HomeMy WebLinkAboutMINUTES - 12082020 - Fire Protection DistrictCALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS, ADMINISTRATION BUILDING, 1025 ESCOBAR STREET
MARTINEZ, CALIFORNIA 94553-1229
CANDACE ANDERSEN, CHAIR
DIANE BURGIS, VICE CHAIR
JOHN GIOIA
KAREN MITCHOFF
FEDERAL D. GLOVER
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 655-2075
LEWIS T. BROSCHARD III , FIRE CHIEF
To slow the spread of COVID-19, the Health Officer’s Shelter Order of September 14, 2020, prevents public
gatherings (Health Officer Order). In lieu of a public gathering, the Board of Supervisors meeting will be
accessible via television and live-streaming to all members of the public as permitted by the Governor’s
Executive Order N29-20. Board meetings are televised live on Comcast Cable 27, ATT/U-Verse Channel 99,
and WAVE Channel 32, and can be seen live online at www.contracosta.ca.gov.
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR
WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA MAY CALL IN DURING THE
MEETING BY DIALING 888-251-2949 FOLLOWED BY THE ACCESS CODE 1672589#. To
indicate you wish to speak on an agenda item, please push "#2" on your phone.
All telephone callers will be limited to two (2) minutes apiece. The Board Chair may reduce the
amount of time allotted per telephone caller at the beginning of each item or public comment
period depending on the number of calls and the business of the day. Your patience is appreciated.
A lunch break or closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.contracosta.ca.gov.
ANNOTATED AGENDA & MINUTES
December 8, 2020
Present: Director John Gioia; Director Candace Andersen; Director Diane Burgis; Director Karen Mitchoff;
Director Federal D. Glover
Staff Present:David Twa, County Administrator
Lewis Broschard, Fire Chief
1:00 P.M. Convene and call to order.
Called to order at 3:10 p.m.
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.5 on the following agenda) –
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.5 on the following agenda) –
Items are subject to removal from Consent Calendar by request of any Director or on request
for discussion by a member of the public. Items removed from the Consent Calendar will
be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed for discussion.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
There were no requests to speak at public comment.
D.3 CONSIDER approving and authorizing the Fire Chief, or designee, to include the
Contra Costa County Fire Protection District in the Centers for Medicare and
Medicaid Services program titled ET3 - Emergency Triage, Treat and Transport
Mode Participation Agreement, for the period January 1, 2021, through
December 31, 2025, and APPROVE and AUTHORIZE the Fire Chief, or
designee, to sign any necessary agreements required to participate in the ET3
Program. (Lewis T. Broschard III, Fire Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
D.4 CONSIDER accepting a report from the Fire Chief providing an update on the
ongoing annexation feasibility analysis. (Lewis T. Broschard III, Fire Chief)
Letter of support received from Bryan Scott, resident of Brentwood
(attached).
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
D.5 CONSIDER accepting a report from the Fire Chief providing a status summary
for ongoing Fire District activities and initiatives. (Lewis T. Broschard III, Fire
Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
D.6 CONSIDER accepting a report from the Fire Chief providing a status summary
for Contra Costa County Fire Protection District fire station construction
projects. (Lewis T. Broschard III, Fire Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
D.7 CONSIDER accepting a report from the Fire Chief regarding the 2020 fire
season. (Lewis T. Broschard III, Fire Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
CONSENT ITEMS
C.1 Contra Costa County Fire Protection District (7300): APPROVE Appropriation
and Revenue Adjustment No. 5013 authorizing new revenue in the amount of
$244,500 from the Federal Emergency Management Agency, U.S. Department of
Homeland Security, California Governor's Office of Emergency Services, State
Homeland Security Grant Program (SHSGP) and appropriating it in the Contra
Costa County Fire Protection District (7300) for the purchase of a swiftwater
rescue prime mover. (100% Federal Grant)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
C.2 APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order
with American Medical Response, in an amount not to exceed $900,000, for the
purchase of medical equipment. (100% EMS Transport Fund)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
C.3 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a service
agreement with GovQA, LLC, in an amount not to exceed $20,000, for a hosted
public records management software system for the period December 15, 2020,
through December 14, 2021. (100% CCCFPD Operating Fund)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
C.4 Contra Costa County Fire Protection District (7300): APPROVE Appropriation
and Revenue Adjustment No. 5012 authorizing new revenue in the amount of
$347,805 from the Federal Emergency Management Agency, U.S. Department of
Homeland Security, California Governor's Office of Emergency Services, State
Homeland Security Grant Program (SHSGP) and appropriating it in the Contra
Costa County Fire Protection District (7300) for the purchase of forty-two (42)
portable radios. (100% Federal grant)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
C.5 APPROVE and AUTHORIZE the Auditor-Controller, on behalf of the Contra
C.5 APPROVE and AUTHORIZE the Auditor-Controller, on behalf of the Contra
Costa County Fire Protection District, to make a payment to the State of
California Department of Health Care Services in the amount of $1,683,735 for
the Ground Emergency Medical Transportation Quality Assurance Fee for
ambulance transports in the first, second, and third quarter of 2020. (100%
CCCFPD EMS Transport Fund)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
GENERAL INFORMATION
The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the
Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to
address the Board should complete the form provided for that purpose and furnish a copy of any
written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less
than 96 hours prior to that meeting are available for public inspection at 1025 Escobar Street, First
Floor, Martinez, CA 94553, during normal business hours.
All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a
member of the Board or a member of the public prior to the time the Board votes on the motion to
adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of
Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of
Supervisors, 1025 Escobar Street, First Floor, Martinez, CA 94553.
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 655-2000. An assistive listening device is available from the Clerk, First Floor.
Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the
Board. Please telephone the Office of the Clerk of the Board, (925) 655-2000, to make the
necessary arrangements.
Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion
on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office
of the Clerk of the Board, 1025 Escobar Street, Martinez, California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board,
(925) 655-2000 or using the County's on line subscription feature at the County’s Internet Web
Page, where agendas and supporting information may also be viewed:
www.co.contra-costa.ca.us
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet
next on Monday, December 14, 2020, at 7:00 p.m. at their Administrative Office, 4005 Port
Chicago Highway, Suite 250, Concord, CA 94520.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
The Contra Costa County Fire Protection District has a policy of making limited use of acronyms,
abbreviations, and industry-specific language in its Board of Supervisors meetings and written
materials. Following is a list of commonly used language that may appear in oral presentations and
written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CCE Community Choice Energy
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PACE Property Assessed Clean Energy
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
vs . versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
RECOMMENDATION(S):
1. APPROVE and AUTHORIZE the Fire Chief, or designee, to include the Contra Costa County Fire
Protection District in the Centers for Medicare and Medicaid Services program titled ET3 - Emergency
Triage, Treat and Transport Mode Participation Agreement, for the period January 1, 2021, through
December 31, 2025.
2. APPROVE and AUTHORIZE the Fire Chief, or designee, to sign any necessary agreements required to
participate in the ET3 Program.
FISCAL IMPACT:
Currently, the Centers for Medicare and Medicaid Services (CMS) will only pay for ambulance transport to
a hospital emergency department or other covered destination. District participation in the ET3 model will
allow for additional revenue recovery for emergency ambulance transports to an alternative destination and
for treatment in place.
BACKGROUND:
Emergency Triage, Treat, and Transport (ET3) is a voluntary, five-year payment model that will provide
greater flexibility to ambulance care teams to address the emergency
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Terry Carey, Assistant Chief
925-941-3300
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:ET3 – Emergency Triage, Treat and Transport Model Participation Agreement Under the Center for Medicare and
Medicaid Innovation
BACKGROUND: (CONT'D)
health care needs of Medicare Fee-for-Service (FFS) beneficiaries following a 911 call.
