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HomeMy WebLinkAboutMINUTES - 06282011 - C.102RECOMMENDATION(S): APPROVE response to Civil Grand Jury Report No. 1106, entitled "Collaborating proves Successful" and DIRECT the Clerk of the Board to forward the response to the Superior Court no later than September 6, 2011. FISCAL IMPACT: No fiscal impact. BACKGROUND: On June 8, 2011 the 2010/11 Civil Grand Jury filed the above-referenced report, which was reviewed by the Board of Supervisors and subsequently referred to the County Administrator for response. The attached response clearly specifies: Whether a finding or recommendation is accepted or will be implement;1. If a recommendation is accepted, a statement as to who will be responsible for implementation and by what definite target date; 2. A delineation of the constraints if a recommendation is accepted but cannot be implemented within a six-month period; and 3. 4. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/28/2011 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dorothy Sansoe, 925-335-1009 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 28, 2011 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.102 To:Board of Supervisors From:David Twa, County Administrator Date:June 28, 2011 Contra Costa County Subject:Response to Grand Jury Report #1106 - Collaborating Proves Successful BACKGROUND: (CONT'D) The reason for not accepting a finding or recommendation. BOARD OF SUPERVISORS RESPONSE TO GRAND JURY REPORT NO. 1106: Collaborating Proves Successful FINDINGS 1. Grants are not always essential in creating successful collaborations. Response: Respondent agrees with finding. 2. Collaborations might be an effective means to utilize limited resources and enhance outcomes, and can be used in a variety of situations. Response: Respondent agrees with finding. RECOMMENDATIONS 1. The Board of Supervisors should consider directing the County Administrator and department heads to identify, and when appropriate create additional collaborative opportunities between County departments and between the County and other public agencies that will maximize resources, eliminate duplication and overlap, and improve outcomes. Response: The recommendation will not be implemented. This recommendation is already in place, since the County Administrator and all department heads, including fiscal and budget staff look for opportunities to collaborate with other County departments, community organizations, non-profits, and the public on a daily basis as a routine part of our business practices. 2. The Board of Supervisors should consider including in each department head’s annual performance plan an element that requires each of them to identify and report on possible collaborative efforts. Response: The recommendation has not yet been implemented, but will be immediately. This recommendation will be implemented as part of the formal performance review process by the County Administrator, since the Board of Supervisors has delegated to the County Administrator responsibility for the annual performance review of most department heads. Resolution #2009/486 outlines the process. The County Administrator evaluates all aspects of performance, including those related to collaboration. CONSEQUENCE OF NEGATIVE ACTION: Formal response to the Grand Jury will not be given by the Board of Supervisors. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS Response to Gran Jury Report 1106 1 BOARD OF SUPERVISORS RESPONSE TO GRAND JURY REPORT NO. 1106: Collaborating Proves Successful FINDINGS 1. Grants are not always essential in creating successful collaborations. Response: Respondent agrees with finding. 2. Collaborations might be an effective means to utilize limited resources and enhance outcomes, and can be used in a variety of situations. Response: Respondent agrees with finding. RECOMMENDATIONS 1. The Board of Supervisors should consider directing the County Administrator and department heads to identify, and when appropriate create additional collaborative opportunities between County departments and between the County and other public agencies that will maximize resources, eliminate duplication and overlap, and improve outcomes. Response: The recommendation will not be implemented. This recommendation is already in place, since the County Administrator and all department heads, including fiscal and budget staff look for opportunities to collaborate with other County departments, community organizations, non-profits, and the public on a daily basis as a routine part of our business practices. 2. The Board of Supervisors should consider including in each department head’s annual performance plan an element that requires each of them to identify and report on possible collaborative efforts. Response: The recommendation has not yet been implemented, but will be immediately. This recommendation will be implemented as part of the formal performance review process by the county Administrator, since the Board of Supervisors has delegated to the County Administrator responsibility for the annual performance review of most department heads. Resolution #2009/486 outlines the process. The County Administrator evaluates all aspects of performance, including those related to collaboration.