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HomeMy WebLinkAboutMINUTES - 04142020 -CALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 JOHN GIOIA, CHAIR, 1ST DISTRICT CANDACE ANDERSEN, VICE CHAIR, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT KAREN MITCHOFF, 4TH DISTRICT FEDERAL D. GLOVER, 5TH DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES April 14, 2020            9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6) 1. Agency Negotiators: David Twa and Richard Bolanos. Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; and Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code § 54956.9(d)(1)) Karla Williams-Smith v. Contra Costa County , WCAB Nos. ADJ2024949; ADJ953983; ADJ3974816; ADJ3224031; ADJ2329661; ADJ3748261 1. La’Shurn Ferrell; Tiana Washington v. County of Contra Costa, et al.; Contra Costa County Superior Court, Case No. C18-01606 2. Nicholas Jacobson v. Jane T. Himmelvo, et al.; United States District Court, Northern District of California, Case No. C19-01716 WHA 3. Janice Altman, an individual; et al. v. County of Santa Clara, California; et al., United States District Court, Northern District of California, Case No. C20-02180 4. 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought- "There is a light at the end of every tunnel. Some tunnels just happen to be longer than others." ~Ada Adams, author Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator Mary Ann Mason, Deputy County Counsel CONSIDER CONSENT ITEMS (Items listed as C.1 through C.46 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.    All consent items adopted as presented.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    There were no items removed for discussion.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    Pete Bennett, resident of Walnut Creek, requested the Sheriff and Superior Court assistance in what he believes to be an improper eviction procedure , expressed dissatisfaction with handling of the homeless, and told of a faulty computer repair progrem.   D.3 CONSIDER accepting report on emergency moratoriums on evictions and rent increases, and provide direction to staff. (Mary Ann Mason, Chief Assistant County Counsel)       The following people submitted written commentary (attached): Maria Esther Sanchez, Alvaro Gomez, Pam Stello, Marian Shostrom; Lucia Roan, Rosa Flores; Bianca Retano; Cristina Lorenzana; Erika Pantoja; Ina Mason; Jacqueline Chavez; Maria Ines Davalos; Edith Pastrano; Eulalia Galvin; Jane Courant; Dajenya Shoshanna Kafele; Sharon Greenblum; Dave Severy; Sky Ferraris; Bernardina Juarez; Juana Rangel; Maria Tapia; Rosa Vargas; James Brandt; Shawn Garcia; Sarah Morse; Dick Offerman; Lehidy Frias; Joni Podschun; Missty Martinez; Dan Safran; Kathy Greene; Deborah Polk; Maggie Tysor; Joan Liston Medhurst; Eric Sanchez; Glenda; Melody Howe Weintraub; Jacquelyne M. Vera; Bakari Kafele; Victor Rameriz; Nancy Ybarra; Darlene Gee Mayor; Megan Zapanta; Brendon O’Laskey; Mary Olowin; Judy Stillman; Jan Warren; Rocheall Pierre; Denise Woods; Jeffrey Levin; Alexina Rojas; Erika; Chipo Washington; Veronica; Leydi Maldonado; Christine Clark; Azucena Torres; Mark MacMahon; Enicia Montalvo; Jima Monson; Amelia Hernandez; Rhea Elina Laughlin; Ali Uscilka; Debra Ballinger; Karen Yapp; Josh Anijar; Kristen Rigsby; Carlos de Leon; Esperanza Rojas Bolanos; Shagufta Khan; Kristen Rigsby; Danny Espinoza; Douglas A. Leich; Lauren Babb; Rhovy Lyn Antonio; Jeannette Kortz; Ana Gonzalez; Marta Flores. Written Correspondence was received from (attached): Darlene Gee, Mayor of Orinda; Jeffrey Levin, Policy Director of East Bay Housing Organizations (EBHO); Daryn Nabeta; Rhea Elina Lauglin; First Five Contra Costa; Esperanza Rojas; Margaret Tysor; Sandra Velasquez. The Board discussed the matter and directed the County Counsel’s office to prepare an urgency ordinance for the Board’s consideration next week. The Board provided the following direction for the content of the ordinance: the Santa Clara County ordinance should be used as a basic template; the proposed ordinance should apply county-wide, but include a provision that if a city has a stricter ordinance, that ordinance applies in the city; the ordinance should apply to commercial and residential property; a tenant unable to pay rent should communicate this in writing to the landlord, and staff should provide a form for this purpose and FAQs (available on County website); rent increases should be provide a form for this purpose and FAQs (available on County website); rent increases should be prohibited for the duration of the ordinance; a grace period of 120 days from the expiration of the ordinance would be applied to back rent; no late fees could be assessed for 120 days after expiration of the ordinance; a civil remedy for violation, including attorneys’ fees, should mirror Santa Clara’s ordinance; tenants could not be evicted for exceeding the occupancy number if immediate family members moved in due to COVID-19; no-fault evictions would be prohibited except in cases of health & safety purposes (non-covid related) or the if the owner or the owner’s immediate family will move into the residential rental unit; the ordinance would apply retroactive to March 16 th, 2020; The Board of Supervisors will meet on April 21, 2020 at 1:00 p.m. to consider adoption of the ordinance.   D.4 CONSIDER adopting Resolution No. 2020/116 requesting the Governor of California to issue the proposed Executive Order directing county elections officials to conduct the November 3, 2020 election as an all-mail ballot election and extending the deadline to complete audit and report the official canvass by seven days, to December 7, 2020, to protect health and welfare of employees, volunteers and the voters of Contra Costa County. (Deborah R. Cooper, Clerk-Recorder)       The following people provided written commentary (attached): Anonymous; Eric Sanchez; Bakari Kafele; April Lewis; Leslie May; Shannon Jean; Andres Soto; Renee Jean; Juliette Cote. Elections staff will provide a presentation to the Board on the conduction of a mail-in ballot election in the month of June.   D.5 CONSIDER update on COVID 19; and PROVIDE direction to staff. Sheriff's Department - Public Safety issues - David Livingston, Sheriff1. Health Department - Anna Roth, Director and Dr. Farnitano, Health Officer2. Budget and Labor Issues - David Twa, County Administrator3.       Written commentary was provided by (attached): Victor Rameriz; Alvaro Gomez; Bernardino Juarez; Bianca Retano; Cristina Lorenzana; Dajenya Shoshanna Kafele; Edith Pastrano; Eric Sanchez; Erika Pantoja; Eulalia Galvan; Glenda; Ina Mason; Jacqueline Chavez; Juana Rangel; Kathy Greene; Lucia Roan; Maria Esther Sanchez; Maria Ines Davalos; Maria Tapia; Pam Stello; Rosa Flores; Rosa Vargas; Sharon Greenblum; Bakari Kafele; Douglas A. Leich; Andres Soto; Mariana Moore; Jane Courant; Allison Becwar; Susanna Marshland; Pete Bennett; David Sharples; Jessica Jollett; Dan Geiger; Nancy Ybarra; Ana Gozalez. Sheriff's Report The majority of the County’s 750 sworn officers and support staff are working and ready to deploy wherever needed. In the jails all employees and inmates are screened upon entry to the facility. Temperatures are being taken and inquiries made about medical history. All new arrestees are placed in a 14 day quarantine. There are presently 38 inmates in the quarantine module. The staff are following the directives of the Health Officer and CDC. PPE has been issued to all staff, all inmates have received masks. Most inmates have chosen to wear the masks when out of cell. Soap and water is provided and all staff wear PPE when interacting with inmates. A deep cleaning of the facilities has been completed. One deputy has tested positive from the virus. He has recovered and doing well. Twenty-two inmates have been tested and none are positive. Visits have been suspended except for attorneys on an urgency basis; time for inmate access to phones to call loved ones and friends has been increased and the rate charged has been lowered; chaplains have been issued special phones that inmates can call directly; postage cost has been waived for outgoing mail. The jail has the capacity for approximately 2000 inmates. There are currently 722 in custody systemwide (36% of capacity). 466 are out of the facilities, on a custody alternative system, such as ankle monitoring or home monitoring. In 30 days the population has been reduced from 1117 inmates down to 722. Bookings have been limited now to serious or violent felonies as police chiefs and other organizations are aggressively seeking alternatives to incarceration. Field citations are being issued to restrict the population coming into the central Martinez Detention Facility. The state prison system has stopped accepting transfers of those convicted of serious or violent felony. Those 24 individuals will remain in Contra Costa custody. 89% of offenders are now in single cells to help with protection against the virus and that number is expected to increase. A cautious approach is being used in the matter of early releases. Only after the benefit of a full criminal history study of each person is presented for review are releases implemented. To date 39 persons have been released, those with a very low likelihood of re-offending. Because of the severity of their offenses, some offenders will simply not be eligible for consideration. In regard to the statewide zero bail order, the Sheriff’s Department strenuously objects to requiring zero bail for offenses including vehicular manslaughter, unlawful sex with a minor, numerous weapons charges and arson. The department is working on engaging with the state and Chief Justice’s office to see about modifications to the order. The Sheriff reported that most crime categories have seen a reduction in both the unincorporated area and the cities, with a very slight uptick in domestic violence cases. Health Services Report As of April 13th, there are 552 confirmed cases of Covid-19: 36 hospitalized, 16 of those in intensive care, and 12 deaths. There are 40 suspected cases awaiting test results, of which seven are in the ICU. Ms. Roth expressed great appreciation for the region’s health care providers and safety net providers thoughtful and coordinated approach, functioning as one system to address the needs of the community, a key part of preparing for the surge. Congregate living and care facilities are being closely monitored. Ms. Roth reminded that this is a novel virus with no vaccine and no known treatment. The primary strategy at this time is to disrupt transmission of the illness through social distancing and sanitation which appears to be effective. Staff is actively searching all avenues to acquire more PPE. Dr. Farnitano said they have been responding to outbreaks, investigating potential outbreaks, and preventing outbreaks. The public health teams have been working in close partnership with many of the private hospital systems, especially John Muir and Kaiser Permanente to address outbreaks in nursing homes and elder care facilities. Training and PPE are being provided to those facilities as well as working individually with facilities on infection control plans. All staff and visitors are required to wear a mask and undergo temperature checks. Public Health is also working closely with the detention facilities to prevent any outbreaks there. To date Health Services has successfully moved two of the three largest adult homeless shelter populations into hotel rooms, to have the third largest (Richmond rescue mission) moved tomorrow, and continue to address the other shelters and homeless encampments. Hand washing stations and portable toilets have been deployed to encampments in Antioch and Richmond. Healthcare for the homeless teams are regularly monitoring and visiting sites, seeking to arrange testing for any sick persons. A priority testing location is being run 7 days a week for high risk populations and related staff. The results are available within 24 hours or less allowing for aggressive and early action to prevent spread. Work continues to prepare for a surge, including acquiring more ventilators, setting up Covid-19 dedicated patient wards and additional staff capacity. Facilities are in operation at the Craneway Center and the Antioch Fairgrounds. The Concord shelter has a medical unit on site and may become a Covid facility if needed. The Emergency Operations Center has acquired more PPE that was not available from the normal vendors and is being distributed to the hospitals, first responders and care facilities in need. The Coronavirus hot line in open seven days a week at 1-844-729-8410 and information is available at 211 and 211.org. County Administrator on Budget and Labor Relations When the shelter at home order began in March the County addressed the concern of how to assist employees with managing illness, the event of illness of family member, and the sudden need to care for school age children with no daycare and no school. The County goal was to provide wage and benefit support for the employees. Therefore the County granted 64 hours of sick leave to employees to manage issues related to Covid-19. At the federal level the Families First Act was adopted, requiring 80 hours of sick leave be provided to employees, with some exceptions. The County chose to grant the benefit to all employees. These actions have been ratified by the Board. To assist employees to stay at home, the Department of Technology has deployed many iPads and laptops for them, so they can continue to serve the public. The County will seeks to help as many laptops for them, so they can continue to serve the public. The County will seeks to help as many employees as possible to remain productive from their homes without lessening any public service. The effects on this year’s budget will need examination and well as impacts to next year’s budget which begins July 1st. In March, the Board had authorized an advance on April funding from the Community Based Organizations (CBO) for the contract services they provide for the county in the amount of approximately $11 million. The County has received a request from the CBO’s for additional assistance for the remaining months of this fiscal year. The County Administrator’s office will be reviewing what help can be provided. The Federal government recently passed the CARE Act to provide financial assistance for counties and cities with a population greater than 500 thousand. The Board has approved the application and that was submitted and accepted this morning. It is formula based, so the county estimates that it will receive around $190 million. This seems to be lot of money, however we have already spent about $100 million so far and expect by June that the expenses combined with losses of revenue to be nearly $200 million. The CARE Act has specific prohibition provisions: 1. It cannot be used for any base wage items 2. It cannot be used to backfill loss of revenue. So, none of the dollars expended for employees who were unable to work nor the loss of revenue such as sales taxes is reimbursable under this Act. The combined loss of revenue from sales tax and the closure of clinics is estimated to be $100 million by the end of June, the end of the fiscal year. There will be very little left of the CARE Act dollars at the end of the fiscal year. For the next budget year, there are significant impacts to the economy. The state and federal governments are facing significant downturns in revenue. It is from those revenues, such as motor vehicle licensing fees and sales taxes, that the County receives realignment revenues (money provided to cover programs transferred from state responsibility to the County such as inmate housing). For just the remaining 4 months of this fiscal year, the County estimates a loss of around $20.7 million. The state legislature will be meeting in the next week to discuss these issues, but it is not expected that as the state addresses it’s own revenue losses, they will be able to wholly cover the impacts to counties.   D. 6 CONSIDER reports of Board members.    There were no items reported today.   Closed Session    Meeting adjourned at 2:44 p.m.   ADJOURN in memory of Robert Campbell former Assemblymember   CONSENT ITEMS   Claims, Collections & Litigation   C. 1 RECEIVE report concerning the final settlement of Jessica Fleihmann vs. Contra Costa County; and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $440.966.72, as recommended by the Director of Risk Management. (100% Workers' Compensation Internal Service Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 RECEIVE report concerning the final settlement of Mark Danner vs. Contra Costa County; and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $225,000, as recommended by the Director of Risk Management. (100% Workers' Compensation Internal Service Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 DENY claims filed by Stacy Kadesh, Ernani O. Papa, Bhupinder Singh, Ronald Turner, and Vicki Wade.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 4 APPROVE and AUTHORIZE the County’s participation in a settlement of the class action lawsuit In Re GSE Bonds Antitrust Litigation (USDC SDNY Case No. 1:19-cv-01704) related to government sponsored enterprise bond transactions between January 1, 2009, and January 1, 2019, as recommended by the County Administrator. (100% Incoming Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 5 ADOPT Resolution No. 2020/68 proclaiming April 19-25, 2020 as National Crime Victims' Rights Week in promotion of victims' rights and to recognize crime victims and those who advocate on their behalf, as recommended by the District Attorney.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 ADOPT Resolution No. 2020/94 honoring Marty Lynch on the occasion of his retirement after 38 Years as Executive Director and Chief Executive Officer of LifeLong Medical Care, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 7 REAPPOINT John Phillips to the Public Member #3 seat on the Treasury Oversight Committee, as recommended by the Treasurer-Tax Collector.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 8 REAPPOINT Tom Aswad to the District IV seat of the Alcohol and Other Drugs Advisory Board, as recommended by Supervisor Mitchoff.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 9 APPOINT, in lieu of election, Todd Smithey to the General Member #3 seat and Donald Finley to the Safety Member #7 seat on the Contra Costa County Employees' Retirement Association Board of Trustees, as recommended by the Clerk-Recorder.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 APPROVE the medical staff appointments and reappointments, privileges, advancements, and voluntary resignations as recommend by the Medical Staff Executive Committee, at their March 16, 2020 meeting, and by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 11 ADOPT Position Adjustment Resolution No. 25590 to reassign one position and incumbent One-Stop Center Case Manager (represented) from the Workforce Services Bureau to the Workforce Development Board in the Employment and Human Services Department. (95% Federal, 5% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 ADOPT Position Adjustment Resolution No. 22598 to increase the hours of one Board of Supervisors Special Assistant - Specialist Level (unrepresented) position from part time (20/40) to full time (40/40) and cancel one part time (20/40) Board of Supervisors Special Assistant - Specialist Level (unrepresented) in the Board of Supervisors, District I Office. (Cost neutral)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 RATIFY the order of the County Administrator granting additional employee leave in an effort to slow the spread of COVID-19 and preserve critical health care capacity across the region.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 14 ADOPT Resolution No. 2020/111 approving and authorizing the Sheriff-Coroner, or designee, to apply for and accept a grant from the California Department of Alcoholic Beverage Control, in an initial amount of $94,977 to fund proactive enforcement targeting the unauthorized sale of alcoholic beverage by businesses within the County for the period July 1, 2020 through the end of the grant funding. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 15 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to accept a grant in the amount of $250,000 from the Employment Development Department Workforce Innovation and Opportunity Act for English Language Learner Pathways to Careers Program services for the period June 1, 2020 through May 30, 2022. (60% Federal, 40% County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 16 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with InfoImage of California, Inc., in an amount not to exceed $330,000 to provide patient billing services at Contra Costa Regional Medical Center and Health Centers for the period January 1, 2020 through December 31, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 17 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Ronald L. Leon, M.D., Inc., in an amount not to exceed $222,144 to provide outpatient psychiatric services for County patients in East County and County Juvenile Hall for the period April 1, 2020 through March 31, 2021. (100% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 18 APPROVE and AUTHORIZE the County Librarian, or designee, to execute a contract with Qumpus, Inc. (dba Better World Books), for the removal and subsequent sale, donation or recycling of library books and materials that the County Librarian has determined to be surplus to the Library needs. (100% Library Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 19 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Steris Corporation, to increase the payment limit by $43,097 to a new payment limit of $305,309, to provide additional repair and maintenance of infection prevention equipment for Contra Costa Regional Medical Center and Health Center patients with no change in the term June 1, 2019 through May 31, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment reflecting the change of contractor's corporation name from MGA Healthcare Services, Inc., to Covelo Group, Inc., with no change to the temporary medical staffing services to be provided and no change in the contract payment limit of $450,000 or the term of January 1, 2020 through December 31, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment reflecting the change of Contractor's corporation name from MGA Healthcare Services, Inc., to Covelo Group, Inc., with no change to the temporary medical staffing services to be provided and no change in the contract payment limit of $800,000 or the term of June 1, 2019 through November 30, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 RATIFY the execution of contracts by the County Administrator, or designee, in an aggregate amount of $3,517,823 plus certain variable costs in response to the COVID-19 pandemic emergency declaration. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Catholic Charities CYO of the Archdiocese of San Francisco, effective April 1, 2020, to increase the payment limit by $90,661 to a new payment limit of $436,832 to provide additional therapeutic behavioral services for seriously emotionally disturbed children with no change in the term and to increase the automatic extension payment limit by $36,023 to a new payment limit of $218,100 through December 31, 2020, (50% Federal Medi-Cal; 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Acusis, LLC, in an amount not to exceed $600,000 to provide medical and dictation transcription services at Contra Costa Regional Medical Center and Health Centers for the period March 1, 2020 through March 31, 2023. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with BHC Sierra Vista Hospital, Inc., to allow for a six-month automatic extension from July 1, 2020, through December 31, 2020, with an automatic extension payment limit in an amount not to exceed $37,500, for the continuation of inpatient psychiatric hospital services to County-referred adults and adolescents through the automatic extension period. (100% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with The Permanente Medical Group, Inc., in an amount not to exceed $500,000 to provide an Assistant Medical Director to Contra Costa Emergency Medical Services for the period April 1, 2020 through March 31, 2022. (100% Measure H Funding)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract    C. 27 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Medical Solutions, LLC (dba Nebraska Medical Solutions Staffing, LLC), effective April 6, 2020, to increase the payment limit by $5,000,000 to a new payment limit of $8,300,000, to provide additional hours of temporary crisis response nursing services at Contra Costa Regional Medical Center, Health Centers and Detention Facilities, with no change in the original term of July 1, 2019 through June 30, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Aspira Technologies, Inc., in an amount not to exceed $919,800 to provide consultation, support, and technical assistance to the department’s Information Systems Unit for the period July 1, 2020 through June 30, 2023. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Aspira Technologies, Inc., in an amount not to exceed $1,132,776 to provide analytics based consultation and technical assistance to the department’s Information Systems Unit to serve as Assistant Health Services Information Technology Director for Analytics for the period July 1, 2020 through June 30, 2023. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 30 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Daniel L. Zimmerman, M.D., Inc., in an amount not to exceed $975,000 to provide Obstetrics / Gynecology services to Contra Costa Health Plan members for the period June 1, 2020 through May 31, 2022. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Bay Area Community Services, Inc., in an amount not to exceed $425,000 to operate COVID-19 isolation housing in Richmond for homeless individuals in Contra Costa County for the period April 1, 2020 through July 31, 2020. (75% Federal Emergency Management Agency; 25% Coronavirus Disease Homeless Housing and Assistance Program funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to execute a contract with Corodata Media Storage, Inc., and issue a purchase order in the amount of $10,724 for the transfer and storage of back-up data tapes for the period December 1, 2019 through November 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with    C. 33 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Crestwood Behavioral Health, Inc., in an amount not to exceed $703,688 to provide residential treatment services mentally ill adults for the period January 1, 2020 through June 30, 2020, with a six-month automatic extension through December 31, 2020 in an amount not to exceed $351,844. (44% Federal Medi-Cal; 26% State Mental Health Services Act; 30% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment effective April 1, 2020 with E-3 Systems, to extend the term from July 15, 2020 to July 14, 2022 and increase the payment limit by $2,500,000 to a new payment limit of $3,000,000, to continue to provide installation and maintenance of telecommunications cabling. (100% User Fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Cross Country Staffing, Inc., effective April 6, 2020, to include temporary crisis medical staffing services at Contra Costa Regional Medical Center with no change in the payment limit of $5,500,000 and no change in the period July 1, 2019 through June 30, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Cross Country Staffing, Inc., effective April 6, 2020 for temporary crisis medical staffing services at Contra Costa Regional Medical Center and Health Centers with no increase in the original payment limit of $2,700,000 or the term July 1, 2019 through June 30, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C. 37 ACCEPT the February 2020 Operations Update of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 RECEIVE notice of termination from Medical Insights Diagnostics Centers, Inc., terminating contract #27-813-4 for the provision of diagnostic imaging services for Contra Costa Health Plan members and County recipients effective end of business on March 1, 2020. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 ADOPT Resolution No. 2020/114 accepting grant deed of development rights for subdivision MS11-0001, for a project being developed by James and Barbara de Fremery, as recommended by the Conservation and Development Director, Knightsen area. (No fiscal impact)        C. 40 APPROVE amendments to the List of Designated Positions of the Health Services Department's Conflict of Interest Code, as recommended by the County Counsel.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 ACCEPT and APPROVE the Head Start 2019-2020 Self Assessment Report and Corrective Action Plan, as recommended by the Employment and Human Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 ACCEPT the monetary donation report from the Animal Services Department, which describes the source and value of each gift received by Animal Services from January 1 through March 31, 2020. (100% Animal Benefit Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 APPROVE the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee on March 10, 2020, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the County Administrator, or designee, to file a certification with the Secretary of the Treasury acknowledging restrictions on the use of Coronavirus Relief Fund allocation funds authorized by the Coronvirus Aid, Relief, and Economic Security (CARES) Act and authorizing a direct allocation to the County from the US Treasury. (No immediate fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 ADOPT revisions to the Board of Retirement Regulations providing for an emergency exception to the 90-day break in service requirement, as recommended by the County Administrator.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 APPROVE and AUTHORIZE the County Counsel, or designee, to execute on behalf of the County a conflict waiver acknowledging a potential conflict of interest and consent to Greenan, Peffer, Sallander & Lally LLP representing the owner of a building the County desires to lease at 2055 Meridian Park Blvd., Concord, for emergency purposes, while also representing the County in unrelated eminent domain litigation and property tax appeals and litigation matters.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): ACCEPT report on emergency moratoriums on evictions and rent increases, and provide direction to staff. FISCAL IMPACT: None. BACKGROUND: This report discusses the statewide emergency court rule that effectively suspends all evictions, the statewide moratorium on residential evictions under the Governor's Executive Order, statewide protections against excessive rent increases, and additional provisions that other local jurisdictions have implemented by adopting urgency ordinances. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Mary Ann Mason, Chief Assistant County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: David Twa, County Administrator, David O. Livingston, Sheriff-Coroner, Kathy Gallagher, Director, Employment & Human Services D.3 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:April 14, 2020 Contra Costa County Subject:ACCEPT report on emergency moratoriums on evictions and rent increases, and provide direction to staff. BACKGROUND: (CONT'D) > A. The Judicial Council Has Suspended All Evictions On April 5, 2020, the Judicial Council adopted an emergency court rule that effectively suspends all evictions statewide, other than those necessary to protect public health and safety, for the duration of the COVID-19 emergency. The rule applies to all courts and to all evictions cases, not just cases based on a missed rent payment due to COVID-19. The emergency rule applies to residential and commercial evictions. The new court rule applies until 90 days after the Governor lifts the COVID-19 state of emergency. The emergency rule prohibits a court from issuing a summons after a landlord files an eviction case, unless the eviction is necessary to protect public health and safety, as determined by the court. The rule also prohibits a court from entering an automatic default judgment against a tenant because the tenant failed to file a response, unless the court determines the eviction is necessary to protect the public health and safety. B. The Governor's Executive Order Established a Statewide Residential Eviction Moratorium On March 27, 2020, Governor Newsom issued Executive Order N-37-20. This Executive Order prohibits landlords throughout California from evicting residential tenants for nonpayment of rent when the inability to pay is due to COVID-19. The protections in the Executive Order are in effect through May 31, 2020. The Executive Order extends the period for a tenant to respond to an eviction complaint (an unlawful detainer action) for an additional 60 days beyond the current statutory period of five days. This extension applies to any residential tenant who is served with an eviction complaint while the Executive Order is in effect that seeks to evict the tenant for nonpayment of rent. To qualify for eviction protection under the new Executive Order, the tenant must have paid rent before March 27, 2020, and must notify the landlord in writing within seven days after the rent is due that the tenant needs to delay all or a portion of the rent due for specified reasons related to COVID-19. The tenant must retain verifiable documentation, such as pay stubs and bank statements, showing an inability to pay. The documentation must be provided to the landlord when back rent is due, but the order does not designate a specific date or time period for repayment. Executive Order N-37-20 also prohibits enforcement of a writ to evict a tenant from a residence or dwelling unit due to non-payment of rent if the tenant meets the same criteria listed above. C. Excessive Rent Increases Are Prohibited Statewide Under the Price Gouging Law for the Duration of the Emergency On March 4, 2020, Governor Newsom declared a state of emergency in California. Once the state of emergency was declared, California's price gouging statute - Penal Code section 396 - went into effect. The statute prohibits landlords from increasing the rent for a residential unit more than 10 percent from the unit's pre-disaster base rental price, which varies depending on the lease and whether the unit was previously vacant. The law also prohibits a landlord from evicting a residential tenant and renting to a new tenant at a higher rent after a state of emergency is declared. Executive Order N-28-20 (issued on March 16, 2020) waived the 30-day time limit in the statute, which means that the protections in the statute apply during the length of the current emergency. D. The Tenant Protection Act of 2019 Established Statewide Rent Control and Eviction Protections The Tenant Protection Act of 2019 went into effect on January 1, 2020. The law places a rent cap and eviction controls on certain residential properties throughout the State in jurisdictions that do not already have a rent control ordinance, including Contra Costa County. The law limits rent increases during a 12-month period to five percent plus the increase in the consumer price index for the local area, up to a maximum of 10 percent of the monthly rent. A landlord can impose only two increases per year to reach the maximum increase. The Tenant Protection Act also prohibits a landlord from terminating a tenancy unless the landlord has "just cause" or "no-fault just cause" to evict the tenant. These protections apply to a tenant who has lived in a unit for at least 12 months. "Just cause" to evict a tenant includes breaching a material term of the lease; criminal activity; and using the unit for an unlawful purpose. "No-fault just cause" includes when the owner or owner's family intends to occupy the unit; withdrawal of the unit from the rental market; a government or court order requires vacating the unit (e.g., due to habitability violations); and the owner intend to demolish or substantially remodel the unit. The following properties are exempt from the Tenant Protection Act: properties constructed within the last 15 years; single family homes, townhouses and condominiums, unless owned by an investment trust, corporation, or LLC; owner-occupied duplexes; hotels; residential care facilities for adults or the elderly; school dormitories; and group housing. E. Additional Provisions Adopted by Other Local Jurisdictions The Governor's Executive Order N-28-20, issued on March 16, 2020, authorizes local governments to exercise their police power to limit residential and commercial evictions where the basis for the eviction is nonpayment of rent. The local authority applies to nonpayment caused by a substantial decrease in income or substantial out-of-pocket medical expenses caused by the COVID-19 crisis or governmental response to the crisis. The Executive Order suspends contrary state law that may preempt local government action. The order is in effect through May 31, 2020, unless extended. Some Bay Area counties and cities have adopted urgency ordinances to implement moratoriums on evictions not covered by the Governor's Executive Order or in other areas not addressed by the Executive Order. Two cities have adopted a moratorium on rent increases. An urgency ordinance could be introduced and adopted at the next Board meeting. It would go into effect immediately upon adoption. An urgency ordinance requires a four-fifths vote of the Board. 1. Grace Period Executive Orders N-28-20 and N-37-20 do not state when a residential tenant must pay past due rent that accrues during the eviction moratorium established by the Governor's Executive Order. Counties and cities have adopted ordinances that establish a grace period for paying past due rent. The grace periods range from 60 days after the emergency ends to six months after the emergency ends. 2. Late Fees Executive Orders N-28-20 and N-37-20 do not mention late fees charged by landlords. Antioch, Concord, Oakland, Pittsburg, and Richmond adopted urgency ordinances to prohibit landlords from charging fees for late rent payments. 3. Commercial Evictions Executive Order N-28-20 authorizes local governments, through May 31, 2020, to prohibit commercial evictions based on nonpayment of rent caused by substantial loss of income due to the COVID-19 crisis or government response to the crisis (e.g., orders closing businesses). Santa Clara, San Francisco and Marin counties, and the cities of Concord and Pittsburg, adopted ordinances that impose a moratorium on commericial evictions. 4. Moratorium on Rent Increases Three Bay Area cities - Oakland, Concord, and Pittsburg - adopted urgency ordinances that impose a moratorium on rent increases for certain types of residential units. These moratoriums do not apply to residential units where rent control is prohibited by state law. No state laws regarding rent control have been waived by Executive Order. No Bay Area counties have imposed a moratorium on rent increases. Oakland adopted an urgency ordinance that establishes a rent increase moratorium on properties that are already subject to the city's rent control ordinance. However, the city's rent control ordinance does not apply to dwelling units that are exempt from rent control under Costa Hawkins, a state law that establishes limits on local rent control ordinances. These exempt units include single-family residences and condominiums and units constructed after February 1, 1995. Concord and Pittsburg adopted urgency ordinances that establish a rent increase moratorium on residential units. The following units are exempt from the ordinance: properties constructed within the last 15 years; single family homes, townhouses and condominiums, unless owned by an investment trust, corporation, or LLC; owner-occupied duplexes; hotels; residential care facilities for adults or the elderly; school dormitories; and group housing. Pittsburg also adopted a rent increase moratorium for commercial units. F. Comparison Table Attached to this Board Order is a table showing what provisions other Bay Area counties and cities have included in urgency ordinances adopted in response to the COVID-19 crisis. Some ordinances were adopted before the Governor's Executive Order N-37-20 and all were adopted before the Judicial Council's emergency court rule. The table also shows which counties have adopted ordinances that apply only in the unincorporated area, and which counties have adopted ordinances that apply countywide, including in cities. Under the California Constitution and cases interpreting the Constitution, an ordinance adopted by the Board of Supervisors applies in the unincorporated area of the County. Counties that have adopted countywide urgency ordinances during the COVID-19 crisis have relied on Government Code section 8634. This statute authorizes a board of supervisors to "promulgate orders and regulations necessary to provide for the protection of life and property." Also attached is a memorandum from the Director of Employment and Human Services that provides Also attached is a memorandum from the Director of Employment and Human Services that provides experiential information about evictions in the County since March 1, 2020. Finally, attached is a memorandum from the Sheriff's Civil Unit regarding the processing of evictions from October 1, 2018 to March 13, 2020. CLERK'S ADDENDUM The following people submitted written commentary (attached): Maria Esther Sanchez, Alvaro Gomez, Pam Stello, Marian Shostrom; Lucia Roan, Rosa Flores; Bianca Retano; Cristina Lorenzana; Erika Pantoja; Ina Mason; Jacqueline Chavez; Maria Ines Davalos; Edith Pastrano; Eulalia Galvin; Jane Courant; Dajenya Shoshanna Kafele; Sharon Greenblum; Dave Severy; Sky Ferraris; Bernardina Juarez; Juana Rangel; Maria Tapia; Rosa Vargas; James Brandt; Shawn Garcia; Sarah Morse; Dick Offerman; Lehidy Frias; Joni Podschun; Missty Martinez; Dan Safran; Kathy Greene; Deborah Polk; Maggie Tysor; Joan Liston Medhurst; Eric Sanchez; Glenda; Melody Howe Weintraub; Jacquelyne M. Vera; Bakari Kafele; Victor Rameriz; Nancy Ybarra; Darlene Gee Mayor; Megan Zapanta; Brendon O’Laskey; Mary Olowin; Judy Stillman; Jan Warren; Rocheall Pierre; Denise Woods; Jeffrey Levin; Alexina Rojas; Erika; Chipo Washington; Veronica; Leydi Maldonado; Christine Clark; Azucena Torres; Mark MacMahon; Enicia Montalvo; Jima Monson; Amelia Hernandez; Rhea Elina Laughlin; Ali Uscilka; Debra Ballinger; Karen Yapp; Josh Anijar; Kristen Rigsby; Carlos de Leon; Esperanza Rojas Bolanos; Shagufta Khan; Kristen Rigsby; Danny Espinoza; Douglas A. Leich; Lauren Babb; Rhovy Lyn Antonio; Jeannette Kortz; Ana Gonzalez; Marta Flores. Written Correspondence was received from (attached): Darlene Gee, Mayor of Orinda; Jeffrey Levin, Policy Director of East Bay Housing Organizations (EBHO); Daryn Nabeta; Rhea Elina Lauglin; First Five Contra Costa; Esperanza Rojas; Margaret Tysor; Sandra Velasquez. The Board discussed the matter and directed the County Counsel’s office to prepare an urgency ordinance for the Board’s consideration next week. The Board provided the following direction for the content of the ordinance: the Santa Clara County ordinance should be used as a basic template; the proposed ordinance should apply county-wide, but include a provision that if a city has a stricter ordinance, that ordinance applies in the city; the ordinance should apply to commercial and residential property; a tenant unable to pay rent should communicate this in writing to the landlord, and staff should provide a form for this purpose and FAQs (available on County website); rent increases should be prohibited for the duration of the ordinance; a grace period of 120 days from the expiration of the ordinance would be applied to back rent; no late fees could be assessed for 120 days after expiration of the ordinance; a civil remedy for violation, including attorneys’ fees, should mirror Santa Clara’s ordinance; tenants could not be evicted for exceeding the occupancy number if immediate family members moved in due to COVID-19; no-fault evictions would be prohibited except in cases of health & safety purposes (non-covid related) or the if the owner or the owner’s immediate family will move into the residential rental unit; the ordinance would apply retroactive to March 16 th, 2020; The Board of Supervisors will meet on April 21, 2020 at 1:00 p.m. to consider adoption of the ordinance. AGENDA ATTACHMENTS Comparison Table EHSD Eviction Report Sheriff's Department Eviction Report MINUTES ATTACHMENTS Public Commentary Correspondence Received 1 | P a g e To: Board of Supervisors Date: April 6, 2020 From: Kathy Gallagher, EHSD Director Subject: Evictions and Tenant Protections Due to COVID 19 Pandemic INTRODUCTION The need