HomeMy WebLinkAboutMINUTES - 11102020 - (3)CALENDAR FOR THE BOARD OF SUPERVISORS
CONTRA COSTA COUNTY
AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD
BOARD CHAMBERS, ADMINISTRATION BUILDING, 1025 ESCOBAR STREET
MARTINEZ, CALIFORNIA 94553-1229
CANDACE ANDERSEN, CHAIR, 2ND DISTRICT
DIANE BURGIS, VICE CHAIR, 3RD DISTRICT
JOHN GIOIA, 1ST DISTRICT
KAREN MITCHOFF , 4TH DISTRICT
FEDERAL D. GLOVER, 5TH DISTRICT
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 655-2075
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A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR.
To slow the spread of COVID-19, the Health Officer’s Shelter Order of September 14, 2020, prevents public gatherings (Health
Officer Order). In lieu of a public gathering, the Board of Supervisors meeting will be accessible via television and live-streaming to all
members of the public as permitted by the Governor’s Executive Order N29-20. Board meetings are televised live on Comcast Cable
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AGENDA
November 10, 2020
9:00 A.M. Convene and announce adjournment to closed session in Room 168.
Closed Session
A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6)
1. Agency Negotiators: David Twa and Stacey Cue.
Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses Assn.;
SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters
I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers
Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech.
Engineers IFPTE, Local 21; and Teamsters Local 856.
2. Agency Negotiators: David Twa.
Unrepresented Employees: All unrepresented employees.
3. Agency Negotiators: Candace Andersen and David Twa.
Unrepresented Employee: County Administrator
B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code § 54956.9(d)(1))
Los Medanos Community Healthcare District v. Contra Costa Local Agency Formation Commission, County of
Contra Costa ; California Court of Appeal, First Appellate District, Division 5, Case No. A160146
1.
Joshua Polston v. County of Contra Costa, Contra Costa County Superior Court Case No. C20-016512.
C. PUBLIC EMPLOYEE APPOINTMENT
Title: County Administrator
9:30 A.M. Call to order and opening ceremonies.
Inspirational Thought- "Our debt to the heroic, men and women in the service of our Country can never be repaid. They
have earned our undying gratitude. America will never forget their sacrifices. ~President Harry Truman
Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen
Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor
Staff Present:David Twa, County Administrator
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.54 on the following agenda) – Items are subject to
removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public.
Items removed from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER update on COVID 19; and PROVIDE direction to staff.
Health Department - Anna Roth, Director and Dr. Farnitano, Health Officer1.
Speakers: Mr. Sanders, District 4; Stephen, Pleasant Hill; Name Unknown; Name Unknown; Linda
Olvera.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
D.2 ANNOUNCE launching the "2020 Counties Care Holiday Food Fight". (Supervisor Andersen)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
D.3 ACCEPT report from the Health Services Director and ADOPT Resolution No. 2020/306 declaring Racism as
a Public Health Crisis within Contra Costa County. (Supervisors Gioia and Glover)
Speakers: Doug Leach, Multi-Faith Coalition; Susan Requa, League of Women Voters of Diablo Valley;
Dan Geiger, Budget Justice Coalition; Yehudi LIeberman, Stand Up for Racial Justice, Racial Justice
Coalition; Marianna Moore, Ensuring Opportunity Campaign; Mary Ann Showstrom, Health Care for All
Calfornia; Jane Fishburg, Rubicon.
Written commentary provided by: Jen Leland, East Bay Agency for Children.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
D.4 CONSIDER establishing a County Office of Racial Equity and Social Justice and launching a Community
Planning Process to determine how to structure the Office and prioritize its work. (Supervisors Gioia and Glover)
Speakers: Roxanne, Health Richmond Network; Tracy Walker, Steward Local 856; Dan Geiger, Budget
Justice Coalition; Phil Arnold; Marianna Moore, Ensuring Opportunity Campaign; Ruth Fernandez;
Linda Olvera; Yehudi Leberman; Jane Fishburg, Rubicon; Doug Leach, Multi-Faith Action Coalition;
Hector, Ensuring Opportunity Campaign.
Writeen commentary received from: Marti Roach, 350 Contra Costa; Bette Felton, Chair, Contra Costa
Regional Health Foundation; Jen Leland, East Bay Agency for Children.
ADOPTED the recommendations with Recommendation No. 10 amended to read: ACKNOWLEDGE that it
ADOPTED the recommendations with Recommendation No. 10 amended to read: ACKNOWLEDGE that it
is anticipated that at the completion of the Community Planning Process (estimated for May 2021), the annualized cost
of the operation of the office which will be allocated during the 2021-22 budget process.
D.5 CONSIDER accepting final report from the 2020 Census Steering Committee regarding the outreach efforts
and County self-reporting rates for Census 2020, and adopting Resolution No. 2020/301 recognizing the members
of the 2020 Complete Count Steering Committee, key department staff, regional partners and local
community-based organizations who contributed to the County's success. (Supervisors Burgis and Andersen)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
D. 6 CONSIDER Consent Items previously removed.
There were no items removed from consent for discussion.
D. 7 PUBLIC COMMENT (2 Minutes/Speaker)
There were no requests to speak at public comment.
D. 8 CONSIDER reports of Board members.
There were no items reported today.
11:00 A.M.
2020 Veterans' Day Celebration and Virtual Presentation of Colors to honor the men and women of Contra Costa
County who have served and are currently serving in our United States Armed Forces. (Nathan Johnson, Veterans
Services Officer)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Closed Session
There were no announcements from Closed Session.
ADJOURN
Adjourned today's meeting at 3:28 p.m.
CONSENT ITEMS
Road and Transportation
C. 1 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute, on behalf of the County, a
Utility Agreement with Contra Costa Water District (District), effective November 10, 2020, to require the County
to pay approximately $152,000, and the District to pay approximately $55,000, in connection with utility relocation
for the Marsh Drive Bridge (#28C442) Replacement Project, Concord area. (65% Federal Funds, 27% Contra
Costa Water District Funds and 8% Local Road Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 2 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute, on behalf of the County, a
C. 2 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute, on behalf of the County, a
Utility Agreement with Pacific Gas and Electric Company (PG&E), effective November 10, 2020, to require
PG&E to pay approximately $113,040, in connection with the utility relocation for the Marsh Drive Bridge
(#28C442) Replacement Project (Project), Concord area. (100% PG&E Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Engineering Services
C. 3 ADOPT Resolution No. 2020/285 accepting completion of improvements for minor subdivision MS15-00002
for a project developed by Alamo Glen, LLC, as recommended by the Public Works Director, Alamo area. (100%
Developer Fees)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Special Districts & County Airports
C. 4 REJECT all bids received on September 23, 2020 for the Fox Creek Park Project, as recommended by the
Public Works Director, Walnut Creek area. (100% Park Dedication Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 5 AWARD and AUTHORIZE the Public Works Director, or designee, to execute a construction contract with
NBC Construction & Engineering Inc. in the amount of $537,288 for the Walden Green Improvement Project,
Walnut Creek area. (100% Park Dedication Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 6 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a second amendment to a
ground lease that modifies the ground lease between the County and Byron Airport Hangar Owners Association for
County-owned property located at 760 Osprey Court, Byron, to establish ground rent through August 2029, modify
the timing of the transaction fee payment obligation, and create a community service obligation. (100% Airport
Enterprise Fund).
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 7 APPROVE and AUTHORIZE the Director of Airports to terminate the ground lease for real property located
at 145 and 161 John Glenn Drive, at Buchanan Field, Concord, between the County and FM Aviation, Inc., dba
Sterling Aviation, at the Buchanan Field Airport and AUTHORIZE County Counsel to pursue legal action to regain
possession of the real property. (100% Airport Enterprise Fund)
Speaker: Michael Bruno, Sterling Aviation.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Claims, Collections & Litigation
C. 8 DENY claims filed by Christopher Brick, CSAA for Stephanie Hesselroth, Luis A. Llamas, Steven V. Nelson
C. 8 DENY claims filed by Christopher Brick, CSAA for Stephanie Hesselroth, Luis A. Llamas, Steven V. Nelson
and Thomas Henle for El Nido Trust, Sheena Piper, Lamar L. Scott, Clarence Edward Smith, Rodric P.Stanley Jr.,
James P. Taylor, Maria Paz Gamez and Erick Alvarez.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 9 Acting as the governing body of the Contra Costa County Housing Authority, DENY claim filed by Michael
Nelson.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Honors & Proclamations
C. 10 ADOPT Resolution No. 2020/270 launching the "2020 Counties Care Holiday Food Fight", as recommended
by Supervisor Andersen.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 11 ADOPT Resolution No. 2020/292 proclaiming November 2020 as Adoption Awareness Month, as
recommended by the Employment and Human Services Director.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 12 ADOPT Resolution No. 2020/294 honoring Marcie Hochhauser, Senior Vice President of the Walnut Creek
Chamber of Commerce on the occasion of her retirement, as recommended by Supervisor Mitchoff.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Appointments & Resignations
C. 13 APPROVE the medical staff appointments and reappointments, additional privileges, advancements, and
voluntary resignations as recommend by the Medical Staff Executive Committee, and by the Health Services
Director.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Appropriation Adjustments
C. 14 Employment and Human Services Department (0504): APPROVE Appropriation and Revenue Adjustment
No. 005004 and AUTHORIZE the transfer of appropriations from Employment and Human Services Department,
Fund 100300 and appropriate it to Fleet Internal Service Fund, Auto and Trucks, Fund 150100 in the amount of
$29,415 for the purchase of one replacement vehicle (2002 Ford Taurus Asset #0327).
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Intergovernmental Relations
C. 15 APPROVE and AUTHORIZE the Health Services Director, or designee to execute contract with the City of
C. 15 APPROVE and AUTHORIZE the Health Services Director, or designee to execute contract with the City of
San Pablo, to use of the City’s Davis Park Multi-Purpose Room for COVID-19 testing for the period November
16, 2020 through June 30, 2021. (No fiscal impact)
Written commentary received from Matt Rodriguez, San Pablo City Manager (attached).
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Personnel Actions
C. 16 ADOPT Position Adjustment Resolution No. 25641 to establish project classifications (represented) and add
37 positions (represented and unrepresented) in the Health Services Department (100% Federal).
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 17 ADOPT Position Adjustment Resolution No. 25642 to add five Eligibility Work Supervisor (represented),
thirty-seven Eligibility Worker III (represented), and eleven Social Services Program Assistant (represented)
positions to the Workforce Services Bureau of Employment and Human Services Department.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Leases
C. 18 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment for the
office space located at 2500 Bates Avenue, Concord, to extend the term of the lease through June 30, 2026, at an
initial monthly rent of $62,071 for the first year with annual increases thereafter, for continued occupancy by
Health Services-Whole Person Care Program. (49% Community Connect/Whole Person Care, 22% Healthcare for
Homeless, 21% Clinic Services, and 8% School-Based Clinics)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 19 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment for the
office space located at 1320 Arnold Drive, Suite 266, Martinez, to extend the term of the lease through October 30,
2022, at an annual rent of $27,636 with no rent increases, for continued occupancy by the Health Services
Department. (100% Hospital Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 20 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment for the
office space located at 1330 Arnold Drive, Suite 140, Martinez, to extend the term of the lease through April 30,
2022, at an annual rent of $33,456 with no rent increases, for continued occupancy by Health Services-Office of
Consumer Empowerment. (100% General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 21 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment for the
office space located at 1330 Arnold Drive, Suite 143, Martinez, to extend the term of the lease through April 30,
2022, at an annual rent of $36,156 with no rent increases, for continued occupancy by Health Services-Behavioral
Health Management. (100% General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 22 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment for the
office space located at 1340 Arnold Drive, Suite 110, Martinez, to extend the term of the lease through May 31,
2022, at an annual rent of $59,688 with no rent increases, for continued occupancy by Contra Costa Health Plan
Provider Relations. (100% General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 23 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment for the
office space located at 1340 Arnold Drive, Suite 200, Martinez, to extend the term of the lease through May 31,
2022, at an annual rent of $174,628 with no rent increases, for continued occupancy by Health Services-Mental
Health and Behavioral Health Administration. (100% General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 24 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment for the
office space located at 1340 Arnold Drive, Suite 125, Martinez, to extend the term of the lease through March 31,
2022, at an annual rent of $38,940 with no rent increases, for continued occupancy by Contra Costa Health Plan
Analysis Unit. (100% HMO Enterprise Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 25 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment for the
office space located at 1340 Arnold Drive, Suite 266, Martinez, to extend the term of the lease through June 30,
2022, at an annual rent of $51,096 with no rent increases, for continued occupancy by Health Services-Office of
Consumer Empowerment. (100% HMO Enterprise Fund)
Corrected to Read: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a
lease amendment for the office space located at 1340 Arnold Drive, Suite 266 226, Martinez, to extend the
term of the lease through June 30, 2022, at an annual rent of $51,096 with no rent increases, for continued
occupancy by Health Services-Office of Consumer Empowerment. (100% HMO Enterprise Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Grants & Contracts
APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt
of fund and/or services:
C. 26 ADOPT Resolution 2020/232 approving the submission of applications to the California Department of
Parks and Recreation for Per Capita Grant funds under the California Drought, Water, Park, Climate, Coastal
Protection, and Outdoor Access for All Act of 2018 (Proposition 68), as recommended by the Public Works
Director. (No fiscal impact)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 27 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment
with the State of California, Department of Health Care Services, with no change in the original payment limit of
$1,594,000, to extend the term from December 31, 2020 to December 31, 2021, to allow the County to continue
providing Local Initiative Program Services. (No County Match)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 28 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment
with the State of California, Department of Health Care Services, to adjust capitation rates for medical services to
recipients of Medi-Cal Managed Care, with no change in the original amount payable to the County not to exceed
$317,472,000 and extend the termination date from December 31, 2020 to December 31, 2021. (No County match)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 29 APPROVE and AUTHORIZE the Health Services Director, or designee, to apply to the California Board of
State and Community Corrections – Proposition 64 California Community Reinvestment Grants Program, in an
amount not to exceed $450,000 per year for implementation of Substance Use Disorders treatment and expansion of
the Transition Clinic for the period May 1, 2021 through April 30, 2024. (No County match)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 30 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Kaiser
Permanente National Community Benefit Fund of the East Bay Community Foundation, to pay County an amount
not to exceed $150,000 for COVID-19 prevention and response in Contra Costa County among homeless
populations for the period October 15, 2020 through October 15, 2021. (No County match)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 31 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with West
Contra Costa Unified School District, to pay County an amount not to exceed $25,000, to provide mental health
services to special education students and their families for the period July 1, 2020 through June 30, 2021. (No
County match)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for
the purchase of equipment and/or services:
C. 32 APPROVE and AUTHORIZE Public Works Director, or designee, to execute a contract with Construction
Testing Services in an amount not to exceed $850,000 for on-call materials testing and inspection services for the
period November 10, 2020 through November 10, 2023, Countywide. (100% Various Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 33 AUTHORIZE the Public Works Director, or designee, to advertise for the 2021 On-Call Landscaping
Services Contract(s) for general landscaping services at various County sites, Countywide. (100% General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 34 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Bettina K.
Mutter, M.D., in an amount not to exceed $319,488 to provide psychiatric care services to a seriously emotionally
disturbed children and adolescents in Central Contra Costa County for the period November 4, 2020 through
October 31, 2021. (100% Mental Health Realignment)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 35 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with The
Contra Costa Clubhouses, Inc., in an amount not to exceed $631,672, to provide Mental Health Services Act
prevention and early intervention services to adults recovering from psychiatric disorders for the period July 1,
2020 through June 30, 2021, including a six-month automatic extension through December 31, 2021 in an amount
not to exceed $315,836. (100% Mental Health Services Act)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 36 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment
with Contra Costa Interfaith Transitional Housing, Inc., to increase the payment limit by $778,304 to a new
payment limit of $3,704,551 and extend the term from June 30, 2021 to September 30, 2021, for additional case
management and housing navigation services to the County’s Coordinated Entry system. (32% Probation
Department, 30% Housing and Urban Development Coordinated Entry, 24% Employment and Human Services
Department, 6% Housing Stabilization Funds, 5% Federal Emergency Management Agency, 2% CARES Act, 1%
General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 37 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment
with Ramon Berguer, M.D., to increase the payment limit by $23,000 to a new payment limit of $483,000, to
provide additional general surgery services to Contra Costa Regional Medical Center and Health Centers with no
change in the term January 1, 2019 through December 31, 2020. (100% Hospital Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 38 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Gretchen
D. Graves, MD, FAAP, in an amount not to exceed $900,000 to provide pediatric primary care services to Contra
Costa Health Plan members for the period December 1, 2020 through November 30, 2023. (100% Contra Costa
Health Plan Enterprise Fund II)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 39 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, an
purchase order amendment with Home Depot U.S.A., Inc. (dba the Home Depot Pro), to increase the payment limit
by $120,000 to a new payment limit of $319,000 for the purchase of janitorial and hospital supplies for the Contra
Costa Regional Medical Center and Contra Costa Health Centers with no change in the term of April 6, 2020 to
March 31, 2021. (100% CARES Act and other federal funding)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 40 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment
with Michael Gynn, M.D., to increase the payment limit by $40,000 to a new payment limit of $930,000, to provide
additional obstetrics and gynecology services with no change in the term ending December 31, 2020. (100%
Hospital Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 41 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment
with Archer Business Solutions, LLC, to increase the payment limit by $65,000 to a new payment limit of
$255,000, to provide additional technical support and consulting for the Health Services Department’s Information
Systems Unit with no change in the term July 1, 2020 through June 30, 2021. (100% by Hospital Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 42 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a purchase order with
Rosenthal Enterprises, Inc. (dba TachTech), in an amount not to exceed $74,880 for the renewal of Nexpose
software licenses and support services for the period August 17, 2020 through August 16, 2023. (100% Hospital
Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 43 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Cardionet, LLC, in an amount not to exceed $250,000 to provide remote cardiac monitoring services for Contra
Costa Regional Medical Center and Health Centers patients for the period November 1, 2020 through October 31,
2021. (100% Hospital Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 44 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with
Frank McGuire (dba The Landscape Company), to increase rates under the contract and extend the term from
September 30, 2020 to June 30, 2021 to provide on-call landscaping services to County properties, with no change
to the payment limit of $2,000,000, Countywide. (100% General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
Other Actions
C. 45 ACCEPT the Contra Costa County Public Law Library Board of Trustees July 2019 - June 2020 Annual
Report, as recommended by the County Administrator.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 46 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $55,623 to John Muir Behavioral
Health Center for the provision of psychiatric treatment services including diagnostic and therapeutic services and
mental health treatment for the period June 15, 2020 through June 30, 2020. (100% Mental Health Realignment)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 47 AUTHORIZE relief of cash shortage in the District Attorney's Office - Special Operations Asset Forfeiture
Trust Fund in the amount of $74,441.53, as recommended by the County Administrator. (100% General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 48 APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a Memorandum of
Understanding (the "SECURE MOU") with the Counties of Orange, Los Angeles, Riverside, and San Diego to
participate in the SECURE Electronic Recording Delivery System, in an amount of $50,000 for an initial fee and
an annual fee not to exceed $110,000, for a term beginning upon the execution of the agreement and continuing
until August 23, 2023.(100% Recorder ERDS Trust Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 49 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
C. 49 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
University of San Francisco to provide supervised field instruction at Contra Costa Regional Medical Center and
Health Centers to nursing students for the period November 1, 2020 through October 31, 2024. (Nonfinancial
agreement)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 50 AUTHORIZE the Public Works Director, or designee, to issue a Request for Qualifications to pre-qualify
design-build entities for requests for proposals for the demolition of the McBrien Administration Building and the
Downtown Martinez Jail Annex and construction of a replacement facility at 651 Pine Street, Martinez, as
recommendedby the County Administrator.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 51 AUTHORIZE the Health Services Director to reimburse select physicians and other difficult to recruit
non-merit classifications for moving and relocation costs incurred to work for the Health Services Department, in
an amount not to exceed $10,000. (Third party revenues)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 52 AUTHORIZE the County Administrator or designee, to execute a software and services agreement with
Accruent, L.L.C. for facility condition assessment of the County building portfolio and software to assist in capital
planning activities for five years, in an amount not to exceed $650,000. (100% General Fund Capital Reserves)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 53 APPROVE the revised Bylaws of the Advisory Council on Aging to address membership roles,
responsibilities, and quorum requirements, as recommended by the Employment and Human Services Director.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
C. 54 ADOPT Resolution No. 2020/304 allowing the County to reimburse certain expenditures related to the
County Administration Center Replacement project, the Buchanan Field Airport Terminal Expansion project and
the Contra Costa County Fire Protection District Station Replacement project, as recommended by the County
Administrator. (No fiscal impact)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane
Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover
GENERAL INFORMATION
The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the
Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the
Board to a majority of the members of the Board of Supervisors less than 96 hours prior to that meeting are available for public
inspection at 1025 Escobar Street, First Floor, Martinez, CA 94553, during normal business hours.
All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There
will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the
time the Board votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those
persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is
persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is
subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the
Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 1025 Escobar
Street, First Floor, Martinez, CA 94553.
The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact
the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000. An assistive listening device is available from the
Clerk, First Floor.
Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the
Office of the Clerk of the Board, (925) 655-2000, to make the necessary arrangements.
Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms
may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 1025 Escobar Street, Martinez,
California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 655-2000 or using the
County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be
viewed:
www.co.contra-costa.ca.us
STANDING COMMITTEES
The Airport Committee (Supervisors Karen Mitchoff and Diane Burgis) meets quarterly on the second Wednesday of the month
at 11:00 a.m. at the Director of Airports Office, 550 Sally Ride Drive, Concord.
The Family and Human Services Committee (Supervisors John Gioia and Candace Andersen) meets on the fourth Monday of
the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez.
The Finance Committee (Supervisors John Gioia and Karen Mitchoff) meets on the first Monday of the month at 9:00 a.m. in
Room 110, County Administration Building, 1025 Escobar Street, Martinez.
The Hiring Outreach Oversight Committee (Supervisors Federal D. Glover and John Gioia) meets quarterly on the first
Monday of the month at 10:30 a.m.. in Room 110, County Administration Building, 1025 Escobar Street, Martinez.
The Internal Operations Committee (Supervisors Candace Andersen and Diane Burgis) meets on the second Monday of the
month at 10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez.
The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the month at 1:00
p.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez.
The Public Protection Committee (Supervisors Andersen and Federal D. Glover) meets on the fourth Monday of the month at
10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez.
The Sustainability Committee (Supervisors Federal D. Glover and John Gioia) meets on the fourth Monday of every other
month at 1:00 p.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez.
The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the
second Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez.
Airports Committee TBD for 2021 See above
Family & Human Services Committee November 23, 2020 9:00 a.m.See above
Finance Committee TBD for 2021 See above
Hiring Outreach Oversight Committee December 7, 2020 10:30 a.m.See above
Internal Operations Committee December 14, 2020 10:30 a.m.See above
Legislation Committee December 14, 2020 1:00 p.m.See above
Public Protection Committee November 23, 2020 10:30 a.m.See above
Sustainability Committee TBD for 2021 See above
Transportation, Water & Infrastructure Committee December 14, 2020 9:00 a.m. See above
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH
RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2)
MINUTES
A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board
of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral
presentations and written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
AICP American Institute of Certified Planners
AIDS Acquired Immunodeficiency Syndrome
ALUC Airport Land Use Commission
AOD Alcohol and Other Drugs
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BCDC Bay Conservation & Development Commission
BGO Better Government Ordinance
BOS Board of Supervisors
CALTRANS California Department of Transportation
CalWIN California Works Information Network
CalWORKS California Work Opportunity and Responsibility to Kids
CAER Community Awareness Emergency Response
CAO County Administrative Officer or Office
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CDBG Community Development Block Grant
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
DSRIP Delivery System Reform Incentive Program
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health)
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
F&HS Family and Human Services Committee
First 5 First Five Children and Families Commission (Proposition 10)
FTE Full Time Equivalent
FY Fiscal Year
GHAD Geologic Hazard Abatement District
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HIPAA Health Insurance Portability and Accountability Act
HIV Human Immunodeficiency Syndrome
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IHSS In-Home Supportive Services
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
LVN Licensed Vocational Nurse
MAC Municipal Advisory Council
MBE Minority Business Enterprise
M.D. Medical Doctor
M.F.T. Marriage and Family Therapist
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
OB-GYN Obstetrics and Gynecology
O.D. Doctor of Optometry
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
Psy.D. Doctor of Psychology
RDA Redevelopment Agency
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
RN Registered Nurse
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
VA Department of Veterans Affairs
vs. versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
RECOMMENDATION(S):
CONSIDER update on COVID 19; and PROVIDE direction to staff.
Health Department - Anna Roth, Director and Dr. Farnitano, Health Officer1.
FISCAL IMPACT:
Administrative reports with no specific fiscal impact.
BACKGROUND:
The Health Services Department has established a website dedicated to COVID-19, including daily
updates. The site is located at: https://www.coronavirus.cchealth.org/
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: David Twa
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D. 1
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 10, 2020
Contra
Costa
County
Subject:Update on COVID-19
CLERK'S ADDENDUM
Speakers: Mr. Sanders, District 4; Stephen, Pleasant Hill; Name Unknown; Name Unknown;
Linda Olvera.
AGENDA ATTACHMENTS
MINUTES ATTACHMENTS
Covid-19 Update
November 10, 2020
D.1 Covid-19 Update
To date, 10 million people have been infected with the Coronavirus in the United States.
The surge is picking up. Data from John Hopkins shows the most recent 1 million
infections happened faster than any previous million-just in the last ten days.
The positivity rate currently now in California is sitting at 3.7%, and increase from 2.5 %
in less than a month. California Health and Human Services Secretary, Dr. Mark Ghaly
shared that the private home gatherings are the most consistently mentioned by contact
tracers as the major source of transmission. To address that Health Services has
worked with our regional Health Officer partners across the Bay Area to issue
recommendations on how to be safe as we enter this holiday season and as we
celebrate this winter.
Contra Costa County’s case rate as of November 12, 2020 was six cases per 100,000
with an adjusted rate of 4.8%, which puts us in the red tier category. We will hear more
officially from the state today.
There have been a total of 20,166 cases. Currently there are 46 people with COVID-19
in hospitals locally in Contra Costa County, which is a 200% increase over the last four
weeks. The County has performed over 503,837 tests with a rate of about now 4,000
per day.
Guidelines for gatherings this holiday season:
Keep it safe. Keep it small. Keep it short and keep it stable.
Outside is safer than inside. Small is better, limit gatherings to no more than three
households. Limit the gatherings to no more than two hours. Stable is a reiteration of
sort of small- the same three households, not multiple different households.
Participating in multiple gatherings with different households is strongly discouraged . If
attending several gatherings over the holidays, keep it the same group of people.
Maintain at least six feet of physical distance from people who are not in your household
at all times, whether you are inside or outside. Whether you are sitting or standing, the
more distance is safer. Wear face coverings at all times, including when you are talking
to others.
You can remove your face coverings briefly to eat or drink as long as you are staying six
feet away. But keep those face coverings on. Remain outside as much as possible. If
you go inside, open the windows and doors to increase ventilation. And wash your
hands with soap and water often. If you don't have soap and water available, use hand
sanitizer.
When you are serving shared food, use when you can disposable containers. Keep
your face covering on while you are preparing and serving. If you are dropping off
home cooked food or drinks or gifts, be sure to wear a mask and disinfect and wash
your handing thoroughly.
Avoid singing, chanting and shouting. And if you can't avoid these activities, keep your
face covering on and keep your volume low and keep at least six feet distance from
others. The same recommendations are applying to travel.
Wear your face covering, maintain distance, wash or sanitize your hands often.
We have more information about how to say stay this holiday season at CCHealth.org
where you could find a whole bunch of recommendations from our health team.
The County held a testing event on Saturday in San Pablo. 673 people were tested in
one day, and 339 flu vaccines were administered. 85% of the people who came were
first-time testers. Ms Roth noted a few organizations that assisted: United Latino
Voices, the Community Clinic Consortium, Life Long Medical, RISE, St. Vincent
DePAUL, Catholic Charities as well as Health Services employees and volunteers.
Health Services approached the event as a pilot, and will be examining how to replicate
this kind of success in the future for future events.
Dr. Farnitano noted there is exciting news about vaccine progress. We are still learning
about what potential vaccine candidates are going to be like. There will be additional
data that companies are collecting before they come to the Food and Drug
Administration, the F.D.A., to request approval of those vaccines.
The county is not waiting for notification of approval of a vaccine. The infrastructure
needed locally to help move quickly when a vaccine becomes available is being put into
place now. Several months ago, Health Services created a vaccine branch as part of
the Health Department COVID response and began laying the groundwork to distribute
and administer a COVID vaccine to members of the community who want one. Health
Services positioned the COVID testing sites and our vaccine sites for influenza vaccine,
flu vaccine, to test out how we can best reach our community and dispense and
distribute vaccine on a large scale.
Several months ago, when we saw that several of the leading candidate were going to
require ultra cold storage for the vaccine, the Health Services Department purchased a
specialized freezer that can maintain a temperature of 70 degrees to negative 70
degrees below zero, and hold 28,000 doses of vaccine. We acquired that before the
supply chain for these freezers became extremely limited.
The leading candidate for a vaccine has to be stored at very cold temperatures until the
last five days. The last five days before being given, it can be taken out of that cold
storage and stored at refrigerator temperature, so Health Services has increased
available refrigeration storage.
Prioritazation of who will receive the vaccine is being reviewed at the Federal level. At
the time of initial approval there won't be enough vaccine for everyone who wants a
vaccine. But that additional supply will come over the next few months. The current
framework focused on the initial doses of vaccine for healthcare workers who are
treating COVID-19 patients and healthcare workers who are likely to be exposed to the
disease and those working with our most vulnerable individuals like healthcare workers
in nursing homes.
The next phase focuses at other individuals at increased risk of severe illness or death
such as our senior citizens and essential workers and then moving out to the general
population.
In addition to the Food and Drug Administration (FDA) review at the federal level of the
data that each company will submit as far as how effective and how safe these vaccines
are, the state of California has appointed an additional scientific safety review
workgroup that includes several Bay Area experts, scientists and health physicians who
will look at the same data and review it to provide additional confidence that the
vaccine, whenever they sign off on, is considered to be safe. It is an extra level of
safety review that is being provided in addition to the federal safety review.
Therefore, enough vaccine for everyone who wants one is still going to be several
months away. That is why it is really important to keep this current surge of cases as
small and short-lived as possible.
Supervisor Gioia felt the event was very successful in San Pablo and showed the value
of community partnerships. He expressed interest in the demographic breakdown,
especially in regard to the Latinx community. Dr. Farnitano will ask the data team to
look at tests done on that Saturday event and break them out specifically compared to
the rest of our testing data.
Supervisor Mitchoff was interested to know if Saturday testing would be done again. Dr.
Farnitano said this San Pablo event would be used as a model to repeat the event in
other areas of the County going forward. Health Services will return to the Board with
more information on that on December 8, 2020.
Vice Chair Burgis expressed interest in tracking and tracing efforts. Dr. Farnitano
said the over the summer, Health Services significantly built up the contact tracing and
case investigation team, making modifications and improvements along the way.
One thing that learned over the summer is that having one set of staff that was doing
the case investigation, reaching out to the person who tested positive, and another staff
member reaching their contacts, needed to be combined. Many times the contacts were
in the same household and a rapport had already been established with the case
investigator.
Because cases decreased in the months of September and October, and additional
staff had been hired, the County was able to place significant effort on each case for
optimal success in reaching those exposed. The current success rate of contact is at
83%, with a goal of reaching 90%.
Right now, we are reaching about, looks like 83% of our cases we're able to reach -- our
goal is to get to 90%.
There's is recognition here and nationwide that because of widespread community
transmission, a lot of people can't really identify where they might have picked up
COVID. That makes the case investigation and contact tracing more challenging.
And as more people are not staying home and they're out doing things, that means their
potential contacts are just greater in number that they may have been exposed during
their infectious period. It's often hard to really assess whether the advice to isolate and
quarantine is truly being followed. Attempts are made to follow up with people after the
initial contact and follow through them through their isolation period and make sure they
are following the directions of the Health Department and they have all their questions
answered.
There is a lot of stigma attached to a positive test or exposure. Many people are afraid
to tell their work place or they're reluctant to stay at home because they are the
bread-winner of the family and they have concerns about income loss. They may not
have sick leave at their work.
And so, there's a lot of those kinds of concerns we work through.
There is a surge in hospital cases. At one point we were below 20 cases. Contra Costa
is currently at 47, more than double. It has been a steady slow increase over several
weeks and it has been at multiple hospitals across the county. As there are surges
across the nation, it's worrisome about the whole healthcare infrastructure.
Hospitals have built up their PPE reservoirs, their masks and their gowns and gloves,
but other things like critical intensive care unit medications being used for people in
ICUs on ventilators are becoming low in supply across the country. Hospitals are
experiencing a shortage of staff. These things have not come to a local problem yet.
The county has not yet seen a notable number of flu cases yet. Influenza usually arrives
in California in late November or December.
There is concern that throwing a lot of COVID hospitalizations on top of the usual winter
hospitalizations will really stress our hospital this winter. The Bay Area doesn't have a
lot of extra hospital capacity in a typical winter.
Dr. Farnitano encourages everyone to keep up with routine preventive healthcare
actions, including Flu shots, mammograms and colonoscopies and other cancer
screenings, vaccinations and regular checkups. The hospitals have taken extraordinary
steps to make their facilities incredibly safe for patients to come to. All are encouraged
to continue their healthcare through in person visits or telehealth appointments.
Regarding schools, the state guidelines say that if a county moves from the red tier into
the purple tier, that schools that have already partially opened can continue their
reopening plan.
So, many schools are planning to open with transitional kindergarten, kindergarten and
first grade and gradually move to bringing back some of the older grades. So, moving
from the orange tier to the red tier doesn't change anything for schools. If the county
moves to the purple tier, school staff will be requested to test more often
RECOMMENDATION(S):
ACCEPT report from Anna Roth, Director of Health Services and ADOPT Resolution No. 2020/306
declaring Racism as a Public Health Crisis within Contra Costa County
FISCAL IMPACT:
These recommendations do not have immediate fiscal impacts; however, they may have future fiscal
impact as programs, policy, and initiatives are both developed and enhanced to address this crisis.
BACKGROUND:
Please see Resolution No. 2020/306 for supporting documentation.
CONSEQUENCE OF NEGATIVE ACTION:
Communities of color within Contra Costa County, especially Black/African-Americans, will continue to
experience the effect of historical and structural racism and associated inequities that lead to adverse health
outcomes, economic instability, social injustice, barriers to educational attainment, and unnecessary loss of
life.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Anna Roth,
925-957-2670
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.3
To:Board of Supervisors
From:John Gioia, District I Supervisor
Date:November 10, 2020
Contra
Costa
County
Subject:Declaring Racism as a Public Health Crisis
CLERK'S ADDENDUM
Speakers: Doug Leach, Multi-Faith Coalition; Susan Requa, League of Women Voters of Diablo
Valley; Dan Geiger, Budget Justice Coalition; Yehudi LIeberman, Stand Up for Racial Justice,
Racial Justice Coalition; Marianna Moore, Ensuring Opportunity Campaign; Mary Ann
Showstrom, Health Care for All Calfornia; Jane Fishburg, Rubicon. Written commentary
provided by: Jen Leland, East Bay Agency for Children.
AGENDA ATTACHMENTS
Resolution 2020/306
MINUTES ATTACHMENTS
Correspondence Received
In the matter of:Resolution No. 2020/306
Declaring Racism as a Public Health Crisis.
WHEREAS, it is the mission of Contra Costa County to provide public services which improve the quality
of life of our residents and the economic viability of our businesses; and
WHEREAS, racism is a social system with multiple dimensions: individual racism that is internalized or
interpersonal and systemic racism that is institutional or structural; racism is a system of structuring
opportunity and assigning value based on the color of one’s skin that privileges white people; and
WHEREAS, throughout our nation’s history, racism has had lasting negative effects on groups including
Black/African-Americans, Latinx, indigenous, and people of color; and
WHEREAS, racism also intersects with other forms of prejudice and oppression to increase adverse
outcomes including discrimination based on immigration status, gender and sexual orientation, and mental
and physical abilities; and
WHEREAS, antiblack racism dehumanizes and marginalizes Black/African-American people and also
affects other communities of color by privileging those with lighter skin; and
WHEREAS, these lasting negative consequences such as economic instability and poverty, barriers to
educational attainment, and overrepresentation in the criminal justice system have a radical effect on the
lives of Black/African-Americans and other people of color living within Contra Costa County leading to
avoidable adverse health outcomes and unnecessary loss of life; and
WHEREAS, Black/African-Americans and other communities of color are disproportionally impacted by
health disparities and social and environmental conditions including increased exposure to lead, poor air
quality, lack of safe places to walk, bike, run, live, and play, and inadequate access to health services and
information; and
WHEREAS, disproportionately higher rates of chronic disease, shorter life expectancy, maternal and infant
mortality, and health inequities for Black/African Americans and other racial groups are widely recognized
and documented, yet continue to persist throughout Contra Costa County; and
WHEREAS, the COVID-19 pandemic has exacerbated racial and social inequities by disproportionately
impacting the Latinx community in particular as well as other communities of color; and
WHEREAS, Contra Costa Health Services cares for and improves the health of all people in Contra Costa
County, and yet as a system has perpetuated racism and anti-black racism; and
WHEREAS, Contra Costa County has made efforts to address health and social inequities that exist,
through the work of various programs and initiatives, but it is not enough; and
WHEREAS, the continued and unnecessary loss of Black lives including Miles Hall, George Floyd,
Breonna Taylor, Ahmaud Arbery, and so many others, calls upon the County to be visible in our outrage,
and, more importantly, in our resolve to work for change; and
WHEREAS, Contra Costa County recognizes that racism is a public health crisis that affects all members of
our community and deserves action from all levels of government and civil society;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Contra Costa County asserts
that racism is an urgent public health emergency affecting our entire community; and BE IT FURTHER
RESOLVED, that Contra Costa County encourages other City, Local, State, and National entities to
recognize racism as a public health crisis; and BE IT FURTHER RESOLVED, that Contra Costa Health
Services commits to working to end racism and healing the harms that this organization has perpetuated;
and BE IT FURTHER RESOLVED, that Contra Costa Health Services supports community efforts to
amplify and address issues of racism and engage actively and authentically with communities of color in
our county; and BE IT FURTHER RESOLVED, that Contra Costa Health Services commits to combating
both explicit and implicit bias, with an emphasis on evaluating personnel practices including recruitment,
hiring, retention and promotion to ensure diversity amongst all levels of staff; and BE IT FURTHER
RESOLVED, that Contra Costa Health Services supports the adoption of the County’s Racial Equity
Action Plan and other efforts to address equity in internal policies, procedures and programs; and BE IT
FURTHER RESOLVED, that Contra Costa Health Services will hire a Chief Equity Officer to align and
build on health equity efforts in our department and across the County; and BE IT FURTHER RESOLVED,
that Contra Costa Health Services will develop a Health Equity Plan for Contra Costa Health Services
along with a measurement dashboard; and BE IT FURTHER RESOLVED, that Contra Costa Health
Services will participate as a host organization in the community planning process to establish a County
Office of Racial Equity and Social Justice; and BE IT FURTHER RESOLVED, that Contra Costa Health
Services will support the development of a strategy for immigrant inclusion in partnership with the
Department of Employment and Human Services as part of the community planning process to establish an
Office of Racial Equity and Social Justice; and BE IT FURTHER RESOLVED, that Contra Costa Health
Services will launch Living Contra Costa, a strategic vision, with an emphasis on equity; and BE IT
FURTHER RESOLVED, that the Contra Costa County Board of Supervisors does hereby support the
efforts to achieve health equity and a welcoming and just Contra Costa County.
___________________
CANDACE ANDERSEN
Chair, District II Supervisor
______________________________________
JOHN GIOIA DIANE BURGIS
District I Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: November 10, 2020
David J. Twa,
By: ____________________________________, Deputy
RECOMMENDATION(S):
1. RECEIVE presentations by Supervisors Federal Glover and John Gioia, Donté Blue (Office of Reentry
and Justice), Health Services, and Myra Chow (San Francisco Foundation) regarding history of racial
equity efforts in Contra Costa County and need to establish an Office of Racial Equity and Social Justice.
2. ACCEPT the Concept Proposal by Supervisors Federal Glover and John Gioia for a Contra Costa Office
of Racial Equity and Social Justice (Attachment 1).
3. ACKNOWLEDGE that Contra Costa County must eliminate the inequities, disparities and harm that
exist in our County, including inequities and disparities in health outcomes, resource and service allocation,
land use decisions (environmental justice), and law enforcement and criminal justice system practices.
4. ACKNOWLEDGE that we must create a sense of urgency for change so that we cultivate and sustain a
County ecosystem rooted in belonging, mutuality, equity, and justice. The need for change is urgent, and
the opportunity for change is now.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
Contact: L. DeLaney,
925-335-1097
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
D.4
To:Board of Supervisors
From:Supervisors John Gioia and Federal D. Glover
Date:November 10, 2020
Contra
Costa
County
Subject:Establishing a County Office of Racial Equity and Social Justice and Launching a Community Planning Process
RECOMMENDATION(S): (CONT'D)
5. ACKNOWLEDGE that we must make a transformational shift within County government to eliminate
inequity, harm, discrimination, and bias (implicit and explicit) based on race, ethnicity, gender, sexual
orientation, language, immigration status, socio-economic status, and for people with disabilities by
focusing County efforts on understanding what it takes to achieve equity with a priority focus on racial
equity.
6. ACKNOWLEDGE the $250,000 in funding provided by community organizations, foundations and
businesses to the Contra Costa Regional Health Foundation (as fiscal agent) to fund a community
planning process to provide input into the structure of the Office of Racial Equity and Social Justice and
determine its priorities.
7.AUTHORIZE the establishment of an Office of Racial Equity and Social Justice in the County
Administrator’s Office consistent with the principles set forth in the Concept Proposal (Attachment 1)
and the final recommendations of the Community Planning Process (Attachment 2).
8. AUTHORIZE the immediate launch of a Community Planning Process consistent with the Proposed
Community Planning Process Document (Attachment 2) as funded by community organizations,
foundations and businesses.AUTHORIZE the County Administrator to provide staff support for the
immediate launch of the Community Plannning Process.
9. AUTHORIZE the County Administrator to provide staff support for the immediate launch of the
Community Planning Process.
10. ACKNOWLEDGE that it is anticipated that at the completion of the Community Planning Process
(estimated for May 2021), the annualized cost of the operation of the office (3 staff positions) will be
$600,000 which will be allocated during the 2021-22 budget process.
FISCAL IMPACT:
$250,000 contributed by external organizations and businesses (one-time funding for Community
Planning Process).
$600,000 in County General Fund (annual revenue to fund the operations of the Office)
BACKGROUND:
NEED FOR AN OFFICE OF RACIAL EQUITY AND SOCIAL JUSTICE IN
CONTRA COSTA COUNTY
Racism, inequity, injustice, disparities and harm exist throughout the United States and here in Contra
Costa County. The recent increased protests for racial equity and social justice reflect a growing mood
across the United States that there is a sense of urgency to take meaningful and impactful action to end
systemic racism, discrimination and hate.
Racial and ethnic disparities in health outcomes, the criminal justice system, educational achievement,
and social service metrics exist here in Contra Costa County. These disparities have been
well-documented in reports issued by the Contra Costa Racial Justice Task Force/Oversight Body, First
Five Contra Costa, Contra Costa Health Services and the Contra Costa Employment and Human
Services Department.
In order to make a transformational shift within County Government to eliminate inequity, harm,
discrimination and bias based on race, ethnicity, gender, sexual orientation, language, immigration
status, socio-economic status, and for people with disabilities, with an initial priority focus on racial
equity, Supervisors John Gioia and Federal Glover have developed a “Concept Proposal for a Contra
Costa Office of Racial Equity and Social Justice” – fully set forth in Attachment 1
HISTORY OF COUNTY AND COMMUNITY WORK IN CONTRA COSTA TO
ADVANCE EQUITY
While there is a history of equity and social justice initiatives in Contra Costa, there is clearly much
more work that needs to occur to make our County equitable and just. A list of some of the County’s
past and existing equity and social justice initiatives is set forth in the “Concept Proposal for a Contra
Costa Office of Racial Equity and Social Justice” (Attachment 1). These efforts include:
Hiring Outreach Oversight Committee
Racial Justice Task Force
Racial Justice Oversight Body
Advisory Council on Equal Employment Opportunity
Contra Costa CARES (healthcare regardless of immigration status)
Implicit Bias Training
Workforce Diversity Training
EEO Outreach and Recruitment Programs
EEO Discrimination Complaint Investigation
Office of Reentry & Justice
Stand Together Contra Costa (Rapid Response Services to protect families from
deportation)
Get Connected Contra Costa
Government Alliance on Race and Equity (GARE) Participation
Draft Racial Equity Action Plan (REAP)
Human Resource’s Bridge to Success program (for people with disabilities)
Human Resource’s “Adverse Impact Review on Job Exams”
General Plan Process to create Environmental Justice policies
Environmental Justice Seats on the County Sustainability Commission and
Hazardous Materials Commission
Health Services equity initiatives to reduce health disparities (and Equity Officer)
Employment and Human Services Department initiatives to promote equity
Impact Justice Diversion Program in the District Attorney’s Office
Gateways for Growth Challenge planning process to support immigrant
inclusion/equity
Creating an Office of Racial Equity and Social Justice has been discussed for several years by the
County’s Government Alliance on Race and Equity (GARE) Cohort. The GARE Cohort developed a
proposal for an Office of Human Rights and Equity in 2017, and again developed a comprehensive
Racial Equity Action Plan in 2019 which also recommended establishing an Office of Equity &
Immigrant Inclusion. Their work has laid a strong foundation for the momentum to create this Office.
Our County also has a rich history of equity and social justice efforts led by community-based
organizations. Indeed, it has been strong advocates and community-based organizations who have led
much of the racial equity and social justice work in our County. These efforts include advocacy,
organizing, direct service, and coalition-building. There are multiple, intersecting efforts underway led
by many community members, organizations, agencies, and coalitions throughout our County. Examples
include the work of the following organizations and coalitions:
Contra Costa Alliance to End Abuse
Contra Costa Budget Justice Coalition
Contra Costa Community Care Coalitions
Contra Costa Immigrant Rights Alliance
Contra Costa National Alliance on Mental Illness (NAMMI)
Contra Costa Racial Justice Coalition
Ensuring Opportunity Campaign to End Poverty in Contra Costa
Healthy Richmond
Lift Up Contra Costa
Multi-Faith Action Coalition
NAACP Chapters
Safe Return Project
All of these efforts continue with urgency and strong momentum; but there remains much work to be
done to truly realize a Contra Costa community that is welcoming, equitable and just for all.
It is essential to work with these community partners and others who are already doing the work of
racial equity and social justice, and to look to them to provide stewardship, consultation and partnership
in this effort.
All of this County and community work has laid a strong foundation for establishing an Office of Racial
Equity and Social Justice.
MISSION AND GOALS OF THE OFFICE
Creating a Contra Costa County Office of Racial Equity and Social Justice will:
Enable the County, working with the community (including community
organizations and leaders, cities and school districts), to better coordinate,
strengthen and expand the County’s existing work on equity and inclusion.
Create new opportunities to deepen the work.
Allow the County to better partner with the community in prioritizing and
implementing this work.
The goal of this work is to promote equity and eliminate disparities and harm in Contra Costa County
with the initial priority to eliminate structural racism.
The Mission and Goals of a County Office of Racial Equity and Social Justice include:
To make a transformational shift within County government to eliminate inequity,
harm, discrimination and bias (implicit and explicit) based on race, ethnicity,
gender, sexual orientation, language, immigration status, socio-economic status, and
for people with disabilities by focusing County efforts on understanding what it
takes to achieve equity with a priority focus on racial equity.
Acknowledge and eliminate inequities, disparities and harm that exist in Contra
Costa County, including inequities and disparities in health outcomes, resource and
service allocation, land use decisions (environmental justice), and law enforcement
and criminal justice system practices.
Create a sense of urgency for change so that we cultivate and sustain a County
ecosystem rooted in belonging, mutuality, equity, and justice. The need for change
is urgent; and the opportunity for change is now.
COMMUNITY ENGAGEMENT AND PLANNING PROCESS TO INFORM THE
CREATION OF THE OFFICE
An inclusive and robust community planning process is vital and necessary to determine how the Office
of Racial Equity and Social Justice is structured and operated, and ultimately determine the final name
for the Office. Attachment 2 sets forth this proposed process.
Supervisors Gioia and Glover, working with an initial planning team have raised $250,000 towards a
robust community engagement and planning process which will include a listening campaign of Contra
Costa residents centering the experiences of our County’s Black communities and communities of color.
An initial planning group comprised of Supervisors Gioia and Glover, Erika Jenssen and Shannon
Ladner-Beasley of Contra Costa Health Services, Susun Kim of the Family Justice Center, Kanwarpal
Dhaliwal of RYSE, Jen Leland of East Bay Agency for Children, and Reggie Caldwell of Public Health
Advocates have developed a structure for a community process, which will be led by a Community
Engagement Table composed of representatives from:
Budget Justice Coalition
Contra Costa Alliance to End Abuse
Contra Costa Care Call Conveners – RYSE and Family Justice Center
Contra Costa Central Labor Council
Contra Costa District Attorney’s Office
Contra Costa GARE Cohort
Contra Costa Health Services
Contra Costa Immigrant Rights Alliance
Contra Costa Public Defender’s Office
Contra Costa Racial Justice Oversight Body
Ensuring Opportunity Campaign to End Poverty in Contra Costa
First Five Contra Costa
Healthy Richmond
Lift Up Contra Costa
Multi-Faith Action Coalition
NAACP – Contra Costa chapters
National Alliance on Mental Illness (NAMMI) Contra Costa
Racial Justice Coalition
Safe Return Project
Resident leaders from most impacted/burdened communities from East, Central, and
West Contra Costa County
West Contra Costa County
Others as determined by listed partners
This community engagement table will design and implement the community engagement process
across all regions of the County.
This community planning process as set forth in Attachment 2 will inform the following actions:
Develop the final structure, roles and responsibilities of the Office
Develop a plan reflecting the community’s priorities for the work of the Office
Develop a plan for how the Office is transparently accountable to the public
The following organizations/businesses have committed the following amounts to fund and support the
community planning process:
Contra Costa Regional Health Foundation - $20,000 (which will also serve as the
Fiscal Agent)
East Bay Community Foundation - $10,000
John Muir Community Benefits - $5,000
John Muir Health Foundation - $10,000
Dean and Margaret Lesher Foundation - $25,000
Public Health Advocates - $25,000
Republic Services - $25,000
Richmond Community Foundation - $5,000
San Francisco Foundation - $75,000
The California Endowment - $25,000
Y&H Soda Foundation - $25,000
A complete description of the Community Planning Process, which will be fully funded by the identified
funders, is set forth in Attachment 2.
The work and recommendations of this Community Planning Process will inform the final structure and
priorities of the Office of Racial Equity and Social Justice, including the determination of the name of
the Office.
STRUCTURE OF THE OFFICE OF RACIAL EQUITY AND SOCIAL JUSTICE
An Office of Racial Equity and Social Justice will be established within the County Administrator’s
Office with direct accountability to the Board of Supervisors and the public. The Office shall initially be
comprised, at a minimum, of the following core staff:
1.0 FTE Director of the Office of Racial Equity and Social Justice
1.0 FTE Program Analyst for the Office of Racial Equity and Social Justice
1.0 FTE clerical support staff for the Office of Racial Equity and Social Justice
Based on estimates from the County Administrator’s Office, the estimated annual budget for these
positions is $500,000 to $600,000.
There are existing and planned equity efforts in various County departments that could either work with
the Office of Racial Equity and Social Justice or be consolidated in that Office. That determination
would be made by the Board of Supervisors after the completion of the Community Planning Process.
Those efforts include: Office of Reentry and Justice, Health Services Equity Officer, Library and Human
Resource equity efforts, and CAO’s Affirmative Action Office.
CLERK'S ADDENDUM
Speakers: Roxanne, Health Richmond Network; Tracy Walker, Steward Local 856; Dan Geiger,
Budget Justice Coalition; Phil Arnold; Marianna Moore, Ensuring Opportunity Campaign; Ruth
Fernandez; Linda Olvera; Yehudi Leberman; Jane Fishburg, Rubicon; Doug Leach, Multi-Faith
Action Coalition; Hector, Ensuring Opportunity Campaign.
