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HomeMy WebLinkAboutMINUTES - 04282020 -CALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 JOHN GIOIA, CHAIR, 1ST DISTRICT CANDACE ANDERSEN, VICE CHAIR, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT KAREN MITCHOFF , 4TH DISTRICT FEDERAL D. GLOVER, 5TH DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES April 28, 2020            9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6) 1. Agency Negotiators: David Twa and Richard Bolanos. Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; and Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code § 54956.9(d)(1)) Ricardo Hernandez v. Contra Costa County, et al.; United States District Court, Northern District of California, Case No. C20-01183 AGT 1. Roosevelt Tarlesson v. Contra Costa County, et al.; United States District Court, Northern District of California, Case No. 19-cv-07693-JD 2. BNSF Railway Company v. Alameda County, et al., United States District Court, Northern District of California, Case No. 19-cv-07230 3. Janice Altman, an individual; et al. v. County of Santa Clara, California; et al., United States District Court, Northern District of California, Case No. C20-02180 4. 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought- "We cannot heal the world today, but we can begin with a voice of compassion, a heart of love, and an act of kindness." ~ Mary Davis, author Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator Mary Ann Mason, Deputy County Counsel CONSIDER CONSENT ITEMS (Items listed as C.1 through C.85 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    There were no items removed from consent for discussion.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    There were no requests to speak nor commentary submitted for public comment today.   D.3 HEARING to consider adoption of Resolution of Necessity No. 2020/106 for acquisition by eminent domain of real property required for the Marsh Drive Bridge Replacement Project, as recommended by the Public Works Director, Concord area. (89% Federal Highway Bridge Replacement Funds, 11% Local Road Funds) (Jessica Dillingham, Public Works)       Written correspondence was provided by Jenny & Jenny, LLP Attorneys at Law, representing James T. Robson and Celeste M. Robson (attached).    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.4 HEARING to consider adoption of Resolution of Necessity No. 2020/107 for acquisition by eminent domain of real property required for the Danville Boulevard/Orchard Court Complete Street Improvements Project, as recommended by the Public Works Director, Alamo area. (66% Highway Safety Improvement Program Cycle 8 Federal Funds, 33% Measure J Region Funds, and 1% Local Road Funds) (Jessica Dillingham, Public Works)       CONTINUED to May 12, 2020 at 9:30 a.m.   D.5 CONSIDER update on COVID 19; and PROVIDE direction to staff. Health Department - Anna Roth, Director and Dr. Farnitano, Health Officer1. Budget and Labor Issues - David Twa, County Administrator2.       Public commentary was received from: Stephanie; Marc Joffe; Andy (attached). Health Services The Shelter in Place order has done what it is intended to do. California was the first to have known community spread. Though cases are still rising in the Bay Area and southern California, northern California has been able to flatten the curve. In the 45 days since the shelter in place, the county has issued nine separate health orders addressing everything from sheltering in place to face coverings, with a tenth order to come out tomorrow. The County has supported media interviews and publication of orders with an entirely new website launched for information and a series of FAQ’s (frequently asked questions) available to the public, covering such areas as nursing, schools, sports, recreational activities, business activities and government operations. Contra Costa has about 1,100 hospital beds and doubled the number of beds within the hospitals or buildings adjacent to the Contra Costa Regional Medical Center, increasing hospital capacity by 60 %. Ventilator capacity is increased by five-fold. Three floors of the hospital provide negative pressure rooms. In the jail, all incoming detainees are isolated and monitored for 14 day. Training is ongoing for healthcare providers to use point of care ultrasound for Covid-19 diagnosis. The behavioral health clinics have remained open as well as remote delivery of services provided by over 250 clinical staff. Behavioral health staff have been making home delivery of medications and doing food checks to check on clients sheltered in place. Staff has been working on providing a 60 to 90 supply medication and working with manufacturers to ensure on hand supplies of some atypical medications. Telehealth has been used extensively. The mobile health vans are in action, offering mobile testing as some sites. Alternative care sites have been opened. The Emergency Operations Center has fulfilled 1600 requests for resources such as PPE, ventilators, tents. An upcoming screening program and dashboard means progress. To date over 11,500 tests have been completed, with a goal of increasing the number to almost 2400 per day. Several area hospitals have been able to begin on-site testing, and the standards for testing has been loosened, in the health centers in San Pablo, Pittsburg, Antioch, Concord. Three more sites will be opened by the state for appointment-only testing. A strike team has been formed to test at skilled nursing facilities and congregate living faciites are being monitored. Yesterday the county received emergency use authorization from the FDA for antibody testing kits and a machine is available within the public health lab. A strategy is being developed to use those. The number of testers and tracers has increased from 14 to 79. Detailed contact tracing has been conducted on 720 cases of the virus, with plans to get to 100 testers. The Emergency Operations Center has been serving as the command center for Covid-19 response, with a 1-800 number that has fielded nearly 7000 calls. Public Information Officers have provided media interviews and managed a Covid-19 website to disseminate information for the public as well as pushing out notifications on social media platforms. The telehealth system has managed around 26,000 outpatient appointments. Charitable foundations such as the Chan Zuckerberg Initiative, which provided $500,00 have been of great help in providing grant support to local non-profits across the county, mostly focused on food distribution and desperate need financial support. Community donation sites for the public to support healthcare needs with the donation of PPE’s have been set up. Ms. Roth thanked the thousands of individuals working on hundreds of activities to support the community safety, health and wellness. The Fire Chief, the Director of Health and Human Services, Department of Conservation and Development, law enforcement and community based organizations are all working together to promote a whole community strategy toward a goal of all residents living safely, living healthy and living well. County Administrator Last week at the state legislature there was a meeting and one of the speakers for that committee was from the UCLA Anderson forecast group. Their forecast was that statewide by the end of this year, the unemployment rate will be 16.5%, which is a number we are in the seen since the great recession back in 2008 through 2011. They also forecasted that it will take about 18 months before we would be able to return to the 2019 employment levels. And finally, they expressed real concerns that the pandemic could return either this fall or subsequently in 2021, depending upon what steps we take. The six Bay Area County Administrators, the same administrators associated with the six health officers that we talked about, Santa Clara, San Mateo, Marin, Alameda and us as well as San Francisco were on a conference call yesterday. One thing being considered is hiring one firm to examine how best for the cunty to respond and recover county operations and contemplate how does the county continue to operate under the new environment we will be in. There will be a need within county offices to provide for social distancing and protect both the employees and the public they serve. The county has deployed about 1500 laptops to employees to facilitate working from home and is considering how to continue that going forward. For people returning to work the county has ordered and received 20,000 masks, that will be distributed with the assistance of the labor partners The Governor issued a new order dealing with a meal delivery program called Restaurants Delivered Home Meals for Seniors. Staff was informed of this late Friday afternoon (April 24th). The program proposes to deliver three meals a day, the maximum cost associated with it, which will be reimbursed about 75% by FEMA, 19% by the state and 6% by the county, is $66 per day per person. Puzzling about this program is that the FEMA grant says it will only run through May 10 th, and the County is just getting to set up this week. At 6% county cost there would be an expenditure of a few thousand dollars by the County, expected to be covered by CARE Act funding. How precisely the program will function is not yet clear, a group is meeting today to work on that. The framework provided by the state requires that a background check be completed on anyone making the meal deliveries to ensure the safety of the participants as well as other critieria in regard to identification of recipients and their income being at or less than 400 % of the poverty level. The County hopes to have a number of factors set up and managed by the end of the week, while waiting for further descriptions from the state. It is awkward that it is not known if the state intends to extend the program past the May 10 2020 date. In-Home Support Service workers, 9,000 providers, are entitled to are entitled to a prorated share of the 80 hours of sick leave that is provided by the Federal Government under the Families First Act. That again is also an area that could be partially covered by our CARE Act funding, the County share of cost is about about $7.2 million. As authorized by the Board last week, advance funding for the month of May has been provided to the community based organizations (CBO) that contract with the County, and an number of contracts were amended to address new billing rates and authorizing advance payment to direct service providers. A test run has been performed determining the best solution to have citizens call in to the Board of Supervisors virtual meetings rather than having the clerk read the public comment emails. The solution would be through AT&T services which would provide a toll free number for people to call. The program can manage a queue of a thousand incoming calls. AT&T would act as gatekeeper for the calls and a transcript will be made of all the call activity. The number and code would be added to the agenda starting with the May 12 agenda. The emails sent by the public will still be included into the record just not read aloud.   D. 6 CONSIDER reports of Board members.    Supervisor Glover thanked all the people who delivered prayers for him five years ago when he received a kidney and  Supervisor Glover thanked all the people who delivered prayers for him five years ago when he received a kidney and heart transplant, and acknowledged the 2nd birthday of his granddaughter; Supervisor Burgis reminded that anyone who has not completed the 2020 Census should do so; Chair Andersen expressed her joy on seeing Contra Costa residents as television celebrities: Johnny who just won Making the Cut, a fashion design show and Grace who is the top 20 contestants on American Idol. She also thanked the community as a whole for so many acts of kindness   Closed Session    By unanimous vote of all Supervisors, the Board authorized the filing of an order of appeal in the matter of BNSF Railway Company v. Alameda County, et al., United States District Court, Northern District of California, Case No. 19-cv-07230.   ADJOURN    Adjourned today's meeting at 11:20 a.m.   CONSENT ITEMS   Road and Transportation   C. 1 APPROVE the Alhambra Valley Road Realignment – West of Bear Creek Road Project and take related actions under the California Environmental Quality Act, and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Martinez-Pinole area. (100% Local Road Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 ADOPT Resolution No. 2020/121 to obtain State Senate Bill 1, The Road Repair and Accountability Act, funding in Fiscal Year 2020/21 for specified road repair and rehabilitation, as recommended by the Public Works Director, Countywide. (100% SB1 Road Maintenance and Rehabilitation Account)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 ADOPT Traffic Resolution No. 2020/4494 to prohibit stopping, standing, or parking at all times on a portion of Parker Avenue, as recommended by the Public Works Director, Rodeo area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 4 AUTHORIZE the Director of Airports, or designee, to submit Airport Improvement Program grant applications to both the Federal Aviation Administration (FAA) and the California Department of Transportation- Division of Aeronautics (Caltrans) for approximately $6,500,000 and $300,000 respectively, to construct a replacement terminal building, aircraft rescue and firefighting facility and administrative offices space at Buchanan Field, Pacheco area and AUTHORIZE the Chair, Board of Supervisors to sign a Statement of Acceptance with the FAA. (District IV). (68% FAA; 3.1% Caltrans, 28.9% Airport Enterprise Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 Acting as the governing body of the Contra Costa County Flood Control and Water Conservation District    C. 5 Acting as the governing body of the Contra Costa County Flood Control and Water Conservation District (District), APPROVE and AUTHORIZE the Chief Engineer, or designee, to execute, on behalf of the District, a license agreement granting the City of Oakley a license to use District property along Marsh Creek for recreational purposes, effective January 14, 2020, as recommended by the Chief Engineer, Oakley area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 ADOPT Resolution No. 2020/124 establishing a rate of $30 per Equivalent Runoff Unit for Stormwater Utility Area 17 (Unincorporated County) for Fiscal Year 2020–2021 and requesting that the Contra Costa County Flood Control & Water Conservation District adopt annual parcel assessments for drainage maintenance and the National Pollutant Discharge Elimination System Program, as recommended by the Chief Engineer, Countywide. (100% by Stormwater Utility Area 17 Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 7 APPROVE and AUTHORIZE the Director of Airports to submit applications to the Federal Aviation Administration (FAA) and to the California Division of Aeronautics (Caltrans) for grants for Buchanan Field Airport and Byron Airport to enable the County to receive economic stimulus funding targeted to airports as part of the Coronavirus Aid, Relief, and Economic Security (CARES) Act; APPROVE and AUTHORIZE the Chair of the Board of Supervisors or the Director of Airports to accept grant funds from the FAA and Caltrans as part of the CARES Act.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 8 RECEIVE report concerning the final settlement of Karla Williams-Smith vs. Contra Costa County; and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $195,000, as recommended by the Director of Risk Management. (100% Workers' Compensation Internal Service Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 9 DENY claims filed by Javier Domingo Arroyo, Alok and Mrinmayee Bhowmick, Bernice Chestnut, Khari Edwards on behalf of Angela Thomas (7), Jamari Hillby and through his guardian Denisha Simon (3), Tasha Johnson, and Giovanni Page on behalf of Angela Thomas (7).       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Statutory Actions   C. 10 ACCEPT Board members meeting reports for March 2020.      AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 11 ADOPT Resolution No. 2020/88 recognizing May 2020 as Cleaner Contra Costa Challenge Month, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 ADOPT Resolution No. 2020/127 recognizing April 2020 as Child Abuse Prevention Month, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 13 APPOINT Joseph Drago to the Emergency Medical Care Committee seat C2 - Air Medical Transportation Provider Representative with a term ending September 30, 2020, as recommended by Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appropriation Adjustments   C. 14 Sheriff (0255): APPROVE Appropriation and Revenue Adjustment No.005057 authorizing revenue in the amount of $217,928 from accumulated depreciation to appropriate to purchase one prisoner transport vehicle for the Office of the Sheriff, as recommended by the Public Works Director, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 15 Contra Costa County Fire Protection District (7025/7300): Acting as the Governing Body of the Contra Costa County Fire Protection District, APPROVE Appropriation and Revenue Adjustment No. 005058 authorizing the transfer of fund balance in the amount of $10,000,000 to the CCCFPD Capital Construction Fund (7025) from the CCCFPD General Operating Fund (7300) for the Fire Station 70 capital construction project. (100% CCCFPD General Operating Fund Reserves)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 16 ADOPT Position Adjustment Resolution No. 25599 to reassign one Medical Director-Exempt position from the Office of the HS Director to the MH Administration in the Health Services Department. (MH Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 17 ADOPT Position Adjustment Resolution No. 25600 to increase the hours of one Pediatrician-Hospitalist - Exempt position and one Pediatrician-Ambulatory - Exempt position in the Health Services Department. (100% Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 18 ADOPT Resolution No. 2020/123 to grant an exemption to Contra Costa County Salary Regulations Section 4.1 and adjust the salary step of the incumbent in the classification of Battalion Chief-56 Hour from step one to step two of salary range effective at date of promotion December 1, 2019. (100% CCCFPD General Operating Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 19 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract with the California Department of Food and Agriculture to pay the County an amount not to exceed $68,861 to provide Asian Citrus Psyllid winter trapping for the period October 1, 2019 through June 30, 2020. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 AUTHORIZE the Employment and Human Services Director, or designee, to submit an application to the Administration for Children and Families to carry-over $1,798,050 of unobligated funds and to request a waiver of non-federal share of $449,513 for the Early Head Start Childcare Partnership-2 Grant, for the period September 1, 2019 through August 31, 2020. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract amendment with the California Department of Food and Agriculture, effective April 30, 2019 through June 30, 2020, to increase the payment limit by $79,860 to a new payment limit of $81,860 for enforcement and registration services for industrial hemp growers and seed breeders. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with The Rand Corporation, to pay County an amount not to exceed $44,801 to collaborate with Contra Costa Health Services Choosing Change Program, to study the impact of a psychosocial, community reinforcement approach to treating patients in recovery for the period September 2, 2019 through September 30, 2020. (No County match required)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 ADOPT Resolution No. 2020/118 authorizing the Sheriff-Coroner, or designee, to apply for and accept, subject to compliance with certifications, the U.S. Department of Justice, Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) FY 2020 Coronavirus Emergency Supplemental Funding (CESF) Program in an initial amount of $82,337 to assist in preventing, preparing for, and responding to the Coronavirus for the period of January 20, 2020 to the end of the grant period.(100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Sutter Bay Hospitals, to pay the County an amount not to exceed $75,000 for the County’s Coordinated Outreach, Referrals and Engagement program to provide homeless outreach services for the period May 1, 2020 through December 31, 2020. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with John Muir    C. 25 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with John Muir Health, to pay the County an amount not to exceed $50,000 for respite care services for homeless adults provided at the Philip Dorn Respite Center for the period April 1, 2020 through December 31, 2020. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 APPROVE and AUTHORIZE the Health Services Director, or designee, to apply to the Sierra Health Foundation, in an amount not to exceed $500,000 for the Public Health Division and Contra Costa Health Plan to provide asthma home visiting services for Medi-Cal recipients with severe asthma in Contra Costa County for the period August 1, 2020 through May 15, 2023. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with California Department of Education to increase the payment limit by $406,974 to a new payment limit of $4,072,785 for childcare program services for the period July 1, 2019 through June 30, 2020.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 28 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a funding agreement between the East Bay Regional Park District and Contra Costa County to disburse $100,000 in Navy Mitigation Funds to construct Segment 1A of the Great California Delta Trail, as recommended by the Conservation and Development Director. (100% Navy Mitigation Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 AUTHORIZE the Public Works Director, or designee, to advertise for the 2020 on-call HVAC service contract(s) for scheduled maintenance and repairs of heating, ventilation, and air conditioning systems at various County facilities, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 30 AUTHORIZE the Public Works Director, or designee, to advertise the 2020 On-Call Cogeneration Plant Services Contract(s) for scheduled maintenance and repairs of cogeneration plants at four County facilities, Countywide. (75% General Fund and 25% Hospital Enterprise Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Zachary Neal Keas d/b/a Z.N. Keas Painting Co., to extend the term from April 30, 2020 to April 30, 2021, with no change to the payment limit of $1,500,000, to provide On-Call Painting Services for Facilities Services, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with    C. 32 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Terri Oyarzun (dba Goats R Us), to increase the payment limit by $250,000 to a new payment limit of $650,000, to provide additional services with no change to the term of April 1, 2018 through March 31, 2021 for on-call grazing services, Countywide. (100% Control District Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 Acting as the Governing Body of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief, or designee, to execute an amendment to the funding agreement for enhanced EMS service with the City of San Pablo to increase the amount to $1,536,000 to fiscal year 2020/21, with annual 5% increases, and to extend the term expiratiion date of the agreement from April 30, 2020 to June 30, 2025. (100% Revenue)       Written correspondence received from San Pablo City Manager Matt Rodriguez (attached).   C. 34 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order amendment with Johnson & Johnson Health Care Systems, Inc., to increase the payment limit by $108,000 to a new payment limit not to exceed $506,787 for the purchase of blood blank reagents and supplies for the Contra Costa Regional Medical Center with no change in the original term of July 1, 2015 through June 30, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with the Contra Costa County Office of Education in an amount not to exceed $855,224 to provide educational services to inmates for the period of July 1, 2020 through June 30, 2021. (100% Inmate Welfare fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order amendment with EAN Services, LLC to increase the payment limit by $201,000 to a new payment limit of $400,000, with no change to the original term of August 1, 2019 through July 31, 2020, for car and light truck rentals, Countywide. (100% Fleet Internal Service Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County contract amendments with specified community based behavioral health providers, to modify the billing rates and allow advance payments for April through June 2020 due to service delivery disruptions caused by COVID-19, with no change in the original Payment Limit or term.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with American Medical Response West, in an amount not to exceed $233,816 to implement the Choosing Change Program, an overdose prevention program, which allows emergency responders to provide opioid overdose medication to patients and bystanders and education services for the period January 1, 2020 through August 31, 2022. (100% State Public Health Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 AWARD and AUTHORIZE the Public Works Director, or designee, to execute Job Order Contracts 012, 013,   C. 39 AWARD and AUTHORIZE the Public Works Director, or designee, to execute Job Order Contracts 012, 013, 014, and 015 with Aztec Consultants, Inc., Mark Scott Construction, Inc., MVP Construction, LLC., Staples Construction, Inc., effective April 28, 2020, in an amount of $2,500,000 each, for a term of one year each for repair, remodeling, and other repetitive work, Countywide. (100% Various Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Daniel May, M.D., in an amount not to exceed $279,552 to provide outpatient psychiatric services for County patients in West County for the period May 1, 2020 through April 30, 2021. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Robert Stuart Streett, M.D., in an amount not to exceed $209,664 to provide outpatient psychiatric care services to adults in Central Contra Costa County for the period June 1, 2020 through May 31, 2021. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Margaret L. Miller, M.D., in an amount not to exceed $209,664 to provide outpatient psychiatric services for adults in Central Contra Costa County for the period May 1, 2020 through April 30, 2021. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Trinity Center Walnut Creek, to increase the payment limit by $100,000 to a new payment limit of $231,250, to provide additional homeless services, including initial assessment, resources and referrals to homeless adults in Contra Costa County with no change in the original term October 1, 2019 through June 30, 2021. (100% Federal Housing and Urban Development Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with John Roark, Jr. M.D., in an amount not to exceed $375,000 to provide gastroenterology services for Contra Costa Regional Medical Center and Health Centers patients for the period May 1, 2020 through April 30, 2023. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Nancy E. Ebbert, M.D., in an amount not to exceed $319,488 to provide outpatient psychiatric services to County patients, including adolescent and transitional age adult patients for the First Hope Program, for the period July 1, 2020 through June 30, 2021. (33% Mental Health Services Act; 33% State Mental Health Realignment; 34% Federal Medi-Cal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Friendly Cab Company, Inc., in an amount not to exceed $550,000 to provide non-emergency transportation services for Contra Costa Health Plan members for the period April 1, 2020 through March 31, 2022. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a consent to the assignment of the 2018 on-call fencing services contract from Crusader Fence Company, Inc., to Crusader Fence Company, LLC, with no change to the contract term or payment limit, Countywide. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 48 APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $42,681 from The California State Library to provide remote lockers at the North Richmond Senior Center for the period July 1, 2020 through June 30, 2021. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Infectious Disease Doctors Medical Group, APC, in an amount not to exceed $1,064,000 to provide infectious disease consulting and training at Contra Costa Regional Medical Center and Health Centers for the period May 1, 2020 through April 30, 2023. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order with Hammons Supply Company, in an amount not to exceed $300,000 for the purchase of custodial supplies and equipment repairs as needed by the three County detention facilities for the period May 1, 2020 through April 30, 2021. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Bayside Solutions, Inc., in an amount not to exceed $2,000,000 to provide temporary consulting, technical support and recruiting services for hard to fill positions within the Health Services Department’s Information Technology unit for the period July 1, 2020 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 52 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with North Star Emergency Services, Inc. (dba Norcal Ambulance), in an amount not to exceed $500,000 to provide non-emergency medical transportation services for Contra Costa Health Plan Members for the period April 1, 2020 through March 31, 2021. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Mauricio Kuri, M.D., PC, effective May 1, 2020 to increase the payment limit by $56,000 to a new payment limit of $1,823,000 to provide additional plastic surgery services, with no change in the term July 1, 2018 through June 30, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Brain    C. 54 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Brain Health Professional Services, P.C., in an amount not to exceed $319,488 to provide outpatient psychiatric services for older adults in Central Contra Costa County for the period May 1, 2020 through April 30, 2021. (100% Mental Health Services Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with 5C Consulting, LLC, in an amount not to exceed $639,000 to provide temporary workers, as needed, that will provide technical support, training and consulting services to the Department’s Information Systems Unit for the period July 1, 2020 through June 30, 2023. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Laboratory Corporation of America, in an amount not to exceed $325,000 to provide outside laboratory testing services for Contra Costa Regional Medical Center and Health Centers for the period May 1, 2020 through April 30, 2023. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 57 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment agreement with R.E.A.C.H. Project, to decrease the payment limit by $137,880 to a new payment limit of $957,694, to provide fewer drug abuse prevention and treatment services to youth and adults in East County with no change in the term July 1, 2019 through June 30, 2020. (21% Substance Abuse Prevention and Treatment Block Grant; 74% Drug Medi-Cal Realignment; 5% Probation Department)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Shelter Inc. of Contra Costa County, effective April 1, 2020, to increase the payment limit by $370,196 to a new payment limit of $445,196 and extend the term from June 30, 2020 to June 30, 2021, for additional COVID-19 emergency shelter services to families in Contra Costa County. (50% by Federal Emergency Management Agency; 17% by COVID-19 Homeless Housing and Assistance Program; 33% County’s General Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 59 Acting as the Governing Body of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order with Motorola Solutions in an amount not to exceed $500,000, for the purchase of portable radios. (100% EMS Transport Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 60 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, a purchase order with Sprint Nextel, Inc, in an amount not to exceed $350,000 for cell phones to be provided to patients enrolled in the Contra Costa Health Services’ Whole Person Care Pilot Program for the period April 1, 2020 through December 31, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 61 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Bay Area    C. 61 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Bay Area Laser Surgery Center, a Medical Corporation, in an amount not to exceed $400,000 to provide outpatient surgery services to Contra Costa Health Plan members for the period July 1, 2020 through June 30, 2022. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 62 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Bay Area Doctors, Inc., effective May 1, 2020, to increase the payment limit by $400,000 to a new payment limit of $1,200,000 to provide additional specialty mental health services with no change in the original term July 1, 2018 through June 30, 2020. (50% Federal Medi-Cal; 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 63 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with God's Grace Caring Home, Inc. in an amount not to exceed $380,651 to provide augmented board and care services for the period July 1, 2020 through June 30, 2021. (100% Mental Health Realignment funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 64 APPROVE and AUTHORIZE the purchasing agent to execute, on behalf of the Health Services Director, a purchase order amendment with McKesson Corporation, to extend the term from June 30, 2020 to June 30, 2021 for prescription medications for Contra Costa Health Plan members with no change in the original payment limit of $5,500,000. (100% Contra Costa Health Plan Enterprise II Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 65 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with John Muir Behavioral Health, to increase the payment limit by $1,111,768 to a new payment limit of $4,132,549, to provide inpatient psychiatric hospital services for children, adolescents and adults with no change in the term July 1, 2019 through June 30, 2020. (100% Mental Health Realignment funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 66 APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to execute a purchase order with BrainStorm, Inc., in an amount not to exceed $40,309 for annual subscription renewal for how-to-videos for Microsoft products for the period June 15, 2020 through June 14, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 67 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the Health Services Department an Order Form and Master Services Agreement with Well Health Inc., in an amount not to exceed $198,400 for the license and use of Well Health’s patient engagement application for the period May 1, 2020 through April 30, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 68 RATIFY the execution of contracts by the County Administrator, or designee, in an aggregate amount of $4,627,398 plus certain variable costs in response to the COVID-19 pandemic emergency declaration. (100% General Fund)         AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 69 AUTHORIZE the County Administrator to approve departmental requests to pay in advance for May 2020 those non-governmental community-based organizations that contract with the County to provide direct health and human services to County residents and that are experiencing service delivery disruptions caused by COVID-19, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C. 70 ADOPT Resolution No. 2020/54 proclaiming April 12-18, 2020 as Animal Control Officer Appreciation Week to celebrate the hard work, commitment and compassion of Animal Control Officers nationwide, as recommended by the Animal Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 71 ACCEPT the 2019 In-Home Supportive Services Public Authority Advisory Committee Annual Report, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 72 ADOPT the County's 2020/21 State Controller's Recommended Budget Schedules for Countywide Funds and Special Districts, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 73 Acting as the Governing Body of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the conveyance of a sewer easement to West County Wastewater District over a portion of Fire District property located at 1800 23rd Street, San Pablo area, as recommended by the Fire Chief. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 74 AUTHORIZE the Employment and Human Services Director, or designee, to apply for a change in scope of an existing Early Head Start Childcare Partnership-2 Grant, from the Department of Health and Human Services, Administration for Children and Families, to include Early Head Start home-based services, with no change to the grant amount of $3,693,022 or the term September 1, 2019 through August 31, 2020. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 75 APPROVE and AUTHORIZE the Office of the Sheriff, or designee, to accept the transfer, authorized by the California Governor’s Office of Emergency Services, of a Beechcraft King Air A200 fixed wing aircraft from the San Bernadino County Office of the Sheriff.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 76 ACCEPT update on the commercial cannabis land use permit applications received for storefront retail and commercial cultivation in response to the invitations approved by the Board on December 10, 2019, as recommended by the Conservation and Development Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 77 DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works Director, Countywide. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 78 APPROVE clarification of Board action on March 19, 2019 (C.35) which authorized the Health Services Director to execute a contract with The Leland Stanford Junior University, for participation in a collaboration to improve perinatal care in California, to reflect the correct payment limit amount of $22,000 rather than $20,000. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 79 APPROVE correction to Board order of February 25, 2020, by which the Board accepted the Canvass of Votes for the February 11, 2020 Special Election, to correctly identify the P-6 Zone number for Resolution No. 2019/644 as 1007 (Pacheco area) instead of 2902 (Lafayette area), as recommended by the Clerk-Recorder. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 80 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Foothill-De Anza Community College District, to provide supervised field instruction at Contra Costa Regional Medical Center and Health Centers to ultrasound students for the period July 1, 2020 through June 30, 2024. (No Fiscal Impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 81 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with La Clinica de La Raza, Inc., to provide transfer and coordination of care services for patients requiring emergency medical care at Contra Costa Regional Medical for the period from March 1, 2020 through February 28, 2022. (Non-financial agreement)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 82 APPROVE and AUTHORIZE the Board Chair to execute a comment letter to the California Public Utilities Commission regarding proposed guidelines for Public Safety Power Shutoffs, as recommended by the Conservation and Development Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 83 APPROVE and AUTHORIZE the County Counsel, or her designee, to execute on behalf of the County a conflict waiver acknowledging a potential conflict of interest and consent to Hanson Bridgett LLP representing the East Contra Costa Fire Protection District in negotiations with the County in connection with development fire impact fees collected for the District, while also representing the County in unrelated litigation and employee benefits matters.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 84 CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999, and most recently approved by the Board on December 18, 2018, regarding the issue of homelessness in Contra Costa County, as recommended by the Health Services Director. (No fiscal impact)         AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 85 APPROVE the 2020-21 Head Start Recruitment and Enrollment Plan and the Admissions Priority Criteria for early care and education programs of the Community Services Bureau, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Diane Burgis) meets quarterly on the second Wednesday of the month at 11:00 a.m. at the Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors John Gioia and Candace Andersen) meets on the fourth Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors John Gioia and Karen Mitchoff) meets on the fourth Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Federal D. Glover and John Gioia) meets on the first Monday of every other month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Internal Operations Committee (Supervisors Candace Andersen and Diane Burgis) meets on the second Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Sustainability Committee (Supervisors Federal D. Glover and John Gioia) meets on the fourth Monday of every other month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Airports Committee May 13, 2020 Canceled August 12, 2020 11:00 a.m.See above Family & Human Services Committee April 27, 2020 Canceled May 18, 2020 Special meeting 2:00 p.m.See above Finance Committee May 4, 2020 Canceled June 1, 2020 9:00 a.m.See above Hiring Outreach Oversight Committee June 1, 2020 10:30 a.m.See above Internal Operations Committee April 13, 2020 Canceled May 11, 2020 10:30 a.m.See above Legislation Committee April 13, 2020 Canceled May 11, 2020 1:00 p.m.See above Public Protection Committee April 27, 2020 Canceled Special Meeting May 14, 2020 11:30 a.m.See above Sustainability Committee May 26, 2020 1:30 p.m.See above Transportation, Water & Infrastructure Committee May 11, 2020 Canceled June 8, 2020 9:00 a.m.See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): OPEN the public hearing and ask if any notified property owners wish to be heard as to the four items specified in Section B below, CLOSE Public Hearing. Upon completion and closing of the hearing, MAKE the findings and determinations listed under Section B below and ADOPT the attached Resolution of Necessity No. 2020/106 to acquire the required property by eminent domain. Project No.: 0662-6R4119, Federal Project No.: BRLS 5928 (128). FISCAL IMPACT: In eminent domain actions the judgment will be the price paid for the property, and may include court costs which are regarded as a roughly calculable expense of property acquisition. Costs of acquisition in this case are funded by Federal Highway Bridge Replacement Funds (88.53%) and Local Road Funds (11.47%). (SCH No. 2019099070) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jewel Lopez, 925. 957-2485 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.3 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:Resolution of Necessity Hearing for the Marsh Drive Bridge Replacement project, Concord area. BACKGROUND: A. Proposed Project Contra Costa County proposes to replace the Marsh Drive Bridge over the Walnut Creek Channel located in Concord. The bridge is located on Marsh Drive approximately 0.2 miles west of Solano Way. The bridge is jointly owned by Contra Costa County and City of Concord. The project is federally funded and administered by Caltrans through the Highway Bridge Program. The new replacement bridge is proposed to be a multi-span concrete structure and will be wider as well as slightly longer than the existing bridge. The Project will bring the bridge crossing of Walnut Creek and the roadway approaches up to current standard. The replacement bridge will meet current applicable Contra Costa County, American Association of State Highway and Transportation Officials (AASHTO), Federal Highway Administration (FHWA), and Caltrans design criteria and standards. On November 19, 2020, this Board APPROVED the proposed project and ADOPTED the Mitigated Negative Declaration and Mitigation and Monitoring Reporting Program for this project in compliance with the California Environmental Quality Act. In order to proceed with the project, it is necessary for the County to exercise its power of eminent domain. Pursuant to Section 1245.235 of the Code of Civil Procedure, notice was given to all persons listed on the attached Exhibit “A” whose names and addresses appear on the last equalized County Assessment Roll. This notice consisted of sending by first-class and certified mail on April 10, 2020, a Notice of Intention to Adopt a Resolution of Necessity which notified the owners that a hearing is scheduled for April 28, 2020 at 9:30 a.m. in the Board's Chambers at 651 Pine Street, Martinez, California at which time they may appear to be heard on the matters referred to in the notice. B. Scope of Hearing Per C.C.P. Section 1245.235 Public Interest and Necessity require the proposed project. 1. The existing Marsh Creek Road Bridge was originally built in 1938 as a 6-span concrete slab bridge approximately 209 feet in length. The bridge was lengthened in the 1960’s to its current configuration of 10-spans, approximately 325 feet in length. The bridge is a narrow two lane structure, 34 feet wide, accommodating one travel lane in each direction with narrow shoulders and sidewalks. The bridge has been identified as seismically and structurally deficient due to seismic instability and significant deck cracking. Caltrans has determined the bridge has a sufficiency rating of 29.4 out of 100. A rating of less than 50 makes it eligible for federal bridge replacement funds. In addition to the seismic and structural deficiencies, the bridge has insufficient width and scour concerns. Additionally, the structure is a major flow impediment for Walnut Creek at the project site as it significantly obstructs the 100 year flow. At 80 years old, this structure has reached the end of its useful service life and requires replacement. The new structure will be approximately 20 feet wider to sufficiently accommodate pedestrian and bicycle traffic as well as vehicle traffic. The replacement bridge will provide approximately 7 feet additional clearance to flows in Walnut Creek improving hydraulics under the bridge and reducing the amount of debris collected at the bridge during storm events compared to the exiting bridge. The proposed bridge will be designed to correct all of the existing bridge deficiencies and handle the seismic loads at the project location. 2. The project is planned and located in the manner that will be most compatible with the greatest public good and the least private injury . In order to ensure the Project was designed to be feasible, effective, and appropriate for the project site an alternative analysis was performed. During the project development process, multiple alignment alternatives were investigated for the bridge replacement. The alternatives ranged from reconstructing the replacement bridge on the existing alignment to realignments on each side of the existing bridge. The option that best balanced all of the design criteria including cost, impacts to surrounding facilities, private land and traffic, design speed and safety, was one that realigned the road and bridge slightly to the north. In its final configuration the new bridge will accommodate two lanes of vehicular traffic with shoulders, sidewalk on the north side, and a separated 10’ wide pedestrian/bike trail on the south side. The Project will tie into the existing Iron Horse Trail on the southeastern side of the bridge and extend the Trail on the new bridge to the west, crossing over Walnut Creek. The Project will utilize staged construction and will maintain two lanes of vehicular traffic (one in each direction) as well as one pedestrian facility during each phase of construction. To accommodate the staged construction and in order to improve the roadway alignment at the bridge, there will be approximately 400 to 500 linear feet of roadway approach reconstruction work at each end of the bridge. 3. The property sought to be acquired is/are necessary for the project, The property interests sought for this project are necessary for the replacement of the Marsh Drive Bridge, and reconstruction of approximately 900 feet of roadway. All efforts have been made to reduce physical and operational impacts to adjacent properties both during and after construction. The project cannot be constructed as planned without the acquisition of these property interests. 4. The offer of compensation required by Section 7267.2 of the Government Code has been made to the owner or owners of record. The County, through the Real Estate Division of the Public Works Department, has made an offer of just compensation to the owner of record for the rights required for this project. The offer was based on an appraisal of the fair market value of the property rights being acquired. In this case, efforts were made to acquire each required property or property right through negotiated purchase and sale instead of condemnation. Attempts to negotiate a settlement involved discussions, and in some cases meetings, with the owners of record and/or their representative. But, the negotiations were not successful, requiring the County to proceed with the adoption of this Resolution of Necessity. CONSEQUENCE OF NEGATIVE ACTION: The County will be unable to acquire the property rights necessary for the project. CLERK'S ADDENDUM Written correspondence was provided by Jenny & Jenny, LLP Attorneys at Law, representing James T. Robson and Celeste M. Robson (attached). AGENDA ATTACHMENTS Resolution No. 2020/106 Appendix A Exhibit A MINUTES ATTACHMENTS Signed Resolution No. 2020/106 Exhibit 1 - map Exhibit 2 - map Letters of Objection - Robson Recorded at the request of:Jewel Lopez, Public Works Real Estate Division Return To:Public Works Department Real Estate Division THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 04/28/2020 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2020/106 The Board of Supervisors of Contra Costa County, California, by vote of four-fifths or more of its members, RESOLVES that: Pursuant to Government Code Section 25350.5 and Streets & Highways Code Section 943, Contra Costa County intends to replace the Marsh Drive Bridge and reconstruct approximately 900 feet of roadway (Project), a public improvement, in the Concord area, and, in connection therewith, acquire interests in certain real property. WHEREAS, The property to be acquired consists of six (6) parcels and is generally located in the Concord area. The property is more particularly described in Appendix "A", attached hereto and incorporated herein by this reference. WHEREAS, Pursuant to Section 1245.235 of the Code of Civil Procedure, notice was given to all persons listed on the attached Exhibit "A" whose names and addresses appear on the last equalized county assessment roll as owners of said property. This notice consisted of sending by first-class and certified mail on April 10, 2020, a Notice of Intention to Adopt a Resolution of Necessity for acquisition by eminent domain of the real property described in Appendix "A". The notice specified that a hearing to consider the resolution of necessity is scheduled for April 28, 2020, at 9:30 a.m., in the Board of Supervisors Chambers at 651 Pine Street, Martinez, California. Those notices indicated that, at the above date, time and place, the owners may appear to be heard on the matters referred to in the notice. WHEREAS, The hearing was held on that date and at that time and place, and all interested parties were given an opportunity to be heard. Based upon the evidence presented to it, this Board finds, determines, and hereby declares the following: 1. The public interest and necessity require the proposed Project; and 2. The proposed Project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury; and 3. The property described herein is necessary for the proposed Project; and 4. The offer required by section 7267.2 of the Government Code was made to the owner or owners of record. 5. Insofar as any of the property described in this resolution has therefore been dedicated to a public use, the acquisition and use 5. Insofar as any of the property described in this resolution has therefore been dedicated to a public use, the acquisition and use of such property by Contra Costa County for the purposes identified herein is for a more necessary public use than the use to which the property has already been appropriated, or is for a compatible public use. This determination and finding is made and this resolution is adopted pursuant to Code of Civil Procedure Sections 1240.510 and 1240.610. 6. On November 19, 2020, this Board APPROVED the proposed Project and ADOPTED the Mitigated Negative Declaration and Mitigation and Monitoring Reporting Program pertaining to this project that was published on September 20, 2019, in compliance with the California Environmental Quality Act. SCH# 2019099070. NOW, THEREFORE, BE IT RESOLVED: The County Counsel of this County is hereby AUTHORIZED and EMPOWERED: To acquire in the County's name, by condemnation, the titles, easements and rights of way hereinafter described in and to said real property or interest(s) therein, in accordance with the provisions for eminent domain in the Code of Civil Procedure and the Constitution of the State of California: Parcel 1 is to be acquired in fee title. Parcel 2 is to be acquired as Wall Maintenance and Access Easement. Parcels 3 and 4 are to be acquired as a Utility Easements. Parcels 5 is to be acquired as a non-exclusive Temporary Construction Easement (TCE) for a twenty-four (24) month period between November 1, 2020, and October 30, 2022. Parcel 6 is to be acquired as Temporary Construction Easements for a twenty-four (24) month period. The TCE will be non-exclusive between November 1, 2020, to April 30, 2021, and it will be exclusive between May 1, 2021 to October 30, 2022. To prepare and prosecute in the County's name such proceed-ings in the proper court as are necessary for such acquisition; and To deposit the probable amount of compensation, based on an appraisal, and to apply to said court for an order permitting the County to take immediate possession and use said real property for said public uses and purposes. Contact: Jewel Lopez, 925. 957-2485 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: 1" = 40’MARS H DR. RECOMMENDATION(S): OPEN the public hearing and ask if any notified property owners wish to be heard as to the four items specified in Section B below, CLOSE Public Hearing. Upon completion and closing of the hearing, MAKE the findings and determinations listed under Section B below and ADOPT the attached Resolution of Necessity No. 2020/107 to acquire the required property by eminent domain. Project No.: 0662-6R4128 FISCAL IMPACT: In eminent domain actions, the judgment will be the price paid for the property, and may include court costs which are regarded as a roughly calculable expense of property acquisition. Costs of acquisition in this case are 100% reimbursable from (66% Highway Safety Improvement Program Cycle 8 Federal Funds, 33% Measure J Region Funds, and 1% Local Road Funds). (DCD-CP No. 17-33) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Jann Edmunds, 925. 957-2454 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.4 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:Resolution of Necessity Hearing for the Danville Boulevard/Orchard Court Complete Street Improvements project, Alamo area. BACKGROUND: Proposed Project The Danville Boulevard/Orchard Court Complete Streets Improvements Project (the “Project”) includes construction of a roundabout and sidewalk improvements at the Danville Boulevard/Orchard Court intersection, in the Alamo area of unincorporated Contra Costa County. The purpose of the Project is to improve traffic, bicycle, and pedestrian safety on Danville Boulevard, between Jackson Way and Stone Valley Road, in the Alamo area, by installing complete streets improvements. The Project includes curb extensions, curb ramps, and entry medians at the roundabout to reduce vehicle speeds and improve pedestrian crossings. Sidewalks will be reconstructed in the Project area, along with curb extensions and curb ramps, in order to meet American with Disabilities Act (ADA) requirements and to accommodate existing mature trees in the sidewalk. The Project will reduce lanes of vehicle travel, from two lanes to one lane, at the roundabout approaches, which will result in decreased vehicle speeds as vehicles enter the roundabout. This and other aspects of the Project will improve vehicle, bicycle, and pedestrian safety. On September 18, 2018, the Board of Supervisors approved the Project and determined the Project was exempt from the California Environmental Quality Act (CEQA), under the Class 1(c) Categorical Exemption, pursuant to Article 19, Section 15301 of the CEQA Guidelines. The CEQA notice of exemption was filed on September 19, 2018. In order to proceed with the Project, it is necessary for the County to exercise its power of eminent domain. Pursuant to Section 1245.235 of the Code of Civil Procedure, notice was given to all persons listed on the attached Exhibit “A” whose names and addresses appear on the last equalized county assessment roll. This notice consisted of sending by first-class and certified mail on April 10th, 2020, a Notice of Intention to Adopt a Resolution of Necessity, which notified the owners that a hearing is scheduled for April 28, 2020, at 9:30 a.m., in the Board's Chambers at 651 Pine Street, Martinez, California. Those notices indicated that, at the above time and place, the owners may appear to be heard on the matters referred to in the notice. B. Scope of Hearing and Findings Per C.C.P. Section 1245.245 Public interest and necessity require the Project. 1. With average daily traffic of approximately 20,000 vehicles per day, and with one of the highest rates of pedestrians and bicyclists within the County, this principal arterial - Danville Boulevard - is ranked in the County’s top 20 corridors with the highest number of collisions in the past five years. When the Project was being planned, it was determined that the collision rate at the intersection was approximately 2.5 times the statewide average; and, at this intersection, there had been at least three pedestrian and 13 bicycle collisions in the 10 prior to the planning phase of the Project. The Project will include the installation of a roundabout at the intersection of Danville Boulevard and Orchard Court, which will improve safety at this location. The Project also will shorten pedestrian crossings across roadways, and it will reduce congestion at this intersection by keeping vehicles moving through the intersection. The Project will repair or replace sidewalks within the Project area, some of which have lifted and are impairing access to persons with disabilities. The Project also is a complete streets project that will result in enhanced aesthetics and the greening of Danville Boulevard. The Project aims to improve safety through the corridor for all users by improving sidewalks to meet ADA requirements and reducing conflicts at the Danville Boulevard/Orchard Court intersection. This will help residents, businesses, and customers of those businesses to use active modes of transportation. 2. The project is planned and located in the manner that will be most compatible with the greatest public good and the least private injury . The Project, as planned and located, will achieve the Project purposes, and will require a partial acquisition of adjacent properties – the acquisition of both permanent and temporary rights as described in Appendix A. The acquired areas are shown in the aerial included with this board order. The Project, as planned and located, avoids the partial or full acquisition of any buildings, and it will not displace any businesses during Project construction. The Project design and alignment ensure that the Project purposes will be achieved, including improving vehicle, bicycle, and pedestrian safety, improving ADA access, and enhancing or greening the Project area. During Project construction, best management practices will be implemented to avoid unnecessary impacts to residents, businesses, and the traveling public. At least one lane of travel in each direction will be open to vehicle travel during Project construction. Emergency vehicles will have access through the Project area at all times. Alternatives to the Project were evaluated and rejected, either because the alternatives would not meet the Project purposes, or, if they did meet the Project purposes, because the alternatives would result in significantly greater impacts to property owners and occupants and the traveling public. The first alternative that was evaluated involved shifting the Project footprint southwest. However, that alignment would have required the realignment of Orchard Court, and the partial or full acquisition of a building that is occupied by existing businesses and an at-grade parking area below the building (a portion of the building is constructed over the parking area). Another alternative that was evaluated involved shifting the Project footprint further southwest to avoid these impacts, but that alignment would not have achieved the objectives of the Project. Under that alignment, Orchard Court would not have fed into the roundabout, and that alignment would have created conflicts between vehicles using the roundabout and vehicles bypassing the roundabout. That alignment would have created safety hazards because of those conflicts. Therefore, alternatives that were considered would have resulted in substantially less public good and substantially greater private injury. For all of these reasons, the Project is planned and located in the manner that will be most compatible with the greatest public good and the least private injury. 3. The properties sought to be acquired are necessary for the Project. The property interests described in Appendix A to the Resolution of Necessity are necessary for the construction of the Project, as planned and designed. All efforts have been made to reduce the physical and operational impacts to adjacent properties, both during and after construction of the Project. The Project cannot be constructed as designed and planned without the acquisition of the property interests described in Appendix A to the Resolution of Necessity. The take areas also are shown in the aerial attached to the board order. 