for affordable housing has been an ongoing concern for Contra Costa County since before the advent of the COVID-19 health emergency. Recent research shows that renters in Contra Costa County need to earn $43.96 per hour – nearly 3 times the minimum wage – to afford the area’s median asking rent of $2,2861. It is estimated that the County would need to add 32,189 additional affordable housing units to meet current demand 2. The economic and social impacts of the COVID-19 crisis will put additional pressure on local housing providers and landlords to meet the community’s housing needs. In response to the current COVID-19 crisis, Governor Gavin Newsom issued an executive order on March 27, 2020 banning the enforcement of e viction orders for renters affected by COVID-19 through May 31, 2020. The order prohibits landlords from evicting tenants for nonpayment of rent and prohibits enforcement of evictions by law enforcement or courts. It also requires tenants to declare in wri ting, no more than seven days after the rent comes due that the tenant cannot pay all or part of their rent due to COVID 19. The action builds on Governor Newsom’s previous March 16 executive order authorizing local governments to halt evictions for renters impacted by the pandemic. The following data points and stories collected from community partners by EHSD point to an urgent and emerging need for affordable housing and tenant protections. The data collected also points to the disproportionate impact the COVID-19 crisis has had on vulnerable populations such as poor families, seniors, individuals with communication barriers, undocumented residents, single parents, disabled individuals, and victims of abuse. EVICTIONS IN THE COVID-19 EMERGENCY: DATA POINTS AND STORIES CONTRA COSTA CRISIS CENTER (211) 1 UC Berkeley Urban Analytics Lab 2 National Low Income Housing Coalition study from 2017 M E M O R A N D U M Kathy Gallagher, Director 40 Douglas Drive, Martinez, CA 94553 (925) 313-1500 Fax (925) 313-1575 www.ehsd.org 2 | P a g e The Crisis Center experienced an increase in calls related to rental assist ance, evictions, and temporary financial and utility assistance when comparing March of this year to last year. The following chart shows a comparison of March 2019 to March 2020: Type of Call March 2019 March 2020 % Increase Rental Assistance/Evictions 117 calls 317 calls +171% Temporary Financial/Utility Assistance 276 calls 562 calls +104% Total 393 calls 879 calls +124% The Crisis Center states that a majority of their recent calls (approximately 60%) involve landlords who are not willing to wait and are demanding payment. Seniors, families, single parents are among the high- risk populations that are impacted and calling due to the panic. The following is a sample of calls received by 211 BAY AREA LEGAL AID (BALA) Between March 13 and April 2, Bay Area Legal Aid (BALA) received over 100 calls from Contra Costa residents seeking legal assistance specific to housing. The followin g is a sample of the calls received by BALA: Sample of Crisis Center Calls A family of 5 in Antioch is off work due to the shelter in place. Their landlord is adamant that rent needs to be paid or 3-day notice and eviction proceedings will start. A single mother in Concord says if rent not paid they will start eviction process. A couple with a small child was threatened by their landlord with a $100 rent increase if this March rent is not paid in full. Woman renting a room unab le to work said to her landlord who owns house and lives on the property has turned off her cable after finding out she would be unable to pay rent and told her she will have to move. Callers are scared and concerned help will not come in time and will be on the streets. Callers feeling sad, stressed, depressed, afraid about not being able to work and needing rent money. Callers saying that they are living paycheck to paycheck, with no savings. Callers saying that their landlords are asking them to move out if no money is received by April 1st. Callers saying that their landlords won't work with them or wait because they have to pay the mortgage on the house; landlords are saying that they don't have a savings cushion either. Callers are calling from all over the County, including San Ramon and south Contra Costa. 3 | P a g e Additionally, BALA expressed the need for expanding badly needed tenant protections for Contra Costa residents in response to Governor Newsom’s executive order authorize local governments to halt evictions. Clients may end up in a worse position once the moratorium sunsets for the reasons explained below: 1. The EO is narrow in scope. It still allows no fault evictions and rent increases for those units uncovered by AB 14823 and evictions for minor lease violations. 2. The protections for non-payment of rent are unnecessarily complex and place the burden entirely on tenants. It lacks any enforcement teeth . Without a provision for attorney’s fees or penalty, there is little drawback for a landlord to issue an illegal notice in hopes the tenant will not know their rights and surrender the unit . EBASE EBASE is a local non-profit that advances economic, racial and social justice by building a just economy in the East Bay based on good jobs and healthy communities. EBASE has been receiving many calls recently from tenants who cannot afford rent due to the COVID-19 pandemic and are having trouble proving this to their landlord in order to q ualify for the Concord eviction moratorium.4 The moratorium has many requirements to show evidence of lost income or lay- offs which a lot of the undocumented community, gig workers, subcontrac ted workers cannot provide. 3 These are legal units not contemplated by AB 1482 and are not covered by the EO signed by Governor Newsom and AB 1482, the Tenant Protections Act of 2019 passed last fall. 4 The City of Concord issued “a temporary moratorium on evictions for failure to p ay rent, utilities, late fees and penalties for residential and commercial tenants” effective March 25, 2020 through May 31, 2020. Renters have 90-days after the lifting of the moratorium to pay rent owed, and landlords cannot charge late fees. Sample of Bay Area Legal Aid Calls A majority of the callers were from Richmond, then Concord, Oakley, Antioch and San Pablo. BALA identified multiple callers who received new (post -May 13) "no fault" eviction notices. We also had callers who received illegal "no fault" eviction notices in violation of AB 1482. Some callers who are behind on rent are likely covered by the EO but were unsure how to invoke its protections. There are multiple pending evictions and termination notices for no fault and nonpayment of rent. They will be forced to court as soon as May 3 and likely face eviction shortly thereafter. There are multiple post judgment evictions for a variety of underlying causes - including no cause and rent. These families will be evicted shortly after the Sheriff ends its voluntary cessation of evictions. 4 | P a g e The following is a sample of recent calls that EBASE has been receiving: MONUMENT IMPACT CENTER The Monument Impact Center family resource center provides food, education, and referrals to individuals, families, children, and seniors in need, regardless of legal status. The Monument Impact Center created a tenant guide that has reached over 10,000 people on social media (link here). Monument Impact Center has been receiving several calls regarding 3-day notices despite eviction moratoriums set in place in Concord, and calls from tenants in Walnut Creek and Pleasant Hill receiving these notices. They also received calls from handicapped and disabled individuals who were having a hard time gathering documentation and or writing letters to their landlord due to their inability to write. Overall, folks are having a hard time gathering documentation. The following is a specific case that the Impact Center is handling: Sample of EBASE Calls A man asking for a sample letter to send to his landlord regarding his inability to pay rent for April. He can't get any documents to prove that he hasn't been working because he usually goes to the U-HAUL parking lot and waits for people who are looking t o hire him for work. A man who was being evicted and told verbally to leave, even though this is illegal as a written notice is needed to evict. This began prior to the moratorium going into effect. The courts are closed, which is preventing the man from b eing evicted now A single mother of 3 children is facing eviction no place to go. The mother experienced a perfect storm that is putting her on the brink of homelessness, including a high -risk pregnancy and now the COVID-19 crisis. Her current one-bedroom apartment already costs more than she can pay at $1,500. Right now, her only source of income is CalWORKs. She does not want to return to live with the father of her two sons, as that was an abusive relationship. Now, she is unable to resume work in the restaurant industry or to provide child care because of this current COVID-19 health and economic crisis which is hitting the service sector the hardest. Sample of Monument Impact Calls A client who lives in subsidized housing was asked to move out in 30 days due to an inability to provide tax information. The tenant received a notice and was forced to sign on March 4th, which means that the client should be out of the unit by April 4th. The client had plans to move into a new place but was eventually declined as their current landlord provided unflattering information to the potential new landlord. The client was referred to ECHO Housing; Monument Impact Center will continue to follow up with the client. The Contra Costa County Office of the Sheriff Civil Unit Evictions From October 1, 2018, to March 13, 2020, or in the last 18 months, the Contra Costa County Office of the Sheriff Civil Unit processed 2280 evictions (unlawful detainers). That was an average of approximately 126.66 per month or approximately 30 per week. Of the 2280 evictions received at the Civil Unit office, only 1843 included removing citizens from the homes. During the 18 months, 437 evictions were stayed due to cancellation by the property owner or attorney, an exemption existed, a right of possession claim was filed, or bankruptcy occurred. The Civil Unit tracks evictions by three areas: West, Central, and East Contra Costa County, and they are not broken down by law enforcement jurisdiction. Evictions are served in each area one day a week; the day of the week for service in each area changes weekly as a safety measure for deputies. Between October 1, 2018, and March 13, 2020, the West area had 497 evictions, an average of 27.61 per month or 6.35 per week. The Central area had 460 evictions, an average of 25.55 per month or 5.88 per week. The East area had 886 evictions, an average of 49.22 per month or 11.32 per week. The divided service areas of Contra Costa County for the Civil Unit: The Civil Unit serves evictions on Tuesdays, Wednesdays, and Thursdays of a typical week. Evictions are not served on weekends or holidays or on the Monday or first day The Contra Costa County Office of the Sheriff Civil Unit Evictions after a holiday. This schedule ensures the Civil Unit is in compliance with the California Code of Civil Proceedings (1174.25). The code states in part: Occupant filing prejudgment claim of right to possession; time to file; appearance; claimant as unlawful detainer defendant, in summary, an occupant who is served has the right to file a claim of right of possession within 10 days excluding Court Holidays. And, if the last day to file lands on a Saturday or Sunday, the filing period shall be extended to the next court day. The Contra Costa County Office of the Sheriff Civil Unit has not served an eviction or unlawful detainer since Thursday, March 12, 2020. Monthly data concerning evictions processed by the Civil Unit in the last 18 months is as follows: The Contra Costa County Office of the Sheriff Civil Unit Evictions The monthly number of evictions completed by the Civil Unit in the three areas of the county each month in the last 18 months is as follows: D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 1 D.3 Report on emergency moratoriums on evictions and rent increases Maria Esther Sanchez Richmond Good Morning Supervisors, My name is Maria Esther Sanchez and I am a resident of Richmond California and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. because I not have money to pay my rent, am not working am laid off during this epidemic not have money to buy groceries, I have three kids and two adults, I am a single mother The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 2 D.3 Report on emergency moratoriums on evictions and rent increases Alvaro Gomez Concord My name is Alvaro Gómez and I am a resident of Concord and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. (At this point you should include their story, how they have been hard hit by the pandemic and how they are now concerned about the fact that they could lose their housing. Then we want to include the following...) The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! Page 1 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 3 D.3 Report on emergency moratoriums on evictions and rent increases Pam Stello Richmond Dear Supervisors, My name is Pam Stello and I am a resident of Richmond, CA. I am a member of the community group, ACCE. I am writing to urge you to pass a temporary moratorium on evictions. Families and individuals in Richmond and across the county were struggling before the pandemic. We cannot in good conscious put yet more people on the street, cause more suffering, and increase the chances of transmission of the virus in our communities. The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! Sincerely, —-Pam Stello 4 D.3 Report on emergency moratoriums on evictions and rent increases Marian Shostrom Pleasant Hill Dear Supervisors, I urge you to use your authority to pass a countywide eviction moratorium that applies to residents in all jurisdictions as well as unincorporated areas of Contra Costa County. Vulnerable populations (seniors, families with young children, retail and restaurant workers) are more likely to be renters. Low-income residents, people of color, and immigrants are also more likely to be renters. It is important to protect these populations in a fair and equitable way. Keeping people in their homes during this public health crisis will ensure both family health and community health. Thank you! Page 2 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 5 D.3 Report on emergency moratoriums on evictions and rent increases Lucia Roan Bay Point Good Morning Supervisors, I am Lucia Roan and I am a resident of Bay Point and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions and rents,my situation with the coronavirus pandemic is my husband is only working 1 or 2 days a week since 3 weeks a go, to this point we do not know how we are going to pay rent and buy groceries, we have 3 kids 2 boys 7 and 13 years old and a girl 9 years old ) The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 6 D.3 Report on emergency moratoriums on evictions and rent increases Rosa Flores Bay Point Good Morning Supervisors, I am Rosa Flores and I am a resident of Bay Point and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. In my home I live with my son and his wife and 2 grandchildren, my son was lay off 2 week a go and now we are going to have a very difficult time to pay the mortgage and to be able to buy groceries. The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! Page 3 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 7 D.3 Report on emergency moratoriums on evictions and rent increases Blanca Retano Richmond Good Morning Supervisors, My name is Blanca Retano and I am a resident of Richmond and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. My husband is the only one that is working right now 2-3 days a week and only for 3-4 hours at most. He works as a Chef at Tapatio Restaurant on 23rd St. in Richmond. We have 3 children that we have to provide for food and housing as well as services like internet for schooling at home which is like $60 that we don't have. This pandemic is stressing us into a downward spiral, we barely are covering the basic needs. The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 8 D.3 Report on emergency moratoriums on evictions and rent increases Good Morning Supervisors, My name is Cristina Lorenzana and I am a resident of Richmond and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions and rent increases. It's been four weeks without work, I live with my daughter. It's been very difficult to pay the rent, and rent is not the only cost to worry about. There are other services that are needed, electricity, water, food! Among other things, insurance, car notes, healthcare. The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! Page 4 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 9 D.3 Report on emergency moratoriums on evictions and rent increases Erika Pantoja North-Concord Good Morning Supervisors, My name is Erika Pantoja and I am a resident of North Concord and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. I am one of 5 in my family. All of us but my father lost work. Unfortunately our legal status is huge stigma not only economically but also socially because there aren't many resources available to us. Everyone in this time runs the risk of losing their housing by failure to pay rent. In addition, many of us don't have healthcare and can't seek medical attention. We are doing our best, but we are stressing every day and many are afraid to rise up and self advocate for help. We don't ask for these resources in order to not be labeled a social burden. It's sad because the greater impact is within the immigrant community some are still working, and some were laid off without explanation or pay security. We just ask for support not just in our city for our people but in our whole county as well as the state as a whole. The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 10 D.3 Report on emergency moratoriums on evictions and rent increases Ina Mason North Richmond Good Morning Supervisors, My name is Ina Mason and I am a resident of North Richmond and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! Page 5 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 11 D.3 Report on emergency moratoriums on evictions and rent increases Good Morning Supervisors, My name is Jacqueline Chavez and I am a resident of Bay Point and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on Rent and evictions. Our family has been affected for this crisis with the corona virus I not working since this pandemic started. I was working cleaning homes and now no one call me any more , my husband does not know when he can be lay off, we have 2 teenagers 14 and 17 . The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 12 D.3 Report on emergency moratoriums on evictions and rent increases Maria Ines Davalos Bay Point Good Morning Supervisors, My name is Maria Ines Davalos and I am a resident of Bay Point and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on rent and evictions. Because my husband was not working for 3 weeks and now he is only working one or two days a week , and i am taking care of our 3 kids ages 10, 6 and 1 year old for this reason we do not now how are we going to pay our rent and buy groceries and other bills. The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! Page 6 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 13 D.3 Report on emergency moratoriums on evictions and rent increases Edith Pastrano Richmond Good Morning Supervisors, My name is Edith Pastrano and I am a resident of Richmond, and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. Since the "Shelter in Place" order went into effect me and my family are stressing out about finances during COVID-19 like many other families. I'm the only one in my family able to work from home, but everyone's work hours were cut, little to nearly non-existent. Our stability is not certain when we have to debate if food is more important than shelter. Any well rounded camper knows you need BOTH to survive. Like many families whose housing and livelihood depend on combined incomes, this pandemic is literally killing our community and bleeding us dry with no real security to fall back on. The federal government, like always, has decided to prioritize economy over humanity. While trillions of dollars are being injected into corporations and banks for bailout, people are left to scavenge and fend for ourselves. But this is no excuse for this board not to take action.The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should also include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 14 D.3 Report on emergency moratoriums on evictions and rent increases Eulalia Galvan Richmond Good morning supervisors, my name is Eulalia Galvan and I am a resident of Richmond California. I am a member of the community group ACCE and I am writing to urge you to pass a temporary moratorium on evictions. I have been laid off and my husband is currently the only one working in our household and although he is working he is only working a few hours a day. Due to these circumstances it has made it increasingly difficult for my husband and I to pay our monthly mortgage. Passing this bill would not only help my husband and I out but thousands of other residents in the community. Page 7 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 15 D.3 Report on emergency moratoriums on evictions and rent increases Jane Courant Richmond 94804 Good morning. My name is Jane Courant and I am a Richmond resident. I write in support of a temporary moratorium on evictions during this terribly difficult time. I am grateful to own my own home, but many of my friends and neighbors are renters who have lost jobs or income and are afraid of losing their rental homes or apartments. Such a moratorium should cover all evictions except those essential to health and safety. Further, any rent accrued during this time should not be the basis of an eviction in future months. Commercial tenants (non profits and small local businesses) must also be protected and the moratorium should include a freeze on rent increases as we all shelter in place. Thank you for all your work and that of the County employees during this emergency 16 D.3 Report on emergency moratoriums on evictions and rent increases Dajenya Shoshanna Kafele Richmond