While the program is offered by CMS to a subset of Medicare patients, the Contra Costa County Fire
Protection District (District) proposes to implement the program offering the services to all 911 users.
CMS will continue to pay to transport a Medicare FFS beneficiary to a hospital emergency department or
other covered destination, which is the current process. In addition, under the ET3 model, CMS will now
reimburse for services such as:
1.Transport to an alternative destination partner, such as a primary care office, urgent care clinic, or a
community mental health center (CMHC); or
2. Initiate and facilitate treatment in place with a qualified health care partner, either at the scene of the 911
emergency response or via telehealth.
The District intends to implement an alternative destination (Mental Health facility) as well as a telehealth
program, and will provide these new services to all of our citizens, without regard to payer status.
The primary goal of the ET3 Model is to test whether paying for (1) Transport to an Alternative Destination
and (2) Treatment in Place, each furnished to low-acuity Medicare FFS beneficiaries following a 911 call,
will reduce avoidable transports of Medicare FFS beneficiaries to emergency departments and/or utilization
of other covered services. The secondary goal of this model is that these services be provided to all users of
the 911 system, and that it not be limited only to Medicare FFS beneficiaries.
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief providing an update on the ongoing annexation feasibility analysis.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
In September 2020, the District contracted with a consultant to conduct a feasibility study regarding
potential annexation of either or both the East Contra Costa Fire Protection District and the Rodeo-Hercules
Fire Protection District into the Contra Costa County Fire Protection District. In Phase I of the overall
study, a specific fiscal feasibility analysis was conducted relative to the East Contra Costa Fire Protection
District. The Phase I report was completed in mid-November. The initial findings of the Phase I report
indicate that the larger and more comprehensive study regarding annexation of the East Contra Costa Fire
Protection District should continue.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis T. Broschard III, Fire
Chief (925) 941-3300
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.4
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:Annexation Feasibility Analysis Update
CLERK'S ADDENDUM
Letter of support received from Bryan Scott, resident of Brentwood (attached).
AGENDA ATTACHMENTS
CCFPD Phase One Report 12-2020
MINUTES ATTACHMENTS
Correspondence Received
Phase One:
FINANCIAL ANALYSIS
Fire District Annexation
December 2020
Contra Costa County
Fire Protection District
East Contra Costa
Fire Protection District
Phase One: Financial Analysis of Annexation Contra Costa County FPD
i
CONTENTS
Introduction & Purpose of the Study ............................................................................................ 1
Acknowledgments .................................................................................................................... 1
Financial Analysis .......................................................................................................................... 2
Historical Perspective of East Contra Costa FPD ................................................................... 2
East Contra Costa FPD Revenues ............................................................................................ 2
CCCFPD Costs of Anticipated Levels of Service ................................................................... 7
Other Financial Information ................................................................................................... 11
Conclusions & Recommendations ............................................................................................ 12
Observations & Conclusions................................................................................................... 12
Recommendations ................................................................................................................. 13
Appendix A: Table of Figures ..................................................................................................... 14
Appendix B: Data Sources ......................................................................................................... 15
1
INTRODUCTION & PURPOSE OF THE STUDY
AP Triton Consulting, LLC (Triton) was retained by the Contra Costa County Fire Protection
District (CCCFPD) to conduct a two-phase study for a potential annexation of the East
Contra Costa Fire Protection District (ECCFPD)and the Rodeo-Hercules Fire District (RHFPD).
This document reflects Phase One of that study and entails Triton’s review and analyses of
financial projections and current budget information as it relates to the conceptual
annexation of East Contra Costa FPD by Contra Costa County FPD.
Triton’s assessment incorporated organizational and operational expenditure projections
previously prepared by CCCFPD. The process was developed to coincide with the
concept of annexation by the Contra Costa County Fire Protection along with an analysis
of the revenue history of the East Contra Costa Fire Protection District.
The final portion of this study includes Triton’s observations, conclusions, and
recommendations on the next steps that should be taken in the potential annexation
process.
Acknowledgments
AP Triton Consulting wishes to acknowledge and extend its appreciation to Chief Lewis
Broschard of the Contra Costa County Fire Protection District and Chief Brian Helmick of
East Contra Costa Fire Protection District for their assistance with this project.
2
FINANCIAL ANALYSIS
Historical Perspective of East Contra Costa FPD
The East Contra Costa County Fire Protection District, a combination of the Bethel Island
Fire District, the East Diablo Fire District, and the Oakley Fire District, was formed in
November 2002. At formation, ECCFPD operated from eight fire stations using a
combination of career, paid-on-call, and volunteer firefighters. Within eight years, the
economic downturn affected the revenue stream of the District forcing it to begin closing
fire stations. Two stations were closed in July 2010 and three more closed in November
2012. ECCFPD was awarded a SAFER staffing grant in August 2012, which allowed the
District to reopen a station in November 2012 and another in May 2013. At the conclusion
of the SAFER grant in September 2014, one station was closed as employees sought
employment elsewhere. In July 2017, another station was closed with service being
provided from the remaining three stations. These closures occurred despite an increase in
call volume from 6,260 in 2011 to 7,679 in 2019.
East Contra Costa FPD Revenues
Over the past several years revenues from property taxes have increased substantially,
from $10,353,000 in FY 14/15 to $14,372,000 in FY 18/19 to an approximate 40% total
increase of 8% annually.1 Contra Costa County distributes property tax revenue to ECCFPD
under the Teeter Plan which provides for the District to receive 100% of the property tax
assessments annually. In return, the District allows the County to retain interest and
penalties on the collection of late property tax payments. Redevelopment Agency (RDA)
pass-through revenues have fluctuated between $390,000 in FY 14/15 (low) and $638,000 in
FY 16/17 (high).2 Intergovernmental revenues, typically reimbursements for assisting in
wildfires, have been received during the prior years from FY 14/15 through FY 17/18.
In 2016, the Contra Costa County Board of Supervisors approved a reallocation of property
tax funding from the Byron-Bethany Irrigation District to ECCFPD. These funds, beginning in
FY 17/18, have provided more than $800,000 annually to the District. The funding is
continuous and will be for the benefit of the entity providing fire and EMS services to the
area. The District assesses a First Responder Fee to recipients of EMS and a Fire Recovery
Fee for other fire-related responses. Measure H funding is provided by Contra Costa County
to offset a portion of providing EMS services. Other recurring revenues include homeowner
property tax relief and other “in-lieu” taxes.
3
It is critical for an agency to have a stable and reliable source of revenue each year.
Revenue that is anticipated and reasonably quantifiable to be received from year to year
is considered to be “recurring revenue.” Property taxes and other forms of taxation are
examples of recurring revenues. Non-recurring revenues, conversely, are receipts that may
or may not be received annually or that are not reasonably quantifiable each year.
Examples of these types of receipts are grant funds, loan proceeds, insurance proceeds,
reimbursements of extraordinary expenses, and any other miscellaneous receipts.
ECCFPD receives parcel tax revenue from several Community Facilities Districts (CFD)
formed according to the Mello-Roos Act (Gov. Code Section 53311 et seq.). These
revenues primarily fund operating costs to increase service levels for properties
participating in the CFDs. The District also receives revenue from fire facility impact fees
imposed under the Mitigation Fee Act (Gov. Code 66000 et seq.) by the City of Brentwood,
City of Oakley, and Contra Costa County. These are one-time fees paid by new
development to mitigate the capital costs of providing service to this development.
