HomeMy WebLinkAboutMINUTES - 12161986 - 2.1 TO: BOARD OF SUPERVISORS
Contra
FROM: Harvey E. Bragdon
Director of Community Development Cbsta
DATE: December 12, 1986 cou ""'
SUBJECT: Consultant Selection for the Countywide General Plan Review Program
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SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND JUSTIFICATION
RECOMMENDATION
Authorize the Chairman to execute a Consulting Services Agreement with Duncan and Jones,
urban and environmental planning consultants, to assist in preparation of the countywide
General Plan.
FISCAL EFFECTS
The cost of the Consulting Services Agreement shall not exceed four hundred and
twenty-eight thousand four hundred and twenty dollars ($428,420) . Approximately two thirds
of the total amount would be incurred in the current fiscal year, and one third in F.Y.
'87-'88.
BACKGROUND
Purpose
The County General Plan Review Program was undertaken by the Board of Supervisors in order
to provide a comprehensive evaluation of the County General Plan, in light of both the
continual amendment process and of the many elements which have been added since the last.
such comprehensive review in 1963.
Program Goals
The program will result in adoption of an internally consistent, readily available set of
policy documents and diagrams expressing County General Plan policies and implementation
programs. The plan will be countywide in scope, taking into account the plans ,and policies
of Contra Costa County cities, special districts and surrounding counties. Special
emphasis will be placed on the coordinative role of tjCoun'tcyjrticularly iLn the area of
transportation and circulation.
CONTINUED ON ATTACHMENT: X YES SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR 49.94MENDITIOf BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON /9 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE .
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. O/
!G
cc: Community Development Department ATTESTED Fes/L��� / 7 Q d
County Administrator's Office P BATCHELOR, CLERK OF THE
County Counsel BOARD OF SUPERVISORS AND COUNTY
County Auditor-Controller �ADDMINISTRATOR
BY DEPUTY
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The plan will include all seven state mandated elements, including Land Use, Circulation,
Housing, Conservation, Open Space, Noise and Safety. It will also include additional
elements to reflect the unique characteristics and needs of Contra Costa County, including
its natural and human environments:
- A Growth Management Element which relates the timing of growth to the availability of
facilities and services. This component of the plan will provide both a strategic plan for
growth in the County and a monitoring system to enable the County to constantly measure
projections against actual growth and gauge development proposals accordingly.
- An Agricultural Resources Element which encourages the retention and improvement of
agriculture by means beyond designation in the Land Use Element as Open Space. This
element could be prepared separately or as a component of the Open Space and Conservation
Element of the General Plan. Together, the policies enunciated in these documents will
indicate those areas within the County where urban development is inappropriate and are
expected to remain in agricultural use. Once this determination is made, the objective of
the plan will be to identify and implement realistic measures to assure that agriculture
may continue as a viable enterprise within the County. It is anticipated that the element
will also address the question of rural residential "ranchette" uses.
- An Air Quality Element which identifies existing conditions, explores the implications of
the other elements on future air quality problems. This element will be prepared in
accordance with the guidelines provided by the Bay Area Air Quality Management District.
- A Community Facilities Element which identifies policies and standards for the provision
of public facilities, services and utilities, and provides a foundation for the Growth
Management Element.
As may be seen from these goals, while the plan must meet the requirements of the state
planning law, success will be measured by the extent to which it is implemented. The
program will accordingly be geared toward execution rather than depiction, with major
emphasis on implementation.
Program Status
Since December, 1985, program staff have completed and distributed substantial background
reports, including Growth Trends, and Issues Paper, Recent Growth Trends, Summary of Agency
Plans and Policies, and Summary of City and County General Plans. Substantial progress has
been made on the preparation of background reports in the areas of Noise and Seismic
Safety.
In addition, a complete existing land use inventory based upon Land Information Systems
records and other local planning resources is now available--for..:�;use;: i:nithe program in both
printed and mapped forms. This inventory includes both incorporated and unincorporated
land parcels in the County. These documents, along with the existing County General Plan
and relevant maps and ordinances, form the basis for the planning effort.
The General Plan Review Citizen's Advisory Committee (Planning Congress) has been formed,
including representatives of the County's 18 cities, special districts, labor,
environmental , agricultural , educational and development interest groups. Each Supervisor
is a member of the Congress, and has designated citizen representatives from each
supervisorial district. Seven meetings of the entire Congress have been held; six more
meetings are scheduled through June 1987. It is anticipated that additional meetings will
be required through September, 1987.
