with leading purchasing systems. Amazon Line of Credit: Apply for an Amazon.com Corporate Credit Line, which allows you to submit a PO and place orders and finance purchases using a Pay-in-Full Credit Line or a revolving Credit Line. Hundreds of thousands of public sector organizations and private-sector businesses have already moved purchasing to Amazon Business to realize the benefits listed above -achieving cost savings, reducing procurement complexity, all while accessing unmatched product selection breadth. The Amazon Business Marketplace empowers customers by providing transparency of price, delivery options, product rating and seller ratings. It creates a level playing field of sellers, giving end users access to hundreds of millions of products, with price competition that lets customers know they are getting the right product at the right price. Amazon Business' unmatched breadth and depth of selection, competitive prices, innovative and unique range of account features will enable Prince William County Schools to quickly and easily find and buy almost any product or service. We look forward to further dialogue and an exchange of more detailed information as we progress further with this opportunity. Note that Amazon’s proposal is based on all requested Product Categories set forth in the RFP. We firmly believe that it is of unique benefit to PWCPS to have every product category available in one marketplace. A comprehensive marketplace such as Amazon Business ultimately leads to customer benefits, with a lower cost of ownership, greater ease of administration, and an inbuilt competitiveness through the ability to compare prices and purchase items either directly from Amazon, or from third-party sellers. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 6 3.0 Proposal Profile (Tab 3) At a minimum, the Offeror will provide the following information: •Name of company submitting proposal Amazon Services, LLC Please note that Amazon Services LLC is the legal entity that is responding to this solicitation. Amazon.com LLC is the seller of record for retail purchases from Amazon Business. •List any company dba’s Amazon Business •Main office address 410 Terry Avenue North, Seattle, WA 98109 •If a corporation, when and where incorporated November 15, 2005 in Nevada •Number of years in business Amazon.com has been in business for more than 20 years. Amazon Business launched on April 28, 2015. •Total number of employees According to the Amazon 2015 Annual Report, Amazon employed approximately 230,800 full-time and part-time employees as of December 31, 2015. However, employment levels fluctuate due to seasonal factors affecting our business. The Offeror shall provide a profile of its organization and all other companies who will be providing products and services through a dealer, distribution or subcontractor arrangement with the Offeror. Amazon is an e-commerce company that offers a range of products and services through our websites. Amazon’s websites include merchandise and content that the Company purchases for resale from vendors and also those offered by third-party sellers. Amazon offers its own products as well as third-party products across various categories, through our retail websites and through our mobile websites and applications. We also manufacture and sell electronic devices, including Kindle e- readers, Fire tablets, Fire TVs, Echo and Fire phones. Amazon offers programs that enable sellers to sell their products and fulfill orders through Amazon’s websites and the third-party sellers own websites. We serve developers and enterprises of various sizes through Amazon Web Services (AWS), which offers a set of global compute, storage, database, analytics, applications and deployment services. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 7 4.0 Project Methodology/Approach (Tab 4) Offeror shall respond to the Statement of Needs (Section 4). The Offeror shall provide a written narrative describing the ability to meet the requirements set forth herein. Sufficient detail shall be provided to demonstrate the Offeror’s understanding, ability and/or willingness to satisfy all specified requirements. Offeror shall provide a detailed description and explanation of products and services offered in response to each Product Category listed in the Statement of Needs, Section 4. In the sections below we outline how the Amazon Business Marketplace meets and exceeds the requirements in the Statement of Needs. We discuss the industry-leading innovations Amazon brings to the On-Line Marketplace, and also discuss a time line for adoption. 4.1 Statement of Needs This Solicitation is to establish a nationwide purchasing agreement for the acquisition of the following products through a single-source, on-line marketplace. The product category descriptions below are not to be considered restrictive, but rather provide a general, non-inclusive, description of the category. In addition Offerors should include additional product categories under “Miscellaneous/Other” category. It is first important to note that the Amazon Business Marketplace gives customers the option to purchase items directly from Amazon, or to purchase items from third-party sellers. For items purchased directly from Amazon, Amazon is the seller of record, owns the items, and fulfills all orders. For items purchased directly from third-party sellers on the Amazon Business Marketplace, third-party sellers are always the seller of record and own the items. Third-party sellers can fulfill all orders themselves or choose to utilize fulfillment services offered by Amazon. Nearly half of total units sold on the marketplace are sold by third-party sellers. Figure 1 - Seller Types on Amazon Business Product offerings from third-party sellers are presented alongside Amazon Business product offerings on a product detail page. By viewing Amazon Business product offerings alongside third-party offerings, customers are able to select and order goods Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 8 based on the best price, shipping and seller preferences (and other criteria). The Amazon Business Marketplace eliminates the need to visit multiple stores or websites for competitive bids. One search in the Amazon Business Marketplace provides access to a multitude of third-party sellers competing for your business, reducing cost and procurement complexity. It is again important to reiterate that Amazon’s proposal is based on all requested Product Categories set forth in the RFP. Amazon Business acts as a search & discovery service and payment processor for third-party sellers. As part of this, third-party sellers can highlight their seller credentials as part of their listing on the marketplace detail page. Proof of the third-party seller’s claimed credential is also visible to buyers. At present, Seller Credentials are only available to third-party sellers participating in Amazon Business Marketplace. The current list of credentials available on Amazon Business is publically available on the Amazon website. Figure 2 - Amazon Business Marketplace provides a familiar shopping experience for businesses. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 9 Amazon Business provides end users with access to more than 10 million additional business-only products that are not available to Amazon.com users. Some third-party sellers on the Amazon Business marketplace restrict access to certain products because of competitive, regulatory, or other concerns. Amazon Business gives those third-party sellers the confidence that such products will only be sold to qualified businesses. These items are only visible to registered Amazon Business customers. The Amazon Business Marketplace provides one-stop shopping across a vast selection of millions of business-relevant items for business buyers. This selection can be accessed directly through the Amazon Business marketplace, or via a business’s existing eProcurement solution. Our website offers hundreds of millions of products on Amazon. Our open marketplace offers manufacturers and distributors from a wide variety of industries and specialties. With such an extensive range of products, it is impossible to submit a product line on paper. All products are listed on the Amazon Business site in a user-friendly and easy- to-filter manner. To provide a response that illustrates the vast range of products available to our Business customers, we have listed below the total search results for each category in the RFP. For example, when a category such as ‘Binders and Accessories’ is searched for on the Amazon Business site there are 86,936 results. These 86,936 search results can then be filtered in order to find the exact kind of binder and accessories needed, as displayed below in Figure 3. Please note that search results listed in the sections below are for the exact product category listed in the RFP (as of October 7th, 2016) and subject to change daily due to the continual addition of products to the Amazon Business Marketplace. We encourage Prince W illiam County to use the demonstration login to conduct similar searches in order to get a feel of the vast range of products available to purchase. Figure 3 – Some of the Filter Options for ‘Binders and Accessories’ Search Results on Amazon Business Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 10 Your firm may not have the ability to provide all categories. The intent is for each Offeror to submit their complete product line so that Participating Public Agencies may order a wide array of products as appropriate for their needs. You may subcontract items your firm does not supply. Amazon’s proposal is based on all requested Product Categories set forth in the RFP. 4.1.1 Category 1: Office Supplies Amazon Business offers a competitive selection of office supplies products including key brands such as Staples, ACCO, Nestle, Pilot, Boise Paper, Office Depot, Avery, Expo, 3M, Five Star and more. Table 1 displays the search results on Amazon Business for each of the product categories listed in the RFP under Office Supplies. Note that the search results in the table are filtered to only display products listed under the ‘Office Products’ Department on Amazon Business. Customers can change or expand Departments, or indeed search All Departments on the Amazon Business site. As an example, ‘Pens, Pencils, and Markers’ displays 68,793 items under the ‘Office Products’ Department. However, when the search is expanded to ‘All Departments’, the same search returns 247,769 items. Table 1 - Category 1: Office Supplies – Search Results under ‘Office Products’ Department Product Category Results Filing and Storage 48,968 Calendars and Planners 23,707 Basic Supplies 8,885 Desk Accessories and Organization 2,476 Pens, Pencils and Markers 68,793 Business Forms and Record Keeping 645 Post-it Notes 3,774 Labels 175,269 Mail 23,122 Shipping and Envelopes 18,346 Tape 131,627 Presentation Boards 64,929 Staplers and Staples 6,324 Paper Punches 12,425 Paper Clips 33,857 Binders 273,695 Scissors 16,116 Rubber Bands 10,552 Paper 818,903 Copy and Printer 18,404 Notebooks 801,680 Pads 2,368,970 Cash Register and Thermal Rolls 5,493 Photo and Presentation Paper 2,097 Printer Ink and Toner Cartridges 493,166 Office Electronics 2,174,963 Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 11 4.1.1 Category 2: Classroom, School, Art Supplies and Materials Top Brands in this category include Learning Resources, Fiskars, Business Source, Singer, 3M, Swingline, and much more. Table 2 displays the search results on Amazon Business for each of the product categories listed in the RFP under Classroom, School, Art Supplies and Materials. The search results in the table display products listed under ‘All Departments’ on Amazon Business, given the broad range of departments each item category can fall under. Note that Amazon has a Classroom and School Supplies Department, with millions of related items available to Amazon Business customers. Table 2 - Category 2: Classroom, School, Art Supplies and Materials – Search Results under 'All Departments' Product Category Results Art Supplies 4,105,919 Craft Supplies 2,645,896 Crayons 347,536 Paint and Paint Brushes 472,287 Ceramics 6,565,186 Pens 112,167 Markers and Pencils 265,676 Glue and Adhesive 74,430 Chalk 267,187 Easels 127,022 Yarn 29,473 Fabric and sewing 515,531 Art paper 3,968,563 Art Paper Rolls and Construction Paper 1,297 Early childhood Products 26,501 Building Toys 230,403 Games 14,196,238 Learning and Education 309,482 Puzzles 432,029 Ink and toner Cartridges 510,368 School Supplies As noted above, Amazon has a Classroom and School Supplies Department, with millions of related items available to Amazon Business customers. 4.1.2 Category 3: Home Kitchen, Food and Grocery Top Brands in this category include Hoover, Rubbermaid, Whitmor, Honeywell, OXO, Bissell, iRobot, Sterilite, Renown, Starbucks, Clorox, Keurig, Celestial Seasonings, Georgia Pacific, and Coffeemate. Table 3 displays the search results on Amazon Business for each of the product categories listed in the RFP under Home Kitchen, Food and Grocery. The search results in the table display products listed under ‘All Departments’ on Amazon Business, given the broad range of departments each item category can fall under. Amazon’s Home and Kitchen Department contains millions of related items available to Amazon Business customers. Also note that there is a separate department for Grocery & Gourmet Food. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 12 Table 3 - Category 3: Home Kitchen, Food and Grocery – Search Results under 'All Departments' Product Category Results Food 4,267,350 Beverages 2,052,491 Snack Food 135,207 Cooking & Baking 153,143 Small Kitchen Appliances 86,245 Artwork 24,551,934 Bath 12,202,036 Bedding 8,626,216 Home and Office Décor 2,917,812 Kitchen & Dining 746,378 Storage and Organization 322,489 4.1.3 Category 4: Books Top Publishers include Kaplan, Houghton Mifflin Harcourt, Pearson, Scholastic, Penguin Random House, McGraw-Hill Education, etc. K-12 Professional Development includes titles from publishers such as Marzano, Solution Tree, ISTE, and more. Table 4 displays the search results on Amazon Business for each of the product categories listed in the RFP under Books. Note that the search results in the table are filtered to only display products listed under the ‘Books’ Department on Amazon Business. Table 4 - Category 4: Books – Search Results under 'Books' Department Product Category Results Books 59,690,843 Textbooks 910,099 K-12 Teaching 2,415 Education and Teaching 519,390 Professional Certification 9,837 Reference 5,361,324 Amazon has over 15 years of experience acquiring digital content from hundreds of publishers and thousands of authors. We are among the largest providers of digital learning materials. Amazon has a track record of delivering content to organizations and consumers at the lowest prices and with a variety of licensing options that meet customers’ needs. Digitally downloadable products including Kindle eBooks and audiobooks are available in the Amazon Business marketplace but are considered separate orders, and require users to enter a payment method. Therefore, these orders are not subject to Amazon Business approvals and will not appear in business order history. Digital content has certain rights and sharing restrictions. For example, content is tied to the requisitioner's business user account and cannot be shared or transferred to others in your Business Account, even if the requisitioner leaves the organization or converts his or her account to a personal account. Refer to Tab 7 for additional information on the range of books offered by Amazon. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 13 4.1.4 Category 5: Musical Instruments Top Brands in this category include Gibson, Epiphone, Yamaha, Numark, Casio, Behringer, Blue Microphones, Shure, Marshall, Pioneer DJ, Fender, Universal One, and more. Table 5 displays the search results on Amazon Business for each of the product categories listed in the RFP under Musical Instruments. Note that the search results in the table are filtered to only display products listed under the ‘Musical Instruments’ Department on Amazon Business. Table 5 - Category 5: Musical Instruments – Search Results under 'Musical Instruments' Department Product Category Results Musical Instruments 734,723 Band and Orchestra 3,213 Drums and Percussion 35,894 Keyboards 23,360 Live Sound and Stage 3,974 Strings 86,890 4.1.5 Category 6: Audio Visual and Electronics Top Brands in this category include Panasonic, Apple, Bose, Philips, Sony, Sennheiser, Samsung, Ultimate Ears, Anker, Aukey, and more. Table 6 displays the search results on Amazon Business for each of the product categories listed in the RFP under Audio Visual and Electronics. The search results in the table display products listed under ‘All Departments’ on Amazon Business, given the broad range of departments each item category can fall under. Note that Amazon Business has separate departments for Cell Phones and Accessories, Electronics, and Video Games. Table 6 - Category 5: Audio Visual and Electronics – Search Results under 'All Departments' Product Category Results Television and Audio 83,724 Portable Audio equipment and Accessories 14,630 Camera and Video equipment 415,197 Electronics Accessories 39,717,949 Cell Phones 16,005,933 Game Consoles 429,133 4.1.6 Category 7: Higher Education Scientific Equipment and Lab Supplies Top Brands in this category include Bel-Art, AmScope, Corning, Kimble Chase, Wheaton, Ample Scientific, Fisher Scientific, American BioTech Supply, Boekel, Grant, iChromatography, National Scientific, Chemglass, Cole-Parmer, Agilent Technologies, Thermo Scientific, BenchPro, CeilBlue, EDSAL, Salsbury Industries, United Scientific Supplies, Heathrow Scientific, and more. Table 7 displays the search results on Amazon Business for each of the product categories listed in the RFP under Higher Education Scientific Equipment and Lab Supplies. The search results in the table display products listed under ‘All Departments’ on Amazon Business, given the broad range of departments each item category can fall under. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 14 Table 7 - Category 7: Higher Education Scientific Equipment and Lab Supplies – Search Results under 'All Departments' Product Category Results General Lab Supplies Consumables and Supplies 604 Glassware and Plastic ware 707 Laboratory Instruments 11,131 Microscopes 129,028 Scales and Balances 19,418 Liquid Handling 8,428 Chromatography 27,863 Lab Chemicals 126,148 Spectrophotometers 3,042 Filtration 1,308,959 Safety and lab furniture 3,312 4.1.7 Category 8: Clothing Top Brands in this category include Levi’s, Calvin Klein, Lucky Brand, Under Armour, Tommy Hilfiger, Nautica, Hagger, Perry Ellis, Lee, Disney, BCBCMaxazria, Hugo Boss, Lacoste, and more. Table 8 displays the search results on Amazon Business for each of the product categories listed in the RFP under Clothing. Note that the search results in the table are filtered to only display products listed under the ‘Clothing, Shoes and Jewelry’ Department on Amazon Business. Table 8 - Category 8: Clothing – Search Results under 'Clothing, Shoes and Jewelry' Department Product Category Results Clothing 10,547,008 Outerwear 387,529 Athletic Wear 1,012,939 Innerwear 5,229 Belts 223,341 Shoes 1,334,001 4.1.8 Category 9: Animal Supplies, Equipment and Food Amazon Business has the animal supplies from some of the most trusted names in pet nutrition, including Purina, Kaytee, Fancy Feast, Penn-Plax, Pure Aquatic, MarineLand, Petmate, Sherpa, BestPet, and much more. Table 9 displays the search results on Amazon Business for each of the product categories listed in the RFP under Animal Supplies, Equipment and Food. Note that the search results in the table are filtered to only display products listed under the ‘Pet Supplies’ Department on Amazon Business. Table 9 - Category 9: Animal Supplies, Equipment and Food – Search Results under 'Pet Supplies' Department Product Category Results Bedding 12,162 Mats 37,998 Litter 10,772 Crates 18,558 Grooming 43,358 Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 15 Boots and Wraps 360 Health and Medical Supplies 777 Pumps and Filters 6,977 Food and Treats 21,003 4.1.9 Category 10: Miscellaneous/Other Category Proposers are encouraged to provide product/service/solution categories that are purchased by public agencies. Our website offers hundreds of millions of products from a wide variety of industries and specialties. Table 10 lists the existing professional storefronts within Amazon Business. Table 10 - Amazon Business Professional Storefronts 3D Printing Restaurant & Bulk Food Supply Cleaning Chemicals Education Dishwashing Equipment Cleaning Tools Classroom and School Supplies Commercial Espresso Machines & Coffee Makers Floor Care Classroom Furniture Commercial Food Storage Odor & Drain Maintenance Cutting Tools Concession & Vending Equipment Paper Products Abrasive and Finishing Products Raw Materials Personal Care Products Medical Equipment Material Handling Equipment Restroom Fixtures Professional Medical Supplies Packaging and Shipping Supplies Trash Cans & Trash Bags Nursing Supplies Industrial Light Towers Filtration Equipment & Systems Dental Equipment Pulling & Lifting Supplies Safety Equipment & Supplies Dental Instruments and Professional Dental Supplies Drywall Lifts Emergency Response Equipment Laboratory Supplies Hand Trucks Hazardous Material Handling Lab Chemicals, Lab Consumables Door & Equipment Hardware Lockout & Tag Out Products Laboratory Furniture Fasteners PPE: Personal Protective Equipment Food Industry Supplies Testing, Measurement and Inspection Equipment Safety Signs & Signals Food Service Disposables Janitorial Supplies Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 16 Amongst the hundreds of millions of products available, Amazon Business offers 10 million business-only items, which include printer ink cartridges, stethoscopes and industrial deep fryers. Please visit the following webpage to learn about any product restrictions within the Amazon Business account: https://www.amazon.com/gp/help/customer/display.html/ref=hp_left_v4_sib?ie=UTF8&n odeId=201613190 4.1.10 Amazon Business Account Features Amazon Business provides administrators with controls to monitor spending. Current administrator tools and features include multi-user accounts, tax-exemption support, approval workflows and purchasing analytics. Amazon Business also makes it easy for organizations to compare multiple offers on products, and is integrated with leading purchasing systems. Feature include: • Multi-user accounts, approval workflows, and spend controls • Tax-exempt purchasing for qualifying organizations • Business-pricing and quantity discounts on select items • Purchase orders and customizable analytics reporting • Free two-day shipping on eligible orders of $49 or more Multi-User Accounts & Groups Organizations can onboard teams to Amazon Business and manage individuals and groups of users. Whether your organization has a few employees or a few thousand, we make it easy to connect your team and share payment methods & shipping addresses. Groups provide an Administrator the ability to organize multiple end users. Create groups based on location, department or any purchasing need that works for your organization. Users are assigned permissions by the Account Administrator. The following table describes the Amazon Business user roles & permissions. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 17 Table 11 - Amazon Business user roles & permissions Administrators have the ability to add a person & assign user-specific purchasing permissions. Organizations with many end users can upload a spreadsheet and invite up to 1000 users at a time. Added users will receive an emailed invitation on behalf of Amazon Business. To associate an invited user with an Administrator’s Business Account, users are required to take action and ‘accept purchasing responsibility’ within the email body. Once an invitation has been accepted, your account settings will automatically update. Users will migrate from ‘Invitations’ to the ‘People’ tab of ‘Manage Your Business’. Figure 4 - Create Your Organizational Structure Using Groups and Sub-Groups Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 18 Figure 5 - Invite End Users to Amazon Business After an organization registers, configures an account and invites users to join the account, end users can start their shopping experience on the Amazon Business home page. End Users search for items their businesses need, view the Amazon and third- party offers for those items, and view the various product details. They can see whether there are offerings from small business or otherwise-credentialed third-party sellers. After making a purchase decision, buyers choose shipping addresses and payment methods before finalizing a purchase. Amazon Tax Exemption Program (ATEP) If you’re eligible for tax-exempt purchasing, you may be able to participate in the Amazon Tax Exemption Program. The program allows you to make tax-exempt purchases and manage tax exemption across your organization. Figure 6 - Add tax exemptions to your Amazon Business Account Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 19 Approval Workflows & Spend Controls Amazon Business adds a layer of oversight to the purchasing process. Account administrators can add purchasing approvals to their accounts. Set individual spending limits to better manage your organization’s purchasing on Amazon. Figure 7 - Add Approval Workflows to your Amazon Business Account The Amazon Business Marketplace helps organizations reduce procurement costs, enables transparency across multiple third-party sellers, and gives organizations access to greater selection and dynamic marketplace pricing. In addition, the organization- friendly features available on Amazon Business provide companies control over purchasing authority and insightful information about their organization’s purchasing trends. Figure 8 - View information on third-party sellers such as 18 different diversity and quality credentials Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 20 Business Pricing The Amazon Business Marketplace already makes it easy to compare prices and find the best deals. Now we’ve made it easy for suppliers to provide discounts just for business, including public sector entities like PWCPS. Registered customers will see exclusive prices on a growing selection of items. Amazon Business offers business pricing or quantity discounts on more than 7 million items. Figure 9 - View discounts only available to Business customers FREE Two-Day Shipping With FREE Two-Day Shipping on qualifying orders of $49 or more, Amazon Business keeps your organization agile with our fast, free, reliable shipping. Order Tracking Amazon Business allows you to use your purchase order numbers or reference text to improve recordkeeping. We also make it easy to track your shipments, by providing estimated delivery dates for all items in your order. Amazon Business for Purchasing Systems Shop on Amazon Business with the controls and oversight provided by your company’s purchasing system. Amazon Business is now integrated for punch-out with more than Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 21 30 purchasing systems including SciQuest, Coupa, Ariba, Skyward, ESM, Equal Level, Tyler Munis, and more. Amazon Business Analytics Customers can use our analytics dashboard to track and monitor spending on Amazon Business with dynamic charts and data tables. We make it easy to analyze spend by individual users, groups, or your whole organization. Amazon Business Analytics enable customers to: • Aggregate your purchases to compare and track spend over time • Organize data by applying additional filters • Utilize the table view to get details behind graphical summaries • Customize table view to reflect only desired attributes • Create & save report templates for fast and easy future reference Figure 10 - Analyze spend using Amazon Business Analytics 4.2 Pricing Instructions 4.2.1. All offerors must provide pricing based on their marketplace model. The Amazon Business dynamic pricing model simplifies the purchasing process while increasing cost savings considerations, and allows users to take advantage of Amazon’s wide selection and competitive pricing. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 22 •Competitive Pricing - The Amazon Business Marketplace empowers customers by providing transparency of price, delivery options, product rating and third-party seller ratings. The marketplace creates a level playing field of third-party sellers, giving end users access to hundreds of millions of products, with price competition that lets customers know they are getting the right product at the right price. •Price Comparisons - The Amazon Business Marketplace eliminates the need to visit multiple stores or websites for competitive bids. One search in the Amazon Business Marketplace provides access to a multitude of third-party sellers competing for your business, reducing cost and procurement complexity. Product offerings from third-party sellers are presented alongside Amazon’s product offerings. By viewing Amazon product offerings alongside third-party offerings, customers are able to select and order goods based on the best price, shipping and seller preferences (and other criteria). Figure 11 - View and compare products and pricing •Organization & Quantity Discounts – Amazon Business’ marketplace already makes it easy to compare prices and find the best deals. Now we’ve made it easy for suppliers to provide discounts just for organizations. Registered customers will see exclusive prices on a growing selection of items. Amazon Business offers organization pricing or quantity discounts on more than 7 million items. To view our current pricing, please use the following login: Step 1. Navigate to www.amazon.com/business and click Sign-In. Step 2. Enter mkl+pwcps@amazon.com. The password is amazon. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 23 4.2.2. Provide offerors proposed shipping methods. The Amazon Business Marketplace will utilize the same Amazon fulfillment network that supports Amazon’s consumer Marketplace. Amazon’s U.S. fulfillment network includes more than 50 fulfillment centers, over 23 sortation centers, and more than 90,000 full- time Amazon employees. Also see below information on Fulfillment by Amazon. Amazon leverages multiple shipments organizations including USPS, UPS, and FedEx to delivery packages to customers. Exclusively for Amazon Business customers, we offer Pallet Delivery where a customer can receive their large orders on one or more pallets rather than in potentially hundreds of separate boxes. Previously, a 1000 unit order delivered in 100 boxes in a single delivery would have resulted in: •100 individual boxes, difficult to manage and keep track of in a busy receiving dock •100 credit card charges and 100 shipping confirmation e-mails •100 different shipment tracking pages, one for each package tracking ID Now, the customer experience is improved in the following ways: •Consolidated pallets delivered to the customer’s receiving dock •One credit card charge and one shipping confirmation e-mail •One shipment tracking page to visit to track the entire delivery Launched in 2006, Fulfillment by Amazon (FBA) is now used by millions of third-party sellers around the world. FBA enables third-party sellers to use Amazon's fulfillment network—more than 100 fulfillment centers around the world, staffed by thousands of Amazon employees—to store, pack and ship their products directly to customers while offering Amazon Prime benefits, free shipping, simple exporting to customers around the world, streamlined cross-border trade, easy returns and Amazon customer service. FBA is used by sellers of all sizes in more than 100 countries, and allows businesses to take advantage of Amazon's fulfillment services and focus their efforts on growing their business. Sellers from around the world use FBA to ship to 185 countries. With FREE Two-Day Shipping on qualifying orders of $49 or more, Amazon Business keeps your organization agile with our fast, free, reliable shipping. You can schedule unlimited deliveries on more than 20 million eligible items. 4.3 Significant Tasks Not Listed 4.3. Offerors are highly encouraged to include in their proposal a description of any significant task not listed in the Scope of Services which they know to be necessary under the proposed contract. There are no significant tasks not listed in the Scope of Services. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 24 4.4 Innovation Information regarding innovative breakthroughs and any one-of-a-kind programs offered related to the ON-LINE MARKETPLACE FOR THE PURCHASES OF PRODUCTS AND SERVICES is encouraged. Innovation is in Amazon’s DNA. We work directly with customers to ensure that our innovation is driven by customer demand. This external awareness ensures that Amazon is not limited by a “not invented here" attitude. We continuously evolve and improve our existing services, and are constantly adding new features and services. Some of Amazon’s market leading Marketplace-related innovations are listed below. 4.4.1 Amazon Marketplace Selling on the Amazon Marketplace enables individuals and businesses of all sizes to reach hundreds of millions of customers instantly when they sell their products on Amazon. Third-party sellers on Amazon can list their products with no listing fee and have their products featured right alongside items carried by Amazon. Marketplace's early days were not easy. First, we launched Amazon Auctions. Not many customers came. Auctions transformed into zShops, which was basically a fixed price version of Auctions. Again, no customers. But then we morphed zShops into Marketplace. Internally, Marketplace was known as SDP for Single Detail Page. The idea was to take our most valuable retail real estate—our product detail pages—and let third-party sellers compete against our own retail category managers. It was more convenient for customers, and within a year, it accounted for 5% of units. Today, more than 40% of our units are sold by third-party sellers worldwide. Customers ordered more than two billion units from third-party sellers in 2014. 4.4.2 Amazon Prime In February 2005, Amazon launched Amazon Prime—an all-you-can-eat express shipping membership program for about a million products. Our vision was that fast delivery should be an everyday experience—rather than an occasional indulgence. With Prime, we introduced three things: first—we sped things up byoffering two-day shipping at a time when most customers expected to pay for 4-6 business days; second—we made two-day shipping predictable and guaranteed; third—we made it unlimited, all- you-can-eat with a single annual membership. In its first year, we gave up many millions of dollars in shipping revenue, and there was no simple math to show that it would be worth it. Amazon Prime has continued to be a hit with members. Members love Amazon Prime—it is one of the world's most popular subscription services—with a 50% increase in members globally in 2014. Tens of millions of Prime members enjoy fast, free unlimited shipping on more than 30 million items, as well as unlimited streaming of tens of thousands of movies and TV episodes, more than one million songs—and thousands of playlists and stations with Prime Music, early access to select Lightning Deals all year long, free secure, unlimited photo storage in Amazon Cloud Drive with Prime Photozone and one free pre-released book a month with Kindle First. Prime isn't done improving on its original fast, free shipping promise either. Members in more than 1,000 cities and towns also receive unlimited Free Same-Day Delivery on more than a million items. In addition, Prime members in more than 29 cities across the U.S. receive one and two hour delivery on a selection of tens of thousands of items through Prime Now. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 25 4.4.3 Prime Now In December 2014, Amazon launched Prime Now in parts of Manhattan—and has since expanded to cities across the United States as well as London. Available to Prime members through a mobile app, Prime Now means customers can get tens of thousands of products like paper towels, shampoo, books, toys, big-screen televisions and batteries delivered right to their door in an hour or less. And in Manhattan, Amazon has expanded the offering to include one-hour delivery from local stores offering items such as groceries, prepared meals and baked goods from D'Agostino, Gourmet Garage and Billy's Bakery. Prime Now relies on Amazon's growing network of fulfillment centers, which use high-end technology to speed up delivery times for customers. A portion of Amazon's new building on 34th Street in Manhattan serves as a hub for delivery of Prime Now orders in New York. 4.4.4 Fulfillment by Amazon Launched in 2006, Fulfillment by Amazon (FBA) is now used by millions of third-party sellers around the world. FBA enables third-party sellers to use Amazon's fulfillment network—more than 100 fulfillment centers and more than 15 sort centers around the world, staffed by thousands of Amazon employees—to store, pack and ship their products directly to customers while offering Amazon Prime benefits, free shipping, simple exporting to customers around the world, streamlined cross-border trade, easy returns and Amazon customer service. FBA is used by third-party sellers of all sizes in more than 100 countries, and allows businesses to take advantage of Amazon's fulfillment services and focus their efforts on growing their business. Third-party sellers from around the world use FBA to ship to 185 countries. In a 2014 survey, 71% of FBA respondents reported that their unit sales increased on Amazon more than 20% since joining FBA. And third-party sellers keep joining FBA—in 2014, the number of sellers on Amazon adopting FBA to help scale their businesses grew more than 65% year-over-year worldwide. FBA units shipped worldwide grew more than 50% year-over-year during the 2014 holiday season. 4.4.5 Amazon Launchpad Introduced in 2015, Amazon Launchpad is a relatively new program that makes it easy for startups to launch, market, and distribute their products to hundreds of millions of Amazon customers across the globe. Since launching a year ago, Amazon Launchpad has worked with over 100 leading venture capital firms, startup accelerators, and crowd- funding platforms to help more than 1,000 startups launch products in the U.S.,U.K., China, Germany, and France. The program offers a streamlined onboarding experience, custom product pages, a comprehensive marketing package, and access to Amazon’s global fulfillment network, all geared toward helping startups successfully launch their innovations and share their stories. With Amazon Launchpad, startups can overcome many of the challenges associated with launching new products by using Amazon’s retail expertise and infrastructure to create awareness and drive sales. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 26 4.4.6 Prime Air Amazon Prime Air is a future delivery system that will get packages to customers in 30 minutes or less using small unmanned aerial vehicles. With Prime Air, we're developing a system that is safe, environmentally sound and enhances the services we already provide to millions of customers. Today, we are rapidly experimenting and iterating on Prime Air inside our next generation research and development labs, working to make our vision a reality. It may sound like science fiction, but it's real. Putting the system into service will take some time, but one day, seeing Prime Air vehicles will be as normal as seeing mail trucks on the road. 4.4.7 Amazon One Amazon One, a Boeing 767-300, is our first ever Amazon branded plane which will serve customers by adding capacity to support one and two day package delivery in the US. Adding capacity for Prime members by developing a dedicated air cargo network ensures there is enough available capacity to provide customers with great selection, low prices and incredible shipping speeds for years to come. Over the next couple of years, we’ll roll out 40 planes just like this one. 4.4.8 Customer Reviews Customer reviews were one of our earliest innovations, and many people thought we were nuts. Why would letting people post negative reviews help us sell those products? Because we're in the business of helping customers make better purchase decisions. Today, customer reviews are a critical part of Amazon. Every day, customers from around the world take to Amazon to write reviews—customers can now upload images, answer other customers' questions about a product and rate one another's reviews— and customers use these reviews to inform their purchasing decisions. Here are a few that made us laugh. 4.4.9 1-Click In 1997, Amazon launched 1-Click, an innovation that gives customers the ability to make purchases on the Web with just one click of the mouse—no more entering the same information over and over again for each purchase. 1-Click was a first-of-its-kind approach to retail. Before, customers had to re-enter their payment information—even on sites they regularly used—to complete a purchase. 1-Click eliminated this redundancy, making customers' shopping experiences easier and more seamless. It became a new standard for ease of buying on or off the Web. 4.4.10 Dash Button Launched in March 2015, Dash Button is Amazon's 1-Click ordering brought into the home. It's a service designed to eliminate those moments you realize you forgot to order a frequently-used household item—things like laundry detergent, dog food, diapers, trash bags, and coffee. With a single push of the button, Dash Button automatically places your order. In creating Dash Button, we wanted to give customers more options and to make life a little easier. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 27 4.4.11 Frustration-Free Packaging We've all had wrap rage from going head-to-head with impossible-to-open packaging. So in 2008 we set out to solve the problem. "Frustration-Free Packaging" was designed to make it easier for customers to liberate products from their packages. We started small with just 19 of the worst offenders—products enclosed in hard plastic cases known as "clamshells" and those secured with plastic-coated wire ties, commonly used in toy packaging. After smoothing out the kinks and broadening the program, Frustration-Free Packaging has grown to over 400,000 products. And we're happy to report that our customers no longer have wrap rage. What's more, Frustration-Free Packaging has helped the planet by reducing over 50 million pounds of excess packaging to date. We've heard a lot of feedback from our customers like this: • "The old frustration full packaging took scissors and blood and sweat to open. The new way is perfect! Pull cardboard tab, open envelope, memory card in hand." • "I am a huge fan of Amazon Frustration Free Packaging ... Thank you for offering packaging that allows me to access my purchases without endangering myself." • "This was the best packaged item I've ever received from Amazon. No extra box, no frills. Just stick the sticker on the box and go. Way to be sustainable folks!" 4.4.12 Kaizen & Defect Reduction We continuously work to streamline our processes and eliminate defects. Doing so drives a better customer experience, including faster delivery and lower costs that enable lower prices for customers. We use many systematic methods to make work processes easier and more efficient, including the "Kaizen" program, named for the Japanese term meaning "change for the better." Through the Kaizen program, employees participate in small teams to identify waste and streamline processes. In 2015, more than 1,100 associates participated in 450-plus Kaizen activities. For example, a Kaizen team at one of Amazon’s Phoenix fulfillment centers set benchmark standards for the Box-On-Demand (BOD) process across the network for buildings that handle large-sized customer orders. The new process established staffing standards, created a baseline station design and reconfigured the production area. As a result, custom packaging productivity increased and resulted in an annual savings of six million dollars. 4.4.13 AmazonFresh Launched in Seattle in 2007, AmazonFresh allows customers to combine grocery and other shopping into one seamless experience that easily fits into their routines and improves their busy lives. Customers can order from more than 500,000 items for same- day and early morning delivery, including everything from fresh groceries and prepared meals to toys, electronics, household goods, and more Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 28 Our goal is to help busy families do their weekly grocery shopping in the most convenient way possible. With 24/7 mobile and web shopping, we meet them where they already are—online at home, at work, on a plane or waiting for their kids after soccer practice. We believe the ability to place an order after dinner to be delivered before breakfast the next day is a great benefit for busy parents and professionals. 4.4.14 Amazon Echo and Alexa In 2014, Amazon introduced Echo, a new category of device designed around your voice. It is hands-free and always on—you can ask Echo for information, music, news, sports scores, and weather from across the room and get results or answers instantly. Echo leverages Amazon Web Services to continue to learn and add functionality over time. Tucked under Echo's light ring are seven microphones. These sensors use beam- forming technology to hear you from any direction, even when Echo is playing music. Echo uses on-device keyword spotting to detect the wake word. When Echo detects the wake word, it lights up and streams audio to the cloud, using AWS to recognize and respond to your request. Importantly, you can ask Alexa (the AWS Cloud-based voice service that powers Amazon Echo) to order select Prime-eligible products from the Prime catalog or from your order history. 4.4.15 Amazon Web Services Amazon built AWS and became one of its biggest customers because we wanted to move faster. Before AWS, we had teams working on new ideas for the business and we found that they kept reinventing the wheel. Some of these teams were spending up to 70% of their time re-creating technology infrastructure—things like a web scale database, storage, queuing service, and other capabilities that we already had in use in other areas of the business. Not only was this extremely time consuming work for the teams, it was time that they weren't focused on delivering for customers. They were spending the majority of their time on the undifferentiating parts of the infrastructure required to make the idea work. That just seemed backwards to us. With AWS, Amazon teams can focus on their ideas—instantly spinning up an experiment of just about any size on-demand, without upfront capital expenditure. And they can spin it down just as quickly to re-tool if they need to, then do it all over again. That kind of experimentation loop can really pay off—particularly for large-scale innovations—when you move rapidly, experiment more, and lower the cost of failure. As an idea of how AWS innovations directly improve customer experience on Amazon Marketplace, see how the below information regarding how AWS seamlessly scales to accommodate the massive increase of traffic during Amazon’s PRIME Day. • Amazon Mobile Analytics events increased 1,661% on PRIME Day compared to the same day the previous week. • Amazon’s use of Amazon CloudWatch metrics increased 400% worldwide on PRIME Day, compared to the same day the previous week. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 29 • Amazon DynamoDB served over 56 billion extra requests worldwide on PRIME Day compared to the same day the previous week. 4.5 Time Line Offeror shall provide a time line and schedule for completion of this project, highlighting critical points in the process. Table 12- Proposed Timeline #Action Target Completion After Award 1 Initial Kickoff to Discuss Expectations, Roles, and Responsibilities Week 1 2 Identify Program Contact Requirements including Supplier Contact Details Week 1 3 Review Project Plan including Contract Launch Date & Commitments Week 2 4 Complete Suppllier Setup Form, Identify Training Dates Week 2 5 Marketing Kickoff to Review Launch Deliverables including Microsite Week 2 6 Senior Management Status Meeting to Review Contract Launch Status Week 4 7 Review Joint Target Opportunities Week 5 8 Upload Content to Amazon Website Week 5 9 Sales Training & Communication Week 6 &7 10 Contract Launch Week 8 Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 30 5.0 Supplier Information (Tab 5) 5.1 Supplier Qualifications a. Supplier Qualifications (Ref. pages 30-34): Offeror shall include a narrative of its understanding and acceptance of the Supplier Commitments. Amazon has read and understands that the Supplier Qualifications is an opportunity to provide maximum benefit to both U.S. Communities and Participating Public Agencies. If Amazon is awarded this contract, we will discuss the acceptance of the Supplier Commitments directly with U.S. Communities. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 32 5.3 Supplier Information c. Supplier Information (Ref. pages 37-40). 5.3.1 Company 1. Provide the total number and location of sales persons employed by your company in the United States Currently, Amazon Business has three sales offices (Seattle, Boston, Detroit) but the capability to call on Participating Public Agencies in 35 states. 2. Number and location of distribution outlets in the United States (if applicable); Amazon’s U.S. fulfillment network includes more than 50 fulfillment centers, over 23 sortation centers, and more than 90,000 full-time Amazon employees. 3. Number and location of support centers (if applicable); This is not applicable. 4. Annual sales for 2013, 2014 and 2015 in the United States; Sales reporting should be segmented into the following categories: Cities Counties K-12 (Public/Private) Higher Education (Public/Private) States Other Public Sector and Non profits Federal Private Sector Amazon Business does not report this information separately from the larger Amazon.com marketplace or in these breakdowns. North American sales revenue, not including Amazon Web Services, for the prior three years is presented in Table 13. Table 13 - Amazon.com Inc. Revenue YEAR NORTH AMERICA NET SALES 2013 $ 41.4 B 2014 $ 50.8 B 2015 $ 63.7 B 5. Submit your current Federal Identification Number and latest Dun & Bradstreet report Tax ID number is 82-0544687 DUNS number is 142137640. Please see Tab 13.0 for a current Dun & Bradstreet report. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 33 5.3.2 Distribution 1. Describe how your company proposes to distribute the Products nationwide Amazon Business Marketplace will utilize the same Amazon fulfillment network that supports Amazon’s Marketplace. Amazon’s U.S. fulfillment network includes more than 50 fulfillment centers, over 23 sortation centers, and more than 90,000 full-time Amazon employees. Also see information on Fulfillment by Amazon under #2 below. Amazon leverages multiple shipments organizations including USPS, UPS, and FedEx to delivery packages to customers. Exclusively for Amazon Business customers, we now offer Pallet Delivery where a customer can receive their large orders on one or more pallets rather than in potentially hundreds of separate boxes. Previously, a 1000 unit order delivered in 100 boxes in a single delivery would have resulted in: • 100 individual boxes, difficult to manage and keep track of in a busy receiving dock • 100 credit card charges and 100 shipping confirmation e-mails • 100 different shipment tracking pages, one for each package tracking ID Now, the customer experience is improved in the following ways: • Consolidated pallets delivered to the customer’s receiving dock • One credit card charge and one shipping confirmation e-mail • One shipment tracking page to visit to track the entire delivery 2. Identify other companies that will be involved in processing, handling or shipping the Product to the end user. Launched in 2006, Fulfillment by Amazon (FBA) is now used by millions of third-party sellers around the world. FBA enables third-party sellers to use Amazon's fulfillment network—more than 100 fulfillment centers around the world, staffed by thousands of Amazon employees—to store, pack and ship their products directly to customers while offering Amazon Prime benefits, free shipping, simple exporting to customers around the world, streamlined cross-border trade, easy returns and Amazon customer service. FBA is used by third-party sellers of all sizes in more than 100 countries, and allows businesses to take advantage of Amazon's fulfillment services and focus their efforts on growing their business. Third-party sellers from around the world use FBA to ship to 185 countries. Amazon leverages multiple shipments organizations including USPS, UPS, and FedEx to delivery packages to customers. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 34 3. State the effectiveness of the proposed distribution in providing the lowest cost to the end user. We continuously work to streamline our processes and eliminate defects. Doing so drives a better customer experience, including faster delivery and lower costs that enable lower prices for customers. We use many systematic methods to make work processes easier and more efficient, including the "Kaizen" program, named for the Japanese term meaning "change for the better." Through the Kaizen program, employees participate in small teams to identify waste and streamline processes. In 2015, more than 1,100 associates participated in 450-plus Kaizen activities. For example, a Kaizen team at one of Amazon’s Phoenix fulfillment centers set benchmark standards for the Box-On-Demand (BOD) process across the network for buildings that handle large-sized customer orders. The new process established staffing standards, created a baseline station design and reconfigured the production area. As a result, custom packaging productivity increased and resulted in an annual savings of six million dollars. We strive for continuous improvement, and we understand that our progress depends on good execution and good judgment from thousands of employees. Amazon has a culture of innovating on behalf of customers, and our operations teams focus on our fulfillment centers and core supply chain processes, creating the capabilities required to enable the world’s largest selection with fast free shipping for Prime members. However, we see the same opportunity to innovate in transportation. Amazon One is our latest innovation in transportation, a Boeing 767-300 that is our first ever Amazon branded plane which will serve customers by adding capacity to support one and two day package delivery in the US. Adding capacity by developing a dedicated air cargo network ensures there is enough available capacity to provide customers with great selection, low prices and incredible shipping speeds for years to come. Over the next couple of years, Amazon will roll out 40 planes to build an even faster and more cost- effective fulfillment network. Distribution extends to packaging, and we continually strive to optimize the overall customer packaging experience. This includes driving improvements in the sustainability of packaging across Amazon’s supply chain, starting with our own packaging and our own operations. About 25 million times a year, customers write to tell us they love how their products have been packaged – sending us pictures and stories that our packaging and fulfillment center teams love to hear. They also tell us when our packaging hasn't worked – when their products were damaged, when the box used was too big, or just too hard to open. This informs our worldwide packaging team and allows us and our vendors to make improvements. If it's serious enough, their feedback can automatically pull what we call "the Andon cord" to prevent a product from disappointing another customer. We continue to pursue multi-year waste reduction initiatives – e-commerce ready packaging and Amazon Frustration-Free Packaging – to promote easy-to-open, 100% Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 35 recyclable packaging and to ship products in their own packages without additional shipping boxes. Such efforts also seek to eliminate hard plastic “clamshell” cases and the plastic-coated wire ties commonly used in toy packaging. These initiatives have grown to include more than 1.2 million products over time and have eliminated more than 36,000 tons of excess packaging just in 2015. If executed well, our innovations will also help us to: • Reduce prep, packing material and shipping supplies; • Reduce our operational costs by increasing the use of recycled materials • Increase the overall density of the packages we ship – good for transportation savings and less waste for our customers; and • Reduce the things that get damaged in transit and eliminate wasted packaging. 4. Provide the number, size and location of your company’s distribution facilities, warehouses and retail network as applicable. Amazon’s U.S. fulfillment network includes more than 50 fulfillment centers, over 23 sortation centers, and more than 90,000 full-time Amazon employees. 5. If applicable, describe your company’s ability to do business with manufacturer/dealer/distribution organizations that are either small or MWBE businesses as defined by the Small Business Administration. Third-party sellers selling on Amazon are able to be recognized for Quality, Diversity & Ownership credentials. Amazon does not provide assistance to obtain credentials, nor is Amazon a certifying body. Third-party sellers determine their own eligibility for a credential and are solely responsible for obtaining the appropriate supporting documentation, depending on the credential. Credentials are recognized or awarded by third parties. Amazon displays seller credentials because business customers have told us they are valuable in their purchasing decision. Amazon recognizes the following credentials: Quality Credentials • ISO 9001 - Quality Management Systems • ISO 13485 – Medical Devices Standards • ISO 14001 - Environmental Management Systems • ISO 22000 / HAACP - Food Quality Standards • ISO/TS 16949 - Quality Management Systems - Automotive • AS 9100 - Quality Systems - Aerospace • AS 9120 - Quality Systems - Aerospace- Distributors Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 36 Diversity & Ownership Credentials • Small Business • LGBT Business Enterprise • Minority Owned Business • Women Business Enterprise • Woman -Owned Small Business • Economically Disadvantaged Women-Owned Small Business • SBA-Certified Small Disadvantaged Business • SBA-Certified HUB Zone Firm • SBA-Certified 8(a)Firm • Veteran-Owned Small Business • Service Disabled Veteran-Owned Small Business Figure 12 - View information on third-party sellers such as 18 different diversity and quality credentials Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 37 Here is a link for up-to-date details on Amazon’s Seller Credential Program: https://www.amazon.com/gp/help/customer/display.html/ref=hp_left_v4_sib?ie=UTF8&n odeId=201715970 5.3.3 Marketing 1. Outline your company’s plan for marketing the Products to State and local government agencies nationwide. In 2016 Amazon Business will attend several procurement events targeted at education and government agencies in an effort to reach thousands of purchasing administrators, buying influencers, and buying decision makers. For example, Amazon Business attended 5 national events including ASBO, NAEP, NACUBO, FETC, and NIGP Annual Meetings. We also attended or plan to attend more than 20 local, state, and regional conferences. In addition to exhibiting or sponsoring specific events, Amazon Business is also submitting proposals to public agencies. This approach encourages Amazon Business Public Sector existing customers to share best practices rather than traditional commercial sales approaches. The benefit is both acquisition of new customers and increasing spend from existing customers. a) Amazon Business Marketing Collateral. Amazon Business shall work with U.S. Communities to create a one (1) page marketing collateral document demonstrating the benefits of the Master Agreement for use by Amazon’s public sector sales force personnel. b) Sales and Marketing Events. Amazon Business will display the U.S. Communities placard when exhibiting at tradeshows sponsored by U.S. Communities. Supplier shall provide a subject matter expert and content for at least two (2) annual webinars hosted by U.S. Communities. c) Tradeshows and Annual U.S. Communities Event. Amazon Business shall send two (2) public sector sales force personnel to U.S. Communities’ annual conference. d) National Institute of Government Purchasing (“NIGP”) Forum. Amazon Business will attend and participate as an exhibitor in the NIGP Forum (with, at a minimum, a 10x10 booth space) each year the Master Agreement is in effect. e) Solution-Based Marketing. Amazon Business shall identify the email campaigns provided by U.S. Communities in which Amazon Business will participate and will provide supporting content by published deadlines. f) Strategic Marketing Support. Amazon Business marketing team will meet with U.S Communities’ marketing team to discuss promotions and other campaigns and identify plans and opportunities to push activities out to Participating Public Agencies and webpage visitors. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 38 g) Contract Launch. Amazon Business shall support U.S. Communities’ comprehensive marketing plan in support of the Master Agreement by completing the following tasks: (i) Amazon Business shall participate in weekly calls with U.S. Communities for six to eight (6-8) weeks to ensure all marketing tasks are completed by launch date. (ii) Amazon Business shall provide a subject matter expert for the two launch webinars hosted by U.S. Communities to promote the Master Agreement. (iii) Amazon Business shall prepare a press release to be posted on U.S. Communities’ website and provided to Penton media for announcement in the Coop Solutions newsletter. (iv) Amazon Business shall provide U.S. Communities with its logo pursuant to Section XX of the Administration Agreement. (v) Amazon Business shall provide content to U.S. Communities for the microsite to be created on U.S. Communities’ website. (vi) Search Engine Optimization – Amazon Business will work with U.S. Communities to optimize content on U.S. Communities’ website for organic search results. 2. Explain how your company will educate its national sales force about the Master Agreement. Amazon Business shall establish and implement a training program for its public sector sales force personnel on the Master Agreement and U.S. Communities program, and within one (1) month of the execution of the Master Agreement, will ensure that all Amazon Business public sector sales force personnel have completed such training. Thereafter, all new Amazon Business public sector sales force personnel will receive training on the Master Agreement and the U.S. Communities Program during new hire orientation. Supplier will cooperate with U.S. Communities on its training program by reviewing program content and/or developing program training materials. Amazon Business’ public sector sales force personnel will be trained on presenting the Master Agreement, including presenting the Master Agreement as a featured offering to Public Agencies, and as appropriate, in response to Public Agency procurement solicitations. 3. Explain how your company will market and transition the Master Agreement into the Featured offering to Participating Public Agencies. Dedicated U.S. Communities Web-Based Homepage. Amazon Business shall design and implement a dedicated U.S. Communities web-based homepage for the purpose of promoting the Master Agreement and on-boarding Participating Public Agencies. Amazon Business shall ensure that the dedicated U.S. Communities web-based homepage receives featured placement on the Amazon Business public sector landing Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 39 page (currently found at www.amazonbusiness.com/education). Amazon’s dedicated U.S. Communities web-based homepage will contain the following: (i) U.S. Communities standard logo with Founding Co-Sponsors logos; (ii) Copy of original procurement solicitation; (iii) Copy of Master Agreement including any amendments; (iv) Summary of Products and Services pricing; (v) Electronic link to U.S. Communities’ online registration page; (vi) A summary of Amazon Business features and benefits as described in the Master Agreement (vii) A Registration Flow that will include: (A) A link for existing Amazon Business customers to become a U.S. Communities member; (B) A link for existing U.S. Communities’ members to register for an Amazon Business account; and (C) A link for U.S. Communities members to opt-in to the Master Agreement; (viii) An opt-in and verification process to use the U.S. Communities Master Agreement (A) Form will require Public Agencies to authenticate first as an Amazon Business customer; (B) Form will require Public Agency Name, Agency Type ( Public Agency Address, Tax Identification Number, Contact Name, Contact Title, Contact Phone, Contact Email; and (C) Upon form submission, customer will be notified within five (5) business days to confirm program eligibility as a Participating Public Agency. 4. Explain how your company plans to market the Master Agreement to existing government customers and transition these customers to the Master Agreement. Amazon Business shall design and implement a dedicated U.S. Communities web- based homepage for the purpose of promoting the Master Agreement and on-boarding existing government customers. The homepage will have a registration flow that will include a link for existing Amazon Business customers to become a U.S. Communities member. Amazon Business shall proactively send email campaigns to existing customers following the contract launch. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 40 5.3.4 Products, Services and Solutions 1. Provide a description of the Products and Solutions to be provided by the major product categories set forth in Statement of Needs of the RFP. The primary objective is for each Supplier to provide its complete product, service and solutions offerings so that Participating Public Agencies may order a range of product as appropriate for their needs. Please refer to Tab 4.0 (Statement of Needs). 2. State your normal delivery time (in days) and any options for expediting delivery. Please refer to Tab 4.0 (Statement of Needs). 3. State backorder policy. Do you fill or kill order and require Participating Public Agency to reorder if item is backordered? There are times when products are out of stock but will be back in stock in a short period of time. In cases such as these, our customers may still order the item, and the item will be reserved for the customer against our incoming stock. This is what is known as a backorder. It is in the customer's best interest to place an item on backorder so when items come back into stock they will be the first to receive the items; this is our first-come-first serve policy. Occasionally backordered items are canceled by the manufacturer and may not be available - in this case you would be notified by our customer service department. You may cancel a backorder at any time prior to shipment by notifying our customer service department. Backordered items will not be charged to credit card orders until the item has shipped from our warehouse. However, any other form of payment will result in an immediate charge. 4. State restocking fees and procedures for returning products. You can return many items sold on Amazon.com. When you return an item, you may see different return options depending on the seller, item, or reason for return. To start a return on an item you ordered: 1. Go to the Online Returns Center. (https://www.amazon.com/returns) 2. Follow the on-screen instructions to get a return mailing label and choose a return option. Depending on the item's eligibility, you'll be able to choose one of the following options: o Refund o Replacement o Exchange Note: Not all options will be available for all items. For items sold by an Amazon seller that aren't eligible for Amazon Prime from that seller, you will see Submit return request. The seller reviews the return request before issuing a refund or replacement. If you don't receive a response within two business days, you can submit an A-to-z Guarantee claim. For more information, go to A-to-z Guarantee Protection. (https://www.amazon.com/gp/help/customer/display.html?nodeId=537868) Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 41 When you return an item, your refund and how your refund is issued may differ based on the condition of the item, how long you've had the item and how the item was purchased. More information on your refunded any restocking fees can be found here: https://www.amazon.com/gp/help/customer/display.html/ref=help_search_1- 1?ie=UTF8&nodeId=901926&qid=1471226377&sr=1-1 For more information, please visit https://www.amazon.com/returns/. 5. Describe any special programs that your company offers that will improve customers’ ability to access Products, on-time delivery or other innovative strategies. Exclusively for Amazon Business customers, we offer beta programs for customers to provide feedback on new features including Pay by Invoice, Catalog Curation, cXML Invoicing, and more. 6. Describe the capacity of your company to broaden the scope of the contract and keep the product offerings current. There are hundreds of millions of products on Amazon Business Marketplace, and we’re adding more business items and suppliers regularly. You can purchase these new items as soon as they are available on the Amazon Business Marketplace. 5.3.5 Quality 1. Describe your company’s quality control processes. Amazon’s Inventory Control Quality Assurance (ICQA) process reports on how well we’re following processes in our Fulfillment Centers (FCs) and Customer Service centers. We are extremely customer focused, and analyze root causes of defects to drive improvements. The Operations ICQA team has two functions: inventory control (IC), which focuses on cycle-counting and related analysis/research to understand and correct any variances in our inventory, and quality assurance (QA), which audits how well we’re sticking to agreed processes and highlights any discrepancies. This team also helps analyze customer-facing metrics. 2. Describe your problem escalation process. Amazon Business provides a dedicated Customer Services team for organizations. Customers can contact Amazon Business Contact service by phone, email, or chat. Amazon Business Customer Service may be reached by phone at (866) 486-2360 Monday – Friday 8am – 10pm Eastern and Saturday & Sunday 8am – 5pm Eastern. End Users can submit general feedback about the Amazon Business program, specific products or services by emailing the team directly amazonbusinessfeedback@amazon.com. The business team will review your feedback, but due to volume we will not be able to respond to all emails. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 42 3. How are customer complaints measured and categorized? What processes are in place to know that a problem has been resolved? Amazon Customer Service tracks all customer inquiries through an internal ticketing system where they are assigned a priority. Customer will receive notification from Customer Service once their problem has been resolved. 4. Describe any anticipated issues in servicing Participating Public Agencies and how you plan to manage these issues. Amazon.com provides customer services to hundreds of millions of customers worldwide. We offer support by phone, email, and chat. Amazon Business customers benefit from a dedicated Customer Service team including Enterprise support for customer integrations with eProcurement systems (Punchout). 