4
The following figure provides a historical perspective on these revenue sources.
Figure 1: ECCFPD Historic Revenue Sources (FY 14/15–FY 18/19)3
Revenue/Expenses FY 14/15
Actual
FY 15/16
Actual
FY 16/17
Actual
FY 17/18
Actual
FY 18/19
Actual
Property taxes 10,353,555 11,316,855 12,515,243 13,343,148 14,379,074
Pass-throughs from others 389,467 559,464 638,057 477,057 606,234
Homeowner property tax relief 89,406 90,264 90,404 91,324 90,451
Other in-lieu taxes 15,399 14,950 14,967 14,981 14,426
Other revenues 5,961 1,993 15,785 — —
Use of money & property — — — 15,600 15,600
Investment earnings — — — — —
Intergovernmental revenues 1,437,691 498,896 915,918 218,391 534,247
Byron-Bethany Irrigation District — — — 802,280 839,358
First Responder Fee — — — — 95,000
Fire recovery Fee — — — — 16,000
Recurring Revenue 12,291,479 12,482,422 14,190,374 14,962,781 16,590,390
Charges for services — — — 80,186 379,697
Shea Homes Settlement — — — 623,000
JAC PV Ed Reimbursements — — — 28,652
Non-Recurring Revenue — — — 703,186 408,349
Measure H — — — — —
Bethel Island Development Fee
Fund Revenue 1,971 6,154 3,143 989 —
East Diablo Development Fee
Fund Revenue — — — 1,380 —
Cypress Lakes CFD Fund
Revenue 158,307 162,370 166,018 170,547 175,881
Oakley Development Fee Fund
Revenue — — — — —
Delta Coves CFD — — — — —
Total Special Revenue (Net): 160,278 168,524 169,161 172,916 175,881
TOTAL REVENUES: 12,451,757 12,650,946 14,359,535 15,838,883 17,174,620
5
The following figure provides a visual format of information from the preceding Figure 1 and
indicates the trend in the growth of property tax and total revenues from Fiscal Years 14/15
to FY 18/19.4
Revenue Projections
The initial revenue projections for ECCFPD were provided to AP Triton by the District. After
review of these projections, it was determined that the property tax revenue growth
estimates were extremely conservative, based on the trends of the prior five years. To
better estimate future revenue, adjustments have been made to the figures provided by
the District. Triton used revenue information provided by ECCFPD for FY 21/22 and
increased that by 4% annually. Revenue from Byron-Bethany Irrigation District and the First
Responder Fee revenue, using the CCCFPD First Responder Fee structure and experience,
is projected to increase by 2% annually. The Fire Recovery Fee was eliminated in the
revenue projections. Other revenues are not projected to increase during the period.
The following figure is the revenue portion of the ECCFPD adopted budget for FY 20/21 and
forms the basis for the revenue projections in Figure 4.
$12,451,757 $12,650,946
$14,359,535
$15,838,883
$17,174,620
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
Real Estate Taxes Other Recurring Revenue Restricted Revenue Total
Figure 2: ECCFPD Historic Revenues Indicating Trends (FY 14/15–FY 18/19)
6
Figure 3: ECCFPD Adopted Budget (FY 20/21 Revenues)
Revenue FY 20/21
Adopted Budget
Property taxes 15,671,269
Pass-throughs–other agencies 477,056
Homeowner property tax relief 93,150
Other in-lieu taxes 15,281
Other revenues —
Use of money & property 7,500
Fire Prevention 237,000
Intergovernmental —
Byron-Bethany Irrigation District 946,514
First Responder Fee 160,000
Fire recovery Fee 51,000
Recurring Revenue: 17,658,770
JAC PV Ed Reimbursements 4,500
Non-Recurring Revenue: 4,500
Measure H 218,087
Bethel Island Development Fee Fund Revenue —
East Diablo Development Fee Fund Revenue —
Cypress Lakes CFD Fund Revenue 182,800
Oakley Development Fee Fund revenue —
Delta Coves CFD 11,640
Total Special Revenue: 412,527
TOTAL REVENUES: 18,075,797
7
Figure 4: ECCFPD Projected Revenues (FY 21/22–FY 26/27)
Revenue FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27
Property taxes 16,290,283 16,941,894 17,619,570 18,324,352 19,057,327 19,819,620
Pass-throughs–other
agencies 477,056 477,056 477,056 477,056 477,056 477,056
Homeowner property tax
relief 93,150 93,150 93,150 93,150 93,150 93,150
Other in-lieu taxes 15,281 15,281 15,281 15,281 15,281 15,281
Other revenues — — — — — —
Use of money & property 15,000 15,000 15,000 15,000 15,000 15,000
Investment earnings — — — — — —
Intergovernmental — — — — — —
Byron-Bethany Irrigation
District 956,515 975,645 995,158 1,015,061 1,035,363 1,056,070
First Responder Fee 175,000 178,500 182,070 185,711 189,426 193,214
Fire recovery Fee — — — — — —
Recurring Revenue: 18,022,285 18,696,526 19,397,285 20,125,611 20,882,603 21,669,391
JAC PV Ed Reimbursements 1,240 1,265 1,290 1,316 1,342 1,369
Non-Recurring Revenue: 1,240 1,265 1,290 1,316 1,342 1,369
Measure H 218,087 218,087 218,087 218,087 218,087 218,087
Bethel Island Development
Fee Fund Revenue — — — — — —
East Diablo Development
Fee Fund Revenue — — — — — —
Cypress Lakes CFD Fund
Revenue 186,996 190,736 194,551 198,442 202,410 206,459
Oakley CFD 65,000 65,000 65,000 65,000 65,000 65,000
Delta Coves CFD 24,000 36,000 48,000 52,000 64,000 68,000
Total Special Revenue: 494,083 509,823 525,638 533,529 549,497 557,546
TOTAL REVENUES: 18,517,608 19,207,614 19,924,213 20,660,456 21,433,442 22,228,306
CCCFPD Costs of Anticipated Levels of Service
Emergency response agencies require adequate staffing, facilities and equipment, and
related operating costs to perform their mission. Contra Costa Fire Protection District is
applying its cost structure to the staffing of ECCFPD fire stations for the projections. The
projections include maintaining the existing staffing levels of three stations with the
expansion of adding two additional three-person companies to be staffed over the
following 12 months.
8
Expenditure Projections
Salaries and benefits, which include Medicare payroll taxes, health insurance, and pension
costs for the line positions—Captains, Engineers and Firefighters—were assumed to be
entering the CCCFPD system at the Step 3 level in the CCCFPD salary schedule for this
analysis. The Captain and Engineer classifications include nine positions each in the first
year of the operation, and grow to fifteen in the second year. Nine firefighter positions are
included in the initial year of operations, but the additional six positions added in the
second year will be firefighter/paramedics.
Overtime is calculated at 13% of personnel costs based on CCCFPD historical overtime
cost experience. As previously stated, the projections include maintaining the existing
staffing levels of three stations with the expansion of adding two additional three-person
companies to be staffed over the following 12–18 months. These personnel costs are
projected to increase 10% annually in the first five years and 6% annually beginning in the
sixth year of the projections. Other post-employment benefits (OPEB) Prepayments and
Retiree Health costs are additional benefit costs that are projected to increase 3%
annually. Fire prevention personnel are assumed to be “cost neutral” for this analysis due to
fee revenue associated with fire prevention activities.
Administrative personnel (one business manager, two clerical positions, and one payroll
clerk) can be absorbed into the existing Con Fire staffing. Additional program support for
grant applications and grant management, as well as cost recovery, may be able to be
fully supported by these additional positions.