The Planning Congress has formed Infrastructure, Jobs/Housing Balance and Agriculture/Open
Space Subcommittees. Meeting generally twice per month to review the issues papers and to
gain a common level of understanding of the subject areas and regulatory context within
which the formulation of goals, policies, and objectives will take place; the subcommittees
are fast approaching the point at which specific proposals must be debated and decided in
order to move the plan forward to public hearings.
Details of the Work Program
Attachment 1 is an interim timeline depicting the anticipated program work schedule;
indicating the interaction between the Planning Congress, the various subcommittees, and
certain other operating committees; and breaking the program down into five major task
areas. The attachment also indicates the anticipated completion times for specific work
products.
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Attachment 2 is a detailed work program which depicts the actions required to complete the
plan and an indication of the participants in each activity (i .e. , staff, consultants,
Congress, subcommittees) . Some adjustments to these attachments may result from final
contract negotiations.
As shown in Attachment 1, the Director of Community Development will be presenting monthly
status reports on the program to the Board of Supervisors in 1987. To the extent possible,
these reports will coincide with the release of major draft documents and other program
products.
Status of Consultant Selection Process
On September 22, 1986, staff sent 52 Requests for Proposals to planning and engineering
consulting firms soliciting assistance in preparation of the countywide General Plan. On
October 1, 1986, a scoping session was held for interested consultants, at which
approximately 15 firms were represented. By the October 15, 1986, deadline, five full
proposals and two proposals of more limited scope were received by the Community
Development Department from consulting teams representing approximately 30 consulting
firms.
At the October 9, 1986 meeting of the General Plan Review Planning Congress, staff
announced that the consultant selection committee would be composed of representatives from
the County Administrator, Community Development and Public Works Departments, and the four
nominated members of the Planning Congress (Frank Stone, Antioch City Council ; Larry
Crouchett, District 1; Eric Hasseltine, Contra Costa Council ; Dale Sanders, Citizens for
Public Interest Planning) .
On October 23rd, the consultant selection committee met and reviewed the merits of the
proposals. Of the five consultant proposals originally submitted, the committee chose
three teams to interview in person. The following week the selection committee interviewed
the three teams (the Planning Collaborative, EDAW, and Duncan and Jones) , as well as a
fourth transportation consultant. On November 3rd the committee met again to discuss each
of the three interviewed consultant teams. The group decided by consensus on a favored
prime contractor (Duncan and Jones) , as well as two favored subcontractors: Barton Aschman
(transportation consultants) , and Brown and Caldwell (engineering) . The selection
committee further decided to seek an expanded work program from the fiscal/economic firms
and additional information from the favored prime consultant.
Finally, on November 20, 1986, the consultant selection committee met to again interview
the fiscal/economic consultants and to finalize its deliberations. The committee by
consensus chose two favored economic consultants, Economic and Planning Systems to perform
the bulk of the financial and fiscal analysis, and Don Owen Associates to prepare studies
dealing specifically with infrastructure financing techn.i'ques:=`" "`The group reviewed
additional material from the previously favored prime consultant (Duncan and Jones) , and
reiterated its support for the firm.
A breakdown of the costs for the recommended consultant team is as follows:
Cost
Prime Consultant $160,000
(Duncan and Jones)
Transportation Subconsultant 110,000
(Barton Aschman)
Civil Engineering Subconsultant 101,420
(Brown & Caldwell )
Fiscal/Financial Agriculture Subconsultant 42,000
(Economic and Planning Systems)
Infrastructure Financing Subconsultant 15,000
(Don Owen Associates)
TOTAL $428,420
The Director of Community Development concurs with the recommendations of the consultant
selection committee and requests that the Board authorizes the execution of the proposed
contract. Staff is prepared to negotiate a final scope of work and contract amount with
the recommended consultant team.
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CONTRA COSTA COUNTY GYRAL PLAN REVIEW
WORK PROGRAM COMPONENTS
Administration and Preparation of Technical Reports
General Administration
*Hire County personnel (Planner II) [done 1/853
*Training of County personnel [done]
*Prepare initial work program [staff, done 12/85]
Prepare Background Technical Reports
*Prepare Growth Trends [staff, published 11/851
*Prepare Issues Paper [staff, published 12/851
*Prepare Recent Growth Trends [staff, published 3/861
*Prepare Summary of Agency Plans and Programs
[staff, published 5/861
*Prepare Summary of City and County General Plans
[staff, published 11/861
Establish Citizens Advisory Committee (Planning
Congress)
*Organize and appoint committee [done 6/861
*Orient committee members, disseminate background
papers, and schedule informational panel discussions
[staff, done 9/86 through 10/861
*Review adopted work program [Planning Congress, done]
*Review Issues Paper and begin to prioritize countywide
issues [Planning Congress, done]
*Establish subcommittees [Planning Congress, done 9/861
Interview and Hire Planning Consultant Team
*Prepare and distribute Request for Proposals [staff,
done 9/86]
*Appoint consultant selection subcommittee [done]
*Interview short list of consultant teams [done]
*Select a consultant team [to be done 12/86]
*Revise detailed work program with consultant
[to be done 12/861
*Hire consultant [to be done 1/871
Reconnaissance, Identification of Issues, Goals & Objectives
*Review existing data, maps, plan elements, etc.