5. Describe and provide any product or service warranties. You can return many items sold on Amazon.com. When you return an item, you may see different return options depending on the seller, item, or reason for return. Amazon.com Return Policy - Items shipped from Amazon.com, including Warehouse Deals, can be returned within 30 days of receipt of shipment in most cases. Some products have different policies or requirements associated with them. Amazon.com and Seller Returns Policies are available on the Amazon site. https://www.amazon.com/gp/help/customer/display.html?nodeId=15015721 5.3.6 Administration 1. State which forms of ordering allow the use of a procurement card and the accepted banking (credit card) affiliation. What payment methods are available? Payment methods, such as a debit or credit card, or Amazon line of credit, can be set up to support one or multiple people in a business. An Administrator can choose between individual or shared payment methods. What payment options are available? • Individual Payment Methods - Amazon Business accounts are automatically set up to support individual payment methods. All business- users will use their own payment methods & shipping addresses to place orders. Payment methods can be added or modified during checkout or in a business user’s Account Settings. When the business is enabled with groups that use individual payment methods, Requisitioners must add and edit their payment methods and shipping addresses. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 43 • Shared Payment Methods - At any time, the Administrator can edit the business or group (if enabled) to shared payment methods, which are available for all Requisitioners to use when placing an order. With shared payment methods, only administrators can edit shared payment methods and shipping addresses, and they can only be added and edited from the business settings page. 2. Describe your company’s normal order processing procedure from point of customer contact through delivery and billing. When a customer checks out and submits their order, the following process occurs: 1. Amazon Payments receives the order and authorizes the customer's payment method. Amazon Payments also sends an order confirmation email to the customer and sends a "Sold, Ship Now" email to the seller. 2. The seller views the order by using the Manage Orders feature in Seller Central (Amazon Seller Account). 3. The seller fulfills the order (pick, pack, and ship) using their own business processes. (Note that if the seller is also using Fulfillment by Amazon – FBA – for orders, Amazon can be selected to fulfill orders.) 4. Amazon Payments charges the customer for the order, sends the customer an email that the seller shipped the order, and disburses funds to the seller’s account. Figure 13 - Check-out and order fulfillment process 3. Describe your company’s ecommerce capabilities, including details about your ability to create punch out sites and accept orders electronically (cXML, OCI, etc.). Please detail where you have integrated with a public agency’s ERP (PeopleSoft, Lawson, Oracle, SAP, etc.) system in the past and include some details about the resources you have in place to support these integrations. List, by ERP Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 44 provider, the following information: name of public agency, ERP system used, “go live” date, net sales per calendar year since “go live”, and percentage of agency sales being processed through this connection. Amazon Business PunchOut provides integration between a punchout user placing purchase requisitions on Amazon.com through their purchasing system, and order fulfillment by Amazon and its third-party sellers. With Amazon PunchOut, after the requisition is approved, Purchase Orders are sent to Amazon from a purchasing system such as Ariba, Coupa, or SciQuest (a full list of supported eProcurement systems are located in the hyperlink below). The purchasing system commonly supports accounts payable activities, workflow, and purchasing controls. https://www.amazon.com/b2b/info/purchasing-system?layout=landing Amazon Business PunchOut Customer Experience The punchout process involves a few basic steps. An employer-designated punchout user selects Amazon Business in their purchasing system. Next, they shop on Amazon Business, add products to the Cart, and submit the Cart for order approval. With punchout, the order approval workflow occurs within the purchasing system. After receiving the Cart, the purchasing system automatically creates a purchase order (PO) number based on the item and quantity in the Cart. Next, it sends the purchase order to Amazon through its technical systems. Amazon does not receive orders through email or FAX. Note: The PO created at the Cart is not related to any existing form of PO that your business may use separately. Purchase orders created for fulfillment through Amazon PunchOut must consist solely of basic information regarding the products selected for purchase (e.g., quantity, product name). Amazon does not accept any additional terms, conditions, obligations or provisions that are different than those set forth in the Amazon Business Accounts Terms & Conditions, which govern your use of Business Accounts and Amazon PunchOut and which you agree to when you register your business with Amazon. The PunchOut process involves a few basic steps: Step 1: A punchout-user selects Amazon Business in their purchasing system. Step 2: While shopping on Amazon, the punchout-user adds products to their cart. Step 3: The punchout-user submits the Cart for approval. Step 4: After receiving the Cart, the purchasing system automatically creates a purchase order (PO) number based on the item and quantity in the Cart. Step 5: The purchasing system then sends the purchase order (PO) number to Amazon through its technical systems. eProcurement Integration Case Study: Clark University Objective: Clark University implemented SciQuest in 2013 to help manage and automate the purchasing and payment process. While SmartBuy Plus incorporated Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 45 several online catalogs for key vendors, purchasers were still buying a significant volume of items through Amazon using either personal or Clark-issued credit cards. This process was inefficient as it created additional reconciliation or reporting work for purchasers and it by-passed the eProcurement system that was in place to help manage the purchasing and approval process. Clark needed a way to shift that purchasing onto its eProcurement platform. In March 2015 Paul Wykes, Clark’s Business Manager, learned that the Amazon Business punch-out could be enabled on SciQuest. Paul hoped that Amazon punch-out would give faculty and staff one-stop access to the world’s biggest online retailer through SmartBuy Plus. Through his SciQuest representative, he reached out to Amazon Business to learn more about the program. Clark registered for Amazon Business in April and went live with Amazon punch-out on May 1 with a pilot group of 20 users. Clark is using a shared corporate credit card to enable centralized billing. In August, Clark University rolled out Amazon Business punch-out to all 150 purchasing system users. Clark distributed an email newsletter and informational sheet to users and added an Amazon Business logo to its SmartBuy login page. Results: “Amazon was the most requested catalog from our end-users, so when it became available, it was a no-brainer,” says Wykes, adding that faculty and staff value the ease of use, convenience, and selection. Wykes says Clark’s Business and Financial Services Office likes the integration with its eProcurement system and spend controls. Increasing the use of Clark’s eProcurement system to purchase goods and services helps the university manage its expenses, lower administrative overhead, and ensure compliance with purchasing policies. Before Amazon Business punch-out, Clark struggled to balance the demands of faculty and staff with the goals of the business office. Clark believes Amazon will see more business as a result of the punch-out integration. “It has increased the use of our eProcurement system,” says Wykes. “Previously, many shoppers used Amazon but did it through other channels. We want to increase use of the eProcurement system and having Amazon as a punch-out catalog has been a big help in accomplishing that. It has increased utilization and lowered our administrative overhead.” 4. Describe any existing multi-state cooperative purchasing programs, including the entity’s name(s), contact person(s), contact information and annual volume. None at this time for Amazon Business Marketplace. 5. Describe the capacity of your company to report monthly sales under the Master Agreement by Participating Public Agency. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 46 Within sixty (60) days of the end of each calendar month, Amazon Business shall deliver to U.S. Communities an electronic accounting report summarizing all purchases made under the Master Agreement during such calendar month. 6. Describe the capacity of your company to provide management reports, i.e. commodity histories, procurement card histories, green spend, etc. for each Participating Public Agency. Customers can use our analytics dashboard to track and monitor spending on Amazon Business with dynamic charts and data tables. We make it easy to analyze spend by individual users, groups, or your whole organization. Amazon Business Analytics enable customers to: •Aggregate your purchases to compare and track spend over time •Organize data by applying additional filters •Utilize the table view to get details behind graphical summaries •Customize table view to reflect only desired attributes •Create & save report templates for fast and easy future reference Figure 14 - Compare and Track Spending Over Time Figure 15 - Compare Spending on Product Categories Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 47 7. Please provide any suggested improvements and alternatives for doing business with your company that will make this arrangement more cost effective for your company and Participating Public Agencies. Leveraging the Amazon Business Marketplace with millions of third-party sellers, we are interested in working with Participating Public Agencies on developing tools that will create greater efficiencies in the bid/quotation process, increase transparency and buying power, improve contract compliance, and consolidate the administrative overhead of managing hundreds or thousands of individual suppliers. If given the opportunity, we look forward to discussing these improvements and alternatives with Prince William County Public Schools. 5.3.7 National Staffing Plan 1. A staffing plan is required which describes the Offeror’s proposed staff distribution to implement and manage this contract throughout the term of the contract. At a minimum, this plan should include the following: a.Identify the key personnel who will lead and support the implementation period of the contract outlined in the New Supplier Implementation Checklist along with the amount of time to be devoted to implementation b.Identify the key personnel who are to be engaged in this contract throughout the term of the contract and their relationship to the contracting organization; An Amazon Business General Manager for one of our Public Sector verticals (Education, Government, or Healthcare) will provide executive support for the program. Lead Referrals - Amazon Business shall designate a lead referral contact person who shall be responsible for receiving communications from U.S. Communities concerning new Participating Public Agency registrations and for ensuring follow-up by Amazon’s staff to requests for contact from Participating Public Agencies. Amazon Business will follow-up on any leads routed through Amazon’s lead referral contact person within five (5) business days of receiving a lead. Amazon Business will enable Participating Public Agencies to utilize the Master Agreement within five (5) business days from the time a Participating Public Agency completes Amazon’s online registration form. 2. Provide an organizational chart of your company. Amazon does not publish organization charts. Please see the Amazon 2015 Annual Report for a list of our officers and board members. http://phx.corporate-ir.net/phoenix.zhtml?c=97664&p=irol-reportsAnnual 3.Submit the resumes of the below personnel: a.The person your company proposes to serve as the National Accounts Manager, b.Key executive personnel that will be supporting the program. Please see Proprietary Information (Tab 7) for this information. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 48 5.3.8 Additional Information Please use this opportunity to describe any/all other features, advantages and benefits of your organization that you feel will provide additional value and benefit to a Participating Public Agency. Please see Section 4.4 Innovation. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 49 6.0 References (Tab 6) The Offeror shall complete the Contractor Data Sheet (Attachment A), to include a minimum of three (3) organizations for which the Offeror has provided these products of the same or greater scope within the past three (3) years and can attest to the Offeror’s qualifications and ability to perform the services described in the Statement of Needs. Include the business name, address, and name, telephone number, fax number and e-mail address of the contract administrator. ATTACHMENT A Solicitation #R-TC-17006 CONTRACTOR DATA SHEET 1. QUALIFICATION OF OFFEROR: The Offeror shall have the capability and the capacity in all respects to fully satisfy all the contractual requirements. 2. YEARS IN BUSINESS: Indicate the length of time the Offeror has been in business providing the goods/services in this solicitation: 20 Years Months. 3. REFERENCES: Offerors shall provide a listing of at least three (3) references for which the company has provided specified goods/services of the same or greater scope within the past three (3) years. PWCS cannot be a reference. 1. Customer Name: Gwinnett County Public Schools Contact Name: Kevin Kriews Contact Title: Assistant Director Address: Gwinnett County Public Schools 437 Old Peachtree Road Suwanee, Ga 30024 E-mail: Kevin_Kriews@gwinnett.k12.ga.us Phone No. 678-301-6287 Fax No. 678-301-6284 2. Customer Name: Virginia Beach City Public Schools Contact Name: Jodi Geary Contact Title: Procurement Card Manager Address: Virginia Beach City Public Schools Office of Purchasing Services 2512 George Mason Drive Virginia Beach, VA 23456 E-mail: Jodi.Geary@vbschools.com Phone No. 757.263.1192 Fax No. 757.263.1147 Fax 3. Customer Name: Houston Independent School District Contact Name: Rick Gay Contact Title: Chief Procurement Officer Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 50 Address: Houston Independent School District Hattie Mae White Educational Support Center 4400 West 18th Street Houston, TX 77092 E-mail: rgay@HoustonISD.org Phone No. 713-556-6532 Fax No. 713-556-6564 Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 51 7.0 Proprietary Information (Tab 7) Any such information must be submitted under this tab. See Section 6.13 for additional information. REDACTED COPY - This page intentionally left blank. 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Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 56 8.0 Exceptions (Tab 8) Any exceptions being taken to the RFP must be listed under this tab. See Section 6.15 for additional information. 6.15. Submission of Proposed Exceptions: PWCS proposed contract documents and this Request for Proposals contain terms and conditions PWCS favors and intends to use for the resultant contract. If the Offeror wishes PWCS to consider any changes to these documents, such changes must be submitted as part of the Offeror’s proposal. Any contractor receiving a contract award shall be required to execute a contract in substantial compliance with PWCS standard contract and will be required to furnish all other required contract documents including tax identification or social security number within ten (10) days after receipt of notification that the contract is ready for signature; otherwise, PWCS may award the contract to another Offeror. See Section 6.17, Format and Content of Proposal, for specific instructions regarding the submission and identification of proposed exceptions. Amazon Services LLC takes the following exceptions: • Solicitation Document, Page 6, Participating Public Agencies: Each Participating Public Agency enters into a Master Intergovernmental Cooperative Purchasing Agreement (MICPA) outlining the terms and conditions that allow access to the Lead Public Agencies’ Master Agreements. Under the terms of the MICPA, the procurement by the Participating Public Agency shall be construed to be in accordance with, and governed by, the laws of the state in which the Participating Public Agency resides. Amazon reserves the right to limit participation under the Master Agreement to certain states. • • Section 5.2, Supplier Worksheet: B. Does your company have the ability to provide service to any Participating Public Agencies in at least 35 states, and the ability to deliver service in Alaska and Hawaii? As noted on the worksheet, we can provide service to any Participating Public Agencies in at least 35 states, and the ability to deliver service in Alaska. We cannot provide service to Public Agencies in Hawaii, Maine, Vermont and Iowa. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 57 • • Tab 11, Attachment C, Certificate of Compliance: Page 15 of Solicitation, Section 10.1: By signing and submitting a proposal, the Offeror acknowledges that as a condition of any Contract awarded and prior to Notice of Award, the Contractor must certify that neither the Contractor, any employee of the Contractor, nor any other person who will provide services under the Contract shall comply as outlined on Attachment C, page 26. Amazon does not anticipate providing services requiring contact with students on school property, and therefore believes the Certificate of Compliance is inapplicable to the anticipated scope of this contract. If Amazon is awarded this contract, we will discuss applicability of this Certificate of Compliance. • Section 10.2, AUDIT: The Contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by PWCS, whichever is sooner. PWCS, its authorized agents shall have full access to and the right to examine any of said material during said period. To the extent that you have questions about the data supplied by us in any accounting statements or reports, or the amount or calculation of amounts paid pursuant to this agreement, the parties will engage in good faith efforts to resolve such questions and, upon your reasonable request, we will furnish back-up documentation sufficient to verify the accuracy and completeness of such accounting statements or reports, and to demonstrate the manner in which the amounts were calculated. • Section 10.4, EXTRA CHARGES NOT ALLOWED: The proposed prices shall be for the complete delivery ready for PWCS use, and shall include all applicable freight charges; extra charges will not be allowed for delivery to multiple locations. Shipping pricing will be clearly delineated on the website at the time of order. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 58 • Section 10.6, WARRANTY: Except as otherwise specified, all materials and equipment shall be fully guaranteed against defects in material and workmanship for a period of one (1) year following date of delivery or by manufacturer’s warranty, whichever is greater. Should any defect be noted by PWCS, the Purchasing Office will notify the Contractor of such defect or nonconformance. Notification will state either (1) that the Contractor shall replace or correct, or (2) the owner does not require replacement or correction, but an equitable adjustment to the contract price will be negotiated. If the Contractor is required to correct or replace, it shall be at no cost to PWCS and shall be subject to all provisions of this clause to the same extent as materials initially delivered. If the Contractor fails or refuses to replace or correct the deficiency, the office issuing the purchase order may have the materials corrected or replaced with similar items and charge the Contractor the cost occasioned thereby or obtains an equitable adjustment in the contract price. Amazon-branded products are subject to the warranty provisions set forth on the applicable product detail page. For products sold by Amazon as the seller of record that are obtained by Amazon from a supplier, Amazon does not provide any warranty but Amazon agrees to pass through to you any transferable manufacturers’ standard warranties. Amazon makes no warranties of any kind with respect to products sold by third-party sellers. • Section 11, PWCS General Terms and Conditions: Amazon takes exception to each of the terms in Section 11 of the RFP, inclusive of paragraphs 1-50. Amazon instead proposes our standard terms and conditions (available at https://www.amazon.com/gp/help/customer/display.html/ref=hp_gt_b2b_h_tc?no deId=202025510 ) and, if Amazon is awarded this contract, we will discuss the modification of such terms to address PWCS-specific public sector requirements. • Attachment D, 3. CONTRACT TERM AND RENEWAL, Section 3.1; see also Contract Term & Renewal, Solicitation Document p. 15: The initial term of this contract shall be from the date of award to __, 20XX, with the option to renew four additional one-year periods, one year at a time, upon mutual written consent of the parties to the contract. Proposed prices shall remain firm for the initial term of the contract. Amazon proposes a 5-year base term plus two 2-year options. Pricing will be in conformance with the terms in the Administrative Agreement. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 59 • Attachment D, 3. CONTRACT TERM AND RENEWAL, Section 3.2: For future contract renewal periods, price increases shall not exceed the percentage increase/decrease in the Consumer Price Index, Table 1 (http://stats.bls.gov/news.release/cpi.t0.htm), Urban Consumers (CPI-U), U. S. City Average, All Items, Unadjusted, for the most recently published twelve months as published by the U. S. Department of Labor, Bureau of Labor Statistics. The base price to which any adjustments will be made shall be the prices in effect during the contract period prior to the proposed contract period. Pricing will be in conformance with the terms in the Administrative Agreement. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 60 9.0 Other Information (Tab 9) Include other relevant information the Offeror deems necessary to describe its qualifications to provide the services needed to successfully complete work described in the Statement of Needs or which the Offeror deems are relevant to its selection. 9.1 Ethical Work Practices At Amazon, we work hard to ensure that every Amazon product our customers buy is made in a way that ensures respect for the rights of workers in Amazon’s supply chain and throughout our operations. Our teams work on a continuous improvement model, researching and identifying risks in places where we source and operate, and designing programs to ensure that we build the capability to understand and mitigate those risks. Amazon is strongly committed to conducting its business in a lawful and ethical manner, including engaging with suppliers that are committed to the same principles. We require suppliers in our manufacturing supply chain to comply with our Supplier Code of Conduct* ("Supplier Code"), which is detailed below. Amazon also expects our suppliers to hold their suppliers and subcontractors to the standards and practices covered by our Supplier Code. Our products must be manufactured in a manner that meets or exceeds the expectations of Amazon and our customers as reflected in our Supplier Code. Here are some of the key areas we focus on: • Health and safety in production areas and any living quarters • The right to legal wages and benefits • Appropriate working hours and overtime pay • Prevention of child labor or forced labor • Fair and ethical treatment, including non-discrimination To ensure that our audit protocol and standards incorporate best-in-class practices, we conduct formal benchmarking with industry experts to review Amazon criteria against globally-recognized international standards and other businesses in the retail and electronics industries. We work closely with a leading independent specialist in designing, operating, and continually improving our audit program. Amazon managers participate directly in many of the on-site audits. Audit reports and findings are reviewed regularly by the senior leadership of the appropriate business and corrective action plans are implemented as needed. We partner closely with our suppliers to drive continuous improvement in worker conditions. We train our suppliers on the standards and conduct required by our Supplier Code. We use independent auditors to audit suppliers and verify compliance, including through confidential worker interviews. We audit all suppliers at least once per year to monitor continued compliance and improvement; many sites are audited multiple times a year, including for follow-up audits to address specific findings. Amazon may terminate its relationships with any supplier that violates our Supplier Code or does not cooperate with our auditors. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 61 Every site audit includes: • Inspection of all areas of the site and any living quarters; • Confidential worker interviews conducted without site management present; • Review and analysis of site documents to assess workers' age, contracts, compensation, working hours, and workplace conditions; • Audit and review of current licenses and any past compliance issues; and • Identification of areas for improvement and development of a remediation plan. Upon completion of an audit, a supplier must promptly provide a detailed remediation plan for each issue identified. Amazon tracks remediation closely and conducts follow- up audits for significant issues. Between audits, Amazon employees often meet on-site with supplier managers to discuss open issues and remediation progress. 9.2 Environmental Stewardship Online shopping is inherently more environmentally friendly than traditional retailing. The efficiencies of online shopping result in a greener shopping experience than traditional retailing. Amazon’s energy and environmental efforts are taking place across the company, and at our locations around the world. We are constantly looking for ways to build upon our best energy and environmental practices and use them throughout Amazon. Examples of Amazon’s environmental initiatives include: • Clean Power Plan Amicus Brief - In April 2016, Amazon joined Apple, Google, and Microsoft in filing a legal brief that supports the continued implementation of the U.S. Environmental Protection Agency’s Clean Power Plan (CPP) and discusses the technology industry’s growing desire for affordable renewable energy across the U.S. Read the brief here1. • American Business Act on Climate Pledge - In 2015, Amazon signed the White House’s American Business Act on Climate Pledge to express support for action on climate change and to accelerate the transition to a low-carbon economy. The pledge brought over 150 companies together to voice support for a strong outcome in the 2015 Paris climate negotiations and to demonstrate their ongoing commitment to climate action. • Amazon Wind and Solar Farms - In 2015, Amazon announced the construction of Amazon Solar Farm US East, Amazon Wind Farm (Fowler Ridge), Amazon Wind Farm US Central and Amazon Wind Farm US East. Located in Virginia, Indiana, Ohio and North Carolina respectively, these new solar and wind farms are expected to generate more than 1.6 million MWh of additional renewable energy into the electric grids that supply current and future AWS Cloud data centers. The energy produced from these projects is enough to power roughly 1 http://d0.awsstatic.com/Sustainability/ 2016.04.01_AMICUS_FOR_RESPONDENT_BRIEF_filed_by_AMAZON.pdf Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 62 the equivalent of 150,000 U.S. homes, which is slightly larger than the city of Cleveland, Ohio. Amazon Wind Farm (Fowler Ridge) became operational January 1, 2016. Learn more here 2. • Recycling Energy - Amazon's newest buildings in the Denny Triangle area of Seattle will be heated using an innovative approach to sustainability—recycling energy3 from a nearby data center. This "district energy" system works by capturing heat generated at a non-Amazon data center in the neighboring Westin Building and recycling that heat through underground water pipes instead of venting it into the atmosphere. This unique approach is nearly four times more efficient than traditional heating methods and will also enable the Westin Building data center to cut back on the energy it uses to cool its building. The district energy system came about from a collaboration among Amazon, Clise Properties, McKinstry and the City of Seattle. Through it, Amazon will be able to heat 3 million square feet of office space. This ability to recycle energy from a neighbor is another big benefit of having an urban campus in the heart of Seattle One of Amazon's focuses on the environment includes AWS's long-term commitment to achieve 100% renewable energy usage for our global infrastructure footprint. Environmentally conscious Amazonians work together to implement environmental and energy initiatives across all parts of the company through the Kaizen program. Through this program, Amazon employees at all levels dive deep to identify waste and design alternative solutions that are more energy efficient. At Amazon, we're constantly looking for ways to further reduce our environmental impact. This spans our company—from our innovative building design to our Frustration-Free Packaging to business-specific initiatives like the AWS Climate Change Grant Program. Our original work at Amazon was, and continues to be, environmentally friendly, since online shopping is inherently more environmentally friendly than traditional retailing. The efficiencies of online shopping result in a greener shopping experience than traditional retailing. Amazon Frustration-Free Packaging is a multi-year initiative designed to make it easier for customers to liberate products from their packages. Frustration-Free Packaging is easy-to-open, 100% recyclable and products ship in their own packages without additional shipping boxes—it eliminates hard plastic "clamshell" cases and those annoying plastic-coated wire ties commonly used in toy packaging. Through the Amazon Frustration-Free Packaging Certification initiative, manufacturers can send their packaged products to our labs for free analysis and feedback on how their packaging can become Certified Frustration-Free. Our Certified Frustration-Free Packaging has grown to more than 400,000 products. Frustration-Free Packaging has helped the planet by reducing more than 50 million pounds of excess packaging to date. 2 https://www.amazon.com/p/feature/e9gomtbrh5qk4yp 3 https://www.amazon.com/p/feature/8sbggvr8fsks7kg Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 63 Product Recycling Amazon supports the responsible disposal and recycling of electronics products. To encourage our customers to recycle their Amazon devices, we offer free shipping for this purpose. We also cover the costs associated with Amazon device recycling, which is performed by licensed recycling facilities. In 2015, we became an industry steward participant and financial supporter of Call2Recycle. As part of this program, customers can drop off Amazon Basics rechargeable batteries at more than 34,000 collection sites throughout the U.S. and Canada. Additionally, we offer the Amazon Trade-In program which promotes the reuse, resell or responsible recycling of hundreds of thousands of eligible items in working or non- working conditions. Through the program, customers can trade in an array of eligible items, including electronics, with the convenience of free shipping. In exchange, the program offers Amazon Gift Card value which can be used toward anything Amazon offers. Based on the information provided in this Request for Proposals, the Offeror should identify all materials and services expected from PWCS in addition to general assistance. There are no additional expectations from PWCS other than general assistance to promote the Master Agreement to Participating Public Agencies. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 64 Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 65 11.0 Attachments B & C (Tab 11) 11.1 Attachment B – Completed Vendor Information Form ATTACHMENT B PRINCE WILLIAM COUNTY PUBLIC SCHOOLS Purchasing Office VENDOR INFORMATION FORM The following vendor information is required with all RFP responses along with a completed and signed W-9 form: Ordering/Purchase Order Submission: Legal Business Name: Amazon Services, LLC D/B/A: Amazon Business Address: 410 Terry Avenue North City, State, Zip: Seattle, WA 98109 Phone: (206) 708-9895 Fax: N/A Email: N/A Tax ID#: 82-0544687 Remittance: Check box if same as above □ Legal Business Name: Amazon Services, LLC Address: 410 Terry Avenue North City, State, Zip: Seattle, WA 98109 Contact Information: Name: Daniel Smith Title: General Manager Phone: (206) 708-9895 Fax: E-mail Address: dls@amazon.com Attention Vendors: Visit the PWCS Purchasing Office website at http://purchasing.departments.pwcs.edu to: Register on-line (Click on “Vendor Registration”) Obtain a W-9 form and instructions Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 66 11.2 W-9 Form This W -9 is for Amazon.com LLC, not Amazon Services LLC. Amazon.com LLC is the seller of record for retail purchases from Amazon Business and has a different W9 and TIN than Amazon Services LLC—the legal entity that is responding to this solicitation. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 67 11.3 Attachment C – Certificate of Compliance Form Amazon does not anticipate providing services requiring contact with students on school property, and therefore believes the Certificate of Compliance is inapplicable to the anticipated scope of this contract. If Amazon is awarded this contract, we will discuss applicability of this Certificate of Compliance. ATTACHMENT C CERTIFICATE OF COMPLIANCE Code of Virginia §22.1-296.1 As a condition of contract award, Contractor/Vendor providing contracted services requiring direct contact with students on school property during regular school hours or school-sponsored activities/programs shall execute this document certifying that neither the Contractor nor any employee of the Contractor has been convicted of a felony or any offense involving the sexual molestation, physical or sexual abuse or rape of a child. This certification shall be binding upon the Contractor and their employees providing services throughout the term of the contract or purchase order, including any extensions or renewals. Contractor/Vendor acknowledges that, pursuant to the Code of Virginia §22.1-296.1 (A), any person making a materially false statement on this certification, shall be guilty of a Class 1 misdemeanor, and upon conviction, the fact of such conviction shall be grounds for revocation of the contract or purchase order. #R-TC-17006 Company Name Solicitation # Company Address Company Phone Number Print Name of Authorized Representative Authorized Representative Title Authorized Representative Signature Date Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 68 12.0 Access for On-Line Marketplace (Tab 12) The Offeror shall provide access to On-line Marketplace via user ID and password to include a hyperlink for use during the pricing evaluation. The information must be included in Tab 12 so the Evaluation Committee can access the cost for consideration in the evaluation process. To view our current pricing, please use the following login: Step 1. Navigate to www.amazon.com/business and click Sign-In. Step 2. Enter mkl+pwcps@amazon.com. The password is amazon. Prince William County Schools RFP R-TC-17006 On-line Marketplace for the Purchases of Products and Services October 14, 2016 Amazon Privileged and Confidential Page 69 13.0 Dun & Bradstreet Report (Tab 13) The following pages contain a current Dun & Bradstreet report on Amazon Services, LLC. Amazon Services Llc DUNS: 14-213-7640 Business Information Report Company Information Corporate Family: 410 Terry Ave N Seattle, WA 98109 This is a single location subsidiary location. Website www.amazon.com Telephone (206) 266-1000 Chief Executive:DIRECTOR(S): THE OFFICER(S) Stock Symbol:NA Year Started 2003 Employees 20 This business is a subsidiary single location of the corporate family. Financial Statement Sales NA Net Worth NA History: NA Financial Condition: NA Financing: SECURED SIC: 7374 7375 Line of Business:Information retrieval services, data processing/preparation Scores PAYDEX ® 72 12 days beyond terms Based on up to 24 months of trade. D&B PAYDEX® Key High risk of late payment (average 30 to 120 days beyond terms) Medium risk of late payment (average 30 days or less beyond terms) Low risk of late payment (average prompt to 30+ days sooner) Credit Limit Recommendation Risk Category Moderate Conservative Credit Limit $7.5k Aggressive Credit Limit $25k D&B Rating ® Rating 1R3 Number of employees:1R indicates 10 or more employees Composite Credit Appraisal:3 is fair The credit rating was assigned based on D&B's assessment of the company's financial ratios and its cash flow. For more information, see the D&B Rating Key. Below is an overview of the company's rating history since 03/24/2007 The Summary Analysis section reflects information in D&B´s file as of October 4, 2016 D&B Rating Date Applied 1R3 2014-08-21 1R4 2013-03-04 1R3 2011-09-13 --2011-09-06 1R3 2008-10-03 1R4 2007-03-24 D&B Viability Rating 4 Viability Score Compared to ALL US Businesses within the D&B Database: Level of Risk: Low Risk Businesses ranked 4 have a probability of becoming no longer viable: 5% Percentage of businesses ranked 4: 14% Across all US businesses, the average probability of becoming no longer viable: 14% 5 Portfolio Comparison Compared to ALL US Businesses within the D&B Database: Model Segment: Established Trade Payments Level of Risk: Moderate Risk Businesses ranked 5 within this model segment have a probability of becoming no longer viable: 5% Percentage of businesses ranked5 within this model segment: 11% Within this model segment, the average probability of becoming no longer viable: 5% B Data Depth Indicator Data Depth Indicator: Rich Firmographics Extensive Commercial Trading Activity Basic Financial Attributes Z Company Profile Financial Data Trade Payments Company Size Years in Business --SUBSIDIARY - Compared to ALL US Businesses within the D&B Database: Financial Data: - Trade Payments: - Company Size: SUBSIDIARY Years in Business: - History & Operations History 04/05/2016 Officer(s): TOM SZKUTAK, CEO JASON M BRISTOW, MNG MBR DIRECTOR(S): THE OFFICER(S) The Nevada Secretary of State's business registrations file showed that Amazon Services LLC was registered as a Limited Liability Company on October 21, 2003. Business started 2003. Although this company operates as a Limited Liability Company, the members have elected to use officer titles to denote areas of responsibility. TOM SZKUTAK. Antecedents not available. JASON M BRISTOW. Antecedents not available. Business address has changed from 1200 12th Ave S Ste 200, Seattle, WA, 98144 to 410 Terry Ave N, Seattle, WA, 98144. The following information was reported: Operations 04/05/2016 Description: Subsidiary of Amazon.com, Inc, Seattle, WA. As noted,this company is a subsidiary of Amazon.com,Inc,Duns number 88-474-5530 and reference is made to that report for background information on the parent and its management. Provides information retrieval services. Provides computer and data processing, and preparation. Terms are undetermined. Sells to undetermined. 20 which includes partners. Occupies premises in a building. Employees: Facilities: SIC & NAICS SIC: Based on information in our file, D&B has assigned this company an extended 8-digit SIC. D&B's use of 8-digit SICs enables us to be more specific to a company's operations that if we use the standard 4-digit code.The 4-digit SIC numbers link to the description on the Occupational Safety & Health Administration (OSHA) Web site. Links open in a new browser window. 7375 0000 Information retrieval services 7374 0000 Data processing and preparation NAICS: 518210 Data Processing, Hosting, and Related Services 519190 All Other Information Services Payments PAYDEX® ® The D&B PAYDEX® is a unique, dollar weighted indicator of payment performance based on up to 43 payment experiences as reported to D&B by trade references. High risk of late payment (average 30 to 120 days beyond terms) Medium risk of late payment (average 30 days or less beyond terms) Low risk of late payment (average prompt to 30+ days sooner) 3 Month PAYDEX® 71 When weighted by dollar amount, payments to suppliers average 14 days beyond terms terms. Based on payments collected over the last 3 months 24 Month PAYDEX® 72 When weighted by dollar amount, payments to suppliers average 12 days beyond terms terms. Based on payments collected over the last 24 months When dollar amounts are not considered, then approximately 72 of the company's payments are within terms. Payments Summary Total (Last 24 Months): 43 Total Received Total Dollar Amount Largest High Credit Payment summary Within Terms Days Slow 31 30-80 81-90 90 Top Industries Telephone communictns 7 $325,250.00 $300,000.00 94%1 2 0 3 Trucking non-local 6 $4,462,500.00 $3,000,000.00 85%7 8 0 0 Detective/guard svcs 3 $2,200,000.00 $800,000.00 100%0 0 0 0 Whol computers/softwr 2 $20,045,000.00 $20,000,000.00 50%50 0 0 0 Mfg nonwd office furn 2 $600,500.00 $600,000.00 100%0 0 0 0 Whol industrial suppl 2 $76,000.00 $75,000.00 50%0 0 0 50 Whol chemicals 2 $3,500.00 $2,500.00 35%0 0 29 36 Whol office supplies 1 $8,000,000.00 $8,000,000.00 100%0 0 0 0 Whol groceries 1 $7,000,000.00 $7,000,000.00 50%50 0 0 0 Mfg male work clothes 1 $4,000,000.00 $4,000,000.00 100%0 0 0 0 Mfg toiletries 1 $3,000,000.00 $3,000,000.00 100%0 0 0 0 State commercial bank 1 $1,000,000.00 $1,000,000.00 100%0 0 0 0 Nonclassified 1 $750,000.00 $750,000.00 100%0 0 0 0 Ret mail-order house 1 $400,000.00 $400,000.00 100%0 0 0 0 Paperboard mill 1 $100,000.00 $100,000.00 0%100 0 0 0 Mfg primary batteries 1 $100,000.00 $100,000.00 100%0 0 0 0 Gravure printing 1 $40,000.00 $40,000.00 50%0 50 0 0 Whol auto parts 1 $35,000.00 $35,000.00 100%0 0 0 0 Mfg elect. components 1 $10,000.00 $10,000.00 50%50 0 0 0 Short-trm busn credit 1 $7,500.00 $7,500.00 100%0 0 0 0 Help supply service 1 $5,000.00 $5,000.00 100%0 0 0 0 Whol frozen foods 1 $2,500.00 $2,500.00 100%0 0 0 0 Arrange cargo transpt 1 $500.00 $500.00 100%0 0 0 0 Other Categories Cash experiences 3 $900 $750 ---------- Unknown 0 $0 $0 ---------- Unfavorable comments 0 $0 $0 ---------- Placed for collections with D&B:0 $0 $0 ---------- Other 0 N/A $0 ---------- Total in D&B's file 43 $52,164,150 $20,000,000 ---------- The highest Now Owes on file is $8,000,000 The highest Past Due on file is $2,000,000 There are 43 payment experience(s) in D&Bs file for the most recent 24 months, with 27 experience(s) reported during the last three month period. Payments Details Total (Last 24 Months): 43 Date Paying Record High Credit Now Owes Past Due Selling Terms Last sale w/f (Mo. ) 09/2016 Ppt $1,000,000 $1,000,000 $0 --1 mo 08/2016 Ppt $8,000,000 $8,000,000 $0 PROX 1 mo 08/2016 Ppt $4,000,000 $3,000,000 $0 N30 1 mo 08/2016 Ppt $3,000,000 $1,000,000 $0 --1 mo 08/2016 Ppt $3,000,000 $2,000,000 $10,000 N30 1 mo 08/2016 Ppt $800,000 $500,000 $2,500 --1 mo 08/2016 Ppt $700,000 $600,000 $5,000 --1 mo 08/2016 Ppt $700,000 $0 $0 --2-3 mos 08/2016 Ppt $600,000 $600,000 $0 --1 mo 08/2016 Ppt $300,000 $0 $0 --6-12 mos 08/2016 Ppt $100,000 $55,000 $10,000 --1 mo 08/2016 Ppt $85,000 $25,000 $750 N30 1 mo 08/2016 Ppt $75,000 $35,000 $0 N30 1 mo 08/2016 Ppt $7,500 $1,000 $0 Lease Agreemnt 1 mo 08/2016 Ppt $1,000 $0 $0 --2-3 mos 08/2016 Ppt $500 $0 $0 --2-3 mos 08/2016 Ppt $500 $0 $0 --2-3 mos 08/2016 Ppt-Slow 30 $20,000,000 $8,000,000 $600,000 N60 1 mo 08/2016 Ppt-Slow 30 $7,000,000 $6,000,000 $2,000,000 --1 mo 08/2016 Ppt-Slow 30 $600,000 $100,000 $45,000 --1 mo 08/2016 Ppt-Slow 60 $700,000 $0 $0 --1 mo 08/2016 Ppt-Slow 60 $40,000 $20,000 $0 --1 mo 08/2016 Ppt-Slow 180 $2,500 $1,000 $1,000 --1 mo 08/2016 Slow 90 $2,500 $0 $0 --6-12 mos 08/2016 Slow 60-90+$15,000 $15,000 $15,000 --1 mo 08/2016 Slow 30-90+$7,500 $5,000 $5,000 --1 mo 07/2016 Ppt-Slow 30 $10,000 $5,000 $5,000 --1 mo 06/2016 Ppt $45,000 $0 $0 N30 6-12 mos 06/2016 Ppt $35,000 $35,000 $1,000 --1 mo 05/2016 Ppt-Slow 30 $500 $0 $0 --1 mo 03/2016 Ppt $400,000 $250,000 $55,000 --1 mo 02/2016 Ppt-Slow 30 $750 $0 $0 --6-12 mos 01/2016 Ppt $5,000 $0 $0 --6-12 mos 01/2016 Slow 90 $1,000 $0 $0 --6-12 mos 12/2015 Ppt $750,000 $0 $0 --6-12 mos 10/2015 Ppt $2,500 $0 $0 --2-3 mos 07/2015 Ppt-Slow 180 $75,000 $60,000 $60,000 --4-5 mos 07/2015 Ppt-Slow 180 $1,000 $1,000 $500 --1 mo Date Paying Record High Credit Now Owes Past Due Selling Terms Last sale w/f (Mo. ) 07/2015 (039)$50 ----Cash account 6-12 mos 04/2015 (040)$100 ----Cash account 1 mo 03/2015 (041)$750 ----Cash account 1 mo 11/2014 Ppt $500 $0 $0 N45 6-12 mos 11/2014 Slow 20 $100,000 $0 $0 --6-12 mos Payments Detail Key: 30 or more days beyond terms Accounts are sometimes placed for collection even though the existence or amount of the debt is disputed. Payment experiences reflect how bills are met in relation to the terms granted. In some instances payment beyond terms can be the result of disputes over merchandise, skipped invoices etc. Each experience shown is from a separate supplier. Updated trade experiences replace those previously reported. Banking and Finance Statement Update Key Business Ratios from D&B This Company Key Financial Comparisons ($)($)($) This Company's Operating Results Year Over Year Net Sales NA NA NA Gross Profit NA NA NA Net Profit NA NA NA Dividends / Withdrawals NA NA NA Working Capital NA NA NA This Company's Assets Year Over Year Cash NA NA NA Accounts Receivable NA NA NA Notes Receivable NA NA NA Inventories NA NA NA Other Current NA NA NA Total Current NA NA NA Fixed Assets NA NA NA Other Non Current NA NA NA Total Assets NA NA NA This Company's Liabilities Year Over Year Accounts Payable NA NA NA Bank Loan NA NA NA Notes Payable NA NA NA Other Current Liabilities NA NA NA Total Current Liabilities NA NA NA Other Long Term and Short Term Liabilities NA NA NA Defferred Credit NA NA NA Net Worth NA NA NA Total Liabilities and Net Worth NA NA NA Key Business Ratios We currently do not have any recent financial statements on file for your business. Submitting financial statements can help improve your D&B scores. To submit a financial statement, please call customer service at 800-333-0505. This Company Industry Median Industry Quartile Solvency Quick Ratio NA NA NA Current Ratio NA NA NA Current Liabilities to Net Worth NA NA NA Current Liabilities to Inventory NA NA NA Total Current NA NA NA Fixed Assets to Net Worth NA NA NA Efficiency Collection Period NA NA NA Inventory Turn Over NA NA NA Sales to NWC NA NA NA Acct Pay to Sales NA NA NA Profitability Return on Sales NA NA NA Return on Assets NA NA NA Return on NetWorth NA NA NA Public Filings Summary The following data includes both open and closed filings found in D&B's database on this company. Record Type # of Records Most Recent Filing Date Bankruptcy Proceedings 0 - Judgments 0 - Liens 0 - Suits 0 - UCCs 28 07/22/15 The following Public Filing data is for information purposes only and is not the official record. Certified copies can only be obtained from the official source. Judgments We currently don't have enough data to display this section Liens We currently don't have enough data to display this section Suits We currently don't have enough data to display this section UCC Filings Collateral:Negotiable instruments and proceeds - Assets and proceeds Type:Original Sec.Party:DEUTSCHE BANK AG, NEW YORK BRANCH, NEW YORK, NY Debtor:AMAZON CAPITAL SERVICES, INC. Filing No.:2015 2184686 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:05/21/15 Latest Info Received:06/23/15 Collateral:Account(s) and proceeds - Chattel paper and proceeds - General intangibles(s) and proceeds - Leased Computer equipment and proceeds Type:Original Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC, TUCKER, GA Debtor:AMAZON CORPORATE LLC Filing No.:2015 2816063 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:06/30/15 Latest Info Received:08/04/15 Type:Assignment Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC, TUCKER, GANATIONAL AUSTRALIA BANK LIMITED, SYDNEY Debtor:AMAZON CORPORATE LLC Filing No.:2015 3081865 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:07/02/15 Latest Info Received:08/14/15 Original Filing No.:2015 2816063 Original UCC Filed Date:06/30/15 Collateral:Account(s) and proceeds - Chattel paper and proceeds - General intangibles(s) and proceeds - Leased Equipment and proceeds - Leased Computer equipment and proceeds Type:Original Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC, TUCKER, GA Debtor:AMAZON CORPORATE LLC Filing No.:2014 4807012 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:11/28/14 Latest Info Received:01/05/15 Collateral:Account(s) and proceeds - Chattel paper and proceeds - General intangibles(s) and proceeds - Leased Computer equipment and proceeds Type:Original Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC, TUCKER, GA Debtor:AMAZON CORPORATE LLC Filing No.:2014 4800116 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:11/26/14 Latest Info Received:01/05/15 Collateral:Account(s) - Computer equipment - General intangibles(s) - Chattel paper - Equipment Type:Original Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC, TUCKER, GA Debtor:AMAZON CORPORATE LLCand OTHERS Filing No.:2010 2666687 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:07/30/10 Latest Info Received:08/18/10 Collateral:Account(s) and proceeds - General intangibles(s) and proceeds - Chattel paper and proceeds - Leased Computer equipment and proceeds - Leased Equipment and proceeds Type:Amendment Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC, TUCKER, GA Debtor:AMAZON CORPORATE LLCand OTHERS Filing No.:2010 3638347 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:10/18/10 Latest Info Received:11/10/10 Original Filing No.:2010 2666687 Original UCC Filed Date:07/30/10 Collateral:Account(s) and proceeds - Computer equipment and proceeds - General intangibles(s) and proceeds - Chattel paper and proceeds - Equipment and proceeds Type:Original Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC, TUCKER, GA Debtor:AMAZON CORPORATE LLCand OTHERS Filing No.:2010 2312548 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:07/01/10 Latest Info Received:07/29/10 Collateral:Account(s) and proceeds - General intangibles(s) and proceeds - Chattel paper and proceeds - Leased Computer equipment and proceeds - Leased Equipment and proceeds Type:Original Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC, TUCKER, GA Debtor:AMAZON CORPORATE LLC Filing No.:2010 2312530 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:07/01/10 Latest Info Received:07/29/10 Collateral:All Equipment including proceeds and products Type:Original Sec.Party:MACQUARIE EQUIPMENT FINANCE, LLC, BLOOMFLD HLS, MI Debtor:AMAZON CORPORATE LLC Filing No.:2009 2584602 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:08/12/09 Latest Info Received:09/15/09 Collateral:Leased Equipment including proceeds and products Type:Original Sec.Party:MACQUARIE EQUIPMENT FINANCE, LLC, BLOOMFLD HLS, MI Debtor:AMAZON CORPORATE LLC Filing No.:2009 2584685 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:08/12/09 Latest Info Received:09/15/09 Collateral:Leased Equipment and proceeds Type:Amendment Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC Debtor:AMAZON CORPORATE LLC Filing No.:2009 3480180 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:10/29/09 Latest Info Received:12/02/09 Original Filing No.:2009 2584685 Original UCC Filed Date:08/12/09 Collateral:Equipment Type:Assignment Sec.Party:BANC OF AMERICA LEASING & CAPITAL, LLC, PROVIDENCE, RIMACQUARIE EQUIPMENT FINANCE, LLC, BLOOMFLD HLS, MI Debtor:AMAZON CORPORATE LLC Filing No.:2009 3477053 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:10/29/09 Latest Info Received:12/02/09 Original Filing No.:2009 2584685 Original UCC Filed Date:08/12/09 Collateral:Leased Computer equipment including proceeds and products - Leased Equipment including proceeds and products Type:Original Sec.Party:MACQUARIE EQUIPMENT FINANCE, LLC, BLOOMFIELD HILLS, MI Debtor:AMAZON CORPORATE LLC Filing No.:2009 2086111 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:06/30/09 Latest Info Received:08/04/09 Collateral:Equipment Type:Assignment Sec.Party:MACQUARIE EQUIPMENT FINANCE, LLC, BLOOMFIELD HILLS, MI Assignee:BANC OF AMERICA LEASING & CAPITAL, LLC, PROVIDENCE, RI Debtor:AMAZON CORPORATE LLC Filing No.:2009 2086657 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:06/30/09 Latest Info Received:07/03/09 Original Filing No.:2009 2086111 Original UCC Filed Date:06/30/09 Type:Assignment Sec.Party:MACQUARIE EQUIPMENT FINANCE, LLC, BLOOMFIELD HILLS, MIMASSMUTUAL ASSET FINANCE, LLC, FOXBORO, MA Debtor:AMAZON CORPORATE LLC Filing No.:2009 2468376 Filed With:SECRETARY OF STATE/UCC DIVISION, DOVER, DE Date Filed:08/03/09 Latest Info Received:09/03/09 Original Filing No.:2009 2086111 Original UCC Filed Date:06/30/09 The public record items contained herein may have been paid, terminated, vacated or released prior to today's date. Government Activity Summary Possible Candidate: Borrower (Dir/Guar):NO Administrative Debt:NO Contractor:NO Grantee:NO Party excluded from federal program(s):NO Labor Surplus Area:N/A Small Business:N/A 8(A) Firm:N/A The public record items contained herein may have been paid, terminated, vacated, or released prior to today's date The public record items contained herein may have been paid, terminated, vacated or released prior to today's date. Special Events N/A Corporate Linkage Parent Company Name DUNS #City, State AMAZON.COM, INC.88-474-5530 SEATTLE, WASHINGTON Headquarters (US) Company Name DUNS #City, State GOLDEN STATE FC LLC 03-882-1394 SEATTLE, WASHINGTON WOOT, INC.82-777-0173 CARROLLTON, TEXAS AMAZON OVERSEAS HOLDINGS, INC.08-017-5981 SEATTLE, WASHINGTON AMAZON TECHNOLOGIES, INC.15-032-3132 APOPKA, FLORIDA AMAZON.COM.DEDC, LLC 12-898-9188 SEATTLE, WASHINGTON AMAZON CORPORATE LLC 12-899-0269 SEATTLE, WASHINGTON AMAZON.COM LLC 12-899-0368 SEATTLE, WASHINGTON AMAZON WEB SERVICES, INC.96-504-8981 SEATTLE, WASHINGTON AUDIBLE, INC.94-622-9150 NEWARK, NEW JERSEY US Linkages Company Name DUNS #City, State Subsidiaries BORDERS TEAMED WITH AMAZON.COM, INC 10-663-1307 SEATTLE, WASHINGTON SHOEFITR, INC.06-840-6455 PITTSBURGH, PENNSYLVANIA AMAZON.COM.KSDC, INC.10-338-9883 COFFEYVILLE, KANSAS AMAZON.COM.CA, INC.10-663-0614 SEATTLE, WASHINGTON AMAZON.COM.NVDC, INC.11-999-8883 FERNLEY, NEVADA A9.COM, INC.79-145-6648 PALO ALTO, CALIFORNIA AMAZON SERVICES INTERNATIONAL, INC.07-876-9872 SEATTLE, WASHINGTON AMAZON.COM INC.12-946-5584 GRAND FORKS, NORTH DAKOTA ALEXA INTERNET 17-930-0116 SAN FRANCISCO, CALIFORNIA TWITCH INTERACTIVE, INC.01-991-7198 SAN FRANCISCO, CALIFORNIA AMAZON PROCUREMENT INC 07-849-5570 SEATTLE, WASHINGTON ZAPPOS FULFILLMENT CENTERS, INC.96-460-0824 LAS VEGAS, NEVADA ANNAPURNA LABS (U.S.) INC.05-333-3974 CUPERTINO, CALIFORNIA Branches AMAZON.COM, INC.07-828-1357 HEBRON, KENTUCKY BOP LLC 80-313-1957 NEW YORK, NEW YORK AMAZON.COM, INC.07-862-6291 SAN LUIS OBISPO, CALIFORNIA ZAPPOS.COM INC 78-563-6163 SHEPHERDSVILLE, KENTUCKY ZAPPOS MERCHANDISING, INC.07-881-8566 LAS VEGAS, NEVADA AMAZON.COM, INC.07-566-2823 HAYMARKET, VIRGINIA AMAZON.COM.DEDC, LLC 96-904-2162 CHARLESTON, TENNESSEE AMAZON.COM.DEDC, LLC 96-904-2170 CHATTANOOGA, TENNESSEE AMAZON.COM.DEDC, LLC 96-904-2212 WEST COLUMBIA, SOUTH CAROLINA GOLDEN STATE FC LLC 04-307-9643 TRACY, CALIFORNIA AMAZON WEB SERVICES, INC.08-022-8545 PITTSBURGH, PENNSYLVANIA AMAZON.COM.DEDC, LLC 78-507-7988 ALLENTOWN, PENNSYLVANIA Company Name DUNS #City, State AMAZON.COM, INC.02-183-9619 BROOKLYN, NEW YORK AMAZON.COM, INC.04-823-1647 SEATTLE, WASHINGTON AMAZON.COM.DEDC, LLC 05-742-3431 NEW CASTLE, DELAWARE AMAZON.COM, INC.07-911-8702 PATTERSON, CALIFORNIA AMAZON.COM, INC.07-990-2660 SEATTLE, WASHINGTON AMAZON.COM, INC.05-464-9732 HAZLE TOWNSHIP, PENNSYLVANIA AMAZON.COM, INC.05-750-7473 JEFFERSONVILLE, INDIANA AMAZON.COM, INC.04-021-8556 PHILADELPHIA, PENNSYLVANIA GOLDEN STATE FC LLC 04-385-4679 PATTERSON, CALIFORNIA AMAZON.COM, INC.05-832-4156 CHESTER, VIRGINIA AMAZON.COM, INC.96-962-8614 SEATTLE, WASHINGTON AMAZON.COM, INC.10-687-9450 SEATTLE, WASHINGTON AMAZON.COM, INC.96-813-5884 SEATTLE, WASHINGTON AMAZON.COM LLC 04-630-3069 COPPELL, TEXAS AMAZON.COM LLC 07-994-7844 CARLISLE, PENNSYLVANIA AMAZON.COM, INC.07-880-7242 SEATTLE, WASHINGTON AMAZON.COM LLC 96-861-3732 LEWISBERRY, PENNSYLVANIA AMAZON.COM, INC.95-845-4188 WATERTOWN, MASSACHUSETTS AMAZON FULFILLMENT SERVICES, INC.08-020-3236 SUMNER, WASHINGTON AMAZON.COM.KYDC LLC 19-736-2812 HEBRON, KENTUCKY AMAZON.COM, INC.96-854-4028 NEW YORK, NEW YORK International Linkages Company Name DUNS #Country City, State / Province Headquarters AMAZON CS IRELAND LIMITED 89-626- 1208 IRELAND DUBLIN, CO DUBLIN AMAZON DEUTSCHLAND SERVICES GMBH 31-470- 5989 GERMANY MUNCHEN, BAYERN AMAZON FULFILLMENT GERMANY GMBH 34-165- 7845 GERMANY RHEINBERG, NORDRHEIN- WESTFALEN BEIJING SHIJI ZHUOYUE EXPRESS SERVICE CO., LTD. 54-496- 4328 CHINA BEIJING, BEIJING AMAZON TECHNOLOGIES COMPANY 91-339- 1116 BRAZIL MANAUS, AMAZONAS AMAZON FR LOGISTIQUE 39-224- 8501 FRANCE ORLEANS CEDEX 9, LOIRET AMAZON ITALIA CUSTOMER SERVICES SRL 85-718- 1742 ITALY MILANO, MILANO AMAZON EURASIA HOLDINGS SARL 40-085- 4911 LUXEMBOURG LUXEMBOURG, Subsidiaries THE BOOK DEPOSITORY LIMITED 73-870- 3730 ENGLAND LONDON, LONDON Company Name DUNS #Country City, State / Province AMAZON ITALIA SERVICES SRL 33-924- 4307 ITALY MILANO, MILANO AMAZON KOBLENZ GMBH 34-258- 1310 GERMANY KOBERN-GONDORF, RHEINLAND- PFALZ AMAZON SUPPORT SERVICES FRANCE 26-246- 5439 FRANCE CLICHY, HAUTS DE SEINE AUDIBLE GMBH 33-312- 4209 GERMANY BERLIN, BERLIN AMAZON LOGISTIK AF MUNCHEN GMBH 31-348- 0562 GERMANY MUNCHEN, BAYERN AMAZON DEVELOPMENT CENTER ROMANIA SRL 56-540- 2164 ROMANIA IASI, AMAZON CS BERLIN GMBH 34-210- 3824 GERMANY BERLIN, BERLIN AMAZON FC GRABEN GMBH 34-210- 3825 GERMANY GRABEN, BAYERN AMAZON VCC GMBH 34-277- 9631 GERMANY BERLIN, BERLIN AMAZON LOGISTIK POTSDAM GMBH 34-285- 5039 GERMANY BRIESELANG, BRANDENBURG AMAZON MEDIA EU SARL 40-004- 4306 LUXEMBOURG LUXEMBOURG, AMAZON SERVICES EUROPE SARL 40-004- 4751 LUXEMBOURG LUXEMBOURG, AMAZON ASIA-PACIFIC RESOURCES PRIVATE LIMITED 59-515- 9532 SINGAPORE SINGAPORE, AMAZON CITY LOGISTIK ALPHA GMBH 31-348- 0565 GERMANY MUNCHEN, BAYERN AMAZON DEVELOPMENT CENTRE (SCOTLAND) LIMITED 73-888- 7509 SCOTLAND EDINBURGH, MIDLOTHIAN AMAZON DEVELOPMENT CENTER (ROMANIA) SRL 53-292- 0354 ROMANIA IASI, AMAZON FULFILLMENT POLAND SP Z O O 42-690- 7578 POLAND WARSZAWA, AMAZON CAPITAL SERVICES (UK) LTD. 22-075- 0214 ENGLAND LONDON, LONDON AMAZON PFORZHEIM GMBH 34-258- 1312 GERMANY PFORZHEIM, BADEN-WURTTEMBERG AMAZON PAYMENTS EUROPE SCA 40-080- 6929 LUXEMBOURG LUXEMBOURG, IMDB SERVICES LIMITED 22-298- 4796 ENGLAND SLOUGH, BERKSHIRE KIVA SYSTEMS B.V. 49-029- 5392 NETHERLANDS 'S-GRAVENHAGE, ZUID-HOLLAND AMAZON ITALIA TRANSPORT SRL 43-750- 9752 ITALY MILANO, MILANO Branches AMAZON JAPAN LIMITED LIABILITY CO. 69-267- 2139 JAPAN SAYAMA, SAITAMA AMAZON FR LOGISTIQUE 26-227- 5539 FRANCE MONTELIMAR, DROME AMAZON CANADA FULFILLMENT SERVICES INC 20-600- 2479 CANADA MILTON, ONTARIO Company Name DUNS #Country City, State / Province AMAZON DEUTSCHLAND SERVICES GMBH 34-157- 1771 GERMANY BAD HERSFELD, HESSEN AMAZON FULFILLMENT GERMANY GMBH 34-252- 3340 GERMANY RHEINBERG, NORDRHEIN- WESTFALEN AMAZON DEUTSCHLAND SERVICES GMBH 34-271- 9756 GERMANY LEIPZIG, SACHSEN AMAZON SERVICOS DE VAREJO DO BRASIL LTDA 90-245- 9735 BRAZIL BARUERI, SAO PAULO AMAZON JAPAN LIMITED LIABILITY CO. 71-476- 3307 JAPAN YACHIYO, CHIBA BEIJING SHIJI ZHUOYUE EXPRESS SERVICE CO., LTD. 54-679- 1944 CHINA TIANJIN, TIANJIN AMAZON.COM INT'L SALES, INC. 69-224- 6875 JAPAN MEGURO-KU, TOKYO AMAZON.CO.UK LTD. 22-069- 1183 ENGLAND DONCASTER, SOUTH YORKSHIRE AMAZON JAPAN LIMITED LIABILITY CO. 71-578- 6781 JAPAN SAPPORO, HOKKAIDO AMAZON CANADA FULFILLMENT SERVICES INC 24-947- 4912 CANADA VANCOUVER, BRITISH COLUMBIA ©Dun & Bradstreet, Inc. 2015. All rights reserved. Amazon Business Accounts Terms & Conditions Last updated October 31, 2016 These terms and conditions ("Terms") govern your access to and use of a set of features, services, and functionality on Amazon.com for registered business customers to purchase products and use services for business purposes ("Amazon Business"). These Terms constitute an agreement between Amazon Services LLC and/or its affiliates ("Amazon," "we," "us," or "our") and the entity you represent ("you"). Please note that your use of Amazon Business is also governed by the Conditions of Use and the Amazon.com Privacy Notice, as well as all other applicable terms, conditions, policies, limitations, and requirements on the Amazon.com website, all of which (as changed over time) are incorporated into these Terms. Capitalized terms have the meanings given to them in these Terms or the Conditions of Use. 1. REGISTRATION An organization has a Business Account with Amazon once an individual associated with the organization registers the business and creates the first business user account associated with that organization. That individual can invite others to be part of the organization's Business Account. Each additional user that purchases or otherwise acts on behalf of the business and joins the organization's Business Account must create a new business user account that is part of and associated with the organization's Business Account. Business Accounts and business user accounts are intended for businesses and business-related organizations and may be used solely for business purposes. To create a business user account, users must use a valid email address. Unless explicitly permitted, a user may only create one account per email address. If a user creates a business user account using the email address and password connected to an existing Amazon customer account, the user must either (a) change the email address and password associated with the existing account, or (b) if the user wishes to have only one account, convert the existing account into a business user account (which may make business user account information visible to others as described in Section 2). Once you complete the Business Account registration and verification process, your organization will be registered with Amazon. 2. ACCOUNT MANAGEMENT You are responsible for all activities that occur under your organization's Business Account and any associated business user accounts, regardless of whether the activities are undertaken by you, your employees or a third party (including your contractors or agents). Except to the extent caused by our breach of these Terms, we and our affiliates are not responsible for unauthorized access to your Business Account or business user accounts. You are solely responsible for maintaining the security of your password. You may not disclose your password to any third party (other than third parties authorized by you to use your Business Account or associated business user accounts in accordance with these Terms) and are solely responsible for any use or action taken under your password. You will contact us immediately if you believe an unauthorized third party may be using your Business Account or associated business user accounts or if your Business Account or any business user account information is lost or stolen. You are responsible for ensuring that all users affiliated with your organization's Business Account are aware of and comply with these Terms. We may give users the ability to invite other individuals affiliated with your organization to create business user accounts that are associated with the organization's Business Account and purchase, approve or act as an administrator on behalf of your organization. Administrators have the ability to invite other users to join the Business Account and to administer, manage, or close business user accounts. You will be responsible for all actions taken by Business Account users. You acknowledge that users may have access to information from your Business Account and associated business user accounts, such as shipping addresses, payment methods, and order history. Administrators are responsible for inviting only people affiliated with, and authorized to act on behalf of, your organization to create a business user account that is associated with your organization's Business Account. Any user designated as an administrator will have similar capabilities to manage Business Account features and invite new users to purchase, approve or act as an administrator on behalf of your organization. You agree that Amazon is not responsible for, and will have no liability arising from, the disclosure of the information of your organization or any associated business user accounts to any user associated with your organization. If any user with a business user account that is associated with your Business Account leaves your organization or is no longer authorized to purchase, approve or otherwise act on behalf of your organization, you are solely responsible for contacting Amazon through tools we designate to have that user's business user account closed, disabled or removed from the organization's Business Account. Amazon disclaims all liability for, and you are solely responsible for, any actions taken or purchases made prior to closing, disabling or removing the user's business user account from the organization's Business Account. Please review our Business Account FAQs carefully for more information on the effects of disabling or removing a business user account from your organization's Business Account. Please note that a business user account that is removed is converted back into a personal account, with the individual able to access order history for purchases made using an individual payment method while associated with the organization's Business Account. If you, as an individual user, create a business user account that is associated with an organization's Business Account, you acknowledge and consent that your organization and designated individuals acting as administrators have full access to and authority over (a) your business user account (with the ability to close or disable your business user account or remove it from the business and convert it into a personal account), and (b) details from your business user account, such as, and not limited to: order history, addresses, payment details, and other personal information associated with your business user account. By creating a business user account that is associated with an organization's Business Account, you, as an individual user, consent to sharing this information with your organization and its designated representatives and agree to release Amazon for any and all liability for any of your business user account information provided to or used by your organization, the administrator(s) of your organization, and any other users associated with your organization. 3. BUSINESS AND ORDER VERIFICATION We may use the business name, address, taxpayer ID# and any other information you provide about your organization or users or that we may request or determine is necessary to verify accuracy and eligibility for Amazon Business. We may make, directly or through third parties, inquiries to validate information that you provide to us. We may accept or refuse use of Amazon Business at our discretion and may modify purchasing rights or privileges at any time. We may share any information or documents you provide with third-party sellers that offer certain Amazon Business features for verification purposes. Certain products require licensing, certification or other credentials to purchase them. To purchase such products, you must provide us with a valid license, certification or other credentials (collectively, the “Credentials”), as determined in our sole discretion. We may use information you provide, as well as information relating to your account such as your business name and address, to verify the Credentials, and we may request additional information from you to assist in that verification. We may, in our sole discretion and at any time, suspend or terminate your ability to purchase such products. 4. THIRD-PARTY SERVICE PROVIDERS Amazon Business may enable third party service providers ("providers") to integrate with Amazon Business. If you choose to use such a provider in connection with your Business Account, you authorize Amazon to disclose to the provider account information, including, without limitation, information regarding you, your Users, your employees or agents, and your and your User's orders. You acknowledge this information will be governed by the provider's privacy, data and security policies. You and your Users consent to Amazon's sharing this information with the provider and agree that Amazon is not responsible for and will have no liability arising from Amazon's disclosure of, or any provider's use of, this information. Amazon is not responsible for any services provided by the provider. You are responsible for the approvals of Amazon orders, verification of shipping addresses and any disputes regarding orders, and you agree that Amazon will have no liability arising in any way from your use of the provider, including, but not limited to, any unauthorized charges you or your employees or agents incur. 