I am writing to urge you to pass a temporary moratorium on evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non-profits and small local businesses) and mortgage relief or assistance for small landlords. The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 17 D.3 Report on emergency moratoriums on evictions and rent increases Sharon Greenblum Richmond I am writing to urge you to pass a temporary moratorium on evictions. The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non-profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 18 D.3 Report on emergency moratoriums on evictions and rent increases Dave Severy Richmond I am writing to urge you to pass a temporary moratorium on evictions. Simply delaying payments will cause more harm to low income families once the crisis is declared "over". The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non-profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! Page 8 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 19 D.3 Report on emergency moratoriums on evictions and rent increases Sky Ferraris Bay point My name is sky and I am a resident of bay point and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. (At this point you should include their story, how they have been hard hit by the pandemic and how they are now concerned about the fact that they could lose their housing. Then we want to include the following...) The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 20 D.3 Report on emergency moratoriums on evictions and rent increases Bernardino Juarez Concord My name is Bernardino Juarez and I am a resident of Concord and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. I work in construction and have not had a job since February 15th. I do not have the resources to pay rent in May. I had to use my savings to pay April's Rent. I still have to pay for food, car insurance, life insurance, PG&E, phone anf other bills. Food is important to me and my wife and I will decide my other prioties. I do not qualify for unemployment or help from the federal government. I can not afford to pay my three to six months rent right after the crisis. I am not asking for a hand out, I will pay my debt!. Please give us time to find a job and work for two weeks to repay our back rent a month at a time. Also include protections for small businesses and non profits, and freeze rent increases during shelter in place order and during this crisis. Page 9 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 21 D.3 Report on emergency moratoriums on evictions and rent increases Juana Rangel Pittsburg My name is Juana Rangel and am a resident of Pittsburg and a member of the community group ACCE. I am writing to urge you to pass a moritorium on evictions. I live on my SSI which barely allows me for my portion of the rent, bills and food. However my roomate has lost his job due the coronavirus and the ordinance to shelter in place. He has been denied unemployment and no means for other resources. It is difficult to cover the rent, spend on food, PG&E, bills, gas and other needs. One needs food and medicine over rent to live. and if we cant pay rent? Homelessness! When the crisis is over we can not pay all the rent at once, We need to to worrk and get our paychecks and pay back one months rent per month. It should include small local businesses and nonprofits. And please include a rent Freeze during this coronvirus crisis! 22 D.3 Report on emergency moratoriums on evictions and rent increases Maria Tapia Puttsburg My name is Maria Tapia and I am a resident of Pittsburg and a member of the community group ACCE, I am writing to urge you to pass a tempoary moratorium on evictions. I am the only person who had be working in my home, but since the coronavirus I can no longer make deliveries of food from my business. I had enough to pay April's rent, but not May or any month until the end of the shelter in place order has lifted; I can't work and bring in income for me and my son. I don't qualify for unemployment nor for help from the federal government. What little money we have, we rather pay for Food, PG&E, and basic bills and NOT rent. And any debt that has accured should not be a reason for evictions, so give us reasonable time to go back to work and pay off our debt. The ordinance should include protections for commercial tenants (small local businesses and non profits) and a freeze on rent increases during shelter in place order and this crisis. 23 D.3 Report on emergency moratoriums on evictions and rent increases Rosa Vargas Bay Point My name is Rosa Vargas and I am a resident of Bay Point and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. We need to to protect people who lost their jobs, live from paycheck to paycheck, and those who do not have access to unemployment. The rent that is not being paid becuse of this crisis should not be a reason for eviction. We will have too many families living close together and homless, this is not social distancing for the coronavirus. We should also protect commercial tenants, non profits and small local businesses. and place a freeze on rent increases during the shelter in place order. Page 10 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 24 D.3 Report on emergency moratoriums on evictions and rent increases James Brandt Alamo Please vote to impose a moratorium on all countywide evictions during this crisis. Thank you. 25 D.3 Report on emergency moratoriums on evictions and rent increases Shawn Garcia Pacheco Thank you for taking leadership in protecting the community health’s by activating the shelter-in-place order and allocating staff and resources to protect the health of all residents as we come together to fight the COVID-19 virus. Now it is time to show similar leadership in protecting the economic well- being of an increasing number of residents, including the disabled and families with young children, who are facing eviction due to widespread and severe loss of jobs and income due to the shelter-in-place order. The State’s eviction moratorium only apply to evictions processed through courts; most evictions are handled between the tenant and landlord. The best solution is a countywide eviction moratorium, which the Board of Supervisors has the authority to have apply to residents in all jurisdictions as well as unincorporated areas. Vulnerable populations are more likely to be renters, including seniors, families with young children, retail and restaurant workers who can’t work from home. Low-income residents and people of color are also more likely to be renters. We must take collective action to protect these populations in a fair and equitable way. Keeping people in their homes during this public health crisis is the right thing to do and the smart thing to do. I urge you to develop and adopt, as soon as possible, a countywide moratorium on all evictions and rent increases during the public health state of emergency. 26 D.3 Report on emergency moratoriums on evictions and rent increases Sarah Morse San Francisco Thank you for your leadership in protecting our community's health by activating the shelter-in-place order and allocating staff and resources to protecting the people as we all battle COVID-19. I am advocating to show similar leadership in protecting the economic well-being of residents who are facing eviction due to loss of employment and income due to COVID-19. In the interest of servicing vulnerable populations and advocating for equity, I strongly encourage you to consider this option as we navigate these unprecedented times. Page 11 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 27 D.3 Report on emergency moratoriums on evictions and rent increases Dick Offerman Pleasant Hill A friend of mine, who is a fair housing advocate, just told me about a Pleasant Hill resident who lost her job and housing due to COVID-19. Adrianna had provided her landlord with a job loss confirmation letter from her employer but she was sadly rewarded with a 3 day eviction notice, effective April 1st. Adrianna did not understand her rights or the need for a court ordered eviction, so she just vacated her apartment. The apartment complex is on Ellinwood Drive. Governor Newsom issued an executive order banning the enforcement of eviction orders for renters affected by COVID-19, through May 1st. The Contra Costa Sheriff’s Civil Unit says that they are adhering to the Governor’s order and are not conducting any court mandated evictions. Sadly news reports say that 31% of renters could not pay April 1st rent. Yet these desperate COVID-19 impacted renters are still simply being given a 60, 30 or 3 day notice, depending on the situation, as some landlords wrongfully act to evict them. All done without following any of the required court eviction procedures. We know that this is a tremendous burden for the landlords but to throw a newly unemployed person out on the street during this crisis cannot be the right answer. Please implement a county wide eviction moratorium. Please be sure that the moratorium will have legally enforceable penalties that will be applied to any landlord who fails to follow the law. Thank you. Stay in and stay healthy, Dick Offerman Page 12 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 28 D.3 Report on emergency moratoriums on evictions and rent increases Lehidy Frias Oakland I work in Contra Costa County with at-risk youth and I am urging you to develop and adopt, as soon as possible, a countywide moratorium on all evictions and rent increases during the public health state of emergency. I am grateful for the work you have already done in activating a shelter in place, but now it is time to show similar leadership in protecting the economic well-being of an increasing number of residents, including seniors and families with young children, who are facing eviction due to widespread and severe loss of jobs and income due to the shelter-in-place order. Keeping people in their homes during this public health crisis is the right thing to do and the smart thing to do. It prevents homelessness, supports shelter-in-place compliance, and ensures family health and community health. The Federal relief package provides mortgage relief support for homeowners, but tenant relief is being left to local government. Thus, it is your moral responsibility to aid your constituents in this horrid time. Thank you. 29 D.3 Report on emergency moratoriums on evictions and rent increases Joni Podschun Richmond We urgently need a countywide moratorium on all evictions and rent increases during the public health state of emergency. Please create and adopt a policy to protect the health and safety of county families and individuals, that would apply to residents in all jurisdictions as well as unincorporated areas. We need your leadership! Keeping people in their homes during this public health crisis is the right thing to do and the smart thing to do. It would help: oPrevent homelessness oSupport shelter-in-place compliance oEnsure family health and community health. The State’s eviction moratorium, including actions by the Governor and Judicial Council, only apply to evictions that are being processed through the courts. These only apply to a small fraction of evictions, as most evictions are handled between the tenant and landlord. The state protections are not enough, as they don’t protect the vast majority of tenants who are still at risk of receiving eviction notices even though they have been ordered to stay at home and have no way to earn income to pay rent. The time to act is now. Thank you for facing this important public health and equity issue, and taking the action that's best for all county residents. Page 13 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 30 D.3 Report on emergency moratoriums on evictions and rent increases Missty Martinez Antioch The Eviction and Rent Moratorium needs to be passed for the sake of our people, we need to be a stronger Contra Costa when adversity and crisis hit us not a broken one. Please do everything in your power and more to pass this. Families depend on it. 31 D.3 Report on emergency moratoriums on evictions and rent increases Dan Safran Pleasant Hill Dear Members of the Board of Supervisors, I appreciate the Covid 19 related updates and resource information being provided to Contra Costa County residents by members of our Board of Supervisors. However, there is still a lot of confusion in the County's communities regarding the rights and needs of tenants who have suddenly lost their jobs. We cannot allow evictions to continue when they will contribute to homelessness and exacerbate the public health crisis! Your commitment to public health and fairness should prompt you to take immediate action. Please enact a countywide moratorium on evictions before more people find themselves homeless! We need a legally enforceable moratorium that would make sure that landlords who fail to follow the law are penalized. Thank you. Dan Safran 32 D.3 Report on emergency moratoriums on evictions and rent increases Kathy Greene Concord Good morning, folks, In keeping with the National and State 'Stay-At-Home' orders, which put citizens at risk not only of arrest, but of catching a fatal disease just by being in public; but especially to inspire humanity, and to demonstrate that we are a caring community, l urge you to declare a temporary moratorium on evictions, as has been done by cities across the nation. There is every reason to expect that landlords will be made whole by government grants. Thank you. Page 14 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 33 D.3 Report on emergency moratoriums on evictions and rent increases Deborah Polk Antioch Good morning Supervisors. My name is Deborah Polk, Antioch resident, landlord, and a proud member of the East County Regional Group, sponsored by First 5 Contra Costa. We are a group of parent volunteer advocates to create healthier, safer and more equitable communities for children and families. We believe that all families deserve a safe and secure place to live. We ask you to help families stay in their homes during this health crisis by passing a countywide moratorium on evictions and rent increases. The current shelter in place order has shut down jobs in the service industry and left many families with little to no income. Families were already living paycheck to paycheck. Now with COVID-19, financial stress is felt even more strongly by vulnerable families. As a landlord, I understand the need to collect rents, but I also have an obligation to support folks in my community unable to work at the moment. A moratorium would allow families to stay in their homes. It is the right thing to do! We also ask you to support us with cash assistance and needed gear for frontline workers. Finally, please prevent the spread of COVID-19 by decreasing the jail population and providing needed tests, supplies and physical distancing to those in county jail. During this unparalleled time, I ask you to protect our most vulnerable populations by scheduling a special session to address these items. We must all step up to do what we can to help others. Thank you. 34 D.3 Report on emergency moratoriums on evictions and rent increases Maggie Tysor Oakland Develop and adopt, as soon as possible, a countywide moratorium on all evictions and rent increases during the public health state of emergency. Page 15 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 35 D.3 Report on emergency moratoriums on evictions and rent increases Joan Liston Medhurst Walnut Creek I am writing in support of a moratorium on evictions of tenants during this crisis. As a member of a church community, it is morally wrong and unjust to evict anyone at this time due to financial or health reasons. 36 D.3 Report on emergency moratoriums on evictions and rent increases Eric Sanchez Bay Point Good Morning Supervisors, My name is Eric Sanchez and I am a resident of Bay Point and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. (At this point you should include their story, how they have been hard hit by the pandemic and how they are now concerned about the fact that they could lose their housing. Then we want to include the following...) The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you, Eric Sanchez 37 D.3 Report on emergency moratoriums on evictions and rent increases Glenda Richmond Lost job since the "shelter in place" my work is house cleaning, no one is hiring me. has to pay lawyer in middle of a process court case that I have to pay still, I have a 12 year daughter and still have to buy food for us. The undocumented community is the worse affected in this time there are no benefits yet still have to pay taxes, still have to contribute and yet still we aren't taken into consideration. Page 16 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 38 D.3 Report on emergency moratoriums on evictions and rent increases Melody Howe Weintraub Lafayette Many religions have observances at this time of the year that focus on renewal and hope for the future. As a person of faith I am hopeful that our county, state and the whole world will succeed in flattening the curve of the virus outbreak and in navigating the economic rebound from this shelter in place. I appreciate the many steps you have taken as a Board to protect us and provide leadership through unchartted territory. Now, please listen to our faith voices and enact a moratorium on evictions and rent increases as outlined in the community letter. Most evictions don't make it to the courts so the state actions will not help. Many families are told to leave by their landlord and they are terrified and don't know where to turn. These are the people we are asking you to help. Those most vulnerable to economic hardship and possible homelessness. The number of families coming out for food across our county indicates how swiftly they have been hit by this situation. Help them by keeping them in their housing while the devastating effects of this virus are worked out. Thank you for your consideration. 39 D.3 Report on emergency moratoriums on evictions and rent increases Jacquelyne M Vera Richmond We can't allow our most vulnerable community members to suffer during this crisis. We need to prevent homelessness and eviction in our community. People need a safe space to be quarantined in. 40 D.3 Report on emergency moratoriums on evictions and rent increases Bakari Kafele Richmond I am a small landlord who lives in the same rental complex with my tenants in the city of Richmond. I support the temporary suspension of evictions for tenants who are unable to pay for reasons directly caused by the corona virus crises, such as illness or being unable to work due to business closures, or needing to stay home to take care of children. However, please also realize that many landlords are independent individuals with moderate incomes, and having to continue to pay our mortgage and property taxes with no rent coming in could lead to foreclosure. Nobody wins in that scenario, as it is unlikely the foreclosing bank would keep the tenants on at the below market rents we charge our tenants. Please consider enacting protections for everyone. Thank you Page 17 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 41 D.3 Report on emergency moratoriums on evictions and rent increases Victor Rameriz Bay Point Good Moorning Supervisors, My name is Victor Rameriz and I am a resident of Bay Point and a member of the community group ACCE. I am writing to urge you to a pass a temporary moratorium on evictions. I do not have a job. My community is impacted, there are no jobs for all those that lost jobs. Through our church, I volunteer to give food to those in need and it has skyrocketed. (drive-tru of course). People can not afford to pay their rent due to state of emergency, and people should not face eviction because the lost their jobs due to this emergency order. This ordinance should protect commercial tenants (small businesses and non profits, and should place a freeze on rent increases during the shelter in place order. 42 D.3 Report on emergency moratoriums on evictions and rent increases Nancy Ybarra San Pablo My name is Nancy, I am a resident of San Pablo. I am writing to voice my concerns and speak up for those who are afraid to do so. Because of the Corona virus outbreak in our city many families are out of work and are struggling to make rent and are barely getting by. Families and people who are facing evictions and rent increases should not have to suffer as this outbreak was not in their or our control. As tax payers and folks who continue to work hard everyday for their families and who contribute greatly to this city's overall economy should be able to catch a break for once. It's time for our so called leaders to step up and do their jobs and pass a strong Moratorium to keep families and communities protected. #Doyourjob #Itmakesmewannahollathewaytheydomylife Page 18 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 43 D.3 Report on emergency moratoriums on evictions and rent increases Darlene Gee, Mayor Orinda Dear Chair Andersen, Vice Chair Burgis and Members of the Board of Supervisors: The City of Orinda thanks the Contra Costa County Board of Supervisors and County Staff for considering adoption of a moratorium to protect commercial tenants through temporary moratoria on commercial evictions, and including an overview of Bay Area jurisdictions that have passed such ordinances, on the April 14 Agenda (Item D.3, “Report on emergency moratoriums on evictions and rent increases”). The report notes that Governor Newsom authorizes local governments to prohibit commercial evictions through May 31 and that the counties of Santa Clara, San Francisco and Marin, as well as the cities of Concord and Pittsburg, have adopted this type of moratorium to protect commercial tenants. Like many of Contra Costa County’s commercial areas, Orinda’s downtown is largely characterized by independently-owned merchants and other small businesses. These types of businesses have limited resources to continue to pay rent when their revenues have plummeted, in some cases to nothing, as a result of the COVID-19 crisis. In order to protect these small businesses and maintain local retail, we urge Contra Costa County to pass an urgency ordinance establishing a moratorium on commercial evictions as soon as possible. Sincerely, Darlene Gee Mayor, City of Orinda Page 19 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 44 D.3 Report on emergency moratoriums on evictions and rent increases Megan Zapanta Richmond As the Richmond Organizing Director for the Asian Pacific Environmental Network, I work with poor and working class Asians immigrants and refugees in Contra Costa County. Many of our community members live paycheck to paycheck already. In this moment where so many of our residents are out of work, it is imperative that you develop and adopt a countywide moratorium on all evictions and rent increases during the public health state of emergency. This will enable the families we work with, many of whom are seniors or youth, to safely shelter-in-place without fear of losing their homes. The State’s eviction moratorium, only apply to evictions that are being processed through the courts. These only apply to a small fraction of evictions, as most evictions are handled between the tenant and landlord. The state protections are not enough. While some of our members live in Richmond or other cities that are already passing eviction moratoriums, we also serve tenants in other parts of the county who aren’t yet protected. A countywide eviction moratorium is a necessary step to keep families in their homes right now and protect our families in this time of crisis. Page 20 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 45 D.3 Report on emergency moratoriums on evictions and rent increases Brendon O'Laskey Antioch Group. We are a group of parent advocates striving for a healthy, safe and equitable East County for young children and families. I strongly urge you to pass a countywide eviction and rent increase moratorium. Many Contra Costa residents have lost much or all of their income. It is unacceptable that everyone who is following the Shelter in Place order could be threatened with eviction for failure to pay rent or a rent increase during this time. Passing a countywide eviction moratorium is a critical step to protect families in this unprecedented time. We ask you to please include the following elements in the eviction moratorium to strengthen the protections for families: 1. Ban on all evictions. No family should move or relocate in this time. 2. Include a clause for a rent increase freeze. People need stability in this very uncertain time if we are to abide by the stay at home order. We shouldn't also worry about a rent increase when we are unable to make an income. 