Writeen commentary received from: Marti Roach, 350 Contra Costa; Bette Felton, Chair, Contra Costa
Regional Health Foundation; Jen Leland, East Bay Agency for Children.
ADOPTED the recommendations with Recommendation No. 10 amended to read: ACKNOWLEDGE
that it is anticipated that at the completion of the Community Planning Process (estimated for May
2021), the annualized cost of the operation of the office which will be allocated during the 2021-22
budget process.
AGENDA ATTACHMENTS
Attachment 1: Concept Proposal for Office of Racial Equity and Social Justice
Attachment 2: Community Planning Process Working Plan
MINUTES ATTACHMENTS
Correspondence Received
1
ATTACHMENT 1
Concept Proposal for a
Contra Costa Office of Racial Equity and Social Justice
(By Supervisors John Gioia and Federal Glover)
Mission/Goals
• To make a transformational shift within County government to eliminate inequity,
harm, discrimination, and bias (implicit and explicit) based on race, ethnicity, gender,
sexual orientation, language, immigration status, socio-economic status, and for people
with disabilities by focusing County efforts on understanding what it takes to achieve
equity with a priority focus on racial equity.
• Acknowledge and eliminate inequities, disparities and harm that exist in Contra Costa
County, including inequities and disparities in health outcomes, resource and service
allocation, land use decisions (environmental justice), and law enforcement and criminal
justice system practices
• Create a sense of urgency for change so that we cultivate and sustain a County
ecosystem rooted in belonging, mutuality, equity, and justice. The need for change is
urgent; and the opportunity for change is now.
Values and Principles:
• We center the priorities and lived experiences of residents and families most vulnerable
to systems harm and inequity.
• We disrupt racism and injustice that exists in our institutions and systems.
• We center healing, justice and equity.
• We engage in healthy struggle so that we are accountable, innovative and creative.
• We learn and adapt through ongoing inquiry and reflection.
• We advocate for resources through an equitable, humanizing and transparent process.
• We celebrate and appreciate.
Function: The Office of Racial Equity and Social Justice would be established in a separate
Division in the County Administrator’s Office with direct accountability to the Board of
Supervisors. Its function is to: (1) better coordinate, strengthen and expand the County’s
existing work on equity and inclusion, (2) create new opportunities to deepen the work, and (3)
partner with the community (including community organizations and leaders, cities and school
districts) in prioritizing and implementing this work. The goal of this work is to promote equity
and eliminate disparities in Contra Costa County with the initial priority to eliminate structural
racism.
2
Community Partnership: The community’s voice is a necessary and vital part of determining
how the Office of Racial Equity and Social Justice is structured and operated. It is essential to
work with community partners already doing the work of racial and social justice and to look to
them to provide stewardship, consultation and partnership in this effort. An inclusive
community planning process will be conducted that will include a listening campaign of Contra
Costa residents centering the experiences of our County’s Black communities and communities
of color. This process will inform the following actions:
• Develop the final structure, roles and responsibilities of the Office
• Develop a plan reflecting the community’s priorities for the work of the Office
• Develop a plan for how the Office is transparently accountable to the public
The County has a history of equity and social justice initiatives and has laid the foundation for
establishing an Office of Racial Equity and Social Justice
• The County’s Government Alliance on Race and Equity (GARE) Cohort developed a
proposal for an “Office of Human Rights & Equity” in 2017, and developed a
comprehensive Racial Equity Action Plan in 2019 which also recommended establishing
an “Office of Equity & Immigrant Inclusion”.
• The Board of Supervisors established a Racial Justice Task Force which produced
recommendations to reduce racial disparities in the Justice system (2018)
• The Board of Supervisors established a Racial Justice Oversight Body to recommend and
implement policies to reduce racial disparities in the Justice system.
• County General Plan Update to incorporate Environmental Justice principles in land use
policies
• Board of Supervisors created Environmental Justice seats on the County Sustainability
Commission and County Hazardous Materials Commission
• County has developed and implemented Implicit Bias and Procedural Justice training
programs
• Health Services has numerous equity initiatives to reduce health disparities based on
race, ethnicity, language, socio-economic status, gender, and sexual orientation.
• Employment and Human Services Department has several initiatives to promote equity
focusing on socio-economic status and immigrant inclusion.
• Impact Justice Diversion Program in the District Attorney’s Office
• Board of Supervisors established “Stand Together Contra Costa” to provide rapid
response services to immigrants at risk of deportation
• Board of Supervisors established “Contra Costa Cares” to provide medical care to
families regardless of immigration status
• Board of Supervisors worked with community partners to establish Re-Entry Centers to
assist formerly incarcerated individuals transition into community
• Board of Supervisors supported the application for the “Gateways for Growth
Challenge” planning process to develop a coordinated approach to supporting
immigrant inclusion and equity.
3
• There have been many efforts led by community partners in Contra Costa who have
been engaged in racial and social justice work for years, decades and generations
through advocacy, organizing, direct service, and coalition building.
Proposed Roles and Responsibilities of the Office of Racial Equity and Social Justice (subject
to modification by the community planning process)
• Coordinate, strengthen and expand the existing equity and social justice work currently
being done across Departments, and create opportunities to deepen the existing work,
bring innovations and emerging strategies to address systemic and structural inequities.
• Increase education and resources and develop policies to address structural and
institutional racism and systemic violence against African American and Black residents.
• Foster an organizational culture in County government that promotes equity and social
justice in all decision making and practices.
• Ensure that County investments are aligned with equity and social justice principles and
address the root causes of inequities in Contra Costa.
• Assist County Departments (through policies, education and technical assistance) in
applying equity and social justice principles and practices to county actions (including
law enforcement and the justice system, location and delivery of services, land use
decisions, resource allocation, policy development and decision making, and community
engagement) and integrate these practices, on a countywide basis, in order to achieve
equitable opportunities for all people and to eliminate disparities.
• Develop policies and practices so that equity and social justice impacts are considered in
all County decision-making to achieve equity, fairness and opportunity for all residents.
• Build capacity in County government to engage all communities in a manner that
promotes trust and belonging among people across race, ethnic, gender, language,
immigration status, and sexual orientation lines.
• Expand the utilization of community driven frameworks and methods of data to address
inequities, and publicly report the progress towards advancing equity and social justice.
• Partner with the community (organizations and individuals) to promote equity and
inclusion within Contra Costa to eliminate harm and disparities.
• Establish an inter-departmental team (utilizing staff across Departments) to work with
the Office to facilitate accountability and coordination by Departments in their
implementation of equity and social justice principles, policies and practices.
• Develop and conduct equity assessments of all County departments and their practices
including law enforcement and the justice system, land use decisions/environmental
justice, resource and service allocation, health disparities, and social service needs.
• Work with the community to create mechanisms for community oversight of County
departments to achieve equity and eliminate disparities and harmful treatment.
• Provide support and staffing for the Racial Justice Oversight Committee and the
Government Alliance for Racial Equity (GARE) Cohort work, and work with Public Health
Advocates and Trauma Transformed.
1
ATTACHMENT 2
Contra Costa Office of Racial Equity and Social Justice
Community Planning Process
Working Plan
Vision: Contra Costa County is a just, equitable, and loving County where all residents feel they belong.
Goal: The County of Contra Costa enacts and sustains principles, policies, practices, and investments
that are racially just and equitable across all of its departments and divisions.
Key strategies:
1. Collectivize current efforts in the County to advance and enact racial equity and social justice.
2. Conduct a Listening Campaign with residents of Contra Costa County most burdened by racial
inequity, and the systems, partners and providers working in service to them.
3. Share learnings and findings of the Listening Campaign with Campaign participants, County
Board of Supervisors and Departments, and all partners, culminating in a report and plan to the
County Board of Supervisors for formal action and investment in the priorities and needs
identified in the Campaign.
4. Develop and Launch an Office of Racial Equity and Social Justice led and informed by the
aforementioned strategies.
Process: The strategies will be enacted through a community planning process grounded in active
listening, witness-bearing, truth and healing.
Planning Process Outcomes:
1. Meaningful acknowledgement and understanding by County leaders, departments,
organizations, and programs of the racial harms and burdens experienced by Contra Costa
County’s Black residents and residents of color.
2. A more cohesive County ecosystem that is grounded in and responsive to the proximate
experiences, priorities, and needs of its residents most burdened by racial inequity.
3. A plan to launch the Contra Costa County Office of Racial Equity and Social Justice, which
reflects resident priorities and expectations.
4. A more committed and collectivized base of County residents and efforts that can ensure
accountability and transparency, and is able to mobilize, advocate, organize, and respond to
emergent conditions and opportunities that support and protect racial equity and social justice.
2
Community Planning Process
From concept proposal of the Office of Racial Equity and Social Justice:
Community Partnership: The community’s voice is a necessary and vital part of determining how the
Office of Racial Equity and Social Justice is structured and operates. It is essential to work with
community partners already doing the work of racial and social justice and to look to them to provide
stewardship, consultation and partnership in this effort. An inclusive community planning process will
be conducted that will include a listening campaign of Contra Costa residents centering the experiences
of our County’s Black communities and communities of color. This process will inform the following
actions:
● Develop the final structure, roles and responsibilities of the Office
● Develop a plan reflecting the community’s priorities for the work of the Office
● Develop a plan for how the Office is transparently accountable to the public
The Community Engagement process is one of listening, witness-bearing, and reckoning. It is in service
to identifying, investing in, and implementing fundamental and foundational shifts in the ways in which
Contra Costa County fully embodies and enacts just public service for ALL of its residents, and explicitly
for its Black residents, Indigenous residents, and Communities of Color (BIPOC). It is about culture shift
and transformation. In culture shift, process and relationships are the priorities. Structure and form
reflect, respond, and adapt as needed to build and sustain culture.
The following timeline and phases are estimates of the community engagement process. If and as
adjustments need to be made to ensure prioritization of process and relationships, we will keep
community and partners apprised of any significant shifts.
The following tenets of community engagement will ground and guide the work in all phases and
eventually into the Office itself. These tenets will withstand and inform any and all changes to timeline
and phases.
● Acknowledge
● Affirm/Apologize
● Amend
● Align
● Activate
● Assess and adapt
Phase 1 (July - December 2020) - Planning and Launch of Community Engagement Table
The first phase of community engagement is to prepare for and develop a meaningful design process
that is both reflective of and attuned to experiences, priorities, and needs of Contra Costa’s Black
3
communities, Indigenous Communities, and Communities of Color (BIPOC), and to the dynamics and
determinants of (in)equity that exist in our County.
Towards this, Phase 1 will be the launch of the Racial Justice Community Engagement Table. The Table
will be composed of organizations, efforts, and residents already engaged in racial equity and justice
work, those who convene partners across the county necessary to this work, and who are proximate to
and comprise the County’s BIPOC communities.
Central to engagement is recognizing the myriad of identities and experiences across and within our
BIPOC communities across gender, class, age, language, ability, immigration status, faith, region, etc.
Central to implementation is a design process that is informed by BIPOC residents across these identities
and experiences, and that include spaces for tailored engagement with young people, LGBTQQ
residents, system-involved residents, elders, undocumented residents, immigrants and refugees, etc.
Table Partners include: ❖ Budget Justice Coalition ❖ Contra Costa Alliance to End Abuse ❖ Contra Costa Care Call Conveners - RYSE and Family Justice Center ❖ Contra Costa Central Labor Council
❖ Contra Costa District Attorney’s Office ❖ Contra Costa GARE Cohort ❖ Contra Costa Health Services ❖ Contra Costa Immigrant Rights Alliance
❖ Contra Costa Public Defender's Office
❖ Contra Costa Racial Justice Oversight Body ❖ Ensuring Opportunity Campaign to End Poverty in Contra Costa ❖ First Five Contra Costa ❖ Healthy Richmond ❖ Lift Up Contra Costa
❖ Multi-Faith Action Coalition ❖ NAACP – Contra Costa Chapters ❖ National Alliance on Mental Illness (NAMMI) Contra Costa ❖ Racial Justice Coalition ❖ Safe Return Project ❖ Resident leaders from most impacted/burdened communities from Central, East, and West
Contra Costa County ❖ Others as determined by listed partners
Trauma Transformed and Public Health Advocates will provide consultation in areas of design,
implementation, data collection and analysis, and equity metrics and indicators.
4
Key Responsibilities of the Table:
● Design and implement the community engagement process across all regions of the County. The
work of the Table itself and its task to design the process will be grounded in the following
principles:
○ We center the priorities and lived experiences of residents and families most vulnerable
to systems’ harm and inequity.
○ We disrupt racism and injustice that exist in our institutions and systems.
○ We center healing, justice and equity.
○ We engage in healthy struggle so that we are accountable, innovative and creative.
○ We learn and adapt through ongoing inquiry and reflection.
○ We advocate for resources through an equitable, humanizing and transparent process.
○ We celebrate and appreciate.
● Engage in relational work to build collective capacity for meaningful community engagement.
This includes work around understanding ourselves as racialized beings that are part of racialized
organizations and systems so that we can create the conditions and relationships needed to
engage in the painful and profound work of racial reckoning and healing.
● Organize the learnings of the process into recommendations for the structure, roles,
responsibilities, priorities, and accountability of the Office.
Key tasks of the Table:
● Gain understanding of how Contra Costa County works as a system in order to inform
recommendations for both the Office of Racial Equity and Social Justice and other changes and
transformation to County governance and service.
● Engage in learning labs on the racial harms of health systems, criminal legal/justice systems, law
enforcement, child welfare, social services, behavioral health, early childhood education,
elections system, planning and land use, and transportation - the areas and sectors of work the
County oversees.
● Engage and connect with other related efforts and partners, existing and new.
● Develop the engagement design, serve as ambassadors, co-host and co-facilitate listening
sessions, town halls, truth forums.
● Respond to emerging needs and dynamics that arise out of the engagement process.
● Deliver recommendations to the Board of Supervisors on the roles, responsibilities, priorities,
structure, and accountability of the Office of Racial Equity and Social Justice.
Commitment of time
We estimate the following number of hours Table partners will commit to for each phase. Details of
Phase 2 and 3 below.
● Phase 1 Launch and Design (July-December 2020): 50-60 hours
● Phase 2 Implementation (January-March 2021) 40-50 hours
● Phase 3 Meaning making and recommendations (April-May 2021) (20-30 hours)
5
Table Core Team
A Core team of cross-sector partners has been engaging in the preliminary conversations and planning
for the Community Engagement Process. This Core team will facilitate and support the responsibilities
and tasks of the Engagement Table, and work in close partnership to ensure a comprehensive and
connected process. These partners include:
● Supervisor John Gioia
● Supervisor Federal Glover
● Contra Costa Health Services
● Family Justice Center - Central/East Care Call Convener
● RYSE - West Contra Costa Care Call Convener
● Trauma Transformed*
● Public Health Advocates**
● Fiscal Sponsor: Contra Costa Regional Healthcare Foundation
*Trauma Transformed works extensively across the Bay Area to partner with and transform systems of
care from trauma-holding to trauma-responsive and healing-centered, with racial justice as an explicit
tenet and praxes for systems transformation.
**Public Health Advocates engages in statewide policy and advocacy work to address the social
determinants of health, working with jurisdictions across the state to integrate metrics and indicators of
racial equity. Table partners have relationships with multiple organizations and efforts that we may ask
to provide insight or consult, including PolicyLink, GARE, BARHII, and Black Futures Lab.
Phase 2 - Implementation (January-March 2021)
While details of implementation will be developed by the Table, this will be a process of active listening
and witness-bearing. Key questions will be developed that then inform participatory, multimodal, multi-
lingual methods of engagement. Platforms for engagement will include listening sessions, truth forums,
focus groups, and online processes and tools, including graphic recording. Inquiry and engagement will
begin with those most burdened by racial oppression, our BIPOC communities. Programs and agencies
working directly with and/or led by BIPOC will also be part of community engagement.
Phase 3 - Meaning-making and sharing of recommendations (April-May 2021)
During this phase, the Table will engage with the community in sharing out and meaning-making of the
learnings from the engagement process. The Table will organize the learnings into recommendations for
the Office of Racial Justice and Equity, and into ongoing and emergent policy, advocacy, and organizing
efforts.
RECOMMENDATION(S):
RECEIVE and ACCEPT final report from the 2020 Census Steering Committee regarding the outreach
efforts and County self-reporting rates for Census 2020, and ADOPT Resolution No. 2020/300 recognizing
the members of the 2020 Complete Count Steering Committee, key department staff, regional partners and
local community-based organizations who contributed to the County's success.
FISCAL IMPACT:
The final State grant distribution to the County of $18,130 is conditioned upon completion and submittal of
the final 2020 Census report.
BACKGROUND:
As mandated in Article 1, Section 2 of the Constitution, every 10 years, the federal government counts all
persons living in the United States. The United States Census Bureau (USCB) collects this information to
provide a snapshot of our nation; who we are, where we live, and so much more. The results of this once in
a decade count determine the number of seats each state has in the House of Representatives, and the
information is also used to draw Congressional and State legislative districts.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Matt Lardner (925) 674-7813, Teresa
Gerringer (925) 252-4500
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of
Supervisors
By: June McHuen, Deputy
cc:
D.5
To:Board of Supervisors
From:Supervisor Diane Burgis and Supervisor Candace Andersen
Date:November 10, 2020
Contra
Costa
County
Subject:FINAL 2020 CENSUS REPORT AND RECOGNITION
BACKGROUND: (CONT'D)
Over the next decade, lawmakers, business owners, and many others will use 2020 Census date to make
critical decisions. The results of the census will show where communities need new schools, clinics,
roads and services for families, adults and children. The results will also inform how hundreds of
billions of dollars in federal funding are allocated to more than 100 programs, including Medicaid, Head
Start, block grant programs for community mental health services, and the Supplemental Nutrition
Assistance Program.
In December 2018, the Board of Supervisors authorized establishment of a Complete County Steering
Committee to guide the County's 2020 Census outreach effort. The attached final report outlines the
outreach efforts, goals, objectives and lessons learned throughout this Complete Count effort.
Additionally, the attached ceremonial resolution recognizes those involved in the County's effort to
achieve a Complete Count.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to submit the final report to State would make the County ineligible to received the final grant
payment of $18,130.
ATTACHMENTS
Resolution 2020/301
2020 Final Census Report
2020 Final Census PowerPoint
2020 Final Census PowerPoint Revised
In the matter of:Resolution No. 2020/301
Recognizing the Contra Costa County Census 2020 Complete County Steering Committee
WHEREAS, Contra Costa County recognizes the contributions of the Contra Costa
County Census 2020 Complete County Steering Committee; and
WHEREAS, on December 18, 2018, the Board of Supervisors authorized the
establishment of a Complete County Steering Committee to guide the County's 2020
Census outreach effort; and
WHEREAS, the Complete County Committee, led by Supervisor Diane Burgis, Chair
and Supervisor Candace Andersen, Vice Chair was selected from a pool of individuals
who represented organizations with deep connections to hard-to-count populations
within the County and who have the capacity to leverage regional cooperation
through existing community networks across all areas of the County; and
WHEREAS, on February 19, 2019, the Contra Costa County Board of Supervisors
appointed Fran Biderman, Alvaro Fuentes, Samuel Houston, Melody Howe
Weintraub, Terry Koehne, Mariana Moore, Mark Orcutt, Andres Orozco, and Ali
Saidi as At-Large members of the Complete Count Committee, and appointed the
following supervisorial district representatives, Lina Velasco, District I, Aparna
Madireddi, District II, Linda Soliven, District III: Lauren Babb, District IV, and Lynn
Reichard-Enea, District V; and
WHEREAS, the Contra Costa County Census 2020 Complete Count Steering
Committee Steering Committee members served as ambassadors for the 2020 Census
within their region and/or across diverse sectors and communities countywide,
developed a strategic plan to engage residents in hard to count populations, oversaw
the budget, coordinated the grant program, helped to organize community events,
communicated through their networks, and made presentations to community groups;
and
WHEREAS, the work of the Committee and its members to build a grassroots
coalition of trusted messengers throughout the county, led Contra Costa County’s to
the third highest self-response for counties in the State of California, and its 77.4%
self-response rate surpassed the 2010 self-response rate of 72.1%.
WHEREAS, the Contra Costa County Census 2020 Complete Count Steering
Committee through hundreds of hours of work and strategic leadership guaranteed
fair representation and protected approximately $1 billion dollars in funding for
critical infrastructure and programs for the next decade; and
NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Contra Costa County hereby
recognizes and thanks the Contra Costa County Census 2020 Complete Count Steering Committee
members listed above, and extends its deepest appreciation for their commitment to ensuring a complete
and accurate count.
___________________
CANDACE ANDERSEN
Chair, District II Supervisor
______________________________________
JOHN GIOIA DIANE BURGIS
District I Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: November 10, 2020
David J. Twa,
By: ____________________________________, Deputy
Due Date: November 16, 2020
State of California – Government Operations Agency GAVIN NEWSOM, Governor
California Complete Count-Census 2020 DITAS KATAGUE, Director
400 R Street, Suite 359
Sacramento, CA 95811
www.census.ca.gov
(916) 852-2020
FINAL REPORT TEMPLATE
General Information
Date of report November 16, 2020
Organization / Entity Contra Costa County
Responsible Person /
Title
Julie Enea
Senior Deputy County Administrator
Contact Person /
Title
Kristine Solseng,
Principal Planner
Address 1025 Escobar Street, 4th Floor, Martinez, CA 94553
Email / Phone Julie.enea@cao.cccounty.us, Kristine.solseng@dcd.cccounty.us,
925-655-2056, 925-674-809
Narrative Report
1) List your goal(s) and objectives as it appears in your strategic and implementation
plan. What and how did you revise the objectives due to COVID-19 and the US
Census Bureau’s operational adjustments?
Goals
1. Achieve a Self-Response Rate of at least 76.9% (2010 Participation Rate
according to the US Census Bureau. Note, since our goals were developed, the
Census Bureau has published estimated 2010 Self Response Rates. For Contra
Costa County this is 72.1% and a more accurate comparison).
2. Increase participation in hard-to-count (HTC) communities.
3. Collaborate with the U.S. Census Bureau, State, regional groups, the Regional
Administrative Community Based Organization (ACBO), Contra Costa cities and
special districts, and Community Based Organizations (CBOs) to avoid
duplication and effectively communicate the Census message.
4. Build additional capacity and strengthen Contra Costa County CBOs through
Census outreach efforts.
Objectives
Contra Costa County
2
1. Messaging Partners: Community Partners agree to amplify Census messaging
through social media, newsletters, and email blasts. Messages may be targeted
to specific populations and in multiple languages as needed. We increased our
focus on messaging partners due to COVID.
2. Hosting Questionnaire Assistance Centers or Questionnaire Action Kiosks. Our
Questionnaire Assistance strategy was greatly impacted by COVID. We were
able to do some phone assistance and implemented some questionnaire
assistance towards the end of the Census operation.
3. Census Speakers Bureau: The County will work to match requests for a Census
2020 Speaker at community events with local trusted messengers, Complete
Count Committee Members, and Census staff to present at various local events.
The Speaker’s Bureau was greatly impacted by COVID. We were able to attend
some virtual meetings.
4. Mini-Grant Program: Applying for mini-grants to implement a Census Outreach
idea, such as:
Community Events
Youth Film Festivals
Soccer Tournaments
CBO outreach efforts (to fund larger CBO outreach events to leverage
existing resources)
Our grantees also had to pivot during COVID and increased social media
outreach and added phone banking and food distribution activities instead of
their planned activities.
5. Adopt-a-Block Program: Community Organization volunteers to canvass in HTC
Census Blocks to encourage residents to fill out their Census questionnaires. This
program will work in concert with SwORD’s live self-response data to target areas
with a low self-response rate. Community Organizations and/or volunteers will be
provided with training and a stipend for the canvassing. We were unable to
implement the Adopt-a-Block Program due to COVID. We pivoted to phone
banking and increased social media.
2) Reflecting on your own operations and outreach strategies throughout the
campaign, please provide a response with specific examples for the following
questions. Please also indicate which timeframe you are referring to in your
response (i.e., education, NRFU period).
Contracted partner’s operations
What worked well operationally?
Training trusted messengers in the education period months in advance of
Census throughout the county to reach people directly in their own
communities, particularly for communities who speak English as a second
Contra Costa County
3
language. We heard time and again that residents preferred to see outreach in
their native language even if they spoke English fluently.
Funding local community-based organizations during the activation phase was
an efficient way to get our funding out and into the hands of community
members who could most effectively conduct outreach to their communities.
Our Health, Housing, and Homelessness Coordinated Outreach Referral and
Engagement (CORE) homeless outreach team was a major factor in our success
with counting our unhoused population in the Service Based Enumeration (SBE)
and Targeted Non-Sheltered Outdoor Locations (TNSOL) Census operations.
Although communications with our Area Census Offices (ACO) was not always
clear, we were able to rely heavily on our CORE team to provide the needed
information and conduct additional clean-up efforts with unhoused populations
to ensure all our residents who were unhoused were enumerated correctly.
What hindered the operations?
COVID-19 was of course the biggest hinderance to our outreach operations. It
completely derailed our strategy of peer-to-peer outreach and forced us to shift
to a more digital/virtual approach as we all adjusted to the “new normal”. In
addition to a shift in strategy, many of our outreach partners were stretched thin
due to conducting rapid response related to COVID. Towards the end of the
Census operations we were able to conduct more in person outreach as we
adapted to the precautions needed to prevent spread of the virus.
In September as we attempted to do more in person assistance wildfires and
smoky air thwarted our efforts.
The social unrest and distrust of the government, particularly the Federal
Government greatly impacted our ability to reach communities who were wary
of responding to the Census to begin with. In particular, immigrants and those
that speak a non-English language were most impacted.
Second to COVID, the lack of Information and communication from the US
Census Bureau (USCB) was an enormous hinderance in effectively reaching a
complete count. For instance, in West County we never heard from the Oakland
ACO about TNSOL operations and had to rely completely our Health, Housing,
and Homelessness Core Team to enumerate encampments, particularly in
Richmond. Additionally, USCB staff often contacted the County or CBO in various
capacities and unaware of concurrent outreach conducted by USCB. This
caused confusion and frustration among our partners.
Lack of communication and coordination from Mercury for micro-media
campaign.
The State did a lot of helpful up front outreach, but it would have also been
helpful to know early in the process the “big buckets” the State planned to invest
in such as large transit buys or robust digital ad markets. These big-ticket items
cost more at a local scale and using the State’s buying power would have been
more effective. This left us struggling to determine the best use of county funds
available and often too late in the process.
The County's contracting and invoicing process hindered the pace of grant
approval and fund dispersant.
Inconsistent data formats for planning and reporting activities required significant
staff time to review and provide quality control.
Contra Costa County
4
Contracted partner’s outreach
What outreach tactics worked well?
Early communication between government and community-based
organizations. By cultivating relationships more than a year in advance of the
Census count between the county and our community-based organizations
helped drum up more support and awareness of the census then in previous
counts.
Focusing efforts on peer-to-peer communication to engage all residents around
the Census was pivotal to reach all residents in a way that was effective,
culturally competent, and relevant to their own identities and backgrounds.
Providing outreach material and website information in non-English language
contributed to a sense of inclusion for all Contra Costa county residents.
Direct questionnaire assistance was by far and away the most effective form of
outreach that led to direct results of hard-to-count community members being
counted accurately.
Once COVID forced us to shift to more virtual and digital tactics, phone banking
became a pivotal way for us to continue with some peer-to-peer outreach and
ensure community members had not only responded to the Census but were
safe, healthy, and not in need of food or financial assistance.
Hiring a Census Outreach Coordinator and Outreach Specialists (interns) helped
to provide dedicated staff time to focus on outreach activities.
Strong collaboration and high level of communication between staff, Complete
Count Steering Committee, UWBA, and State allowed for more advocacy
throughout the county, region, and state to ensure the Census Bureau was
following through on their job.
The combination of SwORD Hard to Count analysis and additional staff GIS
analysis to understand various Hard to County characteristics and how they
impact different communities within the County. In particular, detailed language
analysis allowed us to understand where non-English languages populations are
concentrated so that we could tailor communications and outreach in those
areas with the preferred language(s).
What hindered the outreach?
As mentioned above, COVID-19 greatly hindered our strategy of reaching
people on a peer-to-peer basis. Once the county developed and adapted to
safety measures to prevent the spread of the virus, we were able to conduct
limited peer-to-peer communication, but not at the level we were hoping prior
to the pandemic.
The Micro-media plan being implemented behind schedule was a huge
hinderance to our ability to flesh out ads in our county. We were relying on the
state’s buying power to purchase ads throughout the region, particularly in
transit. However, Mercury was slow in providing a clear ad buy plan and we
ended up having to rely on our own contacts in the county to eventually get ads
up on transit, including BART. All counties in Region 3 were hoping for a more
coordinated campaign and effort from the state’s contractor throughout the
Bay Area that was well thought out and started well in advance of the count.
Contra Costa County
5
Another hinderance were the changing deadlines and disinformation from the
federal government. This made it particularly difficult for us to conduct outreach
as the current administration consistently changed its own position and spread
misinformation, particularly around counting immigrants.
3) Describe challenges and changes occurring outside or within your organization /
agency that had an impact on the outreach work. Describe how you responded to
these changes to work toward achieving a complete count.
Political climate/distrust of government, including the Federal administration
threats to count or not count undocumented immigrants.
o Response: Working with trust partners and community organizations on the
ground to provide one-on-one communication in hard to count areas
COVID-19
o Response: Pivoting to phone banking and digital outreach
o Response: Organizing COVID safe events such as caravans and working
with food distribution, COVID testing, and other essential services.
o Response: Continued focus on Questionnaire Assistance
Changing enumeration deadlines
o Response: Updated partners and general public as needed
Coordinating with USCB, particularly with SBE and TNSOL. The CORE team
experienced challenges coordinating to be on the ground during SBE help reach
the unhoused population in Contra Costa County
o Response: The County issued devices to CORE Team members to assist in
self-enumeration during their ongoing work in the weeks following SBE.
Staff time and competing priorities. The County only had one full time staff
member dedicated to Census Outreach full time.
o Response: The Department of Conservation and Development, County
Administrator’s Office, and Office of District III Supervisor Diane Burgis all
provided a staff member to work on Census part-time in addition to their
other duties. Other County departments also provided in-kind support of
Census Outreach activities.
4) For county and ACBO partners, what was the county (or region’s) 2010 response rate
and what was the 2020 response rate? If the response rate met and exceeded the
2010 response rate, what contributed to that? If it did not meet the 2010 response
rate, what were some of the challenges for that? For other partners, please note
what data you used and how you used data for your strategies.
Final 2010 self-response rate: 72.1%
Final 2020 self-response rate: 77.4%
Both the state and county dedicated increased funding to Census 2020
compared to Census 2010 (due to the challenges as discussed) and this led to
our local governments taking more ownership, allowing us to increase our
connections with community-based partners. In 2020, the county started
working more than a year in advance of the Census to train trusted messengers
and organizations throughout the county to conduct outreach and prepare their
own communities for responding and being counted in Census 2020.
Contra Costa County
6
The silver lining of COVID is there was additional time to conduct targeted
outreach in hard to count communities, which helped the county exceed our
2010 Self-Response Rate.
When comparing 2020 and 2010 SRRs, it’s important to remember there was a
foreclosure crisis in 2010 with many vacant units that did not have people to
respond to the census.
5) Please describe the process and results of your partnership coordination and how it
educated and motivated the hard-to-count populations to complete the Census
questionnaire.
The Contra Costa County Board of Supervisors authorized $500,000 of county funds be
allocated to Census 2020 to support achieving a complete count. The funds were
specifically to be granted out to cities, county departments, and community-based
organizations to assist the county in conducting Census outreach in all areas and
communities. We awarded over 80 grants and subsequently trained trusted messengers
to understand the importance of the census, how to be counted, and spread
awareness in their respective communities. Each organization was provided with
training, swag, outreach materials, and support to conduct outreach activities to best
meet the needs of their communities. Grantees proposed a range of outreach
approaches including training community members, hosting census events, phone
banking and canvassing, conducting questionnaire assistance, providing census
material and assistance alongside food distribution sites, coordinating census caravans,
engaging via social media, and other approaches to educate their community
members about the importance of responding to the census.
6) Please provide a list of key partners and describe their contributions of how they
made a difference in your outreach efforts.
Community Based Organizations
o Our main partners were community-based organizations. We granted
funds to 67 organizations to help us conduct outreach in all communities
throughout the county.
County Departments and Cities
o We supported to various county departments and cities.
o Worked with county departments to educate county employees and
layer in census messaging to their communications with county residents
and partners.
Health, Housing, and Homelessness CORE Team
o A major partner was Contra Costa County’s Health, Housing, and
Homelessness CORE team who was pivotal in counting our unhoused
population. They coordinated directly with the Regional ACOs to provide
needed information and went out into the field to support the TNSOL
operation and enumerate residents who were missed.
United Way Bay Area
o United Way Bay Area (UWBA) (our Region 3 Administrative Community
Based Organization) was a pivotal part of our success and helped us take
a more regional approach to our outreach and work in tandem with all
Contra Costa County
7
seven Bay Area counties to support one another's goals and objectives.
UWBA was also extremely helpful in serving as a liaison between the state
and the county. They also provided a lot of technical expertise in tracking
self-response rates, navigating phone banking programs, supporting
questionnaire assistance centers, language translation, and providing
training materials.
Federal, State, Regional, County Legislative & Government Partners
o Representatives from our federal and state legislators’ offices; regional,
county, special district, and local government elected officials, along with
appointed members of county municipal advisory councils were
instrumental in helping to get the word out. They attended training
workshops, invited speakers to present at their meetings and events, and
pushed out messages via their communications channels. Several local
cities and towns issued census response rate challenges.
Faith Based
o Faith-based organizations and churches in our county were an enormous
help in getting the word out, particularly to our Spanish speaking residents.
Higher Education
o Outreach to higher education institutions played a part in getting the
word out to students, faculty and staff at those locations via campus clubs
and other organizations.
7) Please describe how you provided accessible and in-language outreach activities,
including how you ensured equal and meaningful access to limited English
proficient individuals and people with disabilities?
We developed digital ads in multiple languages targeted throughout County
based on where we knew those languages were spoken using demographic
data.
We provided Spanish language assistance at many events/outreach activities.
When we could not provide language assistance, we coordinated with the USCB
Partnership Specialists to fill in any gaps.
Our collateral and our social media toolkit were translated in all required
languages.
Our website featured seven different languages plus sign language information
on the home page, contributing to a sense of inclusion and easy access to
information in multiple languages.
We presented about the importance of the Census and provided needed
resources to the Developmental Disability Council of Contra Costa County.
8) Please share a story(s) of how your work has made a difference to Census 2020 and
the impact on the community. Please include images and quotes, so we are able to
understand the narrative behind the numbers.
After COVID hit and forced the Bay Area into a long shelter-in-place order, we were
encouraged to see the number of our grantees who stepped up and worked with
us to completely pivot our strategy of reaching our hardest-to-count residents and
Contra Costa County
8
ensuring that all were counted. Many were eager to find ways to continue reaching
out to their community. Grantees took on phone banking and made over 15,000
calls; providing virtual questionnaire assistance; helping us distribute census materials
at food sites; planning Census Caravans in 10 cities, helping us pass out 4,000 Census
backpacks, 5,000 bilingual Census grocery bags, and countless other swag items.
While this year was obviously incredibly challenging, it was also incredibly moving to
see the ways in which our community stepped up to continue to support our most
vulnerable residents and ensure they were safe, healthy, and counted.
(Pinole Backpack Giveaway)
Contra Costa County
9
(Hercules, Crockett, Rodo Census Caravan)
Contra Costa County
10
(Northern California Black Trade Unionists)
(Men and Women of Valor)
9) Please add any suggestions for the 2030 Census efforts, including timelines.
Train and invest in a diverse group of trusted messengers who reflect the
demographic makeup of county residents.
Make questionnaire assistance accessible and inviting throughout the state
Work with nearby counties in region to plan a coordinated transit ad
campaign throughout region in advance of the Census count.
Advocate to the federal government to strengthen the USCB and make
operations more effective and transparent.
Work between now and 2030 to rebuild relationship between our state and
local government and immigrant community.
Hire a diverse staff that reflect our residents’ race, ethnicity, gender identity,
sexuality, language, etc.
Develop reporting template early in the process and all data development
should be built to support the final template. For example, the
Implementation Plan categories and the Activity Report categories were
different, leading to additional staff time reviewing reports.
Collateral and materials in multiple languages spoken throughout the
County. Conduct a thorough survey/demographic evaluation before
developing strategy for 2030 outreach.
Provide “Big Buckets” of State investment prior to County, ACBO, and other
Partner plan development process.
Attachments
Contra Costa County
11
10) Please confirm that you have submitted the following which will help us better
understand the full breadth of the Census work and achievements.
a) SwORD uploads of completed activities
b) Updated list of subcontractors
c) Evaluations or analytical reports, if any
a. Digital ads
b. Summary final reports feedback
c. Language maps
d) Sample products*
a. Social Media Toolkit
b. Newsletter Toolkit
c. Elected/cities
d. Schools
e. Faith Based
f. Sample Ad and translation document
g. Census 101 Training
h. Spring 2019 Workshops
i. Digital Ads sample
* communication collaterals, including those in additional languages; toolkits;
newsletters; phone or radio scripts; guidelines; communication analytics; articles;
trainings; and other graphics (a digital copy is sufficient, the original copy is not
required)
Submission
Please submit your final report and attachments no later than November 16, 2020 to:
outreach@census.ca.gov with a copy to the RPM/contract manager. Please include
your organization name in the subject line.
Census 2020 Wrap-Up
Achieving a Complete
and Accurate Count
CENSUS 2020 GOAL
Ensure that everyone is
counted once, only once, and
in the right place.
2
Contra Costa County Census 2020 Goals
Meet or exceed the 2010 Self Response RateExceed
Increase participation in hard-to-count communitiesIncrease
Collaborate with the U.S. Census Bureau, State, regional groups, the Regional CBO, Contra Costa cities and special
districts, and community organizations to avoid duplication and effectively communicate the Census messageCollaborate
Build additional capacity and strengthen Contra Costa County community -based organizations through Census
outreach effortsBuildCapacity
Goal: Meet or Exceed the 2010 Self-
Response Rate
2010: 72.1%
4
2020: 77.4%
Goal: Meet
or Exceed
the 2010
Self-
Response
Rate
Nearly all Contra Costa County cities
and unincorporated communities surpassed their
2010 Self-Response Rates.
Those that did not, were within 1% of meeting
the 2010 Self-Response Rates.
All during a pandemic.
5
Goal: Increase Participation in Hard to Count
Communities
6
Goal:
Increase
Participation
in Hard to
Count
Communities
7
Goal: Collaborate with Partners
US Census Bureau
State of California
United Way Bay Area
Contra Costa County
Partners
•Responsible for the Count
•Partnership Specialists & Census Bureau Jobs
•Invested: Budgeted $180.0 million -Contra
Costa received over $370,000
•Grants to Counties, Regional CBOs, Statewide
Outreach Contracts
•Regional SBO Lead for SF Bay Area (Region 3)
•UWBA and Foundations provided grants to
local CBOs
•Invested $500K in Grants, Tech Access, and
Unsheltered Outreach to 67 CBOs
•Coordinated & Funded Local Outreach
•Trusted Messengers
•Work Directly with Hard-to-Count Population
and encourage to fill out the Census Form
8
Goal:
Collaborate
with
Partners
Consistent Reporting structure for funds between
County, Region,and State
State developed robust GIS tool to inform
outreach
Weekly coordination calls
Excellent leadership from United Way Bay Area
and our State Program Manager, David Tucker
Shared resources and coordination for phone
banking, canvassing, digital media, and others
Strong local support from dedicated Census
Partnership staff
Goal: Build Capacity and Strengthen
Community-Based Organization
•Funded 67 Community Based Organizations (CBOs) throughout Contra
Costa County through our Census Outreach and Assistance Grants.
•Over 97% of grant funding was directed to CBOs.
•Census provided an opportunity for CBOs to collaborate and forge new
relationships with the County, cities, and other CBOs.
•Census Outreach provided a foundation for other County outreach efforts
such as COVID-19 and Voter outreach.
10
Strategy and
Activities
OUTREACH STRATEGY
•Messaging Partners (social media, newsletter, etc.)
•Questionnaire Assistance Centers or Questionnaire
Action Kiosks.
•Census Speakers Bureau
•Grant funding to CBOs for outreach efforts
•Adopt-a-Block (Canvassing)
•Census Ambassadors
•Media buys
COVID PIVOT
•Census Caravans
•Food Distribution
•Increased Phone Banking
•Increased Digital Ads
•Increased Social Media
11
Over 400 Social Media Posts, Webinars, and emails
More than 337,000 Impressions.
Estimated 37,000 Non-English Impressions
Developed Social Media and Newsletter Toolkits for Partners
CCTV provided FREE Video production for grantees
Planned Activity: Messaging Partners
COVID: Critical Outreach pivot method
Over 35 Form Filling Assistance Activities
More than 300 Households Served
Estimated 50% of Assistance in Non-English Languages
Partnered with UWBA to Provide "QAC in a Box," including
loaning devices to Partners
Planned Activity: Questionnaire Assistance
COVID: Highly Impacted –QACs could not open
About 100 Canvassing and Phone Banking Events
Over 23,000 impressions
Over 7,400 Non-English Impressions
Collaborated with State and UWBA to reduce duplication
Planned Activity: Adopt-a-Block (canvassing)
COVID: Highly Impacted –Phone Banking
230 Events, Speaking Engagement, Tabling, and Other Outreach
Activities
Over 69,000 impressions
Over 7,000 Non-English Impressions
County provided over 25,000 flyers and swag distributed
Planned Activity: Speaker Bureau / CBO Events
COVID: Impacted -food distribution, caravans, and others
Over 80 advertising events and media buys
Over 860,000 impressions
County invested funds in digital ads, transit ads, and
sinage
Planned Activity: Media Buys/Digital Ads/Transit/Etc.
COVID: Slightly impacted
Over 65,000 non-English impressions
Digital Ads Analytics
0 1,000 2,000 3,000 4,000 5,000 6,000
Chinese
Korean
Tagalog
Vietnamese
Farsi
Spanish Speakers
Unicorporated and Areas…
Under 25
Clicks by Campaign
0 1,000,000 2,000,000 3,000,000
Chinese
Korean
Tagalog
Vietnamese
Farsi
Spanish Speakers
Unicorporated and Areas Laggining
Under 25
Impressions by Campaign
Recommendations for 2030
•Continue to build trust and maintain relationships with Hard to County Communities and CBOs in
the County –starting now and not in 10 years.
•Continue to provide County information in multiple languages and develop relationships with
community partners to assist in non-English language outreach
•Start planning process in April 2028
•Ensure Census Outreach Team is adequately staffed
•Have collateral and swag designed and ordered by December 2029
•Dedicate staff, space, and vehicle to census collateral and swag ordering and distribution
•Include cities more directly in outreach campaign
•Collaboration takes time –allocate sufficient time for meetings with Federal, State, and Regional
coordination
•Be ready to pivot –in 2010 the foreclosure crisis impacted outreach and 2020 had a pandemic –
any 2030 bets?22
23
THANK YOU
Census 2020 Wrap-Up
Achieving a Complete
and Accurate Count
CENSUS 2020 GOAL
Ensure that everyone is
counted once, only once, and
in the right place.
2
Contra Costa County Census 2020 Goals
Meet or exceed the 2010 Self Response RateExceed
Increase participation in hard-to-count communitiesIncrease
Collaborate with the U.S. Census Bureau, State, regional groups, the Regional CBO, Contra Costa cities and special
districts, and community organizations to avoid duplication and effectively communicate the Census messageCollaborate
Build additional capacity and strengthen Contra Costa County community -based organizations through Census
outreach effortsBuildCapacity
Goal: Meet or Exceed the 2010 Self-
Response Rate
2010: 72.1%
4
2020: 77.4%
Goal: Meet
or Exceed
the 2010
Self-
Response
Rate
Nearly all Contra Costa County cities
and unincorporated communities surpassed their
2010 Self-Response Rates.
Those that did not, were within 1% of meeting
the 2010 Self-Response Rates.
All during a pandemic.
5
Goal: Increase Participation in Hard to Count
Communities
6
Goal:
Increase
Participation
in Hard to
Count
Communities
7
Goal: Collaborate with Partners
US Census Bureau
State of California
United Way Bay Area
Contra Costa County
Partners
•Responsible for the Count
•Partnership Specialists & Census Bureau Jobs
•Invested: Budgeted $180.0 million -Contra
Costa received over $370,000
•Grants to Counties, Regional CBOs, Statewide
Outreach Contracts
•Regional SBO Lead for SF Bay Area (Region 3)
•UWBA and Foundations provided grants to
local CBOs
•Invested $500K in Grants, Tech Access, and
Unsheltered Outreach to 67 CBOs
•Coordinated & Funded Local Outreach
•Trusted Messengers
•Work Directly with Hard-to-Count Population
and encourage to fill out the Census Form
8
Goal:
Collaborate
with
Partners
Consistent Reporting structure for funds between
County, Region,and State
State developed robust GIS tool to inform
outreach
Weekly coordination calls
Excellent leadership from United Way Bay Area
and our State Program Manager, David Tucker
Shared resources and coordination for phone
banking, canvassing, digital media, and others
Strong local support from dedicated Census
Partnership staff
Goal: Build Capacity and Strengthen
Community-Based Organization
•Funded 67 Community Based Organizations (CBOs) throughout Contra
Costa County through our Census Outreach and Assistance Grants.
•Over 97% of grant funding was directed to CBOs.
•Census provided an opportunity for CBOs to collaborate and forge new
relationships with the County, cities, and other CBOs.
•Census Outreach provided a foundation for other County outreach efforts
such as COVID-19 and Voter outreach.
10
Strategy and
Activities
OUTREACH STRATEGY
•Messaging Partners (social media, newsletter, etc.)
•Questionnaire Assistance Centers or Questionnaire
Action Kiosks.
•Census Speakers Bureau
•Grant funding to CBOs for outreach efforts
•Adopt-a-Block (Canvassing)
•Census Ambassadors
•Media buys
COVID PIVOT
•Census Caravans
•Food Distribution
•Increased Phone Banking
•Increased Digital Ads
•Increased Social Media
11
Over 400 Social Media Posts, Webinars, and emails
More than 337,000 Impressions.
Estimated 37,000 Non-English Impressions
Developed Social Media and Newsletter Toolkits for Partners
CCTV provided FREE Video production for grantees
Planned Activity: Messaging Partners
COVID: Critical Outreach pivot method
Over 35 Form Filling Assistance Activities
More than 300 Households Served
Estimated 50% of Assistance in Non-English Languages
Partnered with UWBA to Provide "QAC in a Box," including
loaning devices to Partners
Planned Activity: Questionnaire Assistance
COVID: Highly Impacted –QACs could not open
About 100 Canvassing and Phone Banking Events
Over 23,000 impressions
Over 7,400 Non-English Impressions
Collaborated with State and UWBA to reduce duplication
Planned Activity: Adopt-a-Block (canvassing)
COVID: Highly Impacted –Phone Banking
230 Events, Speaking Engagement, Tabling, and Other Outreach
Activities
Over 69,000 impressions
Over 7,000 Non-English Impressions
County provided over 25,000 flyers and swag distributed
Planned Activity: Speaker Bureau / CBO Events
COVID: Impacted -food distribution, caravans, and others
Over 80 advertising events and media buys
Over 860,000 impressions
County invested funds in digital ads, transit ads, and
sinage
Planned Activity: Media Buys/Digital Ads/Transit/Etc.
COVID: Slightly impacted
Over 65,000 non-English impressions
Digital Ads Analytics
0 1,000 2,000 3,000 4,000 5,000 6,000
Chinese
Korean
Tagalog
Vietnamese
Farsi
Spanish Speakers
Unicorporated and Areas…
Under 25
Clicks by Campaign
0 1,000,000 2,000,000 3,000,000
Chinese
Korean
Tagalog
Vietnamese
Farsi
Spanish Speakers
Unicorporated and Areas Laggining
Under 25
Impressions by Campaign
Challenges
•COVID-19
•Derailed in-person/peer-to-peer outreach
strategy and Questionnaire Assistance.
•Led to high attrition of Census Enumerators
who were ill prepared.
•Distrust of Government, particularly with
immigrants.
•Lack of coordination with USCB, particularly with
Service Based Enumeration.
•Difficulty reaching multi-family/multi-
unit residences.
•Changing enumeration deadlines.
•Staff time and competing priorities.
•Not having existing relationships with language-
based communities throughout County.
22
Accomplishments
Increased self-response rate more than five points than 2010.Increased
Third highest self-response rate of all CA counties.Third highest
Second highest city self-response rate in state in Contra Costa County (Clayton)Second highest
city
Developed strong relationships with 67 organizations throughout the county.Developed
Increased participation of Hard-to-count populations.Increased
Strengthened regional relationships with other Bay Area counties and the state government.Strengthened
Recommendations for 2030
•Continue to build trust and maintain relationships with Hard to County Communities and CBOs in
the County –starting now and not in 10 years.
•Continue to provide County information in multiple languages and develop relationships with
community partners to assist in non-English language outreach
•Start planning process in April 2028
•Ensure Census Outreach Team is adequately staffed
•Have collateral and swag designed and ordered by December 2029
•Dedicate staff, space, and vehicle to census collateral and swag ordering and distribution
•Include cities more directly in outreach campaign
•Collaboration takes time –allocate sufficient time for meetings with Federal, State, and Regional
coordination
•Be ready to pivot –in 2010 the foreclosure crisis impacted outreach and 2020 had a pandemic –
any 2030 bets?24
25
THANK YOU
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute, on behalf of the County,
a Utility Agreement with Contra Costa Water District (District) effective November 10, 2020, to require the
County to pay approximately $152,000, and the District to pay approximately $55,000, in connection with
utility relocation for the Marsh Drive Bridge (#28C442) Replacement Project (Project), Concord area.
County Project No. 0662-6R4119 / Federal Project No. BRLS 5928(128) [District IV & V]
FISCAL IMPACT:
The estimated cost for the work associated with this agreement is $206,700.00. The County will be
responsible for an estimated $151,700.00. The District will be responsible for an estimated $55,000.00.
BACKGROUND:
The Project proposes to replace the bridge on Marsh Drive (Bridge No. 28C442) over the Walnut Creek
Channel in both the unincorporated area of Contra Costa County (County) and the City of Concord. The
District owns and maintains water facilities within the limits of the Project. In order to construct the Project,
existing District facilities need to be relocated. This requires a relocation of existing water facilities within
both the public road right-of-way and an
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Neil Leary,
925-313-2278
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 1
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Utility Agreement with Contra Costa Water District for the Marsh Drive Bridge (#28C442) Replacement Project,
Concord area.
BACKGROUND: (CONT'D)
adjacent District-owned easement. The County will be 100% liable for the relocation costs associated
with the District-owned easement. The District will be 100% liable for the relocation costs within the
public road right-of-way. The purpose of this agreement is to provide for the apportionment of duties
and costs between the County and the District. The County's share of the utility relocation costs is
eligible for federal reimbursement through the Highway Bridge Program at a ratio of 88.53% Federal
Funds to 11.47% local matching funds for participating costs.
The work includes relocation of an eight-inch (8”) water main, two hydrants, valves, manholes, valve
boxes, and private water services to 5000 Marsh Drive.
The County’s contractor for the Project will complete the work. The District will have the option to
complete a portion of the work with their forces if the Project bids come in too high.
The County will acquire an easement for relocated District facilities in the County’s name. Upon
completion of the land acquisition process, the County will convey the easement to the District by
easement deed.
CONSEQUENCE OF NEGATIVE ACTION:
If the agreement is not approved, construction of the Project will be halted, as the bridge cannot be
replaced as proposed without relocation of the District’s facilities and the federal funds will be lost.
ATTACHMENTS
Agreement
Local Assistance Procedures Manual EXHIBIT 14-F
Utility Agreements
Page 1 of 7
Exhibit 14-F UTILITY AGREEMENTS UTILITY AGREEMENT
Contra Costa County Public Works Department
County
Route
P.M.
Project #
Contra Costa Marsh
Drive
N/A 6R4119
Fed. Aid. No. BRLS 5928(128)
Owner's File: D-16146 to D-16148
FEDERAL PARTICIPATION: On the Project : Yes
On the Utilities: Yes
UTILITY AGREEMENT NO. 002
COUNTY OF CONTRA COSTA, a political subdivision of the State of California ("LOCAL AGENCY"),
proposes to REPLACE THE BRIDGE ON MARSH DRIVE (BRIDGE NO. 28C-0442) OVER WALNUT
CREEK APPROXIMATELY 0.2 MILES WEST OF SOLANO WAY WITHIN BOTH THE
UNINCORPORATED AREA OF CONTRA COSTA COUNTY AND CITY OF CONCORD, in CONTRA
COSTA COUNTY, CALIFORNIA.