Operating costs include fuel, apparatus repairs and maintenance, professional fees, the
cost of the CalFire contract for the Sunshine Station, and facility maintenance and utilities.
Operating costs are projected to increase by 3% annually beginning in the second year.
Apparatus and equipment have useful lives that may be established through a
replacement schedule or functional obsolescence. It is critical to the cost-effective and
safe operation of these assets to provide funding for the timely replacement of apparatus
and equipment. ECCFPD recently acquired three Type I engines; lease payments for these
will continue through the first three years of the projections.
9
Additional apparatus are expected to be acquired under lease arrangements or through
the use of capital funds during the projection years. It is anticipated that a new ladder
truck, with a cost of approximately $1,500,000, will be acquired using capital reserve funds,
within the first 18 months after the annexation is completed. CCCFPD has an established
capital equipment replacement plan. Apparatus and equipment for the annexed stations
will be included in this plan.
10
Figure 5: Projected Expenditures (FY 21/22–FY 26/27)
Expenses FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27
Assistant/Deputy Chief (1) 500,000 530,000 561,800 595,508 631,238 669,113
Battalion Chiefs (4) 1,480,000 1,628,000 1,790,800 1,898,248 2,012,143 2,132,871
Captains, 9 year 1, 15 year 2 2,295,000 4,207,500 4,628,250 5,091,075 5,600,183 5,936,193
Engineers 9 year 1, 15 year 2 2,070,000 3,795,000 4,174,500 4,591,950 5,051,145 5,354,214
Firefighters 9 in years 1 - 6 1,710,000 1,881,000 2,069,100 2,276,010 2,503,611 2,653,828
Firefighter/Paramedics 6
beginning year 2 — 1,086,000 1,194,600 1,314,060 1,445,466 1,590,013
Overtime factor @ 13% 982,150 1,637,675 1,801,443 1,972,275 2,159,631 2,296,725
Total Salaries & Benefits: 9,037,150 14,765,175 16,220,493 17,739,126 19,403,417 20,632,957
OPEB Prepay 275,000 283,250 291,748 300,500 309,515 318,800
Retiree Health costs 363,000 373,890 385,107 396,660 408,560 420,816
Fuel 75,000 77,250 79,568 81,955 84,413 86,946
Tires 25,000 25,750 26,523 27,318 28,138 28,982
Apparatus Maintenance 100,000 103,000 106,090 109,273 112,551 115,927
EBRCS Fees 45,000 46,350 47,741 49,173 50,648 52,167
Tax collection fees @1% or
tax revenue 162,903 169,419 176,196 183,244 190,573 198,196
CalFire Sunshine Station 550,000 566,500 583,495 601,000 619,030 637,601
Station 55 50,000 51,500 53,045 54,636 56,275 57,964
Station 52 50,000 51,500 53,045 54,636 56,275 57,964
Station 53 50,000 51,500 53,045 54,636 56,275 57,964
Station 59 50,000 51,500 53,045 54,636 56,275 57,964
Station 51 — — — 54,636 56,275 57,964
Total Services & Supplies: 1,795,903 1,851,409 1,908,645 2,022,303 2,084,805 2,149,254
Total Recurring Expenses: 10,833,053 16,616,138 18,129,581 19,761,429 21,488,222 22,782,212
Firefighting equipment
replacement fund payment 130,930 134,858 138,904 143,071 147,363 151,784
CCE Type I Engines (3) 522,217 522,217 522,217 — — —
Type I Engines (2)A — 160,000 160,000 160,000 160,000 160,000
Type 3 Engines (2)A — 70,000 70,000 70,000 70,000 70,000
Water Tenders (2)A — 65,000 65,000 65,000 65,000 65,000
Utility pick-ups (2) 12,000 12,000 12,000 12,000 12,000 12,000
BC & AC Vehicle (5) 54,000 54,000 54,000 54,000 54,000 54,000
Total Capital Costs & Lease: 719,147 1,018,075 1,022,121 504,071 508,363 512,784
TOTAL EXPENDITURES: 11,552,200 17,634,659 19,151,259 20,265,500 21,996,585 23,294,995
ATo be ordered
11
Other Financial Information
Governmental entities are limited in their ability to rapidly create new funding sources. This
results in a need to maintain a reserve balance of some amount. The Net Cash Flow and
Cumulative Cash Flow shown in the following figure are isolated to the projected revenues
versus projected expenditures shown in the preceding Figures 4 and 5.
Figure 6: Summary of Revenues & Expenditures (FY 21/22–FY 26/27)
Revenues/Expenses FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27
Recurring Revenue 18,022,285 18,696,526 19,397,285 20,125,611 20,882,603 21,669,391
Non-Recurring Revenue 1,240 1,265 1,290 1,316 1,342 1,369
Total Special Revenue (Net) 494,083 509,823 525,638 533,529 549,497 557,546
TOTAL REVENUES: 18,517,608 19,207,614 19,924,213 20,660,456 21,433,442 22,228,306
Total Salaries & Benefits 9,037,150 14,765,175 16,220,493 17,739,126 19,403,417 20,632,957
Total Services & Supplies 1,795,903 1,851,409 1,908,645 2,022,303 2,084,805 2,149,254
Total Recurring Expenses 10,833,053 16,616,584 18,129,138 19,761,429 21,488,222 22,782,211
Capital Costs & Lease Pmnt. 719,147 1,018,075 1,022,121 504,071 508,363 512,784
TOTAL EXPENDITURES: 11,552,200 17,634,659 19,151,259 20,265,500 21,996,585 23,294,995
Net Cash Flow (Deficit) 6,965,408 1,572,955 772,954 394,956 (563,143) (1,066,689)
Cumulative Cash Flow 6,965,408 8,538,363 9,311,317 9,706,274 9,143,131 8,076,441
ECCFPD has accumulated significant reserve balances in operating reserves, capital
equipment replacement funds, and capital facilities maintenance funds. These funds
would be available to provide for potential shortfalls and other liabilities. These reserves
total an estimated $13,000,000 based on the adopted FY 20/21 ECCFPD Budget.
12
CONCLUSIONS & RECOMMENDATIONS
Observations & Conclusions
The following represents Triton’s observations which were developed during the financial
analysis. The results provided the basis to make the following conclusions:
• The East Contra Costa Fire Protection District has a funding stream sufficient to
provide adequate staffing for three fire stations.
• ECCFPD has adopted a development impact fee program and established
community facilities districts to provide funding for capital infrastructure to mitigate
the impacts of new development.
• CCCFPD will provide paramedic staffing beginning in year two.
• In 2016, Byron-Bethany Irrigation District (BBID) was ordered to annually transfer funds
to ECCFPD or a successor agency to provide fire protection and EMS to areas within
the irrigation district.
• Property tax revenues have increased at an annual rate of 8% over the previous five
years as indicated in the ECCFPD annual audit reports.
• Additional real estate development is anticipated within ECCFPD.
• ECCFPD has significant cash reserves for operational and capital repairs and
replacement needs.
• Over the projection period, expense growth outpaces revenue growth leading to a
deficit in cash flow in the sixth year of the projections.
• Contra Costa County FPD has the capacity, funding, and administrative support to
successfully integrate ECCFPD operations into its organizational structure.
• The CCCFPD proposal will immediately fund the current service level and, within 12
months of the annexation, will fund two additional three-person companies and
staff Station 55, a currently unstaffed fire station.
• Measure X, a half-cent sales tax on a countywide basis is expected to generate
approximately $81 million annually, with a yet to be determined amount being
made available to support fire services.
