HomeMy WebLinkAboutMINUTES - 02152011 - C.37RECOMMENDATION(S):
Approve and authorize the Health Services Director, or his designee, to execute, on behalf
of the County, Contract Amendment/Extension Agreement #23–455–2 with ACS
Consultant Company, Inc. (dba ACS Healthcare Solutions), a corporation, effective March
1, 2011, to amend Contract #23–455 (as amended by Contract Amendment/Extension
Agreement #23-455-1), to increase the payment limit by $6,250,000, from $250,000, to a
new payment limit of $6,500,000, and extend the term from September 30, 2011 through
June 30, 2013.
FISCAL IMPACT:
Funding for this Amendment is from the Medicare & Medicaid Electronic Health Records
(EHR) Incentive Program of the American Recovery & Reinvestment Act (ARRA) and the
Mental Health Services Act (MHSA). (No rate increase)
BACKGROUND:
On November 3, 2009, the Board of Supervisors approved Contract #23–455 (as amended
by Contract Amendment/Extension Agreement #23–455–1), with ACS Consultant
Company, Inc. (dba ACS Healthcare Solutions), for the period from October 1, 2009
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/15/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Mary N. Piepho, District III
Supervisor
Contact: Patrick Godley
957-5410
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: February 15, 2011
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: L Smith, B Borbon
C.37
To:Board of Supervisors
From:William Walker, M.D., Health Services Director
Date:February 15, 2011
Contra
Costa
County
Subject:Amendment/Extension #23–455–2 with ACS Consultant Company, Inc.
through September
BACKGROUND: (CONT'D)
30, 2011, for the provision of professional consultation and technical support for the
Department’s Health Services Information System.
Health Services is implementing the Electronic Medical Record (“EMR”) process within the
Contra Costa Regional Medical Center and its Health Centers (Epic®), the Contra Costa
Health Plan (Epic®), and the Mental Health Division (NetSMART®). The Department has
selected ACS Consulting, Inc. to provide project management assistance for this significant
implementation. Services include detailed project scope planning, management, and
governance of the inpatient, ambulatory, revenue, and managed care components of the
application; management of legacy applications; coordination and scheduling of all project
activities to include application configuration; development and management of the
communication and marketing plans; development of a resource plan to include staff and
organizational change management and analysis; hardware planning, device selection, and
placement recommendations; data center planning; activity scheduling and benchmark
management; unit, modular, and integration testing; build team and end user education and
training specific to the application modules being implemented; issues tracking and
oversight; change management and control; risk management identification, analysis, and
response planning; go-live planning, readiness evaluation and support; contingency
planning; and post go-live support.
Approval of Contract Amendment/Extension Agreement #23–455–2 will allow the
Contractor to provide additional services through September 30, 2013, including mutual
indemnification of the parties.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, County will not have the use of Contractor’s expertise
required to implement the EMR process which will delay EMR implementation and will
result in the loss of Federal funding.
CHILDREN'S IMPACT STATEMENT:
Not Applicable