And: CONTRA COSTA WATER DISTRICT, a County Water District, ("OWNER"), owns and
maintains water service lines, fire service lines, water meters, hydrants, appurtenant valves and valve boxes,
manholes (“WATER FACILITIES”); within the limits of LOCAL AGENCY’s project that requires
relocation of said facilities to accommodate LOCAL AGENCY’s project.
It is hereby mutually agreed that:
I. WORK TO BE DONE:
In accordance with Notice to Owner No. 002, dated 11/10/2020, OWNER shall perform the
following activities: design engineering for the preparation of plans and specifications, inspection,
water quality testing, attend meetings, review submittals, and provide project management. All
work shall be performed substantially in accordance with OWNER's Project No. 120602, Plan No.
D-16146 to D-16148, dated 10/21/20, consisting of 3 sheets, a copy of which is on file in the
Office of the LOCAL AGENCY at 255 Glacier Drive, Martinez, CA 94553.
Deviations from the OWNER’s plan described above initiated by either the LOCAL AGENCY
or the OWNER, shall be agreed upon by both parties hereto under a Revised Notice to Owner.
Such Revised Notices to Owner, approved by the LOCAL AGENCY and agreed to/ acknowledged
by the OWNER, will constitute an approved revision of the OWNER’s plan described above and
are hereby made a part hereof. No work under said deviation shall commence prior to written
execution by the OWNER of the Revised Notice to Owner. Changes in the scope of the work will
require an amendment to this Agreement in addition to the revised Notice to Owner.
Local Assistance Procedures Manual EXHIBIT 14-F
Utility Agreements
Page 2 of 7
It is mutually agreed that LOCAL AGENCY shall: relocate OWNER’s existing 8” PVC water
service line, relocate a hydrant, and relocate two appurtenant valves and valve boxes located
within OWNER’s easement at 5000 Marsh Drive, Concord, CA 94520 (“WORK SCOPE A”);
relocate OWNER’s two manholes, relocate a hydrant, and relocate 5 valves and valve boxes
within the Public Road Right-of-Way on Marsh Drive (“WORK SCOPE B”); and relocate a 4”
PVC water service line, a 2” copper water service line, a water meter, and a fire service line on
private property located at 5000 Marsh Drive, Concord, CA 94520 (“WORK SCOPE C”) as
shown on OWNER’s Project No. 120602, Plan Nos. D-16146 to D-16148, dated 3/19/20,
consisting of 3 sheets, which plans are included in LOCAL AGENCY’s Contract Plans as part of
the LOCAL AGENCY’s highway construction contract..OWNER shall have access to all phases of
the work to be performed by the LOCAL AGENCY for the purpose of inspection to ensure that
the work being performed for the OWNER is in accordance with the specifications contained in
the highway contract. Upon completion of the work performed by LOCAL AGENCY, OWNER
agrees to accept ownership and maintenance of the constructed facilities and relinquishes to
LOCAL AGENCY ownership of the replaced facilities, except in the case of liability determined
pursuant to Water Code 7034 or 7035.
LOCAL AGENCY will obtain environmental compliance and regulatory permits necessary for
the LOCAL AGENCY’s highway construction contract.
OWNER will lead (and the LOCAL AGENCY shall support) coordination with OWNER’s water
customers for potential impacts during design and construction. LOCAL AGENCY shall include
language in the LOCAL AGENCY’s highway construction contract requiring the contractor to
maintain water service at all times. The LOCAL AGENCY is to maintain continuous emergency
response capability for repairing damage to the existing water facilities within four (4) hours of
becoming aware of or being notified of damage, and is to repair such damage and shall notify
OWNER of such emergency. The costs of these conditions will be included in the WATER
FACILITIES bid items.
II. LIABILITY FOR WORK
A. WORK SCOPE A:
Existing facilities are located in their present position pursuant to rights superior to those of
the LOCAL AGENCY and will be relocated at LOCAL AGENCY’s expense.
B. WORK SCOPE B:
The existing facilities are located within the LOCAL AGENCY's right of way under permit
and will be relocated at OWNER's expense under the provisions of Sections (673) and (680)
of the Streets and Highways Code.
C. WORK SCOPE C:
The facilities are services installed and maintained on private property required for highway
purposes and will be relocated at LOCAL AGENCY’s expense.
Local Assistance Procedures Manual EXHIBIT 14-F
Utility Agreements
Page 3 of 7
The estimated cost for WORK SCOPES A and C is as follows:
Estimated cost of WORK SCOPE A performed by Project Contractor $60,000
Estimated cost of WORK SCOPE C performed by Project Contractor $25,000
OWNER’S design costs $20,500
OWNER’S Inspection/Construction Management Costs $43,500
Estimated parcel acquisition cost by Project $2,700
TOTAL ESTIMATED COSTS FOR WORK $151,700
OWNER’S TOTAL ESTIMATED LIABILTY (0%) $0
LOCAL AGENCY’S TOTAL ESTIMATED LIABILITY (100%) $151,700
The estimated cost for WORK SCOPE B is as follows:
Estimated WORK SCOPE B performed by Project Contractor $50,000
LOCAL AGENCY’s design costs $2,500
LOCAL AGENCY’s Inspection/Construction Management Costs $2,500
TOTAL ESTIMATED COSTS FOR WORK $55,000
OWNER’S Total Estimated Liability (100%) $55,000
LOCAL AGENCY’S Total estimated liability (0%) $0
The LOCAL AGENCY’s highway contractor is performing the relocation for WORK SCOPE
B which is 100% OWNER liability. The estimated cost of WORK SCOPE B is $50,000. If
the amount of the LOCAL AGENCY’s Contractor’s bid exceeds the $50,000 estimate, the
OWNER may, at its sole discretion, elect to remove WORK SCOPE B from the LOCAL
AGENCY’s highway construction contract at no cost to the OWNER and shall notify the
LOCAL AGENCY of such election in writing within seven (7) calendar days of receiving bid
results from the LOCAL AGENCY. The LOCAL AGENCY then agrees to provide the
OWNER a four (4) week access period to the LOCAL AGENCY’s highway construction
contract site after Stage 2 traffic handling work is done for the OWNER to complete WORK
SCOPE B relocation. If the OWNER is unable to meet the four-week time frame allotted to
complete the relocation for WORK SCOPE B, a Contract Change Order will be processed to
increase the time and the OWNER will be sent a bill for any delay costs.
III. PERFORMANCE OF WORK
OWNER shall have access to all phases of the relocation work to be performed by LOCAL
AGENCY, as described in Section I above, for the purpose of inspection to ensure that the work
is in accordance with the specifications contained in the Highway Construction Contract;
however, all questions regarding the work being performed will be directed to LOCAL
AGENCY's Resident Engineer for their evaluation and final disposition.
OWNER agrees to perform the herein descried work, excepting that work being performed by the
LOCAL AGENCY’S highway contractor, with its own forces and to provide and furnish all
necessary labor, materials, tools, and equipment required therefore, and to prosecute said work
diligently to completion.
Local Assistance Procedures Manual EXHIBIT 14-F
Utility Agreements
Page 4 of 7
The LOCAL AGENCY, in its sole discretion, shall conduct a joint final inspection of completed
relocation work with OWNER. If WORK SCOPES A, B, AND C are not accepted by OWNER,
the OWNER will notify the LOCAL AGENCY. If the OWNER approves and accepts the final
relocation of WORK SCOPES A, B, AND C, the OWNER shall provide their acceptance and
approval through OWNER’s Construction Administrator within ten (10) business days after the
joint final inspection and OWNER shall not unreasonably withhold or delay its determination of
WORK SCOPES A, B, AND C as satisfactory. If the WORK SCOPES are not accepted or
approved within the allotted timeframe of ten (10) business days, work will be deemed approved
by OWNER.
Use of personnel requiring lodging and meal “per diem” expenses will not be allowed without
prior written authorization by LOCAL AGENCY’s representative. Requests for such
authorization must be contained in OWNER’s estimate of actual and necessary relocation costs.
OWNER shall include an explanation why local employee or contract labor is not considered
adequate for the relocation work proposed. Per Diem expenses shall not exceed the per diem
expense amounts allowed under the California Department of Human Resources travel expense
guidelines.
Engineering services for preparation of plans, specifications, estimates, supervision, inspection,
testing, attend meetings, review submittals, and project management are to be furnished by the
OWNER and approved by the LOCAL AGENCY. Cost principles for determining the
reasonableness and allowability of OWNER’s costs shall be determined in accordance with 48
CFR, Chapter 1, Subpart E, Part 31; 23 CFR, Chapter 1, Part 645; and 18 CFR, Chapter 1, Parts
101, 201 and OMB Circular A-87, as applicable.
LOCAL AGENCY shall provide final as-built set of plans to OWNER’s CAD standards and
specifications with a new stamp by the Engineer of Record at completion of construction prior to
and as a condition of acceptance by OWNER. LOCAL AGENCY shall provide OWNER with
both a pdf and a CAD file of the final as-built set of plans.
IV. PAYMENT FOR WORK
The LOCAL AGENCY shall pay its share of the actual and necessary cost of the herein
described work within 90 days after receipt of OWNER's itemized bill in quintuplicate, signed
by a responsible official of OWNER's organization and prepared on OWNER's letterhead,
compiled on the basis of the actual and necessary cost and expense incurred and charged or
allocated to said work in accordance with the uniform system of accounts prescribed for
OWNER by the California Public Utilities Commission (PUC), Federal Energy Regulatory
Commission (FERC) or Federal Communications Commission (FCC), whichever is
applicable.
It is understood and agreed that the LOCAL AGENCY will not pay for any betterment or
increase in capacity of OWNER's facilities in the new location and that OWNER shall give
credit to the LOCAL AGENCY for all accrued depreciation of the replaced facilities and for
the salvage value of any material or parts salvaged and retained or sold by OWNER.
Not more frequently than once a month, but at least quarterly, OWNER will prepare and
submit itemized progress bills for costs incurred not to exceed OWNER's recorded costs as of
the billing date less estimated credits applicable to completed work. Payment of progress bills
not to exceed the amount of this Agreement may be made under the terms of this Agreement.
Payment of progress bills which exceed the amount of this Agreement may be made after
receipt and approval by LOCAL AGENCY of documentation supporting the cost increase and
after an Amendment to this Agreement has been executed by the parties to this Agreement.
Local Assistance Procedures Manual EXHIBIT 14-F
Utility Agreements
Page 5 of 7
The OWNER shall submit a final bill to the LOCAL AGENCY within 180 days a fter the
completion of the work described in Section I above. If the LOCAL AGENCY has not
received a final bill within 180 days after notification of completion of OWNER’s work
described in Section I of this Agreement, and LOCAL AGENCY has delivered to OWNER
fully executed Director's Deeds, Consents to Common Use or Joint Use Agreements as
required for OWNER’s facilities; LOCAL AGENCY will provide written notification to
OWNER of its intent to close its file within 30 days. OWNER hereby acknowledges, to the
extent allowed by law that all remaining costs will be deemed to have been abandoned.
The final billing shall be in the form of an itemized statement of the total costs charged to the
project, less the credits provided for in this Agreement, and less an y amounts covered by
progress billings. However, the LOCAL AGENCY shall not pay final bills, which exceed the
estimated cost of this Agreement without documentation of the reason for the increase of said
cost from the OWNER and approval of documentation by LOCAL AGENCY. Except, if the
final bill exceeds the OWNER’s estimated costs solely as the result of a revised Notice to
Owner as provided for in Section I, a copy of said revised Notice to Owner shall suffice as
documentation.
In any event if the final bill exceeds 125% of the estimated cost of this Agreement, an amended
Agreement shall be executed by the parties to this Agreement prior to the payment of the
OWNER’s final bill. Any and all increases in costs that are the direct result of deviations from
the work described in Section I of this Agreement shall have the prior concurrence of LOCAL
AGENCY.
Detailed records from which the billing is compiled shall be retained by the OWNER for a
period of three years from the date of the final payment and will be available for audit in
accordance with Contract Cost Principals and Procedures as set forth in 48 CFR, Chapter 1,
Subpart E, Part 31 by LOCAL AGENCY and/or Federal Auditors. In performing work under
this Agreement, OWNER agrees to comply with the Uniform System of Accounts for Public
Utilities found at 18 CFR, Parts 101, 201, et al., to the extent they are applicable to OWNER
doing work on the project that is the subject of this agreement, the contract cost principles and
procedures as set forth in 48 CFR, Chapter 1, Part 31, et seq., 23 CFR, Chapter 1, Part 645
and 2 CFR, Part 200, et al. If a subsequent State and/or Federal audit determines payments to
be unallowable, OWNER agrees to reimburse LOCAL AGENCY upon receipt of LOCAL
AGENCY billing. If OWNER is subject to repayment due to failure by Local Public Agency
(LPA) to comply with applicable laws, regulations, and ordinances, then LPA will ensure that
OWNER is compensated for actual cost in performing work under this agreement.
The OWNER shall pay its share of the actual cost of said work included in the LOCAL
AGENCY's highway construction contract within 90 days after receipt of LOCAL
AGENCY's bill; compiled on the basis of the actual bid price of said contract. The estimated
cost of WORK SCOPE B to OWNER for the work being performed by the LOCAL
AGENCY's highway contractor is $50,000.
In the event actual final relocation costs as established herein are less than the sum of money
advanced by OWNER to LOCAL AGENCY, LOCAL AGENCY hereby agrees to refund to
OWNER the difference between said actual cost and the sum of money so advanced. In the
event that the actual cost of relocation exceeds the amount of money advanced to LOCAL
AGENCY, in accordance with the provisions of this Agreement, OWNER hereby agrees to
Local Assistance Procedures Manual EXHIBIT 14-F
Utility Agreements
Page 6 of 7
reimburse LOCAL AGENCY said deficient costs upon receipt of an itemized bill as set forth
herein.
V. GENERAL CONDITIONS
All costs accrued by OWNER as a result of LOCAL AGENCY's request of 4/22/19 to review,
study and/or prepare relocation plans and estimates for the project associated with this Agreement
may be billed pursuant to the terms and conditions of this Agreement.
If LOCAL AGENCY’s project which precipitated this Agreement is canceled or modified so as
to eliminate the necessity of work by OWNER, LOCAL AGENCY will notify OWNER in
writing, and LOCAL AGENCY reserves the right to terminate this Agreement by Amendment.
The Amendment shall provide mutually acceptable terms and conditions for terminating the
Agreement.
All obligations of LPA under the terms of this Agreement are subject to the acceptance of the Agreement
by LPA Board of Directors or the Delegated Authority (as applicable), the passage of the annual Budget
Act by the State Legislature, and the allocation of those funds by the California Transportation Commission.
OWNER shall submit a Notice of Completion to the LOCAL AGENCY within 30 days of the
completion of the work described herein.
LOCAL AGENCY will acquire new rights of way in the name of either the LOCAL AGENCY
or OWNER through negotiation or condemnation and when acquired in LOCAL AGENCY's
name, shall convey same to OWNER by Easement Deed. LOCAL AGENCY's liability for such
rights of way will be at the proration shown for relocation work involved under this Agreement.
It is understood that said highway is a federal aid highway and accordingly, 23 CFR, Chapter 1,
Part 645 is hereby incorporated into this Agreement.
In addition, the provisions of 23 CFR 635.410, BA, are also incorporated into this agreement. The
BA requirements are further specified in Moving Ahead for Progress in the 21st Century (MAP-
21), section 1518; 23 CFR 635.410 requires that all manufacturing processes have occurred in the
United States for steel and iron products (including the application of coatings) installed on a
project receiving funding from the FHWA.
OWNER understands and acknowledges that this project is subject to the requirements of the BA
law (23 U.S.C., Section 313) and applicable regulations, including 23 CFR 635.410 and FHWA
guidance and will demonstrate BA compliance by collecting written certification(s) from the
vendor(s) or by collecting written certification(s) from the manufacturer(s) (the mill test report
(MTR).
All documents obtained to demonstrate BA compliance will be held by the OWNER for a period
of three (3) years from the date the final payment was received by the OWNER and will be made
available to STATE or FHWA upon request.
One set of copies of all documents obtained to demonstrate BA compliance will be attached to,
and submitted with, the final invoice.
Local Assistance Procedures Manual EXHIBIT 14-F
Utility Agreements
Page 7 of 7
This does not include products for which waivers have been granted under 23 CFR 635.410 or
other applicable provisions or excluded material cited in the Department’s guidelines for the
implementation of Buy America requirements for utility relocations issued on December 3, 2013.
If, in connection with OWNER’s performance of the Work hereunder, LOCAL AGENCY
provides to OWNER any materials that are subject to the Buy America Rule, LOCAL AGENCY
acknowledges and agrees that LOCAL AGENCY shall be solely responsible for satisfying any
and all requirements relative to the Buy America Rule concerning the materials thus provided
(including, but not limited to, ensuring and certifying that said materials comply with the
requirements of the Buy America Rule).
LOCAL AGENCY further acknowledges that OWNER, in complying with the Buy America
Rule, is expressly relying upon the instructions and guidance (collectively, “Guidance”) issued
by LOCAL AGENCY and its representatives concerning the Buy America Rule requirements for
utility relocations within the State of California. Notwithstanding any provision herein to the
contrary, OWNER shall not be deemed in breach of this Agreement for any violations of the Buy
America Rule if OWNER’s actions are in compliance with the Guidance.
Except for warranty work under the one (1)-year warranty to be provided by LOCAL
AGENCY’s contractor, OWNER will become responsible for operation and maintenance of the
WATER FACILITIES upon its acceptance thereof.
IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written.
CONTRA COSTA COUNTY CONTRA COSTA WATER DISTRICT
By By
Brian M. Balbas Stephen J. Welch
Public Works Director General Manager
Date: Date:
APPROVED AS TO FORM: APPROVED AS TO FORM:
By By
Sharon Anderson Douglas E. Coty
County Counsel District Counsel
Date: Date:
NL:sr
\\PW-DATA\grpdata\design\Correspondence\CURRENT PROJECTS\Marsh Drive Bridge Replacement - WO4119\04-Utilities\CCWD\utility agreement\final
version\Utility agreement 002.docx
Distribution: 1) Owner, 2) Utility Coordinator, 3) DLAE –File, 4) District Utility Coordinator – File
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute, on behalf of the County,
a Utility Agreement with Pacific Gas and Electric Company (PG&E), effective November 10, 2020, to
require PG&E to pay approximately $113,040, in connection with the utility relocation for the Marsh Drive
Bridge (#28C442) Replacement Project (Project), Concord area. County Project No. 0662-6R4119 / Federal
Project No. BRLS 5928(128) [District IV & V]
FISCAL IMPACT:
The estimated cost for the work associated with this agreement is $113,040. All costs associated with this
work will be paid for by PG&E.
BACKGROUND:
The Project proposes to replace the bridge on Marsh Drive (Bridge No. 28C442) over the Walnut Creek
Channel in both the unincorporated area of Contra Costa County (County) and the City of Concord. PG&E
owns and maintains electrical facilities within the limits of the Project. In order to construct the Project,
existing PG&E facilities need to be relocated. This requires relocation of existing electrical facilities within
both the public road right-of-way and an adjacent PG&E-owned easement. This agreement
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Neil Leary,
925-313-2278
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 2
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Utility Agreement with PG&E for the Marsh Drive Bridge (#28C442) Replacement Project, Concord area.
BACKGROUND: (CONT'D)
addresses the utility work in the public road right-of-way. A separate service agreement will be
developed to address the utility relocations associated with the adjacent PG&E-owned easement. PG&E
will be 100% liable for the relocation costs within the public road right-of-way. The purpose of this
agreement is to provide for the apportionment of duties and costs between the County and PG&E.
The work includes relocation of underground distribution electric power facilities in conduits and vaults
in Marsh Drive, including distribution electric power facilities in conduits attached to the existing bridge.
The work will be done by both the County’s contractor and PG&E forces.
CONSEQUENCE OF NEGATIVE ACTION:
If the agreement is not approved, construction of the Project will be halted, as the bridge cannot be
replaced as proposed without relocation of PG&E’s facilities and the federal funds will be lost.
ATTACHMENTS
Agreement
Local Assistance Procedures Manual Exhibit 14-F
Utility Agreements
Page 1 of 7
Exhibit 14-F Utility Agreement
UTILITY AGREEMENT
Contra Costa County, Public Works Department
County
Route
P.M.
Project #
Contra Costa Marsh Drive N/A 16000343L-N
Fed. Aid. No. BRLS-5928(128)
Owner's File PM 3513599
FEDERAL PARTICIPATION: On the Project : Yes
On the Utilities: Yes
UTILITY AGREEMENT NO. 003
COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter
called “LOCAL AGENCY” proposes to REPLACE THE BRIDGE ON MARSH DRIVE (BRIDGE
NO. 28C-0442) OVER WALNUT CREEK APPROXIMATELY 0.2 MILES WEST OF SOLANO
WAY WITHIN BOTH THE UNINCORPORATED AREA OF CONTRA COSTA COUNTY AND
CITY OF CONCORD, in CONTRA COSTA COUNTY, CALIFORNIA
And: PACIFIC GAS AND ELECTRIC COMPANY,
A CALIFORNIA CORPORATION
hereinafter called "OWNER," owns and maintains ELECTRICAL facilities; within the limits
of LOCAL AGENCY’s project that requires relocation of said facilities to accommodate LOCAL
AGENCY’s project.
It is hereby mutually agreed that:
I. WORK TO BE DONE:
In accordance with Notice to Owner No. 003 dated 11/10/2020, OWNER shall
RELOCATE OWNER’s ELECTRICAL UNDERGROUND DISTRIBUTION
FACILITIES WITHIN PUBLIC ROAD RIGHT OF WAY, as shown on OWNER’s
Plan No. PM 3513599 for the Marsh Drive Bridge Project, dated 10/29/2020, consisting
of 1 sheet, a copy of which is on file in the Office of the LOCAL AGENCY at 255
Glacier Drive, Martinez, CA 94553.
Deviations from the OWNER’s plan described above initiated by either the LOCAL
AGENCY or the OWNER, shall be agreed upon by both parties hereto under a Revised
Notice to Owner. Such Revised Notices to Owner, approved by the LOCAL AGENCY
and agreed to/ acknowledged by the OWNER, will constitute an approved revision of
Local Assistance Procedures Manual Exhibit 14-F
Utility Agreements
Page 2 of 7
the OWNER’s plan described above and are hereby made a part hereof. No work under
said deviation shall commence prior to written execution by the OWNER of the Revised
Notice to Owner. Changes in the scope of the work will require an amendment to this
Agreement in addition to the revised Notice to Owner.
It is mutually agreed that the LOCAL AGENCY will include the work of:
1. PLACEMENT OF NEW 4” CONDUIT AND TWO 6” CONDUITS ON THE
BRIDGE INCLUDING BRACKETS, PIPE STRAPS, ANCHOR BOLTS AND
SEISMIC FITTINGS
as part of the LOCAL AGENCY's highway construction contract. OWNER shall have
access to all phases of the work to be performed by the LOCAL AGENCY for the
purpose of inspection to ensure that the work being performed for the OWNER is in
accordance with the specifications contained in the highway contract. Upon completion
of the work performed by LOCAL AGENCY, OWNER agrees to accept ownership and
maintenance of the constructed facilities and relinquishes to LOCAL AGENCY
ownership of the replaced facilities, except to the extent Water Code Sections 7034 and
7035 require another party to be responsible for ownership or maintenance of the
constructed facilities.
II. LIABILITY FOR WORK
The existing facilities are located in their present position pursuant to rights under
franchise and will be relocated at OWNER’s expense under the provisions of Section
1463 of the Streets and Highways Code.
Total Estimated cost of work performed by LOCAL AGENCY $113,040
OWNER’S TOTAL ESTIMATED LIABILITY (100%) $113,040
LOCAL AGENCY’S TOTAL ESTIMATED LIABILITY (0%) $0
III. PERFORMANCE OF WORK
OWNER agrees to perform the herein-described work, except that work being
performed by the LOCAL AGENCY’s highway contractor, with its own forces and to
provide and furnish all necessary labor, materials, tools, and equipment required
therefore; and to prosecute said work diligently to completion.
Use of personnel requiring lodging and meal “per diem” expenses will not be allowed
without prior written authorization by LOCAL AGENCY’s representative. Requests for
such authorization must be contained in OWNER’s estimate of actual and necessary
relocation costs. OWNER shall include an explanation why local employee or contract
labor is not considered adequate for the relocation work proposed. Per Diem expenses
shall not exceed the per diem expense amounts allowed under the California
Department of Human Resources travel expense guidelines.
OWNER shall have access to all phases of the relocation work to be performed by
LOCAL AGENCY, as described in Section I above, for the purpose of inspection to
ensure that the work is in accordance with the specifications contained in the Highway
Local Assistance Procedures Manual Exhibit 14-F
Utility Agreements
Page 3 of 7
Construction Contract; however, all questions regarding the work being performed will
be directed to LOCAL AGENCY's Resident Engineer for their evaluation and final
disposition.
IV. PAYMENT FOR WORK
The LOCAL AGENCY shall pay its share of the actual and necessary cost of the herein
described work within 90 days after receipt of OWNER's itemized bill in quintuplicate,
signed by a responsible official of OWNER's organization and prepared on OWNER's
letterhead, compiled on the basis of the actual and necessary cost and expense incurred
and charged or allocated to said work in accordance with the uniform system of
accounts prescribed for OWNER by the California Public Utilities Commission (PUC),
Federal Energy Regulatory Commission (FERC) or Federal Communications
Commission (FCC), whichever is applicable.
It is understood and agreed that the LOCAL AGENCY will not pay for any betterment
or increase in capacity of OWNER's facilities in the new location and that OWNER
shall give credit to the LOCAL AGENCY for all accrued depreciation of the replaced
facilities and for the salvage value of any material or parts salvaged and retained or sold
by OWNER.
Not more frequently than once a month, but at least quarterly, OWNER will prepare and
submit itemized progress bills for costs incurred not to exceed OWNER's recorded costs
as of the billing date less estimated credits applicable to completed work. Payment of
progress bills not to exceed the amount of this Agreement may be made under the terms
of this Agreement. Payment of progress bills which exceed the amount of this
Agreement may be made after receipt and approval by LOCAL AGENCY of
documentation supporting the cost increase and after an Amendment to this Agreement
has been executed by the parties to this Agreement.
The OWNER shall submit a final bill to the LOCAL AGENCY within 180 days after
the completion of the work described in Section I above. If the LOCAL AGENCY has
not received a final bill within 180 days after notification of completion of OWNER’s
work described in Section I of this Agreement, and LOCAL AGENCY has delivered to
OWNER fully executed Director's Deeds, Consents to Common Use or Joint Use
Agreements as required for OWNER’s facilities; LOCAL AGENCY will provide
written notification to OWNER of its intent to close its file within 30 days. OWNER
hereby acknowledges, to the extent allowed by law that all remaining costs will be
deemed to have been abandoned.
The final billing shall be in the form of an itemized statement of the total costs charged
to the project, less the credits provided for in this Agreement, and less any amounts
covered by progress billings. However, the LOCAL AGENCY shall not pay final bills,
which exceed the estimated cost of this Agreement without documentation of the reason
for the increase of said cost from the OWNER and approval of documentation by
LOCAL AGENCY. Except, if the final bill exceeds the OWNER’s estimated costs
solely as the result of a revised Notice to Owner as provided for in Section I, a cop y of
said revised Notice to Owner shall suffice as documentation.
Local Assistance Procedures Manual Exhibit 14-F
Utility Agreements
Page 4 of 7
In any event if the final bill exceeds 125% of the estimated cost of this Agreement, an
amended Agreement shall be executed by the parties to this Agreement prior to the
payment of the OWNERS final bill. Any and all increases in costs that are the direct
result of deviations from the work described in Section I of this Agreement shall have
the prior concurrence of LOCAL AGENCY.
Detailed records from which the billing is compiled shall be retained by the OWNER
for a period of three years from the date of the final payment and will be available for
audit in accordance with Contract Cost Principals and Procedures as set forth in 48
CFR, Chapter 1, Subpart E, Part 31 by LOCAL AGENCY and/or Federal Auditors. In
performing work under this Agreement, OWNER agrees to comply with the Uniform
System of Accounts for Public Utilities found at 18 CFR, Parts 101, 201, et al., to the
extent they are applicable to OWNER doing work on the project that is the subject of
this agreement, the contract cost principles and procedures as set forth in 48 CFR,
Chapter 1, Part 31, et seq., 23 CFR, Chapter 1, Part 645 and 2 CFR, Part 200, et al. If a
subsequent State and/or Federal audit determines payments to be unallowable, OWNER
agrees to reimburse AGENCY upon receipt of AGENCY billing. If OWNER is subject
to repayment due to failure by Local Public Agency (LPA) to comply with applicable
laws, regulations, and ordinances, then LPA will ensure that OWNER is compensated
for actual cost in performing work under this agreement.
The OWNER shall pay its share of the actual cost of said work included in the LOCAL
AGENCY's highway construction contract within 90 days after receipt of LOCAL
AGENCY's bill; compiled on the basis of the actual bid price of said contract. The
estimated cost to OWNER for the work being performed by the LOCAL AGENCY's
highway contractor is $113,040.
In the event actual final relocation costs as established herein are less than the sum of
money advanced by OWNER to LOCAL AGENCY, LOCAL AGENCY hereby agrees
to refund to OWNER the difference between said actual cost and the sum of money so
advanced. In the event that the actual cost of relocation exceeds the amount of money
advanced to LOCAL AGENCY, in accordance with the provisions of this Agreement,
OWNER hereby agrees to reimburse LOCAL AGENCY said deficient costs upon
receipt of an itemized bill as set forth herein.
V. GENERAL CONDITIONS
All costs accrued by OWNER as a result of LOCAL AGENCY's request of 9/11/2019
to review, study and/or prepare relocation plans and estimates for the project associated
with this Agreement may be billed pursuant to the terms and conditions of this
Agreement.
If LOCAL AGENCY’s project which precipitated this Agreement is canceled or
modified so as to eliminate the necessity of work by OWNER, LOCAL AGENCY will
notify OWNER in writing, and LOCAL AGENCY reserves the right to terminate this
Agreement by Amendment. The Amendment shall provide mutually acceptable terms
and conditions for terminating the Agreement.
Local Assistance Procedures Manual Exhibit 14-F
Utility Agreements
Page 5 of 7
All obligations of LPA under the terms of this Agreement are subject to the acceptance
of the Agreement by LPA Board of Directors or the Delegated Authority (as
applicable), the passage of the annual Budget Act by the State Legislature, and the
allocation of those funds by the California Transportation Commission.
OWNER shall submit a Notice of Completion to the LOCAL AGENCY within 30 days
of the completion of the work to be performed by OWNER described herein.
It is understood that said highway is a Federal aid highway and accordingly, 23 CFR,
Chapter 1, Part 645 is hereby incorporated into this Agreement.
In addition, the provisions of 23 CFR 635.410, BA, are also incorporated into this
agreement. The BA requirements are further specified in Moving Ahead for Progress in
the 21st Century (MAP-21), section 1518; 23 CFR 635.410 requires that all
manufacturing processes have occurred in the United States for steel and iron products
(including the application of coatings) installed on a project receiving funding from the
FHWA.
Owner understands and acknowledges that this project is subject to the requirements of
the BA law (23 U.S.C., Section 313) and applicable regulations, including 23 CFR
635.410 and FHWA guidance and will demonstrate BA compliance by collecting
written certification(s) from the vendor(s) or by collecting written certification(s) from
the manufacturer(s) (the mill test report (MTR).
All documents obtained to demonstrate BA compliance will be held by the OWNER for
a period of three (3) years from the date the final payment was received by the OWNER
and will be made available to STATE or FHWA upon request.
One set of copies of all documents obtained to demonstrate BA compliance will be
attached to, and submitted with, the final invoice.
This does not include products for which waivers have been granted under 23 CFR
635.410 or other applicable provisions or excluded material cited in the Department’s
guidelines for the implementation of Buy America requirements for utility relocations
issued on December 3, 2013.
If, in connection with OWNER’s performance of the Work hereunder, LOCAL
AGENCY provides to OWNER any materials that are subject to the Buy America Rule,
LOCAL AGENCY acknowledges and agrees that LOCAL AGENCY shall be solely
responsible for satisfying any and all requirements relative to the Buy America Rule
concerning the materials thus provided (including, but not limited to, ensuring and
certifying that said materials comply with the requirements of the Buy America Rule).
LOCAL AGENCY further acknowledges that OWNER, in complying with the Buy
America Rule, is expressly relying upon the instructions and guidance (collectively,
“Guidance”) issued by LOCAL AGENCY and its representatives concerning the Buy
Local Assistance Procedures Manual Exhibit 14-F
Utility Agreements
Page 6 of 7
America Rule requirements for utility relocations within the State of California. Not
withstanding any provision herein to the contrary, OWNER shall not be deemed in
breach of this Agreement for any violations of the Buy America Rule if OWNER’s
actions are in compliance with the Guidance.
IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above
written.
CONTRA COSTA COUNTY PACIFIC GAS AND ELECTRIC
By: By:
Brian M. Balbas Name
Public Works Director Title
Date: _____________________________ Date: ______________________________
APPROVED AS TO FORM:
By
Sharon Anderson
County Counsel
Date:
Distribution: 1) Owner, 2) Utility Coordinator, 3) DLAE –File, 4) District Utility Coordinator – File
RECOMMENDATION(S):
ADOPT Resolution No. 2020/285 accepting completion of improvements for minor subdivision
MS15-00002 for a project developed by Alamo Glen, LLC, as recommended by the Public Works Director,
Alamo area. (District II)
FISCAL IMPACT:
100% Developer Fees.
BACKGROUND:
The developer has completed the improvements per the Subdivision Agreement, and in accordance with the
Title 9 of the County Ordinance Code.
CONSEQUENCE OF NEGATIVE ACTION:
The completion of improvements will not be accepted.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Randolf Sanders
(925)313-2111
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Chris Lau - Maintenance, Renee Hutchins - Records, Karen Piona- Record, Michael Mann-
Finance, Chris Hallford -Mapping , Michelle Mancuso- Watershed Program, Flood Control, Sherri Reed, Sheriff - Patrol Division Commander, CHP, Alamo Glen, LLC,
T-08/19/2021
C. 3
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Accepting completion of public improvements for minor subdivision MS15-00002, Alamo area.
AGENDA ATTACHMENTS
Resolution No. 2020/285
MINUTES ATTACHMENTS
Signed Resolution No.
2020/285
Recorded at the request of:Clerk of the Board
Return To:Public Works Dept- Simone Saleh
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
Adopted this Resolution on 11/10/2020 by the following vote:
AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District
IV SupervisorFederal D. Glover, District V Supervisor
NO:
ABSENT:
ABSTAIN:
RECUSE:
Resolution No. 2020/285
IN THE MATTER OF accepting completion of improvements for minor subdivision MS15-00002 for a project developed by
Alamo Glen, LLC, as recommended by the Public Works Director, Alamo area. (District II)
WHEREAS, the Public Works Director has notified this Board that the improvements in minor subdivision MS15-00002 have
been completed as provided in the Subdivision Agreement with Alamo Glen, LLC, heretofore approved by this Board in
conjunction with the filing of the Parcel Map.
WHEREAS, these improvements are located along Royal Oaks Drive near Meadow Grove Court.
NOW, THEREFORE, BE IT RESOLVED that the improvements have been COMPLETED as of November 10, 2020, thereby
establishing the six month terminal period for the filing of liens in case of action under said Subdivision Agreement:
DATE OF AGREEMENT: March 17, 2018
CASH DEPOSIT SUBMITTED BY: Alamo Glen, LLC
BE IT FURTHER RESOLVED the cash deposit (labor and materials) for $101,000.00 (Auditor's Deposit Permit No. 7562220,
dated February 22, 2018) made by Alamo Glen, LLC, be RETAINED for the six month lien guarantee period until May 10, 2020,
at which time the Board AUTHORIZES the release of said surety less the amount of any claims on file.
BE IT FURTHER RESOLVED that the widening of Royal Oaks Drive is ACCEPTED and DECLARED to be a COUNTY road,
as shown and dedicated for public use on the Parcel Map of minor subdivision MS15-00002 filed April 10, 2018, in Book 213 of
Parcel Maps at Page 42, and on the Final Map of subdivision SD87-07062 filed December 28, 1988, in Book 329 of Maps at
Page 5, Official Records of Contra Costa County, State of California.
Road Name: Royal Oaks Drive
Length (miles): 0.07
Road/ROW Width: 32/46
Road Number: 4437AG
System: MU
BE IT FURTHER RESOLVED that the beginning of the warranty period is hereby established, and the $30,300.00
performance/maintenance cash deposit (Auditor's Deposit Permit No. 7562220, dated February 22, 2018) made by Alamo Glen,
LLC, be RETAINED pursuant to the requirements of Section 94-4.406 of the Ordinance Code until released by this Board.
Contact: Randolf Sanders (925)313-2111
I hereby certify that this is a true and correct copy of an action taken and
entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Chris Lau - Maintenance, Renee Hutchins - Records, Karen Piona-
Record, Michael Mann- Finance, Chris Hallford -Mapping , Michelle Mancuso- Watershed Program, Flood Control, Sherri Reed, Sheriff - Patrol Division
Commander, CHP, Alamo Glen, LLC, T-08/19/2021
RECOMMENDATION(S):
REJECT all bids received on September 23, 2020 for the Fox Creek Park Project, and,
ORDER any bid bonds posted by the bidders to be exonerated and any checks or cash submitted for bid
security shall be returned.
FISCAL IMPACT:
Park Dedication Funds originally allocated to this project may be available for the Walden Green Landscape
Improvement project.
BACKGROUND:
The park is located at the corner of Anthony Way and Las Juntas Way in unincorporated Walnut Creek.
The original park improvements were constructed by Contra Costa County in 1994. The park property is
rented from BART by the County, and maintenance of the park is conducted by Contra Costa Centre’s
landscape maintenance contractor. Special Districts staff has met with representatives of Contra Costa
Centre and BART to obtain input and concurrence on the proposed project, which would involve renovation
of existing park landscaping. Staff has also conducted
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Carl Roner, (925)
313-2213
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Warren Lai - Deputy, Slava Gospodchikov - Engineering Services , Lea Bristol, District IV, Diana Oyler - Finance , Carl Roner- Special Districts, Rochelle Johnson - Special
Districts, Adele Ho - Special Districts.
C. 4
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:REJECT all bids received for the Fox Creek Park Project, Walnut Creek area
BACKGROUND: (CONT'D)
tabling at the site to gather comments from local residents and park users; all comments received were
favorable.
The purpose of this project is to enhance Fox Creek Park by replacing some of the landscaping with
more sustainable landscaping, and increasing Americans with Disabilities Act (ADA) accessibility. The
project consists of removing non-native and failing vegetation, and installing more sustainable landscape
that will require less maintenance and water. Features that are inconsistent with ADA accessibility –
including railings and park furniture –will be replaced; enhancements such as repainting seat walls and
replacing the park identification sign will be made; and, deteriorating entry steps will be replaced.
Following project CEQA approval by the Board of Supervisors in January 2020, approximately 20 trees
that had either reached the end of their life spans, were not thriving, or were negatively impacting
desirable species, were removed and trimmed as a maintenance activity, per the recommendations of the
arborist’s report and the approved CEQA document. The planned landscape improvements build on this
prior maintenance work to create a more attractive and safe park environment.
Plans and specifications for the project have been prepared for the Public Works Department by Stantec
Architecture, Inc., and filed with the Clerk of the Board by the Public Works Director. The construction
cost estimate is $257,323. General prevailing wage rates to be used in the contract are on file with the
Clerk of the Board of Supervisors and will be the minimum rates paid on this project. Bids were
received and opened by the Public Works Department on September 23, 2020. The bid results, along
with Good Faith Effort (GFE) Outreach and Mandatory Subcontracting Minimum (MSM) scores are
provided in the attached table. Note that some bids were rendered non-responsive due to failure to
submit, or low scoring, GFE packets.
The lowest responsible bid was more than $100,000 over the designer’s estimate. There is not sufficient
funding to cover the cost of construction and the necessary construction and project management, and to
allow for a reasonable contingency; an estimated additional $200,000 would be needed to cover full
project costs.
Staff recommends that the project be “shelved” until such time that additional funding becomes
available, and that the funds allocated to this project be reallocated to the Walden Green 1 & 2
Landscape Improvement Project, which is critical from an ongoing maintenance cost perspective and
also needs additional funding. The reallocated funding will allow the Walden project to proceed,
realizing significant irrigation and maintenance cost reductions for LL-2 Zone 7.
CONSEQUENCE OF NEGATIVE ACTION:
Due to a lack of adequate funding, the project cannot proceed, and thus there is not an option for
negative action.
ATTACHMENTS
Map- Fox Creek Project Area
Fox Creek Project Bid Results
Fox Creek Park Project
Bids Received September 23, 2020
Contractor Base Bid, $ GFE Score
(75 required)
MSM, %
(19% required)
Determination
Bortolussi & Watkin $337,704 No GFE packet submitted Non-responsive
Bay Construction $362,000 93 24%
Joe’s Landscaping $395,162 42 40% Non-responsive
Los Loza Landscaping $414,800 No GFE packet submitted Non-responsive
Marina Landscape $422,500 94 31%
RECOMMENDATION(S):
APPROVE the design, plans, and specifications, for the Walden Green Improvement Project.
DETERMINE that NBC Construction & Engineering, Inc., (NBC), the lowest monetary bidder, has
complied with the requirements of the County’s Outreach Program and has exceeded the Mandatory
Subcontracting Minimum for this project, as provided in the project specifications; and, FURTHER
DETERMINE that NBC submitted the lowest responsive and responsible bid for this project.
AWARD the construction contract for the above project to NBC in the listed amount of $537,288 and
DIRECT the Public Works Director, or designee, to prepare the contract.
DIRECT that NBC shall submit two (2) good and sufficient security bonds (performance and payment
bonds) in the amount of $537,288 each.
ORDER that, after the contractor has signed the contract and returned it – together with the bonds,
evidence of insurance, and other required documents, and the Public Works Director has reviewed and
found them to be sufficient – the Public Works Director, or designee, is authorized to sign the contract for
this Board.
ORDER that, in accordance with the project specifications and upon signature of the contract by the Public
Works Director,
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Carl Roner (925)
313-2213
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Warren Lai - Deputy, Slava Gospodchikov - Engineering Services , Diana Oyler - Finance , Carl Roner- Special Districts, Rochelle Johnson - Special Districts, Adele Ho -
Special Districts, Lea Bristol, District IV
C. 5
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:AWARD construction contract for Walden Green Improvement Project, Walnut Creek area.
RECOMMENDATION(S): (CONT'D)
or designee, any bid bonds posted by the bidders are exonerated and any checks or cash submitted for
bid security shall be returned.
AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this
project to permit the direct payment of retentions into escrow or the substitution of securities for moneys
withheld by the County to ensure performance under the contract, pursuant to Public Contract Code
Section 22300.
AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work
pursuant to Public Contract Code Section 20142.
DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee,
the Board's functions under Public Contract Code Sections 4107 and 4110.
FISCAL IMPACT:
100% Park Dedication Funds.
BACKGROUND:
Walden Green 1 and 2 are located along the Iron Horse Corridor, between Treat Boulevard and Mayhew
Way, in unincorporated Walnut Creek (see attached location map). The property is owned and
maintained by the County as the successor to the County Redevelopment Agency. The property
comprises the Iron Horse Trail (a paved path and a parallel unpaved path) and associated landscaping.
The original corridor improvements were constructed in 2002-2013.
With the dissolution of redevelopment agencies statewide there is currently little to no funding for
maintenance. Maintenance of Walden 1 is conducted by Contra Costa Centre’s landscape maintenance
contractor using limited funding provided by the County. There is no available funding for maintenance
of Walden 2; limited trash can servicing is provided by the Walden 1 contractor. Special Districts staff
has met with representatives of Contra Costa Centre to obtain input and concurrence on the proposed
project, which will involve renovation of existing landscaping to attain a more sustainable and
maintenance-reduced landscape. Staff has also presented the project to the Iron Horse Corridor
Management Committee and conducted interviews of trail users at the site to gather comments and
input; the proposed improvements incorporate these inputs; all comments received were favorable.
The project will replace high water use turf areas within Walden 1 with landscaping requiring less water,
and with decomposed granite in picnic and seating areas. One existing turf area within Walden 1, the
crescent along Coggins Drive north of Las Juntas Way used regularly as a play area by dog owners, will
remain. Within Walden 2, the currently non-irrigated weedy meadow area between the paved and
unpaved trails will be replaced with a variety of mulch and stone hardscape, and drought tolerant
plantings will be installed as well. Existing vegetation to remain will be trimmed and newly mulched.
The existing irrigation systems will be renovated to cap systems no longer needed and to provide
irrigation via a water-saving drip system. These improvements are estimated to save over 1 million
gallons of water annually.
Additional seating areas, trash cans and recycling cans may be included, as funding allows. This will be
evaluated once bids have been received.
Following project CEQA approval by the Board of Supervisors in January 2020, trees that were
potentially hazardous, were not thriving, or were negatively impacting desirable species, were removed
and trimmed as a maintenance activity, per the recommendations of the arborist’s report and the
approved CEQA document. The planned landscape improvements build on this prior maintenance work
to create a more attractive and safe trail environment.
Plans and specifications for the project have been prepared for the Public Works Department by Stantec
Architecture, Inc. The construction cost estimate is $577,782. General prevailing wage rates to be used
in the contract are on file with the Clerk of the Board of Supervisors and will be the minimum rates paid
on this project. Bids were received and opened by the Public Works Department on September 24, 2020,
and the bid results are as follows:
Contractor/bidder Total Base Bid, $GFE MSM Determination
NBC Construction &
Engineering, Inc.$537,288.00 90 11%Responsive
Marina Landscape, Inc.$583,500.00 94 6%Non-Responsive
Bortolussi & Watkin, Inc $649,909.00 91 7%Responsive
Joe's Landscaping and
Concrete
(invalid bid
proposal)Non-Responsive
CONSEQUENCE OF NEGATIVE ACTION:
If the contract is not awarded, the improvements will not be constructed.
ATTACHMENTS
Map-Walden Green 1 & 2 Improvement Project
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Director of Airports, or designee, to execute, on behalf of the
County, a second amendment to lease that modifies the ground lease between the County and Byron Airport
Hangar Owners Association for property located at 760 Osprey Court, Byron, to establish ground rent
through August 2029, modify the timing of the transaction fee payment obligation, and create a community
service obligation.
FISCAL IMPACT:
There is no impact on the County General Fund. If the lease is amended, the Airport Enterprise Fund will
continue to receive ground rent, a percentage of all gross receipts, and, if applicable, fuel flowage fees. In
addition, the General Fund will continue to receive property, sales and possessory interest tax revenue from
the lease.
BACKGROUND:
On August 10, 2010, the County and Byron Airport Hangar Owners Association entered into the Amended
and Restated Lease,
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Beth Lee
925-681-4200
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 6
To:Board of Supervisors
From:Keith Freitas, Airports Director
Date:November 10, 2020
Contra
Costa
County
Subject:Second Amendment to Lease for Byron Airport Hangar Owners Association, 760 Osprey Court, Byron Airport
BACKGROUND: (CONT'D)
under which the Byron Airport Hangar Owners Association is leasing approximately two acres at Byron
Airport for the purpose of constructing and operating executive hangars.
Under the terms of the Lease, ground rent is periodically revalued based on fair market rental value of
the Premises. Under this second amendment, ground rent will be fixed through August 31, 2029. In
addition, Tenant is agreeing to provide extensive community service through September 1, 2029, to
youth organizations throughout the County in support of careers in the aviation and aerospace industries
and the study of science, technology, engineering and math (STEM). Finally, the amendment defers until
September 1, 2025, the Tenant’s obligation to pay the $3,500 transaction fee due for this second
amendment.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the Second Amendment to the Lease which will make it financially difficult for
Byron Airport Hangar Owners Association to provide the extensive community services to County youth
during the next nine years.
ATTACHMENTS
2nd Amend to Amend Restated Lease
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Director of Airports to terminate the ground lease for real property
located at 145 and 161 John Glenn Drive, at Buchanan Field, Concord, between the County and FM
Aviation, Inc., dba Sterling Aviation, at the Buchanan Field Airport. AUTHORIZE County Counsel to
pursue legal action to regain possession of the real property.
FISCAL IMPACT:
There is no negative impact on the General Fund. The Airport Enterprise Fund will cover the cost of any
legal action.
BACKGROUND:
On June 7, 2011, the County entered into a lease with FM Aviation, Inc. dba Sterling Aviation (Tenant) for
use of the buildings located at 145 and 161 John Glenn Drive at the Buchanan Field Airport. Under the
terms of the lease, the Tenant is obligated to use the premises to conduct a “Fixed Base Operation,” which
requires the Tenant to perform various aviation-related services onsite. The lease also requires the Tenant to
create a “Maintenance Plan,” including a timeline and an itemization of the maintenance to be performed by
Tenant to keep
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Beth Lee
925-681-4200
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey Boyd, Deputy
cc:
C. 7
To:Board of Supervisors
From:Keith Freitas, Airports Director
Date:November 10, 2020
Contra
Costa
County
Subject:Authorize Legal Action to Regain Possession of Real Property Located at 145 & 161 John Glenn Drive at BF Airport
BACKGROUND: (CONT'D)
the premises in first class condition. Due to Tenant’s failure to sell both Jet A and 100 low lead fuel, as
required of a Fixed Base Operator, the Tenant is currently in default of Section 7 of the lease. In addition,
because Tenant has not provided the Lease Maintenance Plan in the time required by the lease, Tenant is in
default of Section 13 of the lease.
Contra Costa County Airports (County) staff have been working with the Tenant since November 2019 to
revise their Lease Maintenance Plan and since March 2020 to resolve the fuel service provisions to bring
Tenant into compliance with the Lease obligations. Despite these efforts, the Tenant has not submitted an
acceptable revised Lease Maintenance Plan nor have they provided an action plan to cure the fueling
default.
Tenant’s failures to comply with the terms of the lease affect Airport operations and the condition of
County-owned property. Tenant has had time to cure the defaults and has not done so.
Airport staff is requesting authority to terminate the lease and to pursue legal action to regain possession of
the premises. Such actions are consistent with adopted Airport policies. In addition, by recovering
possession of the Premises, the Airport will be able to make the property available to another interested
business.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to terminate the lease and pursue legal action to regain possession would result in the Airport being
unable to enforce the lease or adopted Airport policies and procedures.
CLERK'S ADDENDUM
Speaker: Michael Bruno, Sterling Aviation.
RECOMMENDATION(S):
DENY claims filed by Christopher Brick, CSAA for Stephanie Hesselroth, Luis A. Llamas, Steven V.
Nelson and Thomas Henle for El Nido Trust, Sheena Piper, Lamar L. Scott, Clarence Edward Smith,
Rodric P.Stanley Jr., and James P. Taylor, Maria Paz Gamez and Erick Alvarez.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Christopher Brick: Property claim for damage to personal property in the amount of $3,361.
CSAA for Stephanie Hesselroth: Property claim for damage to vehicle due to automobile accident in the
amount of $1,251.83
Luis A. Llamas: Personal injury claim for pain and suffering due to automobile accident in the amount of
$500,000.
Steven V. Nelson and Thomas Henle for El Nido Trust: Property claim for damage to real property in an
unknown amount.
Sheena Piper: Property claim for damage to personal property in the amount of $12,000.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Scott Selby
925.335.1400
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 8
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 10, 2020
Contra
Costa
County
Subject:Claims
BACKGROUND: (CONT'D)
Lamar L. Scott: Personal injury claim for pain and suffering due to automobile accident in the amount of
$537,000.
Clarence Edward Smith: Personal injury claim for pain and suffering due to automobile accident in the
amount of $450,000.
Rodric P.Stanley Jr.: Personal injury claim for assault in the amount of $300,000.
James P. Taylor: Property claim for damage to vehicle due to roadway in the amount of $970.13
Maria Paz Gamez: Personal injury claim for a trip and fall in an amount to exceed $25,000.
Erick Alvarez: Personal injury claim for injuries sustained in automobile accident in the amount of
$5,000,000.
RECOMMENDATIONS
DENY claim filed by Michael Nelson.
BACKGROUND
Michael Nelson: Housing Authority claim for damage to home in the amount of $7,495.
FISCAL IMPACT
No fiscal impact.