5. REPRESENTATIONS, WARRANTIES AND COVENANTS You represent, warrant and covenant that: (a) you are using Amazon Business for business purposes and you agree that you will not purchase any products from Amazon.com for individual, personal, family or household use; (b) your organization is duly organized, validly existing and in good standing in the jurisdiction in which your organization is registered; (c) the individual entering into these Terms on behalf of your organization has all necessary legal authority to bind you to these Terms; (d) you have all requisite right, power, and authority to enter into these Terms, perform your obligations, and grant the rights and authorizations in these Terms; (e) any information provided or made available by you to Amazon or its affiliates is at all times accurate and complete; (f) you and all your subcontractors and agents will comply with all applicable laws, rules, regulations, codes, orders and other requirements of governmental agencies (“Laws”) in your performance of your obligations and exercise of your rights under these Terms and with your purchase and use of any products from Amazon.com; (g) all users who use business features or purchase on behalf of your organization are authorized to do so and all purchases made by these users are authorized purchases of your organization; (h) any Credentials, and all documentation or other information you provide to us to validate such Credential, are accurate, complete and reflect your Credential status, and that you will provide updates, additional Credentials or supporting information as required to ensure all such documentation or information remains up-to-date at all times; (i) the provision to Amazon of any Credentials and related information, any delegation of purchasing authority under any Credentials and all purchases made using the Credentials are with the authority of the Credential holder; (j) you will only purchase products requiring Credentials as permitted under any Laws and within the scope of any Credential you provide; (k) if your Business Account has a tax exemption certificate associated with it, any tax exempt purchase made from business user accounts are paid for with the organization’s funds; (l) unless authorized by Amazon, you will not use any product purchased from Amazon.com in connection with, or to fulfill, a federal, state, or local government contract or subcontract, if doing so could subject Amazon to any term, condition, obligation or other provision different from or in addition to the provisions of these Terms; (m) you will use any products purchased from Amazon.com as intended by the manufacturer and in compliance with all product information provided by the manufacturer; (n) your purchase of products from us will not, either by your export of those products, your sale or use of those products, your legal status or otherwise, cause us to violate any Law; (o) you are not an agent of Amazon and agree to comply with the applicable provisions of the Foreign Corrupt Practices Act. You are not on, or associated with, any person or entity on any of the blocked, denied or debarred persons and entities lists maintained by the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of the Treasury's Office of Foreign Assets Control or the U.S. Department of State’s Directorate of Defense Trade Controls (collectively, “Denied Persons Lists”); or subject to a denial order issued by the U.S. Department of Commerce. You agree (i) not to export any product to any entity or person within any country subject to United States economic sanctions or embargoes without obtaining prior authorization from the United States government, (ii) not to export or provide items to persons that are ineligible under United States Law to receive those items, including but not limited to persons on any Denied Persons List, and (iii) that any products purchased by you will not be used, or made available to a third party for use, in any activities directly or indirectly related to Weapons of Mass Destruction (WMD) proliferation activities; and (p) you agree to comply with the Healthcare Disclosure Policies if you purchase products that are reimbursable under Medicare, Medicaid, or other federal or state healthcare programs. 6. LICENSE Subject to your compliance with these Terms and your payment of any applicable fees, Amazon or its content providers grant you a limited, non-exclusive, non-transferable, non-sublicensable license to access and use Amazon Business solely in accordance with these Terms. This license does not include the right to resell any Amazon Business feature; an y collection and use of any product listings, descriptions, or prices; any derivative use of Amazon Business; any downloading or copying of Amazon Business information for the benefit of another merchant; or any use of data mining, robots, or similar data gathering and extraction tools. All rights not expressly granted to you in these Terms are reserved and retained by Amazon or its licensors, suppliers, publishers, rightsholders, or other content providers. No feature or part of Amazon Business may be reproduced, duplicated, copied, sold, resold, or otherwise exploited for any commercial purpose without express written consent of Amazon. You may not frame or utilize framing techniques to enclose any trademark, logo, or other proprietary information (including images, text, page layout, or form) of Amazon without express written consent. You may not use any meta tags or any other "hidden text" utilizing Amazon's name or trademarks without the express written consent of Amazon. You may not misuse Amazon Business. You may use Amazon Business only as permitted by law. The licenses granted by Amazon terminate if you do not comply with these Terms. 7. INDEMNIFICATION You agree to indemnify, defend and hold harmless us and our affiliates, and our and their respective officers, directors, employees, representatives and agents against any loss, claim, damage, settlement, cost, expense, tax or other liability (including, without limitation, reasonable attorneys' fees) (each a "Claim") arising from or related to (a) any breach of the Terms, (b) any unlawful or improper use by anyone of any product ordered by you, or (c) your negligence or willful misconduct. You will use counsel reasonably satisfactory to us to defend each indemnified Claim. If at any time we reasonably determine that any indemnified Claim might adversely affect us, we may take control of the defense at our expense. You may not consent to the entry of any judgment or enter into any settlement of a Claim without our prior written consent, which may not be unreasonably withheld. 8. PRODUCT INFORMATION; PRODUCT COMPLIANCE AND SUITABILITY We recommend that you do not rely solely on the information presented on our website. Please always read labels, warnings and directions provided with the product before use. Amazon does not guarantee compliance or suitability of products with any Laws, nor does Amazon accept responsibility for installation and/or use of a product. It is your responsibility to review the product application and all applicable Laws for each relevant jurisdiction to be sure that the installation and/or use involving the products comply with applicable Laws. 9. AMAZON.COM SITE AND FEATURES 9.1 SELLER CREDENTIALS. Any diversity, industry and other certifications made available to you are provided by third-party sellers on Amazon.com and have not been independently verified by Amazon. You should carefully review and validate any certifications and supporting information that you use to make your purchasing decisions. We take no responsibility and assume no liability for any certifications or supporting information provided by third-party sellers. 9.2 BUSINESS PRICING. We may provide you access to discounts for business customers. In these instances, the available price on the detail page will reflect this discount. You agree that any business pricing or discounts that Amazon provides to you are the confidential and proprietary information of Amazon. You agree not to manually copy or use any data mining, scraping, or similar data gathering and extraction tools with respect to such pricing or discounts. If you have negotiated pricing with a supplier and choose to have pricing that is specific to you available on Amazon Business, you acknowledge and agree that we may share sales information regarding products purchased by you at these prices with the applicable supplier (including any business or shipping addresses). You acknowledge that we may share contact information for your organization’s administrator or other applicable employees with the supplier in connection with this pricing. 9.3 LIVE EXPERT. Our LiveExpert service connects you directly with manufacturers' agents so you can ask technical and product related questions via chat, email, or phone. Product support agents are employed by the manufacturer and not Amazon. We record your communications with manufacturers' agents to monitor the quality of these communications. Any questions you ask or suggestions you provide may be used by Amazon for any purpose. We recommend that you not share any customer identifying information with manufacturers' agents to protect the privacy of your information. You acknowledge that all information and answers are provided by the applicable manufacturer, and that Amazon is not responsible for, and disclaims any liability related to, any content provided by any manufacturer. 9.4 GIFT CARDS. All purchases and redemptions of Amazon.com Gift Cards ("Gift Cards") are subject to the terms and conditions at https://www.amazon.com/gc-legal ("Gift Card Terms"). You may only distribute Gift Cards purchased through a Business Account or associated business user accounts as part of your employee or customer incentive, loyalty, rewards, recognition, or gifting program in the United States (each a "Loyalty Program"). You may not imply that Amazon is associated with any Loyalty Program or use Gift Cards in any unsolicited communications. You may not use or distribute any intellectual property of Amazon in connection with any Loyalty Program. You may not resell or transfer Gift Cards for value or permit fees to be charged for a Gift Card. You may not permit Gift Cards to be used for internal use. You may not purchase or redeem, or suggest or direct that recipients use or redeem Gift Cards through the Amazon Associates Program. You may not purchase more than $10,000 in Gift Cards per day through your Business Account (including all associated business user accounts). You must ensure that your Loyalty Program complies with these restrictions and the Gift Card Terms. Amazon reserves the right, in its sole discretion, to reject orders or prohibit advertisement, offer, or distribution of Gift Cards in any location, in any manner, and by any individual or entity. 10. DISCLAIMER AMAZON MAKES NO WARRANTY OR REPRESENTATION CONCERNING THE ACCURACY OF PRODUCT INFORMATION PROVIDED AND OUR SOLE LIABILITY FOR ANY LOSSES OR DAMAGES BY YOU ARISING FROM ANY INACCURACY IN THE PRODUCT INFORMATION WILL BE LIMITED TO REIMBURSEMENT OF THE PRICE PAID FOR THAT PRODUCT. AMAZON DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW. AMAZON ALSO DISCLAIMS ANY LIABILITY FOR CLAIMS ARISING OUT OF MISUSE, IMPROPER SELECTION, IMPROPER INSTALLATION, MODIFICATION, MISREPAIR OR MISAPPLICATION OF THE PRODUCT. 11. LIMITATIONS OF LIABILITY UNDER NO CIRCUMSTANCES WILL AMAZON BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, SPECIAL, EXEMPLARY OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO ANY LOST PROFITS THAT RESULT FROM YOUR PURCHASE OF ANY PRODUCTS ON AMAZON.COM, EVEN IF AMAZON HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. AMAZON'S LIABILITY IN ALL EVENTS IS LIMITED TO THE PURCHASE PRICE PAID FOR THE PRODUCT THAT GIVES RISE TO ANY LIABILITY. 12. ENTIRE AGREEMENT The terms and conditions in these Terms, the Amazon.com Conditions of Use, the Amazon.com Privacy Notice, and any applicable terms, conditions, policies, requirements or limitations contained on the Amazon.com website constitute the exclusive and complete agreement between Amazon and you. Amazon will not be bound by, and specifically rejects, any term, condition, obligation, or other provision which is different from or in addition to the provisions of these Terms or which may be in any order, receipt, acceptance, confirmation, correspondence or other document. Any purchase order (PO) number or other internal information particular to your organization that is provided by a user during the purchasing process is provided only for your internal purchase tracking. Amazon doesn't agree to terms, conditions, obligations, or provisions that are different from or added to these Terms and the policies and information on the Amazon.com website. 13. AGREEMENT CHANGES We may in our discretion change these Terms, Amazon.com's Conditions of Use and Privacy Notice, or any aspect of Amazon Business, without notice to you. From time to time, Amazon may choose in its sole discretion to add or remove benefits or features of Amazon Business. If any change to these Terms is found invalid, void, or for any reason unenforceable, that change is severable and does not affect the validit y and enforceability of any remaining changes or conditions. YOUR CONTINUED USE OF AMAZON BUSINESS AFTER WE CHANGE THESE TERMS CONSTITUTES YOUR ACCEPTANCE OF THE CHANGES. IF YOU DO NOT AGREE TO ANY CHANGES, YOU MUST CANCEL YOUR BUSINESS ACCOUNT AND BUSINESS USER ACCOUNT. 14. TERM; TERMINATION BY US The term of these Terms will begin on the date you click to accept it and will continue until you or we terminate it. We may terminate these Terms and access to your Business Account, business user account or use of any business features at our discretion with or without notice. You are entitled to terminate these Terms by giving us notice and closing your account. Upon termination, all rights and obligations under these Terms will automatically terminate except for any right of action occurring prior to termination, payment obligations, and obligations that are intended to survive termination, including, without limitation, Sections 4 – 18 of these Terms. 15. FORCE MAJEURE We will not be liable for any delays in delivery or failure to perform any of our obligations under these Terms by reasons, events or other matters beyond our reasonable control. 16. CONFIDENTIALITY; PUBLICITY You will (a) protect and not disclose information made available by us that is identified as confidential or that reasonably should be considered confidential; (b) use this information only for internal purposes and in connection with your use of Business Accounts; and (c) destroy or return all such information to us promptly when the Terms terminate (and, upon request, confirm such destruction in writing). This section covers all confidential information regardless of when you receive it. Unless you have received our express written permission, you will not otherwise use any trademark, service mark, commercial symbol or other proprietary right of ours, issue press releases or other publicity relating to us or these Terms, or refer to us in promotional materials. If authorized, you may only use Amazon trademarks in accordance with the Trademark Guidelines. 17. SUGGESTIONS If you elect to provide or make available suggestions, comments, ideas, improvements, or other feedback or materials to us in connection with or related to Business Accounts (including any related technology), we will be free to use, disclose, reproduce, modify, license, transfer and otherwise distribute, and exploit any of the foregoing information or materials in any manner. 18. MISCELLANEOUS Your use of Business Accounts is subject to the disputes and applicable law provisions of the Conditions of Use, which are incorporated by reference. The parties to these terms are independent contractors. These Terms do not create any third party beneficiary rights in any individual or entity that is not a party to these Terms. You may not assign these Terms, by operation of law or otherwise, without our prior written consent. Subject to that restriction, these Terms will be binding on, inure to, and be enforceable against the parties and their respective successors and permitted assigns. We may perform any of our obligations or exercise any of our rights under these Terms through one or more of our affiliates. Our failure to enforce your strict performance of any provisions of these Terms will not constitute a waiver of our right to enforce such provisions or any other provision of these Terms subsequently. If any provision of these Terms is deemed unlawful, void, or for any reason unenforceable, then that provision will be deemed severable from these Terms and will not affect the validity and enforceability of any remaining provisions. In the event of any conflict between these Terms and the Conditions of Use, these Terms will prevail. SECTION 11 PRINCE WILLIAM COUNTY PUBLIC SCHOOLS (PWCS) GENERAL TERMS AND CONDITIONS (RFP-Revised 1/19/17) These general terms, conditions and instructions apply to all purchases and are a part of each solicitation and every contract awarded by PWCS, unless otherwise specified in such solicitation or contract. The Purchasing Office is responsible for the purchasing activity of Prince William County Public Schools and its governing body, the Prince William County Public School Board. The term “PWCS” as used herein refers to the contracting entity which i s the signatory on the contract and may be either PWCS, or the PWCS School Board, or both. Offeror or their authorized representatives are expected to inform themselves fully as to the conditions, requirements, and specifications before submitting proposals: failure to do so will be at the Offeror’s own risk. These general terms, conditions and instructions are subject to all applicable Federal, State and local statutes, policies, resolutions, and regulations (collectively “laws”), and are to be interpreted so as to be consistent with such laws. In the case of irreducible conflict, these general terms and conditions are preempted by applicable laws. AUTHORITY 1. The Supervisor of Purchasing has been delegated authority for issuance of request for proposals, modifications, purchase orders and awards approved by and for PWCS. In the discharge of these responsibilities, the Supervisor of Purchasing may be assisted by delegating to Buyers and other Purchasing Office staff. Unless specifically delegated by the Supervisor of Purchasing, no other PWCS officer or employee is authorized to enter into purchase negotiations, change orders, contracts, or in any way obligate PWCS for indebtedness. Any purchase order or contract made which is contrary to these provisions and authorities shall be of no effect and void, and PWCS shall not be bound thereby. CONDITIONS OF OFFERING A PROPOSAL 2. ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award a contract as a result of this solicitation, PWCS will publicly post such notice on the Purchasing Web site, http://purchasing.departments.pwcs.edu/. 3. DEBARMENT STATUS: By submitting their proposal, the Offeror certifies that he/she is not currently debarred by the Commonwealth of Virginia or PWCS from submitting proposals on contracts for the type of goods and/or services covered by this solicitation, nor is the Offeror an agent of any person or entity that is currently so debarred. 4. ETHICS IN PUBLIC CONTRACTING: By submitting their proposal, the Offeror certifies that their proposal is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Offeror, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged. 5. INCLEMENT WEATHER: Due to inclement weather conditions, PWCS may elect to close schools and administration offices. The following is an explanation of the policy: CODE GREEN: All PWCS schools are closed. Administration offices are opened. CODE RED: All PWCS schools are closed. Administration offices are closed. 5.1. In the event of a delay school opening, all times shall remain as stated in the Request for Proposal. 5.2. In the event that PWCS closes on a CODE GREEN, any optional/mandatory pre-proposal conference and all proposal openings will be held as scheduled. 5.3. In the event that PWCS closes on a CODE RED, any optional/mandatory pre-proposal conference and all proposal openings will be held on the next business day the PWCS experiences a normal opening, a delayed opening, or a school closing on a CODE GREEN, at the time previously scheduled. No exceptions will be made in this matter. 6. LATE PROPOSALS: To be considered for selection, proposals must be received by the PWCS Purchasing Office by the designated date and hour. The official time used in the receipt of proposals is that time on the automatic time stamp machine in the Purchasing Office. Proposals received in the Purchasing Office after the date and hour designated are late, automatically disqualified and will not be considered. PWCS is not responsible for delays in the delivery of mail by the U.S. Postal Service, private couriers, or the intra-school mail system or delivery by any other means. It is the sole responsibility of the Offeror to ensure that his/her proposal reaches the Purchasing Office by the designated date and hour. 7. MANDATORY USE OF PWCS FORM AND TERMS AND CONDITIONS: Failure to submit a proposal in the format as required by the Request for Proposals may be cause for rejection of the proposal. Modification of or additions to the General and/or Special Terms and Conditions of this solicitation may be cause for rejection of the proposal; however, the Supervisor of Purchasing reserves the right to decide, on a case by case basis, in his/her sole discretion, whether to reject such a proposal as non-responsive. As a precondition to its acceptance, PWCS may, in its sole discretion, request that the Offeror withdraw or modify any additions or deletions to the proposal. 8. OBLIGATIONS OF OFFEROR: By submitting a proposal, the Offeror covenants and agrees that they are satisfied, from their own investigation of the conditions to be met, that they fully understand their obligation and that they will not make any claim for, or have right to cancellation or relief from the contract because of misunderstanding or lack of information. 9. OFFICIAL NOT TO BENEFIT: 9.1. Each Offeror certifies by signing a proposal that to the best of his/her knowledge no PWCS official or employee having official responsibility for the procurement transaction or member of his/her immediate family has received or will receive any financial benefit of more than nominal or minimal value relating to the award of this contract. If such a benefit has been received or will be received, this fact shall be disclosed with the proposal or as soon thereafter, as it appears that such a benefit will be received. Failure to disclose the information prescribed above may result in suspension or debarment, rescission of the contract, or recovery of the cost of the financial benefit from the contractor, recipient, or both. 9.2. Whenever there is reason to believe that benefit of the sort described in the paragraph above has been or will be received in connection with the proposal or contract and that the Contractor has failed to disclose such benefit or has inadequately disclosed it, PWCS, as a prerequisite to payment pursuant to the Contractor, or at any time may require the contractor to furnish, under oath, answers to any interrogatories related to such possible benefit. 9.3. In the event the Offeror has knowledge of benefits as outline above, this information should be submitted with the proposal. If the above does not apply at time of award of contract and becomes known after inception of a contract, the Offeror shall address the disclosure of such facts to: Supervisor of Purchasing, Prince William County Public Schools, P.O. Box 389, Manassas, VA 20109. The Request for Proposal number shall be referenced in the disclosure. 10. PRECEDENCE OF TERMS: PWCS intends for the Contract Documents to be consistent and they shall be interpreted to be consistent if possible. If the Contract Documents conflict, however, the controlling provision will be the one which appears highest in the following list: The Notice of Award or Purchase Order/Contract (highest precedence), Addenda, Scope of Services The signed proposal submitted by the Contractor, Request for Proposal, The prevailing Amazon Business Accounts Terms and Conditions (currently available at https://www.amazon.com/gp/help/customer/display.html?nodeId=2016 13180). These General Terms and Conditions (lowest precedence). 11. QUALIFICATIONS OF OFFERORS: PWCS may make such reasonable investigations as deemed proper and necessary to determine the ability of the Offeror to perform the work/furnish the item(s) and the Offeror shall furnish to PWCS all such information and data for this purpose as may be requested. PWCS reserves the right to reject any proposal if the evidence submitted by, or investigations of, such Offeror fails to satisfy PWCS that such Offeror is properly qualified to carry out the obligations of the contract and to complete the work/furnish the item(s) contemplated herein. 12. VENDOR REGISTRATION: All vendors desiring to provide goods and/or services to PWCS shall register on-line at http://purchasing.departments.pwcs.edu/. Failure to register will result in the proposal being non-responsive unless an acceptable reason for the failure to register is approved by the Supervisor of Purchasing. CONTRACT PROVISIONS 13. ANTI-DISCRIMINATION: By submitting their proposal, the Offeror certifies to PWCS that he/she will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, the Americans with Disabilities Act and Section 2.2-4311 of the Virginia Public Procurement Act (VPPA). In every contract over $10,000 the provisions in 13.1 and 13.2 below apply: During the performance of this contract, the Contractor agrees as follows: 13.1. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 13.2. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer. 13.3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. 13.4. The Contractor will include the provisions of 13.1, 13.2 and 13.3 above in every subcontract over $10,000, so that the provisions will be binding upon each subcontractor or vendor. 14. PROHIBITION AGAINST UNIFORM PRICING-The Supervisor of Purchasing shall encourage open and competitive bidding by all possible means and shall endeavor to obtain the maximum degree of open competition on all purchase transactions using the competitive sealed bidding, competitive negotiation, or open market methods of procurement. In submitting a bid each bidder shall, by virtue of submitting a bid, guarantee that he or she has not been a party with other bidders to an agreement to bid a fixed or uniform price. Violation of this implied guarantee shall render void the bids of participating bidders. Any disclosure to or acquisition by a competitive bidder, in advance of the opening of the bids, of the terms or conditions of the bid submitted by another competitor may render the entire proceedings void and may require re-advertising for bids. 15. APPLICABLE LAWS AND COURTS: Notwithstanding any provision in the prevailing Amazon Business Accounts Terms and Conditions, this solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia, including but not limited to the Virginia Public Procurement Act, and any litigation with respect thereto shall be brought in the courts of Prince William County, Virginia, except to the extent that Federal Court is appropriate. The Contractor shall comply with applicable federal, state and local laws and regulations, and be legally authorized to do business in the Commonwealth of Virginia. 16. APPROPRIATION OF FUNDS: All funds for payments by PWCS under this contract are subject to the availability of an annual appropriation for this purpose by PWCS. In the event of non- appropriation of funds by PWCS for the goods or services provided under the contract or substitutes for such good or services which are as advanced or more advanced in their technology, PWCS will terminate the contract, without termination charge or other liability to PWCS, on the last day of the then current fiscal year or when the appropriation made for the then current year for the services covered by this contract is spent, whichever event occurs first. If funds are not appropriated at any time for the continuation of this contact, cancellation will be accepted by the Contactor on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and PWCS shall not be obligated under this contract beyond the date of termination. Notwithstanding the foregoing, PWCS will pay for all goods or services that are ordered and shipped or performed. 17. ASSIGNMENT OF CONTRACT: Neither party may assign this Contract without the prior written consent of the other party, except that Contractor may assign this Contract to an Affiliate or in connection with any merger, reorganization, sale of all or substantially all of Contractor’s assets or any similar transaction. Subject to this limitation, this Contract will be binding upon, inure to the benefit of, and be enforceable by the parties and their respective successors and assigns. For purposes of this section, the term “Affiliate” shall mean any entity that directly or indirectly controls, is controlled by, or is under common control with Contractor. 18. AUTHORITY TO TRANSACT BUSINESS IN THE COMMONWEALTH OF VIRGINIA: Any Offeror registered or organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or a registered limited liability partnership shall be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity as described in the Virginia Public Procurement Act (VPPA) § 2.2-4311.2. The proper legal name of the firm or entity, form of the firm (i.e. corporation, limited partnership, etc) and the identification number issued to the Offeror by the State Corporation Commission must be written in the space provided on the proposal submission form and Vendor Information Form. Any Offeror not required to be authorized to transact business in the Commonwealth of Virginia shall include in its proposal a statement/documentation from their legal counsel describing why the Offeror is not required to be registered. Failure of a prospective and/or successful Offeror to provide such documentation shall be grounds for rejection of their proposal. For further information, refer to the Commonwealth of Virginia State Corporation Commission Web site at: www.scc.virginia.gov. Any falsification or misrepresentation contained in the statement submitted by the Offeror pursuant to the VPPA § 2.2-4311.2., Code of Virginia, Title 13.1 or Title 50 may be cause for debarment by PWCS. 19. BUSINESS LICENSES: The Contractor must comply with the provisions of Chapter 11 (Business Licenses) of the Prince William County Code. Information regarding business license requirements is available on the Prince William County website at www.pwcgov.org. 20. CONTRACT DOCUMENTS/PURCHASE ORDERS: The Contract entered into by the parties shall consist of the Request for Proposal, the signed proposal submitted by the Contractor, the Notice of Award or Contract, these General Terms and Conditions and the prevailing Amazon Business Accounts Terms and Conditions (currently available at https://www.amazon.com/gp/help/customer/display.html?nodeId=2016 13180), including all modifications thereof, all of which shall be referred to collectively as the Contract Documents. All time limits stated in the Contract Documents are of the essence of the Contract unless stated otherwise. Orders and payments against contracts will be placed in accordance with the methods made available on Contractor’s Amazon Business marketplace (currently available at www.amazon.com/business). 21. CONFIDENTIALITY AND RETURN OF RECORDS: 21.1. The Contractor agrees that all findings, memoranda, correspondence, documents or records of any type, whether written or oral, and all documents generated by the Contractor or its subcontractors as a result of PWCS’ request for services under this Contract, are confidential records ("Record" or "Records"), and neither the Records nor their contents shall be released by the Contractor, its subcontractors, or other third parties; nor shall their contents be disclosed to any person other than the Contract Administrator or designee. Notwithstanding the foregoing, Contractor may use or disclose information provided by PWCS for the limited purposes set forth in the prevailing Amazon Business Accounts Terms and Conditions. The Contractor agrees that all oral or written inquiries from any person or entity regarding the status of any Record generated as a result of the existence of this Contract shall be referred to the Contract Administrator or designee for response. At PWCS’ request, the Contractor shall deliver all Records to the Contract Administrator, including "hard copies" of computer records, and at the PWCS request, shall destroy all computer records created as a result of PWCS’ request for services under this Contract. 21.2. The Contractor agrees to include the provisions of this section as part of any Contract the Contractor enters into with subcontractors or other third parties for work related to work pursuant to this Contract. 21.3. No termination of this Agreement shall have the effect of rescinding, terminating or otherwise invalidating this section. 22. DRUG-FREE WORKPLACE: During the performance of this contract, the Contractor agrees as follows: 22.1. Provide a drug-free workplace for the Contractor’s employees. 22.2. Include the provisions of the foregoing clauses in every subcontract over $10,000, so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a Contractor in accordance with this section, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. 23. EMPLOYEES NOT TO BENEFIT: No employee of PWCS shall be admitted to any share or part of this contract or to any benefit that may arise therefrom which is not available to the general public. 24. IMMIGRATION REFORM AND CONTROL ACT OF 1986: In accordance with §2.2-4311.1 of the Code of Virginia, the Contractor acknowledges that it does not, and shall not, during the performance of the contract for goods and services in the Commonwealth, knowingly employ an unauthorized alien as defined in The Federal Immigration Reform and Control Act of 1986. 25. INDEMNIFICATION: Contractor agrees to indemnify PWCS and its officers, directors, employees, representatives and agents against any third-party loss, claim, damage, settlement, cost, expense or other liability (including, without limitation, reasonable attorneys’ fees) (each a “Claim”) arising from or related to Contractor’s gross negligence or intentional misconduct, except, in each case, to the extent caused by the negligence or intentional misconduct of PWCS. Contractor will use counsel reasonably satisfactory to PWCS to defend each Claim against PWCS. Contractor may not consent to the entry of any judgment or enter into any settlement of a Claim against PWCS without its prior written consent, which may not be unreasonably withheld. In no event shall Contractor’s obligation to indemnify PWCS exceed the amount paid for the goods or services that are the subject of the Claim. This provision supersedes Amazon Business Accounts Terms and Conditions currently at https://www.amazon.com/gp/help/customer/display.html?nodeId=2016 13180. 26. LIMITATION OF LIABILIITY: The Contractor will not be held responsible for failure to perform the duties and responsibilities imposed by the contract if such failure is due to strikes, fires, riots, rebellion and major forces beyond the control of the Contractor that make performance impossible or illegal, unless otherwise specified in the Contract. 27. MODIFICATIONS TO THE CONTRACT: PWCS may, upon mutual agreement with the Contractor, issue written modifications to the scope of services of this Contract, and within the general scope thereof. 28. NON-DISCRIMINATION OF CONTRACTORS: Any potential Offeror or Contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations are also protected from discrimination on the basis of religious character as provided below. 28.1. Faith-based organizations may enter into contracts with PWCS on the same basis as any other nongovernmental source may do so without impairing the religious character of such organization and without diminishing the religious freedom of the beneficiaries of assistance provided under such contracts. 28.2. PWCS shall not impose conditions on contracts that restrict the religious character of the faith-based organization, except that money paid to the faith-based organization by or on behalf of PWCS will not be spent for religious worship, instruction, or proselytizing. 28.3. Any faith-based organization awarded a contract by PWCS shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by PWCS. 28.4. Faith-based organizations retain the right to employ persons of a particular religion to perform work connected with the carrying on by such organization of its activities. 28.5. If an award of contract is made to a faith-based organization, and an individual who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, PWCS shall offer the individual, within a reasonable period of time after the date of objection, access to equivalent goods, services, or disbursement from an alternative provider. 28.6. An y faith-based organization that is awarded a contract to provide goods, services, or disbursements to individuals shall also provide to such individuals a notice in bold face type that states: “Neither the public body’s selection of a charitable or faith-based provider of services nor the expenditure of funds under this contract is an endorsement of the provider’s charitable or religious character, practices, or expression. No provider of services may discriminate against you on the basis of religion, a religious belief, or your refusal to actively participate in a religious practice. If you object to a particular provider because of its religious character, you may request assignment to a different provider. If you believe that your rights have been violated, please discuss the complaint with your provider. 29. RELATIONSHIP TO PWCS: The Contractor will be legally considered as an independent contractor and neither the Contractor nor its employees will, under any circumstances, be considered servants or agents of PWCS. PWCS will not be legally responsible for any negligence or other wrongdoing by the Contractor, its servants or agents. PWCS will not withhold from the contract payments to the Contractor any federal or state unemployment. PWCS will not provide t o the Contractor any insurance coverage or other benefits, including workers’ compensation, normally provided by PWCS for its employees. 30. SMALL AND MINORITY BUSINESS ENTERPRISES: It is PWCS intent to undertake every effort to increase opportunity for utilization of small and minority businesses in all aspects of procurement to the maximum extent feasible. In connection with the performance of this contract, the Contractor will promote Small and Minority Businesses via the Contractor’s Seller Credentials program available on the Amazon Business marketplace. Contractors may rely on oral or written representation by subcontractors regarding their status as small and/or minority business enterprises in lieu of an independent investigation. 31. SUBCONTRACTS: 31.1. The Contractor shall not enter into any subcontract with any subcontractor who has been suspended or debarred from participating in contracting programs by any agency of the United States Government or of the State in which the work under this contract is to be performed. 31.2. The Contractor shall be as fully responsible for the acts or omissions of its subcontractors, and of persons either directly or indirectly employed by them as for the acts or omissions of persons directly employed by the Contractor. 31.3. The Contractor shall insert appropriate clauses in all subcontracts to bind subcontractors to the terms and conditions of this contract insofar as they are applicable to the work of subcontractors. 31.4. Nothing contained in this contract shall create any contractual relationship between any subcontractor and PWCS. 31.5. PWCS has the right to approve or disapprove the use of any subcontractors being offered by the Contractor. 31.6. For the avoidance of doubt, Contractor does not contemplate using subcontractors in the performance of this Contract and Contractor’s vendors, third-party sellers and service providers providing goods and services hereunder shall not be deemed subcontractors under any of these General Terms and Conditions. 32. TERMINATION FOR CAUSE/DEFAULT: In case of failure to deliver goods or provide services in accordance with the Contract, PWCS, after due oral or written notice, may procure them from other sources. This remedy shall be in addition to any other remedies which PWCS may have. Specifically: 32.1. If, through any cause, the Contractor fails to fulfill in a timely and proper manner their obligations under the contract, or if the Contractor violates any of the covenants, agreements, or stipulations of the contract, PWCS shall thereupon have the right to terminate, specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, and reports prepared by the Contractor under the contract shall at the option of PWCS, become its property and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents. 32.2. Notwithstanding the above, the Contractor shall not be relieved of liability to PWCS for damages sustained by PWCS by virtue of any breach of contract by the Contractor. PWCS may withhold any payments to the Contractor for the purpose of set off until such time as the exact amount of damages due to PWCS from the Contractor is determined. For the avoidance of doubt, nothing in this section shall limit Contractor’s or PWCS’ right to terminate a business account in accordance with the prevailing Amazon Business Accounts Terms and Conditions. 32.3. TERMINATION FOR CONVENIENCE: PWCS reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, whenever the Supervisor of Purchasing determines that such a termination is in the best interest of PWCS. Any such termination shall be effected by delivery to the Contractor, at least ten (10) working days prior to the termination date, a Notice of Termination specifying the extent to which performance shall be terminated and date upon which such termination becomes effective. After receipt of a notice of termination, the Contractor must stop all work or deliveries under the purchase order/contract on the date and to the extent specified; however, any contract termination notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of termination. An equitable adjustment in the contract price shall be made for completed service, but no amount shall be allowed for anticipated profit on unperformed services. For the avoidance of doubt, nothing in this section shall limit Contractor’s or PWCS’ right to terminate a business account in accordance with the prevailing Amazon Business Accounts Terms and Conditions. 33. USE OF CONTRACT BY OTHER POLITICAL JURISDICTIONS: 33.1. Offerors are advised that all resultant contracts will be extended, with the authorization of the Offeror, to Northern Virginia Metropolitan Washington Council of Governments jurisdictions and other jurisdictions and Political Subdivisions of the Commonwealth of Virginia to permit their ordering of supplies and/or services at the prices and terms of the resulting Contract. If any other jurisdiction decides to use the final Contract, the Contractor must deal directly with that jurisdiction or political subdivision concerning the placement or orders, contractual disputes, and payment. PWCS acts only as the “Contracting Agent” for these jurisdictions and political subdivisions. Failure to extend a contract to any jurisdiction will have no effect on consideration of your proposal. 33.2. Each participating jurisdiction and political subdivision has the option of executing a separate contract with the awardee. Contracts entered into with them may contain general terms and conditions unique to those jurisdictions and political subdivisions covering minority participation, non-discrimination. If, when preparing such a contract, the general terms and conditions of a jurisdiction are unacceptable to the awardee, the awardee may withdraw its extension of the award to that jurisdiction. 33.3. PWCS shall not be held liable for any costs or damage incurred by another jurisdiction as a result of any award extended to that jurisdiction or political subdivision by the awardee. 34. VIRGINIA FREEDOM OF INFORMATION ACT: Notwithstanding any Confidentiality or Publicity provisions in the prevailing Amazon Business Accounts Terms and Conditions, Contractor acknowledges that PWCS is an instrumentality of the Commonwealth of Virginia subject to the Virginia Public Records Act (Code of Virginia, Title 42.1, Chapter 7). Subject to the foregoing, PWCS will only disclose this Contract and all confidential information exchanged in connection with this Contract after providing Contractor with notice of any Public Records Act requests and allowing Contractor the right to request exemption or redaction based on assertions of confidentiality or proprietary information to the extent permitted by the applicable law. 34.1. Cost estimates relating to a proposed transaction prepared by or for a public body shall not be open to public inspection. 34.2. Proposal records shall be open to the public only after award. 34.3. Any offeror who responds to an RFP shall be afforded the opportunity to inspect proposal records upon request within a reasonable time after the evaluation and negotiation of proposals are complete but prior to award, except in the event PWCS decides not to accept any of the proposals and to resolicit. 34.4. Offerors may not declare the entire proposal proprietary nor may they declare proposed pricing to be proprietary. 34.5. Nothing contained in this section shall be construed to require PWCS to furnish a statement of the reason(s) why a particular offer was not deemed to be the most advantageous to PWCS. 35. INVOICES: Invoices for goods and/or services ordered, delivered and accepted shall be submitted in accordance with the methods made available to PWCS on Contractor’s Amazon Business marketplace. 36. PAYMENT TERMS: 36.1. Payment will be made in accordance with the methods and terms made available to PWCS on Contractor’s Amazon Business marketplace. . 37. PAYMENT TO SUBCONTRACTORS: 37.1. A Contractor awarded a contract under this solicitation is hereby obligated to: 37.1.1. Pay the subcontractor(s) within seven (7) days of the Contractor's receipt of payment from PWCS for the proportionate share of the payment received for work performed by the subcontractor(s) under the contract; or, 37.1.2. Notify PWCS and the subcontractor(s), in writing, of the Contractor's intention to withhold payment and the reason for such. 37.2. Unless otherwise provided under the terms of the Contract, interest shall accrue at the rate of one percent per month on all amounts owed by the Contractor that remain unpaid seven (7) days following receipt of payment from PWCS except for amounts withheld as stated in the paragraph above. The date of mailing of any payment by U.S. Mail is deemed to be payment to the addressee. This obligation to pay interest is not an obligation of PWCS, and no contract modification will be made for the purpose of providing reimbursement of the interest charge. A cost reimbursement claim shall not include any amount for reimbursement for the interest charge. 37.3. The provisions of 42.1 through 42.3 apply to each sub -tier contractor performing under the primary contract. A Contractor’s obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of PWCS or any participating jurisdiction. 37.4. For the avoidance of doubt, Contractor does not contemplate using subcontractors in the performance of this Contract and Contractor’s vendors, third-party sellers and service providers providing goods and services hereunder shall not be deemed subcontractors under any of these General Terms and Conditions. 38. TAX EXEMPTION: PWCS is exempt from the payment of federal excise or Virginia Sales and Use Tax. Contractor shall make available its Amazon Tax Exemption Program to PWCS and allow PWCS to apply its tax exemption status to eligible purchases from Contractor’s Amazon Business marketplace. 39. TAXES: Each party will be responsible, as required under applicable law, for identifying and paying all taxes and other governmental fees and charges (and any penalties, interest, and other additions thereto) that are imposed on that party upon or with respect to the transactions and payments under this Contract. All fees payable by PWCS are exclusive of applicable taxes and duties, including, without limitation, VAT, excise taxes, sales and transaction taxes and gross receipts taxes (“Indirect Taxes”). PWCS will provide such information to Contractor as reasonably required to determine whether Contractor is obligated to collect Indirect Taxes from PWCS. Contractor shall not collect, and PWCS shall not pay, any such Indirect Tax or duty for which PWCS furnishes Contractor a properly completed exemption certificate or a direct payment permit certificate or for which Contractor may claim an available exemption form Indirect Tax. All payments made by PWCS to Contractor under this Contract will be made free and clear of any withholding or deduction for taxes. If any such taxes (for example, international withholding taxes) are required to be withheld on any payment, PWCS will pay such additional amounts as are necessary so that the net amount received by Contractor is equal to the amount then due and payable under this Contract. Contractor will provide PWCS with such tax forms as are reasonable requested in order to reduce or eliminate the amount of any withholding or deduction for taxes in respect of payments made under this Contract. 40. TITLE TRANSFER: To the extent that title to any digital or tangible property is transferred under this Contract, title will transfer from PWCS to Contractor upon receipt by Contractor. OFFEROR/CONTRACTOR REMEDIES 41. ACCEPTANCE OF OFFERS BINDING 120 DAYS: Unless otherwise specified in the RFP, all formal offers submitted shall be binding for one hundred twenty (120) calendar days following proposal opening date, unless extended by mutual consent of all parties. 42. ARBITRATION: Notwithstanding any provision in the prevailing Amazon Business Accounts Terms and Conditions, it is expressly agreed that nothing under the contract shall be subject to arbitration, and any references to arbitration are expressly deleted from the contract documents. 43. AUDIT: To the extent that PWCS has questions about the data supplied by Contractor in any accounting statements or reports, or the amount or calculation of amounts paid to Contractor, the parties will engage in good faith efforts to resolve such questions and, upon PWCS’ reasonable request, Contractor will furnish back-up documentation sufficient to verify the accuracy and completeness of such accounting statements or reports, and to demonstrate the manner in which amounts owed were calculated. . 44. CONTRACTUAL DISPUTES: Notwithstanding any provision in the prevailing Amazon Business Accounts Terms and conditions, any dispute concerning a question of fact including claims for money or other relief as a result of a contract with PWCS which is not disposed of by agreement shall be declared by the Supervisor of Purchasing, who shall reduce a decision to writing and mail or otherwise forward a copy thereof to the Contractor within ten (10) days. The decision of the Supervisor of Purchasing shall be final and conclusive unless the Contractor appeals within ten (10) days of receipt of the written decision. Contractual claims, whether for money or other relief, shall be submitted in writing no later than sixty (60) days after final payment; however, as a condition precedent to consideration of the claim, the Contractor must give written notice of the intention to file such a claim at the time of the occurrence or beginning of the work upon which the claim is based. Nothing herein shall preclude a contract from requiring submission of an invoice for final payment within a certain time after completion and acceptance of the work or acceptance of the goods. Pending claims shall not delay payment of amounts agreed due in the final payment. 45. EXHAUSTION OF ADMINISTRATIVE REMEDIES: No potential Offeror or Contractor shall institute any legal action until all administrative remedies available under this solicitation and resulting contract have been exhausted and until all statutory requirements have been met. 46. PROTEST OF AWARD OR DECISION TO AWARD: Any Offeror may protest the award or decision to award a contract by submitting a protest in writing to the Protest Officer no later than ten (10) calendar days after public notice of the award or the announcement of the decision to award, whichever occurs first. Any potential offeror on a contract negotiated on a sole source or emergency basis who desires to protest the award or decision to award such contract shall submit such protest in the same manner no later than ten (10) calendar days after posting or publication of the notice of such contract. The written protest shall include the basis for the protest and the relief sought. The Protest Officer shall issue a decision in writing within ten (10) calendar days of the receipt of the protest stating the reasons for the action taken. 46.1. If, prior to award, it is determined that the decision to award is arbitrary or capricious then the sole relief shall be a finding to that effect. The Supervisor of Purchasing shall cancel the proposed award or revise it to comply with the law. If, after award, it is determined that an award of a contract was arbitrary or capricious, then the sole relief shall be as hereinafter provided. Where the award has been made but performance has not begun, the performance of the contract may be declared void by PWCS. Where the award has been made and performance has begun, the Supervisor of Purchasing may declare the contract void upon a finding that this action is in the best interest of PWCS. Where a contract is declared void, the performing Contractor shall be compensated for the cost of performance at the rate specified in the contract up to the time of such declaration. In no event shall the performing Contractor be entitled to lost profits. 46.2. Pending final determination of a protest or appeal, the validity of a contract awarded and accepted in good faith in accordance with this paragraph shall not be affected by the fact that a protest or appeal has been filed. 46.3. An award need not be delayed for the period allowed an Offeror to protest, but in the event of a timely protest, no further action to award the contract will be taken unless there is a written determination that proceeding without delay is necessary to protect the public interest or unless the offer would expire. 47. SEVERABILITY: The sections, paragraphs, sentences, clauses and phrases of this Contract are severable, and if any phrase, clause, sentence, paragraph or section of this Contract shall be declared invalid by the valid judgment or decree of a court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Contract. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of County Contract #77-382 with Thomas J. McDonald, M.D., a sole proprietor, in an amount not to exceed $300,000, to provide ophthalmology services to Contra Costa Health Plan (CCHP) members and County recipients, for the period from August 1, 2021 through July 31, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $300,000 over a 3-year period and will be funded 100% by CCHP Enterprise Fund II revenues, (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This is a new contractor who will be part of the CCHP Provider Network providing ophthalmology services to CCHP members and county recipients. Under new Contract #77-382, this contractor will provide ophthalmology services for the period August 1, 2021 through July 31, 2024. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Noel Garcia, Marcy Wilhelm C.132 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #77-382 with Thomas J. McDonald, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-347-39 with Cross Country Staffing, Inc., a corporation, in an amount not to exceed $5,500,000 to provide temporary medical and specialty staffing services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $5,500,000 and will be funded 100% by the department in FY 2021-22 by 100% Hospital Enterprise Fund I revenues. (Rate increase) BACKGROUND: This contract meets the social needs of the County’s population by providing temporary medical and specialty staffing services. This contractor has been continuously providing temporary medical and specialty staffing services under contract with county since July 1, 2005. On August 4, 2020, the Board of Supervisors approved Contract #26-347-36 with Cross Country Staffing, Inc., in an amount not to exceed $4,000,000 to provide temporary medical staffing services, including registered nursing, and Sexual Assault Nurse Examiner (SANE) nursing services at CCRMC and Contra Costa Health Centers for the period from July 1, 2020 through June 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C.133 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #26-347-39 with Cross Country Staffing, Inc. BACKGROUND: (CONT'D) On December 8, 2020, the Board of Supervisors approved Contract Amendment #26-347-37, to increase the payment limit by $2,000,000 to a new payment limit of $6,000,000 to provide additional temporary medical staffing services at CCRMC and Contra Costa Health Centers with no change in the period of July 1, 2020 through June 30, 2021. In March 2021, the County Administrator approved Administrative Amendment Agreement #26-347-38 to modify the rate schedule due to an error of omission of urgent rates, with no change in the payment limit of $6,000,000 or in the term of July 1, 2020 through June 30, 2021. Approval of Contract #26-347-39 will allow this contractor to continue providing temporary medical and specialty staffing services through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, th County will not have access to this contractor’s temporary medical staffing services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #24-243-72 with R.E.A.C.H. Project, a non-profit corporation, effective January 1, 2021, to amend Contract #24-243-71 to increase the payment limit by $240,529, from $1,041,092 to a new payment limit of $1,281,621, to provide additional drug abuse prevention and treatment services to youth and adults in East County, with no change in the original term of July 1, 2020 through June 30, 2021. FISCAL IMPACT: Approval of this amendment will result in additional budgeted expenditures of up to $240,529 and will be funded 100% by Drug Medi-Cal revenues. (No rate increase) BACKGROUND: The Behavioral Health Services Department has been contracting with R.E.A.C.H. Project to provide drug abuse prevention and treatment services to youth and adults in East County, since July 1981. Expected program outcomes include addicted youth being provided an opportunity to prevent or recover from the effects of alcohol or other drug use, become self-sufficient, and return to their families as productive APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: E Suisala , M Wilhelm C.134 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Amendment #24-243-72 with R.E.A.C.H. Project BACKGROUND: (CONT'D) individuals. On July 28, 2020, the Board of Supervisors approved Contract #24-243-71 with R.E.A.C.H. Project, to provide drug abuse prevention and treatment services to youth and adults in East County in the amount of $1,041,092, for the period from July 1, 2020 through June 30, 2021. Approval of Contract Amendment Agreement #24-243-72 will allow this Contractor to continue to provide additional drug abuse prevention and treatment services, through June 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County patients will not receive additional drug abuse prevention and treatment services from this contractor’s facility. CHILDREN'S IMPACT STATEMENT: This prevention and treatment program supports the following Board of Supervisors’ community outcomes: (1) Children Ready for and Succeeding in School; (4) Families that are Safe, Stable and Nurturing; and (5) Communities that are Safe and Provide a High Quality of Life for Children and Families. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-334 with AEFCT, a corporation, in an amount not to exceed $600,000, to provide applied behavioral analysis (ABA) services for Contra Costa Health Plan (CCHP) members, for the period from June 1, 2021 through May 31, 2023. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $600,000 over a two-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been a part of the CCHP Provider Network for several years, formerly under a memorandum of understanding (MOU) with CCHP and was required to convert to a County contract. Under new contract 77-334, this contractor will provide ABA services for CCHP members for the period June 1, 2021 through May 31, 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K. Cyr, N Wilhelm C.135 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #77-334 with AEFCT CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialty health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-347 with American Carequest, Inc., a corporation, in an amount not to exceed $300,000, to provide home healthcare and hospice services for Contra Costa Health Plan (CCHP) members for the period from July 1, 2021 through June 30, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $300,000 over a 3-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. Under contract #77-347, this contractor will provide home healthcare and hospice services for CCHP members for the period July 1, 2021 through June 30, 2024. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C.136 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #77-347 with American Carequest, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #72-166 with Full Court Press Communications Incorporated, a corporation, in an amount not to exceed $220,000 to provide placement of tobacco prevention advertising in Antioch and Pittsburg to help prevent and reduce use of tobacco and tobacco products, for the from period April 1, 2021 through December 31, 2021. FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $220,000 and will be funded 100% by the State Tobacco Prevention Project Grant. BACKGROUND: This contractor will facilitate the placement of advertising created by California’s Tobacco Control Program to selected audiences in Antioch and Pittsburg to support the Contra Costa Tobacco Prevention Program’s (TPP) Tobacco Retail Licensing (TRL) and Smoke-free Multi-Unit Housing (SFMUH) efforts to prevent and reduce use of tobacco and tobacco products. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Daniel Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.137 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #72-166 with Full Court Press Communications Incorporated BACKGROUND: (CONT'D) Under Contract #72-166, this contractor will provide placement of tobacco prevention advertising in Antioch and Pittsburg to help prevent and reduce use of tobacco and tobacco products, for the period April 1, 2021 through December 31, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, tobacco prevention advertising will not be placed in Antioch and Pittsburg, inhibiting efforts to prevent and reduce tobacco use. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-911-33 with Thomas B Hargrave, III, M.D., an individual, in an amount not to exceed $1,040,000, to provide gastroenterology services at Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from September 1, 2021 through August 31, 2023. FISCAL IMPACT: This contract will result in contractual service expenditures of $1,040,000 over a 2-year period and will be funded 100% by Hospital Enterprise Fund I revenues. (No rate increase) BACKGROUND: Due to the limited number of specialty providers available within the community, CCRMC and Contra Costa Health Centers relies on contracts to provide necessary specialty health services to its patients. CCRMC has contracted with Thomas B. Hargrave, M.D., III for gastroenterology services since 1992. On July 14, 2020, the Board of Supervisors approved Contract #26-911-31 with Thomas B. Hargrave, M.D., III, in an amount not to exceed $450,000, to provide gastroenterology services including consultation, training, on-call coverage services and medical procedures at CCRMC and Health Centers, for the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C.138 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #26-911-33 with Thomas B. Hargrave, III, M.D. BACKGROUND: (CONT'D) period September 1, 2020 through August 31, 2021. On June 8, 2021, the Board of Supervisors approved Amendment Agreement #26-911-32 to increase the payment limit by $70,000, from $450,000 to a new payment limit of $520,000, with no change in the term. Approval of Contract #26-911-33 will allow this contractor to continue to provide gastroenterology services at CCRMC and Contra Costa Health Centers through August 31, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring gastroenterology services will not have access to this contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, an amendment to Purchase Order #F17927 with Watermark Medical, Inc., to increase the payment limit by $180,000 to a new payment limit of $806,000 for the rental of home sleep study monitors, related patient supplies, and on-line management of the sleep Study results for the Cardiopulmonary Units of the Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers with no change in the term of September 1, 2019 through August 31, 2021. FISCAL IMPACT: This purchase order amendment will result in additional expenditures of up to $180,000 and will be funded 100% by Hospital Enterprise Fund I revenues. BACKGROUND: Watermark Medical provides the equipment and supplies for home sleep studies including scoring and results report configuration. The testing provides the CCRMC sleep specialty physicians complete and accurate reports to make treatment decisions for patients with sleep-related breathing disorders and result in preventing frequent readmissions related to untreated sleep disordered breathing and will also support the PRIME initiative by decreasing complications of cardiac, pulmonary and diabetic patients when successfully treated for their sleep related breathing disorders. This vendor has provided this service for over 4 years and CCRMC has been satisfied with their service and products. Additional funds are necessary to add these services, supplies, and rental of monitors to the West County Health Center. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Margaret Harris, Marcy Wilhelm C.139 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Purchase Order with Watermark Medical, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute an order form and amendment with GovernmentJobs.com, Inc., (dba NeoGov), to increase the contract payment limit by $485,000 to $855,000, to provide a vendor-hosted internet-based applicant tracking and onboarding software system, and to extend the term through June 30, 2024. FISCAL IMPACT: The cost for the first year of the contract is within the Human Resources Department FY 21-22 budget and will be budgeted in subsequent years. (100% General Fund) BACKGROUND: The County has been contracting with GovernmentJobs.com, Inc. for a number of years to provide our applicant tracking system. The addition of the Onboarding module was a significant step toward modernizing the County's recruitment and hiring activities. It has provided a contemporary experience for new hires, streamlined the hiring process, and enabled new hires to complete their onboarding documents before their first day of work. The Onboarding module is used APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ann Elliott 925-655-2176 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.140 To:Board of Supervisors From:Ann Elliott, Human Resources Director Date:June 22, 2021 Contra Costa County Subject:Contract with GovernmentJobs.Com, Inc. BACKGROUND: (CONT'D) during the first year of employment to support the employee's integration into the workplace. The availability of status reports, automatic reminders, and overdue notices help to ensure hiring documents and steps are completed and processed in a timely manner. Automation allows for exporting records and storing them digitally in the employee's electronic personnel file. This integration feature allows new hire data from NeoGov to be moved directly into PeopleSoft which reduces work, eliminates inconsistencies resulting from duplicate data entry errors and virtually eliminates the use of paper. The applicant tracking and onboarding system will be hosted on the internet by the vendor. The agreement obligates the vendor to indemnify the County for third party losses arising out of the vendor's negligence or willful misconduct in performing the agreement, provided that the vendor's indemnity obligation is capped at their insurance limits under the agreement - $1,000,000 for general liability and $4,000,000 for cyberinsurance. CONSEQUENCE OF NEGATIVE ACTION: If the contract is not approved, we will not be able to access the vendors tracking system which would significantly hinder our ability to continue modernizing our processes and move toward a paperless system. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute Contract #26-391-33 with Maxim Healthcare Services, Inc., a corporation, in an amount not to exceed $2,000,000 to provide temporary medical staffing services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $2,000,000 and will be funded 100% by Hospital Enterprise Fund I allocations, and as budgeted in FY 2021-22 by the Department. (Rate increase) BACKGROUND: CCRMC and Contra Costa Health Centers have an obligation to provide medical staffing services to patients. Therefore, the County contracts with temporary help firms to ensure patient care is provided during peak loads, temporary absences, vacations and emergency situations where additional staffing is required. The County has been using this contractor’s temporary staffing services since July 1, 2000. On June 23, 2020, the Board of Supervisors approved Contract #26-391-31 with Maxim Healthcare Services, Inc., in an amount not to exceed $1,000,000 to provide temporary medical staffing services for coverage of employee sick leaves, vacations and workers compensation leaves, at CCRMC and Contra Costa Health Centers for the period July 1, 2020 through June 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K. Cyr, M Wilhelm C.141 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #26-391-33 with Maxim Healthcare Services, Inc. BACKGROUND: (CONT'D) Approval of Contract #26-391-33 will allow this contractor to continue providing temporary medical staffing services through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not have access to this contractor’s temporary medical staffing services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute Contract #76-593-4 with Per Diem Staffing Systems, Inc., a corporation, in an amount not to exceed $1,500,000, to provide temporary medical, pharmacy and other ancillary staffing services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $1,500,000 and will be funded as budgeted by the Department in FY 2021-2022, by 100% Hospital Enterprise Fund I allocations. (Rate increase) BACKGROUND: CCRMC and Contra Costa Health Centers have an obligation to provide medical staffing services to patients. Therefore, the County contracts with temporary help firms to ensure patient care is provided during peak loads, temporary absences, vacations and emergency situations where additional staffing is required. The County has been using the contractor’s temporary staffing services since July 1, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C.142 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #76-593-4 with Per Diem Staffing Systems, Inc. BACKGROUND: (CONT'D) On July 14, 2020, the Board of Supervisors approved Contract #76-593-3 with Per Diem Staffing Systems, Inc., in an amount not to exceed $1,200,000 for the provision of temporary radiology technicians, pharmacy and other categories of medical staffing services to cover employee sick leaves, vacations and workers compensation leaves, at CCRMC and Contra Costa Health Centers for the period from July 1, 2020 through June 30, 2021. Approval of Contract #76-593-4 will allow this contractor to continue providing temporary radiology technicians, pharmacy and other categories of medical staffing services through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring medical staffing services at CCRMC and Contra Costa Health Centers will not have access to this contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute Contract #26-306-33 with Per Diem Staffing Systems, Inc., a corporation, in an amount not to exceed $1,000,000, to provide temporary nursing and other medical staffing classifications at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $1,000,000 and will be funded as budgeted by the Department in FY 2021-2022 by 100% Hospital Enterprise Fund I allocations. (Rate increase) BACKGROUND: CCRMC and Contra Costa Health Centers have an obligation to provide medical staffing services to patients. Therefore, the county contracts with temporary help firms to ensure patient care is provided during peak loads, temporary absences, vacations and emergency situations where additional staffing is required. The county has been using the contractor’s temporary staffing services since July 1, 1997. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C.143 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #26-306-33 with Per Diem Staffing Systems, Inc. BACKGROUND: (CONT'D) On June 23, 2020, the Board of Supervisors approved Contract #26-306-32 with Per Diem Staffing Systems, Inc., in an amount not to exceed $800,000 for the provision of temporary nursing and other medical staffing classifications to cover employee sick leaves, vacations and workers compensation leaves, at CCRMC and Contra Costa Health Centers, for the period from July 1, 2020 through June 30, 2021. Approval of Contract #26-306-33 will allow the contractor to continue providing temporary nurses and other medical staffing classifications at CCRMC and Contra Costa Health Centers through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring medical staffing services at CCRMC and Contra Costa Health Centers will not have access to contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute Contract #76-592-5 with Maxim Healthcare Services, Inc., a corporation, in an amount not to exceed $2,000,000 to provide temporary medical staffing services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $2,000,000 and will be funded as budgeted by the Department in FY 2021-2022 by 100% Hospital Enterprise Fund I allocations. (Rate increase) BACKGROUND: CCRMC and Contra Costa Health Centers have an obligation to provide medical staffing services to patients. Therefore, the county contracts with temporary help firms to ensure patient care is provided during peak loads, temporary absences, vacations and emergency situations where additional staffing is required. The county has been using the contractor’s temporary staffing services since July 1, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C.144 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Contract #76-592-5 with Maxim Healthcare Services, Inc. BACKGROUND: (CONT'D) On June 16, 2020, the Board of Supervisors approved Contract #76-592-3 with Maxim Healthcare Services, Inc., in an amount not to exceed $800,000 to provide temporary medical staffing services for coverage of employee sick leaves, vacations and workers compensation leaves, at CCRMC and Contra Costa Health Centers for the period July 1, 2020 through June 30, 2021. Approval of Contract #76-592-5 will allow the contractor to continue providing temporary medical staffing services through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not have access to contractor’s temporary medical staffing services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Rubicon Programs Incorporated, a non-profit corporation, in an amount not to exceed $1,400,000, to operate and manage America’s Job Center of California locations and provide Adult and Dislocated Worker Career Services under the Workforce Innovation and Opportunity Act (WIOA) to County residents, for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: Funded with 100% Federal Workforce Innovation and Opportunity Act (WIOA) revenues from Adult funding stream grant numbers 201/202 (CFDA 17.258), and Dislocated Worker funding stream grant numbers 501/502 (CFDA 17.278). Category source: WIOA Title 1 formula funds. BACKGROUND: This Contract was awarded through Request for Proposals (RFP) #1158 for the provision of Workforce Innovation and Opportunity APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: C. Youngblood 925-608-4964 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Allyson Eggert, Verneda Clapp C.145 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Contract with Rubicon Programs Incorporated to Operate WIOA's America’s Job Center of California & Adult/Dislocated Workers Career Services BACKGROUND: (CONT'D) Act (WIOA) America’s Job Center of California (AJCC) and Adult and Dislocated Worker (A/DW) Career Services. On September 13, 2017, the Workforce Development Board (WDB) Executive Committee approved the development and release of an RFP to procure AJCC operations and management and delivery of A/DW Career Services under WIOA. Since 2000, the WDB has provided these services under the administrative entity of Contra Costa County Employment and Human Services Department (EHSD). This Contract will meet the intent of WIOA legislation to equip workers with the skills necessary to meet business needs and provide businesses with access to the talent pool needed to compete in their local, regional, and global economies. Contractor will operate AJCC primary and access locations throughout the County, provide A/DW career services, and coordinate communications and services of 10 community-based organizations and education entities in the County. Contractor will be providing job seekers with education, job-driven training, and support services, improving services to business, enhancing program coordination, streamlining service delivery, utilizing new technology, and increasing the flexibility of governance, by aligning programs and services with common goals. This Contract was approved to receive a 1 year extension (extra renewal year) by EHSD and the WDB’s Executive Committee, due to hardships experienced countywide from the COVID-19 pandemic crisis. In addition, special grant funds for COVID-19 were not allocated to Contra Costa County, resulting in a decrease in grant funds available for use for fiscal year/program year (FY/PY) 21/22. WIOA Title I formula funds have been allocated for FY/ PY 21/22, and a new RFP for FY/PY 22/23 will be released for potential bidders interested to deliver WIOA AJCC career services in Contra Costa County. CONSEQUENCE OF NEGATIVE ACTION: The Employment and Human Services Department will be unable to provide adequate career services to adult and dislocated workers. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support three of the five of Contra Costa County’s community outcomes: (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing career support services for families of adult and dislocated workers. RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Risk Management to execute a contract with BSI EHS Services and Solutions for COVID-19 consulting services for the period July 1, 2021 to December 31, 2023 in an amount not to exceed $523,544. FISCAL IMPACT: Costs are supported through the Countywide COVID-19 Disaster Fund. BACKGROUND: This contract is in response to the COVID-19 pandemic and the County's responsibilities under the various local, state and federal health orders, Cal/OSHA regulations, and state legislation requirements under SB 1159 and AB 685. BSI EHS Services and Solutions (BSI) is the current Risk Management Safety and Loss Control consultant. BSI staff possess specialized technical skills in health and safety areas such as indoor air quality, infectious disease control, industrial hygiene, as well as general and environmental compliance. BSI staff has assisted with COVID-19 related work site assessments, development of local, state and federal COVID-19 protocols, as well as departmental communications and training tools. BSI COVID-19 consulting services also assist in dealing with Occupational Safety Health Administration (OSHA) compliance inspections and responses on behalf of County Departments. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen Caoile 925-335-1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.146 To:Board of Supervisors From:Karen Caoile, Director of Risk Management Date:June 22, 2021 Contra Costa County Subject:Contract with BSI EHS Services and Solutions for COVID-19 CONSEQUENCE OF NEGATIVE ACTION: County will not have safety and loss control consultant support to meet department needs timely and respond to local, state and federal requirements of COVID-19. RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a Work Order with Microsoft Corporation in an amount not to exceed $1,422,200 to provide active directory security modernization services to remediate cybersecurity risks for the period of June 1, 2021 through December 31, 2022. FISCAL IMPACT: These services are funded by Venture Capital funds (100% General Fund). BACKGROUND: The Department of Information Technology recently engaged Microsoft to review our active directory environment to assess any Cybersecurity risks and to develop recommendations to enhance our security and to increase the effectiveness of deploying enterprise solutions across the County. Microsoft’s recommendations resulted in a multi-stage strategy with the initial focus on security within our directory and cloud services. Their services include: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marc Shorr, 925-608-4071 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nancy Zandonella C.147 To:Board of Supervisors From:Marc Shorr, Chief Information Officer Date:June 22, 2021 Contra Costa County Subject:APPROVE and AUTHORIZE the Chief Information Officer to execute Work Orders with Microsoft Corporation in an amount not to exceed $1,422,200. BACKGROUND: (CONT'D) Utilizing Microsoft’s Cybersecurity Service to assess the current environment and remediate significant risks. Implementing Privileged Access Workstations and Privileged Access Management to improve Identity and Access services (Creating a Tier 0 environment) Modernize DoITs Identify Environment.Create a Mailbox Replication Service and Migrate Public Works Exchange to DoIT’s O365 environment >Improve security on the Library Kiosks, build out a new Active Directory and create Privileged access for the Library environment. DoIT will focus on Microsoft’s recommended actions during the next 18 months in alignment with our strategic plan of advancing the County’s security posture and increasing our ability to deploy enterprise-wide solutions. The Work Order is being entered into pursuant to the Microsoft Master Services Agreement - State and Local, dated December 12, 2017, between the County and Microsoft. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, the infrastructure of DoIT and our supported departments would be at greater risk of a cyber-attack and services would take longer to restore causing significant service impacts to our internal and external customers. RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute order forms with DocuSign under the existing Master Services Agreement dated December 15, 2020 in an amount not to exceed $500,000 for additional configuration services and end-user training for the Countywide Electronic Signature and Contract Lifecycle Management project for the period of February 1, 2021 through June 30, 2022. FISCAL IMPACT: 100% General Fund. BACKGROUND: In December 2020, the County entered into a Master Services Agreement with DocuSign to provide a Countywide solution for Electronic Signature (eSignature) and Contract Lifecycle Management (CLM) services. DocuSign and our departments continue to meet and train on the software implementation. During these working sessions, many of our departments have identified department-specific APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marc Shorr, 925-608-4071 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nancy Zandonella C.148 To:Board of Supervisors From:Marc Shorr, Chief Information Officer Date:June 22, 2021 Contra Costa County Subject:APPROVE and AUTHORIZE the Chief Information Officer to execute order forms with DocuSign under the existing Master Services Agreement. BACKGROUND: (CONT'D) areas where eSignature and CLM could significantly enhance their department-specific workflows. To address the needs of our departments, DoIT has requested additional services from DocuSign to develop and implement these department specific templates. DocuSign will assign Customer Success Architects to work with each department to identify, prioritize, develop, and deploy specific templates that showcase new approaches to utilizing DocuSign and will determine the requirements for successful implementation including any customizations, enhancement requests, and implementation and integration issues. DocuSign will create unit test scripts, perform quality assurance testing and assist with department with user acceptance testing and training. CONSEQUENCE OF NEGATIVE ACTION: If this item is not approved, County departments will be unable to utilize DocuSign to enhance their workflows and improve their quality of service. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Chief Information Officer, Department of Information Technology, a purchase order with Ricoh USA, Inc. in an amount not to exceed $255,000, for the purchase of two Ricoh Pro 7200e printers. FISCAL IMPACT: The cost for this purchase will be covered within the departments budget for FY 21/22 (100% General Fund). BACKGROUND: The Department of Information Technology (DoIT) provides enterprise printing services for several county departments. Printing services include County tax bills, Health Services timecards, CalWIN account letters as well as payments to vendors. The two existing mainframe printers which currently provide these services are over ten years old and require frequent repair or maintenance to keep them operational and lack many of the new innovations that would allow the County to provide printing services at a lower cost, in a more efficient manner. The new printers will APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marc Shorr, 925-608-4071 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nancy Zandonella, Michelle Colefield C.149 To:Board of Supervisors From:Marc Shorr, Chief Information Officer Date:June 22, 2021 Contra Costa County Subject:APPROVE and AUTHORIZE the Purchasing Agent on behalf of the Chief Information Officer, to issue a purchase order to Ricoh USA, Inc. for two printers. BACKGROUND: (CONT'D) allow for the elimination of pre-printed forms which are extremely costly and require data calibration and will have the capability to improve quality while eliminating costly waste. This purchase includes all accessories, installation, training and configuration. CONSEQUENCE OF NEGATIVE ACTION: If this purchase is not approved, the department runs the risk of losing enterprise printing capability for critical County departments. CHILDREN'S IMPACT STATEMENT: RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Northwoods Consulting Partners, Inc. to increase the contract payment limit by $941,000 to a new contract payment limit of $8,755,843, for continued systems access and software services support for Compass Pilot, the Employment and Human Services Department's document management system, for the period July 1, 2021 through June 30, 2022. FISCAL IMPACT: $8,755,843 including contract amendment amount of $941,000 to be funded by 6% County, 36% State, 58% Federal. BACKGROUND: The Employment and Human Services Department (EHSD) entered into a contract with Northwoods Consulting Partners, Inc. in December 2012 to convert to, and implement a document management system, Compass Pilot. The document management system provides functionality and a database for on-line case storage, retrieval, and transfer of critical documents required to determine and verify eligibility to all benefit programs administered by EHSD, and meet State mandated case APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Nancy Hager (925) 608-4966 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.150 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:Renew Agreement with Northwoods Consulting Partners, Inc. for Compass Pilot Software BACKGROUND: (CONT'D) management requirements. Funding of the contract for the period of July 1, 2021 through June 30, 2022 is necessary for staff's continued access to the system to perform critical and daily tasks to receive basic software support for business continuity, and additional software licenses as needed. In addition, the Contract provides for funding of system changes and technical consultation services for which Compass Pilot document images, data, and functionality are key components. CONSEQUENCE OF NEGATIVE ACTION: Failure to make payment to the Contractor for systems access and support will disrupt operations required to administer County benefit programs and provide customer service. RECOMMENDATION(S): AUTHORIZE the Director of the Department of Conservation and Development to file an appeal with the Association of Bay Area Governments on the number of housing units allocated to the unincorporated area through the Regional Housing Needs Allocation process. FISCAL IMPACT: No fiscal impact. BACKGROUND: The state of California requires all cities and counties to plan for the housing needs of residents, in part by establishing the Regional Housing Needs Allocation, or RHNA. As part of RHNA, the California Department of Housing and Community Development (HCD) determines the total number of new homes the Bay Area needs to build—and how affordable those homes need to be—in order to meet housing needs. The Association of Bay Area Governments (ABAG) then distributes a share of the region’s housing need to each city and county in the region. Each local government must then update the Housing Element of its general plan to show the locations where housing can be built and the policies and strategies necessary to meet the community’s housing needs. ABAG conducts the RHNA process every eight years as required by state law. The last completed allocation cycle is for the period of 2015 to 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: John Kopchik 925 655-2780 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C.151 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:June 22, 2021 Contra Costa County Subject:Appeal of County's Regional Housing Needs Allocation BACKGROUND: (CONT'D) On May 20, 2021, ABAG approved the Final Regional Housing Needs Allocation (RHNA) Methodology and Draft Allocations for 2023 to 2031. The total draft allocation for the unincorporated area of Contra Costa County is 7,645 new housing units (Draft Allocation). Of this amount, 2,082 are for very low income, 1,199 are for low income, 1,217 are for moderate income and 3,147 are for above moderate income. By July 9, 2021, a local jurisdiction or HCD can submit an appeal to ABAG requesting a change to any Bay Area jurisdiction’s allocation. ABAG will conduct public hearings to consider appeals received in September and/or October and in late 2021 will adopt Final Allocations, taking into consideration the results of the appeals process. Housing Element updates from all cities and counties addressing the final RHNA are due to HCD in January 2023. Staff note the following concerns with the Draft Allocation for the unincorporated area of Contra Costa County: The Draft Allocation is 5.59 times as high as the County’s allocation for the prior period (which was 1,367). As of the end of 2020, the County had issued building permits for 1881 new housing units. While we have met the overall allocation for the 2015-2023 period, we have so far met only 16% of the allocation for very low income, 84% of the allocation for low income, and 53% of the allocation for moderate income. Staff is concerned that an allocation that is 5.59 times higher than our current allocation and 4.06 times higher than what we have produced so far is a significant change and is likely not achievable. The increase in the County’s Allocation from the prior cycle is larger than the increase for the Bay Area as whole (5.59 times higher for the County versus 2.35 times higher for the region as a whole). In the view of staff, the amount of the increase relative to the region as a whole may not be equitable. Below are some comparisons that provide perspective on the magnitude of the County’s Allocation. The County’s Draft Allocation is almost 2,000 units higher than the largest allocation for any city in the County. The County’s Allocation is the second highest allocation for a county in the Bay Area (only San Francisco is higher) and is the 9th highest allocation among the 110 jurisdictions in the Bay Area. ABAG published its proposed allocation methodology and an earlier draft list of allocation amounts in October of 2020 and at that time assigned Contra Costa County 5,827 units. There was a public comment period through November 2020, on the allocation methodology and allocations. The Contra Costa County Mayor’s conference submitted a comment letter urging a different approach be used to allocate units, an approach that would have reduced the total allocation to jurisdictions in the County overall as well as the allocation to the unincorporated area (that recommended change would have resulted in 2,588 units being allocated to the unincorporated area). In December of 2020, ABAG revised its allocations and the allocation to the unincorporated County increased by almost 2000 units (to an allocation that was then in excess of 7700 units). County staff sought an explanation for the increase and met with an ABAG representative but received only a general explanation that increased County’s staff concern that the change may have been an error. Based on review to date, staff is concerned there may have been errors in the application of the approved methodology to the calculation of the County’s allocation. In addition to limiting the County’s flexibility to craft a Housing Element that meets the many needs of the community, an unrealistic, overly high Allocation will make it very hard for the County to achieve its assigned goal, cause the County to lose discretion to approve or deny certain types of project proposals and compromise the County’s ability to compete for certain types of grants. For these reasons, staff recommends the Board authorize the Conservation and Development Director to file an appeal with ABAG. CONSEQUENCE OF NEGATIVE ACTION: The Department would not file the appeal and ABAG would not be asked to consider whether a lower housing allocation for the County is more appropriate. RECOMMENDATION(S): ADOPT Resolution No. 2021/195 authorizing revised operating hours for Contra Costa County Library branches from the hours approved under Resolution No. 2021/110 on March 30, 2021, to increase the County-funded base hours open to the public from 35 to 40 hours per week and update additional City-funded hours for selected branches. FISCAL IMPACT: The increase in the base operating hours provided by the County will result in a cost increase of approximately $847,691 in Fiscal Year 2021-22 from the Library Fund. In future years, the cost increase will be reflected in annual staffing costs for the Library Department and will be mitigated by reduced permanent intermittent staffing costs. Operation of several library branches in which the cities have agreed to fund additional open hours above the 40-hour base is anticipated to generate approximately $1,592,147 of revenue for the Library Fund in Fiscal Year 2021-22. This revenue will be dedicated entirely to funding staffing levels needed for the additional open hours. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C.152 To:Board of Supervisors From:Alison McKee, County Librarian Date:June 22, 2021 Contra Costa County Subject:Library Hours of Operation Effective July 1, 2021 BACKGROUND: Library open hours are funded primarily from an apportionment of countywide property tax revenue and, in some locations, city revenues. Since FY 09-10, the countywide property tax apportionment provided a base service level of 35 open hours per week with cities having the option to purchase extra hours on an annual basis. Full-service libraries in unincorporated areas are open no more than the base county open hours since there is no city entity to provide funding for extra hours. In June 2020, the Library eliminated two-thirds of its substitute permanent-intermittent positions to address the anticipated loss of revenue due to the COVID-19 pandemic. The reduction in substitute staff made it necessary for library administration to develop a more efficient staffing strategy. As a result, in July 2020 the 35 base open hour schedule was standardized across all library branches as a Tuesday through Saturday schedule, with branch locations offering seven hours open to the public each day. Under the new schedule, most Library branch staff shifts coincided and staffing subsequently could be moved to provide an optimal spread of coverage at all branch locations on any given day. Implementation of this strategy also led to staff working for two hours prior to opening at the 12 library branches in the County system that do not fund additional hours beyond the standardized, 35 base open hour schedule. While in the limited Front Door Service (FDS) mode during the COVID-19 pandemic, staff used these two hours to do the significant work required to prepare items for FDS appointments. With the reopening of Contra Costa library branches to the public in April 2020 and the shift from FDS to in-person service, this prep time is no longer necessary. Therefore, Contra Costa Library has determined that all library branches currently open for the county base of 35 hours per week (12 of the 26 libraries) can increase their hours open to the public to 40 hours each week (eight open hours per day, Tuesday through Saturday) by simply opening one hour earlier each day. This can be done at no extra cost to the County. To maintain equity throughout the system, the County also will increase the base service level to 40 hours per week for those branches in cities currently funding extra hours (10 of the 26 libraries). Contra County Library estimates that this will result in a cost to the Library Fund of approximately $847,700 in Fiscal Year 2021-22. The hours for the remaining four libraries in the County system (Crockett, Rodeo, Bay Point and Prewitt Libraries) will remain static, since they are not full-service libraries and their hours are limited for reasons other than budget. For Fiscal Year 2021-22, the Library also standardized the extra hour options offered to cities. Cities may fund 6, 12 or 16 extra hours per week. Each option has a set open hours schedule. This a more efficient and transparent way to provide extra hour estimates to cities and provides more consistent open hours for the public, who often use several library branches across the County. It will also create more consistent staffing schedules, which will contribute to a more efficient ease of operations. Attachment A reflects the proposed operating hours for the new 40 base open hours, as well as the change in open hours for libraries whose cities have opted to fund extra hours. If approved, these changes will be effective beginning July 1, 2021. CONSEQUENCE OF NEGATIVE ACTION: Posted operating hours would not be reflective of each library' actual hours and the 35 hour County-provided base would not be increased to 40 hours. AGENDA ATTACHMENTS Resolution 2021/195 Library open hours as of July 1, 2021 MINUTES ATTACHMENTS signed Res 2021/195 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 06/22/2021 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2021/195 IN THE MATTER OF MODIFYING THE HOURS OF OPERATION FOR THE LIBRARY WHEREAS, on March 30, 2021, the Board of Supervisors adopted Resolution 2021/110 authorizing a change in operating hours for the library that deviated from the standard operating hours (8 am-12 noon; 1 pm-5 pm) set under County Ordinance No. 22-2.202; and WHEREAS, the library wishes to continue its practice of offering hours beyond what is prescribed in County Ordinance No. 22-2.202 (7:30 am to 5 pm, Monday to Friday, No Lunch Breaks) to better accommodate the needs of the public; and WHEREAS, a number of cities in Contra Costa County have requested changes to the number of hours per week that their libraries are open; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the request to update the hours of operation for the Libraries to the hours shown in the attached table (Attachment A); and BE IT FURTHER RESOLVED that this Resolution supersedes and replaces Resolution No. 2021/110, which was adopted by the Board on March 30, 2021. Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: REVISED TABLE A ATTACHMENT June 22, 2021 Department Operating Hours Outside of County Statute Library Library Address Hours Approved Resolution No. 2021/110 Current Hours/Week Proposed Operating Hours Proposed Hours/Week Antioch Library 501 W. 18th Street 94509 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Bay Point Library 205 Pacifica Avenue 94565 2:30pm-8pm (Mon, Tues, Thurs); 1:30pm-8pm (Wed); 2:30pm-6pm (Fri); 10am-6pm (Sat); Closed (Sun) 34.5 NO CHANGE 34.5 Brentwood Library 104 Oak Street 94513 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 10am-8pm (Mon, Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun) 52 Clayton Library 6125 Clayton Road 94517 12pm-8pm (Tues, Wed); 10am-6pm (Thurs-Sat); Closed (Sun, Mon) 40 Noon-8pm (Tues); 10am-6pm (Wed - Sat); Closed (Sun, Mon) 40 Concord Library 2900 Salvio Street 94519 11am-8pm (Mon, Thurs); 10am-6pm (Tues, Wed);10am- 5pm (Fri, Sat); Closed (Sun) 48 10am-8pm (Mon, Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun) 52 Crockett Library 991 Loring Avenue 94525 2pm-8pm (Mon); 11am-5pm (Wed, Fri);10am-4pm (Sat) 24 2pm-8pm (Mon); 11am-5pm (Wed, Fri);10am-4pm (Sat); Closed (Tues, Thurs, Sun) 24 Danville Library 400 Front Street 94526 10am-8pm (Mon-Thurs);10am-6pm (Fri, Sat); Closed (Sun) 56 NO CHANGE 56 Dougherty Station Library 17017 Bollinger Canyon Road, San Ramon,94582 10am-8pm (Tues, Wed, Thurs); 10am-5pm (Fri, Sat), Closed (Sun, Mon) 44 10am-8pm (Tues, Wed, Thurs); 9am-5pm (Fri, Sat), Closed (Sun, Mon) 46 El Cerrito Library 65l0 Stockton Avenue 94530 12pm-8pm (Mon, Tues);10am-6pm (Wed, Thurs); 10am- 5pm (Fri, Sat); Closed (Sun). 46 10am-8pm (Tues, Wed, Thurs); 9am-5pm (Fri, Sat), Closed (Sun, Mon) 46 El Sobrante Library 4191 Appian Way 94803 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Hercules Library 109 Civic Drive 94547 12pm-8pm (Mon, Tues); 10am-6pm (Wed, Thurs); 1pm-5pm (Fri); 10am-5pm (Sat); Closed (Sun) 43 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Kensington Library 61Arlington Avenue 94707 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Lafayette Library 3491 Mt. Diablo Boulevard 94549 10am-8pm (Mon-Thurs);10am-5pm (Fri, Sat); Closed (Sun) 54 10am-8pm (Mon-Thurs);9am-5pm (Fri, Sat); Closed (Sun) 56 Martinez Library 740 Court Street 94553 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Moraga Library 500 St. Mary's Road 94556 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Oakley Library l050 Neroly Road 94561 12pm-8pm (Tues, Wed);10am-6pm (Thurs-Sat) 40 Noon-8pm (Tues); 10am-6pm (Wed - Sat); Closed (Sun, Mon) 40 Orinda Library 26 Orinda Way 94563 10am-8pm (Mon-Thurs); 10am-6pm (Fri, Sat); Closed (Sun) 56 NO CHANGE 56 Pinole Library 2935 Pinole Valley Road 94564 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Pittsburg Library 80 Power Avenue 94565 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Pleasant Hill Temporary Library, 100 Gregory Lane, Pleasant Hill 94523 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Prewett Library 4703 Lone Tree Way, Antioch 94531 10am-7 pm (Tues); 12pm-8pm (Wed, Thurs); 12pm-5pm (Fri, Sat) 35 NO CHANGE 35 Rodeo Library 220 Pacific Avenue 94572 11am-5pm (Mon); 1pm-7pm (Tues, Thurs); 12pm-5pm (Sat) 23 11am-5pm (Mon); 1pm-7pm (Tues, Thurs); 12pm-5pm (Sat); Closed (Sun, Wed, Fri) 23 San Pablo Library 13751 San Pablo Avenue 94806 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 10am-8pm (Mon, Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 52 San Ramon Library 100 Montgomery Street 94583 10am-8pm (Mon-Thurs); 10am-5pm (Fri, Sat); Closed (Sun) 54 10am-8pm (Mon-Thurs);9am-5pm (Fri, Sat); Closed (Sun) 56 Walnut Creek Library 1644 North Broadway 94596 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 10am-8pm (Mon, Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun) 52 Ygnacio Valley Library 2661Oak Grove Road, Walnut Creek 94598 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 10am-8pm (Mon, Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun) 52 Project Second Chance - Central 2151 Salvio Street, Suite 299 Concord, CA 94520 9am - 5pm (Mon-Fri); Closed (Sat, Sun) 40 NO CHANGE 40 Project Second Chance - East 50l W. 18th Street Antioch 94509 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 Noon-8pm (Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 40 Project Second Chance - West/ San Pablo 13751 San Pablo Avenue 94806 1pm-8pm (Tues); 11am-6pm (Wed, Thurs); 10am-5pm (Fri, Sat); Closed (Sun, Mon) 35 10am-8pm (Mon, Tues); 10am-6pm (Wed, Thurs); 9am-5pm (Fri, Sat); Closed (Sun, Mon) 52 Project Second Chance - West/Hercules 109 Civic Drive 94547 10am-6pm (Thurs) 8 NO CHANGE 8 Library Administration 777 Arnold Drive, Suite 210, Martinez 94553 8am-5pm (Mon-Fri); Closed (Sat,Sun) 40 NO CHANGE 40 RECOMMENDATION(S): DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works Director, Countywide. FISCAL IMPACT: No fiscal impact. BACKGROUND: Section 1108-2.212 of the County Ordinance Code authorizes the Purchasing Agent to dispose of any personal property belonging to Contra Costa County and found by the Board of Supervisors not to be required for public use. The property for disposal is either obsolete, worn out, beyond economical repair, or damaged beyond repair. CONSEQUENCE OF NEGATIVE ACTION: Public Works would not be able to dispose of surplus vehicles and equipment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Nida Rivera, (925) 313-2124 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C.153 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:June 22, 2021 Contra Costa County Subject:Disposal of Surplus Property ATTACHMENTS Surplus Vehicles and Equipment ATTACHMENT TO BOARD ORDER JUNE 22, 2021 Department Description/Unit/Make/Model Serial No. Condition A. Obsolete B. Worn Out C. Beyond economical repair D. Damaged beyond repair PROBATION 2002 FORD TAURUS SEDAN # 0311 (79085 MILES) 1FAFP52U32G165589 B. WORN OUT SHERIFF 2014 FORD TAURUS SEDAN # 1090 (110107 MILES) 1FAHP2D83EG135164 B. WORN OUT SHERIFF 2015 FORD INTERCEPTOR SUV # 3512 (96277 MILES) 1FM5K8AT9FGC51876 B. WORN OUT SHERIFF 2017 FORD INTERCEPTOR SEDAN # 2570 (77018 MILES) 1FAHP2MT6HG122806 D. DAMAGED BEYOND REPAIR SHERIFF 2017 FORD INTERCEPTOR SUV # 3618 (102016 MILES) 1FM5K8AT6HGC66774 B. WORN OUT SHERIFF 2018 FORD INTERCEPTOR SEDAN # 2592 (24272 MILES) 1FAHP2MT0JG136030 D. DAMAGED BEYOND REPAIR PUBLIC WORKS 2001 JCB LOADER # 7310 (2262 HOURS) SLP409AL1E0757106 C. BEYOND ECONOMICAL REPAIR PUBLIC WORKS 2002 BRUSH BAND CHIPPER # 8312 (667 HOURS) 4FMUS15112R017849 C. BEYOND ECONOMICAL REPAIR PUBLIC WORKS 1966 UNITED G-80-01 # 6804 (1280 HOURS) 5689 C. BEYOND ECONOMICAL REPAIR FIRE PROTECTION DISTRICT 2000 KME FIRE TRUCK # 123 (104779 MILES) 1K9AF4284YN058163 B. WORN OUT FIRE PROTECTION DISTRICT 2000 KME FIRE TRUCK # 124 (133550 MILES) 1K9AF4286YN058164 B WORN OUT FIRE PROTECTION DISTRICT 2002 KME FIRE TRUCK # 134 (182932 MILES) 1K94F42822N058542 B. WORN OUT FIRE PROTECTION DISTRICT 1978 FORD C8000 FIRE TRUCK # 178 (51359 MILES) D80QVCC8675 B. WORN OUT FIRE PROTECTION DISTRICT 1995 FORD F-350 TRUCK # 270 (21216 MILES) 1FDKF38G3SNB59879 B. WORN OUT FIRE PROTECTION DISTRICT 2002 AMERICAN LA FRANCE F. T. # 836 (106502 MILES) 4Z3FAACG93RK38231 B. WORN OUT EHS/COMM SERVICES 2016 FORD FUSION HYBRID # 0967 (99970 MILES) 3FA6P0LU3GR388605 B. WORN OUT CROCKETT FIRE DISTRICT 1991 WELLS CARGO TRAILER () 1WC200F20M4008631 B. WORN OUT CROCKETT FIRE DISTRICT 2003 CMAC TRAILER () 4RYC1220X3T110526 B. WORN OUT RECOMMENDATION(S): APPROVE the 2021/2022 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan (Exhibit A), identifying the activities authorized to be funded with Mitigation Fee revenue and respective funding allocations for the period of July 1, 2021 through June 30, 2022, as recommended by the North Richmond Waste and Recovery Mitigation Fee Joint Expenditure Planning Committee. FISCAL IMPACT: The proposed action will not have an impact on the County’s General Fund. Mitigation Fee revenue is used to cover the costs incurred by the County and City for any activities (Strategies) authorized to be funded under the applicable North Richmond Waste and Recovery Mitigation Fee Expenditure Plan approved by the County and City of Richmond. Each annual Expenditure Plan includes a Contingency line item in the budget to serve as a cushion for potential revenue shortfalls, and staff anticipates that there will be sufficient funding in the Contingency fund for this purpose. BACKGROUND: New Expenditure Plans and/or modifications to existing Expenditure Plans (Amended Expenditure Plan) must be approved by both the County Board of Supervisors and Richmond City Council to officially authorize use of North Richmond Waste and Recovery Mitigation Fee funding. The purpose of this North Richmond Mitigation Fee (NRMF) is to mitigate designated impacts resulting from the County and City approved land use permits for the expanded Bulk Material Processing Center (BMPC) located in North Richmond. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Justin Sullivan, 925 655-2914 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C.154 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:June 22, 2021 Contra Costa County Subject:2021/2022 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan BACKGROUND: (CONT'D) Summary of Recommended 2021/2022 Expenditure Plan At the NRMFC meeting on May 28, 2021, the Committee voted to recommend that the County Board of Supervisors and Richmond City Council approve a 2021/2022 Expenditure Plan that allocates funding from July 1, 2021, through June 30, 2022. The recommended 2021/2022 Expenditure Plan attached (Exhibit A) incorporated the following changes: • Remove funding from strategy 7 – Surveillance Cameras • Increase the amount of funding for strategy 10 – Community Clean-up Projects • Eliminate strategy 14 – Love North Richmond All other strategies remained unchanged. Most nonprofits were allocated funding under Strategies 10 and 13 based on a Request for Funding Proposal released by Committee staff on February 9, 2018. One nonprofit within strategy 10 was added per Committee direction at the October 16, 2020 meeting. The nonprofits selected for funding are shown in Attachments 2 and 4 of the Expenditure Plan. The next NRMFC meeting is planned to be scheduled for October 15, 2021. CONSEQUENCE OF NEGATIVE ACTION: Each new Expenditure Plan must receive final approval from the County Board of Supervisors and Richmond City Council. Expenditure Plans and any associated amendments recommended or approved by the NRMFC only take effect if/when approved by the Board of Supervisors and the Richmond City Council. Therefore, if the 2021/2022 Expenditure Plan is not approved by the Board prior to July 1, 2021 the previously approved activities (Strategies) could not be funded by NRMF in which case, most if not all, would not continue being implemented without interruption. ATTACHMENTS Exhibit A_2021/22 EP North Richmond Waste & Recovery Mitigation Fee 2021/22 Expenditure Plan The Waste & Recovery Mitigation Fee was established as a result of the Draft Environmental Impact Report (EIR) dated November 2003 for the WCCSL Bulk Materials Processing Center (BMPC) and Related Actions (Project). The Project involved new and expanded processing and resource recovery operations on both the incorporated and unincorporated area of the Project site, which the EIR concluded would impact the host community. To mitigate this impact Mitigation Measure 4-5 called for a Mitigation Fee to benefit the host community, described as follows: “Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to be determined by the applicable permitting authority(ies) to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond and adjacent areas. The mitigation fee should be subject to the joint-control of the City and County and should be collected on all solid waste and processible materials received at the facility consistent with the existing mitigation fee collected at the Central IRRF.” In July 2004, the City of Richmond and Contra Costa County entered into a Memorandum of Understanding (MOU) agreeing to jointly administer Mitigation Fee monies collected from the BMPC for the benefit of the incorporated and unincorporated North Richmond area. This North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee (Committee) was formed pursuant to the terms of the MOU for the specific purpose of preparing a recommended Expenditure Plan. This Expenditure Plan provides a means to jointly administer the Mitigation Fee funding for the benefit of the host community, as described in the EIR. The Expenditure Plan is subject to final approval of the Richmond City Council and the Contra Costa County Board of Supervisors. By approving this Expenditure Plan, the City Council and Board of Supervisors authorize the use of Mitigation Fee funding for only the purposes and in the amounts specified herein. The City and County have each designated their respective staff persons responsible for administering the development and implementation of the approved Expenditure Plan, which includes responsibility for drafting and interpreting Expenditure Plan language. However, the City and County have not delegated to the Committee or to staff the authority to expend funding for purposes not clearly identified in the Expenditure Plan document officially approved by their respective decision-making bodies. Activities which can be funded in this Expenditure Plan period with the Mitigation Fee amounts specified within this Expenditure Plan are described herein as “Strategies” or “Staff Costs”. Strategies are categorized as either “Core Services” or “Supplemental Enhancements”. Core Services includes the higher funding priority strategies that most directly address the intended purpose of this City/County approved Mitigation Fee, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”. All references to the “Mitigation Fee Primary Funding Area” or “Mitigation Fee Funding Area” pertain to the geographic area shown in the attached map (Attachment 4). Expenditure Plan Period: July 1, 2021 - June 30, 2022 (unless otherwise specified herein) 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 2 of 13 - BUDGET The funding allocation amounts included in this document apply to the Expenditure Plan Period specified on the first page unless otherwise specified herein. The total amount of funding allocated in the Expenditure Plan Budget is based on revenue projections provided by the BMPC operator, Republic Service, which are dependent upon multiple variables (e.g. number of tons of recovered materials vs. solid waste, per ton gate rate charged and amount of CPI- adjusted per ton Mitigation Fee). Actual Mitigation Fee revenue may deviate from revenue projections provided by Republic and used to prepare this Budget. A “Contingency” line item is included in the Budget to help accommodate variations between projected and actual revenue. Excess funding allocated to strategies and not expended by the end of each Expenditure Plan period is treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period. The Budget includes some line items that are based on fixed costs, however there are other line items which are scalable and/or dependent on utilization thereby providing flexibility to reallocate amounts if and when a significant need is identified. Allocated funding may remain unspent due to under-utilization of a particular program. If the amount allocated to a particular line item is determined to exceed needs based upon usage, the remaining funding can only be reallocated by officially amending the Expenditure Plan. This Expenditure Plan may only be adjusted upon official action taken by both the City and County. Although there has been some interest in allowing flexibility for staff to adjust funding allocations under specific circumstances, the authority to approve or modify the Expenditure Plan rests solely with the City Council and Board of Supervisors. Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of Mitigation Fee revenue projects, streamline financial reconciliation/budgeting process and minimize need to amend Expenditure Plans mid-cycle. Amending Expenditure Plans involve administrative burden and costs due to the joint approval needed from both the Richmond City Council and County Board of Supervisors. In order to minimize the amount of funding needed to cover staff costs incurred to amend the Expenditure Plan, staff will only recommend changes to the Expenditure Plan when necessary to address a significant and time-sensitive need. NORTH RICHMOND MITIGATION FEE EXPENDITURE PLAN BUDGET #Expenditure Plan (EP) Strategy Budget Allocations for 2021/2022 1 Bulky Item Pick-ups & Disposal Vouchers 1,000.00$ 2 Neighborhood Clean-ups 30,000.00$ 3 Prevention Services Coordinator 50,726.75$ 4 City/County Right-of-Way Pick-ups 30,000.00$ 5 Code Enforcement - County 91,850.60$ 6 Illegal Dumping Law Enforcement 175,814.30$ 7 Surveillance Cameras -$ 8 Code Enforcement - City 26,666.67$ 9 Community Services Coordinator $ 90,909.09 10 Community Clean-Up Projects (See Attachment 2)75,750.00$ 11 North Richmond Green Community Service Programs 20,042.00$ 12 North Richmond Green Campaign 10,500.00$ 13 Garden Projects (See Attachment 4)48,179.79$ 14 Mobile Tool Lending Library 35,540.00$ Contingency (9% of Projected Revenue)68,105.45$ Subtotal (without Committee Staffing)755,084.65$ X Committee Administration/Staffing 100,000.00$ Total Projected Revenue in 2021/22 (July 1, 2021 thru June 30, 2022)756,440.00$ 98,644.65$ 855,084.65$ Core ServicesSupplemental EnhancementsRoll-over Funding from Prior EP Cycle(s) Total 2021/22 Expenditure Plan Budget - Page 3 of 12 - 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 4 of 13 - DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING Funding allocation amounts for each strategy are specified in the Budget table on page 3. The following Strategies describe the activities allowed to be funded with the amounts allocated to each in the Budget (associated allowable agency staff costs are described in the Staff Costs section). Strategies are grouped based on relative funding priority levels and the “Core Services” category contains higher priority Strategies than the “Supplemental Enhancements” category. Higher funding priority Strategies are those which best address the Fee’s intended purpose, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”) and “Supplemental Enhancements”. Level 1 Priority - PRIMARY CORE SERVICES STRATEGIES • 1 - Bulky Item Pick-ups & Disposal Vouchers • 2 - Neighborhood Clean-up Events • 4 - City/County Right-of-Way Trash & Tagging Removal • 5 - Code Enforcement - County • 6 - Illegal Dumping Law Enforcement • 8 - Code Enforcement – City Level 2 Priority - SECONDARY CORE SERVICES STRATEGIES • 3 - Prevention Services Coordinator • 7 - Surveillance Cameras Level 3 Priority - PRIMARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES • 9 - Community Services Coordinator • 11 - North Richmond Green Community Services Program • 12 - North Richmond Green Campaign • 13 - Garden Project • 14 - Mobile Tool Lending Library Level 4 Priority - SECONDARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES • 10 - Community Clean-up Projects CORE SERVICES 1. Bulky Item Pick-ups & Disposal Vouchers Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility consistent with City/County procedures, with the option of choosing to: o Request up to one on-call pick-up service per household per calendar year for bulky items that are not accepted in the current on-call clean-ups through Richmond Sanitary Service (RSS), only available to those with an active account with RSS; or o Request up to twelve $5 vouchers per household for disposal at Republic’s transfer station on Parr Blvd. per calendar year (vouchers expire after six months, Mitigation Fees only pay for vouchers that are actually redeemed). 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 5 of 13 - 1 Administering agency contracting charge applies ($3,000 per contract) [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity(ies): Community Housing Development Corporation (processes requests and issues Disposal Vouchers/arranges Bulky Item Pick-ups) Republic Services - Golden Bear Transfer Station & Richmond Sanitary Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups provided) Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic Services shall provide required data pertinent to Strategy 1 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 2. Neighborhood Clean-ups Provide at least one neighborhood and/or creek clean-up event in the Mitigation Fee Funding Area; additional clean-up event may be scheduled as funding allows. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity(ies): City Manager’s Office (coordinates scheduling of clean-up dates and associated arrangements in conjunction with partner entities) Republic Services - Richmond Sanitary Service (reimbursed for providing/servicing clean-up boxes and disposing of debris placed in clean-up boxes) Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s Office and Republic Services shall provide required data pertinent to Strategy 2 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 3. Prevention Services Coordinator Fund at least a portion of a Prevention Services Coordinator (PSC) position (including salary/benefits/overhead and administering agency contracting charge1) on a contract basis to assist the City and County in implementing Strategy 1 as the point of contact for community members interested in claiming Disposal Vouchers or Bulky-Item Pick ups. Assist community members interested in reporting illegal dumping and seeking referral/resources. Track and report data related to illegally dumped waste collected by Republic Services Hot Spot Crew and handle 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 6 of 13 - associated referrals to applicable public agencies, including right-of-way referrals for Strategy 4. The PSC may also assist City and County with administering funding allocated to selected non-profit organizations under Strategies 10 and 13. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC) (reimbursed actual cost for part-time position and issues Disposal Vouchers/arranges Bulky Item Pick-ups) Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide required data pertinent to Strategy 1 and Strategy 3 based upon the strategy- specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 4. City/County Right-of-Way Pick-up & Tagging Abatement Fund consolidated pick-up program (including personnel, mileage, equipment rental and administrative costs) for removal of illegal dumping and tagging abatement* in the public right-of-way located within the unincorporated & incorporated Mitigation Fee Primary Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. Funding is intended to pay for removal of illegal dumping that occurs as a result of referrals from the Prevention Services Coordinator for items/debris not collected by the designated Republic Services Hot Spot Route crew. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity: Richmond Police Department’s Code Enforcement Division Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police Department’s Code Enforcement Division shall provide required data pertinent to Strategy 4 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers). 5. Code Enforcement Staff - County Fund at least a portion of County code enforcement position (including salary/benefits and related vehicle and equipment costs), to assist with vacant/ abandoned lot abatements and fencing as well as other health/building/zoning violations related to illegal dumping and blight throughout the unincorporated Mitigation Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 7 of 13 - Administering Agency: Contra Costa County Implementing Entity: County Department of Conservation & Development’s Building Inspection Division Reporting/Payment Requirements: Effective July 1, 2012, the County Department of Conservation & Development’s Building Inspection Division shall provide required data pertinent to Strategy 5 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 6. Illegal Dumping Law Enforcement Fund majority of a full-time Sheriff Deputy (between approximately 90-100% of salary/benefits, overtime, uniform and related cell phone, equipment, and vehicle costs) to assist with law enforcement investigations and patrols to combat illegal dumping within the Mitigation Fee Primary Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: County Sheriff’s Office Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s Office shall provide required data pertinent to this Strategy based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 7. Surveillance Cameras Fund the cost of cameras, camera infrastructure, camera signage and costs related to monitoring, maintenance, warranty, repair & relocation of surveillance camera system equipment within the Mitigation Fee Primary Funding Area. Cameras will be used to assist the dedicated Illegal Dumping Law Enforcement officer prevent dumping in targeting specific locations where illegal dumping occurs most regularly. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity(ies): Richmond Police Department (operate, move and maintain eight Pan-Tilt-Zoom wireless video surveillance cameras and associated camera system infrastructure throughout NR -AND- install/clean/move FlashCam cameras located within the incorporated NR area if funding is available) 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 8 of 13 - County Sheriff’s Department (coordinate monitoring of FlashCams or other camera systems located throughout NR and identify/request relocation of surveillance cameras throughout NR as needed) County Public Works Department (install/clean/move FlashCam or other camera systems cameras located within the unincorporated NR area upon request if funding is available) Reporting/Payment Requirements: Effective July 1, 2012, each Implementing Entity shall provide required data pertinent to each entity’s applicable Strategy 7 responsibilities based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers) now or in the future. 8. Code Enforcement Staff - City Fund at least a portion of City code enforcement position (including salary/benefits and related vehicle and equipment costs), to assist with vacant/ abandoned lot abatements and fencing as well as other health/building/zoning violations related to illegal dumping and blight throughout the incorporated Mitigation Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity: City Department of Infrastructure Maintenance & Operations Reporting/Payment Requirements: Effective July 1, 2020, the City Department of Infrastructure Maintenance & Operations shall provide required data pertinent to Strategy 8 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers). SUPPLEMENTAL ENHANCEMENTS 9. Community Services Coordinator Fund at least a portion of a Community Services Coordinator (CSC) position to be staffed on a contract basis (including salary/benefits/overhead and administering agency contracting charge2). The CSC shall: • serve as a link between the community of North Richmond, the City of Richmond, and Contra Costa County for issues related to beautification, illegal dumping, and blight using referral process identified by the City and County; • coordinate outreach activities related to illegal dumping and beautification 2Administering agency contracting charge is $3,000 per contract. 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 9 of 13 - within the Primary Funding area, as specified by the City/County, including North Richmond Green community service programs and outreach activities described under Strategies 11 & 12; and • Identifying potential sites for Strategy 10 Clean-Up Projects. • be bilingual in order to assist with Spanish translation as needed. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC). Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 9, 11 & 12 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 10. Community Clean-up Projects Fund the implementation, oversight and administering agency contracting charges3 of community clean-up projects with specific focus on reducing blight. Community clean-up projects may involve the removal of debris and/or landscaping maintenance. Sites to be cleaned shall be in the Mitigation Fee Funding area and designated by the Administering Agency. The number of sites to be cleaned will be determined by the amount of funding allocated. A breakdown of contracting costs and amount awarded to the Implementing Entity is contained in the Community Clean-up Project Table included as Attachment 2. Up to 15% of the Implementing Entity’s Award Amount in Attachment 2 may be used for a fiscal sponsor or administrative oversight. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County. Community Housing Development Corporation (CHDC) may under contract with the County as an Administering Agency, administer Community Clean-Up Project contracts funded under this Strategy. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to Community Clean-Up Projects (after subtracting City/County contracting cost) listed in Attachment 2 to oversee implementation, including facilitating review/assessment of reports’ and deliverables. Payments to Implementing Entities for Community Clean-Up Projects shall not be issued by CHDC without the written approval of City and County Committee Staff. Implementing Entity: See Community Clean-up Project Table in Attachment 2 3Administering agency contracting charge is $3,000 per contract entered into by the County and up to 20% of the per project funding allocation as described in Administering Agencies section below). 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 10 of 13 - 4 Administering agency contracting charge applies ($3,000 per contract) Reporting/Payment Requirements: Any Community Clean-Up Projects shall be subject to the Reporting & Invoicing Requirements specified in the template Memorandum of Understanding included in Attachment 1. Attachment 1 only applies to Community Clean-Up Project contracts with the Implementing Entities. The County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available for payments requested by Implementing Entities if and when authorized by City and County Staff. Additionally, CHDC would be subject to contractual payment and reporting provisions that differ from those in Attachment 1 due to the nature of the services to be provided. 11. North Richmond Green Community Services Programs Fund the following North Richmond Green programs on a contract basis4 to the extent the specific details submitted are determined to align with the purpose of the Mitigation Fee and Expenditure Plan: • NR Little League Baseball Program - Includes cost of registration and uniforms with customized North Richmond Green patches for up to 5-6 teams, season kick-off event/parade, equipment, stipends for game monitoring and oversight, food and transportation. • NR Youth Twilight Basketball Program - Includes cost of registration and uniforms with North Richmond Green patches for up to 5-6 teams, equipment, stipends for game monitoring and oversight, food and transportation. • NR Eco Workshops & Beautification Projects – Eco Workshops and Beautification Projects include school gardens, recycling efforts, beach/creek/neighborhood clean-ups and ecological field trips. May fund the cost of materials, transportation and fees associated with pre-approved community beautification projects such landscaping and murals. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC). Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 9, 11 & 12 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 12. North Richmond Green Campaign Fund the design, printing and/or distribution of education and outreach materials on a contract basis4 which must align with the purpose of the Mitigation Fee and Expenditure Plan and be pre-approved by Committee Staff. Outreach materials must include “Jointly funded by City of Richmond & Contra Costa County” unless otherwise specified herein. Outreach materials may be any of the types specified below, however must clearly intend to directly: • Inform the community about Mitigation Fee funded programs/efforts, • Increase participation in Mitigation funded programs/efforts, 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 11 of 13 - • Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or • Promote beautification in the Mitigation Fee Funding Area. The following type of outreach material expenditures may be funded if reviewed and pre-approved by Committee Staff: • STIPENDS – Pay local community members (youth and adults) to distribute printed outreach materials door-to-door to promote mitigation-funded strategies (Jointly Funded text not applicable to stipend expenses, only materials) • HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents intended to be handed out or mailed to local residents/organizations. • T-SHIRTS - Shirts shall include the NRGreen.org website to encourage people to learn more about Mitigation funded programs/efforts (local phone number should also be included when possible, however inclusion of Jointly Funded text may not be required) • NR GREEN FESTIVAL – Event held once per year and generally include information booths to raise awareness about mitigation-funded efforts and other local beautification efforts as well as fun activities for kids and food. Materials promoting the event shall include the NRGreen.org website as well as a local phone number. • SIGNAGE – Printed or manufactured signage, which includes promotional banners for local events/parades, which should include the NRGreen.org website for Community members to learn more about Mitigation funded programs/efforts. Repair, replacement and removal of NRMF-funded Light Pole Banners. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC). Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 9, 11 & 12 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 13. Garden Projects Community Garden Projects: Fund on-going maintenance and up-keep of existing community gardens within the Primary Funding Area. The projects selected under this Strategy has been funded on an on-going basis. Garden Retrofit Projects: Fund the development and implementation of educational garden retrofit events within the Primary Funding Area. Sites for garden retrofits shall be selected via an application process administered by the implementing Entity and approved by County/City staff. Garden retrofit applications will be ranked based on the applicant’s ability/willingness to maintain the garden after installation, the visibility of the site from the street, and the size of the garden site. 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 12 of 13 - The number of garden sites to be retrofitted will be determined by the amount of funding allocated. Garden retrofits shall contain drought-tolerant, native plants. Details, including recommended allocation amounts, for Projects are included in Attachment 4. Up to 15% of the Non-Profit Implementer Award Amount specified in Attachment 4 may be used for administrative oversite. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agencies: Contra Costa County.5 Community Housing Development Corporation (CHDC) may under contract with the County as the Administering Agency, administer Community Garden & Garden Retrofit contracts funded under this Strategy. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to Projects (after subtracting City/County contracting cost) to oversee implementation, including facilitating review/assessment of reports and deliverables. Payments to Implementing Entities for Community Garden & Garden Retrofit Projects shall not be issued by CHDC without the written approval of both City and County Committee Staff. Implementing Entity: Various Non-Profit Organizations (see Garden Projects Table in Attachment 4) Reporting/Payment Requirements: Any Garden Project contracts issued or amended by the City/County shall incorporate Reporting & Invoicing Requirements equivalent with those shown in Attachment 3. Garden Project contracts being administered by CHDC on behalf of the County shall also incorporate Reporting & Invoicing Requirements equivalent with those shown in Attachment 3. Attachment 3 only applies to the Garden Project contracts with the Implementing Entities. CHDC would be subject to contractual payment and reporting provisions that differ from those in Attachment 3 due to the nature of the services to be provided. The County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available to payments requested by Implementing Entities if and when authorized by City and County Staff. 14. Mobile Tool Lending Library Fund the development, implementation, and on-going maintenance of a mobile tool lending library that is accessible to the public within the Mitigation Fee Primary Funding Area at least once a week. Funding is intended to pay for the purchase of educational material, tools, costs related to the tool lending system & trailer/tool maintenance, and personnel/labor. Administering Agency: City of Richmond Implementing Entity: City of Richmond Community Services Department 2021/2022 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 13 of 13 - Reporting/Payment Requirements: Effective July 1, 2020, the City of Richmond Community Services Department shall provide required data pertinent to Strategy 15 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). STAFF COSTS Committee Administration/Staffing Funding: The funding allocated for Committee Administration/Staffing may not be adequate to cover the full cost of staff time necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee as well as developing, administering and overseeing this Expenditure Plan for the specified period. Supplemental funding allocation may be necessary upon determining actual costs exceed the amount budgeted to cover the intended City/County costs for joint staffing. Strategy-Specific Funding: The cost of City/County staff time spent providing direct implementation assistance and/or coordination for specific Strategies may be covered with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally, a portion of the NRMF funding budgeted for Strategies will be used to pay fixed administering agency contracting charge for each applicable contract (Currently $3,000 per contract. An additional $3,000 may be added to a contract amendment to add additional funding or nonprofits to a contract during an existing contract cycle) unless otherwise specified herein. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2021-2022 Exp Plan\2021-22 NRMF EP_Clean.doc Page 1 of 6 TEMPLATE MEMORANDUM OF UNDERSTANDING BETWEEN AND COMMUNITY HOUSING DEVELOPMENT CORPORATION This is an agreement made and executed on _______ between Community Housing Development Corporation (CHDC) and _______ (Contractor). This contract will remain in effect for the time period identified in the TERM section of the agreement. OVERVIEW: The _________ North Richmond Mitigation Fee (NRMF) Expenditure Plan approved by the Board of Supervisors in ______ and Richmond City Council in _______ allocates a total of $19,400 to the Contractor for the disbursement of funds within Strategy 10 to complete Clean-Up Project(s) in the North Richmond Mitigation Area. TERM: The term of this agreement begins on _______ and ends on _______. Contractor will complete all work performed under this agreement not later than ________. Invoices submitted for work performed before or after this specified term and invoices submitted after _______will not be paid. I. Contractor’s Obligations The Contractor shall administer the _________, as described herein for an amount not to exceed $19,400 involving the following activities: A. Recruit and Hire up to four (4) workers 1. Contractor will develop and publicize the job announcements. Job announcements shall contain, “Jointly funded by The City of Richmond & Contra Costa County” language. 2. Contractor will interview, select and hire up to four workers. 3. Contractor will host training for new hires that discusses the proper procedures of disposal of hazardous waste (televisions, phones, batteries, tires, paint etc.). Task A - Deliverables: 1. Documentation of publicized job announcement in English/Spanish with required jointly funded language. 2. Documentation of hiring papers. B. Clean up to eight (8) North Richmond Sites Approved by the County 1. Contractor shall select North Richmond addresses provided by the County or City to be cleaned during each clean up. a. Addresses provided by the County or City will include a description of waste onsite. b. Addresses provided by the County or City shall only be selected once for clean-up unless directed otherwise by County Staff. 2. Contractor will confirm with the County the address for cleanup one week and provide clear written procedures for the proper disposal of all waste types previously described at each clean-up site, including waste that is recyclable, hazardous or requires special handling. Procedures shall be submitted and approved by the County before the site is cleaned up. Attachment 1 Page 2 of 6 3. Contractor shall make arrangements in advance with the appropriate partners for the proper removal, recycling, composting or disposal of the debris identified in the area to be cleaned, including materials that require special handling such as tires, hazardous/universal wastes, appliances, and medical sharps/waste. 4. Contractor shall document approximate quantities (count, volume or weight) of each type of material/debris removed from the area during clean-up, using a log or other method agreed upon in advance. 5. Contractor shall demonstrate how the materials/debris removed during the clean-up were transported and where each type was properly recycled, composted or disposed. Task B - Deliverables: 1. Documentation of disposal procedures approved by the County for each confirmed clean-up address. 2. Before photos of the entire site before the material/debris has been cleaned up. 3. Completed Contractor’s Log identifying the types and amount of material/debris removed. 4. After photos of the entire site after it has been cleaned up. Contractor shall strive to take After photos from the same vantage points as the Before photos. 