HomeMy WebLinkAboutMINUTES - 07262011 - C.71RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to Execute purchase
orders with OPEX Corporation, and Accuvant Inc. on behalf of the Director of Child
Support Services for the purchase of mail processing equipment and security system, and
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to Execute a third party
lease agreement with PNC Equipment Financing, Inc. for the period of August 1, 2011
through July 31, 2016, in an amount not to exceed $128,020 as recommended by the Deputy
General Services Director.
FISCAL IMPACT:
Both projects will be funded through grants, 66% Federal and 34% State. There is no cost to
the County general fund.
BACKGROUND:
The Department of Child Support Services has requested Purchasing to issue Purchase
Orders and identify financing for the purchase of hardware and a security system. Vendors
and total amount financed are as follows: Opex
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 07/26/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Steve Silveira
925-313-7114
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: July 26, 2011
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: GSD-Administration, Auditor-Controller, County Administrator, GSD-Purchasing, GSD-Purchasing, Dept. of Child Support Services
C. 71
To:Board of Supervisors
From:Steve Silveira, Deputy General Services Director
Date:July 26, 2011
Contra
Costa
County
Subject:Lease-Purchase Agreement for Department of Child Support Services for Equipment and Software
BACKGROUND: (CONT'D)
Corporation for mail extracting and scanning equipment, at a cost of $88,695; Accuvant Inc.
for a network firewall at a cost of $28,318. Finance charges total $11,007.
Firewall:
The Department does not currently possess a dedicated firewall of its own. Leasing,
installation and maintenance of this equipment will allow filtering at port, protocol and
application levels, which will provide the department with greater control and monitoring
ability to assist in minimizing potential threats to the information systems.
OPEX:
The purpose of acquiring the rapid extraction desk is to increase the efficiency of mail
processing. The department has studied the time currently used to manually process mail
and has found that automating the process can significantly reduce processing time. With
this equipment, it is not necessary to sort envelopes by size, nor open them by hand.
Additionally because of the integrated scanning component, the amount of time between the
opening of the mail and the document images being loaded into our data repository is
significantly reduced.
Purchases are to be financed by PNC Equipment Finance, Inc. for 60 months. Repayment
will consist of 10 (ten) semi-annual payments of $12,802 with the first payment being made
upon acceptance. Total payments are not to exceed $128,020.
CONSEQUENCE OF NEGATIVE ACTION:
If this financing agreement is not approved, purchase of the equipment and software will
require payment out of operating funds or cancellation of the project. Payment from
operating funds will create a hardship for the department and negatively impact the
department's ability to deliver services.
CHILDREN'S IMPACT STATEMENT:
Not applicable.