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Scott Selby
925.335.1400
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
Joseph Villarreal, Executive Director
By: Stacey M. Boyd, Deputy
cc:
C. 9
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 10, 2020
Contra
Costa
County
Subject:Claims
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: 9259578860
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: JoEllen Bergamini, Deputy
cc:
C. 10
To:Board of Supervisors
From:Candace Andersen, District II Supervisor
Date:November 10, 2020
Contra
Costa
County
Subject:Resolution Launching the "2020 Counties Care Holiday Food Fight"
AGENDA
ATTACHMENTS
Resolution 2020/270
MINUTES
ATTACHMENTS
Signed Resolution 2020/285
In the matter of:Resolution No. 2020/270
recognizing the launch of the "2020 Counties Care Holiday Food Fight".
the Food Bank of Contra Costa and Solano, which originated as a Contra Costa
County project, works heroically on the front line of the daily effort to address this
issue, providing food to approximately 119,000 residents in Contra Costa County on a
monthly basis; and
WHEREAS, one in seven people in this County need the Food Bank’s assistance at this
time; and
WHEREAS, climate, power outages, devastating fires, COVID-19, housing shortages,
skyrocketing rents and other societal pressures create extra demands on the Food
Bank’s budget, due to reduced access to fresh produce, as well as the necessity to
serve people needing extra help to make ends meet and navigate their changing
situations; and
WHEREAS, the Food Bank is enabled, by our monetary donations, to purchase and
distribute fresh produce, which makes up nearly 55% of everything they dispense to
our neighbors; and
WHEREAS, approximately 6,530 employees of Contra Costa County, in virtually every
department, have since 2002 been holding this annual drive to serve the residents of
Contra Costa County who are in need of a helping hand, and have themselves in that
time span raised approximately $1.5 million in this effort; and
WHEREAS, the 2020 Counties Care - Holiday Food Fight will take place between
November 16th and December 31, 2020; and
WHEREAS, County employees encourage the public to participate in the “2020 Counties
Care - Holiday Food Fight” between the employees of Contra Costa and Solano
counties by donating generously and often to the Food Bank of Contra Costa and
Solano online in a corresponding “people-to-people” challenge.
that the Board of Supervisors of Contra Costa County hereby recognizes this great and constant need in the
community, and commends, encourages, and challenges employees and residents of Contra Costa and
Solano counties to open their hearts and wallets to assist the Food Bank of Contra Costa and Solano and its
client organizations during the coming holiday season; and that the Board of Supervisors of Contra Costa
County hereby officially continues the annual challenge with Solano County and kicks off the “2020
Counties Care - Holiday Food Fight”; and that the Board of Supervisors of Contra Costa County hereby
encourages all citizens of Contra Costa and Solano counties to extend the generous holiday spirit
throughout the year to help those less fortunate.
___________________
CANDACE ANDERSEN
Chair, District II Supervisor
______________________________________
______________________________________
JOHN GIOIA DIANE BURGIS
District I Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: November 10, 2020
David J. Twa,
By: ____________________________________, Deputy
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Tish Gallegos 84808
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: JoEllen Bergamini, Deputy
cc:
C. 11
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Adoption Awareness Month
ATTACHMENTS
Resolution
2020/292
In the matter of:Resolution No. 2020/292
Proclaiming November 2020 Adoption Aware Month
WHEREAS, all children, infants, toddlers, school-aged and older youth, deserve a safe,
loving and supportive environment and a place to call home; and
WHEREAS, in 2020 Children and Family Services (CFS), a bureau of the Employment
and Human Services Department, completed 100 adoptions despite the courts closing
for four months, due to COVID-19; and
WHEREAS, CFS continues to find homes for children who are school aged and older,
including adoptions by former foster parents, family members, and non-relatives, with
one third of the children over eight years old; and
WHEREAS, hundreds of families in the County are receiving adoption assistance and
post-adoption support; and
WHEREAS, Contra Costa County comes together as a community to celebrate our
community’s adoptive families and raise awareness about the number of children and
teens who are still waiting for a permanent home; and
WHEREAS, CFS’ comprehensive recruitment efforts include attention toward filling the
need for Resource Families specifically place older youth and those with complex
needs; and
WHEREAS, adoption creates supportive, loving families for children and teens and is
one of the successful outcomes that can play a role in preventing child abuse and
neglect; and
WHEREAS many of these children have special needs related to physical, mental or
emotional disabilities and need the support that adoptive families can provide; and
WHEREAS, there are families able and willing to adopt children who have a range of
needs; and
WHEREAS, there are no restrictions on who can adopt based on race, ethnicity, religion,
physical ability, income, sexual orientation or expression, gender identity, marital
status; and
WHEREAS, adoption of children by family members encourages increased stability,
higher levels of permanency, more likelihood of staying connected to siblings, greater
preservation of cultural identity, and positive behavioral and mental health outcomes
due to placements with relative caregivers; and
WHEREAS, Children & Family Services in Contra Costa County offers concurrent
planning, enabling the placement of children in a potential adoptive home while
working with the birth family to help overcome challenges and support reunification
efforts; and
we, the Board of Supervisors, do hereby proclaim November as Adoption Awareness Month in Contra Costa County.
___________________
CANDACE ANDERSEN
Chair, District II Supervisor
______________________________________
JOHN GIOIA DIANE BURGIS
District I Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: November 10, 2020
David J. Twa,
By: ____________________________________, Deputy
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Colleen Awad,
925-521-7100
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: JoEllen Bergamini, Deputy
cc:
C. 12
To:Board of Supervisors
From:Karen Mitchoff, District IV Supervisor
Date:November 10, 2020
Contra
Costa
County
Subject:In the Matter of Honoring Marcie Hochhauser, Senior Vice President of the Walnut Creek Chamber of Commerce on
the Occasion of her Retirement
ATTACHMENTS
Resolution
2020/294
In the matter of:Resolution No. 2020/294
In the Matter of Honoring Marcie Hochhauser, Senior Vice President of the Walnut Creek Chamber of Commerce on the
Occasion of her Retirement
WHEREAS, Marcie started with the Walnut Creek Chamber of Commerce & Visitor
Bureau over 40 years ago; and
WHEREAS, she started and contributed to many programs throughout her tenure; and
WHEREAS, in 2006 Marcie founded the East Bay Women’s Conference, which now
sells out every year, hosts about 600 people, and gives women the opportunity to
network, develop business tools and be inspired; and
WHEREAS, for 33 years, she has served as the program coordinator for Leadership
Contra Costa, which is a countywide leadership program, accepts 25–30 individuals
from throughout the county and is geared to people who want to make a difference in
the communities in which they live and work; and
WHEREAS, Leadership Contra Costa has more than 800 alumni and many have gone on
to serve as city managers, city councilmembers and give back to their community; and
WHEREAS, Marcie has been the coordinator for the Walnut Creek Art & Wine Festival
since its inception in 1981; and
WHEREAS, she also worked closely with the education committee, trade fairs, business
links and Trips Around the World; and
WHEREAS, Marcie is well respected by colleagues and her strengths have been her
adaptability, her ability to evolve into any area and meet any need over the last 40
years.
NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors recognizes
Marcie Hochhauser on the occasion of her retirement and honors her hard work and dedication to the
economic development of our community.
___________________
CANDACE ANDERSEN
Chair, District II Supervisor
______________________________________
JOHN GIOIA DIANE BURGIS
District I Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: November 10, 2020
David J. Twa,
By: ____________________________________, Deputy
RECOMMENDATION(S):
Approve the medical staff appointments and reappointments, additional privileges, advancements, and
voluntary resignations as recommend by the Medical Staff Executive Committee, at their October 19, 2020
meeting, and by the Health Services Director.
FISCAL IMPACT:
There is no fiscal impact for this recommended action.
BACKGROUND:
The Joint Commission on Accreditation of Healthcare Organizations has requested that evidence of Board
of Supervisors approval for each Medical Staff member will be placed in his or her Credentials File. The
above recommendations for appointment/reappointment were reviewed by the Credentials Committee and
approved by the Medical Executive Committee.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the Contra Costa Regional Medical and Contra Costa Health Centers' medical
staff would not be appropriately credentialed and not be in compliance with The Joint Commission on
Accreditation of Healthcare Organizations.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Jaspreet Benepal,
925-370-5101
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: James Ham, Marcy Wilhelm
C. 13
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Medical Staff Appointments and Reappointments – October 19, 2020
ATTACHMENTS
Attachment
Clinical Psychology Privileges
Hematology/Oncology Privileges
Ophthalmology Privileges
Orthopedics Privileges
Plastic Surgery Privileges
Rheumatology Privileges
Urology Privileges
Pathology Privileges
Page | 1
MEC Recommendations – October 19, 2020 Definitions: A=Active C=Courtesy Aff=Affiliate
P/A= Provisional Active P/C= Provisional Courtesy
A. New Medical Staff Members
Adler, Frederick, MD DFAM
Ahmad, Samir, MD DFAM
Escandon, Martin, MD OB/GYN
Mutter, Betina, MD Psychiatry/Psychology
Nuti, Elizabeth, MD Pediatrics
Pai, Vidya, MD Pediatrics
Tome, Lucia, MD DFAM
B. Application for Staff Affiliation
Roye -Madison, Marcia, NP DFAM
C. Travis Residents-Family Medicine
Boles, Wyatt, DO
Jiang, Carolyn, DO
Keller, Amanda, DO
Milliren, Anna, DO
Zerbini, Kara, MD
D. Advance to Non-Provisional
Sandegard, Erik, MD Psychiatry/Psychology
Page | 2
MEC Recommendations – October 19, 2020 Definitions: A=Active C=Courtesy Aff=Affiliate
P/A= Provisional Active P/C= Provisional Courtesy
E. Biennial Reappointments
Buck, Adam, MD Hospital Medicine A
Chan, Lilian, MD DFAM A
Farey, Krista, MD DFAM A
Forkin, Daniel, MD Psychiatry/Psychology C
Gonzalez, Erik, MD DFAM A
Gurley, David, MD Emergency Medicine A
Kelly, Olga, MD Pediatrics A
Jolton, Francine, MD Pediatrics A
Lewis, Flynne, MD Pediatrics A
Nguyen, Vananh, MD Diagnostic Imaging C
Samplin, Erin, MD Psychiatry/Psychology A
Shah, Sanjay, MD Internal Medicine A
Stone, David, MD Internal Medicine A
Tremaine, Steven, MD DFAM Admin
Wirengard, Yana, MD Surgery A
F. Biennial Renewal of Privileges
Ayala, Migue l, NP DFAM AFF
Cheun, Ae Sil, NP DFAM AFF
Furtado, Marcia, NP DFAM AFF
G. Teleradialogist (VRAD) Reappointments
Miner, Brendan, MD Diagnostic Imaging
H. UCSF Teleneurologist Reappointments
Guterman, Elan, MD Internal Medicine
I. Voluntary Resignations
Beck, Fred, MD Emergency Medicine
Dark, Anthony, MD Psychiatry/Psychology
Gardner, Randall, DDS Dental
McNitt, Louise, MD DFAM
Mishra, Vikash, MD Emergency Medicine
Prasad, Amitha, MD Psychiatry/Psychology
Seawell, Elaine, MD DFAM
Wadhwa, Gurinder, MD DFAM
Page | 3
MEC Recommendations – October 19, 2020 Definitions: A=Active C=Courtesy Aff=Affiliate
P/A= Provisional Active P/C= Provisional Courtesy
J. Attachments
Clinical Psychology Core Privileges
Hematology/Oncology Core Privileges
Ophthalmology Core Privileges
Orthopedics Core Privileges
Plastic Surgery Core Privileges
Rheumatology Core Privileges
Uro logy Core Privileges
Pathology Core Privileges
CONTRA COSTA REGIONAL MEDICAL CENTER
1 | 7
PATHOLOGY CLINICAL P RIVILEGES
PATHOLOGY CLINICAL PRIVILEGES
Name: ____________________________________________________________
Effective from _____/______/_____ to _______/_______/______ (for MSO staff use only)
All new applicants must meet the following requirements as approved by the governing body.
Effective: _______/_______/_______.
Initial Privileges (Initial Appointment)
Renewal of Privileges (Reappointment)
Applicant: Please check the “Requested” box for each privilege requested.
Applicants have the burden of producing information and documentation deemed adequate by the
hospital for a proper evaluation of current competence, current clinical activity, and other
qualifications, and for resolving any doubts related to qualifications for requested privileges.
Department Chair: Check the appropriate box for recommendation on the last page of this form.
If not recommended, provide the condition or explanation on the last page of this form.
Other Requirements
This document is focused on defining qualifications related to competency to exercise
clinical privileges. The applicant must also adhere to any additional organizational,
regulatory, or accreditation requirements that the organization is obligated to meet.
Note that privileges granted may only be exercised at the site(s) designated by CCRMC
and/or setting(s) that have sufficient space, equipment, staffing, and other resources
required to support the privilege.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
2 | 7
PATHOLOGY CLINICAL P RIVILEGES
QUALIFICATIONS FOR PATHOLOGY
Initial Applica nts: To be eligible to apply for privileges in Pathology, the applicant must meet the
following criteria:
1. Successful completion of an Accreditation Council for Graduate Medical Education
(ACGME)– or American Osteopathic Association (AOA)–accredited residency in
clinical (laboratory) and/or anatomic pathology
AND
2. Current certification or board eligible leading to certification (with achievement of
certification within the required time frame set forth by the respective Boards) in clinical
and/or anatomic pathology by the American Board of Pathology or in anatomic pathology
and/or laboratory medicine by the Amer ican Osteopathic Board of Pathology.
AND
3. Documented current experience: Equivalent of 6 months of full-time pathology services,
reflective of the scope of privileges requested, within the past 24 months, or successful
completion of an ACGME– or AOA–accredited residency or clinical fellowship within
the past 24 months. Please provide clinical activity log.
Renewal of Privileges: To be eligible to renew privileges in Pathology, the applicant must meet the
following criteria:
1. Maintenance of Certification or Osteopathic Ongoing Certification is required.
AND
2. Current documented competence and an adequate volume of experience [equivalent of 6
months of full-time pathology services] with acceptable results, reflective of the scope of
privileges requested, for the past 24 months based on results of ongoing professional
practice evaluation and outcomes.
Core Privileges: Anatomic P athology
Requested : Patient diagnosis, ordering, consultation, and laboratory medical direction in the
following disciplines: surgical pathology (including intraoperative consultations),
cytopathology, autopsy pathology, molecular pathology, and associated ancillary studies.
Adherence to medical staff policy regarding emergency and consultative call services.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
3 | 7
PATHOLOGY CLINICAL P RIVILEGES
The core privileges include the procedures listed on the attached privileges list and such other
procedures that are extensions of the same techniques and skills, as determined by the
department chair
Core Privileges: Clinical P athology
Requested : Patient diagnosis, ordering, consultation, and laboratory medical direction in the
following clinical pathology disciplines: hematology and coagulation, blood bank and
immunohematology, microbiology, serology, molecular pathology, clinical chemistry
(including the subdivisions of special chemistry, automated chemistry, endocrinology,
radioimmunoassay, toxicology, and electrophoresis), clinical microscopy, and other routine
clinical pathology functions. Adherence to medical staff policy regarding emergency and
consultative call services.
The core privileges include the procedures listed on the attached privileges list and such other
procedures that are extensions of the same techniques and skills, as determined by the
department chair
QUALIFICATIONS FOR CYTOPATHOLOGY
Initial Applicants: To be eligible to apply for privileges in cytopathology, the applicant must
meet the following criteria:
1. Documentation of successful completion of an accredited ACGME or AOA residency in
anatomic pathology,
AND
2. Documented current experience: Equivalent of 6 months of full-time cytopathology
services, reflective of the scope of privileges requested, within the past 24 months, or
successful completion of an ACGME– or AOA–accredited residency or clinical
fellowship within the past 24 months
AND
3. Documentation of successful completion of CAP Pap proficiency test within the last 12
months
Renewal of Privileges: To be eligible to renew privileges in cytopathology, the applicant must
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
4 | 7
PATHOLOGY CLINICAL P RIVILEGES
meet the following criteria:
1. Current documented competence and an adequate volume of experience [equivalent of 6
months of full-time services] with acceptable results, reflective of the scope of the
privileges requested, within the past 24 months, based on results of ongoing professional
practice evaluation and outcomes.
AND
2. Documentation of successful completion of CAP Pap proficiency test within the last 12
months
Core P rivileges: Cytopathology
Requested : Diagnosis of human disease by means of the study of cells (from all systems and
areas of the body) obtained from body secretions and fluids by scraping, washing, or sponging
the surface of a lesion or by the aspiration of a tumor mass or body organ with a fine needle.
Adherence to medical staff policy regarding emergency and consultative call services.
The core privileges include the procedures listed on the attached privileges list and such other
procedures that are extensions of the same techniques and skills, as determined by the
department chair
Non-Core Privileges (See Specific Criteria)
Non-core privileges are requested individually in addition to requesting the core. Each
individual requesting non-core privileges must meet the specific threshold c riteria as applicable
to the applicant or reapplicant.
Non-Core Privileges: Bone Marrow Biopsy
Requested : Bone Marrow Biopsy
Criteria for Initial Request:
1. Successful completion of an ACGME- or AOA-accredited postgraduate training in
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
5 | 7
PATHOLOGY CLINICAL P RIVILEGES
anatomic and/or cytopathology that included training in bone marrow biopsy.
AND
2. Documented current competence and evidence of the performance of 10 bone marrow
biopsies within the past 24 months or completion of training within the past 24 months.
Criteria for Renewal of Privileges:
Documented current competence and evidence of the performance of 10 bone marrow biopsies in
the past 24 months based on results of ongoing professional practice evaluation and outcomes.
CORE PROCEDURES LIST
This is not intended to be an all-encompassing procedures list. It defines the types of
activities/procedures/privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/procedures/privileges requiring simila r skill sets and
techniques, as determined by the department chair.
To the Applicant: If you wish to exclude any procedures, due to lack of competency, please strike
through the procedures that you do not wish to request, and then initial and date.
Anatomic Pathology
Grossing of surgical specimens
Autopsy
Frozen section including processing and interpretation
Intraoperative consultation for gross examination and evaluation of surgical margins
for tumor
On-site adequacy evaluation for renal and other image-guided biopsies
Cytopathology
Fine -needle aspiration procedures)
Interpretation of Papanicolaou-stained smears
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
6 | 7
PATHOLOGY CLINICAL P RIVILEGES
FOCUSED PROFESSIONAL PRACTICE EVALUATION (FPPE)
for initial applicants
1. At least 40 cases of surgical pathology.
2. At least 10 cases of Gyn cytology.
3. At least 10 cases of Non-GYN cytology.
4. At least 1 autopsy (when applicable).
5. FPPE/Proctoring is also required for at least one (1) procedure/case of each of the requested
non-core privileges.
6. FPPE should be concluded a s soon as possible (i.e. within the first 3-4 months after starting
work at CCRMC).
7. Completed FPPE forms must be submitted to the Credentialing Office.
8. It is the applicant’s ultimate responsibility to make sure that FP P E and submission of all
required paperwork to the Credentialing Office takes place in a timely manner. Failure to
do so may result in loss or limitation of privileges.
9. For low volume providers: please see separate FPPE/proctoring guidelines.
10. For more detailed information, please see separate FPPE/proctoring guidelines.
ACKNOWLEDGMENT OF PRACTITIONER
I have requested only those privileges for which by education, training, current experience, and
documented performance I am qualified to perform and for which I wish to exercise at Contra
Costa Regional Medical Center and I understand that:
a. In exercising any clinical privileges granted, I will adhere by hospital and medical staff
policies and rules applicable generally and any applicable to the particular situation.
b. Any restriction on the clinical privileges granted to me is waived in an emergency
situation, and in such situation my actions are governed by the applicable section of the
medical staff bylaws or related documents.
Signed ________________________________________Date _____________________
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
7 | 7
PATHOLOGY CLINICAL P RIVILEGES
DEPARTMENT / DIVISION CHAIR’S RECOMMENDATION
I have reviewed the requested clinical privileges and supporting documentation for the above -
named applicant and:
Recommend All Requested Privileges
Recommend Privileges with the Following Conditions/M odifications:
Do Not Recommend the Following Requested Privileges:
Privilege Condition/M odification/Explanation
Notes:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
[Department Chair] Signature : ______________________________ Date: _______________
FOR MEDICAL STAFF SERVICES DEPARTMENT USE ONLY
Credentials Committee Approval Date _____________________
Temporary Privileges Date _____________________
Medical Executive Committee Approval Date _____________________
Board of Supervisors Approval
CONTRA COSTA REGIONAL MEDICAL CENTER
HEMATOLOGY/MEDICAL ONCOLOGY
CLINICAL PRIVILEGES 1|8
HEMATOLOGY/MEDICAL ONCOLOGY
CLINICAL PRIVILEGES
Name: ____________________________________________________________
Effective from _____/______/_____ to _______/_______/______ (for MSO staff use only)
All new applicants must meet the following requirements as approved by the governing body.
Effective: September 8, 2020
Initial Privileges (Initial Appointment)
Renewal of Privileges (Reappointment)
Applicant: Please check the “Requested” box for each privilege requested.
Applicants have the burden of producing information and documentation deemed adequate by the
hospital for a proper evaluation of current competence, current clinical activity, and other
qualifications, and for resolving any doubts related to qualifications for requested privileges.
Department Chair: Check the appropriate box for recommendation on the last page of this form.
If not recommended, provide the condition or explanation on the last page of this form.
Other Requirements
This document is focused on defining qualifications related to competency to exercise
clinical privileges. The applicant must also adhere to any additional organizational,
regulatory, or accreditation requirements that the organization is obligated to meet.
Note that privileges granted may only be exercised at the site(s) designated by CCRMC
and/or setting(s) that have sufficient space, equipment, staffing, and other resources
required to support the privilege.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
2|8
HEMATOLOGY/MEDICAL ONCOLOGY CLINICAL PR IVILEGES
QUALIFICATIONS FOR HEMATOLOGY/MEDICAL ONCOLOGY
Initial Applicants: To be eligible to apply for privileges in HEMTOLOGY/MEDICAL
ONCOLOGY (“Heme -Onc”), the applicant must meet the following criteria:
EITHER
Pathway A:
1. Documentation of successful completion of an Accreditation Council for Graduate
Medical Education (ACGME)– or American Osteopathic Association (AOA)–accredited
residency in internal medicine, followed by successful completion of an accredited
fellowship in hematology or integrated fellowship in medical oncology
AND
2. Documentation of current subspecialty certification or Board eligibility (with
achievement of certification within the required time frame set forth by the respective
Boards) leading to subspecialty certification in hematology or dual certification in
hematology and medical oncology by the American Board of Internal Medicine or
subspecialty certification in hematology by the American Osteopathic Board of Internal
Medicine
OR
Pathway B:
1. Documentation of successful completion of an Accreditation Council for Graduate
Medical Education (ACGME) – or American Osteopathic Association (AOA)–accredited
postgraduate training program in Internal Medicine or Family Medicine, and Department-
approved experience in Heme-Onc;
AND
2. Documentation of Board Certification or Board Eligibility in Internal Medicine or Family
Medicine (with achievement of certification within the required time frame set forth by
the respective Boards) by the American Board of Internal Medicine (ABIM) or Family
Medicine (ABFM) , or American Osteopathic
AND
(required for each pathways)
1. Documented experience: Inpatient/outpatient care to at least 300 patients with
hematological/oncological diseases, reflective of the scope of privileges requested, within
the past 24 months, or successful completion of an ACGME- or AOA-accredited
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
3|8
HEMATOLOGY/MEDICAL ONCOLOGY CLINICAL PR IVILEGES
residency, or clinical fellowship within the past 24 months. Please provide a clinical
activity/procedure log.
AND
2. Documentation of advanced cardiac life support.
Renewal of Privileges: To be eligible to renew privileges in Hematology, the applicant must meet
the following criteria:
1. Maintenance of Certification or Osteopathic Ongoing Certification is required.
AND
2. Current documented competence and an adequate volume of experience (300 patients
with hematological/oncological diseases – inpatient/outpatient) with acceptable results,
reflective of the scope of privileges requested, for the past 24 months based on results of
ongoing professional practice evaluation and outcomes.
AND
3. Documentation of advanced cardiac life support.
Core P rivileges: Hematology
Requested : Admit, evaluate, diagnose, treat, and provide consultation to adolescent and adult
patients with diseases of the blood, spleen, and lymph glands and disorders of the immunologic
system such as anemia, clotting disorders, sickle cell disease, hemophilia, leukemia, and
lymphoma. May provide care to patients in the intensive care setting. Assess, stabilize, and
determine the disposition of patients with emergent conditions regarding emergency and
consultative call services.
The core privileges in this specialty include the procedures on the attached procedures list and
such other procedures that are extensions of the same techniques and skills , as determined by
the department chair.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
4|8
HEMATOLOGY/MEDICAL ONCOLOGY CLINICAL PR IVILEGES
CORE PROCEDURES/TREATMENT LIST
This is not intended to be an all-encompassing procedures list. It defines the types of
activities/procedures/ privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/ procedures/privileges requiring similar skill sets and
techniques, as determined by the department chair.
To the Applicant: If you wish to exclude any procedures, based on lack of competency, please
strike through the procedures that you do not wish to request, and then initial and date.
Hematology
Administration of chemotherapeutic agents and biological-response modifiers through all
therapeutic routes
Apheresis procedures
Bone marrow aspiration
Complete blood count, including platelets and white cell differential, by means of
automated or manual techniques
Diagnostic lumbar puncture
Indications and application of imaging techniques in patients with blood disorders
Management and care of indwelling venous access catheters
Performance of history and physical exam
Therapeutic thoracentesis and paracentesis
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
5|8
HEMATOLOGY/MEDICAL ONCOLOGY CLINICAL PR IVILEGES
Core Privileges: Medical Oncology
Requested : Admit, evaluate, diagnose, treat, and provide consultation to adolescent and adult
patients with all types of cancer, and other benign and malignant tumors. May provide care to
patients in the intensive care setting. Assess, stabilize, and determine the disposition of
patients with emergent conditions regarding emergency and consultative call services.
The core privileges in this specialty include the procedures on the attached procedures list and
such other procedures that are extensions of the same tec hniques and skills, as determined by
the department chair.
CORE PROCEDURES/TREATMENT LIST
This is not intended to be an all-encompassing procedures list. It defines the types of
activities/procedures/ privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/ procedures/privileges requiring similar skill sets and
techniques, as determined by the department chair.
To the Applicant: If you wish to exclude any procedures, based on lack of competenc y, please
strike through the procedures that you do not wish to request, and then initial and date.
Medical Oncology
Administration of chemotherapeutic agents and biological response modifiers
through all therapeutic routes
Assessment of tumor imaging by computed tomography, magnetic resonance,
positron emission tomography scanning, and nuclear imaging techniques
Complete blood count, including platelets and white cell differential, by means of
automated or manual techniques
Diagnostic lumbar puncture
Management and maintenance of indwelling venous access catheters
Performance of history and physical exam
Serial measurement of tumor masses
Therapeutic thoracentesis and paracentesis
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
6|8
HEMATOLOGY/MEDICAL ONCOLOGY CLINICAL PR IVILEGES
Special Non-Core Privileges (See Specific Criteria)
Non-core privileges a re requested individually in addition to requesting the core.
Everyone requesting non-core privileges must meet the specific threshold criteria as
applicable to the applicant.
Non-Core Privileges: Administration of Sedation and Analgesia
Administration of Sedation and Analgesia:
Conscious Sedation (e.g. versed, morphine, fentanyl) – DOES NOT INCLUDE USE OF
KETAMINE OR PROPOFOL
Ketamine (test required every 2 years)
Propofol (test required every 2 years)
Criteria for Initial Request:
1. Successful completion of an ACGME– or AOA–accredited post graduate training program
which included training in administration of sedation and analgesia, including the necessary
airway management skills , or department-approved extra training and experience .
AND
2. Documented current competence and evidence of the performance of at least 5 cases (can
be any combination) within the past 24 months, or completion of training within the past
24 months. Please provide clinical activity/procedure log.
Criteria for Renewa l of Privileges:
1. Documented current competence and evidence of the performance of at least 5 cases (can
be any combination) within the past 24 months.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
7|8
HEMATOLOGY/MEDICAL ONCOLOGY CLINICAL PR IVILEGES
FOCUSED PROFESSIONAL PRACTICE EVALUATION (FPPE)
for initial applicants
Hematology/Oncology
1. Retrospective or concurrent proctoring (chart review or direct observation) of at least 9
patients with hematological diseases in the care of whom the applicant significantly
participated. FPPE/proctoring must be representative of the provider’s scope of practice.
2. Concurrent proctoring (direct observation) of at least 3 different procedures that are
representative of procedures regularly preformed in the department. FPPE/proctoring
must be representative of the provider’s scope of practice.
3. FPPE/Proctoring is also required for at least one (1) procedure /case of each of the
requested non-core privileges.
4. FPPE should be concluded as soon as pos sible (i.e. within the first 3-4 months after
starting work at CCRMC).
5. Completed FPPE forms must be submitted to the Credentialing Office .
6. It is the applicant’s ultimate responsibility to make sure that FP P E and submission of all
required paperwork to the Credentialing Office takes place in a timely manner. Failure to
do so may result in loss or limitation of privileges.
7. For low volume providers: please see separate FPPE/proctoring guidelines.
8. For more detailed information, please see separate FPPE/proctoring guidelines.
ACKNOWLEDGMENT OF PRACTITIONER
I have requested only those privileges for which by education, training, current experience, and
documented performance I am qualified to perform and for which I wish to exercise at Contra
Costa Regional Medical Center and I understand that:
a. In exercising any clinical privileges granted, I will adhere by hospital and medical staff
policies and rules applicable generally and any applicable to the particular situation.
b. Any restriction on the clinical privileges granted to me is waived in an emergency
situation, and in such situation my actions are governed by the applicable section of the
medical staff bylaws or related documents.
Signed ________________________________________Date _____________________
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
8|8
HEMATOLOGY/MEDICAL ONCOLOGY CLINICAL PR IVILEGES
DEPARTMENT / DIVISION CHAIR’S RECOMMENDATION
I have reviewed the requested clinical privileges and supporting documentation for the above -
named applicant and:
Recommend All Requested Privileges
Recommend Privileges with the Following Conditions/M odifications:
Do Not Recommend the Following Requested Privileges:
Privilege Condition/M odification/Explanation
Notes:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
[Department Chair] Signature : ______________________________ Date: _______________
FOR MEDICAL STAFF SERVICES DEPARTMENT USE ONLY
Credentials Committee Approval Date _____________________
Temporary Privileges Date _____________________
Medical Executive Committee Approval Date _____________________
Board of Supervisors Approval Date _____________________
CONTRA COSTA REGIONAL MEDICAL CENTER
OPHTHAMOLOGY CLINICAL PRIVILEGES 1|8
OPHTHALMOLOGY CLINICAL PRIVILEGES
Name: ____________________________________________________________
Effective from _____/______/_____ to _______/_______/______ (for MSO staff use only)
All new applicants must meet the following requirements as approve d by the governing body.
Effective: _______/_______/_______.
Initial Privileges (Initial Appointment)
Renewal of Privileges (Reappointment)
Applicant: Please check the “Requested” box for each privilege requested.
Applicants have the burden of producing information and documentation deemed adequate by the
hospital for a proper evaluation of current competence, current clinical activity, and other
qualifications, and for resolving a ny doubts related to qualifications for requested privileges.
Department Chair: Check the appropriate box for recommendation on the last page of this form.
If not recommended, provide the condition or explanation on the last page of this form.
Other Requirements
This document is focused on defining qualifications related to competency to exercise
clinical privileges. The applicant must also adhere to any additional organizational,
regulatory, or accreditation requirements that the organization is obligated to meet.
Note that privileges granted may only be exercised at the site(s) designated by CCRMC
and/or setting(s) that have sufficient space, equipment, staffing, and other resources
required to support the privilege.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
2|7
OPHTHAMOLOGY CLINICAL PRIVILEGES
QUALIFICATIONS FOR OPHTHALMOLOGY
Initial Applicants: To be eligible to apply for privileges in Ophthalmology, the applicant must
meet the following criteria :
1. Successful completion of an Accreditation Council for Graduate Medical
Education (ACGME) – or American Osteopathic Association (AOA)–accredited
residency in Ophthalmology
AND
2. Current certification or Board eligibility (with a chievement of certification within
the required time frame set forth by the respective Boards) leading to certification in
Ophthalmology by the American Board of Ophthalmology or by the American
Osteopathic Board of Ophthalmology and Otolaryngology—Head and Neck Surgery.
AND
3. Documented current experience of at least 500 ophthalmologic patient visits,
reflective of the scope of privileges requested, within in the past 24 months, or successful
completion of an ACGME– or AOA–accredited residency, within the past 24 months.
Please provide clinic al activity/procedure log.
Renewal of Privileges: To be eligible to renew privileges in Ophthalmology, the applicant must
meet the following criteria:
1. Documentation of Maintenance of Certification (ABMS) or OCC (On-Going
Continuous Certification) is required.
AND
2. Current documented competence and an adequate volume of experience : 500
ophthalmologic patient visits with acceptable results, reflective of the scope of privileges
requested, within the past 24 months based on results of ongoing professional practice
evaluation and outcomes.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
3|7
OPHTHAMOLOGY CLINICAL PRIVILEGES
Core Privileges: Ophthalmology
Requested : Admit, evaluate, diagnose, treat, and provide consultation to, order diagnostic
studies and procedures for, and perform surgical and nonsurgical procedures on patients of all
ages with ocular and visual disorders, including those of the eye a nd its component structures,
the eyelids, the orbit, and the visual pathways. May provide care to patients in the intensive
care setting. Assess, stabilize, and determine the disposition of patients with emergent
conditions regarding emergency and consultative call services.
The core privileges in this specialty include the procedures on the attached procedures list and
such other procedures that are extensions of the same techniques and skills, as determined by
the department chair.
CORE PROCEDURE/TREATMENT LIST
This is not intended to be an all-encompassing procedures list. It defines the types of
activities/procedures/privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/procedures/privileges requiring similar skill se ts and
techniques, as determined by the department chair.
To the Applicant: If you wish to exclude any procedures, due to lack of current competency,
please strike through the procedures that you do not wish to request and then initial and date.
Ophthalmology
A and B mode ultrasound examination
Anterior limbal approach or pars plana automated vitrectomy
Cataract surgery (intra- and extracapsular cataract extraction with or without lens implant
or phacoemulsification)
Conjunc tiva surgery, including grafts, flaps, tumors, pterygium, and pinguecula
Corneal surgery, including laceration repair, diathermy, and traumatic repair
Cryotherapy for ciliary body for uncontrolled painful glaucoma
Glaucoma surgery with intraoperative/postoperative antimetabolite therapy, primary
trabeculectomy surgery, thermal sclerostomy, and posterior lip scle rectomy, reoperation,
and Seton/tube surgery
Injection of intravitreal medications
Laser peripheral iridotomy, trabeculoplasty, pupilo-/gonioplasty, suture lysis, panretinal
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
4|7
OPHTHAMOLOGY CLINICAL PRIVILEGES
photocoagulation, macular photocoagulation, repair of retinal tears, capsulotomy,
cyclophotocoagulation, sclerostomy, and lysis
Lid and ocular adnexal surgery, including plastic procedures, chalazion, ptosis, repair of
malpositio n, repair of laceration, blepharospasm repair, tumors, flaps, enucleation, and
evisceration
Nasolacrimal surgery, including dacryocystectomy, dacryocystorhinostomy, excision of
lacrimal sac mass, probing and irrigation, and balloon dacryoplasty
Oculoplastic/orbit surgery, including removal of the globe and contents of the orbit,
exploration by lateral orbitotomy, exenteration, blowouts, rim repairs, and tumor and
foreign body removal
Performance of history and physical exam
Removal of anterior foreign body
Removal of chalazion and other minor skin and eyelid lesions
Retrobulbar or peribulbar injections for medical delivery or chemical denervation for pain
control
Strabismus surgery
Use of local anesthetics for ophthalmologic conditions
Special Non-Core P rivileges (See Specific Criteria)
Non-core privileges are requested individually in addition to requesting the core. Each
practitioner requesting non-core privileges must meet the specific threshold criteria as
applicable to the applicant.
Non-Core Privileges: Administration of Sedation and Analgesia
Administration of Sedation and Analgesia:
Conscious Sedation (e.g. versed, morphine, fentanyl) – DOES NOT INCLUDE USE OF
KETAMINE OR PROPOFOL
Ketamine (test required every 2 years)
Propofol (test required every 2 years)
Criteria for Initial Request:
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
5|7
OPHTHAMOLOGY CLINICAL PRIVILEGES
1. Successful completion of an ACGME– or AOA–accredited post graduate training
program which included training in administration of sedation and analgesia, including the
necessary airway management skills , or department-approved extra training and experience
AND
2. Documented current competence and evidence of the pe rformance of at least 5
cases (can be any combination) within the past 24 months, or completion of training
within the past 24 months. Please provide clinical activity/procedure log.
Criteria for Renewa l of Privileges:
1. Documented current competence and evidence of the performance of at least 5
cases (can be any combination) within the past 24 months.
FOCUSED PROFESSIONAL PRACTICE EVALUATION (FPPE)
for initial applicants
1. Retrospective or concurrent proctoring (chart review or direct observation) of at least 9
ophthalmologic patients in the care of whom the applicant significantly participated.
FPPE/proctoring must be representative of the provide r’s scope of practice.
2. Concurrent proctoring (direct observation) of at least 3 different procedures that are
representative of procedures regularly preformed in the department. FPPE/proctoring
must be representative of the provider’s scope of practice.
3. FPPE/Proctoring is also required for at least one (1) procedure/case of each of the
requested “non-core” privileges.
4. FPPE should be concluded as soon as pos sible (i.e. within the first 3-4 months after
starting work at CCRMC).
5. Completed FPPE forms must be submitted to the Credentialing Office.
6. It is the applicant’s ultimate responsibility to make sure tha t FP P E and submission of all
required paperwork to the Credentialing Office takes place in a timely manner. Failure to
do so may result in loss or limita tion of privileges.
7. For low volume providers: please see separate FPPE/proctoring guidelines.
8. For more detailed information, please see separate FPPE/proctoring guidelines.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
6|7
OPHTHAMOLOGY CLINICAL PRIVILEGES
ACKNOWLEDGMENT OF PRACTITIONER
I have requested only those privileges for which by education, training, current experience, and
documented performance I am qualified to perform and for which I wish to exercise at Contra
Costa Regional Medical Center and I understand that:
a. In exercising any clinical privileges granted, I will adhere by hospital and medical staff
policies and rules applicable generally and any applicable to the particular situation.
b. Any restriction on the clinical privileges granted to me is waived in an emergency
situation, and in such situation my actions are governed by the applicable section of the
medical staff bylaws or related documents.
Signed ________________________________________Date _____________________
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
7|7
OPHTHAMOLOGY CLINICAL PRIVILEGES
DEPARTMENT / DIVISION CHAIR’S RECOMMENDATION
I have reviewed the requested clinical privileges and supporting documentation for the above -
named applicant and:
Recommend All Requested Privileg es
Recommend Privileges with the Following Conditions/M odifications:
Do Not Recommend the Following Requested Privileges:
Privilege Condition/M odification/Explanation
Notes:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
[Department Chair] Signature : ______________________________ Date: _______________
FOR MEDICAL STAFF SERVICES DEPARTMENT USE ONLY
Credentials Committee Approval Date _____________________
Temporary Privileges Date _____________________
Medical Executive Committee Approval Date _____________________
Board of Supervisors Approval Date _____________________
CONTRA COSTA REGIONAL MEDICAL CENTER
1|8
ORTHOPEDIC SURGERY CLINICAL PRIVILEGES
ORTHOPEDIC SURGERY CLINICAL PRIVILEGES
Name: ____________________________________________________________
Effective from _____/______/_____ to _______/_______/______ (for MSO staff use only)
All new applicants must meet the following requirements as approved by the governing body.
Effective: _______/_______/_______.
Initial Privileges (Initial Appointment)
Renewal of Privileges (Reappointment)
Applicant: Please check the “Requested” box for each privilege requested.
Applicants have the burden of producing information and documentation deemed adequate by the hospital
for a proper evaluation of current competence, current clinical activity, and other qualifications, and for
resolving any doubts related to qualifications for requested privileges.
Department Chair: Check the appropriate box for recommendation on the last page of this form. If not
recommended, provide the condition or explanation on the last page of this form.
Other Requirements
This document is focused on defining qualifications related to competency to exercise clinical
privileges. The applicant must also adhere to any additional organizational, regulatory, or
accreditation requirements that the organization is obligated to meet.
Note that privileges granted may only be exercised at the site(s) designated by CCRMC and/or
setting(s) that have sufficient space, equipment, staffing, and other resources required to support the
privilege.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
2|8
ORTHOPEDIC SURGERY CLINICAL PRIVILEGES
QUALIFICATIONS FOR ORTHOPEDIC SURGERY
Initial Applicants: To be eligible to apply for privileges in Orthopedic Surgery, the applicant must meet
the following criteria:
1. Documentation of successful completion of an Accreditation Council for Graduate Medical
Education (ACGME) – or American Osteopathic Association (AOA)–accredited residency in
Orthopedic Surgery
AND
2. Documentation of current Board certification or board eligible (with achievement of
certification within the required time frame set forth by the respective Boards ) leading to
certification in Orthopedic Surgery by the American Board of Orthopedic Surgery or the
American Osteopathic Board of Orthopedic Surgery
AND
3. Documentation of current experience: At least 100 orthopedic surgical procedures, reflective
of the scope of privileges requested, within the past 24 months, or documented successful
completion of an ACGME– or AOA– accredited residency or clinical fellowship within the
past 24 months. Please provide a clinical activity/procedure log.
Renewal of Privileges: To be eligible to renew privileges in Orthopedic Surgery, the applicant must meet
the following criteria:
1. Maintenance of Certification or Osteopathic Ongoing Certification is required.
AND
2. Current demonstrated competence and an adequate volume of experience: at least 100
orthopedic surgical procedures with acceptable results, reflective of the scope of privileges
requested, within the past 24 months, based on results of ongoing professional practice
evaluation and outcomes.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
3|8
ORTHOPEDIC SURGERY CLINICAL PRIVILEGES
Core Privileges: Orthopedic Surgery
Requested :
Admit, evaluate, diagnose, treat, and provide consultation to patients of all ages to correct or
treat various conditions, illnesses, and injuries of the extremities, spine, and associated structures by
medical, surgical, and physical means, including but not limited to congenital deformities, trauma,
infections, tumors, metabolic disturbances of the musculoskeletal system, deformities, injuries, and
degenerative diseases of the spine, hands, feet, knees, hips, shoulders, and elbows, including primary
and secondary muscular problems and the effects of central or peripheral nervous system lesions of
the musculoskeletal system. May provide care to patients in the intensive care setting. Assess,
stabilize, and determine the disposition of patients with emergent conditions regarding emergency and
consultative call services.
The core privileges in this specialty include the procedures on the attached procedures list and such
other procedures that are extensions of the same techniques and skills, as determined by the
department chair.
CORE TREATMENT/ PROCEDURE LIST
This is not intended to be an all-encompassing list of treatments. It defines the types of
activities/procedures/privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/procedures/privileges requiring similar skill sets and techniques, as
determined by the department chair.
To the Applicant: If you wish to exclude any procedures, due to lack of current competency, please strike
through the procedures that you do not wish to request and then initial and date.
Orthopedic Surgery
Performance of history and physical
Treatment of any fracture (open or closed reduction of fractures , internal/external
fixation)
Treatment of joint dislocations
Amputation surgery including immediate prosthetic fitting in the operating room
Arthrocentesis, diagnostic
Arthrodesis, osteotomy, and ligament reconstruction of the major peripheral joints,
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
4|8
ORTHOPEDIC SURGERY CLINICAL PRIVILEGES
excluding total replacement of joint
Arthrography
Arthroscopy
Bone grafts and allografts
Debridement of soft tissue
Excision of soft tissue/bony masses
Fasciotomy and fasciectomy
Joint replacement, includes minimally invasive technique
Ligament reconstruction
Management of infectious and inflammations of bones, joints, and tendon sheaths
Muscle and tendon repair
Treatment of cartilage injuries (e.g. autologous chondrocyte implantation (ACI),
osteoarticular transfer system (OATS
Hand surgery
Arthroplasty of large and small joints, wrist, or hand, including implants
Bone graft pertaining to the hand
Nerve decompression
Nerve graft
Neurorrhaphy
Removal of soft tissue mass, ganglion palm or wrist, flexor sheath, etc.
Repair of lacerations
Skin grafts
Tendon reconstruction
Tendon release, repair, and fixation
Tendon transfers
Treatment of infections
Spine
Assessment of the neurologic function of the spinal cord and nerve roots
Interpretation of imaging studies of the spine
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
5|8
ORTHOPEDIC SURGERY CLINICAL PRIVILEGES
Sports Medicine
Emergency assessment and care of acutely injured athletes
Proper preparation for safe return to participation after an illness or injury
Provision of education and counseling regarding nutrition, strength and conditioning,
ergogenic aids, substance abuse (including performance -enhancing and mood-altering
drugs), and other medical problems that could affect athletes
Rehabilitation of ill or injured athletes
Special Non-Core Privileges (See Specific Criteria)
Non-core privileges are requested individually in addition to requesting the core.
Everyone requesting non-core privileges must meet the specific threshold criteria as
applicable to the applicant.
Non-Core Privileges: Administration of Sedation and Analgesia
Administration of Sedation and Analgesia:
Conscious Sedation (e.g. versed, morphine, fentanyl) – DOES NOT INCLUDE USE OF
KETAMINE OR PROPOFOL
Ketamine (test required every 2 years)
Propofol (test required every 2 years)
Criteria for Initial Request:
1. Successful completion of an ACGME– or AOA–accredited post graduate training program which
included training in administration of sedation and analgesia, including the necessary airway
management skills, or department-approved extra training and experience .
AND
2. Documented current competence and evidence of the performance of at least 5 cases (can be any
combination) within the past 24 months, or completion of training within the past 24 months.
Please provide clinical activity/procedure log.
Criteria for Renewa l of Privileges:
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
6|8
ORTHOPEDIC SURGERY CLINICAL PRIVILEGES
1. Documented current competence and evidence of the performance of at least 5 cases (can be any
combination) within the past 24 months.
Non-Core Privileges: Fluoroscopy
Fluoroscopy
Privilege to operate and/or supervise operation of fluoroscopy equipment.
Requirement: Current Fluoroscopy or Radiology X-Ray Supervisor and Operator Permit from CDPH
FOCUSED PROFESSIONAL PRACTICE EVALUATION (FPPE)
for initial applicants
1. Retrospective or concurrent proctoring (chart review or direct observation) of at least 9
orthopedic patients in the care of whom the applicant significantly participated. FPPE/proctoring
must be representative of the provider’s scope of practice.
2. Concurrent proctoring (direct observation) of at least 3 different procedures that are
representative of procedures regularly preformed in the department. FPPE/proctoring must be
representative of the provider’s scope of practice.
3. FPPE/Proctoring is also required for at least one (1) procedure/case of each of the requested
“non-core” privileges.
4. FPPE should be concluded as soon as pos sible (i.e. within the first 3-4 months after starting work
at CCRMC).
5. Completed FPPE forms must be submitted to the Credentialing Office.
6. It is the applicant’s ultimate responsibility to make sure that FP P E and submission of all required
paperwork to the Credentialing Office takes place in a timely manner. Failure to do so may result
in loss or limitation of privileges.
7. For low volume providers: please see separate FPPE/proctoring guidelines.
8. For more detailed information, please see separate FPPE/proctoring guidelines.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
7|8
ORTHOPEDIC SURGERY CLINICAL PRIVILEGES
ACKNOWLEDGMENT OF PRACTITIONER
I have requested only those privileges for which by education, training, current experience, and
documented performance I am qualified to perform and for which I wish to exercise at Contra Costa
Regional Medical Center and I understand that:
a. In exercising any clinical privileges granted, I will adhere by hospital and medical staff policies
and rules applicable generally and any applicable to the particular situation.
b. Any restriction on the clinical privileges granted to me is waived in an emergency situation, and
in such situation my actions are governed by the applicable section of the medical staff bylaws or
related documents.
Signed ________________________________________Date _____________________
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
8|8
ORTHOPEDIC SURGERY CLINICAL PRIVILEGES
DEPARTMENT / DIVISION CHAIR’S RECOMMENDATION
I have reviewed the requested clinical privileges and supporting documentation for the above -named
applicant and:
Recommend All Requested Privileges
Recommend Privileges with the Following Conditions/M odifications:
Do Not Recommend the Following Requested Privileges:
Privilege Condition/M odification/Explanation
Notes:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_________________________________________________________
[Department Chair] Signature : ______________________________ Date: _______________
FOR MEDICAL STAFF SERVICES DEPARTMENT USE ONLY
Credentials Committee Approval Date _____________________
Temporary Privileges Date _____________________
Medical Executive Committee Approval Date _____________________
Board of Supervisors Approval Date _____________________
CONTRA COSTA REGIONAL MEDICAL CENTER
1|10
PLASTIC SURGERY CLINICAL PRIVILEGES
PLASTIC SURGERY CLINICAL PRIVILEGES
Name: ____________________________________________________________
Effective from _____/______/_____ to _______/_______/______ (for MSO staff use only)
All new applicants must meet the following requirements as approved by the governing body.
Effective: _______/_______/_______.
Initial Privileges (Initial Appointment)
Renewal of Privileges (Reappointment)
Applicant: Please check the “Requested” box for each privilege requested.
Applicants have the burden of producing information and documentation deemed adequate by the
hospital for a proper evaluation of current competence, current clinical activity, and other
qualifications, and for resolving any doubts related to qualifications for requested privileges.
Department Chair: Check the appropriate box for recommendation on the last page of this form.
If not recommended, provide the condition or explanation on the last page of this form.
Other Requirements
This document is focused on defining qualifications related to competency to exercise
clinical privileges. The applicant must also adhere to any additional organizational,
regulatory, or accreditation requirements that the organization is obligated to meet.
Note that privileges granted may only be exercised at the site(s) designated by CCRMC
and/or setting(s) that have sufficient space, equipment, staffing, and other resources
required to support the privilege.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
2|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
QUALIFICATIONS FOR PLASTIC SURGERY
Initial Applicants: To be eligible to apply for privileges in Plastic Surgery, the applicant must
meet the following criteria:
1. Documentation of successful completion of an Accreditation Council for Graduate
Medical Education (ACGME) – or American Osteopathic Association (AOA)–accredited
residency in Plastic Surgery, or postgraduate training program in an appropriate medical
specialty and successful completion of an accredited fellowship in Plastic Surgery.
AND
2. Current certification or Board eligibility (with achievement of certification within the
required time frame set forth by the respective Boards) leading to certification in Plastic
Surgery by the American Board of Plastic Surgery or the American Osteopathic Board of
Surgery in Plastic and Reconstructive Surgery
AND
3. Documented current experience: At least 50 plastic surgery procedures, reflective of the
scope of privileges requested, within the past 24 months, or successful completion of an
ACGME– or AOA–accredited residency within the past 24 months. Please provide
clinical activity/procedure log.
Renewal of Privileges: To be eligible to renew privileges in Plastic Surgery, the applicant must
meet the following criteria:
1. Documentation of Maintenance of Certification (ABMS) or OCC (On-Going Continuous
Certification) is required.
AND
2. Current documented competence and an adequate volume of experience (50 plastic
surgery procedures) with acceptable results, reflective of the scope of privileges
requested, within the past 24 months, based on results of ongoing professional practice
evaluation and outcomes.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
3|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
Core Privileges: Plastic Surgery
Requested : Admit, evaluate, diagnose, and provide consultation to patients of all ages and
surgically repair, reconstruct, or replace physical defect of form or function involving the skin,
musculoskeletal system, craniomaxillofacial structures, hand, extremities, breast, trunk, and
external genitalia or cosmetic enhancement of these areas of the body. May provide care to
patients in the intensive care setting. Assess, stabilize, and determine the disposition of
patients with emergent conditions regarding emergency and consultative call services.
The core privileges in this specialty include the procedures on the attached procedures list and
such other procedures that are extensions of the same techniques and skills, as determined by
the department chair.
CORE PROCEDURE/TREATMENT LIST
This is not intended to be an all-encompassing procedures list. It defines the types of
activities/procedures/privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/procedures/privileges requiring similar skill se ts and
techniques, as determined by the department chair.
To the Applicant: If you wish to exclude any procedures, due to lack of current competency,
please strike through the procedures that you do not wish to request and then initial and date.
