HomeMy WebLinkAboutMINUTES - 06282011 - C.49RECOMMENDATION(S):
1. APPROVE a Library Lease and Service Agreement with the City of San Ramon,
enabling the County to operate the San Ramon Library located at 100 Montgomery Street,
San Ramon, for a one-year term beginning July 1, 2011, which term will automatically
renew unless otherwise terminated, as requested by the County Librarian.
2. AUTHORIZE the Deputy General Services Director, or designee, to EXECUTE the
Library Lease and Service Agreement on behalf of the County.
3. DETERMINE the project is a Class 1(a) Section 15301 Categorical Exemption under the
California Environmental Quality Act (CEQA).
4. DIRECT the Department of Conservation and Development Director, or designee, to file
a Notice of Exemption with the County Clerk, and DIRECT the Deputy Director of General
Services, or designee, to arrange for the payment of the handling fees to the Department of
Conservation and Development and County Clerk for filing of the Notice of Exemption.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/28/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Dick Awenius, (925)
313-7250
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: June 28, 2011
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: GSD Administration, GSD Accounting, GSD RES Division Manager, GSD RES Clerical, Auditor's Office, County Counsel's Office, County
Administrator's Office, County Administrator's Office, Risk Manager
C. 49
To:Board of Supervisors
From:Steve Silveira, Deputy General Services Director
Date:June 28, 2011
Contra
Costa
County
Subject:100 MONTGOMERY STREET, SAN RAMON - LEASE WITH THE CITY OF SAN RAMON FOR
COUNTY'S OPERATION OF THE SAN RAMON LIBRARY
FISCAL IMPACT:
No rent is due or payable from the County. In exchange for the use of the Library premises,
the County will perform Library services and related activities at the Library during the
Term. The City will pay for and provide all maintenance, utilities, and janitorial to the
Library.
The County Library has included $568,768 in its FY 11/12 budget for the personnel costs
necessary for the operation of the San Ramon Library for 35 hours per week. The City of
San Ramon has included $197,189 in its FY 11/12 budget to pay for the County to operate
the San Ramon Library for an additional 23 hours per week.
BACKGROUND:
The County has leases or operating agreements with 18 towns and cities throughout Contra
Costa County to operate 21 libraries in those jurisdictions. Many of those existing
agreements provide that the County will pay for the maintenance and utilities provided to
those libraries. For the purpose of reallocating Library resources, and transferring the cost
of maintenance, utilities, and other facility costs in the buildings from the County to the
cities and towns, the County and a subcommittee of the Public Managers Association,
which included City Managers and attorneys from several cities and towns, worked together
to develop a template Library Lease and Service Agreement that would be used to replace
existing Library agreements. The Board of Supervisors approved the new Library Lease and
Service Agreement on November 2, 2010.
The County and the City of San Ramon (City), entered into both a Lease Agreement, and a
separate Services Agreement to be effective July 1, 2005, for the County to provide library
services from the building. The County and City are replacing the existing agreements with
one new Library Lease and Service Agreement that will provide that the County will operate
the San Ramon Library for 35 hours each week. The City would like the County to operate
the Library for an additional 23 hours each week, and has budgeted the funds necessary to
pay the County for those additional hours of operation. The San Ramon City Council
approved the Library Lease and Service Agreement on June 14, 2011.
The new Library Lease and Service Agreement provides that the Term will automatically
renew on a yearly basis unless written notice is given by either party of their intent to
terminate the Lease at least one year in advance.
CONSEQUENCE OF NEGATIVE ACTION:
If the Library Lease and Service Agreement is not approved, there may be a reduction in
library services in the City of San Ramon.
CHILDREN'S IMPACT STATEMENT:
Not applicable.