5. Documentation demonstrating that the material/debris removed was properly disposed or recycled. If debris removed during the clean-up is disposed of in existing containers that are routinely serviced by Republic Services, Contractor shall submit copy of an invoice or letter from Republic Services confirming what collection services were being provided at the disposal location during the applicable timeframe. For any in-kind hauling/disposal service offered by partner organizations or agencies, contractor may submit written communication identifying what was picked up by whom and where it was taken (e.g. e- mail message from the Parks District confirming that yard debris that was placed in tarps and set-out at agreed upon location was placed in designated green waste bin on the District’s property or transported to a specified compost facility). Alternatively, if disposal services are provided in the form of debris box donation(s) from Republic Services, contractor may submit written communication confirming donation. C. Attend Community Meetings and Events 1. Attend one North Richmond Green meeting(s) per quarter (quarterly periods end on December 31st, March 31st and June 30th). a. No portion of the Quarterly Meeting Attendance budget line item will be paid to Contractor unless Contractor submits written evidence proving Contractor representative attended at least one monthly North Richmond Green Meeting during the applicable quarter. Task C - Deliverables: 1. Documented attendance via minutes or copies of sign-in sheets of North Richmond Green meetings D. Reporting & Invoicing 1. Submit invoices and the required supporting documentation (including applicable required Deliverables and completed Progress Reports as specified in Section III. Payment Provisions) for each calendar month, and not later than 30 days after the end of the applicable monthly period. The Reporting and Invoicing budget line items are intended to ensure timely submittal of invoices and required supporting documentation. No portion of the Invoicing budget line item will be paid to Contractor for invoices submitted late, or without the required documentation or completed Progress Report. Page 3 of 6 Task D- Deliverables: 1. Complete monthly invoices on time for all tasks completed, accompanied by all required deliverables (including completed Progress Report or Final Progress Report). If Contractor does not provide a timely and complete invoice with all deliverables required for applicable tasks outlined on the invoice, as specified herein, no later than 30 days after the end of the applicable monthly period, the Contractor shall forfeit the $100 allocated for each applicable invoice period. Contractor may not use any funding specifically allocated for Reporting and Invoicing for any other purpose 2. Completed Progress Report addressing activities that occurred during the corresponding invoice period (except for the final invoice) consistent with Section III.3.a. 3. Completed Final Progress Report addressing the entire project to be submitted with the final invoice consistent with Section III.3.a. Page 4 of 6 E. Eligible Costs: Eligible costs consistent with the below table can only be reimbursed if included on invoices in conformance with the payment provisions and submitted prior to _______. Budget Line Items by Task/Deliverable Quantity Payment per Unit Total Payments Budget Amount A. Recruit and hire up to four (4) workers $ 1,750 Deliverable 1 - Recruitment Documentation 1 each $350 $350 Deliverable 2 - Hiring Documentation 4 each $350 $1,400 B. Clean-up up to eight (8) designated locations in the NRMF Funding Area $ 14,400 Deliverable 1 - Procedures 8 each $200 $1600- Deliverable 2 - Before Photos 8 each $300 $2,400- Deliverable 3 - Contractors Log 8 each $400 $3,200- Deliverable 4 - After Photos 8 each $300 $2,400- Deliverable 5 - Disposal Documentation 8 each $600 $4,800- C. Attend North Richmond Green Meetings $ 750 Deliverable 1 - NR Green Meetings 3 each $250 $750 D. Reporting and Invoicing $ 2,500 Deliverable 1 - Timely & Complete Invoice 9 each $100 $900 Deliverable 2 - Progress Reports 8 each $150 $1,200 Deliverable 3 - Final Progress Report 1 each $400 $400 SUBTOTAL $ 19,400 Fiscal Agent (10% of amount invoiced) $0 TOTAL BUDGET & ALLOWABLE PAYMENTS $ 19,400 II. CHDC’s Obligations Subject to the payment limit of $19,400 CHDC shall reimburse Contractor for eligible costs described in the previous section where such are incurred in the performance of work under the contract, subject to the below Payment Provisions. CHDC will disburse Contractor funds only after receiving written approval by County Page 5 of 6 authorizing the disbursement of the Contractor grant funds based on approved budget, approved advance and request for reimbursement. III. Payment Provisions Contractor shall submit invoices and required deliverables on a monthly basis consistent with the amounts and frequency specified in Section I.E -Eligible Costs, which together may not total more than $19,400. Contractor will only receive payment for eligible costs incurred for work performed during the term of this contract which are itemized on invoices substantiated with adequate supporting documentation. Invoices submitted after July 30, - _______ will not be paid. 1. Advanced Payments: In order to receive any potential advance payment, such must be authorized for the specified project in Attachment ____ of the Expenditure Plan approved by the Board of Supervisors and The City of Richmond. Advance payment is limited to no more than ten (10) percent (%) of the approved implemented Entity Award for the Project. Contractor shall submit a written request to CHDC for approval by City and County Committee staff detailing the reason(s) advance payment is necessary and itemizing each specific cost that the requested advance payment amount would pay for and how such costs will aid in the completion of each applicable required task. Advance payment requests must be submitted prior to any other invoice. If an advance payment is issued, Contractor shall not be eligible for an additional payment until enough required deliverables have been approved to offset the amount paid in advance. 2. Partial Payments: The Contracting entity (City of County) may authorize partial payment to Contractor for submittal of incomplete deliverables if solely incomplete due to unusual and unforeseen circumstances beyond the control of the Contractor. Contractor must submit written request asking to receive payment for incomplete deliverable containing an explanation as to what factors beyond the Contractor’s control specifically precluded the Contractor from submitting the completed deliverable and why such could not have been foreseen or avoided by Contractor. 3. Invoices: Invoices shall be submitted monthly, no later than 30 days after the end of the applicable monthly period and contain the following information in sufficient detail and be submitted in a form which adequately demonstrates consistency with this contract. Invoices shall be accompanied by the applicable deliverables. a. Itemization of any tasks completed during the applicable calendar month for which completed deliverables are submitted and associated payment is being requested. 4. Supported Documentation: The following required supporting documentation must be submitted with invoices when applicable as described below. a. Every invoice must be accompanied by a Progress Report, with the exception of the final invoice which must be accompanied by a Final Report. Both types of Reports must contain all of the information specified in the City/County provided Report templates, as well as any applicable details specified above in Section I. Contractor’s Obligations. Page 6 of 6 b. All applicable Deliverables associated with the tasks and requested payment amounts itemized on each monthly invoice. SIGNATURES: Executed on the dates and by the persons named below. Date: ____________________________ Date: _________________________________ By: _________________________________ By: ___________________________________ Name: _______________________________ Name: ________________________________ IV. Conflict of Interest By signing below, Contractor agrees not to employ, subcontract with, or make payment to any person (employees and stipend recipients), for the purpose of implementing this Project, that is at the same time employed by Contra Costa County, the City of Richmond or any entity that receives NRMF funding from the County or the City of Richmond, or serves on the NRMF Committee, except upon written approval by the Department of Conservation and Development Director or his designee. Signature:________________________________________________________________ Name: __________________________________________________________________ Title: ___________________________________________________________________ Date: ___________________________ G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2021-2022 Exp Plan\Attachment 1_Clean_V2.doc Implementing Entity / Fiscal Sponsor (if applicable) Project Title Advance Payment Allowed (Up to 10% of Implementer Award Amount) Requested Amount Total Award Amount County Contracting Costs2 CHDC Contracting Cost (20%) to Manage Non- Profits2 Non-Profit Implementer Award Amount for Project Notes Social Progress Inc.Brighter Beginnings in North Richmond Yes $ 29,999.76 $ 25,250.00 $ 1,000.00 $ 4,850.00 $ 19,400.00 SOS! Richmond SOS! Richmond Yes $ 75,000.00 $ 25,250.00 $ 1,000.00 $ 4,850.00 $ 19,400.00 Men & Women of Valor Community Working Together Yes $ 20,000.00 $ 25,250.00 $ 1,000.00 $ 4,850.00 $ 19,400.00 $ 124,999.76 $ 75,750.00 $ 3,000.00 $ 14,550.00 $ 58,200.00 Total Funding Requested/Allocated 1 Funding Request Proposal released on February 9, 2018 by Committee Staff and Proposals submitted by eligible non-profit organizations and Agencies on March 6, 2018. Funding Proposal Application received by Men & Women of Valor was the wrong application. At their meeting on March 23, 2018, the NRMF Committee gave Men & Women of Valor 30 days to re-submit their application to the NRMF Committee using the correct application and submittal requirements. On April 22, Committee staff received the correct Funding Proposal application. The Men & Women of Valor Proposal application was considered at the NRMF Committee Meeting on June 8th and selected for funding. 2 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost for $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. Attachment 2 - Community Clean-up Projects Table (Strategy 10) 2021/22 Expenditure Plan Funding Allocations for Projects recommended for City/County approval by the North Richmond Mitigation Fee Committee A total of $75,750.00 is recommended to be allocated in the 2021/2022 Expenditure Plan for Community Clean-up Projects (Strategy 10). Two of the three entities below were previously selected by the Committee based on a Funding Request Proposal process conducted in 2018.1 The third entity, SOS! Richmond, was added per Committee direction at the October 16, 2020 meeting. Community Clean-up Projects Recommended for Funding in 2021/2022 Page 1 of 3 Garden Project Reporting and Invoicing Requirements Substantially equivalent language to be included in all NRMF-funded Community Project Agreements/Amendments Agreements providing for payments using funding allocated for Community Projects must include provisions that address the requirements contained herein. Contractor shall submit Progress Reports covering each invoice period, using a City/County provided template in conjunction with each monthly invoice in order to be eligible for payment. Contractor shall monitor, document, and report all Project activities associated with the tasks and deliverables described in the agreement and any eligible Project costs for which reimbursement will be requested. Upon completion of work or the end of the contract’s term, Contractor shall submit a Final Report, using a City/County provided template similar to the attached, in conjunction with the final invoice. Task Deliverables The agreement shall assign a dollar amount for each deliverable within each task. Contractor shall only be paid for completed deliverables submitted with all associated supporting documentation. The agreement may include assignment of one dollar amount to multiple deliverables for a specific task when appropriate to substantiate completion of the required task. The Contracting entity (City of County) may authorize partial payment to Contractor for submittal of incomplete deliverables if solely incomplete due to unusual and unforeseen circumstances beyond the control of the Contractor. Contractor must submit written request asking to receive payment for incomplete deliverable containing an explanation as to what factors beyond the Contractor’s control specifically precluded the Contractor from submitting the completed deliverable and why such could not have been foreseen or avoided by Contractor. Timely Submittal of Invoices A separate Reporting & Invoicing budget line item shall be included in the agreement to facilitate timely submittal of invoices, progress reports and other deliverables. Submittal of monthly invoices shall be included as a deliverable and the exact amount that is payable upon timely submittal of each invoice complete with all required supporting documentation shall be specified. The agreement shall provide that no portion of the Reporting & Invoicing budget line item be paid to Contractor for invoices submitted beyond 30 days of any monthly invoice period, or without the required documentation including completed Progress Reports. Pre-approval Required for Supplies and Materials Unless the exact supplies and materials are specified as preauthorized in the Agreement, Contractor shall obtain pre-approval from the Contracting entity (City or County) prior to incurring supplies and materials expenses for which reimbursement will be requested. To request pre-approval, contractor shall provide written request identifying all proposed supplies and materials as well as an explanation demonstrating its reasonable cost and how said items will aid in the completion of each applicable required task. Attendance of Community Meetings and Events Contractor shall attend one North Richmond Green meeting per quarter during the contract period. Documentation substantiating attendance of required meetings shall be included as a deliverable for this task and be included with all applicable monthly invoice(s). Acknowledgment Required on Outreach & Promotional Materials Attachment 3 Page 2 of 3 Any printed outreach materials or promotional items must include “Jointly funded by City of Richmond & Contra Costa County”, with the exception of T-Shirts, which Contractor may request Contracting entity pre-approve to include only the NRGreen.org website address. Authorized Advance Payments In order to receive any potential payment in advance, such must be authorized for the specified Project in Attachment 2 or Attachment 3 of the Expenditure Plan approved by both the County Board of Supervisors and Richmond City Council. No Contractor authorized for advance payment may receive more than ten (10) percent (%) of the approved Implementing Entity Award for this Project. In order to receive any advance payment(s) provided for in the City and County approved Expenditure Plan, the Contractor shall submit a written request to both the City and County Committee Staff detailing the reason(s) advance payment is necessary and itemizing each specific cost that the requested advance payment amount (not to exceed 10% of total award) would pay for and how such costs will aid in the completion of each applicable required task. Conflict of Interest Provisions Contractor shall not employ, subcontract with, or make payment to any person, for the purpose of implementing a specified Project in Attachment 2 or Attachment 3 of the Expenditure Plan that is at the same time employed by Contra Costa County, City of Richmond or any entity that receives Expenditure Plan funding from the County or the City of Richmond, except upon written approval by the Contracting entity (either City or County). Payment Provisions Contractor shall submit invoices and required deliverables on a monthly basis consistent with the amounts and frequency contained in the “Eligible Costs” Section, which together may not total more than $ (enter applicable contract amount). Contractor will only receive payment for eligible costs if such amounts are included on invoices adequately substantiated with required supporting documentation that are all submitted to the Contracting entity on or before July 30th. Invoices or portions thereof for which required supporting documentation has not been submitted by July 30th (or 30 days after any contract end date prior to June 30th) shall not be eligible for payment. 1. Invoices: Invoices shall be submitted monthly and contain the following information in sufficient detail and be submitted in a form, which adequately demonstrates consistency with the “Service Plan” specified in the contract. Invoices shall be accompanied by the applicable deliverables. a. Itemization of any tasks partially or fully completed during the applicable calendar month for which completed deliverables are submitted and associated deliverable payment amount is being requested. 2. Supporting Documentation: The following required supporting documentation must be submitted with invoices when applicable as described below. a. Every invoice must be accompanied by a Progress Report, with the exception of the final invoice, which must be accompanied by a Final Report. Both types of Reports must contain all of the information specified in the City/County provided Report templates, as well as any applicable details specified in the Service Plan as a Contractor’s Obligation. Page 3 of 3 b. All applicable required deliverables associated with the requested payment amounts itemized on each monthly invoice. City/County shall review submitted invoices and supporting documentation within a reasonable period of time and remit payment to Contractor promptly upon determining the purpose and amount of payment requested are authorized under the Agreement. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2021-2022 Exp Plan\Attachment 3.doc Implementing Entity / Fiscal Sponsor (if applicable) Project Title Advance Payment Allowed (Up to 10% of Implementer Award Amount) Requested Amount Total Award Amount County Contracting Costs2 CHDC Contracting Cost (20%) to Manage Non- Profits2 Non-Profit Implementer Award Amount for Project Notes Watershed Project Curb Appeal No $ 29,986.25 $ 28,062.13 $ 1,747.34 $ 5,262.96 $ 21,051.83 Communities United Restoring Mother Earth (CURME) / Greater Richmond Interfaith Program Lots of Crops No $ 15,092.00 $ 20,117.66 $ 1,252.66 $ 3,773.00 $ 15,092.00 Total Funding Requested/Allocation Recommended $ 45,078.25 $ 48,179.79 3,000.00 9,035.96 $ 36,143.83 Attachment 4 - Garden Projects (Strategy 13) 2021/2022 Funding Allocations for Garden Projects recommended for City/County approval by the North Richmond Mitigation Fee Committee A total allocation of $48,179.79 is recommended to be allocated in the 2021/2022 Expenditure Plan for Garden Projects.The following entities were previously selected by the Committee based on a Funding Request Proposal process conducted in 2018.1 Garden Projects Recommended for Funding in 2021/2022 2 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost of $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. 1 Funding Request Proposal released on February 9, 2018 by Committee Staff and Proposals submitted by eligible non-profit organizations and Agencies on March 6, 2018. Hensley St Ga r r a r d Bl v d Richmond Pkwy 7th St Hensley St Duboce Ave Sanford Ave 8th St Willard Ave 9th St York St Vernon Ave Filbert St Lincoln Ave Battery St Factory StN Castro St Kelsey St 6th St Tri angl e Ct Leo St 10th St Amstan Ln Cherry St Lucas Ave Presco Ln J o y A v e Enterprise Ave Factory StCommittee Approved Additions to Primary Mitigation Funding Area Market Ave Chesley Ave Rumrill BlvdLegend July 2006 Additiion to Mitigatin Funding Area Primary Mitigation Funding Area ²0 130 260 390 52065Feet RECOMMENDATION(S): ACCEPT the update from the Department of Conservation and Development and the Department of Agriculture on development of permanent industrial hemp ordinances. FISCAL IMPACT: The expense for development of the industrial hemp ordinances is included in the budget for both the Department of Conservation and the Agricultural Department. BACKGROUND: On March 9, 2021, the Board requested that the Department of Conservation and Development and the Department of Agriculture provide an update on the development of permanent regulations for the cultivation of industrial hemp by June 30, 2021. Since March, both departments have been working on preparing separate, complimentary, ordinances regulating the cultivation of industrial hemp in the unincorporated areas of the County. Staff has prepared a draft zoning ordinance to regulate industrial hemp cultivation by allowing industrial hemp cultivation in certain zoning districts with a land use permit. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ruben Hernandez, 925-655-2865 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C.155 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:June 22, 2021 Contra Costa County Subject:Update on Development of Ordinances Regulating the Cultivation of Industrial Hemp BACKGROUND: (CONT'D) Staff has also prepared a draft ordinance amending Title 5 of the County Ordinance Code that would establish standards for cultivating industrial hemp and would require a person to obtain a permit from the Contra Costa County Agricultural Commissioner in addition to all other required County and State permits and registrations prior to cultivation. Staff believes that the two ordinances, together, would provide appropriate regulation of industrial hemp cultivation. The draft zoning ordinance is scheduled to be considered by the County Planning Commission at a public hearing on June 23, 2021. Subject to the Planning Commission's review of the draft zoning ordinance, staff anticipates that it will present both draft ordinances to the Board for consideration in July or August. RECOMMENDATION(S): ACCEPT the 2021-2024 East Bay Regional Plan and 2021-2024 Workforce Development Board of Contra Costa County (WDBCCC) Local Plan and AUTHORIZE the Chair of Board of Supervisors to sign the WDBCCC Local Plan, as recommended by the Employment and Human Services Director. FISCAL IMPACT: This is no fiscal impact. BACKGROUND: Under the Workforce Innovation and Opportunity Act (WIOA), the Workforce Development Board of Contra Costa County (WDBCCC) is tasked with developing a four-year plan to provide an overview of the local workforce system and describe the strategies that will be used to achieve specific goals, including fostering strategic alignment, improving service integration among workforce partners, and ensuring the workforce system is industry relevant. The Local Plan in concert with the East Bay Regional Plan jointly developed with other areas in the East Bay region, including Alameda County, City of Oakland, and City of Richmond, will serve as the strategic roadmap for the implementation of WIOA . Strategic priories have been identified for the four-year plan and is the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-5052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C.156 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:June 22, 2021 Contra Costa County Subject:East Bay Regional Plan and Workforce Development Board of Contra Costa County Local Plan BACKGROUND: (CONT'D) framework under which the local workforce system will operate. Local strategies align with the State's primary objective: "fostering demand driven skills alignment; enabling upward mobility for all Californians; and, aligning, coordinating, and integrating programs and services to economize limited resources to achieve scale and impact." CONSEQUENCE OF NEGATIVE ACTION: Without submission of the Regional and Local Plans, the Workforce Development Board of Contra Costa County would be out of compliance with the Workforce Innovation and Opportunity Act requirements. ATTACHMENTS East Bay Regional Plan WDBCCC Local Plan EAST BAY REGIONAL PLANNING UNIT Regional Plan 2021-2024 East Bay Regional Planning Unit PY 21-24 Regional Plan Public Comment Announcement The East Bay Regional Planning Unit (EBRPU) is pleased to release the Draft 2021– 2024 Regional Plan for 30-day public comment ending April 19, 2021. The plan is available on the EASTBAYWorks website. Comments can be submitted directly to regionalplancommentebrpu@gmail.com or through the EASTBAYWorks website. The State of California Workforce Development Board requires regions to create new Regional Plans every four years. The EBRPU comprises the four East Bay Workforce Development Boards serving Alameda and Contra Costa Counties and the Cities of Oakland and Richmond. Developed with input from partners and stakeholders, the regional plan describes goals and strategies for building regionally coordinated workforce services to meet the needs of employers and job seekers anchored by equity and inclusion. The East Bay Regional Planning Unit (EBRPU) includes the following Workforce Development Entities in Alameda and Contra Costa Counties: • EASTBAYWorks • Alameda County Workforce Development Board • Contra Costa County Workforce Development Board • Oakland Workforce Development Board • Richmond Workforce Development Board East Bay Regional Planning Unit Regional Plan 2021-2024 Page 1 of 51 Table of Contents Introduction........................................................................................................................ 2 1. Analytical Overview of the Region .................................................................................. 2 Workforce and Economic Analysis ................................................................................. 2 1.a. COVID-19 Impact on the East Bay Workforce ...................................................... 2 1.b. Overview ................................................................................................................ 6 1.c. Labor Force .......................................................................................................... 16 1.d. Industry and Occupational Demand .................................................................. 20 1.e. Employer Needs ................................................................................................... 27 2. Fostering Demand-Driven Skills Attainment Regional Sector Pathways ................... 30 2.a. Developing Sector Initiatives for In-Demand Industry Sectors and Occupations........................................................................................................ 30 2.b. Increasing Access to Training and Education Aligned with the Regional Labor Market ...................................................................................................... 33 2.c. Training and Education Leading to Industry-Recognized Post-Secondary Credentials ..........................................................................................................36 2.d. Improving Program Alignment and Expanding Pre-Apprenticeship and Apprenticeship Opportunities ............................................................................ 37 3. Enabling Upward Mobility For Californians ................................................................ 38 3.a. High Road Workforce System................................................................................ 38 3.b. Equity and Economic Justice ................................................................................ 39 4. Aligning, Coordinating, and Integrating Programs and Services ................................ 48 4.a System Alignment ................................................................................................... 49 Administrative Cost Arrangements for the Region ...................................................49 Regional Service Strategies, Including Cooperative Agreements and MOUs ...........49 Coordination of Services with Regional Economic Development Services and Providers ................................................................................................................... 50 Coordination of Supportive Services ......................................................................... 51 Negotiating Local Levels of Performance .................................................................. 51 Conclusion ......................................................................................................................... 51 East Bay Regional Planning Unit Regional Plan 2021-2024 Page 2 of 51 East Bay Regional Planning Unit Regional Plan 2021-2024 Introduction The East Bay Region of California is a sub -region of the nine county San Francisco Bay Area, one of the most productive and prosperous regions on the planet. The East Bay Regional Planning Unit (EBRPU) is a partnership of member Workforce Development Boards representing Alameda County and the City of Oakland, and Contra Costa County and the City of Richmond. The four Workforce Development Boards have a long-standing regional partnership pre-dating the Workforce Innovation and Opportunity Act (WIOA), under the EASTBAYWorks brand. 1. Analytical Overview of the Region Workforce and Economic Analysis The East Bay Region’s economy and its workforce have been significantly impacted by the COVID-19 pandemic. As a result, workforce and economic analysis requires maintaining a balance between short-term impacts and long-term trends. Further, the value of historical data in predicting future trends is limited. The uncertainties of the current economic crisis are woven into this analysis as part of the larger effort to plan for regional workforce development efforts once the COVID pandemic abates. The following Workforce and Economic Analysis is intentionally framed through a racial equity and economic justice lens. The disproportionate impact of the COVID-induced recession on people of lower socio-economic status and persons of color cannot be overstated. Job losses have hit levels not seen since the Great Depression of the 1930s, particularly in occupations such as food service, hospitality, personal service, entertainment, and travel—positions filled predominantly by lower paid workers. Protests on behalf of racial justice and equity occurred across the country in the Fall of 2020. Though these protests were sparked by incidents of police brutality against African American citizens, they were also an outcry against the economic inequity laid bare by the pandemic. This section also includes information vital to workforce development planning, such as demographic information, income and pov erty data, skills and educational levels, and employer demand. 1.a. COVID-19 Impact on the East Bay Workforce Much like the rest of the United States, California and the East Bay Region have experienced serious disruption as a result of the COVID-19 pandemic. Beginning in March 2020, counties issued stay-at-home orders and on March 19th California Governor Gavin Newsome issued the nation’s first statewide stay-at-home order. At the time this plan was written the pandemic continues, and both Alameda and Contra Costa Counties are under stay-at-home orders as rates of infection and deaths remain high. This section details the impact of the COVID -19 pandemic on the East Bay workforce. The pandemic has had a devastating impact on jobs in the region, across se ctors, with a 10.5% decrease in total jobs during a one-year period (October 2019 - October 2020). The leisure and hospitality industry has been the most affected industry during that time period, losing 36,700 East Bay Regional Planning Unit Regional Plan 2021-2024 Page 3 of 51 (30.4%) jobs.1 Historically, when workers lose their employment during times of recession they experience much larger lifetime earning losses than when employment is lost during non -recession times. During the more recent Great Recession, workers in Washington State who were displaced and reentered the workforce “earned 16% less than comparable workers who had not been displaced.”2 Job loss during a recession can also have generational impacts. For example, children whose fathers were dislocated during the 1980s recession earned less as a dults than children of fathers who were not displaced.3 It appears that job loss during a recession also has serious health implications, with workers displaced during the 1980s recession experiencing a life expectancy reduction of 1 to 1.5 years.4 Although not yet fully quantified, the current pandemic and economic recession will likely have a similar impact on today’s workforce. Prior to the pandemic (2014 - 2018), 28% of all workers (1.1 million) in the Bay Area were considered essential.5 Among essential workers in the region, people of color and immigrants are disproportionately represented. People of color comprised 58% of all workers and 66% of essential workers. In contrast, white workers comprised 42% of all workers but only 34% of essential workers. As shown in Table 1 below, 10 of the Bay Area’s 11 essential worker sectors are filled disproportionately by people of color. The table below provides a comparison of the percentage of White workers in comparison to the percentage of People of Colo r in various essential occupations that provide lower wages, and where it is difficult to work remotely. Examples of percentages of People of Color in various occupations include: Buildling cleaning services-80%, Trucking-Warehouse-78%, Domestic Workers-75%, Public Transit-71%, Grocery, Convenience, Drug Stores-68%, Child Care and Social Services-67%, and Essential workers- 66%. 1 “Monthly Labor Force Data for Counties, October 2020 - Preliminary,”Employment Development Department: Labor Market Information Division, published November 20, 2020, https://docs.google.com/spreadsheets/d/1boqhAzDjtefSsxi1sTUijeJDEL_CTO1i/edit#gid=175580821 2 B. Rose Kelly, “Great Recession Still Plagues Workers With Lower Lifetime Wages,” Princeton University, March 12, 2018, https://spia.princeton.edu/news/great-recession-still-plagues-workers-lower-lifetime-wages 3 https://www.brookings.edu/blog/jobs/2011/11/04/unemployment-and-earnings-losses-a-look-at-long-term- impacts-of-the-great-recession-on-american-workers/ 4 Michael Greenstone, Adam Looney, and Michael Greenstone and Adam Looney, The Hamilton Project, “Unemployment and Earnings Losses: A Look at Long-Term Impacts of the Great Recession on American Workers,”Brookings Institute, November 4, 2011, https://www.brookings.edu/blog/jobs/2011/11/04/unemployment -and-earnings-losses-a-look-at-long-term- impacts-of-the-great-recession-on-american-workers/ 5 All data in this paragraph is from Jamila Henderson, “A Profile of Frontline Workers in the Bay Area,” Bay Area Equity Atlas, May 13, 2020, https://bayareaequityatlas.org/essential-workers East Bay Regional Planning Unit Regional Plan 2021-2024 Page 4 of 51 COVID-19 Impact on Minority-Owned Businesses Workforce trends in the East Bay follow several national trends. Across the United States, over a two-month period at the beginning of the pandemic, the number of Black -owned businesses declined by 41%, immigrant-owned businesses by 36%, Latinx-owned businesses by 32%, and Asian-owned businesses by 26%.7 In comparison, white-owned businesses decreased at a rate of 17%. As the pandemic endures and financial strain has continued to affect business, the impact on minority-owned businesses has likely worsened since these early statistics were reported. The East Bay small business community is particularly susceptib le to negative effects caused by the economic downturn. The majority of East Bay businesses (80%) employ less than 10 employees. These “microbusinesses” are often less financially stable, with limited cash reserves for 6 Henderson, “A Profile”. https://bayareaequityatlas.org/essential-workers 7 All data in this paragraph is from “Black and Brown Owned Businesses Hit Hardest by COVID -19 Pandemic,” Covid Insight Center, posted August 1, 2020 https://insightcced.org/black-and-brown-owned-businesses-hit-hardest-by- covid-19-pandemic/ Table 1: Bay Area Essential Workers By Industry and Race6 East Bay Regional Planning Unit Regional Plan 2021-2024 Page 5 of 51 emergency situations. Moreover, microbusinesses in the East Bay are disportionately minority or women owned,8 making these populations particularly susceptible to economic loss. The image below demonstrates East Bay job loss during the pandemic in three key sectors. Prior to the COVID-19 pandemic, in October 2019, the East Bay Region was home to 1,187,600 total j obs in all sectors. As indicated in the figure below, the decline in total employment from that date to October 2020 was 124,700, equal to 10.5% of all jobs. East Bay jobs decreased by 124,7009 from October 2019 to October 2020. Figure 1: Decline in Jobs in Identified Sectors Leisure and hospitality jobs decreased by 36,700 Government jobs decreased by 17,500 Private educational/ health services jobs decreased by 14,80010 COVID-19 Impact on Workers Many people have started working remotely to avoid health risks and abide by government mandates to work remotely to the extent possible during the pandemic. Compared to the rest of the Bay Area, the East Bay Region has fewer workers in occupations that are considered eligible to work remotely.11 Although 45% of Bay Area residents can work remotely, in Contra Costa County only 38% and in Alameda County 40% have that option.12, 13 Workers who are not able to work remotely are faced with extremely difficult decisions related to balancing the need for income, health, and issues related to childcare, child education, and public transportation. Children across the country have been forced to rely on virtual or some form of home -based “distance learning” as a result of school closures during the pandemic. A ccording to the U.S. Census Bureau, almost 93% of all households with school -aged children report that their children have transitioned to learning at home.14 Working mothers, especially those with young children, have been negatively impacted by the pandemic at greater rates than mothers with older children and all fathers. According to a McKinsey & Company Women in the Workplace 2020 report, one out of every three working mothers have considered either leaving their jobs or reducing their hours because of the pandemic.15 Black, Latinx, and Hispanic women have experienced higher rates of 8 East Bay Economic Development Alliance, “East Bay Business Recovery Survey Results,” May 19, 2020: 3. https://drive.google.com/file/d/1ajtpuoSRjo-4iL9swWuZDBOvwvJySkOj/view 9 Juliet Moeur, “Oakland Hayward Berkeley MD Labor Force and Industry Employment Narrative,” Employment Development Department, 2020, https://docs.google.com/document/d/1pI3oCSSlJT4zcnCfpBAKJjcXXLS0h5uL/edit# 10 Moeur, “Oakland Hayward”. https://docs.google.com/document/d/1pI3oCSSlJT4zcnCfpBAKJjcXXLS0h5uL/edit# 11 Jonathan I. Dingel and Brent Neiman, “How Many Jobs Can be Done at Home?” Becker Friedman Institute, (July 2020) 2-4, https://bfi.uchicago.edu/wp-content/uploads/BFI_White-Paper_Dingel_Neiman_3.2020.pdf 12 “Bay Area Economic Update,” Bay Area Council Economic Institute, October 22, 2020, https://drive.google.com/file/d/1ayW8UePzg_3F5aw1oqB0-TUL1wA4DakO/view 13 East Bay Economic Outlook 2020,” East Bay Economic Development Alliance, published May 21, 2020, https://drive.google.com/file/d/1mB3T8vx56GPxjlonuspUipFvEnvDvpdI/view 14 Kevin Mcelrath, "Nearly 93% of Households With School-Age Children Report Some Form of Distance Learning During COVID-19" United States Census Bureau, August 26, 2020, https://www.census.gov/library/stories/2020/08/schooling-during-the-covid-19-pandemic.html 15 Sarah Coury, Jess Huang, Ankur Kumar, Sara Prince, Alexis Krivkovich, and Lareina Yee,"Women in the Workplace East Bay Regional Planning Unit Regional Plan 2021-2024 Page 6 of 51 unemployment compared to white women.16 Further, economists predict that female employment will not return to pre-pandemic levels until 18 months after employment levels for men return to normal.17 “COVID-19 has also increased the pressure on working mothers, low-wage and otherwise. In a survey from May and June, one out of four women who became unemployed during the pandemic reported the job loss was due to a lack of childcare, twice the rate of men surveyed. A more recent survey shows the losses have not slowed down: between February and August mothers of children 12 years old and younger lost 2.2 million jobs compared to 870,000 jobs lost among fathers.” - Bateman, Nicole and Ross, Martha. Why has COVID-19 been especially harmful for working women? Brookings. October 2020. EBRPRU COVID-19 Recovery Strategy EBRPU partners are preparing for continued COVID -19-impactsed and post-COVID-19 scenarios. The Region does not want to develop plans wi th potentially obsolete or inaccurate data or in a state of great uncertainty. This exploratory work could include: strategies for surge occupation recruitment, response to regional layoffs, and business engagement and support. It could also include re-envisioning service delivery strategies, updating Board policies, streamlining service delivery, and expanding virtual capacity. All of the above would be considered through an equity lens, ensuring access for priority populations, with particular emphasis on quality jobs and the training pathways and supports necessary for success in the evolving labor market. This work would more likely begin in the latter part of the first -year of 2021-2024 Regional Plan implementation based upon the state of public health measures and of the economy. The region does not want to develop plans with potentially obsolete or inaccurate data or in a state of great uncertainty. The beginning of this exploratory work could includeWhen it does, it could begin with convenings of EBRPU partner Board Directors to develop priorities, a potential scope of work, and outcomes to put out for procurement, contract piggy -backing, or sole-sourcing, as appropriate, to project manage this activity. This initial activity would help the Region achieve the Regional Plan objective of developing regional COVID-19 recovery strategies that are aligned with external developments and are most likely to succeed. 1.b. Overview As of the 2019 census, the East Bay Region had a population of 2,799,005 (1,6 56,754 in Alameda, 1,142,251 in Contra Costa).18 Homelessness in the East Bay has been increasing in 2020," McKinsey & Company, September 30, 2021, https://www.mckinsey.com/featured -insights/diversity-and- inclusion/women-in-the-workplace 16 “May Jobs Report: A Case Study in Pervasive Racism and Sexism,” TIME’S UP Impact Lab: Women on the Front Lines, June 8, 2020, https://timesupfoundation.org/may-jobs-report-a-case-study-in-pervasive-racism-and-sexism/ 17 André Dua, Kweilin Ellingrud, Michael Lazar, Ryan Luby, Sanjay Srinivasan, and Tucker Van Aken "Achieving an Inclusive US Economic Recovery," McKinsey & Company, February 3, 2021, https://www.mckinsey.com/industries/public-and-social-sector/our-insights/achieving-an-inclusive-us-economic- recovery 18 "ACS Demographic and Housing Estimates," United States Census Bureau, 2018, https://data.census.gov/cedsci/table?q=dp05&g=0500000US06001,06013&tid=ACSDP5Y2019.DP05&hidePreview East Bay Regional Planning Unit Regional Plan 2021-2024 Page 7 of 51 recent years: in 2019, 8,022 individuals were experiencing homelessness in Alameda County (compared to 4,040 in 2015 and 5,629 in 2017).19 In 2020, 2,277 individuals experienced homelessness in Contra Costa (compared to 1,730 in 2016, 1,607 in 2017, and 2,234 in 2018).20, 21 In the Bay Area as a whole, almost 3 out of every 5 workers are people of color.22 Among the emerging workforce (workers 25 years or younger), 70% are people of color. The largest emerging demographic group is Lantinx workers, who will soon comprise 33% of the Bay Area workforce. Educational and Skill Levels of the Workforce Residents of the East Bay have a relatively high level of educational attainment when compared to the state as a whole. In Alameda County, 50.6% residents 25 years old or older have a bachelor’s degree or higher.23 The comparable statistic for Contra Costa County is 43.0%. This is significantly above the 35.0% of people 25 years and older statewide who have a bachelor’s degree or higher. At the other end of the spectrum, 27.7% of residents of Alameda County aged 25 and older had a high school education of less, as did 28.8% of Contra Costa County residents in this age group. The percentage for the state as a whole is 36.6%. These relatively high levels of educational attainment for the region as a whole do not reflect the substantial educational challenges faced by communities in Hayward, Oakland, Richmond, and East Contra Costa County. As shown in the images below, educational attainment in the Bay Area varies considerably in different geographic locations within the counties and within the cities. The figures below provide a graphic depiction of educational attainment in Alameda and Contra Costa counties. Figure 2. below provides a map of Alameda County, showing higher concentrations of individuals with a high school degree or less in Fremont, Newar k, Union City, Hayward, and the western part of the City of Oakland. Figure 3. below provides a map of Contra Costa County, showing higher concentrations of individuals with a high school degree or less in Richmond, San Pablo, Bay Point, Pittsburg and Antioch. Figure 4. below shows education attainment for residents of the East Bay region, of whom 28.12% have a high school degree or less, 17.86% have some college, and 6.98% have an associate’s degree. Figure 5. below includes the educational attainment by county by number, showing that in Alameda County 330,423 have a high school degree or less, 180,649 have some college, and 74,221 have an associate’s degree. In Contra Costa County, County 231,145 have a high school degree or less, 161,077 have some college, and 65,185 have an associate’s degree. =false 19 “Alameda County Homeless Count & Survey,” Applied Survey Research, 2019: 1-87, https://homelessness.acgov.org/homelessness -assets/docs/2019AlamedaCountyHomelessCountReport.pdf 20 “Contra Costa County: Annual Point in Time Count Report” Contra Costa Health Housing & Homeless Services, August 2020: 1-47, https://cchealth.org/h3/coc/pdf/PIT-report-2020.pdf 21 Contra Costa, “Annual Point in Time Count Report” . https://cchealth.org/h3/coc/pdf/PIT-report-2020.pdf 22 All the data in this paragraph is from Abbie Langston, Edward Muña, and Matthew Walsh,“Advancing Workforce Equity in The Bay Area: A Blueprint for Action,” Rework The Bay, 20, Accessed February 22 2021, https://reworkthebay.org/wp-content/uploads/2021/01/Advancing-Workforce-Equity-in-the-Bay- Area_FINAL_0.pdf 23 All data in this paragraph is from "American Community Survey: Educational Attainment For The Population 25 Years And Over," United States Census Bureau, August 26, 2020, https://data.census.gov/cedsci/table?q=American%20Community%20survey%20Table%20B15002&g=0500000US 06001,06013&tid=ACSDT1Y2019.B15002&hidePreview=false East Bay Regional Planning Unit Regional Plan 2021-2024 Page 8 of 51 Figure 2. Percentage of Alameda County Residents with a High School Degree or Less Figure 3. Percentage of Contra Costa County Residents with a High School Degree or Less East Bay Regional Planning Unit Regional Plan 2021-2024 Page 9 of 51 Figure 4. 2019 Educational Attainment in the East Bay for Population Age 25 and Older24 Figure 5. 2019 Educational Attainment in Alameda and Contra Costa County25 In the long term, the relatively low level of formal education in these communities poses a particular challenge, considering 7 out of the top 10 fastest growing professions in the Bay Area all require more than a high school diploma (see Table 10).26 Educational attainment in the Bay 24 United States Census Bureau, “Sex By Educational Attainment” . https://data.census.gov/cedsci/table?q=American%20Community%20survey%20Table%20B15002&g=0500000US 06001,06013&tid=ACSDT1Y2019.B15002&hidePreview=false 25 United States Census Bureau, “Sex By Educational Attainment” . https://data.census.gov/cedsci/table?q=American%20Community%20survey%20Table%20B15002&g=0500000US 06001,06013&tid=ACSDT1Y2019.B15002&hidePreview=false 26 Employment Projections: 2016-2026 Local Employment Projections Highlights,” Employment Development East Bay Regional Planning Unit Regional Plan 2021-2024 Page 10 of 51 Area varies considerably by race and ethnicity. For example, of individua ls ages 25 - 64, more than 60% of Asian or Pacific Islanders have a Bachelor's Degree compared to 29% of the Black population and less than 28% of the Latinx population.27 These educational disparities depict a critical challenge to achieving equity in the workforce. Table 2. Bay Area Resident Education by Race Bay Area Residents with a High School Diploma or Less28 Race Percentage with HS Diploma or Less Asian or Pacific Islander Immigrant 21% Asian or Pacific Islander U.S.-born 12% Black 31% Lantinx Immigrant 71% Lantinx U.S.-born 37% Native American 40% White 14% Workforce Age In the East Bay, 1,886,664 people (67.9%) are of “working age,” between 15 and 64 years old. There are 172,120 additional individuals (6.1%,) between the ages of 10 to 14, who will likely enter the workforce in the near future.29 Figure 6 demonstrates the share of the East Bay population by age group. The figure shows that 67.9% of the East Bay population is working age (15 to 64 years old), with the largest segments falling in the 25-34 years (14.97%) and the 35-44 years (14.27%) age groups. Department State of California, accessed February 22, 2021 https://www.labormarketinfo.edd.ca.gov/data/employment-projections.html 27 Abbie Langston, Edward Muña, and Matthew Walsh,“Advancing Workforce Equity in The Bay Area: A Blueprint for Action,” Rework The Bay, 28, Accessed February 22 2021, https://reworkthebay.org/wp- content/uploads/2021/01/Advancing-Workforce-Equity-in-the-Bay-Area_FINAL_0.pdf 28 Langston, Muña, and Walsh,“Advancing Workforce Equity,” 28 . https://reworkthebay.org/wp- content/uploads/2021/01/Advancing-Workforce-Equity-in-the-Bay-Area_FINAL_0.pdf 29 "American Community Survey Demographic and Housing Estimates: 5-Year Estimates Data Profile ," United States Census Bureau, 2018, https://data.census.gov/cedsci/table?q=dp05&g=0500000US06001,06013&tid=ACSDP5Y2018.DP05&hidePreview =false East Bay Regional Planning Unit Regional Plan 2021-2024 Page 11 of 51 Figure 6. Age of East Bay Population30 Cost of Living The annual cost of living for a family of two adults and two children in Alameda County is $121,922 in Alameda County, and $125,672 in Contra Costa County. In the East Bay, housing constitutes the largest expenditure in a family’s budget. Before the COVID -19 pandemic, child care constituted 15% of the cost of living budget. Due to the pandemic, many working familie s can no longer rely on traditional child care options, which has likely impacted child care expenses. While the portion of the cost of living devoted to transportation has likely declined for better-off workers who have been able to work from home, transportation remains a substantial cost for lower income workers who do not have this option. This is particularly true for those who have had to relocate farther from their place of employment in search of more affordable housing.31 Table 3 below shows the breakdown in the annual cost of living for a typical family in Alameda and Contra Costa Counties. Table 3. Annual Cost of Living for a Family in Alameda & Contra Costa Counties32 Costs Alameda County % of Total Cost of Living Contra Costa County % of Total Cost of Living Housing $27,525 22.58% $28,713 22.85% Food $10,959 8.99% $10,443 8.31% Child Care $17,984 14.75% $18,440 14.67% Transportation $14,679 12.04% $15,922 12.67% Health Care $13,228 10.85% $12,953 10.31% 30 United States Census Bureau, " Demographic and Housing Estimates” . https://data.census.gov/cedsci/table?q=dp05&g=0500000US06001,06013&tid=ACSDP5Y2018.DP05&hidePreview =false 31 “Family Budget Calculator” Family Budget Map, Economic Policy Institute, last modified March, 2018, https://www.epi.org/resources/budget/ 32 “Family Budget Calculator” Family Budget Map, Economic Policy Institute, last modified March, 2018, https://www.epi.org/resources/budget/ East Bay Regional Planning Unit Regional Plan 2021-2024 Page 12 of 51 Costs Alameda County % of Total Cost of Living Contra Costa County % of Total Cost of Living Other Necessities $15,526 12.73% $15,797 12.57% Taxes $22,021 18.06% $23,405 18.62% Total $121,922 100.00% $125,672 100.00% High Housing Cost The very large number of households in the East Bay whose incomes fall below the cost of living identified in the table above are required to spend an unmanageable portion of their income on housing. When a household spends 30% or more of its income on housing costs, it is considered housing burdened. Much of the East Bay is overburdened by housing costs. Almost all of the East Bay has households that are housing burdened, however, specific geographic locations (as shown in Figures 7 and 8 below, developed from recent data from the U.S. Census) have much higher percentages of their communities that are considered housing burdened. Figure 7. Alameda Homeowners Burdened by Housing Costs (Census 2015 - 19) As Figure 7 indicates, the western portion of Alameda County is home to communities that are experiencing housing burden, specifically portions of the cities of Berkeley, Hayward, and Oakland. In contrast, Figure 8 below shows that areas in Contra Costa County with the highest percentage of their community burdened by housing cos ts are scattered throughout the county. East Bay Regional Planning Unit Regional Plan 2021-2024 Page 13 of 51 Figure 8. Contra Costa Homeowners Burdened by Housing Costs (Census 2015 - 19) Workforce Household Income Cost of living for a two-adult and two-child household exceeds the median household income in both Alameda ($121,922 cost of living compared to $92,574 income) and Contra Costa ($125,672 compared to $93,712).33,34,35 Many households in the East Bay earn much less than the national median income ($68,703 in 2019).36 Nearly one quarter of households in Alameda and Contra Costa Counties had an income between $10,000 and $49,999. In addition, both counties have a sizable number of households making less than $10,000 per year (4.2% in Alameda and 3.5% in Contra Costa).37 Further detail is provided in Figure 9 below, which shows that in Alameda County, 5.9% of workers earn $25,000 to $34,000 per year, vs. 5% in Contra Costa County, and 8.3% earn $35,000 to $49,999 per year, compared to 8% in Contra Costa County In the State of California, minimum wage is $13.00 per hour for employers with 25 or less employees and is $14.00 per hour for employers with 26 or more employers.38 33 “Family Budget Calculator” Family Budget Map, Economic Policy Institute, last modified March, 2018, https://www.epi.org/resources/budget/ 34 Jessica Semega, Melissa Kollar, Emily A. Shrider, and John Creamer, "Income and Poverty in the United States: 2019" United States Census Bureau, September 15, 2020, https://www.census.gov/library/publications/2020/demo/p60- 270.html#:~:text=Median%20household%20income%20was%20%2468%2C703,and%20Table%20A%2D1). 35 "Income in the Past 12 Months (In 2018 Inflation-Adjusted Dollars): 2018: ACS 5-Year Estimates Subject Tables," United States Census Bureau, 2018, https://data.census.gov/cedsci/table?q=S1901&g=0500000US06001,06013&tid=ACSST5Y2018.S1901&hidePreview =false 36 Jessica Semega, Melissa Kollar, Emily A. Shrider, and John Creamer, "Income and Poverty in the Unite d States: 2019" United States Census Bureau, September 15, 2020, https://www.census.gov/library/publications/2020/demo/p60- 270.html#:~:text=Median%20household%20income%20was%20%2468%2C703,and%20Table%20A%2D1). 37 United States Census Bureau "Income in the Past 12 Months” . https://data.census.gov/cedsci/table?q=S1901&g=0500000US06001,06013&tid=ACSST5Y2018.S1901&hidePreview =false 38 “State Minimum Wage Laws,” Wage and Hour Division, U.S. Department of Labor, last modified January 1, 2021, East Bay Regional Planning Unit Regional Plan 2021-2024 Page 14 of 51 Figure 9: Proportion of the Population at Different Income Levels in the East Bay The technology boom of recent decades brought dramatic changes to the San Francisco Bay Area. However, from 1990 to 2018, the Bay Area experienced incredible job growth, the highest of which was for low-wage jobs (50% compared to 38% for high-wage and 25% for middle-).39 However, during this same period, increases in total earnings for low - and middle-wage workers (51% and 44%, respectively) significantly lagged behind tho se for high-wage workers (149%).40 During this same period, . 41 Though the number of low-wage jobs grew faster than the number in other categories, the wages for those jobs increased at just one third of the rate for high -wage jobs, raising significant questions about entrenched injustice within the region’s economy. There are multiple factors that are currently contributing to an economic crisis for lower income workers in the East Bay. These include: an extraordinarily high cost of living, including an inordinate amount of income spent on housing; and growing commutes for workers who have relocated in search of lower housing costs. These burdens have fallen most heavily on communities of color, which are disproportionately represented among lower income workers. For this reason, racial equity and economic justice must continue to be key reference points for the creation of workforce development strategies for the region. Poverty The rate of residents living in poverty in the East Bay (8.47%) is consider ably lower than the national average (12.3%); however, these figures do not account for the high costs of living in the East Bay compared to the rest of the nation (see Cost of Living above). The federal poverty line https://www.dol.gov/agencies/whd/minimum-wage/state#ca 39 Langston, Muña, and Walsh,“Advancing Workforce Equity,” 24 . https://reworkthebay.org/wp - content/uploads/2021/01/Advancing-Workforce-Equity-in-the-Bay-Area_FINAL_0.pdf 40 Ibid. 41 Langston, Muña, and Walsh,“Advancing Workforce Equity,” 24 . https://reworkthebay.org/wp- content/uploads/2021/01/Advancing-Workforce-Equity-in-the-Bay-Area_FINAL_0.pdf East Bay Regional Planning Unit Regional Plan 2021-2024 Page 15 of 51 does not take into account geographic differences in the costs associated with housing, transportation, child care, or medical costs, for example.42 In the Bay Area as a whole, nearly 60% of Black women renters and more than 50% of Latinx women renters “are both housing-cost burdened (meaning they spend more than 30 percent of their income on housing) and economically insecure (meaning they have family incomes below 200 percent of the federal poverty level). This is more than double the rate for white male renters.” Employment is a major protective factor against poverty. Therefore, workforce development initiatives that enable unemployed individuals to secure employment should be viewed as a major anti-poverty strategy in the region. Figure 10 indicates the poverty rate for unemployed East Bay residents in contrast with that of employed residents. Figure 10. Poverty Rates for Employed and Unemployed Individuals in the East Bay 3.56% of employed East Bay residents live in poverty43 20.55% of unemployed East Bay residents live in poverty44 The above findings are particularly relevant during the current economic crisis. For low -wage workers (those earning less than $27,000 per year), the employment rate from January to October 2020 decreased by 22% in Alameda and 33% in Contra Costa. This is in contrast to only a 0.9% decrease for high-wage workers (those earning more than $60,000) in Alameda and a 0.1% increase in employment for high-wage workers in Contra Costa.45 The threat of unemployment makes already disadvantaged low-wage workers even more susceptible to falling into or falling further into poverty. Poverty among Black residents of the East Bay is 3 times the rate for white residents, while poverty among the Latinx East Bay community is 1.8 times the rate for those who are white. 42 Areeba Haider, Justin Schweitzer, “The Poverty Line Matters, But It Isn’t Capturing Everyone It Should,” Center for American Progress, March 5, 2020 https://www.americanprogress.org/issues/poverty/news/2020/03/05/481314/poverty -line-matters-isnt-capturing- everyone/ 43 “Poverty Status in the Past 12 Months: 201 9: ACS 1-year Estimates Subject Tables” The United States Census Bureau, 2019, https://data.census.gov/cedsci/table?q=poverty&g=0500000US06001,06013&tid=ACSST1Y2019.S1701&hidePrevie w=false 44 United States Census Bureau, “Poverty Status” . https://data.census.gov/cedsci/table?q=poverty&g=0500000US06001,06013&tid=ACSST1Y2019.S1701&hidePrevie w=false 45 Langston, Muña, and Walsh,“Advancing Workforce Equity,” 39 . https://reworkthebay.org/wp- content/uploads/2021/01/Advancing-Workforce-Equity-in-the-Bay-Area_FINAL_0.pdf East Bay Regional Planning Unit Regional Plan 2021-2024 Page 16 of 51 Among all census-designated race categories, whites have the lowest poverty rate. Table 4 below provides the most recent census data by race for residents of Alameda and Contra Costa Counties. Table 4. Poverty Rates by Race in the East Bay (2019)46 Race Alameda County Contra Costa County Combined Number Percent Number Percent Number Percent By Census Race Category American Indian and Alaska Native 1,180 9.60% NA NA NA NA Asian 35,178 6.90% 10,270 5% 45,448 6.34% Black or African American 33,881 19.30% 14,771 14.8% 48,652 17.68% Native Hawaiian and Other Pacific Islander 797 6% N/A N/A N/A N/A Two or More Races 7,546 7.20% 5,349 7.4% 12,895 7.32% White 39,280 6.20% 33,500 5.6% 72,780 5.90% Other Race 27,699 14.70% 25,816 16.1% 53,515 15.32% By Hispanic or Latino Ethnicity (as defined by the Census) Hispanic or Latino 37,577 10.30% 34,202 11.5% 71,779 10.84% Not Hispanic or Latino 107,984 8.45% 56,306 6.66% 164,290 7.73% 1.c. Labor Force Unemployment As of October 2020, the East Bay region had a slightly lower rate of unemployment (7.9% in both Alameda and Contra Costa County) than the state as a whole (9%). The region’s unemployment rate more than doubled since March 2020 when it was 3.9%.47 According to a national Federal Reserve analysis, COVID-19-caused unemployment is disproportionately impacting workers in the lowest wage quartile.48 Wage earners in the lowest quartile are experiencing unemployment above 20%, compared to less than 5% for the highest -wage earners. 46 United States Census Bureau, “Poverty Status” . https://data.census.gov/cedsci/table?q=poverty&g=0500000US06001,0601 3&tid=ACSST1Y2019.S1701&hidePrevie w=false 47 “East Bay Economic Outlook 2020,” East Bay Economic Development Alliance, published May 21, 2020, https://drive.google.com/file/d/1mB3T8vx56GPxjlonuspUipFvEnvDvpdI/view 48All of the following data is from Lael, Brainard, speech on full employment in the new monetary policy framework, January 13, 2021. https://www.federalreserve.gov/newsevents/speech/brainard20210113a.htm East Bay Regional Planning Unit Regional Plan 2021-2024 Page 17 of 51 White unemployment rates nationwide are at 6%, while Latinx unemployment is 9.3% and Black unemployment is 9.9%. Table 5 provides a snapshot of employment in Alameda and Contra Costa Counties. Table 5. October 2020 East Bay Labor Force49 County Labor Force Employment Unemployment Unemployment Rate Alameda 830,900 765,400 65,500 7.9% Contra Costa 552,600 508,900 43,700 7.9% In an article published in June of 2020, the U. S. Bureau of Labor Statistics acknowledged that the published national unemployment rate of 13.3% for May of that year was actually closer to 16.4%50 It is likely that the unemployment rates identified above are even higher than estimated due to this misclassification. Although the East Bay Region has a lower rate of unemployment than does California, cities within the region have higher rates than the state as a whole. In Alameda County, the highest rates of unemployment are concentrated in the cities of Hayward, Oakland, and San Leandro. Historically, certain ZIP Codes within Oakland and Hayward in Alameda County, and Richmond and Pittsburg in Contra Costa County have experienced disproportionately high levels of unemployment compared to the surrounding region. It is likely that these communities have continued to experience extremely high rates of unemployment during the economic crisis sparked by the pandemic. The maps that follow provide a sense of the distribution of unemployment across each county in the East Bay region. Figure 11 shows the unemployment rate as of December 2020 for Alameda County, with unemployment rates above 8.2% heavily clustered in north and west Oakland, San Leandro, and the community of Hayward. Figure 12 depicts unemployment rates in Contra Costa County for December 2020, with the highest rates concentrated in Richmond, San Pablo, Pittsburg, Antioch and Oakley. 49 “Monthly Labor Force Data for Counties, October 2020 - Preliminary,”Employment Development Department: Labor Market Information Division, published November 20, 2020, https://docs.google.com/spreadsheets/d/1boqhAzDjtefSsxi1sTUijeJDEL_CTO1i/edit#gid=175580 821 50 Update on the Misclassification that Affected the Unemployment Rate, U.S. Bureau of Labor Statistics, June 29, 2020 https://blogs.bls.gov/blog/2020/06/29/update-on-the-misclassification-that-affected-the-unemployment- rate/ East Bay Regional Planning Unit Regional Plan 2021-2024 Page 18 of 51 Figure 11: Alameda County Unemployment Rates: December 2020 In Contra Costa County, the highest rates of unemployment are in the cities of Richmond, Pittsburg, Antioch, and Oakley. Figure 12. Contra Costa County Unemployment Rates: December 2020 East Bay Regional Planning Unit Regional Plan 2021-2024 Page 19 of 51 Although the unemployment rates the number of “people who are jobless, looking for a job, and available for work” is an important indic ator of a regional workforce, it is also important to consider the labor force participation rate, which provides the “percentage of the population [16 years old and over] either working or actively seeking work.”51, 52 In other words, those not counted in the labor force participation rate are, for whatever reason, not participating in the labor force. Along with the 7.9% of unemployed people who are actively looking for work in the East Bay, 32.9% of individuals over the age of 16 in Alameda and 35.2% in Contra Costa have chosen not to participate in the labor market. These numbers are even higher for individuals who are living in poverty, of whom more than half have dropped out of the labor market. As presented in Table 6 below, education appears to be a major protective factor against leaving the labor market, as 34.6% of individuals in Alameda County with less than a high school diploma have dropped out of the labor force compared to only 13% with a bachelor’s degree or more. The numbers are similar for Contra Costa County (32.1% and 15.3%, respectively).53 Table 6. East Bay Labor Force Participation Rate 201954 Alameda County Contra Costa County California Over Age 16 67.1% 64.8% 63.7% Under Poverty 45.5% 49.5% 48.5% < High School Graduate 65.4% 67.9% 65.5% High School Graduate 75.0% 74.2% 73.1% Some College or Associates 80.0% 79.2% 73.1% Bachelor's Degree or Higher 87.0% 84.7% 85.8% In November 2020, approximately eight months into the COVID-19 pandemic, the labor force participation rate for California as a whole was 60.5% (39.5% not participating).55 According to a national Federal Reserve analysis released in January 2021, “labor force participation for prime - age workers has declined, particularly for parents of school -aged children, where the declines have been greater for women than for men, and greater for Black and Hispanic mothers than for White mothers.”56 These statistics demonstrate that the pandemic has not only worsened 51 “How the Government Measures Unemployment: What are the basic concepts of employment and unemployment?” U.S. Bureau of Labor Statistics, last modified October 8, 2015, https://www.bls.gov/cps/cps_htgm.htm 52 U.S. Bureau of Labor Statistics, ““How the Government Measures Unemploym ent” . https://www.bls.gov/cps/cps_htgm.htm 53 “Employment Status: ACS 5-Year Estimates Subject Table,” U.S. Census Bureau, 2019 https://data.census.gov/cedsci/table?q=s2301&g=0400000US06_0500000US06001,06013&tid=ACSST5Y2019.S2 301&hidePreview=false 54 U.S. Census Bureau, “Employment Status” . https://data.census.gov/cedsci/table?q=s2301&g=0400000US06_0500000US060 01,06013&tid=ACSST5Y2019.S2 301&hidePreview=false 55 “Labor Force Participation Rate for California [LBSNSA06],” U.S. Bureau of Labor Statistics, retrieved from Federal Reserve Bank of St. Louis, February 22, 2021. https://fred.stlouisfed.org/series/LBSNSA06 56 Lael, Brainard, speech on full employment in the new monetary policy framework, January 13, 2021. https://www.federalreserve.gov/newsevents/speech/brainard20210113a.htm East Bay Regional Planning Unit Regional Plan 2021-2024 Page 20 of 51 unemployment, but has potentially forced additional people out of the labor force altogether, creating additional strain on communities and municipal services. Prior to the pandemic (as shown in Table X below), although youth unemployment in the East Bay was lower than the unemployment rate for the state as a whole, Alameda County was facing lower rates of youth labor force participation than the rest of Californ ia. In Alameda, 70.5% of 16 to 19 year-olds and only 32.2% of 20 to 24 year-olds were participating in the labor market. Table 7. Youth Unemployment and Labor Force Participation Rate 2019 57 Labor Force Participation Unemployment Age Alameda Contra Costa California Alameda Contra Costa California 16 - 19 29.5% 37% 31% 11.2% 15.6% 18.44% 20 - 24 67.8% 76% 72.7% 7.9% 5.3% 9.2% 1.d. Industry and Occupational Demand Job Openings Likely impacted by the pandemic, the total number of jobs in the East Bay Region decreased by 10.5% from October 2019 to October 2020. The leisure and hospitality industry was particularly impacted during that time period, losing 36,700 (30.4%) jobs.58 Table 8 below demonstrates.... Table 8. Total Employers, Employees and Payroll for the East Bay Region and California59 Area Total Employer Establishments Total Employees Total Annual Payroll ($1,000) Alameda 40,508 698,915 $51,985,434 Contra Costa 24,286 340,960 $23,960,119 California 954,632 15,223,664 $1,020,958,926 While there has been a decrease in the region’s total number of jobs, the East Bay region still has job openings in a variety of industries. Considering the larger percentage of the population with a low level of formal education (see Workforce Education s ection above), it might be encouraging that the top 10 occupations with the most projected job openings between 2016 and 57 “Employment Status: ACS 5-Year Estimates Subject Table [ Table S2301],” U.S. Census Bureau, 2019 https://data.census.gov/cedsci/table?q=s2301&g=0400000US06_0500000US06001,06013&tid=ACSST5Y2019.S2 301&hidePreview=false 58 Employment Development Department,“Monthly Labor Force Data” . https://docs.google.com/spreadsheets/d/1boqhAzDjtefSsxi1sTUijeJDEL_CTO1i/edi t#gid=175580821 59 “COVID-19 Demographic and Economic Resources: US Demographic and Economic Data At A Glance,” U.S. Census Bureau COVID-19 Site, last modified January 1, 2021, https://covid19.census.gov/ East Bay Regional Planning Unit Regional Plan 2021-2024 Page 21 of 51 2026 only require a high school diploma or less. However, as shown in Table 9 below, none of these occupations provide wages comparable to the median income ($92,574 in Alameda and $93,712 in Contra Costa). Personal care aides were projected to have the most job openings, followed by food workers, cashiers, retail salespersons, and waiters and waitresses. Due to the impact on both the leisure and hospitality and retail industries from the pandemic, it is possible that the demand for these positions will be impacted, at least in the short term future. Out of the occupations with the most projected job openings, personal care aides are the l owest paid ($24,707 median annual wage) and customer service representatives are the highest ($41,998). Table 9. East Bay Job Openings by Occupation 2016 - 202660,61 Occupational Title Qualifications Total Projected Job Openings Median Hourly Wage Median Annual Wage Personal Care Aides High School diploma or equivalent 82,800 $11.88 $24,707 Combined Food Preparation and Serving Workers, Including Fast Food No credential required 51,000 $12.18 $25,325 Cashiers No credential required 47,950 $12.46 $25,909 Retail Salespersons No credential required 40,880 $12.92 $26,880 Waiters and Waitresses No credential required 32,740 $13.06 $27,166 Laborers and Freight, Stock, and Material Movers, Hand No formal educational credential 29,150 $15.63 $32,497 Office Clerks, General High School diploma or equivalent 27,490 $18.24 $37,934 Stock Clerks and Order Fillers High School diploma or equivalent 22,540 $13.52 $28,128 Janitors and Cleaners, Except Maids and Housekeeping Cleaners No credential required 22,150 $16.75 $34,829 Customer Service Representatives High School diploma or equivalent 21,270 $20.20 $41,998 60 “Employment Projections: 2016-2026 Local Employment Projections Highlights,” Employment Development Department State of California, accessed February 22, 2021 https://www.labormarketinfo.edd.ca.gov/data/employment-projections.html 61 Updated projections that consider the impact of COVID and recovery efforts may look different. East Bay Regional Planning Unit Regional Plan 2021-2024 Page 22 of 51 COVID-19 Impact on Job Openings in the East Bay In contrast to the projections (2016 to 2026) presented above, the San Francisco Bay Center of Excellence for Labor Market Research examined job postings over an eight -month period during the pandemic (March through October 2020). This analysis is reflected in the charts below, which show the types of low-level and mid-level skill jobs in the East Bay with the most job openings over this period on average. Middle-skill jobs are defined as jobs “that require more education and training than a high school diploma but less than a four -year college degree.”62 Of the 25 jobs they recorded the most postings for, 19 are considered to require only low - or middle-level skills. Although the “Laborer / Warehouse” worker was the leading job in terms of the number of postings during the period (1,961), the second most prevalent was “Software Developer / Engineer” (1,128), which is considered a high -skill job.63 Overall, low-skill jobs appear to be more resilient during the COVID-19 pandemic than middle skills jobs, with 7,199 low skill job postings versus 4,466 middle skill job postings in the region. Many similar occupations projected to have the most job openings in Table 9 above are also proving to be resilient during the pandemic, as indicated in Figure 13 below. Figure 13 shows the highest demand low skill jobs in the East Bay during the period form March to November 2020, including Laborer/Warehouse (1961), Inventory Associate (1032), Sales Associate (838), Stock Clerk/Sales Floor (774), and Office/Administrative (512). The Figure indicates that The “Laborer / Warehouse” occupation, which likely corresponds with the category of “Laborers and Freight, Stock, and Material Movers, Hand” is the most resilient occupation during the pandemic and was also projected to be the occupation with the 6th most openings between 2 016 and 2026. Personal care aides were the occupation with the most project growth before the pandemic and are still very prevalent in the region, ranking seventh most common in the Excellence for Labor Market Research’s analysis. Considering the extra dem and for cleanliness and sanitation caused by the public health crisis,64 it is particularly noteworthy that “Janitors and Cleaners, Except Maids and Housekeeping Cleaners,” which ranked number nine in the projection, does not even appear in the most COVID resilient list. Many of these positions may have experienced a reduced demand because employees are now working from home instead of in office buildings. This is one occupation that could rebound in the near future, especially as workers return to the work place while the pandemic continues. “Sales Delivery Driver” makes an appearance on the most resilient list, but was not projected at all before the pandemic, which is likely the result of the increasing number of Americans buying goods online during the pandemic.65 62 “Research: Middle Skills,” Harvard Business School, accessed February 22, 2021 https://www.hbs.edu/competitiveness/research/Pages/middle-skills.aspx 63“San Francisco Bay Center of Excellence for Labor Market Research,” San Francisco Bay Region: LMI News & Updates, published December, 2020 https://sites.google.com/baccc.net/coe 64 Dan Biewener, “Janitorial Services Face Explosive Demand Due to COVID -19. Are You Ready?” Fundbox, March 24, 2020 https://fundbox.com/blog/covid-19-janitorial-demand-rise/ 65 “Exclusive Data: Twenty-Five Percent of Consumers Say Retail, Online Grocery Digital Sh ift Will Stick” PYMNTS, June 4, 2020 https://www.pymnts.com/coronavirus/2020/the-great-reopening-doubling-down-on-digital- coronavirus-ecommerce-contactless/ East Bay Regional Planning Unit Regional Plan 2021-2024 Page 23 of 51 Figure 13: Low-Skill Job Openings March to November 2020 Overall, middle skill jobs comprised 5 out of the top 10 job postings during the pandemic.66 Figure 14 below shows the middle skills jobs with the most demand in the East Bay during the period March to November 2020, including Registered Nurse (996), Tractor -trailer Truck Driver (635), Sales representative (630), Retail Store Manager (585) and Customer Service Representative (561). Figure 14: Middle-Skill Job Openings March to November 2020 66 “San Francisco Bay Center of Excellence for Labor Market Research,” San Francisco Bay Region: LMI News & Updates, December, 2020, https://sites.google.com/baccc.net/coe East Bay Regional Planning Unit Regional Plan 2021-2024 Page 24 of 51 Figure 15, below, identified the high skill jobs with the greatest openings between March and November 2020, with Software Developer / Engineer as the highest ranking, at 1,072 openings, and the only high-skill job in the top 10 job posting.67 Next was physician (253), and Business/ Management Analyst (240). Figure 15: High Skill Job Openings March to November 2020 Fastest Growing Occupations Looking forward, wages for the fastest growing occupations are much higher compared to wages for the current most common jobs. Although many of the fastest growing occupations only require at the most an Associates or postsecondary non -degree award, educational requirements for these occupations are substantially higher than the current most common occupations, which only require at most a high school education. Table 10 below demonstrates the wages for the region’s fastest growing occupations. Across these 10 occupations, the average median wage (excluding Medical and Clinical Laboratory Technicians) is $40,263. Table 10. East Bay Fastest Growing Occupations (2016 - 2026)68 Occupation Qualifications Change Median Hourly Wage Median Annual Wage Solar Photovoltaic Installers High school diploma or equivalent 120.80% $18.94 $39,401 67“San Francisco Bay Region: The Labor Market in 2020,” Centers of Excellence for Labor Market Research, accessed March 1, 2021, https://sites.google.com/baccc.net/coe 68 “Employment Projections: 2016-2026 Local Employment Projections Highlights,” Employment Development Department State of California, accessed February 22, 2021 https://www.labormarketinfo.edd.ca.gov/data/employment-projections.html East Bay Regional Planning Unit Regional Plan 2021-2024 Page 25 of 51 Occupation Qualifications Change Median Hourly Wage Median Annual Wage Cabinetmakers and Bench Carpenters High school diploma or equivalent 50.90% $17.90 $37,237 Diagnostic Medical Sonographers Associate's degree 42.90% $48.02 $99,881 Medical Assistants Postsecondary non- degree award 38.30% $18.89 $39,283 Emergency Medical Technicians and Paramedics Postsecondary non- degree award 37.60% $19.35 $40,263 Surgical Technologists Postsecondary non- degree award 34.90% $31.19 $64,868 Respiratory Therapists Associate's degree 33.60% $41.68 $86,711 Medical and Clinical Laboratory Technicians Associate's degree 33.00% NA NA Home Health Aides High school diploma or equivalent 32.80% $13.20 $27,454 Magnetic Resonance Imaging Technologists Associate's degree 31.10% $41.55 $86,426 Middle-Skill Jobs Middle-skill jobs, “those that require more education and training than a high school diploma but less than a four-year college degree”69 are abundant in the East Bay region. The region’s large number of people with some college experience or an associate’s degree have plenty of potential job opportunities. Table 11 below provides job opening information for the Bay Area as a whole. The occupation title category of bookkeeping, accounting, and auditing clerks have the most job openings out of the region’s top 20 occupations with the most openings and the ninth highest wages ($54,468). is the average median annual wage across the top 20 middl e skill occupations which have the most job openings in the East Bay occupations is $51,412. 