Plastic surgery
Performance of history and physical exam
Complex wound healing and burn treatment
- Acute and reconstructive burn treatment
- Initial burn management
- Surgical management of wounds and scars (any part of body)
Cosmetic surgery
- Breast augmentation
- Breast lift (mastopexy)
- Contouring (body, facial)
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
4|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
- Cosmetic rhytidectomy, rhinoplasty, and blepharoplasty
- Endoscopic cosmetic surgery
- Laser therapy for vascular and cutaneous lesions
- Liposuction (including laser, UAL, PAL)
- Subcutaneous injections
- Skin peeling and dermabrasion
- Vein injection sclerotherapy
Reconstructive mic rosurgery
- Microvascular flaps and grafts/free tissue transfer
- Replantation and revascularization of the upper and lower extremities and
digits
- Reconstruction of peripheral nerve injury
Reconstruction of congenital and acquired defects of the trunk and genitalia
- Chest and abdominal wall reconstruction
- Gender reassignment
- Repair of penis deformities
- Vaginal reconstruction
Surgery of the breast
- Breast reconstruction
- Breast reduction
- Breast biopsy
- Congenital anomalies
- Mastectomy (subcutaneous and simple)
Surgery of the hand and extremit y
- Amputation (upper and lower extremity)
- Carpal tunnel syndrome (endoscopic and open)
- Congenital anomalies
- Dupuytren’s contracture
- Fractures of upper extremities, including the hand and wrist
- Hand and upper extremity wounds
- Surgery for rheumatoid arthritis
- Tendon injuries
- Tumors of the bones and soft tissues
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
5|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
Treatment of facial disease and injuries, including maxillofacial structures
- Craniofacial surgery
- Deformities of the nose, ear, jaw, and eyelid and cleft lip and palate
- Facial fractures, including of the mandible
- Facial deformity and wound treatment
- Skull base surgery
- Tumors of the head and neck
Treatment of skin neoplasms, diseases, and trauma
- Neoplasms of the head and neck surgery, including neoplasms of the head,
neck, and oropharynx
- Removal of benign and malignant lesions of the skin and soft tissue
- Reconstruction by tissue transfer, including grafts and flaps
- Reconstruction of soft tissue disfigurement/scar revisions
QUALIFICATIONS FOR SURGERY OF THE HAND AND UPPER EXTREMITY
Initial Applicants: To be eligible to apply for privileges in Surgery of the Hand and Upper
Extremity, the applicant must meet the following criteria:
1. Successful completion of an ACGME– or AOA–accredited residency in general,
orthopedic, or plastic surgery, followed by successful completion of an accredited
fellowship in hand surgery, or equivalent training and experience.
AND
2. Documentation of performance of at least 20 procedures involving surgery of the hand,
reflective of the scope of privileges requested, within the past 24 months, or successful
completion of an ACGME– or AOA–accredited residency or clinical fellowship within
the past 24 months. Please provide clinical activity/procedure log.
Renewal of Privileges: To be eligible to renew privileges in surgery of the hand, the applicant
must meet the following criteria:
1. Current documented competence and an adequate volume of experience : 20 procedures
involving surgery of the hand with acceptable results, reflective of the scope of privileges
requested, within the past 24 months based on results of ongoing professional practice
evaluation and outcomes.
Core Privileges: Surgery of the Hand and Upper Extremity
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
6|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
Requested : Admit, evaluate, diagnose, treat, and provide consultation (including
investigation, preservation, and restoration) to patients of all ages by medical, surgical, and
rehabilitative means of all structures of the upper extremity directly affecting the form and
function of the hand and wrist. May provide care to patients in the intensive care. Assess,
stabilize, and determine the disposition of patients with emergent conditions regarding
emergency and consultative call services .
The core privileges in this specialty include the procedures on the attached procedures list and
such other procedures that are extensions of the same techniques and skills.
CORE PROCEDURE/TREATMENT LIST
This is not intended to be an all-encompassing procedures list. It defines the types of
activities/procedures/privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/procedures/privileges requiring similar skill sets and
techniques, as determined by the department chair.
To the Applicant: If you wish to exclude any procedures, due to lack of current competency,
please strike through the procedures that you do not wish to request and then initial and date.
Surgery of the Hand and Upper Extremity
Amputation (related to hand/upper extremity)
Arthroscopy
Bone grafts and corrective osteotomies
Dupuytren’s contracture
Fasciotomy, deep incision and drainage for infection, and wound debridement
Foreign body and implant removal
Joint and tendon sheath repairs, including release of contracture, synovectomy,
arthroplasty with and without implant, arthrodesis, trigger finger release, and stiff
joints that result from rheumatoid or other injury management of arthritis
Joint repair and reconstruction, including contracture release and management of stiff
joints
Management of congenital deformities, including syndactyly, polydactyly, radial
aplasia, and others
Management of fingertip injuries
Management of fra ctures and dislocations, including phalangeal or metacarpal with
and without internal fixation; carpus, radius, and ulna with and without internal
fixation; and injuries to joints and ligaments
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
7|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
Management of tumors of the bone and soft tissue
Management of upper extremity vascular disorders and insufficiencies
Nerve repair and reconstruction, including upper extremity peripheral nerves, nerve
graft, neurolysis, neuroma management, and nerve decompression and transposition
Osteonecrosis, including Kienbock’s disease
Performance of history and physical exam
Replantation and revascularization
Tendon sheath release
Tendon transfer and tendon balancing
Tenorrhaphy, including flexor tendon repair and graft, implantation of tendon spacer,
extensor tendon repair, and tenolysis/tenodesis
Thumb reconstruction, including pollicization, toe –hand transfer, and thumb
metacarpal lengthening
Treatment of thermal injuries
Upper extremity pain management
Wound closure, including skin grafts, tissue flaps (local, regional, and distant), and
free microvascular tissue transfer
Special Non-Core Privileges (See Specific Criteria)
Non-core privileges are requested individually in addition to requesting the core. Each
practitioner requesting non-core privileges must meet the specific threshold criteria as
applicable to the applicant.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
8|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
Non-Core Privileges: Administration of Sedation and Analgesia
Administration of Sedation and Analgesia:
Conscious Sedation (e.g. versed, morphine, fentanyl) – DOES NOT INCLUDE USE OF
KETAMINE OR PROPOFOL
Ketamine (test required every 2 years)
Propofol (test required every 2 years)
Criteria for Initial Request:
1. Successful completion of an ACGME– or AOA–accredited post graduate training program
which included training in administration of sedation and analgesia, including the necessary
airway management skills , or department-approved extra training and experience .
AND
2. Documented current competence and evidence of the performance of at least 5 cases (can
be any combination) within the past 24 months, or completion of training within the past
24 months. Please provide clinical activity/procedure log.
Criteria for Renewal of Privileges:
1. Documented current competence and evidence of the performance of at least 5 cases (can
be any combination) within the past 24 months.
Non-Core Privileges: Fluoroscopy
Fluoroscopy
Privilege to operate and/or supervise operation of fluoroscopy equipment.
Requirement: Current Fluoroscopy or Radiology X-Ray Supervisor and Operator Permit from
CDPH
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
9|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
FOCUSED PROFESSIONAL PRACTICE EVALUATION (FPPE)
for initial applicants
1. Retrospective or concurrent proctoring (chart review or direct observation) of at least 9
plastic surgery patients in the care of whom the applicant significantly participated.
FPPE/proctoring must be representative of the provider’s scope of practice.
2. Concurrent proctoring (direct observation) of at least 3 different procedures that are
representative of procedures regularly preformed in the department. FPPE/proctoring
must be representative of the provider’s scope of practice.
3. FPPE/Proctoring is also re quired for at least one (1) procedure/case of each of the
requested “non-core” privileges.
4. FPPE should be concluded as soon as pos sible (i.e. within the first 3-4 months after
starting work at CCRMC).
5. Completed FPPE forms must be submitted to the Credentialing Office.
6. It is the applicant’s ultimate responsibility to make sure that FPPE and submission of all
required paperwork to the Credentialing Office takes place in a timely manner. Failure to
do so may result in loss or limitation of privileges.
7. For low volume providers: please see separate FPPE/proctoring guidelines.
8. For more detailed information, please see separate FPPE/proctoring guidelines.
ACKNOWLEDGMENT OF PRACTITIONER
I have requested only those privileges for w hich by education, training, current experience, and
documented performance I am qualified to perform and for which I wish to exercise at Contra
Costa Regional Medical Center and I understand that:
a. In exercising any clinical privileges granted, I will adhere by hospital and medical staff
policies and rules applicable generally and any applicable to the particular situation.
b. Any restriction on the clinical privileges granted to me is waived in an emergency
situation, and in such situation my actions are governed by the applicable section of the
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
10|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
medical staff bylaws or related documents.
Signed ________________________________________Date _____________________
DEPARTMENT / DIVISION CHAIR’S RECOMMENDATION
I have reviewed the requested clinical privileges and supporting documentation for the above -
named applicant and:
Recommend All Requested Privileges
Recommend Privileges with the Following Conditions/M odifications:
Do Not Recommend the Following Requested Privileges:
Privilege Condition/M odification/Explanation
Notes:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
[Department Chair] Signature : ______________________________ Date: _______________
FOR MEDICAL STAFF SERVICES DEPARTMENT USE ONLY
Credentials Committee Approval Date _____________________
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
11|10
PLASTIC SURGERY CLIN ICAL PRIVILEGES
Temporary Privileges Date _____________________
Medical Executive Committee Approval Date _____________________
Board of Supervisors Approval Date _____________________
CONTRA COSTA REGIONAL MEDICAL CENTER
1|6
RHEUMATOLOGY CLINICAL PRIVILEGES
RHEUMATOLOGY CLINICAL PRIVILEGES
Name: ____________________________________________________________
Effective from _____/______/_____ to _______/_______/______ (for MSO staff use only)
All new applicants must meet the following requirements as approved by the governing body.
Effective: _______/_______/_______.
Initial Privileges (Initial Appointment)
Renewal of Privileges (Reappointment)
Applicant: Please check the “Requested” box for each privilege requested.
Applicants have the burden of producing information and documentation deemed adequate by the
hospital for a proper evaluation of current competence, current clinical activity, and other
qualifications, and for resolving any doubts related to qualifications for requested privileges.
Department Chair: Check the appropriate box for recommendation on the last page of this form.
If not recommended, provide the condition or explanation on the last page of this form.
Other Requirements
This document is focused on defining qualifications related to competency to exercise
clinical privileges. The applicant must also adhere to any additional organizational,
regulatory, or accreditation requirements that the organization is obligated to meet.
Note that privileges granted may only be exercised at the site(s) designated by CCRMC
and/or setting(s) that have sufficient space, equipment, staffing, and other resources
required to support the privilege.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
2 | 6
RHEUMATOLOGY CLINICAL PRIVILEGES
QUALIFICATIONS FOR RHEUMATOLOGY
Initial Applicants: To be eligible to apply for privileges in RHEUMATOLOGY, the applicant
must meet the following criteria:
1. Documentation of successful completion of an Accreditation Council for Graduate
Medical Education (ACGME) – or American Osteopathic Association (AOA)–accredited
postgraduate training program in the relevant medical specialty and successful
completion of an accredited fellowship in Rheumatology, or department-approved
training and experience equivalent to fellowship training.
AND
2. Documentation of current subspecialty certification or Board eligibility (with
achievement of certification within the required time frame set forth by the respective
Boards) leading to subspecialty certification in Rheumatology by the American Board of
Internal Medicine (ABIM) or the American Osteopathic Board of Internal Medicine
(AOBIM), or department-approved training and experience equivalent to fellowship
training.
AND
3. Documentation of current experience: Inpatient/ outpatient care to at least 500 patient
visits with rheumatological conditions, reflective of the scope of privileges requested,
within the past 24 months, or successful completion of an ACGME- or AOA-accredited
clinical fellowship within the past 24 months. Please provide a clinical activity/procedure
log.
Renewal of Privileges: To be eligible to renew privileges in Rheumatology, the applicant must
meet the following criteria:
1. Maintenance of Certification or Osteopathic Ongoing Certification is required (if
Board certified).
AND
2. Current documented competence and an adequate volume of experience (500 patient
visits with rheumatological conditions) with acceptable results, reflective of the scope of
privileges requested, within the past 24 months, based on results of ongoing professional
practice evaluation and outcomes.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
3 | 6
RHEUMATOLOGY CLINICAL PRIVILEGES
Core P rivileges: Rheumatology
Requested : Admit, evaluate, diagnose, treat, and provide consultation to adolescent (14 y/o or
older) and adult patients regarding disease of the joints, muscles, bones, and tendons. Includes
evaluation, prevention, and management of disorders such as rheumatoid arthritis; infections
of joint and soft tissue; osteoarthritis; metabolic diseases of bone; systemic lupus
erythematosus; scleroderma/systemic sclerosis and crystal-induced synovitis; polymyositis;
spondyloarthropathies; vasculitis; regional, acute, and chronic musculoskeletal pain
syndromes; non-articular rheumatic diseases, including fibromyalgia; nonsurgical, exercise -
related injury; systematic disease with rheumatic manifestations; osteoporosis; and Sjogren’s
Syndrome disorders. May provide care to patients in the intensive care setting. Assess,
stabilize, and determine the disposition of patients with emergent conditions regarding
emergency and consultative call services.
The core privileges in this specialty include the procedures on the attached procedures list and
such other procedures that are extensions of the same techniques and skills., as determined by
the department chair.
CORE PROCEDURES/TREATMENT LIST
This is not intended to be an all-encompassing procedures list. It defines the types of
activities/procedures/ privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/ procedures/privileges requiring similar skill sets and
techniques, as determined by the department chair.
To the Applicant: If you wish to exclude any procedures, based on lack of competency, please
strike through the procedures that you do not wish to request, and then initial and date.
Rheumatology
Performance of history and physical exam
Diagnostic aspiration and analysis by light and compensated polarized light
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
4 | 6
RHEUMATOLOGY CLINICAL PRIVILEGES
microscopy of synovial fluid
Therapeutic injection of joints, bursae, tenosynovial structures
Use of nonsteroidal anti-inflammatory drugs, disease -modifying drugs, biological-
response modifiers, glucocorticoids, cytotoxic drugs, anti-hyperuricemic drugs, and
antibiotic therapy for septic joints
FOCUSED PROFESSIONAL PRACTICE EVALUATION (FPPE)
for initial applicants
1. Retrospective or concurrent proctoring (chart review or direct observation) of at least 9
patients with rheumatological conditions in the care of whom the applicant significantly
participated. FPPE/proctoring must be representative of the provider’s scope of practice.
2. Concurrent proctoring (direct observation) of at least 3 different procedures that are
representative of procedures regularly preformed in the department. FPPE/proctoring
must be representative of the provider’s scope of practice .
3. FPPE should be concluded as soon as pos sible (i.e. within the first 3-4 months after
starting work at CCRMC).
4. Completed FPPE forms must be submitted to the Credentialing Office.
5. It is the applicant’s ultimate responsibility to make sure that FP P E and submission of all
required paperwork to the Credentialing Office takes place in a timely manner. Failure to
do so may result in loss or limitation of privileges .
6. For low volume providers: please see separate FPPE/proctoring guidelines.
7. For more detailed information, please see separate FPPE/proctoring guidelines.
ACKNOWLEDGMENT OF PRACTITIONER
I have requested only those privileges for which by education, training, current experience, and
documented performance I am qualified to perform and for which I wish to exercise at Contra
Costa Regional Medical Center and I understand that:
a. In exercising any clinical privileges granted, I will adhere by hospital and medical staff
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
5 | 6
RHEUMATOLOGY CLINICAL PRIVILEGES
policies and rules applicable generally and any applicable to the particular situation.
b. Any restriction on the clinical privileges granted to me is waived in an emergency
situation, and in such situation my actions are governed by the applicable section of the
medical staff bylaws or related documents.
Signed ________________________________________Date _
____________________
DEPARTMENT / DIVISION CHAIR’S RECOMMENDATION
I have reviewed the requested clinical privileges and supporting documentation for the above -
named applicant and:
Recommend All Re quested Privileges
Recommend Privileges with the Following Conditions/M odifications:
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
6 | 6
RHEUMATOLOGY CLINICAL PRIVILEGES
Do Not Recommend the Following Requested Privileges:
Privilege Condition/M odification/Explanation
Notes:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
[Department Chair] Signature : ______________________________ Date: _______________
FOR MEDICAL STAFF SERVICES DEPARTMENT USE ONLY
Credentials Committee Approval Date _____________________
Temporary Privileges Date _____________________
Medical Executive Committee Approval Date _____________________
Board of Supervisors Approval Date _____________________
CONTRA COSTA REGIONAL MEDICAL CENTER
1|7
UROLOGY CLINICAL PRIVILEGES
UROLOGY CLINICAL PRIVILEGES
Name: ____________________________________________________________
Effective from _____/______/_____ to _______/_______/______ (for MSO staff use only)
All new applicants must meet the following requirements as approved by the governing body.
Effective: _______/_______/_______.
Initial Privileges (Initial Appointment)
Renewal of Privileges (Reappointment)
Applicant: Please check the “Requested” box for each privilege requested.
Applicants have the burden of producing information and documentation deemed adequate by the
hospital for a proper evaluation of current competence, current clinical activity, and other
qualifications, and for resolving any doubts related to qualifications for requested privileges.
Department Chair: Check the appropriate box for recommendation on the last page of this form.
If not recommended, provide the condition or explanation on the last page of this form.
Other Requirements
This document is focused on defining qualifications related to competency to exercise
clinical privileges. The applicant must also adhere to any additional organizational,
regulatory, or accreditation requirements that the organization is obligated to meet.
Note that privileges granted may only be exercised at the site(s) designated by CCRMC
and/or setting(s) that have sufficient space, equipment, staffing, and other resources
required to support the privilege.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
2 | 7
UROLOGY CLINICAL PRIVILEGES
QUALIFICATIONS FOR UROLOGY
Initial Applicants: To be eligible to apply for privileges in Urology, the applicant must meet the
following criteria:
1. Successful completion of an Accreditation Council for Graduate Medical Education
(ACGME) – or American Osteopathic Association (AOA)–accredited residency in
Urology
AND
2. Current certification or Board eligibility (with achievement of certification within the
required time frame set forth by the respective Boards) leading to certification in Urology
by American Board of Urology or the American Osteopathic Board of Surgery
(Urological Surgery)
AND
3. Required current experience: At least 50 urological procedures, reflective of the scope of
privileges requested, in the past 24 months, or successful completion of an ACGME – or
AOA–accredited residency within the past 24 months. Please provide clinical
activity/procedure log.
Renewal of Privileges: To be eligible to renew privileges in Urology, the applicant must meet the
following criteria:
1. Documentation of Maintenance of Certification (ABMS) or OCC (On-Going Continuous
Certification) is required.
AND
2. Current documented competence and an adequate volume of experience (50 urological
procedures) with acceptable results, reflective of the scope of privileges requested, within
the past 24 months based on results of ongoing professional practice evaluation and
outcomes.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
3 | 7
UROLOGY CLINICAL PRIVILEGES
Core P rivileges: Urology
Requested : Admit, evaluate, diagnose, treat (surgically or medically), and provide
consultation to adolescents (>14 y/o) and adults presenting with medical and surgical disorders
of the genitourinary system and the adrenal gland, including endoscopic, percutaneous, and
open surgery of congenital and acquired conditions of the urinary and reproductive systems
and their contiguous struc tures. May provide care to patients in the intensive care setting.
Assess, stabilize, and determine the disposition of patients with emergent conditions regarding
emergency and consultative call services.
The core privileges in this specialty include the procedures on the attached procedures list and
such other procedures that are extensions of the same techniques and skills, as determined by
the department chair.
CORE PROCEDURE/TREATMENT LIST
This is not intended to be an all-encompassing procedure s list. It defines the types of
activities/procedures/privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/procedures/privileges requiring similar skill se ts and
techniques, as determined by the department chair.
To the Applicant: If you wish to exclude any procedures, due to lack of current competency,
please strike through the procedures that you do not wish to request and then initial and date.
General urology
Anterior pelvic exenteration
Appendectomy as a component of a urologic procedure
Bowel resection as a component of a urologic procedure
Closure evisceration
Continent reservoirs
Enterostomy as a component of a urologic procedure
Inguinal herniorrhaphy as related to a urologic operation
Intestinal conduit
Management of congenital anomalies of the genitourinary tract (presenting in adults),
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
4 | 7
UROLOGY CLINICAL PRIVILEGES
including
epispadias and hypospadias
Microscopic surgery (epididymovasostomy and vasovasostomy)
Open and minimal invasive (endoscopic) stone surgery on kidney, ureter, and
bladder
Percutaneous aspiration or tube insertion
Performance and evaluation of urodynamic studies
Performance of history and physical exam
Surgery of the lymphatic system, including lymph node dissection (inguinal,
retroperitoneal, or pelvic), excision of retroperitoneal cyst or tumor, and exploration
of retroperitoneum
Surgery of the prostate, including transrectal ultrasound-guided and other biopsy
techniques, all forms of prostate resection or ablation, and all forms of prostate ctomy
Surgery of the testicle, scrotum, epididymis, and vas deferens, including biopsy,
excision and reduction of testicular torsion, orchiopexy, orchiectomy,
epididymectomy, vasectomy, vasovasostomy, and repair of injury
Surgery of the ureter and renal pelvis, including utereolysis, insertion/removal of
ureteral stent, and ureterocele repair (open or endoscopic)
Surgery of the urethra, including treatment of urethral valves (open and endoscopic),
urethral fistula repair (all forms, including grafting), ur ethral suspension procedures
(including grafting, all material types), visual urethrotomy, sphincter prosthesis, and
periurethral injections (e.g., collagen)
Surgery of the urinary bladder for benign or malignant disease (including partial and
complete resection), diverticulectomy and reconstruction, bladder instillation
treatments, cystolithotomy, total or simple cystectomy, creation of neobladders, and
repair of bladder injury and bladder neck suspension
Surgery upon the adrenal gland, including adrenalec tomy and excision of adrenal
lesion
Surgery upon the kidney, both open and laparoscopic, including total or partial
nephrectomy, including radical transthoracic approach, renal surgery through
established nephrostomy or pyelostomy, and open renal biopsy
Surgery upon the penis, including circumcision, penis repair for benign or malignant
disease, grafting, excision or biopsy of penile lesion, and insertion, repair, removal of
penile prosthesis
Ventral/flank herniorrhaphy as related to urologic operation
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
5 | 7
UROLOGY CLINICAL PRIVILEGES
Special Non-Core Privileges (See Specific Criteria)
Non-core privileges are requested individually in addition to requesting the core. Each practitioner
requesting non-core privileges must meet the specific threshold criteria as applicable to the
applicant.
Non-Core Privileges: Administration of Sedation and Analgesia
Administration of Sedation and Analgesia:
Conscious Sedation (e.g. versed, morphine, fentanyl) – DOES NOT INCLUDE USE OF
KETAMINE OR PROPOFOL
Ketamine (test required every 2 years)
Propofol (test required every 2 years)
Criteria for Initial Request:
1. Successful completion of an ACGME– or AOA–accredited post graduate training program
which included training in administration of sedation and analgesia, including the necessary
airway management skills or department-approved extra training and experience
AND
2. Documented current competence and evidence of the performance of at least 5 cases (can
be any combination) within the past 24 months, or completion of training within the past
24 months. Please provide clinical activity/procedure log.
Criteria for Renewal of Privileges:
1. Documented current competence and evidence of the performance of at least 5 cases (can
be any combination) within the past 24 months.
Non-Core Privileges: Fluoroscopy
Fluoroscopy
Privilege to operate and/or supervise operation of fluoroscopy equipment.
Requirement: Current Fluoroscopy or Radiology X-Ray Supervisor and Operator Permit from
CDPH.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
6 | 7
UROLOGY CLINICAL PRIVILEGES
FOCUSED PROFESSIONAL PRACTICE EVALUATION (FPPE)
for initial applicants
1. Retrospective or concurrent proctoring (chart review or direct observation) of at least 9
urological patients in the care of whom the applicant significantly participated.
FPPE/proctoring must be representative of the provider’s scope of practice.
2. Concurrent proctoring (direct observation) of at least 3 different procedures that are
representative of procedures regularly preformed in the department. FPPE/proctoring
must be representative of the provider’s scope of practice.
3. FPPE/Proctoring is also require d for at least one (1) procedure/case of each of the
requested “non-core” privileges.
4. FPPE should be concluded as soon as pos sible (i.e. within the first 3-4 months after
starting work at CCRMC).
5. Completed FPPE forms must be submitted to the Credentialing Office.
6. It is the applicant’s ultimate responsibility to make sure that FPPE and submission of all
required paperwork to the Credentialing Office takes place in a timely manner. Failure to
do so may result in loss or limitation of privileges.
7. For low volume providers: please see separate FPPE/proctoring guidelines.
8. For more detailed information, please see separate FPPE/proctoring guidelines.
9. guidelines.
ACKNOWLEDGMENT OF PRACTITIONER
I have requested only those privileges for which by education, training, current experience, and
documented performance I am qualified to perform and for which I wish to exercise at Contra
Costa Regional Medical Center and I understand that:
a. In exercising any clinical privileges granted, I will adhere by hospital and medical staff
policies and rules applicable generally and any applicable to the particular situation.
b. Any restriction on the clinical privileges granted to me is waived in an emergency
situation, and in such situation my actions are governed by the applicable section of the
medical staff bylaws or related documents.
Signed ________________________________________Date _____________________
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
7 | 7
UROLOGY CLINICAL PRIVILEGES
DEPARTMENT / DIVISION CHAIR’S RECOMMENDATION
I have reviewed the requested clinical privileges and supporting documentation for the above -
named applicant and:
Recommend All Requested Privileges
Recommend Privileges with the Following Conditions/M odifications:
Do Not Recommend the Following Requested Privileges:
Privilege Condition/M odification/Explanation
Notes:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
[Department Chair] Signature : ______________________________ Date: _______________
FOR MEDICAL STAFF SERVICES DEPARTMENT USE ONLY
Credentials Committee Approval Date _____________________
Temporary Privileges Date _____________________
Medical Executive Committee Approval Date _____________________
Board of Supervisors Approval Date _____________________
CONTRA COSTA REGIONAL MEDICAL CENTER
1 | 7
PATHOLOGY CLINICAL P RIVILEGES
PATHOLOGY CLINICAL PRIVILEGES
Name: ____________________________________________________________
Effective from _____/______/_____ to _______/_______/______ (for MSO staff use only)
All new applicants must meet the following requirements as approved by the governing body.
Effective: _______/_______/_______.
Initial Privileges (Initial Appointment)
Renewal of Privileges (Reappointment)
Applicant: Please check the “Requested” box for each privilege requested.
Applicants have the burden of producing information and documentation deemed adequate by the
hospital for a proper evaluation of current competence, current clinical activity, and other
qualifications, and for resolving any doubts related to qualifications for requested privileges.
Department Chair: Check the appropriate box for recommendation on the last page of this form.
If not recommended, provide the condition or explanation on the last page of this form.
Other Requirements
This document is focused on defining qualifications related to competency to exercise
clinical privileges. The applicant must also adhere to any additional organizational,
regulatory, or accreditation requirements that the organization is obligated to meet.
Note that privileges granted may only be exercised at the site(s) designated by CCRMC
and/or setting(s) that have sufficient space, equipment, staffing, and other resources
required to support the privilege.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
2 | 7
PATHOLOGY CLINICAL P RIVILEGES
QUALIFICATIONS FOR PATHOLOGY
Initial Applica nts: To be eligible to apply for privileges in Pathology, the applicant must meet the
following criteria:
1. Successful completion of an Accreditation Council for Graduate Medical Education
(ACGME)– or American Osteopathic Association (AOA)–accredited residency in
clinical (laboratory) and/or anatomic pathology
AND
2. Current certification or board eligible leading to certification (with achievement of
certification within the required time frame set forth by the respective Boards) in clinical
and/or anatomic pathology by the American Board of Pathology or in anatomic pathology
and/or laboratory medicine by the Amer ican Osteopathic Board of Pathology.
AND
3. Documented current experience: Equivalent of 6 months of full-time pathology services,
reflective of the scope of privileges requested, within the past 24 months, or successful
completion of an ACGME– or AOA–accredited residency or clinical fellowship within
the past 24 months. Please provide clinical activity log.
Renewal of Privileges: To be eligible to renew privileges in Pathology, the applicant must meet the
following criteria:
1. Maintenance of Certification or Osteopathic Ongoing Certification is required.
AND
2. Current documented competence and an adequate volume of experience [equivalent of 6
months of full-time pathology services] with acceptable results, reflective of the scope of
privileges requested, for the past 24 months based on results of ongoing professional
practice evaluation and outcomes.
Core Privileges: Anatomic P athology
Requested : Patient diagnosis, ordering, consultation, and laboratory medical direction in the
following disciplines: surgical pathology (including intraoperative consultations),
cytopathology, autopsy pathology, molecular pathology, and associated ancillary studies.
Adherence to medical staff policy regarding emergency and consultative call services.
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
3 | 7
PATHOLOGY CLINICAL P RIVILEGES
The core privileges include the procedures listed on the attached privileges list and such other
procedures that are extensions of the same techniques and skills, as determined by the
department chair
Core Privileges: Clinical P athology
Requested : Patient diagnosis, ordering, consultation, and laboratory medical direction in the
following clinical pathology disciplines: hematology and coagulation, blood bank and
immunohematology, microbiology, serology, molecular pathology, clinical chemistry
(including the subdivisions of special chemistry, automated chemistry, endocrinology,
radioimmunoassay, toxicology, and electrophoresis), clinical microscopy, and other routine
clinical pathology functions. Adherence to medical staff policy regarding emergency and
consultative call services.
The core privileges include the procedures listed on the attached privileges list and such other
procedures that are extensions of the same techniques and skills, as determined by the
department chair
QUALIFICATIONS FOR CYTOPATHOLOGY
Initial Applicants: To be eligible to apply for privileges in cytopathology, the applicant must
meet the following criteria:
1. Documentation of successful completion of an accredited ACGME or AOA residency in
anatomic pathology,
AND
2. Documented current experience: Equivalent of 6 months of full-time cytopathology
services, reflective of the scope of privileges requested, within the past 24 months, or
successful completion of an ACGME– or AOA–accredited residency or clinical
fellowship within the past 24 months
AND
3. Documentation of successful completion of CAP Pap proficiency test within the last 12
months
Renewal of Privileges: To be eligible to renew privileges in cytopathology, the applicant must
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
4 | 7
PATHOLOGY CLINICAL P RIVILEGES
meet the following criteria:
1. Current documented competence and an adequate volume of experience [equivalent of 6
months of full-time services] with acceptable results, reflective of the scope of the
privileges requested, within the past 24 months, based on results of ongoing professional
practice evaluation and outcomes.
AND
2. Documentation of successful completion of CAP Pap proficiency test within the last 12
months
Core P rivileges: Cytopathology
Requested : Diagnosis of human disease by means of the study of cells (from all systems and
areas of the body) obtained from body secretions and fluids by scraping, washing, or sponging
the surface of a lesion or by the aspiration of a tumor mass or body organ with a fine needle.
Adherence to medical staff policy regarding emergency and consultative call services.
The core privileges include the procedures listed on the attached privileges list and such other
procedures that are extensions of the same techniques and skills, as determined by the
department chair
Non-Core Privileges (See Specific Criteria)
Non-core privileges are requested individually in addition to requesting the core. Each
individual requesting non-core privileges must meet the specific threshold c riteria as applicable
to the applicant or reapplicant.
Non-Core Privileges: Bone Marrow Biopsy
Requested : Bone Marrow Biopsy
Criteria for Initial Request:
1. Successful completion of an ACGME- or AOA-accredited postgraduate training in
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
5 | 7
PATHOLOGY CLINICAL P RIVILEGES
anatomic and/or cytopathology that included training in bone marrow biopsy.
AND
2. Documented current competence and evidence of the performance of 10 bone marrow
biopsies within the past 24 months or completion of training within the past 24 months.
Criteria for Renewal of Privileges:
Documented current competence and evidence of the performance of 10 bone marrow biopsies in
the past 24 months based on results of ongoing professional practice evaluation and outcomes.
CORE PROCEDURES LIST
This is not intended to be an all-encompassing procedures list. It defines the types of
activities/procedures/privileges that the majority of practitioners in this specialty perform at this
organization and inherent activities/procedures/privileges requiring simila r skill sets and
techniques, as determined by the department chair.
To the Applicant: If you wish to exclude any procedures, due to lack of competency, please strike
through the procedures that you do not wish to request, and then initial and date.
Anatomic Pathology
Grossing of surgical specimens
Autopsy
Frozen section including processing and interpretation
Intraoperative consultation for gross examination and evaluation of surgical margins
for tumor
On-site adequacy evaluation for renal and other image-guided biopsies
Cytopathology
Fine -needle aspiration procedures)
Interpretation of Papanicolaou-stained smears
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
6 | 7
PATHOLOGY CLINICAL P RIVILEGES
FOCUSED PROFESSIONAL PRACTICE EVALUATION (FPPE)
for initial applicants
1. At least 40 cases of surgical pathology.
2. At least 10 cases of Gyn cytology.
3. At least 10 cases of Non-GYN cytology.
4. At least 1 autopsy (when applicable).
5. FPPE/Proctoring is also required for at least one (1) procedure/case of each of the requested
non-core privileges.
6. FPPE should be concluded a s soon as possible (i.e. within the first 3-4 months after starting
work at CCRMC).
7. Completed FPPE forms must be submitted to the Credentialing Office.
8. It is the applicant’s ultimate responsibility to make sure that FP P E and submission of all
required paperwork to the Credentialing Office takes place in a timely manner. Failure to
do so may result in loss or limitation of privileges.
9. For low volume providers: please see separate FPPE/proctoring guidelines.
10. For more detailed information, please see separate FPPE/proctoring guidelines.
ACKNOWLEDGMENT OF PRACTITIONER
I have requested only those privileges for which by education, training, current experience, and
documented performance I am qualified to perform and for which I wish to exercise at Contra
Costa Regional Medical Center and I understand that:
a. In exercising any clinical privileges granted, I will adhere by hospital and medical staff
policies and rules applicable generally and any applicable to the particular situation.
b. Any restriction on the clinical privileges granted to me is waived in an emergency
situation, and in such situation my actions are governed by the applicable section of the
medical staff bylaws or related documents.
Signed ________________________________________Date _____________________
Name: ____________________________________________________________
Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only)
7 | 7
PATHOLOGY CLINICAL P RIVILEGES
DEPARTMENT / DIVISION CHAIR’S RECOMMENDATION
I have reviewed the requested clinical privileges and supporting documentation for the above -
named applicant and:
Recommend All Requested Privileges
Recommend Privileges with the Following Conditions/M odifications:
Do Not Recommend the Following Requested Privileges:
Privilege Condition/M odification/Explanation
Notes:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
[Department Chair] Signature : ______________________________ Date: _______________
FOR MEDICAL STAFF SERVICES DEPARTMENT USE ONLY
Credentials Committee Approval Date _____________________
Temporary Privileges Date _____________________
Medical Executive Committee Approval Date _____________________
Board of Supervisors Approval
RECOMMENDATION(S):
APPROVE Appropriation and Revenue Adjustment No. 005004 and AUTHORIZE the transfer of
appropriations from Employment and Human Services Department (EHSD), Fund 100300 and appropriate
it to Fleet Internal Service Fund (ISF), Auto and Trucks (Fleet), Fund 150100 in the amount of $29,415 for
the purchase of one replacement vehicle (2002 Ford Taurus Asset #0327).
FISCAL IMPACT:
The replacement of non-ISF vehicle will be funded 100% through EHSD Administration's budgeted funds
(100% County). The replacement of a vehicle not in the ISF is initially funded with 100% county General
Funds. The vehicle is then placed in the ISF and usage charges (routine maintenance, mileage, fuel) are
transferred from the ISF to EHSD. EHSD will claim these costs as general operating costs; they will be
spread across all programs and funded with 58% Federal, 36% State, and 6% County funds. Vehicles in the
ISF in need of replacement are purchased with ISF funds.
BACKGROUND:
The Employment and Human Services Department (EHSD) Administration is
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Chris Dunn
925-608-4859
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 14
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Appropriation Adjustment for Replacement of One Vehicle in EHSD
BACKGROUND: (CONT'D)
retiring one vehicle and needs to replace this vehicle. The vehicle being retired is in need of costly
repairs that would exceed the value of the vehicle. The vehicle to be retired is a non-ISF vehicle. EHSD
Admin will replace this vehicle with an ISF vehicle purchase through the Public Works Department.
This board order authorizes the transfer of appropriations from EHSD to the appropriate Public Works
account.
CONSEQUENCE OF NEGATIVE ACTION:
The Employment and Human Services Department would not be able to purchase the vehicle to replace
the retired vehicle for the Workforce Services Bureau (WFS). WFS staff would be restricted in their
ability to respond to the needs of their customers in need of County services.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
AGENDA ATTACHMENTS
TC 24/27 5004
MINUTES ATTACHMENTS
Signed Appropriation Adj 5004
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Service Director, or designee to execute Memorandum of
Agreement (MOA) #28-940 with City of San Pablo including mutual indemnification, to allow the Health
Services Department to use of the City’s Davis Park Multi-Purpose Room for COVID-19 testing, for the
period November 16, 2020 through June 30, 2021.
FISCAL IMPACT:
There is no cost to the County associated with signing this MOA.
BACKGROUND:
The City of San Pablo has agreed based upon the public health emergency to allow the County to provide
COVID-19 testing services at its Davis Park Multi-Purpose Room located at 1667 Folsom Avenue, San
Pablo, California. This MOA includes mutual indemnification.
CONSEQUENCE OF NEGATIVE ACTION:
If this MOA is not approved fewer COVID-19 tests will be performed which could increase the number of
deaths in Contra Costa County.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Randy Sawyer,
925-335-3210
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Randy Sawyer, Marcy Wilhelm
C. 15
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Memorandum of Agreement #28-940 with City of San Pablo
CLERK'S ADDENDUM
Written commentary received from Matt Rodriguez, San Pablo City Manager (attached).
AGENDA ATTACHMENTS
MINUTES ATTACHMENTS
Correspondence Received
RECOMMENDATION(S):
ADOPT Position Adjustment Resolution No. 25641 to establish nine (9) project
classifications and add 37 positions in the Health Services Department as listed below:
-Establish Clinical Laboratory Scientist II-Project (VHV1) (represented) at salary plan and grade level
TC5-1809 ($8,282 - $10,067), and
-Establish Material Manager-Project (VCG1) (represented) at salary plan and grade level ZA5-1604
($6,439 - $7,827) and add one (1) position; and
-Establish Material Management Supervisor-Project (VCH1) (represented at salary plan and grade level
ZA5-1407 ($5,298 - $6,439) and add one (1) position; and
-Establish Buyer I-Project (STW1) (represented) at salary plan and grade level ZB5-1245 ($4,513 - $5,485)
and add two (2) positions; and
-Establish Public Health Microbiologist-Project (V0W1) (represented) at salary plan and grade level
TC5-1525 ($6,550 - $7,961) and add two (2) positions; and
-Establish Clinical Laboratory Scientist I-Project (VHW1) (represented) at salary plan and grade level
TC5-1763 ($7,537) and add two (2) positions; and
-Establish Health Services Administrator-Level B – Project (VAN1, VAN2, VAN3) (represented) at salary
plan and grade level ZB2-1323 ($5,022 - $8,230) and add five (5) positions; and
-Establish Storeroom Clerk-Project (91W1) (represented) at salary plan and grade level TB5-0916 ($3,258 -
$3,960) and add one (1) position; and
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Jo-Anne Linares, (925)
957-5240
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Jo-Anne Linares, Dorette McCollumn, Josh Sullivan, Erika Jenssen
C. 16
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Establish project classifications and Add varied positions in the Health Services Department
RECOMMENDATION(S): (CONT'D)
>
-Establish Driver Clerk-Project (9QW1) (represented) at salary plan and grade level TB5-1026 ($3,633 -
$4,416) and add one (1) position; and
-Add one (1) Institutional Services Worker-Project (1KV1) (represented) at salary plan and grade level
TB5-0922 ($3,277 - $3,984); and
-Add fifteen (15) Registered Nurse-Project (VWX5) (represented) at salary plan and grade level
L32-1880 ($9,902 - $12,367); and
-Add two (2) Laboratory Technician-Project (V092) (represented) at salary plan and grade level
TC5-1095 ($3,890 -$4,728); and
-Add one (1) Public Health Nurse Program Manager (VWHL) (represented) at salary plan and grade
level ZXV-1006 ($11,217 - $13,635); and
-Add two (2) Administrative Aide-Project (AP73) (unrepresented) at salary plan and grade level
C85-0972 ($3,445, - $5,344); and
-Add one (1) Secretary Advanced Level-Project (J3X2) (represented) at salary plan and grade level
3R2-1163 ($4,286 - $5,487).
FISCAL IMPACT:
There is an annual cost of approximately $6,841,237 with pension costs of $1,551,351 already included
This action will be funded through the CARES Act (100% Federal).
BACKGROUND:
Due to the COVID-19 pandemic, the Health Services emergency response team requires additional staff
to continue to care for COVID-19 patients and maintain a safety net for all County residents. These
requested positions may be allocated to patient care, laboratory testing, case investigation and contact
tracing, consultation on outbreaks. education and guidance to individuals and families in terms of
prevention of transmission, and continued disease surveillance and gathering of critical information to
gauge and plan the response to COVID-19 disease.
CONSEQUENCE OF NEGATIVE ACTION:
Contra Costa Health Services will not have the required staff necessary to respond to the COVID-19
emergency which will adversely affect the health and safety of all County residents.
CHILDREN'S IMPACT STATEMENT:
No impact.
AGENDA ATTACHMENTS
P300 No. 25641 HSD
P300 Attachment #1
MINUTES ATTACHMENTS
Signed P300 No. 25641
P300 ATTACHMENT #1 BOS Agenda: November 10, 2020
HEALTH SERVICES DEPARTMENT
COVID-19 UNIT (0450/5752)
ESTABLISH PROJECT CLASSIFICATIONS and ADD 37 POSITIONS
ESTABLISH THE FOLLOWING CLASSIFICATIONS AND ADD:
•Material Manager-Project (VCG1) and add ONE (1) position
•Material Management Supervisor-Project (VCH1) and add ONE (1) position
•Buyer I-Project (STW1) and add TWO (2) positions
•Public Health Microbiologist-Project (V0W1) and add TWO (2) positions
•Clinical Laboratory Scientist I-Project (VHW1) and add TWO (2) positions
•Health Services Administrator-Level B – Project (VAN1, VAN2, VAN3) and add FIVE (5) positions
•Storeroom Clerk-Project (91W1) and add ONE (1) position
•Driver Clerk-Project (9QW1) and add ONE (1) position
ADD THE FOLLOWING POSITIONS:
ONE (1) Institutional Services Worker-Project (1KV1)
FIFTEEN (15) Registered Nurse-Project (VWX5)
TWO (2) Laboratory Technician-Project (V092)
ONE (1) Public Health Nurse Program Manager (V WHL)
TWO (2) Administrative Aide-Project (AP73)
ONE (1) Secretary Advanced Level-Project (J3X2)
ESTABLISH THE FOLLOWING CLASSIFICATION:
•Clinical Laboratory Scientist II-Project (VHV1)
RECOMMENDATION(S):
Adopt Position Adjustment Resolution No. 25642 to add five (5) Eligibility Work Supervisor I (XHHA)
(represented) at Salary Plan and Grade KKX 1506 ($5,829 - $7,443), thirty-seven (37) Eligibility Worker
III (XHTB) (represented) at Salary Plan and Grade 255 1334 ($4,928 - 5,990), and eleven (11) Social
Services Program Assistant (X0SA) (represented) at Salary Plan and Grade 255 1384 ($5,178 - $6,294)
positions in the Employment and Human Services Department, Workforce Services Bureau.
FISCAL IMPACT:
The Employment and Human Services Department (EHSD) is proposing to add 53 permanent Full-time
Equivalents (FTE’s) to the Workforce Services Bureau, the annual cost of these positions would be
$5,771,975, including $1,823,944 in pension costs. The cost would be funded with 49% federal, 50% state,
and 1% county; with no request for additional County General funds. The Employment and Human
Services Department (EHSD) has received additional fiscal year 20-21 state and federal CalWORKs Single
Allocation Funding in the amount of $10,506,413 and additional federal and state CalFresh Funding of
$4,862,515. CalWORKs revenues of $675,033 and CalFresh revenues of $675,033 will be appropriated to
fund these additional positions, with the balance of $4,421,909 being
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Michelle Fregoso,
925-608-5025
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Michelle Fregoso
C. 17
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Add five Eligibility Work Supervisor (XHHA), thirty-seven Eligibility Worker III (XHTB), and eleven Social Svc
Prog Assisant (XOSA) classifications
FISCAL IMPACT: (CONT'D)
funded within EHSD’s existing appropriated Medi-Cal revenues. Additional CalFresh revenues above
the amount for these positions will be included in EHSD’s overall mid-year appropriation adjustments.
Additional CalWORKs revenues above the amount for these positions may be included in EHSD’s
overall mid-year appropriation adjustments.
BACKGROUND:
The Employment and Human Services Department has experienced significant caseload and workload
growth, adding over 14,000 Medi-Cal and 12,000 CalFresh cases. The total of applications received
monthly since the start of the Pandemic exceeds the pre-COVID monthly average spanning the previous
18 months. Additionally, there is a significant Medi-Cal recertification backlog resulting from our
understaffing. These positions are required to mitigate the current and ongoing workload and to deliver
timely services to the community impacted by the current economic reality.
CONSEQUENCE OF NEGATIVE ACTION:
The Employment and Human Services Department is at risk of not meeting State and Federal mandated
application and recertification processing time frames if not appropriately staffed for the current
workload. Services for the residents of Contra Costa County are at risk of being delayed. Maintaining
the current staffing level will also result in failure to expend federal and state program allocations and
draw down corresponding revenues.
CHILDREN'S IMPACT STATEMENT:
This action of adding five (5) Eligibility Work Supervisors, thirty-seven (37) Eligibility Worker III, and
eleven (11) Social Service Program Assistant positions to Workforce Service Bureau will support one of
the five Contra Costa County's community outcomes – Outcome 3- Families that are Economically
Self-Sufficient.
AGENDA ATTACHMENTS
Fiscal Analysis
AIR 43598_P300 25642 -Add positions WFS - BOS 11.10.20
MINUTES ATTACHMENTS
Signed P300 No. 25642
ASSIST Request - 57052
Date:9-Oct-20 County
Annualization Factor 12 Annualization Factor 12 Cost
Benefit Percentage 62.53%Benefit Percentage 62.53%Increase
Pension Percentage 31.60%Pension Percentage 31.60%(Decrease)
Budget Unit/Bureau No:504 xxxx
Currently filled by: VACANT
Requests for new positions OLD POSITION (Old Organization No. 0502)
# of positions Old Position Number:
Classification Soc Svc Program Assistant 11 Classification
Budgeted Monthly Salary 5,709$ 62,795.22$ Budgeted Monthly Salary -$
Benefit Amount 3,570$ 39,265.85$ Benefit Amount -$
Salary + Benefit 9,278$ 102,061.08$ Salary + Benefit -$
Annualized Sal+ Ben Cost 111,339$ 1,224,732.95$ Annualized Sal+ Ben Cost -$
Effective Mo's 12 Current Yr. Effective Mo's
Upcoming Yr. Cost 111,339$ 1,224,732.95$ Current Yr. Cost -$
Federal Percentage 46.00%Federal Percentage
Federal Cost 51,216$ 563,377.16$ Federal Cost -$ 563,377$
State Percentage 48.00%State Percentage
State Cost 53,443$ 587,871.81$ State Cost -$ 587,872$
Other Funding 100%-$ Other Funding 100%
County Percentage 6.00%County Percentage
County Cost 6,680$ 73,483.98$ County Cost -$ 73,484$
-$
Annual Pension Cost 35,183$ 387,015.61$ Annual Pension Cost -$ 387,016$
Fiscal Analyst:Tracy Story
Step 1 5,177.92 Step 1
Step 2 5,436.82 Step 2
Step 3 5,708.66 Step 3
Step 4 5,994.09 Step 4
Step 5 6,293.79 Step 5
Federal 46%Federal
State*48%State
State 2011 Realign State 2011 Realign
State 91/92 Realign State 91/92 Realign
Fed/Health Fed/Health
County 6%County
100%0%
Note:
* State percentage includes: CalWORKs State portion and Medi-Cal funding
Explanation: Requesting to add 11 Soc Svc Program Assistant positions, benefitting multiple programs. Medi-Cal and CalWORKS received additional funding in FY 20-21 than was initially
budgeted and can support the cost. Additional net county cost is not being requested.
Page 1 of 5
10/12/2020
prepared by: Tracy Story, Fiscal Analyst
ASSIST Request - 57053
Date:9-Oct-20 County
Annualization Factor 12 Annualization Factor 12 Cost
Benefit Percentage 62.53%Benefit Percentage 62.53%Increase
Pension Percentage 31.60%Pension Percentage 31.60%(Decrease)
Budget Unit/Bureau No:504 xxxx
Currenlty filled by: VACANT
Requests for new position OLD POSITION (Old Organization No. 0502)
Old Position Number:
Classification Eligibilty Work Supervisor I Classification
Budgeted Monthly Salary 6,426$ Budgeted Monthly Salary -$
Benefit Amount 4,018$ Benefit Amount -$
Salary + Benefit 10,444$ Salary + Benefit -$
Annualized Sal+ Ben Cost 125,333$ Annualized Sal+ Ben Cost -$
Effective Mo's 12 Current Yr. Effective Mo's
Upcoming Yr. Cost 125,333$ Current Yr. Cost -$
Federal Percentage 46.00%Federal Percentage
Federal Cost 57,653$ Federal Cost -$ 57,653$
State Percentage 48.00%State Percentage
State Cost 60,160$ State Cost -$ 60,160$
Other Funding 100%-$ Other Funding 100%
County Percentage 6.00%County Percentage
County Cost 7,520$ County Cost -$ 7,520$
Annual Pension Cost 39,605$ Annual Pension Cost -$ 39,605$
Fiscal Analyst:Tracy Story
Step 1 5,828.71 Step 1
Step 2 6,120.15 Step 2
Step 3 6,426.15 Step 3
Step 4 6,747.46 Step 4
Step 5 7,084.83 Step 5
Step 6 7,439.08 Step 6
Step 7 7,811.03 Step 7
Federal 46%Federal
State*48%State
State 2011 Realign State 2011 Realign
State 91/92 Realign State 91/92 Realign
Fed/Health Fed/Health
County 6%County
100%0%
Note:
* State percentage includes: CalWORKs State portion and Medi-Cal funding
Explanation: Requesting to add one Eligibility Work Supervisor I to oversee SSPAs, benefitting multiple programs. Medi-Cal and CalWORKs received additional funding in
FY 20-21 than was initially budgeted and can support the cost. Additional net county cost is not requested.
Page 2 of 5
10/12/2020
prepared by: Tracy Story, Fiscal Analyst
ASSIST Request - 57050
Date:9-Oct-20 County
Annualization Factor 12 Annualization Factor 12 Cost
Benefit Percentage 62.53%Benefit Percentage 62.53%Increase
Pension Percentage 31.60%Pension Percentage 31.60%(Decrease)
Budget Unit/Bureau No:504 xxxx
Currenlty filled by: VACANT
Request for new positions OLD POSITION (Old Organization No. 0502)
# of positions Old Position Number:
Classification Eliigiblity Worker III 37 Classification
Budgeted Monthly Salary 5,433$ 201,018$ Budgeted Monthly Salary -$
Benefit Amount 3,397$ 125,697$ Benefit Amount -$
Salary + Benefit 8,830$ 326,715$ Salary + Benefit -$
Annualized Sal+ Ben Cost 105,962$ 3,920,577$ Annualized Sal+ Ben Cost -$
Effective Mo's 12 Current Yr. Effective Mo's
Upcoming Yr. Cost 105,962$ 3,920,577$ Current Yr. Cost -$
Federal Percentage 0.00%Federal Percentage
Federal Cost -$ -$ Federal Cost -$ -$
State Percentage 100.00%State Percentage
State Cost 105,962$ 3,920,577$ State Cost -$ 3,920,577$
Other Funding 100%-$ Other Funding 100%
County Percentage 0.00%County Percentage
County Cost -$ -$ County Cost -$ -$
Annual Pension Cost 33,484$ 1,238,902$ Annual Pension Cost -$ 1,238,902$
Fiscal Analyst:Tracy Story
Step 1 4,927.82 Step 1
Step 2 5,174.21 Step 2
Step 3 5,432.92 Step 3
Step 4 5,704.57 Step 4
Step 5 5,989.80 Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
Step 11
Federal 100%Federal
State State
State 2011 Realign State 2011 Realign
State 91/92 Realign State 91/92 Realign
Fed/Health Fed/Health
County 0%County
100%0%
Explanation: Request is to add 37 new Eligibility Worker III positions for the Medi-Cal program. This program is 100% State funded and results in no additional net county cost.
