HomeMy WebLinkAboutMINUTES - 10221985 - 1.46 M
TO: BOARD OF SUPERVISORS r
FROM Mark Finucane, Health Services Director C"��' t}ra
By: Elizabeth A. Spooner, Contracts Administrator CWIa
DATE: October 16., 1985 COU*
SUBJECT: Approval of Contract Extension Agreement #23-073-2 with Accountemps
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chairwoman to execute on behalf of the County, Contract
Amendment Agreement #23-073-2 with Accountemps to increase the payment limit of
Contract #23-073, as extended by Contract Extension Agreement #23-073-1 (effective
June 5, 1985 - October 31, 1985) by $25,000 to a new total payment limit of $50,000
for .temporary accounting help; to ratify purchase of services in excess of the $25,000
Contract payment limit for the period August 12, 1985 through October 31, 1985; and
to authorize the Auditor-Controller to honor any properly documented demands submitted
by the Contractor up to the amount of the new contract payment limit.
II. FINANCIAL IMPACT:
Approval of this amendment will result in an increase in the contract payment limit
of $25,000, from $25,000 to a new total payment limit of $50,000. This contract
amendment is 100% funded by County funds included in the Department's 1985-86
fiscal year budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
In June, 1985 the County Administrator's Office approved and the Purchasing Agent
executed Contract 423-073 with Accountemps for temporary accounting help. Contract
423-073 was subsequently extended effective July 31, 1985 to continue provision of
services through October 31, 1985; however, the payment limit of the contract was
not increased to cover the additional services.
The contract payment limit was $25,000. Services were requested and provided
beyond the payment limit, and by the week ending September 28, 1985, charges of
$36,434.88 had been incurred. The accounting services were both requested by
County staff and provided by Accountemps in good faith. Because of administrative
oversight by both the County and Accountemps, use of accounting service exceeded
the authorized limits.
The Department is requesting that the amount due Accountemps be paid. This can be
accomplished by the Board of Supervisors ratifying the actions of the County
employees in obtaining provision of accounting services of a value in excess of the
contract payment, limit . This will create a valid obligation on the part of the
County retroactively authorizing all payments made by the Auditor-Controller up to
now, and authorizing payment for the balance of the contract term.
In addition, the Department is requesting approval of sufficient funding to main-
tain the current level of service through the end of the contract a ension period
CONTINUED SON ATTACH 98NT:. _ YES SIGNATURE: �
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDAT1 OF BOARD C MMITTEE
APPROVE OTHER
SIGNATURE S : p
ACTION OF BOARD ON I& APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
..�, i HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: _ NOES. AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN:` OF SUPERVISORS ON THE DATE SHOWN.
JRIG: Health Services (Contracts)
CC: County Administrator ATTESTED
Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
Contractor SUPERVISORS AND COUNTY ADMINISTRATOR
'42/7-83 BY ,DEPUTY
1. ACCOUNTEMPS CONTRACT EXTENSION APPRVD 23-073-2
2. TEMPORARY ACCOUTING HELP