4. The offer of compensation required by Section 7267.2 of the Government Code has been made to the owners of record . The County, through the Real Estate Division of the Public Works Department, has made an offer of just compensation to the owners of record for the rights required for this project. The offers were based on appraisals of the fair market value of the property rights being acquired. In this case, efforts were made appraisals of the fair market value of the property rights being acquired. In this case, efforts were made to acquire each required property or property right through negotiated purchase and sale instead of condemnation. Attempts to negotiate a settlement involved discussions, and in some cases meetings, with the owners of record and/or their representatives. But the negotiations have not been successful, requiring the County to proceed with the adoption of this Resolution of Necessity to proceed with the Project. CONSEQUENCE OF NEGATIVE ACTION: The County will be unable to acquire the property rights necessary for the Project by eminent domain. CLERK'S ADDENDUM CONTINUED to May 12, 2020 at 9:30 a.m. ATTACHMENTS Resolution No. 2020/107 Appendix A Exhibit A THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 04/28/2020 by the following vote: AYE: NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2020/107 IN THE MATTER OF: Resolution of Necessity for acquisition by eminent domain of real property required for the Danville Boulevard/Orchard Court Complete Street Improvements Project, Alamo area. (Project No.: 0662-6R4128, Federal Project No.: HSIPL-5928 (140)) The Board of Supervisors of Contra Costa County, California, by vote of four-fifths or more of its members, RESOLVES that: Pursuant to Government Code Section 25350.5 and Streets and Highways Code Section 943, Contra Costa County intends to construct the Danville Boulevard/Orchard Court Complete Street Improvements (“Project”), in the Alamo area of Central Contra Costa County. The Project is located at and near the intersection of Danville Boulevard and Orchard Court, in the unincorporated Alamo area. The Project will construct a roundabout at that intersection. The Project will include curb extensions, curb ramps, and entry medians at the roundabout to reduce vehicle speeds and improve pedestrian crossings. Sidewalks will be reconstructed through the corridor, along with curb extensions and curb ramps in order to meet Americans with Disabilities Act requirements and to accommodate existing mature trees in the sidewalk. The Project is intended to enhance the safety of the traveling public at this intersection, and to improve accessibility for persons with disabilities. The properties to be acquired consist of six (6) separate parcels that are generally located in the Alamo area. The properties are more particularly described in Appendix "A", attached hereto and incorporated herein by this reference. Pursuant to Section 1245.235 of the Code of Civil Procedure, notice was given to all persons listed on the attached Exhibit “A” whose names and addresses appear on the last equalized county assessment roll. This notice consisted of sending by first-class and certified mail on April 10, 2020, a Notice of Intention to Adopt a Resolution of Necessity, which notified the owners that a hearing to consider the resolution of necessity is scheduled for April 28, 2020, at 9:30 a.m., in the Board's Chambers at 651 Pine Street, Martinez, California. Those notices indicated that , at the above time and place, the owners may appear to be heard on the matters referred to in the notice. The hearing was held on that date and at that time and place, and all interested parties were given an opportunity to be heard. Based upon the evidence presented to it, this Board finds, determines, and hereby declares the following: 1. The public interest and necessity require the proposed Project; and 2. The proposed Project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury; and The property described herein is necessary for the proposed Project; and3. The offer required by Section 7267.2 of the Government Code was made to the owner or owners of record.4. Insofar as any of the property described in this resolution has heretofore been dedicated to a public use, the acquisition and use of such property by Contra Costa County for the purposes identified herein is for a more necessary public use than the use to which the property has already been appropriated, or is for a compatible public use. This determination and finding is made, and this resolution is adopted, pursuant to Code of Civil Procedure Sections 1240.510 and 1240.610. 5. On September 18, 2018, this Board APPROVED the proposed Project and ADOPTED the California Environmental Quality Act (CEQA), Class 1(c) Categorical Exemption, pursuant to Article 19, Section 15301 of the CEQA Guidelines pertaining to this project that was filed on September 19, 2018. 6. NOW, THEREFORE, BE IT RESOLVED The County Counsel of this County is hereby AUTHORIZED and EMPOWERED: NOW, THEREFORE, BE IT RESOLVED The County Counsel of this County is hereby AUTHORIZED and EMPOWERED: To acquire in the County's name, by condemnation, the titles, easements and rights of way hereinafter described in and to said real property or interest(s) therein, in accordance with the provisions for eminent domain in the Code of Civil Procedure and the Constitution of the State of California: Each of Parcels 1 and 3 described in Appendix “A” is to be acquired in fee title; and Each of Parcels 2, 4, and 5 described in Appendix “A” is to be acquired as a temporary construction easement for a period of twenty-one (21) months, between October 1, 2020, and June 30, 2022; and Parcel 6 described in Appendix “A” is to be acquired as temporary construction easement for a period of twenty-one (21) months, between October 1, 2020, and June 30, 2022; and said temporary construction easement will be non-exclusive from October 1, 2020, through March 31, 2021, and it will be exclusive from April 1, 2021, through June 30, 2022. To prepare and prosecute in the County's name such proceed-ings in the proper court as are necessary for such acquisition. To deposit the probable amount of compensation, based on an appraisal, and to apply to said court for an order permitting the County to take prejudgment possession and use said real property for said public uses and purposes. Contact: Jann Edmunds, 925. 957-2454 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: RECOMMENDATION(S): CONSIDER update on COVID 19; and PROVIDE direction to staff. Health Department - Anna Roth, Director and Dr. Farnitano, Health Officer1. Budget and Labor Issues - David Twa, County Administrator2. FISCAL IMPACT: Administrative reports with no specific fiscal impact. BACKGROUND: The Health Services Department has established a website dedicated to COVID-19, including daily updates. The site is located at: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: David Twa I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 , County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.5 To:Board of Supervisors From: Date:April 28, 2020 Contra Costa County Subject:Update on COVID-19 BACKGROUND: (CONT'D) https://www.coronavirus.cchealth.org/ CLERK'S ADDENDUM Public commentary was received from: Stephanie; Marc Joffe; Andy (attached). Health Services The Shelter in Place order has done what it is intended to do. California was the first to have known community spread. Though cases are still rising in the Bay Area and southern California, northern California has been able to flatten the curve. In the 45 days since the shelter in place, the county has issued nine separate health orders addressing everything from sheltering in place to face coverings, with a tenth order to come out tomorrow. The County has supported media interviews and publication of orders with an entirely new website launched for information and a series of FAQ’s (frequently asked questions) available to the public, covering such areas as nursing, schools, sports, recreational activities, business activities and government operations. Contra Costa has about 1,100 hospital beds and doubled the number of beds within the hospitals or buildings adjacent to the Contra Costa Regional Medical Center, increasing hospital capacity by 60 %. Ventilator capacity is increased by five-fold. Three floors of the hospital provide negative pressure rooms. In the jail, all incoming detainees are isolated and monitored for 14 day. Training is ongoing for healthcare providers to use point of care ultrasound for Covid-19 diagnosis. The behavioral health clinics have remained open as well as remote delivery of services provided by over 250 clinical staff. Behavioral health staff have been making home delivery of medications and doing food checks to check on clients sheltered in place. Staff has been working on providing a 60 to 90 supply medication and working with manufacturers to ensure on hand supplies of some atypical medications. Telehealth has been used extensively. The mobile health vans are in action, offering mobile testing as some sites. Alternative care sites have been opened. The Emergency Operations Center has fulfilled 1600 requests for resources such as PPE, ventilators, tents. An upcoming screening program and dashboard means progress. To date over 11,500 tests have been completed, with a goal of increasing the number to almost 2400 per day. Several area hospitals have been able to begin on-site testing, and the standards for testing has been loosened, in the health centers in San Pablo, Pittsburg, Antioch, Concord. Three more sites will be opened by the state for appointment-only testing. A strike team has been formed to test at skilled nursing facilities and congregate living faciites are being monitored. Yesterday the county received emergency use authorization from the FDA for antibody testing kits and a machine is available within the public health lab. A strategy is being developed to use those. The number of testers and tracers has increased from 14 to 79. Detailed contact tracing has been conducted on 720 cases of the virus, with plans to get to 100 testers. The Emergency Operations Center has been serving as the command center for Covid-19 response, with a 1-800 number that has fielded nearly 7000 calls. Public Information Officers have provided media interviews and managed a Covid-19 website to disseminate information for the public as well as pushing out notifications on social media platforms. The telehealth system has managed around 26,000 outpatient appointments. Charitable foundations such as the Chan Zuckerberg Initiative, which provided $500,00 have been of great help in providing grant support to local non-profits across the county, mostly focused on food distribution and desperate need financial support. Community donation sites for the public to support healthcare needs with the donation of PPE’s have been set up. Ms. Roth thanked the thousands of individuals working on hundreds of activities to support the community safety, health and wellness. The Fire Chief, the Director of Health and Human Services, Department of Conservation and Development, law enforcement and community based organizations are all working together to promote a whole community strategy toward a goal of all residents living safely, living healthy and living well. County Administrator Last week at the state legislature there was a meeting and one of the speakers for that committee was from the UCLA Anderson forecast group. Their forecast was that statewide by the end of this year, the unemployment rate will be 16.5%, which is a number we are in the seen since the great recession back in 2008 through 2011. They also forecasted that it will take about 18 months before we would be able to return to the 2019 employment levels. And finally, they expressed real concerns that the pandemic could return either this fall or subsequently in 2021, depending upon what steps we take. The six Bay Area County Administrators, the same administrators associated with the six health officers that we talked about, Santa Clara, San Mateo, Marin, Alameda and us as well as San Francisco were on a conference call yesterday. One thing being considered is hiring one firm to examine how best for the cunty to respond and recover county operations and contemplate how does the county continue to operate under the new environment we will be in. There will be a need within county offices to provide for social distancing and protect both the employees and the public they serve. The county has deployed about 1500 laptops to employees to facilitate working from home and is considering how to continue that going forward. For people returning to work the county has ordered and received 20,000 masks, that will be distributed with the assistance of the labor partners The Governor issued a new order dealing with a meal delivery program called Restaurants Delivered Home Meals for Seniors. Staff was informed of this late Friday afternoon (April 24 th). The program proposes to deliver three meals a day, the maximum cost associated with it, which will be reimbursed about 75% by FEMA, 19% by the state and 6% by the county, is $66 per day per person. Puzzling about this program is that the FEMA grant says it will only run through May 10 th, and the County is just getting to set up this week. At 6% county cost there would be an expenditure of a few thousand dollars by the County, expected to be covered by CARE Act funding. How precisely the program will function is not yet clear, a group is meeting today to work on that. The framework provided by the state requires that a background check be completed on anyone making the meal deliveries to ensure the safety of the participants as well as other critieria in regard to identification of recipients and their income being at or less than 400 % of the poverty level. The County hopes to have a number of factors set up and managed by the end of the week, while waiting for further descriptions from the state. It is awkward that it is not known if the state intends to extend the program past the May 10 2020 date. In-Home Support Service workers, 9,000 providers, are entitled to are entitled to a prorated share of the 80 hours of sick leave that is provided by the Federal Government under the Families First Act. That again is also an area that could be partially covered by our CARE Act funding, the County share of cost is about about $7.2 million. As authorized by the Board last week, advance funding for the month of May has been provided to the community based organizations (CBO) that contract with the County, and an number of contracts were amended to address new billing rates and authorizing advance payment to direct service providers. A test run has been performed determining the best solution to have citizens call in to the Board of Supervisors virtual meetings rather than having the clerk read the public comment emails. The solution would be through AT&T services which would provide a toll free number for people to call. The program can manage a queue of a thousand incoming calls. AT&T would act as gatekeeper for the calls and a transcript will be made of all the call activity. The number and code would be added to the agenda starting with the May 12 agenda. The emails sent by the public will still be included into the record just not read aloud. AGENDA ATTACHMENTS MINUTES ATTACHMENTS Public Commentary Correspondence Received D.5 COVID-19 Update#Agenda Item Your NameComments (1500 character limit)1D.5 Update on COVID-19 Stephanie Hello, I own a dog grooming business in Oakley, CA. While I have seen other salons remain open in contra costa county, I closed down during the stay at home order because I was originally told we are considered non essential. While I agree that we are non essential in short term, dogs without grooming for a length of time can cause them serious health issues that could have been avoided with maintenance of skin, coat, and nails. The main reason is the dog’s health, yet It is also tough seeing the big box pet stores staying open and continue to groom dogs while other small business grooming salons are suffering. My question is do we have to stay closed? The way I have always ran my salon was grooming one customers dog at a time by appointment only. I can and would follow strict guidelines needed during this time. I could have no contact with customers by not allowing any one inside the salon. My business is one at low risk being that we have very low contact with others, and would have no problem with a 6ft distance. The dogs are suffering with matted coats. nails that are getting way too long. I do understand vets can take care of some things but most are only taking in emergency cases. It’s upsetting to let a dog get neglected This in turn costing them tons in vet bills that could have been avoided. Please consider us essential as we have been closed too long at this point to where the dogs need us. 2D.5 Update on COVID-19 Marc JoffeThe level of information Contra Costa County provides on its COVID-19 dashboard is insufficient compared to best practice counties such as Marin, Santa Clara, San Mateo, Orange and San Diego. Specifically, you do not break down deaths by age group, race, sex or underlying condition. This makes it difficult for people in different demographics to assess their mortality risk. Further, Contra Costa County lags other counties outside California in disclosing deaths in nursing homes and assisted living facilities - portraying a lack of transparency called out in a recent East Bay Times op-ed. More data would likely confirm the reality we have seen in other states and countries, which is that the COVID-19 mortality rate among healthy individuals under fifty is virtually nil. This observation should trigger a conversation at the Board of Supervisors about exempting those in this demographic from the shelter at home order, especially if they don’t share a residence with more vulnerable individuals. While the Board’s shelter-at-home policy has undoubtedly reduced COVID-19 deaths and hospitalizations, it is also devastating small businesses around the county, many of which will not be able to reopen when the lockdown ends. As a result, many jobs are being permanently lost. Unemployment results in suicide, depression and spousal abuse – and is thus, like the disease itself, a public health concern. Please relax the lockdown. Page 1 of 2 D.5 COVID-19 Update#Agenda Item Your NameComments (1500 character limit)3D.5 Update on COVID-19 AndyI am perplexed by Governor Newsome's and other municipalities who continue to say the Science is behind your decisions. When he announces numbers everyday he highlights two variables, % increase of cases and total deaths, but isn't it logical as we ramp up testing the numbers will go up? Coincidently the death rate % is going down. We originally were told to Shelter in place to save lives because our healthcare system would be overloaded, but in the Bay Area hospitals are not over loaded, quite the opposite Dr's and supplies are being given to other states and non essential healthcare workers are seeing job reductions. State of CA ICU's are at around 20%-25% capacity? We were told the death rate would be 2%+ plus Dr.'s at Stanford, Santa Clara and now LA county are finding the mortality rate below .05%. Please explain this strategy is better than herding the virus before next flu season? Waiting 12-18 months for a vaccine is not an option and most vaccines only have 25% success rate.Page 2 of 2 D.5 COVID-19 Update#Agenda Item Your NameComments (1500 character limit)1D.5 Update on COVID-19 Stephanie Hello, I own a dog grooming business in Oakley, CA. While I have seen other salons remain open in contra costa county, I closed down during the stay at home order because I was originally told we are considered non essential. While I agree that we are non essential in short term, dogs without grooming for a length of time can cause them serious health issues that could have been avoided with maintenance of skin, coat, and nails. The main reason is the dog’s health, yet It is also tough seeing the big box pet stores staying open and continue to groom dogs while other small business grooming salons are suffering. My question is do we have to stay closed? The way I have always ran my salon was grooming one customers dog at a time by appointment only. I can and would follow strict guidelines needed during this time. I could have no contact with customers by not allowing any one inside the salon. My business is one at low risk being that we have very low contact with others, and would have no problem with a 6ft distance. The dogs are suffering with matted coats. nails that are getting way too long. I do understand vets can take care of some things but most are only taking in emergency cases. It’s upsetting to let a dog get neglected This in turn costing them tons in vet bills that could have been avoided. Please consider us essential as we have been closed too long at this point to where the dogs need us. 2D.5 Update on COVID-19 Marc JoffeThe level of information Contra Costa County provides on its COVID-19 dashboard is insufficient compared to best practice counties such as Marin, Santa Clara, San Mateo, Orange and San Diego. Specifically, you do not break down deaths by age group, race, sex or underlying condition. This makes it difficult for people in different demographics to assess their mortality risk. Further, Contra Costa County lags other counties outside California in disclosing deaths in nursing homes and assisted living facilities - portraying a lack of transparency called out in a recent East Bay Times op-ed. More data would likely confirm the reality we have seen in other states and countries, which is that the COVID-19 mortality rate among healthy individuals under fifty is virtually nil. This observation should trigger a conversation at the Board of Supervisors about exempting those in this demographic from the shelter at home order, especially if they don’t share a residence with more vulnerable individuals. While the Board’s shelter-at-home policy has undoubtedly reduced COVID-19 deaths and hospitalizations, it is also devastating small businesses around the county, many of which will not be able to reopen when the lockdown ends. As a result, many jobs are being permanently lost. Unemployment results in suicide, depression and spousal abuse – and is thus, like the disease itself, a public health concern. Please relax the lockdown. Page 1 of 2 D.5 COVID-19 Update#Agenda Item Your NameComments (1500 character limit)3D.5 Update on COVID-19 AndyI am perplexed by Governor Newsome's and other municipalities who continue to say the Science is behind your decisions. When he announces numbers everyday he highlights two variables, % increase of cases and total deaths, but isn't it logical as we ramp up testing the numbers will go up? Coincidently the death rate % is going down. We originally were told to Shelter in place to save lives because our healthcare system would be overloaded, but in the Bay Area hospitals are not over loaded, quite the opposite Dr's and supplies are being given to other states and non essential healthcare workers are seeing job reductions. State of CA ICU's are at around 20%-25% capacity? We were told the death rate would be 2%+ plus Dr.'s at Stanford, Santa Clara and now LA county are finding the mortality rate below .05%. Please explain this strategy is better than herding the virus before next flu season? Waiting 12-18 months for a vaccine is not an option and most vaccines only have 25% success rate.Page 2 of 2 RECOMMENDATION(S): APPROVE the Alhambra Valley Road Realignment – West of Bear Creek Road Project (Project) and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Martinez-Pinole area. [County Project No.0662-6U4095, DCD-CP#19-06] (Districts I and V). DETERMINE the Project is a California Environmental Quality Act (CEQA), Class 1(c) Categorical Exemption, pursuant to Article 19, Section 15301 of the CEQA Guidelines, and DIRECT the Director of Department of Conservation and Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director or designee to arrange for payment of a $25 fee to the Department of Conservation and Development for processing, and a $50 fee to the County Clerk for filing the Notice of Exemption FISCAL IMPACT: Estimated Project cost: $450,000. 100% Local Road Funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Alex Nattkemper, 925-313-2364 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Alex Nattkemper C. 1 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:APPROVE the Alhambra Valley Road Realignment – West of Bear Creek Road Project) and take related actions under CEQA. BACKGROUND: The purpose of this project is to restore two-way traffic and allow unimpeded traffic flow along a segment of Alhambra Valley Road, which has been functioning with one-way reversing traffic due to existing creek bank erosion on the south side of the road. The project consists of realigning the roadway slightly to the north, away from Pinole Creek, and reconstructing the road with two 10-foot lanes and two 4-foot shoulders. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the project may result in a delay of design, construction, and may jeopardize funding. ATTACHMENTS CEQA RECOMMENDATION(S): ADOPT Resolution No. 2020/121 approving a list of projects for Fiscal Year 2020/21 funded by Senate Bill 1 (SB1): The Road Repair and Accountability Act of 2017, Road Maintenance and Rehabilitation Account funds, and DIRECT staff to submit the list to the California Transportation Commission. (All Districts) FISCAL IMPACT: 100% allocation to the Road Fund from Road Maintenance and Rehabilitation Account program under Senate Bill 1 (SB1) in the approximate amount of $16.4 million. BACKGROUND: California cities and counties are seeing a significant influx of new revenue to invest in the local street and road system from Senate Bill 1 (Beall and Frazier), a landmark transportation funding package that was signed by Governor Brown on April 28, 2017. This measure was in response to California’s significant funding shortfall to maintain the state’s multimodal transportation network. SB1 increased several taxes and fees to raise over $5 billion annually in new transportation revenues. SB1 also includes inflationary adjustments in the revenue to local agencies so that the purchasing power of the funds does not decrease as it has in the past. SB1 prioritizes funding towards maintenance, rehabilitation and safety improvements on state highways, local streets and roads, and bridges and to improve the state’s trade corridors, transit, and active transportation facilities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Nancy Wein, 925.313.2275 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 2 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:FY 2020/2021 Road Maintenance and Rehabilitation Account Project List for Unincorporated Contra Costa County. trade corridors, transit, and active transportation facilities. SB1 Funds were available to cities and counties starting in FY 2017/2018 and are comprised of two parts - an increase in the annual gas tax revenue that local agencies have historically been receiving and a new funding source called Road Maintenance and Rehabilitation Account (RMRA) program funds. The California State Association of Counties (CSAC) annually provides an estimate of the total gas tax revenues the County can expect to see from transportation bill, including the total estimated revenue from RMRA program funds. CSAC estimates the County will receive about $41.7 million in total transportation funding for FY 20/21 from SB1, approximately double what the County received just a few years ago. About $16.4 million of that amount is from the RMRA program. This amount will continue to grow in future years with the built-in inflationary index. SB1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, in order to be eligible for RMRA funding, state statute requires cities and counties to provide basic RMRA project reporting to the California Transportation Commission (CTC). Prior to receiving an apportionment of RMRA funds from the State Controller in a fiscal year, a city or county must submit to the CTC a list of projects proposed to be funded with these funds. All projects proposed to receive funding must be reviewed and approved by the applicable city council or county board of supervisors at a public meeting. The list of projects must include a description and location of each proposed project, a proposed schedule The list of projects must include a description and location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement. The project list does not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities so long as the projects are consistent with RMRA priorities as outlined in the applicable code sections. Some example projects and uses for RMRA funding include, but are not limited to the following: BACKGROUND: (CONT'D) Road Maintenance and Rehabilitation Safety Projects Railroad Grade Separations Complete Streets Components (including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project) Traffic Control Devices Streets and Highways Code Section 2030(b)(2) states that funds made available by the program may also be used to satisfy a match requirement in order to obtain state or federal funds for projects authorized by this subdivision. Staff has developed a recommended list of projects the Board of Supervisors to consider for submitting to CTC. The following criteria will be used by staff when developing the current and future project lists for RMRA funds: Eligibility criteria for RMRA funds Emergency storm damage projects that exceeded existing road fund revenue capacity Maintenance and rehabilitation priorities Roadway safety Expiring grants where local funds are necessary to complete the funding package Geographic equity Projects where expenditures had already occurred for design of the project and had been shelved due to declining gas tax revenues Multi-modal benefits in accordance with the Board of Supervisor’s Complete Streets policy Positive impact to Road Program performance metrics Clearing the queue of delayed projects that were a result of declining gas tax revenues Meeting customer expectations With the passage of SB1, the County will now receive about $41.7 million in total transportation funding in FY 20/21, with approximately $16.4 million of that amount from the RMRA program. The County currently uses the majority of the Gas Tax funds towards public roadway maintenance and repair for approximately 660 miles of the roadway network in the unincorporated areas of Contra Costa County to ensure a safe and convenient public travel in a variety of modes: driving, walking and bicycling. These funds are also used to improve traffic safety throughout the County by using it as the local match to leverage funds from state and federal grant programs. The majority of the RMRA funds are designated for maintenance activities but the range of proposed projects in future years is expected to broaden as the amount of RMRA funds increases. It should be noted that project list below is a small subset of projects in overall road program and only focuses on how the RMRA funds will be expended as required by the Commission. PROPOSED PROJECTS (Total RMRA = $16.4 million) Proposed Project No. 1: Road Drainage Maintenance (RMRA = $1.2 million)- Countywide Ditch Cleaning – This routine maintenance item is to perform drainage ditch cleaning to remove debris and vegetation which may obstruct the passage of stormwater and cause local flooding. (RMRA = $400,000) County Project No.: 0672-6U2303 Clean Catch Basin – This routine maintenance item is to perform cleaning of sediment and prevent obstructions of catch basins (drainage inlets) and related pipe systems. The County has over twenty thousand catch basins throughout the unincorporated portions of the County. (RMRA = $500,000) County Project No.: 0672-6U2308 Inspect Catch Basin – This routine maintenance item is to perform inspections of catch basins and associated systems. This includes a visual inspection of the drainage inlet and any clean water inserts. Follow-up video inspections may be required for deeper inlets and/or suspected structural issue concerning the inlets. (RMRA = $300,000) County Project No.: 0672-6U2316 Proposed Project No.2: Traffic Safety Devices Maintenance (RMRA = $950,000) - Countywide Traffic Signing – This routine maintenance item is to perform sign repair, replacement, and installation along the unincorporated County roadways. (RMRA = $450,000) County Project No.: 0672-6U2504 Traffic Striping – This routine maintenance item is to perform new painting, routine painting and replacement of pavement striping along the unincorporated County roadways to enhance public safety. (RMRA = $500,000) County Project No.: 0672-6U2505 Proposed Project No. 3: Pavement Repairs and Preparation (RMRA = $4.2 million)- Countywide Pot Hole Patching – This routine maintenance item is to perform spot pavement repairs of pot holes along the unincorporated County roadways to eliminate surface hazards. (RMRA = $500,000) County Project No.: 0672-6U2101 Pavement Fabric Patching – This routine maintenance item is to perform pavement fabric patching along the unincorporated County roadways to correct minor pavement defects and prevent further cracking. An area of existing damaged asphalt will be removed and excavated to allow a fabric patch to be placed. The roadway base will be compacted and leveled to support the new fabric layer and asphalt layer. (RMRA = $500,000) County Project No.: 0672-6U2102 Pavement Failure Repair - Backhoe – This routine maintenance item is to conduct pavement failure repair along the unincorporated County roadways. This task requires the removal of a larger area of cracked or damaged pavement with a backhoe. The roadway base will be compacted and overlaid with new asphalt. (RMRA = $500,000) County Project No.: 0672-6U2103 Pull Box Paving – This is a roadway paving operation to place asphalt on localized roadway depressions to provide a smooth riding surface for the motorized public along the unincorporated County roadways. (RMRA = $525,000) County Project No.: 0672-6U2104 Hand Patching – This is similar to pot hole patching to conduct spot pavement repairs along unincorporated County roadway, but on a smaller scale. (RMRA = $500,000) County Project No.: 0672-6U2105 Crack Sealing – This pavement preservation task is to seal cracks in the roadway. Cracks are typically filled in to seal the roadway structural section from water penetration. The goal is to prolong the service life of the pavement and/or prepare the roadway surface for an overlay. (RMRA = $600,000) County Project No.: 0672-6U2106 Leveling – This task is associated with leveling of large settlements, depressions, surface irregularities and recent large pavement repairs. This is to provide a smooth riding surface for the motorized public along unincorporated County roadways. (RMRA = $475,000) County Project No.: 0672-6U2107 Pavement Failure Repair – Grinder – This task is to remove badly cracked or broken pavement. The roadway is then replaced with new asphalt and roadway base rock. This task supports pavement preservation operations and also extends the service life of the roadway pavement. (RMRA = $600,000) County Project No.: 0672-6U2123 Proposed Project No. 4: County-Wide Surface Treatments (RMRA = $6.9 million) Countywide: Double Chip Seal Project (2019) – This project will apply a double chip seal to various roads as a pavement preservation project in the unincorporated Contra Costa County. Locations will include Orinda (Bear Creek Road), Franklin Canyon, Knightsen/Brentwood, Bryon and San Ramon areas. Work will also include surface preparation and pavement striping and markings. (RMRA = $2.200,000) County Project No. 0672-6U2182 Asphalt Rubber Cape Seal Project - The project will apply an asphalt rubber chip seal covered with a type II slurry seal to various roadways in the El Sobrante, North Richmond, and Alamo areas. Work will also include surface preparation and pavement striping and markings. (RMRA = $4,750,000) County Project No. 0672-6U2184 Proposed Project No. 5: Kirker Pass Road Northbound Truck Lanes ($3.1 million) The project consists of pavement widening for a truck climbing lane with 8 foot paved shoulders; relocation of HMA dike, concrete ditches, and other drainage features; retaining wall construction; installation of signage and striping; construction of two C.3 bioretention areas; relocation of existing roadside features, and pavement rehabilitation on Kirker Pass Road which consists of 0.1 feet grind and overlay of open grade rubberized hot mix asphalt (HMA). There are significant roadway conforms at Hess Road due to change in grade. (RMRA = $3,100,000) County Project No. 0662-6R4052 With the annual reporting requirement, the Department will begin strategizing how the County can allocate the new funding to achieve the Road Program’s mission and improve the program’s key performance metrics for safety, efficiency, reliability and accessibility. CONSEQUENCE OF NEGATIVE ACTION: If a project list is not approved by the Board of Supervisors and submitted to the CTC by the May 1, 2020 deadline, the County will not be eligible to receive its portion of RMRA funds and the projects listed above will not be constructed. AGENDA ATTACHMENTS Resolution No. 2020/121 MINUTES ATTACHMENTS Signed Resolution No. 2020/121 Recorded at the request of:Clerk of the Board Return To:Public Works Department, Transportation Engineering THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 04/28/2020 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2020/121 IN THE MATTER OF ADOPTING a list of projects for Fiscal Year 2020/21 funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act of 2017. WHEREAS, SB 1, the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our County are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the County must adopt by resolution a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the County, will receive an estimated $16.4 million in RMRA funding in Fiscal Year 2020/21 from SB 1; and WHEREAS, this is the fourth fiscal year in which the County is receiving SB 1 funding and will enable the County to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the County has undergone a public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the County used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities’ priorities for transportation investment; and Whereas, the funding from SB 1 will help the County maintain and rehabilitate its roadways at a significantly higher level, add active transportation infrastructure throughout the County this fiscal year and hundreds of similar projects into the future; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide. NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the Contra Costa County Board of Supervisors, State of California, as follows: 1. The foregoing recitals are true and correct. 2. The following list of proposed projects will be funded in-part or solely with Fiscal Year 2020/21 Road Maintenance and Rehabilitation Account revenues: PROPOSED PROJECTS (Total RMRA = $16.4 million) Proposed Project No. 1: Road Drainage Maintenance (RMRA = $1.20 million)- Countywide Description: · Ditch Cleaning – This routine maintenance item is to perform drainage ditch cleaning to remove debris and vegetation which may obstruct the passage of stormwater and cause local flooding. (RMRA = $400,000) County Project No.: 0672-6U2303 · Clean Catch Basin – This routine maintenance item is to perform cleaning of sediment and prevent obstructions of catch basins (drainage inlets) and related pipe systems. The county has thousands of catch basins throughout the unincorporated portions of the County. (RMRA = $500,000) County Project No.: 0672-6U2308 · Inspect Catch Basin – This routine maintenance item is to perform inspections of catch basins and associated systems. This includes a visual inspection of the drainage inlet and any clean water inserts. Follow-up video inspections may be required for deeper inlets and/or suspected structural issue concerning the inlets. (RMRA = $300,000) County Project No.: 0672-6U2316 RMRA Priority: Road Maintenance and Rehabilitation Location: · Countywide Proposed Schedule for Completion: Anticipated construction year – FY 20/21 Estimated Useful Life: 15 - 40 years (ditch – dirt roadway to concrete V-ditch) 40 years (concrete structures) Proposed Project No.2: Traffic Safety Devices Maintenance (RMRA = $950,000) - Countywide Description: · Traffic Signing – This routine maintenance item is to perform sign repair, replacement, and installation along the unincorporated County roadways. (RMRA = $450,000) County Project No.: 0672-6U2504 · Traffic Striping – This routine maintenance item is to perform new painting, routine painting and replacement of pavement striping along the unincorporated County roadways to enhance public safety. (RMRA = $500,000) County Project No.: 0672-6U2505 · RMRA Priority: Road Maintenance and Rehabilitation Location: · Countywide Proposed Schedule for Completion: Anticipated construction year – FY 20/21 Estimated Useful Life: 10 years (roadway signage) 2 - 4 years (roadway striping - thermoplastic) Proposed Project No. 3: Pavement Repairs and Preparation (RMRA = $4.2 million)- Countywide Description: · Pot Hole Patching – This routine maintenance item is to perform spot pavement repairs of pot holes along the unincorporated County roadways to eliminate surface hazards. (RMRA = $500,000) County Project No.: 0672-6U2101 · Pavement Fabric Patching – This routine maintenance item is to perform pavement fabric patching along the unincorporated County roadways to correct minor pavement defects and prevent further cracking. An area of existing damaged asphalt will be removed and excavated to allow a fabric patch to be placed. The roadway base will be compacted and leveled to support the new fabric layer and asphalt layer. (RMRA = $500,000) County Project No.: 0672-6U2102 · Pavement Failure Repair - Backhoe – This routine maintenance item is to conduct pavement failure repair along the unincorporated County roadways. This task requires the removal of a larger area of cracked or damaged pavement with a backhoe. The roadway base will be compacted and overlaid with new asphalt. (RMRA = $500,000) County Project No.: 0672-6U2103 · Pull Box Paving – This is a roadway paving operation to place asphalt on localized roadway depressions to provide a smooth riding surface for the motorized public along the unincorporated County roadways. (RMRA = $525,000) County Project No.: 0672-6U2104 · Hand Patching – This is similar to pot hole patching to conduct spot pavement repairs along unincorporated County roadway, but on a smaller scale. (RMRA = $500,000) County Project No.: 0672-6U2105 · Crack Sealing – This pavement preservation task is to seal cracks in the roadway. Cracks are typically filled in to seal the roadway structural section from water penetration. The goal is to prolong the service life of the pavement and/or prepare the roadway surface for an overlay. (RMRA = $600,000) County Project No.: 0672-6U2106 · Leveling – This task is associated with leveling of large settlements, depressions, surface irregularities and recent large pavement repairs. This is to provide a smooth riding surface for the motorized public along unincorporated County roadways. (RMRA = $475,000) County Project No.: 0672-6U2107 · Pavement Failure Repair – Grinder – This task is to remove badly cracked or broken pavement. The roadway is then replaced with new asphalt and roadway base rock. This task supports pavement preservation operations and also extends the service life of the roadway pavement. (RMRA = $600,000) County Project No.: 0672-6U2123 · RMRA Priority: Road Maintenance and Rehabilitation Location: · Countywide · Countywide Proposed Schedule for Completion: Anticipated construction year – FY20/21 Estimated Useful Life: 7 years (pavement surface treatment) Proposed Project No. 4: County-Wide Surface Treatments (RMRA = $6.9 million) Countywide: · Double Chip Seal Project – This project will apply a double chip seal to various roads as a pavement preservation project in the unincorporated Contra Costa County. Locations will include Orinda (Bear Creek Road), Franklin Canyon, Knightsen/Brentwood, Bryon and San Ramon areas. Work will also include surface preparation and pavement striping and markings. (RMRA = $2,200,000) County Project No. 0672-6U2182 · Asphalt Rubber Cape Seal Project - The project will apply an asphalt rubber chip seal covered with a type II slurry seal to various roadways in the El Sobrante, North Richmond, and Alamo areas. Work will also include surface preparation and pavement striping and markings. (RMRA = $4,750,000) County Project No. 0672-6U2184 · RMRA Priority: Road Maintenance and Rehabilitation Location: · Countywide Proposed Schedule for Completion: Anticipated construction year – FY 20/21 Estimated Useful Life: 7 years (pavement surface treatment) Proposed Project No. 5: Kirker Pass Road Northbound Truck Lanes ($3.1 million) The project consists of pavement widening for a truck climbing lane with 8 foot paved shoulders; relocation of HMA dike, concrete ditches, and other drainage features; retaining wall construction; installation of signage and striping; construction of two C.3 bioretention areas; relocation of existing roadside features, and pavement rehabilitation on Kirker Pass Road which consists of 0.1 feet grind and overlay of open grade rubberized hot mix asphalt (HMA). There are significant roadway conforms at Hess Road due to change in grade. (RMRA = $3,100,000) County Project No. 0662-6R4052 · RMRA Priority: Roadway Safety, Road Maintenance and Rehabilitation Location: Location: · Kirker Pass Road from Concord Pavilion to about 4,200 feet north of North Hess Road Proposed Schedule for Completion: Construction year – FY 20/21 Estimated Useful Life: 40 years (roadway widening) 15 years (pavement surface treatment) Contact: Nancy Wein, 925.313.2275 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: RECOMMENDATION(S): ADOPT Traffic Resolution No. 2020/4494 to prohibit stopping, standing, or parking at all times on the west side of Parker Avenue (Road No. 0971C), beginning at a point 32 feet north of the centerline of Sixth Street (Road No. 1795B) and extending northerly a distance of 103 feet, as recommended by the Public Works Director, Rodeo area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Transportation Engineering Division of the Public Works Department received an inquiry regarding parked vehicles at the northwest side of Parker Avenue and Sixth Street possibly obstructing sight lines due to their close proximity to an existing crosswalk. Transportation Engineering Staff conducted a site visit and determined that restricting parking at this location would improve sight lines for crosswalk users and motorists. If adopted, the area will be designated as no parking and subsequently improve sight lines in close proximity to the crosswalk. CONSEQUENCE OF NEGATIVE ACTION: Parking will remain unrestricted. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Monish Sen, 925.313.2187 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 3 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:Prohibit stopping, standing, or parking at all times on a portion of Parker Avenue (Road No. 0971C), Rodeo area. AGENDA ATTACHMENTS TR4494 MINUTES ATTACHMENTS Signed Traffic Resolution No. 2020/4494 TRAFFIC RESOLUTION NO. 2020/4494 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Traffic Resolution on April 28, 2020 by the following vote: AYES: NOES: ABSENT: ABTAIN: TRAFFIC RESOLUTION NO. 2020/4494 Supervisorial District V SUBJECT: Prohibit stopping, standing, or parking of vehicles at all times on a portion of Parker Avenue (Road No. 0971C), Rodeo area. The Contra Costa County Board of Supervisors RESOLVES that: Based on recommendations by the County Public Works Department’s Transportation Engineering Division, and pursuant to County Ordinance Code Sections 46-2.002 – 46-2.012, the following traffic regulation is established: Pursuant to Section 22507 of the California Vehicle Code, stopping, standing, or parking of vehicles is hereby declared to be prohibited at all times on the west side of Parker Avenue (Road No. 0971C), Rodeo, beginning at a point 32 feet north of the centerline of Sixth Street (Road No. 1795B) and extending northerly a distance of 103 feet. MS:sr Orig. Dept. Public Works (Traffic) Contact: Monish Sen, 925.313.2187 C: California Highway Patrol Sheriff’s Department I hereby certify that this is true and correct Copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: David Twa, Clerk of the Board of Supervisors and County Administrator By , Deputy RECOMMENDATION(S): AUTHORIZE the Director of Airports, or his designee, to submit Airport Improvement Program (AIP) grant applications to both the Federal Aviation Administration (FAA) and the California Department of Transportation-Division of Aeronautics (Caltrans) for approximately $6,500,000 and $300,000, respectively, to construct a replacement terminal building, aircraft rescue and firefighting (ARFF) facility, and administrative offices space at Buchanan Field, Pacheco area (District IV). APPROVE and AUTHORIZE the Chair of the Board of Supervisors to sign a Statement of Acceptance with the Federal Aviation Administration for grant funds to construct a replacement terminal building, ARFF facility, and administrative offices at Buchanan Field in the approximate amount of $6,500,000. It is expected that there will be multiple grants due to the scope of the project. APPROVE and AUTHORIZE the Director of Airports, or designee, to sign an acceptance of funds under the California Aid to Airports Program Grant Agreement-Federal AIP Matching Funds grant program to construct a replacement terminal building at Buchanan Field in the approximate amount of $300,000. It is expected that there will be multiple grants due to the scope of the project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 4 To:Board of Supervisors From:Keith Freitas, Airports Director Date:April 28, 2020 Contra Costa County Subject:Acceptance of Federal Aviation Administration Grant Funding to Construct a Terminal Building at Buchanan Field FISCAL IMPACT: There is no negative impact on the General Fund. The total project amount will be approximately $9,500,000. Approximately 68%, or $6,500,000, will be from the FAA, approximately 3.15%, or $300,000, will be from Caltrans, and approximately 28.85%, or $2,700,000, will be from the Airport Enterprise Fund using a combination of capital reserves and or debt service financing. BACKGROUND: The Buchanan Field Airport Master Plan adopted by the Board of Supervisors on October 28, 2008, identifies a new general aviation terminal (Terminal) on the capital improvement list. The Terminal will replace the existing terminal building at the north end of John Glenn Drive. The Terminal would include space for the Airports Division Administrative staff, Airport Rescue and Fire Fighting (ARFF) staff and equipment, public space to support scheduled/unscheduled air service providers, office space for aviation businesses, and general public meeting space. The Airports Division currently rents office space from one of the airport businesses and moving those functions into the Terminal will accommodate the additional office space needed, while resulting in a long-term savings to the Airport Enterprise Fund. This FAA grant funding request is consistent with the Buchanan Field Airport Master Plan adopted by the Board of Supervisors on October 28, 2008, plus governing FAA grant assurances and policies. The environmental review has been completed and the building design is underway. On February 27, 2018 the Board authorized Airport staff to submit FAA and Caltrans grants for the design of the ARFF portion of the project; this was the only FAA grant funded eligible component at the time. The FAA and Caltrans subsequently issued grants totaling approximately $283,000. The total project design cost is approximately $1,055,000. The FAA and Caltrans are now willing to consider providing additional funding for portions of the terminal building design, estimated to be approximately $500,000. The FAA is expected to fund a significant portion of the project construction costs associated with the ARFF function and public areas of the terminal building, since Buchanan Field Airport has an active Part 139 certificate. The estimated total project construction cost is $9,500,000, of which approximately 43%, or $4,100,000, is related to the ARFF function and 25% or $2,400,000 is associated with the terminal building. Grant applications will be submitted to the FAA and Caltrans, $6,500,000 and $300,000 respectively, for funding the ARFF and terminal building eligible components. The Airport Enterprise Fund will pay the grant match and all non-grant eligible costs, estimated at $2,700,000, including the construction of the Airport’s administrative office space. CONSEQUENCE OF NEGATIVE ACTION: The County will not receive the FAA and Caltrans Grant funding necessary to construct the terminal building, ARFF facility, and administrative offices, which will result in the project not being completed. The Airports Division will also continue to rent office/ARFF space for approximately $6,500 per month, which also doesn’t meet the short-term or long-term space needs. RECOMMENDATION(S): Acting as the governing body of the Contra Costa County Flood Control and Water Conservation District (District), APPROVE and AUTHORIZE the Chief Engineer, or designee, to execute, on behalf of the District, a license agreement granting the City of Oakley a license to use District property along Marsh Creek for recreational purposes, effective January 14, 2020 for term of twenty five (25) years, as recommended by the Chief Engineer, Oakley area. DETERMINE that the conveyance of this license to the City of Oakley is in the public interest and will not substantially conflict or interfere with the District's use of the property for District purposes. FISCAL IMPACT: No fiscal impact. BACKGROUND: The District and the City of Oakley (City) are entering into a License Agreement for Joint Use Areas, for maintenance of City improvements at three locations along Marsh Creek. City improvements include, the pedestrian bridge and staging area north of Cypress Road, the pedestrian bridge at Marsh Creek Glenn Park (approximately 2,000 feet north of Delta Road) and the pedestrian bridge, trail, and the section of the Flood Control District drainage channel along the Creekside Community Park from Laurel Road to approximately 1,000 feet south of Laurel Road. Previously, the District had agreed to allow improvements to be constructed in the District right of way. The City will maintain these City improvements constructed across APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Olivia Reynolds-Freeman, 925. 957-2462 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 5 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:APPROVE the License Agreement with the City of Oakley, on behalf of the Flood Control and Water Conservation District, Oakley. District property covered by this License Agreement. The City improvements are outlined in Exhibit “A” that is attached to the License Agreement. BACKGROUND: (CONT'D) District staff have determined that the City's use of District property under the terms of the license will not substantially conflict or interfere with the District's use of the property for District purposes. CONSEQUENCE OF NEGATIVE ACTION: The City will no longer be able to maintain City-installed facilities along Marsh Creek, or to use District property along Marsh Creek for recreation purposes. ATTACHMENTS License Agreement RECOMMENDATION(S): ADOPT Resolution No. 2020/124 establishing a rate of $30 per Equivalent Runoff Unit (ERU) for Stormwater Utility Area 17 (Unincorporated County) for Fiscal Year 2020–2021 and requesting that the Contra Costa County Flood Control & Water Conservation District (FC District) adopt annual parcel assessments for drainage maintenance and the National Pollutant Discharge Elimination System Program, as recommended by the Chief Engineer, Countywide. FISCAL IMPACT: The 2020–2021 rate per ERU is the same as that set for fiscal year 2019–2020. Therefore, there will be no change in rate for Unincorporated County property owners. The unincorporated area of Contra Costa County will produce approximately $3,633,900, which will be used to implement the Unincorporated County’s Watershed Program. All associated costs funded 100% by Stormwater Utility Area 17 Funds. BACKGROUND: The Clean Water Program consists of the County, Contra Costa cities, and the FC District working together to prevent, reduce, or eliminate the discharge of pollutants into APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Michele Mancuso, (925) 313-2236 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 6 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:Adopt Resolution Requesting that the Flood Control District Adopt Annual Parcel Assessments for the County’s Watershed Program. Project #7517-6W7091 BACKGROUND: (CONT'D) the storm drain system, including creeks and other natural waterways. The Clean Water Program was established in response to changes in the Federal Clean Water Act. The Program is known at the federal level as the National Pollutant Discharge Elimination System (NPDES) Program. In order to be in compliance with the current NPDES permit, Clean Water Program participants implement programs to comply with the provisions in the San Francisco Bay Area Municipal Regional Stormwater NPDES Permit. These programs are paid for with stormwater utility fee assessments. Adoption of the attached resolution will begin the annual process of assessment adoption. The Board of Supervisors is being asked to set a rate of $30 for one ERU in the Unincorporated County areas and to request that the FC District adopt the stormwater utility assessment. (The FC District is the only entity under state law with legal authority to assess this particular assessment.) The Public Works Department coordinates the County Watershed Program for the County. Examples of how the assessment is being spent in the current year include: 1. General drainage maintenance to remove debris and sediment from County storm drain systems, flood control channels, and creeks. 2. Targeted street sweeping throughout the County. 3. Work with County Building Inspection and Public Works inspectors and construction companies/contractors to reduce construction contaminants, such as paint, cement, oil/fuels, and soil erosion from entering storm drains and creeks. 4. Encourage Planners and the development community to use new designs that will reduce contaminated stormwater runoff. 5. Educate the public on the benefits of reducing pesticides and other toxic household product use and their proper disposal. 6. Educate County Engineers and Maintenance staff on flood control design, construction, and maintenance practices that protect water quality and preserve natural watershed habitats. 7. Inspection of industrial and commercial businesses for evidence that spill prevention, equipment maintenance and cleaning, waste handling and disposal, and other business practices are done in a manner that minimizes stormwater contamination. 8. Educate marina operators and their marina users through a marina program. CONSEQUENCE OF NEGATIVE ACTION: If the rate per ERU is not set for the coming fiscal year, funds will not be available for the County’s Watershed Program to comply with the Joint Municipal NPDES Stormwater Permit. The Regional Water Quality Control Boards have the authority to issue fines of up to $10,000 per day against those municipalities that do not comply with the Permit and fail to implement their Stormwater Management Plans. AGENDA ATTACHMENTS Resolution No. 2020/124 MINUTES ATTACHMENTS Signed Resolution No. 2020/124 Recorded at the request of:CLERK OF THE BOARD Return To:CCC FLOOD CONTROL & WATER CONSERVATION DISTRICT THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 04/28/2020 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2020/124 In The Matter of: ESTABLISH the rate per equivalent runoff unit for Stormwater Utility Area 17 (Unincorporated County) for Fiscal Year 2020–2021 and request that the Contra Costa County Flood Control and Water Conservation District (FC District) ADOPT an annual parcel assessment for drainage maintenance and the National Pollutant Discharge Elimination System (NPDES) Program, as recommended by the Chief Engineer, Countywide. The Board of Supervisors of Contra Costa County RESOLVES THAT; WHEREAS, under the Federal Water Pollution Control Act, prescribed discharges of stormwater require a permit from the appropriate California regional water quality board under the NPDES Program; and WHEREAS, the COUNTY of CONTRA COSTA (County) did apply for, and did receive, an NPDES permit, which requires the implementation of selected Best Management Practices (BMPs) to minimize or eliminate pollutants from entering stormwaters; and WHEREAS, it is the intent of the County to utilize funds received from its Stormwater Utility Area (SUA) for implementation of the NPDES Program and drainage maintenance activities; and WHEREAS, at the request of the County, the FC District has completed the process for formation of an SUA, including the adoption of the Stormwater Utility Assessment Drainage Ordinance NO. 93-47; and WHEREAS, the SUA and Program Group Costs Payment agreement between the County and the FC District requires that the County determine the rate to be assessed to a single Equivalent Runoff Unit (ERU) for the forthcoming fiscal year in the Unincorporated County; and NOW, THEREFORE BE IT RESOLVED, that the County Board of Supervisors does determine that the rate to be assigned to a single ERU for Fiscal Year 2020–2021 shall be set at $30. BE IT FURTHER RESOLVED, that the County Board of Supervisors does hereby request the FC District to adopt SUA 17 levies based on said amount. I hereby certify that this is a true and correct copy of an action taken and Contact: Michele Mancuso, (925) 313-2236 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: RECOMMENDATION(S): AUTHORIZE the Director of Airports to submit applications to the Federal Aviation Administration (FAA) for grants for capital improvement projects and/or operating expenses for Byron Airport and/or Buchanan Field Airport to enable the County to participate in economic stimulus funding specifically being made available to airports as part of the Coronavirus Aid, Relief, and Economic Security (CARES) Act. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 7 To:Board of Supervisors From:Keith Freitas, Airports Director Date:April 28, 2020 Contra Costa County Subject:Grant Funds Available for Buchanan Field and Byron Airports from FAA through the Coronavirus Aid, Relief, and Economic Security (CARES) Act RECOMMENDATION(S): (CONT'D) AUTHORIZE the Director of Airports to submit matching fund grant applications to the California Division of Aeronautics (Caltrans) for grants for capital improvement projects and/or operating expenses for Byron and/or Buchanan Field Airport simultaneous with the submission of grant applications to the FAA for grant funds available through of the CARES Act. APPROVE and AUTHORIZE the Chair of the Board of Supervisors or the Director of Airports to sign one or more Statement of Acceptance, or similar document, to accept grant funds from the FAA as part of the CARES Act. APPROVE and AUTHORIZE the Chair of the Board of Supervisors or the Director of Airports to sign one or more Acceptance of Funds, or similar document, to accept airport-related grant funds received from Caltrans. FISCAL IMPACT: There is no negative impact on the General Fund. Grant funds would be deposited in the Airport Enterprise Fund and used to fund operations and/or capital projects at Buchanan Field Airport and Byron Airport. The grants would not need to be repaid and would be subject to standard FAA grant assurances. Any shortfall between an FAA grant and the cost of a project would be borne by a combination of grant funding from Caltrans and the Airport Enterprise Fund. BACKGROUND: The Coronavirus Aid, Relief, and Economic Security (CARES) Act was passed by Congress and signed into law on March 27, 2020. As part of the CARES Act, $10 billion in economic stimulus has been made available to the Federal Aviation Administration (FAA) to support airports in the United States. The FAA is currently in the process of formulating the specific protocols that will be followed for how these funds will be distributed to airports. Typically, the FAA issues about $3 billion in grants annually. The application and approval process for grant funds usually takes six to seven months to complete. Preliminary discussions with the regional FAA office suggest that the FAA is planning to issue the $10 billion in CARES Act relief funds very quickly - within the next 30 days. The purpose of this board order is to ensure that Contra Costa County has the ability to quickly apply for and accept CARES Act funds for both County airports. Revenue at the County’s airports is generated by ground leases, hangar rentals and usage fees. These revenues pay for the airports’ operating expenses, including airport management, operations, and facility maintenance. Many of the airports’ tenants are small businesses that have been negatively impacted by the economic fallout of the Coronavirus. As a result, staff anticipates County airports’ revenues and cash flow will suffer until there is an economic recovery. The grant funds being made available to airports under the CARES Act is money that the Airports Division can use to fund operations, including paying salaries. The grant funds can also be used to pay for capital improvement projects at the airports. Such projects will not only enable the County’s airports to remain modern, safe, and competitive with other local airports, they will provide much-needed jobs to the local community. The FAA has already indicated it will make at least $69,000 and $1,053,000 in CARES Act grant funding available to Byron Airport and Buchanan Field Airport, respectively. It is anticipated that additional grant funding will be made available from both the FAA and Caltrans-Division of Aeronautics through a streamlined application process. Byron Airport and Buchanan Field Airport continue to be significant economic engines and to provide jobs growth opportunities for Contra Costa County. The grant funds available through the CARES Act will strengthen the ability of the County’s airports to continue these trends during the next 12 to 24 months, at a time the County most needs it. CONSEQUENCE OF NEGATIVE ACTION: The County may not receive the FAA and Caltrans grant funding made available to Byron Airport and Buchanan Field by the CARES Act. This would result in lost economic and jobs opportunity for Byron Airport, Buchanan Field and Contra Costa County. RECOMMENDATION(S): RECEIVE this report concerning the final settlement of Karla Williams-Smith and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $195,000. FISCAL IMPACT: Workers' Compensation Internal Service Fund payment of $195,000. BACKGROUND: Attorney Mark A. Cartier, defense counsel for the County, has advised the County Administrator that within authorization an agreement has been reached settling the workers' compensation claim of Karla Williams-Smith v. Contra Costa County. The Board's April 14, 2020, closed session vote was: Supervisors Gioia, Andersen, Burgis, Mitchoff and Glover - Yes. This action is taken so that the terms of this final settlement and the earlier April 14, 2020, closed session vote of this Board authorizing its negotiated settlement are known publicly. CONSEQUENCE OF NEGATIVE ACTION: Case will not be settled. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen Caoile 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 8 To:Board of Supervisors From:Karen Caoile, Director of Risk Management Date:April 28, 2020 Contra Costa County Subject:Final Settlement of Claim, Williams-Smith vs Contra Costa County RECOMMENDATION(S): DENY claims filed by Javier Domingo Arroyo, Alok and Mrinmayee Bhowmick, Bernice Chestnut, Khari Edwards on behalf of Angela Thomas (7), Jamari Hillby and through his guardian Denisha Simon (3), Tasha Johnson, and Giovanni Page on behalf of Angela Thomas (7). FISCAL IMPACT: No fiscal impact. BACKGROUND: Javier Domingo Arroyo: Personal injury and property claim for damages arising out of motor vehicle accident in the amount of $25,000. Alok & Mrinmayee Bhowmick: Personal injury claim for damages arising out of motor vehicle accident in an amount to exceed $25,000. Bernice Chestnut: Personal injury claim for damages arising bug bites received in undisclosed amount. Khari Edwards & on behalf of Angela Thomas: Personal injury claim for wrongful death in the amount of $3,000,000. Jamari Hill by & through his Guardian Denisha Simon: Personal injury claim for trip and fall in an amount to exceed $25,000. Tasha APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Scott Selby 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 9 To:Board of Supervisors From:David Twa, County Administrator Date:April 28, 2020 Contra Costa County Subject:Claims BACKGROUND: (CONT'D) Johnson: Claim for unidentified issues with court system in an amount to be determined. Giovanni Page & on behalf of Angela Thomas: Personal injury claim for wrongful death in the amount of $3,000,000. RECOMMENDATION(S): ACCEPT Board members meeting reports for March 2020. FISCAL IMPACT: No fiscal impact. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. District V has nothing to report. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Bergamini 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 10 To:Board of Supervisors From:David Twa, County Administrator Date:April 28, 2020 Contra Costa County Subject:ACCEPT Board members meeting reports for March 2020 ATTACHMENTS District IV March 2020 Report District III March 2020 Report District I March 2020 Report Supervisor John Gioia March – 2020 Monthly Meeting Statement Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc.). Supervisor Gioia did not seek reimbursement from the County f or any meetings that he attended in his capacity as a County Supervisor during the month of March, 2020. Date Meeting Name Location 2-Mar Census Workshop Oakley 4-Mar Meeting with County Health Director Martinez 4-Mar Census County Department Training Martinez 4-Mar Mental Health Commission Meeting Pleasant Hill 6-Mar Phone Meeting Delta Counties Coalition Via Phone 6-Mar Family Justice Center Meeting Web Meeting 9-Mar Internal Operations Committee Meeting Martinez 9-Mar Meeting with Local 2015 Martinez 9-Mar Legislative Committee Meeting Martinez 10-Mar Board of Supervisors Meeting Martinez 10-Mar Contra Costa County Fire Protection District Meeting Martinez 10-Mar Housing Authority Meeting Martinez 11-Mar Meeting with County Administrator, David Twa Martinez 11-Mar Meeting with CEMEX Martinez 11-Mar LAFCO Meeting Martinez 12-Mar Phone Meeting with Ag Innovations Via Phone 13-Mar Constituent Meeting Brentwood 16-Mar 2020 Census Meeting Via Web 16-Mar Phone Meeting with Health Services Via Phone 17-Mar Contra Costa Health Services Update Via Phone 18-Mar Contra Costa Health Services Update Via Phone 18-Mar Delta 6 Meeting Via Web 18-Mar Meeting with East Bay Regional Park District Via Phone 18-Mar Meeting with Delta Station Commander Via Phone 9-Mar Contra Costa Health Services Update Via Phone 19-Mar Meeting with Blackhawk Station Commander Via Phone 19-Mar Meeting with Valley Station Commander Via Phone 19-Mar Meeting with Antioch Police Chief Via Phone 20-Mar Contra Costa Health Services Update Via Phone 20-Mar Congregate Living Health Facility Via Phone 23-Mar Contra Costa Health Services Update Via Phone 24-Mar Contra Costa Health Services Update Via Phone 24-Mar Board of Supervisors Meeting Via Web 25-Mar Contra Costa Health Services Update Via Phone 25-Mar White House COVID-19 Briefing Via Phone Supervisor Diane Burgis - March 2020 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). 25-Mar Constituent Meeting Via Phone 25-Mar Tri Delta Transit Meeting Via Phone 26-Mar Contra Costa Health Services Update Via Phone 26-Mar Antioch Chamber Meeting Via Web 27-Mar Contra Costa Health Services Update Via Phone 30-Mar Contra Costa Health Services Update Via Phone 31-Mar Contra Costa Health Services Update Via Phone 31-Mar Board of Supervisors Meeting Via Web * Reimbursement may come from an agency other than Contra Costa County Purpose Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Supervisor Diane Burgis - March 2020 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting * Reimbursement may come from an agency other than Contra Costa County EMPLOYEE TRAVEL DEMAND EMPLOYEE NUMBER:CLAIM MONTH: MM/YY (ONE DEMAND PER MONTH) EMPLOYEE NAME: DEPARTMENT: EMP LOCATION ADDRESS:EMP PHONE #: DATE MILES DATE AMOUNT PD TAX REIM TAX NO TAX TOTAL TOTAL TOTAL TOTAL TOTAL EXPENSE CODE 1: MILEAGE DISTRIBUTION ORG OPT MILES DATE ORG TASK OPT ACTIVITY AMOUNT The undersigned under the penalty of perjury states: That this claim and the items as therein set out are true and correct; That no part thereof has been heretofore paid; and That the amount therein is justly due; and that the same is presented within one year after the last item thereof has accrued. EMPLOYEE'S SIGNATURE DATE SUPERVISOR'S SIGNATURE DATE DEPARTMENT HEAD OR DEPUTY DATE SEE INSTRUCTIONS BELOW 1104 14 DESCRIPTION EXPENSE CODE 2: EXPENSE DISTRIBUTION 13-Mar ACCT 4-Mar Bridge Toll - Fastrak Bridge Toll - Fastrak Bridge Toll - Fastrak 13-Mar 9-Mar 4-Mar 31-Mar 17 17 17 58 CONCORD-SAN FRANCISCO 26-Mar CONCORD-MARTINEZ CONCORD-MARTINEZ CONCORD-SAN FRANCISCO $7.00 $7.00 37927 CONCORD-SAN RAMON CONCORD-MARTINEZ ABAG Legislation & Administrative Committees Board of Supervisors Meeting (on location for WebEx) ABAG Regional Planning (925) 521-7100 MITCHOFF, KAREN BOS - MITCHOFF CONCORD-MARTINEZ (Last Name, First Name) 2151 SALVIO ST., SUITE R, CONCORD 37 PURPOSE 2-Mar 13-Mar Board of Supervisors Meeting IT Equipment Pick Up FOR AUDITOR'S USE ONLYEXPENSE REIMBURSEMENTTRAVEL DEMAND BY PRIVATE AUTO FOR OFFICE USE ONLY FROM/TO Bridge Toll - Fastrak ITEM OF EXPENSE 03/20 219 219 TASK 2-Mar ACTIVITY Legislation Meeting East Bay Women's Conference 10-Mar 15 58 1104 1104 2300 2300 $7.00 $7.00 M8154 Rev. 11/09 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 9259578860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 11 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:April 28, 2020 Contra Costa County Subject:Resolution recognizing May, 2020 as Cleaner Contra Costa Challenge Month ATTACHMENTS Resolution 2020/88 In the matter of:Resolution No. 2020/88 recognizing May 2020, as Cleaner Contra Costa Challenge Month. WHEREAS, the health of our environment, economy, and community is essential for current and future generations; and WHEREAS, Contra Costa County; the Cities of Antioch, San Pablo, and Walnut Creek; and Sustainable Contra Costa have launched an online platform to stimulate household climate action and track results - the Cleaner Contra Costa Challenge; and WHEREAS, the Cleaner Contra Costa Challenge inspires citizens to join forces with neighbors, friends, and community groups to take action to create cleaner, healthier, and more vibrant communities for all; and WHEREAS actions taken through the Cleaner Contra Costa Challenge will have the added benefits of reducing greenhouse gas emissions; saving money; and advancing community goals for health, safety, economic vitality, energy independence, and quality of life; and WHEREAS citizens can form teams and community groups to compete in seasonal competitions and support each other’s efforts; and WHEREAS the Board of Supervisors of Contra Costa County support this collaborative effort bringing awareness and local action to the pivotal issues facing our planet – because when we reduce our impact by conserving resources and investing in local solutions, everybody benefits; and WHEREAS, residents, businesses, and community groups of Contra Costa County are encouraged to measure their footprint, find practical solutions and local resources, and take action at Cleanercontracosta.org; the Contra Costa Board of Supervisors proclaims May 2020 as Cleaner Contra Costa Month, bringing the community together in action for a healthy, clean, and sustainable County, and we encourage all community members to join the Spring Challenge at CleanerContraCosta.org. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA DIANE BURGIS Chair, District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): ADOPT Resolution No. 2020/127 recognizing the month of April 2020 as Child Abuse Prevention Month, as recommended by the Employment and Human Services Director. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Tish Gallegos, 608-4808 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 12 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 28, 2020 Contra Costa County Subject:Child Abuse Prevention Month ATTACHMENTS Resolution 2020/127 In the matter of:Resolution No. 2020/127 Recognizing the Month of April 2020 as Child Abuse Prevention Month WHEREAS, as a community, we have a responsibility to nurture and protect our children and help ensure they become healthy and productive adults; and WHEREAS, child abuse and neglect affect children of all ages, races, and income, and is 100 percent preventable; and WHEREAS, in Contra Costa County, the Child Abuse Prevention Council (CAPC) and Child Protective Services (CPS), a program of Children & Family Services within the Employment and Human Services Department, collaborate to continue protecting children through the COVID-19 health crisis, through preventive services, response, intervention, and investigation; and WHEREAS, despite outreach and community efforts, the rising number of reported child abuse cases remains a great concern, and highlights the need for increased protection and improved services for abused and neglected children; and WHEREAS, during the COVID-19 pandemic, with more isolation, schools and day care centers closed, parents and children at home together more, and incomes severely reduced, tensions in households increase, underscoring the importance of child abuse prevention services; and WHEREAS, every year more than 3 million cases of child abuse are reported across the country, and two of the major risk factors leading to child abuse and neglect are family isolation and stress; and WHEREAS, experiencing physical abuse or witnessing violence early in life can become a cycle, passed down through generations; and children exposed to violence may consider it to be acceptable, and therefore the cycle of violence continues and can lead to other violent or dangerous actions; and children who have experienced abuse are nine times more likely to become involved in criminal activities; and WHEREAS, the total lifetime economic burden of child abuse and neglect in the United States is at least $124 billion annually, and studies show that each death due to child maltreatment has a lifetime cost of $1.3 million and the lifetime cost for each victim of child maltreatment who lived is $210,012; and WHEREAS, we cannot put a dollar value on the life of a child, however we can play a part in ending the tragedy of child abuse by supporting children and families. The benefits of implementing prevention programs greatly outweigh the substantial economic costs of maltreatment; and WHEREAS, these costs accrue over the course of the survivors’ lives, yet the community will continue to incur the same cost each year until we are able to reduce and ultimately end child abuse; and WHEREAS, most experts believe the number of incidents of abuse are far greater than what is reported; and early intervention is critical for preventing abuse and can positively impact at-risk families, protecting children; and WHEREAS, in Contra Costa County there are numerous committed agencies, parents, relatives, community volunteers, public policymakers and professionals who collaborate to eliminate child abuse and give our children hope, security and safety; and WHEREAS, CAPC continues its role as a child abuse prevention service provider to Contra Costa County during the COVID-19 crisis, and urges community members to report suspected child abuse to law enforcement, child welfare agencies or other community hotlines; NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors joins in proclaiming April, 2020, to be “Child Abuse Prevention Month,” and recognizes the efforts made by the Child Abuse Prevention Council and Children and Family Services of the Employment and Human Services Department, and acknowledges both agencies for their dedication to preventing child abuse in Contra Costa County. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA DIANE BURGIS Chair, District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): APPOINT Joseph Drago to the Emergency Medical Care Committee (EMCC) seat C2 - Air Medical Transportation Provider Representative, as recommended by Health Services Director, with a term expiration date of September 30, 2020. Air Medical Transportation Provider Authorized Representative: Joseph Drago, Concord, CA 94520. FISCAL IMPACT: No fiscal impact. BACKGROUND: The Emergency Medical Care Committee (EMCC) is a multidisciplinary committee appointed by the County Board of Supervisors, to provide advice and recommendations on EMS-related matters to the Board, Health Services Director and its EMS Agency. Membership consists of consumer representatives, and representatives of EMS-related organizations and groups. In September 2018, the EMCC two-year membership began a new term. The former C2 seat is vacant due to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Goldstein M.D., 925-608-5454 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Marcy Wilhelm, Rachel Morris C. 13 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Appointment to the Emergency Medical Care Committee BACKGROUND: (CONT'D) the resignation of the former representative from the EMCC, effective January 1, 2020. Mr. Drago was nominated in March 2020 to finish the current term. CONSEQUENCE OF NEGATIVE ACTION: If this Board Order is not approved, the Air Medical Transportation Provider Authorized Representative Seat will not be filled. ATTACHMENTS RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No.005057 authorizing revenue in the amount of $217,928 from accumulated depreciation to appropriate to purchase one prisoner transport vehicle for the Office of the Sheriff, as recommended by the Public Works Director, Countywide. FISCAL IMPACT: This action provides appropriations from depreciation for the purchase of one vehicle. This purchase will be funded with the accumulated depreciation from Equipment #6610 in the amount of $135,852 and from Equipment #6611 in the amount of $82,076. 100% General Fund BACKGROUND: The Office of the Sheriff is using depreciated funds from depreciation reserves from vehicle #6610 and #6611 and purchasing one Prisoner Transportation Vehicle. The new equipment will be a 2020 Ford F-550 Chassis and a 2020 North Star 163-5, 16 passenger box. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, the Office of the Sheriff will not be able to use the accumulated depreciation for equipment #6610 and #6611 toward the purchase cost of the new equipment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Nida Rivera, (925) 313-2124 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 14 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:Appropriation and Revenue Adjustment for One Prisoner Transportation Vehicle AGENDA ATTACHMENTS TC24/27_AP005057 MINUTES ATTACHMENTS Signed Approp Adj 5057 RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No. 005058 authorizing the transfer of fund balance in the amount of $10,000,000 to the CCCFPD Capital Construction Fund (7025) from the CCCFPD General Operating Fund (7300) for the Fire Station 70 capital construction project. FISCAL IMPACT: 100% CCCFPD General Operating Fund Balance. The Contra Contra County Fire Protection District will continue to meet is 10% reserve requirement. BACKGROUND: On July 9, 2019, the Fire Board of Directors (Board) adopted Resolution No. 2019/1 establishing the "CCCFPD Capital Construction Fund" within the County Treasury. On the same date, the Board authorized the County Auditor-Controller to transfer $10 million from the CCCFPD General Operating Fund (Fund No. 202000) to the new CCCFPD Capital Construction Fund (Fund No. 202500). This was a planned transfer intended to partially fund the construction of a new Fire Station 70 in the City of San Pablo. Both actions were taken -- i.e., the new fund was established and the County Auditor-Controller APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jackie Lorrekovich, Chief Admin Svcs (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 15 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:April 28, 2020 Contra Costa County Subject:Appropriation and Revenue Adjustment - Fire Station 70 Construction BACKGROUND: (CONT'D) transferred $10 million from the CCCFPD General Operating Fund to the new CCCFPD Capital Construction Fund. The action today properly adjusts the Board-approved budgets of both funds to account for the transfer in/out. That is to say, it increases expenditures within the CCCFPD General Operating Fund by $10 million and increases revenue in the CCCFPD Capital Construction Fund by $10 million. The net result to total District funds available is zero until the funds are spent on capital construction. It is anticipated that the full $10 million will be spent on Fire Station 70 construction by the end of FY 2020-21. CONSEQUENCE OF NEGATIVE ACTION: This action is needed to properly account for the transfer of fund balance from the CCCFPD General Operating Fund to the CCCFPD Capital Construction Fund. AGENDA ATTACHMENTS TC24/27 AP005058 MINUTES ATTACHMENTS Signed Approp Adj 5058 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25599 to reassign vacant Medical Director-Exempt position #16809 (VCA2) from Department Budget Unit #0540 (Office of the HS Director) to Department Budget Unit #0467 (MH Administration) in the Health Services Department. FISCAL IMPACT: Upon approval if this action, an approximate annual salary and benefit cost of $539,659.32 will increase in Department Budget Unit 0467 (MH Administration) and will be 100% fully offset by MH Realignment. In addition, this action will reduce an approximate annual salary and benefit cost of $539,659.32 in Department Unit 0540 (Office of the HD Director). BACKGROUND: The Health Services Department is reassigning the vacant Medical Director-Exempt position to the MH Administration in order to recruit a permanent employee. Under the direction of the Behavior Health Director, the Medical Director participates as a key senior manager in planning, developing, organizing and directing Behavioral Health programs and coordinates and supervise the medical practice of all nursing and psychiatrist staff. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 16 To:Board of Supervisors From:Anna Roth, Health Services Date:April 28, 2020 Contra Costa County Subject:Reassign Medical Director-Exempt Position #16809 to MH Administration in the Health Services Department. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, there will be insufficient supervision over the medical practice in Behavioral Health. AGENDA ATTACHMENTS P300 No. 25599 MINUTES ATTACHMENTS Signed P300 25599 POSITION ADJUSTMENT REQUEST NO. 25599 DATE 4/20/2020 Department No./ Department Health Services Budget Unit No. 0467 Org No 5941. Agency No. A18 Action Requested: Reassign vacant Medical Director-Exempt ( VCA2) Position #16809 from Department (Office of the HS Director) #0540/6549 to Department (MH Administration) #0467/5941 in the Health Services Department. Proposed Effective Date: Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $539,659.32 Net County Cost Total this FY $134,914.74 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% funded by Mental Health Realignment Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Sarah Kennard for 4/20/2020 __________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 4/23/20 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): Adopt Position Adjustment Resolution No. 25600 to increase the hours of one (1) Pediatrician-Hospitalist - Exempt (VPS0) in salary plan and grade 1PX 1006 ($15,253.33 - $17,333.33) and incumbent in position number 7779 from part-time (31/40) to full-time (40/40) in the Health Services Department; and increase the hours of one (1) Pediatrician-Ambulatory - Exempt (VPS9) in salary plan and grade 1PX 1009 ($16,674.75 - $19,083.33) and incumbent in position number 9037 from part-time (35/40) to full-time (40/40) in the Health Services Department. (Represented) FISCAL IMPACT: Increasing the hours of the Pediatrician-Hospitalist - Exempt from part-time (31/40) to full-time will cost an additional $69,961.77 annually which includes $17,840.06 in pension costs. Increasing the hours of the Pediatrician-Ambulatory - Exempt from from part-time (35/40) to full-time will cost an additional $38,038.43 annually which includes $6,466.47 in pension costs. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mary Jane De Jesus-Saepharn, 925-957-5275 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 17 To:Board of Supervisors From:Anna Roth, Health Services Date:April 28, 2020 Contra Costa County Subject:Increase Hours for Pediatrician-Hospitalist-Exempt and Pediatrician Ambulatory-Exempt positions in the Health Services Department BACKGROUND: In January 2020, the department's Ambulatory Care Provider-Exempt with the California Children Services Program retired from the County. By increasing the hours of the Pediatrician-Hospitalist - Exempt, the incumbent is able to assume some responsibilities and duties the were previously performed by the Ambulatory Care Provider-Exempt. Increasing the work hours of the Pediatrician-Ambulatory - Exempt from from part-time (35/40) to full-time will allow the incumbent to devote additional time to clinical tasks and responsibilities. CONSEQUENCE OF NEGATIVE ACTION: If these work hours are not increased to full-time, the Health Services Department will be unable to shift critical pediatric duties and clinical responsibilities to available medical staff and pediatric services will be compromised. AGENDA ATTACHMENTS P300 No. 25600 MINUTES ATTACHMENTS Signed P300 POSITION ADJUSTMENT REQUEST NO. 25600 DATE 4/20/2020 Department No./ Department Health Services Budget Unit No. 0540 Org No. 6302 Agency No. 18 Action Requested: Increase hours of Pediatric ian Hospitalist -Exempt (VPS0)(unrepresented) and incumbent in position number 7779 from part -time (31/40) to full-time (40/40) and of Pediatrician-Ambulatory - Exempt (VPS9) (unrepresented) and incumbent in position number 9037 from part -time (35/40) to full-time (40/40) Proposed Effective Date: 4/29/2020 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary ) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $656,399.86 Net County Cost $0.00 Total this FY $109,399.98 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSE T ADJUSTMENT Enterprise Fund 1 (Nursery and Martinez Wellness Ctr fund) Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mary Jane De Jesus -Saepharn ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Sarah Kennard for 4/20/2020 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Am end Resolution 71/17 establishing positions and resolutions allocating classes to the B asic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RE COMMENDATION: DATE 4/23/2020 Approve Recommendation of Director of Human Res ources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjust ment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMEN T POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 4/23/2020 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have consi dered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report i s to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s ) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current jo b 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Resolution No. 2020/123 to grant an exemption to Contra Costa County Salary Regulations Section 4.1, and adjust the salary step of the incumbent in the classification of Battalion Chief-56 Hour (RPHA), position number 5315, from step one to step two of salary range HAX 2149 ($12,851.07 - $14,168.30) effective at date of promotion, December 1, 2019. FISCAL IMPACT: Approximately $15,000 in increased salary and benefit costs, of which $5,600 is attributable to employer pension costs. BACKGROUND: On December 1, 2019, the incumbent was promoted to a position in the classification of Battalion Chief-56 hour (RPHA) and the District made the recommendation to the County Administrator’s Office to approve and recommend to the Fire Board of Directors' approval to grant an exemption to the County's Salary Regulations to allow the incumbent to be placed at step two of the classification's salary range. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 18 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:April 28, 2020 Contra Costa County Subject:Resolution No. 2020/123 Authorizing an Upward Salary Step Adjustment CONSEQUENCE OF NEGATIVE ACTION: If the recommended action is not approved, the District will not be able to appropriately compensate the incumbent. AGENDA ATTACHMENTS Resolution 2020/123 MINUTES ATTACHMENTS Signed Resolution No. 2020/123 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 04/28/2020 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2020/123 In the Matter of Adjusting the Salary Step of an Incumbent in the Classification of Battalion Chief-56 Hour (RPHA). WHEREAS, Section 4.1 (Salary-On Promotion) of the Contra Costa County Salary Regulations states, "Any employee who is appointed to a position of a class allocated to a higher salary range than the class he previously occupied, shall receive the salary in the new salary range, which is next higher than the rate he was receiving before promotion. In the event this increase is less than five (5) percent, the employee’s salary shall be adjusted to the step in the new range which is five (5) percent greater than the next higher step, if the new range permits such adjustment"; and WHEREAS, the incumbent in the Battalion Chief-56 Hour (RPHA) position #5315 was promoted to that position on December 1, 2019 and placed at step one according to the salary regulations rule on promotion; and WHEREAS, the Contra Costa County Fire Protection District has requested the incumbent be placed at step two of the Battalion Chief-56 Hour (RPHA) salary range; and WHEREAS, the County Administrator's Office approves of this specific request to grant an exemption to the Salary-On Promotion regulation for the recently appointed incumbent of the Battalion Chief 56-hour (RPHA) position. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors does hereby grant an exemption to Section 4.1 (Salary-On Promotion) of the Salary Regulations, so that the incumbent of position #5315 shall be moved from step one to step two of the salary range for the Battalion Chief-56 Hour (RPHA) classification, effective December 1, 2019. Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract with the California Department of Food and Agriculture to pay County in an amount not to exceed $68,861 to provide Asian Citrus Psyllid Winter Trapping for the period October 1, 2019 through June 30, 2020. (100% State) FISCAL IMPACT: Approval of this agreement will reimburse the county for expenditures to provide services in an amount not to exceed $68, 681. There is no county match of funds. BACKGROUND: The county shall provide services for placing and servicing Asian Citrus Psyllid traps for the period October 1, 2019 through June 30, 2020 in conjunction with exotic pest detection trapping services. This agreement includes delimitation work associated with the detection of one or more life stages of target pests in the county. Exotic insect pests are considered hazardous to agriculture and the economy of California. Payment will be reimbursed on authorized charges matching the financial plan (salaries, benefits, overhead supplies, vehicle mileage and vehicle leasing costs). These expenditures will be itemized on the monthly invoice with documentation to support the charges. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 19 To:Board of Supervisors From:Matt Slattengren Date:April 28, 2020 Contra Costa County Subject:Agreement #19-0737-005-SF ACP Winter Trapping CONSEQUENCE OF NEGATIVE ACTION: A negative action would result in loss of revenue to the county and a possible threat to our local agriculture and residents of Contra Costa County. RECOMMENDATION(S): AUTHORIZE the Employment and Human Services Director, or designee, to submit an application to carry-over $1,798,050 of unobligated funds and to request a waiver of non-federal share of $449,513 to the Administration for Children and Families (ACF) for the Early Head Start Childcare Partnership-2 Grant, for the term September 1, 2019 through August 31, 2020. FISCAL IMPACT: This BO will carryover budgeted, unobligated Federal funds in the amount of $1,798,050. Additionally, if the waiver of non-federal share of $449,513 is granted, it will decrease in-kind match requirements. (CFDA # 93.600) BACKGROUND: The Administration for Children and Families (ACF) allows grantees to carry over unobligated funds to the next grant period to allow grantees to complete unfinished program initiatives and projects that were identified in the previous years’ operation but are still work-in-progress in the current grant period. The Board approved submission of a grant application to ACF for Early Head Start Childcare APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nasim Eghlima, Christina Reich, Haydee Ilan C. 20 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 28, 2020 Contra Costa County Subject:Early Head Start Childcare Partnership-2 Grant Carryover of Unobligated Funds and Waiver of Non-Federal Share BACKGROUND: (CONT'D) Partnership 2 grant funds on August 16, 2016 (C.37). As a result, the County was awarded funding in the amount not to exceed $5,000,000 for the budget period of January 1, 2017 through December 31, 2017 to address program initiatives of health and safety, nutrition, disabilities and mental health of families as well as professional development of Early Head Start staff. CSB was unable to fully utilize the initial grant amount due to many factors such as an inability to hire qualified teaching staff, difficulty in finding qualified partners/sub-recipients and project delays. ACF recognized these difficulties and granted the roll-over of the unspent portion of $4,035,918 into the grant period of September 1, 2018 through August 31, 2019, in addition to the new grant funding of $3,540,487 (May 1, 2018, C.20) for the same budget period. During this budget period, CSB was able to meet its program initiatives, however, was unable to fully utilize the amount of unobligated funds of $1,798,505 when the grant period ended August 31, 2019 as a result of delays in the completion of County Public Works projects. The carry-over request of $1,798,050 is the result of unobligated funds of $450,234 from the basic grant of $3,540,487 and $1,347,816 from the first carry-over amount of $4,035,918. ACF recognized the Grantee’s situation and agreed to extend the grant period of the unobligated funds for the period September 1, 2019 through August 31, 2020. The carry-over funds will need to be obligated by August 31, 2020. As a grantee, the Department can apply for a waiver of non-federal share waiver from ACF for the Early Head Start Childcare Partnership-2 Grant because these unobligated funds are for health and safety maintenance of children’s centers and cannot generate volunteer hours from the community. This board order is to approve the submission of an application for carry-over of the unobligated funds under Early Head Start Childcare Partnership-2 Grant, as well as approval of waiver for non-federal share. Due to the timing of the program’s year-end close and ACF’s requirement to submit the final Financial Federal Report (SF-425) due on April 30, 2020 for the grant period of September 1, 2018 through August 31, 2019, CSB is now able to request the carry-over of unobligated funds. CSB submitted the final SF-425 on April 1, 2020. Further, the Head Start Policy Council approved these actions at their April 15, 2020 meeting. CONSEQUENCE OF NEGATIVE ACTION: If not approved, supplemental funding to operate the Early Head Start Childcare Partnership-2 Program will not be received and will have adverse effect on the health and safety of the children being served. CHILDREN'S IMPACT STATEMENT: Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract amendment with the California Department of Food and Agriculture, effective April 30, 2019 through June 30, 2020, to increase the payment limit by $79,860 to a new payment limit of $81,860 for enforcement and registration services for industrial hemp growers and seed breeders. (100% State) FISCAL IMPACT: The County will be reimbursed in an amount not to exceed $81,860 to register industrial hemp growers and seed breeders and enforce all laws and regulations pertaining to industrial hemp. BACKGROUND: The Food and Agricultural Code (FAC) Division 24 requires growers of industrial hemp and seed breeders to register with county agricultural commissioners before growing industrial hemp. When a registrant wishes to alter the land area or change the seed cultivar grown, the registrant must notify and obtain approval from the agricultural commissioner in which the registrant is growing hemp. All registration information must be forwarded to CDFA. Chapter 8, Division 4, Title 3 of the California Code of Regulations implements FAC Division 24. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 21 To:Board of Supervisors From:Matt Slattengren Date:April 28, 2020 Contra Costa County Subject:Amendment to Agreement #18-0680-000-SA-1 Industrial Hemp Cultivation CONSEQUENCE OF NEGATIVE ACTION: A negative action would decrease the Agriculture Department budget to enforce a mandated program. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Grant Agreement #28-912 from The Rand Corporation, including indemnification, to pay the County an amount not to exceed $44,801 to collaborate with Contra Costa Health Services Choosing Change Program, to study the impact of a psychosocial, community reinforcement approach to treating patients in recovery for the period September 2, 2019 through September 30, 2020. FISCAL IMPACT: Approval of this Agreement will result in an amount not to exceed $44,801 payable to the County. (No County match required) BACKGROUND: Contra Costa Health Services (CCHS) will collaborate with The Rand Corporation in planning, training, implementing, evaluating and analyzing data for the Integrated Support Persons Into Recovery (Inspire) study. The study will test whether engaging the patient’s significant other in an evidence based psychosocial intervention, community reinforcement approach and family training improves patient’s engagement and retention in Office-Based Buprenorphine-Naloxone Therapy (OBOT) compared APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Daniel Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 22 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Grant Agreement #28-912 with The Rand Corporation BACKGROUND: (CONT'D) to patients only receiving OBOT. The study will take place within Contra Costa Choosing Change Clinics and will involve clinic personnel, administrators, medical and behavioral health providers and other County staff. Under Grant Agreement #28-912, funding will allow County to study the impact of having patient’s support person engaged in recovery services for the period September 2, 2019 through September 30, 2020. The County is agreeing to indemnify and hold harmless the Contractor for claims arising out of Contractor’s performance under this Contract. CONSEQUENCE OF NEGATIVE ACTION: If this Grant Agreement is not approved, County will not be allowed to participate in the study on the impact of having a patient’s support person engaged in recovery services. ATTACHMENTS RECOMMENDATION(S): ADOPT Resolution No. 2020/118 authorizing the Sheriff-Coroner, or designee, to apply for and accept, subject to compliance with certifications, the U.S. Department of Justice, Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) FY 2020 Coronavirus Emergency Supplemental Funding (CESF) Program in an initial amount of $82,337 to assist in preventing, preparing for, and responding to the Coronavirus for the period of January 20, 2020 to the end of the grant period. FISCAL IMPACT: $82,337, 100% Federal; No County match. (CFDA 16.034) BACKGROUND: The Coronavirus Emergency Supplemental Funding (CESF) Program will provide funding to assist eligible states, local units of government, and tribes in preventing, preparing for, and responding to the coronavirus. The CESF Program is authorized by Division B of H.R. 748, Pub. L. No. 116-136 (Emergency Appropriations for Coronavirus Health Response and Agency Operations); 28 U.S.C. 530C. Funds awarded under the CESF Program must be utilized to prevent, prepare for, and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mary Jane Robb, (925) 335-1557 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 23 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:April 28, 2020 Contra Costa County Subject:Apply for and Accept a FY 2020 Coronavirus Emergency Supplemental Funding (CESF) Program BACKGROUND: (CONT'D) respond to the coronavirus. Allowable projects and purchases include, but are not limited to, overtime, equipment (including law enforcement and medical personal protective equipment), hiring, supplies (such as gloves, masks, sanitizer, disposable gowns, UV light system), training, travel expenses (particularly related to the distribution of resources to the most impacted areas), and addressing the medical needs of inmates in state, local, tribal prisons, jails, and detention centers. Funds may not be used to supplant state or local funds but must be used to increase the amounts of such funds that would, in the absence of federal funds, be made available. Funds may not be used for direct administrative costs that exceed 10 percent of the total award amount. Award recipients must, as described in the Part 200 Uniform Requirements as set out at 2.C.F.R. 200.303, comply with the standards for financial and program management. CONSEQUENCE OF NEGATIVE ACTION: The Sheriff's Office will be unable to apply for and accept the grant from the U.S. Department of Justice. AGENDA ATTACHMENTS Resolution 2020/118 MINUTES ATTACHMENTS Signed Resolution No. 2020/118 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 04/28/2020 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2020/118 IN THE MATTER OF: Applying for and Accepting the U.S. Department of Justice, Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) FY 2020 Coronavirus Emergency Supplemental Funding (CESF) Program. WHEREAS, the County of Contra Costa is seeking funds available through the U.S. Department of Justice; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa County: Authorizes the Sheriff-Coroner, Undersheriff or the Sheriff's Commander of Management Services, to execute for and on behalf of the County of Contra Costa, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining Federal financial assistance, including grant modifications and extensions, provided by the U.S. Department of Justice related to the 2020 Coronavirus Emergency Supplemental Funding (CESF) Program. Contact: Mary Jane Robb, (925) 335-1557 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Grant Agreement #28-882-4 with Sutter Bay Hospitals, including indemnification, to pay the County an amount not to exceed $75,000 for the County’s Coordinated Outreach, Referral and Engagement (C.O.R.E.) program to provide homeless outreach services, for the period from May 1, 2020 through December 31, 2020. FISCAL IMPACT: Approval of this Grant Agreement will result in an amount of $75,000 for the County’s C.O.R.E. program for homeless outreach. (No County match required) BACKGROUND: The Concord Shelter in conjunction with the County’s Behavioral Health Services Division is part of a comprehensive strategy to provide housing and services to the homeless in Contra Costa County. The Behavioral Health Services Division Homeless Program will dedicate three beds within the Concord Shelter for Sutter Bay Hospital patients who are homeless, identified to be too low acuity to access the Respite Shelter program, capable of self-care and are appropriate for placement in regular shelter programs. These homeless residents are allowed stay up to 120 days. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 24 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Grant Agreement #28-882-4 from Sutter Bay Hospitals BACKGROUND: (CONT'D) On May 14, 2019 the Board of Supervisors approved Grant Agreement #28-882-3 with Sutter Bay Hospitals to provide funding to support County’s C.O.R.E. program to provide homeless outreach services for homeless residents for the period from May 1, 2019 through April 30, 2020. Approval of Grant Agreement #28-882-4 will allow County to receive funds for County’s C.O.R.E. program through December 31, 2020. The County is agreeing to indemnify and hold harmless the Contractor for claims arising out of County’s performance under this Contract. CONSEQUENCE OF NEGATIVE ACTION: If this Grant Agreement is not approved the County will not receive funding to support homeless residents being discharged from Sutter Bay Hospitals, Concord . RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Grant Agreement #29-549-6 with John Muir Health, including indemnification, to pay the County an amount not to exceed $50,000 for respite care services for homeless adults provided at the Philip Dorn Respite Center, for the period from April 1, 2020 through December 31, 2020. FISCAL IMPACT: Approval of this agreement will allow the County to receive an amount not to exceed $50,000 from John Muir Health for support to the Philip Dorn Respite Center through December 31, 2020. No County match required. BACKGROUND: The Philip Dorn Respite Center, a Community Benefit Program located in Concord, is a respite care program for homeless adults who are discharging from local hospitals and require medical stabilization services. Respite care refers to recuperative services for those homeless persons who may not meet medical criteria for hospitalization, but who are too sick or medically vulnerable to reside in an emergency shelter APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 25 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Grant Agreement #29-549-6 from John Muir Health BACKGROUND: (CONT'D) and cannot be returned to the streets. The goal of the program is to get all homeless persons off the street and help them to achieve their highest level of self-sufficiency. On June 11, 2019, the Board of Supervisors approved Grant Agreement #29-549-5 with John Muir Health to receive funds for the Philip Dorn Respite Center to provide respite care services for homeless adults for the period May 1, 2019 through December 31, 2019. Approval of Grant Agreement #29-549-6 will allow the County to continue to receive support for the Philip Dorn Respite Center through December 31, 2020. This Agreement includes agreeing to indemnify John Muir Health for any claims arising out of the County’s performance under the agreement. CONSEQUENCE OF NEGATIVE ACTION: If this Agreement is not approved the County will not be able to receive funding for services at the Philip Dorn Respite Center. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to submit on behalf of the County Grant Application #28-916 to the Sierra Health Foundation, to pay the County in an amount not to exceed $500,000, for the Public Health Division and Contra Costa Health Plan to provide asthma home visiting services in Contra Costa County, for the period from August 1, 2020 through May 15, 2023. FISCAL IMPACT: Submission of this application could result in an amount not to exceed $500,000 in funding from the Sierra Health Foundation. (No County match is required) BACKGROUND: The 2019 – 2020 California State budget allocated $15 million dollars to support asthma prevention and environmental remediation services to be administered by the California Department of Health Care Services. The California Department of Health Care Services contracted with the Sierra Health Foundation, a 501(c)(3) non-profit foundation, to administer distribution of the funds. The one-time funding will support local health departments, medical providers and community-based organizations to offer APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Michael Kent, 925-313-6587 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Michael Kent C. 26 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Submission of Grant Application #28-916 to the Sierra Health Foundation BACKGROUND: (CONT'D) asthma home visiting services, including education and environmental trigger mitigation. Approval of Grant Application #28-916 will allow the County to apply for funds to provide asthma home visiting services to Medi-Cal recipients with severe asthma conditions in Contra Costa County through May 15, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this application is not approved, the County will not receive State funding to support asthma home visiting services to Medi-Cal recipients with severe asthma conditions in Contra Costa County. CHILDREN'S IMPACT STATEMENT: Many potential recipients of this funding are children with severe asthma. This program can potentially reduce the frequency and severity of asthma exacerbations, prevent Emergency Room visits and hospitalizations, and reduce the number of days missed of school due to asthma exacerbations. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with California Department of Education to increase the payment limit by $406,974 to a new payment limit $4,072,785 for childcare program services for the period July 1, 2019 through June 30, 2020. FISCAL IMPACT: County to receive an increased total Alternative Payment Allocation (Contract Number CAPP-9010) of $4,072,785, which includes the additional funding in an amount of $406,974. The increased funding is a COVID-19 allocation. Funded by Federal dollars passed through the State California Department of Education (CFDA 93.595 and 93.596). No County match required. BACKGROUND: The Alternative Payment childcare services program provides funding for program eligible families to receive services. Priority is given to families who interface with Child Protective Services, families with children at-risk of abuse and neglect, low income families, and families with children who have special needs. The additional funding is a COVID-19 allocation and will allow services to continue to these populations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 27 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 28, 2020 Contra Costa County Subject:California Department of Education, Child Development Services, COVID-19 Allocation CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not receive COVID-19 funding to support childcare programs. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute the Funding Agreement between the East Bay Regional Park District and Contra Costa County to disburse $100,000 in Navy Mitigation Funds to construct Segment 1A of the Great California Delta Trail. FISCAL IMPACT: No impact to the General Fund. (100% Navy Mitigation Fund) BACKGROUND: In the early 1990s, the United States Navy closed vehicular, pedestrian, and bicycle access on the Port Chicago Highway through the Concord Naval Weapons Station. To mitigate this closure, the Navy paid the County $5 million for transportation improvements in the Port Chicago, Clyde, and Bay Point areas. As of 2008, $4 million had not been spent. With accumulated interest, the fund had grown to $8.6 million. To make use of these funds, in June 2008, the Board of Supervisors adopted the Navy Mitigation Fund Expenditure Plan (Expenditure Plan – Exhibit A). The current balance of the fund (as of March 2020) is $5,467,542.75. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Robert Sarmiento (925) 674-7822 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 28 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:April 28, 2020 Contra Costa County Subject:Funding Agreement to Disburse Navy Mitigation Funds to Build Segment 1A of the Great California Delta Trail BACKGROUND: (CONT'D) The Expenditure Plan identified a number of transportation improvement projects, along with the amount to be allocated to each project. One of these improvements is to the Great California Delta Trail from Bay Point Waterfront Park to Pittsburg ("Project"). The Project is defined as follows in the Expenditure Plan: 9) Build Great California Delta Trail from Bay Point Waterfront Park to Pittsburg Project will provide seed money for construction of one segment of the trail. Navy Fund Allocation: $1 million (partial funding) Lead Agency: East Bay Regional Park District Segment 1A of the Project will be inside the Bay Point Regional Shoreline, located just west of McAvoy Harbor off the Port Chicago Highway in Bay Point: Specific improvements planned (Exhibit B) by the East Bay Regional Park District (EBRPD) consist of the following: * 525 feet of paved Class 3 trail between the Bay Point Regional Shoreline Park entrance and the existing staging area and planned 1.1 mile Harrier Loop Trail improvements, * Improvements to an adjacent overflow parking lot will be improved, and * Site furnishings, including salvage and (re)installation of park gate and traffic control. These proposed improvements are consistent with the improvements identified in the 2001 Bay Point Regional Shoreline Land Use Plan (Exhibit C). The Navy Mitigation Fund Expenditure Plan identifies $1,000,000 to be allocated for the Project. The EBRPD wishes to enter into a funding agreement (Exhibit D) with the County to receive $100,000 so that it can initiate construction of Segment 1A of the Project. The EBRPD will provide draft project plans to the County for review and comment. CONSEQUENCE OF NEGATIVE ACTION: If the funding agreement is not adopted, the East Bay Regional Park District will not have the funding to construct Segment 1A of the Great California Delta Trail. ATTACHMENTS Exhibit A - Navy Mitigation Fund Expenditure Plan Exhibit B - Letter, Great California Delta Trail Segment 1A Request Exhibit D - Funding Agreement - Great California Delta Trail Segment 1A Exhibit C - Bay Point Regional Shoreline Land Use Plan Navy Mitigation Fund Expenditure Plan Supervisor Federal D. Glover, District V Supervisor Susan A. Bonilla, District IV Department of Conservation and Development Public Works Department Adopted by the Board of Supervisors on June 17, 2008 Amended by the Board of Supervisors on February 9, 2010 1 Navy Mitigation Fund Expenditure Plan Summary of funding allocations Project numbers do not indicate priority 1) 2nd left-turn lane from westbound Evora Road onto southbound Willow Pass Road. Project will reduce morning backup at the intersection by approximately 500 feet; traffic signal at same intersection to be paid for by business park developer. Navy Fund Allocation: $1.3 million (full funding) Lead Agency: Contra Costa County 2) Bailey Road Pedestrian/Bicycle Safety Improvements (from Delta DeAnza Regional Trail near Mims Avenue, past freeway ramps to BART station driveway) Project will improve walking and bicycling conditions along Bailey Road, particularly improving conditions for Bel Air Elementary students, BART station users, Tri Delta Transit bus stop users, and future residents of the planned Orbisonia Heights mixed-use, transit-oriented development project across Bailey Road from the Pittsburg/Bay Point BART Station. Navy Fund Allocation: $1.5 million (partial/full funding – costs to be determined) Lead Agency: Contra Costa County / Caltrans / Tri Delta Transit (depending on particular projects identified in planning phase) 3) Clyde Union Pacific Right-of-Way Trail Project will build a trail along an unused railroad corridor alongisde Port Chicago Highway through Clyde, and establish a trust fund to cover long-term maintenance needs for the trail. Navy Fund Allocation: $1.5 million (full funding) Lead Agency: Contra Costa County 4) Bailey-Bella Vista Connector Trail Project will improve the surface and appearance of the existing trail between Bella Vista Avenue and Bailey Road near Bel Air Elementary School and establish a trust fund for long-term maintenance needs. Navy Fund Allocation: $500,000 (full funding) Lead Agency: Contra Costa County 5) Driftwood Drive Landscaping Improvements Project will restore Driftwood Drive landscaping that was financed by the first Navy Mitigation Fund Expenditure Plan as a connecting walkway from the neighborhood to the Delta DeAnza Regional Trail and waterfront) Navy Fund Allocation: $750,000 (full funding) Lead Agency: Contra Costa County 2 6) Bay Point Waterfront Park Access Improvements Project will provide easier access, including access for disabled persons to newly established waterfront park west of McAvoy Harbor. Project is one of the recommendations in the Bay Point Waterfront Redevelopment Plan. Navy Fund Allocation: $450,000 (full funding) Lead Agencies: East Bay Regional Park District / Contra Costa County 7) Planning and environmental impact review for Great California Delta Trail Project involves planning and environmental review for the portions of the Great California Delta Trail within Contra Costa County (the overall trail will eventually ring the Delta Region, connecting to the Bay Trail in Martinez). Participants will include the East Bay Regional Park District, Contra Costa County, Delta Protection Commission, and the City of Pittsburg. Navy Fund Allocation: $350,000 (full funding) Lead Agency: East Bay Regional Park District ($310,000) Delta Protection Commission ($40,000) 8) Build Great California Delta Trail from Bay Point Waterfront Park to Clyde, Concord and Martinez Project will provide seed money for construction of one segment of the trail. Trail alignment will be determined through the planning project described above in Project #7. Navy Fund Allocation: $1 million (partial funding) Lead Agency: East Bay Regional Park District 9) Build Great California Delta Trail from Bay Point Waterfront Park to Pittsburg Project will provide seed money for construction of one segment of the trail. Navy Fund Allocation: $1 million (partial funding) Lead Agency: East Bay Regional Park District Total Allocations: $8.35 million 3 The graphic above was developed by the Contra Costa County Public Works Department, April 2008. 4 Benefits of the Navy Mitigation Fund Expenditure Plan 2008 Update • This plan includes a balance of project types (commuter traffic relief, pedestrian/bicycle safety, trail construction, trail landscaping and long-term maintenance, waterfront access). • Most of the projects included in this plan are relatively inexpensive (most less than $2 million) and most of them therefore can be fully funded by the Navy Mitigation Fund. • Most of the projects in this plan can be accomplished in the next few years. Construction of the Great California Delta Trail segments likely will take longer, due to the amount of planning, potential right-of-way acquisition, and additional funding that will be required. Status of the 1991 Navy Mitigation Fund Expenditure Plan • Delta DeAnza Regional Trail Plus Feeder Trails -- $1million allocation Status: numerous trails were built including the segment of the Delta DeAnza Regional Trail over the Willow Pass. The $1 million trail allocation was spent. • Evora Road Extension to Concord -- $4 million allocation Status: not built due to objections from City of Concord. Most of the $4 million remains unspent (a small portion, described below, was used for studies.) Interest has increased this amount of $8.6 million as of May 2008. • Transportation studies and planning -- $235,000 allocation Status: several studies were completed, including studies for the trails and a rail transit study. 5 Comments on the Draft Navy Mitigation Fund Expenditure Plan Staff of the Community Development Department and the Public Works Department reviewed the Draft Navy Mitigation Fund Expenditure Plan at three public meetings: March 18, 2008 – Town Hall Meeting convened by Supervisor Glover, at the Ambrose Recreation and Park District Building in Bay Point; May 6, 2008 – bimonthly meeting of the Bay Point Municipal Advisory Council’s Transportation Area Committee; and May 6, 2008 – monthly meeting of the County Service Area M-16 (Clyde Parks) Summaries of the comments and questions from each of these meetings are presented in the following pages. Also included is a summary of comments from the kick-off meeting for the planning process that was convened in April 2007 at Calvary Temple on Evora Road. This meeting was held to gather public input about potential projects for the plan. 6 April 24, 2007: Suggestions from Town Hall meeting at Calvary Temple, Evora Road, Concord (Meeting convened by Supervisor Glover and Supervisor Bonilla to kick off the process) 1. Re-open Port Chicago Highway 2. Trail along Contra Costa Canal in Clyde 3. Evora Road Widening from Baypoint to Concord 4. Comprehensive road and trail plan developed with the MAC/TAC/PAC 5. The Great California Delta Trail 6. Clyde Feeder Trail on Union Pacific Railroad property (purchase of right of way and trail construction after Union Pacific cleans up the property) 7. Set-aside some funds in a trust account to be used as a maintenance fund for existing trail maintenance 8. Marina Trails – such as boardwalks 9. Bus Service Bay Point to Concord 10. Construct additional trails to better connect existing trails 11. Improve throughway roads through Baypoint 12. Construct a park at the trailhead of the Great California Delta Trail 13. Widen Evora Road and provide a bike trail 14. Interest from the trust account should be used for the Evora Road Extension 15. Provide alternate bike route to eliminate bicyclists having to use SR4 between Willow Pass Road and Port Chicago Highway 16. Other funding sources should be explored to construct the Delta Trail 17. Construct a bikeway on the north side of SR4 to connect to the existing Delta DeAnza Trail and construct another bikeway further from the freeway towards the shoreline. 7 18. Road improvements (Willow Pass Road, Bailey Road) 19. Redevelopment plan for Bay Point Waterfront (local roads and trails) March 18, 2008: Comments on the Draft Navy Mitigation Fund Expenditure Plan from Bay Point Town Hall meeting convened by Supervisor Glover at Ambrose Recreation and Park District office, Bay Point 1. There are graffiti-covered freight railroad cars across from my home in Shore Acres, who do I need to talk to, to get them moved? [Staff asked her to provide more specific info by phone or e-mail and he will try to find out whose rail cars they are] 2. If Concord would move the golf course, it would allow for the Evora Road Extension. 3. The proposed two left-turn lanes on Evora will cause traffic jams as people try to merge from the left one to the right one to get onto the freeway ramp, and the stop sign is better than a new traffic signal because cars move through it better. [Staff explained some of the operational details of how the signal and the turn lanes would operate.] 4. Get rid of the pedestrian tunnel. 5. We need to build schools in Bay Point. 6. The plan doesn’t provide enough traffic relief, too much money on trails. When Port Chicago Highway closed, we lost a road. We need to get a road back. 7. Get rid of the curving “free right” freeway off-ramp from SR 4 westbound to Bailey southbound; have all Bailey traffic use the other off-ramp, come to the traffic signal and then turn left or right onto Bailey. This will eliminate the need for the pedestrian tunnel. 8. Landscape the Bay Point cloverleaf, it’s an entrance to the community and it should look nice. 9. We need signal timing improvements along Willow Pass Road. 10. Trail safety surveillance is needed. 11. The pedestrian tunnel route doesn’t work for wheelchair users, who can’t get up the hill to get to BART. 12. Make public transit more accessible. 13. Port Chicago Highway was the only flat route for bicyclists between Bay Point and Concord. The draft plan would replace it with another flat route, which bicyclists want. 8 14. The Great California Delta Trail is now part of the East Bay Regional Park District’s Master Plan. 15. Oak Hills community supports the Great California Delta Trail. 16. The Bailey pedestrian/bicycle safety projects don’t mitigate the loss of the Port Chicago Highway. 17. Use the Bailey funds for the Clyde trail linkage to the Delta Trail. 18. The mitigation money should be used for roads, period. 