69 “Research: Middle Skills,” Harvard Business School, accessed February 22, 2021 https://www.hbs.edu/competitiveness/research/Pages/middle-skills.aspx East Bay Regional Planning Unit Regional Plan 2021-2024 Page 26 of 51 Table 11. Bay Area Top 20 Middle Skill Occupations By Total Job Openings (2016-2026)70 Occupational Title Total Projected Openings Median Hourly Wage Median Annual Wage Bookkeeping, Accounting, and Auditing Clerks 14,825 $26.19 $54,468 Teacher Assistants 13,662 NA $39,704 Nursing Assistants 11,265 $19.88 $41,351 Heavy and Tractor-Trailer Truck Drivers 10,355 $23.82 $49,548 Medical Assistants 8,959 $22.18 $46,139 Preschool Teachers, Except Special Education 5,308 $20.31 $42,239 Dental Assistants 5,113 $21.65 $45,039 Automotive Service Technicians and Mechanics 5,035 $25.62 $53,276 Computer User Support Specialists 4,435 $33.93 $70,576 Licensed Practical and Licensed Vocational Nurses 4,426 $32.50 $67,595 Manicurists and Pedicurists 4,373 $13.41 $27,894 Hairdressers, Hair Stylists, and Cosmetologists 3,991 $15.02 $31,244 Paralegals and Legal Assistants 2,575 $29.59 $61,552 Massage Therapists 2,532 $23.36 $48,598 Telecommunications Equipment Installers and Repairers, Except Line Installers 2,353 $33.05 $68,738 Electrical and Electronics Engineering Technicians 2,301 $31.25 $64,990 Heating, Air Conditioning, and Refrigeration Mechanics and Installers 2,041 $34.18 $71,110 Web Developers 1,913 $47.08 $97,923 Emergency Medical Technicians and Paramedics 1,833 $17.00 $35,349 Computer Network Support Specialists 1,531 $38.97 $81,061 Industry Trends Table 12 below provides estimates of 2016-2026 growth in several core industries in the East Bay. Given the disruption to the leisure and hospitality industry caused by the COVID -19 70 “Employment Projections: Supply and Demand Tool,” Employment Development Department State of California, accessed February 22, 2021, https://www.labormarketinfo.edd.ca.gov/geography/supply-and-demand-tool.html East Bay Regional Planning Unit Regional Plan 2021-2024 Page 27 of 51 pandemic, the projected growth of this industry is unlikely without significant public investment as part of COVID recovery efforts. Out of the jobs that are considered most vulnerable to layoff in the U.S. during the COVID-19 pandemic, food and beverage jobs are ranked the most vulnerable and travel and attraction-related jobs are the sixth most vulnerable to layoffs.71 In the short term, there is potential for the other industries listed below to also be negatively impacted. While healthcare was predicted to be the industry with the most growth between 2016 and 2026, in May of 2020, the American Hospital Association predicted major revenue loss within hospitals due to canceled surgeries and increased cost of protective equipment. This loss of revenue may reduce industry growth, at least in the short term .72 Table 12. Top 5 Industries with Projected Growth in the East Bay by 202673 Industry Percent Increase 2020 Estimate 2026 Estimate Healthcare 14% 174,200 198,582 Professional, Scientific, and Technical Services 10.8% 101,600 112,607 Construction 12.2% 77,200 86,597 Manufacturing 9.1% 99,700 108,760 Leisure and Hospitality 6.9% 120,000 128,306 1.e. Employer Needs Skills Average monthly job postings in the Bay Area between March and November 2020 revealed that by far the most in-demand skill is “customer service and contact” which is posted 58% more frequently than the second leading skill (scheduling). Because of the increasing sanitation and public health concerns of the pandemic, skills such as cleaning and patient care have the potential to rise in demand. While some of the highest demand skills appear to be those requiring a limited amount of training, others include highly specific training in a particular kind of computer software, for example. Table 13 below shows the nu mber of job postings in the Bay Area from March to October of 2020 that identified the need for a specific skill, provided by the Centers of Excellence for Labor Market Research. 71 “Aligning Contra Costa’s Workforce with the Regional Economy: Labor Market Analysis to Guide Local Workforce Strategies,” Contra Costa County Workforce Development Board, September 29,2020, 7. https://drive.google.com/file/d/16ljBVGdu_5A4juKOHarhl9kV1ma7QNwh/view 72 “Hospitals and Health Systems Face Unprecedented Financial Pressures Due to COVID -19,” American Hospital Association, May, 2020 https://www.aha.org/guidesreports/2020-05-05-hospitals-and-health-systems-face- unprecedented-financial-pressures-due 73 “East Bay Economic Outlook 2020,” East Bay Economic Development Alliance, published May 21, 2020, https://drive.google.com/file/d/1mB3T8vx56GPxjlonuspUipFvEnvDvpdI/view East Bay Regional Planning Unit Regional Plan 2021-2024 Page 28 of 51 Table 13. Bay Area In-Demand Specialized Skills (Monthly Average Postings March - October 2020)74 Skill # of Postings Skill # of Postings Customer Service and Contact 22,167 Staff Management 4,492 Scheduling 13,978 Accounting 4,342 Sales 10,940 Lifting Ability 3,726 Java / Javascript 10,777 Product Management 3,597 Project Management 9,965 Patient Care 3,577 Budgeting 9,126 Merchandising 3,509 Python 7,100 Linux 3,447 SQL 6,407 Product Sales 3,341 Software Engineering 5,965 Business Development 3,320 Quality Assurance and Control 5,720 Salesforce 3,250 Retail Industry Knowledge 5,436 Data Analysis 3,230 Repair 5,205 Product Development 3,125 Software Development 4,899 Cardiopulmonary Resuscitation 3,103 Teaching 4,652 Data Entry 3,023 Cleaning 4,633 Administrative Support 2,944 Credentials / Certificates / Licenses East Bay employers’ requirements vary considerably depending on the specific industry, organization, position, and task needed to be performed. In manufacturing, there are numerous trainings specifically for welding, machining, hydraulics, pneumatics, electronics, and carpentry. More generally, training in process technology can be completed to assist workers in a range of roles ,such as refinery operator or food equipment operations. At most manufacturing companies i n the region, specific credentials are usually not required before entering the organization. In healthcare, requirements associated with specific positions are more clear. Emergency Medical Technicians (EMT), behavioral health technicians, and community health workers, for example, are only required to have a high school diploma. Numerous positions require high school diplomas and certificates based on completion of course work and required clinical hours, such as medical and dental assistants. Respirato ry technicians are required to obtain an associate’s degree at a minimum, and are advised to also have a bachelor’s. Pharmacy technicians also require an associate's degrees at a minimum. For imaging positions such as X - 74 “San Francisco Bay Region: The Labor Market in 2020,” Centers of Excellence for Labor Market Researc h, accessed March 1, 2021, https://sites.google.com/baccc.net/coe East Bay Regional Planning Unit Regional Plan 2021-2024 Page 29 of 51 ray technicians, an associates degree is required. A bachelor's degree is required for both nuclear technicians as well as mammography technicians. More advanced healthcare positions such as clinical lab scientists and physical therapists require both a master’s degree as well as certain h igh level certifications. In many cases, physical therapists are now also required to have a doctoral degree. Due to the COVID-19 pandemic, contact tracer positions have become increasingly in demand. The CDC offers training for those interested in becomi ng a contact tracer.75 Employers The East Bay is home to a range of different industries and successful private and public sector organizations. The public sector, health, energy, manufacturing, and retail industries are all represented in the region, as shown in the table of major regional employers below. Table 14. Major East Bay Employers 76 Alameda County Contra Costa County ● Alameda County Law Enforcement ● Alameda County Sheriff's Office ● Alta Bates Summit Medical Center ● BART (San Francisco Bay Area Rapid Transit) ● Bayer Health Care ● California State University East Bay ● East Bay Municipal Utility District (EBMUD) ● Grifols Diagnostic Solutions ● Highland Hospital ● Kaiser Permanente Oakland ● Lawrence Berkeley Lab ● Lawrence Livermore National Laboratory ● Lifescan Incorporated ● Tesla Incorporated ● Transportation Dept-California ● UCSF Benioff Children's Hosp ● University of California Berkeley ● Valley Care Health System ● Washington Hospital Healthcare ● Western Digital Corporation ● BART ● Bio-Rad Laboratories Inc. ● Broadspectrum Americas ● California & Hawaiian Sugar Company, Inc. ● Chevron Corporation ● Chevron Research & Technology ● Chevron Richmond Refinery ● Contra Costa Regional Medical Center ● Job Connections ● John Muir Health Concord Med ● John Muir Medical Center ● Kaiser Permanente Antioch Med ● Kaiser Permanente Walnut Creek ● La Raza Market ● Martinez Medical Offices ● Nordstrom ● Robert Half International ● San Ramon Regional Medical Center ● Santa Fe Pacific Pipelines ● Shell Oil Prod US Martinez ● St Mary's College ● Sutter Delta Medical Center ● Tesoro Golden Eagle Refinery ● US Veterans Medical Center ● USS-Posco Industries 75 “Contract Tracing,” Centers for Disease Control and Prevention, last modified November 10, 2020, https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/index.html 76 “Major Employers in California,” Employment Development Department State of California, last modified January, 2019, https://www.labormarketinfo.edd.ca.gov/majorer/MajorER.asp East Bay Regional Planning Unit Regional Plan 2021-2024 Page 30 of 51 2. Fostering Demand-Driven Skills Attainment Regional Sector Pathways 2.a. Developing Sector Initiatives for In-Demand Industry Sectors and Occupations Supporting Sector Initiatives The EBRPU has played a key role in the development of in -demand industry sector initiatives in the East Bay Region and the Great r Bay Area that have made an impact by facilitating connections between employers in these sectors, fostering communication between employers and the workforce, and developing training opportunities that prepare job -seekers for success. The EBRPU’s Regional Organizer functions as a central point of contact between the region’s industry partnerships, identifying collaborative opportunities, facilitating coordination and managing grants related to strategic initiatives. The EBRPU is currently working closely with two mature partnerships in the manufacturing and health sectors: the Association of Manufacturers Bay Area (AMBayArea) and the East Bay Health Workforce Partnership (EBHWP). As indicated in the narrative that follows, the EBRPU has an extensive history of engagement with both of these partnerships, providing financial and infrastructure support, networking, and thought leadership in the development of these efforts. One of the EBRPU’s key contributions to these initiatives has been the development of career navigation tools and the creation of training programs for in -demand occupations. In addition, the EBRPU helps to advance the sector initiatives in the region by providing directors of these partnerships with a forum with career centers to share LMI data, answer questions, and discuss training opportunities. In addition to these endeavors, the EBRPU has a history of involvement in regional information and communications technology sector initiatives that have the potential for renewed activity. This work is also described below. The EBRPU continues to explore the potential reinvigoration of these initiatives, as well as to seek out new areas in which sector initiatives can be fostered. Advanced Manufacturing The Association of Manufacturers Bay Area (AMBayArea) includes approximately 60 dues-paying employer partners from the nine county Bay Area, with many more engaged through events and communications. The primary focus of the collaborative is to ensure that manufacturing thrives in the Bay Area. The EBRPU has been engaged with and actively supported AMBayArea since its inception. AMBayArea has pursued an array of strategies and activities focused on increasing awareness of and expanding access to career opportunities in advanced manufacturing, aligning available training activities with employer demand, and linking manufacturing employers with prospective employees. With the support of the EBRPU, AMBayArea has developed a Manufacturing Ambassador Program to connect manufacturers with students, parents, and educators and increase public awareness of career opportunities in manufacturing. The program selects manufacturing employees who are comfortable with being in a public role to provide presentations to groups of students and others about the benefits of a career in manufacturing. Ambassadors share the story of their choice to train for their specific job, what kind of post -secondary education and training they pursued, and what their current job includes. They are also trained to provide more general information about the variety of career opportunities in manufacturing and what the job market looks like. The Manufacturing Ambassador Program is funded by the EBRPU, East Bay Regional Planning Unit Regional Plan 2021-2024 Page 31 of 51 and conducted in partnership with the region’s Workforce Development Boards, Bay Area Community Colleges, Bay Area LEEDS (Linking Education and Economic Development Strategies), The Manufacturing Institute, Earn & Learn, and Bay Area schools. The regional Earn and Learn initiative, which began as a project of the Workforce Development Board of Contra Costa County, also partners with AMBayArea, providing a customer relationship management (CRM) platform that links Local Workforce Boards, K -12 schools and community colleges with work -based learning opportunities in the advanced manufacturing sector. In the area of access to sector based opportunities, Local Workforce Boards have also participated in a Women in Manufacturing program launched by AMBayArea, which hosted a symposium attended by over 100 participants in February of 2020. The fo cus of the symposium was on promoting careers in manufacturing to women, sharing career pathway information for these occupations, and offering networking opportunities for professional advancement and entry into the field. AMBayArea has also offered Manuf acturing Day and annual Manufacturing Week events to increase awareness of advanced manufacturing careers, which have been participated in by the Local Boards in the East Bay region. AMBayArea sources employers to participate in these events for K12 and community college students. A key activity of AMBayArea prior to the advent of COVID -19 was the sponsorship of an annual summit that brought together employers and other project partners around employer -driven workshop tracks, which included workforce development. The EBRPU and its Local Boards have played an important role in driving the workforce development-related content of these summit events. AMBayArea is exploring the possibility of future delivery of these summits virtually or through a combination of virtual and in-person. In 2020, after a highly successful tenure leading the partnership from an idea to a self - sustaining, industry-driven organization in partnership with the region's workforce and economic development entities, AMBayArea's founding Director stepped down. He was succeeded by the Bay Area Community College Consortium's Regional Director of Employer Engagement for advanced manufacturing. The new Director had previously served on the AMBayArea Board and was a long-time collaborator with EBRPU partner Boards, enabling a smooth transition and even deeper partnership between workforce development, industry and community college and high -school partners. Health The East Bay Health Workforce Partnership (EBHWP) is an employer-led initiative carried out with the support of community and education leaders, which seeks to meet current and future workforce needs of healthcare employers, to expand employment opportunities for local workers, and strengthen the regional economy. The EBHWP employs a range of strategies to achieve these goals: ● Increase and diversify the pool of qualified health workers and secure jobs to meet regional demands ● Align the needs and priorities of employers in health profession education and training programs ● Systematically increase work based learning opportunities for K -16 and health professions students ● Build a data-driven rationale for changing current systems, infrastructure development and sustaining healthcare workforce initiatives ● Develop and advocate for policy sol utions that eliminate barriers to increase workforce East Bay Regional Planning Unit Regional Plan 2021-2024 Page 32 of 51 and education capacity, investment and sustainability The EBHWP also seeks to implement more specific internship and training opportunities in the healthcare field. These include: identifying opportunities for youth internships with industry partners; support for growing healthcare training opportunities in behavioral health, medical assistant, dental assistant, phlebotomy, emergency medical technician, and pandemic -related employment; and supporting outreach and recruitment for regional training opportunities. The EBHWP has begun to develop apprenticeship models and has taken leadership in designing training programs for contract tracers and community health workers in response to the COVID-19 crisis. The EBRPU has provided direct funding to the EBHWP for project staffing and has played an active role in implementation of project activities. Information and Communications Technology The EBRPU has had past engagement with the East Bay Information Commun ication Technology Partnership (EBICTP), now Bay ICT, which launched in 2016 and is made up of regional business leaders and community partners focused on promoting economic growth in the East Bay region through the ICT sector. Historically, the partnershi p has included employer partners that are leaders in their fields and have a commitment to serving as industry champions for the work of the initiative. An important part of the work of what is now Bay ICT has been to document career pathways, with a parti cular focus on connecting disadvantaged populations and youth to ICT career opportunities. The EBRPU has been a key partner in this work, along with community based organizations, community colleges, and other institutions and organizations that serve job seekers who might not traditionally be exposed to the career opportunities in the ICT sector. Bay ICT has also collaborated with the California Community Colleges Bay Area Center of Excellence based at San Francisco City College to access Burning Glass d ata to better understand the diverse sectors in the ICT field. This labor market information is then validated and enhanced by partnership member companies to inform strategy. Bay ICT has focused on three key initiatives: 1) Defining a new set of skills f or the ICT workplace, which includes both technical and non-technical skills, knowledge, and abilities; 2) Shifting to an experiential learning model,that gives students much more workplace experience and a curriculum focused on problem solving and collabo ration, which will require a deeper collaboration between ICT-intensive businesses and education and training institutions and programs; and 3) Building new awareness and attracting more people to ICT careers, using creative approaches and representatives to create a much more diverse workforce. Based on long-standing feedback from stakeholders, including Workforce Boards, Bay ICT’s community college partners have begun developing and offering short -term, flexible training programs for in-demand occupations across sectors that are better aligned to the needs of job seekers, career changers, and incumbent workers. This is a promising trend championed by the partnership. To further enable accessibility, these trainings are registered on the State's Eligible Training Provider List, allowing individuals enrolled in WIOA services access to funding for training. East Bay Regional Planning Unit Regional Plan 2021-2024 Page 33 of 51 Additional EBRPU Strategies and Activities to Support Sector Pathways The EBRPU is actively working on strategies in which it has a unique role to play in supporting the growth and development of sector pathways in the region. One key area of this work is related to building systems and infrastructure to connect Career Center referrals to sector opportunities in a timely manner. The number and diversity of the network of EBRPU’s workforce-related partners represents a unique resource. The multiple America’s Job Center of California (AJCC) sites in the region offer a prime mechanism for direct referrals to training and employment opportunities in manufacturing, health, and other in -demand sectors. An important area of future support from the EBRPU will be the provision of enhanced data on the outcomes of people referred to sector-related activities, which will be carried out with the next round of Regional Plan Implementation funding. Tracking this data (which includes information such as participant completions, certificates, job placements, etc.) more closely will facilitate review of different components of each sector-based partnership to determine what elements are working effectively and where changes need to be made. By incorporating data related to race and gender, the EBRPU will bring an equity lens to this effort, supporting each partnership in ensuring that women and communities of color are obtaining the same opportunities as other individuals in achieving access to sector -based training and employment. The EBRPU also intends to expand its contribution to the success of these initiatives by developing a more robust system of conveying LMI data to career systems networks and partners. Through its close collaboration with the California Employment Development Department (EDD), and the qualitative and and quantitative data provided by the California Community Colleges-Bay Area Center of Excellence , the EBRPU has the capacity to collect, organize, and share labor market data relevant to employers and job -seekers in a timely fashion, facilitating decisions that are well aligned with market conditions in a rapidly changing economy. 2.b. Increasing Access to Training and Education Aligned with the Regional Labor Market The EBRPU will continue to provide financial and strategic development support for workforce training and education in sectors with significant demand in the regional labor market, and work to expand participant access to these resources. The EBRPU is well -positioned to pursue this goal, grounded in its access to data regarding trends in the regional labor mar ket and its history of convening and mobilizing partners that include employers, labor, education and training providers, nonprofit service agencies, local government, and economic development entities. The subsections below identify current and anticipated efforts in the key sectors in which the EBRPU is actively engaged. A key strategy identified by the EBRPU in its Regional Plan Implementation 4.0 framework is the development of mechanisms to enhance the tracking of data regarding training developed by or in partnership with regional industry partnerships and other priority sectors across the region. This work could include identifying and implementing mechanisms to verify and capture training activities associated with the Region’s industry partnerships ; verifying and capturing service network participant referrals; identifying co-enrollment opportunities; and documenting co-enrollments, completions, and employment by sector. This activity would help to establish benchmarks for the number of individual s who complete training and/or who obtain industry recognized credentials in the region’s identified priority sectors and occupations. This will help to support the Regional Plan Implementation 4.0 East Bay Regional Planning Unit Regional Plan 2021-2024 Page 34 of 51 strategy of better informing the career service network of trainings in general, and early enough for the workforce system to prepare and refer competitive customers. EBRPU partner Boards would work in concert with the advanced manufacturing (AMBayArea) and health (EBHWP) partnerships described above to implement this data tracking strategy. Additionally, the EBRPU plans to collaborate with the State's technical assistance providers, Jobs for the Future and the Corporation for a Skilled Workforce, to explore viable and relevant regional indicators of success as prescribed by the California State Workforce Development Board. One of the greatest challenges to expanding access to training and education for in -demand sector employment for those with barriers is the lack of opportunity to continue to earn income during the training process. For this reason, the EBRPU and its partners have prioritized supporting education and training opportunities that enable participants to continue to receive income while they learn. Advanced Manufacturing In a move to increase program integration, the Director of AMBayArea also serves as a regional director of employer engagement for the region's community colleges. The EBRPU has contributed Regional Plan Implementation resources to support the implementation of this model, which facilitates a structural integration of industry, workforce development, and community colleges in the region, leading to more efficient, timely systems coordination, alignment, and stakeholder engagement. In the advanced manufacturing sector, the EBRPU is using Regional Plan Implementation funding to develop and launch a suite of virtual career navigation tools for front line case managers and job seekers. The tools include a career guide that provides rapid access to information on job functions, skill requirements, training and education opportunities, and career options in in-demand manufacturing occupations in the region. The accompanying online course catalogue includes a robust inventory of industry -validated trainings along pathways articulated in the career guide. Its intuitive search functions allow users to filter training by job type, duration, cost, and format, as well as by provider, including community colleges and adult schools. AMBayArea is in the process of designing trainings to build workforce system capacity to use these virtual tools. In collaboration with AMBayArea, EBRPU is also exploring opportunities to register promising virtual trainings on the State's ETPL. These resources were intentionally designed for portability and transfer, to be used in any geography and for any industry sectors. The Career Guide and Catalogue will serve as a resource and case management tool for workforce development counselors in the region, helping determine if clients are interested in a career in manufacturing, and then enabling them to narrow down their search to a specific job area and the training available. Sector employers will also use the new resources to promote professional development and training for incumbent workers. The Career Guide and Catalogue will help: inform the regional workforce system on the key skills and abilities employers seek for in-demand jobs; provide clear pathways to careers; and offer a clearinghouse of training offerings including those offered virtually or in -person by industry recognized training providers, community colleges, and adult schools. Health The EBRPU’s work with the EBHWP seeks to advance access to training and education for the health sector in multiple ways. Two of the key priority areas identified by the EBHWP explicitly East Bay Regional Planning Unit Regional Plan 2021-2024 Page 35 of 51 address the importance of strengthening access to training and education aligned with the needs of the health field. The first seeks to “increase the alignment of healthcare education and training with employer needs – especially regarding shifting competencies, demand, and new models for delivering care.” This priority is to be carried out through examining the changing competencies in occupational pathways by fostering cross -system discussions on the changing landscape of regional delivery systems and their impact on workforce demand, competencies, and training systems. Educators, Workforce Development Boards, and workforce service providers are essential participants in this conversation. An additional priority for the EBHWP aims to “systematically increase work-based learning (WBL) opportunities in healthcare for K-16 and health professions students.” Activities to achieve this priority include: mapping and coordinating regional and sub -regional health pathway initiatives and mechanisms for WBL; support for the development of infrastructure to simplify the processes for employers to provide WBL opportunities for K -16 students; fostering a discussion with CEOs and human resources (HR) leadership of health employers to ide ntify WBL incentives and models that could exist inside institutions and facilitate cultural shifts; and identifying emerging promising practices to move community colleges and four -year graduates into health fields using WBL and targeting gaps in the pipe line. These are all strategies in which the EBRPU can make an important contribution. Supporting Work-Based Learning The EBRPU has been able to leverage important support for work -based learning opportunities through AMBayArea's Ambassador program, descri bed above, and EBHWP's leadership role in developing robust pathway program partnerships in both Alameda and Contra Costa counties. The Ambassador program sources and trains diverse early career professionals to serve as industry ambassadors for K-12 and community college students and teachers. Prior to the COVID-19 pandemic, the program provided in -class presentations and on-site factory tours, as well as other career exposure opportunities. The program also provides externship opportunities for educators to increase their capacity to provide meaningful, industry -informed and career relevant experiences for their students. Due to the prohibition of in-person engagement during the pandemic, the program has been redesigned to accommodate virtual presentations . The previous programming will resume when schools reopen and employers are sufficiently stabilized to allocate the necessary staffing resources. The EBHWP has offered leadership by providing education and training partners with up -to - date LMI for the health sector, sourcing work -based learning opportunities, summer internship programs, and other opportunities. The EBHWP has also identified new career path opportunities into healthcare through contact tracing and community ambassadors, and developed robust pathway program partnerships in both Alameda and Contra Costa counties. It has also successfully secured ETP funding for training cohorts in collaboration with health care providers. Prior to the pandemic, the EBHWP was instrumental in sourcing clini cal opportunities to fulfill training requirements for in-demand occupations as part of training pathways supported by the partnership, and sponsored a robust summer internship program. EBHWP has convened other regional industry partnerships to identify points of alignment, pursue programmatic efficiencies, and other opportunities for learning. The EBRPU also continues to contribute to the Earn and Learn regional work -based learning initiative, specifically to leverage their CRM tool to source work -based learning opportunities East Bay Regional Planning Unit Regional Plan 2021-2024 Page 36 of 51 through AMBayArea. The EBRPU will continue to explore opportunities to partner and integrate programs. 2.c. Training and Education Leading to Industry -Recognized Post- Secondary Credentials There are numerous points of connection between the EBRPU and the regional community college infrastructure, specifically the Bay Area Community College Consortium (BACCC), the Bay Region Center of Excellence, and the California Community College District Regional Directors for Employer Engagement. For the past 10 years, the region has invested heavily in regional industry partnerships. This work began with a Department of Labor Trade Adjustment Assistance Community College and Career Training (TAACT) grant that aligned the collaborative work of the region’s community colleges, Workforce Development Boards, economic development entities, and K-12 institutions and continues to anchor and guide their partnerships to this day. As previously introduced, the EBRPU has provided seed and sustainability funding to several of the region’s priority sector industry partnerships in advanced manufacturing, healthcare, and ICT. AMBayArea and Bay ICT are both managed by locally hosted California Community College District Regional Directors for Employer Engagement, who also work closely with the Region’s Center of Excellence for labor market research and analytics. The EBRPU has played a role in facilitating coordination across these industry and post -secondary partners. Through these channels, the EBRPU and the regional community college system strive towards regional information sharing, plan coordination, resource alignment, and strategic partnerships. The BACCC hosts monthly Regional Engagement / Adult Career Pathways meetings in which the EBRPU Regional Organizer and Board management staff participate. During the COVID -19 pandemic, these meetings have been a venue for cross -system information sharing, learning, and adaptation. Based on longstanding feedback from workforce and other system partners, the region’s community colleges have begun to offer short -term, flexible course offerings, including virtual and asynchronous courses for credit, for in-demand jobs in the region’s priority industry sectors. Further, many courses will be qualified for eligible training provider lists, allowing for systems alignment and the removal of barriers for participants to take advantage of critical education and training that can enable access to higher quality jobs and economic mobility. The EBRPU will seek to continue and expand collaboration with post-secondary workforce training that is fully aligned with the changing needs of employers and job seekers, and ensures the credentials provided by post-secondary institutions are industry-recognized, portable and stackable. An important part of the EBRPU’s agenda for this work is supporting the alignment of training commitments in order to move people toward better quality jobs. The Manufacturing Career Guide and Online Manufacturing Course Catalog are a notable example of EBRPU and community college collaboration. These virtual resources for advanced manufacturing were developed by the Bay Region’s Director for Employer Engagement in collaboration with the EBRPU Regional Organizer and key stakeholders with region al workforce funding. The EBRPU intends to use the lessons learned from this very successful work to inform future activities in other sectors. The EBRPU also supports information sharing through HOTJOBS, an EBRPU-administered communication network connecting over 300 workforce and education professionals in the East Bay. This venue provides the opportunity to share training opportunities, job openings, and other information related to the intersection of workforce, education, and training providers. East Bay Regional Planning Unit Regional Plan 2021-2024 Page 37 of 51 Adult Schools There are four adult education consortia in the East Bay, each of which serves a subset of the full geography of the region and operates with different structures. As a result, EBRPU Local Boards primarily engage the adult schools on a sub -regional and local level. Historically, there has been regional coordination on regional career pathway grants and work -based learning initiatives, and the EBRPU will continue to seek out funding for these efforts. 2.d. Improving Program Alignment and Expanding Pre-Apprenticeship and Apprenticeship Opportunities Apprenticeship has been a continuing topic of conversation in the Region’s manufacturing and healthcare industry partnerships. The EBHWP has established a new Home Care Aide Apprenticeship program serving Alameda and Contra Costa Counties in collaboration with its long-term care partners including Senior Helpers. It is anticipated that pre-pandemic labor shortages will continue to persist in many occupations, presenting opportunities to invest in talent development pipelines to fill openings especially as baby boomers retire. Apprenticeship represents a particularly promising strategy for immersing job seekers in a new field. The EBRPU will work with the DIR-DAS and regional partners to explore different approaches to the development of regional apprenticeship and pre-apprenticeship programs in in-demand occupations in the region’s priority sectors. Apprenticeship offers substantial opportunities to advance equity in the workforce by providing access to quality, family-sustaining jobs, and income mobility. It can allow individuals who are unable to forego income to continue to earn a salary while they learn a new profession, or to advance in their existing field. This is particularly important during t he present COVID -related economic downturn. Apprenticeships can also offer women and persons of color the chance to overcome barriers by demonstrating their skills in a particular field to potential employers, enabling them to be judged and hired on their merits rather than being excluded based on their identification as part of a particular group. The EBRPU has been funded to procure consulting services to develop and execute a plan for researching the feasibility of apprenticeship and pre-apprenticeship programs in association with regional industry partnership and employers. While this funding is limited, the scope of this work could include some of the following activities: ● Facilitating meetings with the EBRPU partner Workforce Boards and with additional key stakeholders, conducting interviews, carrying out research, identifying priority occupations (in collaboration with partner employers), stakeholder engagement, interviews, facilitation, convenings, preparing reports, and making presentations; ● Leveraging the extensive work already taking place in region to explore and develop apprenticeship opportunities in key sectors; and ● Leveraging the activities of the California Apprenticeship Initiative (CAI), a project of the Foundation for California Community Colleges in partnership with CA Community Colleges, CA DAS and the California Department of Labor’s (DOL) ApprenticeshipUS, which has a particular focus on equitable apprenticeships. The CAI is launching peer learning circles to share best practices related to apprenticeships and pre- apprenticeships across the state. These activities will help the EBRPU achieve the Regional Plan objective of exploring high road career pathways into quality jobs in regional priority industries. East Bay Regional Planning Unit Regional Plan 2021-2024 Page 38 of 51 In order to create scalable models for the development of apprenticeships, the EBRPU is collaborating with a new, youth-focused, non-traditional, credit-bearing, paid pre- apprenticeship pilot program called Boatworks 101. The mission of the program is to train the next generation of craftspeople in the marine industry. To achieve this mission, the program will include a traditional classroom component linked to hands -on training that rotates through multiple employers throughout the East Bay. While this apprenticeship is focused on the marine industry, training will include cross-sector skills in multiple occupations including electricians, diesel mechanics, riggers, carpenters, and composites. The program has received DAS approval, and is included on the ETPL list. Collaboration with this innovative pilot effort will offer the EBRPU the opportunity to identify best practices and lessons learned that can be applied to the establishment of apprenticeship programs in other sectors. In order to carry out a regional apprenticeship strategy, EBRPU partner Boards could pool resources in support of education and training for target populations. Where feasible, the EBRPU would target ETPL -registered programs to enable access to ITA funds for enrolled participants. This would create the opportunity for co-enrollments, requiring the development of a system to track co-enrollees across systems and capture data on training completion and credential attainment. Collection and analysis of this data could serve as a valuable tool for measuring race and gender equity in relationship to access to valuable apprenticeship opportunities in fields with growing opportunities and good wages. EBRPU partner Boards continue to work with MC3 (Multi -Core Construction Curriculum) programs in all four Local Areas, which serve as pre-apprenticeships to the building and construction trades. These programs have provided significant opportunities for individuals with barriers to employment to access high -quality family sustaining jobs. 3. Enabling Upward Mobility For Californians Providing workers and job seekers in the East Bay with the opportunity to improve their economic status and achieve long-term financial stability is a driving principle of the EBRPU. All four Local Boards, along with training providers and partners, are committed to creating a workforce system in the East Bay that promotes equity. This section describes some of the programs, policies, and initiatives that will empower workers, families, and the broader community. 3.a. High Road Workforce System Criteria for Selecting Employers East Bay Workforce Boards will continue to prioritize employers based on a number of factors including presence in priority sectors, wages, and the options they provide for career advancement. While specific employer criteria are determined at the Local Board level, it is core to the region's economic justice-based mission to align job seekers with organizations that will allow them to obtain their long term career and financial goals. Incumbent Worker Training Training of incumbent workers is an important strategy for enabling upward mobility, and is of particular interest to both employers and employees in the EBRPU’s advanced manufacturing and health sector partnerships. It is a primary training service offered in both Alameda and East Bay Regional Planning Unit Regional Plan 2021-2024 Page 39 of 51 Contra Costa Counties.77, 78 Incumbent worker training is an employment retainment strategy providing training that will result in progression on a career pathway and income mobility.79 A key focus of WIOA incumbent worker training is to train individuals with barriers to employment so that they can remain competitive in their current position and increase their contributions to their employer. By focusing on individuals with barriers to employment, local Workforce Boards strive to improve equity in the workforce by increasing the mar ketable skills of individuals with identified needs. Training can take place within an organization or externally and often takes place in the classroom, in the lab, on the computer, and through video conferencing.80 3.b. Equity and Economic Justice The EBRPU and its member Boards are engaged in a range of structural and systemic efforts intended to promote equity and economic justice in the region’s workforce system. This will be a focus on the current round of regional plan implementation funding in tandem with economic recovery planning activities. The goal is to integrate equity into the emerging strategies that the Board will employ during recovery from the COVID -19 pandemic. While the pandemic has required the redirection of resources to address the most urgent issues, it also provides the chance to revisit existing strategies and explore new approaches. Best practices that are identified at the local level will be scaled regionally. The EBRPU has a number of promising initiatives to draw upon that ex ist at the local level. In the area of equity in workforce strategies, the Oakland Workforce Development Board is working with the City of Oakland’s Department of Race and Equity to develop and integrate equity-focused policies and practices into the local workforce system. On-the-job training is being used by a number of Local Boards as a strategy for enabling training participants with limited income and assets to support themselves while they engage in training. Employment Training Panel (ETP) funds are being used by the Richmond Workforce Development Board (RWDB) to offer paid work experience to students with disabilities, and by the Workforce Development Board of Contra Costa County (WDBCCC) to provide medical assistant training in a partnership with the EBHWP. The Alameda County, Oakland, and Richmond Workforce Boards have developed their own equity strategies around First Source and Local Hire agreements in their jurisdictions. All four of the Local Boards are engaged in the Prison to Employment (P2E) project, which builds upon AB109 realignment in both counties to bring paid work experience and customized supportive services to justice-involved individuals returning to the community. Racial Equity Dialogue, Capacity Building, and Service Delivery The East Bay region is beset with significant equity challenges, and local areas have historically responded in particular ways that reflect local dynamics and perceived needs. The Black Lives Matter movement has created a new urgency and openings to reckon wi th structural and 77 "Customized & Incumbent Worker Training Program," Alameda Workforce Development Board, accessed February 24, 2021, https://www.acwdb.org/acwdb-assets/img/Customized%20Training%20Flyer.pdf 78 “County Local Plan: For the WDBCCC and Contra Costa County Local Area (2017-2020),” Workforce Development Board of Contra Costa County, accessed February 24, 2021, https://www.wdbccc.com/wp -content/uploads/2019/12/WDBCCC-Local_Plan_2017-2020.pdf 79 “Incumbent Worker Training,”Employment Development Department State of California, July 2, 2019, 3, https://www.edd.ca.gov/Jobs_and_Training/pubs/wsd19-01.pdf 80“Incumbent Worker Training,”Employment Development Department State of California, July 2, 2019, https://www.edd.ca.gov/Jobs_and_Training/pubs/wsd19-01.pdf East Bay Regional Planning Unit Regional Plan 2021-2024 Page 40 of 51 systemic racism and engage in difficult conversations. EBRPU partner Boards are earnestly engaging with these conversations about how to re-envision policies, practices, and programs that address equity more concretely. The City of Oakland has taken a leadership role as it relates to local government, race, and equity, and the region could learn from its experience and support, particularly in workforce development. The City has established a Department of Race and Equity, whose mission is to work with all City departments to assess and process dimensions of race, equity, and inclusion in policy, practice, and outcomes. The Oakland Workforce Board has engaged with the Department extensively. Another important effort that the EBRPU has engaged in regionally is Bay Area Workforce Solutions, a WAF 7.0 funded initiative focused on increasing racial equity across the Bay Area. Bay Area Workforce Solutions brought together a very large and diverse array of collaborators to break down silos and increase economic equity across San Francisco, Alameda, and Contra Costa Counties. Project activities included a series of panels including national thought leaders to discuss and respond to questions regarding strategies designed to close racial and gender income and wealth gaps for the most vulnerable members of the community. The WDBCCC was a convening partner for this effort, and the OWDB provided a presentation at one of the panels on the City of Oakland’s groundbreaking equity work. In the first year of 2021-2024 Regional Plan implementation, capacity building work in the area of equity and economic justice could begin with peer-to-peer learning among EBRPU partner Board Directors including convenings of key stakeholders to explore equity in workforce strategies. Partner Boards could also consider identifying existing policies and programs shown to produce positive outcomes. This could lead to the identification of measures to track dimensions of equity in practices and outcomes across the regional wor kforce system, and could include adopting policies supporting equity and job quality standards or those that emphasize income mobility. This activity could create spaces for difficult and necessary conversations and processes within local workforce areas and with EBRPU partners and stakeholders. These conversations, inquiries, and learning exchanges could move the region towards policies that support greater equity and strive to improve job quality. Strategic service alignment could take place where opportunities present themselves. This racial equity work would support the Regional Plan objective of providing regional system capacity building around race and equity. The Region could develop a plan by which progress would be measured, including collecting existing policies and programs designed to address equity, informational presentations with regional leaders on the topic, peer learning exchanges, convenings, and application of inquiry and other tools created by the City of Oakland Department of Race and Equity. Progress on this activity could be measured by process outcomes. On-the-Job Training (OJT) The EBRPU has used OJT as a critical equity strategy prior to and during the pandemic, and will continue to promote this model of training as the economy recovers. Participation in unpaid training and education is often not an option for individuals with barriers to employment. Low wages in comparison to the high cost of living in the East Bay region means that workers cannot forego income and sustain themselves. Providing workers with wages while they are training East Bay Regional Planning Unit Regional Plan 2021-2024 Page 41 of 51 enables them to focus on learning new skills while not having to sacrifice income for themselves and their families. Workers are guaranteed a minimum of 32 hours per week and must be paid wages at least those of the current industry standard. After completion, the training employers must offer the employee a regular long-term position with the company.81 On-the-job training allows for employers to be reimbursed for a portion of a worker’s wages while they are in a training period. This training period generally lasts about three months, but is based on a dollar cap and varies by Local Board. Employers are reimbursed up to 50% of hourly wages.82 When workers participate in on-the-job training, they have the opportunity to earn wages and learn how to perform tasks at their new place of employment at the same time. Another way in which OJT wage reimbursements can promote equity is by providing incentives to employers to train and hire individuals with barriers who might not otherwise be considered for employment. An added barrier for many of the individuals within these populations is a lack of work history, something which OJT can help to address. OJT incentive programs include individuals in the following groups: ● Justice involved ● Completing substance use treatment ● Experiencing housing instability or homlessness ● Physical / cognitive disability ● Veterans ● Out of school youth ● Native Americans / American Indians / Indigenous Americans ● Migrant workers Employment Training Panel California’s Employment and Training Panel is made up of union, business, and government representatives and provides financial assistance for training purposes directly to businesses in collaboration with local Workforce Bo ards in the East Bay.83 Training efforts provide many traditionally unserved / underserved groups with the skills required to remain competitive in the labor market and obtain high paying and stable employment. Among the goals of the Employment Training Panel is to provide training opportunities for the following:84 ● Individuals in rural California (including the Central and Imperial Valleys) ● Individuals in urban High Unemployment Areas (HUAs) ● Individuals who are veterans ● Individuals who were formerly incarcerated ● Youth who are considered at-risk of becoming involved in criminal activity ● Individuals who are injured or disabled ● Individuals with other barriers to employment HUAs are incentivized by the Employment Training Panel to provide training opportunities. For example, training providers in these areas can receive funding without meeting certain 81 Alameda Workforce, “(OJT),” https://www.acwdb.org/acwdb-assets/img/Updated%20ACWDB%20- %20OJT%20flyer.pdf 82 “On The Job Training Program (OJT),” Alameda Workforce Development Board, accessed February 24, 2021, https://www.acwdb.org/acwdb-assets/img/Updated%20ACWDB%20-%20OJT%20flyer.pdf 83 “Employment Training Panel,” Home Page, Employment Training Panel, accessed Februa ry 22, 2021, https://etp.ca.gov/ 84 “Employment Training Panel 2019-2020 Strategic Plan,” Employment Training Panel, 2019-2020, https://etp.ca.gov/wp-content/uploads/sites/70/2019/06/ETP19-20_StrategicPlan_Accessible.pdf East Bay Regional Planning Unit Regional Plan 2021-2024 Page 42 of 51 requirements necessary to receive reimbursement in other areas of the state.85 EBRPU Local Boards have engaged ETP funds in a variety of way s to promote economic equity and justice. The WDBCCC has partnered with the EBHWP to obtain ETP funding to cover the cost of medical assistant training for Contra Costa County residents. The RWDB has collaborated with the West Contra Costa Unified School District and the Department of Rehabilitation over several years to offer workforce training and paid work experience in local businesses for students with disabilities. First Source and Local Hire Ordinances Three of the four Workforce Boards in the region have supported the development of, and are engaged with, local hire ordinances in their communities, which leverage the economic power of local government to expand opportunities for local residents to obtain employment with contractors on city-funded projects. The RichmondBuild pre-apprenticeship construction training program works closely with employers who are subject to this ordinance to provide a pathway to construction employment for program graduates. Also in the construction sector, the Richmond and Contra Costa County Boards partner with providers of the Multi -Core Construction Curriculum (MC3), which offers on-ramps into skilled trades in the building and construction sector. The City of Richmond, the Port of Oakland, and Alameda County as a who le have local hiring policies which mandate a certain percentage of those employed on government -funded construction projects be filled by qualified local residents.86, 87, 88 In Richmond, local hiring policies impact not only construction employment but also retail, office, administrative, and other employment in the city. Along with benefiting the employers by facilitating the provision of qualified applicants in response to their labor needs, local hiring also provides needed employment for local residents. Local hiring can be viewed as an anti-gentrification policy by both providing community residents with incomes which will allow them to continue to reside in the community, while preventing new development from attracting outside workers and displacing existing community residents. By reinvesting public works and other local tax subsidies to fund construction projects, local hiring provides further economic development benefits by reinvesting those funds into jobs for local residents. Supportive Services A key to delivering supportive services with an equity lens is developing an equity -centered service delivery system design, ensuring that services are as accessible as possible to those who need them and are allocated to different communities in pr oportion to the need. The Contra Costa Workforce Collaborative (CCWC) model is an innovative approach to the no -wrong-door model of service delivery, which is being adopted by the Alameda County Workforce 85 “Employment Training Panel 2019-2020 Strategic Plan,” Employment Training Panel, 2019-2020, https://etp.ca.gov/wp-content/uploads/sites/70/2019/06/ETP19-20_StrategicPlan_Accessible.pdf 86 “An Ordinance Of The Council Of The City Of Richmond Amending Chapter 2.56 Of The Municipal C ode Of The City Of Richmond: Chapter 2.56 Local Employment Program,” The Council of The City of Richmond, accessed february 24, 2021, https://www.ci.richmond.ca.us/DocumentCenter/View/1374/Local-Employment-Ordinance?bidId= 87 “Maritime And Aviation Project Labor Agreement (MAPLA) 2016 Social Justice Program,” Port of Oakland, last modified November 8, 2018, 1-32. https://www.portofoakland.com/files/PDF/responsibility/CIP%202018 -11.pdf 88 “First Source Program,” About Us, Alameda County, CA, accessed Febr uary 22, 2021 https://www.acgov.org/auditor/sleb/sourceprogram.htm East Bay Regional Planning Unit Regional Plan 2021-2024 Page 43 of 51 Development Board (ACWDB) for their most recent service provider Request For Proposals. The OWDB has also used an equity analysis to identify the most impacted communities and aligned resources to meet the need. Regional workforce development efforts in the East Bay are predicated around an understanding that all workers have unique challenges and needs. Without vital services and resources, workers will not be successful on the job and will not be able to provide their full potential to their employer and society as a whole. The following supportive serv ices are some of the strategies that the region utilizes to empower the region’s job seekers and workers: ● Child Care ● Subsidies ● Transportation ● Work Clothing ● Work tools ● Books ● Health Care ● Costs to cover required medical tests (e.g., TB tests) ● Legal Resources ● Emergency Food ● Shelter ● Costs associated with obtaining required documentation or licensing (e.g., California state ID card, state testing, licensing fees) ● Parking permit fees for training purposes at local community colleges SparkPoint Centers SparkPoint Centers, an initiative of the United Way of the Bay Area, provide financial literacy education to individuals and families with the aim of helping participants move towards financial self-sufficiency. The Workforce Development Board of Contra Costa County has developed a strong collaboration with SparkPoint to enable individuals who are receiving workforce services to enable them to learn how to improve their income, increase their savings, build assets, and strengthen their credit rating. Because financial literacy is fundamental to the success of so many workforce development program participants, this partnership provides a strategy for other Boards in the region to help participants improve their financial literacy skills. COVID-19-Specific Supportive Services The COVID-19 pandemic has had a significant economic impact which has directly affected the financial stability of East Bay workers and job seekers. The region’s Workforce Development Boards offer assistance to individuals during this time of increased economic need. The digital divide has been exacerbated by the pandemic. Access to computers and broadband service, already a challenge for many low income individuals, has suddenly become essential for job search, interviewing, workforce training, and the performance of job-related tasks in many occupations. Local Boards have established programs to lend equipment and offer training to facilitate virtual access for enrolled participants. Delivery of these services is cer tain to continue to be important in the post-COVID era, due to shifts in employment and work that will persist even after the return of more in-person engagement. In the East Bay, job seekers who have had wages negatively impacted by the pandemic or individuals who are collecting unemployment insurance payment can qualify for financial East Bay Regional Planning Unit Regional Plan 2021-2024 Page 44 of 51 assistance. This assistance can help with payments for the following:89,90,91 ● Utility Bills ● Housing Expenses ● Child Care ● Work-related needs (e.g. tools/technology) Assessing an Equitable Response to COVID-19 in the East Bay The COVID-19 pandemic has ruptured assumptions about the nature of work and workplaces. It has resulted in global adoption of remote communications and other virtual resources that dramatically impact how the public workforce system will develop policies, service delivery strategies, investment in digital infrastructure, and partnerships. An equity focus will be vital as these are developed, given the scale of unemployment and pre-pandemic labor market trends. Progress on an equitable COVID-19 response in policy, strategy, and implementation could be measured by process outcomes. The EBRPU could work with a contractor to project manage an equitable response to the pandemic -driven recession. The partner Workforce Development Boards could develop a scope of work with a timeline and deliverables, which could include research, policy review, interviews, facilitating planning sessions, developing scenario frameworks, and synthesizing the project in a final report to the EBRPU partners. The development of scenario frameworks would assist East Bay Region Local Boards to navigate the near future, individually and as a region. Scenario frameworks would help the partner Boards think about systems, structures, and strategies; policies and programs to address inequitable labor market outcomes; and how to sustain and embed engagement around matters of race and equity in standard operations. This activity would help the region move towards adopting policies that suppor t equity and improved job quality. Equity Initiatives with Specific Populations Individuals with Disabilities Based in Alameda County, East Bay Innovations operates Project Search, a workforce program with the goal of enhancing the transferable skills of individuals with developmental disabilities. Along with a focus on the individual worker, Project Search serves the business community by allowing an untapped labor pool of workers to find employment in local public and private organizations.92 The WDBCCC has partnered with East Bay Innovations on a successful Disability Employment Accelerator grant, funded by the California Employment Development Department, to provide workforce development and work experience opportunities for individuals with disabilities. 89 “Workforce Development Board of Contra Costa County: Job Seeker Services,” WDBCCC, accessed February 22,2021, https://www.wdbccc.com/jobseeker-services/ 90 “Laid off? Wages cut? Due to COVID-19 Need help paying Bills??,” Alameda Workforce Development Board,” accessed February 24, 2021, https://www.acwdb.org/acwdb- assets/img/6.%206.15.20%20CERSS%20FLyer%20Final-page-001.jpg 91 “Financial Assistance For Eligible Unemployed Oaklanders Impacted by COVID-19,” City of Oakland, accessed February 24, 2021, https://cao-94612.s3.amazonaws.com/documents/Flyers-Financial-assistance-for-eligible-unemployed-oaklanders- eng-spa-SIG.pdf 92 “Project Search,” Our Services, East Bay Innovations, accessed February 22, 2021, https://www.eastbayinnovations.org/services/project-search/ East Bay Regional Planning Unit Regional Plan 2021-2024 Page 45 of 51 Reentry for Justice-Involved Individuals93 In 2017-18, EBRPU enrolled a total of 3,108 individuals into WIOA -funded staff-assisted services. Of those, approximately 250 (8%) self-reported an offender status at program enrollment.94 It is very likely that these numbers are not reflective of the full number of current or former offenders served in the region, as individuals are not obligated to disclose offender status and face stigma about sharing this information. Justice-involved individuals face fundamental barriers to employment that are often not addressed through traditional workforce development programming. These include lack of access to housing or transportation, difficulties in document recovery, and behavioral health needs. There are 135 organizations within the region’s network of publicly -funded, community-based providers serving the supervised population, 48 of which are providing some level of workforce-related services. However, only a handful of organizations provide a continuum of workforce services paired with other support services, and few provide Earn and Learn or on-the-job training opportunities. Addressing this gap using Prison to Employment (P2E) funds will offer justice-involved individuals greater incentives to participate in workforce programs, and a path with fewer barriers and challenges to a sustainable career. Obtaining a job has the potential to provide not only a source of legitimate income to individuals who were formerly incarcerated, but structure in their lives and daily schedules. The East Bay offers several programs and initiatives to attempt to make the reentry process smoother and produce long-term sustainable results for this vulnerable population. All four Boards in the region have developed partnerships with legal advocacy groups and community-based organizations that are committed to assisting formerly incarcerated individuals secure employment. Key among these reentry initiatives are the following: Prison to Employment (P2E): Along with all four Local Boards in the East Bay, the EBRPU works with County Probation Departments and the California Department of Rehabilitation and Corrections to implement P2E. Each of the East Bay Region WDBs intends to commit WDB business services staff resources to building employer partnerships and creating a strong infrastructure of support and information-sharing among employers and other P2E partners. In addition to developing new partnerships, P2E is an opportunity to enhance existing employer partnerships through the introduction of paid work experience, subsidized employment, and employer training on best practices for working with justice -involved individuals.95 The EBRPU recognizes that partnerships with entities who are experts in addressing the unique needs of justice-involved individuals is crucial to P2E success, as is ongoing training, knowledge sharing, and networking. To this end, each partner Board will mobilize existing service providers with this expertise and conduct procurement processes that comply with local and state procurement standards for employment and training services for justice-involved individuals where services will be procured. 