13
Recommendations
Based on the financial analysis, observations, and conclusions, Triton recommends that
Contra Costa County FPD and East Contra Costa consider the following:
• The fire districts should consider taking the next steps toward annexation of ECCPFD
into CCCFPD. Triton believes this would result in economies of scale and a more
cost-effective overall organization.
• Additional sources of revenue to fund operations should be explored to ensure
operational cash-flow continues to produce an excess.
• Long-lived assets such as apparatus and equipment need to be replaced on a
scheduled basis, requiring the accumulation of reserve funding.
• The fire service should pursue the possibility of acquiring a portion of the Measure X
funding, as it could greatly enhance the ability to open additional ECCFPD fire
stations.
14
APPENDIX A: TABLE OF FIGURES
Figure 1: ECCFPD Historic Revenue Sources (FY 14/15–FY 18/19) ................................................ 4
Figure 2: ECCFPD Historic Revenues Indicating Trends (FY 14/15–FY 18/19) .............................. 5
Figure 3: ECCFPD Adopted Budget (FY 20/21 Revenues) ............................................................ 6
Figure 4: ECCFPD Projected Revenues (FY 21/22–FY 26/27) ........................................................ 7
Figure 5: Projected Expenditures (FY 21/22–FY 26/27) ................................................................ 10
Figure 6: Summary of Revenues & Expenditures (FY 21/22–FY 26/27) ....................................... 11
15
APPENDIX B: DATA SOURCES
1 East Contra Cost Fire Protection District Annual Audit Reports, FY June 30, 2015 through
Draft Report for FY June 30, 2019.
2 East Contra Cost Fire Protection District Annual Audit Reports, FY June 30, 2015 through
Draft Report for FY June 30, 2019.
3 Ibid.
4 Ibid.
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and
initiatives.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on
the status and progress of the various District initiatives.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis T. Broschard III, Fire
Chief (925) 941-3300
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.5
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:Fire Chief's Report - December 8, 2020
ATTACHMENTS
Fire Chief Report
12-2020
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
.
4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180
Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org
000.
December 8, 2020
TO: Board of Directors
FROM: Lewis T. Broschard III, Fire Chief
RE: Fire Chief’s Report
______________________________________________________________________
Rescue Typing. Our rescue program achieved another milestone in November by
receiving Type 2 certification from the Governor’s Office of Emergency Services for
both Rescue 10 in Concord and Rescue 82 in Antioch. Previously, our rescues were
not typed according to state standards. In order to achieve a Type certification, an
agency must demonstrate it possesses the appropriate equipment and apparatus,
proper training facilities, and a certain number of trained and certified firefighters
available to respond to incidents related to urban search and rescue. This effort has
taken years for us to achieve and is a testament to our investment in equipment,
capital, and training and the dedication and professionalism of all our members who
are part of the rescue program. It is consistent training and the availability of proper
equipment and apparatus that enable the District to successfully mitigate complex
technical rescue incidents such as the Walnut Creek wind ow washer rescues in mid-
October.
Fire Season Update. The 2020 fire season proved to be a challenging one here in
Contra Costa County and across the western U.S. While we fared better than many
of our neighbors, we did respond to more than 400 grass and vegetation fires
county-wide, managing to hold all but a handful of them to less than 10 acres. This
was a considerable feat, given the weather and fuel conditions, and came as a result
of significant planning and preparedness.
In recognition of the changing nature of our fire seasons, we are no longer declaring
an official end to the season as we have done in past years. As it currently stands
across the District, there are considerable dead annual grasses, dry brush, and
vegetation that all have very low fuel moisture and thereby represent an ongoing
wildfire risk. In spite of lower temperatures and some rain, the danger of wildfires still
remains a threat.
However, with the seasonal adjustment in responses, we have been able to
demobilize Crew 12 and our Dozer Program for the coming months. Both Crew 12
and our dozers proved invaluable during the height of the 2020 fire season and
played important roles in keeping our communities safe. We are examining lessons
learned from this season for each of these programs and will be making adjustments
to staffing for 2021 to maximize the value of both programs.
Fire Chief’s Report – December 8, 2020
Page 2
Fire District Consolidation Study. Phase I of this initiative, a financial feasibility study
of East Contra Costa Fire Protection District, was completed last month. Based on
Phase I study results, we plan to move forward into the planned Phase II of the
study which will examine the two potential annexations in great detail. We expect
results of Phase II to be available for decision making in mid-2021.
REACH Partnership. In late October, our Con Air crews were able to take advantage
of the presence of Cal Fire aircraft and crews to coordinate operational and airspace
issues directly between air crews. This will contribute to better and more cohesive
joint firefighting efforts.
Con Air 1 begins hoist training this month. When completed in spring 2021, this
important new capability will be available to support our communities and the
surrounding region.
USCG Housing in Concord. Our efforts to obtain better security for this nuisance
property that has resulted in firefighter injuries due to multiple homeless-caused
structure fires and wildland fires have not borne fruit. Multiple inquiries with the U.S.
Coast Guard have been met with “we are doing all we can” and “it's out of our
control.” The office of Congressman Mark DeSaulnier has been engaged to support
our requests. However, the property is now up for auction, and when a sale goes
through and the property is subject to local regulation, we will immediately pursue
implementation of adequate security with the new owner. Actual close of escrow
could drag into spring or summer of 2021.
COVID-19 Update. In late November, noting upticks in both exposures and
infections, we redoubled our efforts to educate personnel and enforce protection
policies. We continue to closely monitor pandemic developments locally, nationwide ,
and around the world. It is clear there is need for continued vigilance in order to
adjust protection and operational measures based on any changes. In the
meantime, we have reviewed contingency plans to ensure we are prepared should
the current surge in local cases impact our operations.
5150 Coordination Effort. Last month, we participated with County Public Health in
their Value Stream Mapping project to assess the current situation with and address
the frequency of law enforcement requests for EMS assistance with individuals
experiencing mental health emergencies. The focus of the initiative is to determine
best practices for managing these incidents. Participating agencies included
Concord and San Pablo police departments; the Con Fire Alliance; and a number of
agencies representing mental health workers who operate the 211 hotline, respond
to mental health crises, and/or see patients in their clinics.
The goal was to bring key stakeholders together to collaborate and reinvent the way
we respond to mental health crises in our county, i.e., a de-emphasis of law
enforcement response when safe and appropriate and a renewed emphasis on
connecting those in crisis directly with a mental health specialist as quickly as
possible.
Fire Chief’s Report – December 8, 2020
Page 3
Support Services. The first twenty Con Fire-owned ambulances, which will replace
the current AMR-provided vehicles early next year, have been delivered. We will be
placing an order for another twenty to be delivered in 2021.
In January, we are expecting delivery of two engines and one ladder truck. The
ladder truck will go to Fire Station 70 in San Pablo later in 2021 ; and the two engines
will allow us to rotate older frontline units to reserve status as part of our ongoing
fleet management program.
Arson Arrest. Con Fire investigators, working with the San Pablo Police Department,
arrested 30-year-old Jeremy Ong, a San Pablo resident who is a suspect in a series
of five fires set in and around San Pablo on November 6, 2020. Ong was charged
with Arson of a Structure or Forest Land (PC § 451(c)). The first fire involved a
homeless encampment behind Espanillo Court. Soon after arrival on scene, two
additional fires were reported. Upon investigation, the third fire was determined to
have been set by Ong who was later arrested in nearby John Herbert Davis Park.
One shed and one out building were damaged; but all other nearby structures were
protected by fire crews. No firefighters or civilians were injured.