3. Include a debt forgiveness policy for families living paycheck to paycheck who are unable to produce the money needed to catch up. Or at a minimum, we ask for a grace period of 120-days in arrears for each month we remain unemployed. 4. Limit the amount of Documentation needed for families to prove this is a hardship. This is a pandemic; everyone is affected by COVID-19. Thank you 46 D.3 Report on emergency moratoriums on evictions and rent increases Mary Olowin Walnut Creek This is a time when we need to decrease the number of homeless people, so evictions should not be allowed. Each case should be evaluated and support provided so this is fair to the landlord and the tenant. Page 21 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 47 D.3 Report on emergency moratoriums on evictions and rent increases Judy Stillman Walnut Creek Please support the rental moratorium for Contra Costa County. I am the Executive Director Of Winter Nights Family Shelter. We have helped many low-income family find housing and for them to lose that housing because of an illness or losing their job would be devistating. They would probably go back to being homeless. 48 D.3 Report on emergency moratoriums on evictions and rent increases Jan Warren Walnut Creek Thanks for putting item D3 on the agenda for discussion. 6 CCC Cities have passed Eviction Moratoriums. Executive Order N-37-20 was inadequate. A landlord can still serve a three-day notice A landlord can still file an eviction for nonpayment of rent There is no protection for gig workers There is no protection for workers paid by cash. Not everyone can work from home or has benefits There is a housing and health crisis. Pass an Eviction Moratorium that: Prohibits rent increases. Prohibits late fees Prohibits residential and small commercial evictions if due to nonpayment of rent caused by COVID-19 during this local emergency Prohibits no-fault evictions unless necessary for health & safety Allows for a grace period to repay the back rent Page 22 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 49 D.3 Report on emergency moratoriums on evictions and rent increases Rocheall Pierre Antioch My name is Rocheall Pierre; A resident of Antioch and member of the East County Regional Group. I urge you to pass a moratorium on evictions and rent increases to keep families sheltered during the COVID-19 pandemic. We are aware of the Governor’s protections and that the sheriff will not process evictions, but local policy is needed to go further because it is not enough. We are counting on you, as our local leaders to take action and pass this ordinance. Too many lives have been lost and many more will continue if you do not secure shelter for thousands of families. My family has been adversely affected by the COVID-19 pandemic along with thousands of others. My income has come to a sudden halt due to the Shelter in Place Order. I work two jobs to pay my monthly bills. I work as a Therapist in schools’ sites but due to the crisis I was sadly placed on leave indefinitely and without pay. To make ends meet, I also work for Lyft and this has also seen a decline in ridership, which has resulted in less income. My family and I are in a very unstable and vulnerable situation. We are looking to you to protect us with this moratorium. I also urge you to create a financial assistance fund. There are thousands of families in need and this number will only increase as time goes by. We count on you as our representatives to help us find solutions to this economic crisis. Enact an eviction and rent increase moratorium and create a financial assistance fund. Page 23 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 50 D.3 Report on emergency moratoriums on evictions and rent increases Denise Woods Pittsburg My name is Denise Woods, I’m a Pittsburg resident, mother, grandmother, and member of the East County Regional Group. Our mission is to create a healthier, safer and more equitable community for families and children. During this crisis for families, we urge you as our elected officials to take action enact a moratorium on evictions and rent increases immediately! Every day COVID-19 fatalities rise in our county and sadly, these numbers will not subside unless you protect families by keeping them sheltered. It is imperative that you take action today. Stop placing the burden on residents to advocate for these protections. The moratorium should be a policy any public servant supports and champions. No family needs the threat of being on the streets or added stress during this time of uncertainty. Families also are in dire need of financial support. We ask that you establish an emergency relief fund for families for items such as food, utilities or rent. I urge you to pass a comprehensive countywide eviction and rent increase moratorium. Please make sure to include the following elements: 1.)A moratorium on ALL evictions and rent increases. 2.)A substantial grace period to pay back rent for every month of lost rent in arrears during this Shelter in Place OR establish a debt forgiveness program 3.)Loose documentation requirements. Many families do not have “proof” of their hardship. 4.)Establish an emergency relief fund for families during this crisis Thank you Page 24 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 51 D.3 Report on emergency moratoriums on evictions and rent increases Jeffrey Levin (East Bay Housing Organizations) El Cerrito On behalf of East Bay Housing Organizations I urge you to enact an urgency ordinance establishing a moratorium on terminations of tenancy and evictions throughout the entire county, as well as a temporary prohibition on rent increases. EBHO is a non-profit organization with over 500 organizational and individual members. For 35 years, we have worked to preserve, protect, and create affordable housing opportunities for low-income communities in Contra Costa and Alameda Counties by educating, advocating, organizing, and building coalitions. The coronavirus has taken a situation that was already dangerous and made it much worse. The staggering rise in unemployment claims over the past two weeks makes clear that many county residents - and not only the most low- income - are on the verge of missing rent. To evict them during this crisis would create grave consequences for individual and public health. After all, you can't shelter-in-place or self-isolate without a place to shelter. EBHO calls on you to pass the strongest possible eviction protections, not only for this state of emergency, but also for a period of time after it ends. Specifically, we urge you to take the following actions: 1.Enact a moratorium on all evictions except in cases of a threat to the health and safety of other tenants. 2.Include restrictions on rent increases during the state of emergency. 3.Establish an extended period for repayment of back rent, without late fees or penalties. Page 25 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 52 D.3 Report on emergency moratoriums on evictions and rent increases Alexina Rojas San Pablo Dear Board of Supervisors, My name is Alexina Rojas, and I am writing with an urgent request for you to consider a countywide eviction moratorium on all evictions and rent increases during the public health state of emergency. I work at a family resource center in West Contra Costa County that serves families with young children. When we first checked in with them at the beginning of the shelter-in-place, they were feeling positive and many of them were still working (at least one parent). However, the times are changing, a month into this situation. Many of the parents have lost their jobs in this time, and they are now starting to the financial effects, in combination with all of the other emotional effects. The State’s eviction moratorium and the patchwork policies by local cities are not enough, a countywide one is needed. Vulnerable populations are more likely to be renters, including seniors, families with young children, retail and restaurant workers who can’t work from home. Low-income residents and people of color are also more likely to be renters. We must take collective action to protect these populations in a fair and equitable way. I sincerely ask that you stand by our most vulnerable families right now, because when this is all over, we have to start a different journey of picking up the pieces. If you act now, it will be just that much easier. Thank you, Alexina Rojas Page 26 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 53 D.3 Report on emergency moratoriums on evictions and rent increases Erika Concord My name is Erika Pantoja and I am a resident of Concord and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on evictions. I'm the elder of three sibling, and along with my parents we all have been impacted by this pandemic. We fear day to day that we can get sick and we don't have health insurance. Plus, we wouldn't have how to pay because we all have either lost our jobs or they have cut our job hours due to pandemic. My mom is diabetic, and my dad suffers respiratory problems. Not been eligible to the state bonus and unemployment worry us every day to what we would do with not just the bills, rent, food but health. WE CAN NOT HAVE THE LUXURY TO GET SICK! The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! Page 27 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 54 D.3 Report on emergency moratoriums on evictions and rent increases Chipo Washington Good morning Supervisors, my name is Chipo Washington, resident of Walnut Creek and Chair of the East County Regional Group. We are committed to creating healthier, safer and more equitable communities for young children and families. I am a mother and currently work on the front lines of this COVID-19 fight at a local health clinic as a Registration Clerk. I am grateful to have a job that is essential to our community and is still providing my household an income. I am in contact with families that are struggling in this difficult time to pay their bills due to the Shelter in Place order. Families with young children and seniors with no income cannot pay rent and mortgages. We need help from our elected officials to overcome this crisis. I am asking you as leaders to pass a countywide eviction and rent increase moratorium to help those most impacted by this crisis. We ask you to include debt forgiveness during this time. Most families are living paycheck to paycheck. It will be difficult for us to pay off our debt during the short grace period most cities have provided. We also ask you to include a reasonable grace period to pay overdue rent of at least 120-days PER each month of the Shelter in Place. We ask you to be leaders and address these items today. 55 D.3 Report on emergency moratoriums on evictions and rent increases Veronica San pablo (Translated from Spanish) I urge the authorities to make or pass a moratorium or blockage of rent payments and evictions. Due to the Coronavirus crisis. Page 28 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 56 D.3 Report on emergency moratoriums on evictions and rent increases Leydi Maldonado San Pablo My name is Leydi Maldonado, a San Pablo resident and the chair of the West County Regional Group sponsored by First 5 Contra Costa. We are a group of parent leaders working to create healthier, safer, and more equitable communities for children and families. I’m a single mother of 2 and similar to other families, I have not worked in a month due to the shelter in place. I also do not receive any financial benefits. There are thousands of families like mine, living paycheck to paycheck and now really struggling and scrambling to make ends meet. I’ve seen friends and coworkers impacted by recent rent increases but we are currently unemployed. How are we supposed to pay for this? Our families are feeling very stressed and desperate and need a moratorium on rent increases and evictions so ALL families countywide can be protected. Many cities are enacting moratoriums but even those can be strengthen, and San Pablo has not passed one yet. We’re also worried about going out to stores and clinics and seeing our essential workers with lack of proper protective gear. I ask you to provide our frontline workers with supplies to stop the spread of COVID-19. They put their life at risk for us every day and deserve to have the protection necessary to be safe doing their job. We need them healthy to prevent the spread of this public health crisis. Protect our community by freezing evictions, rent increases and providing protection for our frontline workers. Page 29 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 57 D.3 Report on emergency moratoriums on evictions and rent increases Christine Clark Antioch Good Morning Supervisors. My name is Christine Clark, an Antioch resident and the Co-Chair of the East County Regional Group. Our group is committed to creating a healthy, safe and more equitable East county for young children and families. During this extraordinarily difficult time for families, our Group requests that you pass a countywide eviction and rent increase moratorium for all residents of Contra Costa County. Due to the COVID-19 crisis, there are thousands of residents and families who are unsure of where their paycheck will be coming from. Many of our own ECRG members have been laid off indefinitely and not everyone in our County qualifies for public assistance. What are families supposed to do to pay their rent and guarantee shelter for their children? No family should have to worry about losing their home during this public health crisis. As for myself, I have been furloughed as of just last week. I am very nervous and concerned that if the economy does not improve, I will be out of a job. I was living paycheck to paycheck so if this happens, I will not be able to afford living in my Antioch home. Please help the most vulnerable families of Contra Costa County. We ask that you provide a grace period for repayment of owed back rent of 120-days in arrears for every month the order is in effect. I urge you to pass a countywide eviction and rent increase moratorium NOW for residents of Contra Costa County during this COVID-19 crisis. Thank you. Page 30 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 58 D.3 Report on emergency moratoriums on evictions and rent increases Azucena Torres Bay Point My name is Azucena Torres, a member of the Central County Regional Group sponsored by First 5 Contra Costa. I am a mother of 2 children living in Bay Point. I want to express how important it is to see a county-wide moratorium on evictions and rent increases immediately. There are many hardworking people like me and my husband who are being affected drastically economically by the COVID-19 crisis. Many people including my family will not be able to afford, rent, bills, and food due to lack of work because of the Shelter in Place order. And because I live in an unincorporated area I look to you to protect my family from being evicted if we’re unable to make rent in the months to come. We all need time to recover, and if banks are accepting late mortgage payments with no penalties, why can’t landlords do the same? We are looking to you to take action and help our county come out of this stronger together. Passing a moratorium on evictions and rent increases is essential for everyone’s health and to prevent displacing families and children into the streets. Also, we keep hearing about the $1200 stimulus that will supposedly relieve families from debt. But we all know that our debt will be more than this amount and not everyone is eligible to receive it. Families are counting on you to aid in this crisis with a cash assistance plan through debt forgiveness. It is time to unite and support as a community. Please pass a strong ordinance now! Page 31 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 59 D.3 Report on emergency moratoriums on evictions and rent increases Mark MacMahon Walnut Creek I strongly recommend that Contra Costa County develop and adopt a countywide moratorium on all evictions and rent increases during the public health state of emergency. The statewide moratorium only applies to evictions that are being processed through the courts, which is only a small fraction of evictions. These don’t protect the vast majority of tenants who are still at risk of receiving eviction notices even though they have been ordered to stay at home and have no way to earn income to pay rent. The Board of Supervisors has taken proactive leadership steps to protect the community’s health by activating the shelter-in-place order and allocating staff and resources to protect the health of all residents to fight the COVID-19 virus. Now it is time to show similar leadership in protecting the economic well-being of an increasing number of residents who are facing eviction due to widespread loss of jobs and income due to the shelter-in-place order. The best solution is a countywide eviction moratorium that would apply to residents in all jurisdictions. A countywide policy would be fairly applied no matter where people live in the county, reduce confusion for tenants and landlords, and show the county’s commitment to assisting all residents during this time of public health threat. Keeping people in their homes during this public health crisis is the best thing to do to prevent homelessness, support shelter-in-place compliance, and ensure family health and community health. Page 32 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 60 D.3 Report on emergency moratoriums on evictions and rent increases Enicia Montalvo San Pablo My name is Enicia Montalvo, a San Pablo resident, a pastor, and the treasurer of the West County Regional Group sponsored by First 5 Contra Costa. As our county leaders, we look to you to protect the most vulnerable during this crisis by passing an eviction and rent increase moratorium. As a San Pablo resident I’m worried because although some cities in the county have passed mild moratoriums on evictions and rent increases, my city has no protections. I don’t feel protected enough by the governor’s moratorium and I hope you, as our leaders close the gaps needed to offer real protections. Speaking personally and on behalf of my community, I’m asking you to please exercise your administrative and political power to support residents. We’re all in urgent need of a moratorium on evictions and rent increases that prohibits tenants from being evicted from our homes. We need a grace period of safety for at least one year. Many of us have lost our jobs and it will take a long time to recover economically from this. We need these protections to be practical and not put a burden on tenants by requiring so much paperwork to prove they’re being affected, WE ARE ALL being affected by it. I ask you to start a relief fund for those hard working tax payers that don’t qualify for public assistance but deserve it as everyone else. We’re counting on you to do the right thing, the moral thing, be the leaders we need you to be. Please pass a strong ordinance now! Page 33 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 61 D.3 Report on emergency moratoriums on evictions and rent increases Jima Monson Concord My name is Jima Monson, Concord resident and single mother. I am the Chair of the Central County Regional Group sponsored by First 5 Contra Costa. We are a group of parent volunteers working to create healthier, safer, and more equitable communities for children and families. I’m writing to express support for an immediate county-wide moratorium on evictions and rent increases to protect families during this pandemic. Concord recently passed a moratorium on evictions but the documentation places disproportionate burden on tenants. This is concerning as there are families who will not be able to provide prove. Another concern is the grace period given to pay back owed rent. As a parent with a single income, once this shelter in place is lifted, it will take sometime to pay back the debt that I have acquired. I ask you to close the loophole and grant a grace period of 120 days in arrears for every month to give us time to pay our debt since it is not our choice to be unemployed. If families aren’t protected from losing their homes we will be force to defy the shelter in place to pay rent, bills and food. Your inaction today will cause suffering and death. You have the power to prevent this. Protect our families, friends and neighbors who are in jail with non-violent convictions and are unable to practice social distancing due to overcrowding. Please release them to their families and stop the spread of COVID-19 in the jail system. Page 34 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 62 D.3 Report on emergency moratoriums on evictions and rent increases Amelia Hernandez San Pablo My name is Amelia Hernandez, a resident of San Pablo, mother and an advocate with the West County Regional Group. I urge you to pass an immediate countywide moratorium on evictions and rent increases and cash assistance for undocumented immigrants. You have the power and should use it. I’m a single mother to a 7-year-old and rent a room at a house where recently they increased my rent by $200. I only work 3 days a week and due to the shelter in place order my work has decreased. Also, due to the school closures, I have no one to watch my son. Recently Richmond passed a moratorium on evictions, but San Pablo didn’t and that’s why I’m writing to you. At this moment, you’re my only hope. I urge you to use your power to protect ALL tenants, including those like me who only rent a room in a house. It is during this time that we ask you to take action, to save lives, to prevent children from living on the streets. I can’t afford to stop working. I’m a single mother. I don’t qualify for unemployment benefits or for the Stimulus Package. I don’t want to miss my rent payment, but I have no other choice. As the leaders of our county, take a humane stance and protect us from living on the streets during this pandemic. Pass an eviction and rent increase moratorium to protect ALL of us and gives us enough time to re-pay rent, and plan for cash assistance to undocumented workers. We look to you to lead us through this crisis. Page 35 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 63 D.3 Report on emergency moratoriums on evictions and rent increases rhea elina laughlin My name is Rhea Elina Laughlin. I’m with First 5 Contra Costa, the proud sponsor of 3 Regional Groups, made up of tireless parent advocates for the health and safety of children and families. Similar to thousands of hard-working residents across the county, Regional Group families are facing devastating financial hardship during the Shelter in Place Order. Among the most impacted families in our program, 96% are unemployed or have suffered significant work shortages. 