Page 3 of 5
10/12/2020
prepared by: Tracy Story, Fiscal Analyst
ASSIST Request - 57051
Date:9-Oct-20 County
Annualization Factor 12 Annualization Factor 12 Cost
Benefit Percentage 62.53%Benefit Percentage 62.53%Increase
Pension Percentage 31.60%Pension Percentage 31.60%(Decrease)
Budget Unit/Bureau No:504 xxxx
Currenlty filled by: VACANT
Request for new positions OLD POSITION (Old Organization No. 0502)
# of positions Old Position Number:
Classification Eligibilty Work Supervisor I 4 Classification
Budgeted Monthly Salary 6,426$ 25,704.61$ Budgeted Monthly Salary -$
Benefit Amount 4,018$ 16,073.09$ Benefit Amount -$
Salary + Benefit 10,444$ 41,777.70$ Salary + Benefit -$
Annualized Sal+ Ben Cost 125,333$ 501,332.45$ Annualized Sal+ Ben Cost -$
Effective Mo's 12 Current Yr. Effective Mo's
Upcoming Yr. Cost 125,333$ 501,332.45$ Current Yr. Cost -$
Federal Percentage 0.00%Federal Percentage
Federal Cost -$ -$ Federal Cost -$ -$
State Percentage 100.00%State Percentage
State Cost 125,333$ 501,332.45$ State Cost -$ 501,332$
Other Funding 100%-$ -$ Other Funding 100%
County Percentage 0.00%County Percentage
County Cost -$ -$ County Cost -$ -$
Annual Pension Cost 39,605$ 158,421.06$ Annual Pension Cost -$ 158,421$
Fiscal Analyst:Tracy Story
Step 1 5,828.71 Step 1
Step 2 6,120.15 Step 2
Step 3 6,426.15 Step 3
Step 4 6,747.46 Step 4
Step 5 7,084.83 Step 5
Step 6 7,439.08 Step 6
Step 7 7,811.03 Step 7
Step 8
Step 9
Step 10
Step 11
Federal 100%Federal
State 0%State
State 2011 Realign State 2011 Realign
State 91/92 Realign State 91/92 Realign
Fed/Health Fed/Health
County 0%County
100%0%
Explanation: Request is to add 4 new Eligibility Work Supervisor I positions for the Medi-Cal program. This program is 100% State funded and results in no additional net county cost.
Page 4 of 5
10/12/2020
prepared by: Tracy Story, Fiscal Analyst
10/8/2020: Request for 53 new positions SSPA Step Salary Increase Total EW Sup Step Salary Increase Total EW III Step Salary Increase Total
1 5,177.92 1.05 5,436.82 1 5,828.71 1.05 6,120.15 1 4,927.82 1.05 5,174.21
Breakdown:2 5,436.82 1.05 5,708.66 2 6,120.15 1.05 6,426.15 2 5,174.21 1.05 5,432.92
11 SSPAs MultiProgram 3 5,708.66 1.05 5,994.09 3 6,426.15 1.05 6,747.46 3 5,432.92 1.05 5,704.57
1 EW Supervisor MultiProgram 4 5,994.09 1.05 6,293.79 4 6,747.46 1.05 7,084.83 4 5,704.57 1.05 5,989.80
37 EWs Medi-Cal 5 6,293.79 1.05 6,608.48 5 7,084.83 1.05 7,439.08 5 5,989.80 1.05 6,289.29
4 EW Supervisor Medi-Cal 6 7,439.08 1.05 7,811.03
7 7,811.03 1.05 8,201.58
Min Max # of steps STEP 3 *62.53%Total Monthly Annually
# of
positions
requested Federal State County Total Cost - Annual
Total Cost - 6
mths
SSPA 5,178 6,294 5 5,709 3,570 9,278 111,339 11 563,377 587,872 73,484 1,224,733 612,366
EW Sup 5,829 7,444 7 6,426 4,018 10,444 125,333.11 1 57,653 60,160 7,520 125,333 62,667
236,672 621,030 648,032 81,004 1,350,066 675,033
Min Max # of steps STEP 3 *62.53%Total Monthly Annually
# of
positions
requested Federal State County Total Cost - Annual
Total Cost - 6
mths
EW III 4,928 5,990 5 5,433 3,397 8,830 105,961.53 37 - 3,920,577 - 3,920,577 1,960,288
EW Sup 5,829 7,444 7 6,426 4,018 10,444 125,333 4 - 501,332 - 501,332 250,666
105,962 3,920,577 4,421,909.02 1,960,288
Total Cost 5,771,975.08$
Avg Step 3 *62.53%Total Monthly Annually
# of
positions
requested Total Cost - Annual Total Cost - 6 mths
SSPA 5,708.66 3,569.63 9,278.29 111,339.42 11 1,224,733.63 612,366.82
EW Sup 6,426.15 4,018.27 10,444.42 125,333.06 5 626,665.30 313,332.65
EW III 5,432.92 3,397.20 8,830.12 105,961.50 37 3,920,575.44 1,960,287.72
342,633.98 5,771,974.37 2,885,987.19
Salary data by classification: (source: PS Salary Schedule from HR Website, dated 8/6/2020) - USED for P300
Salary data by classification: (source: PS Mod1, dated 9/1/2020 ) - For comparison only
Multi-Program
Medi-Cal
Page 5 of 5
10/12/2020
prepared by: Tracy Story, Fiscal Analyst
POSITION ADJUSTMENT REQUEST
NO. 25642
DATE 10/29/2020
Department No./
Department Employment and Human Services Budget Unit No. 0588 Org No. 1401 Agency No. A19
Action Requested: Add five (5) Eligibility Work Supervisor I (XHHA) (represented), thirty-seven (37) Eligibility Worker III
(XHTB) (represented), and eleven (11) Social Services Program Assistant (X0SA) (represented) positions in the Employment
& Human Services Department, Workforce Services Bureau
Proposed Effective Date: 11/17/2020
Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No
Total One-Time Costs (non-salary) associated with request: $0.00
Estimated total cost adjustment (salary / benefits / one time):
Total annual cost $5,771,975.00 Net County Cost $0.00
Total this FY $5,771,975.00 N.C.C. this FY 0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT 50% State 49% Federal 1% County
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
Michelle Fregoso 925-608-5025
______________________________________
(for) Department Head
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT
Dennis Bozanich 10/30/2020
___________________________________ ________________
Deputy County Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 10/30/2020
Add five (5) Eligibility Work Supervisor I (XHHA) (represented) at Salary Plan and Grade KKX 1506 ($5,829 -$7,443), thirty -
seven (37) Eligibility Worker III (XHTB)(represented) at Salary Plan and Grade 255 1334 ($4,928 -5,990), and eleven (11)
Social Services Program Assistant (X0S A)(represented) at Salary Plan and Grade 255 1384 ($5,178 -$6,294) positions in the
Employment & Human Services Department, Workforce Services Bureau
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt s alary schedule.
Effective: Day following Board Action.
(Date) Amanda Monson 10/30/2020
___________________________________ ________________
(for) Director of Human Resources Date
COUNTY ADMINISTRATOR RECOMMENDATION: DATE
Approve Recommendation of Director of Human Resources
Disappr ove Recommendation of Director of Human Resources
Other: ____________________________________________ ___________________________________
(for) County Administrator
BOARD OF SUPERVIS ORS ACTION: David J. Twa, Clerk of the Board of Supervisors
Adjustment is APPROVED DISAPPROVED and County Administrator
DATE BY
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es) / position(s) as follows:
P300 (M347) Rev 3/15/01
REQUEST FOR PROJECT POSITIONS
Department Date 10/30/2020 No. xxxxxx
1. Project Positions Requested:
2. Explain Specific Duties of Position(s)
3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds)
4. Duration of the Project: Start Date End Date
Is funding for a specified peri od of time (i.e. 2 years) or on a year-to-year basis? Please explain.
5. Project Annual Cost
a. Salary & Benefit s Costs : b. Support Cost s :
(services, supplies, equipment, etc.)
c . Less revenue or expenditure: d. Net cost to General or other fund:
6. Briefly explain the consequences of not filling the project position(s) in terms of:
a. potential future costs d. political implications
b. legal implications e. organizational implications
c . financial implications
7. Briefly describe the alternative approaches to delivering the services which you have cons idered. Indicate why these
alternatives were not chosen.
8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the
halfway point of the project duration. This report is to be submitted to the Human Resources Department, whic h will
forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted
9. How will the project position(s) be filled?
a. Competitive examination(s)
b. Existing employment list(s) Which one(s)?
c. Direct appointment of:
1. Merit System employee who will be placed on leave from current j ob
2. Non-County employee
Provide a jus tification if filling position(s) by C1 or C2
USE ADDITIONAL PAPER IF NECESSARY
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with
Merced Bar, LLC, for the office space located at 2500 Bates Avenue, Concord, to extend the term of the
lease through June 30, 2026, at an initial monthly rent of $62,071 for the first year with annual increases
thereafter, for continued occupancy by Health Services-Whole Person Care Program.
FISCAL IMPACT:
49% Community Connect/Whole Person Care, 22% Healthcare for Homeless, 21% Clinic Services, and 8%
School-Based Clinics.
BACKGROUND:
This space has served as the office for the Public Health Administrator and Clinic Services of the Health
Services Department since February 2017. The space continues to meet the requirements of the Public
Health Administration. By extending the lease term and allowing the Public Health Administration to
continue its operation at this location, the County will save money in relocation expenses. In addition, this
location is currently serving as one of the County’s COVID-19 Drive-Thru testing sites.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Julin Perez, 925.
957-2460
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 18
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Lease Amendment for 2500 Bates Avenue, Suite B, Concord, for Health Services Department Whole Person Care
Program.
CONSEQUENCE OF NEGATIVE ACTION:
If this lease amendment is not approved, the Public Health Administration’s operation will have to
relocate, and the County will incur greater expenses.
ATTACHMENTS
Lease Amendment
1
SECOND AMENDMENT TO LEASE
Health Services Department
2500 Bates Avenue, Suite B
Concord, California
This Second Amendment to Lease is dated November 10, 2020, and is between MERCED
BAR, LLC, a Delaware limited liability company (the “Lessor”) and the COUNTY OF CONTRA
COSTA, a political subdivision of the State of California (the “County”).
Recitals
A. Lessor and County are parties to a lease dated April 16, 2013, as amended by a First
Amendment to Lease dated February 28, 2017, under which the County leases
approximately 37,209 square feet of floor space in a building located at 2500 Bates
Avenue, Concord, California (the “Lease”).
B. County and Lessor desire to amend the Lease to extend its term and modify certain
provisions.
The parties therefore agree to amend the Lease as follows:
Agreement
1. The following terms have the following meanings:
a. “Additional Rent” means in each calendar year (or portion thereof) during the Term,
an amount equal to the sum of (i) the Excess Amount of Premises Charges, plus (ii) the
County’s Proportionate Share of the Excess Amount of Insurance Expense, plus (iii)
the County’s Proportionate Share of the Excess Amount of Real Property Taxes, plus
(iv) the County’s Proportionate Share of the Excess Amount of CAM Charges.
b. “Base Year” means calendar year 2020.
c. “Building” means the single-story building located on the Property.
d. “CAM Charges” means common area maintenance charges and includes (i) all actual
costs and expenses incurred by Lessor to operate, repair and maintain the Common
Area, clean and remove trash from the Common Area and to provide security to the
Common Area, and (ii) a property management fee that is equal to no more than 10%
of the total CAM Charges, excluding the property management fee; provided, however,
CAM Charges excludes Excluded Expenses.
2
e. “Common Area” means those areas within the Building and the real property upon
which the Building is sited, including the Building’s entrances, walkways, sidewalks,
drives, parking facilities, exterior lighting, landscaping and other areas that are not
leased or held for lease that serve the Building and are necessary or desirable for
County’s full use and enjoyment of the Premises.
f. “Excess Amount of CAM Charges” means the amount by which the cost of CAM
Charges actually paid by Lessor in any calendar year (or portion thereof) exceeds the
amount Lessor actually paid for CAM Charges in the Base Year.
g. “Excess Amount of Insurance Expense” means the amount by which the cost of
Insurance actually paid by Lessor in any calendar year (or portion thereof) exceeds the
amount Lessor actually paid for Insurance in the Base Year.
h. “Excess Amount of Premises Charges ” means the amount by which the cost of
Premises Charges actually paid by Lessor in any calendar year (or portion thereof)
exceeds the amount Lessor actually paid for Premises Charges in the Base Year.
i. “Excess Amount of Real Property Taxes” means the amount by which the cost of
Real Property Taxes actually paid by Lessor in any calendar year (or portion thereof)
exceeds the amount Lessor actually paid for Real Property Taxes in the Base Year.
j. “Excluded Expenses” means (i) payments on any loans or ground leases affecting the
Building or Property, (ii) depreciation of the Building or any major systems of the
Building service equipment, (iii) all costs and expenses associated with leasing to other
tenants, including tenant improvement allowances, attorneys’ fees, brokerage
commissions, and architectural fees, (iv) any costs incurred in complying with
hazardous materials laws, (v) income taxes, corporate taxes, corporation capital taxes,
excise taxes, profits taxes or other taxes personal to Lessor, and (vi) costs to maintain
or repair the roof or exterior shell of the Building.
k. “Insurance” means the insurance required by Section 16.b. (Commercial General
Liability Insurance), Section 16.d. (Excess Liability), and Section 16.e. (Property
Insurance).
l. “Premises Charges” means charges for (i) utilities provided to the Premises, including
gas, electricity, and water, (ii) janitorial services and cleaning supplies provided to the
Premises, (iii) trash collection from receptacle(s) designated to the Premises, (iv)
building systems that are separately metered to, or used exclusively by, the Premises,
including lighting, plumbing, HVAC, security, data, fire/life safety, and UPS and
electrical systems, including a backup power generator, (v) pest and rodent control
provided to the Premises and (vi) other costs to maintain or repair the Premises that are
not Excluded Expenses and are approved in advance by the County.
3
m. “Property” means the real property located at 2500 Bates Avenue in Concord,
California that is identified as “Parcel 2” on Exhibit A attached hereto.
n. “Proportionate Share” means the ratio, expressed as a percentage, of the square feet
of the Premises to the total square footage of the Building and any other building(s)
that utilize any portion of the Common Area. As of the date of this Lease, the parties
estimate that County’s Proportionate Share of the Building is 33.02%.
o. “Real Property Taxes” means and includes all taxes and assessments levied or
assessed upon the Building and the real property upon which it is situated, any state or
local business taxes or fees measured by or assessed upon gross rentals or receipts, and
other governmental charges, general and special, including, without limitation,
assessments for public improvements or benefits that are, during the Term of this lease,
assessed, levied, and imposed by any government authority upon the Building and the
real property upon which it is situated. Real Property Taxes do not include any late
fees or penalties, any municipal, county, State or Federal net income, estate, succession,
inheritance, sales, use, or franchise taxes of Lessor or documentary transfer taxes.
2. Section 2. Term, is deleted in its entirety and replaced with the following:
2. Term. The “Term” of this Lease is comprised of an Initial Term and, at County’s election,
a First Renewal Term and a Second Renewal Term, each as defined below.
a. Initial Term. The “Initial Term” is thirteen years, commencing on July 1, 2013, and
ending on June 30, 2026.
b. Renewal Term. The County has two options to renew this Lease for a term of three
years for each option (each, a “Renewal Term”) upon all the terms and conditions set
forth herein.
i. The County will provide Lessor with written notice of its election to renew the
Lease (a “Renewal Notice”) at least one hundred eighty days prior to the end of
the Term. However, if the County fails to provide such notice, its right to renew
the Lease will not expire until fifteen working days after the County’s receipt of the
Lessor’s written demand that the County exercise or forfeit the option to renew.
ii. Upon commencement of one or both of the renewal terms, all reference to the Term
of this Lease will be deemed to mean the Term as extended pursuant to this Section.
3. Section 4. Rent, is deleted in its entirety and replaced with the following:
4. Rent. Rent is payable on the first day of each month during the initial Term and, if
applicable, the Renewal Terms, in the amounts set forth below (such amounts, “Rent”):
a. Initial Term
4
Period Monthly Rent
July 1, 2013 through June 30, 2016 $33,715
July 1, 2016 through June 30, 2017 $54,355
July 1, 2017 through June 30, 2018 $55,985
July 1, 2018 through June 30, 2019 $57,665
July 1, 2019 through June 30, 2020 $59,972
July 1, 2020 through June 30, 2021 $62,071
July 1, 2021 through June 30, 2022 $64,244
July 1, 2022 through June 30, 2023 $66,492
July 1, 2023 through June 30, 2024 $68,819
July 1, 2024 through June 30, 2025 $71,228
July 1, 2025 through June 30, 2026 $73,721
b. First Renewal Term. Rent payable during the first year of the First Renewal Term will
be equal to (i) the fair market rental value of the property, or (ii) $75,933 per month
(that is, a three percent (3%) increase over the monthly Rent payable in the immediately
preceding year), whichever is greater. The monthly Rent payable in each subsequent
year of the First Renewal Term (that is, the years beginning July 1, 2027, and July 1,
2028) will increase by three percent (3%) over the monthly Rent payable in the
immediately preceding year.
c. Second Renewal Term. Rent payable during the first year of the Second Renewal Term
will be equal to (i) the fair market rental value of the property, or (ii) an amount that is
equal to a three percent (3%) increase over the monthly Rent payable in the
immediately preceding year, whichever is greater. The monthly Rent payable in each
subsequent year of the First Renewal Term (that is, the years beginning J uly 1, 2030,
and July 1, 2031) will increase by three percent (3%) over the monthly Rent payable in
the immediately preceding year.
d. Fractional Month. Rent for any fractional month will be prorated and computed on a
daily basis with each day’s rent equal to one-thirtieth (1/30) of the monthly Rent.
e. Place of Payment. All rent and other payments due to Lessor pursuant to this Lease
are to be made payable to Dept. LA 23821, Pasadena, CA 91185-3821 or to such other
address as may be designated in writing by Lessor from time to time.
4. Section 5. Use, is deleted in its entirety and replaced with the following:
Additional Rent. In addition to the Rent set forth above, County shall pay Lessor Additional
Rent. Lessor shall invoice County for any Additional Rent due within ninety days after the
end of each calendar year during the Term. County shall pay the amount so invoiced within
thirty days of receipt of the invoice. County has the right, exercisable upon r easonable
prior written notice to Lessor, to inspect Lessor’s books and records relating to the amounts
5
charged to County as Additional Rents. County shall cause any such inspection to occur
within ninety days of receipt of the annual invoice.
5. Section 6. Full-Service Lease, is deleted in its entirety and replaced with the following:
6. Use. County may use the Premises for the purpose of conducting various functions of
County and any other purposes permitted by law.
6. Lessor, at its sole expense, shall install a new Uninterruptable Power Supply (“UPS”)
battery backup system for the data room in the Premises in accordance with County’s
reasonable specifications. The work must be performed within 120 days of the execution
of this Second Amendment by both parties. Lessor shall maintain the new UPS system in
accordance with Section 9 of the Lease (Maintenance and Repairs – Building Operating
System) through the Term of the Lease.
7. Lessor, at its sole cost and expense, is represented by Birtcher Anderson Realty
Management, Inc. in this transaction. Tenant, at its sole cost and expense, is representing
itself in this transaction.
[Remainder of Page Intentionally Left Blank]
6
8. All other terms of the Lease remain unchanged.
The parties are executing this second amendment as of the date set forth in the
introductory paragraph.
COUNTY OF CONTRA COSTA, a MERCED BAR, LLC, a Delaware limited
political subdivision of the State of liability partnership
California
By: _______________________ By: _______________________
Brian M. Balbas Authorized Representative
Director of Public Works
RECOMMENDED FOR APPROVAL:
By: _______________________
Jessica L. Dillingham
Principal Real Property Agent
By: _______________________
Julin E. Perez
Supervising Real Property Agent
APPROVED AS TO FORM:
SHARON L. ANDERSON, County Counsel
By: _______________________
Kathleen M. Andrus
Deputy County Counsel
T00732 / WLP279
\\PW-DATA\grpdata\realprop\LEASE MANAGEMENT\CONCORD\2500 BATES AVE STE B - T00732\LEASES\2500 Bates Ave\2500
Bates_Lease 2nd Amend V8.docx
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with
RPE MUIR, LLC, for the office space located at 1320 Arnold Drive, Suite 266, Martinez, to extend the
term of the lease through October 30, 2022, at an annual rent of $27,636, with no rent increases, for
continued occupancy by the Health Services Department.
FISCAL IMPACT:
100% Hospital Enterprise Fund I Cost Center 6547
BACKGROUND:
This space has served as the office for Health Services Personnel staff since 2015, performing transactions
for onboarding new hire Health Services employees, processing probation/merit increases, and exiting
employees. The space also serves to conduct oral boards for the Personnel Department.
CONSEQUENCE OF NEGATIVE ACTION:
If the lease extension is not approved, the Health Services Department may experience interruptions in its
ability to provide services to the County community.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Julin Perez, 925.
957-2460
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 19
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Lease Amendment for 1320 Arnold Drive, Suite 266, Martinez, for the Health Services Department Personnel
Division.
ATTACHMENTS
Lease
Amendment
FIRST AMENDMENT TO LEASE
Health Services Department
1320 Arnold Drive, Suite 266
Martinez, CA 94553
This First Amendment to Lease is dated November 10, 2020, and is between RPE
MUIR, LLC, a California limited liability company (“Lessor”) and the COUNTY OF CONTRA
COSTA, a political subdivision of the State of California (the “County”).
Recitals
A. Lessor is the owner of a building located at 1340 Arnold Drive, California (the
“Building”). The previous owner of the Building is Cranbrook Realty Investment
Fund, L.P. (the “Prior Owner”). Lessor is the successor-in-interest to the Prior
Owner. As a result, Lessor and the County are parties to a lease dated October 1,
2015, under which the County is leasing Suite 266 in the Building (the “Original
Lease”). Lessor is the successor-in-interest to the Prior Owner.
B. The parties desire to amend the Lease to extend its term.
The parties therefore agree as follows:
Agreement
1. Section 2. Term is deleted in its entirety and replaced with the following:
2. Term. The “Term” of this lease is seven years, commencing on October 1,
2015 (the “Commencement Date”) and ending November 30, 2022.
2. Section 3. Rent is deleted in its entirety and replaced with the following:
3. Rent. County shall pay rent (“Rent”) to Lessor monthly in advance beginning on
the Commencement Date. Rent is payable on the tenth day of each month in the
amounts set forth below:
Period Monthly Rent
October 1, 2015 – October 31, 2015 $2,024
November 1, 2015 – November 30, 2015 $0
December 1, 2015 – October 31, 2016 $2,024
November 1, 2016 – October 31, 2017 $2,094
November 1, 2017 – October 31, 2018 $2,164
November 1, 2018 – October 31, 2019 $2,234
November 1, 2019 – October 31, 2020 $2,303
November 1, 2020 – October 31, 2021 $2,303
November 1, 2021 – October 31, 2022 $2,303
Rent for any fractional month will be prorated and computed on a daily basis
with each days rent equal to one-thirtieth (1/30) of the monthly Rent.
3. Section 23. Notices is deleted in its entirety and replaced with the following:
23. Notices. Any notice required or permitted under this lease shall be in writing
and sent by overnight delivery service or registered or certified mail, postage prepaid
and directed as follows:
To Lessor: RPE Muir, LLC.
3170 Crow Canyon Place, Suite 100
San Ramon, CA 94583
With a copy to: Bay Wide Properties
251 Lafayette Circle #120
Lafayette, CA 94549
To County: Contra Costa County
Public Works Department
Real Estate Division
40 Muir Rd, 2nd Floor
Martinez, CA 94553
Attn: Principal Real Property Agent
[Remainder of Page Intentionally Left Blank]
4. All other terms of the Lease remain unchanged.
The parties are executing this first amendment as of the date set forth in the
introductory paragraph.
COUNTY OF CONTRA COSTA, RPE MUIR, LLC
a political subdivision of the State of a California limited liability company
California
By: _______________________ By: _______________________
Brian M. Balbas Ronald P. Elvidge
Director of Public Works Agent
RECOMMENDED FOR APPROVAL:
By: _______________________
Jessica L. Dillingham
Principal Real Property Agent
By: _______________________
Julin E. Perez
Supervising Real Property Agent
APPROVED AS TO FORM:
SHARON L. ANDERSON, County Counsel
By: _______________________
Kathleen M. Andrus
Deputy County Counsel
T00748/ WLP
\\pw-data\grpdata\realprop\lease management\martinez\1320 arnold dr ste 266 - t00748\leases\1320 arnold dr. ste 266_ first
amend.docx
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with
RPE MUIR, LLC, for the office space located at 1330 Arnold Drive, Suite 140, Martinez, to extend the
term of the lease through April 30, 2022, at an annual rent of $33,456, with no rent increases, for continued
occupancy by Health Services-Office of Consumer Empowerment.
FISCAL IMPACT:
100% General Fund Cost Center 5964
BACKGROUND:
This space has served as the office for the Office for Consumer Empowerment (OCE) of the Health
Services Department since April of 2015. The OCE provides and leads peer support activities for the
Behavioral Health Division to the County community. The space continues to meet the requirements of the
OCE. By extending the lease term and allowing the OCE to continue its operation at this location, the
County will save money in relocation expenses and rents.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Julin Perez, 925.
957-2460
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 20
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Lease Amendment for 1330 Arnold Drive, Suite 140, Martinez, for Health Services-Office of Consumer
Empowerment.
CONSEQUENCE OF NEGATIVE ACTION:
If the lease extension is not approved, the Health Services Department may experience interruptions in
its ability to provide Behavioral Health Services to the County community.
ATTACHMENTS
Lease Amendment
FIRST AMENDMENT TO LEASE
Health Services Department
1330 Arnold Drive, Suite 140
Martinez, CA 94553
This First Amendment to Lease is dated November 10, 2020, and is between RPE
MUIR, LLC, a California limited liability company (“Lessor”) and the COUNTY OF CONTRA
COSTA, a political subdivision of the State of California (the “County”).
Recitals
A. Lessor is the owner of a building located at 1340 Arnold Drive, California (the
“Building”). The previous owner of the Building is Cranbrook Realty Investment
Fund, L.P. (the “Prior Owner”). Lessor is the successor-in-interest to the Prior
Owner. As a result, Lessor and the County are parties to a lease dated April 21,
2015, under which the County is leasing Suite 140 in the Building (the “Original
Lease”). Lessor is the successor-in-interest to the Prior Owner.
B. The parties desire to amend the Lease to extend its term.
The parties therefore agree as follows:
Agreement
1. Section 2. Term is deleted in its entirety and replaced with the following:
2. Term. The “Term” of this lease is seven years, commencing on May1, 2015
(the “Commencement Date”) and ending April 30, 2022.
2. Section 3. Rent is deleted in its entirety and replaced with the following:
3. Rent. County shall pay rent (“Rent”) to Lessor monthly in advance beginning
on the Commencement Date. Rent is payable on the tenth day of each month
in the amounts set forth below:
Period Monthly Rent
May 1, 2015 - April 30, 2016 $2,429
May 1, 2016 - April 30, 2017 $2,519
May 1, 2017 - April 30, 2018 $2,609
May 1, 2018 - April 30, 2019 $2,699
May 1, 2019 - April 30, 2020 $2,788
May 1, 2020 - April 30, 2021 $2,788
May 1, 2021 - April 30, 2022 $2,788
Rent for any fractional month will be prorated and computed on a daily basis
with each days rent equal to one-thirtieth (1/30) of the monthly Rent.
3. Section 23. Notices is deleted in its entirety and replaced with the following:
23. Notices. Any notice required or permitted under this lease shall be in writing
and sent by overnight delivery service or registered or certified mail, postage
prepaid and directed as follows:
To Lessor: RPE Muir, LLC.
3170 Crow Canyon Place, Suite 100
San Ramon, CA 94583
With a copy to: Bay Wide Properties
251 Lafayette Circle #120
Lafayette, CA 94549
To County: Contra Costa County
Public Works Department
Real Estate Division
40 Muir Rd, 2nd Floor
Martinez, CA 94553
Attn: Principal Real Property Agent
[Remainder of Page Intentionally Left Blank]
4. All other terms of the Lease remain unchanged.
The parties are executing this first amendment as of the date set forth in the
introductory paragraph.
COUNTY OF CONTRA COSTA, RPE MUIR, LLC
a political subdivision of the State of a California limited liability company
California
By: _______________________ By: _______________________
Brian M. Balbas Ronald P. Elvidge
Director of Public Works Agent
RECOMMENDED FOR APPROVAL:
By: _______________________
Jessica L. Dillingham
Principal Real Property Agent
By: _______________________
Julin E. Perez
Supervising Real Property Agent
APPROVED AS TO FORM:
SHARON L. ANDERSON, County Counsel
By: _______________________
Kathleen M. Andrus
Deputy County Counsel
T00627/ WLP277
\\pw-data\grpdata\realprop\julin\new leases 2020\1330 arnold dr., ste 140_amend\1330 arnold dr. ste 140_ first amend v4.docx
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with
RPE MUIR, LLC, for the office space located at 1330 Arnold Drive, Suite 143, Martinez, to extend the
term of the lease through April 30, 2022, at an annual rent of $36,156, with no rent increases, for continued
occupancy by Health Services-Behavioral Health Management.
FISCAL IMPACT:
100% General Fund Cost Center 5982 and 5983
BACKGROUND:
This space has served as the office for the Behavioral Health Care Management Unit of the Health Services
Department since April of 2015. This operation continually provides behavioral health administrative
support for the managed care provider network. The space continues to meet the requirements for this
operation. By extending the lease term and allowing this operation to remain active at this location, the
County will save money in relocation expenses and rents.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Julin Perez, 925.
957-2460
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 21
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Lease Amendment for 1330 Arnold Drive, Suite 143, Martinez, for Health Services-Behavioral Health Management.
CONSEQUENCE OF NEGATIVE ACTION:
If the lease extension is not approved, the Health Services Department may experience interruptions in
its ability to provide behavioral health services to the County community.
ATTACHMENTS
Lease Amendment
FIRST AMENDMENT TO LEASE
Health Services Department
1330 Arnold Drive, Suite 143
Martinez, CA 94553
This First Amendment is dated November 10, 2020, and is between RPE MUIR,
LLC, a California limited liability company (“Lessor”) and the COUNTY OF CONTRA
COSTA, a political subdivision of the State of California (the “County”).
Recitals
A. Lessor is the owner of a building located at 1330 Arnold Drive, California (the
“Building”). The previous owner of the Building is Cranbrook Realty Investment
Fund, L.P. (the “Prior Owner”). Lessor is the successor-in-interest to the Prior
Owner. As a result, Lessor and the County are parties to a lease dated April 21,
2015, under which the County is leasing Suite 143 in the Building (the “Lease”).
Lessor is the successor-in-interest to the Prior Owner.
B. The parties desire to amend the Lease to extend the term.
The parties therefore agree as follows:
Agreement
1. Section 2. Term is deleted in its entirety and replaced with the following:
2. Term. The “Term” of this lease is seven years, commencing on May 1, 2015
(the “Commencement Date”) and ending April 30, 2022.
2. Section 3. Rent is deleted in its entirety and replaced with the following:
3. Rent. County shall pay rent (“Rent”) to Lessor monthly in advance beginning
on the Commencement Date. Rent is payable on the tenth day of each month
in the amounts set forth below:
Period Monthly Rent
May 1, 2015 - April 30, 2016 $2,624
May 1, 2016 - April 30, 2017 $2,722
May 1, 2017 - April 30, 2018 $2,819
May 1, 2018 - April 30, 2019 $2,916
May 1, 2019 - April 30, 2020 $3,013
May 1, 2020 - April 30, 2021 $3,013
May 1, 2021 - April 30, 2022 $3,013
Rent for any fractional month will be prorated and computed on a daily bas is
with each days rent equal to one-thirtieth (1/30) of the monthly Rent.
3. Section 23. Notices is deleted in its entirety and replaced with the following:
23. Notices. Any notice required or permitted under this lease shall be in writing
and sent by overnight delivery service or registered or certified mail, postage
prepaid and directed as follows:
To Lessor: RPE MUIR, LLC.
3170 Crow Canyon Place, Suite 100
San Ramon, CA 94583
With a copy to: Bay Wide Properties
251 Lafayette Circle #120
Lafayette, CA 94549
To County: Contra Costa County
Public Works Department
Real Estate Division
40 Muir Rd, 2nd Floor
Martinez, CA 94553
Attn: Principal Real Property Agent
[Remainder of Page Intentionally Left Blank]
4. All other terms of the Lease remain unchanged.
The parties are executing this first amendment as of the date set forth in the
introductory paragraph.
COUNTY OF CONTRA COSTA, RPE MUIR, LLC
a political subdivision of the State of a California limited liability company
California
By: _______________________ By: _______________________
Brian M. Balbas Ronald P. Elvidge
Director of Public Works Agent
RECOMMENDED FOR APPROVAL:
By: _______________________
Jessica L. Dillingham
Principal Real Property Agent
By: _______________________
Julin E. Perez
Supervising Real Property Agent
APPROVED AS TO FORM:
SHARON L. ANDERSON, County Counsel
By: _______________________
Kathleen M. Andrus
Deputy County Counsel
T00594/ WLP276
\\pw-data\grpdata\realprop\lease management\martinez\1330 arnold dr ste 143 & 145 - t00594\leases\1330 arnold dr., ste
143_amend\1330 arnold dr. ste 143_ first amend v3.doc
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with
RPE MUIR, LLC, for the office space located at 1340 Arnold Drive, Suite 110, Martinez, to extend the
term of the lease through May 31, 2022, at an annual rent of $59,688, with no rent increases, for continued
occupancy by Contra Costa Health Plan Provider Relations.
FISCAL IMPACT:
100% General Fund Cost Center 6123
BACKGROUND:
This space has served as the office for Contra Costa Health Plan Provider Relations unit of the Health
Services Department since 2007. This operation continually provides credentialing and contracting of the
providers and vendors delivering services to the Health Plan members, publishing and maintaining a
provider directory both on-line and hard copy, publishing provider newsletters and a provider manual to
update the network of providers of changes to benefits and new developments, regulations and guidelines,
submission of mandated reports to the Department of Health Care Services and the first point of contact
with the health plan for providers. The space continues
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Julin Perez, 925.
957-2460
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 22
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Lease Amendment for 1340 Arnold Drive, Suite 110, Martinez, for Contra Costa Health Plan Provider Relations.
BACKGROUND: (CONT'D)
to meet the requirements for this operation. By extending the lease term and allowing this operation to
remain active at this location, the County will save money in relocation expenses and rents.
CONSEQUENCE OF NEGATIVE ACTION:
If the lease extension is not approved, the Health Services Department may experience interruptions in
its ability to provide the delivery of services to Contra Costa Health Plan members and the County
community.
ATTACHMENTS
Lease Amendment
FIRST AMENDMENT TO LEASE
Health Services Department
1340 Arnold Drive, Suite 110
Martinez, CA 94553
This First Amendment to Lease is dated November 10, 2020, and is between RPE
MUIR, LLC, a California limited liability company (“Lessor”) and the COUNTY OF
CONTRA COSTA, a political subdivision of the State of California (the “County”).
Recitals
A. Lessor is the owner of a building located at 1340 Arnold Drive, California (the
“Building”). The previous owner of the Building is Cranbrook Realty Investment
Fund, L.P. (the “Prior Owner”). Lessor is the successor-in-interest to the Prior
Owner. As a result, Lessor and the County are parties to a lease dated June 1,
2015, under which the County is leasing Suites 110 in the Building (the “Lease”).
Lessor is the successor-in-interest to the Prior Owner.
B. The parties desire to amend the Lease to extend its term.
The parties therefore agree as follows:
Agreement
1. Section 2. Term is deleted in its entirety and replaced with the following:
2. Term. The “Term” of this lease is seven years, commencing on June 1, 2015
(the “Commencement Date”) and ending May 31, 2022.
2. Section 3. Rent is deleted in its entirety and replaced with the following:
3. Rent. County shall pay rent (“Rent”) to Lessor monthly in advance beginning
on the Commencement Date. Rent is payable on the tenth day of each month
in the amounts set forth below:
Period Monthly Rent
June1, 2015 - May 31, 2016 $4,432
June1, 2016 - May 31, 2017 $4,493
June 1, 2017 - May 31, 2018 $4,653
June 1, 2018 - May 31, 2019 $4,813
June 1, 2019 - May 31, 2020 $4,974
June 1, 2020 - May 31, 2021 $4,974
June 1, 2021 - May 31, 2022 $4,974
Rent for any fractional month will be prorated and computed on a daily basis
with each days rent equal to one-thirtieth (1/30) of the monthly Rent.
3. Section 23. Notices is deleted in its entirety and replaced with the following:
23. Notices. Any notice required or permitted under this lease shall be in writing
and sent by overnight delivery service or registered or certified mail, postage
prepaid and directed as follows:
To Lessor: RPE MUIR, LLC.
3170 Crow Canyon Place, Suite 100
San Ramon, CA 94583
With a copy to: Bay Wide Properties
251 Lafayette Circle #120
Lafayette, CA 94549
To County: Contra Costa County
Public Works Department
Real Estate Division
40 Muir Rd, 2nd Floor
Martinez, CA 94553
Attn: Principal Real Property Agent
[Remainder of Page Intentionally Left Blank]
4. All other terms of the Lease remain unchanged.
The parties are executing this first amendment as of the date set forth in the
introductory paragraph.
COUNTY OF CONTRA COSTA, RPE MUIR, LLC
a political subdivision of the State of a California limited liability company
California
By: _______________________ By: _______________________
Brian M. Balbas Ronald P. Elvidge
Director of Public Works Agent
RECOMMENDED FOR APPROVAL:
By: _______________________
Jessica L. Dillingham
Principal Real Property Agent
By: _______________________
Julin Perez
Supervising Real Property Agent
APPROVED AS TO FORM:
SHARON L. ANDERSON, County Counsel
By: _______________________
Kathleen M. Andrus
Deputy County Counsel
T00677/ WLP278
\\pw-data\grpdata\realprop\lease management\martinez\1340 arnold dr ste 110 - t00677\leases\1340 arnold dr., ste 110_amend\1340
arnold dr. ste 110_ first amend v4.doc
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with
RPE MUIR, LLC, for the office space located at 1340 Arnold Drive, Suite 200, Martinez, to extend the
term of the lease through May 31, 2022, at an annual rent of $174,628, with no rent increases, for continued
occupancy by Health Services-Mental Health and Behavioral Health Administration.
FISCAL IMPACT:
100% Health Services Department- Behavioral Health Services- General Fund Org 5941
BACKGROUND:
This space has served as the office for Mental Health and Behavioral Health Administration since 2001.
This operation provides program administration and oversight for the Behavioral Health system of care as
well as implementation of state mandated mental health services for individuals eligible for Medi-Cal who
are living with severe and persistent mental illness. The space continues to meet the requirements for this
operation. By extending the lease term and allowing this operation to remain active at this location, the
County will save money in relocation expenses and rents.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Julin Perez, 925.
957-2460
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 23
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Lease Amendment for 1340 Arnold Drive, Suite 200, Martinez, for Health Services-Mental Health and Behavioral
Health Administration.
CONSEQUENCE OF NEGATIVE ACTION:
If the lease extension is not approved, the Health Services Department may experience interruptions in
its ability to provide behavioral health services to the County community.
ATTACHMENTS
Lease Amendment
FIRST AMENDMENT TO LEASE
Health Services Department
1340 Arnold Drive, Suite 200
Martinez, CA 94553
This First Amendment to Lease is dated November 10, 2020, and is between RPE
MUIR, LLC, a California limited liability company (“Lessor”) and the COUNTY OF
CONTRA COSTA, a political subdivision of the State of California (the “County”).
Recitals
A. Lessor is the owner of a building located at 1340 Arnold Drive, California (the
“Building”). The previous owner of the Building is Cranbrook Realty Investment
Fund, L.P. (the “Prior Owner”). Lessor is the successor-in-interest to the Prior
Owner. As a result, Lessor and the County are parties to a lease dated May 7,
2013, under which the County is leasing Suite 200 in the Building (the “Lease”).
Lessor is the successor-in-interest to the Prior Owner.
B. The parties desire to amend the Lease to extend its term.
The parties therefore agree as follows:
Agreement
1. Section 2. Term is deleted in its entirety and replaced with the following:
2. Term. The “Term” of this lease is ten years, commencing on June 1, 2013 (the
“Commencement Date”) and ending May 31, 2024
2. Section 3. Rent is deleted in its entirety and replaced with the following:
3. Rent. County shall pay rent (“Rent”) to Lessor monthly in advance beginning
on the Commencement Date. Rent is payable on the tenth day of each month
in the amounts set forth below:
Period Monthly Rent
June1, 2013 - May 31, 2014 $11,151
June1, 2014 - May 31, 2015 $11,597
June 1, 2015 - May 31, 2016 $12,043
June 1, 2016 - May 31, 2017 $12,489
June 1, 2017 - May 31, 2018 $12,935
June 1, 2018 - May 31, 2019 $13,382
June 1, 2019 - May 31, 2020 $13,828
June 1, 2020 - May 31, 2021 $14,274
June 1, 2021 - May 31, 2022 $14,719
June 1, 2022 - May 31, 2023 $14,719
June 1, 2023 - May 31, 2024 $14,719
Rent for any fractional month will be prorated and computed on a daily basis
with each days rent equal to one-thirtieth (1/30) of the monthly Rent.
Rent includes all common area maintenance costs, including but not limited to
utilities, janitorial services, landscaping services and refuse collections, except
as provided in Section 5 – Obligation to Pay Utilities and Janitorial.
3. Section 23. Notices is deleted in its entirety and replaced with the following:
23. Notices. Any notice required or permitted under this lease shall be in writing
and sent by overnight delivery service or registered or certified mail, postage
prepaid and directed as follows:
To Lessor: RPE MUIR, LLC.
3170 Crow Canyon Place, Suite 100
San Ramon, CA 94583
With a copy to: Bay Wide Properties
251 Lafayette Circle #120
Lafayette, CA 94549
To County: Contra Costa County
Public Works Department
Real Estate Division
40 Muir Rd, 2nd Floor
Martinez, CA 94553
Attn: Principal Real Property Agent
[Remainder of Page Intentionally Left Blank]
4. All other terms of the Lease remain unchanged.
The parties are executing this first amendment as of the date set forth in the
introductory paragraph.
COUNTY OF CONTRA COSTA, RPE MUIR, LLC
a political subdivision of the State of a California limited liability company
California
By: _______________________ By: _______________________
Brian M. Balbas Ronald P. Elvidge
Director of Public Works Agent
RECOMMENDED FOR APPROVAL:
By: _______________________
Jessica L. Dillingham
Principal Real Property Agent
By: _______________________
Julin E. Perez
Supervising Real Property Agent
APPROVED AS TO FORM:
SHARON L. ANDERSON, County Counsel
By: _______________________
Kathleen M. Andrus
Deputy County Counsel
T00626/ WLP280
\\PW-DATA\grpdata\realprop\Julin\New Leases 2020\1340 Arnold Dr., Ste 200_Amend\1340 Arnold Dr. Ste 200_ First Amend
V3.doc
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with
RPE MUIR, LLC, for office space located at 1340 Arnold Drive, Suite 125, Martinez, to extend the term of
the lease through March 31, 2022, at an annual rent of $38,940, with no rent increases, for continued
occupancy by Contra Costa Health Plan Analysis Unit.
FISCAL IMPACT:
100% HMO Enterprise Fund, Cost Center 6123
BACKGROUND:
This space has served as the office for Contra Costa Health Plan (CCHP) Analysis and Reporting unit of the
Health Services Department since March of 2015. This operation continually provides valuable services to
the County community. The space continues to meet the requirements for this operation. By extending the
lease term and allowing this operation to remain active at this location, the County will save money in
relocation expenses and rents.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Julin Perez, 925.
957-2460
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 24
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Lease Amendment 1340 Arnold Drive, Suite 125, Martinez, for the Contra Costa Health Plan Analysis and Reporting
Unit.
CONSEQUENCE OF NEGATIVE ACTION:
If the lease extension is not approved, the Health Services Department may experience interruptions in
its ability to provide primary analysis and reporting for CCHP.
ATTACHMENTS
Lease Amendment
1
FIRST AMENDMENT TO LEASE
Health Services Department
1340 Arnold Drive, Suite 125
Martinez, CA 94553
This First Amendment to Lease is dated November 10, 2020, and is between RPE
MUIR, LLC, a California limited liability company (“Lessor”) and the COUNTY OF CONTRA
COSTA, a political subdivision of the State of California (the “County”).
Recitals
A. Lessor is the owner of a building located at 1340 Arnold Drive, California (the
“Building”). The previous owner of the Building is Cranbrook Realty Investment
Fund, L.P. (the “Prior Owner”). Lessor is the successor-in-interest to the Prior
Owner. As a result, Lessor and the County are parties to a lease dated February 12,
2015, under which the County is leasing Suite 125 in the Building (the “Lease”).
Lessor is the successor-in-interest to the Prior Owner.
B. The parties desire to amend the Lease to extend its term.
The parties therefore agree as follows:
Agreement
1. Section 2. Term is deleted in its entirety and replaced with the following:
2. Term. The “Term” of this lease is seven years, commencing on April 1, 2015
(the “Commencement Date”) and ending March 31, 2022.
2. Section 3. Rent is deleted in its entirety and replaced with the following:
3. Rent. County shall pay rent (“Rent”) to Lessor monthly in advance beginning
on the Commencement Date. Rent is payable on the tenth day of each month in
the amounts set forth below:
Period Monthly Rent
Apri1 1, 2015 – March 31, 2016 $2,825
Apri1 1, 2016 – March 31, 2017 $2,930
Apri1 1, 2017 – March 31, 2018 $3,036
Apri1 1, 2018 – March 31, 2019 $3,140
Apri1 1, 2019 – March 31, 2020 $3,245
Apri1 1, 2020 – March 31, 2021 $3,245
Apri1 1, 2021 – March 31, 2022 $3,245
2
Rent for any fractional month will be prorated and computed on a daily basis
with each days rent equal to one-thirtieth (1/30) of the monthly Rent.
Rent includes all common area maintenance costs, including, but not limited to,
utilities, janitorial and landscaping services, and refuse collections.
3. Section 23. Notices is deleted in its entirety and replaced with the following:
23. Notices. Any notice required or permitted under this lease shall be in writing
and sent by overnight delivery service or registered or certified mail, postage
prepaid and directed as follows:
To Lessor: RPE MUIR, LLC.
3170 Crow Canyon Place, Suite 100
San Ramon, CA 94583
With a copy to: Bay Wide Properties
251 Lafayette Circle #120
Lafayette, CA 94549
To County: Contra Costa County
Public Works Department
Real Estate Division
40 Muir Rd, 2nd Floor
Martinez, CA 94553
Attn: Principal Real Property Agent
[Remainder of Page Intentionally Left Blank]
3
4. All other terms of the Lease remain unchanged.
The parties are executing this first amendment as of the date set forth in the
introductory paragraph.
COUNTY OF CONTRA COSTA, RPE MUIR, LLC
a political subdivision of the State of a California limited liability company
California
By: _______________________ By: _______________________
Brian M. Balbas Ronald P. Elvidge
Director of Public Works Agent
RECOMMENDED FOR APPROVAL:
By: _______________________
Jessica L. Dillingham
Principal Real Property Agent
By: _______________________
Julin E. Perez
Supervising Real Property Agent
APPROVED AS TO FORM:
SHARON L. ANDERSON, County Counsel
By: _______________________
Kathleen M. Andrus
Deputy County Counsel
T00744/ WLP275
\\pw-data\grpdata\realprop\lease management\martinez\1340 arnold dr ste 125 - t00744\leases\1340 arnold dr. ste 125_amend\1340
arnold dr. ste 125_ first amend v5.docx
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with
RPE MUIR, LLC, for office space located at 1340 Arnold Drive, Suite 226, Martinez, to extend the term of
the lease through June 30, 2022, at an annual rent of $51,096, with no rent increases, for continued
occupancy by the Contra Costa Health Plan Claims Department.
FISCAL IMPACT:
100% HMO Enterprise Fund Cost Center 6123
BACKGROUND:
This space has served as the office for Contra Costa Health Plan (CCHP) Claims Department since
November 2001. This operation is critical to CCHP as it provides operations necessary to pay the claims to
County’s Community Provider Network. The space continues to meet the needs of this operation. Renewing
the lease allows this operation to remain active at this location, without any disruption in service, and the
County will save money in relocation expenses and rents.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Julin Perez, 925.
957-2460
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 25
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Lease Amendment 1340 Arnold Drive, Suite 226, Martinez, for the Contra Costa Health Plan Claims Department..
CONSEQUENCE OF NEGATIVE ACTION:
If the lease extension is not approved the Health Services Department may experience interruptions in
its ability to provide services to the County community.
CLERK'S ADDENDUM
Corrected to Read: APPROVE and AUTHORIZE the Public Works Director, or designee, to
execute a lease amendment for the office space located at 1340 Arnold Drive, Suite 266 226,
Martinez, to extend the term of the lease through June 30, 2022, at an annual rent of $51,096 with
no rent increases, for continued occupancy by Health Services-Office of Consumer Empowerment.
(100% HMO Enterprise Fund)
ATTACHMENTS
Lease Amendment
FIRST AMENDMENT TO LEASE
Health Services Department
1340 Arnold Drive, Suite 226
Martinez, CA 94553
This First Amendment to Lease is dated November 10, 2020, and is between RPE
MUIR, LLC, a California limited liability company (“Lessor”) and the COUNTY OF CONTRA
COSTA, a political subdivision of the State of California (the “County”).
Recitals
A. Lessor is the owner of a building located at 1340 Arnold Drive, California (the
“Building”). The previous owner of the Building is Cranbrook Realty Investment
Fund, L.P. (the “Prior Owner”). Lessor is the successor-in-interest to the Prior
Owner. As a result, Lessor and the County are parties to a lease dated July 1, 2015,
under which the County is leasing Suite 226 in the Building (the “Original Lease”).
Lessor is the successor-in-interest to the Prior Owner.
B. The parties desire to amend the Lease to extend its term.
The parties therefore agree as follows:
Agreement
1. Section 2. Term is deleted in its entirety and replaced with the following:
2. Term. The “Term” of this lease is seven years, commencing on July 1, 2015
(the “Commencement Date”) and ending June 30, 2022.
2. Section 3. Rent is deleted in its entirety and replaced with the following:
3. Rent. County shall pay rent (“Rent”) to Lessor monthly in advance beginning
on the Commencement Date. Rent is payable on the tenth day of each month in
the amounts set forth below:
Period Monthly Rent
July 1, 2015 – June 30, 2016 $3,708.00
July 1, 2016 – June 30, 2017 $3,846.00
July 1, 2017 – June 30, 2018 $3,983.00
July 1, 2018 – June 30, 2019 $4,120.00
July 1, 2019 – June 30, 2020 $4,258.00
July 1, 2020 – June 30, 2021 $4,258.00
July 1, 2021 – June 30, 2022 $4,258.00
Rent for any fractional month will be prorated and computed on a daily basis
with each days rent equal to one-thirtieth (1/30) of the monthly Rent.
3. Section 23. Notices is deleted in its entirety and replaced with the following:
23. Notices. Any notice required or permitted under this lease shall be in writing
and sent by overnight delivery service or registered or certified mail, postage
prepaid and directed as follows:
To Lessor: RPE MUIR, LLC.
3170 Crow Canyon Place, Suite 100
San Ramon, CA 94583
With a copy to: Bay Wide Properties
251 Lafayette Circle #120
Lafayette, CA 94549
To County: Contra Costa County
Public Works Department
Real Estate Division
40 Muir Rd, 2nd Floor
Martinez, CA 94553
Attn: Principal Real Property Agent
[Remainder of Page Intentionally Left Blank]
4. All other terms of the Lease remain unchanged.
The parties are executing this first amendment as of the date set forth in the
introductory paragraph.