EMS. Call volume remains below historical levels; and we have not yet, as of late
November, experienced the typical flu-season uptick in calls.
The EMS Division implemented a series of District-wide flu immunization clinics in
November to maximize availability and protection for all employees. This clinic
structure may serve as a model for possible COVID-19 vaccine distribution to District
personnel.
Training. The Training Division leveraged the District’s Google-based “Tailboard”
intranet site last month to move its extensive training management processes to the
digital environment. The move promises greater levels of efficiency and
effectiveness making modernized tools and processes – including our master
training calendar, a new online workflow approval process, a policy and procedure
library with improved access and search features, and new daily operational
snapshot dashboards – available to all employees on any device.
We are hosting a “Mastering the Unified Command” course for first responder
agencies across the region. The course was taught in a newly modified hybrid in -
person/remote classroom designed and constructed to safely conduct training in the
pandemic environment. It allows sharing of training simultaneously in multiple
classrooms and online to accommodate distancing requirements.
A new state-of-the-art forcible entry training prop was installed at Fire Station 84 last
month making it possible for crews to conduct this important and recurring training
without leaving the very busy Pittsburg/Antioch area.
Fire Prevention. Colder weather has prompted many businesses across the County
to seek approval to use heaters to make outdoor spaces commercially viable. To
Fire Chief’s Report – December 8, 2020
Page 4
help facilitate these approvals with a minimum of confusion, Con Fire’s Fire
Prevention Bureau coordinated an initiative of Contra Costa County Fire Marshals to
develop a common set of standards for temporary tent applications for b usinesses
seeking to expand outdoor operations. The resulting standard provides a unified
approach to ensure consistency across all fire agencies in the county. Additionally,
we are working with County Health to provide businesses accurate and coordinated
information related to compliance with health orders based on the current tier
system.
Two District inspectors were promoted to Fire Inspector II in November – Teresa
Castle and Jim Phelan. The Fire Prevention Bureau also conducted interviews for
the remaining Fire Inspector I and Fire Inspector II vacancies.
Communications Chief Recruitment. We are continuing the recruitment process to fill
this vacancy having interviewed six highly qualified candidates from a field of
eighteen. Final interviews were scheduled for the week of November 30 and we
hope to make an announcement around the first of the year.
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief providing a status summary for Contra Costa County Fire Protection
District fire station construction projects.
FISCAL IMPACT:
Status report only. No fiscal impact.
BACKGROUND:
At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on
the status and progress of District fire station construction projects.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Aaron McAlister, Deputy Fire
Chief (925) 941-3300 x1101
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David J. Twa, County Administrator and Clerk of the Board of
Supervisors
By: June McHuen, Deputy
cc:
D.6
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:Update on Fire Station Construction Projects - December 8, 2020
ATTACHMENTS
Construction Projects Update - December
2020
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
.
4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180
Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org
000.
December 8, 2020
TO: Board of Directors
FROM: Lewis T. Broschard III, Fire Chief
RE: Update on Fire Station Construction Projects
______________________________________________________________________
Fire Station 9 – Pacheco
Airport leadership and Public Works continue to work through the drainage challenges
associated with the proposed site and the adjacent properties. Utilizing the existing site will
require substantial redesign of the station in order to minimize the impacts on sensitive
environmental areas.
The alternative site, located immediately adjacent to the current site, has emerged as the
preferred option as construction there will only minimally impact the sensitive environmental
areas and will not require an extensive redesign of the station. However, the FAA has
determined that the alternative site does not have a strong enough nexus to aviation to
qualify for aviation use. With the assistance of Congressman DeSaulnier, we have
scheduled a meeting with the FAA to discuss reconsideration of this decision.
Fire Station 86 – Bay Point
This station is currently out to bid. Bid opening began on November 24, 2020 and will
continue through 2 p.m. on December 10, 2020. The additional time was necessary in order
to sufficiently answer bidder questions that arose during the bid process. We anticipate
returning to the Board in January or February 2021 to award the bid. Construction will
potentially begin in March 2021 with an estimated completion time of sixteen months.
Fire Station 70 – San Pablo
Construction continues at a good pace with minimal issues. We are on schedule and
projecting a spring 2021 opening.
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief regarding the 2020 fire season.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The 2020 fire season proved to be, yet again, another year of firsts and unprecedented fire activity within
the state, our local region, and Contra Costa County.
Contra Costa County fared better than many of our neighboring counties; however, the District responded
to more than 400 grass and vegetation fires, managing to hold all but a handful of them to less than 10
acres. This was a considerable feat given the weather and fuel conditions and came as a result of significant
planning and preparedness.
In recognition of the changing nature of our fire seasons, we are no longer declaring an official end to the
season as we have done in past years. As it currently stands across the District, there are considerable dead
annual grasses, dry brush, and vegetation that all have very low fuel moisture and thereby represent an
ongoing
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis Broschard, Fire Chief
925-941-3300 x1100
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.7
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:Report on 2020 Fire Season
BACKGROUND: (CONT'D)
wildfire risk. In spite of lower temperatures and some rain, the danger of wildfires still remains a threat.
This report will discuss the 2020 fire season, our preparations and expanded capabilities to date, and
what potential next steps may be for consideration into 2021 and beyond as we must explore additional
prevention, planning, preparedness, and response capabilities for this growing threat within all the
communities served by the District.
ATTACHMENTS
Fire Season 2020 Report
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
FIRE SEASON 2020
Service •Leadership •Teamwork •Safety and Preparedness •Professionalism •Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
FIRE SEASON 2020 OVERVIEW
•Largest fires on record in the Bay Area/Northern
California region
•Highest level of mutual aid and strike team activity
for the District
•Significant resource commitments mid-August
through mid-October
•Significantly unhealthy air quality for extended
periods
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
FIREFIGHTING THIS SUMMER
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
Video courtesy of @FirePhotoGirl
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
IN CONTRA COSTA COUNTY
•Increased number of fires
compared to 2018 & 2019
•Vegetation Fires
•2018 –313
•2019 –317
•2020 –436
•Exterior Fires
•2018 –719
•2019 –775
•2020 –1,043
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
CURRENT INITIATIVES AND PROGRAMS
•Crew 12
•Hand crew that responds
to fires in support of engine
companies
•Performs prescribed
project and fuel reduction
work
•Assistance to CAL FIRE
during the COVID
pandemic
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
CURRENT INITIATIVES AND PROGRAMS
•Heavy Equipment
Program
•Fire trail maintenance
•Increased capacity for
emergency response
•Force multiplier at fire
scenes
•Increased ability to assist
with mutual aid
•Cost recovery through
mutual aid responses
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
CURRENT INITIATIVES AND PROGRAMS
•Aviation Program
•Providing rapid
response to local
incidents
•160 gallon bucket
•Incident observation
•Learning from our
2020 experiences
•Expanding training
and coordination
with CalFire
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
CURRENT INITIATIVES AND PROGRAMS
•Prepositioning
•Consistent use of
internal and
external resources
•Used during Red
Flag conditions
•Includes engines,
hand crews,
dispatchers,
overhead, dozers,
and aviation
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
CURRENT INITIATIVES AND PROGRAMS
•Expanded wildland apparatus fleet
•Increased wildland training -Incident Command
•AlertWildfire camera program
•Increased resiliency for large incidents
•Invested in towable emergency generators
•Continued work with Diablo Fire Safe Council
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
CURRENT INITIATIVES AND PROGRAMS
•Community Risk Reduction (CRR)
•Working with H3 and certain cities to identify, educate, and
support fire safe practices in homeless encampments
•Work with H3 and cities/county to relocate encampments in
high fire hazard zones or areas with dangerous fuel conditions
•Exterior Hazard Control Unit –continued work on weed
abatement and reducing fire hazards
•1,182 inspections
•150 work orders issued
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
FIRE SEASON IS YEAR ROUND ISSUE
•Fire Season has become more an issue of levels of
severity throughout the year
•No longer a real “hard stop” to Fire Season
•Droughts, continued effects of climate change,
continued introduction of people into areas of dry
vegetation, and other factors contribute to the risk
•We are in December and waiting for sustained rain
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
PLANNING FOR 2021 AND BEYOND
•Crew 12
•Has shown value –needs to be expanded to 7 days per week
•Portion of staffing should be considered for year-round work
•Seasonal Staffing
•Need to explore staffing of additional engines June -October
•Continued Support and Advocacy for Prepositioning
•Important for our Operational Area and adjoining areas
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
PLANNING FOR 2021 AND BEYOND
•Diablo Fire Safe Council
•Need to consider funding to support neighborhood grants
•Currently funded through federal grants that are uncertain
•Ordinances and Alternative Mitigation Approaches
•Expand Community Risk Reduction Efforts
•Increased education and enforcement for defensible space
•Continue work with H3 and others regarding encampments
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
PLANNING FOR 2021 AND BEYOND
•Evacuation Planning
•Support and integrate with countywide planning effort
•AlertWildfire Program
•Continue to expand camera locations
•Potential for early fire-detection technology
•Increase resiliency and effectiveness of volunteer firewatch
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
QUESTIONS?
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
RECOMMENDATION(S):
APPROVE Appropriation and Revenue Adjustment No. 5012 authorizing new revenue in the amount of
$347,805 from the Federal Emergency Management Agency, U.S. Department of Homeland Security,
California Governor's Office of Emergency Services, State Homeland Security Grant Program (SHSGP)
and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of forty-two
(42) portable radios.
FISCAL IMPACT:
$347,805 funded from the State Homeland Security Grant Program (SHSGP).
BACKGROUND:
On November 10, 2020, the Contra Costa County Fire Protection District (District) Board of Directors
approved the purchase of forty-two (42) portable radios.These radios will provide a cache of additional P25
Easy Bay Regional Communications System (EBRCS) portable radios for engines that are upstaffed during
disaster response activities. The District was awarded $347,805 towards the purchase of these radios from
the Fiscal Year 2018 State Homeland Security Grant Program.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lizz Patterson, Fiscal Officer
925-941-3300 x 1302
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.4
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:Appropriation and Revenue Adjustment - FY18 SHSGP Portable Radios
AGENDA
ATTACHMENTS
TC 24/27 5012
MINUTES
ATTACHMENTS
Signed Appropriation 5012
RECOMMENDATION(S):
APPROVE Appropriation and Revenue Adjustment No. 5013 authorizing new revenue in the amount of
$244,500 from the Federal Emergency Management Agency, U.S. Department of Homeland Security,
California Governor's Office of Emergency Services, State Homeland Security Grant Program (SHSGP)
and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of a
swiftwater rescue prime mover.
FISCAL IMPACT:
$244,500 awarded from the State Homeland Security Grant Program.
BACKGROUND:
On October 13, 2020, the Contra Costa County Fire Protection District (District) Board of Directors
approved the purchase of a swiftwater rescue prime mover vehicle, in an amount not to exceed $240,000.
The District was awarded $244,500 from the Fiscal Year 2018 State Homeland Security Program towards
the purchase of a prime mover vehicle, a boat, and a tow trailer, to enhance the capabilities of the District's
Swiftwater Rescue Program. The boat and trailer will be purchased separately, and the District will be
responsible for costs exceeding the grant amount. The grant award will fully cover the cost of the prime
mover.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Elizabeth Patterson, Fiscal
Officer 925-941-3300
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:Appropriation and Revenue Adjustment - FY18 SHSGP Swiftwater Rescue
AGENDA
ATTACHMENTS
TC24/27 5013
MINUTES
ATTACHMENTS
Signed Appropriation 5013
TC24/27 5013
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Auditor-Controller, on behalf of the Contra Costa County Fire Protection
District, to make a payment to the State of California Department of Health Care Services in the amount of
$1,683,735 for the Ground Emergency Medical Transportation Quality Assurance Fee for ambulance
transports provided by the Contra Costa County Fire Protection District in the months of January through
September (Quarters 1-3) of 2020.
FISCAL IMPACT:
The Ground Emergency Medical Transportation (GEMT) / Quality Assurance Fee (QAF) program
increases the historic base rate of Medi-Cal reimbursement by $220.80 per transport. The GEMT/QAF
program, therefore, increases the per transport reimbursement from the historic base rate of $118.20 to
$339.00.
To fund this program, the State of California Department of Health Care Services (DHCS) began assessing
all transport providers within the State of California a fee of $25.23 per transport effective July 1, 2018.
The fee was increased to $26.07 effective July 1, 2019 through June 30, 2020, and the fee was increased
again to $32.30 effective July 1, 2020 through June 30, 2021. The increased fee of $32.30 was approved by
the Centers for Medicare & Medicaid Services (CMS) on October 15, 2020.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jackie Lorrekovich, Chief Admin
Svcs (925) 941-3300
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.5
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:GEMT QAF Payment to California Department of Health Care Services CY 2020 Q1-3
FISCAL IMPACT: (CONT'D)
The District received the attached invoices from DHCS on November 25, 2020. The invoices are for the
period January, February, March 2020 (Quarter 1), for $624,197.50; April, May, June 2020 (Quarter 2),
for $502,620.30; and July, August, September 2020 (Quarter 3), for $556,916.60.
The fiscal impact will be revenue generating for the District due to the significant number of Medi-Cal
transports within the District’s ambulance operating area. Medi-Cal is the second highest payer type
(second to Medicare). The net revenue the District receives will be calculated by multiplying the
$220.80 per transport uplift for Medi-Cal fee-for-service and Medi-Cal managed care transports less the
$32.30 QAF the District is required to pay on all transports.
The net revenue estimate (uplift less QAF) for the District for 2020 is approximately $2 million under
the current funding and fee parameters.
BACKGROUND:
CMS approved State Plan Amendment (SPA) 18-004 authorizing the GEMT/QAF program in March
2019. The Quality Assurance Fee (QAF) is an add-on fee used to increase Medi-Cal funding.
Essentially, emergency medical transportation providers in California must pay this fee on all transports,
and in return, providers will receive an uplift that increases the Medi-Cal reimbursement base rate for
Medi-Cal fee-for-service and managed care recipients.
CMS approved SPA 19-0020 in September 2019. SPA 19-0200 increased the QAF from $25.23 per
transport to $26.07 per transport for ground emergency medical transports with dates of service
beginning July 1, 2019 through June 30, 2020. SPA 20-0009 increased the QAF to $32.30 per transport
for ground emergency medical transports with dates of service beginning July 1, 2020 through June 30,
2021.
This request is for calendar year 2020 quarters 1, 2, and 3 fees (for January-September 2020 transports).
The payment for Q1 is due on or before January 1, 2021. State program representatives indicated
there would be no exceptions and late fees may be assessed by the State for payments not received by
the due date. Payments for Q2 and Q3 are due February 1, 2021, and March 1, 2021, respectively.
CONSEQUENCE OF NEGATIVE ACTION:
The QAF payment is mandatory for all providers (public and private) within the State. If not paid, the
State can assess late payment penalties and withhold provider payments for ambulance services
provided to Medi-Cal recipients.