19. The draft plan provides a good mix of projects and meets the purpose of the Navy Mitigation Fund. May 6, 2008: Comments on Draft Navy Mitigation Fund Expenditure Plan from the Transportation Area Committee of the Bay Point Municipal Advisory Council 1. Paratransit service for senior citizens isn’t good enough, needs to be improved. The rules for riding are too strict. 2. The fund is being used to pay for things that other entities should have paid for. BART should have paid for the Bailey Road pedestrian safety improvements, homebuilders should have paid for the landscaping along Driftwood Drive, and the homebuilders should pay for the extra left-turn lane on Evora Road at Willow Pass Road. Navy Mitigation Funds shouldn’t have to be used for those. 3. Oak Hills Community Group and the Friends of the Delta Trail both support the expenditure plan including the recommendations for the Great California Delta Trail. The plan meets the goals and the funds will be well spent. 4. Ambrose Recreation and Park District supports the plan. 5. The proposed plan wastes a lot of money. Why should Driftwood Drive landscaping be paid for? The homeowners should pay for that. The left turn lane on Evora and the Bailey Road pedestrian improvements seem like good ideas. 6. Some trails are closed, like the one behind Casa de Serena senior citizens’ facility. It’s closed so it can’t be used. 7. We shouldn’t do any of the recommended projects except the Evora Road Extension. We should wait and see if the City of Concord builds it, and if they do, then we can use the Navy Mitigation Fund for these other things. 9 8. Friends of the Delta Trail says we need this plan and we support it. 9. A question was asked as to whether the Navy Mitigation Fund Expenditure Plan would bring more revenue to Bay Point. County staff and staff of the East Bay Regional Park District responded to this question. May 6, 2008: Comments on the Draft Navy Mitigation Fund Expenditure Plan from County Service Area M-16 (Clyde Parks) 1. This sounds like an opportunity to landscape the entrance to Clyde, similar to what Concord has done on some of their streets. We could put trees up and have an attractive entryway to the community. 2. A question was asked to whether the County still intended to extend two local streets westward to Port Chicago Highway. Public Works staff responded. 3. A question will be asked as to whether there will be parking for users of the new trail. Staff will consider this as we plan the access to the trail. 4. A question was asked as to whether utility poles would be moved or undergrounded as part of the project. Staff will consider this as trail planning is conducted. 5. Port Chicago Highway is a drag strip. We need more enforcement of speeding, and we should reduce the speed limit. 6. A question was asked about the width of the UP right-of-way. Staff responded the right-of-way is 60 feet, but only 8 to 10 feet will be paved. This is a typical trail width. 7. Several comments were made about flooding. Public Works will look into this. 8. The Clyde trail should connect to the Great California Delta Trail. 9. We should begin planning the trail now, we don’t need to wait until all the interagency matters are settled. 10. A question was asked whether Concord will expand Port Chicago Highway to support the new growth that will come in with the Reuse Project. Staff will look into this. 11. A question was asked about the chances that Port Chicago Highway will be reopened. Residents indicated they wouldn’t want it to be reopened. Staff replied that reopening is not likely. 10 Mr. John Cunningham Senior Transportation Planner Department of Conservation & Development 30 Muir Road Martinez, CA 94553 July 19, 2019 RE: Request for $100,000 of Navy Mitigation Funds to Build Segment 1A of Great California Delta Trail from Bay Point Waterfront Park to Pittsburg Dear Mr. Cunningham: The East Bay Regional Park District (EBRPD) is requesting $100,000 in Navy Mitigation funds to build Segment 1A of the Great California Delta Trail and associated trail amenities at Bay Point Regional Shoreline Park. In 1989, Contra Costa County received funding from the Navy to mitigate the loss of pedestrian, cyclist, and vehicular access to the Port Chicago Highway in the Naval Weapons Station. The Navy Mitigation Expenditure Plan 2008 Update Item #9 sets aside $1,000,000 to “Build the Great California Delta Trail from Bay Point Waterfront Park to Pittsburg.” In accordance with the expenditure plan, the East Bay Regional Park District is moving forward with implementing the first segment of this trail from Bay Point Shoreline Park along McAvoy Harbor Road, which will construct approximately 525 feet of paved class 3 trail between the Bay Point Regional Shoreline Park Entrance and the existing staging area and planned 1.1 mile Harrier Loop Trail improvements. To further support the trail construction, the adjacent overflow parking lot will be improved. Site furnishings including salvage and (re)installation of park gate and traffic control are included, see proposed budget below. A draft cooperative funding agreement is attached for your review. A construction contract has been awarded and construction is planned to start in 2019. Please contact me if you have any questions at (510) 544-2204 or tmargulici@ebparks.org. Sincerely, Tiffany Margulici Grants Manager FUNDING AGREEMENT BETWEEN THE EAST BAY REGIONAL PARK DISTRICT AND CONTRA COSTA COUNTY FOR GREAT CALIFORNIA DELTA TRAIL SEGEMENT 1A AT BAY POINT REGIONAL SHORELINE This Funding Agreement, hereinafter referred to as “AGREEMENT”, is made and entered into on the _____day of _______, 2020 (“EFFECTIVE DATE”), by and between the East Bay Regional Park District, hereinafter referred to as "EBRPD," and Contra Costa County, hereinafter referred to as "COUNTY”. EBRPD and COUNTY are sometimes referred to herein together as the “Parties” and each as a “Party.” RECITALS WHEREAS, the U.S. Navy compensated the COUNTY an undisclosed fee amount in the early 1990s to help the COUNTY mitigate the closure of the Port Chicago Highway through the Concord Naval Weapons Station. When the COUNTY closed that road at the Navy’s request, an east-west arterial that linked Bay Point, Clyde and Concord, and provided access to the waterfront was lost. WHEREAS, the Board of Supervisors adopted in 1991, and updated in 2008 and 2010, the Navy Mitigation Expenditure Plan, which includes a road and trail project list and allocates funds to specified road and trail projects on that list. WHEREAS, the Great California Delta Trail Segment 1A, hereinafter referred to as “PROJECT,” will construct the first segment of the Great California Delta Trail from Bay Point Waterfront Park to Pittsburg. The PROJECT is included on the Navy Mitigation Fund Expenditure Plan project list (Project #9). A PROJECT map is attached as Exhibit “A”. WHEREAS, the PROJECT will implement the first segment of this trail along McAvoy Road, and it will include the construction of approximately 525 feet of paved class 3 trail between the existing staging area and the planned Harrier Loop Trail Improvements. To further support the trail construction, the adjacent overflow parking lot also will be improved as part of the PROJECT. Site furnishings including salvage and (re)installation of park gate and traffic control are included in the PROJECT. WHEREAS, COUNTY is willing to provide a portion of the PROJECT funding, and EBRPD will accept that funding, under the terms of this AGREEMENT. AGREEMENT NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the Parties mutually agree as follows: Funding Agreement Great California Delta Trail from Bay Point Waterfront to Pittsburg, Segment 1A 2 of 7 SECTION I COUNTY AGREES: (1) That its Public Works Director, or designee, will process a reimbursement to EBRPD for actual expenses that EBRPD incurs related to the PROJECT up to, but not to exceed, $100,000, within 30 days of receipt of a cost summary and an invoice from the EBRPD, provided that the Public Works Director, or designee, determines that EBRPD’s reimbursement request is consistent with the PROJECT budget attached as Exhibit “B”. SECTION II EBRPD AGREES: (1) To implement the PROJECT, including but not limited to consultant selection, the development of consultant services agreement, administration of the contract, final review of the work product, and disseminating work products as required. (2) To provide draft project plans to COUNTY for review and comments. (3) To coordinate comments on the plans as appropriate. SECTION III IT IS MUTUALLY AGREED AS FOLLOWS: (1) The term of this AGREEMENT begins on the EFFECTIVE DATE, and it expires upon the satisfaction of the Parties’ obligations under Section I and Section II, above. (2) EBRPD shall indemnify, defend, and hold harmless COUNTY, its Board of Supervisors, officers, agents, employees, contractors, successors, and assigns (collectively, the “COUNTY INDEMNITEES”) from and against any and all losses, damages, liabilities, claims, suits, costs, and expenses whatsoever, including reasonable attorneys’ fees, (collectively, “LIABILITIES”) arising out of or connected with (a) EBRPD’s obligations under this AGREEMENT, (b) EBRPD’s use of funds provided by the COUNTY under this AGREEMENT, or (c) the design, construction, implementation, maintenance, removal, replacement, modification, repair, or operation of the PROJECT. However, notwithstanding the foregoing, EBRPD shall not be required to indemnify, defend, and hold harmless the COUNTY INDEMNITEES from any LIABILITIES that arise from the sole negligence or sole willful misconduct of the COUNTY INDEMNITEES or any of them. The requirements of this Section III(2) shall survive the expiration or termination of this AGREEMENT. (3) Notices regarding this AGREEMENT shall be given (a) by personal delivery, (b) by First Class U.S. Mail, postage prepaid, or (c) by overnight carrier for next business day delivery, and addressed to: To EBRPD: Funding Agreement Great California Delta Trail from Bay Point Waterfront to Pittsburg, Segment 1A 3 of 7 Grants Department, Finance and Management Services Division Attn. Grants Manager P. O. Box 5381 Oakland, CA 94605-0381 To COUNTY: Public Works Department, Transportation Engineering Attn. Assistant Public Works Director 255 Glacier Drive Martinez, CA 94553. A notice shall be deemed given on the day it is personally delivered, on the fifth day after mailing, or on the next business day following the date it is deposited with an overnight carrier for next business-day delivery. (4) This AGREEMENT contains the entire agreement between the Parties with regard to matters described in this AGREEMENT and supersedes all prior agreements, whether written or oral, between the Parties with respect to such subject matter. (5) This AGREEMENT shall be interpreted and enforced under the laws of the State of California. (6) If any provision of this AGREEMENT shall be held to be invalid, illegal, unenforceable, or in conflict with the law of any jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. (7) This AGREEMENT may not be modified or amended except in a writing signed by both Parties hereto. (8) The section headings and captions of this AGREEMENT are, and the arrangement of this AGREEMENT is, for the sole convenience of the Parties to this AGREEMENT. The section headings, captions, and arrangement of this AGREEMENT do not in any way affect, limit, amplify, or modify the terms and provisions of this AGREEMENT. This AGREEMENT shall not be construed as if it had been prepared by one of the Parties, but rather as if all Parties have prepared it. The Parties to this AGREEMENT and their attorneys have read and reviewed this AGREEMENT and agree that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply to the interpretation of this AGREEMENT. The recitals of this AGREEMENT are, and shall be enforceable as, a part of this AGREEMENT. (9) Unless expressly stated herein, nothing in this AGREEMENT is intended to confer on any person, other than the Parties and their successors and assigns, any rights or remedies by reason of this AGREEMENT. (10) A waiver of breach of any covenant or provision in this AGREEMENT shall not be deemed a waiver of any other covenant or provision in this AGREEMENT, and no waiver shall be valid unless in writing and executed by the waiving party. Funding Agreement Great California Delta Trail from Bay Point Waterfront to Pittsburg, Segment 1A 4 of 7 (11) The sole remedy for violation of this AGREEMENT shall be the specific performance of this AGREEMENT. (12) This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed an original. (13) In any action or proceeding to enforce or interpret any provision of this AGREEMENT, or where any provision hereof is validly asserted as a defense, each Party shall bear its own attorney’s fees, costs, and expenses. Funding Agreement Great California Delta Trail from Bay Point Waterfront to Pittsburg, Segment 1A 5 of 7 IN WITNESS WHEREOF, the Parties hereto have caused this AGREEMENT to be executed by their respective officers, duly authorized as of the day, month, and year first hereinabove written. CONTRA COSTA COUNTY EAST BAY REGIONAL PARK DISTRICT By______________________________ By______________________________ (Signature of Authorized Representative) (Signature of Authorized Representative) Title:____________________________ Debra Auker (Print Name of Authorized Representative) Title: Assistant General Manager, Finance and Management Services/CFO Approved as to Form: Sharon L. Anderson, County Counsel Approved as to Form: By_______________________________ By________________________________ Deputy County Counsel East Bay Regional Park District District Counsel SMS H:\Client Matters\Public Works\A011320 - Coop Agreement Segment 1A CCC-EBRPD with sms comments.docx Funding Agreement Great California Delta Trail from Bay Point Waterfront to Pittsburg, Segment 1A 6 of 7 Exhibit A PROJECT MAP Funding Agreement Great California Delta Trail from Bay Point Waterfront to Pittsburg, Segment 1A 7 of 7 Exhibit B PROJECT BUDGET Task #Description Cost 1 Project Design and Administration $5,250 2 Mobilization and Demobilization $7,500 3 Construction of Delta Trail Segment 1A $51,000 4 Overflow Parking Area Improvements $12,000 5 Site Furnishings to salvage and reinstall gate/Traffic Controller $8,000 6 Construction Management $8,000 7 Biomonitoring/Environmental Compliance $8,250 TOTAL $100,000 Segment 1A BAY POINT REGIONAL SHORELINE LAND USE PLAN East Bay Regional Park District 2950 Peralta Oaks Court P.O. Box 5381 Oakland, California 94605 February 2001 III. LAND USE PLAN The 1997 Park District Master Plan designates the Bay Point parkland as a Regional Shoreline, with the goals of providing recreational and educational opportunities and preserving the natural resources and views offered by the site. The existing marsh and tidal channels on the site represent the significant natural features of the site, and the Land Use Plan (LUP) proposes to manage and protect these resources, which provide habitat for a variety of special-status wildlife. The L UP also proposes to provide public access to several existing trails and upland areas that will offer recreational and educational opportunities in the marsh and the waters of Suisun Bay. The LUP establishes "Land Use Designations" or "Units" (Figure 5) that will establish protected areas for significant natural resources and guide the development of the public access and recreation facilities. A. Land Use Zones Natural Unit The purpose of designating a Natural Unit is "to preserve and enhance natural habitat" in which are found "lower intensity recreational activities," such as hiking, plant and wildlife study, educational pursuits, and contemplation (EBRPD Master Plan 1997, p. 52). Approximately 44 acres of marshlands and seasonal ponds at Bay Point Regional Shoreline (or 86% of the 51-acre property) would be designated as a Natural Unit. This includes those areas of the parkland that have been identified as tidal marsh or wetlands (LSA, February 2000) and some areas of dry upland that would be suitable for development as trails and a marsh overlook within the Natural Unit. Recreation/Staging Unit The purpose of designating a Recreation/Staging Unit is to provide areas of "more intensive public recreational use and that are of sufficient size to support the necessary parking, utilities, and infrastructure needed for such use" which may contain, for example: restrooms, picnic areas, interpretive facilities, shelters, aquatic facilities, and other similar uses (EBRPD Master Plan 1997, p. 52). Approximately seven (7) acres of upland at Bay Point Regional Shoreline (or 14% ofthe 51- acre property) would be designated as a Recreation/Staging Unit. The following recommendations of the LUP are goals which will be implemented as funds are budgeted in the capital improvement phase of parkland development. B. Public Access and Circulation Parking The Recreation/Staging Unit should provide adequate parking for the proposed recreational activities and school groups. The Unit has a large, level, bare area that was used by a former landowner for storage of trucks and equipment. The site now contains a variety of discarded debris, including large metal floats, a cargo container and other items that will need to be removed from the site. Bay Point Regional Shore! inc Land Usc Plan 29 February 2001 (This page left intentionally blank) Bay Point Regional Shoreline Land Use Plan 30 February 2001 Monitor existing plants and wildlife • Weed & pest control • Marsh Restoration • remove levees • lower elevations by grading • provide tidal flow • balance loss/gain of wildlife habitat INTERPRETATION Access to small marsh channel (boardwalk) • Work cooperatively with State Lands Commission • Observation facility with , interpretive panels, , benches, loop trail : NO SCALE .... : \. ..... l.. : Park District Boundary (approximate) ........... Natural Unit Recreation/Staging Unit ... , .... Proposed Trail .. " * Proposed Visitor Destination ~-.... --' ,/ Small Marsh Channel · · · • % " · · : =. fiHORELINE ACCESS ::.:;1( • Correct trail flooding problem ::: owners .:.·1: . Work cooperatively with property ~iHi?n'f~!tm~~iH:~5·.,,!m;J}tj;j)~}~3;:jm .. ;,,:::iU:;i .:.10 ;:.~ :"o:::,,:,,:""~:.:."':: .: -:. ':1 :.j IU~~~:} ~ '""""""""" .... : PUBLIC RECREATION :::... Picnic facilities : ri. Shade structures .: 0 40-car parking lot Carry-in boat access • Access to large channel (disabled and all-weather accessible) REGIONAL TRAILS • Directional signs to park on Delta-DeAnza Regional Trail, local bike lanes ~ PARK ENTRANCE Signs, landscaping Remove stored equipment Coordinate with property owners RaJa sources may include: EBRPD GIS/GPS mapping and digitizing; USGS Digital data; Oakland. EBMUD, ABAG. Teale Data Center, and Sure!MAPS Raster; and HJW's Carterra Orthophotography. ~ Boundary & Property lines shown on this map do not represent a boundary or property line survey. The East Bay Regional Pari< District makes no representation as to the accuracy of said property lines (or any other lines), and no liability Is assumed by reason of reliance thereon. Use of this map for other than lis Intended purposes requires the written consent of EBRPD. Figure 5 LAND USE PLAN MAP Bay Point Regional Shoreline 31 February 2001 F",.t Bay R~i6Dal Park District Planniug/Sl,,,·anl.blp & GIS Servi ... Department Recommendation • Provide parking for up to 40 vehicles with space for a bus tum-around. Trails Trail access at the site will focus on improving existing access routes and providing walk-in access to the water. Recommendations • Use the existing, unimproved perimeter service road as a multi-use trail (the "Harrier Trail") and park service road (see Figure 5). The existing roads are currently in moderate to bad condition, and have not received regular maintenance. They are overgrown, rough and rutted, and will need grading and improvements for reliable access. The multi-use trails would provide access for hikers and bicyclists, as well as maintenance, fire and emergency vehicles. Alignments shown on Figure 5 are schematic and will need to be confirmed in the field. • Provide improvements to the existing public access shoreline trail located on the neighboring property to the east. This trail varies in width, but is typically less than 5-10 feet wide. It provides access to a bare spot of ground located at the mouth of the J-shaped channeL It is a popular fishing spot for local anglers, and reportedly gets frequent use by people of all ages. Unfortunately, the north end of the trail is at low elevation and becomes very muddy due to tidal action. Improvements could include a boardwalk, raising the elevation of the trail with fill, or other similar improvements. These improvements will require the cooperation ofthe adjacent property owner. • Develop trail access to the bank of the J-shaped channel near the proposed staging area. Clear away some of the tules and develop a small area of the channel bank to allow direct, disabled accessible, all-weather access to the water, for activities such as birdwatching, environmental education classes, etc. • Develop a boardwalk trail with access to one of the small marsh channels at the northwest side of the property. This access is needed because the J-shaped channel is steadily silting in, and it is anticipated an alternative channel access \\-111 eventually be needed for environmental education. This trail may cross the State Lands Commission marshland, and would require the approval of that agency before it would be developed. • Develop an attractive and visible park entrance along the existing access road at the southeast corner of the parkland. This 500-foot trail between McAvoy Road and the Park District property line is a public access easement, on privately owned land. The landowners have expressed willingness to clean up equipment that has been stored here and to allow the Park District to install an entry sign, landscaping and other appropriate improvements to enhance the park entrance. Bay Point Regional Shoreline Land Usc Plan 32 February 200 I • Provide signs on the Delta-DeAnza Regional Trail to direct park users to Bay Point Regional Shoreline, from the intersection of Willow Pass Road and Port Chicago Highway (see Figure 2). A striped bike lane currently runs along the shoulder of Port Chicago Highway from Willow Pass Road north to Pacifica Avenue. Interpretive and Recreation Facilities Interpretive and recreation facilities will focus on providing access for low intensity, recreational and access opportunities, that are compatible with the preservation of marsh habitat. Recommendations • Develop shade structures, picnic tables, barbecues, drinking fountains, and restroom facilities within the Recreation/Staging Unit to provide informal picnicking and a meeting place for interpretive hikes, school groups, bird watching trips, etc. Municipal lines for electrical and sewer service and a potable well are available at the southeast comer of the Recreation/Staging Unit. Develop these utilities to serve the Recreation/Staging unit, if feasible. • Cooperate with local schools and community groups to conduct environmental education classes and community service projects at the parkland. Local schools could include Rio Vista Elementary School, Shore Acres Elementary School, Riverview Middle School, Bel Air Elementary School, and other schools in the Mt. Diablo Unified School District. • Provide interpretive signs and panels at the staging area, along trails, and at a marsh overlook site on the west side of the parkland (see Figure 5). The overlook site is currently the only high point on the property and would provide a good location for a small facility that could include benches, a shade shelter, viewing blinds, interpretive panels, and/or brochures. Potential topics for interpretation are the site history, the marsh, its wildlife, and the proposed efforts to restore it. • Develop a carry-in boat access to the J-shaped channel at the north side of the Recreation/Staging Unit. This could be a small pier or dock, (floating or pile-supported) accessible by foot, that could be used for launching canoes, kayaks, or other small non- motorized, car-top boats, that could be carried in from the parking lot. • Conduct periodic dredging to maintain adequate depth in the J-shaped channel for non- motorized boat access. Dredging will be conducted in full compliance with state and federal environmental laws and with any easement and permit requirements of: the State Lands Commission, U.S. Army Corps of Engineers, U.S. Fish and Wildlife Service, California Department of Fish and Game, San Francisco Bay Conservation and Development Commission, and other applicable regulatory agencies Bay Point Regional Shoreline Lind Usc Plan February 200 I Public Transit Accessibility Tri-Delta Transit bus line 392 provides bus service between the Shore Acres neighborhood and Pittsburg, passing within 12 mile of Bay Point Regional Shoreline. The park would also be located about three (3) miles from the Pittsburg/Bay Point BART station. Tri-Delta Transit currently provides bus service from the BART Station into the Shore Acres neighborhood on bus line 389 (weekdays) and 392 (weekends). Line 389 travels up Port Chicago Highway to Pacifica Avenue, and would pass within 12 mile of the Bay Point Regional Shoreline. Park users could take advantage ofthese transit opportunities to get to the park by traveling via BART and bike or by the Tri-Delta Transit bus service. This would be especially useful for transit-dependent people and others who do not own a car. The Park District also has an opportunity here to encourage non-automobile modes of transportation. Recommendations • The Park District should publish the local transit and bicycle trail routes in the park brochure. • The Park District will support efforts to improve bus service near the park and extensions of local bicycle trails and on-street bike lanes to the park. C. Resource Management Vegetation and Wildlife Management The Park District recognizes both the potential restoration possibilities for the former marshland at this site, as well as the importance of the existing plant communities on site which provide valuable breeding and foraging habitat for marsh wildlife, including many special-status species. The actions recommended in this Land Use Plan attempt to embrace both these concepts. Recommendations • Periodically monitor and maintain the health of existing popUlations and valuable habitat for special-status species in the marshland and seasonal pond areas. Periodic prescribed burning or other approved techniques may be used to maintain acceptable densities of cattails that will benefit marsh wildlife. • Periodically monitor the on-site popUlations of invasive, terrestrial and water plants, such as pampas grass and water hyacinth. As needed, implement projects to manage invasive species through the District's existing Integrated Pest Management program. • Limit vegetation management work to the non-nesting season for special-status birds identified on site. Bay Point Regional Shordinc Land Usc Plan 34 February 200 I • Seek grant funding to implement marsh restoration of former marsh areas that have been diked off. Restoration work would involve major earthmoving, removal of levees, and lowering the elevation of previously filled marshland. ~ Cut and fill will be balanced on site if possible, with fill material being deposited on upland areas. ~ Pursue only those designs that will create self-sustaining channels that will minimize or eliminate the need for future dredging. ~ Balance the preservation of the existing vegetation communities on site (e.g., seasonal ponds) with the improvement of marsh habitat. It is recognized that some wildlife may lose habitat while others benefit from the expansion of marsh habitat. ~ Maintain access for the State Lands Commission across Park District property. ~ Obtain necessary federal, state and regional permits for marsh restoration, cattail maintenance, and invasive weed abatement activities. • Provide control measures to eliminate the establishment of red fox and feral cat populations. D. Public Safety The Park District provides for the safety and protection of park visitors and staff, the protection of natural resources, and the protection of adjacent neighbors and their property. Public safety response is provided in conjunction with local public safety agencies as described above in Section II F. The following recommendations would address identified public safety needs at the new regional shoreline. Recommendations • Provide secure fencing along the southern boundary of the property to prevent trespass and discourage the unsafe crossing of the railroad embankment. • Remove from the property the piles of dumped concrete, metal floats, cargo container, and any other discarded debris. • Provide a strong, cooperative response to public safety incidents, by the Park District Police Department, Contra Costa County Sherifi's Department, California Highway Patrol, or Department ofFish and Game, as appropriate to the nature of the incident. • Provide a strong, cooperative response to wildfire and search and rescue incidents, by the Contra Costa County Fire Protection District and the East Bay Regional Park District Fire Department. • Maintain appropriate vegetation clearances around structures and facilities to protect them in case of wildfire. Bay Point Regional Shoreline Land Use Plan 35 February 200 I • Gate the parking lot with separate entrance and exit lanes. Equip the exit lane with "tiger teeth" or similar device to prevent entry through the exit. Lock the parking lot gates at dusk to prevent after-hours parking. Provide a Knox box or similar apparatus to the gate so that Contra Costa County Fire Protection District will have the ability to enter the park in emergenc1es. E. Future Park Expansion The tidal marsh directly north of the Park District property (Figures 4,5) is the natural transition zone between the dry upland and the waters of Suisun Bay. Because of this the Park District will be evaluating the expansion of the park operating area to include more of this marshland. Approximately 80 acres of the tidal marsh is owned by the State Lands Commission. The Park District will need to consider the costs and benefits to the District ofthis potential, future addition to the Bay Point Regional Shoreline. The State Lands Commission has expressed interest in recommending the approval of a lease that would authorize the Park District to use the marshland for open space, habitat restoration, and public access (Plummer 2000). Recommendation • The Park District should evaluate the expansion of the park to include the 80-acre State Lands Commission property. If pursued, the potential park expansion would be addressed in a management agreement that would be negotiated with the State Lands Commission. F. Business Plan A BusinessPlan will be developed to coordinate the construction of facilities and the implementation of the resource management actions proposed for Bay Point Regional Shoreline. Currently this parkland is maintained in land bank status. The need for additional staff will be evaluated to open and maintain this additional 51 acres of parkland. Recommendations • Identify operational costs to open parkland for public use. • Identify potential capital and operating grants, endowments, donation of funds, assets and services that relate to site development and education goals. .. Establish public and private partnerships with qualified organizations to implement and manage facilities and programs. .. Identify potential revenue-generating activities. • Designate revenue from future bond acts to develop capital improvements. Bay Point Regional Shordine Land lIsc Plan 36 February 2001 RECOMMENDATION(S): AUTHORIZE the Public Works Director, or designee, to advertise for the 2020 On-Call HVAC Service Contract(s) for scheduled maintenance and repairs of heating, ventilation, and air conditioning (HVAC) systems at various County facilities, Countywide. FISCAL IMPACT: 100% General Fund BACKGROUND: The Public Works Department will use the 2020 On-Call HVAC Service Contract(s) to provide scheduled maintenance and repairs as needed to heating, ventilation, and air conditioning (HVAC) systems at various County facilities. The Public Works Department intends to award at least one (1), but not more than three (3) contracts, total of contracts not to exceed $15,000,000 to the responsible bidder(s). Each contract will have a term of three (3) years with the option of two (2) one-year extensions, and will be used as needed with no minimum amount that has to be spent. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Lachapelle, 925-313-7082 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 29 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:ADVERTISE for the 2020 On-Call HVAC Services Contract(s) CONSEQUENCE OF NEGATIVE ACTION: If the request to advertise is not approved, the Public Works Department will not be able to advertise for HVAC services, which may result in an inability to repair or replace HVAC systems, as needed at various county facilities. RECOMMENDATION(S): AUTHORIZE the Public Works Director, or designee, to advertise for the 2020 On-Call Cogeneration Plant Services Contract(s) for scheduled maintenance and repairs of cogeneration plants at four (4) County facilities. FISCAL IMPACT: 75% General Fund, 25% Hospital Enterprise BACKGROUND: The Public Works Department will use the 2020 On-Call Cogeneration Services Contract(s) to provide scheduled maintenance and repairs of County cogeneration plants. Cogeneration plants offer combined heat and power in one system. There are four (4) sites within the County at 2500 Alhambra Avenue, 202 Glacier Drive and 1000 Ward Street in Martinez and 5555 Giant Highway in Richmond, CA. The Public Works Department intends to award at least one (1), but not more than two (2) contracts, total of contracts not to exceed $1,000,000 to the responsible bidder(s). Each contract will have a term of three (3) years with the option of two (2) one-year extensions, and will be used as needed with no minimum amount that has to be spent. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Lachapelle, 925-313-7082 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 30 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:ADVERTISE for the 2020 On-Call Cogeneration Plant Services Contract(s) CONSEQUENCE OF NEGATIVE ACTION: If the request to advertise is not approved, the Public Works Department will not be able to advertise for cogeneration plant services, which may result in a lack of schedule maintenance and possible repairs of cogeneration plants at four (4) County facilities. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Zachary Neal Keas d/b/a Z.N. Keas Painting Co., to extend the term from April 30, 2020 to April 30, 2021, with no change to the payment limit of $1,500,000, to provide On-Call Painting Services for Facilities Services, Countywide. FISCAL IMPACT: 100% General Fund BACKGROUND: Z.N. Keas Painting Co. is one of two contractors currently under contract for on-call painting services. Both contracts are due to expire April 30, 2020. On-call painting contracts are on an as-needed basis, utilized when the demand for painting services exceeds staffing levels. The Public Works Department is requesting authorization to extend both contracts, one additional year to assure there are painting services available while conducting a formal solicitation for new on-call painting services contracts. The process for formal solicitation to fully executed contract(s), is currently approximately 6 to 8 months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Lachapelle, (925) 313-7082 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 31 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:APPROVE and AUTHORIZE Amendment No. 4 to the Contract with Zachary Neal Keas d/b/a Z.N. Keas Painting Co. to extend On-Call Painting Services CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, painting services with Zachary Neal Keas d/b/a Z.N. Keas Painting Co. will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Terri Oyarzun (dba Goats R Us), to increase the payment limit by $250,000 to a new payment limit of $650,000 for on-call grazing services, Countywide. (100% Flood Control District Funds) FISCAL IMPACT: 100% Flood Control District Funds. BACKGROUND: On March 13, 2018, the Board approved an on-call grazing services contract with Terri Oyarzun (dba Goats R Us) to provide vegetation management services on a variety of County and Contra Costa County Flood Control & Water Conservation District (District) rights of way and parcels where it is inaccessible for crews or equipment or where it is inappropriate to use herbicides, effective April 1, 2018 through March 31, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ron Thai 925 313-7003 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 32 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:APPROVE and AUTHORIZE the Execution of Contract Amendment No. 1 for the 2018 On-Call Grazing Services Contract with Terri Oyarzun d/b/a Goats R Us BACKGROUND: (CONT'D) 2021 and with a payment limit of $400,000. Due to the Public Works Department’s need of greater than anticipated contractor services, and to retain the services of and enable timely payment to Terri Oyarzun (dba Goats R Us), the Public Works Director recommends that the Board approve Contract Amendment No. 1. This amendment will increase the payment limit of the contract by $250,000 to a new payment limit of $650,000. There are no changes to term of the contract. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve Contract Amendment No. 1 will prevent the Public Works Department from completing routine vegetation management on County facilities in a timely and environmentally friendly manner. ATTACHMENTS On-Call Grazing Amendment #1 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute an amended agreement with the City of San Pablo to provide funding for Fire Station 70 personnel and to extend the termination date of the agreement from April 30, 2020 to June 30, 2025. FISCAL IMPACT: The agreement provides for $1,536,000 in funding for firefighter/paramedic and engineer positions in the first year of the extension and provides 5% annual increases to $1,867,018 in the fifth year of the extension. Costs for funding of the fire captain position would be the responsibility of the District and is included in the FY 2020/2021 budget. BACKGROUND: The City of San Pablo (City) and the Contra Costa County Fire Protection District (District) entered into an agreement in 2015 for the City to provide funding for one Firefighter/Paramedic and one Fire Engineer position on each shift (six total positions) to staff an EMS squad to augment staffing at Fire Station 70. In addition, the City provided funding for equipment APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C. 33 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:April 28, 2020 Contra Costa County Subject:Fire Station 70 Squad Funding Agreement Amendment and Extension BACKGROUND: (CONT'D) and for the procurement of the Squad 70 apparatus. Funds are provided by the City through a combination of proceeds from a sales tax initiative (“Measure K”) as well as City general funds. In late 2007, following the death of two District firefighters in a residential structure fire in unincorporated San Pablo, a second staffed fire engine with three personnel was staffed at Fire Station 70. Known as Engine 70A, this unit served the busy City of San Pablo, the City of Richmond through automatic aid, and supported the Battalion 7 response area. As a result of the beginning of the Great Recession and budget reductions, Engine 70A was eliminated in 2008, leaving only Engine 70 to serve San Pablo and the surrounding communities. The elimination of this unit was essentially the first reduction in what would become a severe downturn in staffing and capacity through 2013. As a result of the construction of a replacement for Fire Station 70, discussions about additional capacity and capability were initiated with the City. Through several discussions between City and District staff, a strategy was developed to address the potential for continuation of the funding for Fire Station personnel but shift the funding to personnel assigned to a ladder truck instead of the two-person EMS squad. This would increase capacity and capability within the City and surrounding communities. Known as Truck 70, this unit would have the same capability as the current EMS squad with the additional capacity and capability available with our standard ladder truck equipment compliment. Truck 70 will continue to provide additional EMS response capacity, but will increase rescue and vehicle extrication capability, technical rescue, and fire suppression capability. With only one ladder truck available within the Battalion 7 response area, the addition of Truck 70 will not only provide direct benefit to San Pablo, but also to the surrounding communities served by the District. Truck 70 will be staffed with 4 personnel to be consistent with ladder truck staffing throughout the District. The District will provide funding for the third position, the fire captain, to be effective on, or about, the third quarter of FY 2020-21 as the station is planned to be opened in March or April, 2021. The District is already funding the fourth position, a firefighter, through a Staffing for Adequate Fire and Emergency Response (SAFER) Grant. That fourth position will be utilized elsewhere in the District until Truck 70 is ready to be staffed in 2021. In addition, the increased staffing at Fire Station 70 will allow the District to potentially provide a wildland fire engine (Type 3 engine) to be cross-staffed by the Truck 70 crew during the summer months. This will provide a substantial increase to the firefighting capacity in support of San Pablo, El Sobrante, North Richmond, and East Richmond Heights during the fire season. The minimum commitment by the District would be to continue staffing a two-person EMS squad under the terms of the agreement. The agreement will continue to provide funding for the original two positions, with scheduled annual increases, as well as continue funding for certain specific EMS, communication, and rescue related equipment. The original agreement has a five-year term that expires April 30, 2020. The amended agreement proposes a five-year extension to expire on June 30, 2025. CONSEQUENCE OF NEGATIVE ACTION: Without an extension to the current agreement, the funding for the two Fire Station 70 squad positions would cease and Fire Station 70 funding would revert to one three-person crew to provide all emergency response to the City and surrounding communities. CLERK'S ADDENDUM Written correspondence received from San Pablo City Manager Matt Rodriguez (attached). AGENDA ATTACHMENTS MINUTES ATTACHMENTS Correspondence Received Resolution 2020-050 Page 1 RESOLUTION 2020-050 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING EXECUTION OF A FUNDING AGREEMENT BETWEEN THE CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT AND THE CITY OF SAN PABLO FOR ENHANCED EMS SERVICES WHEREAS, Major Policy Goal: Improve Public Safety is a major policy category adopted under the FY 2019-21 Council Priority Workplan, effective March 1, 2019; WHEREAS, since May 1, 2015, the City of San Pablo and the Contra Costa County Fire Protection District ("District") have an executed 5-year agreement (“Agreement”) which provides fire, rescue and emergency medical incident response services within the City of San Pablo from District Station 70 (“Station 70.”); WHEREAS, in June 2014, following the defeat of WCCHCD’s Measure C, local San Pablo voters passed a special purpose one-quarter (1/4) cent sales tax Measure K, in perpetuity. Under adopted Measure K, the City is required to spend the sales tax proceeds from Measure K to enhance the emergency medical incident response services provided by the District at Station 70; WHEREAS, under the terms of the Agreement, the District must staff Station 70 with a two-person squad comprised of a fire engineer and a firefighter, at least one of which will be a paramedic (the "EMS Squad"), in addition to the existing three -person station deployment comprised of a captain, a fire engineer, and a paramedic. The EMS Squad will be housed at, and permanently assigned to Station 70, operating 24 hours a day, seven days a week. This obligation will remain for so long as Station 70 is in existence; WHEREAS, a new Station 70 is being constructed at 1800 23rd Street in the City, pursuant to a Memorandum of Understanding between the District and City for the San Pablo Fire Station Replacement Project approved by the City Council on June 19, 2017 pursuant to adopted Resolution #2017-129; WHEREAS, in March 2020, the staffs of the City and District negotiated a proposed First Amendment of the current Agreement (“First Amendment of Agreement”), which is attached and recommended for adoption and includes provisions related to EMS Squad Personnel, vehicles and equipment at Old Station 70 and New Station 70, City funding obligation and term of the Amendment:  Old Station 70 EMS Squad Personnel. During the term of this Agreement, and for as long as the District keeps Old Station 70 open, the District shall minimally staff Old Station 70 with a two-person squad comprised of a fire engineer and a firefighter, at least one of which will be a paramed ic (the “EMS Squad Personnel”), which is in addition to the existing three-person engine company comprised of a captain, a fire engineer, and a paramedic. The EMS Squad Personnel will be housed at, and Resolution 2020-050 Page 2 permanently assigned to Old Station 70, 24 hours a day, seven days a week until New Station 70 begins operating.  New Station 70 EMS Squad Personnel. During the term of this Agreement, and for as long as the District keeps New Station 70 open, the District shall minimally staff New Station 70 with the EMS Squad Personnel of a fire engineer and a firefighter, at least one of whom will be a paramedic, which is in addition to the existing three-person engine company comprised of a captain, a fire engineer, and a paramedic. Additionally, the EMS Squad Personnel may be used to staff new EMS Truck 70 and will be assigned to New Station 70, 24 hours a day, seven days a week.  EMS Squad Vehicle. During the time Old Station 70 is operating, the District will operate the squad vehicle procured pursuant to this Agreement (the “EMS Squad Vehicle”) for use by the EMS Squad in performing its duties. The EMS Squad Ve hicle will be registered in the name of the District and covered by District insurance in the same manner as other District vehicles. The District will continue to use the EMS Squad vehicle as it sees fit for the duration of this Agreement. The District wi ll retain ownership of the EMS Squad Vehicle after termination of this Agreement.  New Station 70 Truck. Upon New Station 70 being placed into service, the District will procure at its cost and place New EMS Truck 70 into service and staff it with the EMS Squad Personnel, together with additional District personnel paid for by the District. The new EMS Truck 70 will respond to EMS and rescue calls in the same manner as the existing EMS Squad Vehicle.  EMS Squad Personnel and Equipment. EMS Squad Vehicle and New Station 70 Truck. EMS Squad Equipment. The EMS Squad Personnel will be equipped with firefighter protective clothing, a cardiac monitor, a defibrillator, necessary radios and communications equipment and other equipment the District determines is nece ssary to its duties (the “EMS Squad Personnel Equipment”). The EMS Squad Personnel Equipment will primarily be provided by the District from its surplus equipment supply. The remaining EMS Squad Personnel Equipment will be purchased by District after it provides the City with a list of EMS Squad Personnel Equipment that is necessary and in addition to District-supplied EMS Squad Personnel Equipment. The District will invoice the City for the cost of any new or replacement EMS Squad Personnel Equipment it purchases and reimbursement from the City will be limited to the costs of a cardiac monitor, defibrillator, and portable radio equipment for the EMS Squad Personnel. The City will pay the District for the cost of the EMS Squad Personnel Equipment within 30 days of its receipt of an invoice.  EMS Squad Assignment. The EMS Squad Personnel and Truck 70 will be assigned at the sole discretion of the District. Notwithstanding that the EMS Squad Personnel are located at either Old Station 70 or New Station 70, whic h are both in the City, the EMS Squad Personnel and Truck 70 will be used in the same manner that the District would use it if the City were not funding the EMS Squad Personnel. At the District’s discretion, the EMS Squad Personnel and Truck 70 may be assi gned to provide Resolution 2020-050 Page 3 emergency services at any location as deemed necessary by the District. The EMS Squad Personnel does not provide EMS transportation services.  EMS Squad Funding; Non-Appropriation. Per the contract extension, the City will pay the District (a) an additional $250,000 ($125,000 per month) for May 2020 and June 2020; (b) $1,536,000 for the sixth year beginning on July 1, 2020; (c) $1,612,800 for the seventh year beginning on July 1, 2021; (d) $1,693,440 for the eighth year beginning on July 1, 2022; (e) $1,778,112 for the ninth year beginning on July 1, 2023; and (f) $1,867,018 for the tenth year of the Agreement beginning on July 1, 2024, provided, however, that payments due from the City to the District that are in excess of Measure K revenues received by the City are subject to annual appropriations by the City.  Term of Agreement. The term of this Agreement is from May 1, 2015 until June 30, 2025. Prior to expiration of the term, the parties may extend this Agreement for another five years by executing an amendment to this Agreement and set ting forth the amounts that the City will pay the District annually during the extended five-year period. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Pablo does hereby authorize the City Manager to execute the attached and incorporated First Amendment of Agreement for enhanced EMS services in substantially the form submitted herewith, with such changes as deemed proper and necessary by the City Manager and City Attorney. BE IT FURTHER RESOLVED that the foregoing recitations are true and correct, and are included herein by reference as findings. ************ ADOPTED this 20th day of April, 2020, by the following votes: AYES: COUNCILMEMBERS: Kinney, Pineda, Xavier, Pabon-Alvarado and Cruz NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ABSTAIN: COUNCILMEMBERS: None ATTEST: APPROVED: /s/ LaTanya Fisher /s/ Arturo M. Cruz LaTanya Fisher, Acting Deputy City Clerk Arturo M. Cruz, Mayor RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, an amendment to Purchase Order #F03025 with Johnson & Johnson Health Care Systems, Inc., to increase the payment limit by $108,000 to a new payment limit not to exceed $506,787 for the purchase of blood blank reagents and supplies for the Contra Costa Regional Medical Center (CCRMC) with no change in the original term of July 1, 2015 through June 30, 2020. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: Johnson & Johnson Health Care Systems, Inc. has the reagents and ID-Micro typing system cards that can only be used on their proprietary centrifuges and incubators. These products identify blood types and crossmatch units of blood for transfusion and other surgical procedures. Upgrading to automation can cut down work by up to half the original time. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-957-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Jasmine Campos, Marcy Wilhelm C. 34 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Purchase Order Amendment with Johnson & Johnson Health Care Systems, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with the Contra Costa County Office of Education in an amount not to exceed $855,224 to continue providing educational services to inmates for the period of July 1, 2020 through June 30, 2021. FISCAL IMPACT: $855,224.00, 100% Inmate Welfare Fund Budgeted. No net County cost. BACKGROUND: The County has contracted with the Contra Costa County Office of Education since 1985 to provide educational services at the adult detention facilities. These services provide inmates with educational and vocational training including: basic literacy, GED (General Education) preparation, substance abuse prevention, computer skills, flood control, landscaping, and woodworking. By providing these services, inmates are provided with the opportunity to gain education and skills to prepare for re-entry into the community. CONSEQUENCE OF NEGATIVE ACTION: Educational services for inmates within the County's three detention facilities will discontinue. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown, (925) 335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 35 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:April 28, 2020 Contra Costa County Subject:Interagency Agreement with the CCC Office of Education for Inmate Education Services RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order amendment with EAN Services, LLC to increase the payment limit by $201,000 to a new payment limit of $400,000, with no change to the original term of August 1, 2019 through July 31, 2020, for car and light truck rentals, Countywide. FISCAL IMPACT: 100% Fleet Internal Service Fund BACKGROUND: Public Works Fleet Services is responsible for countywide vehicle rentals. There are various reasons for requiring vehicle rentals. Departments request rental vehicles to temporarily replace vehicles with serious problems or damage. Rental vehicles are also requested to fill the need for annual events such as elections or book drives. Fleet Services has exhausted the original funds and is requesting to increase the purchase order value. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, renting cars and light trucks through EAN Services, LLC will discontinue. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ted Lavelle, 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 36 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:APPROVE a purchase order amendment with EAN Services, LLC RECOMMENDATION(S): (1) APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Amendment Agreements with the community based behavioral health providers specified on Attachment A with no change in the original payment limits. (2) APPROVE and AUTHORIZE the per minute billing rates for: Mental Health Services $6.37; Case Management, Brokerage $4.89; Medication Support $11.68; Crisis Intervention $9.43; Intensive Care Coordination $4.90; In-Home Behavioral Health $6.35; Therapeutic Behavioral Services $4.68, $4.86, and $6.36. (3) APPROVE and AUTHORIZE the revised rates contained on Attachment B for Substances Use Disorder (SUD) for Outpatient, Intensive Outpatient Treatment, Case Management, Recovery Support Services, Residential Treatment and Withdrawal Management. (4) APPROVE and AUTHORIZE amended contract language to read “Contractor may request a monthly advance payment equal to 1/12th of the contract payment limit for the months of April through June. Contractor agrees to provide the services and fulfill the performance measures under the contact, for which the advance payment is rendered. If Contractor has not fully performed these contractual obligations, Contractor shall reimburse the County for the advance payment APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Robert Campbell, Auditor-Controller, Patrick Godley, HSD Chief Financial Officer C. 37 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Approval of Amendments to Multiple Behavioral Health Contracts RECOMMENDATION(S): (CONT'D) in proportion to its unfulfilled obligations”. FISCAL IMPACT: The recommended contract amendments recognize the business interruption issues faced by the Community Based Organizations (CBO’s). The rate adjustments coupled with the payment advance option will ensure that the CBO’s have sufficient cash to continue providing needed services to the community without a change to the annual contract payment limit. The contracts are partially funded with State “2011 Realignment” dollars. Given the COVID-19 impact on State revenues it is likely that collection of the Realignment funding will be delayed. BACKGROUND: COVID-19 is causing significant impacts to the community based behavioral health providers in Contra Costa County. Shelter in place orders are impacting the operations of these non-profit organizations that provide critical services to vulnerable residents of Contra Costa County. Social distancing requirements to prevent disease transmission may make delivery of critical services extremely difficult, impossible or ineffective. Many non-profit organizations have few, if any, financial reserves to sustain themselves. These advance funds are intended to be used by the Contractor to retain its providers who deliver direct reimbursable behavioral health services to Contra Costa residents both during and after the current emergency. In accordance with Board Order Item D.6 approved by the Board of Supervisors on March 31, 2020, these contractors will receive a one-month advance payment as long as they provide the services and fulfill the performance measures under the contact, for which the advance payment is rendered. This action provides changes to the contract payment structure through the end of the fiscal year thereby providing cash flow and budget predictability to the CBO’s. CONSEQUENCE OF NEGATIVE ACTION: If these Amendment Agreements are not approved the residents of Contra Costa County may experience reduced or discontinued behavioral health services. ATTACHMENTS Attachment A Attachment B Attachment A Attachment B: Schedule of SUD Provider's Amended Billing Rates Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Prevention Services Prevention - NNA Discovering the Reality of Our Community 1,325 Staff Hours 100.20$ 150.30$ Prevention - NNA Monument Corridor Anti Drug and Alcohol Coalition 1,100 Staff Hours 71.63$ 107.44$ Prevention - NNA West County Alcohol Marijuana and Prescription Drug Prevention Coalition 1,260 Staff Hours 62.68$ 94.02$ Bay Area Community Resources Contract # 74-439 FY 19-20 Service Unit Quantity and Type Level of Care Program Unduplicated Clients Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Outpatient Services Level 1 Outpatient Counseling - AB 109 A Chance for Freedom Central 292 15 Minutes 9 52.90$ 79.35$ Level 1 Outpatient Counseling - DMC A Chance for Freedom Central 2,100 15 Minutes 57 52.90$ 79.35$ Level 1 Case Management - DMC A Chance for Freedom Central 288 15 Minutes 9 20.54$ 30.81$ Level 1 Recovery Support - DMC A Chance for Freedom Central 288 15 Minutes 9 20.54$ 30.81$ Level 1 Services for Uninsured & Non-Admits - NNA A Chance for Freedom Central 2,100 15 Minutes 57 52.90$ 79.35$ Level 2.1 Intensive Outpatient Counseling - DMC A Chance for Freedom Central 720 15 Minutes 24 34.10$ 51.15$ Level 2.1 IOP Services for Uninsured and Non-Admits - A Chance for Freedom Central 135 15 Minutes 5 34.10$ 51.15$ Residential Treatment Services Diablo Valley Ranch 630 Bed Days 18 117.84$ 235.68$ East County Center for Women 41 Bed Days 1 117.84$ 235.68$ Ozanam Center 14 Bed Days 1 117.87$ 235.74$ Ozanam Crystal Palace 83 Bed Days 2 117.84$ 235.68$ Ozanam Emerald City 97 Bed Days 3 117.84$ 235.68$ Ozanam Rainbow Village 14 Bed Days 1 117.87$ 235.74$ Pueblos Del Sol 111 Bed Days 3 61.45$ 122.90$ Diablo Valley Ranch 7,300 Bed Days 97 117.84$ 235.68$ East County Center for Women 3,285 Bed Days 44 117.84$ 235.68$ Ozanam Center 1,095 Bed Days 15 117.84$ 235.68$ Ozanam Crystal Palace 863 Bed Days 12 117.84$ 235.68$ Ozanam Emerald City 1,095 Bed Days 15 117.84$ 235.68$ Ozanam Rainbow Village 1,095 Bed Days 15 117.84$ 235.68$ Pueblos Del Sol Wollam - 22 Davi 617 Bed Days 8 117.84$ 235.68$ Wollam - 24 Davi 240 Bed Days 3 117.84$ 235.68$ Wollam - 32 Davi 1,585 Bed Days 21 117.84$ 235.68$ Wollam - 34 Davi 113 Bed Days 2 117.84$ 235.68$ Wollam Perinatal - 22 Davi 1,095 Bed Days 15 117.84$ 235.68$ Wollam Perinatal - 24 Davi 730 Bed Days 10 117.84$ 235.68$ Wollam Perinatal - 32 Davi 365 Bed Days 5 117.84$ 235.68$ Wollam Perinatal - 34 Davi 730 Bed Days 10 117.84$ 235.68$ Diablo Valley Ranch 3,893 15 Minutes 97 20.54$ 30.81$ Ozanam Center 442 15 Minutes 13 20.56$ 30.84$ Ozanam Crystal Palace 442 15 Minutes 13 20.56$ 30.84$ Level 3.1 Residential Services - AB 109 Bi-Bett Contract # 74-174 FY 19-20 Service Unit Quantity & Type Level 3.1 Residential Services - DMC Level of Care Program Unduplicated Clients Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Bi-Bett Contract # 74-174 FY 19-20 Service Unit Quantity & Type Ozanam Emerald City 442 15 Minutes 13 20.56$ 30.84$ Ozanam Rainbow Village 442 15 Minutes 13 20.56$ 30.84$ Wollam - 22 Davi 256 15 Minutes 8 20.54$ 30.81$ Wollam - 24 Davi 96 15 Minutes 3 20.54$ 30.81$ Wollam - 32 Davi 672 15 Minutes 21 20.54$ 30.81$ Wollam - 34 Davi 32 15 Minutes 1 20.56$ 30.84$ Diablo Valley Ranch 1,600 15 Minutes 50 20.54$ 30.81$ East County Center for Women 320 15 Minutes 1 20.54$ 30.81$ Ozanam Center 221 15 Minutes 7 20.54$ 30.81$ Ozanam Crystal Palace 221 15 Minutes 7 20.54$ 30.81$ Ozanam Emerald City 221 15 Minutes 7 20.54$ 30.81$ Ozanam Rainbow Village 221 15 Minutes 7 20.54$ 30.81$ Wollam - 22 Davi 96 15 Minutes 3 20.54$ 30.81$ Wollam - 24 Davi 32 15 Minutes 1 20.53$ 30.80$ Wollam - 32 Davi 224 15 Minutes 7 20.54$ 30.81$ Wollam - 34 Davi 11 15 Minutes 1 20.64$ 30.96$ Diablo Valley Ranch 1,236 Bed Days 16 117.84$ 235.68$ East County Center for Women 900 Bed Days 12 117.84$ 235.68$ Ozanam Center 90 Bed Days 1 117.84$ 235.68$ Ozanam Crystal Palace 185 Bed Days 3 117.84$ 235.68$ Ozanam Emerald City 185 Bed Days 3 117.84$ 235.68$ Ozanam Rainbow Village 90 Bed Days 1 117.84$ 235.68$ Wollam - 22 Davi 183 Bed Days 2 117.84$ 235.68$ Wollam - 24 Davi 183 Bed Days 2 117.84$ 235.68$ Wollam - 32 Davi 183 Bed Days 2 117.84$ 235.68$ Wollam - 34 Davi 181 Bed Days 2 118.13$ 236.26$ Wollam Perinatal - 22 Davi 90 Bed Days 1 117.84$ 235.68$ Wollam Perinatal - 34 Davi 90 Bed Days 1 117.84$ 235.68$ Level 3.1 Residential Services - NNA Pueblos del Sol 4,140 Bed Days 26 61.44$ 122.88$ Diablo Valley Ranch 1,630 Bed Days 18 46.89$ 93.78$ East County Center for Women 326 Bed Days 1 53.89$ 107.78$ Ozanam Center 109 Bed Days 1 46.90$ 93.80$ Ozanam Crystal Palace 146 Bed Days 2 46.89$ 93.78$ Ozanam Emerald City 192 Bed Days 3 46.89$ 93.78$ Level 3.1 Case Management - DMC Level 3.1 Recovery Support - DMC Level 3.1 Services for Uninsured and Non-Admits - NNA Level of Care Program Unduplicated Clients Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Bi-Bett Contract # 74-174 FY 19-20 Service Unit Quantity & Type Ozanam Rainbow Village 109 Bed Days 1 46.90$ 93.80$ Pueblos del Sol 111 Bed Days 3 28.56$ 57.12$ Wollam - 22 Davi 17 Bed Days 53.89$ 107.78$ Wollam - 24 Davi 40 Bed Days 53.89$ 107.78$ Wollam - 32 Davi 85 Bed Days 53.89$ 107.78$ Wollam - 34 Davi 13 Bed Days 53.89$ 107.78$ Wollam Perinatal - 22 Davi 95 Bed Days 82.19$ 164.38$ Wollam Perinatal - 24 Davi 30 Bed Days 82.19$ 164.38$ Wollam Perinatal - 32 Davi 65 Bed Days 82.19$ 164.38$ Wollam Perinatal - 34 Davi 30 Bed Days 3 82.19$ 164.38$ Diablo Valley Ranch 6,300 Bed Days 97 46.89$ 93.78$ East County Center for Women 3,000 Bed Days 44 53.89$ 107.78$ Ozanam Center 1,000 Bed Days 15 46.89$ 93.78$ Ozanam Crystal Palace 800 Bed Days 12 46.89$ 93.78$ Ozanam Emerald City 1,000 Bed Days 15 46.89$ 93.78$ Ozanam Rainbow Village 1,000 Bed Days 15 46.89$ 93.78$ Pueblos Del Sol 3,500 Bed Days 55 28.56$ 57.12$ Wollam - 22 Davi 600 Bed Days 8 53.89$ 107.78$ Wollam - 24 Davi 200 Bed Days 3 53.89$ 107.78$ Wollam - 32 Davi 1,500 Bed Days 21 53.89$ 107.78$ Wollam - 34 Davi 100 Bed Days 2 53.89$ 107.78$ Wollam Perinatal - 22 Davi 1,000 Bed Days 15 82.19$ 164.38$ Wollam Perinatal - 24 Davi 700 Bed Days 10 82.19$ 164.38$ Wollam Perinatal - 32 Davi 300 Bed Days 5 82.19$ 164.38$ Wollam Perinatal - 34 Davi 700 Bed Days 10 82.19$ 164.38$ Diablo Valley Ranch 1,236 Bed Days 16 46.89$ 93.78$ East County Center for Women 900 Bed Days 12 53.89$ 107.78$ Ozanam Center 90 Bed Days 1 46.90$ 93.80$ Ozanam Crystal Palace 185 Bed Days 