HomeMy WebLinkAboutMINUTES - 07262011 - C.79RECOMMENDATION(S):
APPROVE and AUTHORIZE the Treasurer-Tax Collector, or designee, to execute a
service agreement with Central Valley Presort, Inc in an amount not to exceed $286,922 for
Tax Bill Preparation, Printing and Mailing Services for the period July 1, 2011 to June 30,
2012, as recommended by the Treasurer-Tax Collector.
FISCAL IMPACT:
The total cost is approximately $286,922 for one year which consists of $89,822.00 for the
bill preparation, printing, stuffing and sorting, and $197,100 for United States Postage
charges.
For FY 11-12 the Treasurer-Tax Collector's Office has budgeted $310,000 for these services
resulting in a savings of approximately $23,000. Additionally, having one service
agreement for all tax bill related activities will create operational efficiencies within the
department. (100% General Fund)
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 07/26/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Brice Bins,
925-957-2848
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: July 26, 2011
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 79
To:Board of Supervisors
From:Russell Watts, Treasurer-Tax Collector
Date:July 26, 2011
Contra
Costa
County
Subject:Authorization to Execute Service Agreement with Central Valley Presort, Inc. for Tax Bill Preparation and
Mailing Services
BACKGROUND:
The Treasurer-Tax Collector (Office) sends out more than 600,000 property tax bills
each year using the services of several county departments and outside vendors in the
process. Because of the fiscal challenges facing the County, the Office recently
conducted a search for less expensive alternatives for printing and mailing the bills. They
found Central Valley Presort, Inc. (Presort) provided all the services needed in one
vendor and at a much lower cost. Presort is highly recommended by at least fifteen other
California County Treasurer-Tax Collectors, including Kern County.
Kern County is comparable in size to Contra Costa County and their tax billing needs are
are similar as well. After an extensive search and review, Kern County elected to contract
with Presort. Rather than duplicating the process, the Treasurer-Tax Collector is
recommending that Contra Costa County piggyback on Kern County's Contract (see
attachment).
CONSEQUENCE OF NEGATIVE ACTION:
If this Board Order is not approved, the Treasurer-Tax Collector's office will be operating
at a higher cost to print, prepare and mail the County Tax Bills.
CHILDREN'S IMPACT STATEMENT:
None.
ATTACHMENTS
KCTTC Price Agreement