HomeMy WebLinkAboutMINUTES - 05032011 - C.87RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order, on behalf
of the County Librarian, with 3M, Inc. in an amount not to exceed $148,290 to purchase
self-check machines, security gates, RFID workstations, RFID Digital Library Assistants,
and staff check-in machines.
FISCAL IMPACT:
The cost of $148,290 is in the FY 2011/12 Library budget.
BACKGROUND:
3M equipment is used throughout the Library's 26 locations. The service agreement covers
113 pieces of equipment plus the software. Service agreements cover labor, parts, and
equipment modifications. Service is requested via an 800 number 24 hours, 7 days a week.
Equipment is used for book/media security, inventory, and customer self-service. All 3
types of equipment are important to the functions of the Library. The security equipment
protects books and media from
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 05/03/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Cathy Sanford,
927-3228
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 3, 2011
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc:
C. 87
To:Board of Supervisors
From:Barbara Flynn, County Librarian
Date:May 3, 2011
Contra
Costa
County
Subject:APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order, on behalf of the County
Library, in the amount of $148,290 to secure a service
BACKGROUND: (CONT'D)
theft; the inventory equipments helps find books on the shelf in an automated way.
Customer self-service equipment is part of the Library's strategic plan to offer 80 percent
customer self service. The Library has always used a 3M service agreement; staff is familiar
with the process of contacting 3M for service and this allows for uniform service throughout
the County.
In accordance with Administrative Bulletin No 611.0, County Departments are required to
obtain Board approval for single item purchases over $100,000. The County Administrator's
Office has reviewed this request and recommends approval.
CONSEQUENCE OF NEGATIVE ACTION:
The Library will not be able to service and maintain its equipment.
CHILDREN'S IMPACT STATEMENT:
Not applicable.