93 “Alameda County Workforce Development Board: Job Seeker Services,” Alameda Workforce Development Board , accessed February 22, 2018, https://www.acwdb.org/_jobseeker_resources.page? 94 Each EBRPU Local Board provided data reports from CalJOBS on WIOA clients with formerly incarcerated status. 95 “Regional Plan PY17-21 – Two Year Modifications,” East Bay Regional Planning Unit, March 15, 2019, 5. https://www.eastbayworks.com/wp-content/uploads/2019/06/PY17-21-Regional-Plan-Mods-Narrative-v2.pdf East Bay Regional Planning Unit Regional Plan 2021-2024 Page 46 of 51 EBPRU determined that it could best optimize limited P2E resources for the regio n’s justice-involved population by utilizing funding to: 1) cultivate increased coordination and collaboration among partners throughout the region; and 2) address gaps and scale promising existing services within the region’s reentry workforce development landscape, specifically by increasing the availability of wrap-around and support services and furnishing more opportunities for paid training and paid work experience. Data reveals low employment retention rates for justice-involved individuals due to numerous potential causes, such as lack of job readiness or poor matching, poor job quality, lack of post -placement supportive services, lack of post-placement career planning, as well as internal client factors. EBRPU Workforce Board partners will utilize P2E resources to support the strategies described above to meet individual needs. Through the P2E initiative, the EBRPU plans to increase local Workforce Board staff capacity to coordinate existing P2E partners, including with Probatio n and Community Correction Partnerships, launch a new regional partnership with California Department of Corrections and Rehabilitation Division of Adult Parole Operations, and expand the reentry employer networks that are currently supported by a variety of grants and other funding from federal, state, local, and philanthropic sources. The addition of funding from P2E will help to infuse crucial and timely support that will effectively integrate these efforts into a more coordinated and seamless local and regional service-delivery system that meets the needs of justice-involved populations. Local Board partners have also engaged with an array of programs at the local level to offer workforce services to justice - involved individuals, including: ● Job fairs offered at detention facilities to currently incarcerated individuals. These events include assistance with resume writing, preparation for presentations to employers, and connection of individuals with employers for future employment opportunities. ● AB 2060 Supervised Population Grants have been used to assist individuals transitioning out of prison to “ensure that they have access to training and education, job readiness skills, and job placement assistance.”96 ● Partnerships with CDCR and County Parole to ho st monthly Parole and Community Team (PACT) meetings, which include information on available career center resources, WIOA training opportunities, recruitment opportunities, and supportive services. ● Participation by the WDBCCC in the U.S. Department of Lab or’s Customer-Centered Design Learning Challenge, which included a broad range of partners in the use of a human-centered design approach to developing a pilot tool kit for assisting recently incarcerated individuals. ● The Reentry Success Center, a Richmond-based program that provides workforce development services to justice-impacted individuals and families throughout the county.97 Opportunity Youth The EBRPU recognizes the significant barriers that youth and young adults involved with the foster or justice system, and those who are homeless, experience in connecting to workforce 96 “AB 2060 Workforce Bill Signed Into Law,” PolicyLink, September 19, 2014, https://www.policylink.org/Blog/tags?field_blog_tags_tid=1056&items_per_page=10&page=2 97 “Reentry Success Center,” Welcome Page, Reentry Success center, accessed February 25, 2021, https://www.reentrysuccess.org/ East Bay Regional Planning Unit Regional Plan 2021-2024 Page 47 of 51 services, career pathways, and employment. As a potential approach, the EBRPU could seek to increase engagement and services for this population, including emerging and innovative strategies, in order to address barriers and enable these opportunity youth to connect with life - sustaining employment. Creating a Path to the Middle Class Defining the “middle class” can be challenging due to geographic differences in the cost of living, consideration of assets, wealth, other capital, and income, as well as increasing levels of inequality. Factors associated with income such as health insurance, education beyond high school, and assets for retirement, are the most commonly used metrics for determining middle class status.98 The COVID-19 pandemic and economic recession further complicate the criteria for what constitutes middle class status. The EBRPU plans to work with the State’s designated technical assistance providers to pursue measures of success that are tailored to the specific characteristics of each region, including the question of what middle class status represents for the East Bay region. Figure 16 represents the percentage of San Francisco-Oakland-Hayward residents in the upper, middle, and lower tiers of income, according to the Pew Research Center’s definitions of each.99 As shown in Figure 16, in the East Bay, 30% of households are in the upper tier, 47% in the middle, and 23% in the lower. This compares to national figures of 19% in the upper tier, 52% in the middle tier, and 19% in the lower tier. Figure 16: Income Tiers in the Bay Area and the United States 98 “Defining and Measuring the Middle Class,” American Institute for Economic Research, August, 2015, https://www.aier.org/wp-content/uploads/2016/10/WP007-Middle-Class.pdf 99 Jesse Bennett, Richard Fry, and Rakesh Kochhar, "Are You in the American Middle Class? Find out with Our Income Calculator," Pew Research Center, July 30, 2020, https://www.pewresearch.org/fact-tank/2020/07/23/are- you-in-the-american-middle-class/ East Bay Regional Planning Unit Regional Plan 2021-2024 Page 48 of 51 Factors associated with income such as health insurance, education beyond high school, and assets for retirement, are the most commonly used metrics for determining middle class status.100 According to one study, $52,120 is the minimum income for a family of 2 in the San Francisco-Oakland-Hayward area to be considered middle class.101 In the recent past, the East Bay region has concentrated its workforce efforts on serving individuals with multiple barriers to employment who are often at or below the pov erty level. For these individuals to be placed on a path to the middle class, the EBRPU will need to develop innovative education and support strategies that enable participants to fully achieve their potential. As described in section one, income greatly increases as a person obtains higher levels of education, such as when an individual moves from having some college experience to at least an associate’s degree. However, the average median income for both the most common occupations ($27,647) and the fastest growing occupations ($40,263) are still well below what the Pew Research Center considers a middle class income for a family of two. Furthermore, many middle skill occupations do not produce an income which would be considered middle class ($51,412 i s the average median wage across top 20 occupations, versus the middle class income of $52,120 cited above). Out of the top fastest growing and middle skill occupations, the following are the only occupations that produce an average median wage above PEW’s threshold: ● Diagnostic Medical Sonographer ● Surgical Technologists ● Respiratory Therapists ● Magnetic Resonance Imaging Technologists ● Bookkeeping, Accounting, and Auditing Clerks ● Automotive Service Technicians and Mechanics ● Computer User Support Specialists ● Licensed Practical and Licensed Vocational Nurses ● Paralegals and Legal Assistants ● Telecommunications Equipment Installers and Repairers, Except Line Installers ● Electrical and Electronics Engineering Technicians ● Heating, Air Conditioning, and Refrigeration Mechanics and Installers ● Web Developers ● Computer Network Support Specialists Local Boards in the East Bay will seek to include the above occupations as benchmarks when designing trainings and placing job seekers into new employment opportuniti es. 4. Aligning, Coordinating, and Integrating Programs and Services The EBRPU seeks to continue to strengthen coordination and collaboration across East Bay Regional Workforce development programs and services in order to more effectively support job seekers and employers. As described in Section 2 of this regional plan, the role of aligning, coordinating, and integrating programs has been key to the EBRPU’s success co -leading advanced manufacturing and health initiatives. The following section provides a n initial framework that can be built upon for future workforce development alignment efforts. 100 “Defining and Measuring the Middle Class,” American Institute for Economic Research, August, 2015, https://www.aier.org/wp-content/uploads/2016/10/WP007-Middle-Class.pdf 101Bennett, Fry, and Kochhar, "Are You in the American Middle Class?” . https://www.pewresearch.org/fact- tank/2020/07/23/are-you-in-the-american-middle-class/ East Bay Regional Planning Unit Regional Plan 2021-2024 Page 49 of 51 4.a System Alignment Administrative Cost Arrangements for the Region The annual budget for the EBRPU supports regional communications and functions, including a website with a virtual service locator and a regional events calendar populated by all of the EBRPU’s funded partners. The budget contains line items for resource development, strategic planning, and other items as needed when the annual budget is create d. In addition, the EBRPU administers the HOTJOBS email listserv that links more than 300 workforce, education, and training professionals and provides a conduit for information sharing in the field. The four Local Boards occasionally share the costs of regional research and planning efforts, and the EBRPU is exploring additional opportunities for expanding coordination of administrative cost sharing. The regional budget also supports the Regional Organizer (RO). The RO is key to managing all regional initiatives, resource development and grant reporting and serving as a central point of contact between partner systems and regional industry partnerships. The RO convenes and facilitates meetings for numerous staffing levels at Local Boards in the region (dir ectors and business services / service network / youth program / career center managers) to identify best practices, troubleshoot, support the regional EASTBAY Works brand, and identify opportunities for collaboration and innovation. Regional Service Strategies, Including Cooperative Agreements and MOUs The four Workforce Boards in the East Bay have more than two decade’s experience of regional cooperation and coordination, which began with the establishment of EASTBAY Works in 1997. Directors, assistant directors, business service managers, and youth managers of each of the four Boards meet regularly to discuss challenges and brainstorm best practices and solutions to address workforce development obstacles and promote regional solutions. Existing Regional MOU Although the four Local Boards have their own MOUs with their local partners, the EASTBAYWorks Partnership serves as the regional workforce MOU. This MOU joins the Counties of Alameda and Contra Costa as well as the municipalities of Oakl and and Richmond as the EBRPU to implement regionally funded initiatives, primarily but not limited to subgrants under WIOA.102 The EASTBAYWorks Partnership MOU goals include the following: ● Streamline processes, reduce duplication, and manage similar services; ● Receive funding and / or grants for regional planning, plan implementation, staff and workforce system training, and expansion of regional initiatives; ● Coordinate, jointly carry out tasks, and share in the regional funds; ● Lead Subgrantee shall contract with the other parties in a separate services agreement for each WIOA Subgrant in order to allocate current and future WIOA Subgrants and to implement programs on behalf of the EBRPU more efficiently; and ● Establish a "Lead Agent" framework for other regionally funded initiatives to more efficiently implement programs on behalf of the EBRPU. 102 “Memorandum Of Understanding For The Eastbay Works Partnership / East Bay Regional Planning Unit,” County of Alameda, County of Contra Costa, City of Oakland and City of Richmond, January 1, 2020, 1. http://64.166.146.245/docs/2020/BOS/20200121_1445/40653_EBWORKS%20RPU%20MOU%201 -21-20.pdf East Bay Regional Planning Unit Regional Plan 2021-2024 Page 50 of 51 American Job Centers of California (AJCCs) The AJCCs of the East Bay Region operate as independent entities but contribute to the regional service strategy by sharing information on the EASTBAYWorks website, enabling job seekers across the region to locate the services that are most accessible to them. The geographic distribution of the centers in both Alameda and Contra Costa Counties unifies the region b y providing access to one-stop services to all of the region’s residents. Contra Costa Workforce Collaborative (CCWC) One of the promising best practices for cooperative service delivery in the region is the Contra Costa Workforce Collaborative (CCWC). The CCWC is an innovative public-nonprofit partnership of 12 Contra Costa county education and workforce development organizations that currently operate within the county. The CCWC was developed in response to an identified need for regional collaboration and system alignment to move beyond strategies that prioritize low - wage, immediate employment opportunities and towards pathways to sustainable well -paid employment for diverse job seekers. The CCWC works to support the expansion of the workforce developm ent system by coordinating with the Employment Development Department (EDD), WDBCCC, WIOA’s required AJCC MOU partners, Workforce Integration Network (WIN) members, and other workforce organizations or networks in the design, coordination, and implementati on of service delivery and capacity building. The CCWC leverages WIOA dollars and resources already available in the County to provide services that connect participants to education and training opportunities. These services attempt to enhance essential employability skills and assist in the development and pursuit of educational and career goals that lead to income mobility and quality jobs. Within the region, there is discussion about how the CCWC model could be used as an approach to strengthening workforce system coordination in Alameda County. Coordination of Services with Regional Economic Development Services and Providers An important component of the EBRPU’s coordination with regional economic development efforts is the representation of the Business Services Manager of each of the four East Bay local Workforce Boards on the East Bay Economic Development Alliance (EDA) Economic Development Director’s table. This relationship allows for cooperative conversations about business climate, business closings and openings, and other collaborative opportunities between economic development and workforce development. A key service of the EDA is the development of annual economic outlook reports that provide data and analysis on the important trends impacting the region’s economy and its workforce. The Oakland Workforce Development Board is uniquely situated for collaboration with local economic development initiatives because it is located within the Office of Workforce and Economic Development within the City of Oakland. This structure enables the OWDB to more closely align its policies and programs with the economic development agenda of the city, and to influence city policy related to workforce training and development. In addition to collaboration with EDA and local economic development in Oakland, the EBRPU benefits from a strong relationship between the WDBCCC and the East Bay Leadership Council East Bay Regional Planning Unit Regional Plan 2021-2024 Page 51 of 51 (EBLC), as well as the Contra Costa Economic Partnership (CCEP), both of which are based in Contra Costa County. The EBLC is a public policy advocacy organization whose mission is to increase the economic vitality and quality of life in the East Bay, and whose membership includes many of the region’s largest employers. The WDBCCC is currently partnering with the CCEP to lead the Equitable Economic Recovery Task Force, which is focused on creating an equitable recovery and opportunities for those who have been disproportionately impacted by the pandemic-induced recession. Coordination of Supportive Services At present, the four Local Boards in the East Bay have their own internal processes for delivery of supportive services and have not yet developed a strategy for coordination. Models for future coordination of supportive services within the region are under consideration. Negotiating Local Levels of Performance As mentioned in the Section 2 discussion of regional sector pathways, a major EBPRU strategy moving forward is to explore development of mechanisms to enhance data tracking on trainings developed by or in partnership with the EBRPU’s regional industry partnerships. This could aid the region in establishing benchmarks to track individuals that complete training and/or attain industry-recognized credentials aligned with the Region’s priority sectors and occupations. This could be a potential area for negotiation among partners on local levels of performance. Data tracking would be undertaken by EBRPU partner Boards, the Region’s two most mature industry partnerships, Association of Manufacturers, Bay Area and the East Bay Health Workforce Partnership, and the network of workforce services, education and training providers, and CBO partners with whom they collaborate. Outcomes could include identification of tools to capture and communicate training pathways data, and data tracking could inform potential benchmarks for the region. This activity is contingent on the state of public health and of the economy which impacts the availability of training and job opportunities. As this strategy is implemented, it could help the region meet the objective of better aligning Local Workforce Development Board service delivery networks and customers with the region’s industry partnerships. It would also support the Regional Plan objective of achieving enhanced data tracking as it relates to trainings associated with the region’s industry partnerships and inform mechanisms to better collect and communicate pathway opportunities, activities and outcomes. Conclusion Workforce development efforts in the East Bay are strong, innovative, and committed to promoting equity and ensuring social justice. During the current economic and public health crisis, Local Boards have proven to be extremely resilient, adapting to the rapidly changing and urgent community circumstances. As the pandemic comes to an end, this plan will serve as an invaluable guide for the EBPRU in its short- and long-term strategic development efforts. 2021 - 2024 Local Plan Workforce Development Board of Contra Costa County Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 1 of 30 Table of Contents Table of Contents…………………………………………………………………….…………………………………………1 Introduction .................................................................................................................................... 3 I. Local Overview............................................................................................................................ 3 I.a. Workforce Development Activities in the Local Area ........................................................... 3 I.b. Strengths of the Local Workforce System in Meeting Needs of Job Seekers ....................... 4 Employment Placement and Sustainable Wages .................................................................... 5 I.c. Opportunities for Improvement of the Local Workforce System ......................................... 6 II. Strategic Vision ...................................................................................................................... 8 II.a. Supporting Economic Growth and Economic Self-Sufficiency ........................................... 9 II.b. Service Delivery Strategies to Ensure Equitable Access to Regional Sector Pathways ....... 9 III. Core Program Partner Coordination .......................................................................................10 III.a. Coordination with Adult Education and Literacy Activities Established Under WIOA Title II .........................................................................................................................................10 III.b. Coordination with Employment Services Established Under WIOA Title III .................. 11 III.c. Coordination with Vocational Rehabilitation Programs Established Under WIOA Title IV ................................................................................................................................................ 12 IV. AJCC System Partner Coordination ......................................................................................... 13 IV.a. Roles and Resource Contributions of the Local Board and its AJCC MOU Partners ....... 13 IV.b. Ensuring Continuous Improvement of Eligible Providers ................................................ 14 IV.c. Strengthening Linkages Between the One-Stop Delivery System and Unemployment Insurance Programs ................................................................................................................... 14 IV.d. Coordination of Relevant Secondary and Postsecondary Education Programs & Activities .................................................................................................................................................... 15 IV.e. Coordination of Workforce Development Programs and Economic Development Activities ..................................................................................................................................... 15 IV.g. Facilitating Access to the One-Stop Delivery System Through Technology and other Means ......................................................................................................................................... 17 IV.h. Providing Accessible Facilities, Programs and Services, Technolo gy and Materials for Individuals with Disabilities (WIOA Section 188) ..................................................................... 18 IV.i. Providing Indian and Native Americans with Equal Access to AJCC Services .................. 18 IV.j. Providing Eligible Migrant Seasonal Farmworkers with Equal Access to AJCC Services . 18 V. State and Local Strategic Partner Coordination ........................................................................ 19 V.a. Coordination with County Health and Human Services and Other Local Partners to Serve Local CalFresh Populations........................................................................................................ 19 V.b. Coordination with Local Child Support Agencies and Partner CBOs to Serve Local Non - Custodial Parents ...................................................................................................................... 20 V.c. Coordination with Local Partners to Improve Services for Jobseekers with Intellectual and Developmental Disabilities ................................................................................................. 21 V.d. Coordination with Local Partners to Improve Service Delivery for English Language Learners, Foreign Born and/or Refugees ................................................................................. 22 Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 2 of 30 VI. Title I Services ......................................................................................................................... 22 VI.a. Type and Availability of Adult and Dislocated Worker Employment and Training Activities in the Local Area........................................................................................................ 22 VI.b. Coordination of Workforce Investment Activities with Statewide Rapid Response Activities .................................................................................................................................... 23 VI.c. Type and Availability of Youth Workforce Investment Activities in the Local Area ........ 24 VI.d. Providing Training Through Individual Training Accounts ............................................ 26 VI.e. Ensuring Priority for Adult Career and Training Services will be Given to Recipients of Public Assistance, Low Income Individuals and Those who are Basic Skills Deficient ............ 26 VI.f. Coordination of Workforce and Education Activities with Provision of Supportive Services ...................................................................................................................................... 27 VII. Title I Administration ............................................................................................................ 27 VII.a. Entity Responsible for Disbursal of Grant Funds ........................................................... 27 VII.b. Competitive Process that will be Used to Award Sub-Grants and Contracts for WIOA Title I Activities ......................................................................................................................... 27 VII.c. Responsibility for AJCC Operations (Donna) ................................................................. 28 VII.d. Copies of Executed Cooperative Agreements Regarding Service Delivery for the Local One-Stop System ....................................................................................................................... 28 VIII. Staff Training and Capacity Building ................................................................................... 28 VIII.a. Training and/or Professional Development for Targeted Sectors and Promoting Job Quality ....................................................................................................................................... 28 VIII.b. Training and/or Professional Development to Ensure Cultural Competency and Understanding of Experiences of Trauma-Exposed Populations ............................................. 28 VIII.d. Training and/or Professional Development on Common Case Management and Co - Enrollment Strategies ............................................................................................................... 30 Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 3 of 30 Introduction As the third-largest county in the San Francisco Bay Area, Contra Costa County has an estimated population of 1.1 million residents. Nearly 7.9% of households in Contra Costa live below the federal poverty line. US Census Bureau estimates show that 24% of the population is foreign - born, with 35.8% of the population five years and older speaking a language other than English in the household. Of foreign-born residents, most are from Asia (44.7%) or Latin America (40.7%). Of the 34% of the population speaking a foreign language, 52% speak Spanish and 28.4% speak Asian and Pacific Islander languages. Contra Costa County benefits from a distinct advantage geographically due to the strength of its regional economy. Its proximity to San Francisco, Silicon Valley, and some of the top educational institutions in the country provide access to premier research and technological resources. The county's top in-demand private industries include: ● Trade; ● Transportation; ● Utilities; ● Educational; ● Health Services; ● Professional and Business Services; ● Goods Production (of which 40% is in Manufacturing and 60% is in Mining, Logging, and Construction) and; ● Leisure and Hospitality. WDBCCC and its neighboring Workforce Development Boards (in Alameda County, the City of Oakland, and the City of Richmond) together constitute the East Bay region. This region is home to a population of 2.1 million people, and a labor market of 1.3 million. It is one of the most geographically concentrated areas of technology and research clusters in the world. With the second- and third-most populous counties in the Bay Area, the East Bay is one of the largest economic drivers in the region. Relative to the larger Bay Area, the East Bay represents more that 25% of the total jobs in the region. I. Local Overview I.a. Workforce Development Activities in the Local Area The workforce development activities, including education and training, in the Local Area. The WDBCCC and its service providers provide basic and individualized intensive job seeker and employer services through its AJCC One-Stop career center. Services include assessment, plan development, coaching, referrals, and more intensive services such as occupational skills training and supportive services. The WDBCCC also provides specific programs to support job seekers with barriers such as former incarceration, low income, disabilities, and low levels of literacy or language. The WDBCCC makes use of powerful workforce development strategies such as cohort-based, hands-on occupational skills training in priority sectors such as health care, warehousing, and pre-apprenticeship construction trades. The WDBCCC prioritizes services to the following populations with barriers to employment: Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 4 of 30 Priority Populations Justice System - Involved Adults Basic Skills Deficient English Language Learners Homeless Individuals Low-Income Individuals Veterans and Spouses People with Disabilities I.b. Strengths of the Local Workforce System in Meeting Needs of Job Seekers Collaboration with the Business Community Partners cite the WDBCCC’s strong relationships with the business community as a valuable asset in meeting the needs of job seekers. These links are especially critical for agencies that serve populations with barriers to employment who normally would not have avenues in which to meet employers, such as those exiting prison or jail. The WDB hosts job fairs and onsite recruitments that give job seekers immediate access to employers. In addition, the WDBCCC and the AJCC host groups such as the Workforce Integration Networks (WIN) to further facilitate those connections by giving a forum in which agencies can cross -share resources and relationships. The WINs are often attended by City economic development agency representatives who know which employers in their jurisdiction are looking to hire. An important strength mentioned in public input sessions was the role the WDBCCC plays as a convener of organizations serving businesses. Business-facing staff from the WDBCCC, the EDD, and Rubicon Programs, operator of the Concord AJCC, join together to align strategies and approaches on how to assist businesses. The Integrated Business Services Team (iBEST) serves business owners directly and refers them to other organizations such as the Employer Advisory Council, the Small Business Development Center, and the California Employer Association, whose Human Resources (HR) Hotline the WDBCCC makes available at no cost to employers. The Contra Costa Workforce Collaborative (CCWC) The CCWC utilizes an innovative service delivery design, operating the full-service One-Stop America’s Job Center of California and delivering tailored and geographically accessible services through affiliates in the collaborative. These affiliates include adult education organizations a s well as other career development community-based organizations. Leveraging the experience and resources of Rubicon Programs, and the relationships the Contra Costa Workforce Collaborative (CCWC) affiliates possess in their respective communities, the CCWC provides timely and effective services to those who need both general or intensive workforce services. “The WDBCCC is willing to partner and work with CBOs. They’re willing to collaborate and work together to reach as many people as possible who need assistance.” --Public Input Session Participant Human-Centered Design (HCD) The WDBCCC has a deep commitment to utilizing HCD strategies in service delivery models to ensure customers are provided services that are designed to reflect the needs of each ind ividual customer. Staff have received training in HCD and have participated in a U.S. Department of Labor Customer-Centered Design Learning Exchange, resulting in a project that was selected to Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 5 of 30 be showcased at the White House. The WDBCCC is currently invol ved in a WAF 8.0 project on homelessness and workforce development that utilizes HCD training and strategies in the project design and goals. WDBCCC publicizes its preference for all contractors providing WIOA services to be familiar with and utilize HCD practices; current adult and youth service providers utilize HCD strategies. Trauma-Informed Practices (TIP) WDBCCC staff have been trained on TIP through Employment and Human Services sponsored courses, and the CCWC and Rubicon Programs have been heavily invested in this training. Some WDBCCC staff involved in the WAF 8.0 project integrating homeless and workforce services have also received TIP training through the Contra Costa County Health Services Department. Content included types of trauma, body and mind reactions, how to recognize trauma responses, and how to avoid re-traumatizing people while trying to serve them. Offering Virtual Access to Programs and Services The WDBCCC was quick to implement virtual service delivery strategies during the COVI D-19 pandemic, including creating an online portal for people to quickly indicate their interest in WIOA services, holding online job seeker workshops, equipping staff with the technology needed to work from home, and providing additional resources and gui dance to service providers for the purchase of technology (laptops, tablets, wifi access, routers, etc). The WDBCCC has made the Metrix online learning platform, which contains thousands of general and industry-specific courses, available to Contra Costa residents and continues to promote pilot projects with partner agencies that leverage the vast catalogue of courses. The online work - readiness curriculum is being used with WIOA Youth and youth with disabilities being served by the Department of Rehabilitation Workability program. The WDBCCC will continue to promote the use of and provide technical assistance for online classes. Employment Placement and Sustainable Wages The WDBCCC has a strong record in participant outcomes including employment placement and median earnings. In PY 2018-19, 72.8% of participants were placed in employment and the median earnings were just under $30,000 per year. Emphasis on Justice System-Involved Community The WDBCCC provides programs to serve formerly incarcerated people through its partnerships with Rubicon Programs, the CCWC, Contra Costa County Probation, and the California Department of Corrections and Rehabilitation (CDCR), which administers parole. The WDBCCC is an active partner, with other Local Boards, in the regional Prison to Employment program, funded by a coalition of state workforce and criminal justice agencies, that includes the CWDB, CWA, CDCR and CalPIA (California Prison Industry). Partnerships to Serve People with Disabilities The WDBCCC piloted a successful program to support job seekers with disabilities through its Disability Employment Accelerator (DEA) grant, funded by EDD. The program focused on people with intellectual or developmental disabilities who, in many cases, are able to complet e college but cannot obtain jobs because of lack of experience. The grant funded paid work experience and strengthened partnerships with East Bay Innovations in Alameda County and Futures Explored, two highly regarded providers of services for persons with disabilities in the East Bay. With consultation from disability community experts at the Independent Living Resource Center, the WDBCCC invested in a complete renewal of all accessibility computers, applications, and adaptive technology for the Concord AJ CC. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 6 of 30 Clear Industry Pathways The WDBCCC strives to ensure that short- and medium-term tracks to high-growth, high- demand strategic sectors are available to customers. Contra Costa County is home to a robust system of adult education programs and community colleges and is closely located near many top-tier colleges and universities, including University of California, Berkeley. WDBCCC staff serve on college and adult education advisory committees to strengthen this link and provide influence in industries such as transportation and logistics, advanced manufacturing, health care and life sciences, energy, and construction. I.c. Opportunities for Improvement of the Local Workforce System As part of its planning process, the WDBCCC has identified a n umber of areas in which opportunities exist to strengthen services to address the workforce and education needs of the local community. Improving Cultural Competence of Staff The WDBCCC recognizes that a high degree of cultural competency is extremely im portant in a field in which services are provided to diverse cultures, and is committed to continuing to strengthen the cultural competence of staff in order to more effectively serve the diverse population of Contra Costa County. The WDBCCC has a long hi story of supporting training that increases cultural competency growth for staff and providers. WDBCCC staff and providers are well versed on HCD strategies and have received training in trauma -informed practices. The WDBCCC is fortunate to sit under the umbrella of the Contra Costa County Employment & Human Services Department (EHSD), which is committed to staff training on cultural competency. EHSD has a robust staff development training platform (SMART) that provides numerous trainings on cultural competency, most of which are required of all EHSD/WDB staff. The WDBCCC will continue to seek out and embrace training and practices that promote the cultural competency of staff and providers in both theory and practice. Long-Term Success for Individuals with Disabilities As described in Section III.c. of this plan, the WDBCCC has been able to significantly build its capacity to serve individuals with disabilities through a Disability Employment Accelerator grant. The WDBCCC will seek new sources of support to sustain its work with people with disabilities, providing them with job opportunities and building on the lessons learned from this effort. Enhancing Virtual Service Delivery The WDBCCC has rapidly expanded its virtual delivery of training, workforce, a nd business services since the advent of COVID-19. It is likely that a substantial portion of remote service delivery activities will continue once the pandemic has ended. The WDBCCC looks forward to enhancing and strengthening its strategies for remote work and training, and to finding innovative ways to bridge the digital divide so that all participants are able to access and benefit from these resources. Expanding Skills-Development Services The WDBCCC will pursue new strategies for providing support fo r basic skills-deficient and English Language Learner job seekers in order to enable them to get on pathways to life sustaining employment and career advancement. The WDBCCC will support its partners that work directly with these populations in order to develop well-informed approaches that are relevant to the needs of the community. In particular, the WDBCCC will draw upon the expertise of its Adult Education partners who have a particular focus on serving this community. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 7 of 30 Expansion of Supportive Services The COVID pandemic has resulted in a dramatic expansion in the need for supportive services among those served by the WDBCCC. WIOA funds have met a portion of this need, but the WDBCCC has had to seek additional funding to fill the gap. The WDBCCC will co ntinue to pursue additional resources to provide more supportive services or subsidized employment opportunities to facilitate successful participation by low-income participants. Workforce Accelerator 8.0 Integration of Homelessness and Workforce Service Delivery The WDBCCC is leading a Workforce Accelerator -funded initiative focused on using the Human-Centered Design approach to strengthen the integration of homelessness and workforce service delivery. The project has exposed the need for the two service systems to learn more about how the other operates, and the importance of finding more effective ways to collaborate in order to best help insecurely housed people gain and retain employment. The outcome of the project will be the design of more effective strategies Job and Employer Search Assistance The WDBCCC aims to increase the visibility of quality careers and help job seekers understand the breadth of available career opportunities. The pool of employers connected with the workforce system needs to be increased in order to expand access to work experience and employment opportunities for the people of Contra Costa County. The WDBCCC has added job developers to its contract with the CC WC to provide additional outreach to employers to provide OJT, work experience, and actual jobs for job seekers. Racial Equity and Justice Increased awareness of issues of racial equity and justice throughout the country has raised the importance of addressing these challenges directly within the workforce system. The WDBCCC views its work through an equity lens and will weave this perspective throughout future WDBCCC programs and activities. The WDBCCC has participated in a number of local, regional, and state-level efforts around equity and justice. In a new partnership with Contra Costa Health Services, the WDBCCC launched a Health Ambassador Pilot project that focuses on the communities that have been disproportionately impacted by the COVID -19 pandemic. Dislocated workers are hired and trained to conduct public education and outreach on pandemic precautions, vaccine awareness and promotion, and other recovery activities. The project was designed using an equity framework. WDBCCC staff have participated in Implicit Bias Training and Cultural Competency Training mandated by Contra Costa County . The WDBCCC Executive Director is a member of the core team of the Equity and Inclusion group of the County’s Employment and Human Services Department. Also at the county level, the WDBCCC has helped to lead the Economic Equitable Recovery Task Force, which engages local business, CBOs, and public agencies to develop data driven strategies to forge an equitable recovery from the COVID -19 pandemic. WDBCCC participated in a WAF 7.0 grant, titled Bay Area Workforce Solutions, which brought together workforce system and other leaders from around the Bay Area to develop strategies for closing racial and gender income and wealth gaps for the most vulnerable members of the community. The WDBCCC has also engaged with the Equity Task Force of the California Workforce Association. The WDBCCC will continue to explore additional opportunities to learn and to further integrate racial equity and justice into its practices and poli cies. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 8 of 30 Reinvigoration of Workforce Integration Networks Prior to the COVID-19 shutdown, the WDBCCC operated Workforce Integration Networks (WINs), monthly convenings of education, workforce, and supportive service providers in West, Central, and East county that networked and shared information. These networks have been an extremely important resource for enabling service providers in the county, including multiple County departments, to access information and connect individuals to needed services. Coordination of the WINs is included in the WDBCCC’s contract with Rubicon Programs. Though the WINs have been on hold during the pandemic, an important future strategy will be to initiate conversations about how best to reinvigorate this valuable resource when in-person meetings are not possible. II. Strategic Vision Vision To support a network that creates and promotes a dynamic education system, high-performing businesses, and a prosperous local economy with an abundance of high quality jobs and skilled workers to fill them. With communities facing unprecedented job loss and business closures as a result of the COVID-19 pandemic, it is imperative that the Workforce Development Board of Contra Costa County seek to address both the immediate needs of workers and businesses, as well as longer - term structural challenges that relate to equitable economic opportunity and economic growth. The strategies identified below address both immediate and longer -term challenges faced by the local economy. Create Earn and Learn Opportunities Earn and Learn strategies will offer businesses an increased and easily accessible incentive to recruit and retain employees. The WDBCCC will expedite access to training and resources to get job seekers into careers with livable wages. The WDBCCC will increase and leverage financial and human capital resources to support business retention and expansion. The WDBCCC will also support system alignment, service integration and continuous improvement, using labor market data to advance evidence-based policymaking. Implement Strategic Communication The WDBCCC will increase its social media presence to reach a wider population. The WDBCCC has begun a partnership with a new contractor to strengthen communication channels and will continue to prioritize improving its website design and social media capacity. The WDBCCC will build a strong, recognizable brand in the community by positioning the strategic work of the Board to meet these goals: 1) capture market share of job seekers, youth, and businesses who utilize services to meet or exceed performance metrics; 2) expand partnerships with those organizations that can help the WDBCCC bring its latest strategic plan to fruition; and 3) proactively garner discretionary funding needed to meet key performance metrics that are outside the scope of the Workforce Innovation and Opportunity Act. Explore the Incorporation of Racial Justice and Equity into the Vision Statement While racial justice and equity are key priorities of the WDBCCC, they are not explicitly included in the current vision statement. As part of its efforts during the initial year of the strategic Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 9 of 30 planning period, the WDBCCC will develop a process for engaging community stakeholders in the re-imagining of the vision and mission statements to ensure that they are inclusive and communicate a clear message about the WDBCCC’s commitment to this work. II.a. Supporting Economic Growth and Economic Self-Sufficiency In accordance with the Workforce Innovation and Opportunity Act (WIOA), the WDBCCC has developed this plan to guide the county toward fostering a dynamic, sustainable, equitable, and balanced workforce. The WDBCCC will empower Contra Costa’s residents and support their pursuit of economic self-sufficiency through the following activities: ● Work with Contra Costa’s most vulnerable residents to implement human -centered employment and training plans to meet unique needs, challenges, and aspirations; ● Connect job seekers to employment opportunities with sustainable wages to support themselves and their families; ● Strive for all workers to be in positions that have the opportunity for career advancement and upward mobility; ● Support access to resources not evenly distributed throughout the county and readily available to all; ● Strategically provide supportive services that are necessary for workers to succeed on the job; and ● Prioritize investments in Earn & Learn opportunities to ensure individuals can enroll in education and/or training while continuing to earn needed income. The WDBCCC will pursue economic growth by supporting local businesses, employers, and community-based organizations to help them thrive and grow through these activities: ● Create community resource centers that can support all businesses, with an emphasis on minority-owned and micro businesses, gain greater access to appropriate resources; ● Proactively work with all partners (including EDD, CBOs, etc.) to respond to the needs of the community accordingly and appropriately; ● Encourage diversity, equity, and inclusion in all outreach and resource sharing with local businesses and organizations; ● Invest in analysing and identifying the skill needs (occupations) of high -demand industries and optimize investments in these skills and occupations; and ● Develop and expand relationships to to leverage knowledge and resources. II.b. Service Delivery Strategies to Ensure Equitable Access to Regional Sector Pathways The WDBCCC is committed to leading and operating with an equity lens, to actively engaging community and partners in decisions that affect them directly, and to promoting equity and inclusion with dignity and respect. The WDBCCC will pursue the following primary service delivery strategies to allow all community members to participate fully and realize their full potential, valuing individual and community expertise. Strengthening Partnerships The WDBCCC will seek to identify and build meaningful local and regional partnerships that promote equitable and necessary investments in equitable access to pathways in priority sector industries. The WDBCCC will also establish stakeholder engagement best practices and processes to guide its work in these partnerships. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 10 of 30 Data Collection and Planning The WDBCCC will use data collection and analysis to identify unique needs and existing access to services across the County. This information will in turn inform the development of strategies to address and ensure equitable access. In addition, the WDBCCC wil l explore ways to better monitor demographic data and deploy necessary resources in relationship to changing community needs. WDBCCC staff will work with partners to create decision making criteria that includes diverse and innovative ideas and strategies that promote equity. Finally, the Board will consider the implementation of a continuous evaluation and improvement process to assess and address work in this area. Staff Training An important tool for ensuring equitable access to sector partnership oppo rtunities includes strengthening the equity and inclusion knowledge and skills of staff. The WDBCC will develop and deliver training for staff and provider partners to ensure equity competency and advocacy. Equity-Focused Industry-Sector Partnerships The East Bay Health Workforce Partnership, in which the WDBCCC is a partner, is particularly interested in promoting equity and connecting training with communities of color, and the WDBCCC will actively support these strategies. The WDBCCC will also support t he health care sector goal focused on ensuring that workers in the sector are more reflective of the population as a whole. The WDBCCC will work with sector partnerships to assess regional system capacity to address disparate outcomes related to race and equity. Supportive Services The WDBCCC will expand need-related payments to support people while they are taking part in training so that low income participants in particular can support themselves during training. Targeted Training for Participants The WDBCCC will support investment in preparation programs for long-term career development in high-demand industries, focusing on narrowing the gap between high - and low- skilled labor. This will include support for investments/agreements in infrastructure, p re- apprenticeships, and apprenticeships that move toward equity. In addition, the WDBCCC will seek to expand access to short-term certificate and credential programs. III. Core Program Partner Coordination III.a. Coordination with Adult Education and Li teracy Activities Established Under WIOA Title II The WDBCCC continues to actively engage and collaborate with adult education, including the Contra Costa County Adult Education Consortium and literacy services providers, to coordinate WIOA Title I and Title II activities in order to strengthen the provision of education and employment services that help individuals develop the basic skills and literacy proficiency required to thrive in sustainable employment. Adult education providers are key partners in the Contra Costa Workforce Collaborative, which provides a network of access to WIOA services throughout Contra Costa County. The WDBCCC will continue to coordinate its efforts with organizations that deliver literacy programs for adults, such as Mt. Diablo Adult Education, which offers adult literacy and English Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 11 of 30 as a second language programs. The diverse population of the county makes these programs particularly important. As an example, the student body of Martinez Adult Education includes individuals from 48 different countries. The WDBCCC maintains a strong relationship with adult schools in the local area, referring staff to aid with training offerings such as the Business and Medical Office Academy at Liberty Adult Education in Brentwood and the Career and Technical Education Center at Mt. Diablo Adult Education in Concord. Adult Education organizational staff are represented on the WDBCCC Board, which facilitates information sharing and more effective coordination of services in the local area. Board members include a highly engaged representative of the adult education system and member of the Contra Costa County Adult Education Consortium. The WDBCCC has been actively involved in local applications for Adult Education providers (per WSIN 19-34) participating in extensive review of these applications to ensure that their plans align with WDBCCC Local Plan. The WDBCCC has participated in the Western Association of Schools and Colleges certification process for Liberty Adult Education, a CCWC partner. The WDBCCC continues to collaborate with Adult Education and Literacy programs to deliver services to special populations in the county. WDBCCC’s adult education partners provide robust programming for people with disabilities, English Language Learners, individuals with basic skills deficiencies, and youth. In the area of youth services, the WDBCCC intends to strengthen referrals between the WIOA youth program (which serves ages 16 -24) and Adult Education for young people who need to complete secondary education equivalency. The WDBCCC will also provide training to staff who provide direct services related to exis ting articulation agreements between high schools, adult education, and community colleges. The WDBCCC will continue to work to strengthen relationships with Adult Education, Literacy Programs, including ELL programs and providers, by creating a catalog o f organizations providing services, the services provided, and what languages are supported. The WDBCCC anticipates having an on-site provider at the comprehensive AJCC as soon as COVID restrictions have eased, we will actively research, apply for, and dedicate resources (funding) to increase the level of support and services to English Language Learners. III.b. Coordination with Employment Services Established Under WIOA Title III The Employment Development Department (EDD) is the WDBCCC's core partne r for the Wagner- Peyser Act. Regional EDD staff members are co -located at the Concord Comprehensive AJCC and, in collaboration with WDB and AJCC staff, have created and provide regular workshops for Unemployment Insurance (UI) claimants, Trade Adjustment Assistance (TAA) service recipients, RESEAs (Reemployment Services and Eligibility Assessment), California Training Benefits, WIOA eligibility and services, and Rapid Response services. WDB and AJCC staff have collaborated with EDD business services staff to create the Integrated Business Services Team (iBEST) to coordinate, align, and leverage resources in supporting businesses in Contra Costa. iBEST’s goals include: improving and streamlining the recruitment process; convening and hosting forums to educate employers on the value of hiring special populations; providing comprehensive information on resources and incentives to employers including how to access these resources/incentives; and providing an opportunity for input from businesses to ensure processes are not duplicative, are business friendly, and address the real needs of businesses. WDBCCC will continue to support and grow this innovative approach to provide services to the business community. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 12 of 30 Prior to the COVID-19 pandemic, unemployment insurance workshops were provided on a weekly basis alongside an opportunity for claimants to meet individually with staff from EDD. WIOA and EDD AJCC staff members have regular meetings to ensure that they are working together strategically to serve UI recipients. Due to the COVID-19 pandemic, WDBCCC staff have established a business and employee hotline to serve as the first point of contact for individuals in need of UI information and other community resources such as referrals to public benefits, food banks, and rental assistance programs. The WDBCCC has served as the first point of contact for individuals in need of UI information and other community resources, such as referrals to public benefits, food banks, and rental assistance programs, and thus ensures that community members are able to access the services and referrals they need during this crisis . In response to the pandemic, WDBCCC staff have also developed a bi -monthly laid-off/ furloughed employee webinar in collaboration with EDD staff, AJCC s ervice providers, and multiple resource agencies throughout the county, to provide community members the opportunity to connect directly with those who can meet their needs. III.c. Coordination with Vocational Rehabilitation Programs Established Under WIOA Title IV The WDBCCC will continue to strengthen its ongoing partnerships with state and local organizations in order to more effectively serve individuals with disabilities. The WDBCCC is part of the Contra Costa Local Partnership Agreement (LPA) that meets regularly to strategize ways to implement the Competitive Integrated Employment (CIE) Blueprint. At this writing, the WDBCCC is attending planning meetings on a virtual job seeker forum. Prior to the COVID-19 pandemic, the Department of Rehabilitation (DOR) had a weekly presence at the Comprehensive AJCC. Currently, services are offered remotely and referrals continue to be made. DOR staff were also regular attendees at the WIN, which was on hold during the pandemic but will host meetings virtually in the future. The DOR also has a seat on the WDBCCC Board and on the WDBCCC Youth Committee. The WIOA Youth Program and DOR Workability program have teamed up on a pilot project that provides work -readiness training using Metrix online learning followed by paid work experience. In 2018, the WDBCCC was awarded a California Employment Development Department (EDD) Disability Employment Accelerator (DEA) Grant to provide work experience to people with disabilities and facilitate employer-education forums spotlighting the skills of people with disabilities and the supports/government incentives they come with. The project successfully achieved its employment training and outcomes. A primary achievement of the DEA grant project was the WDBCCC becoming a greater part of the disability advocacy community. The grant increased staff awareness of the challenges faced by persons with disabilities, along with the strengths they bring as employees. It has also expanded understanding the resources available to persons with disabilities and prioritized the work of connecting them with employment. Moving forward, the WDBCCC will continue to implement best practices that were developed in coordination with vocational rehabilitation partners through the DEA grant. The WDBCCC will use the expertise it has gained through the DEA grant to support services for specific populations with disabilities, including the unsheltered population. Contra Costa County’s 2020 Point-in-Time Count Report on homelessness in the county determined that 80% of survey respondents reported having at least one disabling condition. The WDBCCC is currently partnering with the County’s Health, Housing, and Homeless (H3) Services Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 13 of 30 Department on a WAF 8.0 grant focused on integrating homeless and workforce se rvices, and will contribute its expertise to H3’s efforts to strengthen the provision of workforce services to unsheltered and precariously housed persons with disabilities. (It should be noted that chronically homeless individuals by definition have a dis ability, and individuals in Permanent Supportive Housing must have a disability.) The Council on Homelessness, the governing board of H3, also created a Workforce seat in 2020, which is filled by a WDBCCC staff member and will offer additional opportunities for collaboration. IV. AJCC System Partner Coordination IV.a. Roles and Resource Contributions of the Local Board and its AJCC MOU Partners Current AJCC MOU partners for the Local Area and the service areas they represent are listed below: ● Title 1 Adult/Title 1 Dislocated Worker/Title 1 Youth: Workforce Development Board of Contra Costa County, ● Adult Education/Literacy: Martinez Unified School District – Adult Education/Literacy; Mt. Diablo Unified School District – K12 and Adult Education; West Contra Costa Unified School District – Adult Education; Liberty Union High School District – Liberty Adult Education; Pittsburg Adult Education Center; Contra Costa Office of Education – Contra Costa Adult School (schools in jails) ● Career/Technical Education: Career/Technical Education ● Wagner-Peyser/Veterans/Trade Adjustment Assistance/Unemployment Insurance: Employment Development Department (EDD) ● Vocational Rehabilitation: California Department of Rehabilitation-Greater East Bay District ● Senior Community Service Employment Program (SCSEP): Contra Costa County Employment and Human Services Department (EHSD) ● Job Corps: Job Corps ● Native American (Section 166): Northern California Indian Development Council, Inc.-Scotts Valley Tribal Temporary Assistance for Needy Families (TANF) ● Migrant/Seasonal (Section 167): California Human Development ● YouthBuild: There are no YouthBuild programs in operation in this region ● Community Action: Contra Costa County, Employment and Human Services Department (EHSD) — Community Services Bureau ● Housing Authority: Contra Costa County Housing Authority ● Second Chance Act: Contra Costa County Probation Department ● TANF/CalWORKS: Contra Costa County Employment and Human Services Department (EHSD) The WDBCCC relies on its AJCC partners to foster a service delivery system that is integrated, comprehensive, customer-focused, and performance-based. This collaboration offers universal access to employment, training, and educational services for all which includes employers, trainers, and job seekers. The AJCC MOU partners meet regularly to ensure that all partners are engaged and that the MOU is revisited and honored. While only a handful of the AJCC Partners are co-located at the comprehensive AJCC, there are establish ed referral processes for all partners, including Title I, Tile III, DOR-Title V, Senior Program, and Job Corps. The WIN is another innovative practice used to facilitate information sharing, cross -training, and referrals throughout the system. The WIN is comprised of all AJCC MOU Partners and an Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 14 of 30 extensive list of additional community-based organizations and public agencies. Meetings are held every other month to establish a robust network of providers that are knowledgeable about resources throughout Contra Costa. WIN meetings also ensure agencies understand eligibility requirements for other agency resources, and have a referral process in place to eliminate undue frustration and hardship on customers being referred to agencies that will not be able to meet their needs. The WDBCCC’s collaboration with its Community College and Adult Education partners has included focused work over the past year. The WDBCCC, through its alliance with Rubicon Programs, worked with Contra Costa Community Colleges and Adult Education to identify priority high demand sectors which include advanced manufacturing, health and life sciences, information technology, and energy. The WDBCCC also works with Diablo Valley College and Los Medanos College to ensure that the workforce system is participating in the development of upcoming pathway programs at the community colleges. The WDBCCC will continue to help Adult Education students assess and develop essential soft skills such as critical thinking and problem solving. IV.b. Ensuring Continuous Improvement of Eligible Providers The WDBCCC previously contracted out the monitoring of the local ETPL, but has recently brought this in-house. The WDBCC is in the process of monitoring all ETPL providers for the Americans with Disabilities Act and WIOA Section 188 compliance, and establishing criteria for ensuring that Contra Costa has a robust network of providers that meet the needs of employers and job seekers in the region. The WDBCCC recognizes that the current state process for ETPL eligibility has placed an undue burden on many providers, thereby reducing the number of options for customers on the local ETPL. To address this barrier, the WDBCCC recently developed a policy to ensure customer choice and access to skills upgrading/ retraining and job readiness activities for programs that meet certain criteria but are not on the ETPL. The WDBCCC researches labor market data at regular intervals to ensure it is advising providers and workforce about the most current trends in the loc al and regional economy. WDBCCC also invests in innovative cohort training opportunities that are employer -driven, and supports Earn and Learn models. IV.c. Strengthening Linkages Between the One-Stop Delivery System and Unemployment Insurance Programs The WDBCCC has a unique and enduring relationship with EDD Workforce Services. EDD Workforce Services has been co-located at the Concord Comprehensive AJCC since the inception of WIA One-Stop Career Centers. WIOA staff and EDD - WFS staff collaboratively operate the AJCC, providing workshops on a variety of topics including applying for unemployment insurance and California Training Benefits. The WDBCCC has collaborated with EDD to provide training on the UI online system and process to WDB and AJCC staff and partners. Training has also included ways to support people going through the unemployment insurance process and help them understand the online system. Trainings will continue to be provided at regular intervals to all WDBCCC and AJCC staff and partners to ensure that customers have a seamless experience as they receive services related to their UI needs. Providing training on how to navigate the unemployment insurance process is particularly important during the COVID-19 pandemic, given the extent of job loss and need for unemployment support among county residents. The WDBCCC established a hotline to support Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 15 of 30 laid off individuals and businesses impacted by the pandemic: the main service requested from callers was help with unemployment insurance. WDBCCC staff provided support to callers with filing claims, following up with claims and making contact with a representative from EDD, as well as multiple resource providers. The WDBCCC hosted a bi -monthly live webinar through which individuals could connect directly with support staff from EDD and other support organizations. EDD is co-located at the comprehensive AJCC and is an important contributing partner in the AJCC MOU Partnership and in the WINs. EDD regularly shares information and offer s training to all AJCC MOU partners. Partners will continue to participate in regularly offered EDD UI training to ensure they provide a seamless system of services to our community. IV.d. Coordination of Relevant Secondary and Postsecondary Education Pr ograms & Activities The WDBCCC has a long history of partnership and collaboration with the community colleges and adult education providers in Contra Costa County, with significant representation on the Local Board. Prior to the AJCC Required Partner MOU, the WDBCCC had resource sharing agreements with several adult schools and the community colleges. The community colleges and adult schools had a permanent presence at all of the WIOA One-Stop Career Centers. The adult schools provided assessments. career exploration, workshops on career technical pathways, customer service, and other cohort trainings to customers. The community colleges provided career counseling, and workshops on labor market information, financial aid, and career technical education. Under the new service delivery model in Contra Costa, four of the adult schools and all three of the community colleges are members of the Contra Costa Workforce Collaborative, linking and leveraging resources throughout the county. Currently, six of the ei ght adult education providers in Contra Costa County have also signed the AJCC Partner MOU. The WDBCCC Executive Director is an honorary member of the Contra Costa County Adult Education Consortium, which consists of all the adult education providers in Co ntra Costa County, the Contra Costa County Office of Education, and the county’s three community colleges. WDBCCC staff participated in the adult education and community college strategic planning and are partners on several Strong Workforce K-12 grants within Contra Costa and regionally. These multiple interconnected partnerships make for extremely strong collaborations across the post -secondary education and workforce systems in the county. IV.e. Coordination of Workforce Development Programs and Econo mic Development Activities Coordination between the workforce development system and local and regional economic development activities is essential to ensure that employers and job seekers receive the maximum benefit from these investments. The WDBCCC is an active member of several local and regional economic development organizations, which allows the workforce system to engage in advocacy and strategy development on issues related to economic growth. This involvement includes membership in the East Bay Leadership Council, whose task forces focus on various areas of economic development in the county and the larger region. The WDBCCC is a member of the East Bay Economic Development Alliance, which includes representatives of regional businesses and industries, local government, education providers, and community -based organizations and advocates for a strong workforce and economy. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 16 of 30 In addition to coordination with economic development organizations, the WDBCCC conducts direct outreach to economic developm ent managers of local governments throughout Contra Costa County to collect information on city -level economic development initiatives and priorities. This strategy enables the WDBCCC to offer support to these initiatives and meet the needs of each constituent city. This level of outreach also allows the WDBCCC to be informed of new employers entering the area, creating an opportunity to reach these businesses with workforce services at the hiring stage. The WDBCCC will continue to work in close partnership with Contra Costa cities with the goal of improving coordination with economic development activities at the local level. The WDBCCC Business & Economic Development (BED) Committee is a key structure for coordinating workforce development economic develo pment activities in the local area. The primary objective of the BED Committee is to meet the workforce needs of high -demand sectors of the local and regional economies, and it brings together leaders from business, economic development, education, labor, community-based organizations, and the public sector to achieve its goals. The BED Committee co-chairs include business and economic development directors who are members of the WDBCCC Executive Committee, and all members of the BED Committee hold a seat on the Workforce Development Board. The BED Committee and the WDBCCC work on behalf of the Contra Costa County Board of Supervisors and the businesses and residents of Contra Costa County. The WDBCCC and the BED Committee often draw upon the knowledge and expertise of other individuals and organizations that are not members of the WDBCCC, and occasionally form ad hoc committees to complete specific work. The WDBCCC and the BED Committee provide and support convening and networking functions to draw togethe r a wide spectrum of stakeholders that contribute to the health of the local economy and prepare residents for effective participation in the workforce. These include local and regional businesses, economic development experts and organizations, public agencies, education, labor, and community-based organizations. Examples of collaboration on economic development include: employer forums, career fairs, resource fairs, and workshops and webinars hosted in collaboration with career services providers, economic development, CBOs, elected officials and employers. Workshop topics have included Fair Chance hiring, disability awareness, and recruitment support. The BED Committee collaborates with the California Governor’s Office of Business and Economic Development (GO-Biz), Employment Training Panel, Small Business Administration, and the Small Business Development Center to promote entrepreneurial skills training and microenterprise. As introduced above, the WDBCCC formed iBEST to coordinate and leverage resources in providing services to businesses and job seekers in the county. iBEST coordinates employer and community forums to bring workforce, education, CBOs, economic development, and business together. The WDBCCC has also invested resources to create and co -lead an Equitable Economic Recovery Task Force to develop strategies to support economic recovery in Contra Costa County. Future economic development priorities for the WDBCC C include continuing to engage and educate businesses on the benefits of hiring priority populations, and providing resources to link to them. These benefits range from the tangible (e.g., tax credits) to the intangible (diversifying their workforce). The WDBCCC will also strive to increase the number of businesses that report that the workforce system consistently supplies the talent they need. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 17 of 30 The WDBCCC is in the process of monitoring the consequences of the COVID -19 pandemic on small and micro-businesses, and has chosen to invest resources to address the needs of these businesses. The WDBCCC will support strategies that emerge from the Equitable Economic Recovery Task Force related to small business and entrepreneurship. The WDBCCC will also explore renewed engagement with the local SBDC in order to strategically and intentionally support and invest in entrepreneurial skills training. “There has not been that big a push to look at how entrepreneurship can lead to and support self sufficiency - [for example a] young person working with developing his own video game - they have a passion and could greatly benefit from a mentor with these skills to help them along the way” - Non profit organization staff, Public Input meeting participant IV.f. Transitioning to an Integrated, Technology-Enabled Intake and Case Management Information System The WDBCCC has invested in upgrading its website to ensure maximum virtual access, including creating video workshops and webinars on a variety of topics such as W IOA enrollment. The WDBCCC is working closely with both adult and youth providers to support their efforts to provide virtual services to the community. All programs are accessible by completing a short Interest Form on each provider’s website. The WDBCCC has transitioned all of its providers to electronic case files. Documents used to substantiate eligibility, participant activities, and records are all uploaded and housed in the CalJOBS system. Due to the limits on in-person activities during the COVID-19 pandemic, the WDB has also encouraged use of electronic signatures. The WDBCCC acknowledges that different communities have very different levels of access to online technology, and that strategies for virtual service delivery need to be developed that a ddress questions of equitable access. The WDBCCC will pursue a new approach to coordination between the Adult program and Youth Program when an 18-24 year old is seeking services, determining how participants in this age span should be classified to ensure the best fit for services. The Youth programs focus heavily on career exploration and early career pathway work -based learning activities while the Adult Programs focus on training and family sustaining wage gains. The WDBCCC is currently working with all of its AJCC partners to address the challenges involved in creating a technology -enabled intake and case management information system related to co-enrollment. There is a robust referral and resource sharing system across all partners to ensure that participants are able to access all of the services that they need. IV.g. Facilitating Access to the One-Stop Delivery System Through Technology and other Means The WDBCCC is pursuing multiple strategies to facilitate virtual access to services provide d through the one-stop delivery system. The WDBCCC website has been fully updated to enable job seekers and businesses to access needed services online. Online marketing and enrollment tools have been expanded and enhanced. Providers have hosted virtual job fairs and virtual work experience opportunities and continue to grow their online services and ensure that customers have the knowledge and the technology to access these services. The WDBCCC’s hotline enables Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 18 of 30 job seekers to reach support staff during business hours. During off hours, participants can leave a message 24 hours a day, and their call will be returned within a day. The website for Rubicon Programs, which manages and runs the comprehensive one-stop, is connected to the website for the WDBCCC, and provides opportunities for virtual enrollment. CalJOBS online offers access to a wide array of virtual services. As introduced above, the WDBCCC has a contract for the Metrix online learning platform, a catalogue of thousands of industry -aligned virtual trainings. In addition to being made available to job seekers and businesses, the system is being used to pilot curated projects in work readiness, Microsoft Office, Quickbooks, and other tools. Finally, the WDBCCC is actively seeking ways to incorporate additional industry tracks into its virtual offerings. All virtual resources are provided without cost to the Contra Costa community. IV.h. Providing Accessible Facilities, Programs and Services, Technology and Materials for Individuals with Disabilities (WIOA Section 188) In the Fall of 2019, WDBCCC staff did a complete facility and equipment assessment utilizing funds from a DEA grant, including updating outdated tools/equipment and reaching out to local agencies to ensure it had the most updated and accessible high quality technology and equipment. The WDBCCC also took advantage of California Workforce Association and other trainings on serving individuals with disabilities, sharing and encouraging service providers to take advantage of these trainings as well. The WDBCCC will continue to seek out and work with partner organizations working with individuals with disabilities to ensure that it is providing the most up -to-date resources/equipment, regularly monitoring its facilities to ensure optimal accessibility, and making training available to service providers on best practices for serving this population. IV.i. Providing Indian and Native Americans with Equal Access to AJCC Services The WDBCCC will work with relevant partners in the lo cal area to facilitate equal access to AJCC services for Native American residents. The local Tribal TANF office in Contra Costa County is operated through the Scotts Valley Tribal TANF (SVTT) program, and has actively participated in WIN meetings in the past, though communication has been reduced during the temporary hiatus of in-person WIN meetings. The WDBCCC is in the process of developing new post - pandemic communication strategies with the SVTT to provide information about available workforce and other services, and to identify opportunities for co -enrollment in WIOA. The reinvigoration of the WINs, described elsewhere in this plan, will also be an important tool for engaging the Native American community in needed workforce development services. IV.j. Providing Eligible Migrant Seasonal Farmworkers with Equal Access to AJCC Services Though there are a limited number of migrant and seasonal farmworkers in the local area, Liberty Adult Education (an AJCC MOU partner and member of the CCW C) has provided space for a Migrant and Seasonal Farmworker representative at their site. Liberty Adult Education, an AJCC MOU partner in the local system, in collaboration with the Corporation for Human Development (CHD), serves Migrant Farm Workers in Ea st Contra Costa County. Services include food, COVID-19 personal protective equipment (PPE), health education, technology assistance, and information, along with continued immigration resources. Many members of this community lack the knowledge and tools t o access the Internet for online workforce service delivery. After temporarily closing in March 2020, the career center at Liberty Adult Education re-opened for in-person services in August and has been providing job seekers assistance with job search, resume writing, and access to computers for those needing to file or access UI. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 19 of 30 The most significant current needs for this population, in light of the challenges created by the COVID-19 pandemic, are Internet technology equipment, free or low -cost Internet service, and training in how to learn, work, and access services online. In order to address this need, the WDBCCC will collaborate with Liberty Adult Education and CHD to help provide the following resources: hybrid training (in-classroom and remote), online videos, referral to programs that provide low-cost computer equipment (desktops, laptops, and tablets), low -cost Internet service, and personal hotspot loan programs. The WDBCCC will also host trainings via Zoom on job skills (soft skills) in partnership with Brentwood library. V. State and Local Strategic Partner Coordination V.a. Coordination with County Health and Human Services and Other Local Partners to Serve Local CalFresh Populations CalFresh recipients in Contra Costa County who are able t o work face multiple challenges to success in the regional and local labor market. Many have a limited work history, lack a high school diploma or GED, lack stable housing, have been formerly incarcerated, have limited English proficiency, or have physical or mental health challenges. The CalFresh population thus requires specific workforce services. While optimal outcomes can be obtained by participating in sector-based training, many CalFresh participants need a more basic level of workforce and other supportive services that can include remedial education, basic/essential skills training, and social emotional skills required to navigate the workplace. The WDBCCC has been a core participant in a strategic planning process for increasing information, outreach, and enrollment in CalFresh Employment & Training (Fresh Success) in Contra Costa County. There are currently two providers for Fresh Success, Rubicon Programs and Opportunity Junction, which are both part of the CCWC and serve as access points for WIOA services through that partnership. The WDBCCC has strong ongoing collaboration with both of these partners. As a result of the strategic planning process, a strategy was developed for increasing the number of providers for CalFresh E&T, and are in the process of onboarding two new providers. A planned program at Diablo Valley College (through Rubicon Programs) will offer CalFresh E&T services to students at the college. The second new provider partner will be iFoster, a national nonprofit that provides services and resources to foster youth. Year Up Bay Area, an organization that prepares students for professional success through sponsored internships, is also seeking to become a CalFresh E&T provider. Providers in Contra Costa served 141 CalFresh E&T participants in the last federal fiscal year (2019-2020) and have served 58 since October 1, 2020. The COVID -19 pandemic has significantly impacted the number of people served and the types of services that were offered. Providers converted services to a virtual format, but there were significant time periods during which providers were unable to take on new clients. The pandemic also impacted the launch of of Calservices scheduled to be offered at Diablo Valley College. The WDBCCC continues to be involved in planning for the expansion of CalFresh E&T opportunities in the county, and is exploring WIOA co-enrollment strategies with current partners for CalFresh E&T participants. As indicated in the two-year modifications of the PY 2015-2020 Local Plan, the WDBCCC will continue to build upon these strengthened relationships to better provide WIOA services to CalFresh E&T participants. This will include the exploration of WIOA co -enrollment strategies with current partners for CalFresh E&T participants. The WDBCCC will build upon and expand Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 20 of 30 its collaboration and information sharing with staff in Contra Costa County Employment and Human Services Department and with the California Community College Foundation, the backbone organization for CalFresh E&T in Contra Costa County, regarding continued expansion of CalFresh E&T capacity in the county. This will enable the WDBCCC to determine how it can best provide support to CalFresh E&T participants through WIOA -funded services. Given the substantial increase in food insecurity as a result of the pandemic, this will be a particularly important time to strengthen information sharing regarding needed services. V.b. Coordination with Local Child Support Agencies and Partner CBOs to Serve Local Non-Custodial Parents A key challenge for non-custodial parents in Contra Costa County is the ability to earn a high enough salary to keep their child support commitments and maintain their own self -sufficiency, in a region with an extremely high cost of living. Historically, non -custodial parents have been over-represented among the unemployed and underemployed, and the COVID -19 pandemic has increased the challenges they face. Low skill levels, limited education, and a severely contracted economy have made securing a quality job at a good wage extremely challenging for this group. Justice- involved non-custodial parents face the added burden of unpaid support payments that have accumulated during incarceration. The WDBCCC and its partners provide services that benefit individuals participating in the Employment and Human Services Department Child Support Program (CSP), such as reentry and financial mobility services. The WDBCCC is continuing to seek ways to strengthen coordination with the CSP in order to more effectively serve non -custodial parents. The CSP will continue to work on improved identification of non-custodial parents who would benefit from workforce services, and referrals to the appropriate supportive services. The WDBCCC and partners will also continue to explore the tracking of non-custodial parents to improve communication and coordination with the CSP and make it easier for the CSP to track individual’s employment status. While a loss of funding and resultant decrease in staffing at Child Support Services in Contra Costa County has made it difficult to sustain the coordination of services for non -custodial parents, the WDBCCC will continue to seek to strengthen this relationship. To best evaluate the needs of this population, the CSP will identify individuals that would benefit from training and employment support and will connect those individuals with WDBCCC and other partners for assessment and delivery of needed workforce services. The WDBCCC will also continue to work with the CSP to establish a communication pathway for updating CSP staff on the progress of clients in workforce training, employment, and retention. To support this, the WDBCCC will amend the intake process to track whether CSP is working with a non -custodial parent and will get necessary permission from participants so they can share information with CSP, depending on confidentiality requirements. The WDBCCC has participated in initial conversations with the CSP about setting up a system to enable those who are working towards employment to g et temporary relief on their child support payments. The WDBCCC will also explore the following strategies to address the needs of this population, in coordination with local CBO partners: ● Coordinate with Adult Education partners to support non -custodial parents in obtaining a GED or other educational credentials that can help them to improve their income. ● As needed, work with education partners to deliver English as a Second Language (ESL) instruction for those whose lack of English proficiency is a barri er to employment. ● Provide training to improve basic skills and acquire soft skills needed to thrive in the workplace. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 21 of 30 ● Work with sector-based partnerships to facilitate access for non -custodial parents to sector-based pathways that lead to higher paying jobs. ● Coordinate with local CBOs to offer access to legal assistance in renegotiating the terms of their child support commitment so that it is an amount appropriate to their financial circumstances. ● Coordinate with local CBOs on the provision of financial li teracy and planning services for non-custodial parents to enable them to better manage and save the money they earn. ● Work with the Fidelity Bonding Program through the EDD, which can help individuals who are not commercially bondable to remove a barrier to employment and become more attractive to employers. V.c. Coordination with Local Partners to Improve Services for Jobseekers with Intellectual and Developmental Disabilities The WDBCCC sits on the regional committee charged with implementing California’s Competitive Integrated Employment (CIE) Blueprint. Comprised of the relevant State agencies (California Department of Rehabilitation [convener], California Department of Education, and California Department of Developmental Services), the Blue print prioritizes employment in an integrated setting, at a competitive wage, for individuals with intellectual disabilities and developmental disabilities (ID/DD). The key role of the WDBCCC is to provide the workforce, and in particular, an employer perspective on how to better employ ID/DD individuals, from recruitment and onboarding to development and retention. The WDBCCC is particularly well -equipped to serve in this role, as a result of expertise gained through participation in a DEA grant with high capacity local CBOs that work with the ID/DD population. This work is described in greater detail in Section III.c. A primary focus of the DEA grant-funded project was convening and educating employers about the benefits of hiring persons with ID/DD, as well as the accommodations that could be made to ensure their success in the workplace. The WDBCCC is an invited partner to the Local Partnership Agreement (LPA) for the region. The WDBCCC will support the work of the LPA to foster collaboration in order t o streamline service delivery, engage communities, and increase CIE opportunities for individuals with ID/DD. The WDBCCC will continue to strengthen its coordination with LPA -participating organizations to more effectively serve persons with disabilities through the CIE model, including by developing new partnerships with CBOs receiving Regional Center funds. At the local government level, the WDBCCC will collaborate with Contra Costa County EHSD programs focused specifically on employment opportunities for persons with ID/DD. The WDBCCC will coordinate referral and workforce services delivery with the BRIDGES to Success program, which provides an alternate route to specific County jobs for people with ID/DD. The WDBCCC will also refer persons with ID/DD to the EHSD Navigators program, which connects individuals to services within EHSD and beyond. The WDBCCC will continue to build on partnerships at the state level to more effectively serve persons with disabilities, including working with the DOR point of contact to facilitate access of ID/DD participants to direct services upon referral from WDBCCC service providers. The WDBCCC will also engage the DOR point of contact in their capacity as a subject matter expert, to provide presentations to employers regarding best practices in hiring and employing individuals with ID/DD, and to serve as a resource for linking clients to further services. The WDBCCC will seek to facilitate presentations of the Windmills Disability Etiquette best practice Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 22 of 30 training for employers and identify employer champions willing to share their experience hiring this population with other employers. V.d. Coordination with Local Partners to Improve Service Delivery for English Language Learners, Foreign Born and/or Refugees The WDBCC is committed to working strategically with local organizations to expand its impact on services for English language learners (ELLs), foreign born residents, and refugees in Contra Costa County. The WDBCCC will continue to engage CBO and local government p artners in activities to encourage coordination and the braiding of resources. WDBCCC will facilitate the co-enrollment of clients in workforce programs and supportive services to leverage support for potential barriers to progress such as housing, transportation, job training, and child care. The WDBCCC will work with partners to facilitate warm hand-offs and referrals, and will convene CBOs and relevant stakeholders to coordinate additional resources and support for this population. The COVID-19 pandemic has created particular challenges in providing services to the ELL, foreign born, and refugee population, since many lack access to the technology tools and skills needed to connect virtually. A lack of facility with English creates additional barriers t o online participation. The WDBCCC will continue to seek resources to help support its adult education and CBO partners in the provision of digital tools and training as a component of workforces services delivery. In the area of refugee services, the WDBCCC is coordinating efforts with the International Rescue Committee (IRC), an international refugee -serving nonprofit with offices in Oakland, Alameda County. Work with the IRC will focus on services to the relatively large population of refugees that reside in Contra Costa County, which has limited access to services. The WDBCCC has worked on several grant applications with IRC that include a workforce services role for the WDBCCC, and will continue to seek out further opportunities for funding. The WDBCCC has also committed to hosting staff from the IRC to provide services at the Concord Comprehensive AJCC. This strategy has been delayed as a result of the pandemic, but will be implemented as soon as the AJCC is abl e to reopen for in-person services. The WDBCCC will also continue its collaboration with a number of partners in the CCWC that provide services to the ELL, foreign born, and refugee population. These include LAO Family Services and adult education organizations, which offer high quality services directed to specific immigrant and refugee populations. VI. Title I Services “Title I services should maintain the focus on virtual and online delivery after the pandemic. The virtual process could be a powerful tool for increasing access and equity--the younger population can do a lot of things on tablets and set up services to take advantage of those platforms.” -Los Medanos Community College staff, participant in public input meeting VI.a. Type and Availability of Adult and Dislocated Worker Employment and Training Activities in the Local Area The WDBCC is committed to accelerating employment and improving efficiencies through shared resources that can be leveraged to create new, relevant, and innovative opportunities that serve the needs of all stakeholders, ensuring that all customers have access to the full array of Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 23 of 30 services allowable under WIOA. The WDBCCC has spent considerable time and effort training staff in trauma-informed practices and human-centered design, to ensure that customers are met where they are and provided services that meet their needs. The current AJCC operator and adult and dislocated service provider has a unique and comprehensive model for delivering services, represented by the acronym ACTION (Action Through Innovation, Opportunities, and Networking). This model for client flow and services reflects a joint commitment to a human-centered approach that addresses the unique needs of Contra Costa County job seekers and employers. “An important improvement would be to make the Dislocated Worker application process faster for people - for someone who is a DW, the application is quite a process; they need help doing it and it should not be so difficult. It asks a lot of them and it should be quicker. It can take 3 months, by which time hey could be halfway through their UI claim.” - Adult Education provider, Public Input Session Based upon feedback from our public input session, in which participants expressed concerns regarding delays in the process of applying for Dislocated Worker services, the WDBCCC will examine the process to determine where bottlenecks exist and develop strategies to streamline the process for application and enrollment. Feedback from the public input session identified a lack of information or understanding about the process, and the WDBCCC will seek to expand outreach and education about the Dislocated Worker program. VI.b. Coordination of Workforce Investment Activities with Statewide Rapid Response Activities The WDBCCC works with local and regional partners to implement its Rapid Response strategy. The Bay Area Rapid Response Round Table (BARRR) is the main forum for the regional Rapid Response team. The WDBCCC participates in quarterly meetings and comm unicates frequently to stay updated on policies and best ways to serve displaced workers. The WDBCCC also works closely with Labor representatives to support related activities. The WDBCCC has pivoted Rapid Response services to virtual platforms in collaboration with the California Employment Development Department (EDD) in response to the COVID-19 shutdown. The WDBCCC provides Laid-Off worker webinars two times a month and partners that provide American Job Center Career Services on behalf of WDB, Departm ent of Labor, and others are invited to participate. Employer outreach was also offered virtually during the statewide Shelter in Place order. Once businesses open to the public, the WDBCCC will keep a combination of in person and virtual services for both Rapid Response and Lay Off Aversion. The goal of the WDBCCC’s Rapid Response Team is to work proactively with cities and other entities in the region in advance of any anticipated business downsizing or closure events to leverage the resources of local governments for layoff prevention. If this is not possible, the WDBCCC will coordinate activities to achieve rapid reemployment for the impacted workforce. To achieve these goals, the WDBCCC will take the steps detailed below to coordinate Rapid Response activities in the local area. The WDBCCC will establish a proactive layoff aversion strategy. In the event of downsizing or closures, the WDBCCC will engage key partners, including local and regional economic development agencies and industry trade associations, to develop an understanding of business supply chains and potentially impacted industries, with the goal of acting preemptively to prevent additional layoff events following the loss of a single employer. To mitigate the impact of Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 24 of 30 layoffs across supply chains, the WDBCCC will promote the use of the federal Work Share program and other incentives to help businesses reduce the number of employees affected. In addition to responding to layoffs proactively, the WDBCCC will seek to implement effective data collection and analysis and establish early warning systems. The WDBCCC will strengthen these efforts by educating staff on the resources available to prevent layoffs, including training to increase the skills and efficiency of the incumbent workforce, so that they can share this information with the employers they serve. Combining this type of training with available federal resources like the Work Share program will allow businesses to withstand economic contraction without shedding their workforce, enabling them to take full advant age of future growth opportunities. The WDBCCC will also collaborate with the SBDC, California Employer Association, and other partners to target training and consulting services including workshops, technical assistance, and coaching to small businesses in high priority industries to facilitate access to information or workforce services to promote business stabilization and growth. This type of training can be used by entrepreneurs and small business owners to improve their business practices and prevent job loss. The WDBCCC will continue to leverage its partnerships with the business community to facilitate the swift re-employment of laid-off workers in positions requiring similar skills at other local or regional employers. Following the receipt of a Worker Adjustment and Retraining Notification (WARN), the WDBCCC will work with businesses to profile the skill sets of employees at risk of being laid off in order to identify opportunities to transfer these skills into similar positions in priority industry sectors. To facilitate this type of response, the WDBCCC utilizes all resources and connections available to respond to closures. This includes the coordination of rapid response activities with EDD, Rubicon Programs, Covered California, and other AJCC and workforc e system partners. Upon receipt of a WARN notice, Business Service Representatives contact the businesses to discuss the services available and to schedule a transition orientation for the impacted workers. Due to the ongoing Shelter In Place order due to COVID-19, Business Services Representative and EDD partners meet virtually to coordinate these services and will continue with virtual services until businesses return to in-person meetings. They deliver the orientation, which includes a panel of represent atives that provide information on workforce services, unemployment insurance, and other resources available to dislocated workers. For individuals eligible for Trade Adjustment Assistance (TAA), the WDBCCC will continue to provide assessments, transition, training, and access to AJCC and other services to facilitate a rapid transition to new employment, including career counseling, job search assistance, resume preparation, interviewing skills workshops, and information about the local labor market, unemployment insurance, and local education and training. VI.c. Type and Availability of Youth Workforce Investment Activities in the Local Area The full range of WIOA Youth Services/14 Youth Elements are available to Contra Costa Youth including youth with disabilities: ● Tutoring, study skills training, and instruction leading to secondary school completion, including dropout prevention strategies; ● Alternative secondary school offerings; Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 25 of 30 ● Education Concurrent with Workforce Preparation; ● Labor Market and Employment Information for Local Area; ● Paid and unpaid work experiences, including internships and job shadowing; ● Occupational skill training; ● Financial Literacy; ● Leadership development opportunities, which may include community service and peer - centered activities encouraging responsibility and other positive social behaviors during non-school hours; ● Entrepreneurial Skills; ● Adult mentoring for the period of participation and a subsequent period, for a total of not less than 12 months; ● Comprehensive guidance and counseling, which may include drug and alcohol counseling and referral; ● Supportive services; ● Follow-up services for not less than 12 months after completing participation; and ● Activities that prepare Youth to Transition to post-secondary education and training. COVID-19 shelter-in-place provisions pushed WIOA Youth Programs in the county to quickly implement tech-based strategies for services delivery. Providing youth with access to technology was a key priority for the programs, which included loaning laptop computers to students in partnership with school districts, with a focus on ensuring that technology resources were available to both in-school and out-of-school youth. The program also includes a Youth Incentives component, which converts the loaner laptops to an outcome-based incentive, linked to participation. Summer internships for students were also shifted from in-person experiences to virtual. This resulted in a number of challenges for youth participants, including a lack of access to real-time tech support and a lack of appropriate space in their homes that was conducive to virtual work. Providing the necessary supervision, support, and structure for the youth also proved to be a challenge for the business hosts. The WDBCC will continue to identify ways to support and enhance virtual internships in occupations that lend themselves to remote work. Implementing a more virtual approach will require the WDBCCC identify resources to increase supportive services for technology (such as laptops, wifi, and routers). Some of the new pandemic-related strategies may be incorporated into Youth Programs permanently. The WDBCCC’s school partners have reported that while student attendance initially declined when classes went online, one positive outcome of the virtual environment was the reduction in bullying and intimidation. With access to technology and training in its appropriate use, virtual instruction can be used as a strategy to help address equity issues. Paid work-experience/internships aligned with a youth’s interests continues to be a central component of the WIOA Youth Program. The WDBCCC firmly believes in the effectiveness of Earn and Learn models and has encouraged providers to extend the duration and hour s of the paid work experience component. Prior to the pandemic, most internships lasted for 120 hours. Providers have increased internship hours up to 500 and all work -experience interns are paid. WDBCC will continue to maximize the funding available for e arn and learn strategies. Two exciting apprenticeship opportunities have recently emerged in the East Bay: a coding and web development apprenticeship aligned with information and communications technology (ICT) industry needs and a Marine Technology Apprenticeship with connections to a wide range of trade-related learning opportunities. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 26 of 30 While many Youth Committees and Local Boards have reserved 100% of their WIOA Youth funds for out-of-school youth, Contra Costa will continue to use a portion of its WIOA funds to support bridge programming, wrap-around services, and other strategies that support the connection of in-school youth/young adults to a career pathway. The WDBCCC recognizes the significant barriers that system-involved youth and young adults experience in connecting to workforce services and career pathways, and eventual entry and advancement in gainful employment. These populations include current and former foster youth, those involved with the justice system, and young adults experiencing hom elessness. The WDBCCC will seek to increase the engagement of and provide meaningful opportunities to these populations in WIOA and other program services through the application of emerging and innovative strategies and approaches, the adoption and replication of quality practices from across the state and country, and active participation in regional efforts to address challenges faced by these populations. VI.d. Providing Training Through Individual Training Accounts Individual Training Accounts (ITAs) are an important tool that can be made available to eligible participants when it has been determined the individual will be unlikely or unable to obtain or retain employment that leads to self-sufficiency from previous employment or through career services alone. ITAs may also be provided to eligible participants who have been assessed and determined to have specific skill-related barriers to employment. A key feature of ITA -related training programs is that they be connected to in-demand occupations, based on current labor market information, and emphasize employment opportunities within the Local Board’s priority industry sectors. It is expected that ITA training will lead to an industry recognized certificate, competency, or skill recognized by employers. The WDBCCC will build upon its robust history and policy supporting skill -upgrading and income mobility through the use of ITAs. While the WDBCCC provides policy guidelines and criteria, service providers are encouraged to use Human-Centered Design practices to meet every individual where they are, to counsel and advise them on relevant and current labor market information, and to ensure that customer choice is honored at all times. While the Local ETPL providers are shrinking, there are multiple pro viders on the local ETPL as well as additional relevant training and skill upgrading opportunities. The WDBCCC has policies and procedures established for the use of ITAs: for example, Policy #01-17 establishes the local policy for the use of ITAs in accordance with WIOA regulations. The WDBCCC will continue to support WIOA service providers in assisting participants to make well-informed training decisions and to provide guidance in selecting a training facility and specific program from vendors currently on the ETPL, as required by WIOA. Exceptions to the ETPL requirements may occur when special grant funding allows flexibility or the Local Board has approved other providers based on the local need within the guidelines of WIOA criteria established by the state. VI.e. Ensuring Priority for Adult Career and Training Services will be Given to Recipients of Public Assistance, Low Income Individuals and Those who are Basic Skills Deficient The WDBCCC has a local Priority of Service Policy that is in lin e with EDD Workforce Services Directive #WSD 15-14 regarding WIOA Adult Program Priority of Service. This policy Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 27 of 30 establishes locally defined additional priority target populations as Re -entry/ Returning Citizens/Justice Involved and Individuals with Disab ilities, and establishes a local defined minimum threshold percentage of 51% of priority individuals to be served. However, the WDBCCC works to exceed the EDD WSD 15-14 minimum threshold and consistently serves a much higher percentage of individuals that meet the definition of priority population. Data from PY 2015-19 show that 70% of all WIOA adult participants were low-income. VI.f. Coordination of Workforce and Education Activities with Provision of Supportive Services Throughout its history, the WDBCCC has had a robust policy related to the provision of needs - based support services for individuals enrolled in training and education, including support for training-related books and other materials, the cost of transportation to attend education or training, and childcare. With the decrease in WIOA funding over the past several years, the WDBCCC has found the need to reduce its provision of some of these support services using WIOA dollars. As a result, a new priority has been to expand collaboration with partners to leverage these much needed services. This has been particularly critical in the area of youth services and support for adult and dislocated workers through the CCWC. In order to ensure the adequate provision of supportive services in the future, the WDBCCC will seek to develop a system to collect and report detailed information on the delivery of supportive services on a regular basis, which is now included as a single line item in the budget. This system will include information available in each contract that the WDBCCC participates in, including coordination with CalFresh and CalWORKs, homeless shelters, child care subsidy programs, and other efforts. Data from CalJOBS indicates that the majority of services delivered to participants by WDBCCC over the past year have fallen into the following categories: transportation assistance, housing assistance, support for utility payments, work clothing and tools, linkages to community services, and other unclassified services. The majority of people who are provided with supportive services are those who are in an education and training program, with the goal of helping them to achieve success. VII. Title I Administration VII.a. Entity Responsible for Disbursal of Grant Funds The Employment and Human Services Department (EHSD) of Contra Costa County has been designated as the fiscal agent for the WDBCCC, and as such is responsible for the dispersal and reporting of all grant funds. EHSD has rigorous fiscal standards that they follow and employ for management of the WDBCCC. The WDBCCC continues to meet standards for all fiscal and procurement monitoring by the state and other entities. VII.b. Competitive Process that will be Used to Award Sub-Grants and Contracts for WIOA Title I Activities EHSD is the Fiscal Agent for the WDBCCC, and WIOA funds for Adults, Dislocated Workers, and Youth are awarded according to the process prescribed by Contra Costa County. All Requests for Information (RFIs) and Requests for Proposals (RFPs) are issued through the Contracts and Grants Unit of the Administrative Services Bureau within EHSD. RFPs and RFIs are published online on the EHSD website and the Contra Costa Purchasing portal and are also distributed via the WDBCCC mailing list. RFI and RFP postings clearly indicate the response Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 28 of 30 due date and criteria for qualified responses, and RFIs and RFPs also include an Optional Bidders Conference when appropriate. VII.c. Responsibility for AJCC Operations In early 2018, the WDBCCC, in accordance with WIOA and state regulations, put the operation of the comprehensive AJCC and the delivery of adult and dislocated worker career services out for procurement. Based on this procurement, as of August 2018, the WDBCCC has a contract with Rubicon Programs, Inc. for the operation of the comprehensive AJCC and the delivery of all adult and dislocated worker career services. Rubicon Programs, Inc. has robust partnerships with CBOs, education, and training providers to ensure the delivery of services throughout the expanse of Contra Costa County, providing multiple onramps to the workforce system. The RFP process for the AJCC will be coming up again in Spring 2021. VII.d. Copies of Executed Cooperative Agreements Regarding Service Delivery for the Local One-Stop System The WDBCCC has MOUs with all of the mandated partners of the AJCC that contribute to the delivery of required services for all participants through the local one -stop delivery system. These documents are attached to the narrative. VIII. Staff Training and Capacity Building VIII.a. Training and/or Professional Development for Targeted Sectors and Promoting Job Quality The WDBCCC has invested time and energy in creating educational workshops for both staff an d partners in Contra Costa’s identified priority sectors. These workshops are in varying stages of completion, with some on hold due to the inability to gather in person as a result of the COVID - 19 pandemic. Regional sector partnerships in advanced manufacturing (Advanced Manufacturing Bay Area-AMBayArea) and health (East Bay Health Workforce Partnership- EBHWP) are developing resource tools on job openings, training, and stackable credentials in these fields and are engaging service delivery and front line staff in best practices for creating and implementing these tools. Through the advanced manufacturing sector partnership, workshops were developed for staff and customers to learn about occupations, training, and opportunities in this field. Workshops were held at the Concord AJCC with a focus on delivering this information to veterans in particular, though all were welcome. The WDBCCC is working with these sector partnerships in advanced manufacturing and health to engage service providers and ensure that information for participants is accessible and integrated into service delivery. The WDBCCC is also focusing on COVID -19 recovery strategies and regional system capacity building to address disparate outcomes related to race and equity in priority sectors. A key strategy will include the development of training for frontline staff to identify the key features of each of these sectors, LMI data, wages, and where sector-based job training can be accessed. An orientation to enable staff to use the AMBayArea Online Course Catalogue and Career Exploration site as tools for working with clients will also be provided. VIII.b. Training and/or Professional Development to Ensure Cultural Competency and Understanding of Experiences of Trauma-Exposed Populations The WDBCCC has benefitted from Contra Costa County’s history of investment and training in trauma-informed practices. WDBCCC staff participate in ongoing opportunities for trauma - informed and human-centered design training through the County’s Employment a nd Human Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 29 of 30 Services Department. Rubicon Programs, a primary WDBCCC adult and dislocated worker career service provider, has a deep commitment and understanding of trauma -informed care and provides services that meet their clients where they are and engage th em in the process. Rubicon is committed to hiring those they serve and has a diverse staff that reflects the demographics of their service populations. As part of a WAF 8.0 grant focused on the integration of the workforce and homeless services systems, WDBCCC staff and partners participated in a trauma-informed training to ensure that the design of integration tools will include a trauma -informed perspective. This training included information on the impact of chronic trauma on body, behavior, a nd health; types of trauma; antidotes to trauma (self-care, community care ,and healing); and primary factors in resilience (supportive connections and healthy relationships). Included were how trauma responses show up in providers and clients, shifting th e perspective from “What’s wrong with you?” to “What happened to you?” and recognizing how problematic behavior can also be seen as normal responses to trauma. The WDBCCC is also committed to training staff on equity and inclusion, a commitment that also exists at the county level. The WDBCCC will participate in two levels of Implicit Bias training provided by Contra Costa County Employment and Human Services Department. Line staff receive a three-hour training on implicit bias and a methodology of address ing biases. Online training in workplace diversity and completing the Implicit Association Test (IAT) are required prerequisites. This training will include the following topics: ● The definition of implicit bias ● The difference between implicit bias and diversity ● How implicit bias influences our decisions ● The distinction between implicit and explicit bias ● The different types of biases ● Microaggressions ● Techniques for reshaping biased perceptions Managers and supervisors receive training in the same topics but in the added context of hiring, evaluations, and promotions, and other judgments. In addition to the strategies described above, the WDBCCC Executive Director serves on the California Workforce Association’s Equity and Inclusion Task Force, and a member o f WDBCCC staff is on the EHSD Equity and Inclusion Task Force. Each of these roles provide an opportunity for the WDBCCC to learn about current efforts and best practices in the area of equity and inclusion, while providing input into the work of these gro ups. VIII.c. Training and/or Professional Development to Provide Proficiency in Digital Fluency and Distance Learning The capacity to use current technology and applications is key to effective functioning for front line staff, in particular in the era of COVID-19. The WDBCCC intends to explore a set of training sessions that would be most helpful for front line staff, and will contract for the delivery of training in relevant skills such as online case management, online interviewing, and the use of online conferencing platforms such as Zoom and Microsoft Teams. The professional development budget for staff can be used to provide training in digital skills apart from training contracted for by WDBCCC. Workforce Development Board of Contra Costa County PY 2021-24 Local Plan Page 30 of 30 EHSD is committed to improving the skills of County st aff, and the WDBCCC will identify content for these training events that will best align with its needs. Management staff will review all of the options for training and identify a subset of specific training that would be most beneficial for the team. These include trainings offered by entities such as GPS Workforce, DOLETA, and CWA. Training will also be highlighted as a quarterly agenda item for WDBCCC staff meetings. The WDBCCC will also explore access to training resources for subrecipients to help increase their capacity. VIII.d. Training and/or Professional Development on Common Case Management and Co-Enrollment Strategies Training in Common Case Management, CalJOBS, WIOA, and other effective practices and tools is provided to all staff as part of th eir orientation when they begin employment at the WDBCCC. The WDBCCC also shares and promotes training provided by the State, California Workforce Association (CWA), and other organizations regarding Common Case Management and Co - Enrollment strategies with staff and partners. The WDBCCC has also received support in strategic planning for Co-Enrollment from the CWA at the state level. The WDBCCC will use the Workforce Integration Networks (WINs), once they are reinvigorated virtually or in person post - COVID-19, to develop and provide training on a shared co -enrollment process and a shared intake form to track all of the services an individual is receiving. Partner collaboration and staff training will be necessary for the development of this strategy, including the development of an online tracking system that could be used while the COVID -19 shutdown endures. RECOMMENDATION(S): APPROVE the list of providers recommended by Contra Costa Health Plan's Peer Review & Credentialing Committee and by the Health Services Director on May 11, 2021, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: There is no fiscal impact for this action. BACKGROUND: The National Committee on Quality Assurance (NCQA) requires that evidence of Board of Supervisors approval must be contained within each Contra Costa Health Plan (CCHP) provider’s credentials file. Approval of this list of providers as recommended by the CCHP Medical Director will enable the CCHP to comply with this requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, CCHP providers would not be appropriately credentialed and not be in compliance with the NCQA. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharon Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: Terri Bostick, Marcy Wilhelm C.157 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Approve New and Recredentialing Providers in Contra Costa Health Plan’s Community Provider Network ATTACHMENTS List May 11, 2021 Contra Costa Health Plan Providers Approved by PRCC May 11 , 2021 CREDENTIALING PROVIDER S MAY 2021 Name Specialty Aleman Sanchez, Viviana BTL -1 Behavior Analyst Alvarez, Karina, MS Qualified Autism Provider Barba-Perez, Miroslava, BTL -1 Qualified Autism Professional Bueno, Samantha, MS Qualified Autism Provider Cervantes, Milagros, RBT Qualified Autism Paraprofessional Choy, Grace BTL-1 Qualified Autism Paraprofessional Chung, John, MA Qualified Autism Provider De la Cruz, Celsa, BLT-1 Qualified Autism Paraprofessional Decena, Danilo, BCaBA Qualified Autism Professional Dorski, Maria, RBT, DC, BS Qualified Autism Professional Garcia -Melara, Larissa, BTL -1 Qualified Autism Paraprofessional Gauvin, Jean, MD Psychiatry Harper, Tina, BTL -1 Qualified Autism Paraprofessional Helmuth, Karen, PsyD Mental Health Services Hernandez, Cathy, RBT, MA Qualified Autism Provider Hickson, Chelsea, BTL -1, BA Qualified Autism Professional Contra Costa Health Plan Providers Approved by PRC C MAY 11, 2021 CREDENTIALING PROVIDER S MAY 2021 Name Specialty Keen, Sara, BCBA, MS Qualified Autism Provider Kulkarni, Pallavi, BCBA, MA Qualified Autism Provider Lintz, Natalie, RBT Qualified Autism Paraprofessional Martinez, Ana, NP Family Medicine Mendoza, Jasmine, BCBA M. Ed Qualified Autism Provider Noorani, Ghula m, MD Psychiatry Radu, Roxana, BCBA Qualified Autism Provider Reinheimer, Emily, BCBA Qualified Autism Provider Richards, Joshua, MD Surgery - Orthopaedic Rios, Raquel, BCBA Qualified Autism Provider Schwitters, Donna, MFT Mental Health Services Vidal, Nissa-Belle, BCBA Qualified Autism Provider Zia, Syeda, RBT Qualified Autism Paraprofessional Contra Costa Health Plan Provid ers Approved by PRCC MAY 11, 2021 CREDENTIALING OR GANIZATIONAL PROVIDER MAY 2021 Provi der Name Provide the Following Services Location Pinnacle Surgery Center, Inc Outpatient Surgery Walnut Creek RECREDENTIALING PROVIDER S MAY 2021 Name Specialty Aboelata, Noha, MD Family Medicine Bain, Elyse, BCBA Qualified Autism Provider Bansal, Raghunath, MD Mental Health Services Bernett, Jorge, MD Infectious Disease Bores, Nicole, MD Family Medicine Chen, William, MD Internal Medicine Chin, Daniel, OD Optometry Curzi, Mario, MD Nephrology Contra Costa Health Plan Providers Approved by PRC C MAY 11, 2021 RECREDENTIALING PROVIDER S MAY 2021 Name Specialty Drager, Sharon, MD Surgery-Vascular Lin, David, MD Gastroenterology Nezami, Robert, MD Mental Health Services Nguyen, Tung, OD Optometry Scholz, Denise, NP Internal Medicine Sharma, Konark, MD Infectious Disease Siguenza, Merari, BCBA, MS Qualified Autism Provider Spence, Rebecca, NP Pediatrics Terzich-Garland, Brenda, BCBA Qualified Autism Provider Tran, Andrew, MD Mental Health Services Turner, Richard, MD Urgent Care Ueda, Mari, BCBA Qualified Autism Provider Contra Costa Health Plan Provid ers Approved by PRCC MAY 11, 2021 RECREDENTIALING PROVIDER S MAY 2021 Name Specialty Weingarten, Robert, MD Urgent Ca re Wilhelmy, Megan, BCBA Qualified Autism Provider RECREDENTIALING OR GANIZATION AL PROVIDER S MAY 2021 Provi der Name Provide the Following Services Location The Bedford Center Adult Day Services Antioch Bellaken Skilled Nursing Center Skilled Nursing Facility Oakland Berkeley Pines Skilled Nursing C enter Skilled Nursing Facility Berkeley DaVita Carquinez Dialysis Dialysis Vallejo DaVita-Fairfield Dialysis Center Dialysis Fairfield DaVita - South Hayward Dialysis Dialysis Hayward DaVita Walnut Creek at Home Dialysis Walnut Creek La Casa Via Transitional Care Center Skilled Nursing Facility Walnut Creek Contra Costa Health Plan Providers Approved by PRC C MAY 11, 2021 RECREDENTIALING OR GANIZATION AL PROVIDER S MAY 2021 Provi der Name Provide the Following Services Location Marina Garden Nursing Center Skilled Nursing Fa cility Alameda Mt Diablo Center for Adult Day Health Care Adult Day Services Pleasant Hill Pittsburg Skilled Nursing Center Skilled Nursing Facility Pittsburg San Jose Dental Surgery Center Outpatient Surgery Sa n Jose Sutter Care at Home Home Health San Francisco Sutter Care at Home Hospice San Francisco Bopl-MAY 11, 2021 RECOMMENDATION(S): APPROVE the First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants between the County and Shapell Deer Creek, LLC (First Amendment), subject to approval by the County Administrator and approval as to form by County Counsel, to modify the terms of the Regulatory Agreement and Declaration of Restrictive Covenants between the County and Shapell Industries, Inc. dated as of October 28, 2014 (Regulatory Agreement), to modify the developer’s time frame for complying with the Regulatory Agreement and update the County’s enforcement mechanism; and AUTHORIZE the Director of the Department of Conservation and Development to execute the First Amendment following approval by the County Administrator and approval as to form by County Counsel. FISCAL IMPACT: No fiscal impact. BACKGROUND: As part of the overall development of the Dougherty Valley area of San Ramon, affordable housing obligations were woven into the development plan at various stages starting from the 1990s. The APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Amalia Cunningham, 925-655-2881 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: C.158 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:June 22, 2021 Contra Costa County Subject:Approval of First Amendment to the Gale Ranch Regulatory Agreement (San Ramon) BACKGROUND: (CONT'D) developer’s obligation to construct 449 rental units affordable to moderate, low or very low-income households at “Deer Creek South” and “Deer Creek North” was captured in a Regulatory Agreement and Declaration of Restrictive Covenants dated as of October 28, 2014, between the County and Shapell Industries, Inc. (Regulatory Agreement). Shapell Deer Creek, LLC (Shapell) is the successor-in-interest to Shapell Industries, Inc. To date, Shapell has completed construction of 264 of the required affordable units. Shapell has requested an amendment to the Regulatory Agreement to allow it additional time to complete the construction of the remaining affordable units in order to allow Shapell the opportunity to reevaluate the community’s needs. The proposed first amendment requires Shapell to commence construction of the remaining units by June 30, 2023, and to complete construction by June 30, 2025. The proposed first amendment incorporates a modification to the way in which the County can enforce Shapell’s obligations under the Regulatory Agreement. If Shapell fails to construct the remaining affordable units in the time frame allowed by the proposed first amendment and if Shapell is not acting in good faith to complete the construction of the units, the County can demand that Shapell convey certain real property to the County. It is expected that the County, Shapell and the City of San Ramon will work together to identify how Shapell can satisfy its obligations under the Regulatory Agreement in a way that serves the needs of the community. CONSEQUENCE OF NEGATIVE ACTION: If the proposed first amendment is not approved, the terms associated with the development of the remaining 184 units of affordable rental housing will remain uncertain. ATTACHMENTS Gale Ranch Regulatory Agreement EXHIBIT F DEPICTION AND LEGAL DESCRIPTION OF IDENTIFIED PROPERTY ALL THAT REAL PROPERTY IN THE CITY OF SAN RAMON, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: PARCEL A OF PARCEL MAP SUBDIVISION MS 19-0001, FILED _______________, 202__ IN BOOK _______ OF PARCEL MAPS, PAGES ______________, INCLUSIVE, OFFICIAL RECORDS. APN: 222-270-048 (PORTION) BOLLI N G E R C A N Y O N R O A D PARCEL A PARCEL B PARCEL C PARCEL D 3 GRAPHIC SCALE 400'0'200'100'50'100'0' PARCEL MAP SUBDIVISION MS 19-0001 SCALE: 1" = BEING A SUBDIVISION OF PARCEL B, AS SHOWN ON SUBDIVISION 9374, FILED NOVEMBER 13, 2014, IN BOOK 521 OF MAPS, PAGE 48, CONTRA COSTA COUNTY RECORDS CONTRA COSTA COUNTY, CALIFORNIA OCTOBER 2020 CIVIL ENGINEERS SURVEYORS PLANNERS SAN RAMON WWW.CBANDG.COM SACRAMENTO (925) 866-0322 (916) 375-1877 BASIS OF BEARINGS:REFERENCES: 2453-010 SHEET OF 4APN 222-270-048 LEGEND 100' RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Unpaid Student Training Agreement #26-126-10 with Contra Costa Community College District, an educational institution, to provide supervised field instruction at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers to medical assistant, office technician, paramedic and emergency medical technician students, for the period September 1, 2021 through August 31, 2024. FISCAL IMPACT: This is a nonfinancial agreement. BACKGROUND: The purpose of this agreement is to provide Contra Costa Community College District students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, benefiting from the students’ services to patients. The County’s Health Services Department has APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5151 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: Alaina Floyd, marcy.wilham C.159 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Unpaid Student Training Agreement #26-126-10 with Contra Costa Community College District BACKGROUND: (CONT'D) been contracting with Contra Costa Community College District since April 1, 1983. On January 15, 2013 , the Board of Supervisors approved Unpaid Student Training Agreement #26-126-7 with Contra Costa Community College District for the provision of clinical field experience and instruction from County’s Health Services Department for the period from September 1, 2012 through August 31, 2015. On July 21, 2015, the Board of Supervisors approved extension agreement #26-126-8 with Contra Costa Community College District for the provision of clinical field experience and instruction from County’s Health Services Department to extend the term from August 31, 2015 through August 31, 2018. On June 26, 2018, the Board of Supervisors approved contract amendment extension agreement #26-126-9 with Contra Costa Community College District to add emergency medical technician and paramedic field experience and instruction from County’s Health Services Department and to extend the term from August 31, 2018 through August 31, 2021. Approval of Unpaid Student Training Agreement #26-126-10 will allow Contra Costa Community College District students to receive supervised fieldwork instruction and experience at CCRMC and Contra Costa Health Centers, through August 31, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the students will not receive clinical field experience and instruction at CCRMC and Contra Costa Health Centers. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Unpaid Student Training Agreement #22-964-4 with San Jose State University, Department of Occupational Therapy, a state agency (government), to provide supervised field instruction at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers to occupational therapy students for the period September 1, 2021 through August 31, 2026. FISCAL IMPACT: This is a nonfinancial agreement. BACKGROUND: The purpose of this agreement is to provide San Jose State University, Department of Occupational Therapy students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, benefitting from the students’ services to patients. The County’s Health Services Department has been contracting with San Jose State University, Department of Occupational Therapy since September 1, 2007. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Daniel Peddycord 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: Alaina Floyd, marcy.wilham C.160 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Unpaid Student Training Agreement #22-964-4 with San Jose State University, Department of Occupational Therapy BACKGROUND: (CONT'D) On August 2, 2016, the Board of Supervisors approved contract #22-964-3 with San Jose State University, Department of Occupational Therapy for the provision of clinical field experience and instruction from County’s Health Services Department for the period from September 1, 2016 through August 31, 2021. Approval of Unpaid Student Training Agreement #22-964-4 will allow San Jose State University, Department of Occupational Therapy California, students to receive supervised fieldwork instruction and experience at CCRMC and Contra Costa Health Centers, through August 31, 2026. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the students will not receive clinical field experience and instruction at CCRMC and Contra Costa Health Centers. ATTACHMENTS SJS University RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $24,881.17 to Garda CL West, Inc., a corporation, for armored transportation services provided to the Health Services Department in good faith for the period February 1, 2020 through January 31, 2021, as recommended by the Health Services Director. FISCAL IMPACT: This retroactive payment in the amount of $24,881.17 is funded 100% by Hospital Enterprise Fund I revenues. BACKGROUND: The Health Services Department has been contracting with Garda CL West, Inc., since February 2009 to provide armored transportation services to the Health Services Department. In April 2021, County Administrator approved and Purchasing Services Manager executed Contract #23-448-9 with Garda CL West to provide armored transportation services to the Health Services Department for the period from February 1, 2020 through January 31, 2021. Due to an administrative error in the contract’s payment provisions, the contractor was not paid the correct monthly amount and the contract expired before an amendment was processed to reflect the intent APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Godley, 925-957-5405 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: E Suisala , M Wilhelm C.161 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Payment for Services Provided by Garda CL West, Inc BACKGROUND: (CONT'D) of the parties. Garda CL West, Inc. continued to provide armored transportation services to the Health Services Department in good faith for the period February 1, 2020 through January 31, 2021. Therefore, the County has determined that Garda CL West, Inc., is entitled to payment for the reasonable value of their services under the equitable relief theory of quantum meruit. That theory provides that where a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover the reasonable value of those services. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, Garda CL West, Inc. will not be paid for services provided to the Health Services Department rendered in good faith. ATTACHMENTS RECOMMENDATION(S): RESCIND Board action of June 8, 2021 (C.127), which pertained to a contract with Laura Swafford; and APPROVE and AUTHORIZE the Health Services Director, or designee, to execute an amendment agreement #23-391-19 with Laura Swafford, an individual, effective May 1, 2021, to increase the payment limit by $20,000, from $250,000 to a new payment limit of $270,000 with no change in the term of July 1, 2020 through June 30, 2021, for consultation, technical support, and training services for the Health Service Department’s ccLink System. FISCAL IMPACT: Approval of this amendment will result in additional budgeted expenditures of up to $20,000 for FY 2020-2021 and will be funded 100% by Hospital Enterprise Fund I revenues. (No rate increase) BACKGROUND: This contractor has been providing technical support and training services for the Health Services Department for the ccLink System to enhance utilization of the EPIC Billing System since 2006. Approval of this contract will allow the contractor to continue to work on data and financial analysis, partner with department leaders to understand current workflows and develop future workflows that will result in operations improvements, investigate complex billing issues and recommend both operational and technical solutions that align with the department’s business strategy. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/22/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Godley, 925-957-5405 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 22, 2021 , County Administrator and Clerk of the Board of Supervisors By: Wendy Mascitto, Deputy cc: Marcy Wilhelm C.162 To:Board of Supervisors From:Anna Roth, Health Services Director Date:June 22, 2021 Contra Costa County Subject:Rescind Prior Board Action Pertaining to Contracted Services with Laura Swafford BACKGROUND: (CONT'D) On July 14, 2020 the Board of Supervisors approved Contract #23-391-17 with Laura Swafford in an amount not to exceed $250,000 to provide technical support and training services to the Health Services Department’s billing office work processes and creating work queues in ccLink, for the period from July 1, 2020 through June 30, 2021. On June 8, 2021 the Board of Supervisors approved C.127 to amend Contract #23-391-17, however, the dates on the Board Order were incorrect and amended the FY 2021/2022 contract in error. This Board Order will rescind that incorrect Board Order and allow the Department to increase the funds for the 2020/2021 contract from by $20,000 from $250,000 to a new Payment Limit of $270,000. This will allow the contractor to be paid for technical support and training services to the Health Services Department’s billing office work processes and creating work queues in ccLink, through June 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If the recommendation is not approved, the prior incorrect Board action will stand and the department will not have Board authorization to increase the payment limit for the FY 2020-2021 contract allowing payment for services by Laura Swafford through June 30, 2021.