70% are ineligible for public benefits. They report cases of increased rents and threats of eviction. Under this extreme duress, families wonder how to pay rent, fear becoming homeless, and choose between paying for rent, medicine or food for their children. Children are experiencing extraordinary trauma as they absorb this palpable stress and fear. I urge you to join other counties and pass a moratorium on all evictions and rent increases. The Orders by the Governor and Judicial Council are NOT comprehensive or stop evictions. We need a countywide policy that is strong, streamlined and provides leadership. Such an ordinance needs flexible documentation requirements, debt forgiveness or a sufficient grace period to allow families to pay overdue rent. Lives are at stake during this financial crisis. Contra Costa families look to you for leadership and concrete relief. Please pass a moratorium to keep our children safe, prevent the spread of COVID-19, avoid homelessness, and protect our County. Page 36 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 64 D.3 Report on emergency moratoriums on evictions and rent increases Ali Uscilka Concord Good morning. My name is Ali Uscilka, and I am the director of Healthy & Active Before 5. While we appreciate the county’s incredible work to stop the spread of COVID-19, we are highly concerned by the lack of clear and comprehensive direction from this Board to protect Contra Costa families from the worst economic and social impacts of this crisis. We have seen the housing crisis growing every year, and now it is a true emergency. As shown in the EHSD report, the current eviction protections from the state and other entities are not sufficient. Residents are struggling to access relief and are concerned about their long-term stability. The most vulnerable families in our community need loose documentation requirements in order to take advantage of state and local protections. In order to prevent evictions and homelessness on a mass scale when the shelter in place order is lifted, we urge you to consider a generous grace period or a plan for debt forgiveness. It will take years, not months, for families to get back on their feet. It is not an exaggeration to say that lives are at stake, and a generation of children is at risk for experiencing the trauma of eviction and homelessness in our community. You have the authority to act swiftly to grant them the protections that will provide true relief and support during this time. If we are all in this together, we must act boldly and not leave anyone behind. Thank you. Page 37 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 65 D.3 Report on emergency moratoriums on evictions and rent increases Debra Ballinger Concord My name is Debra Ballinger and I am the Executive Director of Monument Impact. I am writing to ask that you pass an emergency eviction moratorium and rent freeze today. The COVID-19 crisis has exposed the fragility of our housing system and underlying income and racial inequalities. People have lost their jobs and can no longer afford rent or mortgages. Small businesses are shuttered by the shelter in place order. The whole fabric of our county’s future economic recovery depends on stabilizing all of us now. Contra Costa County must pass a far-reaching eviction and rent freeze moratorium to get residents through this public health crisis and stabilize housing and small businesses with these elements: 1.A freeze on all evictions except for health and safety reasons. 2.A freeze on all rent increases. 3.No late fees, interest or credit reporting for residents and small businesses unable to pay their rents due to COVID-19. 4.Simple documentation for informing landlords of inability to pay through self-certifying loss of income or health reasons due to COVID-19. 5.A grace period of 120 days per month of unpaid rent to allow tenants to recover financially to repay this debt. 6.Back rent incurred during the Emergency Order cannot be used as a basis for eviction. 7.An enforcement mechanism to ensure tenants are protected and landlords follow the ordinance. Thank you. Page 38 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 66 D.3 Report on emergency moratoriums on evictions and rent increases Karen Yapp Pleasant Hill Many residents live paycheck to paycheck. They pay rent and other expenses, but do not have much left over. During the COVID-19 emergency, many of these residents are left with no income and no way to pay for rent. When the shelter in place is lifted, many of these workers will not return immediately to full time work. People will be slow to make discretionary trips to restaurants and shopping centers. Workers in these businesses will return to part time work only, at least for a few months. Contra Costa County needs to follow the lead of other counties in our area. We need to prohibit residential and commercial evictions when the non- payment is due to the virus. And we need to provide some leeway after the shelter in place ends, to accommodate those people who are still unable to return to the same work schedule they had prior to the virus. Contra Costa could lead the way in providing a system for the renter to submit pay stubs and other evidence from before and after the virus to document their reduced hours. People in this situation should have an extended grace period for paying partial rent. We must also provide reasonable time for repayment of back rent. When a person with no savings returns to work, they will continue to struggle to meet their living expenses. Adding immediate repayment of rent would be an insurmountable burden. I recommend a grace period of 120 days for each month of unpaid rent. That is 25% more that a person has to scrape together each month. Page 39 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 67 D.3 Report on emergency moratoriums on evictions and rent increases Josh Anijar Martinez The Labor Council will continue to thank the Board of Supervisors for issuing the “shelter in place” order. The measure continues to save lives and flattens the curve. This measure’s intended purpose, however, will be put in jeopardy if people are evicted from their homes and are left out seeking a new place to shelter mid-crisis. Far too many workers are one pay check away from being on the streets and that was before COVID-19. Contra Costans need your continued leadership in this historic moment to adopt an eviction moratorium. In this unprecedented time of crisis, workers need their government’s support, not more hurdles that can jeopardize their families lives. Additionally, the Labor Council stands in solidarity with Lift Up Contra Costa’s efforts to stop our County jails from becoming a breeding ground for COVID- 19 cases. This situation is literally a matter of life and death for us all. Now is the time to do the right thing by immediately releasing the elderly, juveniles, and those within 6 months of the end of their sentence. Thank you for your leadership in this difficult time. Page 40 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 68 D.3 Report on emergency moratoriums on evictions and rent increases Kirsten Rigsby Oakley Thank you for taking leadership in protecting the community health’s by activating the shelter-in-place order & allocating resources to protect the health of all residents as we fight the COVID-19 virus. Now is the time to show similar leadership in protecting the economic well-being of an increasing number of seniors and families with young children, who are facing eviction due to widespread loss of income due to the shelter-in-place order. The State’s eviction moratoriums, including actions by the Governor & Judicial Council, only apply to evictions that are being processed through the courts (only a small fraction of evictions). They don’t protect the vast majority of tenants who are still at risk of receiving eviction notices even though they have been ordered to stay at home & have no way to earn income to pay rent. The solution is a countywide eviction moratorium, which the Board of Supervisors has the authority to have apply to residents in all jurisdictions. A countywide policy will reduce confusion for tenants & landlords & show the county’s commitment to assisting all residents during this time of unprecedented public health threat. Vulnerable populations are more likely to be renters, including seniors & families with young children, low-income residents & people of color. We must take collective action to protect these populations in a fair & equitable way. Keeping people in their homes during this public health crisis is the smart thing to do. Please act now. 69 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Carlos de leon Pittsburg My name is Carlos deLeon. Im a resident of Pittsburg and a member of the community group ACCE. I am writing to urge you to support a temporary moratorium on evictions. I am an example, I work in remodeling houses; the company where I worked stopped work on March 25. I am the only wage earner in my home since my wife stays home to care for our auautistic daughter all day. Our family consists of three legal residents and one who is not, so we do not qualify for the help of the federal government. I am specifically afraid of my family's future of ending up with a debt that CAN NOT BE PAID. Page 41 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 70 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Esperanza Rojas Bolanos Brentwood I am sending this on behalf of a broad coalition of service providers, labor, faith, advocates and residents who are pushing for a countywide emergency eviction moratorium that will protect every resident and family in Contra Costa during this public health crisis. Besides being the right thing to do, this would also mean that efforts to pass local moratoria would not have to be done city by city. You are welcome to share this with your trusted allies and networks.Thank you very much for taking action in support of Contra Costa tenants who are struggling to pay their rent in midst of this public health crisis. 71 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Shagufta khan Oakley Dear board of supervisor, its time to show similar leadership in protecting the economic-well being of an increasing number of residents., including seniors and families with young children, who are facing difficult evocation due to widespread and service, loss of jobs and income due to the shelter in place order. Vulnerable population are more likely to be renters, including seniors, family with young children, retail and restaurants workers who can't work form home. Low income- residents and people of colors are more likely to be renters. we must take collective action to protect these populations in fair way. thank you so much shagufta khan Page 42 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 72 D.3 Report on emergency moratoriums on evictions and rent increases Kirsten Rigsby Oakley Thank you for taking leadership in protecting the community health’s by activating the shelter-in-place order & allocating resources to protect the health of all residents as we fight the COVID-19 virus. Now is the time to show similar leadership in protecting the economic well-being of an increasing number of seniors and families with young children, who are facing eviction due to widespread loss of income due to the shelter-in-place order. The State’s eviction moratoriums, including actions by the Governor & Judicial Council, only apply to evictions that are being processed through the courts (only a small fraction of evictions). They don’t protect the vast majority of tenants who are still at risk of receiving eviction notices even though they have been ordered to stay at home & have no way to earn income to pay rent. The solution is a countywide eviction moratorium, which the Board of Supervisors has the authority to have apply to residents in all jurisdictions. A countywide policy will reduce confusion for tenants & landlords & show the county’s commitment to assisting all residents during this time of unprecedented public health threat. Vulnerable populations are more likely to be renters, including seniors & families with young children, low-income residents & people of color. We must take collective action to protect these populations in a fair & equitable way. Keeping people in their homes during this public health crisis is the smart thing to do. Please act now. Page 43 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 73 D.3 Report on emergency moratoriums on evictions and rent increases Danny Espinoza Antioch Good Morning Board. My name is Danny Espinoza and I am Campaign Coordinator at Lift Up Contra Costa. I'm writing today to say It is time for Contra Costa County to Act. Five other counties in the Bay Area have taken action, and 5 cities in Contra Costa--- Bold leadership saves lives. Contra Costa should not be afraid to lead. In the same way, the 7 Bay Area Counties were ahead of the state and the country in declaring Shelter in Place, CoCo needs to follow this through with this ordinance, that keeps residents and families in their homes during this crisis. It is a health risk for all people to be evicted. Contra Costa should set a higher bar at this moment in time. We need stronger provisions than reflected in some other county ordinances. In fact, advocates are already going back to ask for revisions and updates. We need a meaningful ordinance that stabilizes our community and helps them recover: No evictions at all (except for health and safety reasons) No rent increases No late fees Real Grace period - of 120 days per month in arrears A strong ordinance is about preventing dramatic escalation in Homelessness An estimated ⅓ of people have lost work and income; If evicted now, where will they go? Evictions thrust people into a downward spiral of poverty and joblessness that will cost the county more at the end of the day. I expect great leadership at a time of such uncertainty and hope that we can put the working families of Contra Costa first. Page 44 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 74 D.3 Report on emergency moratoriums on evictions and rent increases Douglas A Leich Danville Develop and adopt, as soon as possible, a countywide moratorium on all evictions and rent increases during the public health state of emergency. The State’s eviction moratorium, including actions by the Governor and Judicial Council, only apply to evictions that are being processed through the courts. These only apply to a small fraction of evictions, as most evictions are handled between the tenant and landlord. The state protections are not enough, as they don’t protect the vast majority of tenants who are still at risk of receiving eviction notices even though they have been ordered to stay at home and have no way to earn income to pay rent. The Federal relief package provides mortgage relief support for homeowners, but tenant relief is being left to local government. The time to act is now. 75 D.3 Report on emergency moratoriums on evictions and rent increases LAUREN BABB Concord Vulnerable populations are more likely to be renters, families with young children, essential health workers who can’t work from home. We must take collective action to protect these populations in a fair and equitable way. The State’s eviction moratorium, including actions by the Governor and Judicial Council, only apply to evictions that are being processed through the courts. These only apply to a small fraction of evictions, as most evictions are handled between the tenant and landlord. The state protections are not enough, as they don’t protect the vast majority of tenants who are still at risk of receiving eviction notices. The eviction moratoriums enacted by several local cities policies are appreciated and helpful, but each policy is different, and the result is a patchwork of policies that create inequities among different communities and are confusing to tenants, landlords, city and county staff, and law enforcement. I support a countywide eviction moratorium policy that will be fairly applied no matter where people live in the county, reduce confusion for tenants and landlords, and show the county’s commitment to assisting all residents during this unprecedented public health threat. Page 45 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 76 D.3 Report on emergency moratoriums on evictions and rent increases Rhovy Lyn Antonio Pleasant Hill Renters facing financial turmoil because of the coronavirus outbreak should not have to worry about keeping a roof over their heads and the government has a role to play in helping to protect all citizens, and so the California Apartment Association is engaged with policymakers to ensure that any forthcoming legislation is fair to both renters and rental housing providers. To ensure housing stability, CAA has called upon every California rental housing provider to support CAA’s Safe at Home Guidelines by committing to the following through May 31, 2020: - Halt evictions on renters affected by COVID-19, absent extraordinary circumstances. - Waive late fees for residents who pay rent after the rent due date because they have been affected by the COVID-19 pandemic and related government actions. - Offer flexible payment plans for residents who cannot pay rent by the due date A statewide approach is prudent given the State’s access to resources and financial aid that would help make such moratorium legislation equitable to avoid a negative chain reaction. Any jurisdiction that pursues an eviction moratorium during the coronavirus outbreak has an obligation to assist housing providers so they are not extending indefinite lines of credit to affected tenants as this causes a chain reaction which may limit the housing provider’s ability to pay their financial obligations . Thank you. Rhovy Lyn Antonio California Apartment Association, Contra Costa Division Page 46 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 77 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Jeannette Kortz Richmond Dear County Supervisors, I am writing to urge you to pass a temporary moratorium on evictions. During this crisis, many people have lost their jobs. Many Americans have less than $400 in the bank. They cannot pay their rent, or their mortgage, if they have lost their jobs due to the COVID-19 crisis.The ordinance should put a moratorium on all evictions and mortgages due, except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non-profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! 