3 46.89$ 93.78$ Ozanam Emerald City 185 Bed Days 3 46.89$ 93.78$ Ozanam Rainbow Village 90 Bed Days 1 46.90$ 93.80$ Wollam - 22 Davi 183 Bed Days 2 53.89$ 107.78$ Wollam - 24 Davi 183 Bed Days 2 53.89$ 107.78$ Wollam - 32 Davi 183 Bed Days 2 53.89$ 107.78$ Level 3.1 Room & Board - NNA Level 3.1 Room & Board - AB109 Level 3.1 Room & Board - Uninsured & Non-Admits - NNA Level of Care Program Unduplicated Clients Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Bi-Bett Contract # 74-174 FY 19-20 Service Unit Quantity & Type Wollam - 34 Davi 181 Bed Days 2 53.89$ 107.78$ Wollam Perinatal - 22 Davi 90 Bed Days 1 82.20$ 164.40$ Wollam Perinatal - 34 Davi 90 Bed Days 1 82.20$ 164.40$ Residential Detoxification Services East County Center for Women 28 Bed Days 11 164.73$ 329.46$ Ozanam Center 28 Bed Days 11 164.73$ 329.46$ East County Center for Women 340 Bed Days 52 164.73$ 329.46$ Pueblos del Sol Ozanam Center 340 Bed Days 62 164.72$ 329.44$ Level 3.2 Case Management - DMC East County Womens 954 15 Minutes 30 20.54$ 30.81$ Pueblos Del Sol 2,920 Bed Days 531 72.41$ 144.82$ Southern Solano Alcohol Council 816 Bed Days 443 72.42$ 144.84$ East County Center for Women 80 Bed Days 45 164.74$ 329.48$ Ozanam Center 80 Bed Days 15 164.74$ 329.48$ East County Center for Women 28 Bed Days 11 65.88$ 131.76$ Ozanam Center 28 Bed Days 11 59.80$ 119.60$ East County Center for Women 340 Bed Days 52 66.06$ 132.12$ Ozanam Center 340 Bed Days 62 59.80$ 119.60$ Pueblos Del Sol 2,920 Bed Days 530 32.59$ 65.18$ Southern Solano Alcohol Council 816 Bed Days 443 32.58$ 65.16$ East County Center for Women 80 Bed Days 45 66.06$ 132.12$ Ozanam Center 80 Bed Days 15 59.80$ 119.60$ Transitional Housing Transitional Housing Uilkema House 190 Bed Days 2 47.74$ Level 3.2 Room & Board - NNA Level 3.2 Room & Board - Services to uninsured and non- admits NNA Level 3.2 Withdrawal Management - AB109 Level 3.2 Withdrawal Management - DMC Level 3.2 Withdrawal Management - NNA Level 3.2 WM Services to uninsured and non-admits - NNA Level 3.2 Room & Board - AB109 Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Prevention Environmental Prevention 1,085 Staff Hours 72.62$ 108.93 Service Unit Quantity and Type Community Health for Asian Americans Contract #: 74-054-24 FY 19-20 Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Prevention Lamorinda Alcohol Access Policy 550 Staff Hours 85.46$ 128.19$ Prevention Project Success 4,704 Staff Hours 103.21$ 154.82$ Prevention Youth Development-FNL/CL 915 Staff Hours 94.87$ 142.31$ Center for Human Development Contract #: 24-259 Amendment 1 FY 19-20 Service Unit Quantity and Type Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Prevention AOD Prevention Team - ADAPT 820 Staff Hours 66.04$ 99.06$ Discovery Counseling Center of the San Ramon Valley Contract #: 24-535 Fiscal Year 19-20 Service Unit Quantity and Type Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Residential Treatment 815 Haight Level 3.5 Treatment - DMC 3031 Bed Days 135.57$ 271.14$ Residential Treatment 815 Haight Level 3.5 Room & Board - DMC 2490 Bed Days 68.01$ 136.02$ Residential Treatment 815 Haight Level 3.5 Room & Board - DMC (AB-109 Funded)537 Bed Days 68.01$ 136.02$ Residential Treatment 815 Haight Level 3.5 Treatment - Uninsured 537 Bed Days 135.57$ 271.14$ Residential Treatment 815 Haight Level 3.5 Room & Board - Uninsured 537 Bed Days 68.01$ 136.02$ Residential Treatment 815 Haight Level 3.5 Treatment - AB 109 537 Bed Days 135.57$ 271.14$ Residential Treatment 815 Haight Level 3.5 Room & Board - AB 109 537 Bed Days 68.01$ 136.02$ HealthRIGHT 360 Contract # 74-596 FY 19-20 Fee Schedule Service Unit Quantity and Type Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Residential Treatment Casa Aviva Level 3.1 Treatment - DMC 560 Bed Days 114.31$ 228.62$ Residential Treatment Casa Aviva Level 3.1 Room & Board - DMC 400 Bed Days 79.49$ 158.98$ Residential Treatment Casa Aviva Level 3.1 Room & Board - DMC (AB-109 Funded)80 Bed Days 79.49$ 158.98$ Residential Treatment Casa Aviva Level 3.1 Case Management 84 15 Minute Unit 17.96$ 26.94$ Residential Treatment Casa Aviva Level 3.1 Recovery Services 42 15 Minute Unit 17.96$ 26.94$ Residential Treatment Casa Aviva Level 3.1 Treatment - Uninsured 80 Bed Days 114.31$ 228.62$ Residential Treatment Casa Aviva Level 3.1 Room & Board - Uninsured 80 Bed Days 79.49$ 158.98$ Residential Treatment Casa Aviva Level 3.1 Treatment - AB 109 80 Bed Days 114.31$ 228.62$ Residential Treatment Casa Aviva Level 3.1 Room & Board - AB 109 80 Bed Days 79.49$ 158.98$ Residential Treatment Casa Maria Level 3.1 Treatment - DMC 560 Bed Days 107.82$ 215.64$ Residential Treatment Casa Maria Level 3.1 Room & Board - DMC 400 Bed Days 60.67$ 121.34$ Residential Treatment Casa Maria Level 3.1 Room & Board - DMC (AB-109 Funded)80 Bed Days 60.67$ 121.34$ Residential Treatment Casa Maria Level 3.1 Case Management 84 15 Minute Unit 13.01$ 19.52$ Residential Treatment Casa Maria Level 3.1 Recovery Services 42 15 Minute Unit 13.01$ 19.52$ Residential Treatment Casa Maria Level 3.1 Treatment - Uninsured 80 Bed Days 107.82$ 215.64$ Residential Treatment Casa Maria Level 3.1 Room & Board - Uninsured 80 Bed Days 60.67$ 121.34$ Residential Treatment Casa Maria Level 3.1 Treatment - AB 109 80 Bed Days 107.82$ 215.64$ Residential Treatment Casa Maria Level 3.1 Room & Board - AB 109 80 Bed Days 60.67$ 121.34$ LATINO COMISSION Contract # 74-600-0 FY 19-20 Fee Schedule Service Unit Quantity and Type Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Outpatient Treatment Antioch Adult Recovery Services 260 15 Minute Unit 21.35$ 32.03$ Outpatient Treatment Antioch Level 1.0 Adult Case Management 500 15 Minute Unit 20.54$ 30.81$ Outpatient Treatment Antioch Level 1.0 Adult Outpatient Counseling AB 109 100 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Antioch Level 1.0 Adult Outpatient Counseling DMC 4,200 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Antioch Level 1.0 Adult Outpatient Counseling Uninsured 100 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Antioch Level 1.0 Youth Case Management 200 15 Minute Unit 20.54$ 30.81$ Outpatient Treatment Antioch Level 1.0 Youth Outpatient Counseling DMC 1,700 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Antioch Level 1.0 Youth Outpatient Counseling Uninsured 268 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Antioch Level 2.1 Adult Case Management 429 15 Minute Unit 21.88$ 32.82$ Outpatient Treatment Antioch Level 2.1 Adult Outpatient Counseling AB 109 50 15 Minute Unit 33.11$ 49.67$ Outpatient Treatment Antioch Level 2.1 Adult Outpatient Counseling DMC 1,200 15 Minute Unit 33.11$ 49.67$ Outpatient Treatment Antioch Level 2.1 Adult Outpatient Counseling Uninsured 50 15 Minute Unit 33.11$ 49.67$ Outpatient Treatment Antioch Level 2.1 Youth Case Management 100 15 Minute Unit 28.76$ 43.14$ Outpatient Treatment Antioch Level 2.1 Youth Outpatient Counseling DMC 200 15 Minute Unit 34.10$ 51.15$ Outpatient Treatment Antioch Level 2.1 Youth Outpatient Counseling Uninsured 50 15 Minute Unit 34.10$ 51.15$ Outpatient Treatment Antioch Youth Recovery Services 50 15 Minute Unit 25.68$ 38.52$ Outpatient Treatment Brentwood Adult Recovery Services 100 15 Minute Unit 21.35$ 32.03$ Outpatient Treatment Brentwood Level 1.0 Adult Case Management 100 15 Minute Unit 20.54$ 30.81$ REACH Project, Inc. Contract # 24-243 Amendment 1 FY 19-20 Service Unit Quantity and Type Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) REACH Project, Inc. Contract # 24-243 Amendment 1 FY 19-20 Service Unit Quantity and Type Outpatient Treatment Brentwood Level 1.0 Adult Outpatient Counseling AB 109 100 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Brentwood Level 1.0 Adult Outpatient Counseling DMC 2,775 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Brentwood Level 1.0 Adult Outpatient Counseling Uninsured 100 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Brentwood Level 1.0 Youth Case Management 100 15 Minute Unit 20.53$ 30.80$ Outpatient Treatment Brentwood Level 1.0 Youth Outpatient Counseling DMC 734 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Brentwood Level 1.0 Youth Outpatient Counseling Uninsured 100 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Brentwood Level 2.1 Adult Case Management 50 15 Minute Unit 21.88$ 32.82$ Outpatient Treatment Brentwood Level 2.1 Adult Outpatient Counseling AB 109 50 15 Minute Unit 33.11$ 49.67$ Outpatient Treatment Brentwood Level 2.1 Adult Outpatient Counseling DMC 800 15 Minute Unit 33.11$ 49.67$ Outpatient Treatment Brentwood Level 2.1 Adult Outpatient Counseling Uninsured 50 15 Minute Unit 33.11$ 49.67$ Outpatient Treatment Brentwood Level 2.1 Youth Case Management 50 15 Minute Unit 28.76$ 43.14$ Outpatient Treatment Brentwood Level 2.1 Youth Outpatient Counseling DMC 100 15 Minute Unit 34.10$ 51.15$ Outpatient Treatment Brentwood Level 2.1 Youth Outpatient Counseling Uninsured 20 15 Minute Unit 34.10$ 51.15$ Outpatient Treatment Brentwood Youth Recovery Services 50 15 Minute Unit 25.68$ 38.52$ Outpatient Treatment Oakley Level 1.0 Adult Outpatient Counseling DMC 420 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Oakley Level 1.0 Youth Case Management 40 15 Minute Unit 25.68$ 38.52$ Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) REACH Project, Inc. Contract # 24-243 Amendment 1 FY 19-20 Service Unit Quantity and Type Outpatient Treatment Oakley Level 1.0 Youth Outpatient Counseling DMC 420 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Oakley Level 1.0 Youth Outpatient Counseling Uninsured 40 15 Minute Unit 52.90$ 79.35$ Outpatient Treatment Oakley Youth Recovery Services 80 15 Minute Unit 25.68$ 38.52$ Outpatient Treatment Orrin Allen Youth Facility 1,200 15 Minute Unit 50.00$ 75.00$ Outpatient Treatment Pittsburg Project Achieve 1,800 15 Minute Unit 52.71$ 79.07$ Outpatient Treatment Pittsburg Project Achieve 514 15 Minute Unit 52.71$ 79.07$ Prevention Services Positive Action - NNA 2,180 Staff Hour 90.19$ 135.29$ Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Outpatient Treatment Ujima Central Child Care 2,080 27.50$ 41.25$ Outpatient Treatment Ujima Central Level 1.0 Outpatient Counseling AB 109 96 17.05$ 25.58$ Outpatient Treatment Ujima Central Level 1.0 Outpatient Counseling Case Management 555 16.20$ 24.30$ Outpatient Treatment Ujima Central Level 1.0 Outpatient Counseling DMC 4,371 17.05$ 25.58$ Outpatient Treatment Ujima Central Level 1.0 Outpatient Counseling Uninsured 259 17.05$ 25.58$ Outpatient Treatment Ujima Central Level 2.1 Intensive Outpatient Counseling AB 109 83 18.32$ 27.48$ Outpatient Treatment Ujima Central Level 2.1 Intensive Outpatient Counseling Case Management 2,773 16.20$ 24.30$ Outpatient Treatment Ujima Central Level 2.1 Intensive Outpatient Counseling DMC 14,331 18.32$ 27.48$ Outpatient Treatment Ujima Central Level 2.1 Intensive Outpatient Counseling Uninsured 221 18.32$ 27.48$ Outpatient Treatment Ujima Central Recovery Services 3,328 16.20$ 24.30$ Outpatient Treatment Ujima East Child Care 2,080 27.50$ 41.25$ Outpatient Treatment Ujima East Level 1.0 Outpatient Counseling AB 109 96 16.88$ 25.32$ Outpatient Treatment Ujima East Level 1.0 Outpatient Counseling Case Management 555 15.96$ 23.94$ Outpatient Treatment Ujima East Level 1.0 Outpatient Counseling DMC 4,371 16.88$ 25.32$ Outpatient Treatment Ujima East Level 1.0 Outpatient Counseling Uninsured 259 16.88$ 25.32$ Outpatient Treatment Ujima East Level 2.1 Intensive Outpatient Counseling AB 109 83 18.10$ 27.15$ Outpatient Treatment Ujima East Level 2.1 Intensive Outpatient Counseling Case Management 2,773 15.96$ 23.94$ Outpatient Treatment Ujima East Level 2.1 Intensive Outpatient Counseling DMC 14,331 18.10$ 27.15$ Outpatient Treatment Ujima East Level 2.1 Intensive Outpatient Counseling Uninsured 221 18.10$ 27.15$ Outpatient Treatment Ujima East Level Recovery Services 3,328 15.96$ 23.94$ Outpatient Treatment Ujima West Child Care 2,080 27.50$ 41.25$ Outpatient Treatment Ujima West Level 1.0 Outpatient Counseling AB 109 96 16.56$ 24.84$ Outpatient Treatment Ujima West Level 1.0 Outpatient Counseling Case Management 555 15.49$ 23.24$ Outpatient Treatment Ujima West Level 1.0 Outpatient Counseling DMC 4,371 16.56$ 24.84$ Outpatient Treatment Ujima West Level 1.0 Outpatient Counseling Uninsured 259 16.56$ 24.84$ Outpatient Treatment Ujima West Level 2.1 Intensive Outpatient Counseling AB 109 83 17.67$ 26.51$ Outpatient Treatment Ujima West Level 2.1 Intensive Outpatient Counseling Case Management 2,773 15.49$ 23.24$ Outpatient Treatment Ujima West Level 2.1 Intensive Outpatient Counseling DMC 14,331 17.67$ 26.51$ Outpatient Treatment Ujima West Level 2.1 Intensive Outpatient Counseling Uninsured 221 17.67$ 26.51$ Ujima Family Recovery Contract # 24-429 FY 19-20 Contract Fee Schedule Service Unit Quantity and Type Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Ujima Family Recovery Contract # 24-429 FY 19-20 Contract Fee Schedule Service Unit Quantity and Type Outpatient Treatment Ujima West Recovery Services 3,328 15.49$ 23.24$ Residential Treatment La Casa 904 Level 3.1 Treatment - DMC 2,747 105.61$ 211.22$ Residential Treatment La Casa 904 Level 3.1 Room & Board - DMC 2,394 79.68$ 159.36$ Residential Treatment La Casa 904 Level 3.1 Room & Board - DMC (AB 109 Funded)353 79.68$ 159.36$ Residential Treatment La Casa 904 Level 3.1 Case Management - DMC 2,729 15.91$ 23.87$ Residential Treatment La Casa 904 Recovery Support - DMC 2,729 15.91$ 23.87$ Residential Treatment La Casa 904 Level 3.1 Treatment - Uninsured 550 105.61$ 211.22$ Residential Treatment La Casa 904 Level 3.1 Room & Board - Uninsured 550 79.68$ 159.36$ Residential Treatment La Casa 904 Level 3.1 Treatment - AB 109 353 105.61$ 211.22$ Residential Treatment La Casa 904 Level 3.1 Room & Board - AB 109 353 79.68$ 159.36$ Residential Treatment La Casa 919 Level 3.1 Treatment - DMC 589 102.32$ 204.64$ Residential Treatment La Casa 919 Level 3.1 Room & Board - DMC 559 80.79$ 161.58$ Residential Treatment La Casa 919 Level 3.1 Room & Board - DMC (AB 109 Funded)30 80.79$ 161.58$ Residential Treatment La Casa 919 Level 3.1 Case Management - DMC 599 28.45$ 42.68$ Residential Treatment La Casa 919 Recovery Support - DMC 599 21.77$ 32.66$ Residential Treatment La Casa 919 Level 3.1 Treatment - Uninsured 111 102.32$ 204.64$ Residential Treatment La Casa 919 Level 3.1 Room & Board - Uninsured 111 80.79$ 161.58$ Residential Treatment La Casa 919 Level 3.1 Treatment - AB 109 30 102.32$ 204.64$ Residential Treatment La Casa 919 Level 3.1 Room & Board - AB 109 30 80.79$ 161.58$ Residential Treatment Rectory Level 3.1 Treatment - DMC 3,491 111.68$ 223.36$ Residential Treatment Rectory Level 3.1 Room & Board - DMC 3,396 86.44$ 172.88$ Residential Treatment Rectory Level 3.1 Room & Board - DMC (AB 109 Funded)95 86.44$ 172.88$ Residential Treatment Rectory Level 3.1 Case Management - DMC 3,328 17.40$ 26.10$ Residential Treatment Rectory Recovery Support - DMC 3,328 17.40$ 26.10$ Residential Treatment Rectory Level 3.1 Treatment - Uninsured 64 111.68$ 223.36$ Residential Treatment Rectory Level 3.1 Room & Board - Uninsured 64 86.44$ 172.88$ Residential Treatment Rectory Level 3.1 Treatment - AB 109 95 111.68$ 223.36$ Residential Treatment Rectory Level 3.1 Room & Board - AB 109 95 86.44$ 172.88$ Type of Service Unit Program Reimbursement Rate Per Service Unit (Jul - Mar) Reimbursement Rate Per Service Unit (Apr - Jun) Residential Treatment WestCare Level 3.1 Treatment - DMC 2103 Bed Days 200.04$ 400.08$ Residential Treatment WestCare Level 3.1 Room & Board - DMC 2103 Bed Days 79.27$ 158.54$ Residential Treatment WestCare Level 3.1 Treatment - Uninsured 1000 Bed Days 200.04$ 400.08$ Residential Treatment WestCare Level 3.1 Room & Board - Uninsured 1000 Bed Days 79.27$ 158.54$ Residential Treatment WestCare Level 3.2 Treatment - DMC 1920 Bed Days 174.30$ 348.60$ Residential Treatment WestCare Level 3.2 Room & Board - DMC 1920 Bed Days 75.65$ 151.30$ Residential Treatment WestCare Level 3.2 Treatment - Uninsured 1000 Bed Days 174.30$ 348.60$ Residential Treatment WestCare Level 3.2 Room & Board - Uninsured 1000 Bed Days 75.65$ 151.30$ Residential Treatment WestCare Level 3.5 Treatment - DMC 678 Bed Days 268.90$ 537.80$ Residential Treatment WestCare Level 3.5 Room & Board - DMC 678 Bed Days 69.34$ 138.68$ Residential Treatment WestCare Level 3.5 Treatment - Uninsured 600 Bed Days 268.90$ 537.80$ Residential Treatment WestCare Level 3.5 Room & Board - Uninsured 600 Bed Days 69.34$ 138.68$ Start-Up Costs (to be spent by 3/31/20 Service Unit Quantity and Type FY 19-20 Fee Schedule WestCare Contract # 74-610 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #72-147 with American Medical Response West , a corporation, in an amount not to exceed $233,816, to implement the Choosing Change Program, an overdose prevention program, which allows emergency responders to provide opioid overdose medication to patients and bystanders and education services, for the period from January 1, 2020 through August 31, 2022. FISCAL IMPACT: This Agreement is funded 100% by State Public Health Grant. BACKGROUND: Contractor will collaborate with Contra Costa Public Health (CCPH) to implement the Choosing Change three-year pilot program. Contractor services include providing education to patients, family members and bystanders involved in 9-1-1 overdose emergency calls on the proper administration of Narcan, distributing Narcan for future use for patients post Narcan administration and for family members or bystanders in high risk situations, and administer first dose of Buprenorphine to patients in acute withdrawal. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Daniel Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walkerl, M Wilhelm C. 38 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #72-147 with American Medical Response West BACKGROUND: (CONT'D) Under Contract #72-147, Contractor will provide education to patients, family members and bystanders involved in 9-1-1 overdose emergency calls and administration of Narcan and Buprenorphine, through August 31, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, County will not participate in the Choosing Change three-year pilot program. ATTACHMENTS RECOMMENDATION(S): (1) APPROVE contract General Conditions, Technical Specifications, and the Construction Task Catalog for Job Order Contracts 012, 013, 014 & 015. (2) DETERMINE that Aztec Consultants, Inc., Mark Scott Construction, Inc., MVP Construction, LLC., and Staples Construction, Inc. submitted the lowest responsive and responsible bids for the award of the job order contracts. (3) AWARD a job order construction contract for repair, remodeling, and other repetitive work to be performed pursuant to the Construction Task Catalog to each of Aztec Consultants, Inc., Mark Scott Construction, Inc., MVP Construction, LLC., & Staples Construction, Inc. each in the amount of $2,500,000, for a term of one year each (from issuance of the first Job Order Contract Notice to Proceed for each contract), and DIRECT that the Public Works Director, or designee, prepare the contracts. (4) DIRECT that Aztec Consultants, Inc., Mark Scott Construction, LLC., MVP Construction, LLC., and Staples Construction, Inc. shall each submit two good and sufficient security bonds (performance and payment bonds) in the amount of $2,500,000 each. (5) ORDER that, after each contractor has signed the job order contract APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ramesh Kanzaria 925-957-2480 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 39 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:AWARD Job Order Contracts # 012, 013, 014 & 015 for Repair, Remodeling, and other Repetitive Work (WW0973) RECOMMENDATION(S): (CONT'D) and returned it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for the Board. (6) ORDER that, upon signature of the job order contract by the Public Works Director, or designee, any bid bonds posted by such bidder are to be exonerated and any checks or cash submitted for security shall be returned. (7) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for monies withheld by the County to ensure performance under the contracts, pursuant to Public Contract Code Section 22300. (8) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142. (9) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board's functions under Public Contract Code Section 4107 and 4110. (10) DECLARE that, should the award of the contract to Aztec Consultants, Inc., Mark Scott Construction, Inc., MVP Construction LLC. & Staples Construction, Inc. be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject the bids received. FISCAL IMPACT: Job orders under the job order contracts will only be issued when there is an approved project and funding. The contract value can range from a minimum of $25,000 to a maximum of $2,500,000. BACKGROUND: In order to be efficient in delivering projects, the County needs to employ a variety of project delivery methods. One such method is Public Contract Code Section 20128.5, which authorizes counties to award one or more individual annual contracts for repair, remodeling, or repetitive work to be done according to unit prices. Once an annual contract is awarded, individual projects are then done through written job orders performed by the job order contractor at the unit prices bid for the annual contract. Such Job Order Contracting (JOC) is a project delivery tool that has been proven to reduce costs, save time, and increase productivity. The JOC Program has been a valuable construction project delivery tool for the term of the JOC contracts. As we near the expiration date and reach maximum contract amounts for the existing job order contracts, other projects are still eligible to be accomplished under the JOC program. On February 25, 2020, the Board of Supervisors authorized the Public Works Director, or designee, to solicit for job order contracts for repair, remodeling, and other repetitive work, and bring to the Board recommendations to award five contracts. On February 25, 2020, bids were invited by the Public Works Director. On March 26, 2020, the Public Works Director received 4 bids for the job order contracts. The scope of work for the work performed under the job order contracts will be determined by individual job orders using the Construction Task Catalog. The four lowest responsive bidders are being recommended for contract award. The contracts are being awarded based on the lowest Award Criteria Figure (ACF) that is calculated by each bidder using the award criteria figure formula percentages required by each job order using adjustment factors called out in the bidding documents. Bid documents for Job Order Contracts 012, 013, 014, and 015, including construction task catalog and construction specifications for typical work, were prepared for the Public Works Department by County's job order contracting consultant, The Gordian Group, Inc. The general prevailing wage rates are on file with the Clerk of the Board of Supervisors and will be the minimum rates paid on the projects covered by the annual Job Order Contracts. Bids for Job Order Contracts 012, 013, 014, and 015 were received and opened by the Public Works Department on March 26., 2020, and the bid results are as follows: NAME OF PLAN HOLDER AWARD CRITERIA FIGURE Aztec Consultants, Inc. 1.2287 Mark Scott Construction, Inc. 1.2745 MVP Construction, LLC. 1.2865 Staples Construction, Inc. 1.3896 Staff has determined that the four lowest bids received from Aztec Consultants, Inc., Mark Scott Construction, Inc., MVP Construction, LLC., and Staples Construction, LLC. are responsive. The Public Works Director recommends the Board award the job order contracts for this project to Aztec Consultants (JOC 012), Inc., Mark Scott Construction, Inc. (JOC 013), MVP Construction, LLC. (JOC 014) and Staples Construction, LLC (JOC 015) for job orders under the job order contracts in amounts not less than $25,000 nor more than $2,500,000. California Environmental Quality Act (CEQA) requirements will be addressed on a project-by-project basis as job orders occur. Each of the job order contractors will perform outreach required under the County's Outreach Program for the work to be performed under each job order in excess of $175,000. CONSEQUENCE OF NEGATIVE ACTION: If these JOC bid solicitations are not approved and authorized, the County will not have the resources to complete deferred maintenance projects as described in the FLIP report and other County construction projects involving repair, remodeling, and other repetitive work. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #24-837-29 with Daniel May, M.D., an individual, in an amount not to exceed $279,552, to provide outpatient psychiatric services to County patients in West County, for the period from May 1, 2020 through April 30, 2021. FISCAL IMPACT: This Contract is funded 100% by Mental Health Realignment Funds. (No rate increase) BACKGROUND: On March 12, 2019, the Board of Supervisors approved Contract #24-837-28 with Daniel May, M.D., to provide outpatient psychiatric services, including diagnosing, counseling, evaluating, and providing medical and therapeutic treatment to County patients in West County, for the period from May 1, 2019 through April 30, 2020. Approval of Contract #24-837-29 will allow Contractor to continue providing outpatient psychiatric services through April 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 40 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #24-837-29 with Daniel May, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, adult patients in West County requiring outpatient psychiatric services will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-521-5 with Robert Stuart Streett, M.D., an individual, in an amount not to exceed $209,664, to provide outpatient psychiatric care services to adults in Central Contra Costa County, for the period from June 1, 2020 through May 31, 2021. FISCAL IMPACT: This Contract is funded 100% by Mental Health Realignment. (No rate increase) BACKGROUND: On April 9, 2019, the Board of Supervisors approved Contract #74-521-4, with Robert Stuart Streett, M.D., to provide outpatient psychiatric services to mentally ill adults in Central Contra Costa County, including diagnosing, counseling, evaluation, medication management and medical and therapeutic treatment for the period from June 1, 2019 through May 31, 2020. Approval of Contract #74-521-5 will allow Contractor to continue providing psychiatric services through May 31, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s clients will not have access to Contractor’s psychiatric care services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957 5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , M Wilhelm C. 41 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #74-521-5 with Robert Stuart Streett, M.D. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74–489-6 with Margaret L. Miller, M.D., an individual, in an amount not to exceed $209,664, to provide outpatient psychiatric services for adults in Central Contra Costa County, for the period from May 1, 2020 through April 30, 2021. FISCAL IMPACT: This Contract is funded 100% by Mental Health Realignment. (No rate increase) BACKGROUND: On April 9, 2019, the Board of Supervisors approved Contract #74-489-5 with Margaret L. Miller, M.D., for the provision of outpatient psychiatric services, including, but not limited to diagnosing, counseling, evaluating, and providing medical and therapeutic treatment to mentally ill adults in Central Contra Costa County for the period May 1, 2019 through April 30, 2020. Approval of Contract #74-489-6 will allow Contractor to continue providing outpatient psychiatric services through April 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , M Wilhelm C. 42 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #74–489-6 with Margaret L. Miller, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s clients will not have access to Contractor’s outpatient psychiatric services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #25-075-5 with Trinity Center Walnut Creek, a non-profit corporation, effective April 1, 2020, to amend Contract #25-075-4, to increase the payment limit by $100,000, from $131,250 to a new payment limit of $231,250, with no change in the term of October 1, 2019 through June 30, 2021, to provide additional homeless services, including initial assessment, resources and referrals to homeless adults in Contra Costa County. FISCAL IMPACT: This amendment is funded 100% by Federal Housing and Urban Development (HUD) Funds. BACKGROUND: In November 2019, the County Administrator approved and the Purchasing Services Manager executed Contract #25-075-4 with Trinity Center Walnut Creek for the operation of an Entry Care Center for the homeless, including initial assessment, resources and referrals to homeless clients for the period from October 1, 2019 through June 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 43 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Amendment #25-075-5 with Trinity Center Walnut Creek BACKGROUND: (CONT'D) Approval of Contract Amendment Agreement #25-075-5 will allow the Contractor to provide additional homeless services through June 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County’s homeless clients will not receive contractor’s services. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of County Contract #26-800-4 with John Roark, Jr. M.D., an individual, in an amount not to exceed $375,000, to provide gastroenterology services for Contra Costa Regional Medical Center (CCRMC) and Health Centers patients, for the period from May 1, 2020 through April 30, 2023. FISCAL IMPACT: This Contract is funded by 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On April 10, 2018, the Board of Supervisors approved Contract #26-800-3 with John Roark, M.D, for the provision of gastroenterology services, including, but not limited to clinical coverage, consultation, training, on-call and surgical procedures, for patients at CCRMC for the period May 1, 2018 through April 30, 2020. Approval of Contract #26-800-4 will allow Contractor to continue providing gastroenterology services at CCRMC, through April 30, 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A. Floyd , M Wilhelm C. 44 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #26-800-4 with John Roark, Jr., M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring gastroenterology services at CCRMC will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #24-628-21 with Nancy E. Ebbert, M.D., an individual, in an amount not to exceed $319,488, to provide outpatient psychiatric services to County adolescent and transitional age adult patients, for the period from July 1, 2020 through June 30, 2021. FISCAL IMPACT: This Contract is funded by 33% Mental Health Services Act, 33% State Mental Health Realignment and 34% Federal Medi-Cal. (Rate increase) BACKGROUND: On May 7, 2019, the Board of Supervisors approved Contract #24-628-20 with Nancy E. Ebbert, M.D, to provide outpatient psychiatric services including diagnosing, counseling, evaluating, and providing medical and therapeutic training to clinical staff, for the intensive early psychosis intervention (First Hope) Program, located in Concord, for the period from July 1, 2019 through June 30, 2020. Approval of Contract #24-628-21 will allow Contractor to continue providing outpatient psychiatric services through June 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A. Floyd , M Wilhelm C. 45 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #24-628-21 with Nancy E. Ebbert, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s clients will not have access to Contractor’s outpatient psychiatric services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Service Director, or designee, to execute on behalf of the County Contract #77-014-5 with Friendly Cab Company, Inc., a corporation, in an amount not to exceed $550,000, to provide non-emergency medical transportation services for Contra Costa Health Plan (CCHP) Members, for the period April 1, 2020 through March 31, 2022. FISCAL IMPACT: This Contract is funded 100% by CCHP Enterprise Fund II. (No rate increase) BACKGROUND: On March 27, 2018 the Board of Supervisors approved Contract #77-014-2 (as amended by Amendment Agreements #77-014-3 and #77-014-4) with Friendly Cab Company, Inc., to provide non-medical transportation services for CCHP Members for the period April 1, 2018 through March 31, 2020. Approval of Contract #77-014-5 will allow the Contractor to provide non-emergency medical transportation services to CCHP Members through March 31, 2022. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 46 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #77-014-5 with Friendly Cab Company, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an Assignment and Assumption of Contract and Consent between Crusader Fence Company, Inc., a California Corporation and Crusader Fence Company, LLC, a California Limited Liability Company, for fencing services under the 2018 On-Call Fencing Services Contract for Various Road, Flood Control, Airport, and Facilities Maintenance Work, with no change in the contract term or payment limit, Countywide. FISCAL IMPACT: This action will have no fiscal impact. The original contract is funded 100% with Local Road, Flood Control, Airport Enterprise, and Facilities Funds. BACKGROUND: The County awarded one of two on-call fencing services contracts for various road, flood control, airport, and facilities maintenance work to Crusader Fence Company, Inc., APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ron Thai 925 313-7003 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 47 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:Execute an Assignment and Assumption of Contract and Consent between Crusader Fence Company, Inc. and Crusader Fence Company, LLC. BACKGROUND: (CONT'D) to supplement the maintenance crews’ routine and emergency work while they are busy with other activities, and to perform work that is typically time-sensitive and may require specialized equipment and skills. This contract became effective on March 13, 2018. Subsequently, the Board of Supervisors approved two contract amendments that extended the contract completion date to March 13, 2021. Crusader Fence Company, Inc. informed Public Works staff on March 2, 2020 that they have shifted their business classification from a Corporation (Crusader Fence Company, Inc.) to a Limited Liability Company (Crusader Fence Company LLC), and that they have transferred all contracts and work to Crusader Fence Company LLC. This Assignment and Assumption of Contract and Consent is to allow Public Works to continue to receive services outlined in the contract with Crusader Fence Company LLC. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve an Assignment and Assumption of Contract and Consent between Crusader Fence Company, Inc. and Crusader Fence Company LLC may prevent the Public Works Department from completing routine road, flood control, airport, and facilities maintenance work in a timely manner. RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $42,681 from The California State Library to provide remote lockers at the North Richmond Senior Center for the period of July 1, 2020 through June 30, 2021. FISCAL IMPACT: This grant from the State Library does not require a Library Fund match, so there will be no impact to the budget. BACKGROUND: The 2019–20 California State budget contains $8 million for the State Library to provide grants to local public library jurisdictions to implement early learning and after school programs, and to support mobile library solutions. These new grants will increase Californians' access to several services, while also increasing the mobility and accessibility of public libraries. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Alison McKee, 510-332-7386 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 48 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:April 28, 2020 Contra Costa County Subject:Grant from the California State Library BACKGROUND: (CONT'D) Currently there is very limited library service in North Richmond. The only services are a seasonal bookmobile from the City of Richmond, the Contra Costa County Library's Summer Reading program, and the newly opened North Richmond Early Literacy Reading Room in the Shields-Reid Community Center. These remote lockers will allow North Richmond residents to go online to place holds on library materials and have them delivered to the lockers. Residents will then be able to use their library card to retrieve and return their items at the lockers in the Senior Center. This will provide much needed outreach and support to this community. CONSEQUENCE OF NEGATIVE ACTION: The Library would not be able to extend library services to the residents of North Richmond. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-798-6 with Infectious Disease Doctors Medical Group, APC, a corporation, in an amount not to exceed $1,064,000, to provide infectious disease consulting services and training at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from May 1, 2020 through April 30, 2023. FISCAL IMPACT: This Contract is funded by 100% Hospital Enterprise Fund I. BACKGROUND: On May 7, 2019, the Board of Supervisors approved Contract #26-798-5, with Infectious Disease Doctors Medical Group, APC, to provide infectious disease consulting services including clinic sessions, on-call coverage and training for the period from May 1, 2019 through April 30, 2020. Approval of Contract #26-798-6 will allow Contractor to continue to provide infectious disease consulting services through April 30, 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 49 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #26-798-6 with Infectious Disease Doctors Medical Group, APC CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring infectious disease consulting services will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order with Hammons Supply Company, in an amount not to exceed $300,000 for the purchase of custodial supplies and equipment repairs as needed by the three County detention facilities for the period May 1, 2020 through April 30, 2021. FISCAL IMPACT: $300,000. 100% General Fund; Budgeted. BACKGROUND: Hammons Supply Company provides miscellaneous janitorial products and equipment for the three Detention Facilities of Contra Costa County. This vendor offers lower pricing for specific custodial products, such as plastic liners, latex gloves and toilet paper when compared to other major county suppliers. They also have a local warehouse that accommodates quicker delivery and/or pick-up of supplies. The Office of the Sheriff adjusted the effective date and requested PO amount to accommodate the increase in the use of this vendor due to COVID-19 related essential purposes. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Heike Anderson 925-335-1339 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Paul Reyes, Heike Anderson, Alycia Rubio C. 50 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:April 28, 2020 Contra Costa County Subject:Purchase Order - Hammons Supply Company RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-613-5 with Bayside Solutions, Inc., a corporation, in an amount not to exceed $2,000,000, to provide temporary consulting, technical support and recruiting services for hard to fill positions within the Health Services Department’s Information Technology Unit, for the period from July 1, 2020 through June 30, 2022. FISCAL IMPACT: This Contract is funded by 100% Hospital Enterprise Fund I. BACKGROUND: On February 6, 2018, the County Administrator approved and the Purchasing Services Manager executed Contract #23-613-3 (as amended by Amendment Agreement #23-613-4) with Bayside Solutions, Inc., for the provision of qualified temporary consulting and technical support services, and contract-to-hire and/or direct placement candidates for hard to fill positions in the Health Services Department’s Information Systems Unit, for the period from January 1, 2018 through June 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8777 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 51 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #23-613-5 with Bayside Solutions, Inc. BACKGROUND: (CONT'D) Approval of Contract #23-613-5 will allow Contractor to continue providing temporary consulting, technical support and recruiting services for hard to fill positions within the Health Services Department’s Information Technology Unit through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Health Services Information Technology Unit will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Service Director, or designee, to execute on behalf of the County Contract #77-286 with North Star Emergency Services, Inc. (dba Norcal Ambulance), a corporation, in an amount not to exceed $500,000, to provide non-emergency medical transportation services for Contra Costa Health Plan (CCHP) Members, for the period April 1, 2020 through March 31, 2021. FISCAL IMPACT: This Contract is funded 100% by CCHP Enterprise Fund II. (No rate increase) BACKGROUND: Under Contract #77-286, Contractor will provide non-medical transportation services for CCHP Members for the period April 1, 2020 through March 31, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members will not be provided. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 52 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #77-286 with North Star Emergency Services, Inc. (dba Norcal Ambulance) RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #26-748-7 with Mauricio Kuri, M.D., PC, a corporation, effective May 1, 2020, to amend Contract #26-748-6 to increase the payment limit by $56,000 from $1,767,000 to a new payment limit of $1,823,000, with no change in the original term of July 1, 2018 through June 30, 2021. FISCAL IMPACT: This amendment is funded by 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On May 22, 2018, the Board of Supervisors approved Contract #26-748-6 with Mauricio Kuri, M.D., PC, for the provision of plastic surgery services including consultation, training, on-call services and medical and/or surgical procedures at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers for the period from July 1, 2018 through June 30, 2021. Approval of Contract Amendment Agreement #26-748-7 will allow the Contractor to provide additional plastic surgery services at CCRMC, through June 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 53 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Amendment #26-748-7 with Mauricio Kuri, M.D., PC CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, patients requiring plastic surgery services at CCRMC will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74–462-8 with Brain Health Professional Services, P.C., a corporation, in an amount not to exceed $319,488, to provide outpatient psychiatric services for mentally ill older adults in Central Contra Costa County, for the period from May 1, 2020 through April 30, 2021. FISCAL IMPACT: This Contract is funded by 100% Mental Health Services Act (MHSA). (No rate increase) BACKGROUND: On May 7, 2019, the Board of Supervisors approved Contract #74-462-7 with Brain Health Professional Services, P.C., for the provision of outpatient psychiatric services, including, but not limited to diagnosing, counseling, evaluating, and providing medical and therapeutic treatment to mentally ill older adults in Central Contra Costa County, for the period May 1, 2019 through April 30, 2020. Approval of Contract #74-462-8 will allow Contractor to continue providing outpatient psychiatric services through April 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker C. 54 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #74–462-8 with Brain Health Professional Services, P.C. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s clients will not have access to Contractor’s outpatient psychiatric services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-522-5 with 5C Consulting, LLC, a limited liability company, in an amount not to exceed $639,000, to provide temporary workers, as needed, that will provide technical support, training and consulting services to the Department’s Information Systems (IS) Unit for the period July 1, 2020 through June 30, 2023. FISCAL IMPACT: This Contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On June 26, 2018, the Board of Supervisors approved Contract #23-522-4 with 5C Consulting, LLC, for the provision of providing temporary workers, as needed, in providing consultation and technical assistance to the Department’s IS Unit, for the period from July 1, 2018 through June 30, 2020. Approval of Contract #23-522-5, will allow Contractor to provide consultation for data analytics and reporting services through June 30, 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8777 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: E Suisala , M Wilhelm C. 55 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #23-522-5 with 5C Consulting, LLC CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not receive Contractor’s consultation and technical assistance in the Information Systems Unit. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-556-3 with Laboratory Corporation of America, a corporation, in an amount not to exceed $325,000, to provide outside laboratory testing services for Contra Costa Regional Medical (CCRMC) and Contra Costa Health Centers, for the period May 1, 2020 through April 30, 2023. FISCAL IMPACT: This Contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On May 22, 2018, the Board of Supervisors approved Contract #76-556-1 (as amended by Contract Amendment Agreement #76-556-2) with Laboratory Corporation of America to provide outside laboratory testing services, including HER2FISH test for breast cancer treatment, and flow cytometry test for leukemia treatment for the period from May 1, 2018 through April 30, 2020. Approval of Contract #76-556-3 will allow the Contractor to continue to provide outside laboratory testing services through April 30, 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: E Suisala , M Wilhelm C. 56 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #76-556-3 with Laboratory Corporation of America CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring outside laboratory testing services will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #24-243-69 with R.E.A.C.H. Project, a non-profit corporation, effective April 1, 2020, to amend Contract #24-243-66 (as amended by Amendment Agreement #24-243-68) to decrease the payment limit by $137,880, from $1,095,574 to a new payment limit of $957,694, with no change in the term of July 1, 2019 through June 30, 2020. FISCAL IMPACT: This Contract is funded by 21% Substance Abuse Prevention and Treatment (SAPT) Block Grant, 74% Drug Medi-Cal Realignment and 5% Probation Department. BACKGROUND: On July 23, 2019, the Board of Supervisors approved Contract #24-243-66 (as amended by Amendment Agreement #24-243-68) with R.E.A.C.H. Project, to provide drug abuse prevention and treatment services at Contractor’s facilities throughout East County for the period from July 1, 2019 through June 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D, 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: E Suisala , M Wilhelm C. 57 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Amendment #24-243-69 with R.E.A.C.H. Project BACKGROUND: (CONT'D) Funding from the Assembly Bill (AB) 109 was removed from the contract. This amendment will allow the Contractor to adjust the service units in order to continue providing services. Approval of Contract Amendment Agreement #24-243-69 will allow the Contractor to continue to provide drug abuse prevention and treatment services, through June 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, youth and adults in East County will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: This prevention and treatment program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include addicted youth being provided an opportunity to prevent or recover from the effects of alcohol or other drug use, become self-sufficient, and return to their families as productive individuals. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #25–038–10 with Shelter Inc. of Contra Costa County, a non-profit corporation, effective April 1, 2020, to amend Contract #25-038-9, to increase the payment limit by $370,196, from $75,000 to a new payment limit of $445,196, and to extend the termination date from June 30, 2020 to June 30, 2021, for additional COVID-19 emergency shelter services to families in Contra Costa County. FISCAL IMPACT: This Contract is funded 50% by Federal Emergency Management Agency (FEMA), 17% by COVID-19 Homeless Housing and Assistance Program (HHAP) funds and 33% County’s General Funds. BACKGROUND: In August 2018, the County Administrator approved and the Purchasing Service Manager executed Contract #25-038-9 with Shelter Inc. of Contra Costa County to provide emergency shelter services to families in Contra Costa County for the period from July 1, 2019 through June 30, 2020. Approval of Amendment Agreement #25–038–10 will allow the Contractor to provide additional COVID-19 emergency shelter services to families in Contra Costa County through June 30, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 58 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Amendment #25–038-10 with Shelter Inc. of Contra Costa County CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s homeless individuals will not receive COVID-19 emergency shelter services during the COVID-19 pandemic, further putting the community at risk. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order with Motorola Solutions, in an amount not to exceed $500,000, for the purchase of sixty-nine (69) portable radios. FISCAL IMPACT: Funds are budgeted in the EMS Transport Fund (fund 204000). BACKGROUND: On October 27, 2019, Contra Costa County experienced a significant wind event leading to several wildland fires and dozens of wind-related incidents in rapid succession. All in all, the Contra Costa County Fire Protection District (District) recalled or held over 100 firefighters and staffed 21 additional fire engines (over minimum staffing). These unprecedented actions saved lives and property. One of the findings in the after action review was a determination that there was a shortage of portable radios for upstaffing due to disaster response activities. These additional portable radios also need to operate on the East Bay Regional Communications System (EBRCS). This action authorizes the purchase APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: William Pigeon, Assistant Chief 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 59 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:April 28, 2020 Contra Costa County Subject:Purchase Order for EBRCS Portable Radios BACKGROUND: (CONT'D) of a cache of additional P25 EBRCS portable radios for engines that are upstaffed during disaster response activities, thus providing seamless communications across all incidents within the County. CONSEQUENCE OF NEGATIVE ACTION: Firefighters using radios that do not operate on the EBRCS system may not have access to communications for all incidents that may occur in the region. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, a Purchase Order with Sprint Nextel, Inc, in an amount not to exceed $350,000 for the purchase of cell phones to be provided to patients enrolled in the Contra Costa Health Services’ Whole Person Care Pilot Program, for the period from April 1, 2020 through December 31, 2020. FISCAL IMPACT: Funded 100% by the California Department of Health Care Services Administration’s Whole Person Care Pilot Program. No county funds required. BACKGROUND: The Whole Person Care Pilot Program includes cell phones provided to enrolled patients to facilitate and maintain communication with health care and social service providers. Sprint Nextel, Inc has prepared a cost-effective package to allow the Health Services Department to provide cell phones free of charge to Program enrollees for 6 months at a time. During this time, case managers work with patients to develop long-term, sustainable access to affordable cell phones through government programs. This Purchase Order will allow Sprint Nextel, Inc to provide cell phones to Whole Person Care Pilot Program enrollees through December 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Rachael Birch C. 60 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Purchase Order with Sprint Nextel, Inc. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Whole Person Care Pilot Program would not be fulfilling the goals outlined in the Department of Health Care Services (DHCS) funding application. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-755-6 with Bay Area Laser Surgery Center, a Medical Corporation, in an amount not to exceed $400,000 to provide outpatient surgery services to Contra Costa Health Plan (CCHP) members, for the period from July 1, 2020 through June 30, 2022. FISCAL IMPACT: This Contract is funded 100% by CCHP Enterprise Fund II. BACKGROUND: On June 5, 2018, the Board of Supervisors approved Contract #27-755-5 with Bay Area Laser Surgery Center, a Medical Corporation for the provision of outpatient surgery services to CCHP members, for the period from July 1, 2018 through June 30, 2020. Approval of Contract #27-755-6 will allow the Contractor to continue to provide outpatient surgery services to CCHP members through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialty health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Kimberley Mullen, Marcy Wilhelm C. 61 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #27-755-6 with Bay Area Laser Surgery Center, a Medical Corporation RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #74-341-70(8) with Bay Area Doctors, Inc., a Corporation, effective May 1, 2020, to amend Contract #74-341-70(7) to increase the payment limit by $400,000, from $800,000 to a new payment limit of $1,200,000, with no change in the term of July 1, 2018 through June 30, 2020. FISCAL IMPACT: This contract is funded 50% by Federal Medi-Cal and 50% by Mental Health Realignment. (No rate increase) BACKGROUND: On June 26, 2018, the Board of Supervisors approved Contract #74-341-70(7) with Bay Area Doctors, Inc., for the provision of Medi-Cal specialty mental health services for the period from July 1, 2018 through June 30, 2020. At the time of negotiations, the payment limit was based on target levels of utilization. However, the utilization during the term of the Contract was higher than originally anticipated. Approval of Contract Amendment Agreement #74-341-70(8) will allow the Contractor to provide additional mental health services through June 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, PhD., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 62 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Amendment #74-341-70(8) with Bay Area Doctors, Inc. BACKGROUND: (CONT'D) CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, services provided to Contra Costa Mental Health Plan Medi-Cal beneficiaries could be negatively impacted, including access to services, choice of providers, cultural competency, language capacity, geographical locations of service providers, and waiting lists. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #24-681-2(37) with God’s Grace Caring Home, Inc., a corporation, in an amount not to exceed $380,651, to provide augmented board and care services, for the period from July 1, 2020 through June 30, 2021. FISCAL IMPACT: This Contract is funded 100% by Mental Health Realignment funds. (Rate increase) BACKGROUND: This Contract meets the social needs of the County's population by providing augmentation of room and board, and twenty-four hour emergency residential care and supervision, to eligible mentally disordered clients, who are specifically referred by the Mental Health Program staff and who are served by County Mental Health Services. On June 11, 2019, the Board of Supervisors approved Contract #24-681-2(36) with God’s Grace Home, to provide augmented board and care services for County-referred mentally disordered clients for the period from July 1, 2019 through June 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , M Wilhelm C. 63 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #24-681-2(37) with God’s Grace Caring Home, Inc. BACKGROUND: (CONT'D) Approval of Contract #24-681-2(37) will allow the Contractor to continue providing augmented board and care services, through June 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, augmented board and care services will not be provided to County-referred mentally disordered clients by this Contractor. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, an amendment to purchase order #F08208 with McKesson Corporation to extend the date of the purchase order from June 30, 2020 to June 30, 2021 with no change in the original payment limit of $5,500,000. FISCAL IMPACT: 100% funding is included in the Contra Costa Health Plan Enterprise Fund II budget. BACKGROUND: Contra Costa Health Plan (CCHP) has entered into the 340B pharmacy program through the Federal Office of Pharmacy Affairs (OPA). CCHP received OPA approval to contract with ten (10) local Rite Aide pharmacies and one (1) City Center pharmacy in the 340B program. This program supplies prescription medications to CCHP members at a significantly reduced price structure governed by the OPA. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved CCRMC will be unable to participate in the 340B program which provides prescriptions to patients at a reduced cost. This will impact patient care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-957-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Jasmine Campos, Marcy Wilhelm C. 64 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Purchase Order amendment with McKesson Corporation RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #24–794–8(25) with John Muir Behavioral Health, a non-profit corporation, effective February 15, 2020, to amend Contract #24-794-8(22) to increase the payment limit by $1,111,768 from $3,020,781 to a new payment limit of $4,132,549, with no change in the term of July 1, 2019 through June 30, 2020. FISCAL IMPACT: This amendment is funded by 100% Mental Health Realignment funds. (No rate increase) BACKGROUND: On June 11, 2019, the Board of Supervisors approved Contract #24–794–8(22), with John Muir Behavioral Health Center for the provision of inpatient psychiatric hospital services to County-referred children, adolescents and adults, including mutual indemnification, for the period from July 1, 2019 through June 30, 2020. At the time of negotiations, the payment limit was based on target levels of utilization. However, the utilization and service units during the term of the Contract were higher than originally anticipated. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: E Suisala , M Wilhelm C. 65 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Amendment #24–794–8(25) with John Muir Behavioral Health BACKGROUND: (CONT'D) Approval of Contract Amendment Agreement #24–794–8(25) will allow the Contractor to provide inpatient psychiatric services through June 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County’s mental health clients will not receive inpatient psychiatric services from Contractor’s facility. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcome: “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include a decrease in the need for inpatient care and placement at a lower level of care. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to execute BrainStorm, Inc.’s Terms and Conditions and a Purchase Order to BrainStorm, in an amount not to exceed $40,309 for annual subscription renewal for the period from June 15, 2020 through June 14, 2021. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Health Services Information Technology uses Brainstorm QuickHelp as an Online training course for Microsoft Office 365 products. The subscription allows users to take online courses for software upgrades and to review how-to videos on Microsoft products during the period of the annual subscription, June 15, 2020 through June 14, 2021. BrainStorm’s Subscription Agreement requires the County to indemnify BrainStorm for any third party claims that may be asserted alleging the County has infringed any intellectual property rights by providing County data to BrainStorm. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, training and support will not be provided which could negatively affect Health Services Department users training. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8777 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Elsira Trotman C. 66 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Purchase Order with BrainStorm QuickHelp Annual Subscription Renewal RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the Health Services Department, an Order Form and Master Services Agreement with Well Health Inc., in an amount not to exceed $198,400, for the license and use of Well Health’s patient engagement application, for the period from May 1, 2020 through April 30, 2021. FISCAL IMPACT: 100% Hospital Enterprise Fund I. BACKGROUND: The Contra Costa Health Services (CCHS) current patient engagement system utilizes a daily batching process. CCHS is thus only able to outreach to patients daily. WellApp has built in real-time integration within Epic. Case managers, providers and others will be able to directly engage a single patient, a patient cohort or our entire patient population. The current tool is causing delays in patient outreach during the COVID-19 pandemic. With just a few-week implementation timeline, CCHS will be able to use WellApp to better communicate and improve patient outcomes. The Master Services Agreement obligates the County to indemnify and defend Well Health Inc., against third party losses and liabilities arising out of County data in the Well Health system, and County’s breach of the agreement. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8777 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Elsira Trotman C. 67 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Purchase Order with Well Health, Inc. CONSEQUENCE OF NEGATIVE ACTION: Not purchasing this application will delay patient outreach. Delays are not optimal given that our health system is under extreme stress. Real-time outreach will not be possible for case managers and providers. Delays in repurposing patient canceled appoints will have a negative impact on revenue. RECOMMENDATION(S): RATIFY the execution of the following contracts by the County Administrator, or designee, in an aggregate amount of $4,627,398 plus certain variable costs in response to the COVID-19 pandemic emergency declaration: 1. Lease with East Bay Veterinary Properties, LLC in the amount of $100,000 for property located at 2055 Meridian Park Blvd., Concord to serve as an alternate care site for the period May 1, 2020, through September 30, 2020 with an option to renew monthly thereafter at a rate of $20,000 per month. (County Lease Form) 2. Emergency Occupancy Agreement with 3150 Garrity Way DE, LLC dba Countyard by Marriott - Richmond in the amount of $2,200,134 plus taxes for housing of unsheltered residents for the period April 15, 2020 through August 31, 2020 with an option to renew monthly thereafter at a rate of $494,233 plus taxes per month. (County Contract Form) 3. Infectious Disease Emergency Response Agreement, including mutual indemnification, with Clean Harbors Environmental Services Inc. in the amount of $4,288 per 12-hour shift, to be coordinated with the Emergency Operations Center, to provide vehicle decontamination services for first responder vehicles at a location designated by the County commencing on April 9, 2020 until canceled by the parties. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy M. Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Bob Campbell, Auditor-Controller, Mary Ann Mason, Chief Assistant County Counsel C. 68 To:Board of Supervisors From:David Twa, County Administrator Date:April 28, 2020 Contra Costa County Subject:RATIFY CONTRACTS EXECUTED BY THE COUNTY ADMINISTRATOR IN RESPONSE TO THE COVID-19 EMERGENCY DECLARATION RECOMMENDATION(S): (CONT'D) (Contractor Standard Form) 4. License Agreement with Orton Entertainment LLC, including indemnification of Orton Entertainment LLC by the County, in the amount of $100,000 plus certain cleaning fees for use of the Craneway Pavilion located in Richmond as an alternate care site for the period May 1, 2020 through May 31, 2020 with an option to renew each thirty (30) day period upon mutual agreement. (Vendor Contract Form) 5. Addendum to Emergency Occupancy Agreement with Richmond Hotels LLC dba Best Western - Richmond, including certain contract provisions required by the Federal Emergency Management Agency (FEMA) for future recovery of costs by the County, with no change to the contract amount or term. (County Form) 6. Addendum to Emergency Occupancy Agreement with 3150 Garrity Way DE, LLC dba Countyard by Marriott - Richmond, including certain contract provisions required by the Federal Emergency Management Agency (FEMA) for future recovery of costs by the County, with no change to the contract amount or term. (County Form) 7. Contract amendement with Mark Scott Construction, Inc., to increase the payment limit by $2,000,000 to a new payment limit of $7,000,000, and to incorporate special conditions to the contract that include Federal Emergency Management Agency (FEMA) required contract provisions, with no change in contract term, for on-call minor construction and restoration services, which may be in relation to services provided in response to COVID-19 events. (County Form) FISCAL IMPACT: Approximately $4,627,398 plus certain variable costs including utilities, cleaning fees, taxes etc. In addition, this figure assumes use of vehicle decontamination services by Clean Harbors in daily 12-hour shifts through the end of May resulting in an estimated cost of $227,264. 100% General Fund. The County anticipates reimbursement from the Federal CARES Act funding and/or Federal Emergency Management Agency (FEMA) at the end of the pandemic. FEMA reimbursement generally results in a 75% Federal cost share of eligible local costs. The FEMA reimbursement process will cross into at least fiscal year 2020/21 resulting in immediate and potenially long-term impacts to the County general fund as vendor payments are made to the entities listed in this board order. BACKGROUND: Contra Costa County, along with Health Officers from the Bay Area, have announced Public Health Orders that require residents to stay home to limit the spread of the novel coronavirus, also known as COVID-19. This initial order was in effect until April 7, 2020, but was extended on March 31, 2020 to last through May 3, 2020. The March 31, 2020 order also expanded and clarified certain activities to deemed non-essential to include use of shared recreational facilities and most construction activities. In addition, on April 17, 2020, the Health Officer issued a "Cover Your Face" order, which went into effect on April 22, 2020. The new order requires face coverings when working in or visiting an essential business, riding on public transportation and visiting a healthcare facility. These critical interventions have been designed to reduce harm from the spread of the coronavirus in our community. All Bay Area Health Officers observed quickly mounting cases and serious illnesses across the region. Because the virus spreads so easily, without dramatic intervention like these orders, it would result in so many people needing medical attention in a hospital setting that County hospitals will be overwhelmed. The County may not have enough beds or equipment to adequately care for the most seriously ill. And health care workers and other first responders, countywide, are also at risk. If those healthcare workers and first responders get sick there are fewer people to provide health care and first response services during the pandemic. The County has activated the Emergency Operations Center (EOC) and several Department Operations Centers (DOC) to assist in the response to the pandemic. Those operations centers are the hub for procurement and distribution of services and equipment necessary to respond to the emergency. In support of this, the County Administrator, in his capacity of Administrator of Emergency Services (County Code Section 42-2.602) issued an emergency blanket purchase order in the amount of $20 million on Friday, March 20, 2020 for the procurement of services and supplies necessary to facilitate the COVID-19 response within the County. The Board of Supervisors subsequently ratified the County Administrator's action on March 31, 2020. Similarly, the County Administrator has entered into several agreements, including service contracts, license agreements and leases to support the activities responding to COVID-19. The first set of such contracts was ratified by the Board on April 14, 2020 (Agenda Item No. C.22). Today's agenda item requests that the Board of Supervisors ratify additional contracts enumerated in the recommendation section of this board order. Federal Disaster Relief Actions On Friday, March 13, 2020, President Trump declared a nationwide emergency in response to the growing COVID-19 pandemic pursuant to Sec. 501(b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121-5207 (the “Stafford Act”). That action provides access to the Federal Emergency Management Agency (FEMA) Public Assistance program, which allows for a 75% Federal cost share on certain emergency protective measures taken at the direction or guidance of public health officials in response to the COVID-19 pandemic. Qualifying expenditures are those that are not supported by the authorities of another federal agency (i.e. reimbursement for response activities funded by another Federal agency grant program). Examples of reimbursable activities include the activation of Emergency Operations Centers, National Guard costs, law enforcement and other measures necessary to protect public health and safety. The Governor's Office of Emergency Services (CalOES) is facilitating the collection of FEMA Requests for Public Assistance (RPA) from agencies (public and private) impacted by the COVID-19 pandemic. CalOES has advised that RPA documents, which do not include a specific dollar amount of public assistance being requested, be filed no later than April 17, 2020. Filing of this document allows agencies, including the County, to be on record stating that costs have been incurred as part of the response effort and allows for a request to FEMA that a portion of those costs be reimbursed in the future. In addition, CalOES has requested that impacted agencies adopt required Project Assurances for Federal Assistance and a resolution designating agents that can act on behalf of the impact agency. On March 31, 2020, the Board of Supervisors took action to adopt Resolution No. 2020/112 authorizing the County Administrator to submit the RPA documents discussed above to CalOES to ensure the opportunity for Federal cost reimbursement. The County subsequently filed its RPA with FEMA, which was approved on April 17, 2020. The County has been informed that the next step in the cost recovery process is to attend a virtual Applicant Briefing, which will provide more detailed information regarding steps to file claims with FEMA in concert with CalOES. State Disaster Request and Presidential Authorization Following the President's action, Governor Newsom requested that the Federal government declare a major disaster in California due to COVID-19. The President approved the State's request on Sunday, March 22, 2020, which activated additional Federal resources directed to assist California, including deployment of mobile hospital units and a U.S. Navy hospital ship among other things. Contra Costa County was a recipient of mobile field hospital equipment and took delivery of those resources at the Craneway Pavilion in Richmond, which will serve as a 250-bed alternate care site supporting the capacity of the County's hospital and clinic system. A renewal of the license agreement for the Craneway Pavilion for May 2020 is included in this action for ratification today by the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: Contracts executed by the County Administrator in response to the COVID-19 emergency will not be ratified by the Board of Supervisors. RECOMMENDATION(S): AUTHORIZE the County Administrator to approve departmental requests to pay in advance those non-governmental community-based organizations that contract with the County to provide direct health and human services to County residents and that are experiencing service delivery disruptions caused by COVID-19, subject to the following conditions: 1. Advance payments, if any, will be only for the month of May 2020; Advance payments will be based upon budgeted contract amounts for May 2020 or in an amount equal to 1/12 of an annual contract; and In no case shall these payments exceed the total Board authorized contracted amount. 2. DIRECT the Auditor-Controller to process such advance payments. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dennis Bozanich; 925-335-1037 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Robert Campbell, Auditor-Controller, Anna Roth, Director of Health Services, Kathy Gallagher, Director of Employnment and Human Services C. 69 To:Board of Supervisors From:David Twa, County Administrator Date:April 28, 2020 Contra Costa County Subject:AUTHORIZE departments to approve and DIRECT the Auditor-Controller to process advance payments to non-governmental community-based organizations RECOMMENDATION(S): (CONT'D) > FISCAL IMPACT: This Board action would result in approximately $2-3 million of advance payments for the month of May, to non-governmental community-based health and human services direct service providers. Advances will be paid with the likelihood of partial reimbursement from State and Federal funding. There may be future audit or cost settlement findings regarding these payments. The County Administrator will provide a report back to the Board once total payments are processed. BACKGROUND: COVID-19 is likely to cause significant impacts to the social safety net in Contra Costa County. The safety net relies on a tight integration of government-provided assistance with direct services provided by non-profit organizations. Shelter in place orders are impacting the operations of these non-profit organizations that provide critical services to vulnerable residents of Contra Costa County. Social distancing requirements to prevent disease transmission may make delivery of critical services extremely difficult, impossible or ineffective. Many non-profit organizations have few, if any, financial reserves enough to sustain themselves. Maintaining cash flow is likely to allow quicker resumption of these key services when the emergency is over. If approved, this action would provide an advance to sustain cash-flow to non-governmental community based direct service organizations during the current emergency. Eligible non-governmental community based direct health and human service organizations will be required to submit a claim equal to 1/12 of an annual contract (or equivalent pro rated amount) to the department procuring the service as an advance for future services, departments will forward advance payment requests to the Auditor for payment. The Auditor will forward a summary report to the County Administrator for approval of the payments. This advance is in addition to advances already approved for the month of April. This action does not include advances for behavioral health providers in the Health Services Department (companion item). RECOMMENDATION(S): ADOPT Resolution No. 2020/54 proclaiming April 12-18, 2020 as Animal Control Officer Appreciation Week to celebrate the hard work, commitment and compassion of Animal Control Officers nationwide. FISCAL IMPACT: No fiscal impact. BACKGROUND: "National Animal Control Officer Appreciation Week” was created by the National Animal Care and Control Association (NACA) to celebrate the hard work, commitment and compassion of Animal Control Officers nationwide. Every year, animal control agencies throughout the country celebrate the work of Animal Control Officers during the second full week in April to raise awareness about the unique work they perform and the important role they play in protecting the health and safety of communities. Contra Costa Animal Services joins NACA and animal control agencies across the country in recognizing and celebrating our Animal Control Officers during this week. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Arturo Castillo 925-608-8470 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 70 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:April 28, 2020 Contra Costa County Subject:National Animal Control Officer Appreciation Week AGENDA ATTACHMENTS Resolution 2020/54 Resolution MINUTES ATTACHMENTS Signed Resolution No. 2020/54 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 04/28/2020 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2020/54 National Animal Control Officer Appreciation Week” in Contra Costa County RESOLUTION DECLARING APRIL 12TH – 18TH 2020 AS ANIMAL CONTROL OFFICER APPRECIATION WEEK WHEREAS, the National Animal Control Association has designated the second full week of April each year as Animal Control Officer Appreciation Week; and WHEREAS, the various Federal, State and Local Government Officials throughout the Country take this time to recognize and commend all Animal Control Officers for their dedicated service to the citizens, various Public Safety Agencies, and private and non-profit organizations throughout the country; and WHEREAS, Contra Costa County would like to express its sincere appreciation for the outstanding service provided by the Animal Services Department; and WHEREAS, the Contra Costa County Board of Supervisors is desirous to recognize and commend our Animal Control Officers for their many long and dedicated hours of service to our community, and for fulfilling the commitment of the Animal Services Department to provide the highest and most efficient level of customer service; and WHEREAS, each Animal Control Officer is committed to the mission to protect the health and safety of our citizens, and to protect animals and promote their humane treatment; and WHEREAS, the Contra Costa County Board of Supervisors wishes to commend Animal Control Officers for their service, which is in keeping with the long and distinguished tradition of the Animal Control Profession; and NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Contra Costa County, California does hereby officially recognize the week of April 12 – 18, 2020 as Animal Control Officer Appreciation Week and respectfully urges all citizens, Public Safety, Health and Public Service Personnel alike to join in expressing their sincere appreciation for the outstanding service and quality performance these individuals provide throughout the year. Contact: Arturo Castillo 925-608-8470 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: RESOLUTION: RESOLUTION DECLARING APRIL 12TH – 18TH 2020 AS ANIMAL CONTROL OFFICER APPRECIATION WEEK WHEREAS, the National Animal Control Association has designated the second full week of April each year as Animal Control Officer Appreciation Week; and WHEREAS, the various Federal, State and Local Government Officials throughout the Country take this time to recognize and commend all Animal Control Officers for their dedicated service to the citizens, various Public Safety Agencies, and private and non -profit organizations throughout the country; and WHEREAS, Contra Costa County would like to express its sincere appreciation for the outstanding service provided by the Animal Services Department; and WHEREAS, the Contra Costa County Board of Supervisors is desirous to recognize and commend our Animal Control Officers for their many long and dedicated hours of service to our community, and for fulfilling the commitment of the Animal Services Department to provide the highest and most efficient level of customer service; and WHEREAS, each Animal Control Officer is committed to the mission to protect the health and safety of our citizens, and to protect animals and promote their humane treatment; and WHEREAS, the Contra Costa County Board of Supervisors wishes to commend Animal Control Officers for their service, which is in keeping with the long and distinguished tradition of the Animal Control Profession; and NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Contra Costa County, California does hereby officially recognize the week of April 12 – 18, 2020 as Animal Control Officer Appreciation Week and respectfully urges all citizens, Public Safety, Health and Public Service Personnel alike to join in expressing their sincere appreciation for the out standing service and quality performance these individuals provide throughout the year. RECOMMENDATION(S): ACCEPT the 2019 In-Home Supportive Services Public Authority Advisory Committee Annual Report. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Pubic Authority Advisory Committee Mission is to provide advice and assistance to the Board, Public Authority staff and IHSS. It is also to provide a forum for consumers of personal assistance services, providers, advocates and other interested parties to participate in Public Authority policy and program development. On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on the activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year, on the second Tuesday in December. The attached report fulfills this requirement for the IHSS Public Authority Advisory Committee. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 71 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 28, 2020 Contra Costa County Subject:2019 Contra Costa County In-Home Supportive Services Public Authority Advisory Committee Annual Report BACKGROUND: (CONT'D) ATTACHMENTS IHSS Public Authority 2019 Annual Report Annual Report to the Contra Costa County Board of Supervisors Name: Contra Costa County In-Home Supportive Services Public Authority Advisory Committee Meeting: 1:00 to 3:00 on the third Tuesday of every month (except August & December) 500 Ellinwood Way, Pleasant Hill Chair: John Roe Staff: Elizabeth Dondi – Executive Director Lorena Orellana – Program Manager Beatriz Salgado, Secretary – Advanced Level Report Period: January 2019 – December 2019 Prepared by: John Roe , Chair Elizabeth Dondi, Executive Director I. ACTIVITIES Provider and Consumer Training Through collaboration with the Health, Safety and Education Sub-Committee, consumer and provider educational and training sessions were conducted by Public Authority Registry/Training Specialists throughout the year in East, Central and West County. Topics presented included:  Alzheimer’s and Dementia  Grief and Mental Health  CPR/First Aid Rapid Response Program This program refers providers to IHSS consumers who are unexpectedly without their regular provider. The Rapid Response Sub-Committee has continued to monitor this program. The Program, which provides services through a contracted home care agency, has allowed the most in need consumers to obtain the assistance they need and remain safely in their homes. For calendar year 2019, Public Authority received 245 requests for assistance and 148 requests were successfully filled. II. ACCOMPLISHMENTS Communication and Networking/Community Involvement Advisory Committee members invited two speakers to do informational presentation on transportation resources available to seniors and disable d persons. The first presentation was from Elaine Welch, CEO of Mobility Matters - a transportation service specifically for low-income seniors. The second presentation was from Rashida Kamara , Manager of Accessible Services for County Connections. Both present ers shared information on services provided by their organizations, including eligibility a nd application process. Advisory Committee Chair John Roe attended a workshop on the Master Plan on Aging (MPA). Member Sydney Anderson is an active participant in the East County Senior Coalition. Ms. Anderson attended Senior Injury Prevention Education Forum in Oakland, Oakley Senior Center Grand Opening, Master Plan on Aging event, Brentwood Senior Resource Fair, Kaiser Planning Meeting for Medium Risk Low Income Patients in the Kaiser Special Needs Plan in Antioch, Grand Opening of East County Family Justice Center in Antioch, Antioch Senior Resources and Alzheimer’s Informational Fair in Antioch. Together with East County Senior Coalition, Ms. Anderson also organized and facilitated in the Living Better After 50 Event. She also assisted in organizing and facilitating the Bethel Island Health & Safety Fair. Advisory Committee members alternated in attending and reporting issues discussed at the CICA (California In-Home Supportive Service Consumer Alliance) monthly call meetings in order to keep abr east of IHSS issues. The Advisory Committee, through the Nominating Sub-Committee, interviewed and recommended for appointment to the Board of Supervisors one candidate for Consumer 60 or Older Seat 2 on the Public Authority Advisory Committee. The Board of Supervisors approved and appointed the candidate . III. ATTENDANCE/REPRESENTATION State Law, regulations and County Ordinance specify an eleven-member Advisory Committee appointed by the Board of Supervisors. No fewer than fifty percent of the members shall be individuals who are current or past users of personal assistance services paid for through public or private funds or are consumers of In - Home Supportive Services. As of December 2019, five of the members meet these criteria. Attendance at general meetings and sub-committees has been good. Currently, there are two vacancies on the Advisory Committee: one consumer 60 years or older seat 1 and one supervisorial seat for District V . We are actively recruiting to fill these vacancies. IV. TRAINING/CERTIFICATION This year Advisory Committee members received training or attended presentations on the following topics:  Ethics  AB 1234 Mandatory Advisory Body Requirement (every two years)  Dementia/ Alzheimer’s  CPR/First Aid  Beyond the Basics – Expanding CalFresh to SSI/SSP recipients  HICAP Medicare training. V. PROPOSED WORK PLAN  Recruit for and fill the vacanc ies on the Advisory Committee  Continue to work with staff on trainings for providers and consumers  Participate in monthly CICA meetings  Reach out to other IHSS Public Authority advisory committees for best practices  Continue to monitor East Bay transit agencies and advocate when necessary for improvement to ridership experience for persons with disabilities  Continue to monitor state a nd federal legislation and grants which impact IHSS  Explore additional training opportunities for Advisory Committee members to equip members to be better advocates for seniors and persons with disabilities. RECOMMENDATION(S): ADOPT the County's 2020-2021 State Controller's Office Recommended Budget Schedules for Countywide Funds and Special Districts. FISCAL IMPACT: These schedules meet the requirements of State law. Specific program recommendations will be presented to the Board during Budget Hearings, which will be rescheduled from April 21, 2020 to a future date. BACKGROUND: State law requires that local government adopt a 2020-2021 Recommended Budget for Countywide funds and Special Districts prior to June 30, 2020 in order to spend monies for the coming fiscal year. State law also requires that the Recommended Budget be adopted prior to holding Budget Hearings. Attached for your consideration are the Recommended Budget schedules as required by state law and regulation, which will serve as a placeholder until the Board approves a Final budget. These schedules are in a state required “line item” format as opposed to the program budget format used by the Board during budget hearings. The schedules incorporate the same total net County cost level as will be presented in the County Administrator’s Recommended Budget. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director, 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Robert Campbell, Auditor-Controller C. 72 To:Board of Supervisors From:David Twa, County Administrator Date:April 28, 2020 Contra Costa County Subject:ADOPT the County and Special District FY 2020-21 State Controller's Office Recommended Budget Schedules BACKGROUND: (CONT'D) During the public hearing on the Budget, the Board may make additional adjustments to the schedules presented herein. This recommended action will ensure that your Board will meet the requirements of State law and will in no way constrain your discretion with respect to the FY 2020-21 budget. CONSEQUENCE OF NEGATIVE ACTION: Absent a Board-approved budget, County expenditures are not authorized in the coming fiscal year. 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504 of 542 Page 505 of 542 Page 506 of 542 Page 507 of 542 Page 508 of 542 Page 509 of 542 Page 510 of 542 Page 511 of 542 Page 512 of 542 Page 513 of 542 Page 514 of 542 Page 515 of 542 Page 516 of 542 Page 517 of 542 Page 518 of 542 Page 519 of 542 Page 520 of 542 Page 521 of 542 Page 522 of 542 Page 523 of 542 Page 524 of 542 Page 525 of 542 Page 526 of 542 Page 527 of 542 Page 528 of 542 Page 529 of 542 Page 530 of 542 Page 531 of 542 Page 532 of 542 Page 533 of 542 Page 534 of 542 Page 535 of 542 Page 536 of 542 Page 537 of 542 Page 538 of 542 Page 539 of 542 Page 540 of 542 Page 541 of 542 Page 542 of 542 RECOMMENDATION(S): Acting as the Governing Body of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the conveyance of a sewer easement to West County Wastewater District over a portion of Fire District property identified as Assessor's Parcel No. 411-100-029, located at 1800 23rd Street, San Pablo area, as recommended by the Fire Chief, pursuant to Health and Safety Code section 13861(b) and Government Code section 25526.6. FISCAL IMPACT: No fiscal impact BACKGROUND: As part of the Fire Station 70 (San Pablo) construction project, an existing sewer line had to be relocated to another portion of the lot. This action documents that relocation and grants easement to the new location of the line. In a separate action, West County Wastewater District will abandon the existing easement from the old location. CONSEQUENCE OF NEGATIVE ACTION: Fire Station 70 would be prohibited from being constructed over the prior sewer line and easement location. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 73 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:April 28, 2020 Contra Costa County Subject:Conveyance of a Grant Easement to West County Sewer District ATTACHMENTS WCWD Fire District Grant Easement RECOMMENDATION(S): AUTHORIZE the Employment and Human Services Director, or designee, to submit an application to the United States Department of Health and Human Services, Administration for Children and Families to change the scope of an existing Early Head Start Childcare Partnership-2 Grant, to include Early Head Start home-based services, with no change to the grant amount of $3,693,022 or the term September 1, 2019 through August 31, 2020. FISCAL IMPACT: There is no Fiscal Impact. BACKGROUND: The Board approved submission of the Early Head Start Partnership-2 Grant for the amount of $3,693,022 on April 9, 2019 (c.42). Employment and Human Services Department (EHSD) is requesting an approval for a change in scope for Community Services Bureau's (CSB) Early Head Start Partnership-2 Grant, to add home-based services so that CSB can reallocate fifteen (15) Early Head Start home-based slots from Baby Yale Academy to Aspiranet. The home-based slots will serve children and their families through CSB's existing partnership with Aspiranet. This approval would support CSB's continued APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Nasim Eghlima, Christina Reich, Haydee Ilan C. 74 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 28, 2020 Contra Costa County Subject:Early Head Start Childcare Partnership-2 - Change in Scope Request BACKGROUND: (CONT'D) commitment to providing high quality services to the families of Contra Costa County. CSB continually monitors service delivery to ensure compliance and support of a system of continuous improvement. Through this ongoing monitoring, Baby Yale Academy was identified as a partner who was not able to demonstrate safe and compliant Early Head Start services to children as required by the Head Start Program Performance Standards. As a result, the contract was terminated effective March 9, 2020. On an ongoing basis, CSB analyzes multiple data sources to inform decisions that ensure program design continues to meet the changing needs of children and families in the community. As an existing partner, Aspiranet meets the needs of the community through providing strength-based home visiting services to pregnant mothers and infant/toddlers with goals to support health and wellbeing. CONSEQUENCE OF NEGATIVE ACTION: If not approved, CSB will not be able to provide continuous quality Early Head Start services for pregnant mothers, infants and toddlers throughout the County. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County's community outcomes - Outcome 1: "Children Ready for Succeeding in School," Outcome 3: "Families that are Economically Self-sufficient," and, Outcome 4: "Families that are Safe, Stable, and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS Change in Scope Request P: 925 681 6300 F: 925 313 8301 1470 Civic Court , Suite 200 Concord, CA 94520 www.cccounty.us/ehsd March 4, 2020 Chris Pflaumer Head Start Program Specialist Administrative for Children and Families, Region IX 90 7th Street, Ninth Floor San Francisco, CA 94103-6710 Dear Mr. Chris Pflaumer, This letter is to request approval for a change in scope for Contra Costa County Community Services Bureau’s (CSB) grant number 09HP000111 to reallocate fifteen (15) Early Head Start center-based Head Start slots to fifteen (15) Early Head Start home -based slots. The home - based slots will serve chil dren and their families through CSB’s existing partnership with Aspiranet. Therefore, we are requesting to add the home -based program option to this grant. This approval would support CSB’s continued commitment to providing high quality services to the families of Contra Costa County. CSB continually monitors service delivery to ensure compliance and support a system of continuous improvement. Through this ongoing monitoring, Baby Yale Academy was identified as a partner who was not able to demonstrate safe and compliant Early Head Start services to children as required by the Head Start Program Performance Standards . The partner was continually unable t o meet requirements despite collaborative efforts to bri ng the partner into compliance, resulting in contract termination effective March 9, 2020. CSB has identified an opportunity to reallocate these 41 slots to increase the availability of quality Early Head Start services for pregnant mothers, infants and toddlers throughout the County. On an ongoing basis, CSB analyzes multiple data sources to inform decisions that ensure program design continues to meet the changing need s of children and families in the community. As an existing partner, Aspiranet meets the needs of the community through providing strength -based home visiting services to pregnant mothers and infants/toddlers with goals to support heal th and wellbeing. The 2019 Community Assessment indicates a continued need for prenatal services as only 77% of pregnant women in the county receive adequate or better prenatal services, falling below the National Healthy People 2020 objective. Twenty-five (25) percent of the county’s population and 60% of CSB’s currently enrolled families are Hispanic residents and according to the Educational Profile 77.8% of all English Learners are Spanish Speakers. Aspiranet is responsive to these needs as all home visitors are bilingual with primary instruction given in Spanish. Experience working with the Hispanic community also supports the home visiting option as there is a well -known community practice of keeping infants and toddlers at home rather than utilizing out of home care . Furthermore, data also shows a decline in women who gave birth who were also in the labor force, a 5% reduction from 2016 to 2017. In 2019, Aspirant entered into collaboration with the county’s public assistance (CalWORKS) agency to more systematically reach low income and high need first time mothers. Aspiranet consistently reaches full enrollment and has a waitlist of eligible families to fill the additional slots. To remain responsive to the needs of the community, we are requesting to i ncrease the availability of county-wide Early Head Start home visiting services through this change in scope. As stated in this request, 15 of the 41 Baby Yale slots will be allocated to Aspiranet. T he remaining slots will b e allocated to existing EHS -CCP partners, KinderCare in Antioch (14 slots) and YMCA of the East Bay in Richmond (12 slots). Contracted cost per child is the same for all partners with the exception of YMCA whose rate includes compensation for provision of Comprehensive Services through the partner’s internal processes. The shifting of 41 slots from Baby Yale to Aspiranet, YMCA and KinderCare for three months wil l result in a net savings of $90,932. Savings will be realized upon termination of Baby Yale because the contract includes allocation of Loss of Subsidy and Facility Upgrade that has not been utilized . These funds will be reallocated for repairs and maintenance of early childhood centers to meet Health and Safety requirements, including redirection of facility funds to outfit the n ew KinderCare site and playgrounds. Below is a tabular comparison representing the change in the budget for the remainder of the 2019-2020 contracted year. Description Baby Yale 41 slots at $505 per slot Aspiranet 15 slots at $505 per slot YMCA 12 slots at $618 per slot KinderCare 14 slots at $505 per slot Difference EHS-CCP Services $62.115 $22,725 $22,248 $21,210 ($4,068) Loss of Subsidy $10,000 - - - $10,000 Facilities Upgrade $85,000 - - - $85,000 Total Contract Balance $157,115 $22,725 $22,248 $21,210 $90,932 There will be no disruption of services to enrolled children and families. Families will continue to receive child care services through S tate childcare subsidy programs at Baby Yale as the location and hours of care meet their needs. Transfers from Baby Yale would have first priority should a family be interested in neighboring Early Head Start services. If approved, the change in scope will be implemented April 1, 2020. These services would continue to be provided in East County (where Baby Yale is located) where the need is most high , with family income well below the state and county average in population centers of Antioch, Oakley and Pittsburg . As Head Start program providers, we remain cognizant of our obligations to maximize feasible and sustainable resources to promote the continuity of high quality care for our families and are committed to ensure all programs comply with Head Start Program Performance Standards. All partners are in compliance with staff qualifications as outlined in HSPPS 1302.91 and childcare centers are in good standing with Community Care Licensing. We thank you for the consideration of our slots reallocation. If you need additional information or have any questions, please f eel free to contact me at (925)681-6345. Sincerely, Christina Reich, Division Manager Cc: Camilla Rand, Community Services Bureau Director RECOMMENDATION(S): APPROVE and AUTHORIZE the Office of the Sheriff, or designee, to accept the transfer, authorized by the California Governor’s Office of Emergency Services (CalOES), of a Beechcraft King Air A200 fixed wing aircraft from the San Bernardino County Office of the Sheriff. FISCAL IMPACT: No cost to obtain the aircraft (1978 Beechcraft King Air A200 est. value $700,000). Approximately $70,000/year for operating costs, hangar rental and insurance. Maintenance costs of approximately $125.00/hour. Operating costs will be offset by projected saving of approximately $57,000 for costs associated with extradition missions. BACKGROUND: The San Bernardino Sheriff's Office recently purchased a new King Air aircraft and CalOES has authorized the transfer of this asset to the Contra Costa County Office of the Sheriff. Additionally San Bernardino County completed all required maintenance and service on the King Air A200 and it is fully certified. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mary Jane Robb, 335-1557 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Paul Reyes, Heike Anderson, Mary Jane Robb, Alycia Rubio C. 75 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:April 28, 2020 Contra Costa County Subject:Acceptance of No Cost Inter-Agency Transfer of Fixed Wing Aircraft BACKGROUND: (CONT'D) This aircraft will augment the existing Sheriff's Air Support Unit. This fixed wing aircraft will enhance airborne law enforcement support capabilities. For example, it's use will improve deployment of search and rescue personnel, allow movement of detectives and other personnel to locations throughout the State for a variety of purposes including interviewing witnesses, victims and suspects, and allow for the transfer of emergency supplies where necessary. This aircraft will also allow for extradition missions (pickup of criminal from other jurisdictions for pending charges in Contra Costa County) without necessitating less secure commercial transportation, which would result in travel costs associated with extradition missions. CONSEQUENCE OF NEGATIVE ACTION: Negative action will result in the Sheriff's Office not obtaining this fixed-wing aircraft. RECOMMENDATION(S): ACCEPT update on the commercial cannabis land use permit applications received for storefront retail and commercial cultivation in response to the invitations approved by the Board on December 10, 2019. FISCAL IMPACT: None. BACKGROUND: At the Board of Supervisors public meeting on December 10, 2019, in accordance with Section 88-28.404 of the County Code, the Board selected a total of eleven proposals for numerically-limited commercial cannabis activities to invite to apply for a land use permit. Of this total, four proposals were invited to apply for land use permits for retail storefront and seven for commercial cannabis cultivation. Invitees were given until March 9, 2020 to submit land use permit applications to the Department of Conservation and Development. Staff committed to reporting back to the Board after the March 9 deadline on applications received and this report is for that purpose. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ruben Hernandez, 925-674-7785 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 76 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:April 28, 2020 Contra Costa County Subject:Update on Status of Commercial Cannabis Land Use Permit Applications for Retail Storefront and Cultivation as Selected by the Board BACKGROUND: (CONT'D) Of the four invitees for retail storefront land use permit applications, applications from all four were received by the deadline. Of the seven invitees for commercial cultivation, five land use permit applications were received by the deadline. Land use permit applications were not received for two of the proposals invited to apply: Element 7 - Chestnut Street in Brentwood and Element 7 - Willow Way in Byron. The attached table provides additional detail on the land use permit applications received. Staff will continue to review and evaluate the nine applications received and perform the work necessary for these proposals to be individually considered at future public hearings. For certain commercial cannabis activities that are numerically-limited by the County’s Ordinance, the RFP process did not result in accepted applications that would hit the caps. Even if each of the nine applications received is approved for a land use permit, the Ordinance allows for an additional five sites for commercial cultivation and two sites for manufacturing in an agricultural zone. As stated in the December 10, 2019 board order, staff will provide a recommendation to the Board by the end of 2020 regarding a process for accepting applications for these commercial cannabis activities. Until otherwise directed by the Board, staff will not accept additional proposals for these activities. CONSEQUENCE OF NEGATIVE ACTION: None. ATTACHMENTS Cannabis LUP Table Rank Business Name Address LUP Application Filed? (File #) 1 Lifted Spirit Collective 5930 Balfour Rd, Brentwood Yes (LP20-2005) 2 703 Chesley, LLC 0 Chesley Ave, Richmond Yes (LP20-2015) 3 Element 7 (Chestnut Street)0 Chesnut, Brentwood No 4 Element 7 (3645 Willow Way)3645 Willow Way, Byron No 5 Casa Rasta Farms 505 Brookside Dr, Richmond Yes (LP20-2018) 6 Diablo Valley Farms 10500 Brentwood Blvd.Brentwood Yes (LP20-2020) 7 Magic Flower Gardens, LLC 801 Chesley Ave, Richmond Yes (LP20-2011) 1 Authentic 925 5753 Pacheco Blvd, Pacheco Yes. (LP20-2003) 2 The Artist Tree 4100 San Pablo Dam Rd, El Sobrante Yes. (LP20-2020) 3 Embarc Contra Costa 3503 Pacheco Blvd, Martinez Yes. (LP20-2017) 9 Element 7- Bay Point 3515 Willow Pass Rd, Bay Point Yes. (LP20-2019) COMMERCIAL CULTIVATION INVITED TO APPLY FOR LAND USE PERMIT RETAIL STOREFRONT INVITED TO APPLY FOR LAND USE PERMIT RECOMMENDATION(S): DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works Director, Countywide. FISCAL IMPACT: No fiscal impact. BACKGROUND: Section 1108-2.212 of the County Ordinance Code authorizes the Purchasing Agent to dispose of any personal property belonging to Contra Costa County and found by the Board of Supervisors not to be required for public use. The property for disposal is either obsolete, worn out, beyond economical repair, or damaged beyond repair. CONSEQUENCE OF NEGATIVE ACTION: Public Works would not be able to dispose of surplus vehicles and equipment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Nida Rivera, (925) 313-2124 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 77 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:April 28, 2020 Contra Costa County Subject:Disposal of Surplus Property ATTACHMENTS Surplus Vehicles & Equipment ATTACHMENT TO BOARD ORDER APRIL 28, 2020 Department Description/Unit/Make/Model Serial No. Condition A. Obsolete B. Worn Out C. Beyond economical repair D. Damaged beyond repair SHERIFF 2012 FORD TAURUS SEDAN # 1032 (93002 MILES) 1FAHP2DWXCG130751 B. WORN OUT SHERIFF 2012 FORD TAURUS SEDAN # 1042 (123081 MILES) 1FAHP2DW2CG135765 B. WORN OUT SHERIFF 2014 FORD INTERCEPTOR SEDAN # 2426 (106594 MILES) 1FAHP2MT5EG148972 B. WORN OUT SHERIFF 2014 FORD EXPLORER SUV # 3746 (96281 MILES) 1FM5K8D87EGB02436 B. WORN OUT EHS/COMM SERVICES 2003 TOYOTA PRIUS HYBRID # 0234 (86816 MILES) JT2BK12U630070401 C. BEYOND ECONOMICAL REPAIR HEALTH SERVICES 2001 FORD WINDSTAR VAN # 4000 (57427 MILES) 2FMZA50401BB64641 B. WORN OUT AGRICULTURE 1994 GMC SAFARI VAN # 5857 (93604 MILES) 1GTDM15Z7RB523178 B. WORN OUT AGRICULTURE 2002 FORD RANGER TRUCK # 5041 (119590 MILES) 1FTYR10EX3PA70336 B. WORN OUT AGRICULTURE 2005 FORD RANGER TRUCK # 5054 (85935 MILES) 1FTYR10E05PA65391 B. WORN OUT AGRICULTURE 2007 FORD RANGER TRUCK # 5061 (92414 MILES) 1FTYR10E57PA10566 B. WORN OUT PUBLIC WORKS 2000 GMC SIERRA TRUCK # 5549 (77570 MILES) 1GTGC24R0YF475277 B. WORN OUT PUBLIC WORKS 1999 DODGE 1599 TRUCK # 5204 (68855 MILES) 1B7HC16Z5XS188843 B. WORN OU HEALTH SERVICES 2005 HONDA CIVIC HYBRID #0266 (98582 MILES) JHMES96625S020261 B. WORN OUT HEALTH SERVICES 2005 HONDA CIVIC HYBRID #0267 ( 95421 MILES) JHMES96675S018182 B. WORN OUT RECOMMENDATION(S): APPROVE clarification of Board action on March 19, 2019 (C.35) which authorized the Health Services Director to execute Participation Agreement #26-796-1 with The Leland Stanford Junior University, an education institution, to correct the Payment Limit from an amount not to exceed $20,000, to reflect the intent of the parties in which the Payment Limit should be an amount not to exceed $22,000. FISCAL IMPACT: This Contract is funded by 100% Hospital Enterprise Fund I. BACKGROUND: On March 19, 2019 the Board of Supervisors approved Contract #26-796-1 with The Leland Stanford Junior University to allow County to continue to participate in a collaboration to improve perinatal health care in California, for the period March 1, 2018 through February 28, 2021. The purpose of this Board Order is to correct the Payment Limit to reflect the intent of the parties in which the Payment Limit should be $22,000 instead of $20,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: A Floyd , M Wilhelm C. 78 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Clarification of Board Item C.35 with The Leland Stanford Junior University CONSEQUENCE OF NEGATIVE ACTION: If this correction is not approved, County will not be able to pay the membership fee and take advantage of statewide data systems improving the accuracy of perinatal health care at Contra Costa Regional Medical Center. RECOMMENDATION(S): APPROVE correction of typographical error in Board order of February 25, 2020, by which the Board accepted the Canvass of Votes for the February 11, 2020 Special Election, to correctly identify the P-6 Zone number for Resolution No. 2019/644 as 1007 (Pacheco area) instead of 2902 (Lafayette area). FISCAL IMPACT: None BACKGROUND: In the February 25, 2020 Board Order relating the canvass of votes for the February 11, 2020 Special Election, P-6 Zone 1007 (Pacheco area) was incorrectly identified as Zone 2902 (Lafayette area). For reference, attached is the Certification from the County Clerk, providing results of the February 11, 2020 Special Election for Police Services Area Zone 1007, where each landowner of the affected area was allowed one vote for each acre or portion thereof on the proposal to levy a special tax on said property, located in the Pacheco area, to maintain present level of police protection services and provide additional funding for increased police protection services. CONSEQUENCE OF NEGATIVE ACTION: If the Board of Supervisors does not accept the Canvass of Votes, Zone 1007 will not be formed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Rosa Mena, 925.335.7806 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 79 To:Board of Supervisors From:Deborah R. Cooper, Clerk-Recorder Date:April 28, 2020 Contra Costa County Subject:ACCEPT CORRECTION OF TYPOGRAPHICAL ERROR ON POLICE SERVICE ELECTION IN CSA-P6 ATTACHMENTS Zone1007ElectCertificate RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Unpaid Student Training Agreement #26-418-7 with Foothill-De Anza Community College District, an educational institution, to provide supervised field instruction at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers to ultrasound students, for the period July 1, 2020 through June 30, 2024. FISCAL IMPACT: There is no fiscal impact for this item. BACKGROUND: The purpose of this agreement is to provide Foothill-De Anza Community College District ultrasound students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, benefiting from the students’ services to patients. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5501 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: A Floyd , M Wilhelm C. 80 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Unpaid Student Training Agreement #26-418-7 with Foothill-De Anza Community College District BACKGROUND: (CONT'D) On September 13, 2016, the Board of Supervisors approved Contract #26-418-6 with Foothill-De Anza Community College District for the provision of clinical field experience and instruction from County’s Health Services Department for the period from July 1, 2016 through June 30, 2020. Approval of Unpaid Student Training Agreement #26-418-7 will allow Foothill-De Anza Community College District students to receive supervised fieldwork instruction and experience at CCRMC and Contra Costa Health Centers, through June 30, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the students will not receive clinical field experience and instruction at CCRMC and Contra Costa Health Centers. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-410-2 containing mutual indemnification with La Clinica de La Raza, Inc., a non-profit corporation, to provide transfer and coordination of care for patients requiring emergency medical care at Contra Costa Regional Medical Center (CCRMC), for the period from March 1, 2020 through February 28, 2022. FISCAL IMPACT: This is a non-financial agreement. BACKGROUND: The goal of this Care Transition Agreement is to provide continuity of care for La Clinica de La Raza, Inc. patients who are treated at Contra Costa Regional Medical Center and ensure that these patients are connected with their primary medical home after the hospital visit. On September 25, 2018, the Board of Supervisors approved Contract #26-410-1 with La Clinica de La Raza, to provide transfer and coordination of care for patients requiring emergency medical care at CCRMC, for the period March 1, 2018 through February 29, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: E Suisala , M Wilhelm C. 81 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:Contract #26-410-2 with La Clinica de La Raza, Inc. BACKGROUND: (CONT'D) Approval of Contract #26-410-2 will articulate the roles of the parties with regard to transfer and coordination of patients who have been hospitalized at CCRMC, through February 28, 2022. This agreement includes mutual indemnification to hold harmless both parties for any claims arising out of the performance of this Agreement. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the transfer and coordination of care for these patients may not be in compliance with all applicable Federal and State statutes and regulations, including the Emergency Medical Treatment and Labor Act (EMTALA). RECOMMENDATION(S): APPROVE and AUTHORIZE the Board Chair to execute a comment letter to the California Public Utilities Commission regarding proposed guidelines for Public Safety Power Shutoffs. FISCAL IMPACT: The California Public Utilities Commission (CPUC) is proposing additional and modified de-energization guidelines related to investor-owned utility public safety power shutoffs (PSPS). The guidelines include direction to PG&E and other investor-owned utilities to establish new planning and coordination protocols in which local governments would be expected to participate. This would increase costs for County staff. The proposed CPUC guidelines also call for investor-owned utilities to establish community resource centers during PSPS events at libraries, community centers, and similar local government facilities. These community resource centers would be expected to operate 24/7. The guidelines do not discuss who would bear the cost to operate and maintain these facilities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Demian Hardman, 925-674-7826 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 82 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:April 28, 2020 Contra Costa County Subject:Letter to California Public Utilities Commission re Planning for Public Safety Power Shutoffs BACKGROUND: Due to the recent impacts of public safety power shutoff (PSPS) events in the fall of 2019, the CPUC is accepting public comment on proposed additional and modified de-energization guidelines for investor-owned utilities, including PG&E. The CPUC has invited the County and other local government agencies that may be affected by the proposed guidelines to provide comments. The attached letter supports formal comments submitted by the Joint Local Governments (comments attached), on behalf of eight Counties (Kern, Marin, Mendocino, Napa, Nevada, San Luis Obispo, Santa Barbara, and Sonoma) and one City (Santa Rosa), and includes additional recommendations. Additional recommendations include: Updating the guidelines to reflect the changed circumstances resulting from the COVID-19 pandemic; Requiring investor-owned utilities to attend all existing local Emergency Operations Center and California Office of Emergency Services planning activities and participate in all proposed annual de-energization exercises; Requiring investor-owned utilities to provide up-to-date websites in other languages spoken throughout the utility’s service area during a de-energization event; Ensuring costs to operate and maintain proposed community resource centers are borne by the utilities, not local governments; and Imposing financial penalties on investor owned utilities if power is not restored within 24 hours following the conclusion of a de-energization event. CONSEQUENCE OF NEGATIVE ACTION: The County would not provide comments related to local interests affected by the proposed CPUC guidelines. AGENDA ATTACHMENTS CPUC Proposed New Requirements for PSPS Events County Letter to CPUC_PSPS Guidelines MINUTES ATTACHMENTS Signed Letter CPUC-PSPS Guidelines 326072570 - 1 - ALJ/BRC/kz1 1/30/2020 BEFORE THE PUBLIC UTILITIES COMMISSION OF THE STATE OF CALIFORNIA Order Instituting Rulemaking to Examine Electric Utility De-Energization of Power Lines in Dangerous Conditions. Rulemaking 18-12-005 ADMINISTRATIVE LAW JUDGE’S RULING REQUESTING COMMENTS ON PROPOSED ADDITIONAL AND MODIFIED DE-ENERGIZATION GUIDELINES The Commission currently has multiple open formal proceedings that are considering various elements of policy related to catastrophic wildfires and electric sector de-energization events that are initiated in the investor-owned utilities (IOUs) service territories. The quasi-legislative (QL) track of this proceeding is one focused component of this suite of initiatives the Commission is undertaking in this regard. The QL track of this proceeding is considering the development of potential new and modified guidelines for de-energization events. Currently, the authorities for major sources of the guidelines the Commission has established regarding de-energization events include Decision (D.) 19-05-042, specifically Appendix A which was established in Phase 1 of the QL track of this proceeding, Resolution ESRB-8, and General Order 166. Phase 2 of the QL track of this proceeding is developing a record to potentially augment these authorities with additional guidelines and modify the existing guidelines that the Commission has established in D.19-05-042 and Resolution ESRB-8. In addition to the QL track, this proceeding has an active adjudicatory track that is considering an order to show cause against Pacific Gas and Electric FILED 01/30/20 12:16 PM 1 / 13 R.18-12-005 ALJ/BRC/kz1 - 2 - Company for violations related to the implementation of the public safety power shutoffs in October 2019. The Commission also has an active docket with Investigation 19-11-013 to determine whether California’s IOUs prioritized safety and complied with the Commission’s regulations and requirements with respect to their Public Safety Power Shutoff events in late 2019. Furthermore, the Commission is evaluating the proposals for mitigating wildfire risk and the scope of de-energization events in the Rulemaking 18-10-007. As a part of the wildfire mitigation plan process, the electric IOUs are required to report on proposed investments in system hardening and deployment of grid technologies that can minimize the risk of wildfires and the need for widespread de-energization events. On December 19, 2019, President Marybel Batjer published an amended Phase 2 Scoping Memo and Ruling (Phase 2 Scoping Ruling) in this proceeding. The Phase 2 Scoping Ruling provides for a schedule, as further modified by an Administrative Law Judge ruling on January 15, 2020, that includes the release of proposed additional and potential modifications to the Phase 1 guidelines for de-energization events and Resolution ESRB-8. Attachment 1 to this ruling proposes potential new guidelines, many of which attempt to enhance and further refine the existing guidelines developed in Phase 1 of this proceeding and Resolution ESRB-8. Issues of consistency with and necessary modifications to the Phase 1 guidelines and Resolution ESRB-8 will be resolved in a Commission decision that adopts new and modified guidelines. Parties are invited to comment on these proposed new guidelines, and parties are encouraged to address consistency with the existing guidelines as they see fit. 2 / 13 R.18-12-005 ALJ/BRC/kz1 - 3 - Parties to this proceeding may file and serve opening comments on issues covered in the Attachment 1 to this ruling no later than February 19, 2020. Parties to this proceeding may file and serve reply comments on issues addressed in the opening comments no later than February 26, 2020. Comments and reply comments shall be no longer than 30 pages. IT IS RULED. Dated January 30, 2020, at San Francisco, California. /s/ BRIAN R. STEVENS Brian R. Stevens Administrative Law Judge 3 / 13 ATTACHMENT 1 4 / 13 1 ATTACHMENT 1 PROPOSED ADDITIONAL AND MODIFIED DE-ENERGIZATION GUIDELINES IN ADDITION TO APPENDIX A OF THE DE- ENERGIZATION PHASE 1 DECISION (D. 19-05-042) AND RESOLUTION ESRB-8 Working Groups and Advisory Boards The large electric investor-owned utilities, with the participation of small multi-jurisdictional electric utilities, community choice aggregators, and communications providers, shall convene, at least monthly, regionalized working groups with tribal and local government entities, public safety partners, and representatives of access and functional needs and vulnerable communities. The electric investor-owned utilities shall conduct outreach to impacted communities to increase their level of participation and to plan the coordination for future de-energization events. The purpose of these working groups is to ensure there is a formal environment to share lessons learned between the impacted communities and the electric investor-owned utilities. Additionally, convening these working groups serves as a mechanism for the CPUC and the local communities to validate whether the electric investor-owned utilities have successfully implemented lessons learned from prior de-energization events and alleviate barriers to solutions for future de-energization events. The electric investor owned utilities must report back to the CPUC on progress on a monthly basis. The electric investor-owned utilities shall develop their de-energization protocols with feedback from the working group. The protocols should include the provision of Community Resources Centers, communication strategies, information sharing, identification of critical facilities and access and functional needs customers, and contingency plans. All electric investor-owned utilities must coordinate advisory boards which consist of public safety partners, local and tribal government officials, business groups, non-profits, representatives of access and functional needs and vulnerable communities, and academic 5 / 13 2 organizations to advise on best practices for wildfire issues and safety, community preparedness, regional coordination and the use of emerging technologies. All electric investor-owned utilities shall emulate the approach SDG&E has implemented with its wildfire advisory board. De-energization Exercises The electric investor-owned utilities shall collaborate with the CPUC, CalFire, CalOES and local emergency response officials to plan annual de-energization exercises throughout the utility service territories in the areas with the highest historical and forecasted risk for de-energization in advance of fire season. The exercises should consider worst case scenarios of de-energization. The exercises shall measure de-energizaton program performance during a mock event and would include items, not limited to, tests of customer and critical facilities notification and communication systems, tests of backup power resources, switching and sectionalizing devices, remote disabling of reclosers and other smart grid technologies, aerial and ground inspections of lines, functioning of emergency operations centers, and community resource centers. Lessons learned from these exercises should be utilized to modify the design and implementation of de-energization program elements. Who Should Receive Notice, When Should Notice Occur, and How Should Notice Occur? The electric investor-owned utilities shall utilize all reasonable channels of communication to all populations potentially affected by a de-energization event. The electric investor-owned utilities shall develop communication and notification plans with local authorities that anticipates the disruption of traditional communication channels. In situations where internet, cellular, or landline-based communication services are limited, the electric investor-owned 6 / 13 3 utilities should leverage, in coordination with the public safety partners, public alert systems, public radio broadcasts, and neighborhood patrols in de-energization event areas. The electric investor-owned utilities shall ensure there is available bandwidth capacity, either via a cloud service or on-premise, to manage a website that provides the public with access to information about the geographic areas impacted by potential de- energization events and all other critical information to maintain public safety prior to, during, and after a de-energization event. Given the state-wide, national, and international interest in de- energization events in California, the electric investor owned utilities shall create and maintain an actionable plan that ensures necessary bandwidth is immediately available and consistent up to and through a de-energization event. The electric investor-owned utilities shall have bandwidth and technological resources available to serve traffic to all peak demand that will occur as a result of a de- energization event. The electric investor-owned utilities shall consult with the California Department of Technology (CDT) to develop plans with reports to the CPUC that outline steps for meeting future website and server performance requirements necessary for effective and uninterrupted communication to the general public about de-energization events. The electric investor-owned utilities shall ensure that the public is able to access precise locality information of potential and active de- energization event impacted service points. The electric investor - owned utilities shall make every reasonable attempt available to ensure all false-negative and false-positive communications are eliminated and the public is able to access precise and accurate information regarding the location and duration of potential and active de-energization events and restoration efforts. In the event a false-negative or false-positive communication is made, the electric investor-owned utilities shall promptly and clearly explain why they were incorrect through a communication to the public and on a posting on their public website and de-energization webpage. 7 / 13 4 Furthermore, the electric investor-owned utilities shall explain any false communications in the post event reports by citing the sources of changing data. Lessons learned should be incorporated in ongoing de-energization communications and notifications to increase their accuracy and effectiveness. All notifications to customers about potential or active de- energization events shall be communicated with ease of readability and comprehension as a priority. The electric investor-owned utilities shall proactively reach out to the media and community- based organizations to ensure third party use of all messaging and map data including application programming interfaces for the de- energization event is consistent. The electric investor-owned utilities shall retain and utilize the expertise of emergency situation user interface and user experience professionals to ensure planned and executed communication prior to, during, and following a de- energization event minimizes public confusion. The electric investor-owned utilities must provide communications carriers with the meter and circuit IDs to be de-energized and re- energized to ensure communication carriers receive actionable notification information that can inform proactive deployment of resources to minimize the impact of the de-energization events on communications infrastructure. Community Resource Centers The electric investor-owned utilities, through collaboration with relevant stakeholders, shall design, test and execute on a plan 60 days after issuance of the Phase 2 final decision based on local demographic and survey data for meeting a variety of safety needs for vulnerable populations through the provision of community resource centers (CRCs). The plan should include a protocol for siting and accessibility of CRC locations, operations and a determination of the resource needs to best serve the community members who visit. This plan shall be created with consultation from the regional local government working groups and the wildfire 8 / 13 5 advisory boards. When feasible, CRCs should be set up in areas known to the public, such as recreational centers and public office. Impacted customers should not be required to drive more than 30 minutes to a CRC and CRCs shall be operable 24 hours a day during an active de-energization event (provided there is no curfew in effect). Electric investor-owned utilities may staff the CRCs with on- site security during 24-hour operation. Restoration of power service upon conclusion of public safety need for de-energization The electric investor-owned utilities shall ensure that power service to impacted service points is restored as soon as possible and no longer than 24 hours following the conclusion of conditions that necessitate a de-energization event. Within one hour of an electric investor-owned utility knowing it will re-energize a line, it shall inform the public safety partners first and immediately thereafter the general public. If unintended circumstances are encountered within this timeframe that prevent a safe re-energization, then the electric investor-owned utility shall promptly notify the relevant stakeholders and affected population and provided an updated re-energization timeframe. Transportation Resilience The electric investor-owned utilities shall implement a transportation resiliency taskforce with local, tribal, Federal and State government agencies, and other private and public sector parties to develop a needs assessment and resilience plan in advance of fire season that would identify and describe transportation infrastructure and corridors throughout California in need of back up generation. The electric investor-owned utilities shall prioritize providing necessary resources to transportation infrastructure that is geographically located in areas most likely to experience de- energization events. 9 / 13 6 At a minimum, the transportation resiliency needs assessment (TRNA) should consider, but not be limited to the following transportation modes and the corridors and facilities within them: • Ground – tunnels, bridges, highways, traffic lights and streetlights (in heavy vehicular corridors, i.e. arterials and higher capacity roadways), publicly accessible fueling and charging stations; • Rail – freight and passenger rail (both heavy and light) facilities; • Aviation – airports, air traffic control systems, helicopter ports, air force facilities; • Maritime – ports, terminals, ferries, freighters, and naval and coastguard facilities. California is committed to the deployment of electric vehicles. By the 2021 wildfire season, each electric investor-owned utility shall develop and execute a plan to ensure that mobile and deployable electric vehicle fast charging is available and priority access is granted to customers, including those serving AFN populations, potentially impacted by de-energization events, especially along major transportation corridors. The electric investor-owned utilities shall design a plan to assess where additional Level 3 charging stations are needed (e.g. near major transportation corridors), and where portable battery energy storage and/or fossil generation can be sited to power them. The electric investor-owned utilities’ public websites and mobile apps shall communicate the location, number, and accessibility of all level 3 charging stations and publicly available Level 2 charging stations in proximity to areas potentially impacted by de-energization events prior to and during potential or active de-energization events. Medical Baseline and Access and Functional Needs Populations The electric investor-owned utilities shall work in collaboration with public safety partners, local governments, and access and functional needs customer advocates to conduct a needs assessment (in 10 / 13 7 conjunction with the working groups and advisor boards). The needs assessment shall identify current and unsubscribed medical baseline customers, what if any assistance is needed for these people during de-energization events, and an evacuation plan for these populations that specifies transportation and health care resources that can be provided to them. The electric investor-owned utilities shall provide a plan to the Commission by May 1, 2020 and thereafter by January 31 of each following year regarding its planned efforts to address access and functional needs customers during de-energization events. The electric investor-owned utilities shall provide the Commission with monthly updates regarding the progress towards meeting the established plans and impact of the efforts to address this population during de-energization events. The electric investor-owned utilities shall work in collaboration with local government partners, access and functional needs advocates and service providers to obtain data needed to identify access and functional needs populations and utilize various remote and in- person channels of communication. The utilities and partner organizations should prioritize their efforts for ident ification, contact and communication with the disabled, elderly, pregnant women, children, and those with severe injuries or chronic conditions. Transparency During any potential or active de-energization event the electric investor-owned utilities must provide on its website a thorough and detailed indication of the quantitative and qualitative factors it considered in calling, sustaining, or curtailing each de-energization event (including information regarding why the de-energization event was a last resort option) and a specification of what factors must be present for the de-energization event to be concluded. Year-round, and including during any potential or active de- energization event, the electric investor-owned utilities must include comprehensive information that is available on their websites regarding de-energization mitigation efforts including asset and 11 / 13 8 vegetation management, sectionalizing, switching, system hardening, and backup power projects they are undertaking to reduce the need for or scope of de-energization events, progress on implementing de-energization mitigation efforts to date, and planned dates of completion. The utilities shall provide information that is in alignment with publicly available information issued in the de-energization related proceedings (i.e. de-energization order instituting an investigation, Wildfire Mitigation Plan and Microgrid proceedings). The electric investor-owned utilities shall file and serve de- energization roadmaps with the Commission on an annual basis, beginning April 15, 2020, that explain and provide specification regarding their short, medium, and long term plans for reducing the impact and need of de-energization events to mitigate wildfire risk. The electric investor-owned utilities shall make the de-energization roadmaps available on their public websites. The utilities shall provide roadmap information that is in alignment with publicly available information issued in the de-energization related proceedings (i.e. de-energization order instituting an investigation, Wildfire Mitigation Plan and Microgrid proceedings). Definitions 9-1-1 emergency services must be included in the definition of critical facilities to ensure 9-1-1 emergency services receive priority notification and any additional assistance necessary to ensure resiliency during de-energization events. The transportation sector should be included in the list of critical facilities and infrastructure to ensure transportation resilience is a priority during de-energization events. This definition includes facilities associated with automobile, rail, aviation and maritime transportation for civilian and military purposes. 12 / 13 (End of Attachment 1) Powered by TCPDF (www.tcpdf.org) 13 / 13 April 28, 2020 President Marybel Batjer Commissioner Liane M. Randolph Commissioner Martha Guzman Aceves Commissioner Clifford Rechtschaffen Commissioner Genevieve Shiroma California Public Utilities Commission 505 Van Ness Avenue San Francisco, CA 94102 RE: Public Comments on Rulemaking 18-12-005 – Order Instituting Rulemaking to Examine Electric Utility De-Energization of Power Lines in Dangerous Conditions Dear President Batjer and Commissioners: This letter is in response to the January 30, 2020, Administrative Law Judge’s Ruling Requesting Comments on Proposed Additional and Modified De-Energization Guidelines. We believe that the proposed modified guidelines are an appropriate step in establishing the activities needed to ensure that utility public safety partners and electric utility customers receive the necessary resources from utilities before, during and after Public Safety Power Shut-off (PSPS) events. We note that the proposed guidelines were developed before the COVID-19 pandemic and do not reflect new guidance from health officials for maintaining physical distance and related measures, which could affect the operation of community resource centers, restoration of electricity service, and other activities. The guidelines should be flexible enough to quickly incorporate the latest health guidance. It would be helpful for the utilities to publicly provide a list of critical infrastructure facilities that need to be handled differently in a PSPS, and to further identify changes necessitated by the current pandemic. Contra Costa County (County) generally supports the proposed modified guidelines and appreciates the opportunity to provide public comments to the California Public Utilities Commission (CPUC) on this matter. The County also supports the comments submitted by the Joint Local Governments (attached) on behalf of the Counties of Kern, Marin, Mendocino, Napa, Nevada, San Luis Obispo, Santa Barbara, and Sonoma and the City of Santa Rosa. In addition to the comments submitted by the Joint Local Governments, we recommend the following: The Board of Supervisors County Administration Building 651 Pine Street, Room 107 Martinez, California 94553-1293 David J. Twa Clerk of the Board And County Administrator (925) 335-1900 John M. Gioia, 1st District Candace Andersen, 2nd District Diane Burgis, 3rd District Karen Mitchoff, 4th District Federal D. Glover, 5th District Contra Costa County 1 Working Groups and Advisory Boards • The Commission should consider requiring the investor-owned utilities (IOUs) take advantage of existing County Emergency Operations Center (EOC) and California Office of Emergency Services (CalOES) planning activities. IOUs should be required to participate in all existing EOC and CalOES planning meetings and as appropriate, integrate it with the proposed Working Group and Advisory Board process outlined by the Commission. Every county has a robust schedule of emergency response planning activities. Our experience has been that PG&E does not participate regularly in these existing venues. Please see the attached schedule as an example of the level of coordination that exists already. The Commission should take advantage of existing coordination venues before establishing new ones. Local De-energization Exercises • Investor-owned utilities should be required to participate in all De-energization Exercises conducted by local agencies, at minimum annually. Who Should Receive Notice, When Should Notice Occur, and How Should Notice Occur? • Contra Costa County supports the requirement for the utilities to maintain up-to-date websites. This information should be made available to the entire community and must be available in the languages spoken in each utility’s service area. Because not all people have access to the internet, particularly historically underserved communities, this information should also be made available in appropriate languages by telephone, television, radio, social media, door-to-door notification, and other tested strategies for reaching diverse populations. The draft guidelines do not indicate when notice should be provided. More time to prepare is better. Contra Costa County suggests that two days minimum should be the goal for advance notification. Community Resource Centers • The draft Guidelines call on the utilities to establish community resource centers that “shall be operable 24 hours a day during an active de-energization event.” The draft Guidelines envision these resources centers will be in recreational centers and public offices. Most of these local government facilities are neither staffed nor resourced to operate on a 24/7 schedule. If the Commission pursues this avenue, it should ensure that costs to operate and maintain community resource centers are borne by the utilities, and not by local governments. Restoration of power service upon conclusion of public safety need for de-energization • The Commission should consider issuing financial or other penalties to IOUs if power service is not restored within 24 hours following the conclusion of conditions that necessitated a de- energization event. Thank you for allowing us to provide public comment on this matter. We look forward to working with the Commission, other stakeholders, and PG&E to ensure that PSPS events are better executed in the future. Sincerely, Candace Andersen Chair, Board of Supervisors cc: Brian R. Stevens, Administrative Law Judge, CPUC 2 CCC Office of the Sheriff – OES Activity Sheet Updated as of March 5, 2020 Training and Workshop Opportunities Class / Course Date(s) Location / Notes Web EOC As scheduled and requested Varied Developmental Disability First Responder Training As scheduled and requested Varied Community Warning System Incident Commander Training As scheduled and requested Varied CERT Train the Trainer March 6 – 8 April 17 - 19 San Ramon San Jose ICS 300 March 9 – 11 San Rafael Redefining Mobility Summit March 10 San Ramon *****Cost***** Civilian Leadership Course for Public Safety Personnel March 12 San Pablo *****Cost***** Tactical Medicine / Lifesaver March 16 – 18 Point Reyes UASI Situational Awareness and Common Operating Picture for EOCs March 17 - 18 CCC OES UASI Basic Public Information Officer March 23 – 26 (wait list) Concord UASI Advanced Public Information Officer (L0388) March 23 June 15 - 19 San Jose Martinez Contra Costa Crisis Center 2-1-1 Training March 24 (10:00 AM – 11:30 AM) Walnut Creek General Ham Radio License Extra Ham Radio License March 26 August 11 Walnut Creek Concord UASI EOC Analyst April 1 or April 29 Martinez UASI Multi Hazard Planning for Schools (G364) April 3 San Jose UASI EOC Coordination April 8 Martinez UASI EOC Action Planning April 15 Martinez CERT Program Manager Training April 15 – 16 June – July TBD San Jose San Ramon Worker Occupational Safety Health Training April 30, May 7 and May 14 Martinez CSTI Active Shooter PER 353 May 5 – 7 Lafayette Mass Notification Conference May 12 – 13 San Francisco UASI All Hazards Incident Management Team (IMT305) May 18 – 22 Martinez CSTI Essential Emergency Management Concepts June 22 - 25 Martinez Senior Mobility Action Council Symposium Aging in the Bay Area August 27 Pleasant Hill Presbyterian Disaster Film Viewing TBD TBD Exercises, Table Tops and Drills Event Date(s) Location / Notes Annual Shelter in Place School Drill November 4 Varied Bioterrorism Response (Anthrax) November TBD CC Health Services Delta 5 County Flood Response Exercise April / May 2021 TBD Solano, Sacramento, San Joaquin, Yolo, CCC Public Relations, Fairs and Outreach Opportunities Event Date(s) Location / Notes 3 American Red Cross Residential Smoke Alarm Installations Second Saturday Monthly Countywide Mock Interviews for Sophomores March 18 (8:30 AM – 11:00 AM) Antioch High School Environmental Health Branch Operations Center Open House March 24 (9:00 AM – 11:00 AM) Concord Bike Rodeo and Safety Fair April 25 (10:00 AM – 2:00 PM) Bay Point Disaster Preparedness for Congregations and Organizations April 29 (6:30 – 8:00 PM) Pleasant Hill Morgan Territory Community Meeting May 16 (10:00 AM – 1:00 PM) Morgan Territory Community Center Meeting May 28 (6:00 – 8:00 PM) Pacheco Moraga Orinda Fire Station Open House Spring 2020 Station 45 Developmental Disabilities Council Award Dinner June 9 (6:00 PM) Jack London Square Kids and Rigs July 28 (4:00 – 5:00 PM) Moraga Planning Efforts Activity Date(s) Location / Notes Local Hazard Mitigation Plan Update with 35 Planning Partners January 30, 2018 April 10, 2018 FEMA approval pending BOS approval; 1 remaining adopter East County Disaster Committee March 5 (10:00 AM - 11:30) June 4, Sept 3 and Dec 3, 2020 Oakley – to be confirmed Brentwood, Antioch and Pittsburg CCC VOAD General Membership March 10 (1:00 PM) – every other month Concord Coastal Regional Haz Mat Response Organization (CRHMRO) and Local Emergency Planning Committee (LEPC) March 11 (11:30 – 1:00 PM) 2nd Wednesday (11:30 AM – 1:00 PM) CCC OES County Haz Mat, Martinez Mutual Aid Regional Advisory Committee (MARAC) March 11 (9:30 AM) 6/10, 9/9 & 12/9 2nd Wednesday Quarterly TBD Accessible Transportation Strategic Plan Technical Advisory Committee (TAC) March 17 (2:30 – 4:00 PM) Walnut Creek CAER Emergency Preparedness and Outreach Team March 18 (9:30 AM – 11:00 AM) 3rd Wednesday monthly, bi-mo. & quarterly Martinez American Red Cross External Relations Workgroup March 18 (7:00 PM – 8:30 PM) 3rd Wednesday (December canceled) Red Cross, Concord *******Volunteer Recruitment Ongoing******* DWR Delta Work Group March 19 (9:30 – 11:30) June 17 Sacramento Mather Medical Reserve Corp (MRC) March 21 (6:00 PM or Saturday 9 AM) 4/14, 5/12, 6/20, 7/14, 8/11, 9/19, 10/13, 11/10, 12/19 CCC EMS *******Volunteer Recruitment Ongoing******* Senior Mobility Action Council March 23 (9:00 AM – 11:00 AM) 4th Monday Pleasant Hill Developmental Disabilities Council (DDC) March 25 (10:00 – 12:00 Noon) Typically, 4th Wednesday RCEB Board seats available American Red Cross Leadership Council March 26 (9:00 – 11:00) TBD West County City Manager’s Disaster Council April 2 (2:30 – 4:00 PM) Quarterly Richmond Medical Health Coalition April 15, 2020 (1:30 – 3:30 PM) July 15 and September 16 Martinez Emergency Support Function (ESF) 1 Critical Transportation Workgroup April 22 (9:30 AM) CCC OES Risk Management Safety Coordinators April 22 (1:00 – 4:00 PM) July 22 and Oct 28, 2020 (w/ NWS) EMS Activity Date(s) Location / Notes Interfaith Disaster Preparedness Network April 23 (3:00 – 4:30 PM) June 25, August 27 and October 22 4th Thursday even months (No Dec. mtg.) Pleasant Hill Operational Area Council May 6 (1:00 – 3:00 PM) Aug 5 and Nov 4, 2020 CCC OES 4 UASI Emergency Management Workgroup May 7 (1:30 PM – 3:30 PM) August 6, November 5 Dublin EOC D/AFN Coordinators May 21 (9:00 AM) Aug 20 and Nov 19 CCC OES UASI Public Health and Medical May 28 (1:30 – 3:30 PM) Dublin Disability / AFN Steering Committee June 11 (9:00 AM) December 10 CCC OES CCHS Emergency Management Team Workgroup Typically, the 2nd Monday (1:00 – 3:00 PM) Martinez CCC VOAD Executive Team 2nd Monday (10:00 AM) Walnut Creek Paratransit Coordinating Council 3rd Monday – Every other month (2:00 PM) Walnut Creek CCC OES Planner Meeting ESD All Staff Meeting Typically, 1st Tuesday (8:00 AM) Begins at 9:00 AM CCC OES Bay Point Municipal Advisory Council 1st Tuesday (7:00 PM) Ambrose Center, Bay Point North Richmond MAC 1st Tuesday (5:00 PM) North Richmond UASI Training and Exercise 3rd Tuesday (10:00 AM – Noon) Dublin Community Awareness Emergency Response (CAER) Notification Last Tuesday of each month (11:00 AM) CCC OES CCHS Epidemiology 1st Wednesday (8:30 AM – 10:00 AM) Center Avenue, Martinez Metropolitan Transportation Commission Satellite Phone Test 1st Wednesday (9:00 AM) CCC OES Radio Room – done by ACS volunteer Kensington Fire Protection District 2nd Wednesday (7:00 PM) Kensington El Sobrante Municipal Advisory Council 2nd Wednesday (7:00 – 9:00 PM) Elks Lodge, El Sobrante Lafayette Emergency Preparedness Commission 2nd Wednesday (7:00 PM) Lafayette Petrochemical Mutual Aid Organization (PMAO) Usually 4th Wednesday (11:30 AM) (Except Nov & Dec) Concord Hilton Response agencies included quarterly (C-8) CCC City Citizen Corp Community Emergency Response Team Committee (CERT) 2nd Thursday (10:00 AM – 12:30 PM) Odd Months San Ramon Kensington Police Protection and Community Services District 2nd Thursday (7:00 PM) Kensington Diablo Fire Safe Council (DFSC) 3rd Thursday (9:30 AM – 11:30 AM) Orinda at EBMUD HQ Rodeo Municipal Advisory Council 4th Thursday (7:00 PM) Rodeo CalOES OASIS Phone Line Testing Ad Hoc CCC OES OES GIS Workgroup Ad Hoc CCC OES CC Supportive Communities Ongoing EHSD SEMS Technical Advisory Committee Ongoing Cal OES UASI Training and Exercise Program TBD (2:30 PM) Webinar or Dublin Planning Section Workgroup TBD CCC OES UASI Cyber Resilience TBD (10:00 AM – Noon) Dublin County PIO Team TBD (1:00 – 2:30 PM) CCTV UASI Public Information and Warning TBD DWR Grant Flood Safety Plan Deliverables being distributed CCC OES Websites Address Agency www.211database.org Contra Costa Crisis Center - Health and Human Services www.bayareauasi.org Bay Area Urban Area Security Initiative UASI Training Portal www.californiavolunteers.org California Volunteers www.cccounty.us/RainMap Contra Costa County Flood Control and Water Conservation District - Flood Forecasting www.cchumane.org Contra Costa Humane Society www.cdss.ca.gov/dis CA Department of Social Services – Functional Assessment Svc Team 5 www.contracostacart.org Contra Costa Animal Services Community Animal Response Team www.dfg.ca.gov/ospr CA Department of Fish & Wildlife – Office of Spill Prevention & Response www.dhs.gov Department of Homeland Security www.diablofiresafe.org Diablo Firesafe Council www.caloes.ca.gov Governor’s Office of Emergency Services www.cchealth.org CCHS Department includes all Divisions (Health Plan, EMS, Behavioral, Environmental, CCRMC, Hazardous Materials, Public, Health Housing and Homeless) www.cococaer.org Community Awareness and Emergency Response www.cococws.us Community Warning System www.contracostacert.com Contra Costa Community Emergency Response Team www.contracostatv.org Contra Costa Television Programming www.crhmro.org Coastal Regional Haz Mat Response Organization www.csti.ca.gov California Specialized Training Institute www.fema.gov Federal Emergency Management Agency www.hseep.dhs.gov Homeland Security Exercise and Evaluation Program www.kcbs.com KCBS Incident Information and Alerting www.wildlife.ca.gov/ospr/drills-exercises Office of Spill Prevention Response www.redcross.org American Red Cross targetsolutions@riskm.cccounty.us County Risk Management Training Courses Contact Marcelle Indelicato at minde@so.cccounty.us or 925-313-9609 for more inf 6 BEFORE THE PUBLIC UTILITIES COMMISSION OF THE STATE OF CALIFORNIA Order Instituting Rulemaking to Examine Electric Utility De-Energization of Power Lines in Dangerous Conditions. Rulemaking 18-12-005 (Filed December 13, 2018) JOINT LOCAL GOVERNMENTS’ OPENING COMMENTS ON PROPOSED ADDITIONAL AND MODIFIED DE- ENERGIZATION GUIDELINES GOODIN, MACBRIDE, SQUERI & DAY, LLP Megan Somogyi 505 Sansome Street, Suite 900 San Francisco, California 94111 Telephone: (415) 392-7900 Facsimile: (415) 398-4321 Email: msomogyi@goodinmacbride.com Attorneys for Counties of Kern, Marin, Mendocino, Napa, Nevada, San Luis Obispo, Santa Barbara, and Sonoma, and the City of Santa Rosa Dated: February 19, 2020 7 - 1 - BEFORE THE PUBLIC UTILITIES COMMISSION OF THE STATE OF CALIFORNIA Order Instituting Rulemaking to Examine Electric Utility De-Energization of Power Lines in Dangerous Conditions. Rulemaking 18-12-005 (Filed December 13, 2018) JOINT LOCAL GOVERNMENTS’ OPENING COMMENTS ON PROPOSED ADDITIONAL AND MODIFIED DE- ENERGIZATION GUIDELINES In accordance with the January 30, 2020 Administrative Law Judge’s Ruling Requesting Comments on Proposed Additional and Modified De-Energization Guidelines, the Counties of Kern, Marin, Mendocino, Napa, Nevada, San Luis Obispo, Santa Barbara, and Sonoma and the City of Santa Rosa (the Joint Local Governments) submit their opening comments on the proposed changes to the Commission’s de-energization rules.1 Mendocino, Napa, and Sonoma obtained party status in the first phase of this proceeding by filing comments on the Rulemaking; Santa Rosa obtained party status in ALJ Semcer’s March 20, 2019 email ruling; San Luis Obispo and Santa Barbara obtained party status in ALJ Semcer’s October 16, 2019 email ruling; Marin obtained party status in ALJ Semcer’s November 8, 2019 email ruling; Kern County obtained party status during the December 4, 2019 prehearing conference; and Nevada County received party status in ALJ Poirier’s January 6, 2020 email ruling. 1 Because the Joint Local Governments are located in the service territories of PG&E and SCE, these comments focus on those utilities’ PSPS protocols. 8 - 2 - I. INTRODUCTION AND SUMMARY OF RECOMMENDATIONS The Joint Local Governments strongly support the proposed guidelines and appreciate the Commission’s continued commitment to ensuring that utility public safety partners and vulnerable customers receive the necessary information, partnership, and mitigation from the utilities before, during, and after PSPS events. The success of the utilities’ revised PSPS programs will ultimately be determined by the utilities’ implementation of the Commission’s directives, but the new guidelines do show that the Commission has taken seriously the input of local communities and impacted customers. To that end, the Joint Local Governments make the following recommendations to ensure the revised PSPS guidelines will, if implemented effectively, provide significant and achievable benefits to the utilities’ customers and communities: Pre-Fire Season Planning Activity Deadlines  March 31, 2020: Utilities provide planning information to all local and tribal governments;  April 30, 2020: Utilities provide full accounting of agreements with community-based organizations for Access and Functional Needs (AFN) individuals, and additional organizations and resources are identified;  May 31, 2020: Utilities will have completed PSPS exercises with local public safety partners. Working Groups and Advisory Boards  The focus of the working groups should be identifying and developing going-forward improvements, not continued sharing of lessons learned from 2019; 9 - 3 -  The utilities’ 2020 protocols should also include mitigation measures for AFN populations and for public safety partners;  The working groups should also be a forum for local public safety partners and AFN representatives to troubleshoot the utilities’ revised PSPS protocols;  “Regional” working groups should be defined with reference to county Operational Areas, but certain working groups may encompass multiple- county areas (e.g., north bay, east bay, north coast) to promote efficiency and encourage information-sharing. It is important, however, to take into account geographical and community-specific conditions when designing the working groups;  The utilities must provide meaningful coordination and information- sharing to all local governments and tribes on request, not just those that experienced de-energizations in 2019, to promote local PSPS planning and response efforts;  Working group participants should have the opportunity to provide written responses to the utilities’ monthly reports to the CPUC. De-Energization Exercises  Local governments must be treated equally with state agencies for purposes of emergency planning, including the same level of information- sharing and coordination from the utilities that CalOES, CalFIRE, and the Commission currently receive; 10 - 4 -  PSPS exercises must be conducted according to Incident Command Structure protocols;  The utilities’ local operations personnel and EOC teams should spend time in local government EOCs during table-top exercises, drills, and/or EOC activations;  The Commission’s Safety and Enforcement Division and/or Wildfire Safety Division staff should spend time in local government EOCs during drills or events;  The requirement that de-energization exercises consider worst-case scenarios is potentially problematic. De-energization exercises must be designed to meet local emergency managers’ needs and must recognize the limitations of the utilities’ experience and capabilities;  The de-energization exercises should include at least one table-top and one functional exercise;  Any AFN organizations or agencies that are partnering with the utilities to provide resources during PSPS events should be involved in the pre-fire season planning process. Who Should Receive Notice When, and How  Because the vast majority of public warning systems stop functioning when cell towers are down, the opportunities for planning communications strategies under these circumstances are limited. The utilities might consider investing in NOAA/NWS radios, which are designed to function during disasters; 11 - 5 -  The “readability” requirements for PSPS materials must include accessible formats across all media platforms. Community Resource Centers  The utilities must work with local governments, state advisory boards, and AFN representatives to ensure that CRCs are designed and deployed to meet the needs of vulnerable customers;  CRCs must provide charging resources for medical equipment, not just small electronic devices. Medical Baseline and AFN Populations  The requirement to develop an evacuation plan for AFN populations is infeasible, given the wide array of individual needs, specific community resources and local conditions, and the unknown footprint and duration of future PSPS events;  Local stakeholders and utilities can, however, develop a robust information-sharing process to identify existing resources and agencies in a particular area and identify additional resources to meet unfilled needs;  The utilities should also work with durable medical equipment providers, local health departments, medical care facilities, and other service and care providers to increase awareness of the medical baseline program and boost enrollment. II. COMMENTS ON ADDITIONAL AND MODIFIED GUIDELINES While the proposed revisions and new PSPS guidelines should, once implemented, improve the utilities’ PSPS programs and reduce impacts to the public, there 12 - 6 - appears to be a timing problem. The new guidelines call for a number of working groups, committees, and monthly coordination meetings to put new protocols in place before the 2020 fire season (or before the first PSPS of 2020). The schedule for Phase 2 of this proceeding calls for a final Commission decision in May, which could leave as little as a month before PSPS events begin.2 If the utilities wait until the requirements to collaborate with community stakeholders are officially adopted, the Joint Local Governments doubt that much progress will be made this year. It would be helpful if the Commission, utilities, and parties agreed to certain pre-decision deadlines to ensure improvements are in place in time. The Joint Local Governments recommend the following:  By March 31, 2020: Utilities will have provided planning information to all local and tribal governments that request it. Planning information should include historical weather information and de-energization risk analyses, circuit and transmission configuration information, critical facilities, medical baseline and other vulnerable customers, and potential outage scenarios.  By April 30, 2020: Utilities will have provided a full accounting of all agreements or partnerships in place with community-based organizations and other agencies to provide resources to AFN individuals during PSPS events. Based on that information, the utilities, local and tribal governments, public safety partners, and AFN representatives will have identified, to the extent possible, additional resources and agencies available to provide assistance to AFN populations during PSPS events. 2 PG&E’s first PSPS of 2019 began on June 8. 13 - 7 -  By May 31, 2020: Utilities will have held a minimum of one table-top and one functional exercise with local governments and public safety partners. The exercises should be planned and conducted at the Operational Area3 (county) level, which will allow each Operational Area to coordinate with the necessary local stakeholders, such as cities, for attendance and participation. PG&E must not prioritize large-scale exercises with multiple local stakeholders over smaller-scale exercises with Operational Areas. A. Working Groups and Advisory Boards The Joint Local Governments strongly support the requirement that the utilities convene working groups with local and tribal governments, public safety partners, and representatives of AFN and vulnerable communities,4 though the working group framework needs a number of clarifications to ensure the meetings are productive. Many of the problems with the 2019 PSPS events were rooted in the fact that the utilities failed to meet with the communities they serve to understand the on-the-ground impacts of PSPS events, the specific community and population needs, and how close coordination before the fire season would result in safer and better-executed de-energizations. The Joint Local Governments suggest that, instead of focusing on sharing lessons learned from the 2019 PSPS events, the working groups focus on identifying and developing going-forward improvements to the utilities’ PSPS programs.5 The requirement that the utilities’ protocols for 2020 include the provision of CRCs, communication strategies, information sharing, identification of critical facilities and AFN customers, and contingency plans is 3 See 19 Cal. Code Regs § 2409. 4 Proposed Guidelines, p. 1. 5 Ibid. 14 - 8 - appropriate, though mitigation measures and resources for AFN populations and local public safety partners should also be included. The requirement that the utilities develop their de- energization protocols with feedback from the working group is important to the success of the utilities’ 2020 PSPS programs.6 The Joint Local Governments recommend that the working group meetings also be a forum for local governments and tribes, public safety partners, and AFN representatives to discuss and troubleshoot the utilities’ revised PSPS protocols. It is not enough that the utilities take feedback and interpret it on their own or in partnership with state agencies. The stakeholders that the utilities’ improvements are intended to benefit must have a say in the development process, otherwise we will likely see a slew of unsuitable and unhelpful tools. To ensure that the working groups are effective, a number of logistical and practical issues must be clarified: Definition of “regional”: There is an inherent difficulty in defining “regional” because local stakeholders have different geographic parameters for their jurisdictions and service areas. From an emergency management standpoint, a number of pre-defined regions exist in California. The county-level Operational Areas are at the more granular end of the spectrum, while CalOES has three large regions that cover the entire state (Coastal, Inland, and Southern) and six mutual aid regions within those larger regions.7 While the state and local emergency management regions dictate the structure by which incidents are handled by and between state and local agencies, the regions do not necessarily correlate to tribal lands or to the areas served by community-based organizations. Based on the principle that all emergencies are local, the Joint Local Governments recommend that “regional” be defined with reference to 6 Ibid. 7 See CalOES Regional Operations website: https://www.caloes.ca.gov/cal-oes-divisions/regional- operations. 15 - 9 - county boundaries, but the working group may encompass multiple-county areas (e.g., north bay, east bay, north coast) to promote efficiency and encourage information-sharing, and to better reflect the service areas of local organizations and tribal jurisdictions. It is important, however, to take into account geographical and community-specific conditions when designing the working groups. For example, the drive times for Kern County’s Office of Emergency Management staff and other stakeholders to attend meetings in neighboring counties is prohibitive, whereas it may be less onerous for stakeholders in the north bay region. Utility attendees: It is critical to the success of any PSPS working group, practice exercise, or planning meeting that PG&E and SCE send the right delegates. At a minimum, the utilities need to send local operational staff who know the local electrical systems and how they impact the community, EOC staff who are responsible for coordinating with or providing information to local governments and public safety partners, and the public safety partners’ dedicated points of contact. The utilities cannot simply send their local government affairs reps, as they did to little effect during the 2019 PSPS education campaigns. Local governments and stakeholders will ensure that their own delegates have the requisite knowledge and expertise to make the meetings worthwhile. Leveraging existing stakeholder committees: The local stakeholders identified in the proposed guidelines already have a number of existing committees, working groups, boards, and professional associations that meet regularly. For example, the California Emergency Services Association is a statewide professional organization dedicated to promoting mutual support and cooperation in preparing for public emergencies. Napa County’s Public Health Officer is on the Board of the California Conference of Local Health Officers (CCLHO), which is a statewide organization. At the local level, Sonoma County has the Sonoma County AFN 16 - 10 - Committee, the Sonoma County Shelter Council (which frequently discusses residents’ medical needs), the Sonoma County Operational Area–Emergency Coordinators Forum, the Sonoma County Healthcare Coalition–Healthcare Forum Meeting (for Emergency Managers, Public Health Officers, hospitals, hospices, and many skilled nursing facilities), the Individuals with Developmental and Neurological Disabilities Advisory Committee, and the Countywide Quarterly Meeting of Emergency Public Information Officers. Additionally, the Napa Valley Community Organizations Active in Disaster (COAD) has Public Information & Outreach and AFN/Shelter & Care Subcommittees. Other counties have COADs or volunteer organizations (VOADs), as well. While it is likely not feasible or necessary to involve every established organization in the regional working group process, the expertise and preexisting organizational structures these groups offer should be leveraged using delegates or other means of coordination, either as part of the working group process or the advisory board process. Partnership with all local governments: It is also important that the utilities provide meaningful coordination and information-sharing with local governments that were not de-energized in 2019. PG&E expanded its PSPS program in 2019 so that the entirety of its service territory is at theoretical risk of de-energization.8 Many communities outside the high fire threat areas are connected to PG&E transmission lines that run through high fire threat areas. Cities and counties all over the state are trying to develop PSPS preparedness plans and to understand the potential impacts to their communities from a de-energization event, and to do that they need information from the utilities. San Luis Obispo County, for example, was stymied in its planning efforts in 2019 because PG&E was reluctant to provide information on potentially impacted medical baseline customers—despite the fact that the County signed PG&E’s NDA— because San Luis Obispo was not in immediate danger of experiencing a PSPS. While PG&E 8 PG&E 2019 Wildfire Mitigation Plan, p. 96. 17 - 11 - did eventually provide some information to assist the County in its planning efforts, the process of obtaining that information was difficult. In 2020, the Commission must ensure that the utilities provide planning information to local governments on request. The requirement that the utilities report monthly to the Commission on their progress with the working groups is also critical.9 Given the difficulties the utilities experienced in implementing the 2019 PSPS requirements, it is important that the Commission monitor implementation of the 2020 requirements closely and that the utilities have incentives to make the most of the working group process. The non-utility working group participants should also have the opportunity to provide written comments on the utilities’ reports if they feel the reports are not accurate. A 10- or 15-day comment period would be acceptable. The Joint Local Governments support the proposed requirement that the utilities also coordinate advisory boards comprised of public safety partners, local and tribal government officials, business groups, non-profits, AFN and vulnerable community representatives, and academic organizations to advise on best practices for wildfire issues, safety, community preparedness, regional coordination, and the use of emerging technologies.10 Meaningful wildfire and de-energization reductions will not be achieved by relying solely on the utilities to provide solutions. B. De-Energization Exercises The importance of in-person exercises and functional drills to prepare for de- energization events cannot be overstated. Professional emergency management and response agencies routinely refresh their training and certifications, participate in table-top exercises, drill with other agencies, and refine their protocols in response to issues that arise during the 9 Proposed Guidelines, p. 1. 10 Proposed Guidelines, pp. 1–2. 18 - 12 - simulated emergencies. The utilities are now in the emergency management business and must begin doing the same. The Joint Local Governments strongly support the requirement that the utilities collaborate with state and local emergency response officials to plan annual de- energization exercises.11 The Joint Local Governments also support the proposed activities to be included in the table-top exercises, and recommend that additional issues or activities should be added as necessary to address local conditions or population demographics. Local governments take the brunt of the utilities’ emergency management shortcomings and are, by default, left to ensure the safety and wellbeing of the utilities’ customers. To ensure that the de-energization exercises provide the maximum benefit to local governments before the 2020 fire season, some additional terms and clarifications to the proposed guidelines are necessary. First, it is imperative that local governments be treated equally with state agencies for emergency planning. In 2019, PG&E routinely provided the state agencies with the highest- quality information, on the fastest timeline, and appeared to only engage in meaningful coordination with state agencies.12 As we saw, the result of leaving local governments out of the room was disastrous. It is also the Joint Local Governments’ understanding that PG&E cancelled table-top exercises with local governments at the behest of CalOES13; that decision was made without consulting the impacted local governments and those exercises were never rescheduled. The bedrock principle of emergency management is that all emergencies are local and all emergencies are therefore managed at the local level. In 2020, the utilities’ and the state agencies’ emergency planning and coordination activities must actually reflect the fact that, when the utilities turn the power off this fall, city and county emergency managers will be in 11 Proposed Guidelines, p. 2. 12 See, e.g., PG&E Advice Letter 4117-G/5582-E. 13 See Joint Local Governments’ Reply Comments on Proposed Decision (R.18-12-005), pp. 3–4. 19 - 13 - charge of on-the-ground response and public safety. The proposed guidelines should be revised to make it clear that local governments will receive the same level of information and coordination from the utilities as CalOES, CalFIRE, and the Commission itself. Second, the exercises should be conducted using established emergency management programs, such as SEMS or FEMA’s training programs. The utilities cannot devise emergency response protocols of their own for purposes of these exercises. One of the largest issues in the 2019 events was the fact that PG&E did not speak the same language as its state and local emergency management partners. The exercises must follow Incident Command Structure protocols, the participants must agree on the content, and the exercises must be facilitated by experts. Third, requiring that exercises consider worst-case scenarios for de-energization is potentially problematic.14 The planning exercises in 2020 must establish a baseline for communication and operational competence between the utilities and local emergency managers, particularly for PG&E. The scale and complexity of the exercises must be realistic. If the utilities interpret “worst-case scenario” to mean replicating the largest October 2019 outage, without first having engaged in individual county-level exercises to solidify the working relationship between the utility and local Office of Emergency Management, the large-scale exercise will be a disaster. A worst-case scenario for individual counties is a more feasible exercise to orchestrate, but regardless of the scenario, the trite-but-true adage that you cannot run before you can walk has to govern the PSPS exercises. If PG&E and SCE attempt exercises they are not prepare to orchestrate, nobody will benefit and nothing will improve. The Commission should leave the scale of the exercises to be determined between local emergency managers and their utilities, to ensure that local emergency planning needs are met. 14 Proposed Guidelines, p. 2. 20 - 14 - Fourth, local utility operations personnel and EOC teams should spend time in local government EOCs during table-top exercises, drills, or, if possible, EOC activations. Seeing how fellow agencies operate during simulated or actual events provides significant insight into the type of coordination and information that is most useful during a crisis. The Joint Local Governments recommend that Safety and Enforcement Division and/or Wildfire Safety Division staff also spend time in local EOCs during drills or events. The Commission embedded liaisons in PG&E’s EOCs during PSPS events in 2019; those liaisons should see the other half of the de-energization picture. Fifth, any community-based organizations or other agencies the utilities are partnering with for AFN customer support and resources should be involved in the pre-fire season planning. As a threshold matter, it is critical that local governments know which organizations the utilities are working with and what resources those organizations are prepared to provide. In 2019, PG&E’s partnership with the California Foundation for Independent Living Centers (CFILC) was barely publicized above a rumor, and the Joint Local Governments never learned which Independent Living Centers were participating, what resources they could offer, or whether AFN residents knew that the resources were available or how to access them. Not only does this prevent individuals from accessing resources, but it makes emergency planning difficult. Local governments strive to provide resources they know residents need and cannot obtain elsewhere. It is also important to establish lines of communication between the utilities, local governments, and the agencies that will provide resources and assistance to AFN individuals during de-energizations. This will allow better communication and information- sharing before, during, and after PSPS events, which will benefit everyone. 21 - 15 - Sixth, it should be clear that the de-energization exercises include both table-top exercises and functional drills or exercises. Table-top exercises are discussion-based sessions in a less formal classroom setting where participants discuss their roles during an emergency and their response to a particular emergency situation. A facilitator guides participants through a discussion of one or more scenarios. Functional exercises involve a simulated “operational environment,” or emergency, that allow participants to validate plans and readiness by performing their duties in a simulated setting. Functional exercises are designed to exercise specific team members, procedures, and resources, such as communications, warning, notifications, and equipment set-up. Both types of exercises are necessary, and the guidelines should require both. C. Who Should Receive Notice, When Should Notice Occur, and How Should Notice Occur? The Joint Local Governments support the requirement that the utilities develop communication and notification plans with local authorities that anticipate the disruption of traditional communication channels.15 Losing communications networks during PSPS events poses a grave threat to public safety and is one of the primary worries for local governments. The Joint Local Governments also support the requirement that the utilities provide communications carriers with the meter and circuit IDs to be de-energized and re-energized, to ensure that the communications carriers receive actionable notification information and are able to deploy backup resources to minimize the PSPS impact.16 While the Joint Local Governments support in principle the proposed requirement for the utilities to leverage public alert systems, public radio broadcasts, and neighborhood patrols in de-energization event areas in situations where internet, cellular, or landline-based 15 Proposed Guidelines, p. 2. 16 Proposed Guidelines, p. 4. 22 - 16 - communication services are limited,17 in practice there may be significant limitations. If cellular towers are down, most public alerting tools and internet are also offline. Landlines and local terrestrial radio may still function, assuming the communications infrastructure supporting those technologies is still operating, but the other forms of communication—including emergency alert systems—will not. To address this issue, the utilities may need to invest in NOAA/NWS radios,18 which are designed to remain operable during all hazardous events. The feasibility and efficacy of neighborhood patrols will depend on the individual community, and therefore cannot be counted on as a widely available solution to communications infrastructure outages. The proposed guidelines that require the utilities to ensure that their websites are robust enough to remain operable during PSPS events are excellent,19 as are the requirements to prioritize ease of readability and comprehension for notifications, and to coordinate with the media and community-based organizations to promote consistency in messaging.20 It is important, however, that notifications be “readable” in accessible formats across all media platforms. The utilities experienced chronic issues with providing fully accessible PSPS materials in 2019,21 which is an issue that must be addressed before the next wave of PSPS events begins. D. Community Resource Centers The requirement that the utilities collaborate with stakeholders to design, test, and execute a plan, based on local demographic and survey data, to provide Community Resource 17 Id. at pp. 2–3. 18 See the NOAA Weather Radio All Hazards website: https://www.weather.gov/nwr&ln_desc=NOAA+Weather+Radio/. 19 Proposed Guidelines, pp. 2–4. 20 Id. at p. 3. 21 See, e.g., Center for Accessible Technology Response to PG&E De-Energization Report for November 20, 2019 Event, pp. 5–6; Center for Accessible Technology Response to SCE De-Energization Report for November 23–26, 2019 Event, pp. 3–4. 23 - 17 - Centers (CRCs) that meet the safety needs of vulnerable populations should be adopted.22 PG&E had a number of issues with its deployment of CRCs in 2019, including inappropriate site choices, failure to provide resources for individuals with electricity-dependent medical equipment, limited operating hours, and failure to adequately coordinate with local governments.23 SCE’s mobile charging vehicles and CRCs also failed to provide charging resources for most AFN individuals.24 To ensure that, going forward, CRCs are designed and deployed to meet the needs of vulnerable customers, the utilities must work with local governments, state advisory boards, and AFN representatives.25 The Joint Local Governments strongly support the requirement that CRCs be open 24 hours a day during active de-energization events.26 The CRCs must also provide charging resources for medical equipment. Many medical devices take hours to fully charge, and CPAP machines and other equipment often must be plugged in overnight to continue functioning. It is also important to provide a climate-controlled place for individuals who have lost power in their homes. High daytime temperatures and low overnight temperatures pose a serious risk to infants, the elderly, and people with certain medical conditions. Due to the potential for multiple de-energization events in a short period of time, the possibility that events may last multiple days, and the potential for huge geographic areas to be impacted, it is not reasonable to expect that individuals who need constant electricity supply will be able to pay for hotel rooms or find alternative accommodations. The CRCs must provide a safe, energized place for communities. 22 Proposed Guidelines, p. 4. 23 See, e.g., I.19-11-013, Joint Local Governments’ Response to OII, pp. 74–75. 24 Ibid. 25 Proposed Guidelines, pp. 4–5. 26 Id. at p. 5. 24 - 18 - E. Restoration of Power Service Upon Conclusion of Public Safety Need for De- Energization The Joint Local Governments support the requirements that the utilities ensure power is restored within 24 hours of the “all clear” for a weather event.27 The requirement to inform public safety partners within one hour of restoration, and to inform them before the general public, is also important. Public safety partners must ensure that their facilities are ready for re-energization, as re-energization can damage equipment, and local governments need advance notification to ensure that they can provide accurate information to the public. F. Transportation Resilience Loss of power to transportation corridors, major and minor, creates significant public safety risks and increases the number of vehicle accidents. Similarly, de-energization of other major transportation resources—rail, aviation, maritime—creates safety risks and can have large economic impacts. The Joint Local Governments support the requirements that the utilities implement a transportation resiliency taskforce to identify transportation infrastructure and corridors throughout the state that need backup generation.28 The proposed requirement that the utilities develop and execute a plan to provide electric vehicle fast charging by the 2021 fire season should also be adopted.29 These measures should be implemented, however, at the expense of resources for individuals without personal vehicles or access to reliable transportation. G. Medical Baseline and Access and Functional Needs Populations The proposed collaboration between the utilities, AFN advocates, public safety partners, and local governments to conduct a needs assessment identifying AFN populations’ 27 Proposed Guidelines, p. 5. 28 Id. at pp. 5–6. 29 Id. at p. 6. 25 - 19 - needs during PSPS events, and identifying current and unsubscribed medical baseline customers appears to be a good starting point for reducing the impacts of PSPS events on AFN populations.30 The monthly and annual reporting requirements should also be adopted.31 The Joint Local Governments look forward to hearing the thoughts and recommendations of AFN advocates and other public safety partners regarding the sufficiency of the proposed guidelines and what improvements are necessary. The Joint Local Governments are concerned about the potential requirement to develop an evacuation plan for AFN populations.32 Developing an evacuation plan for specific populations comprised of thousands of individuals with a wide variety of specific needs is not likely to be feasible—there are too many variables, including the footprint and duration of a given PSPS event. What local stakeholders and the utilities can do is develop a robust information-sharing process to identify the existing resources and agencies in a particular area, understand the limitations on those resources, identify additional resources and agencies that can provide assistance, and ensure that AFN populations know what resources are available and how to access them. The Joint Local Governments also recommend that the utilities also work with durable medical equipment providers to increase awareness of the medical baseline program, provide access to application materials, and facilitate the enrollment process in conjunction with the doctors that prescribe medical equipment. As part of the local government coordination, the utilities should also work with local Health and Human Services departments, medical care facilities, dialysis centers, assisted living facilities, and other service and care providers to 30 Id. at pp. 6–7. 31 Id. at p. 7. 32 Ibid. 26 - 20 - improve identification and outreach to medically vulnerable individuals regarding PSPS preparedness and resources. H. Transparency The Joint Local Governments support the requirement that detailed quantitative and qualitative information about PSPS events be provided on utility websites, and that comprehensive information on PSPS mitigation efforts be provided year-round.33 The proposed utility de-energization roadmaps34 should, if adopted, provide public safety partners and the public with information that will inform local and individual resiliency planning, which will ultimately help reduce the impacts of PSPS events. I. Definitions The Joint Local Governments strongly support the inclusion of 911 emergency services in the definition of critical facilities.35 The requirement that 911 emergency services also receive any additional assistance necessary to ensure resiliency during PSPS events must be adopted.36 The continuous operation of 911 emergency services during de-energizations is necessary for ensuring public health and safety. The Joint Local Governments also support the inclusion of the transportation sector in the list of critical facilities.37 III. CONCLUSION The proposed new and revised guidelines are excellent and, with some clarifications and adjustments, should improve customers’ and communities’ experiences with the utilities’ PSPS events going forward—if the utilities implement the guidelines properly. The 33 Proposed Guidelines, pp. 7–8. 34 Id. at p. 8. 