HomeMy WebLinkAboutMINUTES - 05172011 - C.23RECOMMENDATION(S):
1. APPROVE a two-year Consulting Services Agreement with Ratcliff, in the maximum
amount of $300,000, to provide as-needed architectural services for various health facilities
projects.
2. AUTHORIZE the General Services Deputy Director, or designee, to execute the
agreement when the Consultant has returned the signed agreement together with required
evidence of insurance and other documents, and the General Services Deputy Director, or
designee, has reviewed and found them to be sufficient.
FISCAL IMPACT:
Projects will be assigned to the as-needed architect when there is an approved project and
funding. The contract amount of $300,000 is a maximum payment limit (not actual
appropriated dollars), and it is possible that the limit may not be reached. The contract limit
of $300,000 is spread over a two-year contract term.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 05/17/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Rob Lim, 925-313-7200
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 17, 2011
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: GSD Administration, GSD Accounting, GSD CPM Division Manager, GSD CPM Clerical, Auditor's Office, County Counsel's Office, County
Administrator's Office, County Administrator's Office
C.23
To:Board of Supervisors
From:Steve Silveira, Deputy General Services Director
Date:May 17, 2011
Contra
Costa
County
Subject:Approve and Authorize a Consulting Services Agreement with Ratcliff for As-Needed Architectural Services
for Various Health Facilities Projects
BACKGROUND:
The purpose of the as-needed consulting services agreement is to provide architectural
services for health facilities projects as they occur during the two-year contract period.
When the General Services Department receives a project request that is approved by the
County Administrator's Office, it will be determined whether or not to utilize an as-needed
architect. The as-needed architect provides services such as programming, design, and
construction administration. The types of projects will vary and may include remodels,
tenant improvements, additions, modernization, and reconstruction. It is unknown at this
time how many project assignments will be issued because the services are provided on an
as-needed basis.
Having as-needed contracts in place will allow the design phase to commence sooner and
provide for a shorter project completion schedule. There are currently three contracts of this
type in place, and two of these contracts have reached their dollar limits. To provide
flexibility and capacity for project delivery, it is recommended that the subject as-needed
contract be approved at this time. Potential future projects may include remodels, tenant
improvements, and infrastructure upgrades to facilities at the Contra Costa County Regional
Medical Center and the various County health clinics.
A competitive qualifications-based selection process was conducted to determine the best
qualified firms and a ranked list was established. Ratcliff is the next firm on the list to be
considered for an as-needed architectural services agreement for various health facilities
projects.
CONSEQUENCE OF NEGATIVE ACTION:
If the as-needed contract is not approved, the County may not be able to expedite
completion of design work and provide for a shorter project completion schedule for various
health facilities projects.
CHILDREN'S IMPACT STATEMENT:
Not applicable.