78 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Ana Gonzalez Richmond CA My name is Ana Gonzalez and I am a resident of Richmond CA and a member of the community group ACCE. I am writing to urge you to pass a temporary moratorium on Rent and evictions. I am very concern because this pandemic with the coronavirus affected my family , my daughter single mom was layoff more than 2 week a go , my grand daughter is 12 , I have 3 kids one boy 10, a girl 12 and a son 17, my husband is 76 years and he is retired. We are a big family and we do not how we are going to pay rent and buy groceries and pay others bill . The ordinance should put a moratorium on all evictions except those that are necessary for health and safety. The rent accrued during the state of emergency should not be the basis of an eviction down the road. The ordinance should include protections for commercial tenants (non profits and small local businesses). The ordinance should place a freeze on rent increases during the shelter in place order. Thank you! Page 47 of 48 D.3 Rent Moratorium #Agenda Item Your Name City of Residence Comments (1500 character limit) 79 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Marta Flores Concord As a community member, and social service provider for families, I strongly believe our county as a whole needs to develop and adopt, as soon as possible, a moratorium on all evictions and rent increases during the public health state of emergency. A countywide policy will be fairly applied no matter where people live in the county, reduce confusion for tenants and landlords, and show the county’s commitment to assisting all residents during this time of unprecedented public health threat. I strongly appreciate the leadership our board of supervisors has demonstrated thus far by adopting the shelter in place and believe supporting this countywide policy would be the next step towards protecting our community members during such a difficult time.I trust that you will agree and support this. Please take action and protect all community members! Page 48 of 48 22 or inda wa y • or inda • ca li fornia • 94563 April 13, 2020 Contra Costa County Board of Supervisors 651 Pine Street Martinez, CA 94553 RE: April 14 Agenda Item D.3, "Report on emergency moratoriums on evictions and rent increases" Dear Chair Andersen, Vice Chair Burgis and Members of the Board of Supervisors: The City of Orinda thanks the Contra Costa County Board of Supervisors and County Staff for considering adoption of a moratorium to protect commercial tenants through temporary moratoria on commercial evictions, and including an overview of Bay Area jurisdictions that have passed such ordinances, on the April 14 Agenda (Item 0.3, "Report on emergency moratoriums on evictions and rent increases"). The report notes that Governor Newsom authorizes local governments to prohibit commercial evictions through May 31 and that the counties of Santa Clara, San Francisco and Marin, as well as the cities of Concord and Pittsburg, have adopted this type of moratorium to protect commercial tenants. Like many of Contra Costa County's commercial areas, Orinda's downtown is largely characterized by independently-owned merchants and other small businesses. These types of businesses have limited resources to continue to pay rent when their revenues have plummeted, in some cases to nothing, as a result of the COVID-19 crisis . In order to protect these small businesses and maintain local retail, we urge Contra Costa County to pass an urgency ordinance establishing a moratorium on commercial evictions as soon as possible. Sincerely, Darlene Gee, Mayor City of Orinda General Information (925) 253-4200 (ph) (925) 254-2068 (fax) Administration (925) 253-4220 (ph) (925) 254-2068 (fax) Planning (925) 253-4210 (ph) (925) 253-7719 (fax) Parks & Recreation (925) 2S4-2445 (ph) (925) 253-7716 (fax) Police (925) 254-6820 (ph) (925) 254-9158 (fax) Public Works (925) 253-4231 (ph) (925) 253-7699 (fox) April 13, 2020 Contra Costa County Board of Supervisors 651 Pine Street Martinez, CA 94553 RE: April 14 agenda, item D3, Moratorium on Evictions and Rent Increases Dear Supervisors: I am writing on behalf of East Bay Housing Organizations to urge you to enact an urgency ordinance establishing a moratorium on terminations of tenancy and evictions throughout the entire county, as well as a temporary prohibition on rent increases. EBHO is a non-profit organization with over 500 organizational and individual members. For 35 years, we have worked to preserve, protect, and create affordable housing opportunities for low-income communities in Contra Costa and Alameda Counties by educating, advocating, organizing, and building coalitions. The coronavirus has taken a situation that was already dangerous and made it much worse. The staggering rise in unemployment claims over the past two weeks makes it clear that many county residents - and not only the most low-income - are on the verge of missing rent. To evict them during this crisis would create grave consequences for individual and public health. After all, you can't shelter-in-place or self-isolate without a place to shelter. That is why EBHO is calling upon you to pass the strongest possible eviction protections, not only for this state of emergency, but also for a period of time after it ends. Specifically, we urge you to take the following actions: 1. Enact a moratorium on all evictions except in cases of a threat to the health and safety of other tenants. 2. Include restrictions on rent increases during the state of emergency. 3. Establish an extended period for repayment of back rent, without late fees or penalties. East Bay Housing Organizations 538 Ninth Street, Suite 200 Oakland , CA 94607 510 -663-3830 Fax 5 10 -663 -3833 www.EBHO.org Contra Costa County Board of Supervisors April 13, 2020 Page 2 A more complete explanation of our reasons for these actions follows below. The State measures described in your report are not sufficient protection Your staff report describes actions taken by the Governor and the Judicial Council to halt evictions. While these measures are important first steps, they are inadequate and likely will still result in significant displacement and hardship for large numbers of renters and pose an additional threat to public health and safety. The State limitations on evictions only pertain to the judicial process, which are at the last stages of the eviction process. They do NOT prohibit landlords from issuing notices of termination of tenancy (3-day notice to pay rent or quit) and they do not prohibit landlords from filing Unlawful Detainer actions with the court. While the Judicial Council order provides for certain procedural delays, it does not create any new defense to an eviction. Nor do these actions prohibit (a) no-fault evictions for owner move-in, remodeling, or conversion of the unit to other uses, (b) evictions without a stated cause for the many rental units not covered by AB 1482¶s statewide just cause protections. The biggest danger is that tenants who receive a notice of termination from their landlord will be unaware of the temporary hold on judicial evictions and will move out when they receive such a notice, which happens far more frequently than cases actually proceed to a summons and trial. Please see the attached analysis by Western Center on Law and Poverty, California Rural Legal Assistance Foundation, and Disability Rights California for further details. Tenants must be protected from any type of eviction other than to protect an immediate threat to the health and safety of other tenants. Limiting protections only to those who can formally document loss of income will leave thousands of vulnerable tenants at risk and increase the threat to public health. It is not possible for residents to shelter in place when they have no place to shelter. The consequences of evictions at this time extend far beyond the hardship to the many families who have lost income due to the coronavirus emergency. Evicted tenants either will be forced to double up with other households or will find themselves homeless and on the streets. In either case, this completely violates the need for social distancing and increases the risk of further spread of this deadly virus. For tenants who lose their housing, this could be a life or death issue. 538 N inth Street, Suite 200 Oakland , CA 94607 5 10 -663-3830 Fax 5 10 -663-3833 www.EBHO.org Contra Costa County Board of Supervisors April 13, 2020 Page 3 Rent increases must be suspended The argument that tenants who have lost most or all their income are protected by state law that ³limits´ rent increases to 9% is not sustainable, particularly for the many families who are either rent burdened (paying more than 30% of income for rent) or severely rent burdened (more than 50% of income). Allowing landlords to increase the rent amid an unprecedented economic crisis runs the risk of creating a situation where tenants emerge from the immediate health emergency with an insurmountable debt, thus kicking a wave of evictions down the road. Sufficient time must be provided for repayment of back rent, particularly for tenants who are already rent burdened. Even a 6-month repayment period for missed rent maybe an insurmountable obstacle for low income tenants who are already rent burdened. We must avoid having a wave of evictions after the worst of the pandemic has passed. What if the crisis lasts for 3 months, or more? That would mean that tenants--many now out of work--could be expected to pay at least 1.5 times their usual rent for each of the 6 months following the state of emergency. For many low-income renters, that will be impossible, thus setting off a cascade of evictions later this year. Instead, we encourage you to create a repayment plan that extends along with the state of emergency. Specifically, we recommend that you give renters 120 days to repay rent for each month for which rent was missed. That way, we prepare for the worst and give tenants a chance to get back on their feet after the emergency has passed. The County needs to act swiftly and broadly Many counties have already enacted moratoria on evictions that apply not just to the unincorporated portions of the county but to all jurisdictions in the county, including both charter and general law incorporated cities. Contra Costa should do the same, eliminating a patchwork of rules across the county that are confusing to landlords and tenants alike. We would be happy to share with you a legal analysis that sets out the legal basis for such an action. The time for action is now. We have already seen what delayed action has meant in dealing with the public health issues ± the relatively lower rate of spread of infection in California and Contra Costa County is due to the swift and bold response of our public health departments in quickly establish a shelter-in-place order. A similarly swift and bold response is needed to deal with the looming eviction crisis. 538 N inth Street, Suite 200 Oakland , CA 94607 5 10 -663-3830 Fax 5 10 -663-3833 www.EBHO.org Contra Costa County Board of Supervisors April 13, 2020 Page 4 In conclusion, we urge you to swiftly enact an urgency ordinance to establish a moratorium on terminations of tenancy as well as judicial evictions, a suspension of rent increases, and an extended period for repayment of back rent without late fees and penalties. Sincerely, Jeffrey Levin Policy Director Attachments: Analysis of Governor¶s Moratorium on Evictions EBHO Matrix of Local Eviction Moratorium Measures 538 Ni nth Street, Su it e 2 0 0 Oakla nd, CA 94607 5 10-663-3830 Fax 5 10-663-3833 www.EBHO.org Analysis of Executive Order N-37-20 (Issued March 27, 2020) Regarding Evictions Executive Order N-37-20 provides no practical help for renters during the COVID-19 pandemic. The order does not provide additional protections for renters who are unable to pay their rent during this crisis or for renters who may be evicted for other reasons or no reason at all. It simply gives some tenants more time to file a response in court, but only if they’ve met required conditions and are aware they have more time. It will be impossible to effectively implement and will create needless confusion in overburdened courts. The order allows many tenants to be evicted now, and simply kicks the can down the road for others, creating a looming wave of evictions that will overwhelm the courts, local jurisdictions, and legal aid programs struggling to respond, threatening to unravel any progress we’ve made on California’s housing and homelessness crisis over the last few years. The Order: x Extends the deadline to respond to an eviction summons from five court days to sixty, if the complaint is based on nonpayment of rent and the tenant can establish that they: o Previously paid rent to the landlord. o Notified the landlord in writing, no more than seven days after the rent was due, that they need to delay all or some of the rent because of a COVID-19 related reason. o Retain documentation of the COVID-19 related loss of income. x However, the order does not create any obligation for the landlord to accept the rent at a later date, enter into a payment plan, or otherwise work with the tenant to avoid the eviction. This means that, until May 31, 2020: x A landlord can still serve a three-day notice, even if the tenant has told them they can’t pay the rent because of a COVID related income loss. x A landlord can still file an eviction for nonpayment of rent or any other reason. x A tenant will still have to file a document—likely an answer—within the regular five days specified within CCP 1167 in order to avoid default judgment. x A tenant will still have to appear in court to defend the eviction. x Many tenants will be misled into thinking they have 60 days to respond, but the court will likely enter a default judgment against them if they don’t respond during the first five days. x Because a landlord is likely to seek default judgment before the tenant can get an extension, this Order does not provide meaningful protection for tenants. Courts have no way of knowing whether tenants have complied with the requirements to obtain more time. x The order does not require landlords to work with tenants to allow them to pay back-rent, or even suggest a timeline for this. Most local orders provide at least 180 days after the end of the emergency, long after the period the Governor has decided tenants should go to court on these evictions. x The Order prohibits a Sheriff’s lockout from being enforced through May 31st, but only for tenants who are being evicted for nonpayment who have complied with documentation requirements. This would seem to deputize sheriffs into becoming arbiters of the law, which is unacceptable and WESTERN CENTER ON LAW & POVERTY California Rural Legal Assistance Foundation d"N Disability 1 11 -Rights "-California California 's protection & advocacy system impractical. Moreover, it simply does not make sense because it’s unlikely that such a lockout would occur before May 31, and tenants will need protections after that date to deal with the ongoing crisis. x The reasons for nonpayment deemed acceptable also ignore the realities of the shutdown . For example, families with small children who are not in school are still suffering because they cannot take their children to daycare, or to family members who otherwise would have taken care of those children during work hours. x Also starkly missing is anything to pause no-fault evictions, such as for renovation of the property, owner move-in, or converting the property to another use, and no-cause evictions. These types of evictions need to be put on hold in order to allow people to shelter in place. WESTERN CENTER ON LAW & POVERTY California Rural Legal Assistance Foundation d"N Disability 1 11 -Rights "-California California 's protection & advocacy system Notes on Contra Costa County’s Table of Moratoria on Evictions The table attached to the staff report for item D.3 is a useful tool for comparing State, County and local jurisdiction orders and ordinances placing moratoria on evictions. However, the table does contain some inaccuracies. EBHO has prepared its own table, which is attached. 1. The County's table refers to an outdated version of Alameda County's ordinance, which has since been extended to cover all cities and unincorporated areas for 90 days. The use of emergency powers to cover all areas within the county, not just unincorporated lands, now stands as the norm in most Bay Area counties. 2. The County's table includes a number of important cities, especially in Contra Costa. However, there are now 17 city-level moratoria in the East Bay, the majority of them in Alameda County. While several cities in Contra Costa County have taken action, the majority are not covered by any eviction protections stronger than those passed by the California Judicial Council. 3. There are a few inaccuracies, some of which are more concerning than others. For instance, the County's table states that there's a ban on no-fault evictions in Concord. That's not the case. Likewise, it states that no-fault evictions are allowed in Oakland. That's not the case for all units covered by the eviction moratorium (Oakland’s eviction moratorium extends additional protections to all units that are covered by Oakland’s Just Cause for Eviction Ordinance). 4. The County's table states that for Oakland, the City Administrator will determine the length of the "grace period" for back payment of rent. However, Oakland, and now Berkeley as well, have written their ordinances and/or regulations so that, while tenants are required to pay back rent, even after the emergency they cannot be evicted for non-payment of rent during the emergency if it was due to economic hardship caused by COVID-19. City/CountyStart Date End DateNon- Payment EvictionsNo-Cause EvictionsRent IncreasesLate FeesComm. EvictionsRepayment PeriodAlameda March 17th May 17th Y N N N N NoneAlbany March 26th May 31st Y N Y Y Y 180 daysAntioch March 16th May 31st Y N N Y Y 180 daysBerkeley March 17th End of SOE Y Y N Y Y UnlimitedConcord March 25th May 31st Y N Y Y Y 90 days per monthEl Cerrito March 16th May 31st Y N N Y Y 180 daysEmeryville March 19th May 31st Y N N N Y NoneFremont March 17th SOE + 30 days Y Y N Y Y 180 daysHayward March 24th July 7th Y Y N Y Y 90 daysLivermore March 25th May 31st Y N N N Y NoneNewark March 26th May 31st Y N N Y Y 180 daysOakland March 9th May 31st Y Y Y Y Y UnlimitedPinole March 16th May 31st Y N N Y Y 90 daysPittsburg March 16th May 31st Y Y Y Y Y 180 daysRichmond March 17th End of SOE Y Y N Y N 180 daysSan Leandro March 25th May 31st Y N N Y Y 90 daysUnion City March 24th May 31st Y N N Y Y 90 daysAlameda County March 31st June 30th Y N N N N NoneProhibitedEast Bay Eviction and Rent MoratoriaResearch conducted by East Bay Housing Organizations. Last updated 4/10/20. Please email alex@ebho.org with questions or updates.Page 1 of 3 City/CountyAlamedaAlbanyAntiochBerkeleyConcordEl CerritoEmeryvilleFremontHaywardLivermoreNewarkOaklandPinolePittsburgRichmondSan LeandroUnion CityAlameda CountyWritten NoticeDocumentationNot specifiedNot specifiedWithin 30 days of missed rentSameWithin 14 days of missed rentSameWithin 7 days of missed rentSameAt least 7 days before rent dueWithin 3 days of missed rentWithin 30 days of missed rentSameNot specifiedNot specifiedWithin 5 days of notice of terminationSameNot specifiedNot specifiedWithin 30 days of missed rentSameWithin 7 days of missed rentWithin 15 days of missed rentNot specifiedNot specifiedWithin 30 days of missed rentSameWithin 30 days of missed rentSameWithin 30 days of missed rentSameWithin 30 days of missed rentSameWithin 10 days of missed rentSameAfter receiving notice of terminationWithin 15 days of requestTenant's Notification RequirementsResearch conducted by East Bay Housing Organizations. Last updated 4/10/20. Please email alex@ebho.org with questions or updates.Page 2 of 3 City/CountyAlamedaAlbanyAntiochBerkeleyConcordEl CerritoEmeryvilleFremontHaywardLivermoreNewarkOaklandPinolePittsburgRichmondSan LeandroUnion CityAlameda CountyNotes-Rents can still be increased, but increased portion of rent isn't due until 6 months after SOE-Tenant encouraged to repay missed rent within 6 months, but can't be evicted for failure to pay due to COVIDTenant must indicate in written notice to landlord that they've seen 20%+ reduction in household income-Applies to homeowners who fail to pay HOA fees due to COVIDTenant must repay 50% of missed rent within first 90 days; applies to mobile homes, as wellApplies to homeowners who fall behind on mortgages due to COVID-Tenant must repay 25% of missed rent within each 45-day periodMoratoria on eviction protections and rent increases only apply to Just Cause and RAP units, respectively-Tenant must pay pro-rated rent, depending on percentage loss of household incomeProhibits Ellis Act evictionsApplies to mobile homes and RVs, as well-Applies to all cities and unincorporates areas; if cities have their own ordinances, the stronger of the two prevailsResearch conducted by East Bay Housing Organizations. Last updated 4/10/20. Please email alex@ebho.org with questions or updates.Page 3 of 3 From:Daryn Nabeta To:Clerk of the Board Subject:FW: Eviction Order Date:Monday, April 13, 2020 6:51:46 PM Daryn Nabeta Early Intervention Program Assistant II dnabeta@first5coco.org<mailto:dnabeta@first5coco.org> First 5 Contra Costa 1485 Civic Court, Suite 1200 Concord, CA 94520 Tel (925)771-7376 [direct] Fax (925) 771-6083 Our Website<http://www.first5coco.org/> Take 5 Blog<http://www.first5coco.org/first-5-blog/> Facebook<http://www.fb.com/First5CoCo> Twitter<http://www.twitter.com/First5CoCo> YouTube<http://www.youtube.com/First5CoCo> From: Daryn Nabeta Sent: Monday, April 13, 2020 6:51 PM To: Karen.Mitchoff@bos.cccounty.us; Diane Burgis; Federal Glover; Candace Andersen; John.Gioia@bos.cccounty.us Subject: Eviction Order Dear Contra Costa Board of Supervisors, My name is Daryn Nabeta, I live in Walnut Creek and have 2 children as well as care for my elderly Father. I am also the Early Intervention Program Assistant at First 5 Contra Costa. I want to thank the Board for taking leadership to protect the health of the Contra Costa Residents by activating the shelter-in-place order and also allocating staff and resources to protect the of all residents and to come together to fight the COVID-19 virus. I am hoping you consider taking similar leadership in protecting the economic health of our residents as well. Seniors and families are facing evictions due to loss of work or having underlying conditions or age 65+ who are more susceptible to severe symptoms of COVID-19). So many people no longer have an income. Please develop and adopt, as soon as possible a countywide moratorium on all evictions and rent increases during this public health state of emergency. The best solution is a countywide eviction moratorium, which the Board of Supervisors has the authority to have apply to residents in all jurisdictions as well as unincorporated areas. The eviction moratoriums enacted by several local cities policies are appreciated and helpful, but each policy is different, and the result is a patchwork of policies that create inequities among different communities and are confusing to tenants, landlords, city and county staff, and law enforcement. Vulnerable populations are more likely to be renters, including seniors, families with young children, retail and restaurant workers who can’t work from home. Low-income residents and people of color are also more likely to be renters. We must take collective action to protect these populations in a fair and equitable way. Keeping people in their homes during this public health crisis is the right thing to do and the smart thing to do: Prevent homelessness0 Support shelter-in-place compliance Ensure family health and community health The Federal relief package provides mortgage relief support for homeowners, but tenant relief is being left to local government. The time is to act now. I am so grateful to the Board for your swift leadership to keep Contra Costa’s residents safe and healthy during this unprecedented time. With Sincere gratitude, Daryn Nabeta dnabeta@first5coco.org Daryn Nabeta Early Intervention Program Assistant II dnabeta@first5coco.org<mailto:dnabeta@first5coco.org> First 5 Contra Costa 1485 Civic Court, Suite 1200 Concord, CA 94520 Tel (925)771-7376 [direct] Fax (925) 771-6083 Our Website<http://www.first5coco.org/> Take 5 Blog<http://www.first5coco.org/first-5-blog/> Facebook<http://www.fb.com/First5CoCo> Twitter<http://www.twitter.com/First5CoCo> YouTube<http://www.youtube.com/First5CoCo> 0 0 My name is Rhea Elina Laughlin. I’m with First 5 Contra Costa, the proud sponsor of 3 Regional Groups, made up of tireless parent advocates for the health and safety of children and families. Similar to thousands of hard-working residents across the county, Regional Group families are facing devastating financial hardship during the Shelter in Place Order. Among the most impacted families in our program, 96% are unemployed or have suffered significant work shortages. 