HomeMy WebLinkAboutMINUTES - 02082011 - C.47RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute a Purchase
Order with Pitney Bowes Mailing Systems in an amount not to exceed $126,958, for the
lease of postage metering equipment and software system upgrades for processing County
mail.
FISCAL IMPACT:
The Lease is paid from funds appropriated in the General Services Department budget
through direct charge-backs to departments as services are provided. Centralized processing
of mail results in savings to the County through US Postal Service discounts and reduced
equipment costs.
BACKGROUND:
Print & Mail Services processes over 4,000,000 pieces of mail for the County, resulting in
savings exceeding $100,000 per year in postal discounts. Aging equipment will be replaced
with two new postage metering machines for greater speed and efficiency. The Mail
Management System will be upgraded for more efficient accounting of processed mail. The
system tracks the usage and provides reports for accurately charging departments for costs
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/08/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Michael Lango
925-313-7120
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: February 8, 2011
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: GSD Administration, GSD Accounting, Auditor Controller, County Administrator, GSD Purchasing, GSD Purchasing, GSD Print & Mail
C.47
To:Board of Supervisors
From:Michael J. Lango, General Services Director
Date:February 8, 2011
Contra
Costa
County
Subject:Lease of Pitney Bowes Mailing Equipment for the Centralized Processing of County Mail
associated with mailing services.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving the Purchase Order will result in inefficiency, mailing delays, and
increased costs.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
PO Pitney Bowes