ATTACHMENTS
GEMT 2020 Q1 invoice
GEMT 2020 Q2 invoice
GEMT 2020 Q3 invoice
State of California—Health and Human Services Agency
Department of Health Care Services
GAVIN NEWSOM WILL LIGHTBOURNE
DIRECTOR GOVERNOR
Third Party Liability and Recovery Division, General Collection Section, MS 4720
P.O. Box 997425, Sacramento, CA 95899-7425
Ground Emergency Medical Transport (GEMT)
Quality Assurance Fee (QAF) – Quarterly Payment
Provider Invoice
Provider Information: Due Date:
Payment Details:
Year: ___________ QTR: _______
Invoice Number:
Amount Due: $_____________________
Fiscal Year Reporting Structure Account App Ref Service Location
Activity Program Alt Account Fund Project
9990
Emergency Transport Type: Quantity:
Medi-Cal Fee-for-Service
Medi-Cal Managed Care
Medicare
Other
Dual Medicare/Medi-Cal
Amount Due = Sum of Total Transports x QAF Rate ( )
= $
Payment Instructions:
1.Please use the invoice number provided above to pay via Electronic Funds
Transfer (http://dhcs.ca.gov/epay).
OR
2. Please submit this invoice and payment to:ATTN: GEMT QAFAccounting Section/Cashiers Unit, Mail Stop 11011501 Capitol AvenueP.O. Box 997415Sacramento, CA 95899-7415
2019-20 980 80005
3323
Name:
Provider Name:____________________
DHCS Account Number:
4260KB0B 4129200
CONTRA COSTA COUNTY FIRE
PROTECTION DISTRICT
1/1/2021
GEM1316339609
2020 Q1
GEM0121ZT6V
624,197.50
714
4357
6385
2515
5354
624,197.50
$32.30
State of California—Health and Human Services Agency
Department of Health Care Services
GAVIN NEWSOM WILL LIGHTBOURNE
DIRECTOR GOVERNOR
Third Party Liability and Recovery Division, General Collection Section, MS 4720
P.O. Box 997425, Sacramento, CA 95899-7425
Ground Emergency Medical Transport (GEMT)
Quality Assurance Fee (QAF) – Quarterly Payment
Provider Invoice
Provider Information: Due Date:
Payment Details:
Year: ___________ QTR: _______
Invoice Number:
Amount Due: $_____________________
Fiscal Year Reporting Structure Account App Ref Service Location
Activity Program Alt Account Fund Project
9990
Emergency Transport Type: Quantity:
Medi-Cal Fee-for-Service
Medi-Cal Managed Care
Medicare
Other
Dual Medicare/Medi-Cal
Amount Due = Sum of Total Transports x QAF Rate ( )
= $
Payment Instructions:
1.Please use the invoice number provided above to pay via Electronic Funds
Transfer (http://dhcs.ca.gov/epay).
OR
2. Please submit this invoice and payment to:ATTN: GEMT QAFAccounting Section/Cashiers Unit, Mail Stop 11011501 Capitol AvenueP.O. Box 997415Sacramento, CA 95899-7415
2019-20 980 80005
3323
Name:
Provider Name:____________________
DHCS Account Number:
4260KB0B 4129200
CONTRA COSTA COUNTY FIRE
PROTECTION DISTRICT
2/1/2021
GEM1316339609
2020 Q2
GEM0221508B
502,620.30
592
3326
5055
1783
4805
502,620.30
$32.30
State of California—Health and Human Services Agency
Department of Health Care Services
GAVIN NEWSOM WILL LIGHTBOURNE
DIRECTOR GOVERNOR
Third Party Liability and Recovery Division, General Collection Section, MS 4720
P.O. Box 997425, Sacramento, CA 95899-7425
Ground Emergency Medical Transport (GEMT)
Quality Assurance Fee (QAF) – Quarterly Payment
Provider Invoice
Provider Information: Due Date:
Payment Details:
Year: ___________ QTR: _______
Invoice Number:
Amount Due: $_____________________
Fiscal Year Reporting Structure Account App Ref Service Location
Activity Program Alt Account Fund Project
9990
Emergency Transport Type: Quantity:
Medi-Cal Fee-for-Service
Medi-Cal Managed Care
Medicare
Other
Dual Medicare/Medi-Cal
Amount Due = Sum of Total Transports x QAF Rate ( )
= $
Payment Instructions:
1.Please use the invoice number provided above to pay via Electronic Funds
Transfer (http://dhcs.ca.gov/epay).
OR
2. Please submit this invoice and payment to:ATTN: GEMT QAFAccounting Section/Cashiers Unit, Mail Stop 11011501 Capitol AvenueP.O. Box 997415Sacramento, CA 95899-7415
2019-20 980 80005
3323
Name:
Provider Name:____________________
DHCS Account Number:
4260KB0B 4129200
CONTRA COSTA COUNTY FIRE
PROTECTION DISTRICT
3/1/2021
GEM1316339609
2020 Q3
GEM03218Z0S
556,916.60
525
3496
6023
1804
5394
556,916.60
$32.30
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with American Medical
Response, in an amount not to exceed $900,000, for the purchase of medical equipment for use in
ambulance vehicles.
FISCAL IMPACT:
100% Ambulance Transport Fund: Budgeted in FY 2020-21
BACKGROUND:
On May 12, 2020, the Contra Costa County Fire Protect District Board of Directors authorized the Fire
Chief to execute a contract extension to provide emergency ambulance service and an contract amendment
and extension with American Medical Response as the subcontractor for the next five years. A component
of this amendment is for the District to purchase the rolling stock for the next five-year term. As part of the
requirement of the amendment, the District will purchase 20 ambulances. This purchase is to properly
equip the new ambulances with gurneys, stair chairs, defibrillators, iPads, and associated equipment.
CONSEQUENCE OF NEGATIVE ACTION:
The District will not be able to properly equip new ambulances.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Mike Quesada, Assistant
Chief 925-941-3300
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:Purchase Order for Medical Equipment
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a service agreement with GovQA,
LLC, in an amount not to exceed $20,000, for public records management software for the period December
15, 2020, through December 14, 2021.
FISCAL IMPACT:
100% CCCFPD General Operating Fund. Budgeted in FY 2020-21.
BACKGROUND:
GovQA’s Public Records Request Management software is designed to handle Public Records Act (PRA)
requests from start to finish for state and local government organizations.
The software service will integrate with the Contra Costa County Fire Protection District's existing website
to provide for efficient and comprehensive PRA administrative management, reducing administrative
burden, simplifying customer access to information and reducing liability.
It accomplishes these things by putting requests into a digitized workflow, deflecting requests that have
already been answered or are answerable elsewhere, collecting
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Steve Hill, Public Information
Officer 925-941-3300
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.3
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:December 8, 2020
Contra
Costa
County
Subject:Service Agreement for Public Records Management Software
BACKGROUND: (CONT'D)
detailed information requested and assembling proposed responses, facilitating redaction and eliminating
the need to use inefficient paper, and digital media-based transfers of large amounts of data. It also
contributes to efficient management of the PRA process by flagging and linking duplicate requests and
reducing repetitive work currently being done in the District's paper-based, manual system.
The Service Agreement obligates each Party to fully indemnify and hold harmless the other for any and all
costs, liabilities, losses, and expenses resulting from any claim, suit, action, or proceeding brought by any
third party and arising out of such Party’s performance of the Agreement.
CONSEQUENCE OF NEGATIVE ACTION:
Currently, the District's manual PRA system can result in delays in answering the request, from requests
being routed to the incorrect division, inefficient data transfers, or personnel duplicating work that has
already been completed for other requests.