70% are ineligible for public benefits. They report cases of increased rents and threats of eviction. Under this extreme duress, families wonder how to pay rent, fear becoming homeless, and choose between paying for rent, medicine or food for their children. Children are experiencing extraordinary trauma as they absorb this palpable stress and fear. I urge you to join other counties and pass a moratorium on all evictions and rent increases. The Orders by the Governor and Judicial Council are NOT comprehensive or stop evictions. We need a countywide policy that is strong, streamlined and provides leadership. Such an ordinance needs flexible documentation requirements, debt forgiveness or a sufficient grace period to allow families to pay overdue rent. Lives are at stake during this financial crisis. Contra Costa families look to you for leadership and concrete relief. Please pass a moratorium to keep our children safe, prevent the spread of COVID-19, avoid homelessness, and protect our County. -- From:esperanza rojas To:Karen Mitchoff; Diane Burgis; Federal Glover; John Gioia; Candace Andersen Cc:Clerk of the Board; Subject:Public Comment Date:Monday, April 13, 2020 9:07:39 PM March 30, 2020 Contra Costa Board of Supervisors County Administrator David Twa RE: Urgent Action to Preserve Housing Stability and Protect Tenants and Small Businesses Affected by COVID-19 Dear Chair Andersen and Supervisors Burgis, Gioia, Glover, and Mitchoff, The COVID-19 crisis continues to accelerate, and residents have been ordered to stay at home. In Contra Costa, the resulting economic impacts are devastating to local small businesses and workers who abruptly lost some or all of their income. Many businesses have closed, and thousands of residents -- especially those working low-wage jobs in the retail and service sectors -- have been laid off or had their hours greatly reduced. With rent payments for many residents due on April 1, this coming week is a critical time for local leadership and action. Responding to the COVID-19 crisis is about more than addressing residents’s medical needs. Helping residents maintain stable housing is a vital strategy to reducing the immediate and long-term health and economic impacts of COVID-19. Therefore, a broad alliance of labor and community groups call on the Board of Supervisors to take the following actions to support all of Contra Costa’s workers and families: ● Enact a county-wide emergency moratorium on all evictions for renters and small businesses for at least the next 60 days or for the duration of this crisis (to apply to all renters regardless of the type of home or business, type of work, or immigration status). ● Enact an immediate moratorium on all rent increases across the county for renters and small businesses for at least the next 60 days or for the duration of this crisis. ● Establish an emergency fund to provide up to three months of rental assistance for individuals who are experiencing economic distress. The Governor’s recent Executive Order (N-37-20) created the false and dangerous impression that he has already enacted a statewide eviction moratorium, and that therefore no action at the local level is needed. This is not correct. His Executive Order did not create a moratorium on evictions. The Order still permits landlords to file and serve evictions -- even today -- and does little to nothing to protect tenants. It simply kicks the can down the road by eight weeks. The stay at home order is expected to remain in place for all or most of that period, which means that many tenants’ economic situation will become much • • • worse, not better, by the end of May. Thus all the Governor’s Order does is delay the inevitable, which is that thousands of people in Contra Costa remain at serious risk of losing their homes during the worse public health crisis our nation has ever seen. This is why we also find the Contra Costa Sheriff’s pledge to “stay all evictions countywide through May 31” to be a wholly inadequate response in this crisis. While we appreciate the intent, this stay does nothing to put protections into place for renters who are unable to pay their rent during this crisis and who can then be served with an eviction notice as soon as the courts reopen or the Sheriff changes his mind. It is worth noting that the Sheriff’s pledge has not been codified into an ordinance or other official policy, which goes against good practice and common sense in creating transparent public policy. It is for this reason that the organizations and individuals listed below call on your leadership, during this time of unprecedented public crisis, to enact an emergency eviction and rent moratorium ordinance for Contra Costa County residents and small businesses. A well-designed ordinance will help residents, families and business struggling to pay rent by offering: ● Clear instructions to landlords not to ISSUE or carry out any evictions ● A prohibition on late fees ● A grace period of at least 120 days to repay rent after the crisis ends ● A freeze on rent increases during the crisis Four Bay Area counties have already taken this important action to protect local tenants: San Mateo, Santa Clara, Marin and San Francisco. Governor Newsom’s Executive Order N-28-20, issued on March 16, actually encouraged local jurisdictions to take swift action for eviction prevention and removed several barriers to doing so. We praise the leadership of two cities in Contra Costa -- Richmond and Concord -- that have also stepped up to enact eviction moratoria in this time. But countywide action is needed immediately as well. All residents of this county deserve these protections. They deserve the sense of relief and well-being that will arise from no longer fearing that they may lose their homes if they fall behind on rent due to job loss, reduced hours, or becoming infected with the virus. And we are all better off if small business owners do not lose their commercial space, and cost their employees thier livelihoods, during the growing economic crisis created by this public health emergency. Moreover, unless County leadership steps up to do your part to stabilize people's housing and keep residents from being displaced or becoming homeless, the potential for this virus further spreading and this health crisis being protracted is all but guaranteed. Thus, we urge you to agendize a county-wide eviction and rent hike moratorium at the earliest possible date. We all know that our communities and neighborhoods become stronger, safer and • • • • healthier when we join together to enact proven solutions to ensure our communities’ well-being. We need your bold and compassionate leadership in these difficult times. Sincerely, Esperanza Rojas From:Clerk of the Board Subject:FW: Eviction and Rent Increase Moratorium Date:Monday, April 13, 2020 4:43:41 PM     From: Margaret Tysor <mtysor@bacr.org>  Sent: Monday, April 13, 2020 1:41 PM To: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us> Cc: John Gioia <John.Gioia@bos.cccounty.us>; Karen Mitchoff <Karen.Mitchoff@bos.cccounty.us>; Diane Burgis <Diane.Burgis@bos.cccounty.us>; Federal Glover <Federal.Glover@bos.cccounty.us>; Candace Andersen <Candace.Andersen@bos.cccounty.us> Subject: Eviction and Rent Increase Moratorium   Hello,  My name is Maggie Tysor. I live in Oakland and work in Richmond for Bay Area Community Resources. I thank you for taking leadership and protecting the communities health by activating the shelter in place order to protect the health of the residents of contra costa county, this was a necessary safeguard, and I am so thankful you all enacted it. I ask that we develop ASAP a countywide moratorium on all evictions and rent increases in Contra Costa County during the public health state of emergency. The time to act is now. I think now is also the time to continue this leadership in protecting the economic well-being of residents including families with young children and the elderly, who are facing eviction or rent increase due to widespread job loss and income due to the shelter in place. I believe the best solution is a countywide eviction moratorium, which you the board of supervisors, have the authority to apply to residents in all jurisdictions as well as unincorporated areas. I think this moratorium will help the folks who are not able to work from home right now, it will help prevent homelessness, it will help support shelter in place compliance which will help stop the spread of covid19, and it will ultimately ensure family and greater community health. The families I work with were previously confronted with difficult circumstances regarding housing, employment, health insurance, job and food security. Now is not the time to further isolate and damage these families with rent increases or eviction.    I thank you for your time and consideration during all of this.  Take great care.  -- Maggie Tysor, AMFT #117091 Associate Marriage Family Therapist Supervised by Lili Suzuki, LMFT #34236 BACR / Coronado Elementary 931-413-9788 (texting available) pronouns: she/her www.bacr.org The BACR mission is to promote healthy development of individuals, families and communities. • Information in this message, including all attachments, is intended ONLY for the personal and confidential use of the intended recipient(s) named above. If the reader of this message is not an intended recipient or an agent responsible for delivering it to an intended recipient, you are hereby notified that you have received this message in error, and that any review, dissemination, distribution, or copying of this message is strictly prohibited. If you received this message in error, please notify the sender immediately, and delete the message and any hard copy print-outs.   From:Sandra V To:John Gioia; Federal Glover; Karen Mitchoff; Candace Andersen Cc:Clerk of the Board Subject:RE: Urgent Action to Preserve Housing Stability and Protect Tenants and Small Businesses Affected by COVID-19 Date:Tuesday, April 14, 2020 12:05:35 AM April 13, 2020 Contra Costa Board of Supervisors County Administrator David Twa RE: Urgent Action to Preserve Housing Stability and Protect Tenants and Small Businesses Affected by COVID-19 Dear Chair Andersen and Supervisors Burgis, Gioia, Glover, and Mitchoff, The COVID-19 crisis continues to accelerate, and residents have been ordered to stay at home. In Contra Costa, the resulting economic impacts are devastating to local small businesses and workers who abruptly lost some or all of their income. Many businesses have closed, and thousands of residents -- especially those working low-wage jobs in the retail and service sectors -- have been laid off or had their hours greatly reduced. ​With rent payments for many residents due on April 1, this coming week is a critical time for local leadership and action. Responding to the COVID-19 crisis is about more than addressing residents’s medical needs. Helping residents maintain stable housing is a vital strategy to reducing the immediate and long-term health and economic impacts of COVID-19. Therefore, a broad alliance of labor and community groups call on the Board of Supervisors to take the following actions to support all of Contra Costa’s workers and families: ● Enact a ​county-wide emergency moratorium on all evictions for renters and small businesse​s for at least the next 60 days or for the duration of this crisis (to apply to all renters regardless of the type of home or business, type of work, or immigration status). ● Enact an ​immediate moratorium on all rent increases​ across the county for renters and small businesses for at least the next 60 days or for the duration of this crisis. ● Establish an ​emergency fund to provide up to three months of rental assistance​ for individuals who are experiencing economic distress. The Governor’s recent Executive Order (N-37-20) created the false and dangerous impression that he has already enacted a statewide eviction moratorium, and that therefore no action at the local level is needed. This is not correct. His Executive Order did not create a moratorium on evictions. The Order still permits landlords to file and serve evictions -- even today -- and does little to nothing to protect tenants. It simply kicks the can down the road by eight weeks. The stay at home order is expected to remain in place for all or most of that period, which means that many tenants’ economic situation will become much ​worse,​ not better, by the end of May. Thus all the Governor’s Order does is delay the inevitable, which is that ​thousands of people in Contra Costa remain at serious risk of losing their homes during the worse public health crisis our nation has ever seen​. • • • This is why we also find the Contra Costa Sheriff’s pledge to “​stay all evictions countywide through May 31” to be a wholly inadequate response in this crisis. While we appreciate the intent, this stay does nothing to put protections into place for renters who are unable to pay their rent during this crisis and who can then be served with an eviction notice as soon as the courts reopen or the Sheriff changes his mind. It is worth noting that the Sheriff’s pledge has not been codified into an ordinance or other official policy, which goes against good practice and common sense in creating transparent public policy. It is for this reason that the organizations and individuals listed below call on your leadership, during this time of unprecedented public crisis, to ​enact an emergency eviction and rent moratorium ordinance for Contra Costa County residents and small businesses​. ​A well- designed ordinance will help residents, families and business struggling to pay rent by offering: ● Clear instructions to landlords not to ISSUE or carry out any evictions ● A prohibition on late fees ● A grace period of at least 120 days to repay rent after the crisis ends ● A freeze on rent increases during the crisis Four Bay Area counties have already taken this important action to protect local tenants: San Mateo, Santa Clara, Marin and San Francisco. Governor Newsom’s Executive Order N-28-20, issued on March 16, actually encouraged local jurisdictions to take swift action for eviction prevention and removed several barriers to doing so. We praise the leadership of two cities in Contra Costa -- Richmond and Concord -- that have also stepped up to enact eviction moratoria in this time. But ​countywide action is needed immediately as well​. ​All​ residents​ ​of this county deserve these protections. They deserve the sense of relief and well-being that will arise from no longer fearing that they may lose their homes if they fall behind on rent due to job loss, reduced hours, or becoming infected with the virus. And we are all better off if small business owners do not lose their commercial space, and cost their employees thier livelihoods, during the growing economic crisis created by this public health emergency. Moreover, unless County leadership steps up to do your part to stabilize people's housing and keep residents from being displaced or becoming homeless, the potential for this virus further spreading and this health crisis being protracted is all but guaranteed. ​Thus, we urge you to agendize a county-wide eviction and rent hike moratorium at the earliest possible date. We all know that our communities and neighborhoods become stronger, safer and healthier when we join together to enact proven solutions to ensure our communities’ well-being. We need your bold and compassionate leadership in these difficult times. Sincerely, • • • • Sandra Velasquez RECOMMENDATION(S): 1. ADOPT Resolution No. 2020/116 requesting the Governor of California to issue an Executive Order directing county elections officials to conduct the November 3, 2020 election as an all-mail ballot election and extending the deadline for county election officials to complete the audit and report the official canvass by seven days, to December 7, 2020, in order to protect the health and welfare of employees, election volunteers, and the voters of Contra Costa County; and 2. DIRECT the County Administrator to forward the resolution to the Governor of California. FISCAL IMPACT: The cost of conducting an all-mail ballot election is not expected to result in a net increase in the cost of the election if an Executive Order is issued before the County expends funds for election on November 3, 2020. BACKGROUND: The COVID-19 pandemic has created a national emergency and exceptional circumstances. The State of California and hundreds of local governments across the state have declared states of emergency, imposed or recommended social distancing, and taken other significant steps to reduce the transmission rates of COVID-19. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Scott O. Konopasek, 925-335-7808 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: D.4 To:Board of Supervisors From:Deborah R. Cooper, Clerk-Recorder Date:April 14, 2020 Contra Costa County Subject:Resolution to Consider Requesting the Governor to Declare the November 3, 2020 Presidential Election to be Conducted by Mail Only BACKGROUND: (CONT'D) State law requires the Presidential General Election to be held on November 3, 2020 and to be conducted using in-person voting at polling locations throughout the county. Twenty-five percent of county voters, approximately 175,000 voters, vote in person, which involves the congregation of people at a single location and the use of shared polling place equipment. Polling locations are staffed by volunteers, the vast majority of whom are seniors, the population most vulnerable to COVID-19. Further, many of the polling locations and volunteers have notified the Elections Office that they will not be available to serve in the 2020 Presidential General Election because of health and safety concerns resulting from the virus. In-person voting risks undermining social distancing measures imposed by the State Public Health Officer and local public health officials, as well as other aspects of the response to COVID-19 designed to protect public health, safety, and welfare. Many of the available in-person polling sites are not large enough to accommodate mandated social distancing requirements given the number of anticipated in-person voters. It also is generally anticipated that a vaccination for COVID-19 will not be widely available on or before November 3, 2020. The County has the infrastructure and experience to conduct large vote-by-mail elections under California’s existing vote-by-mail procedures. These resources and procedures can be used to conduct the Presidential General Election in a manner that is accessible, secure, safe, and which will minimize the risks and hazards of in-person voting during the current pandemic. While most voters would vote by mail, this system would preserve a limited amount of in-person voting for those voters who require accommodations that cannot be offered remotely. Because conducting the election by mail would only increase the volume of vote by mail ballots currently anticipated for the Presidential General Election by 25%, the increase falls within the operational capacity and available resources of the Elections Department. Increased costs will be offset by the savings resulting from the reduced need to recruit, train and pay volunteers, as well as cost savings associated with reduced need to secure and pay for polling locations. Due to the need for safety precautions and the County’s focus on quelling the COVID-19 pandemic, the statutory deadlines associated with ballot counting, tabulation, and other responsibilities related to the official canvass including certification of the canvass, audits and/or manual tallies of election results, and reporting of the official canvass results, may be difficult to meet. For this reason, an additional seven days to complete the audit and official canvass would provide a reasonable extension to allow these crucial responsibilities to be carefully and fully carried out. The necessity for this resolution is due to the current lack of state-level consensus on a plan of action for the Presidential General Election on November 3, 2020 in light of the COVID-19 pandemic. Yet, the County requires a prompt and timely decision on the conduct of the election because preparations for the Presidential General Election for November 3, 2020 are currently underway. The County, which funds and administers elections for State and federal offices, is in the best position to assess those measures that will positively affect the success of Presidential General Election in the county. It is, therefore, appropriate for the Contra Costa County Board of Supervisors to recommend to the Governor those actions it deems advisable to preserve and protect the right to vote of all Californians, especially the voters of Contra Costa County. CONSEQUENCE OF NEGATIVE ACTION: If the November 2020 Presidential Election were to be conducted in the traditional manner, Contra Costa County voters might risk exposure to COVID-19 and other voters might not vote out of fear of contracting the virus. CLERK'S ADDENDUM The following people provided written commentary (attached): Anonymous; Eric Sanchez; Bakari Kafele; April Lewis; Leslie May; Shannon Jean; Andres Soto; Renee Jean; Juliette Cote. