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HomeMy WebLinkAboutMINUTES - 03032009 -CALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 SUSAN A. BONILLA, CHAIR, 4th DISTRICT JOHN GIOIA, 1st DISTRICT GAYLE B. UILKEMA, 2nd DISTRICT MARY N. PIEPHO, 3rd DISTRICT FEDERAL D. GLOVER, 5th DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. AGENDA March 3, 2009            PROJECTED TIME 9:00 A.M. Convene and announce adjournment to Closed Session, Room 101. 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought - “For a tree to become tall it must grow tough roots among the rocks.” ~ Friedrich Nietzsche   CONSIDER CONSENT ITEMS (Items listed as C.1 through C.57 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from this section will be considered with the Short Discussion Items.   PRESENTATIONS   PR.1 PRESENTATION to recognize County employees on their service award PR.1 PRESENTATION to recognize County employees on their service award anniversaries: Mitch Avalon, Public Works, Resolution No. 2009/68 for 30 years of County service (by Julia Bueren, Public Works Director) Dan Gillian, General Services, Resolution No. 2009/61 for 30 years of County service (by Mike Lango, General Serices Director)    AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A PR.2 PRESENTATION to RECOGNIZE and HONOR the nominees and winners of the 2008 Gina Martin Employee of the Year and Manager of the Year Award Program. (Ted Cwiek, Human Resources Director)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A PR.3 PRESENTATION to proclaim March 2009 as "Women's History Month". (Supervisor Bonilla)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A SHORT DISCUSSIONS ITEMS   SD.1 PUBLIC COMMENT (3 Minutes/Speaker)    The following people spoke on proposed cessation of clinic services (non-emergency) to  The following people spoke on proposed cessation of clinic services (non-emergency) to undocumented immigrants: Tamir Awi, Community Clinic Consortium Clyde Trombettas, Martinez resident Jane Garcia, La Clinica de la Raza Shana Scott, Planned Parenthood Shasta-Diablo Jessica Rotheer, Health Access California Cecilia Valdez, Councilmember, City of San Pablo Cheryl Johnson, Brookside Conmmunity Health Center At this time, Chair Bonilla asked Dr. William Walker, Health Services Director, to respond to public comment; he said understood the concerns of the public that any decrease in health services would make for bad public policy. He clarified that there is no proposed reduction in services for children under 19 years of age, pregnant women, tuberculosis treatment, and cervical and breast cancer screening and treament. Dr. Walker said more information will be provided at the March 17, 2009 Board of Supervisors meeting. Supervisor Gioia suggested it would be helpful to have information on how other counties are notified of what service levels are provided to the community by non-profit hospitals. Chair Bonilla clarified for the public that most of our County's hospitals are non-profit. Mr. Vince Wells, President of Local 1230 United Professional Firefighters of Contra Costa County, provided a memo for the Board as notification that a schedule change to 48/96 hour work week that complies with the Municipal Climate Action Plan,as adopted on December 16, 2008, has been implemented. Mr. Rollie Katz, Business Agent, PEIU Local 1, told the Board he knows they are faced with incredibly difficult decisions in the weeks to follow and asked the Board to consider American Recovery and Reinvestment Act monies.   SD.2 CONSIDER any Consent Items previously removed.   SD.3 HEARING on proposed implementation of the property-tax cost recovery provisions of Revenue and Taxation Code §95.3, and on the adoption of the report from the Auditor-Controller filed on January 20, 2009 of the 2007/2008 Fiscal Year property tax-related costs of the Assessor, Tax Collector, Auditor and Assessment Appeals Board, including the proposed charges against each local jurisdiction excepting school entities, for the local jurisdictions' proportionate share of such administrative costs. (Lisa Driscoll, County Administrator's Office)       Supervisor Piepho requested that copies of the tax objection letters from various cities be copied to each Supervisor. She asked what the efforts are statewide to address the issues between cities and counties. Lisa Driscoll, County Administrator's Office, said the costs methodology was devised in 1982 and has been in use since then. Silvano Marchesi, County Counsel, added that all counties in the State use the same methodology. Chair Bonilla asked how the proposed tolling agreement works. Mr. Marchesi said a tolling agreement gives more time for the parties--in this case, the County and the cities--to come to an agreement and it would put off the need for cities to file litigation. He added that the related lawsuit in Los Angeles County is expected to go to litigation in May and that statewide, cities and counties are looking to see the outcome of that case.    AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A DELIBERATION ITEMS   D.1 HEARING to consider approving the Sheriff's proposed use of $276,762 in restricted Supplemental Law Enforcement Services Fund (SLESF), front line law enforcement funding to continue funding the Air Support unit for Fiscal Year 2008/09 pursuant to Government Code 30061(b)(3). (Commander Kevin Ryan, Office of the Sheriff-Coroner)       Undersheriff Daly provided the staff report. Supervisor Piepho noted that there are many headlines about losing law enforcement in the streets and asked how this item relates. Undersheriff Daly responded that unlike service cuts that may result from the loss of General Fund dollars, this program does not rely on the General Fund. He added that the designation of these funds to the helicopter program is a conscious decision of the Sheriff. Supervisor Uilkema commented that after fourteen years of opposing this item when it came to the Board, this year she would vote “yes.” She said because things are so upside-down at this time, she would also propose that the Sheriff initiate a professional evaluation with the results to be presented to the Board and the people he serves.    AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A D.2 ACKNOWLEDGE the County’s Budget Policy, and CONSIDER approving a    D.2 ACKNOWLEDGE the County’s Budget Policy, and CONSIDER approving a County Core Services Policy and directing the County Administrator to apply the policies to the development of possible budget balancing program/service reductions for Board consideration on March 17, and to distribute departmental cash management guidelines. (David Twa, County Administrator)       David Twa, County Administrator, presented the staff report as outlined in the Board Order, emphasizing that at this point in time no budget decisions have been made yet. Chair Bonilla asked if the County Budget Policy needs to be updated to reflect a two-year cycle rather than an annual one, and recommended that item number 3 “Contra Costa County shall prepare multi-year (3-5) financial projections as part of the annual budget planning process” be referred to the Board’s Finance Committee for consideration. Lisa Driscoll, County Administrator’s Office, said that at this time the State Budget Act does not accommodate a two-year plan the County adopted a formal one-year budget with additional projection information on the second year. Ms. Driscoll confirmed that strategic planning and financing processes for facilities renewal and new construction and establishment of a management program for the County’s real estate (item No. 13) require no updates at this time as they are being discussed at the Finance Committee. Supervisor Uilkema requested the term “venture capital” be explained, as used in the context of County government and inquired what the impact of the state deferrals might be, especially in light of drawing on the County’s cash reserves. Ms. Driscoll said the term refers to allowing end-of-year reserves to be used by departments for technological advances such as paperless filing systems. Ms. Driscoll said that the State deferrals of funds resulted in a loss of general purpose County revenue. Mr. Twa said it appears that not only were property tax revenues down for this year but they are expected to be down through 2012. He said the loss of Proposition 172 funds derived from state sales taxes presented a large loss of funding, primarily to the Sheriff and District Attorney’s offices. He said in the past, the average increase was 3% per year but it is not expected that will be the case again for a least a decade. Mr. Twa noted that further cuts are expected from the state and said money from the federal recovery plan is years away. Supervisor Piepho asked if the third criterion to define County core services, “Mandated services above the mandated level only when funded from outside revenue,” should be assigned a percentage amount for clarity; she suggested 100%. Supervisor Gioia cautioned against being inflexible and possibly losing an opportunity for programs that might provide significant benefit while requiring a very small County match, such as 5%. He said he would not be in favor of setting outright exclusions. Chair Bonilla requested the bullet item “infrastructure to support core services” be more detailed. She also emphasized that the listed criteria are to be guidelines and are the subject of ongoing discussion. She requested the Finance Committee get a report on the list’s developments and department reactions at some time in the near future. Supervisor Gioia acknowledged that the guidelines would need further discussion at the Finance Committee and said he didn’t want to commit to any permanent language at this point. Mr. Twa explained that enhanced or value-added County core services encompass those support Mr. Twa explained that enhanced or value-added County core services encompass those support services that increase the efficiency of delivery of core services provided, above the strictly mandated levels. He said in the past the County had much more flexibility to provide those things that were felt to be very important, both to the citizens as well as everyone in our communities, but the dollars to fund them is shrinking rapidly. Supervisor Uilkema noted that many items listed as discretionary services, such as the County health plan, serve to aid the County in performing its mandated services more efficiently and cost-effectively. Ms. Driscoll said the lists of service categories was provided to clarify what is mandated versus what is discretionary for information purposes, not to imply what should or should not be funded. Mr. Twa said the County’s Administrators Office will return to the Board on March 17, 2009 with a proposal that provides as many options from which to choose as possible to aid the Board in developing a comprehensive strategy. The Supervisors requested that the issues of increases to fees and creation of fee structures, the possible shifting of cost from one department to another as a result of cuts, and all possible avenues of revenue be explored for the long-term budget strategy. Chair Bonilla called for public comment. The following people spoke: Soren Chernell, Community Clinic Consortium, regarding reduction of health services in community clinics; Mariana Moore, Contractor’s Alliance (handout provided); regarding the impact of reduction of health services in community clinics on non-profit organizations; Liz Callahan, CBO Center, regarding leadership and the holding onto the values of the County. The following people spoke on concerns regarding proposed budget cuts in the District Attorney’s Office: Joan Monroe, resident of Orinda; Mary Klotzbach, resident of Livermore; Beverly McAdams, Mothers Against Drunk Drivers (MADD); Colby Shore, resident of Contra Costa County; June Shore, resident of Contra Costa County; Max Shore, resident of Contra Costa County; Devon Bell, District Attorney’s Office; Lucinda Simpson, DA Office Association; Paul Graves, District Attorney’s Office; Kate Wharton, District Attorney’s Office; Dan Cabral, District Attorney’s Office; Lynn Darst, District Attorney’s Office. Supervisor Gioia clarified for the public that the Board was not proposing lay-offs. He said that each department had been asked to draft a proposal to meet a targeted goal of reductions in their department. District Attorney Robert Kochly and Health Services Director William Walker had publicly announced their approach to meet those targets, but he noted that no specific proposal has yet been presented to the Board for consideration.    AYE: District I Supervisor John Gioia    District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A D.3 Board Member Reports of Activities.    The Supervisors had no items to report at this time.   CLOSED SESSION   A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: Ted Cwiek and Keith Fleming. Employee Organizations: Contra Costa County Employees’ Assn., Local No. 1; Am. Fed., State, County, & Mun. Empl., Locals 512 and 2700; Calif. Nurses Assn.; Service Empl. Int’l Union, Local1021; District Attorney’s Investigators Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters, Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Service Empl. Int’l Union United Health Care Workers West; East County Firefighters’ Assn.; Contra Costa County Defenders Assn.; Probation Peace Officers Assn. of Contra Costa County; Contra Costa County Deputy District Attorneys’ Assn.; and Prof. & Tech. Engineers, Local 21, AFL-CIO. 2. Agency Negotiators: David Twa and Keith Fleming. Unrepresented Employees: All unrepresented agency management employees (Resolutions Nos. 2009/26 and 2008/359, including their respective exhibits), and all other unrepresented agency employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code, § 54956.9(a)) Rodney Krautheim v. Contra Costa County, W.C.A.B. No. WCK 0043452    There were no announcements from Closed Session.   CONSENT ITEMS   Road and Transportation   C.1 ADOPT Resolution No. 2009/84 approving and authorizing the Public Works    C.1 ADOPT Resolution No. 2009/84 approving and authorizing the Public Works Director, or designee, to file applications for the federal American Recovery and Reinvestment Act of 2009 (ARRA) funding for the Vasco Road Overlay for up to $2.6 million and Vasco Road Safety Improvements Projects for up to $10 million, and stating local support and assurances to complete the projects. (No impact to general fund; 55% ARRA funds, 43% Local Road funds, 2% Federal funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.2 ADOPT Resolution No. 2009/83 accepting as complete the contracted work performed by Asbestos Management Group of CA, Inc., on Phase 5 of the Orbisonia Heights Redevelopment Project, as recommended by the Public Works Director, Bay Point area. (100% Contra Costa County Redevelopment Agency Funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Engineering Services   C.3 ADOPT Resolution No. 2009/77 accepting completion of landscape improvements, for subdivision agreement (right-of-way landscaping) for project being developed by Windemere BLC Land Company, LLC, as recommended by the Public Works Director, San Ramon (Dougherty Valley) area. (No fiscal impact)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.4 APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute, for and    C.4 APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute, for and on behalf of the Contra Costa County Fire Protection District, a Grant of Easement for a portion of Assessor’s Parcel No. 145-070-042 to the City of Concord, and ADOPT related California Environmental Quality Act findings, as recommended by the Public Works Director, Concord area. (No fiscal impact)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.5 ADOPT Resolution No. 2009/78 approving the second extension of the Subdivision Agreement for project being developed by KB Home South Bay, Inc., as recommended by the Public Works Director, North Richmond area. (No fiscal impact)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.6 ADOPT Resolution No. 2009/71 Requesting Flood Control District to Adopt Annual Parcel Assessment for the County’s Watershed Program, Countywide. (100% Stormwater Utility Area 17 Funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.7 ADOPT Resolution No. 2009/69 accepting the Engineer’s Report for County Service Area L-100, Minor Subdivision 05-0045; declaring the intent to levy and collect assessments and fixing a public hearing for April 21, 2009 to adopt the proposed annual assessments and complete public noticing, as recommended by the Public Works Director. (100% County Service Area L-100 Funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.8 ADOPT Resolution No. 2009/72 accepting the offer of dedication for drainage purposes for project being developed by Michael A. Contino and Krista A. Ericson, as recommended by the Public Works Director, Concord area. (No fiscal impact)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.9 ADOPT Resolution No. 2009/73 accepting the offer of dedication for temporary construction easement for project being developed by Michael A. Contino and Krista A. Ericson, as recommended by the Public Works Director, Concord area. (No fiscal impact)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.10 ADOPT Resolution No. 2009/74 approving the fifth extension of the Subdivision Agreement for project being developed by Gene R. Schmidt, Inc., as recommended by the Public Works Director, Alamo area. (No fiscal impact)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Special Districts & County Airports   C.11 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a    C.11 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Harris and Associates, Inc. effective March 1, 2009, to extend the term of the original March 1, 2007 contract from March 1, 2009 to March 1, 2010 and to increase the payment limit by $200,000 to a new payment limit of $375,000 to provide on call professional engineering services to the Special Districts Section. (100% Special District funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.12 APPROVE and AUTHORIZE the Airports Director, or designee, to execute a month-to-month hangar rental agreement with Diamond West, LLC for a T-hangar at Buchanan Field Airport effective January 14, 2009 in the monthly amount of $358, Pacheco area. (Annual revenue of $4,297 will go to the Airport Enterprise Fund)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.13 APPROVE and AUTHORIZE the Airports Director, or designee, to execute a month-to-month shade hangar rental agreement with Jerome Wilverding at Buchanan Field Airport effective December 12, 2008 in the monthly amount of $160. (Airport Enterprise Fund revenue)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.14 APPROVE and AUTHORIZE the Airports Director, or designee, to execute a shade hangar rental agreement with Cheryl and Phillip Clark at Buchanan Field Airport effective January 7, 2009 in the monthly amount of $160. (Airport Enterprise Fund Revenue)       AYE: District I Supervisor John Gioia    District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.15 APPROVE the Vasco Road Overlay Project, AUTHORIZE the Public Works Director, or designee, to advertise the project, and ADOPT related California Environmental Quality Act findings, Byron area. (Approximately $2.6 million in Federal Economic Stimulus Bill funds, with a 10% local roads fund match)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Statutory Actions   C.16 ACCEPT the Treasurer's Investment Report as of December 31, 2008, as recommended by the Treasurer-Tax Collector.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Claims, Collections & Litigation   C.17 DENY claims by Elvie N. Houston; Susan Wright; Debbie Miller; Renwrick U. Lampkin (two claims); Karriem Mohammed-El; amended claim by Salem Punjsheri; and late claim by Mary Kathleen Remley.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Honors & Proclamations   C.18 ADOPT Resolution No. 2009/89 to declare March 2009 as "Women's History Month" in Contra Costa County, as recommended by Supervisor Bonilla. (See PR. 3)    AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.19 ADOPT Resolution No. 2009/61 to recognize Dan Gillan, Lead Stationary Engineer, for 30 years of employment service with Contra Costa County. (Mike Lango, General Services Director)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.20 PRESENTATION to recognize Mitch Avalon for 30 years of service to Contra Costa County Public Works Department. (Julie Bueren, Public Works Director)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.21 ADOPT Resolution No. 2009/86 in recognition of the retirement of James H. Steffensen III from the Contra Costa County Public Works Department, as recommended by the Public Works Director.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.22 ADOPT Resolution No. 2009/87 in recognition of the retirement of Librada Davis from the Contra Costa County Public Works Department, as recommended by the Public Works Director.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.23 ADOPT Resolution No. 2009/104 honoring Kate Wiley as Orinda Citizen of the Year, as recommended by Supervisor Uilkema.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.24 ADOPT Resolution No. 2009/88 in recognition of the retirement of Edward R. Carrillo from the Contra Costa County Public Works Department, as recommended by the Public Works Director.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.25 Adopt Resolution No. 2009/95 in recognition of the retirement of Peggy Ciccone from Contra Costa County Public Works Department, as recommended by the Public Works Director.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A    C.26 ADOPT Resolution No. 2009/92 in recognition of the retirement of Lemuel N. Hunt from the Contra Costa County Public Works Department, as recommended by the Public Works Director.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Ordinances   C.27 INTRODUCE Ordinance No. 2009-06 repealing the existing development moratorium in a portion of the North Richmond Area, WAIVE reading, and FIX March 17, 2009 as the date for adoption, as recommended by the Conservation and Development Director.      Appointments & Resignations   C.28 APPOINT Mary Calvo to At-Large Seat 3 on the Family and Children's Trust (FACT) Committee, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.29 RE-APPOINT Kathy Lafferty to the District IV First 5 Contra Costa Commission, as recommended by Supervisor Bonilla.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.30 APPOINT Kenneth Wacker to the District IV alternate 1 County M-16 Service Citizens Advisory Committee, as recommended by Supervisor Bonilla.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Appropriation Adjustments   C.31 Plant Acquisition - Veterans Building Improvements (4431-4199):APPROVE Appropriations and Revenue Adjustment No. 5062 authorizing new revenue in Plant Acquisition in the amount of $200,000 toward the Veterans Buildings Improvements from the transfer of 400 Hartz, Danville and appropriating it to toward Veterans Buildings Improvements in the Plant Acquisition to meet future building improvements of the remaining County veterans buildings.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.32 CSA P-6 CAB (7629)/Sheriff-Coroner (0255): APPROVE Appropriations and Revenue Adjustment No. 5063 authorizing new revenue in the amount of $76,043 from the CSA P-6 Central Administrative Base and appropriating it to fund one Resident Deputy Sheriff and equipment in the Bay Point community immediately upon approval through June 30, 2009. (Consider with C.52)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.33 Probation (0308)/District Attorney (0242)/Public Defender (0243)/County Administrator (0235): AUTHORIZE the Purchasing Agent to execute, on behalf of the County Administrator's Office, a purchase order in the approximate amount of $102,253 for computer server equipment for the new law and justice case management system; and APPROVE Appropriations Adjustment No. 5064 transferring appropriations in a total amount of $102,253 from the Justice Partners' budgets to the case management system project budget.         AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Personnel Actions   C.34 ADOPT Position Adjustment Resolution No. 20662 to add one Mental Health Clinical Specialist position (represented) in the Health Services Department. (Cost offset by the cancellation of a temporary position and 50% County shared cost by Probation, Employment and Human Services and Health Services Departments)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.35 ADOPT Position Adjustment Resolution No. 20665 to increase hours of one Registered Nurse - Experienced Level (represented) position from part-time 24/40 to full-time in the Health Services Department. (No Additional Costs - offset by the elimination of straight time overtime)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.36 ADOPT Position Adjustment Resolution No. 20664 to add one Environmental Health Specialist II position (represented) and cancel one vacant Clerk-Experienced Level position (represented) in the Health Services Department. (Cost offset by cancellation of position; funds from industry fees)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A A C.37 ADOPT Position Adjustment Resolution No. 20666 to add six Exempt Medical Staff Physician positions (represented), one part-time 20/40 Exempt Medical Staff Physician (represented), and cancel one Family Nurse Practitioner position (represented) in the Health Services Department. (Cost offset by cancellation vacant position and physician contracts, and Enterprise Fund I)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C.38 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a grant amendment with the Metropolitan Transportation Commission to fund the Keeping Employment Equals Your Success (KEYS) Auto Loan Program, to extend the grant term from June 30, 2009 to June 30, 2010 with no change in funding. (Budgeted: 100% Metropolitan Transportation Commission Grant)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.39 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept Alameda County Workforce Investment Board, Life Sciences Expansion Project Grant funding in an amount not to exceed $75,000 for bioscience training to Contra Costa County residents from July 1, 2008 through June 30, 2009. (No County match)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover  District V Supervisor Federal D. Glover A C.40 APPROVE and AUTHORIZE the Librarian, or designee, to apply for and accept a grant in the amount of $66,368 from the Institute of Museum and Library Services to develop a programming prototype within the Glenn Seaborg Learning Consortium at the Lafayette Library and Learning Center for the period of November 1, 2009 through October 30, 2010. (14% Library Budget)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.41 APPROVE and AUTHORIZE the Health Services Director, or designee to execute an Unpaid Student Training Agreement with Merritt College to provide field instruction in the Health Services Department for the University’s students, for the period December 1, 2008 through November 30, 2012. (No fiscal impact)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C.42 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Language Line Services, Inc., in an amount not to exceed $375,000 to provide interpretation and translation services for the period April 1, 2009 through March 31, 2010. (20% County; 40% State; 40% Federal)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.43 APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order    C.43 APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with CompuCom Systems, Inc., on behalf of the Employment and Human Services Department, Information Technology Unit, in the amount of $573,523 for the second installment of the Microsoft Enterprise Agreement Renewal for 2009. (20% County Funds; 80% State Funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.44 APPROVE and AUTHORIZE the Risk Manager, or designee, to execute a contract amendment with Environmental & Occupational Risk Management, Inc., to increase the payment limit by $30,000 to a new payment limit of $444,660 with no change in contract date in order to pay for additional consulting services to Health Services per US Pharmacopeia (USP) 797 Monitoring Requirements. (100% Enterprise I Funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.45 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Taryk Rouchdy (dba International Effectiveness Center), effective July 1, 2008, to increase the payment limit by $33,110 to a new payment limit of $439,610 for provision of additional interpretation and translation services, through November 30, 2008. (100% Enterprise Fund I)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.46 APPROVE AND AUTHORIZE the County Counsel, or designee, to execute a    C.46 APPROVE AND AUTHORIZE the County Counsel, or designee, to execute a contract amendment with Baker and O'Brien, Inc., effective March 3, 2009, to increase the contract payment limit by $500,000 to continue to provide appraisal consulting services in connection with refinery property tax appeals. (100% General Fund)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.47 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Cardinal Health 101, Inc., effective February 1, 2009, to increase the payment limit by $140,000 to a new payment limit of $590,000 for provision of additional after hours pharmacy services through May 31, 2009. (100% Enterprise Fund I)       AYE: District I Supervisor John Gioia  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover Other: District II Supervisor Gayle B. Uilkema (RECUSE) A C.48 APPROVE and AUTHORIZE the Health Services Director, or designee, a novation contract with Mental Health Consumer Concerns, Inc., in an amount not to exceed $284,020 to provide a patients’ rights program for the period July 1, 2008 through June 30, 2009, with a six-month automatic extension through December 31, 2009, in an amount not to exceed $142,010. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.49 APPROVE and AUTHORIZE the Health Services Director, or designee, to    C.49 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Public Health Foundation Enterprises, Inc. (dba PHFE Management Solutions), effective February 1, 2009, to increase the payment limit by $180,000 to a new payment limit of $803,754 for provision of additional hours of consultation and technical assistance with regard to community health promotion, through June 30, 2009. (36% Federal Bioterrorism Grant, 17% California Nutritional Network Grant and 47% County funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.50 APPROVE and AUTHORIZE payment in a total amount not to exceed $249,537 for Emergency Medical Services (EMS) fire first-responder medical equipment, medical supplies and EMS training for 2008/09, as recommended by the Health Services Director. (100% Measure H Funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Other Actions   C.51 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to expend $1,945 for costs associated with employee Chris Wenzel's attendance at the Federal Bureau of Investigation National Academy from April 5 through June 12, 2009. (100% County General Fund, Sheriff's Budget)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.52 APPROVE and AUTHORIZE the Sheriff-Coroner to expend funds from County Service Area P-6 Zone Centralized Administrative Base fund to place a Resident Deputy position in the Bay Point community through fiscal year 2009/10.       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.53 2008 Annual Report from the Contra Costa County Fire Protection District Advisory Fire Commission       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.54 DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of vehicles and equipment no longer needed for public use, as recommended by the General Services Director. (No net County cost)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.55 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue Request for Proposal for the Family and Children's Trust (FACT) Committee for prevention and intervention services to abused and neglected children or children at risk of abuse and neglect and their families in an amount not to exceed $725,000 for the period July 1, 2009 through June 30, 2010. (72% State fund, 28% Birth certificate fees)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A C.56 APPROVE and AUTHORIZE the Health Services Director, or designee, to    C.56 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with John Muir Health, Walnut Creek Campus for the designation as a Base Hospital for County's Emergency Medical Services (EMS) for the period January 1, 2009 through December 31, 2012. (Non-financial agreement)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A Redevelopment Agency   C.57 AUTHORIZE the Redevelopment Director to deposit into the Helix/Union Pacific Remediation Account with Bank of America an amount not to exceed $1,250,000 in fulfillment of obligations set forth in a November 5, 1997 settlement agreement between the Union Pacific Railroad Company, the Hookston Group, the County and the County Redevelopment Agency and an October 1, 1998 Settlement Agreement between the County, the County Redevelopment Agency and the Hookston Group. (Budgeted - 100% Redevelopment Funds)       AYE: District I Supervisor John Gioia  District II Supervisor Gayle B. Uilkema  District III Supervisor Mary N. Piepho  District IV Supervisor Susan A. Bonilla  District V Supervisor Federal D. Glover A   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the County’s web page: www.co.contra-costa.ca.us, by clicking “Submit Public Comment” (the last bullet point in the left column under the title “Board of Supervisors.”) Requests for reconsideration of a land use (planning) decision must be submitted in writing to the Clerk of the Board of Supervisors within 10 days of the Board's decision, and must identify the new information which was not before the Board of Supervisors when the decision was made. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us The Closed Session agenda is available each week upon request from the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s Web Page. STANDING COMMITTEES The Airport Committee (Supervisors Mary N. Piepho and Susan A. Bonilla) meets on the first Monday of the month at 9:00 a.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Federal D. Glover and Gayle B. Uilkema) meets on the third Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors John Gioia and Susan A. Bonilla) meets on the first Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Internal Operations Committee (Supervisors Gayle B. Uilkema and Mary N. Piepho) meets on the third Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Susan A. Bonilla and Mary N. Piepho) meets on the first The Legislation Committee (Supervisors Susan A. Bonilla and Mary N. Piepho) meets on the first Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors Federal D. Glover and John Gioia) meets on the first Monday of the month at 2:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Mary N. Piepho and Federal D. Glover) meets on the third Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Airport Committee_________________ Family and Human Services Committee March 16,2009 10:00 a.m. See above Finance Committee March 4, 2009 1:00 p.m. See above Internal Operations Committee March 11,2009 10:30 a.m. See above Legislation Committee date 10:00 a.m. See above Public Protection Committee March 4,2009 Canceled Canceled Transportation Water & Infrastructure March30,2009 10:30 a.m. See above AD HOC COMMITTEES Ad Hoc committees of the Board of Supervisors meet on an as-needed basis at the direction of the committee chair. Please contact the offices of the committee chairs for meeting times and information. Municipal Advisory Council Review Committee PERSONS WHO WISH TO ADDRESS THE BOARD MAY BE LIMITED TO THREE (3) MINUTES AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCPFD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District ECCRPC East Contra Costa Regional Planning Commission EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS Department of Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SRVRPC San Ramon Valley Regional Planning Commission SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): RECOGNIZE and HONOR the nominees and winners of the 2008 Gina Martin Employee of the Year and Manager of the Year Award Program. FISCAL IMPACT: The fiscal impact to the County is approximately $500. BACKGROUND: The Employee of the Year and Manager of the Year Awards were established by the Board of Supervisors to recognize the County’s most valuable resource, its employees. These awards provide employees of Contra Costa County with the opportunity to be recognized for exemplifying the best in public service through excellence in their work. The awards were renamed several years ago to the Gina Martin Employee and Gina Martin Manager of the Year awards in honor of Gina Martin who was a long time member of our County family. Ms. Martin, Chief Clerk – Board of Supervisors, passed away in 2003 after fighting a courageous battle with cancer. Gina embodied the characteristics of our Mission, Vision, Values Statement and for the criteria for both awards. The Gina Martin Employee of the Year is an employee who exemplifies excellence, leading other employees in positive directions by their work habits, knowledge, wisdom, perseverance, personality and other traits. This APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Nancy Zandonella, 5-1751 / 335-1751 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Human Resources, County Administrator's Office, Auditor-Controller's Office, Human Resources PR.2 To:Board of Supervisors From:Ted Cwiek, Human Resources Director Date:March 3, 2009 Contra Costa County Subject:2008 Gina Martin Employee and Manager of the Year Program employee provides exceptional customer service to the County’s internal and external clients, demonstrates a positive attitude that inspires others, is a self-starter who works independently and can be counted on to be thorough and efficient, and who demonstrates commitment to the County by excellent job performance. The Gina Martin Manager of the Year is an individual who demonstrates outstanding management skills and promotes innovation and organizational development. This manager also leads by example and builds the self-confidence and esteem of subordinates and peers, treats all with respect helping others to reach their own potential, and contributes to an overall energetic and positive workplace. The Gina Martin Employee and Manager of the Year nominees were nominated by their Department Head and the award winners were determined by a Nomination Review Committee. The nominees are: BACKGROUND: (CONT'D) 2008 Gina Martin Employee of the Year Nominees Linda Barbero, Library Assistant-Advanced Level, Contra Costa County Library Sandra Brown, Account Clerk-Advanced Level, Office of the Sheriff Nick Dragisich, Accounting Technician, Employment & Human Services Department Marie Estrada, Account Clerk-Advanced Level, General Services Department Elizabeth Garcia, Secretary-Advanced Level, Health Services Department Debra Laughlin, Planning Technician III, Department of Conservation & Development Kate Sibley, LAFCO Executive Assistant, LAFCO Joellen Waters, Clerk-Specialist Level, Public Works Department 2008 Gina Martin Manager of the Year Nominees Stephen Baiter, One Stop Operator Consortium Administrator, Employment & Human Services Department Stanley Burton, Supply and Distribution Supervisor, General Services Department Lisa Driscoll, County Finance Director, County Administrator’s Office Neil Leary, Senior Civil Engineer, Public Works Department Seng Lovan, Senior Community Library Manager, Contra Costa County Library Joslyn Mitchell, Tax Operations Supervisor, Treasurer-Tax Collector’s Office Gladys Scott Reid, Personnel Services Supervisor, Human Resources Department Wanda Session, Health Services Administrator, Health Services Department Michael Angelo Silva, Chief Property Conservation, Department of Conservation and Development Elise Warren, Lieutenant, Office of the Sheriff All nominated employees will receive a special commemorative gift and the winners will be recognized by the Board of Supervisors and will have their name engraved on the Perpetual Plaque located in the foyer of the Board of Supervisor’s Chambers. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Case 521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: PR.3 To:Board of Supervisors From:Susan A. Bonilla, District IV Supervisor Date:March 3, 2009 Contra Costa County Subject:Proclaiming March 2009 as "Women's History Month" ATTACHMENTS Resolution No. 2009/89 In the matter of:Resolution No. 2009/89 PROCLAIMING MARCH 2009 AS "WOMEN'S HISTORY MONTH" WHEREAS, women of Contra Costa County of every race, class, and ethnic background have made historic contributions to the growth and strength of our County in countless recorded and unrecorded ways; and WHEREAS, women of Contra Costa County have played and continued to play a critical economic, cultural, and social role in every sphere of the life of the County by constituting a significant portion of the labor force working inside and outside of the home; and WHEREAS, women of Contra Costa County have played a unique role throughout the history of the County by providing the majority of the volunteer labor force of the County; and WHEREAS, women of Contra Costa County were particularly important in the establishment of early charitable, philanthropic, and cultural institutions in our County; and WHEREAS, women of Contra Costa County of every race, class, and ethnic background served as early leaders in the forefront of every major progressive social change movement; and WHEREAS, women of Contra Costa County have been leaders, not only in securing their own rights of suffrage and equal opportunity, but also in the abolitionist movement, the emancipation movement, the industrial labor movement, the civil rights movement, and other movements, especially the peace movement, which create a more fair and just society for all; and NOW, THEREFORE, BE IT RESOLVED: that the Contra Costa County Board of Supervisors proclaim the month of March 2009 as “Women’s History Month” and to encourage all residents of Contra Costa County to participate in ceremonies and events to commemorate and honor women for their countless contributions to our community. ___________________ SUSAN A. BONILLA Chair, District IV Supervisor ______________________________________ JOHN GIOIA GAYLE B. UILKEMA District I Supervisor District II Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): CONDUCT a public hearing, previously fixed for March 3, 2009 at 9:30 a.m., on implementation of the property tax cost recovery provisions of Revenue and Taxation Code section 95.3. 1. 2. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: Steve Ybarra, Rebecca Hooley, Laura Strobel SD.3 To:Board of Supervisors From:David Twa, County Administrator Date:March 3, 2009 Contra Costa County Subject:Property Tax Administrative Cost Recovery RECOMMENDATION(S): (CONT'D) ADOPT the report of the Auditor-Controller filed on January 20, 2009, of the 2007-2008 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor, and Assessment Appeals Board, including the proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs. ADOPT Resolution No. 2009/47 regarding the implementation of the property tax administrative cost recovery provisions of Revenue and Taxation Code section 95.3 for fiscal year 2008-2009. FISCAL IMPACT: The fiscal year 2007-2008 net cost of property tax administration was $17,387,160. This amounts to approximately .81% of all 2007-2008 property taxes levied countywide. This cost is allocated to each taxing entity in the County based on net revenues of each entity as a percentage of total revenues. School districts, community college districts, and the County Office of Education are exempt from cost recovery. As a result, the County absorbs the schools' share, which this year amounts to $6,179,648. The net recovery to the County is $8,059,319. BACKGROUND: In 1997, the Board adopted Resolution 97/129 which provides procedures for property tax administrative cost recovery. Written objection from the City of Oakley was received on February 3, 2009. The objection is overruled on the ground that the Auditor Controller's report of January 20, 2009 properly includes property tax revenues resulting from the application of Revenue & Taxation Code § §97.68 and 97.70 in the calculation of administrative costs under Revenue and Taxation Code §95.3. The recommended actions are necessary for implementation of Resolution 97/129 for the current fiscal year. CLERK'S ADDENDUM Supervisor Piepho requested that copies of the tax objection letters from various cities be copied to each Supervisor. She asked what the efforts are statewide to address the issues between cities and counties. Lisa Driscoll, County Administrator's Office, said the costs methodology was devised in 1982 and has been in use since then. Silvano Marchesi, County Counsel, added that all counties in the State use the same methodology. Chair Bonilla asked how the proposed tolling agreement works. Mr. Marchesi said a tolling agreement gives more time for the parties--in this case, the County and the cities--to come to an agreement and it would put off the need for cities to file litigation. He added that the related lawsuit in Los Angeles County is expected to go to litigation in May and that statewide, cities and counties are looking to see the outcome of that case. ATTACHMENTS Resolution No. 2009/47 08-09 Prop Tax Admin THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/03/2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: Resolution No. 2009/47 and the Auditor-Controller by his following signature. SUBJECT:  Findings and Determination Concerning the Implementation of the Property Tax Administrative Cost Recovery Provisions of Revenue and Taxation Code section 95.3 A public hearing having been held during the Board of Supervisors' meeting of March 3, 2009, on implementation of the property tax cost recovery provisions of Revenue and Taxation Code section 95.3, as provided in Board of Supervisors' Resolution 97/129, the Board of Supervisors, and the Auditor-Controller, hereby make the following findings and determination.  A. Property Tax Administrative Cost Recovery 1.  On January 20, 2009, the Auditor-Controller filed with the Clerk of the Board of Supervisors a report of the 2007-2008 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor and Assessment Appeals Board, including the applicable administrative overhead costs permitted by federal circular A-87 standards, proportionally attributable to each local jurisdiction and Educational Revenue Augmentation Fund (ERAF) in Contra Costa County, in the ratio of property tax revenue received by each local jurisdiction and ERAF divided by the total property tax revenue received by all local jurisdictions and ERAFs in the county for the current fiscal year.  The report included proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs. Contact: Lisa Driscoll, 335-1023   I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.  ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors   By: , Deputy cc: Steve Ybarra,   Rebecca Hooley,   Laura Strobel    2.  On March 3, 2009 at the Board of Supervisors' meeting, a public hearing was held on the Auditor-Controller's report, notice of which was given as required by law and by Board of Supervisors' Resolution 97/129. 3.  The report of the Auditor-Controller filed on January 20, 2009, is hereby adopted, and the Board of Supervisors and the Auditor-Controller find that amounts expressed in said report do not exceed the actual amount of 2007-2008 fiscal year property tax administrative costs proportionally attributable to local jurisdictions. 4. The additional revenue received by Contra Costa County on account of its 2007-2008 fiscal year property tax administrative costs pursuant to Revenue and Taxation Code section 95.3 shall be used only to fund the actual costs of assessing, collecting and allocating property taxes.  An equivalent amount of the revenues budgeted to finance assessing, collecting and allocating property taxes in fiscal year 2008-2009 may be reallocated to finance other county services.  In the event that the actual 2008-2009 costs for assessing, collecting and allocating property taxes plus allowable overhead costs are less than the amounts determined in the January 20, 2009 report by the Auditor-Controller, the difference shall be proportionally allocated to the respective local jurisdictions which paid property tax administration charges. B. FINDINGS AND DETERMINATION 1.  Written objection from the City of Oakley was received on February 3, 2009.  The objection is overruled on the ground that the Auditor Controller's report of January 20, 2009 properly includes property tax revenues resulting from the application of Revenue & Taxation Code  § § 97.68 and 97.70 in the calculation of administrative costs under Revenue and Taxation Code §95.3. 2.  The property tax administrative costs proportionately attributable to each local jurisdiction for the 2007-2008 fiscal year are as set forth in the Auditor-Controller's report of January 20, 2009, attached hereto as Exhibit A. 3.  The amounts expressed in the Auditor-Controller's report of January 20, 2009 are correct. 4.  Notice as required by law was given of the public hearing on March 3, 2009. 5.  The grounds stated herein to support findings are not exclusive and any findings may be supported on any lawful ground, whether or not expressed herein. 6.  If any finding herein is held invalid, such invalidity shall not affect findings which can be given effect without the invalid provision, and to this end, the invalid finding is severable. So found and determined                                                           Stehen J. Ybarra Contra Costa County Auditor-Controller I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown  ATTESTED:                                                                              David Twa, Clerk of the Board of Supervisors and County Administrator BY:                                                              Deputy RECOMMENDATION(S): HEARING to consider approving the Sheriff's proposed use of $276,762 in restricted Supplemental Law Enforcement Services Fund (SLESF), front line law enforcement funding to continue funding the Air Support unit for fiscal year 2008/09 pursuant to Government Code 30061(b)(3). FISCAL IMPACT: $276,762; Budgeted. 100% State restricted front line law enforcement funding. BACKGROUND: The State's fiscal year 2008/09 budget continues the program authorized by the Local Law Enforcement Supplemental Funding Act (AB 3229) by appropriating restricted funds for three separate programs: 1) $304,901 to the Sheriff for jail operations and/or maintenance; 2) $304,901 to the District Attorney for criminal prosecution; and 3)$2,504,926 allocated County Unincorporated law enforcement and city police departments on the basis of population (of this amount, $276,762 is available for front line law enforcement services in the County Unincorporated areas). The three APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: TIMOTHY EWELL (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Scott Daly, Commander- Administrative Services Bureau, Kevin Ryan, Commander- Field Operations Bureau, Frank Scudero, Sheriff's Fiscal Officer, Auditor-Controller, Supplemental Law Enforcement Oversight Committee via CAO D.1 To:Board of Supervisors From:David Twa, County Administrator Date:March 3, 2009 Contra Costa County Subject:OFFICE OF THE SHERIFF PROPOSED USE OF AB3229 FRONT LINE LAW ENFORCEMENT FUNDS FOR FISCAL YEAR 2008/09 BACKGROUND: (CONT'D) County programs referred to above have been included in the adopted final County budget for fiscal year 2008/09 at the 2007/08 level and adjusted on December 9, 2008 Item D.2 to reflect funding reductions implemented in the 2008/09 Enacted State Budget. Government Code Section 30061(c)(1) requires that the Board of Supervisors hold a public hearing to consider the Sheriff's proposed use the $276,762 County Unincorporated share of front line law enforcement funds. Recall that fiscal year 1996/97 was the first year of AB 3229 front line law enforcement funding, and the Board approved the Sheriff's proposal to establish the law enforcement Air Support unit. As indicated in the attached memorandum, the Sheriff requests that funds available for the current fiscal year continue to be used to the support the Air Support Unit. CLERK'S ADDENDUM Undersheriff Daly provided the staff report. Supervisor Piepho noted that there are many headlines about losing law enforcement in the streets and asked how this item relates. Undersheriff Daly responded that unlike service cuts that may result from the loss of General Fund dollars, this program does not rely on the General Fund. He added that the designation of these funds to the helicopter program is a conscious decision of the Sheriff. Supervisor Uilkema commented that after fourteen years of opposing this item when it came to the Board, this year she would vote “yes.” She said because things are so upside-down at this time, she would also propose that the Sheriff initiate a professional evaluation with the results to be presented to the Board and the people he serves. ATTACHMENTS 2008-09 SLESF Memo to the Board of Supervisors from the Sheriff RECOMMENDATION(S): ACKNOWLEDGE the County’s Budget Policy, and CONSIDER approving a County Core Services Policy and directing the County Administrator to apply the policies to the development of possible budget balancing program/service reductions for Board consideration on March 17, and to distribute departmental cash management guidelines. FISCAL IMPACT: This report is informational and will be used for planning purposes. There are no recommended fiscal impacts; however, the result of the recommendations herein, if implemented, will have significant future impact on the County's overall fiscal stability and ability to deliver services. BACKGROUND: On February 24, the County Administrator presented a mid-year report to the Board of Supervisors, which described the County’s current fiscal condition and a schedule of reports/actions that would be presented in the coming months to bring County expenditures in-line with anticipated revenues. One was a report on recommendations for developing a County Core Service Policy. The following is that report. Mission/Vision/Values - Contra Costa County has previously defined its Mission, Vision, and Values, which should be considered while developing, and/or redefining policies and guidelines. They are: Mission – Contra Costa County is dedicated to providing public services which improve the quality of life of our residents and the economic viability of our businesses; APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes:See Addendum VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director, 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.2 To:Board of Supervisors From:David Twa, County Administrator Date:March 3, 2009 Contra Costa County Subject:County Budget and Core Service Policies Vision – Contra Costa County is recognized as a world-class service organization where innovation and partnerships merge to enable our residents to enjoy a safe, healthy and prosperous life; and Values – Contra Costa County serves people, businesses and communities. Our organization and each one of our employees value: Clients and communities Partnerships Quality Services Accountability Fiscal prudence Organizational excellence Budget Policy The County adopted a County Budget Policy on November 14, 2006 (Resolution No. 2006/677) and has attempted to follow that policy since that time. The policy requires that: Contra Costa County shall annually adopt a budget that balances on-going expenditures with on-going revenue. 