HomeMy WebLinkAboutMINUTES - 11092010 - SD.3RECOMMENDATION(S):
ADOPT the attached proposed bi-weekly schedule of Board of Supervisors meetings for
2011, including the cancellation of those meetings at which it is anticipated that there will
not be a quorum of Board members present, as well as noting the following special events
that have been scheduled: the Board’s Annual Reorganization on January 11, the Martin
Luther King, Jr. Celebration on January 18, the Cesar Chavez Commemorative Celebration
on April 5, and the Veterans Day Celebration on November 8.
FISCAL IMPACT:
None.
BACKGROUND:
Each year, the Board adopts a meeting schedule showing all regular meetings and any dates
on which meetings must be canceled in anticipation that a quorum of the Board will not be
present. In past years, the Board has canceled those meetings that fall during a week with a
County holiday, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 11/09/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
Contact: JULIE ENEA
925-335-1077
I hereby certify that this is a true and correct copy of an action taken and entered on
the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 9, 2010
David J. Twa, County Administrator and Clerk of the Board of
Supervisors
By: , Deputy
cc: County Administrator
SD. 3
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 9, 2010
Contra
Costa
County
Subject:BOARD OF SUPERVISORS MEETING SCHEDULE FOR 2010 AND SCHEDULING OF SPECIAL
EVENTS
March, June, July, and November in which the annual policy and legislative meetings of the
National Association of Counties (NACo) and the California State Association of Counties
(CSAC) are held:
BACKGROUND: (CONT'D)
Conference Dates Location
NACo Legislative Conference March 5-9, 2011 Washington, D.C.
NACo Annual Conference July 15-19, 2011 Portland, OR
CSAC Legislative Conference June 1-2, 2011 Sacramento, CA
CSAC Annual Meeting Nov 29-Dec 2, 2011 San Francisco City and County, CA
The traditional Board meeting schedule has had the Board meeting an average of 34 times annually, not counting
special meetings. In consultation with incoming 2011 Board Chair, Supervisor Uilkema, we are proposing that the
Board consider switching to a bi-weekly meeting schedule, which would have the Board meet twice monthly for a
total of 24 regular meetings annually. As with the traditional schedule, the proposed bi-weekly meeting schedule takes
into account and works around those Tuesdays that during a week with a County holiday, the fifth Tuesday of a month,
and Tuesdays that fall during those weeks in March, June, July, and November in which the annual policy and
legislative meetings of the National Association of Counties (NACo) and the California State Association of Counties
(CSAC) are held. The bi-weekly meeting schedule recognizes the time demands on the Board of Supervisors members
due to their participation on Board subcommittees, and numerous regional and local legislative bodies and task forces,
which require preparation and attendance and involve travel. The proposed schedule also recognizes that the County is
a much leaner organization in terms of management and administrative staff whose attendance is often required at
Board of Supervisors meetings. If a need arises (such as a recent Board meeting regarding bond issuance), there are
legal provisions to schedule a special meeting to address any urgent need.
The 2011 meeting schedule, attached, has been prepared and is recommended for the Board's adoption. The schedule
provides for 24 regular meetings and is coordinated with the Housing Authority Board of Commissioners meetings.
CONSEQUENCE OF NEGATIVE ACTION:
CHILDREN'S IMPACT STATEMENT:
CLERK'S ADDENDUM
CONSIDERED a Board of Supervisors schedule of meetings and special events for 2011 and DIRECTED a revised
version be presented for adoption at a future meeting.
ATTACHMENTS PROPOSED 2011 BOS MEETING SCHEDULE
TENTATIVE 2011 BOARD OF SUPERVISORS MEETING SCHEDULE
- BI-MONTHLY -
POSSIBLE
MEETING MEET OR
DATES CANCEL SPECIAL EVENT
(Tuesdays)
Jan 04 Cancel New Year's Holiday
Jan 11 Meet Annual Reorganization
Jan 18 Meet M. L. King Jr. Celebration
Jan 25 Cancel
Feb 01 Meet
Feb 08 Cancel
Feb 15 Meet
Feb 22 Cancel Presidents' Day
Mar 01 Meet
Mar 08 Cancel NACo Legislative Conference, Mar 5-9, Wash, D. C.
Mar 15 Meet
Mar 22 Cancel
Mar 29 Cancel Fifth Tuesday
Apr 05 Meet Cesar Chavez Celebration
Apr 12 Cancel
Apr 19 Meet
Apr 26 Cancel Easter/Spring Break
May 03 Meet
May 10 Cancel
May 17 Meet
May 24 Cancel
May 31 Cancel orial Day/CSAC Leg Conference, June 1-2, Sacramento/Fifth T
Jun 07 Meet
Jun 14 Cancel
Jun 21 Meet
Jun 28 Cancel
Jul 05 Cancel Independence Day
Jul 12 Meet
Jul 19 Cancel NACO Annual Meeting, July 15-19, Portland, OR
Jul 26 Meet
Aug 02 Cancel
Aug 09 Meet
Aug 16 Cancel
Aug 23 Meet
Aug 30 Cancel Fifth Tuesday
Sep 06 Cancel Labor Day
Sep 13 Cancel Summer Break
Sep 20 Meet
Sep 27 Meet
Oct 04 Cancel
Oct 11 Meet
Oct 18 Cancel
Oct 25 Meet
Nov 01 Cancel
Nov 08 Meet Veterans Day Celebration
Nov 15 Meet
Nov 22 Cancel Thanksgiving Holiday
Nov 29 Cancel CSAC Annual Meeting, Nov 29-Dec 2, SF City and County
Dec 06 Meet
Dec 13 Meet
Dec 20 Cancel
Dec 27 Cancel Christmas/New Year
Board adjourns to Housing Authority meeting at 1:00 p.m.
Special BOS Celebration