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HomeMy WebLinkAboutMINUTES - 05172011 - C.23RECOMMENDATION(S): 1. APPROVE a two-year Consulting Services Agreement with Ratcliff, in the maximum amount of $300,000, to provide as-needed architectural services for various health facilities projects. 2. AUTHORIZE the General Services Deputy Director, or designee, to execute the agreement when the Consultant has returned the signed agreement together with required evidence of insurance and other documents, and the General Services Deputy Director, or designee, has reviewed and found them to be sufficient. FISCAL IMPACT: Projects will be assigned to the as-needed architect when there is an approved project and funding. The contract amount of $300,000 is a maximum payment limit (not actual appropriated dollars), and it is possible that the limit may not be reached. The contract limit of $300,000 is spread over a two-year contract term. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/17/2011 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Rob Lim, 925-313-7200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 17, 2011 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: GSD Administration, GSD Accounting, GSD CPM Division Manager, GSD CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C.23 To:Board of Supervisors From:Steve Silveira, Deputy General Services Director Date:May 17, 2011 Contra Costa County Subject:Approve and Authorize a Consulting Services Agreement with Ratcliff for As-Needed Architectural Services for Various Health Facilities Projects BACKGROUND: The purpose of the as-needed consulting services agreement is to provide architectural services for health facilities projects as they occur during the two-year contract period. When the General Services Department receives a project request that is approved by the County Administrator's Office, it will be determined whether or not to utilize an as-needed architect. The as-needed architect provides services such as programming, design, and construction administration. The types of projects will vary and may include remodels, tenant improvements, additions, modernization, and reconstruction. It is unknown at this time how many project assignments will be issued because the services are provided on an as-needed basis. Having as-needed contracts in place will allow the design phase to commence sooner and provide for a shorter project completion schedule. There are currently three contracts of this type in place, and two of these contracts have reached their dollar limits. To provide flexibility and capacity for project delivery, it is recommended that the subject as-needed contract be approved at this time. Potential future projects may include remodels, tenant improvements, and infrastructure upgrades to facilities at the Contra Costa County Regional Medical Center and the various County health clinics. A competitive qualifications-based selection process was conducted to determine the best qualified firms and a ranked list was established. Ratcliff is the next firm on the list to be considered for an as-needed architectural services agreement for various health facilities projects. CONSEQUENCE OF NEGATIVE ACTION: If the as-needed contract is not approved, the County may not be able to expedite completion of design work and provide for a shorter project completion schedule for various health facilities projects. CHILDREN'S IMPACT STATEMENT: Not applicable.