1. Contra Costa County shall adopt a budget each year early enough (and no later than May 31) to allow all impact on programs and/or revenues to be in effect by July 1. 2. Contra Costa County shall prepare multi-year (3-5 year) financial projections as part of the annual budget planning process. 3. planning process. Contra Costa County shall at a minimum prepare formal mid-year budget reports to the Board of Supervisors detailing actual expenditures and projections through the remainder of the fiscal year. This report will include through December 31 of each year: Actual net County cost by department by fund1. Actual and budgeted expenditure by major object by department2. Actual and budgeted revenue by major object by department3. If a particular cost center is projected to be over-budget, a report clearly indicating planned corrective action will be presented to the Board of Supervisors within 30 days of the mid-year report. If necessary, this report will include appropriation and revenue adjustments. 4. 4. The County will not directly allocate a specific General Purpose Revenue source to specific programs/communities. The policy would not apply to mitigation revenue that is derived from a project and intended to offset the environmental impacts from the project on the “host” community. 5. Short-term funding sources shall be used for short-term requirements, one-time uses, or contingencies. 6. Revenue windfalls not included in the budget plan will not be expended during the year unless such spending is required in order to receive the funding. 7. Fee-for-service and federal/state revenue offsets will be sought at every opportunity. 8. As part of the annual budget process, each department shall analyze its fee structure in order to maintain maximum offset for services. 9. The Board of Supervisors shall make reserve funding available for venture capital to be used to increase efficiencies and economies in departments, which do not have resources available within their normal operating budgets for such expense. Requests for these funds will be included as part of the annual budget process. 10. The year-end practice of “use it or lose it” shall be changed to “save it and keep it”. The County Administrator’s Office will continue to refine the concept of fund balance sharing as an incentive to departments to maximize resources. Some portion of fund balance credit may be used by operating departments for one-time expenditure. These one-time expenditures shall be used to maximize economy/service delivery/efficiencies/employee satisfaction. Unless specific arrangements are made with the County County Administrator ’s Office, fund balance credit will be spent/encumbered within the following fiscal year. 11. The annual budget process will include funding decisions for maintaining the County’s facility assets, allowing the Board of Supervisors to weigh competing funding decisions using credible information. 12. Beginning in FY 2008/09, the annual budget process would include a strategic planning and financing process for facilities renewal and new construction projects (short and long term capital budgets) and establishment of a comprehensive management program for the County’s general government real estate assets relative to acquisition, use, disposition, and maintenance. 13. The County’s strong Budget, Investment, Reserve, and Debt Management Policies have earned it a ‘Strong’ Financial Management Assessment Rating from Standard & Poors. A score of “Strong” indicates that practices are strong, well-embedded and likely sustainable; and that the County maintains best practices that support credit quality and are used in daily operations. One area for improvement that the County has not formalized is that of departmental cash management. Departmental Cash Plan/Management Policy Recent State delays and deferrals of payments, reduced availability of tax revenue anticipation notes and the impact of those items on the County have emphasized the need for prioritizing payment obligations. The County needs to begin to define guidelines on how to triage financial obligations, salaries and service obligations. The County Administrator’s Office has begun discussions with the County Auditor-Controller and Treasurer-Tax Collector on guidelines to more effectively manage cash. As we begin to rely more heavily on loans from the County Treasury Pool (and pay associated interest costs), it becomes more and more important to efficiently manage our obligations. The County cannot simply perform Interfund transfers – use funds designated for one purpose or program to pay for other underfunded or deferred programs. Instead it must borrow from the Treasury Pool and pay interest for those funds. In order to borrow as little as possible, the County Administrator is recommending that he continue to refine the list of guidelines below and distribute those refined guidelines to departments for implementation. Departments will be asked to: Review their department's revenue and expenditure patterns for opportunities to accelerate cash receipts and defer significant cash outflows with minimal impact to clients and direct services to the public Review equipment replacement plans – now is a good time to prepare and refine plans to prioritize needs Prioritize capital and technology projects and other major purchases – now is not a good time to purchase equipment Review contracts for need and for flexibility in timing of payments Review travel for meetings/conferences - opt for webinars, carpool, sending fewer people on in-state travel and only one for out-of-state, and teach employees how to effectively transmit what they have learned to other employees upon their return Review authorization practices for use of extra help and overtime Take inventory of existing supplies and exhaust existing supplies before making new purchases – choice may not be as important as it once was Discuss with the Auditor ways to assign a certain number of days past the invoice date before a check is cut to our vendors – considering potential pitfalls such as penalties and interest for some delayed payments All of these actions will help Departments to be more efficient and effective with appropriations available to them. Right now, the first priority of all departments is to work with the County Administrator to develop balanced budgets for FY 2009/10 and beyond. In order to develop a strong fiscal strategy, we must use our existing Mission/Vision/Values, and strong fiscal policies; however, in the current economic environment we need more than that. Contra Costa County needs to develop and adopt strong core service definitions, guidelines for priority setting, and a Budget Strategy statement. Core Services and Guidelines for Priority Setting Classification of County Services to Set the Stage for Priority Setting The nationwide economic downturn, which has exacerbated the County’s already significant fiscal challenges of OPEB and retirement costs, is projected to last several years. Limited help for counties is to be expected from the federal and state governments. On the contrary, it is more likely that additional budget cuts will be passed down to counties from higher government levels, with no corresponding relief from legal mandates. If Contra Costa County is to survive the current fiscal crisis, it must save itself. County leadership should aim beyond survival and use this crisis to galvanize its determination to emerge from the crisis as a stronger and more focused organization. Now is the time to resolve the structural budget problems and build a better foundation for all of the County’s stakeholders. to resolve the structural budget problems and build a better foundation for all of the County’s stakeholders. This will present difficult choices and require commitment and fortitude to be successful. The County is no longer able to maintain its current level of services. We must acknowledge that we will be unable to stretch fewer staff and other resources to continue to provide the broad array of public programs and services currently and historically offered. The County has been in a cutback mode since 2002 and staff has been stretched to the breaking point. In the current fiscal year, the County has used one-time solutions to cushion the impact as it reduces programs to fit within available ongoing revenues. However, multiple years of cost cutting has led to reduced morale and productivity, and deterioration in the quality of public information and services. In order to emerge from this crisis as a sustainable, high-performing organization, we must pare those enhanced and discretionary services that we can no longer afford to provide and focus our resources on maintaining and strengthening core and other top-priority services. As we retrench, we must also look for opportunities to consolidate and/or centralize programs and processes and eliminate layers or levels of management. In order to accomplish the magnitude of reductions required to balance the County’s budget in fiscal year 2009/10 and beyond, County management – the County Administrator and County Department Heads – will need to rethink how it classifies core County services. This will require a critical examination of discrete County programs and services based on a set of agreed upon characteristics. Correct classification of core services will simplify the identification of enhanced (or value-added) core services and discretionary services. Once County programs and services are distilled into the proper categories, the County management can then recommend funding priorities under the guidance of policies and principles established by the Board of Supervisors. What are core County services? Over time, many services offered by the County have been labeled as core or mandated services. However, a program or service – no matter how desirable, important, or economical – is not a core service unless it meets the following criteria: Mandated by state law or the judiciary at the mandated level Mandated regulatory services Mandated services above the mandated level only when funded from outside revenue Essential state-funded services that the county administers as an agent of the state Essential to the health and safety of County citizens and for which there are no other organizations or institutions able to provide them (safety net services) Infrastructure to support core services During the budget development process for the current fiscal year, County management is updating the County’s Mandatory/Discretionary Listing, which attempts to classify core (mandatory services at mandatory levels), enhanced core (mandatory services at discretionary levels), discretionary services provided by the County, and the gross and net County costs for providing those services. County management will continue to refine this listing as a tool to help guide the development of funding recommendations for Board of Supervisors’ consideration. The County may be able to enhance core services or provide discretionary services, but only if it makes adequate provision to provide core services and the infrastructure to support core services. Some examples of core County services are: conservatorship/guardianship, handicapped children services, in-home supportive services, child welfare monitoring and intervention, foster care, CalWorks and general assistance, jails, prosecution, indigent defense, indigent medical, indigent burials, County financial management and reporting, tax assessment and collection, Local Agency Formation Commission, road maintenance, personnel administration, vital records, public information compliance, fire investigation, court subsidy, public health immunization and infectious disease control, land use controls, licensing, elections, medical examiner, grand jury, animal care and housing, emergency dispatch and response, narcotic treatment, and county surveyor. What are enhanced or value-added County core services? Core or alternate core services provided at a higher level than mandated Support services that increase the efficiency of the delivery of core services Some examples of enhanced or value-added County core services are: County hospital, pesticide enforcement, Sheriff and Animal Services patrol, custody alternatives and probation camps, lower poverty threshold for citizens served by Health & Human Services Programs, code enforcement, community planning and development, regulatory inspection services, Zero Tolerance for Domestic Violence Program, crime investigation, mental health services, special crime enforcement (Westnet), and risk management. What are discretionary services? Services that are neither core nor enhanced core services Some examples of discretionary services: administration, fire suppression, airports, library, arts and culture programs and events, parks, nuisance abatement, animal spay and neuter, family services, adoptions, elder services, Welcome Home Baby Program, Service Integration Program, community liaison, regional planning, certain advisory boards and commissions, revenue earmarks (community mitigation and project earmarks), financial analysis, economic development, homeless services, capital projects and facility maintenance, waste water recycling, cooperative extension, staff training, workforce services, certain aging and adult services, County health plan, narcotics/vice investigation, veterans services, information technology and automation, low-income utility bill payment assistance, county vehicle fleet, public health clinics, community wellness and prevention, family/maternal/child health, substance abuse recovery, marine patrol, forensics, toxicology, and controlled substance analysis, emergency preparedness, and homeland security. To return and remain on the path to fiscal solvency and sustainability, we must also adopt additional policies that will help us to avoid supporting unsustainable program that result in: Committing to match intergovernmental funding to carry out state and federal priority programs to the detriment or exclusion of local priority programs Increasing spending (new programs and new salaries and benefits costs) before making a commensurate increase in the level of fiscal reserves Spending down one-time reserves for ongoing costs Permitting interest groups to drive fiscal decisions that affect fiscal stability and countywide services Creating long-term local “earmark” programs that reduce flexibility within the County General Fund Creating new administrative bureaucracy that hinders productivity and cost efficiency Budget Strategy Statement With these tools and overall approach, the Board of Supervisors needs to develop a Budget Strategy statement. The Statement should provide an overall approach that the County Administrator will use for the FY 2009/10 Recommended Budget and future budgets. The overall approach refers to the Board developed mission statement for the County in combination with a Budget Strategy Statement. For instance, the Board may choose to use its mission statement of dedication to providing public services which improve the quality of life of our residents and the economic viability of our businesses. That Statement points out that in moving towards this mission at a sustainable level; the Board will have one service priority. It will seek to first maintain public services which improve the quality of life of our residents and the economic viability of our businesses. The Budget Strategy statement should incorporate long-term strategies, such as: Generating revenues by selling services to other governmental agencies. Reducing State mandates that have less value to the community without losing reimbursements through legislation. Exploring process and efficiency improvements. Evaluating ways to reduce rates for workers’ compensation, liability and health insurance. Achieving a more stable financial situation for the County Hospital. Another area of the County ripe for organization/policy development is that of real estate and other asset management. Real Estate & Asset Management Program (RAMP) Contra Costa County does not have a mechanism for periodic thorough review of all facilities and use. The County Administrator is working with the General Services Director to develop a formal Real Estate and Asset Management Program (RAMP). It is anticipated that savings can be achieved through a thorough review of all facility use and the resulting elimination/consolidation of under used properties/leases. A RAMP report including implementation recommendations will be forwarded to the Finance Committee in the spring. Conclusion/Next Steps Because of the magnitude of the projected budget over-runs in the current fiscal year, the County does not have the luxury of time in developing a balanced budget. Instead, the County Administrator will use the Mandatory/Discretionary List as one tool in combination with the input of excellent department heads, informed staff, strong fiscal policies, a firm mission statement, and a Board defined Budget Strategy statement to make recommendations to the Board regarding program/position elimination for the remainder of the 2008/09 fiscal year. The County Administrator is recommending that the Board define its Budget Strategy Statement and direct his office to apply this County Core Service Policy/Budget Strategy Statement to possible program/service reductions and return to the Board with recommendations for a balanced Budget on March 17. CLERK'S ADDENDUM David Twa, County Administrator, presented the staff report as outlined in the Board Order, emphasizing that at this point in time no budget decisions have been made yet. Chair Bonilla asked if the County Budget Policy needs to be updated to reflect a two-year cycle rather than an annual one, and recommended that item number 3 “Contra Costa County shall prepare multi-year (3-5) financial projections as part of the annual budget planning process” be referred to the Board’s Finance Committee for consideration. Lisa Driscoll, County Administrator’s Office, said that at this time the State Budget Act does not accommodate a two-year plan the County adopted a formal one-year budget with additional projection information on the second year. Ms. Driscoll confirmed that strategic planning and financing processes for facilities renewal and new construction and establishment of a management program for the County’s real estate (item No. 13) require no updates at this time as they are being discussed at the Finance Committee. Supervisor Uilkema requested the term “venture capital” be explained, as used in the context of County government and inquired what the impact of the state deferrals might be, especially in light of drawing on the County’s cash reserves. Ms. Driscoll said the term refers to allowing end-of-year reserves to be used by departments for technological advances such as paperless filing systems. Ms. Driscoll said that the State deferrals of funds resulted in a loss of general purpose County revenue. Mr. Twa said it appears that not only were property tax revenues down for this year but they are expected to be down through 2012. He said the loss of Proposition 172 funds derived from state sales taxes presented a large loss of funding, primarily to the Sheriff and District Attorney’s offices. He said in the past, the average increase was 3% per year but it is not expected that will be the case again for a least a decade. Mr. Twa noted that further cuts are expected from the state and said money from the federal recovery plan is years away. Supervisor Piepho asked if the third criterion to define County core services, “Mandated services above the mandated level only when funded from outside revenue,” should be assigned a percentage amount for clarity; she suggested 100%. Supervisor Gioia cautioned against being inflexible and possibly losing an opportunity for programs that might provide significant benefit while requiring a very small County match, such as 5%. He said he would not be in favor of setting outright exclusions. Chair Bonilla requested the bullet item “infrastructure to support core services” be more detailed. She also emphasized that the listed criteria are to be guidelines and are the subject of ongoing discussion. She requested the Finance Committee get a report on the list’s developments and department reactions at some time in the near future. Supervisor Gioia acknowledged that the guidelines would need further discussion at the Finance Committee and said he didn’t want to commit to any permanent language at this point. Mr. Twa explained that enhanced or value-added County core services encompass those support services that increase the efficiency of delivery of core services provided, above the strictly mandated levels. He said in the past the County had much more flexibility to provide those things that were felt to be very important, both to the citizens as well as everyone in our communities, but the dollars to fund them is shrinking rapidly. Supervisor Uilkema noted that many items listed as discretionary services, such as the County health plan, serve to aid the County in performing its mandated services more efficiently and cost-effectively. Ms. Driscoll said the lists of service categories was provided to clarify what is mandated versus what is discretionary for information purposes, not to imply what should or should not be funded. Mr. Twa said the County’s Administrators Office will return to the Board on March 17, 2009 with a proposal that provides as many options from which to choose as possible to aid the Board in developing a comprehensive strategy. The Supervisors requested that the issues of increases to fees and creation of fee structures, the possible shifting of cost from one department to another as a result of cuts, and all possible avenues of revenue be explored for the long-term budget strategy. Chair Bonilla called for public comment. The following people spoke: Soren Chernell, Community Clinic Consortium, regarding reduction of health services in community clinics; Mariana Moore, Contractor’s Alliance (handout provided); regarding the impact of reduction of health services in community clinics on non-profit organizations; Liz Callahan, CBO Center, regarding leadership and the holding onto the values of the County. The following people spoke on concerns regarding proposed budget cuts in the District Attorney’s Office: Joan Monroe, resident of Orinda; Mary Klotzbach, resident of Livermore; Beverly McAdams, Mothers Against Drunk Drivers (MADD); Colby Shore, resident of Contra Costa County; June Shore, resident of Contra Costa County; Max Shore, resident of Contra Costa County; Devon Bell, District Attorney’s Office; Lucinda Simpson, DA Office Association; Paul Graves, District Attorney’s Office; Kate Wharton, District Attorney’s Office; Dan Cabral, District Attorney’s Office; Lynn Darst, District Attorney’s Office. Supervisor Gioia clarified for the public that the Board was not proposing lay-offs. He said that each department had been asked to draft a proposal to meet a targeted goal of reductions in their department. District Attorney Robert Kochly and Health Services Director William Walker had publicly announced their approach to meet those targets, but he noted that no specific proposal has yet been presented to the Board for consideration. ATTACHMENTS Clerk's Attachment: Written public comment/Moore RECOMMENDATION(S): ADOPT Resolution No. 2009/84 approving and authorizing the Public Works Director, or designee, to file applications for the federal American Recovery and Reinvestment Act of 2009 (ARRA) funding for the Vasco Road Overlay Project for up to $2.6 million and Vasco Road Safety Improvements Project for up to $10 million, and stating local support and assurances to complete the projects. FISCAL IMPACT: There is no financial impact to the General Fund. The ARRA of 2009 requires that the road rehabilitation project (Vasco Road Overlay) be awarded within 90 days or funding is subject to reallocation. Approximately $2.6 million is anticipated for the Vasco Overlay Project and there is a 10% local road funds match. The capital safety improvement project (Vasco Road Safety Improvements Project) includes similar funding constraints with award of the project contract in approximately 365 days. Approximately $10 million is anticipated for the Vasco Road Safety Improvements Project and project costs breakdown is 55% ARRA funds, 43% Local Road funds, 2% Federal funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Chris Lau, 925-313-2293 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: C.1 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Resolution of local support American Recovery and Reinvestment Act of 2009 (ARRA) funding for Vasco Road Overlay and Vasco Road Safety Improvements Pr BACKGROUND: On February 17, 2009, the ARRA of 2009 was approved by the Federal Government. The purpose of ARRA is to stimulate the economy through investment in infrastructure and the associated job growth required to construct improvements. Coordination efforts with Caltrans, the Metropolitan Transportation Commission (MTC) and the Contra Costa Transportation Authority (CCTA) indicate that Contra Costa County is likely to receive approximately $2.6 million for the Vasco Road Overlay Project and approximately $10 million for the Vasco Road Safety Improvements Project through the American Recovery and Reinvestment Act of 2009. Approval of this Board Order and accompanying Resolution of Local Support will allow staff to move forward with processing the allocation of funds for the projects. The funding constraints require “shovel ready” projects that can be delivered in a short time frame. Contra Costa County, similar to all cities and counties, provided MTC, the Metropolitan Planning Organization (MPO) for Contra Costa County, with funding applications for "shovel ready" projects. The Vasco Road Overlay and Vasco Road Safety Improvements Project were selected based upon several factors: the current pavement condition, the average daily traffic on Vasco Road, "shovel ready" design, and collisions experienced in the recent past. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve the submittal of this application will eliminate a potential funding source. CHILDREN'S IMPACT STATEMENT: ATTACHMENTS Resolution No. 2009/84 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/03/2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: Resolution No. 2009/84 Resolution of local support for American Recovery and Reinvestment Act of 2009 (ARRA) funding for the Vasco Road Overlay and Vasco Road Safety Improvements Projects WHEREAS, Contra Costa County (herein referred as APPLICANT) is submitting applications to the Metropolitan Transportation Commission (MTC) for $2.62 million and $10 million in funding from the federal American Recovery and Reinvestment Act of 2009 (ARRA) for the Vasco Road Overlay - Segments 3, 4 and 5 Project, and Vasco Road Safety Improvements Project, respectively (herein referred as PROJECTS) for the MTC Regional ARRA Program (MTC Resolution No. 3885) (herein referred as PROGRAM); and WHEREAS, pursuant to ARRA, and any regulations and/or guidance promulgated thereunder, eligible project sponsors wishing to receive Regional ARRA funds for a project shall submit applications first with the appropriate Metropolitan Planning Organization (MPO), for review and inclusion in the MPO's Transportation Improvement Program (TIP); and WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) applicable to federal ARRA fund delivery and has adopted (or is scheduled to adopt) in MTC Resolution No. 3885 such additional requirements as are necessary or appropriate to meet the obligations/award deadlines in the ARRA; and WHEREAS, APPLICANT is an eligible project sponsor for ARRA funds; and WHEREAS, as part of the application for ARRA funding, MTC requires a resolution adopted by the responsible implementing agency stating the following: Contact: Chris Lau, 925-313-2293 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: 1) that the sponsor understands that the ARRA funding is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional ARRA or other MTC-programmed funds; and 2) that PROJECTS will comply with the procedures specified in MTC’s Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and with all project-specific requirements as set forth in MTC’s Regional ARRA Program (MTC Resolution No. 3885); and PROJECTS as described in the applications, and if approved, as included in MTC's TIP; and 3) that PROJECTS will comply with all the project-specific requirements as set forth in the federal ARRA and appropriate applicable regulations or guidance. that Contra Costa County is authorized to execute and file applications for funding under the American Recovery and Reinvestment Act of 2009 for the Vasco Road Overlay - Segments 3, 4 and 5 and Vasco Road Safety Improvements Projects; and be it further RESOLVED that the APPLICANT by adopting this resolution does hereby state that: 1. APPLICANT understands that the ARRA funding for the projects are fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional ARRA or MTC-programmed funds; and 2. APPLICANT understands the funding deadlines associated with these funds and will comply with the applicable provisions and requirements of the Regional ARRA Program (MTC Resolution No. 3885) and Regional Project Funding Delivery Policy (MTC Resolution No. 3606, as revised); and 3. PROJECTS will be implemented as described in the complete applications and in this resolution and, if approved, for the amount programmed in the MTC federal TIP; and 4. PROJECTS will comply with all the project-specific requirements as set forth in the ARRA and appropriate applicable regulations or guidance; and be it further RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and be it further RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECTS, or the ability of APPLICANT to deliver such PROJECTS; and be it further RESOLVED that APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file applications with MTC for ARRA funding for the PROJECTS as referenced in this resolution; and be it further RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the applications; and be it further RESOLVED that the MTC is requested to support the applications for the PROJECTS described in the resolution and to include the PROJECTS, if approved, in MTC's TIP. RECOMMENDATION(S): ADOPT Resolution No. 2009/83 accepting as complete the contracted work performed by Asbestos Management Group of CA, Inc., for Phase 5 of the Orbisonia Heights Redevelopment Project, as recommended by the Public Works Director, Bay Point area. FISCAL IMPACT: There is no impact to the County General Fund. This project is fully funded by the Contra Costa County Redevelopment Agency. BACKGROUND: The Public Works Director reports that said work has been inspected and complies with the special provisions and standard specifications and recommends its acceptance as complete as of February 12, 2009, for 681 Bailey Road and 651 South Broadway Avenue in Bay Point. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Dalziel, (925) 313-2223 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: C.2 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Notice of Completion of Contract for Demolition of properties, Bay Point area. Project No. 4500-6X5489 ATTACHMENTS Clerk's Attachment: Recorded Resolution Resolution No. 2009/83 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/03/2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: Resolution No. 2009/83 Notice of Completion of Contract for Demolition of properties, Bay Point area. (District V) Project No. 4500-6X5489 The County of Contra Costa on January 7, 2009 issued a Notice to Proceed with Asbestos Management Group of CA, Inc., for the Orbisonia Heights Redevelopment Project for Phase 5 demolition, with a cash bond as surety, for work to be performed on the grounds of the Contra Costa County Redevelopment Agency; and The Public Works Director reports that said work has been inspected and complies with the approved special provisions and specifications and recommends its acceptance as complete as of February 12, 2009. Therefore, said work is ACCEPTED as complete on said date, and the Clerk shall file with the County Recorder a copy of this Resolution, as a Notice of Completion for said contract. Contact: Lisa Dalziel, (925) 313-2223 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: RECOMMENDATION(S): ADOPT Resolution No. 2009/78 approving the second Extension of the Subdivision Agreement, for Subdivision 03-08755 for project being developed by KB Home South Bay, Inc., as recommended by the Public Works Director, North Richmond area. (District I) FISCAL IMPACT: None. BACKGROUND: The developer has not completed improvements and the Subdivision Agreement has expired. CONSEQUENCE OF NEGATIVE ACTION: The Subdivision Agreement guaranteeing the improvements will not be renewed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: J. LaRocque 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: J. Carlson, Engineering Services C.5 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Approving the second Extension of the Subdivision Agreement for SD 03-08755, North Richmond area. (District I) ATTACHMENTS Clerk's Attachment: Signed Extension Resolution No. 2009/78 G:\EngSvc\BO\2009\03-03\SD 03-08755\SD Agreement Extension.pdf G:\EngSvc\BO\2009\03-03\SD 03-08755\Acknowledgement G:\EngSvc\BO\2009\03-03\SD 03-08755\Certificate of Secretary.pdf THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/03/2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: Resolution No. 2009/78 Approving the second Extension of the Subdivision Agreement for SD 03-08755, for project being developed by KB Home South Bay, Inc., as recommended by the Public Works Director, North Richmond area. (District I) The Public Works Director having recommended that she be authorized to execute the second agreement extension which extends the Subdivision Agreement between KB Home South Bay, Inc., and the County for construction of certain improvements in SD 03-08755, in the North Richmond area, through September 13 2009; • APPROXIMATE PERCENTAGE OF WORK COMPLETE: 98% • ANTICIPATED DATE OF COMPLETION: March 31, 2009 • REASON FOR EXTENSION: Completion of outstanding punch list items. IT IS BY THE BOARD RESOLVED that the recommendation of the Public Works Director is APPROVED. Contact: J. LaRocque 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: J. Carlson, Engineering Services RECOMMENDATION(S): ADOPT Resolution No. 2009/71 establishing a rate of $30 per Equivalent Runoff Unit (ERU) for Stormwater Utility Area 17 (Unincorporated County) for Fiscal Year 2009/2010 and requesting the Flood Control and Water Conservation District to adopt annual parcel assessments for drainage maintenance and the National Pollutant Discharge Elimination System Program, Countywide. FISCAL IMPACT: No impact to the General Fund. The 2009-2010 rate per ERU is the same as that set for fiscal year 2008-2009. Therefore, there will be no change in rate for Unincorporated County property owners. The unincorporated area of Contra Costa County will produce approximately $2,700,000, which will be used to implement the Unincorporated County’s Watershed Program. BACKGROUND: The Clean Water Program consists of the County, Contra Costa cities and the Flood Control and Water Conservation District working together to prevent, reduce or eliminate APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Greg Connaughton (925) 313-2271 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: C.6 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Adopt Resolution Requesting Flood Control District to Adopt Annual Parcel Assessment for the County's Watershed Program BACKGROUND: (CONT'D) the discharge of pollutants into the storm drain system, including creeks and other natural waterways. The Clean Water Program was established in response to changes in the Federal Clean Water Act. The Program known at the federal level as the National Pollutant Discharge Elimination System (NPDES) Program for Municipal Stormwater Owners is in its tenth year. In order to be in compliance with the current NPDES permit, Clean Water Program participants implement a Stormwater Management Plan stipulating a set of activities and a performance or service level. The Stormwater Management Plan is a major component of the Joint Municipal NPDES Stormwater Permit with the California Regional Water Quality Control Boards and is paid for with stormwater utility fee assessments. Adoption of the attached resolution will begin the annual process of assessment adoption. The Board of Supervisors is being asked to set a rate of $30 for one ERU in the Unincorporated County areas and to request that the District adopt the stormwater utility assessment. (The District is the only entity under state law with legal authority to assess this particular assessment.) The Public Works Department coordinates the County Watershed Program for the County. Examples of how the assessment is being spent in the current year include: General drainage maintenance to remove debris and sediment from County storm drain systems, flood control channels and creeks; Targeted street sweeping throughout the County; Work with County Building Inspection and Public Works inspectors and construction companies/contractors to reduce construction contaminants, such as paint, cement, oil/fuels and soil erosion from entering storm drains and creeks; Encourage Planners and the development community to use new designs that will reduce contaminated stormwater runoff; Educate the public on the benefits of reducing pesticides and other toxic household product use and their proper disposal; Educate County Engineers and Maintenance staff on flood control design, construction and maintenance practices that protect water quality and preserve natural watershed habitats; Inspection of industrial and commercial businesses for evidence that spill prevention, equipment maintenance and cleaning, waste handling and disposal, and other business practices are done in a manner which minimizes stormwater contamination; Educate marina operators and their marina users through a marina program, and; Create an annual Watershed Calendar that is disseminated to all single family households in the County to educate residents of pollution prevention measures they can take to protect stormwater run-off and improve the water quality of our receiving waters. CONSEQUENCE OF NEGATIVE ACTION: If the rate per ERU is not set for the coming fiscal year, funds will not be available for the County’s Watershed Program to comply with the Joint Municipal NPDES Stormwater Permit. The Regional Water Quality Control Boards have the authority to issue fines of up to $10,000 per day against those municipalities that do not comply with the Permit and fail to implement their Stormwater Management Plans. ATTACHMENTS Resolution No. 2009/71 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/03/2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: Resolution No. 2009/71 In the matter of ESTABLISHING the rate per equivalent runoff unit for Stormwater Utility Area 17 (Unincorporated County) for Fiscal Year 2009-2010 and request that the Contra Costa County Flood Control and Water Conservation District ADOPT an annual parcel assessment for drainage maintenance and the National Pollutant Discharge Elimination System Program, Countywide. (Stormwater Utility Area 17 Funds) The Board of Supervisors of Contra Costa County RESOLVES THAT; WHEREAS, under Federal Water Pollution Control Act, prescribed discharges of stormwater require a permit from the appropriate California regional water quality board under the National Pollutant Discharge Elimination System (NPDES) Program; and WHEREAS, the COUNTY of CONTRA COSTA (County) did apply for, and did receive, a NPDES permit, which requires the implementation of selected Best Management Practices (BMPs) to minimize or eliminate pollutants from entering stormwaters; and WHEREAS, it is the intent of the County to utilize funds received from its Stormwater Utility Area (SUA) for implementation of the NPDES Program and drainage maintenance activities; and WHEREAS, at the request of the County, the Contra Costa County Flood Control and Water Conservation District (District) has completed the process for formation of an SUA, including the adoption of the Stormwater Utility Assessment Drainage Ordinance NO. 93-47; and WHEREAS, the SUA and Program Group Costs Payment agreement between the County and the District requires that the County determine the rate to be assessed to a single Equivalent Runoff Unit (ERU) for the forthcoming fiscal year in the unincorporated County; and Contact: Greg Connaughton (925) 313-2271 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: NOW, THEREFORE BE IT RESOLVED, that the County Board of Supervisors of the COUNTY of CONTRA COSTA does determine that the rate to be assigned to a single ERU for Fiscal Year 2008-2009 shall be set at $30. SO BE IT FURTHER RESOLVED, that the County Board of Supervisors does hereby request the District to adopt SUA 17 levies based on said amount. RECOMMENDATION(S): ADOPT Resolution No. 2009/69 accepting the Engineer’s Report for County Service Area L-100, Minor Subdivision 05-0045; declaring the intent to levy and collect assessments and fixing a public hearing for April 21, 2009 to adopt the proposed annual assessments and complete public noticing as recommended by the Public Works Director, Walnut Creek area. (County Service Area L-100 Funds) FISCAL IMPACT: There is no impact to the County General Fund. All costs will be covered with revenue from CSA L-100 (100%). BACKGROUND: The developer is required by Condition of Approval to annex to the County’s street light program, CSA L-100, for continued maintenance and operation of streetlights. Proposition 218 provides that any new assessment may not be approved if it is opposed by a majority of the property owners voting on the proposed assessment. The Board Order and Resolution complies with the requirements for new assessments under Proposition 218. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Susan Cohen, 313-2160 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: C.7 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:ADOPT Resolution No. 2009/69 accepting the Engineer's Report for Minor Subdivision 05-0045 CONSEQUENCE OF NEGATIVE ACTION: This project will not be in compliance with the Conditions of Approval for Minor Subdivision 05-0045 and an alternative means to finance public right-of-way street lighting would have to be found. ATTACHMENTS Clerk's Attachment: Signed Engineers Report Resolution No. 2009/69 3-3-09 MS 05-0045 bo attach THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/03/2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: Resolution No. 2009/69 IN THE MATTER OF: ADOPT Resolution No. 2009/69 accepting the Engineer’s Report for County Service Area L-100, Minor Subdivision 05-0045; declaring the intent to levy and collect assessments and fixing a public hearing for April 21, 2009 to adopt the proposed annual assessments and complete public noticing as recommended by the Public Works Director, Walnut Creek area. (County Service Area L-100 Funds) (District III) Project No.: 7394-6X5001 The Board of Supervisors of Contra Costa County FINDS THAT: 1. The County is currently processing Minor Subdivision 05-0045 (the “Development”) consisting of one (1 ) parcel that is 2.246 acres and will be divided into two (2) lots. 2. On August 28, 2007, the applicant for the Development submitted a request to the Department of Public Works for inclusion of the Development into County Service Area (CSA) L-100. The County intends to initiate proceedings to annex the Development into CSA L-100 pursuant to that request. 3. Once the Development is annexed into CSA L-100, the parcel(s) within it will receive a special benefit over and above that received by the general public in the form of lighting services. This service is a miscellaneous extended service (the “Extended Service”) as defined in Section 1012-2.406 of the Contra Costa County Code. 4. In order to fund the Extended Service that will be provided to the parcel(s) within the Development, it will be necessary to levy a service charge (the “Assessment”). The service charge meets the requirements of an “Assessment” under Article XIIID of the California Constitution because it is conferred to provide the special benefit, defined above, on the parcel(s) within the development. Contact: Susan Cohen, 313-2160 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: 5. A copy of the Addendum to the Final Engineer’s Report to the Board of Supervisors for establishing a street light service charge for Fiscal Year 2008/2009 (the “Engineer’s Report”) is attached as Exhibit B. The Engineer’s Report meets the requirements of a tentative report under Section 1012-2.602 of the Contra Costa County Code. The Engineer’s Report includes: a description of each parcel of real property receiving the Extended Service, the Assessment Diagram, the total Assessment chargeable to the entire service area; the estimated Assessment chargeable to each parcel, the calculations supporting the Assessment, and the duration of the Assessment. 6. The Board adopted the Engineer’s Report for the Countywide Street Light Program on July 8, 2008. Based on its review of the Engineer’s Report, the Board finds that: (a) The Extended Service financed by the Assessment will directly benefit the parcel(s) within the development. (b) The cost of the Assessment on each parcel within the Development is proportional to the benefits that the Extended Service will confer on each parcel. NOW, THEREFORE THE BOARD OF SUPERVISORS ORDERS AND RESOLVES AS FOLLOWS: 1. The Board will conduct a public hearing (the “Hearing”) on April 21, 2009 at 9:30 a.m. in Room 107 of the Board of Supervisors’ Chambers, 651 Pine Street, Martinez, California 94553. 2. The Board directs the Clerk of the Board to immediately provide the Public Works Department of Contra Costa County with a copy of this resolution. The Board directs the Public Works Director or designee to mail the written notice of the Hearing (the “Ballot Notice”) attached as Exhibit B to the record owners of each parcel within the development. The ballot attached as Exhibit C shall be attached to the Ballot Notice. A copy of the Engineer’s Report is on file with the Public Works Department. 3. At the Hearing, the Board shall consider any objections or protests to the Assessment. Immediately after the Hearing, the Public Works Department shall tabulate the ballots and certify the tabulation of the ballots. The Board shall not impose the Assessment if there is a majority protest. A majority protest exists if, upon conclusion of the Hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property. 4. If there is no Majority Protest, the Board may adopt a resolution which: confirms the Engineer’s Report; levies the assessment in the Engineer’s Report; finds that the Director of the Contra Costa County Public Works Department, acting as the designated director, has concluded that the Engineer’s Report conforms to the official assessment roll for the year in which the assessment will be collected and, therefore, constitutes the Annexation Report for the Assessment; confirms the Annexation Report; and levies the Assessment for the Fiscal Year referred to in the Engineer’s Report. RECOMMENDATION(S): ADOPT Resolution No. 2009/72 accepting Consent to Offer of Dedication for Drainage Purposes, for Land Use Permit 00-02107, for project being developed by Michael A. Contino and Krista A. Ericson, as recommended by the Public Works Director, Concord area. FISCAL IMPACT: None. BACKGROUND: This Offer of Dedication is required by condition of approval No. 17, for drainage purposes. CONSEQUENCE OF NEGATIVE ACTION: Offer of Dedication will not be recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: J. LaRocque 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: J. Carlson, Engineering Services C.8 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Accepting Consent to Offer of Dedication for Drainage Purposes, LP 00-02107, Concord area. (District IV) ATTACHMENTS Clerk's Attachment: Recorded Resolution Resolution No. 2009/72 G:\EngSvc\BO\2009\03-03\LP 00-02107 Drainage\Offer of Dedication.pdf Recorded at the request of:Clerk of the Board Return To:Engineering Services Division THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/03/2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: Resolution No. 2009/72 Accepting Consent to Offer of Dedication for Drainage Purposes, for LP 00-02107, for project being developed by Michael A. Contino and Krista A. Ericson, as recommended by the Public Works Director, Concord area. (District IV) IT IS BY THE BOARD RESOLVED that the following instrument is hereby ACCEPTED FOR RECORDING ONLY: INSTRUMENT: Consent to Offer of Dedication for Drainage Purposes REFERENCE: LP 00-02107, APN: 116-110-038 GRANTOR: Michael A. Contino and Krista A. Ericson AREA: Concord DISTRICT: IV Contact: J. LaRocque 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: J. Carlson, Engineering Services RECOMMENDATION(S): ADOPT Resolution No. 2009/73 accepting Consent to Offer of Dedication for Temporary Construction Easement, for Land Use Permit 00-02107, for project being developed by Michael A. Contino and Krista A. Ericson, as recommended by the Public Works Director, Concord area. FISCAL IMPACT: None. BACKGROUND: This Offer of Dedication is required by Minor Subdivision condition of approval No. 18, to allow for a temporary construction easement. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: J. LaRocque 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: J. Carlson, Engineering Services C.9 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Accepting Consent to Offer of Dedication for Temporary Construction Easement, LP 00-02107, Concord area. (District IV) ATTACHMENTS Clerk's Attachment: Recorded Resolution Resolution No. 2009/73 G:\EngSvc\BO\2009\03-03\LP 00-02107 Const. Easement\Offer of Dedication.pdf Recorded at the request of:Clerk of the Board Return To:Engineering Services Division THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/03/2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: Resolution No. 2009/73 Accepting Consent to Offer of Dedication for Temporary Construction Easement, for LP 00-02107, for project being developed by Michael A. Contino and Krista A. Ericson, as recommended by the Public Works Director, Concord area. (District IV) IT IS BY THE BOARD RESOLVED that the following instrument is hereby ACCEPTED FOR RECORDING ONLY: INSTRUMENT: Consent to Offer of Dedication for Temporary Construction Easement REFERENCE: LP 00-02107, APN: 116-110-038 GRANTOR: Michael A. Contino and Krista A. Ericson AREA: Concord DISTRICT: IV Contact: J. LaRocque 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: J. Carlson, Engineering Services RECOMMENDATION(S): ADOPT Resolution No. 2009/74 approving the fifth Extension of the Subdivision Agreement, for Minor Subdivision 00-00003, for project being developed by Gene R. Schmidt, Inc., as recommended by the Public Works Director, Alamo area. FISCAL IMPACT: None. BACKGROUND: The developer has not completed the improvements and the Subdivision Agreement has expired. The fifth extension will allow developer to complete the improvements. CONSEQUENCE OF NEGATIVE ACTION: The Subdivision Agreement guaranteeing completion of the improvements will not be renewed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: J. LaRocque 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: J. Carlson, Engineering Services C.10 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Approving the fifth Extension of Subdivision Improvement Agreement, for MS 00-00003, Alamo area. (District III) ATTACHMENTS Clerk's Attachment: Signed Agreement Resolution No. 2009/74 G:\EngSvc\BO\2009\03-03\MS 00-00003\SD Agreement Extension.pdf RECOMMENDATION(S): ADOPT Resolution No. 2009/77 accepting completion of landscape improvements for Subdivision Agreement (Right-of-Way Landscaping) for Road Acceptance 05-01197, (cross-reference Subdivision 03-08508), project developed by Windemere BLC Land Company, LLC, as recommended by the Public Works Director, San Ramon (Dougherty Valley) area. FISCAL IMPACT: None. BACKGROUND: The developer has completed the improvements per the Subdivision Agreement (Right-of-Way Landscaping), and in accordance with the Title 9 of the County Ordinance Code. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: J. LaRocque 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: J. Carlson, Engineering Services C.3 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Accepting completion of landscape improvements for RA 05-01197, San Ramon (Dougherty Valley) area. (District III) ATTACHMENTS Clerk's Attachment: Recorded Resolution Resolution No. 2009/77 Recorded at the request of:Clerk of the Board Return To:Engineering Services Division THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/03/2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: Resolution No. 2009/77 Accepting completion of landscape improvements for Subdivision Agreement (Right-of-Way Landscaping) RA 05-01197, developed by Windemere BLC Land Company, LLC, as recommended by the Public Works Director, San Ramon (Dougherty Valley) area. (District III) These improvements are approximately located at the intersection of Albion Road and Ivy Hill Way. The Public Works Director has notified this Board that the Right-of-Way Landscaping Improvements in RA 05-01197 have been completed as provided in the Subdivision Agreement (Right-of-Way Landscaping) with Windemere BLC Land Company, LLC, heretofore approved by this Board. NOW THEREFORE BE IT RESOLVED that the improvements have been COMPLETED as of March 03, 2009 thereby establishing the six month terminal period for the filing of liens in case of action under said Subdivision Agreement (Right-of-Way Landscaping): DATE OF AGREEMENT NAME OF BANK/SURETY November 14, 2006 Fidelity and Deposit Company of Maryland Contact: J. LaRocque 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: J. Carlson, Engineering Services BE IT FURTHER RESOLVED the payment (labor and materials) surety for $16,000.00, Bond No. 08862523 issued by the above surety be RETAINED for the six month lien guarantee period until September 03, 2009, at which time the Clerk of the Board is AUTHORIZED to release the surety less the amount of any claims on file. BE IT FURTHER RESOLVED that the Right-if-Way Landscaping Improvements at the intersection of Albion Road and Ivy Hill Way are ACCEPTED AS COMPLETE. BE IT FURTHER RESOLVED that upon acceptance by the Board of Supervisors, the San Ramon City Council shall accept the improvements for maintenance and ownership in accordance with the Dougherty Valley Memorandum of Understanding. BE IT FURTHER RESOLVED that there is no warranty period required, and the Public Works Director is AUTHORIZED to refund the $1,000.00 cash security for performance (Auditor's Deposit Permit No. 571590, dated October 5, 2006) plus interest in accordance with Government Code Section 53079, if appropriate, to Windemere BLC Land Company, LLC pursuant to the requirements of the Ordinance Code; and the Subdivision Agreement (Right-of-Way Landscaping) and surety bond, Bond No. 08862523, dated September 27, 2006, are exonerated. RECOMMENDATION(S): DETERMINE that the proposed Grant of Easement for a portion of Assessor’s Parcel Numbers 145-070-042, is not subject to the California Environmental Quality Act (CEQA), pursuant to Article 5, Section 15061 (b)(3) of the CEQA guidelines; 1. 2. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Olivia Reynolds, 313-2306 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: C.4 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Grant of Easement for a portion of Assessor’s Parcel Numbers 145-070-042, Concord area. Project No. 4500-6X5044 [CP#08-38] (Gov. Code 25525.6) RECOMMENDATION(S): (CONT'D) DIRECT the Director of the Department of Conservation and Development (DCD), or designee, to file a Notice of Exemption with the Contra Costa County (County) Clerk; DIRECT the Public Works Director, or designee, to arrange for payment of the $50.00 handling fee to the County Clerk for filing and a $25.00 fee to the DCD for processing of the Notice of Exemption. APPROVE the Grant of Easement to the City of Concord, pursuant to Government Code 25525.6. AUTHORIZE the Chair, Board of Supervisors, or designee, to execute the Grant of Easement from the County, for and on behalf of the Contra Costa County Fire Protection District; and DIRECT the Real Property Division to have said Grant of Easement delivered to the City for acceptance. FISCAL IMPACT: There is no impact to the County General fund. BACKGROUND: The City of Concord (City) received a Hazard Elimination Safety Federal grant to construct traffic safety related projects. The City constructed improvements at the Contra Costa County Fire Protection District’s Station and Training Center/Station No. 10 on Treat Blvd. in Concord. The improvements consisted of the installation of a traffic signal, video detection cables for pre-emption of the new traffic signal, with an exclusive pre-emption button inside the fire station installed for the Treat Blvd. and fire station driveway crossings. The fire station driveway was redone to meet required ADA compliance and pedestrian push buttons for the crossing at Treat Blvd. and the fire station driveway. The easement that will be granted to the City will allow for the operation, maintenance and access to the traffic signal equipment which is located on the County’s property. CONSEQUENCE OF NEGATIVE ACTION: The City will not have the access rights needed to reach their facilities in order to maintain them. ATTACHMENTS Station 10 Grant of Easement Clerk's Attachment: Signed Grant of Easement RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Harris and Associates, Inc. effective March 1, 2009, to extend the contract term from March 1, 2009 to March 1, 2010 and to increase the payment limit by $200,000, to a new payment limit of $375,000, to continue to provide on call professional engineering services to the Special Districts Section. FISCAL IMPACT: There is no impact to the County General Fund. This project is funded 100% by the County Wide Landscape Program (LL-2) and County Service Areas benefiting from the services provided. BACKGROUND: A Consulting Services Agreement amendment is needed to provide the Public Works Department staff with on-call professional engineering services for fiscal years 2008/2009 and 2009/2010. Harris and Associates was orignally selected to provide these services after completing the County outreach and selection processes in 2007. They will continue to assist staff by providing APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Venzus Zayas, 313-2181 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: C.11 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:APPROVE and AUTHORIZE contract amendment with Harris and Associates BACKGROUND: (CONT'D) consulting services for the Countywide Landscaping District, County Service Areas, Countywide Streetlight Program, Sanitation and Water Districts, and Recreation and Park Districts. Harris and Associates is involved in projects with anticipated termination dates that extend beyond the current contract. As a result, costs associated with the completion of these projects will exceed the current payment limit of the contract. In order to preserve the continuity of these project, Public Works recommends a one year extension of the contract term and a payment limit increase of $200,000. CONSEQUENCE OF NEGATIVE ACTION: Without Board of Supervisors' approval, there may be a delay in the delivery of projects within Special Districts' zones, utimately delaying public services countywide. ATTACHMENTS Harris & Assoc. CSA amendment #1 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Diamond West, LLC for a T-hangar at Buchanan Field Airport effective January 14, 2009 in the monthly amount of $358.11, Pacheco area. FISCAL IMPACT: The Airport Enterprise Fund will realize $4,297.32 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters at Buchanan Field Airport. Buchanan Airport Hangar Company was responsible for the maintenance and property management of the property during that 30-year period. On September 1, 2000, the County obtained ownership of the aircraft hangars and shelters, pursuant to the terms of the above lease. Several of the hangars are now vacant. Approval of this aircraft rental agreement will fill one empty hangar. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 646-5722 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: Victoria Mejia C.12 To:Board of Supervisors From:Keith Freitas, Airports Director Date:March 3, 2009 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant. BACKGROUND: (CONT'D) On November 14, 2006, Contra Costa County Board of Supervisors approved the new T-Hangar Lease Agreement for use with the East Ramp Hangars. The Board approved aircraft rental agreement form entitled “Contra Costa County Buchanan Field Airport T-Hangar and Shade Hangar Rental Agreement. On February 3, 2008, Contra Costa County Board of Supervisors approved the amended T-Hangar Lease Agreement which removed the Aircraft Physical Damage Insurance requirement. The new amended T-hangar Lease Agreement will be used to enter into this aircraft rental agreement. CONSEQUENCE OF NEGATIVE ACTION: This will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Diamond West T-hangar Rental Agreement RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Jerome Wilverding for a Shade hangar at Buchanan Field Airport effective December 12, 2008 in the monthly amount of $160.89. FISCAL IMPACT: The Airport Enterprise Fund will realize $160.89 revenue monthly. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters at Buchanan Field Airport. Buchanan Airport Hangar Company was responsible for the maintenance and property management of the property during that 30-year period. On September 1, 2000, the County obtained ownership of the aircraft hangars and shelters, pursuant to the terms of the above lease. Several of the hangars are now vacant. Approval of this aircraft rental agreement will fill one empty hangar. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 646-5722 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: Victoria Mejia C.13 To:Board of Supervisors From:Keith Freitas, Airports Director Date:March 3, 2009 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant. BACKGROUND: (CONT'D) On November 14, 2006, Contra Costa County Board of Supervisors approved the new T-Hangar Lease Agreement for use with the East Ramp Hangars. The Board approved aircraft rental agreement form entitled “Contra Costa County Buchanan Field Airport T-Hangar and Shade Hangar Rental Agreement. On February 3, 2008, Contra Costa County Board of Supervisors approved the amended T-Hangar Lease Agreement which removed the Aircraft Physical Damage Insurance requirement. The new amended T-hangar Lease Agreement will be used to enter into this aircraft rental agreement. CONSEQUENCE OF NEGATIVE ACTION: This will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Wilverding Hangar Rental Agreement RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a shade hangar rental agreement with Cheryl and Phillip Clark at Buchanan Field Airport effective January 7, 2009 in the monthly amount of $160.89. FISCAL IMPACT: $160.89 revenue per month for the Airport Enterprise Fund. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters at Buchanan Field Airport. Buchanan Airport Hangar Company was responsible for the maintenance and property management of the property during that 30-year period. On September 1, 2000, the County obtained ownership of the aircraft hangars and shelters, pursuant to the terms of the above lease. Several of the hangars are now vacant. Approval of this aircraft rental agreement will fill one empty hangar. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 646-5722 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: Victoria Mejia C.14 To:Board of Supervisors From:Keith Freitas, Airports Director Date:March 3, 2009 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant. BACKGROUND: (CONT'D) On November 14, 2006, Contra Costa County Board of Supervisors approved the new T-Hangar Lease Agreement for use with the East Ramp Hangars. The Board approved aircraft rental agreement form entitled “Contra Costa County Buchanan Field Airport T-Hangar and Shade Hangar Rental Agreement. On February 3, 2008, Contra Costa County Board of Supervisors approved the amended T-Hangar Lease Agreement which removed the Aircraft Physical Damage Insurance requirement. The new amended T-hangar Lease Agreement will be used to enter into this aircraft rental agreement. CONSEQUENCE OF NEGATIVE ACTION: This will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS C&P Clark Hangar Lease RECOMMENDATION(S): DETERMINE that the Vasco Road Overlay project is a California Environmental Quality Act (CEQA) Class 1C Categorical Exemption, and DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director to arrange for payment of a $25 fee to Community Development for processing, and a $50 fee to the County Clerk for filing the Notice of Exemption, and APPROVE the project, and AUTHORIZE the Public Works Director, or designee, to advertise the project. FISCAL IMPACT: This project will be funded with $2.6 million from the Federal Economic Stimulus Bill and a 10% Local Road Funds match. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Claudia Gemberling, 313-2192 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: C.15 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:DETERMINE that the Vasco Road Overlay project is a California Environmental Qualtiy Act Class 1C Categorical Exemption BACKGROUND: The purpose of the project is to improve the pavement condition of Vasco Road by providing an asphalt concrete overlay on Vasco Road between the Alameda County Line and Frisk Creek Bridge. The project will grind and overlay Vasco Road between the Alameda County Line and Frisk Creek Bridge (7.4 miles). The project does not include any pavement widening and all work will be contained within the existing road pavement. The project will include base and pavement failure repairs in some locations requiring excavation of the existing road pavement to the bottom of the existing base layer. The excavations will not exceed the bottom of the existing roadway base section and therefore, native soil will not be disturbed. A consistent 0.2-foot-deep grinding of the existing roadway pavement from edge of traveled way to edge of traveled way will be followed by installation of pavement reinforcement fabric and a 0.2-foot-thick asphalt concrete overlay. The new pavement surface elevations will match the existing roadway surface elevations. Traffic control devices such as thermoplastic striping, rumble strips, and delineators will be applied in the center line and on both sides of the traveled way; the existing paved shoulders will be applied with fog sealant. A construction staging area approximately 4,000 square feet in size has been identified approximately 0.6 mile north of the Alameda County line in a previously disturbed area, directly adjacent to the southbound lanes. At least one lane in each direction will be maintained throughout construction. Emergency vehicle access will be allowed at all times. This project will not result in the removal of any scenic resource. CONSEQUENCE OF NEGATIVE ACTION: Without Board of Supervisors' approval, the project will result in a delay of design and construction and may jeopardize funding. CHILDREN'S IMPACT STATEMENT: ATTACHMENTS CEQA document for Vasco Rd. Overlay RECOMMENDATION(S): Accept the Treasurer's Investment Report as of December 31, 2008. FISCAL IMPACT: None BACKGROUND: Government Code Section 53646 requires the County Treasurer to prepare quarterly reports to the Board of Supervisors describing County investments including type, cost, par value, and market value. Attached please find the report covering the period of October 1, 2008 through December 31, 2008. Section 3 of the balance of the report is an appendix with financial data, which is available for the reference at the Clerk of the Board's Office. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Brice Bins 957-2848 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: C.16 To:Board of Supervisors From:William J. Pollacek, Treasurer-Tax Collector Date:March 3, 2009 Contra Costa County Subject:Accept the Treasurer's Investment Report as of December 31, 2008 ATTACHMENTS Treasurer's Investment Report as of 12/31/08 RECOMMENDATION(S): FISCAL IMPACT: BACKGROUND: CONSEQUENCE OF NEGATIVE ACTION: CHILDREN'S IMPACT STATEMENT: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Emy L. Sharp, Deputy cc: C.17 To:Board of Supervisors From:COB Date:March 3, 2009 Contra Costa County Subject:Claims APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Madlin King 37104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: GSD Admin C.19 To:Board of Supervisors From:Michael J. Lango, General Services Director Date:March 3, 2009 Contra Costa County Subject:ADOPT Resolution No. to recognize Dan Gillan, Lead Stationary Engineer, for 30 years of employment service with Contra Costa County. ATTACHMENTS Resolution No. 2009/61 In the matter of:Resolution No. 2009/61 recognizing the contributions of Daniel (Dan) Gillan on 30 years of service with Contra Costa County. Daniel (Dan) Gillan began his employment with Contra Costa County in March 1979 in the Public Works Department as a Stationary Fireman standing a boiler watch at the old county hospital in Martinez ; and Whereas, Dan was hired as a permanent employee in August 1980; and Whereas Dan enrolled in Diablo Valley College taking courses in refrigeration, air conditioning and basic electricity which contributed to his promotion to Operating Engineer in April 1982; and Whereas, the General Services Department was created in by the Board of Supervisors October 1, 1985 and Dan was transferred to the General Services Department; and Whereas, in 1986 Dan began an assignment at the old Juvenile Hall facility in Martinez when the facility received heating and kitchen steam from two separate boiler plants; and Whereas, Dan suggested interconnecting boilers at Juvenile Hall and the County realized an annual energy savings of $8,500 as only one boiler would be needed during summer months; and Wheras, Dan was promoted to Lead Operating Engineer in 1990 and assigned to the Marsh Creek Detention Facility to supervise inmate work crews for several years; and Whereas, Dan was recognized as a member of the accreditation team at the Marsh Creek Detenton Facility; and Whereas, Dan was recognized as a member of the emergency response team during the December, 2005 floods caused by heavy rains; and Whereas, Dan has received numerous commendations from various County departments for his hard work and expertise; and Whereas, Dan is recognized for applying his professional and technical knowledge, demonstrating the ability to find solutions at innumerable projects located throughout the County; and Whereas, Dan has received several commendations from the General Services Department for his excellent attendance; and Whereas, Dan is respected by his co-workers and superiors for his knowledge and dedication and continues to perform his work for the General Services Department and the County with a personal commitment, integrity and honesty over the years; and That Daniel Gillan be recognized for 30 years of high quality service to Contra Costa County. ___________________ SUSAN A. BONILLA Chair, District IV Supervisor ______________________________________ JOHN GIOIA GAYLE B. UILKEMA District I Supervisor District II Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): Presentation to recognize Mitch Avalon for 30 years of service to Contra Costa County Public Works Department. FISCAL IMPACT: There is no impact to the General Fund. BACKGROUND: Mitch Avalon began his career with Contra Costa County in October 1978, as a Civil Engineer for the Contra Costa County Public Works Department; and promoted up the ranks from Civil Engineer, to Deputy Public Works Director a position he has held since 1998; and also served as a Deputy Director of Community Development Department for one year from June 1997 to May 1998. Mitch lead the formation of the Bay Area Flood Protection Agencies Association to focus on flood management issues in the Bay Area; and also participated in the formation of the Watershed Forum and the Contra Costa Watershed Symposium; and is a founding member and Chair of the Alhambra Creek Watershed Council. Mitch received the CSAC Circle of Service Award in APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Pattie McNamee 313-2303 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.20 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Resolution Recognizing Mitch Avalon for his 30 Years of Service BACKGROUND: (CONT'D) 2005 for his work on the Streambed Alteration Programs and Clean Water Act legislation; and he was also recognized in 2007 as the Contra Costa County Watershed Champion of the Year. Mitch has been recognized numerous times by citizens, developers and politicians for his customer service and dedication to finding a win-win solution to any problem, and for his contribution to various training and orientation programs both within the Public Works Department and for other outside agencies. Mitch has been a member of the County Engineers of California (CEAC) since 1998 and has served as the Vice Chair of the CEAC Flood Control Committee for many years. ATTACHMENTS Resolution No. 2009/68 In the matter of:Resolution No. 2009/68 RECOGNIZING the contributions of Mitch Avalon on his 30 years of service to Contra Costa County. WHEREAS Mitch Avalon began his career with Contra Costa County in October 1978, as a Civil Engineer for the Contra Costa County Public Works Department; and promoted up the ranks from Civil Engineer, to Deputy Public Works Director, a position he has held since 1998; and also served as a Deputy Director of Community Development Department for one year from June 1997 to May 1998; and WHEREAS Mitch lead the formation of the Bay Area Flood Protection Agencies Association to focus on flood management issues in the Bay Area; and also participated in the formation of the Watershed Forum and the Contra Costa Watershed Symposium; and is a founding member and Chair of the Alhambra Creek Watershed Council; and WHEREAS Mitch received the CSAC Circle of Service Award in 2005 for his work on the Streambed Alteration Programs and Clean Water Act legislation; and he was also recognized in 2007 as the Contra Costa County Watershed Champion of the Year, and WHEREAS Mitch has been recognized numerous times by citizens, developers and politicians for his customer service and dedication to finding a win-win solution to any problem, and for his contribution to various training and orientation programs both within the Public Works Department and for other outside agencies; and WHEREAS Mitch has been a member of the County Engineers of California (CEAC) since 1998 and has served as the Vice Chair of the CEAC Flood Control Committee for many years, and WHEREAS Mitch has maintained many relationships both within and outside county government that allow him to be effective in his work for Contra Costa County; and NOW, THEREFORE, BE IT RESOLVED THAT Mitch Avalon be recognized for 30 years of dedicated service to Contra Costa County and for the high quality of work performed by him during his career. ___________________ SUSAN A. BONILLA Chair, District IV Supervisor ______________________________________ JOHN GIOIA GAYLE B. UILKEMA District I Supervisor District II Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): APPROVE Resolution No. 2009/86 recognizing the retirement of James H. Steffensen III for 37 years of service with the Contra Costa County Public Works Department. FISCAL IMPACT: None BACKGROUND: To honor 37 years of service. CHILDREN'S IMPACT STATEMENT: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joe Yee, 313-7002 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C.21 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Recognition of the Retirement of James H. Steffensen III ATTACHMENTS Resolution No. 2009/86 In the matter of:Resolution No. 2009/86 RECOGNIZING the contributions of James H. Steffensen III on the Occasion of his Retirement from the Public Works Department WHEREAS, James H. Steffensen III began his career with Contra Costa County on August 20, 1972, working as a temporary Custodian in the Probation Department moving to a permanent position in September 1972 WHEREAS, Jim continued his career with the County as a permanent Custodian II in the Probation Department in September 1972. WHEREAS, Jim promoted to Laborer in the Public Works Department in August 1973 and progressed through the ranks in Maintenance to Field Operations Manager in August 2006. WHEREAS, Jim received a commendation for his participation in the work done to protect the levees along Jersey Island Road during the late night hours of January 27, 1983. WHEREAS, Jim received a commendation from outside counsel for the work he did in support of a complicated accident reconstruction scene in June 1990. WHEREAS, Jim received the Public Works Department Award of Excellence in March 2002 for his work on the Laborer Exam and again in May 2007 for his efforts sharing his knowledge of road maintenance with the City of Pleasant Hill staff. WHEREAS, Jim received the J. Michael Walford Team of the Year Award for his involvement in the 2008 Chipseal Project. WHEREAS, Jim helped train many new and existing employees through his involvement in the Laborer Orientation, the Equipment Operator II training, and the Supervisor training classes over the years. WHEREAS, Jim attended numerous training classes on both technical and managerial classes to improve his skills over the years. WHEREAS, Jim, while in the position of Public Works Maintenance Supervisor, completed his AA degree in 1985 and has served as a role model to our newer employees in Maintenance to continue to pursue their education. WHEREAS, Jim, who originally learned his supervisory skills from the old supervisors and superintendents where the phrase “my way or the highway” was the management style, he was able through his extensive training and efforts become a true facilitative leader in the department. WHEREAS, Jim, in his position of Public Works Field Operations Manager, trained and shaped many employees with his knowledge and unique sense of persuasion. NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors does hereby recognize and honor James H. Steffensen III for his 37 years of service on the occasion of his retirement, and thanks him for his dedicated service to the Public Works Department and the people of this County. ___________________ SUSAN A. BONILLA Chair, District IV Supervisor ______________________________________ JOHN GIOIA GAYLE B. UILKEMA District I Supervisor District II Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): APPROVE Resolution No. 2009/87 recognizing the retirement of Librada Davis for 28 years of service with the Contra Costa County Public Works Department. FISCAL IMPACT: None BACKGROUND: To honor 28 years of service. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joe Yee, 313-7002 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C.22 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Recognition of the Retirement of Librada Davis ATTACHMENTS Resolution No. 2009/87 In the matter of:Resolution No. 2009/87 RECOGNIZING the contributions of Librada Davis on the Occasion of her Retirement from the Public Works Department WHEREAS, Librada Davis began her career with Contra Costa County in April 1981, working as a Deputy Clerk II in the Mt. Diablo Municipal Court. WHEREAS, Libby made a career change and was appointed as Laborer in the Public Works Department in October 1984. WHEREAS, Libby continued to develop her skills and promoted up through the ranks to Equipment Operator I, Specialty Crew Leader and Assistant Public Works Maintenance Coordinator and finally to the Public Works Resource Manager in October 2004. WHEREAS, Libby was recognized with a Public Works Department Award of Excellence in March 1993 and a nomination to the Northern California Chapter of the American Public Works Association (APWA) in February 1994for being a mentor and leader in her crew. WHEREAS, Libby was recognized with a Public Works Department Award of Excellence in October 1999 for her extra time and effort given to the community by her participation at the Oakley Almond Festival. WHEREAS, Libby was recognized with a Public Works Department Award of Excellence in May 2000 for her work on a nighttime survey of traffic signs. WHEREAS, Libby was recognized with a Public Works Department Award of Excellence in January 2001 and an APWA Award of Merit in April 2001for her work on the street name signs for Discovery Bay. WHEREAS, Libby was nominated for the J. Michael Walford Award for her work on the Sign and Stripe Crew. WHEREAS, Libby was recognized with a Public Works Department Award of Excellence in June 2004 for her work facilitating the Maintenance Division Safety Committee meetings including a surprise visit for the CAO. WHEREAS, Libby was recognized with a Public Works Department Award of Excellence in August 2004 for her work in making sure the Maintenance yards were clean and presentable for the visit from the APWA team during our Accreditation. WHEREAS, Libby was recognized with a Public Works Department Award of Excellence in May 2006 for her work on the Maintenance Division Safety Day Celebration. WHEREAS, Libby, in her position of Resource Manager, trained and shaped many employees with her knowledge and genuinely caring personality. NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors does hereby recognize and honor Librada Davis for her 28 years of service on the occasion of her retirement, and thanks her for her dedicated service to the Public Works Department and the people of this County. ___________________ SUSAN A. BONILLA Chair, District IV Supervisor ______________________________________ JOHN GIOIA GAYLE B. UILKEMA District I Supervisor District II Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Steve Dexter 335-1046 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.23 To:Board of Supervisors From:Gayle B. Uilkema, District II Supervisor Date:March 3, 2009 Contra Costa County Subject:Orinda Citizen of the Year ATTACHMENTS Resolution No. 2009/104 Resolution No. 2009104 Kate Wiley In the matter of:Resolution No. 2009/104 X X ___________________ SUSAN A. BONILLA Chair, District IV Supervisor ______________________________________ JOHN GIOIA GAYLE B. UILKEMA District I Supervisor District II Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): APPROVE Resolution No. 2009/88 recognizing the retirement of Edward R. Carrillo for 35 years of service with the Contra Costa County Public Works Department. FISCAL IMPACT: None BACKGROUND: To honor 35 years of service. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joe Yee, 313-7002 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.24 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Recognition of the Retirement of Edward R. Carrillo ATTACHMENTS Resolution No. 2009/88 In the matter of:Resolution No. 2009/88 RECOGNIZING the contributions of Edward R. Carrillo on the Occasion of his Retirement from the Public Works Department WHEREAS, Edward R. Carrillo began his career with Contra Costa County on November 7, 1974, working as a Custodian I in the Public Works Department. WHEREAS, Ed continued to advance his career with the County as a Custodian II on October 22, 1975. WHEREAS, Ed served as Lead Custodian on a temporary basis from October 5, 1981 to October 1, 1982. WHEREAS, Ed promoted to Laborer in the Public Works Department on October 11, 1982. WHEREAS, Ed’s position was retitled to Maintenance Worker I on May 23, 2007. WHEREAS, Ed, in his position of Maintenance Worker I, trained and shaped many employees with his knowledge and experience especially in the installation of traffic signs and pavement markings. NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors does hereby recognize and honor Edward R. Carrillo for his 35 years of service on the occasion of his retirement, and thanks him for his dedicated service to the Public Works Department and the people of this County. ___________________ SUSAN A. BONILLA Chair, District IV Supervisor ______________________________________ JOHN GIOIA GAYLE B. UILKEMA District I Supervisor District II Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): Adopt Resolution No. 2009/95 recognizing the retirement of Peggy Ciccone for 31 years of service with Contra Costa County. FISCAL IMPACT: No impact to the general fund. BACKGROUND: This Board Order and accompanying Resolution will honor Peggy Ciccone, on the occasion of her retirement, for her 31 years of service to Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Wanda Quever, 313-2372 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.25 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Recognition of the retirement of Peggy Ciccone ATTACHMENTS Resolution No. 2009/95 In the matter of:Resolution No. 2009/95 Recognizing the contributions of Peggy Ciccone on the occasion of her Retirement from the Public Works Department. WHEREAS, Peggy Ciccone began her career with Contra Costa County on April 20, 1978, working as an Account Clerk I in the Auditor-Controller Office ; and WHEREAS, Peggy promoted to an Account Clerk II in the Auditor-Controller Office on February 5, 1979. WHEREAS, Peggy promoted to Account Clerk III in the Auditor-Controller Office on September 17, 1980. WHEREAS, Peggy promoted to Accounting Technician in the Auditor-Controller Office on April 1, 1983. WHEREAS, Peggy continued her career with Contra Costa County as an Accounting Technician in the Public Works Department on July 10, 1989. WHEREAS, Peggy continued to develop her skills and promoted to Accountant I in the Health Services Department on February 26, 1990. WHEREAS, Peggy promoted to Accountant II in the Health Services Department on September 1, 1991 WHEREAS, Peggy promoted to Accountant III in the Health Services Department on July 1, 1995. WHEREAS, Peggy continued her career with Contra Costa County as an Accountant III in the Public Works Department on September 18, 2000. WHEREAS, Peggy combined the skills she acquired throughout her service to rise to the position of Supervising Accountant in the Public Works Department on August 16, 2006. WHEREAS, Peggy in her position of Public Works Finance Department Supervising Accountant trained and shaped many employees with her knowledge and expertise in the field of Accounting. NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors does hereby recognize and honor Peggy Ciccone for her 30 years of service on the occasion of her retirement, and thanks her for her dedicated service to the Public Works Department and the people of this County. ___________________ SUSAN A. BONILLA Chair, District IV Supervisor ______________________________________ JOHN GIOIA GAYLE B. UILKEMA District I Supervisor District II Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): ADOPT Resolution No. 2009/92 recognizing the retirement of Lemuel N. Hunt for 26 years of service with the Contra Costa County Public Works Department, Countywide. FISCAL IMPACT: None. BACKGROUND: To honor 26 years of service. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: G. Huisingh 313-2257 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.26 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 3, 2009 Contra Costa County Subject:Recognition of the Retirement of Lemuel N. Hunt ATTACHMENTS Resolution No. 2009/92 In the matter of:Resolution No. 2009/92 RECOGNIZING the contributions of Lemuel N. Hunt on the Occasion of his Retirement from the Public Works Department. WHEREAS, Lemuel N. Hunt began his career with Contra Costa County on October 11, 1982, working as a Laborer in the Public Works Department. WHEREAS, Lem continued his career with the County as a Blueprint Technician in the Public Works Department on August 22, 1985. WHEREAS, Lem promoted to Senior Engineering Records Technician on September 1, 1994. WHEREAS, Lem served as the Department's Affirmative Action Coordinator from August 29, 2000 to August 16, 2003. WHEREAS, Lem continued to develop his skills and promoted to Engineering Records Technician Supervisor on October 1, 2003. WHEREAS, Lem offered the the people of Contra Costa County excellent customer service throughout his tenure while managing the Public Work's Records Section. NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors does hereby recognize and honor Lemuel N. Hunt for his 26 years of service on the occasion of his retirement, and thanks him for his dedicated service to the Public Works Department and the people of this County. ___________________ SUSAN A. BONILLA Chair, District IV Supervisor ______________________________________ JOHN GIOIA GAYLE B. UILKEMA District I Supervisor District II Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): INTRODUCE Ordinance No. 2009-06, which repeals the existing development moratorium in the North Richmond area, WAIVE reading, and FIX March 17, 2009 as the date for adoption. FISCAL IMPACT: None. BACKGROUND: On June 5, 2007, the Board of Supervisors authorized the Department of Conservation and Development to undertake a General Plan Amendment study relating to multiple parcels in an underutilized industrial area of North Richmond (County File: GP#07-0008). The purpose of the study was to evaluate changing the General Plan land use designations from Heavy Industry (HI) and Light Industry (LI) to residential, commercial, and potentially public uses in support of a proposed master planned development. The General Plan study area is bounded by 3rd Street to the west, the Union Pacific Railroad tracks to the east, Wildcat Creek and San Pablo Creek. An aerial photograph APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: David Brockbank, 5-7237 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C.27 To:Board of Supervisors From:Catherine Kutsuris, Conservation & Development Director Date:March 3, 2009 Contra Costa County Subject:Proposed Ordinance to Repeal a Moratorium on Certain Land Use Development in the North Richmond Area BACKGROUND: (CONT'D) of the study area has been attached to this report. In addition to the General Plan Study, the Board of Supervisors authorized a County initiated Specific Plan that would provide policy direction on future proposals for residential and commercial development within this northern industrial area. The specific plan would potentially authorize residential, commercial and public uses and establish planning regulations and standards for such uses. This would encompass the type, location, and intensity of uses, design and capacity of public improvements and infrastructure, and the resources necessary to finance and implement public improvements and infrastructure. Pursuant to the provisions of Government Code Section 65858, the Board of Supervisors adopted an urgency interim ordinance prohibiting certain land use developments in a specified area of North Richmond (Ord. No. 2007-27). As an urgency measure, the interim ordinance became effective immediately and extended forty-five days to July 20, 2007. Under the same provisions of Government Code Section 65858, the Board of Supervisors extended the urgency interim ordinance on July 10, 2007 (Ord. No. 2007-30). This first extension was granted for 10 months and 15 days. The Board of Supervisors extended the urgency interim ordinance a second time (Ord. No. 2008-18) on May 13, 2008. This second extension extended the period of the urgency interim ordinance for one year, and is due to expire on May 13, 2009. No further extensions are permitted. On June 3, 2008, Signature Properties withdrew their financial sponsorship of the General Plan/Specific Plan project due to the dramatic downturn in the housing market. The Contra Costa County Redevelopment Agency agreed to assume financial sponsorship of the initiatives on September 23, 2008. This setback delayed the project that was already under a under a restricted time frame, and has prevented staff from being able to accomplish everything needed to complete the new specific plan and associated Environmental Impact Report (EIR). Since the General Plan study / Specific Plan project is clearly going to extend beyond the May 13, 2009 expiration date, the moratorium serves no purpose. Terminating the Urgency Interim Ordinance at this time will permit property owners to seek economic compensation through developing their properties, establishing new land use entitlements, or selling their properties. In summation, the urgency and economic conditions that previously existed making the moratorium necessary in 2007 are no longer present in North Richmond. If the Urgency Interim Ordinance were to be repealed, it would be lawful to proceed with property development within the specified area of North Richmond through the standard County permitting process, including compliance with the North Richmond Redevelopment Area Planned Unit District requirements. Certain land uses and activities allowed under the Heavy Industry (HI) and Light Industry (LI) land use designations, would be possible to establish again. The County’s Redevelopment Agency is continuing to financially sponsor the General Plan study analysis and Specific Plan process. Staff will continue performing the necessary work activities associated with the preparation of the Specific Plan and General Plan Amendment study. These activities include working with the contracted consulting firms to assist in preparing the Specific Plan and associated EIR. Staff has already initiated the public outreach process by setting up community meetings with the local business community, the faith based community, and the neighborhood advisory organizations. The purpose of this outreach effort is to engage these interested parties in the development of the new Specific Plan. CONSEQUENCE OF NEGATIVE ACTION: If the Board decides not to take action on this item, the current Urgency Interim Ordinance adopted by the Board on May 13, 2008 would remain in effect, but expire on May 13, 2009. No further extension is permitted by law. Certain land uses and activities in the General Plan study area would continue to be prohibited, and the property owners could lose potential economic sources normally associated with the development allowed in the current HI and LI General Plan land use designations. ATTACHMENTS Ord Map RECOMMENDATION(S): ACCEPT the recommendation of the Family and Children's Trust Committee (FACT) to appoint Ms. Mary Calvo to at-large seat #3 on the Committee. FISCAL IMPACT: No Fiscal Impact. BACKGROUND: Ms. Calvo is currently employed as a educator through the Contra Costa Office of Education for at-risk students, grades 6-8. In addition, she has extensive knowledge of issues facing the migrant worker community and those individuals and families with English language barriers from her involvement in the community as a program manager for migrant education and as an Englich as a Second Language (ESL) teacher. The FACT Committee beleives Ms. Calco's experience with the school system and at-risk students will provide a valuable prospective to the Committee. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joseph Valentine, 3-1579 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.28 To:Board of Supervisors From:Joe Valentine, Employment & Human Services Director Date:March 3, 2009 Contra Costa County Subject:ACCEPT the recommendation of the Family and Children's Trust Committee (FACT) to APPOINT Ms. Mary Calvo to an At Large seat on the FACt Committee RECOMMENDATION(S): Reappoint the following individual to the District IV-Alternate seat on the First 5 Contra Costa Commission to a term expiring August 16, 2009. Kathy Lafferty 1344 Sherwood Drive Concord, CA 94521 FISCAL IMPACT: None BACKGROUND: Supervisor Bonilla recommends this reappointment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Case 521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.29 To:Board of Supervisors From:Susan A. Bonilla, District IV Supervisor Date:March 3, 2009 Contra Costa County Subject:Reappointment to the First 5 Contra Costa Commission RECOMMENDATION(S): Appoint the following individual as District IV Representative Alternate 1 on the County M-16 Citizens Advisory Committee to a two year term expiring December 31, 2009. Kenneth Wacker 141 Wellington Ave Clyde, CA 94520 FISCAL IMPACT: None BACKGROUND: Supervisor Bonilla recommends this appointment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Case 521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.30 To:Board of Supervisors From:Susan A. Bonilla, District IV Supervisor Date:March 3, 2009 Contra Costa County Subject:Appointment to the County Service M-16 Citizens Advisory Commitee RECOMMENDATION(S): APPROVE Appropriations and Revenue Adjustment No. 5062 authorizing new revenue in Plant Acquisition in the amount of $200,000 toward the Veterans Buildings Improvements from the transfer of 400 Hartz, Danville and appropriating it to toward Veterans Buildings Improvements in the Plant Acquisition to meet future building improvements of the remaining County veterans buildings. FISCAL IMPACT: The Plant Acquisition account for Veterans buildings Improvements (4431-4199) will be increased by $200,000. BACKGROUND: The Board of Supervisors authorized the real property transfer of the Danville Veterans Memorial Building at 400 Hartz Avenue, Danville on August 19, 2008. In return, the County avoided at least $600,000 in identified deferred maintenance expenses and approximately $100,000 per year in annual building occupancy expenses. According to the terms of the transfer, the County received $200,000 from the Town of Danville. These funds were identified as restricted for addressing other County veteran buildings deferred maintenance needs. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Terry Mann 37163 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: GSD Admin, CAO, GSD Accounting, Auditor-Controller C.31 To:Board of Supervisors From:Michael J. Lango, General Services Director Date:March 3, 2009 Contra Costa County Subject:Approve Appropriation Adjustment for Veterans Buildings Improvements CONSEQUENCE OF NEGATIVE ACTION: Failure to approve the appropriation adjustment will deprive the Veterans buildings of $200,000 for deferred maintenance needs. ATTACHMENTS RA005062 AP005062 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR ORGANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> BU 0111 (PLANT ACQ-GEN FUND) 4431 9921 SALE OF REAL ESTATE 200,000.00 TOTALS: $ 200,000.00 APPROVED EXPLANATION OF REQUEST AUDITOR - CONTROLLER By: _______________________________ Date: ___________ COUNTY ADMINISTRATOR By: _______________________________ Date: ___________ BOARD OF SUPERVISORS YES: NO: By: _______________________________ Date: __________ TO APPROPRIATE REVENUE FROM THE TOWN OF DANVILLE (DP #510392 09/25/08) FROM THE TRANSFER OF THE DANVILLE VETERANS BUILDING AT 400 HARTZ AVENUE, DANVILLE. County Administrator SIGNATURE TITLE DATE REVENUE ADJ. JOURNAL NO. RA00 5062 RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No. 5063 authorizing new revenue in the amount of $76,043 from the CSA P-6 Central Administrative Base (CAB) and appropriate it to fund one Resident Deputy Sheriff and equipment in the Bay Point community immediately upon approval through June 30, 2009. FISCAL IMPACT: This action increases appropriations in the Office of the Sheriff (0255) operational budget and reduces appropriations in CSA P-6 Central Administrative Base (7629) by $76,043. BACKGROUND: In 1983, the Board of Supervisors formed CSA P-6 as a means to provide funding for zones to be established therein to maintain and extend police protection services to the unincorporated area of the County, except the Kensington Community Services District. As originally applied to new developments in East County in 1989, four zones were formed for each of four new major subdivisions in Oakley and Bay Point. An election was held in each of the zones to approve a special APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Frank Scudero (925) 335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C.32 To:Board of Supervisors From:Warren Rupf, Sheriff-Coroner Date:March 3, 2009 Contra Costa County Subject:Appropriation and Revenue Adjustment No. 5063 - Bay Point Resident Deputy BACKGROUND: (CONT'D) tax ordinance adopted by the Board of Supervisors for each of the zones. When the special tax for police services was approved by voters of each zone by mail ballot, each zone was assigned its own fund number, and revenue collected from tax levies were placed in individual zone accounts maintained by the County Auditor. In 1992, the Board of Supervisors began to form new zones in CSA P-6 for each new major and minor subdivision in the unincorporated area of the County. Each special tax election, which approved a special tax for police protection services in each new zone, resulted in the creation of a new fund for each zone. In 1996, the Board of Supervisors approved a modification to the ordinance imposing a one-time fee of $1000 on minor subdivisions, instead of forming a new P-6 Zone and requiring a special tax election. In 1998, with 52 zones in CSA P-6 and 52 corresponding zone funds, it became very cumbersome and time consuming to account for and withdraw monies from each of the zone funds to provide police protection services throughout the zones on CSA P-6. In May, 1998 the Board of Supervisors approved the creation of the Centralized Administrative Base Fund, to which revenues collected by levies in CSA P-6 special tax zones are transferred annually. Allocation of P-6 zone funds has historically been prescribed by a County Counsel interpretation of the original ordinance that established the zones in 1983. That interpretation held that funds generated in the respective zones could only be used to benefit the zone of origin. It was determined that a program of County wide application that had the effect of enhancing law enforcement in all of the zones met the intent of the original ordinance. Thus the air unit is in part financed through allocation of P-6 funds. Currently, there are 110 zones, composed of a total of 5322 parcels in CSA P-6. These zones currently generate approximately $1.14 million per year, due substantially to the burgeoning new development in East County. It is also important to note that until this fiscal year, the annual revenue for the entire CAB Fund has not exceeded $560,000 for all 110 zones. The current projection of P-6 zone revenues for FY 2009/2010 in the Bay Point community is $147,181.00 (Zones 0200-0210). The balance of the funding required for this program will come from accumulated Bay Point P-6 zone funds. In a separate action, the Office of the Sheriff proposed to expend those funds in the Bay Point community as follows: Fiscal Year 2008/09: $ 76,043 (5 months) Fiscal Year 2009/10: $186,185 (12 months) Total: $262,228 Note: This proposal assumed a fully weighted Deputy Sheriff position. It is likely that the actual position assigned with not reach this maximum projection. ATTACHMENTS Bay Point Appropriation and Revenue Adjustment RECOMMENDATION(S): AUTHORIZE the Purchasing Agent to execute, on behalf of the County Administrator's Office, a purchase order in the approximate amount of $102,253 for computer server equipment for the new law and justice case management system; and APPROVE Appropriations Adjustment No. 5064 transferring appropriations in a total amount of $102,253 from the Justice Partners' budgets to the case management system project budget. FISCAL IMPACT: The recommended adjustment results in no net change to the General Fund. The Justice Partners -- County Probation Officer, Public Defender, and District Attorney -- agreed to share the approximate $102,253 cost for the necessary computer equipment, proportionately to the number of user licenses each department will be assigned in the new case management system. The attached adjustment transfers budget approprations from the Justice Partners to the case management system project budget, where the new equipment will be expensed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson , Deputy cc: Purchasing Agent, County Administrator, Justice Systems Programs, District Attorney, Probation Dept. C.33 To:Board of Supervisors From:David Twa, County Administrator Date:March 3, 2009 Contra Costa County Subject:APPROPRIATIONS ADJUSTMENT FOR THE PURCHASE OF COMPUTER EQUIPMENT FOR THE NEW LAW & JUSTICE CASE MANAGEMENT SYSTEM BACKGROUND: On December 9, the Board of Supervisors authorized the County Administrator to execute a contract with New Dawn Technologies, Inc. (hereinafter New Dawn), to provide, design, and implement a customized, integrated law and justice information and case management system for the period December 9, 2008 through September 30, 2014, including five years of system maintenance. The system software and five years of maintenance are being lease-financed over a five-year period and funded through a diversion of information technology appropriations. The Justice Partners agreed to purchase the necessary computer hardware for the system from their exisiting operating budgets in the following proportion: Partner # Licenses % Share Obligation Probation 279 46%$ 47,036 Public Defender 117 20%$ 20,451 District Attorney 206 34%$ 34,766 Total:602 100%$102,253 ATTACHMENTS LJIS Hardware Approp Adj RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 20662 to add one Mental Health Clinical Specialist (VQSB) position in Health Services. FISCAL IMPACT: Upon approval, this action will result in an annual cost of $123,700. Funding is provided by the cancellation of a temporary position and 50% County (shared by Probation, EHSD, HSD). Cost is included in the Chris Adams Group Home budget. BACKGROUND: The requested position will be assigned to the Chris Adams Center to provide mental health services and meet the State regulations for required staffing at the Center. The Center provides social work and mental health services including individual, group, family, psychiatric, medical and counseling services. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Health Services Department will not be incompliance with the State regulations nor have the appropriate and necessary staffing to provide mental health services at the Chris Adams Center. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: T. Manor, Health Services (925) 957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C.34 To:Board of Supervisors From:Ted Cwiek, Human Resources Director Date:March 3, 2009 Contra Costa County Subject:P-20662 Add one Mental Health Clinical Specialist (position ATTACHMENTS P300 #20662 Health Services RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. #20665 to increase hours of (1) one Registered Nurse - Experienced Level (VWXD) position #12059 from 24/40 to 40/40. FISCAL IMPACT: The approval will result in annual cost of $36,466; 100% funding offset from straight time overtime elimination. BACKGROUND: The increase of hours from 24/40 to 40/40 for Registered Nurse-Experienced Level, position #12059 is a result of the incumbent consistently exceeding the assigned position hours, and the department's need for the increase of additional hours will continue indefinitely. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Health Services Department will continue to incur overtime pay/liability for the incumbent. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: T. Manor, HS Dept. 957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C.35 To:Board of Supervisors From:Ted Cwiek, Human Resources Director Date:March 3, 2009 Contra Costa County Subject:Approve P300 #20665 to Increase Hours of One Registered Nurse ATTACHMENTS P300 #20665 Health Services RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. #20664 to add one Environmental Health Specialist II (VLVA) position and cancel one Clerk-Experienced Level (JWXB) position #13224. FISCAL IMPACT: Upon approval, this action will result in a net annual cost increase of $72,306, which will be funded by industry fees. BACKGROUND: The requested position is necessary due to an administrative oversight by the department. The incumbent occupying position #8790 was flexibly promoted and mistakenly placed into a position already occupied by another Environmental Health Specialist II incumbent. There are no vacant positions to place the incumbent into and the incumbent's previous position was downgraded to a Environmental Health Trainee and filled. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, there will be two incumbents in the same position. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: T. O'Malley, HS 957-5249 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C.36 To:Board of Supervisors From:Ted Cwiek, Human Resources Director Date:March 3, 2009 Contra Costa County Subject:P-20664 Add One Environmental Health Specialist II position and Cancel Clerk-Exp Level position ATTACHMENTS P300 #20664 - Health Services RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 20666 to add six (6) permanent full-time Exempt Medical Staff Physician (VPW9) positions; one (1) permanent part-time 20/40 Exempt Medical Staff Physician (VPW9) position, and cancel one (1) Family Nurse Practitioner (VWSB) vacant position #12049. FISCAL IMPACT: Upon approval, cost will be offset by Federally Qualified Health Clinic funding, cancellation of a Family Nurse Practicioner position and physician contracts. BACKGROUND: Health Services is restructuring the physician staffing model by moving away from specialty care to primary care. Exempt Medical Staff Physicians with primary/family care experience will be recruited. The positions will be assigned to various primary care clinics throughout the County. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, the County's primary care clinics will not have medical physicians that can provide professional primary/family care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: D.McCollum, HS 957-5253 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C.37 To:Board of Supervisors From:Ted Cwiek, Human Resources Director Date:March 3, 2009 Contra Costa County Subject:P#20666 Add (6) full-time, (1) part-time (20/40) Exempt Medical Staff Physicians (VPW9), cancel (1) full-time Family Nurse Practitioner(VWSB) position ATTACHMENTS P300 #20666 - Health Services RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Jeff Smith, MD) to execute on behalf of the County, Unpaid Student Training Agreement #26-643 with Merritt College – Nutrition and Dietetics Program, an educational institution, to provide field instruction in the Health Services Department for Contractor’s students, for the period from December 1, 2008 through November 30, 2012. FISCAL IMPACT: None BACKGROUND: The purpose of this agreement is to provide Contractor’s students with the opportunity to integrate academic knowledge with application skills and attitudes at progressively higher levels of performance requirements and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both the educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, taking advantage of the students’ services to patients. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jeff Smith, MD 370-5113 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson , Deputy cc: Detra Morgan, HS Contracts, Barbara Borbon, HS Contracts C.41 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 3, 2009 Contra Costa County Subject:Unpaid Student Training Agreement #26-643 with Merritt College - Nutrition and Dietetics Program BACKGROUND: (CONT'D) Approval of Unpaid Student Training Agreement #26-643 will allow supervised fieldwork experience for Contractor’s students, through November 30, 2012. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a grant amendment with the Metropolitan Transportation Commission to fund the Keeping Employment Equals Your Success (KEYS) Auto Loan Program, to extend the grant term from June 30, 2009 to June 30, 2010 with no change in funding. FISCAL IMPACT: 100% Metropolitan Transportation Commission BACKGROUND: On September 24, 2002 (Item C.30), the Board of Supervisors authorized Employment and Human Services Department (EHSD) to apply for and accept Metropolitan Transportation Commission (MTC) grant funding to fund the Keeping Employment Equals Your Success (KEYS) Auto Loan program. The KEYS Auto Loan program was developed by EHSD as a viable solution to some of the transportation issues of CalWORKS participants. The program targets CalWORKS participants and other low-income residents who are not able to obtain an auto APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925.313.1648 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson , Deputy cc: Earl Maciel C.38 To:Board of Supervisors From:Joe Valentine, Employment & Human Services Director Date:March 3, 2009 Contra Costa County Subject:Amendment to Grant from Metropolitan Transportation Commission to Extend the Grant Period BACKGROUND: (CONT'D) loan but have clearly demonstrated a need for a personal vehicle as their only practical means of transportation. This amendment will adjust the grant term from June 30, 2009 to June 30, 2010. CHILDREN'S IMPACT STATEMENT: This contract supports all of the community outcomes established in the Children’s Report Card: 1) “Children Ready for and Succeeding in School”; 2) “Children and Youth Healthy and Preparing for Productive Adulthood”; 3) “Families that are Economically Self Sufficient”; 4) “Families that are Safe, Stable and Nurturing”; and 5) “Communities that are Safe and Provide a High Quality of Life for Children and Families,” by providing transportation funding for programs to assist CalWORKs participants achieve independence. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board of Contra Costa, to apply for and accept Alameda County Workforce Investment Board, Life Sciences Expansion Project Grant funding in an amount not to exceed $75,000 for bioscience training to Contra Costa County residents from July 1, 2008 through June 30, 2009. FISCAL IMPACT: $75,000 from Alameda County Workforce Investment Board, Life Sciences Expansion Project Grant. No County match. BACKGROUND: The Life Sciences Expansion Project Grant will expand highly successful bioscience training to Contra Costa County residents and increase capacity for ongoing bioscience training at community colleges. The program will build on work started 6 years ago in San Mateo County APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Bob Lanter 6-5382 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson , Deputy cc: C.39 To:Board of Supervisors From:Joe Valentine, Employment & Human Services Director Date:March 3, 2009 Contra Costa County Subject:Life Sciences Expansion Project Grant BACKGROUND: (CONT'D) in partnerships with Genentech and Skyline College which later expanded to Ohlone College and additional biotech firms. The grant will fund the referral and targeted recruitment of up to 60 individuals who are interested in pursuing jobs as process technicians in the biotechnology industry. Specifically it will fund up to 20 training slots for dislocated workers to attend training at the community college level. All course work will be fast tracked and will be approximately 13 weeks in duration and will include visits to biotech firms. Targeted individuals will include, but not be limited to those presently laid off dislocated workers from the mortgage industry who express an interest and aptitude for retraining in the bioscience field. Substantial changes in program costs necessitated Alameda County, the fiscal intermediary, to renegotiate the program funding. This delayed implementation of program agreements. (29-264-1) CHILDREN'S IMPACT STATEMENT: The grant funding will support two of the five community outcomes established in the Children’s Report Card, 3) “Families that are Economically Self Sufficient” and 4) “Families that are Safe, Stable and Nurturing” by upgrading job skills and providing opportunity for employment advancement to move toward self sufficiency. RECOMMENDATION(S): APPROVE and AUTHORIZE the Librarian, or designee, to apply for and accept a grant in the amount of $66,368 from the Institute of Museum and Library Services (IMLS) to develop a programming prototype within the Glenn Seaborg Learning Consortium at the Lafayette Library and Learning Center for the period of November 1, 2009 through October 30, 2010. FISCAL IMPACT: The Library will provide in-kind cost sharing in the amount of $9,072 in staff salaries. BACKGROUND: The new Lafayette Library and Learning Center (LLLC) is scheduled to open in late Fall 2009. The LLLC will be home to the Glenn Seaborg Learning Consortium, bringing programs, exhibits, and workshops to the library from twelve of the Bay Area's most prestigious educational and cultural institutions. With the IMLS grant, the library will work collaboratively with the Lafayette Library and Learning Center Foundation, University of California at Berkeley's Lawrence Hall of Science, and the Commonwealth Club of California to develop a programming prototype. The prototype will create a framework and demonstrate how the County Library and the Foundation will provide sustained Consortium programming. This programming will be for the local community as well as for outreach to other audiences in the San Francisco Bay Area. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anne Cain (925) 927-3201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson , Deputy cc: C.40 To:Board of Supervisors From:Anne Cain, Librarian Date:March 3, 2009 Contra Costa County Subject:IMLS Grant for the Lafayette Library and Learning Center RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Language Line Services, Inc., in an amount not to exceed $375,000 to provide interpretation and translation services for the period April 1, 2009 through March 31, 2010. FISCAL IMPACT: $375,000: Administrative Overhead (20% County; 40% State; 40% Federal) BACKGROUND: Language Line Services, Inc., was selected through the competitive process to provide telephone interpretation, onsite interpretation, and document translation services to non-English speaking recipients of Employment and Human Services Department services. In compliance with State and Federal regulations, interpretation services will be made via telephone translation and in-person, onsite translation services. Document translation services will also be provided for any document needing translation into English or into a client’s native language APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925.313.1648 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson , Deputy cc: Earl Maciel, Elaine Burres, Michael Roetzer C.42 To:Board of Supervisors From:Joe Valentine, Employment & Human Services Director Date:March 3, 2009 Contra Costa County Subject:Contract with Language Line, Inc., for Interpretation and Translation Services CHILDREN'S IMPACT STATEMENT: 1) “Children Ready for and Succeeding in School”; 2) “Children and Youth Healthy and Preparing for Productive Adulthood”; 3) “Families that are Economically Self Sufficient”; 4) “Families that are Safe, Stable and Nurturing”; and 5) “Communities that are Safe and Provide a High Quality of Life for Children and Families,” by providing interpretation services to non-English Speaking Clients. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with CompuCom Systems, Inc., on behalf of the Employment and Human Services Department, Information Technology Unit, in the amount of $573,523for the second installment of the Microsoft Enterprise Agreement Renewal for 2009. FISCAL IMPACT: $573,522.07: 20% County Funding; 80% State Funding BACKGROUND: The Employment and Human Services Department, Information Technology Unit (IT), purchases the license to use Microsoft software to operate department computer systems. This renewal is necessary for the department to continue using Microsoft software. In accordance with Administrative Bulletin No. 611.0, County Departments are required to get Board approval for single item purchases of $100,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-313-1648 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson , Deputy cc: David Eisenlohr, Michael Roetzer, Earl Maciel C.43 To:Board of Supervisors From:Joe Valentine, Employment & Human Services Director Date:March 3, 2009 Contra Costa County Subject:Authorize Purchasing Agent to Execute Purchase Order RECOMMENDATION(S): APPROVE and AUTHORIZE the Risk Manager, or designee, to execute a contract amendment with Environmental & Occupational Risk Management, Inc. (EORM) to increase the payment limit by $30,000 to a new payment limit of $444,660 with no change in contract date. This contract is being amended to pay for additional consulting services per US Pharmacopeia (USP) 797 Monitoring Requirements. FISCAL IMPACT: Costs for consulting services will be funded through Health Services Department to ensure their pharmacy is in compliance with USP 797 Monitoring Requirements (100% Enterprise I Fund). BACKGROUND: Environmental and Occupational Risk Management, Inc. (EORM) is a consulting firm consisting of staff possessing specialized technical skills in indoor air quality. Under the contract amendment, additional services will be provided to the Health Services Pharmacy. The anticipated cost includes additional hours to cover APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ron Harvey, Risk Manager (335-1443) I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson , Deputy cc: C.44 To:Board of Supervisors From:Ronald Harvey, Risk Manager Date:March 3, 2009 Contra Costa County Subject:AMEND Contract with Environmental & Occupational Risk Management, Inc. BACKGROUND: (CONT'D) air quality monitoring required under the new USP 797 regulation. USP 797 refers to chapter 797 "Pharmaceutical Compounding – Sterile Preparations," the first set of enforceable sterile compounding standards issued by the United States Pharmacopeia (USP). USP 797 describes the guidelines, procedures and compliance requirements for compounding sterile preparations and sets the standards that apply to all settings in which sterile preparations are compounded. ATTACHMENTS EORMAmend Contra Costa County CONTRACT AMENDMENT AGREEMENT Number 46888 Standard Form L-7 (Purchase of Services – Long Form) Fund/Org Various Revised 2008 Account # 2310 Other # _________ 1. Identification of Contract to be Amended. Number: 46888 Effective Date: July 1, 2008 Department: Risk Management Subject: Consulting Support Services 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Environmental & Occupational Risk Management (EORM) Capacity: Corporation Address: 283 East Java Drive, Sunnyvale, CA 94089 3. Amendment Date. The effective date of this Contract Amendment Agreement is September 1, 2008. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the “Amendment Specifications” attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS By: ____________________________________ Chairman/ Designee ATTEST: Clerk of the Board of Supervisors By: ___________________________________ Deputy CONTRACTOR Name of Business Entity: EORM By: __________________________________ (Signature of individual or officer) (Print name and Title A, if applicable Name of Business Entity: EORM By: __________________________________ (Signature of individual or officer) (Print name and Title A, if applicable Note to Contractor: For Corporations (profit or nonprofit), the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on Form L-2. \\fs-riskm2k3\users$\jgricius\My Documents\CONTRACTS\CONTRACTS 2009\EORMAmend.doc Contra Costa County Standard Form L-2 Revised 2008 ACKNOWLEDGMENT/APPROVALS (Purchase of Services - Long Form) ACKNOWLEDGMENT STATE OF CALIFORNIA ) ) COUNTY OF CONTRA COSTA ) On , before me, (insert name and title of the officer), personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT (by Corporation, Partnership, or Individual) (Civil Code §1189) APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: By: Designee Deputy County Counsel APPROVED: COUNTY ADMINISTRATOR By: Designee Number _________ AMENDMENT SPECIFICATIONS In consideration for Contractor’s agreement to continue providing services under the Contract identified herein, County and Contractor agree to amend said Contract as specified below, while all other parts of the Contract remain unchanged and in full force and effect. Payment Limit Increase: The contract payment limit in paragraph 4 of the above-described contract between the parties hereto is hereby increased by a maximum of $30,000 from $414,660 to a new total contract payment limit of $444,660 to pay for additional consulting services. In exchange for the increased payment limit, Contractor will provide additional consulting services to the County Administrator’s Office and the Risk Manager that were unanticipated under the original contract. The unanticipated costs included additional hours to cover the following: Scope of Work Health Services Department Industrial Hygiene (IH) Monitoring EORM will provide third-party industrial hygiene (IH) monitoring to the Health Services Pharmacy Department within the Contra Costa Regional Medical Center (CCRMC). The purpose of this monitoring will be two-fold: To ensure that the mobile isolation chambers (MIC’s) used for aseptic compounding and the environment in which they are kept meet the ISO Class requirements defined by ISO 14644-1, and specified in USP 797 To ensure that staff are not being exposed to uncontained hazardous drugs IH Monitoring will be conducted as follows: Sampling will be conducted on a semi-annual basis per the environmental monitoring schedule to be provided by Pharmacy staff. Sampling methods include: Air particulate monitoring using electronic air sampling equipment (laser particle counter). Proposed sampling locations refer to all MIC’s within the CCRMC. Sampling points at each of these MIC’s include: o Inside the MIC compounding compartment (ISO Class 5) o In the MIC portal chamber (ISO Class 7) o The center of the room in which the MIC is located (ISO Class 8) Culturable air collection method & surface swab sampling to test each of the compounding environments at the CCRMC for viable microbes. For each MIC within the CCRMC, Culturable Air and Surface Swab samples will be collected in the following locations: o Inside the MIC compounding chamber o Near the portal door o In the corner furthest from the portal door o In the MIC portal chamber o At the work counter closest to the MIC o At the work counter closest to the compounding room door Number _________ AMENDMENT SPECIFICATIONS (continued) Monitoring for uncontained hazardous drugs in areas where chemotherapy drugs are stored, compounded, and administered. The environment will be tested for the following common markers: Cyclophosphamide, Ifosfamide, Methotrexate, and Fluorouracil. The sampling will be conducted by an EHS Consultant and reviewed by a Certified Industrial Hygienist. A report of all monitoring results will be provided to the client within 10 days of receipt of sampling data and analysis. Cost Estimate EORM will complete EHS support tasks on a time-and-materials basis, not-to-exceed the amounts listed below and will provide the following Consultants at discounted rates: Specialist Consultants at a discounted rate of $104 per hour, regularly $120 per hour Associate Consultants at a discounted rate of $121 per hour, regularly $150 per hour EHS Consultants at $145 per hour for more complex consulting support and project management, regularly $175 per hour Senior and Principal EHS Consultants as needed at $200 per hour for more complex consulting support, regularly $200 - $225 per hour Note: These rates reflect up to a 20% discount off of EORM’s Standard 2008 Fee Schedule. This contract work is divided into projects specific to outsource support, County Department subcontracts, and special projects and task categories as follows: Health Services Department Industrial Hygiene (IH) Monitoring Labor Cost First Semi-Annual Air Monitoring Projects for the Pharmacy at CCRMC Second Semi-Annual Air Monitoring Projects for the Pharmacy at CCRMC (Two monitoring projects including all time, materials, and expenses per project) $15,000 $15,000 Total $ 30,000 Please note that automobile mileage will be charged at the current IRS rate. For Task 1 only, all other expenses from vendors/suppliers (e.g., IH analytical labs, equipment, consumables, etc.) will be billed to the County. _______________ __________________ County Contractor Number _________ US Pharmacopeia (USP) 797 “Pharmaceutical Compounding – Sterile Preparations” requirement USP 797 refers to chapter 797 "Pharmaceutical Compounding – Sterile Preparations," the first set of enforceable sterile compounding standards issued by the United States Pharmacopeia (USP). USP 797 describes the guidelines, procedures and compliance requirements for compounding sterile preparations and sets the standards that apply to all settings in which sterile preparations are compounded. The standards in this chapter are intended to apply to all persons who prepare compounding sterile preparations (CSPs) and all places where CSPs are prepared (e.g., hospitals and other healthcare institutions, patient treatment clinics, pharmacies, physicians' practice facilities, and other locations and facilities in which CSPs are prepared, stored, and transported). USP 797 requirements affect all disciplines involved in sterile compounding, including physicians, nurses, pharmacists, and pharmacy technicians. The effective date to be in compliance was January 1, 2008 and the clarification issues were added to the standard in June 2008. RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (William Walker, M.D.), to execute on behalf of the County, Contract Amendment Agreement #23-363-9 with Taryk Rouchdy (dba International Effectiveness Center), a self-employed individual, effective July 1, 2008, to amend Contract #23-363-6 (as amended by Amendment Agreement #23-363-7), to increase the payment limit by $33,110, from $406,500 to a new payment limit of $439,610 with no change in the original term of December 1, 2007 through November 30, 2008. FISCAL IMPACT: This Contract is funded 100% by Enterprise Fund I. BACKGROUND: On December 18, 2007, the Board of Supervisors approved Contract #23-363-6 (as amended by Amendment Agreement #23-363-7) with Taryk Rouchdy (dba International Effectiveness Center), for the period from December 1, 2007 through November 30, 2008, for the provision of interpreting and translation services for the Health Services Department. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: William Walker, M.D., 370-5403 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson, Deputy cc: Tasha Scott, Barbara Borbon C.45 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 3, 2009 Contra Costa County Subject:Contract Amendment Agreement #23-363-9 with Taryk Rouchdy (dba International Effectiveness Center) BACKGROUND: (CONT'D) Approval of Contract Amendment Agreement #23-363-9 will allow the Contractor to be paid for interpretation and translation services due to additional services being used by the Contra Costa Health Plan, through November 30, 2008. RECOMMENDATION(S): APPROVE AND AUTHORIZE the County Counsel, or designee, to execute a contract amendment with Baker and O'Brien, Inc., effective March 3, 2009, to increase the contract payment limit by $500,000 to continue to provide appraisal consulting services in connection with refinery property tax appeals. FISCAL IMPACT: 100% County General Fund BACKGROUND: Baker and O'Brien, Inc. is a consultant for refinery valuations, and has been assisting the County with valuations of major refineries that routinely file appeals with the Assessment Appeals Board. These annual appeals typically place several billion dollars of valuation in issue. Assistance is required because valuations of refineries are highly technical, requiring specialized knowledge that only industry experts have. Baker & O'Brien staff is presently assisting the County in an ongoing property tax appeal hearing before the Assessment Appeals Board. This amendment will allow these critical professional services to continue. The Assessor concurs with and supports this recommendation. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson, Deputy cc: David Twa, Gus Kramer, Rebecca Hooley C.46 To:Board of Supervisors From:Silvano B. Marchesi, County Counsel Date:March 3, 2009 Contra Costa County Subject:Baker & O'Brien Contract Amendment CONSEQUENCE OF NEGATIVE ACTION: If the contract is not approved, there is a greatly increased possibility of very significant but presently unquantifiable impacts due to possible adverse decisions by the Assessment Appeals board on large refinery valuation disputes. RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Jeff Smith, M.D.) to execute on behalf of the County, Contract Amendment Agreement #26-492-7 with Cardinal Health 101, Inc., a corporation, effective February 1, 2009, to amend Contract #26-492-5 (as amended by #26-492-6), to increase the payment limit by $140,000, from $450,000 to a new payment limit of $590,000 with no change in the original term of June 1, 2008 through May 31, 2009. FISCAL IMPACT: This Contract Amendment is funded 100% by Enterprise Fund I. BACKGROUND: On June 3, 2008, the Board of Supervisors approved Contract #26-492-5 (as amended by Administrative Amendment #26-492-6) with Cardinal Health 101, Inc., to provide services of remote entry of physician medication orders from the Contra Costa Regional Medical Center including, but not limited to, review and entry of all medication orders into the Customer’s Pharmacy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes:Supervisor Uilkema recused herself from this item VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor RECUSE:Gayle B. Uilkema, District II Supervisor Contact: Jeff Smith, M.D. (370-5113) I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson , Deputy cc: Tasha Scott, Barbara Borbon C.47 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 3, 2009 Contra Costa County Subject:Contract Amendment Agreement #26-492-7 with Cardinal Health 101, Inc. BACKGROUND: (CONT'D) Information System, resolve all incomplete or questionable orders submitted by County Pharmacist, provide clinical support to hospital staff, and conduct daily briefings with the Director of Pharmacy, for the period from June 1, 2008 through May 31, 2009. Approval of Contract Amendment Agreement #26-492-7 will allow the Contractor to provide additional services due to higher than expected after hours pharmacy orders, through May 31, 2009. RECOMMENDATION(S): Approve and authorize the Health Services Director or his designee (Donna Wigand) to execute on behalf of the County, Novation Contract #24–238–43 with Mental Health Consumer Concerns, Inc., a non-profit corporation, in an amount not to exceed $284,020, to provide a Patients’ Rights Program, for the period from July 1, 2008 through June 30, 2009. This Contract includes a six-month automatic extension through December 31, 2009, in an amount not to exceed $142,010. FISCAL IMPACT: This Contract is funded 100% by Mental Health Realignment. BACKGROUND: This Contract meets the social needs of County’s population in that it provides a State-mandated Patients’ Rights Advocacy Program, including general advocacy and training services, Certification Review Hearing services, and Reise Capacity Hearing services. On December 18, 2007, the Board of APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Donna Wigand 957-5111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson, Deputy cc: B Borbon, L Smith C.48 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 3, 2009 Contra Costa County Subject:Novation Contract #24-238-43 with Mental Health Consumer Concerns, Inc BACKGROUND: (CONT'D) Supervisors approved Novation Contract #24 238 42 with Mental Health Consumer Concerns of Alameda County, Inc., for the period from July 1, 2007 through June 30, 2008, which included a six-month automatic extension through December 31, 2008, for the provision of a Patients’ Rights Program. Approval of Novation Contract #24 238 43 will replace the automatic extension under the prior Contract and allowing Mental Health Consumer Concerns , Inc, to continue providing services, through June 30, 2009. RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Wendel Brunner, M.D.) to execute on behalf of the County, Contract Amendment Agreement #22-806-14 with Public Health Foundation Enterprises, Inc. (dba PHFE Management Solutions), a non-profit corporation, effective February 1, 2009, to amend Contract #22-806-13, to increase the payment limit by $180,000, from $623,754 to a new total of $803,754, with no change in the original term of July 1, 2008 through June 30, 2009. FISCAL IMPACT: This Contract is funded 36% by a Federal Bioterrorism Grant, 17% by the California Nutritional Network Grant, and 47% by County funds. BACKGROUND: On June 24, 2008, the Board of Supervisors approved Contract #22-806-13 with Public Health Foundation Enterprises, Inc., for the provision of consultation and technical assistance with regard to community health promotion for the Partnership for Public Health (PPH) Program including organization services for the West County Health Collaborative, Monument Community Partnership APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Wendel Brunner, M.D. (313-6712) I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson, Deputy cc: Tasha Scott, Barbara Borbon C.49 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 3, 2009 Contra Costa County Subject:Contract Amendment Agreement #22–806–14 with Public Health Foundation Enterprises, Inc. (dba PHFE Management Solutions) BACKGROUND: (CONT'D) and Bay Point Community Partnership Programs, leadership and public health advocacy training and participation with PPH Program’s Action Plans, for the period from July 1, 2008 through June 30, 2009. Approval of Contract Amendment Agreement #22-806-14 will allow the Contractor to provide additional hours of services, through June 30, 2009. Resolution No.   