HomeMy WebLinkAboutMINUTES - 05032011 - C.92RECOMMENDATION(S):
1. APPROVE Change Order No. 1A-1 to the Trade Contract dated May 3, 2011 with
Ghilotti Brothers, Inc. (“Ghilotti”), which would increase the payment limit by $158,562
from $245,039 to $403,601 for additional earthwork for the above project.
2. AUTHORIZE the Deputy Director of General Services, or designee, to execute the
change order.
FISCAL IMPACT:
The estimated total project cost is $45 million. Funding in the amount of $12 million is from
a federal Health Resources and Services Administration (“HRSA”) grant, provided under
the American Recovery and Reinvestment Act of 2009. The remaining balance of $33
million will be provided through bond financing and dedicated revenue within the Hospital
Enterprise Fund.
The cost of Change Order No. 1A-1 is covered by the project budget.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 05/03/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Rob Lim,
925-313-7200
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 3, 2011
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc: GSD Administration, GSD Accounting, GSD CPM Division Manager, GSD CPM Project Manager, GSD CPM Clerical, Auditor's Office, County
Counsel's Office, County Administrator's Office, County Administrator's Office
C. 92
To:Board of Supervisors
From:Steve Silveira, Deputy General Services Director
Date:May 3, 2011
Contra
Costa
County
Subject:Approve Change Order No. 1A-1 to the Trade Contract with Ghilotti Brothers, Inc. on the West County
Health Center Project, San Pablo (WH554B)
BACKGROUND:
The West County Health Center (“WCHC”) project involves constructing a new 2-story,
53,000-square-foot health center in San Pablo. The new WCHC will serve the region by
providing outpatient and ancillary services in a modern and efficient facility. In addition, a
new 315-stall, 3-level parking structure will be built adjacent to the WCHC. The
“Construction Manager At-Risk” (“CM At-Risk”) project delivery method is being utilized
on the project. Utilizing this method involves overlapping multiple design and construction
phases in order to fast-track the project. With the CM At-Risk project delivery method,
multiple trade bid packages (e.g., earthwork, piles, concrete, framing, mechanical, and
electrical) are developed and issued for bidding.
On February 8, 2011, the first trade contract for Trade Bid Package 1A was awarded to
Ghilotti for site demolition, grading, and earthwork. During the bidding phase of Trade Bid
Package 1A, the design team, in consultation with the geotechnical engineer, determined
that it was prudent to revise a portion of the fill material under the health center to reduce
anticipated settlement. Bids were received for the originally-specified scope of work while
the engineering details were being developed for the revised fill material. The revised fill
material, referred to as “controlled density fill,” was not in Ghilotti’s original scope of work
and, therefore, a change order is required to add it to Ghilotti's trade contract. Turner
Construction Company (“Turner”), the County’s CM At -Risk for the project, has reviewed
and negotiated the cost of this extra work. Turner, with County staff’s concurrence,
recommends approval of Change Order No. 1A-1.
The trade contract awarded to Ghilotti contains provisions that authorize the County to order
additional or changed work for an agreed cost (lump sum basis, unit price, or cost-plus
basis). Change Order No. 1A-1, which involves a lump-sum agreed cost, is consistent with
those provisions. The total amount of trade contracts awarded to date on the WCHC project,
including Change Order No. 1A-1, is $8,756,646.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the change order would delay the project or could potentially result in
building settlement that exceeds an acceptable range.
CHILDREN'S IMPACT STATEMENT:
Not applicable.