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Home My WebLink AboutMINUTES - 05032011 - C.86RECOMMENDATION(S): 1. APPROVE the plans, specifications, and design for Trade Bid Packages 2B and 2C, consisting of concrete and rebar (2B) and elevators (2C); and DELEGATE to the Deputy General Services Director, or designee, or to any licensed architect or engineer employed by the County, the authority to approve any design modifications prepared for the above project. 2. AWARD a trade contract in the amount of $4,689,600 to Gonsalves & Santucci Inc. dba Conco (“Conco”), the lowest responsive and responsible bidder for Trade Bid Package 2B, consisting of concrete and rebar for the subject project; and DIRECT the Deputy General Services Director, or designee, to prepare the trade contract. 3. AWARD a trade contract in the amount of $395,300 to Otis Elevator Company (“Otis”), the lowest responsive and responsible bidder for Trade Bid Package 2C, consisting of elevators for the subject project; and DIRECT the Deputy General Services Director, or designee, to prepare the trade contract. 4. DETERMINE that Turner Construction Company (“Turner”), as the Construction Manager At-Risk, has documented an adequate good faith effort to comply APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/03/2011 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Rob Lim, 925-313-7200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 3, 2011 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Carrie Del Bonta, Deputy cc: GSD Administration, GSD Accounting, GSD CPM Division Manager, GSD CPM Project Manager, GSD CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C. 86 To:Board of Supervisors From:Steve Silveira, Deputy General Services Director Date:May 3, 2011 Contra Costa County Subject:Award of Construction Trade Contracts for Trade Bid Packages 2B and 2C for the West County Health Center Project, 13601 San Pablo Avenue, San Pablo RECOMMENDATION(S): (CONT'D) with the specifications and the requirements of the County’s Outreach Program in connection with the above trade contracts and WAIVE any irregularities in such compliance. 5. FURTHER DETERMINE that Conco and Otis, as the lowest responsive and responsible bidders for the above trade contracts, and Turner, as Project Manager, have entered into a Project Labor Agreement with the Contra Costa Building and Construction Trades Council to comply with the requirements of the County’s Project Labor Agreement policy. 6. DIRECT that Conco shall submit two good and sufficient surety bonds (performance bond and payment bond) in the amount of $4,689,600 and that Conco and its subcontractors shall sign a Project Labor Agreement for the project; and ORDER that, after Conco has signed the trade contract and returned it, together with the bonds, the signed Project Labor Agreement, evidence of insurance, and other required documents, and the Deputy General Services Director has reviewed and found them to be sufficient, the Deputy General Services Director, or designee, is authorized to sign the trade contract for this Board. 7. DIRECT that Otis shall submit two good and sufficient surety bonds (performance bond and payment bond) in the amount of $395,300 and that Otis and its subcontractors shall sign a Project Labor Agreement for the project; and ORDER that, after Otis has signed the trade contract and returned it, together with the bonds, the signed Project Labor Agreement, evidence of insurance, and other required documents, and the Deputy General Services Director has reviewed and found them to be sufficient, the Deputy General Services Director, or designee, is authorized to sign the trade contract for this Board. 8. AUTHORIZE the Deputy General Services Director, or designee, to exonerate any bid bonds posted by the bidders after execution of the above trade contracts. 9. AUTHORIZE the Deputy General Services Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for monies withheld by the County to ensure performance under the trade contracts, pursuant to Public Contract Code Section 22300. 10. AUTHORIZE the Deputy General Services Director, or designee, to order changes or additions to the trade contract work pursuant to Public Contract Code Section 20142. 11. DELEGATE, pursuant to Public Contract Code Section 4114, the Board's function under Public Contract Code Sections 4107 and 4110, with regards to subletting and subcontracting, to the Deputy General Services Director, or designee. 12. DELEGATE, pursuant to Labor Code Section 6705, to the Deputy General Services Director or to any registered civil or structural engineer employed by the County the authority to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavation covered by that section. 