35 Ibid. 36 Ibid. 37 Ibid. 27 - 21 - Joint Local Governments look forward to working with the Commission, other stakeholders, and PG&E and SCE to ensure that future PSPS events are better executed and less harmful. Respectfully submitted February 19, 2020, at San Francisco, California. GOODIN, MACBRIDE, SQUERI & DAY, LLP Megan Somogyi 505 Sansome Street, Suite 900 San Francisco, California 94111 Telephone: (415) 392-7900 Facsimile: (415) 398-4321 Email: msomogyi@goodinmacbride.com By /s/Megan Somogyi Megan Somogyi Attorneys for Counties of Kern, Marin, Mendocino, Napa, Nevada, San Luis Obispo, Santa Barbara, and Sonoma, and the City of Santa Rosa 3759/008/X214693.v1 28 April 28, 2020 President Marybel Batjer Commissioner Liane M. Randolph Commissioner Martha Guzman Aceves Commissioner Clifford Rechtschaffen Commissioner Genevieve Shiroma California Public Utilities Commission 505 Van Ness Avenue San Francisco, CA 94102 RE: Public Comments on Rulemaking 18-12-005 – Order Instituting Rulemaking to Examine Electric Utility De-Energization of Power Lines in Dangerous Conditions Dear President Batjer and Commissioners: This letter is in response to the January 30, 2020, Administrative Law Judge’s Ruling Requesting Comments on Proposed Additional and Modified De-Energization Guidelines. We believe that the proposed modified guidelines are an appropriate step in establishing the activities needed to ensure that utility public safety partners and electric utility customers receive the necessary resources from utilities before, during and after Public Safety Power Shut-off (PSPS) events. We note that the proposed guidelines were developed before the COVID-19 pandemic and do not reflect new guidance from health officials for maintaining physical distance and related measures, which could affect the operation of community resource centers, restoration of electricity service, and other activities. The guidelines should be flexible enough to quickly incorporate the latest health guidance. It would be helpful for the utilities to publicly provide a list of critical infrastructure facilities that need to be handled differently in a PSPS, and to further identify changes necessitated by the current pandemic. Contra Costa County (County) generally supports the proposed modified guidelines and appreciates the opportunity to provide public comments to the California Public Utilities Commission (CPUC) on this matter. The County also supports the comments submitted by the Joint Local Governments (attached) on behalf of the Counties of Kern, Marin, Mendocino, Napa, Nevada, San Luis Obispo, Santa Barbara, and Sonoma and the City of Santa Rosa. In addition to the comments submitted by the Joint Local Governments, we recommend the following: The Board of Supervisors County Administration Building 651 Pine Street, Room 107 Martinez, California 94553-1293 David J. Twa Clerk of the Board And County Administrator (925) 335-1900 John M. Gioia, 1st District Candace Andersen, 2nd District Diane Burgis, 3rd District Karen Mitchoff, 4th District Federal D. Glover, 5th District Contra Costa County 1 Working Groups and Advisory Boards • The Commission should consider requiring the investor-owned utilities (IOUs) take advantage of existing County Emergency Operations Center (EOC) and California Office of Emergency Services (CalOES) planning activities. IOUs should be required to participate in all existing EOC and CalOES planning meetings and as appropriate, integrate it with the proposed Working Group and Advisory Board process outlined by the Commission. Every county has a robust schedule of emergency response planning activities. Our experience has been that PG&E does not participate regularly in these existing venues. Please see the attached schedule as an example of the level of coordination that exists already. The Commission should take advantage of existing coordination venues before establishing new ones. Local De-energization Exercises • Investor-owned utilities should be required to participate in all De-energization Exercises conducted by local agencies, at minimum annually. Who Should Receive Notice, When Should Notice Occur, and How Should Notice Occur? • Contra Costa County supports the requirement for the utilities to maintain up-to-date websites. This information should be made available to the entire community and must be available in the languages spoken in each utility’s service area. Because not all people have access to the internet, particularly historically underserved communities, this information should also be made available in appropriate languages by telephone, television, radio, social media, door-to-door notification, and other tested strategies for reaching diverse populations. The draft guidelines do not indicate when notice should be provided. More time to prepare is better. Contra Costa County suggests that two days minimum should be the goal for advance notification. Community Resource Centers • The draft Guidelines call on the utilities to establish community resource centers that “shall be operable 24 hours a day during an active de-energization event.” The draft Guidelines envision these resources centers will be in recreational centers and public offices. Most of these local government facilities are neither staffed nor resourced to operate on a 24/7 schedule. If the Commission pursues this avenue, it should ensure that costs to operate and maintain community resource centers are borne by the utilities, and not by local governments. Restoration of power service upon conclusion of public safety need for de-energization • The Commission should consider issuing financial or other penalties to IOUs if power service is not restored within 24 hours following the conclusion of conditions that necessitated a de- energization event. Thank you for allowing us to provide public comment on this matter. We look forward to working with the Commission, other stakeholders, and PG&E to ensure that PSPS events are better executed in the future. Sincerely, Candace Andersen Chair, Board of Supervisors cc: Brian R. Stevens, Administrative Law Judge, CPUC 2 CCC Office of the Sheriff – OES Activity Sheet Updated as of March 5, 2020 Training and Workshop Opportunities Class / Course Date(s) Location / Notes Web EOC As scheduled and requested Varied Developmental Disability First Responder Training As scheduled and requested Varied Community Warning System Incident Commander Training As scheduled and requested Varied CERT Train the Trainer March 6 – 8 April 17 - 19 San Ramon San Jose ICS 300 March 9 – 11 San Rafael Redefining Mobility Summit March 10 San Ramon *****Cost***** Civilian Leadership Course for Public Safety Personnel March 12 San Pablo *****Cost***** Tactical Medicine / Lifesaver March 16 – 18 Point Reyes UASI Situational Awareness and Common Operating Picture for EOCs March 17 - 18 CCC OES UASI Basic Public Information Officer March 23 – 26 (wait list) Concord UASI Advanced Public Information Officer (L0388) March 23 June 15 - 19 San Jose Martinez Contra Costa Crisis Center 2-1-1 Training March 24 (10:00 AM – 11:30 AM) Walnut Creek General Ham Radio License Extra Ham Radio License March 26 August 11 Walnut Creek Concord UASI EOC Analyst April 1 or April 29 Martinez UASI Multi Hazard Planning for Schools (G364) April 3 San Jose UASI EOC Coordination April 8 Martinez UASI EOC Action Planning April 15 Martinez CERT Program Manager Training April 15 – 16 June – July TBD San Jose San Ramon Worker Occupational Safety Health Training April 30, May 7 and May 14 Martinez CSTI Active Shooter PER 353 May 5 – 7 Lafayette Mass Notification Conference May 12 – 13 San Francisco UASI All Hazards Incident Management Team (IMT305) May 18 – 22 Martinez CSTI Essential Emergency Management Concepts June 22 - 25 Martinez Senior Mobility Action Council Symposium Aging in the Bay Area August 27 Pleasant Hill Presbyterian Disaster Film Viewing TBD TBD Exercises, Table Tops and Drills Event Date(s) Location / Notes Annual Shelter in Place School Drill November 4 Varied Bioterrorism Response (Anthrax) November TBD CC Health Services Delta 5 County Flood Response Exercise April / May 2021 TBD Solano, Sacramento, San Joaquin, Yolo, CCC Public Relations, Fairs and Outreach Opportunities Event Date(s) Location / Notes 3 American Red Cross Residential Smoke Alarm Installations Second Saturday Monthly Countywide Mock Interviews for Sophomores March 18 (8:30 AM – 11:00 AM) Antioch High School Environmental Health Branch Operations Center Open House March 24 (9:00 AM – 11:00 AM) Concord Bike Rodeo and Safety Fair April 25 (10:00 AM – 2:00 PM) Bay Point Disaster Preparedness for Congregations and Organizations April 29 (6:30 – 8:00 PM) Pleasant Hill Morgan Territory Community Meeting May 16 (10:00 AM – 1:00 PM) Morgan Territory Community Center Meeting May 28 (6:00 – 8:00 PM) Pacheco Moraga Orinda Fire Station Open House Spring 2020 Station 45 Developmental Disabilities Council Award Dinner June 9 (6:00 PM) Jack London Square Kids and Rigs July 28 (4:00 – 5:00 PM) Moraga Planning Efforts Activity Date(s) Location / Notes Local Hazard Mitigation Plan Update with 35 Planning Partners January 30, 2018 April 10, 2018 FEMA approval pending BOS approval; 1 remaining adopter East County Disaster Committee March 5 (10:00 AM - 11:30) June 4, Sept 3 and Dec 3, 2020 Oakley – to be confirmed Brentwood, Antioch and Pittsburg CCC VOAD General Membership March 10 (1:00 PM) – every other month Concord Coastal Regional Haz Mat Response Organization (CRHMRO) and Local Emergency Planning Committee (LEPC) March 11 (11:30 – 1:00 PM) 2nd Wednesday (11:30 AM – 1:00 PM) CCC OES County Haz Mat, Martinez Mutual Aid Regional Advisory Committee (MARAC) March 11 (9:30 AM) 6/10, 9/9 & 12/9 2nd Wednesday Quarterly TBD Accessible Transportation Strategic Plan Technical Advisory Committee (TAC) March 17 (2:30 – 4:00 PM) Walnut Creek CAER Emergency Preparedness and Outreach Team March 18 (9:30 AM – 11:00 AM) 3rd Wednesday monthly, bi-mo. & quarterly Martinez American Red Cross External Relations Workgroup March 18 (7:00 PM – 8:30 PM) 3rd Wednesday (December canceled) Red Cross, Concord *******Volunteer Recruitment Ongoing******* DWR Delta Work Group March 19 (9:30 – 11:30) June 17 Sacramento Mather Medical Reserve Corp (MRC) March 21 (6:00 PM or Saturday 9 AM) 4/14, 5/12, 6/20, 7/14, 8/11, 9/19, 10/13, 11/10, 12/19 CCC EMS *******Volunteer Recruitment Ongoing******* Senior Mobility Action Council March 23 (9:00 AM – 11:00 AM) 4th Monday Pleasant Hill Developmental Disabilities Council (DDC) March 25 (10:00 – 12:00 Noon) Typically, 4th Wednesday RCEB Board seats available American Red Cross Leadership Council March 26 (9:00 – 11:00) TBD West County City Manager’s Disaster Council April 2 (2:30 – 4:00 PM) Quarterly Richmond Medical Health Coalition April 15, 2020 (1:30 – 3:30 PM) July 15 and September 16 Martinez Emergency Support Function (ESF) 1 Critical Transportation Workgroup April 22 (9:30 AM) CCC OES Risk Management Safety Coordinators April 22 (1:00 – 4:00 PM) July 22 and Oct 28, 2020 (w/ NWS) EMS Activity Date(s) Location / Notes Interfaith Disaster Preparedness Network April 23 (3:00 – 4:30 PM) June 25, August 27 and October 22 4th Thursday even months (No Dec. mtg.) Pleasant Hill Operational Area Council May 6 (1:00 – 3:00 PM) Aug 5 and Nov 4, 2020 CCC OES 4 UASI Emergency Management Workgroup May 7 (1:30 PM – 3:30 PM) August 6, November 5 Dublin EOC D/AFN Coordinators May 21 (9:00 AM) Aug 20 and Nov 19 CCC OES UASI Public Health and Medical May 28 (1:30 – 3:30 PM) Dublin Disability / AFN Steering Committee June 11 (9:00 AM) December 10 CCC OES CCHS Emergency Management Team Workgroup Typically, the 2nd Monday (1:00 – 3:00 PM) Martinez CCC VOAD Executive Team 2nd Monday (10:00 AM) Walnut Creek Paratransit Coordinating Council 3rd Monday – Every other month (2:00 PM) Walnut Creek CCC OES Planner Meeting ESD All Staff Meeting Typically, 1st Tuesday (8:00 AM) Begins at 9:00 AM CCC OES Bay Point Municipal Advisory Council 1st Tuesday (7:00 PM) Ambrose Center, Bay Point North Richmond MAC 1st Tuesday (5:00 PM) North Richmond UASI Training and Exercise 3rd Tuesday (10:00 AM – Noon) Dublin Community Awareness Emergency Response (CAER) Notification Last Tuesday of each month (11:00 AM) CCC OES CCHS Epidemiology 1st Wednesday (8:30 AM – 10:00 AM) Center Avenue, Martinez Metropolitan Transportation Commission Satellite Phone Test 1st Wednesday (9:00 AM) CCC OES Radio Room – done by ACS volunteer Kensington Fire Protection District 2nd Wednesday (7:00 PM) Kensington El Sobrante Municipal Advisory Council 2nd Wednesday (7:00 – 9:00 PM) Elks Lodge, El Sobrante Lafayette Emergency Preparedness Commission 2nd Wednesday (7:00 PM) Lafayette Petrochemical Mutual Aid Organization (PMAO) Usually 4th Wednesday (11:30 AM) (Except Nov & Dec) Concord Hilton Response agencies included quarterly (C-8) CCC City Citizen Corp Community Emergency Response Team Committee (CERT) 2nd Thursday (10:00 AM – 12:30 PM) Odd Months San Ramon Kensington Police Protection and Community Services District 2nd Thursday (7:00 PM) Kensington Diablo Fire Safe Council (DFSC) 3rd Thursday (9:30 AM – 11:30 AM) Orinda at EBMUD HQ Rodeo Municipal Advisory Council 4th Thursday (7:00 PM) Rodeo CalOES OASIS Phone Line Testing Ad Hoc CCC OES OES GIS Workgroup Ad Hoc CCC OES CC Supportive Communities Ongoing EHSD SEMS Technical Advisory Committee Ongoing Cal OES UASI Training and Exercise Program TBD (2:30 PM) Webinar or Dublin Planning Section Workgroup TBD CCC OES UASI Cyber Resilience TBD (10:00 AM – Noon) Dublin County PIO Team TBD (1:00 – 2:30 PM) CCTV UASI Public Information and Warning TBD DWR Grant Flood Safety Plan Deliverables being distributed CCC OES Websites Address Agency www.211database.org Contra Costa Crisis Center - Health and Human Services www.bayareauasi.org Bay Area Urban Area Security Initiative UASI Training Portal www.californiavolunteers.org California Volunteers www.cccounty.us/RainMap Contra Costa County Flood Control and Water Conservation District - Flood Forecasting www.cchumane.org Contra Costa Humane Society www.cdss.ca.gov/dis CA Department of Social Services – Functional Assessment Svc Team 5 www.contracostacart.org Contra Costa Animal Services Community Animal Response Team www.dfg.ca.gov/ospr CA Department of Fish & Wildlife – Office of Spill Prevention & Response www.dhs.gov Department of Homeland Security www.diablofiresafe.org Diablo Firesafe Council www.caloes.ca.gov Governor’s Office of Emergency Services www.cchealth.org CCHS Department includes all Divisions (Health Plan, EMS, Behavioral, Environmental, CCRMC, Hazardous Materials, Public, Health Housing and Homeless) www.cococaer.org Community Awareness and Emergency Response www.cococws.us Community Warning System www.contracostacert.com Contra Costa Community Emergency Response Team www.contracostatv.org Contra Costa Television Programming www.crhmro.org Coastal Regional Haz Mat Response Organization www.csti.ca.gov California Specialized Training Institute www.fema.gov Federal Emergency Management Agency www.hseep.dhs.gov Homeland Security Exercise and Evaluation Program www.kcbs.com KCBS Incident Information and Alerting www.wildlife.ca.gov/ospr/drills-exercises Office of Spill Prevention Response www.redcross.org American Red Cross targetsolutions@riskm.cccounty.us County Risk Management Training Courses Contact Marcelle Indelicato at minde@so.cccounty.us or 925-313-9609 for more inf 6 BEFORE THE PUBLIC UTILITIES COMMISSION OF THE STATE OF CALIFORNIA Order Instituting Rulemaking to Examine Electric Utility De-Energization of Power Lines in Dangerous Conditions. Rulemaking 18-12-005 (Filed December 13, 2018) JOINT LOCAL GOVERNMENTS’ OPENING COMMENTS ON PROPOSED ADDITIONAL AND MODIFIED DE- ENERGIZATION GUIDELINES GOODIN, MACBRIDE, SQUERI & DAY, LLP Megan Somogyi 505 Sansome Street, Suite 900 San Francisco, California 94111 Telephone: (415) 392-7900 Facsimile: (415) 398-4321 Email: msomogyi@goodinmacbride.com Attorneys for Counties of Kern, Marin, Mendocino, Napa, Nevada, San Luis Obispo, Santa Barbara, and Sonoma, and the City of Santa Rosa Dated: February 19, 2020 7 - 1 - BEFORE THE PUBLIC UTILITIES COMMISSION OF THE STATE OF CALIFORNIA Order Instituting Rulemaking to Examine Electric Utility De-Energization of Power Lines in Dangerous Conditions. Rulemaking 18-12-005 (Filed December 13, 2018) JOINT LOCAL GOVERNMENTS’ OPENING COMMENTS ON PROPOSED ADDITIONAL AND MODIFIED DE- ENERGIZATION GUIDELINES In accordance with the January 30, 2020 Administrative Law Judge’s Ruling Requesting Comments on Proposed Additional and Modified De-Energization Guidelines, the Counties of Kern, Marin, Mendocino, Napa, Nevada, San Luis Obispo, Santa Barbara, and Sonoma and the City of Santa Rosa (the Joint Local Governments) submit their opening comments on the proposed changes to the Commission’s de-energization rules.1 Mendocino, Napa, and Sonoma obtained party status in the first phase of this proceeding by filing comments on the Rulemaking; Santa Rosa obtained party status in ALJ Semcer’s March 20, 2019 email ruling; San Luis Obispo and Santa Barbara obtained party status in ALJ Semcer’s October 16, 2019 email ruling; Marin obtained party status in ALJ Semcer’s November 8, 2019 email ruling; Kern County obtained party status during the December 4, 2019 prehearing conference; and Nevada County received party status in ALJ Poirier’s January 6, 2020 email ruling. 1 Because the Joint Local Governments are located in the service territories of PG&E and SCE, these comments focus on those utilities’ PSPS protocols. 8 - 2 - I. INTRODUCTION AND SUMMARY OF RECOMMENDATIONS The Joint Local Governments strongly support the proposed guidelines and appreciate the Commission’s continued commitment to ensuring that utility public safety partners and vulnerable customers receive the necessary information, partnership, and mitigation from the utilities before, during, and after PSPS events. The success of the utilities’ revised PSPS programs will ultimately be determined by the utilities’ implementation of the Commission’s directives, but the new guidelines do show that the Commission has taken seriously the input of local communities and impacted customers. To that end, the Joint Local Governments make the following recommendations to ensure the revised PSPS guidelines will, if implemented effectively, provide significant and achievable benefits to the utilities’ customers and communities: Pre-Fire Season Planning Activity Deadlines  March 31, 2020: Utilities provide planning information to all local and tribal governments;  April 30, 2020: Utilities provide full accounting of agreements with community-based organizations for Access and Functional Needs (AFN) individuals, and additional organizations and resources are identified;  May 31, 2020: Utilities will have completed PSPS exercises with local public safety partners. Working Groups and Advisory Boards  The focus of the working groups should be identifying and developing going-forward improvements, not continued sharing of lessons learned from 2019; 9 - 3 -  The utilities’ 2020 protocols should also include mitigation measures for AFN populations and for public safety partners;  The working groups should also be a forum for local public safety partners and AFN representatives to troubleshoot the utilities’ revised PSPS protocols;  “Regional” working groups should be defined with reference to county Operational Areas, but certain working groups may encompass multiple- county areas (e.g., north bay, east bay, north coast) to promote efficiency and encourage information-sharing. It is important, however, to take into account geographical and community-specific conditions when designing the working groups;  The utilities must provide meaningful coordination and information- sharing to all local governments and tribes on request, not just those that experienced de-energizations in 2019, to promote local PSPS planning and response efforts;  Working group participants should have the opportunity to provide written responses to the utilities’ monthly reports to the CPUC. De-Energization Exercises  Local governments must be treated equally with state agencies for purposes of emergency planning, including the same level of information- sharing and coordination from the utilities that CalOES, CalFIRE, and the Commission currently receive; 10 - 4 -  PSPS exercises must be conducted according to Incident Command Structure protocols;  The utilities’ local operations personnel and EOC teams should spend time in local government EOCs during table-top exercises, drills, and/or EOC activations;  The Commission’s Safety and Enforcement Division and/or Wildfire Safety Division staff should spend time in local government EOCs during drills or events;  The requirement that de-energization exercises consider worst-case scenarios is potentially problematic. De-energization exercises must be designed to meet local emergency managers’ needs and must recognize the limitations of the utilities’ experience and capabilities;  The de-energization exercises should include at least one table-top and one functional exercise;  Any AFN organizations or agencies that are partnering with the utilities to provide resources during PSPS events should be involved in the pre-fire season planning process. Who Should Receive Notice When, and How  Because the vast majority of public warning systems stop functioning when cell towers are down, the opportunities for planning communications strategies under these circumstances are limited. The utilities might consider investing in NOAA/NWS radios, which are designed to function during disasters; 11 - 5 -  The “readability” requirements for PSPS materials must include accessible formats across all media platforms. Community Resource Centers  The utilities must work with local governments, state advisory boards, and AFN representatives to ensure that CRCs are designed and deployed to meet the needs of vulnerable customers;  CRCs must provide charging resources for medical equipment, not just small electronic devices. Medical Baseline and AFN Populations  The requirement to develop an evacuation plan for AFN populations is infeasible, given the wide array of individual needs, specific community resources and local conditions, and the unknown footprint and duration of future PSPS events;  Local stakeholders and utilities can, however, develop a robust information-sharing process to identify existing resources and agencies in a particular area and identify additional resources to meet unfilled needs;  The utilities should also work with durable medical equipment providers, local health departments, medical care facilities, and other service and care providers to increase awareness of the medical baseline program and boost enrollment. II. COMMENTS ON ADDITIONAL AND MODIFIED GUIDELINES While the proposed revisions and new PSPS guidelines should, once implemented, improve the utilities’ PSPS programs and reduce impacts to the public, there 12 - 6 - appears to be a timing problem. The new guidelines call for a number of working groups, committees, and monthly coordination meetings to put new protocols in place before the 2020 fire season (or before the first PSPS of 2020). The schedule for Phase 2 of this proceeding calls for a final Commission decision in May, which could leave as little as a month before PSPS events begin.2 If the utilities wait until the requirements to collaborate with community stakeholders are officially adopted, the Joint Local Governments doubt that much progress will be made this year. It would be helpful if the Commission, utilities, and parties agreed to certain pre-decision deadlines to ensure improvements are in place in time. The Joint Local Governments recommend the following:  By March 31, 2020: Utilities will have provided planning information to all local and tribal governments that request it. Planning information should include historical weather information and de-energization risk analyses, circuit and transmission configuration information, critical facilities, medical baseline and other vulnerable customers, and potential outage scenarios.  By April 30, 2020: Utilities will have provided a full accounting of all agreements or partnerships in place with community-based organizations and other agencies to provide resources to AFN individuals during PSPS events. Based on that information, the utilities, local and tribal governments, public safety partners, and AFN representatives will have identified, to the extent possible, additional resources and agencies available to provide assistance to AFN populations during PSPS events. 2 PG&E’s first PSPS of 2019 began on June 8. 13 - 7 -  By May 31, 2020: Utilities will have held a minimum of one table-top and one functional exercise with local governments and public safety partners. The exercises should be planned and conducted at the Operational Area3 (county) level, which will allow each Operational Area to coordinate with the necessary local stakeholders, such as cities, for attendance and participation. PG&E must not prioritize large-scale exercises with multiple local stakeholders over smaller-scale exercises with Operational Areas. A. Working Groups and Advisory Boards The Joint Local Governments strongly support the requirement that the utilities convene working groups with local and tribal governments, public safety partners, and representatives of AFN and vulnerable communities,4 though the working group framework needs a number of clarifications to ensure the meetings are productive. Many of the problems with the 2019 PSPS events were rooted in the fact that the utilities failed to meet with the communities they serve to understand the on-the-ground impacts of PSPS events, the specific community and population needs, and how close coordination before the fire season would result in safer and better-executed de-energizations. The Joint Local Governments suggest that, instead of focusing on sharing lessons learned from the 2019 PSPS events, the working groups focus on identifying and developing going-forward improvements to the utilities’ PSPS programs.5 The requirement that the utilities’ protocols for 2020 include the provision of CRCs, communication strategies, information sharing, identification of critical facilities and AFN customers, and contingency plans is 3 See 19 Cal. Code Regs § 2409. 4 Proposed Guidelines, p. 1. 5 Ibid. 14 - 8 - appropriate, though mitigation measures and resources for AFN populations and local public safety partners should also be included. The requirement that the utilities develop their de- energization protocols with feedback from the working group is important to the success of the utilities’ 2020 PSPS programs.6 The Joint Local Governments recommend that the working group meetings also be a forum for local governments and tribes, public safety partners, and AFN representatives to discuss and troubleshoot the utilities’ revised PSPS protocols. It is not enough that the utilities take feedback and interpret it on their own or in partnership with state agencies. The stakeholders that the utilities’ improvements are intended to benefit must have a say in the development process, otherwise we will likely see a slew of unsuitable and unhelpful tools. To ensure that the working groups are effective, a number of logistical and practical issues must be clarified: Definition of “regional”: There is an inherent difficulty in defining “regional” because local stakeholders have different geographic parameters for their jurisdictions and service areas. From an emergency management standpoint, a number of pre-defined regions exist in California. The county-level Operational Areas are at the more granular end of the spectrum, while CalOES has three large regions that cover the entire state (Coastal, Inland, and Southern) and six mutual aid regions within those larger regions.7 While the state and local emergency management regions dictate the structure by which incidents are handled by and between state and local agencies, the regions do not necessarily correlate to tribal lands or to the areas served by community-based organizations. Based on the principle that all emergencies are local, the Joint Local Governments recommend that “regional” be defined with reference to 6 Ibid. 7 See CalOES Regional Operations website: https://www.caloes.ca.gov/cal-oes-divisions/regional- operations. 15 - 9 - county boundaries, but the working group may encompass multiple-county areas (e.g., north bay, east bay, north coast) to promote efficiency and encourage information-sharing, and to better reflect the service areas of local organizations and tribal jurisdictions. It is important, however, to take into account geographical and community-specific conditions when designing the working groups. For example, the drive times for Kern County’s Office of Emergency Management staff and other stakeholders to attend meetings in neighboring counties is prohibitive, whereas it may be less onerous for stakeholders in the north bay region. Utility attendees: It is critical to the success of any PSPS working group, practice exercise, or planning meeting that PG&E and SCE send the right delegates. At a minimum, the utilities need to send local operational staff who know the local electrical systems and how they impact the community, EOC staff who are responsible for coordinating with or providing information to local governments and public safety partners, and the public safety partners’ dedicated points of contact. The utilities cannot simply send their local government affairs reps, as they did to little effect during the 2019 PSPS education campaigns. Local governments and stakeholders will ensure that their own delegates have the requisite knowledge and expertise to make the meetings worthwhile. Leveraging existing stakeholder committees: The local stakeholders identified in the proposed guidelines already have a number of existing committees, working groups, boards, and professional associations that meet regularly. For example, the California Emergency Services Association is a statewide professional organization dedicated to promoting mutual support and cooperation in preparing for public emergencies. Napa County’s Public Health Officer is on the Board of the California Conference of Local Health Officers (CCLHO), which is a statewide organization. At the local level, Sonoma County has the Sonoma County AFN 16 - 10 - Committee, the Sonoma County Shelter Council (which frequently discusses residents’ medical needs), the Sonoma County Operational Area–Emergency Coordinators Forum, the Sonoma County Healthcare Coalition–Healthcare Forum Meeting (for Emergency Managers, Public Health Officers, hospitals, hospices, and many skilled nursing facilities), the Individuals with Developmental and Neurological Disabilities Advisory Committee, and the Countywide Quarterly Meeting of Emergency Public Information Officers. Additionally, the Napa Valley Community Organizations Active in Disaster (COAD) has Public Information & Outreach and AFN/Shelter & Care Subcommittees. Other counties have COADs or volunteer organizations (VOADs), as well. While it is likely not feasible or necessary to involve every established organization in the regional working group process, the expertise and preexisting organizational structures these groups offer should be leveraged using delegates or other means of coordination, either as part of the working group process or the advisory board process. Partnership with all local governments: It is also important that the utilities provide meaningful coordination and information-sharing with local governments that were not de-energized in 2019. PG&E expanded its PSPS program in 2019 so that the entirety of its service territory is at theoretical risk of de-energization.8 Many communities outside the high fire threat areas are connected to PG&E transmission lines that run through high fire threat areas. Cities and counties all over the state are trying to develop PSPS preparedness plans and to understand the potential impacts to their communities from a de-energization event, and to do that they need information from the utilities. San Luis Obispo County, for example, was stymied in its planning efforts in 2019 because PG&E was reluctant to provide information on potentially impacted medical baseline customers—despite the fact that the County signed PG&E’s NDA— because San Luis Obispo was not in immediate danger of experiencing a PSPS. While PG&E 8 PG&E 2019 Wildfire Mitigation Plan, p. 96. 17 - 11 - did eventually provide some information to assist the County in its planning efforts, the process of obtaining that information was difficult. In 2020, the Commission must ensure that the utilities provide planning information to local governments on request. The requirement that the utilities report monthly to the Commission on their progress with the working groups is also critical.9 Given the difficulties the utilities experienced in implementing the 2019 PSPS requirements, it is important that the Commission monitor implementation of the 2020 requirements closely and that the utilities have incentives to make the most of the working group process. The non-utility working group participants should also have the opportunity to provide written comments on the utilities’ reports if they feel the reports are not accurate. A 10- or 15-day comment period would be acceptable. The Joint Local Governments support the proposed requirement that the utilities also coordinate advisory boards comprised of public safety partners, local and tribal government officials, business groups, non-profits, AFN and vulnerable community representatives, and academic organizations to advise on best practices for wildfire issues, safety, community preparedness, regional coordination, and the use of emerging technologies.10 Meaningful wildfire and de-energization reductions will not be achieved by relying solely on the utilities to provide solutions. B. De-Energization Exercises The importance of in-person exercises and functional drills to prepare for de- energization events cannot be overstated. Professional emergency management and response agencies routinely refresh their training and certifications, participate in table-top exercises, drill with other agencies, and refine their protocols in response to issues that arise during the 9 Proposed Guidelines, p. 1. 10 Proposed Guidelines, pp. 1–2. 18 - 12 - simulated emergencies. The utilities are now in the emergency management business and must begin doing the same. The Joint Local Governments strongly support the requirement that the utilities collaborate with state and local emergency response officials to plan annual de- energization exercises.11 The Joint Local Governments also support the proposed activities to be included in the table-top exercises, and recommend that additional issues or activities should be added as necessary to address local conditions or population demographics. Local governments take the brunt of the utilities’ emergency management shortcomings and are, by default, left to ensure the safety and wellbeing of the utilities’ customers. To ensure that the de-energization exercises provide the maximum benefit to local governments before the 2020 fire season, some additional terms and clarifications to the proposed guidelines are necessary. First, it is imperative that local governments be treated equally with state agencies for emergency planning. In 2019, PG&E routinely provided the state agencies with the highest- quality information, on the fastest timeline, and appeared to only engage in meaningful coordination with state agencies.12 As we saw, the result of leaving local governments out of the room was disastrous. It is also the Joint Local Governments’ understanding that PG&E cancelled table-top exercises with local governments at the behest of CalOES13; that decision was made without consulting the impacted local governments and those exercises were never rescheduled. The bedrock principle of emergency management is that all emergencies are local and all emergencies are therefore managed at the local level. In 2020, the utilities’ and the state agencies’ emergency planning and coordination activities must actually reflect the fact that, when the utilities turn the power off this fall, city and county emergency managers will be in 11 Proposed Guidelines, p. 2. 12 See, e.g., PG&E Advice Letter 4117-G/5582-E. 13 See Joint Local Governments’ Reply Comments on Proposed Decision (R.18-12-005), pp. 3–4. 19 - 13 - charge of on-the-ground response and public safety. The proposed guidelines should be revised to make it clear that local governments will receive the same level of information and coordination from the utilities as CalOES, CalFIRE, and the Commission itself. Second, the exercises should be conducted using established emergency management programs, such as SEMS or FEMA’s training programs. The utilities cannot devise emergency response protocols of their own for purposes of these exercises. One of the largest issues in the 2019 events was the fact that PG&E did not speak the same language as its state and local emergency management partners. The exercises must follow Incident Command Structure protocols, the participants must agree on the content, and the exercises must be facilitated by experts. Third, requiring that exercises consider worst-case scenarios for de-energization is potentially problematic.14 The planning exercises in 2020 must establish a baseline for communication and operational competence between the utilities and local emergency managers, particularly for PG&E. The scale and complexity of the exercises must be realistic. If the utilities interpret “worst-case scenario” to mean replicating the largest October 2019 outage, without first having engaged in individual county-level exercises to solidify the working relationship between the utility and local Office of Emergency Management, the large-scale exercise will be a disaster. A worst-case scenario for individual counties is a more feasible exercise to orchestrate, but regardless of the scenario, the trite-but-true adage that you cannot run before you can walk has to govern the PSPS exercises. If PG&E and SCE attempt exercises they are not prepare to orchestrate, nobody will benefit and nothing will improve. The Commission should leave the scale of the exercises to be determined between local emergency managers and their utilities, to ensure that local emergency planning needs are met. 14 Proposed Guidelines, p. 2. 20 - 14 - Fourth, local utility operations personnel and EOC teams should spend time in local government EOCs during table-top exercises, drills, or, if possible, EOC activations. Seeing how fellow agencies operate during simulated or actual events provides significant insight into the type of coordination and information that is most useful during a crisis. The Joint Local Governments recommend that Safety and Enforcement Division and/or Wildfire Safety Division staff also spend time in local EOCs during drills or events. The Commission embedded liaisons in PG&E’s EOCs during PSPS events in 2019; those liaisons should see the other half of the de-energization picture. Fifth, any community-based organizations or other agencies the utilities are partnering with for AFN customer support and resources should be involved in the pre-fire season planning. As a threshold matter, it is critical that local governments know which organizations the utilities are working with and what resources those organizations are prepared to provide. In 2019, PG&E’s partnership with the California Foundation for Independent Living Centers (CFILC) was barely publicized above a rumor, and the Joint Local Governments never learned which Independent Living Centers were participating, what resources they could offer, or whether AFN residents knew that the resources were available or how to access them. Not only does this prevent individuals from accessing resources, but it makes emergency planning difficult. Local governments strive to provide resources they know residents need and cannot obtain elsewhere. It is also important to establish lines of communication between the utilities, local governments, and the agencies that will provide resources and assistance to AFN individuals during de-energizations. This will allow better communication and information- sharing before, during, and after PSPS events, which will benefit everyone. 21 - 15 - Sixth, it should be clear that the de-energization exercises include both table-top exercises and functional drills or exercises. Table-top exercises are discussion-based sessions in a less formal classroom setting where participants discuss their roles during an emergency and their response to a particular emergency situation. A facilitator guides participants through a discussion of one or more scenarios. Functional exercises involve a simulated “operational environment,” or emergency, that allow participants to validate plans and readiness by performing their duties in a simulated setting. Functional exercises are designed to exercise specific team members, procedures, and resources, such as communications, warning, notifications, and equipment set-up. Both types of exercises are necessary, and the guidelines should require both. C. Who Should Receive Notice, When Should Notice Occur, and How Should Notice Occur? The Joint Local Governments support the requirement that the utilities develop communication and notification plans with local authorities that anticipate the disruption of traditional communication channels.15 Losing communications networks during PSPS events poses a grave threat to public safety and is one of the primary worries for local governments. The Joint Local Governments also support the requirement that the utilities provide communications carriers with the meter and circuit IDs to be de-energized and re-energized, to ensure that the communications carriers receive actionable notification information and are able to deploy backup resources to minimize the PSPS impact.16 While the Joint Local Governments support in principle the proposed requirement for the utilities to leverage public alert systems, public radio broadcasts, and neighborhood patrols in de-energization event areas in situations where internet, cellular, or landline-based 15 Proposed Guidelines, p. 2. 16 Proposed Guidelines, p. 4. 22 - 16 - communication services are limited,17 in practice there may be significant limitations. If cellular towers are down, most public alerting tools and internet are also offline. Landlines and local terrestrial radio may still function, assuming the communications infrastructure supporting those technologies is still operating, but the other forms of communication—including emergency alert systems—will not. To address this issue, the utilities may need to invest in NOAA/NWS radios,18 which are designed to remain operable during all hazardous events. The feasibility and efficacy of neighborhood patrols will depend on the individual community, and therefore cannot be counted on as a widely available solution to communications infrastructure outages. The proposed guidelines that require the utilities to ensure that their websites are robust enough to remain operable during PSPS events are excellent,19 as are the requirements to prioritize ease of readability and comprehension for notifications, and to coordinate with the media and community-based organizations to promote consistency in messaging.20 It is important, however, that notifications be “readable” in accessible formats across all media platforms. The utilities experienced chronic issues with providing fully accessible PSPS materials in 2019,21 which is an issue that must be addressed before the next wave of PSPS events begins. D. Community Resource Centers The requirement that the utilities collaborate with stakeholders to design, test, and execute a plan, based on local demographic and survey data, to provide Community Resource 17 Id. at pp. 2–3. 18 See the NOAA Weather Radio All Hazards website: https://www.weather.gov/nwr&ln_desc=NOAA+Weather+Radio/. 19 Proposed Guidelines, pp. 2–4. 20 Id. at p. 3. 21 See, e.g., Center for Accessible Technology Response to PG&E De-Energization Report for November 20, 2019 Event, pp. 5–6; Center for Accessible Technology Response to SCE De-Energization Report for November 23–26, 2019 Event, pp. 3–4. 23 - 17 - Centers (CRCs) that meet the safety needs of vulnerable populations should be adopted.22 PG&E had a number of issues with its deployment of CRCs in 2019, including inappropriate site choices, failure to provide resources for individuals with electricity-dependent medical equipment, limited operating hours, and failure to adequately coordinate with local governments.23 SCE’s mobile charging vehicles and CRCs also failed to provide charging resources for most AFN individuals.24 To ensure that, going forward, CRCs are designed and deployed to meet the needs of vulnerable customers, the utilities must work with local governments, state advisory boards, and AFN representatives.25 The Joint Local Governments strongly support the requirement that CRCs be open 24 hours a day during active de-energization events.26 The CRCs must also provide charging resources for medical equipment. Many medical devices take hours to fully charge, and CPAP machines and other equipment often must be plugged in overnight to continue functioning. It is also important to provide a climate-controlled place for individuals who have lost power in their homes. High daytime temperatures and low overnight temperatures pose a serious risk to infants, the elderly, and people with certain medical conditions. Due to the potential for multiple de-energization events in a short period of time, the possibility that events may last multiple days, and the potential for huge geographic areas to be impacted, it is not reasonable to expect that individuals who need constant electricity supply will be able to pay for hotel rooms or find alternative accommodations. The CRCs must provide a safe, energized place for communities. 22 Proposed Guidelines, p. 4. 23 See, e.g., I.19-11-013, Joint Local Governments’ Response to OII, pp. 74–75. 24 Ibid. 25 Proposed Guidelines, pp. 4–5. 26 Id. at p. 5. 24 - 18 - E. Restoration of Power Service Upon Conclusion of Public Safety Need for De- Energization The Joint Local Governments support the requirements that the utilities ensure power is restored within 24 hours of the “all clear” for a weather event.27 The requirement to inform public safety partners within one hour of restoration, and to inform them before the general public, is also important. Public safety partners must ensure that their facilities are ready for re-energization, as re-energization can damage equipment, and local governments need advance notification to ensure that they can provide accurate information to the public. F. Transportation Resilience Loss of power to transportation corridors, major and minor, creates significant public safety risks and increases the number of vehicle accidents. Similarly, de-energization of other major transportation resources—rail, aviation, maritime—creates safety risks and can have large economic impacts. The Joint Local Governments support the requirements that the utilities implement a transportation resiliency taskforce to identify transportation infrastructure and corridors throughout the state that need backup generation.28 The proposed requirement that the utilities develop and execute a plan to provide electric vehicle fast charging by the 2021 fire season should also be adopted.29 These measures should be implemented, however, at the expense of resources for individuals without personal vehicles or access to reliable transportation. G. Medical Baseline and Access and Functional Needs Populations The proposed collaboration between the utilities, AFN advocates, public safety partners, and local governments to conduct a needs assessment identifying AFN populations’ 27 Proposed Guidelines, p. 5. 28 Id. at pp. 5–6. 29 Id. at p. 6. 25 - 19 - needs during PSPS events, and identifying current and unsubscribed medical baseline customers appears to be a good starting point for reducing the impacts of PSPS events on AFN populations.30 The monthly and annual reporting requirements should also be adopted.31 The Joint Local Governments look forward to hearing the thoughts and recommendations of AFN advocates and other public safety partners regarding the sufficiency of the proposed guidelines and what improvements are necessary. The Joint Local Governments are concerned about the potential requirement to develop an evacuation plan for AFN populations.32 Developing an evacuation plan for specific populations comprised of thousands of individuals with a wide variety of specific needs is not likely to be feasible—there are too many variables, including the footprint and duration of a given PSPS event. What local stakeholders and the utilities can do is develop a robust information-sharing process to identify the existing resources and agencies in a particular area, understand the limitations on those resources, identify additional resources and agencies that can provide assistance, and ensure that AFN populations know what resources are available and how to access them. The Joint Local Governments also recommend that the utilities also work with durable medical equipment providers to increase awareness of the medical baseline program, provide access to application materials, and facilitate the enrollment process in conjunction with the doctors that prescribe medical equipment. As part of the local government coordination, the utilities should also work with local Health and Human Services departments, medical care facilities, dialysis centers, assisted living facilities, and other service and care providers to 30 Id. at pp. 6–7. 31 Id. at p. 7. 32 Ibid. 26 - 20 - improve identification and outreach to medically vulnerable individuals regarding PSPS preparedness and resources. H. Transparency The Joint Local Governments support the requirement that detailed quantitative and qualitative information about PSPS events be provided on utility websites, and that comprehensive information on PSPS mitigation efforts be provided year-round.33 The proposed utility de-energization roadmaps34 should, if adopted, provide public safety partners and the public with information that will inform local and individual resiliency planning, which will ultimately help reduce the impacts of PSPS events. I. Definitions The Joint Local Governments strongly support the inclusion of 911 emergency services in the definition of critical facilities.35 The requirement that 911 emergency services also receive any additional assistance necessary to ensure resiliency during PSPS events must be adopted.36 The continuous operation of 911 emergency services during de-energizations is necessary for ensuring public health and safety. The Joint Local Governments also support the inclusion of the transportation sector in the list of critical facilities.37 III. CONCLUSION The proposed new and revised guidelines are excellent and, with some clarifications and adjustments, should improve customers’ and communities’ experiences with the utilities’ PSPS events going forward—if the utilities implement the guidelines properly. The 33 Proposed Guidelines, pp. 7–8. 34 Id. at p. 8. 35 Ibid. 36 Ibid. 37 Ibid. 27 - 21 - Joint Local Governments look forward to working with the Commission, other stakeholders, and PG&E and SCE to ensure that future PSPS events are better executed and less harmful. Respectfully submitted February 19, 2020, at San Francisco, California. GOODIN, MACBRIDE, SQUERI & DAY, LLP Megan Somogyi 505 Sansome Street, Suite 900 San Francisco, California 94111 Telephone: (415) 392-7900 Facsimile: (415) 398-4321 Email: msomogyi@goodinmacbride.com By /s/Megan Somogyi Megan Somogyi Attorneys for Counties of Kern, Marin, Mendocino, Napa, Nevada, San Luis Obispo, Santa Barbara, and Sonoma, and the City of Santa Rosa 3759/008/X214693.v1 28 RECOMMENDATION(S): APPROVE and AUTHORIZE County Counsel or her designee to execute on behalf of the County a conflict waiver acknowledging a potential conflict of interest and consenting to Hanson Bridgett LLP representing the County in litigation and employee benefits matters, while, at the same time, representing the East Contra Costa Fire Protection District in connection with the negotiation and implementation of an agreement between the District and the County regarding the administration of development fire impact fees collected for the District. FISCAL IMPACT: No fiscal impact. BACKGROUND: The County is an existing client of Hanson Bridgett LLP. The firm represents the County in litigation and employee benefits matters. The firm has been asked to represent the East Contra Costa Fire Protection District (District) in connection with the negotiation and implementation of an agreement between the District and the County regarding the administration of development fire impact fees collected for the District (the Subject Matter). In the absence of the informed written consent of each APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kate Andrus, 925-335-1824 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 83 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:April 28, 2020 Contra Costa County Subject:APPROVE AND AUTHORIZE CONFLICT WAIVER WITH HANSON BRIDGETT LLP BACKGROUND: (CONT'D) client, the California Rules of Professional Conduct prohibit an attorney from representing a client if the representation is directly adverse to another client in the same or a separate matter. (Rule 1.7) In this instance, the interests of the County and the District are adverse with respect to the Subject Matter because the County and the District may have different goals and objectives with respect to that matter. The Subject Matter, however, is unrelated to the work the firm does for the County. And the firm has expressed the belief that representing the District in the Subject Matter will not compromise its ability to represent the County competently or its ability to maintain its duty of loyalty and confidentiality to the County. Attached is a letter from Hanson Bridgett that describes the conflict waiver request in more detail. CONSEQUENCE OF NEGATIVE ACTION: If the conflict waiver is not granted, Hanson Bridgett would not be able to represent the District in connection with the Subject Matter. The result would likely be a delay in the negotiation between the County and the District. ATTACHMENTS Conflict Waiver RECOMMENDATION(S): CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999 regarding the issue of homelessness in Contra Costa County. FISCAL IMPACT: There is no fiscal impact for this action. BACKGROUND: On November 16, 1999, the Board of Supervisors declared a local emergency, pursuant to the provisions of Government Code Section 8630 on homelessness in Contra Costa County. Government Code Section 8630 requires that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least every 60 days until the local emergency is terminated. The Board of Supervisors last reviewed and continued the emergency declaration on March 31, 2020. Nevertheless, with the continuing high number of homeless individuals and insufficient funding available to assist in sheltering all homeless individuals and families, the emergency situation still exists and it is, therefore, appropriate for the Board to continue the declaration of a local emergency regarding homelessness. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie Enea, (925) 335-1910 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 84 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 28, 2020 Contra Costa County Subject:CONTINUE EXTENSION OF EMERGENCY DECLARATION REGARDING HOMELESSNESS RECOMMENDATION(S): APPROVE the 2020-21 Head Start Recruitment and Enrollment Plan and the Employment and Human Services, Community Services Bureau, Admissions Priority Criteria for early care and education programs of the Community Services Bureau. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: Head Start Performance Standard 1305.3(c)(6) mandates that the Head Start grantee set criteria, based on a community assessment that defines the types of children and families who will be given Head Start priority for recruitment and selection. This board order accepts the Employment and Human Services Department (EHSD), Community Services Bureau (CSB) Selection Criteria and Recruitment Plan for the 2020-21 program year. Due to the community need for full-day, full-year services, and the mandate that Head Start and Early Head Start programs collaborate for full-day services, EHSD CSB has adopted selection criteria, organized by priorities, which meet the State Department of Education regulations. The plan is set forth in the 2020-21 CSB Admissions Priorities/Section Criteria. To meet Head Start APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/28/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 28, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 85 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 28, 2020 Contra Costa County Subject:2020-2021 Head Start Recruitment/Enrollment Plan and Admissions Priority Criteria BACKGROUND: (CONT'D) and Early Head Start enrollment goals, plans must be developed and set in place for adequate marketing and recruitment strategies. CSB utilizes community assessment to identify populations to be served by the Head Start program and to recruit those eligible to receive services. The recruitment and enrollment plan is set froth in the 2020-21 Head Start/Early Head Start /Early Education and support Program Recruitment and Enrollment Plan. The plans were approved by the Head Start Policy Council April 15, 2020. CONSEQUENCE OF NEGATIVE ACTION: Without approval, the Employment and Human Sevices Deartment, Coummunity Services Bureau, would not be in compliance with Head Start regulations. CHILDREN'S IMPACT STATEMENT: This action supports three (3) of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 3) "Families that are Economically Self-Sufficient"; and, 4) "Families that are Safe, Stable, and Nurturing" by offering comprehensive services including high quality early childhood education, nutrition, and health services to low-income children throughout the County. ATTACHMENTS CSB Admissions Priorities-Selection Criteria 2020-2021 2020-2021 Recruitment and Enrollment Plan Head Start Performance Standard 1302.14 (a)(1) mandates that the program set criteria, based on our Community Assessment, that define the types of children and families who will be given priority for recruitment and selection. Kindergarten is available in all communities that we serve. Due to the community need for full-day, full-year services, and the mandate that the Head Start & Early Head Start Program collaborate for full-day services, CSB has adopted the following selection criteria presented in order of priority, which also meets the regulations of our partner, the State Department of Education, with one exception as noted below*: INFANTS & TODDLERS (Aged 0-3, including pregnant women) PRE-SCHOOL (Aged 3-5) 1. Transfers of children currently enrolled in Early Head Start and California Childcare and Development programs 2. CPS or Child At Risk, Foster Childi, Currently Homelessi or Homeless within the last 18 months 3. Eligible infant/toddler with disabilities (IEP or IFSP) 4. Sibling of a child already enrolled in the program 5. Current TANF Recipienti or within 24 months 6. Lowest income infant/toddler *Exception Contra Costa College: On October 3, 2008, the California Department of Education granted CSB an enrollment waiver to give first priority to children of college students at our Contra Costa College Children’s Center. 1. Transfers of children currently enrolled in Head Start and California Childcare and Development programs 2. CPS or Child At Risk, Foster Childi, Currently Homelessi or Homeless within the last 18 months 3. Eligible 4 yr old with disabilities (IEP or IFSP) 4. Sibling of a child already enrolled in the program 5. Eligible 4 yr old with special circumstances ƒ Families experiencing domestic violence ƒ Limited English ƒ Families Needing Full Day services ƒ Current TANFi recipient or within the last 24 months ƒ Health Impairments ƒ Teen Parents ƒ Grandparent caregivers ƒ Children with current or former incarcerated parent(s) 6. Lowest income 4 yr old 7. Eligible 3 yr olds disabilities (IEP or IFSP) 8. Eligible 3 yr old with special circumstances ƒ Families experiencing domestic violence ƒ Limited English ƒ Families Needing Full Day services ƒ Current TANFi recipient or within the last 24 months ƒ Health Impairments ƒ Teen Parents ƒ Grandparent caregivers ƒ Children with current or former incarcerated parent(s) 9. Lowest income 3 yr old i Denotes categorical eligibility as per Head Start Performance Standard 1302.14 (b), at least 10 percent of the enrollment will be made available to children who meet the definition for children with disabilities. Children enrolled in the EHS-CCP and EHS-CCP2 program must be receiving child care subsidies at time of enrollment, as required for the Early Head Start- Child Care Partnership (EHS-CCP) and Early Head Start-Child Care Partnership 2 (EHS-CCP2) grant. CSB 603 –2020-2021 Admissions Priorities / Selection Criteria, approved by Policy Council on xx/xx/2020 and approved by Board of Supervisors on xx/xx//2020 CONTRA COSTA COUNTY CSB Admissions Priorities / Selection Criteria 2020-2021 Program Year 2020-2021 Head Start/Early Head Start/Early Education and Support Programs Recruitment and Enrollment Plan Contra Costa County Employment and Human Services Department - Community Services Bureau 2020-2021 Head Start/Early Head Start/Early Education and Support Programs Recruitment and Enrollment Plan, approved by Policy Council on 01/15/2020 and approved by Board of Supervisors on xx/xx/2020. Page 1 DESIRED OUTCOME: To inform the public about services available through the Contra Costa County Community Services Bureau, pa rticularly those populations identified in our Community Assessment, and to recruit and enroll eligible children and their families into the Head Start, Early Head Start and Early Ed ucation and Support Programs. Goal #1: To recruit eligible pregnant women, infants, toddlers, and children. Goal #2: To recruit children with disabilities. Goal #3: To recruit special populations as per our community assessment and selection criteria: CPS/At -Risk, Domestic Violence, Limited English, Need for Full Day Care, Homeless, TANF/CalWORKS Recipient, Children with Health Im pairments, Teen Parents, Grandparent Caregivers, and children of currently or formerly incarcerated parents. ACTIVITIES PERSON (S) RESPONSIBLE TIMELINE LOCATION INFORMATION TO INCLUDE DISTRIBUTION Mobilize Parents – Word of Mouth, is our best strategy. Make sure a supply of flyers is available for parents to take and give out. Comprehensive Services, Site Supervisors, Parent/ Family, Community Engagement Officer, and ERSEA Manager March 2020 Policy Council, Parent Meetings, Family Newsletter, Tables in e ntryways. Reproducible Flyers and Pre -App Screening Forms. Contest – parent with most screening forms wins prize . All CSB and Delegate and Partner sites . Pamphlets/flyers distributed: a) General info on CSB services b) Enrollment flyers c) Home-based services Teachers, Site Supervisors, Comprehensive Services Staff, Home Educators , Centralized Enrollment Unit staff. Ongoing Laundromats WIC offices Grocery Stores Classrooms Elementary Schools Clinics Community-Based Organizations County Agencies Local churches Education Offices Libraries Hospitals Community Events /Flea Markets Check Cashing Agencies High Schools One -Stop Locations Housing site offices (including- 9 housing sites in San Ramon) Homeless Programs Community Centers (Richmond, San Pablo, Oakley, Will ow Pass) Parks & Rec centers (Ambrose) LiHEAP office Stage 2 & Alternative Payment Plans Family Entertainment Centers (Roller Rinks) Community Colleges First Five Pictures Short paragraph describing program options Who is eligible Explanation of services available List Health, Nutrition, Education, Family Services, Family Wellness, Parent Engagement, Disabilities Services Home base Contact numbers and/or persons HEAP mailings Food Stamp Offices Parent Meetings Doctors’ Offices EHSD Child Care Offices Volunteer Bureaus One-Stop Centers Parents Farmers Markets (Richmond Main Street, San Pablo, Concord) *See “Location” section for additional distribution information 2020-2021 Head Start/Early Head Start/Early Education and Support Programs Recruitment and Enrollment Plan Contra Costa County Employment and Human Services Department - Community Services Bureau 2020-2021 Head Start/Early Head Start/Early Education and Support Programs Recruitment and Enrollment Plan, approved by Policy Council on 01/15/2020 and approved by Board of Supervisors on xx/xx/2020. Page 2 ACTIVITIES PERSON (S) RESPONSIBLE TIMELINE LOCATION INFORMATION TO INCLUDE DISTRIBUTION Family Newsletter Comprehensive Services, Site Supervisors Quarterly Distribute to all parents / partners Who is eligible ? Who to Contact? Program Activities Events, Educational opportunities Early Intervention Programs Community Partners Elementary School s in the District Contact Agencies Serving Children ERSEA Manager, Comprehensive Services Managers Spring and Fall and as needed WIC offices SELPAs Child Care Centers School Districts Private Providers Community-Based Organizations Community Recreation Sites PTAs Human Service Department Partner Sites Family Child Care Networks Resource and Referral Agencies Stage 2 & Alternative Payment Plans First Five Offices & Centers Homeless Shelter OB/GYN Offices LiHEAP office Agencies serving children with special needs Initial letter containing description of Head Start and Agency services and program options Personal visit to discuss coordination services, share program and curriculum information, plan referrals. Community Coordinate Transition Activities with Elementary Schools MH/Disabilities Manager; Site Supervisors Education Managers Spring/ Summer and throughout the year as needed Childcare Centers Elementary Schools Other agencies for intake for special needs children High School/IT Any pertinent information on child, - authorized by parent Elementary School staff meetings & parent meetings ; Site based staff meetings/ parent meetings; Policy Council Meetings Speak at local organizations Directors, Assistant Directors, Comprehensive Services Mgrs., Male Involvement Coordinator Ongoing Union Meetings Faith Based Organizations SHARE County Malls Fairs Clubs Community Events Other Government Agencies Non-Profit Agencies Businesses, Corporations and Foundations Make Head Start staff or Policy Council rep. available Describe advantageous services Distribute pamphlets List of centers with contact information Set up information table with posters and pictures Application packages Civic Organizations PTA meetings Church groups Community events 2020-2021 Head Start/Early Head Start/Early Education and Support Programs Recruitment and Enrollment Plan Contra Costa County Employment and Human Services Department - Community Services Bureau 2020-2021 Head Start/Early Head Start/Early Education and Support Programs Recruitment and Enrollment Plan, approved by Policy Council on 01/15/2020 and approved by Board of Supervisors on xx/xx/2020. Page 3 ACTIVITIES PERSON (S) RESPONSIBLE TIMELINE LOCATION INFORMATION TO INCLUDE DISTRIBUTION “Staff Walks around the Community” Site Supervisors , Comprehensive Services Staff, and Centralized Enrollment Unit staff. May – August and as needed Neighborhoods Other Agencies Brief description of services Magnets or other marketing aids with contact info Flyers Community Any opportunity for free ads in local media, including social media Assistant Directors; Analysts , Social Media Team Spring-Fall Local newspaper agencies, Penny Saver, Grapevine, Radio, Public Access TV, agency presence on Facebook and Twitter, etc. Short information on program, in English and Spanish Contact information (Recruitment hotline) Newspapers and on line. Community Events ALL STAFF Ongoing Contra Costa County Information on employment for teachers Informational Flyers Magnets, etc. with brief information Community Maintain supply of free Head Start pamphlets (order from ACF) Site Supervisors, Managers for HB and Partners Comp. Services Asst. Managers Ongoing All CSB Centers All Partner/Delegate centers One Stop Career Centers Human Services Department SS of WIC SparkPoint Family Justice Center LiHEAP office Description of Head Start program and sample activities , with contact information. Community Implement streamlined referral processes per MOUs ERSEA Manager Ongoing CFS BBK RCEB Health Services CalWorks Protocol and Procures Forms Tracking of special referrals Organizations noted in “Location” section. Recruitment through partnerships ERSEA Manager, Comprehensive Services Managers, Partner Unit Ongoing CSB’s Head Start and State child development partner agencies Information of CSB’s HS services including different program models to meet client needs. Site location and contact list. Transfer coordination. Childcare and development partnerships