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HomeMy WebLinkAboutMINUTES - 08022011 - C.05RECOMMENDATION(S): 1) APPROVE plans, specifications, and design for the above project. (2) DETERMINE that Bay Cities Paving & Grading, Inc. (“Bay Cities Paving & Grading”), the lowest monetary bidder, has complied with the requirements of the County’s Outreach Program for this project, and Bay Cities Paving & Grading has exceeded the Mandatory Subcontracting Minimum for this project, as provided in the project specifications; and FURTHER DETERMINE that Bay Cities Paving & Grading has submitted the lowest responsive and responsible bid for the project. (3) AWARD the construction contract for the above project to Bay Cities Paving & Grading in the listed amount ($464,054.80) and the unit prices submitted in the bid and DIRECT that Bay Cities Paving & Grading shall present two good and sufficient surety bonds as indicated below, and that the Director of Public Works, or designee, shall prepare the contract. (4) ORDER that, after the contractor has signed the contract and returned it, together with the bonds as noted below and any required certificates of insurance or other required APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/02/2011 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: John Pulliam (925) 313-2165 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 2, 2011 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Kevin Emigh, Construction, Janet Dowling, Construction, T. Rhys, Design/Construction, J. Carlson, Construction C. 5 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:August 2, 2011 Contra Costa County Subject:AWARD and AUTHORIZE Execution of a Contract for the Camino Tassajara Shoulder Widening Project, Project # 0662-6R4023 documents, and the Director of Public Works has reviewed RECOMMENDATION(S): (CONT'D) and found them to be sufficient, the Director of Public Works, or designee, is authorized to sign the contract for this Board. (5) ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Director of Public Works, or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. (6) ORDER that, the Director of Public Works, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (7) DELEGATE, pursuant to Public Contract Code Section 4114, to the Director of Public Works, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (8) DELEGATE, pursuant to Labor Code Section 6705, to the Director of Public Works or to any registered civil or structural engineer employed by the County the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench excavation covered by that section. (9) DECLARE that, should the award of the contract to Bay Cities Paving & Grading be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: The construction contract in the amount of $464,054.80 and associated fees of this project will be funded by 50% Proposition 1B funds and 50% South County Area of Benefits funds. BACKGROUND: The above project was previously approved by the Board of Supervisors, plans and specifications were filed with the Board, and bids were invited by the Director of Public Works. On June 28, 2011 the Public Works Department received bids from the following contractors: BIDDER TOTAL AMOUNT BOND AMOUNTS Bay Cities Paving & Grading, Inc. $464,054.80 Payment: $464,054.80 Performance: $464,054.80 Ghilotti Construction Company, Inc. $549,467.00 Payment: $549,467.00 Performance Bond Amount: $549,467.00 Redgwick Construction Co. $541,644.00 Payment: $541,644.00 Performance Bond Amount: $541,644.00 RGW Construction, Inc. $547,832.00 Payment: $547,832.00 Performance Bond Amount: $547,832.00 The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board, with copies to be made available to any party upon request. On October 6, 2009 The Board of Supervisors determined that the project is exempt from the California Environmental Quality Act as a Class 1(c) exemption, and a Notice of Exemption was filed with the County Clerk on October 8, 2009. The Director of Public Works has reported that Bay Cities Paving & Grading documented an adequate good faith effort to comply with the requirements of the County’s Outreach Program and exceeded the MSM for this project, as provided in the project specifications; and has recommended that the contract be awarded to Bay Cities Paving & Grading. The Director of Public Works recommends that the bid submitted by Bay Cities Paving & Grading is the lowest responsive and responsible bid, and this Board so concurs and finds. CONSEQUENCE OF NEGATIVE ACTION: Construction of the Camino Tassajara Shoulder Widening project would be delayed, and the project might not be built. CHILDREN'S IMPACT STATEMENT: Not applicable.