HomeMy WebLinkAboutMINUTES - 01252011 - C.05RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Roadway Encroachment Permits
issued by the Cities of Martinez, Orinda, Pinole, Pleasant Hill, Richmond, and Walnut Creek, the Town of Danville,
and Caltrans for the above construction project and to arrange for any necessary payment of permit, inspection, and
related fees in accordance with the permits.
FISCAL IMPACT:
There will be no impact to the County General Fund. The estimated project costs is $2,100,000. The permits will be
funded 88.5% by Federal funds and 11.5% by local road funds.
BACKGROUND:
The Public Works Department is preparing to construct the Countywide Arterial Microsurface Project. The purpose
of this project is to apply microsurface treatment to 21 miles of roadway on ten roads at seven separate locations to
prolong the useful life of each roadway. Work will include surface preparation, stripe removal, and placement of
thermoplastic striping. Three roads are to be re-striped
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 01/25/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES 5 NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Larry Theis, 313-2166
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: January 25, 2011
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: EMY L. SHARP, Deputy
cc:
C. 5
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:January 25, 2011
Contra
Costa
County
Subject:Approve Encroachment Permit for Countywide Arterial Microsurface Project by City of Walnut Creek, Martinez, Town of
Danville, City of Pleasant Hill...
BACKGROUND: (CONT'D)
and signed for Class II bike lanes. The estimated cost of this project is $2,100,000, funded 88.5% by Federal funds
and 11.5% from local road funds.
As part of the project work, temporary traffic control and warning signs will need to be placed on adjacent roadways
located within the City limits of the Cities of Martinez, Orinda, Pinole, Pleasant Hill, Richmond, and Walnut Creek
and the Town limits of the Town of Danville and on adjacent State highways under the jurisdiction of Caltrans.
Normally, the County would leave it to the general contractor to apply for and obtain roadway encroachment permits
covering the traffic control activities and signs in the adjacent jurisdictions. However, in this case, as part of the
Federal funding, Caltrans and the Federal Highway Administration (FHWA) have required that the County initially
obtain the roadway encroachment permits in its name and not delegate this solely to the general contractor.
For the roadway encroachment permit applications, the above agencies require the County to sign indemnification
language that would generally require the County to defend and indemnify the agencies for any accidents or damages
resulting from the traffic control activities. Given the minor and temporary nature of the traffic control activities, the
indemnification requirements would involve relatively low risk to the County and, in any event, would be covered by
the general contractor’s liability insurance. In addition, County staff plans to work with the above agencies to replace
the roadway encroachment permits initially obtained by the County with those subsequently obtained by the County’s
general contractor for this project.
To meet the expected tight deadlines to construct this project, it is necessary for the County to promptly obtain the
roadway encroachment permits prior to approval of the Federal funds. The roadway encroachment permits are an
essential part of the County’s project submittal package to Caltrans. Under the circumstances, the Public Works
Director recommends that the Board authorize staff to execute roadway encroachment permits issued by the above
agencies and arrange for any necessary payment of permit, inspection, and related fees in accordance with the
permits.
CONSEQUENCE OF NEGATIVE ACTION:
Without these permits, Federal funding will be in jeopardy.
CHILDREN'S IMPACT STATEMENT:
Not Applicable.