[consultant]
*Identify data deficiencies and begin to acquire
additional materials [consultant and staff]
*Begin intersection and traffic counting program,
prepare sub-census tract traffic zone network,
begin update of County computer model [transportation
subconsultant, staff]
*Review issues identification process and subcommittee
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work to date [consultant]
*Prepare background report which outlines key issues
and policy alternatives [staff, consultant]
*Present and discuss goals and objectives, issues and
policy choices with the Planning Congress and
subcommittees [Planning Congress, staff, consultant]
*Prepare Agriculture Study [subconsultant]
*Begin preparation of a computerized land use and
service data base required to drive the transportation,
fiscal and infrastructure financing models
[subconsultants, staff]
*Review available market research studies and EIR' s
along with County and ABAG projections [subconsultants]
Identification of opportunities and Constraints, Formulation
of Alternative Plan Scenarios
Land Use:
*Prepare detailed map of existing land uses in the
County [map done 5/86 , revise if necessary]
*Identify all approved but unbuilt projects [partially
done, consultant and staff]
*Evaluate existing County development regulations and
policies [consultant, staff, Subcommitees]
*Consider potential sites for use and redevelopment
[consultant, staff, Jobs/Housing Subcommittee]
*Identify likelihood of development of Open Space or.
or other vacant lands [consultant, staff, Subcommittees]
*Evaluate appropriate types of performance criteria and
regulations [consultant, staff, Infrastructure
Subcommittee]
*Prepare set of maps showing future distribution of land
uses at buildout according to various alternative
scenarios [staff, consultant]
*Prepare text indicating likely phasing of private
development and public improvements [consultant, staff,
Subcommittees]
*Begin preparation of Draft Environmental Impact Report
[consultant, staff]
Circulation:
*Analyze existing circulation data, prepare a new
County transportation computer model to include
a more detailed network in some areas [transportation
subconsultant, staff]
*Perform transit analysis, review design plans of
County, Caltrans, cities [subconsultant]
*Prepare and analyze circulation network alternatives
based on proposed roadway improvements and alternative
land use plans developed by committees [staff, sub-
consultant, Subcommittees]
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*Analyze the preferred land use and transportation
alternative, and develop preliminary cost estimates for
the needed circulation improvements [staff,
transportation and engineering subconsultants]
*Review projected traffic projections against MTC and
city plans [staff, trans. subconsultant]
Public Utilities:
*Inventory and analyze existing infrastructure systems
(sanitary sewer; storm drainage; water; solid waste;
schools, police, fire districts; other services)
[engineering subconsultant and Infrastructure
Subcommittee].
*Identify needed capital improvements and develop
preliminary cost estimates, in conjunction with land
use and transportation alternatives [eng. consultant
and Infrastructure Subcommittee]
Housing:
*Examine, and update where necessary, existing data in
the County' s 1985 Housing Element [consultant, staff]
*Develop forecasts of population, jobs and housing
growth, based upon alternative scenarios identified
by the subcommittees [consultant, staff, Jobs/Housing
and other Subcommittees]
*Test evolving scenarios for jobs/housing match
[staff, consultant, Jobs/Housing Subcommittee]
Open Space/Conservation:
*Prepare complete inventory of open space resources
(hillsides, Bay and river waters , parks and
recreation, etc. ) , identify recent trends and long
term requirements [staff., consultant, Ag/Open Space
Subcommittee]
*Update data on vegetation and wildlife resources,
identify fragile environments and rare and endangered
species [consultant]
*Integrate work of the Urban Creeks Task Force
[consultant, staff , Ag/Open space Subcommittee]
*Prepare a mineral resources inventory and maps,
according to recently adopted state law [consultant
and County geologist]
*Review established County criteria and standards
(dedication fees, etc. ) and other implementation
measures, and update as necessary [staff, consultant,
Ag/Open Space Subcommittee]
*Update historic and archaeological resources data
base [consultant]
*Prepare Air Quality Element, summarizing existing
standards and regulations, identifying sensitive
receptors , projecting air quality impacts related to
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direct point emissions ( industry) and indirect
emissions (autos) , and evaluating the air quality
impacts of each land use/transportation alternative
[staff, subconsultant]
*Identify and evaluate energy resource capacities
of private and public utilities, forecast future
supply and demand, examine opportunities for
cogeneration and energy conservation [consultant,
staff , Subcommittees]
*Assess relative viability of agricultural
operations in the County and examine. existing public