Consent BOS Agenda Special Districts & County Airports Meeting Date:03/03/2009 Time (Duration):  Fire Funding for Emergency Medical Service Enhancements From Measure H Funds Submitted For: William Walker, M.D., Health Services Director  Department:Health Services Noticed Public Hearing: No Official Body: Board of Supervisors Presenter/Phone, if applicable: Audio-Visual Needs: Handling Instructions: District: All Districts Contact, Phone: Art Lathrop (313-9560) Recommendation(s): Authorize payment of the amounts specified for EMS fire first-responder medical equipment, medical supplies and EMS training to the following agencies, upon approval of EMS Director for FY 2008-09.  Contra Costa County Fire Protection District $160,671 East Contra Costa Fire Protection District $16,633 City of El Cerrito Fire Department $6,685 Kensington Fire $2,452 Moraga-Orinda Fire Protection District: Orinda portion $3,622 Moraga portion $2,649 City of Pinole Fire Department $4,898 City of Richmond $23,805 Rodeo-Hercules Fire Protection District $8,120 San Ramon Valley Fire Protection District $20,002 Fiscal Impact: Funding for these expenditures has been budgeted under CSA EM-1 (Measure H). There is no General Fund impact. Background: Under County Service Area EM-1, funding has been available for enhancements to the County Under County Service Area EM-1, funding has been available for enhancements to the County EMS system, including first responder medical training, equipment, and supplies. The Health Services Department provides each jurisdiction with its benefit units based allocation up front. Each jurisdiction is required to use the funds for and in accordance with the existing guidelines and to provide an annual report on how funds were used prior to receiving the next year's allocation. Budget Information Information about available funds Budgeted: Funds Available: Adjustment: Amount Available: Unbudgeted: Funds NOT Available: Amendment: Account Code(s) for Available Funds 1: Fund Transfers Attachments No file(s) attached. Minutes Attachments No file(s) attached. RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to expend $1,945 for costs associated with employee Chris Wenzel's attendance at the Federal Bureau of Investigation National Academy from April 5, 2009 through June 12, 2009. This expense is to be differentiated from an advance on funds or reimbursement. Summary of Expenses: Academy Uniforms - $450.00, Student Assessment - $115.00, Miscellaneous Expenses ($20/day x 69 days) - $1,380.00. FISCAL IMPACT: Budgeted. 100% County General Fund. The total cost to the County for this continuing education program will be borne by the Sheriff's Office budget. BACKGROUND: The Federal Bureau of Investigation National Academy is an internationally prestigious program of continuing education. The training program is a comprehensive and balanced 10-week program of advanced professional instruction. Throughout this training, particular emphasis is placed on leadership development. Personnel from the Office of the Sheriff-Coroner attend the National Academy at the personal invitation of the Director of the Federal Bureau of Investigation. All major costs, including transportation, are funded by the Bureau. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Frank Scudero 925-335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson, Deputy cc: Liz Arbuckle, Gary Malmgren, Tim Ewell C.51 To:Board of Supervisors From:Warren Rupf, Sheriff-Coroner Date:March 3, 2009 Contra Costa County Subject:APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to expend $1,945 for costs associated with employee Chris Wenzel attendance at the FBI Academy CONSEQUENCE OF NEGATIVE ACTION: Negative action could suppress the ability of our county to continue preparing our local law enforcement officials for the unique leadership challenges which we are certain to face in the future. RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner to expend funds from County Service Area (CSA) P-6 Zone Centralized Administrative Base (CAB) fund to place a Resident Deputy position in the Bay Point community through fiscal year 2009/10. FISCAL IMPACT: The requested action will result in a current year transfer of approximately $262,228 from the CSA P-6 Zone CAB Fund to the Sheriff's General Fund operating budget to support the extended police services to the Bay Point community through fiscal year 2009/10. BACKGROUND: History: In 1983, the Board of Supervisors formed CSA P-6 as a means to provide funding for zones to be established therein to maintain and extend police protection services to the unincorporated area of the County, except the Kensington Community Services District. As originally applied to new developments in East County in 1989, four zones were formed for each of four new major subdivisions in Oakley and Bay Point. An election was held in each of the zones to approve a special tax ordinance adopted by the Board of Supervisors for each of the zones. When the special tax for police services was approved by voters of each zone by mail ballot, each zone was assigned its own fund number, and revenue collected from tax levies were placed in individual zone accounts maintained by the County Auditor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: E.Devlin, 925-335-1557 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson, Deputy cc: K.Todd, B.Kilian, E. Devlin, Tim Ewell, District V C.52 To:Board of Supervisors From:Warren Rupf, Sheriff-Coroner Date:March 3, 2009 Contra Costa County Subject:COUNTY SERVICE AREA P-6, CENTRAL ADMINISTRATIVE BASE FUNDING PROPOSAL - BAY POINT In 1992, the Board of Supervisors began to form new zones in CSA P-6 for each new major and minor subdivision in the unincorporated area of the County. Each special tax election, which approved a special tax for police protection services in each new zone, resulted in the creation of a new fund for each zone. In 1996, the Board of Supervisors approved a modification to the ordinance imposing a one-time fee of $1000 on minor subdivisions, instead of forming a new P-6 Zone and requiring a special tax election. In 1998, with 52 zones in CSA P-6 and 52 corresponding zone funds, it became very cumbersome and time consuming to account for and withdraw monies from each of the zone funds to provide police protection services throughout the zones on CSA P-6. In May, 1998 the Board of Supervisors approved the creation of the Centralized Administrative Base Fund, to which revenues collected by levies in CSA P-6 special tax zones are transferred annually. Allocation of P-6 zone funds has historically been prescribed by a County Counsel interpretation of the original ordinance that established the zones in 1983. That interpretation held that funds generated in the respective zones could only be used to benefit the zone of origin. It was determined that a program of County wide application that had the effect of enhancing law enforcement in all of the zones met the intent of the original ordinance. Thus the air unit is in part financed through allocation of P-6 funds. Currently, there are 110 zones, composed of a total of 5322 parcels in CSA P-6. These zones currently generate approximately $1.14 million per year, due substantially to the burgeoning new development in East County. It is also important to note that until this fiscal year, the annual revenue for the entire CAB Fund has not exceeded $560,000 for all 110 zones. BACKGROUND: (CONT'D) Proposal: The current projection of P-6 zone revenues for FY 2009/2010 in the Bay Point community are: $147,181.00 (Zones 0200-0210). The balance of the funding required for this program will come from accumulated Bay Point P-6 zone funds. The Office of the Sheriff proposes to expend those funds in the Bay Point community as follows: Fiscal Year 2008/09:$ 76,043 (5 months) Fiscal Year 2009/10:$186,185 (12 months) Total:$262,228 Note: This proposal assumes a fully weighted Deputy Sheriff position. It is likely that the actual position assigned with not reach this maximum projection. RECOMMENDATION(S): RECEIVE 2008 Annual Report submitted by the Contra Costa County Fire Protection District Advisory Fire Commission. FISCAL IMPACT: None BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives. The attached report fulfills this requirement for the Contra Costa County Fire Protection District Advisory Fire Commission. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Keith Richter, 941-3500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: Vicki Wisher C.53 To:Board of Supervisors From:Keith Richter, Chief, Contra Costa County Fire Protection District Date:March 3, 2009 Contra Costa County Subject:2008 ANNUAL REPORT FROM BOARD ADVISORY BODY ATTACHMENTS 2008AnnualReport 2008 ANNUAL REPORT  CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT ADVISORY FIRE COMMISSION Don Delcollo, District 1 Robert Chapman, District 2, Chairman Edward Haynes, District 3 Barry Cunningham, District 4 Walter Fields, District 5 Mike Egan, At Large #1 Bill Granados, At Large #2, Vice Chairman Vicki Wisher, Staff Person Alternates: John Kelly, District 3 Dylan Reinhold, District 4 (Assumed Office 7/8/08) 2008 ANNUAL REPORT Contra Costa County Fire Protection District Advisory Fire Commission Meetings: Bi-monthly meetings are held: February, April, June, August, October and December Location/Time: 2010 Geary Road, Pleasant Hill at 7:00 p.m. Chair: Bob Chapman Staff Person: Vicki Wisher Reporting Period: January 1 through December 2008 I. ACTIVITIES Contra Costa County Fire Commissioners Association Quarterly Meetings Board of Supervisors Meetings Members attended prescribed training burns Conduct regular business of the Commission as well as the following Committees:  Apparatus & Equipment*  Budget*  Personnel*  Property and Annexation* (*All committee business conducted during course of regular meetings.) II. ACCOMPLISHMENTS Continued oversight in bringing Paramedic Program to full ALS status District wide. Conducted public hearings to resolve public complaints regarding weed abatement charges. III. ATTENDANCE/REPRESENTATION Vacancies: District 1 Alternate District 2 Alternate District 5 Alternate Diversity: Commission consists of a variety of retired business professionals; retired educator; industrial business owner; cattle rancher - retired Fire Captain; AMR Paramedic; computer programmer, and security advisor – retired police officer/volunteer at San Ramon Valley Fire Protection District. Level of Participation: Regular Mtgs. Committee Mtgs. Chapman 6 of 6 None Held* Cunningham 6 of 6 “ Delcollo 5 of 6 “ Egan 5 of 6 “ Fields 4 of 6 “ Granados 5 of 6 “ Haynes 6 of 6 “ Kelly (Alt.) 4 of 6 N/A Reinhold (Alt.) 3 of 3 N/A *All committee business resolved at regular Commission meetings. Quorum Frequency: No meetings cancelled due to lack of quorum. IV. TRAINING/CERTIFICATION Advisory Body Refresher Training – 11/13/08 V. PROPOSED WORK PLAN/OBJECTIVES FOR NEXT YEAR Continue to work with Fire Chief on budget issues and District long-range planning. Continue to explore with cities and County potential financing options for capital improvements. Continue discussion with Cities of Antioch and Pittsburg regarding new fire station development. Continue oversight of relocation plans for Stations 16 (Lafayette) and 86 (Bay Point). Evaluate and determine the need to sell surplus land. Continue to monitor citizen complaints stemming from District’s weed abatement program. Continued oversight/approval of disposal of surplus property. U:\SRMGRS\FC\COMMISSI\2008ANNUALREPORT812 RECOMMENDATION(S): DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of vehicles and equipment no longer needed for public use as specifically set forth in the attachment to this Board Order. FISCAL IMPACT: There is no financial impact associated with approval of recommended action. BACKGROUND: Section 1108-2.212 of the County Ordinance Code authorizes the Purchasing Agent to dispose of any personal property belonging to Contra Costa County and found by the Board of Supervisors not to be required for public use. The property for disposal is either obsolete, worn out, beyond economical repair, or damaged beyond repair. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Berenson 313-7300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: Madlin King, Rick Ranger, Lulu Padilla - Auditors, Barbara Hodges, Barbara Rivera - CAO, Becky Eaton - Accounting C.54 To:Board of Supervisors From:Michael J. Lango, General Services Director Date:March 3, 2009 Contra Costa County Subject:DISPOSAL OF SURPLUS PROPERTY ATTACHMENTS Surplus Property List ATTACHMENT TO BOARD ORDER Department Description/Unit/Make/Model Serial No. Condition A. Obsolete B. Worn Out C. Beyond economical repair D. Damaged beyond repair Agriculture 1994 YAMAHA #9062 (N/A) JY44KDA0XRA002409 B General Services 1996 MERCURY #0658 (91101 Miles) 1MELM53S0TG640618 B General Services 2000 GMC #4569 (116010 Miles) 1GTFG25R5Y1168621 B General Services 1997 FORD #0666 (90500 Miles) 1FALP52U1VG263687 B General Services 2000 CHEVY #0422 (97003 Miles) 1G1ND52J9Y6226584 B General Services 1998 FORD #0544 (91459 Miles) 1FAFP52U2WG222936 B General Services 1996 MERCURY #0657 (124910 Miles) 1MELM50U8TG641165 B General Services 1997 FORD #0659 (112000 Miles) 1FALP52U9VG234339 B General Services 1997 FORD #0198 (96098 Miles) 1FALP10P8VW310418 B General Services 1998 FORD #0531 (112818 Miles) 1FAFP52U6WG222941 B General Services 1994 CHEVY #5860 (83559 Miles) 1GTDM19Z6RB545246 C General Services 2002 TOYOTA #0217 (129999 Miles) JT2BK12U420046628 C General Services 1999 TOYOTA #0565 (88685 Miles) 1FAFP52U1XG246971 C Public Works 2000 CHEVY #6329 (96663 Miles) 1GBKC34F3YF411504 C Sheriffs 2002 FORD #0354 (123902 Miles) 1FAFP52U42G199296 B Sheriffs 2006 FORD #2610 (104374 Miles) 2FAFP71W26X107522 B Sheriffs 2004 FORD #2406 (98190 Miles) 2FAFP71WX4X132312 B Sheriffs 2004 FORD #2409 (101285 Miles) 2FAFP71W74X132316 B Sheriffs 2005 FORD #1944 (120599 Miles) 2FAFP71W35X168277 B Sheriffs 2003 FORD #0393 (102117 Miles) 1FAFP52U83G190411 B Sheriffs 2003 FORD #2316 (94382 Miles) 2FAFP71W 03X133399 B Sheriffs 2005 FORD #2530 (68982 Miles) 2FAFP71W65X147777 D Health Services GE AMX 11 Portable X-Ray Machine 60480WK1 A RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue Request for Proposal (RFP) #1109 for the Family and Children's Trust (FACT) Committee for prevention and intervention services to abused and neglected children or children at risk of abuse and neglect and their families in an amount not to exceed $725,000 for the period of July 1, 2009 through June 30, 2010. FISCAL IMPACT: $725,000 No County cost. Funding is 100% from Child Abuse Prevention, Intervention and Treatment (CAPIT) funds, Community Based Family Resource funds, Birth Certificate Funds (AB 2994) and donations to the Family and Children's Trust Fund. BACKGROUND: The FACT Committee has developed an Request for Proposal (RFP) following an extensive needs assessment process. The process included a web-based survey, meetings with key stafeholders and a review of current needs assessment data and literature. The service stategies for the use of FACT funds in fiscal year 2009-2010, which emerged from the needs assessment are being APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Valerie Earley 3-1583 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.55 To:Board of Supervisors From:Joe Valentine, Employment & Human Services Director Date:March 3, 2009 Contra Costa County Subject:Issuance of Request for Proposal (RFP) #1109 for the Family and Children's Trust Committee (FACT) BACKGROUND: (CONT'D) solicited through RFP #1109 include: 1) Culturally and linguistically appropriate family counseling (and support services) especially for distressed families/children including families on the verge of or homeless, or with family violence, mental health or substance abuse issues. 2) Culturally and linguistically appropriate, evidence-based parent education programs with a special focus on new parents, court ordered families, distressed families, families with special needs children, and newly immigrated families. 3) Supportive services for teen parents, provided on-site and in coordination with the schools at which the teens are enrolled, that include child care, parenting and life skills edcuation, mentoring/tutoring, etc., to encourage continued school enrollment, understanding of child development, and the adoption of positive parenting practices. 4) Evidence-based prevention and intervention programs directed toward youth at risk for violence, homelessness, mental health problems and substance abuse. The period of funding for the resulting projects will be July 1, 2009 through June 30, 2010, with the option for a one-year renewal, pending availability of funds and the provision of quality services with successful outcomes as determined by the FACT Committee's on-going monitoring and evaluation of the projects. RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Art Lathrop), to execute on behalf of the County, Contract #23-076-8 with John Muir Health, Walnut Creek Campus, a non-profit corporation, for the County's designation of John Muir Medical Center as a Base Hospital for County's Emergency Medical Services (EMS) the period from January 1, 2009 through December 31, 2012. This contract includes mutual indemnification to hold harmless both parties for any claims arising out of performance of this contract. FISCAL IMPACT: This is a non-financial agreement. There is no County General Fund impact. BACKGROUND: This Agreement designates John Muir Medical Centers as the EMS Base Hospital for Contra Costa County and sets the standards and requirements for Base Hospital personnel and Base Hospital activities. A “Base Hospital” is a hospital designated by the County EMS Agency to direct the advanced life-support APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Art Lathrop, 646-4690 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Celicia Nelson, Deputy cc: Detra Morgan, HS Contracts & Grants, Barbara Borbon, HS Contract & Grants C.56 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 3, 2009 Contra Costa County Subject:Contract #23-076-8 John Muir Health, Walnut Creek Campus BACKGROUND: (CONT'D) system and prehospital care system assigned to it. In the case of this Agreement, the Base Hospital will provide destination and prehospital on-line decision-making support to paramedic units. The Base Hospital functions within the County EMS system to facilitate and expedite safe, high-quality, patient-centered care, 24 hours per day, 7 days per week, without interruption. Designating a Base Hospital meets the needs of the County’s population by providing services to all patients transported in paramedic units, without regard to the patient’s destination. Approval of Agreement #23-076-8 will designate John Muir Medical Center as the EMS Base Hospital for Contra Costa County through December 31, 2012. RECOMMENDATION(S): AUTHORIZE the Redevelopment Director to deposit into the Helix/Union Pacific Remediation Account with Bank of America an amount not to exceed $1,250,000 in fulfillment of obligations set forth in a November 5, 1997 Settlement Agreement between the Union Pacific Railroad Company, the Hookston Group, the County and the County Redevelopment Agency and an October 1, 1998 Settlement Agreement between the County, the County Redevelopment Agency and the Hookston Group (Budgeted Agency Funds) FISCAL IMPACT: No General Fund revenues are involved. The Redevelopment Agency has budgeted funds for the current requirement. BACKGROUND: In 1992, the County, using the Redevelopment Agency funds, acquired a portion of a former railroad right-of-way in the Hookston Station area of Pleasant Hill. The right-of-way was being acquired to preserve the former rail corridor for a future fixed guideway/transit use; for the Iron Horse Trail; and for a roadway connection between the Contra Costa Centre area and Monument APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jim Kennedy, 335-7225 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: C.57 To: From:Jim Kennedy, County Redevelopment Director Date:March 3, 2009 Contra Costa County Subject:Hookston Station Hazardous Materials Remediation BACKGROUND: (CONT'D) Blvd. The Redevelopment Agency was to fund the roadway project; therefore the Agency funded the property acquisition of behalf of the County, the legal owner of the subject property. The roadway element has since been dropped from consideration as a planned roadway. The Agency has funded the construction of the Iron Horse Trail in the subject corridor and the County continues to preserve the corridor for future fixed guideway/transit. The seller of the property, a group of individual investors (Dan & Mary Lou Helix, John Hook, Steven Purcell, and Nancy Ellicock) is referred to as the Hookston Group. The Hookston Group had acquired the right-of-way between Hookston Road and Mayhew Way as part of a reversionary transaction from the Southern Pacific Railroad Company. In the County’s acquisition of the right-of-way steps were taken to protect the County from liability related to the removal of identified surface and sub-surface contaminants. Subsequent to the County’s acquisition of the right-of-way chlorinated solvents (trichloroethylene) were determined to exist in the groundwater. Prior testing had not revealed their presence. Some of the contamination is suspected to have come from a prior tenant of the property during the tenure of Southern Pacific’s ownership. The County/Agency joined the Hookston Group in filing suit against Southern Pacific related to the groundwater contamination. Effective in November, 1997, the County, the Agency, the Hookston Group, and Union Pacific Railroad Company (now the successor to Southern Pacific) entered into a Settlement Agreement to resolve the federal lawsuit. In general, the Settlement Agreement assigned financial responsibility for remediation to the parties as shown in Table 1 below: Table I Remediation Cost Amount/Party 1 The first $3 Million $1.5 Million – Union Pacific $1.5 Million – Hookston Group 2 The next $1 million (total $4 million) $500,000 – County/RDA $500,000 - Union Pacific 3 The next $1 million (total $5 million) $500,000 – County/RDA $500,000 – Union Pacific 4 The next $1 million (total $6 million) $250,000 – County/RDA $250,000 - Hookston Group $500,000 - Union Pacific 5 The next $1 million (total) $7 million $250,000 – County/RDA $250,000 - Hookston Group $500,000 - Union Pacific 6 The next $1 million (total $8 million) $250,000 – County/RDA $250,000 - Hookston Group $500,000 - Union Pacific 7 The next $1 million (total $9 million) $250,000 – County/RDA $250,000 - Hookston Group $500,000 - Union Pacific 8 The next $1 million (total $10 million) $250,000 – County/RDA $250,000 - Hookston Group $500,000 - Union Pacific The parties owning the property during the time period contaminants are suspected to have been introduced to the groundwater were given the primary role in funding remediation. The County was assigned a subordinate role in funding remediation. The County, the County Redevelopment Agency, and the Hookston Group also entered into an additional October 1, 1998 Settlement Agreement to further clarify remediation funding responsibilities as outlined above. The parties have engaged in a process to develop and obtain regulatory agency approval of a remediation plan. The remediation plan has been approved by the Regional Water Quality Control Board, and is ready to be implemented. Based on records available to County staff, as of February 11, 2009, a total of $5,451,389.20 has been expended for hazardous materials remediation related to Hookston Station. Costs incurred to date have been paid from an escrow fund jointly established and funded by contributions from Union Pacific and the Hookston Group as described in Table 1 above. The recommended action will permit staff to respond to anticipated cash calls over the next 12-24 months to deposit funds required by the Settlement Agreement into the joint escrow account. The work completed to-date has permitted the parties to achieve approval from the State Water Resources Control Board, and to complete initial remediation work. The major remediation work over the next 12-24 months will be the installation of a permeable reactive barrier in the ground at a point where it will intercept contaminated groundwater, and remove the contaminants. A contract with ERM West, Inc. in the amount of $3,354,418 for this work was approved by the Redevelopment Agency/Board of Supervisors on January 27, 2009. Completion of the remediation work will be determined when specified threshold levels of contamination have been achieved. Once installed, the remediation work will largely consist of monitoring and reporting, with some equipment maintenance. Current estimates suggest total remediation cost will be upwards of $10 million total.