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HomeMy WebLinkAboutMINUTES - 02082011 - C.25PDFReturnC.25To: Board of SupervisorsFrom: Michael J. Lango, General ServicesDirectorDate: February 8, 2011Subject:3755 ALHAMBRA AVENUE, SUITES 9 & 10, MARTINEZ - SECOND AMENDMENT TO LEASE FORTHE EMPLOYMENT AND HUMAN SERVICES DEPARTMENTAPPROVE OTHERRECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEERECOMMENDATION(S):1. APPROVE a Second Amendment to Lease with Earl D. Dunivan and Joanne Dunivan to extend the term of the lease fora one-year period, and to reduce the monthly rent, commencing February 1, 2011 and ending January 31, 2012, for 3,800square feet of office space at 3755 Alhambra Avenue, Suites 9 & 10, Martinez, for occupancy by the Employment andHuman Services Department, under the terms and conditions set forth in the Second Amendment to Lease.2. AUTHORIZE the Deputy Director of General Services, or designee, to EXECUTE the Second Amendment to Lease,and to EXERCISE any options to extend the Lease.Agenda Action of Board On: 02/08/2011APPROVED AS RECOMMENDED OTHERClerks Notes:VOTE OF SUPERVISORSAYE:John Gioia, District I SupervisorGayle B. Uilkema, District II SupervisorMary N. Piepho, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V SupervisorContact:Mike Lango, 313-7100cc:GSD Administration GSD Accounting GSD RES DivisionManager GSD RES Agent GSD RES Clerical Auditor's Office County Counsel's Office County Administrator's Office County Administrator's Office Risk Manager I hereby certify that this is a true and correct copy of an action taken and entered onthe minutes of the Board of Supervisors on the date shown.ATTESTED: February 8, 2011David J. Twa,BY:June McHuen, DeputyAgenda RECOMMENDATION(S): (CONT'D)3. DETERMINE that the project is a Class 1(a) Section 15301 Categorical Exemption under the California Environmental Quality Act (CEQA).(CP#10-58;WLP683)4. DIRECT the Department of Conservation and Development Director, or designee, to file a Notice of Exemption with the County Clerk, andDIRECT the Deputy Director of General Services, or designee, to arrange for the payment of the handling fees to the Department of Conservationand Development and County Clerk for filing of the Notice of Exemption.FISCAL IMPACT:The Second Amendment to Lease will obligate the County to pay a total rent of $49,260 over the initial year of the Amendment. The SecondAmendment to Lease is an extension of an existing Lease and represents a decrease in rent of approximately $15,660 per year for the first year, orapproximately 24%. The Second Amendment to Lease includes four additional one-year options. The extension option rents were negotiated to remain flat for two-year periods with 3% increases every two years. Lease costs were anticipated and budgeted in the Employment and Human Services Department’sapproved FY 2010/11 budget.BACKGROUND:On August 1, 2000, the Board of Supervisors approved a Lease between the County and Earl D. Dunivan and Joanne Dunivan for occupancy ofthe premises by the Employment and Human Services Department’s (EHSD) Children’s Interview Center (CIC). The County spent approximately$350,000 on the tenant improvements required to modify this space into offices, a specialized children’s reception area, interview rooms, examrooms, an additional entrance/exit for law enforcement/court officers separated from the front entrance, and associated audio/video equipmentrequired for the CIC. Additionally, the landlord spent approximately $140,000 on building improvements outside of the suites. This Second Amendment to Lease provides for the County’s continued occupancy of the premises by EHSD. As part of the Real Estate AssetManagement Plan evaluation, County-owned spaces were considered, but were determined to be inadequate and cost prohibitive due to the cost ofspecial facility improvements that would be needed to accommodate CIC needs.CONSEQUENCE OF NEGATIVE ACTION:If the Second Amendment to Lease is not approved, the County would have to relocate to another location at considerable expense to make thenew location suitable for EHSD-CIC needs.Agenda CHILDREN'S IMPACT STATEMENT:If the Second Amendment to Lease is not approved, the services provided for and on behalf of children at the EHSD-CIC would terminate.AgendaQuick©2005 - 2020 Destiny Software Inc., All Rights ReservedAgenda