policy, forecast trends, identify goals and
policies to be included in Agricultural Resources
component, evaluate alternative land use policies
and agricultural preservation techniques [subconsul-
tant, staff , Ag/Open Space Subcommittee]
*Integrate the work of the Southeast County Subcommittee
[consultant, staff, Ag/Open Space Subcommittee]
Safety and Seismic Safety:
*Review existing Safety Element for compliance with
state law, update maps regarding the location of
hazards (flooding, fire, toxics, pipelines, transport
routes, etc. ) , review industrial safety plans and work
of the Hazardous Materials Task Force [consultant,
staff, Subcommittees]
*Review and integrate updated Seismic Safety work
already completed by Woodward-Clyde [staff and County
geologist]
Market, Fiscal and Infrastructure Financing Analysis:
*Assess the competitive position of County subareas in
the context of the County, region and state, estimate
amount of development that could be captured by
specific planning areas, produce a market study
sufficiently detailed to support recommendations about
appropriate land uses [subconsultant, staff]
*Based upon market information, recommend appropriate
phasing for the General Plan [subconsultant, staff]
*Evaluate existing financing programs, develop new
policies and/or standards for acceptable levels of
service, identify additional financing sources or
mechanisms [subconsultant, staff, Infrastructure
Subcommittee]
*Project the financial feasibility and fiscal impacts
of each of the alternative plan scenarios, refine land
use allocations and suggest policies for mitigating
potential negative fiscal impacts, identify needed
capital improvements and poptential funding sources
[subconsultant, staff, Infrastructure Subcommittee]
5 -
Formulation of Hearing Draft Revised General Plan, Draft
EIR, and Technical Appendix
*Refine and expand alternatives analysis by preparing
a detailed evaluation of existing and projected
conditions, problems, deficiencies, constraints, and
opportunities in the County to include, among other
topics:
o land use and zoning relationships;
o the interrelationship of transportation
and circulation systems with land use
patterns and development densities;
o detailed public services and facilities
requirements;
o specific open space, agricultural and
conservation policies and implementation
tools;
o demographic implications of the revised
General Plan;
o relationship of subareas to the County as
a whole; and
o issues of intergovernmental coodination
with federal and state agencies , the
cities, special districts, and
neighboring counties
(staff, consultant, Subcommittees]
*Formulate Draft Preferred Plan Scenario and present
the plan for review by the Planning Congress, the
Planning Commission(s) , and the Board of Supervisors
in study session format [consultant and staff:
workshops scheduled for 7/861
*Define consensus on major goals and policies, and
resolve remaining differences (staff, consultant,
Planning Congress, Commission, and Board]
*Reshape Draft Preferred Plan Scenario and define
overall development strategy with recommended
implementation program, formulated into a Hearing
Draft Revised General Plan [staff, consultant,
Planning Congress and others]
*Integrate necessary supporting data and statistical
materials in a Technical Appendix to the Draft Revised
General Plan [consultant and staff]
*Complete work on the Hearing Draft Environmental Impact
Report (EIR) [consultant and staff]
Public Review, Hearings, EIR Certification, Plan Adoption
*Present content and rationale of Draft General Plan
and DEIR at public hearings before Planning
Commission(s) and Board of Supervisors [staff and
consultants, scheduled for 10/86 through 12/861
*Prepare Responses to Comments received during public
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hearings and publish Final Environmental Impact Report
(FEIR) [consultant, staff , scheduled for 11/861
*Certify FEIR and adopt revised General Plan [Planning
Commission(s) and. Board of Supervisors, scheduled
for 1/871
*Publish adopted revised General Plan text and maps
in final form [consultant, staff, scheduled for 1/871
Implementation Report
*Define short range strategies, specific actions,
and potential resources [staff, consultant]
*Outline required revisions to regulatory ordinances
(e.g. Zoning Ordinance) and propose a format for a
Policy Manual, which would index and crossreference all
operative policies on planning and development [staff,
consultant]
*Outline five year Capital Improvements Program [staff,
consultant]
*Provide traffic model for processing development
applications [subconsultant, staff]
*Detail implementation procedures, responsibilities,
and timetable, including procedures to update and
monitor the effectiveness of the General Plan, the
Capital Improvements Program, and Policy Manual [staff,
consultant]
*Present Implementation Report to appropriate bodies
[staff , consultant]
Preparation of Specific Plans
*Draft and distribute Request for Proposals for
preparation of Specific Plans, and hire
consultants [not yet budgeted]
12/10/86
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