13. DECLARE that, should the award of the trade contracts to Conco or Otis be invalidated for any reason, the Board would not in any event have awarded the contracts to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from re-awarding a trade contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the trade contract, or fails to furnish required bonds or insurance in accordance with Public Contract Code Sections 5100-5107. FISCAL IMPACT: The estimated total project cost is $45 million. Funding in the amount of $12 million is from a federal Health Resources and Services Administration (“HRSA”) grant, provided under the American Recovery and Reinvestment Act of 2009. The remaining balance of $33 million will be provided through bond financing and dedicated revenue within the Hospital Enterprise Fund. BACKGROUND: The West County Health Center (“WCHC”) project involves constructing a new 2-story, 53,000-square-foot health center in San Pablo. The new WCHC will serve the region by providing outpatient and ancillary services in a modern and efficient facility. In addition, a new 315-stall, 3-level parking structure will be built adjacent to the WCHC. The “Construction Manager At-Risk” (“CM At-Risk”) project delivery method is being utilized on the project. Utilizing this method involves overlapping multiple design and construction phases in order to fast-track the project. With the CM At-Risk project delivery method, multiple trade bid packages (e.g., earthwork, piles, concrete, framing, mechanical, and electrical) are developed and issued for bidding. Four trade contracts (for earthwork, pile foundations, general requirements work, and structural steel and metal decking) have already been awarded by the Board. Trade bid packages for concrete and rebar and elevators were developed and issued for bidding. Five bids were received for Trade Bid Package 2B (concrete and rebar) and one bid was received for Trade Bid Package 2C (elevators). The bids were opened by the General Services Department on April 14, 2011, and the bid results are as follows: Bidder (Trade Bid Package 2B)Base Bid Gonsalves & Santucci Inc. dba Conco (Concord)$4,689,600 Roebbelen Contracting, Inc. (El Dorado Hills)$4,848,000 Joseph J. Albanese, Inc. (Santa Clara)$4,963,000 Urata & Sons Cement, Inc. (Rancho Cordova)$5,127,770 Largo Concrete, Inc. (Campbell)$6,241,513 Bidder (Trade Bid Package 2C)Base Bid Otis Elevator Company (San Francisco)$395,300 For Trade Bid Package 2B, all bids were above the CM At-Risk's estimate of $4,557,300. Conco submitted the lowest responsive and responsible bid of $4,689,600, which is $158,400 less than the next lowest bid submitted by Roebbelen. Staff recommends that the trade contract for Trade Bid Package 2B, consisting of concrete and rebar, be awarded to Conco. For Trade Bid Package 2C, the bid was below the CM At-Risk's estimate of $480,000. Otis submitted the lowest responsive and responsible bid of $395,300. Staff recommends that the trade contract for Trade Bid Package 2C, consisting of elevators, be awarded to Otis. With the CM At-Risk project delivery method, the County contracts directly with the various trade contractors, and Turner, as CM At-Risk, manages the trade contracts with a Guaranteed Fixed Price and Guaranteed Completion Date. With award of the above trade contracts for concrete and rebar and elevators, the total amount of trade contracts to date is $8,598,084. Recommendations for the award of other trade contracts will come before the Board at future dates. The County’s CM At-Risk, Turner, has submitted its documentation of good faith efforts to comply with the specifications and requirements of the County's Outreach Program for Trade Bid Packages 2B and 2C (see memo attached to this Board Order). Staff recommends the Board determine that Turner, as the CM At-Risk, has documented an adequate good faith effort to comply with the requirements of the Outreach Program and that the Board waive any irregularities relating to the various Outreach steps and Turner’s documentation. Pursuant to the County’s Project Labor Agreement (PLA) policy, a PLA is required for all trade contracts on this project. Conco and Otis have signed a PLA, which contains a local hire provision consistent with the Disposition and Development Agreement between the City of San Pablo Redevelopment Agency and the County. As a condition of trade contract award, Conco’s and Otis’ subcontractors will also be required to sign the PLA. The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: Failure to award the trade contracts for Trade Bid Packages 2B and 2C would delay the project and could potentially result in the WCHC not being built and the loss of $12 million in federal stimulus money. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS GFE 2B 2C 1 GFE 2B 2C 2 GFE 2B 2C 3