COUNTY OF CONTRA COSTA, RPE MUIR, LLC
a political subdivision of the State of a California limited liability company
California
By: _______________________ By: _______________________
Brian M. Balbas Ronald P. Elvidge
Director of Public Works Agent
RECOMMENDED FOR APPROVAL:
By: _______________________
Jessica L. Dillingham
Principal Real Property Agent
By: _______________________
Julin E. Perez
Supervising Real Property Agent
APPROVED AS TO FORM:
SHARON L. ANDERSON, County Counsel
By: _______________________
Kathleen M. Andrus
Deputy County Counsel
T00748/ WLP
\\pw-data\grpdata\realprop\lease management\martinez\1320 arnold dr ste 266 - t00748\leases\1320 arnold dr. ste 266_ first
amend.docx
RECOMMENDATION(S):
ADOPT Resolution No. 2020/232 approving the submission of applications to the California Department
of Parks and Recreation for Per Capita Grant funds under the California Drought, Water, Parks, Climate,
Coastal Protection, and Outdoor Access for All Act of 2018 (Proposition 68), as recommended by the
Public Works Director. (Countywide)
FISCAL IMPACT:
100% State of California Funds. Grant funding is up to $400,000.
BACKGROUND:
The State’s Proposition 68, upon passage by the voters in 2018, created the General Per Capita Program to
provide funds to local governments for park rehabilitation, creation, and improvements on a per capita
basis. Contra Costa County has been allocated up to $400,000 under this program.
CONSEQUENCE OF NEGATIVE ACTION:
If not approved, County will be unable to obtain state funding for certain park and recreation projects.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Carl Roner (925)
313-2213
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Warren Lai - Deputy, Slava Gospodchikov - Engineering Services , Carl Roner- Special Districts, Rochelle Johnson - Special Districts
C. 26
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:ADOPT Resolution approving applications to the California Department of Parks and Recreation for Per Capita Grant
funds, Countywide.
AGENDA ATTACHMENTS
Resolution No. 2020/232
MINUTES ATTACHMENTS
Signed Resolution No.
2020/232
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
Adopted this Resolution on 11/10/2020 by the following vote:
AYE:5
John Gioia
Candace Andersen
Diane Burgis
Karen Mitchoff
Federal D. Glover
NO:
ABSENT:
ABSTAIN:
RECUSE:
Resolution No. 2020/232
IN THE MATTER OF: ADOPT Resolution No. 2020/232 approving the submission of applications to the California Department
of Parks and Recreation for Per Capita Grant funds under the California Drought, Water, Parks, Climate, Coastal Protection, and
Outdoor Access for All Act of 2018 (Proposition 68), as recommended by the Public Works Director. (Countywide)
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State
of California for the administration of the Per Capita Grant Program, setting up necessary procedures governing application(s);
and
WHEREAS, said procedures established by the State Department of Parks and Recreation require the grantee’s Governing Body
to certify by resolution the approval of project application(s) before submission of said applications to the State; and
WHEREAS, the grantee will enter into a contract(s) with the State of California to complete project(s).
NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors hereby:
1. Approves the filing of project application(s) for Per Capita program grant project(s); and
2. Certifies that said grantee has or will have available, prior to commencement of project work utilizing Per Capita funding,
sufficient funds to complete the project(s); and
3. Certifies that the grantee has or will have sufficient funds to operate and maintain the project(s), and
4. Certifies that all projects proposed will be consistent with the park and recreation element of the Contra Costa County general
or recreation plan (PRC §80063(a)), and
5. Certifies that these funds will be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC
§80062(d)), and
6. Certifies that it will comply with the provisions of §1771.5 of the State Labor Code, and
7. (PRC §80001(b)(8)(A-G)) To the extent practicable, as identified in the “Presidential Memorandum--Promoting Diversity and
Inclusion in Our National Parks, National Forests, and Other Public Lands and Waters,” dated January 12, 2017, Contra Costa
County will consider a range of actions that include, but are not limited to, the following:
(A) Conducting active outreach to diverse populations, particularly minority, low-income, and disabled populations and tribal
communities, to increase awareness within those communities and the public generally about specific programs and opportunities.
(B) Mentoring new environmental, outdoor recreation, and conservation leaders to increase diverse representation across these
areas.
(C) Creating new partnerships with state, local, tribal, private, and nonprofit organizations to expand access for diverse
populations.
(D) Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations,
particularly minority, low-income, and disabled populations and tribal communities.
particularly minority, low-income, and disabled populations and tribal communities.
(E) Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies,
including through social media strategies, as appropriate, that target diverse populations.
(F) Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new
partnerships with diversity-serving and youth-serving organizations, urban areas, and programs.
(G) Identifying possible staff liaisons to diverse populations.
8. Agrees that to the extent practicable, the project(s) will provide workforce education and training, contractor and job
opportunities for disadvantaged communities (PRC §80001(b)(5)).
9. Certifies that the grantee shall not reduce the amount of funding otherwise available to be spent on parks or other projects
eligible for funds under this division in its jurisdiction. A one-time allocation of other funding that has been expended for parks
or other projects, but which is not available on an ongoing basis, shall not be considered when calculating a recipient’s annual
expenditures. (PRC §80062(d)).
10. Certifies that the grantee has reviewed, understands, and agrees to the General Provisions contained in the contract shown in
the Procedural Guide; and
11. Delegates the authority to the Public Works Director, or designee to conduct all negotiations, sign and submit all documents,
including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the
completion of the grant scope(s); and
12. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
Contact: Carl Roner (925) 313-2213
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Warren Lai - Deputy, Slava Gospodchikov - Engineering Services , Carl Roner- Special Districts, Rochelle Johnson - Special Districts
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or his designee, to execute, on behalf of the
County, Standard Agreement (Amendment) #29-784-10 (State #03-75796, A14) with the State of
California, Department of Health Care Services (DHCS), effective December 31, 2020, to amend Standard
Agreement #29-784 (as amended by Amendment Agreements #29-784-1 through #29-784-9), with no
change in the original payment limit of $1,594,000, to extend the term from December 31, 2020 through
December 31, 2021, to allow the County to continue providing Local Initiative Program services.
FISCAL IMPACT:
Approval of this amendment will reflect no change in the original amount payable to County of $1,594,000
for the Local Initiative Program services that are not approved for Federal funding. No County match is
required.
BACKGROUND:
On August 15, 2006, the Board of Supervisors approved Standard Agreement Amendment #29-784 (as
amended by Amendment Agreements #29-784-1 through #29-784-9) with the California DHCS for the
period from August 1, 2003 through December 31, 2016.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Sharron Mackey,
925-313-6004
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Marcy Wilhelm
C. 27
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Standard Agreement (Amendment) #29-784-10 with the State of California, Department of Health Care Services
BACKGROUND: (CONT'D)
Approval of Standard Agreement (Amendment) #29-784-10 will allow the County to continue providing
Local Initiative Program services that are not approved for Federal funding, through December 31, 2021.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, funding for continuous services to County Medi-Cal recipients will not
be provided.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Standard Agreement (Amendments) #29-772-38 and #29-772-39 (State #04-36067, A25 and A28)
with the State of California, Department of Health Care Services (DHCS), to amend Agreement
#29-772-13 (as amended by subsequent amendments #29-772-14 through #29-772-37) to adjust capitation
rates with no change in the original amount payable to the County not to exceed $317,472,000 and extend
the term from December 31, 2020 to December 31, 2021.
FISCAL IMPACT:
No change in the original amount payable to County not to exceed $317,472,000 for the Medi-Cal Managed
Care Local Initiative Project. No County match is required.
BACKGROUND:
On April 26, 2005, the Board of Supervisors approved Standard Agreement #29-772-13 (as amended by
subsequent Amendments #29-772-14 through #29-772-37) with the State of California, DHCS, for the
Medi-Cal Local Initiative Health Plan, for the period from April 1, 2005 through December 31, 2020.
Approval of this Standard Agreement (Amendments) #29-772-38 and #29-772-39 to adjust capitation rates
and extend the term from December 31, 2020 to December 31, 2021.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Sharron Mackey,
925-313-6004
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Marcy Wilhelm
C. 28
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Standard Agreement (Amendments) #29-772-38 and #29-772-39 with the State of California, Department of Health
Care Services
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, the County will not be able to continue the Medi-Cal Managed Care
Local Initiative Project.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to submit Application #28-939 to
the California Board of State and Community Corrections – Proposition 64, California Community
Reinvestment Grants Program, in an amount not to exceed $450,000 per year for the implementation of
Substance Use Disorders (SUD) treatment and expansion of the Transition Clinic, for the period from May
1, 2021 through April 30, 2024.
FISCAL IMPACT:
If approved, the County could receive up to $450,000 in annual State funding through April 30, 2024. No
County match is required.
BACKGROUND:
In November of 2016, California voters approved Proposition 64, the Control, Regulate and Tax Adult Use
of Marijuana Act (AUMA). AUMA legalized the recreational use of marijuana in California for individuals
21 years of age and older. Proposition 64, in pertinent part provides that a portion of the tax revenue from
the cultivation and retail sale of cannabis or cannabis products will be appropriated for making grants
available to local governments to assist with law enforcement, fire protection, or other local programs
addressing public health and safety associated with the implementation of the Control, Regulate and Tax
Adult Use of Marijuana Act. Because Contra Costa did not ban cultivation, including personal cultivation or
retail sale of marijuana or marijuana
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Fatima Matal Sol,
925-348-3279
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Marcy Wilhelm, Fatima Matal Sol
C. 29
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Approval of Application #28-939 with the California Board of State and Community Corrections
BACKGROUND: (CONT'D)
products, our county is well positioned to apply for this grant.
If awarded, this grant would allow for The Transition Clinic under Contra Costa Regional Medical Center
and Health Centers and the Behavioral Health’s Alcohol and Other Drugs (AODS) Divisions to expand the
services provided by the Transitions Clinic (TC) which is the only community health program tailored to
the health needs, care and support of those formerly incarcerated by offering medical treatment, health
education, Medication Assisted Treatment (MAT), and a trusting relationship between medical provider
and patient. It would also support reducing health inequities in Contra Costa County which have been
amplified by COVID-19 in populations already impacted disproportionately by the war on drugs
particularly communities of color, low income African Americans/Black and Latino/Hispanic populations
who have historically been arrested more frequently for marijuana violations.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to accept on behalf of the County
Agreement #28-938, with Kaiser Permanente National Community Benefit Fund of the East Bay
Community Foundation to pay County an amount not to exceed $150,000 for COVID-19 prevention and
response in Contra Costa County among homeless populations for the period from October 15, 2020
through October 15, 2021.
FISCAL IMPACT:
Approval of this Award will result in a total of $150,000 from Kaiser Permanente National Community
Benefit Fund of the East Bay Community Foundation. No County match is required.
BACKGROUND:
Approval of this Award will allow County to receive funds for COVID-19 prevention and response in
Contra Costa County among homeless populations through October 15, 2021.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Lavonna Martin,
925-608-6701
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: L Walker, M Wilhelm
C. 30
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Grant Award #28-938 with Kaiser Permanente National Community Benefit Fund of the East Bay Community
Foundation
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Interagency Agreement #29-507-20 with West Contra Costa Unified School District (WCCUSD), a
government agency, to pay the County an amount not to exceed $25,000 to provide mental health services
to special education students and their families, for the period from July 1, 2020 through June 30, 2021.
FISCAL IMPACT:
Approval of this Interagency Agreement will result in a total payment to the County of $25,000. No County
match is required.
BACKGROUND:
On September 24, 2019, the Board of Supervisors approved Interagency Agreement #29-507-19 with
WCCUSD to pay the County for the provision of mental health day treatment services to special education
students and their families, who are participants in the Seneca Center’s Early Periodic Screening, Diagnosis
and Treatment (EPSDT) program, for the period from July 1, 2019 through June 30, 2020. Approval of
Interagency Agreement #29-507-20 will allow the County to continue to provide mental health services to
WCCUSD special education students and their families, through June 30, 2021.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Suzanne Tavano PhD.,
925-957-5212
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: F Carroll , M Wilhelm
C. 31
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Interagency Agreement #29-507-20 with West Contra Costa Unified School District
BACKGROUND: (CONT'D)
Expected program outcomes include an increase in positive social and emotional development as
measured by the Child and Adolescent Functional Assessment Scale (CAFAS).
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, the County will not receive payment for the provision of mental health
day treatment services provided to special education students and their families during the term of this
Contract.
CHILDREN'S IMPACT STATEMENT:
This program supports the following Board of Supervisors’ community outcomes: (4) Families that are
Safe, Stable and Nurturing and (5) Communities that are Safe and Provide a High Quality of Life for
Children and Families.
ATTACHMENTS
RECOMMENDATION(S):
APPROVE and AUTHORIZE Public Works Director, or designee, to execute a contract with Construction
Testing Services in the amount of $850,000 for on-call materials testing and inspection services, for the
period November 10, 2020 through November 10, 2023, with a one-year extension option, which may be
extended to November 10, 2024, if elected by the Public Works Director.
FISCAL IMPACT:
Work performed under this on-call Contract is funded with various funds when there is an approved project
and funding.
BACKGROUND:
The Public Woks Department is involved in various Facilities projects in the County that require materials
testing and inspection services. After a solicitation process, this firm was selected as the third of five firms
to provide materials testing inspection services on an "on-call" basis. This on-call contract will be in effect
for three years with a one-year extension option. Government Code section 31000 authorizes the County to
contract for services including the type of material testing and inspections services that Construction
Testing Services provides.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Ramesh Kanzaria
925-957-2480
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
C. 32
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:Materials Testing and Inspection Contract with Construction Testing Services.
CONSEQUENCE OF NEGATIVE ACTION:
Without Board of Supervisors approval, there is a possible delay in completing projects requiring materials
testing and inspection services. Executing this contract will facilitate the process of design and construction
for various County Facilities projects requiring materials testing and inspection expertise.
RECOMMENDATION(S):
AUTHORIZE the Public Works Director, or designee, to advertise for the 2021 On-Call Landscaping
Services Contract(s) for general landscaping services at various County sites, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department is requesting to conduct a formal solicitation for on-call landscaping
services. A Notice to Bidders would be placed in the Contra Costa Times and several building exchanges in
accordance with Cost Accounting Policies and Procedures Manual of the California Uniform Construction
Cost Accounting Commission. On-call landscaping contracts are on an as-needed basis, utilized when the
demand for landscaping services exceeds staffing levels. Under this solicitation, the awarded contractors
would conduct general landscaping, including but not limited to: installation and repair of irrigation and
drainage systems, retaining walls, concrete, weed abatement and minor grading and compacting. Both of
the existing on-call landscaping contracts are due to expire June 30, 2021.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Kevin Lachapelle, (925)
313-7082
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 33
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:ADVERTISE for the 2021 On-Call Landscaping Services Contract(s)
BACKGROUND: (CONT'D)
The Public Works Department intends to award at least one (1), but not more than three (3) contracts, total
of contracts not to exceed $4,000,000 to the lowest, responsive and responsible bidder(s). Each contract will
have a term of three (3) years with the option of two (2) one-year extensions, and will be used as needed
with no minimum amount that has to be spent.
CONSEQUENCE OF NEGATIVE ACTION:
If the request to advertise is not approved, the Public Works Department will not be able to advertise for
landscaping services.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract #74-619 with Bettina K. Mutter, M.D., an individual, in an amount not to exceed
$319,488, to provide psychiatric care services to seriously emotionally disturbed children and adolescents in
Central Contra Costa County, for the period from November 4, 2020 through October 31, 2021.
FISCAL IMPACT:
If approved, this contract would be funded 100% by Mental Health Realignment funding.
BACKGROUND:
Under Contract #74-619, Contractor would provide psychiatric care services including diagnosing,
counseling, evaluation, and providing medical and therapeutic treatment to seriously emotionally disturbed
children and adolescents in Central Contra Costa County, for the period from November 4, 2020 through
October 31, 2021.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, County’s clients will not have access to the Contractor’s psychiatric care
services.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V
Supervisor
Contact: Suzanne Tavano, Ph.D.,
925-957-5212
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Alaina Floyd, M Wilhelm
C. 34
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Contract #74-619 with Bettina K. Mutter, M.D.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County, Novation Contract #74-382-12 with The Contra Costa Clubhouses, Inc., a non-profit corporation,
in an amount not to exceed $631,672, to provide Mental Health Services Act (MHSA) Prevention and Early
Intervention (PEI) services to adults recovering from psychiatric disorders, for the period from July 1, 2020
through June 30, 2021, which includes a six-month automatic extension through December 31, 2021, in an
amount not to exceed $315,836.
FISCAL IMPACT:
If approved, this contract would be funded 100% by Mental Health Services Act funding.
BACKGROUND:
This contract meets the social needs of County’s population by providing programming for adults in
recovery from psychiatric disorders, helping them to develop the support networks, vocational skills, and
self-confidence needed to sustain stable and productive lives, throughout Contra Costa County. Expected
program outcomes include increases in social connectedness, communication skills, parenting skills, and
knowledge of the human service system in Contra Costa County.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V
Supervisor
Contact: Suzanne Tavano, Ph.D.,
925-957-5169
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: L Walker, M Wilhelm
C. 35
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Novation Contract #74-382-12 with The Contra Costa Clubhouses, Inc.
BACKGROUND: (CONT'D)
On July 23, 2019, the Board of Supervisors approved Novation Contract #74-382-11 with The Contra
Costa Clubhouses, Inc., for the period from July 1, 2019 through June 30, 2020, which included a six-month
automatic extension through December 31, 2020, for the provision of MHSA PEI services.
Approval of Novation Contract #74-382-12 replaces the automatic extension under the prior contract and
allows the Contractor to continue providing services through June 30, 2021.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, adults, and families of adults, in recovery from psychiatric disorders will
not receive services helping them to develop support networks, vocational skills, and self-confidence
needed to sustain productive lives.
CHILDREN'S IMPACT STATEMENT:
This MHSA PEI program recommendation supports the following children's outcomes: (4) Families that
are Safe, Stable and Nurturing and (5) Communities that are Safe and Provide a High Quality of Life for
Children and Families.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County, Contract Amendment Agreement #25-077-6 with Contra Costa Interfaith Transitional Housing,
Inc., a non-profit corporation, effective November 1, 2020, to amend Contract #25-077-3, as amended by
Amendment Agreements #25-077-4 and #25-077-5, to increase the payment limit by $778,304, from
$2,926,247 to a new total payment limit of $3,704,551, and to extend the termination date from June 30,
2021 to September 30, 2021, for additional case management and housing navigation services for the
County’s Coordinated Entry (CE) system.
FISCAL IMPACT:
This contract and the recommended amendment will be funded by 32% Probation Department grants, 30%
Housing and Urban Development Coordinated Entry, 24% Employment and Human Services Department,
6% Housing Stabilization Funds (HSF), 5% Federal Emergency Management Agency (FEMA), 2%
CARES Act funds, and 1% General Fund.
BACKGROUND:
This contract meets the social needs of County’s population by providing support services to Contra Costa
County families that are homeless, including case management, day shelter services, transportation needs,
mental health assessment and crisis intervention.Expected program outcomes include an increase
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Lavonna Martin,
925-608-6701
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: L Walker, M Wilhelm
C. 36
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Amendment #25-077-6 with Contra Costa Interfaith Transitional Housing, Inc.
BACKGROUND: (CONT'D)
in positive social and emotional development as measured by the Child and Adolescent Functional
Assessment Scale (CAFAS).
On October 23, 2018, the Board of Supervisors approved Contract #25-077-3, as amended by Amendment
Agreements #25-077-4 and #25-077-5, with Contra Costa Interfaith Transitional Housing, Inc. to provide
housing navigation services to the County’s Emergency Shelter System, part of the Coordinated
Assessment Referral and Engagement (CARE) Centers and CARE Capable Centers for the Homeless CE
System, for the period from October 1, 2018 through June 30, 2021.
Approval of Amendment Agreement #25-077-6 will allow the Contractor to provide additional case
management and housing navigation services to County’s CE System through September 30, 2021.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, families that are homeless will not have access to the contractor’s services.
CHILDREN'S IMPACT STATEMENT:
This program supports the following Board of Supervisors’ community outcome: (4) Families that are Safe,
Stable and Nurturing
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County, Contract Amendment Agreement #26-971-25 with Ramon Berguer, M.D., an individual, effective
November 1, 2020, to amend Contract #26-971-23 to increase the payment limit by $23,000, from $460,000
to a new payment limit of $483,000, with no change in the term of January 1, 2019 through December 31,
2020
FISCAL IMPACT:
If approved, this amendment would be funded 100% by Hospital Enterprise Fund I. (No rate increase)
BACKGROUND:
On December 18, 2018, the Board of Supervisors approved Contract #26-971-23, with Ramon Berguer,
M.D., to provide general surgery services including consultation, training, on-call coverage services and
medical procedures at Contra Costa Regional Medical Center (CCRMC) and Health Centers for the period
January 1, 2019 through December 31, 2020.
Approval of Contract Amendment Agreement #26-971-25 will allow the contractor to provide additional
hours of general surgery services at CCRMC and Health Centers through December 31, 2020.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Samir Shah, M.D.,
925-370-5525
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Alaina Floyd, M Wilhelm
C. 37
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Contract Amendment Agreement #26-971-25 with Ramon Berguer, M.D.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, patients at CCRMC and Health Centers requiring general surgery will
not have access to the contractor’s services.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract #27-188-9 with Gretchen D. Graves, MD, FAAP, an individual, in an amount not to
exceed $900,000, to provide pediatric primary care services to Contra Costa Health Plan (CCHP) members
for the period from December 1, 2020 through November 30, 2023.
FISCAL IMPACT:
If this contract is approved, it would be funded 100% by CCHP Enterprise Fund II.
BACKGROUND:
On December 4, 2018, the Board of Supervisors approved Contract #27-188-8 with Gretchen D. Graves,
MD, for the provision of pediatric primary care services to CCHP members, for the period from December
1, 2018 through November 30, 2020.
Approval of Contract #27-188-9 will allow the Contractor to continue to provide pediatric primary care
services for CCHP members through November 30, 2023.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, certain specialty health care services for CCHP members under the terms of
their Individual and Group Health Plan membership contracts with the County will not be provided.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Sharron Mackey,
925-313-6104
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Kimberley Mullen, Marcy Wilhelm
C. 38
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Contract #27-188-9 with Gretchen D. Graves, M.D., FAAP
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director,
an amendment to purchase order #018902 with Home Depot U.S.A., Inc. (dba the Home Depot Pro), to
increase the payment limit by $120,000 to a new payment limit of $319,000 for the purchase of janitorial
and hospital supplies for the Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health
Centers, for the period from April 6, 2020 through March 31, 2021.
FISCAL IMPACT:
This amendment is 100% funded by the Federal Coronavirus Aid, Relief, and Economic Security (CARES)
Act and the Federal Emergency Management Agency (FEMA).
BACKGROUND:
Home Depot Pro provides janitorial supplies, hospital supplies, and other products to ensure that CCRMC
and the Health Centers are sanitary. This amendment request is required due to the increased cost of
cleaning associated with COVID-19.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, then the CCRMC and Health Centers will be unable to keep the
facilities clean during the COVID-19 Pandemic, which could impact patient and employee health.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Jaspreet Benepal,
925-370-5101
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Marcy Wilhelm, Jasmine Campos
C. 39
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Purchase Order Amendment with Home Depot U.S.A., Inc. (dba the Home Depot Pro)
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract Amendment Agreement #26-604-16 with Michael Gynn, M.D., an individual, effective
November 1, 2020, to amend Contract #26-604-13 (as amended by Contract Amendment Agreement
#26-604-14) to increase the payment limit by $40,000, from $890,000 to a new payment limit of $930,000,
with no change in the term of January 1, 2019 through December 31, 2020.
FISCAL IMPACT:
This amendment is funded 100% by Hospital Enterprise Fund I.
BACKGROUND:
On January 15, 2019, the Board of Supervisors approved Contract #26-604-13 (as amended by Contract
Amendment Agreement #26-604-14) with Michael Gynn, M.D., for the provision of obstetrics and
gynecology services at Contra Costa Regional Medical Center and Health Centers, for the period from
January 1, 2019 through December 31, 2020.
Approval of Contract Amendment Agreement #26-604-16 will allow Contractor to provide additional
obstetrics and gynecology services, through December 31, 2020.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Samir Shah, M.D.,
925-370-5475
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Alaina Floyd, M Wilhelm
C. 40
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Contract Amendment Agreement #26-604-16 with Michael Gynn, M.D.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, the Department will not have sufficient funding to reimburse the Contractor
for additional services provided.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract Amendment Agreement #23-591-6 with Archer Business Solutions, LLC, a limited
liability company, effective October 1, 2020, to amend Contract #23-591-5, to increase the payment limit
by $65,000, from $190,000 to a new payment limit of $255,000, with no change in the term of July 1, 2020
through June 30, 2021.
FISCAL IMPACT:
This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase)
BACKGROUND:
In June 2020, County Administrator approved and Purchasing Services Manager executed Contract
#23-591-5 with Archer Business Solutions, LLC, for the provision of technical support, consulting, training
and project management for the Department’s Information Systems Unit, in regards to the implementation
of PeopleSoft data analytics and reporting system for the period from July 1, 2020 through June 30, 2021.
Approval of Contract Amendment Agreement #23-591-6 will allow the Contractor to provide additional
technical support and consulting through June 30, 2021.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Bud De Cesare,
925-957-5429
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: E Suisala , M Wilhelm
C. 41
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Amendment #23-591-6 with Archer Business Solutions, LLC
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, County will not have access to Contractor’s expert technical assistance,
support and optimization skills to the Information Systems Unit.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a Purchase Order with
Rosenthal Enterprises, Inc., doing business as TachTech, in an amount not to exceed $74,880, for the
renewal of Nexpose software licenses and support services, for the period August 17, 2020 through August
16, 2023.
FISCAL IMPACT:
This contract is 100% funded by the Hospital Enterprise Fund I.
BACKGROUND:
The Contra Costa Health Services Department seeks to renew its subscription to Nexpose software, which
provides security risk discovery, detection, verification, risk classification, impact analysis, reporting and
mitigation. The Nexpose application pairs with Metasploit to automatically validate vulnerabilities by
testing their exploitability and automatically creating remediation plans with clear guidance to effectively
reduce network security risk.
Tach Tech is an authorized reseller of Rapid7 LLC’s Nexpose software. The End User License Agreement
governing the Nexpose software requires the County to indemnify the software owner, Rapid7 LLC, for
any claims arising out of the County’s use of the software.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Patrick Wilson,
925-335-8777
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Nick Hammel, Marcy Wilhelm
C. 42
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Approval of Purchase Order with Rosenthal Enterprise, Inc. (dba TachTech)
CONSEQUENCE OF NEGATIVE ACTION:
If not approved, the Department faces increased vulnerability and risk in databases, web applications and
network devices across both physical and virtual environments.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract #26-784-11 with Cardionet, LLC, a limited liability company, in an amount not to exceed
$250,000, to provide remote cardiac monitoring services for patients at Contra Costa Regional Medical
Center (CCRMC) and Health Centers for the period from November 1, 2020 through October 31, 2021.
FISCAL IMPACT:
If approved, this contract would be funded 100% by the Hospital Enterprise Fund I.
BACKGROUND:
In January 2020, County Administrator approved and Purchasing Services Manager executed Contract
#26-784-8 with Cardionet, LLC, to provide cardiac monitoring services for patients at CCRMC, for the
period from November 1, 2019 through October 31, 2020.
Approval of Contract #26-784-11 will allow the Contractor to continue to provide remote cardiac
monitoring services through October 31, 2021.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Jaspreet Benepal,
925-370-5101
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: E Suisala , M Wilhelm
C. 43
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Contract #26-784-11 with Cardionet, LLC
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, CCRMC and Health Centers will not be able to provide remote cardiac
monitoring services for its patients.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment
with Frank McGuire d/b/a The Landscape Company, to increase rates under the contract and extend the
term from September 30, 2020 to June 30, 2021, to provide on-call landscaping services to County
properties, with no change to the payment limit of $2,000,000, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget (100% General Fund)
BACKGROUND:
Frank McGuire d/b/a The Landscape Company (TLC) is one of two contractors currently under contract for
on-call landscaping services. The contracts are on an as-needed basis, utilized when the demand for
landscaping services exceeds staffing levels. Public Works Facilities Services is responsible for
maintaining the irrigation and drainage systems at County facilities along with weed abatement of
County-owned properties.
The contract with TLC is due to expire September 30, 2020 while the other on-call
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Kevin Lachapelle, (925)
313-7082
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 44
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:November 10, 2020
Contra
Costa
County
Subject:APPROVE and AUTHORIZE Amendment No. 1 to the Contract with Frank McGuire d/b/a The Landscape Company
to extend On-Call Landscaping Services
BACKGROUND: (CONT'D)
landscaping contract expires June 30, 2021. The Public Works Department is requesting authorization to
extend this contract to June 30, 2021, to ensure there are landscaping services available while conducting a
formal solicitation for new on-call landscaping services contracts. TLC is also requesting a rate increase.
Per the contract, the rate increase will not result in an increase in the contract limit.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, landscaping services with Frank McGuire d/b/a The Landscape
Company will be discontinued.
RECOMMENDATION(S):
ACCEPT the Contra Costa County Public Law Library Board of Trustees July 2019 - June 2020 Annual
Report.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Per Resolution No. 2020/1, each Advisory Body shall submit annually to the Board of Supervisors a report
on its activities, accomplishments, membership attendance, required training/certification and proposed
work plan or objectives for the following year.
CONSEQUENCE OF NEGATIVE ACTION:
If the report is not accepted, the Board will not have an official record of the Public Law Library Board of
Trustees activities in the past year.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Jami Napier,
925-655-2005
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 45
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 10, 2020
Contra
Costa
County
Subject:Contra Costa County Public Law Library Annual Report to Trustees and BOS - July 2019-June 2020
ATTACHMENTS
2019-2020 Public Law Library Annual
Report
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $55,623 to John Muir Behavioral
Health Center for the provision of inpatient psychiatric treatment services including diagnostic and
therapeutic services and mental health treatment, for the period June 15, 2020 through June 30, 2020.
FISCAL IMPACT:
If approved, the payment will be funded 100% by Mental Health Realignment funding.
BACKGROUND:
On June 11, 2019, the Board of Supervisors approved Contract #24-794-8(22), as amended by Contract
Amendment Agreements #24-794-8(23) and #24-794-8(25) with John Muir Behavioral Health Center for
the period from July 1, 2019 through June 30, 2020, which included a six-month automatic extension
through December 31, 2020, for the provision of inpatient psychiatric treatment services including
diagnostic and therapeutic services and mental health treatment.
Contra Costa Regional Medical Center (CCRMC) referred patients to John Muir Behavioral Health Center
when CCRMC inpatient psychiatric units became full. There was an unanticipated increase in the need for
psychiatric services during the contract term and the contract payment limit was exceeded.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Suzanne Tavano, Ph.D,
925-957-5212
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: L Walker, M Wilhelm
C. 46
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Payments for Services Provided by John Muir Behavioral Health Center
BACKGROUND: (CONT'D)
As requested by the County, John Muir Behavioral Health Center provided additional inpatient
psychiatric treatment services in good faith. Behavioral Health Services Division Administration has
therefore determined that John Muir Behavioral Health Center is entitled to payment for the reasonable
value of their services under the equitable relief theory of quantum meruit. That theory provides that
where a person has been asked to provide services without a valid contract, and the provider does so to
the benefit of the recipient, the provider is entitled to recover reasonable value of those services.
CONSEQUENCE OF NEGATIVE ACTION:
John Muir Behavioral Health Center will not be paid for psychiatric treatment services rendered in good
faith.
ATTACHMENTS
RECOMMENDATION(S):
AUTHORIZE relief of cash shortage in the District Attorney's Office - Special Operations Asset Forfeiture
Trust Fund in the amount of $74,441.53, as recommended by the County Administrator. (100% General
Fund)
FISCAL IMPACT:
Cash shortage in the amount of $74,441.53 will be funded with 100% General Fund.
BACKGROUND:
In accordance with provisions of Administrative Bulletin 207.7, the Auditor-Controller has verified and
concurs with the report of a cash shortage in the amount of $74,441.53 in the District Attorney's Office -
Special Operations Asset Forfeiture Trust Fund.
This shortage is due to a double payment to the Deparment of Industrial Relations. The District Attorney's
Office had seized funds in the amount of $71,830 in June 2014 for a particular case and the amount seized
was subsequently released to the Department of Industrial Relations in February 2015 in accordance with
the negotiated disposition of the case. A shortage was created in October 2019 when the court order was
again processed
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Jason Chan, (925)
957-2234
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Laura Strobel, Senior Deputy County Administrator, Bob Campbell, Auditor-Controller
C. 47
To:Board of Supervisors
From:Diana Becton, District Attorney
Date:November 10, 2020
Contra
Costa
County
Subject:Request for relief of cash shortage
BACKGROUND: (CONT'D)
in error. Release of the $71,830 plus interest resulted in a second disbursement of $74,441.53 to the
Department of Industrial Relations. The District Attorney's Office is coordinating with the Department
of Industrial Relations on a refund/recovery. Relief of the cash shortage is being requested to balance the
account and to allow the District Attorney’s Office to make immediate disbursements for other unrelated
cases pursuant to court order.
CONSEQUENCE OF NEGATIVE ACTION:
The shortage will not be relieved, cash will not be in balance. Funds would not be available to pay out
the legal financial obligation.
ATTACHMENTS
DA to Auditor Letter 102920
_________________________________________________________________________________________________________
District Attorney Administration (925) 957-8604
900 Ward Street, Fourth Floor Fax (925) 646-4683
Martinez, California 94553
October 29, 2020
Robert Campbell, Auditor-Controller
625 Court Street
Martinez, CA 94553
RE: Relief of cash shortage in the District Attorney's Office - Special Operations
Asset Forfeiture Trust Fund
Robert Campbell,
A defendant in a case entered a negotiated disposition where the terms and conditions
state that $71,830 seized pursuant to a search warrant be released to the Department
of Industrial Relations (DIR).
Three significant events occurred:
1. On June 17, 2014, $71,830 was seized and deposited.
2. On February 05, 2015, $71,830 was then disbursed to the DIR.
3. On October 09, 2019, an overpayment occurred when our office again processed
the disbursement for $71,830 plus interest. Check 023269 in the amount of
$74,441.53 was issued to the DIR.
The disbursement made in error to the DIR has already been distributed to the victims
of the case. The District Attorney’s Office is coordinating with the DIR on a potential
refund to the County of Contra Costa in an amount up to $74,441.53 over time. This will
be dependent on the defendant’s future payments in accordance with their negotiated
disposition.
Due to the prior accounting structure uniquely implemented by the District Attorney’s
Office when the initial deposit and disbursement was made in 2014/2015, the
subsequent overpayment was able to inadvertently occur. The prior accounting
structure is longer utilized, and funds have been transferred into a County Trust Fund
subject to all internal controls, practices, and procedures.
A relief of the cash shortage in the amount of $74,441.53 is being requested to balance
the account, allowing the District Attorney’s Office to make immediate disbursements for
other unrelated cases per court order.
Please contact me if you have any questions or if I can be of any assistance. I can be
reached at (925) 957-2234 or Jason.Chan@contracostada.org.
I verify, under penalty of perjury, that there is no fraud or gross negligence involved, and
that the statements are true and correct to the best of my knowledge based on the facts,
reports, and documentation I have been privy to.
Sincerely,
Jason Chan, Chief of Administrative Services
Contra Costa County District Attorney’s Office
RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a Memorandum of
Understanding (the "SECURE MOU") with the Counties of Orange, Los Angeles, Riverside, and San
Diego to participate in the SECURE Electronic Recording Delivery System, in an amount of $50,000 for an
initial fee and an annual fee not to exceed $110,000, for a term beginning upon the execution of the
agreement and continuing until August 23, 2023.
FISCAL IMPACT:
There is no impact to the County General Fund for this program. It will be paid for with dedicated Recorder
Electronic Delivery System (“ERDS”) Trust fund monies. The initial "buy-in" fee and the annual cost are
determined by the number of real property documents recorded in the previous year, as specified in the
SECURE MOU.
BACKGROUND:
On November 1, 2005, the Board of Supervisors approved the County's participation in the Electronic
Recording Delivery Act of 2004 (the "ERDA"). (Item #57.) The Board authorized the County
Clerk-Recorder, or designee, to negotiate and execute those agreements necessary to implement the
County's participation in the ERDA.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: 9253357898
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 48
To:Board of Supervisors
From:Deborah R. Cooper, Clerk-Recorder
Date:November 10, 2020
Contra
Costa
County
Subject:Memorandum of Understanding with SECURE Electronic Recording Delivery System
BACKGROUND: (CONT'D)
There are two approved Electronic Recording Delivery Systems (“ERDS”) in the State of California –
CERTNA and SECURE. These systems allow government agencies and submitters under the ERDA to
electronically submit real property documents for recording. On May 22, 2012, the Board of Supervisors
adopted Resolution No. 2012/228, which authorized the County Clerk-Recorder, or designee, to execute
an MOU with CERTNA to participate in ERDS. The County Clerk-Recorder currently participates in
ERDS through CERTNA.
Approval of this agenda item will authorize the County Clerk-Recorder to execute the SECURE MOU
and allow participation in the SECURE ERDS for a term which expires on August 18, 2023. Under the
MOU, the County will pay an initial “buy-in” amount of $50,000 and an annual amount not to exceed
$110,000, for an estimated total of $340,000 over the term of the MOU. The SECURE MOU contains a
mutual indemnification clause. SECURE’s ERDS is approved by the California State Attorney General.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve and authorize the Clerk-Recorder to execute the MOU with SECURE will limit the
County's participation to one ERDS. This may result in the County lacking flexibility and speed in
interacting with our recording partners, which ultimately could be to the detriment of the public.
ATTACHMENTS
SECURE MOU
2020 Secure Partner Agreement 1
MEMORANDUM OF UNDERSTANDING AGREEMENT BETWEEN OWNER COUNTIES AND
PARTNER FOR THE USE OF THE SECURE ELECTRONIC RECORDING DELIVERY
SYSTEM
This Memorandum of Understanding Agreement (“MOU” or “Agreement”) is made and
entered into on the day of _________________, between the SECURE owning Counties of
Orange, Los Angeles, Riverside, San Diego (“Owners”), and the county of _______ (“Partner”),
a political subdivision of the State of California.
RECITALS
WHEREAS, Assembly Bill 578 (Stats. 2004, Ch. 621, sec. 2), known as the Electronic
Recording Delivery Act of 2004, set forth in Title 3, Division 2, Part 3, Chapter 6, Article 6 of the
California Government Code (section 27390 et seq.) authorizes County Recorders in California
to accept digitized electronic records and certain digital electronic documents for recordation
pursuant to the provisions and regulations promulgated by the Department of Justice; and
WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego entered into an
agreement to share the ownership and ongoing maintenance of a multi-county electronic recording
delivery system, called the Statewide Electronic Courier Universal Recording Environment,
“SECURE”; and
WHEREAS, the SECURE electronic recording delivery system is compliant with the
Electronic Recording Delivery Act of 2004 for the electronic submission and subsequent recording
of documents with county recorders; and
WHEREAS, Partner would like to submit electronic documents through SECURE; and
WHEREAS, Orange County (“Lead County”) takes the lead role in developing, supporting
this multi-county system, and is responsible for executing any agreements with Partners with the
approval of the other Owners.
NOW THEREFORE, the parties, above mentioned, for and in consideration of the mutual
promises and agreements herein continued, do agree to the following
AGREEMENT
1. Statement of Purpose:
The purpose of this MOU is to allow a Partner to share in the use of the SECURE multi-
county electronic recording delivery system. It will be more cost effective for the Partner
to participate in a cooperative system as opposed to purchasing and maintaining a
separate system. The electronic recording delivery system has the ability to facilitate
access and communicate with certain customers electronically that will enable a county’s
recording process to be more efficient and timely.
ERDS
G2G
MULTI-COUNTY ELECTRONIC RECORDING DELIVERY SYSTEM
2020 Secure Partner Agreement 2
2. Term:
The term of this MOU shall commence upon the execution of this MOU by the Lead County
and the Partner and shall continue in effect until August 18, 2023. The Owners and the
Partner may further extend the term by written agreement.
3. Administration:
The duties and responsibilities of the parties, as well as the configuration of the system,
are set forth in Exhibit A.
4. Fees and Costs:
This is a fixed rate agreement for all related services. Owners agree to accept the
specified compensation set forth in Exhibit B, Compensation and Payment, as full
remuneration for providing all equipment, performing all services, furnishing all staffing
and materials necessary, and performing all its duties and obligations hereunder.
5. Indemnification:
In lieu of and notwithstanding the pro rata risk allocation, which might otherwise be
imposed between the parties pursuant to Government Code section 895.6, the parties
agree that all losses or liabilities incurred by a county shall not be shared pro rata, but
instead the parties agree that, pursuant to Government Code section 895.4, each of the
parties hereto shall fully indemnify and hold each of the other parties, their officers, board
members, employees and agents harmless from any claim, expense or cost (including
attorney’s fees), damage or liability imposed for injury (as defined by Government Code
section 810.8) occurring by reason of that party’s negligent acts, omissions, or willful
misconduct of its officers, board members, employees or agents, under or in connection
with or arising out of any work, authority or jurisdiction delegated to such county under this
Agreement. No county, nor any officer, board member, employee or agent thereof shall
be responsible for any damage or liability occurring by reason of the negligent acts or
omissions or willful misconduct of other parties hereto or any provider of SECURE, and
their board members, employees or agents, under or in connection with or arising out of
the Agreement. It is further understood and agreed that the indemnification herein extends
to and includes liability which arises by operation of law as the result of any act, omission
or occurrence related to this Agreement, or which arises from the work performed relative
to this Agreement. Should the legality of this Agreement be challenged, the Owners and
Partner shall equally share the cost of defense, litigation and any damages award.
6. Cooperation of parties:
The Partner recognizes that full cooperation is essential in the handling of data and
information contemplated by this Agreement. Unless otherwise provided by law, Partner
agrees to provide any data, information, and documentation reasonably necessary to the
performance of this Agreement. Partner acknowledges there are other Partner users of
the system and that information provided may be used to ensure the operation of the
SECURE system for all users.
If a Partner department or division enters into a separate SECURE agreement under the
G2G program, Partner shall ensure that all SECURE recording requirements, including
2020 Secure Partner Agreement 3
implementation of all security measures and credential requirements, as included in
Exhibit A.
7. Modification:
No alteration or variation of the terms of this Agreement shall be valid or binding unless
made in writing by the parties. No exceptions, alternatives, substitutes or revisions are
valid or binding unless authorized by the Lead County in writing.
8. Successors and assigns:
The terms, covenants, and conditions contained herein shall apply to and bind the heirs,
successors, executors, administrators and assigns of the parties.
9. Assignment:
This Agreement shall not be assigned by a party, either in whole or in part, without prior
written consent of other party. Any assignment or purported assignment of this Agreement
by a party without the prior written consent of the other party will be deemed void and of
no force or effect.
10. Review for legal adequacy:
Each party acknowledges and agrees that this Agreement has been reviewed and
approved as to form by each party’s respective legal counsel.
11. Governing laws and venue:
This Agreement has been negotiated and executed in the State of California and shall be
governed by and construed under the laws of the State of California. In the event of any
legal action to enforce or interpret this Agreement, the sole and exclusive venue shall be
a court of competent jurisdiction located in Orange County, California, and the parties
hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding
Code of Civil Procedure section 394.
12. Waiver:
No waiver of the breach of any of the covenants, agreements, restrictions, or conditions
of this Agreement by any party shall be construed to be a waiver of any succeeding breach
of the same or other covenants, agreements, restrictions, or conditions of this Agreement.
No delay or omission of either party in exercising any right, power or remedy herein
provided in the event of default shall be construed as a waiver thereof or acquiescence
therein, or be construed as a waiver of a variation of any of the terms of this Agreement.
13. Severability:
If any term or portion of this Agreement is held to be invalid, illegal, void or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
2020 Secure Partner Agreement 4
14. Termination:
a. Either party may terminate this Agreement for any reason by providing 30 calendar
days written notice of termination.
b. In the event of termination by Partner County, Owner Counties shall retain the initial
buy-in fee and any other maintenance fees collected, as required to participate in
SECURE.
15. Notices:
All notices, billings, or other communications provided for in this Agreement shall be sent
by postage prepaid, first class mail to the respective Counties as provided in this
paragraph.
Lead County
The County of Orange
Hugh Nguyen
Orange County Clerk-Recorder
County Administration South
601 N. Ross St.
Santa Ana, CA, 92701
(714) 834-2248
Partner
[PARTNER COUNTY TO PROVIDE NOTICE CONTACT INFORMATION]
16. Signatures in Counterparts:
This MOU may be executed in counterparts by the parties. This MOU is in effect as to
any signatory party on execution and, for purposes of enforcement, true copies of
signatures shall be deemed to be original signatures.
Signatures to Follow
2020 Secure Partner Agreement Signature Page
IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed and
attested to by their proper officers thereunto duly authorized, and their official seals to be hereto
affixed, as of the day and year first above written.
LEAD COUNTY
THE COUNTY OF ORANGE, a political subdivision of the State of California
By: Hugh Nguyen
Signature: ________________________________
Title: Orange County Clerk-Recorder
Dated: ________________________________
THE OFFICE OF THE ORANGE COUNTY COUNSEL
APPROVED AS TO FORM
Signature: _________________________________________
Title: Deputy County Counsel
Dated: __________________________________
Signature Pages Continue on Next Page
2020 Secure Partner Agreement Signature Page
PARTNER
[PARTNER COUNTY TO PROVIDE APPROPRIATE SIGNATURE BLOCK]
2020 Secure Partner Agreement Exhibit A
Exhibit A
Service Level Agreement for Partners of the SECURE Electronic Recording Delivery
System
The SECURE electronic recording delivery system is AB 578 compliant in the electronic
submission and subsequent recording of documents with county recorders. Orange County is
the Lead County in developing and supporting this multi-county system.
A county interface with SECURE, as referenced in this document, includes the hardware, software
and network connections of the product that any Partner County has put in place to use the
SECURE Application Programming Interface (API) in order to connect their county recording
system to SECURE.
Lead County Responsibilities
In its role as overseer of SECURE, the Lead County will hold the following general responsibilities:
1. Provide Electronic Recording API documentation to Partners.
2. Host, support and manage ongoing system operations and support capabilities.
3. Assist with coordination in implementing new submitters.
4. Manage the SECURE accounts (approval/denial/suspension) for all county
administrators.
5. Administer the mechanism for additional counties to join as Partners on an ongoing fee
basis.
6. Serve as a liaison with the Office of the California Attorney General and the counties to
ensure that all standards are met.
7. Select and manage server hosting facilities based on security, disaster survivability, and
business continuity requirements.
8. Manage installation, testing, and final acceptance of SECURE system
modification/enhancements.
9. Maintain ongoing system management procedures and policies.
10. Manage processes for change management, system upgrades, enhancements, and
support.
11. Provide advanced notice of changes to configuration, software and/or Road Map.
12. Disburse funds for support costs and all software licensing.
13. Provide technical point of contact.
14. Ensure that all security policies and best practices are enforced.
15. Train new submitters.
Partner County Responsibilities
Partner counties have the following general responsibilities:
1. Adhere to the general guidelines of the system design in the diagram entitled “SECURE
Acceptable Configuration for Partner Counties.”
2. Pay the Lead County upon being invoiced for the initial “buy-in” fee outlined in exhibit B
within 15 days of signing this MOU.
2020 Secure Partner Agreement Exhibit A
3. Pay the Lead County upon being invoiced for the annual maintenance fee outlined in
Exhibit B once the SECURE system can support connections for testing from the Partner
County, as determined by mutual agreement of the Lead County and the Partner County.
4. Provide to the Lead County an updated list annually of the staff at Partner County who is
authorized to call in for SECURE support.
5. Pay all costs related to the establishment of Partner County’s interface with SECURE,
including hardware, software, software development and network connection to SECURE.
6. Provide all support for Partner County’s interface with SECURE, including hardware,
software and network connection to SECURE.
7. Work with the Lead County in fulfilling the requirements set forth by the California Attorney
General for system certification.
8. Carry out any new user or new submitter implementation steps that require onsite visits
for submitters that reside within Partner County.
9. Collect required documentation from submitters and send to the Lead County.
10. Provide a copy of Partner County’s current computer security policy annually to the Lead
County (will not be shared beyond the Lead County).
11. Carry out annual ERDS submitter onsite local inspections for submitters that reside within
Partner County. Local inspection will verify address, workstation(s) and staff, with results
provided to the Lead County.
12. Provision County queues in the SECURE Administrator website for submitters that submit
to Partner County.
System Availability and Support
SECURE will be implemented by Partner Counties in the configuration illustrated in the diagram
entitled “SECURE Acceptable Configuration for Partner Counties.” This Agreement details
service levels for the Lead County hosted components identified in this diagram.
The system includes the interconnected components illustrated in the diagram required to deliver
recordable documents to a county recorder and return them after recording using a method that
is AB 578 compliant. The Lead County guarantees that:
1. The system will be available, with the exception of weekly maintenance windows, which
will be scheduled in advance and unscheduled maintenance, which will be handled as
outlined later in this document.
2. The Lead County will provide one (1) week advance notice of scheduled maintenance.
Unscheduled maintenance will be attended to based upon urgency. Partner counties will
be notified within one (1) hour after unscheduled maintenance has been initiated and will
be updated hourly via e-mail until the issue has been resolved. Unscheduled maintenance
includes, but is not limited to, infrastructure or network problems. For recovery time and
recovery point objectives, see “Data Recovery” and “Hardware Recovery” below. Be
advised that Partner County shall also to provide one (1) week advance notice of
scheduled maintenance, so that Lead County may be prepared to provide assistance
during such maintenance.
3. The Lead County will provide telephone assistance for support of the system. The Lead
County will use its best efforts to respond to service incidents corresponding to severity
(see table 1 below), as determined by Lead County. Regarding telephone assistance
types, a noncritical inquiry is defined as a request for information that has no impact on
the service quality if not answered or acted upon promptly.
2020 Secure Partner Agreement Exhibit A
Assistance requested during Lead County non-business hours (nights, weekends and Lead
County holidays) will be attended to on an on-call basis, with urgency determined by Lead County.
Table 1
Type Description Reply Update Metric Availability
Urgent
Ticket
Multiple Users
Impacted 1 hr. 1 hr. Automated
Report 8x5
High Ticket Single User Work
Stoppage 3 hr. 24 hr. Help Desk
Report 8x5
Medium
Ticket
Urgent, No Work
Stoppage 3 hr. 48 hr. Help Desk
Report 8x5
Low Ticket Process
Improvement 24 hr. 1 wk. Help Desk
Report 8x5
Non-Critical
Inquiry
Request for
Information 48 hr. 1 wk. Help Desk
Report 8x5
Data Recovery
Full system backups will be accomplished at regular intervals of the SECURE components. In
the event of data loss due to hardware, software or operating system failure, the recovery time
objective (when the system returns to service) will be 24 hours, with a recovery point objective
(system state) of 8 hours prior to incident.
Hardware Recovery
Lead County hosted components have built-in redundancy. In the event of a redundant
component failure, spare components will be available to recover system redundancy within 4
hours. In the event of a non-redundant component failure, the recovery time objective will be 24
hours, with a recovery point objective of 8 hours.
2020 Secure Partner Agreement Exhibit A
SECURE Acceptable Configuration for Partner Counties
With the exception of the SECURE Portal Database (which is shared by all counties), all
components run in a virtual, clustered environment. The below illustration delineates the support
boundary for determining what the Partner County is responsible to support and what areas the
Lead County is responsible for.
Security and Credential Requirements for Partner Counties
The following need to be provided to the Lead County prior to access being granted to the
SECURE System:
1. Eligibility as a government entity.
2. Completed Initial Contact Information form and applicable signed SECURE MOU.
3. A completed SECURE Hardware/Software Checklist for each submitter workstation.
4. List of staff that require login access to the SECURE System.
5. Signed Acknowledgement of Responsibilities form for staff that require login access to the
SECURE System.
6. Evidence of identity proofing of staff that require login access to the SECURE System.
7. Copy of Partner County’s current computer security policy (annual requirement).
2020 Secure Partner Agreement Exhibit B
Exhibit B
SECURE Partner Fee Structure
A. Initial Buy-In Fee
SECURE Owners have agreed to a three-tiered fee structure for incoming Partners. The
Partner fee structure is as follows:
Tier No. County Size (Annual Docs) Initial “buy-in” Fee
Tier 1 > 300,000 docs $100,000
Tier 2 100,001 – 300,000 docs $50,000
Tier 3 0 – 100,000 docs $25,000
The buy-in fee will be used to reimburse the Lead County for setup and onboarding costs
to incorporate the new Partner into the SECURE system, for enhancements or
modifications to the SECURE system, or other purchases voted on by the Owners.
Payment for the initial buy-in of the SECURE system will be due no later than 15 days
after the execution of the Agreement.
System set up and testing will proceed after payment is received for the initial buy-in fee.
At the time the system can support connections for testing from the Partner County, as
determined by mutual agreement of the Lead County and the Partner County, annual
maintenance fees will be activated.
B. Annual Maintenance Fee
The Partner counties annual maintenance fee will be $0.30 per recorded document for the
previous calendar year as reported to the Office of the Insurance Commissioner pursuant
to Section 27296 of the Government Code. The recorded document amount will be
transcribed from the annual letter issued by the State of California Department of Justice
Electronic Recording Delivery System Program, and billed once per fiscal year.
C. Request for Payment
Lead County shall submit electronic invoices to each Partner for service under this
Agreement no later than March 31st of each year. Payment shall be submitted to Lead
County no later than 30 days following receipt of the invoice. Checks will be made payable
to Orange County Clerk-Recorder and mailed to the following address:
Orange County Clerk-Recorder
2020 Secure Partner Agreement Exhibit B
Attn: Finance
County Administration South
601 N. Ross Street
Santa Ana, CA 92701
Failure to pay any invoices for services or to meet any other obligation of the Agreement
may result in the termination of the Agreement upon the concurrence of the Owners. The
Partner County will be given written notice of any termination with an opportunity to cure
the breach of the Agreement within 10 days. If Partner County fails to cure the breach and
the Agreement is terminated, the initial buy-in fee will be retained, as well as any
maintenance fee that has already been paid.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Unpaid Student Training Agreement #22-206-9 with University of San Francisco, an educational
institution, to provide supervised field instruction at Contra Costa Regional Medical Center (CCRMC) and
Contra Costa Health Centers to nursing students for the period November 1, 2020 through October 31,
2024.
FISCAL IMPACT:
This is a non-financial agreement.
BACKGROUND:
The purpose of this agreement is to provide University of San Francisco nursing students with the
opportunity to integrate academic knowledge with applied skills at progressively higher levels of
performance and responsibility. Supervised fieldwork experience for students is considered to be an integral
part of both educational and professional preparation. The Health Services Department can provide the
requisite field education, while at the same time, benefiting from the students’ services to patients.
On September 13, 2016, the Board of Supervisors approved Contract #22-206-8 with University
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Daniel Peddycord , RN, MPA
925-313-6712
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Alaina Floyd, M Wilhelm
C. 49
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Unpaid Student Training Agreement #22-206-9 with University of San Francisco
BACKGROUND: (CONT'D)
of San Francisco for the provision of clinical field experience and instruction from County’s Health
Services Department for the period from November 1, 2016 through October 31, 2020.
Approval of Unpaid Student Training Agreement #22-206-9 will allow University of San Francisco
students to receive supervised fieldwork instruction and experience at CCRMC and Contra Costa Health
Centers, through October 31, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, the students will not receive clinical field experience and instruction at
CCRMC and Contra Costa Health Centers.
ATTACHMENTS
RECOMMENDATION(S):
AUTHORIZE the Public Works Director, or designee, to issue a Request for Qualifications to prequalify
design-build entities for requests for proposals for the demolition of 651 Pine Street and the Old Jail Annex
and construction of a replacement facility at 651 Pine Street.
FISCAL IMPACT:
There is no direct fiscal impact from the actions at this time. The request for qualifications process is the
first step in soliciting and selecting a design-build entity.
BACKGROUND:
Typically, public projects are competitively awarded to the lowest bidder through a design-bid-build
solicitation and award process. In 2015, the state legislature adopted legislation allowing local agencies to
use a design-build project procurement method. Under design-build project procurement methodology local
agencies rank bidders according to best value criteria specified in a Request for Qualifications (RFQ) and
Request for Proposals (RFP). The public contract code authorizing design-build project procurement
requires the local agency’s governing board to approve use of the design- build method. Contra Costa
County has successfully used Design-Build procurement on several projects, most recently the new
Administration Building and the new Emergency Operations Center.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Eric Angstadt
925.655.2075
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 50
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 10, 2020
Contra
Costa
County
Subject:Design-Build procurement method for the County project to demolish 651 Pine Street and Old Jail Annex
BACKGROUND: (CONT'D)
The two main advantages of Design-Build are allowing for a faster project completion and improved design
through the ability to more easily modify final design during the construction process. Staff will solicit
responses to a RFQ for the project and create a short list of qualified design build entities. The project is the
demolition of the 651 Pine Street tower and north annex. Demolition of some or all of the Old Jail Annex
will be part of the overall project as well with the exact scope of that demolition depending on the outcome
of ongoing negotiations with the City of Martinez. The exact scope and amount of the various options will
be determined by the Board of Supervisors during contract award based on the pricing of each option.
Design-build procurement is especially appropriate for this project because the ability to re-use some or all
of the subterranean portions of the 651 Pine complex may yield overall project savings in the later
construction of building foundations and underground water retention features. Having a single
design-build entity involved will ensure the maximum re-use and recycling of materials during demolition.
Staff recommends Board approve the use of Design-Build methodology for the above project and authorize
staff to begin the process by issuing a Request for Qualifications to begin to identify and qualify interested
teams for the project.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving these actions could lead to increases in the cost of the project through continued escalation
of construction costs during the longer design and bidding phases under the more traditional procurement
method and potentially greater costs and waste generation by not maximizing re-use and recycling during a
separate demolition phase.
RECOMMENDATION(S):
AUTHORIZE the Health Services Director, with the concurrence of the County Administrator or designee, to
reimburse selected merit system physicians and selected classifications exempt from the merit system for expenses
incurred in relocation to the San Francisco Bay Area for purposes of working for Contra Costa County Health
Services Department.
The maximum amount reimburseable per individual new hire will be $10,000.
Reimburseable expenses will include, but not be limited to:
Costs incurred in one "house hunting" trip subsequent to accepting employment by Contra Costa County
Health Services,
Costs incurred in the packing and transportation of personal possessions, furniture, etc. including airfare, for
the individual and any family members that are also being relocated; gas/mileage; hotel accomodations; meals;
and other approved costs that may be incurred in the actual relocation to the job site area.
Relocation reimbursement may be paid to the individual after they begin full-time County employment and upon
presentation of receipts for claimed expenses. In the event that the individual fails to work for Contra Costa County
Health Services Department for a continuous period of six months after their start date, the full amount of any
relocation reimbursement paid to the individual will become due and payable back to the County on the individual's
separation date.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Patrick Godley,
925-957-5405
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Marcy Wilhelm, Jackie Peterson
C. 51
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Health Services Department Authority for Relocation Expense Reimbursement Plan
RECOMMENDATION(S): (CONT'D)
>Approval of the above recommendations, will supercede the Board's prior action of August 12, 2008 (Item C.67),
which authorized a maximum amount of $7,500 reimburseable per individual new hire.
FISCAL IMPACT:
It is anticipated that payment for relocation expense will occur on an infrequent basis. The annual estimated
cost is $7,500-$20,000. Third party revenue will be claimed as appropriate.
BACKGROUND:
On August 12, 2008, Item C.67, the Board of Supervisors authorized the Health Services Director, with the
concurrence of the County Administrator or designee, to reimburse selected merit system physicians and
selected classifications exempt from the merit system for expenses incurred in relocation to the San
Francisco Bay Area for purposes of working for Contra Costa County Health Services Department. The
maximum amount reimburseable per eligible new hire was approved at $7,500. The authorization has
supported the department's recruitment efforts of physicians and certain in-demand exempt positions, which
at times involves the individual relocating from other parts of California and the nation.
In consideration of the increasing costs of relocating expenses over the past 12 years, the department is
requesting to increase the amount reimburseable from $7,500 to $10,000. This board order reflects the same
reimbursement conditions as approved on August 12, 2008, with the exception of the maximum
reimburseable amount. Approval of the recommendations will continue to support the department's
recruitment efforts for these competitive positions.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, Contra Costa County Health Services Department may not be able to
recruit qualified exempt employees and physicians.
RECOMMENDATION(S):
AUTHORIZE the County Administrator or designee, to sign, subject to approval by the County
Administrator and approval as to form by County Counsel, a software and services agreement for facility
condition assessment of the County building portfolio and software to assist in capital planning activities for
five years, in an amount not to exceed $650,000, with Accruent, L.L.C.
FISCAL IMPACT:
The cost of the assessment and software will be $650,000. (100% General Fund Capital Reserves)
BACKGROUND:
The County did a facilities condition assessment (FCA) in 2007 which was partially updated in 2014.
Ideally, an FCA should be performed every approximately five years to assess the condition and amount of
deferred maintenance in the building portfolio to guide capital facilities spending and planning in the
coming years. Staff recommends a comprehensive FCA be performed in FY 20-21 to help prepare capital
spending plans in the upcoming budget years and since it has been approximately seven years since the last
update of the County wide FCA.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Eric Angstadt
925.655.2075
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 52
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 10, 2020
Contra
Costa
County
Subject:Contract for facility condition assessment of the County building portfolio and software
CONSEQUENCE OF NEGATIVE ACTION:
Not approving this action will limit the amount of timely and updated information on the physical condition
of the County buildings during upcoming budget cycles.
RECOMMENDATION(S):
APPROVE the revised Bylaws of the Advisory Council on Aging to address membership roles,
responsibilities, and quorum requirements.
FISCAL IMPACT:
There is no fiscal impact.
BACKGROUND:
The revised Advisory Council on Aging (ACOA or Council) bylaws will do the following:
- Eliminate the second vice president as there are no meaningful duties for the office and, the ACOA has
had difficulties securing people to seek the office;
- Combine the Secretary and Treasurer positions since the Secretary's only job is to call the roll and the
Treasurer's only job is to collect the donations to the Refreshment Fund; and
- Allow creation of vetted Alternate Members to avoid having to cancel Council Meetings for lack of a
quorum and/or waiting for enough members to arrive to make a quorum. The ACOA has 40 authorized
members: 20 at-large members, 19 members nominated by the cities, and one member from the Nutrition
Council. The ACOA quorum is comprised of 21 members and it is not unusual for 11 or 12 members to be
absent for valid reasons during
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres
608-4960
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 53
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:November 10, 2020
Contra
Costa
County
Subject:Revised Advisory Council on Aging Bylaws
BACKGROUND: (CONT'D)
certain times of the year. Council members checked a number of other County entities and encountered
one with 20 members that had alternate members approved by County Council and the Board of
Supervisors. Alternative members would assist in maintaining membership available for meeting
quorum requirements.
CONSEQUENCE OF NEGATIVE ACTION:
If revisions are not approved, the bylaws would remain the same and current issues would not be
addressed and solutions would not be integrated into the bylaws.
ATTACHMENTS
ACOA Revised Bylaws Final
Redline ACOA Revised Bylaws Final
CONTRA COSTA COUNTY
AADDVVIISSOORRYY CCOOUUNNCCIILL OONN AAGGIINNGG
ADVISORY COUNCIL ON AGING
BYLAWS INDEX
PREAMBLE
ARTICLE I NAME Page
1.1 Name 1
ARTICLE II PURPOSE
2.1 Planning for Older Residents 1
2.2 Leadership and Advocacy 1
2.3 Advise on Area Plan 1-2
ARTICLE III MEMBERSHIP
3.1 Composition of Council 2
3.2 Membership Status 2
3.3 Members’ Terms of Office 2
3.4 Residency and Age Requirement 2
3.5 Ex-Officio Members 3
3.6 Past Council Presidents 3
3.7 Emeritus Members 3
3.8 Members 3
3.9 Attendance 3
3.10 Leaves of Absence 4
3.11 Resignation 4
3.12 Removal of Members 4
ARTICLE IV MEMBERSHIP MANDATES
4.1 Commitment 4
4.2 Ethics Training 5
4.3 Disclosure of Financial Interests 5
4.4 Perception of Conflict 5
ARTICLE V OFFICERS
5.1 Council Officers 5
5.2 Officers’ Terms of Office 5
5.3 Officers’ Duties 5
5.4 Representation on TACC 6
5.5 Succession Protocol - President 6
5.6 Succession Protocol – All Other Officers 6
5.7 Termination of Officers 6
5.8 Director of Aging and Adult Services 6
ARTICLE VI MEETINGS, COMMITTEES, WORK GROUPS
6.1 Regular Meetings 7
6.2 Special Meetings 7
6.3 Executive Committee 7
6.4 Annual Meeting 7
6.5 Committee and Work Group Structure 7
6.6 Committee Quorums 7-8
6.7 Committees and Work Groups 8
6.8 Task Force and Ad Hoc Committees 8
6.9 Standing Committees and Work Groups 8
ARTICLE VII CONDUCT OF MEETINGS
7.1 Order of Business 8
7.2 Council Quorum 8
7.3 Quorum Declaration 9
7.4 Meetings in Absence of a Quorum 9
ARTICLE VIII NOMINATING COMMITTEE
8.1 Annual formation of Committee 9
8.2 Purpose of Nominating Committee 9
8.3 Structure of Committee 9
8.4 Presentation of Slate of Officers 9
8.5 Nominating Committee Terms of Office 9
ARTICLE IX AMENDMENTS
9.1 Amendments to Bylaws 9-10
9.2 No conflict with Board of Supervisors 10
ACOA bylaws April 2020.doc 1
CONTRA COSTA COUNTY ADVISORY COUNCIL ON AGING
BYLAWS
April 30, 2020
PREAMBLE
In recognition of the problems of the older people of Contra Costa County
and the need for concerted community action to help resolve these problems, this
non-sectarian, non-partisan organization was formed in 1962.
ARTICLE I – NAME
1.1 The name of this organization shall be “CONTRA COSTA COUNTY
ADVISORY COUNCIL ON AGING”, which shall hereinafter be re-
ferred to as "The Council". *
*The Board of Supervisors sanctioned the Council as the County-wide Coordinating Committee in 1969.
Under the Older Americans Act (Title III of the Older Americans Comprehensive Services Amendment
of 1973), the Contra Costa Area Agency on Aging was established October 1, 1975, with the Advisory
Council on Aging as the representative group which advises the Board of Supervisors on the Contra Cos-
ta Area Plan and its implementation.
ARTICLE II – PURPOSE
2.1 Planning for Older Residents
The Council shall provide a means for county-wide planning, coopera-
tion and coordination for individuals and groups interested in improv-
ing and developing services and opportunities for the older residents
of this County.
2.2 Leadership and Advocacy
The Council shall provide leadership and advocacy on behalf of older
persons and serve as a channel of communication and information on
aging.
2.3 Advise on Area Plan
The Council shall advise the Area Agency on Aging (AAA), the Aging
and Adult Services Bureau of the Contra Costa County Employment
and Human Services Department (hereinafter referred to as "Aging
and Adult Services") and the Board of Supervisors on the Four-Year
Area Plan. This is based on the unmet needs and priorities of older per-
ACOA bylaws April 2020.doc 2
sons as determined by surveys of local committees (commissions) and
coalitions on aging, and results of public hea rings held in conjunction
with Aging and Adult Services.
ARTICLE III - MEMBERSHIP
3.1 Composition of Council
Including the officers, the Council shall have not more than 40 mem-
bers. These members shall consist of the designated representatives of
the local municipalities [nineteen (19)], and one (1) Senior Nutrition
Program Council representative. The remainder will be Members-at-
Large (20.) The Council will strive to achieve membership that reflects
the ethnic, economic and geographic balance of the senior population
of the County. The Council will make every effort to achieve a me m-
bership where one-fourth of the Council is made up of actual consum-
ers of services under the Area Plan, and at least one member will rep-
resent the interests of people with disabilities. The ACOA may recom-
mend for appointment up to four (4) alternate Member-at-Large (MAL)
members, who shall serve and vote in place of members (City or MAL)
who are absent from, or who are disqualifying themselves from partic-
ipating in a meeting of the ACOA.
Alternates must meet the same requirements as a regular member-at-
large. Alternates may also be reimbursed for travel expenses.
3.2 Membership Status
The County Board of Supervisors appoints Members-at-large seat, fol-
lowing their standard policies and procedures for such appointments.
Local municipalities and the Senior Nutrition Program Council select a
representative as their designated liaison to the Council.
3.3 Members’ Terms of Office
The County Board of Supervisors shall approve members for an ap-
proximate two (2) year term. All terms expire on September 30th. Ac-
cordingly, an appointment made on a date other than October 1 will
have a term adjusted to expire on the September 30 prior to the two -
year anniversary date. When applicable, any vacant seat shall be filled
for the unexpired term remaining for that seat.
3.4 Residency and Age Requirement
All members, including alternates, shall reside in Contra Costa County.
Change of residence to outside of Contra Costa County will automati-
cally terminate membership on the Council. All members shall be at
ACOA bylaws April 2020.doc 3
least eighteen (18) years of age.
3.5 Ex-Officio Members
Contra Costa County members of the California Commission on A g-
ing, the California Senior Legislature and representatives of other
groups from Contra Costa County concerned with aging may be invit-
ed by the Council to join it as ex-officio, non-voting members. Such ex-
officio memberships shall be outside of, and in addition to the number
of regular memberships established by Section 3.1 of these bylaws.
3.6 Past Council Presidents
All past presidents who are no longer members of the A dvisory Coun-
cil on Aging shall be considered members ex-officio after their terms of
office have been completed. Such memberships shall be non-voting.
3.7 Emeritus Members
To honor past exemplary service to the Council, any member of the
Council may nominate an Emeritus Member. Emeritus Members will
be appointed upon a majority vote of a quorum. Such appointment is
an honorary lifetime title. Emeritus members may not vote, nor does
their membership factor into the quorum determination.
3.8 Appointments of Members
When a vacancy occurs, the Membership Committee shall recommend
a replacement for approval by the Council and possible appointment
by the Board of Supervisors
3.9 Attendance
For the purposes of attendance, a membership year is January through
December. Due to the inability of the Council to carry out its business
when a quorum is not met, attendance at all required meetings is of the
utmost importance.
All members are required to attend meetings on a regular basis.
A member who is absent from four (4) regularly scheduled meetings in
a membership year shall be deemed to have voluntarily resigned from
the Council. If that occurs, the former Council member’s status will be
noted at the next scheduled Council meeting and shall be recorded in
the Council’s minutes. The President shall, without further direction
from the Executive Committee, inform Board of Supervisors of the
member’s resignation and request the appointment of a replacement.
ACOA bylaws April 2020.doc 4
3.10 Leaves of Absence
A member may request a Leave of Absence. Requests for a Leave of
Absence must be in writing and: (1) include the beginning date; (2) the
anticipated ending date; and (3) the reason for the leave request. Ex-
amples of acceptable reasons for leaves include: bereavement, family
and medical leaves, jury and witness duty, or a personal leave for an-
other reason. The Executive Committee will determine if the leave is
granted or denied and the President will notify the member. If a p-
proved, the member’s attendance will not be tallied during the leave
period and their seat will not be declared vacant.
3.11 Resignation
All members must submit a written resignation when vacating mem-
bership. The President shall then submit the resignation to the B oard
of Supervisors.
3.12 Removal of Members
After three meetings following appointment to the Council, each mem-
ber shall be subject to removal for cause. Any member who believes a
member should be removed from the Council must provide a written
request to the Membership Committee for evaluation and recommen-
dation to the full Council for a vote on the removal request. In the case
of municipal appointments, a recommended removal may also occur at
any time the municipality withdraws their approval or sponso rship. As
the Contra Costa County Board of Supervisors is the appointing au-
thority for the Advisory Council on Aging, recommended removals are
subject to the ratification of the Board of Supervisors.
ARTICLE IV – MEMBERSHIP MANDATES
4.1 Commitment
Incoming members are to be active, contributing members as evi-
denced by, but not limited to, attendance at the regular monthly Coun-
cil meetings and each member is required to participate in the activities
of at least one of the Council’s committees or designated work groups.
All members must choose a committee or work group withinsix (6)
months of appointment and notify Membership Chair and Staff of that
choice. Any subsequent change requires the same notification. A mem-
ber must satisfy the attendance requirements of any organization
which they have been assigned to represent the Council.
ACOA bylaws April 2020.doc 5
4.2 Ethics Training
All members, including alternates, of the Advisory Council on Aging
are required to take formal ethics training (AB1234) every two (2)
years. New members have up to three (3) months to fulfill their obliga-
tion for the first training. Verification of completion must be provided
immediately to Staff. Members not in compliance will be referred to the
Membership Committee. If needed, may be referred to the Boa rd of
Supervisors for appropriate action.
4.3 Disclosure of Financial Interests
All Advisory Council members, including alternates, must annually
complete and file California Form 700 – Statement of Economic Inter-
ests and also upon leaving the Council. The members are only re-
quired to disclose those financial interests that are set forth in the Em-
ployment and Human Services Department Conflict of Interest Code.
Members not in compliance will be referred to the Membership Com-
mittee. If needed, may be referred to the Board of Supervisors for ap-
propriate action.
4.4 Perception of Conflict
The Advisory Council has developed its own document addressing the
perception of conflict. Its purpose is to strongly encourage all members
to recuse themselves from any discussion or vote which could be inter-
preted as constituting a conflict of interest, be construed as a clash of
loyalties or be perceived as self-serving in any way.
ARTICLE V – OFFICERS
5.1 Council Officers
Officers of the Advisory Council on Aging shall be as follows: Presi-
dent, Vice-President, and Secretary/Treasurer.
5.2 Officers’ Terms of Office
The above-named officers shall hold office for one (1) year or until their
successors are elected or appointed. The officers may serve no more
than two (2) consecutive terms of one year each in the same position.
5.3 Officers’ Duties
The duties of the respective officers shall be those regularly associated
with such titles except that the President may assign special duties to a
specific officer at any time.
ACOA bylaws April 2020.doc 6
5.4 Representation on TACC
The President of the Contra Costa County Advisory Council on Aging,
as chair of the Advisory Council, shall be the Council’s representative
to the Triple A Council of California (TACC.) The Vice President
serves as a TACC alternate director (member.)
5.5 Succession Protocol - President
In the event that the President does not complete his/her term, the
Vice-President shall move into the presidency and serve out the unex-
pired term. The newly appointed President shall select a member of
the Council to serve the unexpired term of the Vice-President. The
President can choose to request input from the Nominating Committee
(or Membership Committee as applicable).
5.6 Succession Protocol - All Other Officers
Vacancy in mid-term of the Vice President or Secretary/Treasurer will
be filled by the Nominating Committee (or Membership Committee if
Nominating is not in session) recommending to the Council the name
of a Council Member. If, however, the vacated officer’s position has
less than three (3) months duration remaining, the President shall ap-
point a member of the current Council to serve the unexpired balance
of the term. In either case, the Council shall approve or disa pprove the
appointments.
5.7 Termination of Officers
Officers may be removed for just cause by a majority vote of the full
Advisory Council on Aging when 90% of all appointed members are
present, or at a special meeting convened for that purpose at which a
quorum is present. Any officer removed ceases to hold the office once
the vote has been tallied and announced. Succession shall be as out-
lined in Sections 5.5 and 5.6.
5.8 Director of Aging & Adult Services
The Director of Aging and Adult Services shall serve as a consultant to
the Council. The Director, or designated representative, shall submit a
monthly report to the Council at the regular meetings. Special reports
may be given at the December annual meeting.
ACOA bylaws April 2020.doc 7
ARTICLE VI – MEETINGS, COMMITTEES, WORK GROUPS
6.1 Regular Meetings
There shall be at least eight (8) meetings a year, at such time and place
as agreed upon.
6.2 Special Meetings
The President shall call a special meeting of the Council at any time
upon the written request of at least five (5) members of the Council.
Also, the President may call a special meeting of the Council at any
time an emergency meeting is felt to be imperative.
6.3 Executive Committee
There shall be an Executive Committee of the Council composed of the
elected officers, the immediate past president, chair of standing co m-
mittees and chairs of designated county-wide work groups (designated
by the Council), if they are also members of the Advisory Council. On-
ly members of the Executive Committee shall have voting rights at Ex-
ecutive Committee. Other members of the Advisory Council may be
invited to give reports or recommendations at the Executive Commit-
tee meetings.
6.4 Annual Meeting
At the December meeting, the council will render to the public a report
of the Council’s activities and accomplishments of the past year and
shall install new officers for the coming year.
6.5 Committee and Work Group Structure
The President of the Council, upon taking office, shall appoint the
Chairs of each Committee and Work Group. Work Group Chairs or
one of the two Co-Chairs, shall be members of the Council. Chairs of
Work Groups who are also Council members are also voting members
of the Executive Committee.
Committees may take action consistent with the Advisory Council on
Aging’s policies and procedures. Work Groups must bring action
items to the Executive Council for determination if the item will move
forward for final action of the Council in full.
6.6 Committee Quorums
A majority of a committee shall constitute a quorum. The act of a ma-
jority of the members present at a meeting at which a quorum is pre-
sent shall be the act of the committee. Unless otherwise provided in
ACOA bylaws April 2020.doc 8
the resolution of the Advisory Council on Aging, work gro ups and ad
hoc committees shall act under the direction of their respective Chairs
without any requirement for a quorum.
6.7 Committees and Work Groups
Each committee or work group shall have a chairperson. The President
of the Advisory Council shall be an ex-officio member of all committees
of the Advisory Council and shall be notified of all meetings. Committee
and work group meeting notices, agendas and minutes shall be mailed,
e-mailed, and/or personally given, approximately one work week in
advance of the meeting date to all members of the committee. Each
committee and work group Chair shall maintain a list of Council mem-
bers, and their attendance, for each meeting and copies given to the Ad-
visory Council staff person.
6.8 Task Force or Ad Hoc Committees
In the implementation of the Area Plan, the Council shall develop task
forces or ad hoc committees, where needed, in the accomplishment of
specific objectives. The Chair of the Advisory Council may designate or
solicit participation for ad hoc committees. Ad hoc committees are not
subject to the Brown Act, but are subject to the County’s Better Gov-
ernment Ordinance (C.C.C. Ord. Code, § 25-2.)
6.9 Standing Committees and Work Groups
The following shall be the Standing Committees and Work Groups of
the Council: Executive Committee, Planning Committee, Membership
Committee, Health Work Group, Housing Work Group, Legislative
Work Group, Marketing Work Group and Transportation Work Group.
ARTICLE VII – CONDUCT OF MEETINGS
7.1 Order of Business
The President or a majority vote of the Council may change the order of
business as may be required.
7.2 Council Quorum
A quorum for the transaction of business by the Council shall consist of
a majority (one more than half) of the total number of seats of the Coun-
cil. Membership of the Council shall be evidenced by the list of author-
ized seats approved by the Board of Supervisors at the time of roll call.
Ex-officio or emeritus members of the Council under sections 3.5, 3.6
and 3.7 shall not be counted when establishing a quorum under this sec-
tion.
ACOA bylaws April 2020.doc 9
7.3 Quorum Declaration
After a quorum is declared to exist, all transactions of business can pr o-
ceed, regardless whether enough attendees leave to decrease the mem-
bers present below the quorum requirement. In such an event, any mo-
tions for action will be determined by a majority vote of the members
then present.
7.4 Meetings in the Absence of a Quorum
A quorum is not required in order to conduct a meeting, with the excep-
tion that no motions may be introduced or voted upon. Discussion can
take place, with the item carried forward to the next meeting. All other
non-action items of business of the Council may proceed without a
quorum present. If sufficient members arrive after roll call to make up a
quorum, the meeting may proceed without restrictions.
ARTICLE VIII - NOMINATING COMMITTEE
8.1 The nominating committee shall normally be chosen after installation of
new officers but no later than August of each year. The Nominating
Committee is a Sub-Committee of the Membership Committee.
8.2 The nominating committee shall be chosen annually for the purpose of
presenting an annual slate of officers for election or filling vacant officer
positions that occur while the Nominating Committee is in session.
8.3 The nominating committee shall have five members elected by caucus of
advisory council members from each of the five supervisorial districts.
8.4 The nominating committee shall present a slate of officers at a counc il
meeting prior to the Annual Meeting in December and will also request
additional nominations from the floor. Election of new officers shall
take place at the annual meeting in December.
8.5 The nominating committee members may serve two (2) consecut ive
terms of one (1) calendar year for the applicable months the committee
is in session. The nominating committee at its first meeting following
election of its members shall choose one of its members as chair.
ARTICLE IX– AMENDMENTS
9.1 The Bylaws may be amended by a majority vote of the total membership
of the Council present at any regular meeting or special meeting called
ACOA bylaws April 2020.doc 10
for that purpose, provided that each member of the Council has been
notified, in writing of the wording of the proposed amendment(s) at
least ten (10) days in advance of the meeting.
9.2 These Bylaws must not conflict with the Board of Supervisors’ Ordi-
nances regarding Advisory Councils. The Council may adopt such B y-
laws as shall seem appropriate and necessary for the functioning of the
Council.
Approved and adopted by the Contra Costa County Board of Supervisors as evidenced
by passage of Board Order:
Board Agenda Item Number _________On_______________, 2020
CONTRA COSTA COUNTY
AADDVVIISSOORRYY CCOOUUNNCCIILL OONN AAGGIINNGG
ADVISORY COUNCIL ON AGING
BYLAWS INDEX
PREAMBLE
ARTICLE I NAME Page
1.1 Name 1
ARTICLE II PURPOSE
2.1 Planning for Older Residents 1
2.2 Leadership and Advocacy 1
2.3 Advise on Area Plan 1-2
ARTICLE III MEMBERSHIP
3.1 Composition of Council 2
3.2 Membership Status 2
3.3 Members’ Terms of Office 2
3.4 Residency and Age Requirement 2
3.5 Ex-Officio Members 32-3
3.6 Past Council Presidents 3
3.7 Emeritus Members 3
3.8 Members 3
3.9 Attendance 3
3.10 Leaves of Absence 43-4
3.11 Resignation 4
3.12 Removal of Members 4
ARTICLE IV MEMBERSHIP MANDATES
4.1 Commitment 4
4.2 Ethics Training 54
4.3 Disclosure of Financial Interests 54
4.4 Perception of Conflict 5
ARTICLE V OFFICERS
5.1 Council Officers 5
5.2 Officers’ Terms of Office 5
5.3 Officers’ Duties 5
5.4 Representation on TACC 65
5.5 Succession Protocol - President 65
5.6 Succession Protocol – All Other Officers 65-6
5.7 Termination of Officers 6
5.8 Director of Aging and Adult Services 6
ARTICLE VI MEETINGS, COMMITTEES, WORK GROUPS
6.1 Regular Meetings 76
6.2 Special Meetings 76
6.3 Executive Committee 76
6.4 Annual Meeting 76-7
6.5 Committee and Work Group Structure 7
6.6 Committee Quorums 7-87
6.7 Committees and Work Groups 87
6.8 Task Force and Ad Hoc Committees 87-8
6.9 Standing Committees and Work Groups 8
ARTICLE VII CONDUCT OF MEETINGS
7.1 Order of Business 8
7.2 Council Quorum 8
7.3 Quorum Declaration 98
7.4 Meetings in Absence of a Quorum 98
ARTICLE VIII NOMINATING COMMITTEE
8.1 Annual formation of Committee 98-9
8.2 Purpose of Nominating Committee 9
8.3 Structure of Committee 9
8.4 Presentation of Slate of Officers 9
8.5 Nominating Committee Terms of Office 9
ARTICLE IX AMENDMENTS
9.1 Amendments to Bylaws 9-109
9.2 No conflict with Board of Supervisors 109
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CONTRA COSTA COUNTY ADVISORY COUNCIL ON AGING
BYLAWS
April 30, 2020 As of December 1, 2015
PREAMBLE
In recognition of the problems of the older people of Contra Costa County
and the need for concerted community action to help resolve these problems, this
non-sectarian, non-partisan organization was formed in 1962.
ARTICLE I – NAME
1.1 The name of this organization shall be “CONTRA COSTA COUNTY
ADVISORY COUNCIL ON AGING”, which shall hereinafter be re-
ferred to as "The Council". *
*The Board of Supervisors sanctioned the Council as the County-wide Coordinating Committee in 1969.
Under the Older Americans Act (Title III of the Older Americans Comprehensive Services Amendment
of 1973), the Contra Costa Area Agency on Aging was established October 1, 1975, with the Advisory
Council on Aging as the representative group which advises the Board of Supervisors on the Contra Cos-
ta Area Plan and its implementation.
ARTICLE II – PURPOSE
2.1 Planning for Older Residents
The Council shall provide a means for county-wide planning, coopera-
tion and coordination for individuals and groups interested in improv-
ing and developing services and opportunities for the older residents
of this County.
2.2 Leadership and Advocacy
The Council shall provide leadership and advocacy on behalf of older
persons and serve as a channel of communication and information on
aging.
2.3 Advise on Area Plan
The Council shall advise the Area Agency on Aging (AAA), the Aging
and Adult Services Bureau of the Contra Costa County Employment
and Human Services Department (hereinafter referred to as "Aging
and Adult Services") and the Board of Supervisors on an the Four-Year
Area Plan. This is based on the unmet needs and priorities of older per-
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sons as determined by surveys of local committees (commissions) and
coalitions on aging, and results of public hearings held in conjunction
with Aging and Adult Services.
ARTICLE III - MEMBERSHIP
3.1 Composition of Council
Including the officers, the Council shall have not more than 40 mem-
bers. These members shall consist of the designated representatives of
the local municipalities [nineteen (19)], and one (1) Senior Nutrition
Program Council representative. The remainder will be Members-at-
Large (20.) The Council will strive to achieve membership that reflects
the ethnic, economic and geographic balance of the senior population
of the County. The Council will make every effort to achieve a mem-
bership where one-fourth of the Council is made up of actual consum-
ers of services under the Area Plan, and at least one member will rep-
resent the interests of people with disabilities. The ACOA may recom-
mend for appointment up to four (4) alternate Member-at-Large (MAL)
members, who shall serve and vote in place of members (City or MAL)
who are absent from, or who are disqualifying themselves from partic-
ipating in a meeting of the ACOA.
Alternates must meet the same requirements as a regular member-at-
large. Alternates may also be reimbursed for travel expenses.
3.2 Membership Status
Members-at-large are appointed by Tthe County Board of Supervisors
appoints Members-at-large seat, following their standard policies and
procedures for such appointments. Local municipalities and the Senior
Nutrition Program Council select a representative as their designated
liaison to the Council.
3.3 Members’ Terms of Office
The County Board of Supervisors shall approve members for an ap-
proximate two (2) year term. All terms expire on September 30th. Ac-
cordingly, an appointment made on a date other than October 1 will
have a term adjusted to expire on the September 30 prior to the two -
year anniversary date. When applicable, any vacant seat shall be filled
for the unexpired term remaining for that seat.
3.4 Residency and Age Requirement
All members, including alternates, shall reside in Contra Costa County.
Change of residence to outside of Contra Costa County will automati-
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cally terminate membership on the Council. All members shall be at
least eighteen (18) years of age.
3.5 Ex-Officio Members
Contra Costa County members of the California Commission on Ag-
ing, the California Senior Legislature and representatives of other
groups from Contra Costa County concerned with aging may be invit-
ed by the Council to join it as ex-officio, non-voting members. Such ex-
officio memberships shall be outside of, and in addition to the number
of regular memberships established by Section 3.1 of these bylaws.
3.6 Past Council Presidents
All past presidents who are no longer members of the Advisory Cou n-
cil on Aging shall be considered members ex-officio after their terms of
office have been completed. Such memberships shall be non-voting.
3.7 Emeritus Members
To honor past exemplary service to the Council, any member of the
Council may nominate an Emeritus Member. Emeritus Members will
be appointed upon and a majority vote of a quorum the members may
vote to appoint an Emeritus Member. Such appointment is an honor-
ary lifetime title. Emeritus members may not vote, nor does their
membership factor into the quorum determination.
3.8 Appointments of Members
When a vacancy occurs, the Membership Committee shall recommend
a replacement for approval by the Council and possible appointment
by the Board of Supervisors
3.9 Attendance
For the purposes of attendance, a membership year is January through
December. Due to the inability of the Council to carry out its business
when a quorum is not met, attendance at all required meetings is of the
utmost importance.
All members are required to attend meetings on a regular basis.
A member who is absent from four (4) regularly scheduled meetings in
a membership year shall be deemed to have voluntarily resigned from
the Council. If that occurs, the former Council member’s status will be
noted at the next scheduled Council meeting and shall be recorded in
the Council’s minutes. The President shall, without further direction
from the concurrence of the Executive Committee, inform the Board of
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Supervisors of the member’s resignation and request the appointment
of a replacement.
3.10 Leaves of Absence
A member may request a Leave of Absence. Requests for a Leave of
Absence must be in writing and: (1) include the beginning date; (2) the
anticipated ending date; and (3) the reason for the leave request. Ex-
amples of acceptable reasons for leaves include: bereavement, family
and medical leaves, jury and witness duty, or a personal leave for an-
other reason. The Executive Committee will determine if the leave is
granted or denied and the President will notify the member. If ap-
proved, the member’s attendance will not be tallied during the leave
period and their seat will not be declared vacant.
3.11 Resignation
All members must submit a written resignation when vacating mem-
bership. The President shall then submit the resignation to the Board
of Supervisors.
3.12 Removal of Members
After three meetings following appointment to the Council, each mem-
ber shall be subject to removal for cause. Any member who believes a
member should be removed from the Council must provide a written
request to the Membership Committee for evaluation and recommen-
dation to the full Council for a vote on the removal request. In the case
After three meetings following appointment to the Council, each member shall
be subject to removal for cause by motion of any member and passing vote by
a majority of the Council. In the case of municipal appointments, a rec-
ommended removal may also occur at any time the municipality with-
draws their approval or sponsorship. As the Contra Costa County
Board of Supervisors is the appointing authority for the Advisory
Council on Aging, recommended removals are subject to the ratifica-
tion of the Board of Supervisors.
ARTICLE IV – MEMBERSHIP MANDATES
4.1 Commitment
Incoming members are to be active, contributing members as ev i-
denced by, but not limited to, attendance at the regular monthly Cou n-
cil meetings and each member is required to participate in the activities
of at least one of the Council’s committees or designated work groups.
All members must choose a committee or work group withinsix (6)
Formatted: Font: Times New Roman
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months of appointment and notify Membership Chair and Staff of that
choice. Any subsequent change requires the same notification. A mem-
ber must satisfy the attendance requirements of any organization
which they have been assigned to represent the Council.
4.2 Ethics Training
All members, including alternates, of the Advisory Council on Aging
are required to take formal ethics training (AB1234) every two (2)
years. New members have up to three (3) monthsone (1) year to fulfill
their obligation for the first training. Verification of completion must be
provided immediately to Staff. Members not in compliance will be re-
ferred to the Membership Committee. If needed, may be referred to the
Board of Supervisors for appropriate action.
4.3 Disclosure of Financial Interests
All Advisory Council members, including alternates, must annually
complete and file California Form 700 – Statement of Economic Inter-
ests and also upon leaving the Council. The members are only re-
quired to disclose those financial interests that are set forth in the Em-
ployment and Human Services Department Conflict of Interest Code.
Members not in compliance will be referred to the Membership Com-
mittee. If needed, may be referred to the Board of Supervisors for ap-
propriate action.
4.4 Perception of Conflict
The Advisory Council has developed its own document addressing the
perception of conflict. Its purpose is to strongly encourage all members
to recuse themselves from any discussion or vote which could be inter-
preted as constituting a conflict of interest, be construed as a clash of
loyalties or be perceived as self-serving in any way.
ARTICLE V – OFFICERS
5.1 Council Officers
Officers of the Advisory Council on Aging shall be as follows: Presi-
dent, First Vice-President, Second Vice-President, Secretary/ and
Treasurer.
5.2 Officers’ Terms of Office
The above-named officers shall hold office for one (1) year or until their
successors are elected or appointed. The aforementioned officers (5.1)
may serve no more than two (2) consecutive terms of one year each in
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the same position.
5.3 Officers’ Duties
The duties of the respective officers shall be those regularly associated
with such titles except that the President may assign special duties to a
specific officer at any time.
5.4 Representation on TACC
The President of the Contra Costa County Advisory Council on Aging,
as chair of the Advisory Council, shall be the Council’s representative
to the Triple A Council of California (TACC.) The 1st Vice President
serves as a TACC alternate director (member.)
5.5 Succession Protocol - President
In the event that the President does not complete his/her term, the first
Vice-President shall move into the presidency and serve out the unex-
pired term. The second Vice-President shall then become the first Vice-
President. The newly appointed President, with the assistance of the
Nominating Committee (or Membership Committee as applicable),
shall select a member of the Council to serve the unexpired term of the
second Vice-President. The President can choose to request input from
the Nominating Committee (or Membership Committee as applicable).
The Advisory Council shall approve or disapprove the selection for
second Vice-President.
5.6 Succession Protocol - All Other Officers
Vacancy in mid-term of the 1st Vice President or Secretary/Treasurer
will be filled by the Nominating Committee (or Membership Commit-
tee if Nominating is not in session) recommending to the Council the
name of a Council Member. 2nd Vice President with the balance of suc-
cession as noted in 5.5 above. Vacancy mid-term of the 2nd Vice Presi-
dent, Secretary or Treasurer shall be filled by the Nominating Commit-
tee (or Membership Committee if Nominating is not then in session)
recommending to the Council the name of a Council Member. If, how-
ever, the vacated officer’s position has less than three (3) months dura-
tion remaining, the President shall appoint a member of the current
Council to serve the unexpired balance of the term. In either case, the
Council shall approve or disapprove the appointments.
5.7 Termination of Officers
Officers may be removed for just cause by a majority vote of the full
Advisory Council on Aging when 90% of all appointed members are
present, or at a special meeting convened for that purpose at which a
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quorum is present. Any officer removed ceases to hold the office once
the vote has been tallied and announced. Succession shall be as ou t-
lined in Sections 5.5 and 5.6.
5.8 Director of Aging & Adult Services
The Director of Aging and Adult Services shall serve as a consultant to
the Council. The Director shall submit a monthly report to the Council
at the regular meetings. Special reports may be given at the December
annual meeting.
ARTICLE VI – MEETINGS, COMMITTEES, WORK GROUPS
6.1 Regular Meetings
There shall be at least eight (8) meetings a year, at such time and place
as agreed upon.
6.2 Special Meetings
The President shall call a special meeting of the Council at any time
upon the written request of at least five (5) members of the Council.
Also, the President may call a special meeting of the Council at any
time an emergency meeting is felt to be imperative.
6.3 Executive Committee
There shall be an Executive Committee of the Council composed of the
elected officers, the immediate past president, chair of standing com-
mittees and chairs of designated county-wide work groups (designated
by the Council), if they are also members of the Advisory Council. On-
ly members of the Executive Committee shall have voting rights at Ex-
ecutive Committee. Other members of the Advisory Council may be
invited to give reports or recommendations at the Executive Commit-
tee meetings.
6.4 Annual Meeting
At the December meeting, the council will render to the public a report
of the Council’s activities and accomplishments of the past year and
shall install new officers for the coming year.
6.5 Committee and Work Group Structure
The President of the Council, upon taking office, shall appoint the
Chairs of each Committee and Work Group. Work Group Chairs or
one of the two Co-Chairs, shall be members of the Council. Chairs of
Work Groups who are also Council members are also voting members
of the Executive Committee.
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Committees may take action consistent with the Advisory Council on
Aging’s policies and procedures. Work Groups must bring action
items to the Executive Council for determination if the item will move
forward for final action of the Council in full.
6.6 Committee Quorums
A majority of a committee shall constitute a quorum. The act of a ma-
jority of the members present at a meeting at which a quorum is pre-
sent shall be the act of the committee. Unless otherwise provided in
the resolution of the Advisory Council on Aging, work groups and ad
hoc committees shall act under the direction of their respective Chairs
without any requirement for a quorum.
6.7 Committees and Work Groups
Each committee or work group shall have a chairperson. The President
of the Advisory Council shall be an ex-officio member of all committees
of the Advisory Council and shall be notified of all meetings. A list of
Council members on each committee and work group shall be kept, in
addition to attendance of Advisory Council members maintained for
each meeting and copies given to the Advisory Council staff person.
Committee and work group meeting notices, agendas and minutes shall
be mailed, e-mailed, telephoned, and/or personally given, approximate-
ly one work week in advance of the meeting date to all members of the
committee. Each committee and work group Chair shall maintain a list
of Council members, and their attendance, for each meeting and copies
given to the Advisory Council staff person.
6.8 Task Force or Ad Hoc Committees
In the implementation of the Area Plan, the Council shall develop task
forces or ad hoc committees, where needed, in the accomplishment of
specific objectives. The Chair of the Advisory Council may designate or
solicit participation for ad hoc committees. Ad hoc committees are not
subject to the Brown Act, but are subject to the County’s Better Gov-
ernment Ordinance (C.C.C. Ord. Code, § 25-2.)
6.9 Standing Committees and Work Groups
The following shall be the Standing Committees and Work Groups of
the Council: Executive Committee, Planning Committee, Membership
Committee, Health Work Group, Housing Work Group, Legislative
Work Group, Marketing Work Group and Transportation Work Group.
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ARTICLE VII – CONDUCT OF MEETINGS
7.1 Order of Business
The President or a majority vote of the Council may change the order of
business as may be required.
7.2 Council Quorum
A quorum for the transaction of business by the Council shall consist of
a majority (one more than half) of the total number of seats of the Coun-
cil. Membership of the Council shall be evidenced by the list of author-
ized seats approved by the Board of Supervisors at the time of roll call.
Ex-officio or emeritus members of the Council under sections 3.5, 3.6
and 3.7 shall not be counted when establishing a quorum under this sec-
tion.
7.3 Quorum Declaration
After a quorum is declared to exist, all transactions of business can pro-
ceed, regardless whether enough attendees leave to decrease the mem-
bers present below the quorum requirement. In such an event, any mo-
tions for action will be determined by a majority vote of the members
then present.
7.4 Meetings in the Absence of a Quorum
A quorum is not required in order to conduct a meeting, with the excep-
tion that no motions may be introduced or voted upon. Discussion can
take place, with the item carried forward to the next meeting. All other
non-action items of business of the Council may proceed without a
quorum present. If sufficient members arrive after roll call to make up a
quorum, the meeting may proceed without restrictions.
ARTICLE VIII - NOMINATING COMMITTEE
8.1 The nominating committee shall normally be chosen after installation of
new officers but no later than August of each year. The Nominating
Committee is a Sub-Committee of the Membership Committee.
8.2 The nominating committee shall be chosen annually for the purpose of
presenting an annual slate of officers for election or filling vacant officer
positions that occur while the Nominating Committee is in session.
8.3 The nominating committee shall have five members elected by caucus of
advisory council members from each of the five supervisorial districts.
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8.4 The nominating committee shall present a slate of officers at a council
meeting prior to the Annual Meeting in December and will also request
additional nominations from the floor. Election of new officers shall
take place at the annual meeting in December.
8.5 The nominating committee members may serve two (2) consecutive
terms of one (1) calendar year for the applicable months the committee
is in session. The nominating committee at its first meeting following
election of its members shall choose one of its members as chair.
ARTICLE IX– AMENDMENTS
9.1 The Bylaws may be amended by a majority vote of the total membership
of the Council present at any regular meeting or special meeting called
for that purpose, provided that each member of the Council has been
notified, in writing of the wording of the proposed amendment(s) at
least ten (10) days in advance of the meeting.
9.2 These Bylaws must not conflict with the Board of Supervisors’ Ordi-
nances regarding Advisory Councils. The Council may adopt such By-
laws as shall seem appropriate and necessary for the functioning of the
Council.
Approved and adopted by the Contra Costa County Board of Supervisors as evidenced
by passage of Board Order:
Board Agenda Item Number___________On_______________, 20202015
RECOMMENDATION(S):
ADOPT Resolution No. 2020/304 allowing the County to reimburse certain expenditures related to the
County Administration Center Replacement project, the Buchanan Field Airport Terminal Expansion
project and the Contra Costa County Fire Protection District Station Replacement project.
FISCAL IMPACT:
No fiscal impact associated with this action. This is a non- binding action that would allow the County to
reimburse itself for costs associated with the subject projects if the Board decides to issue bonds to finance
the projects at a future date.
BACKGROUND:
The County is currently planning capital projects, including the County Administration Center Replacement
project, the Buchanan Field Airport Terminal Expansion project, and the Contra Costa County Fire
Protection District Station Replacement, further described in Exhibit A to Resolution No. 2020/304. The
Board may wish to consider financing the cost of the project with bonds at a future date. This resolution
would fulfill legal requirements to allow the county to reimburse itself with bond proceeds for certain costs
incurred prior to a subsequent bond issuance.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2020 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Timothy M. Ewell,
5-2043
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 54
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 10, 2020
Contra
Costa
County
Subject:Reimbursement Resolution for Various Capital Projects
BACKGROUND: (CONT'D)
Today's action does not obligate the Board or the County to complete the capital projects outlined in the
Resolution or to issue any bonds. Those decisions will be before the Board at a future date. Today's
action simply secures the County's ability to reimbure iteself for capital project expenditures related to
the projects incurred prior to a potential future bond sale.
CONSEQUENCE OF NEGATIVE ACTION:
Inability to reimburse expenditures that occur prior to bond sale.
CHILDREN'S IMPACT STATEMENT:
No impact.
AGENDA ATTACHMENTS
Resolution 2020/304
Exhibit A - Reimbursement Resolution
MINUTES ATTACHMENTS
Signed Resolution No. 2020/304
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
Adopted this Resolution on 11/10/2020 by the following vote:
AYE:5
John Gioia
Candace Andersen
Diane Burgis
Karen Mitchoff
Federal D. Glover
NO:
ABSENT:
ABSTAIN:
RECUSE:
Resolution No. 2020/304
RESOLUTION DECLARING THE OFFICIAL INTENT OF THE COUNTY OF CONTRA COSTA TO REIMBURSE
CERTAIN EXPENDITURES FROM PROCEEDS OF INDEBTEDNESS
WHEREAS, the County of Contra Costa (the "County") intends to acquire, construct and improve certain capital facilities to be
owned and used by the County or the Contra Costa County Fire Protection District (the “Fire District”), including but not limited
to the projects described in Exhibit A hereto (the "Projects");
WHEREAS, the County expects to pay certain expenditures (the "Reimbursement Expenditures") in connection with the
Projects prior to the issuance of indebtedness the proceeds of which will be used to pay costs of the Projects on a long-term basis;
WHEREAS, the Board of Supervisors of the County (the "Board") has determined that the moneys advanced prior to the date
hereof and to be advanced on and after the date hereof to pay the Reimbursement Expenditures are available only for a temporary
period and it is necessary to reimburse the County for the Reimbursement Expenditures from the proceeds of one or more issues
of tax-exempt obligations (the "Bonds") to be issued by or on behalf of the County to finance the Projects;
WHEREAS, the County reasonably expects the Bonds in an amount not expected to exceed $120 million will be issued to pay
the costs of the Projects (of which amount not in excess of $35 million is expected to be used for the Fire District project
described on Exhibit A) , in one or more series, and that certain of the proceeds of the Bonds will be used to reimburse the
Reimbursement Expenditures; and
WHEREAS, Section 1.150-2 of the Treasury Regulations requires the Issuer to declare its reasonable official intent to reimburse
the Reimbursable Expenditures with proceeds of the Bonds;
NOW, THEREFORE, BE IT RESOLVED BY the Board of Supervisors of the County of Contra Costa as follows:
Section 1. The Board finds and determines that the foregoing recitals are true and correct.
Section 2. This declaration is made solely for purposes of establishing compliance with the requirement of Section 1.150-2 of the
Treasury Regulations. This declaration does not bind the County to make any expenditure, incur any indebtedness, or proceed
with the Projects.
Section 3. The County hereby declares it official intent to use proceeds of indebtedness to reimburse the Reimbursement
Expenditures with proceeds of the Bonds.
Section 4. This declaration shall take effect from and after its adoption.
Contact: Timothy M. Ewell, 5-2043
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 10, 2020
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
Resolution No. 2020/304
EXHIBIT A TO REIMBURSEMENT RESOLUTION
Description of Projects
1. County Administration Center Replacement Project: Acquisition, installation and
construction of real and personal property, and the planning, design, legal, financing,
permitting, environmental evaluation, equipment, construction, demolition, site
preparation and capital improvements to County facilities including, but not limited to,
the following:
County Administration Building and surrounding civic center area, Martinez
2. Buchanan Field Airport Terminal Expansion Project: Acquisition, installation and
construction of real and personal property, and the planning, design, legal, financing,
permitting, environmental evaluation, equipment, construction, demolition, site
preparation and capital improvements to County Airport facilities including, but not
limited to, the following:
Buchanan Field Airport, Concord (North end of John Glenn Drive)
3. Contra Costa County Fire Protection District Station Replacement Project : Acquisition,
installation and construction of real and personal property, and the planning, design,
legal, financing, permitting, environmental evaluation, equipment, construction,
demolition, site preparation and capital improvements to Contra Costa County Fire
Protection District facilities including, but not limited to, the following:
Fire Station No. 86, Bay Point (Willow Pass and Goble Drive)
Fire Station No. 9, Pacheco (Center Avenue and Willow Street)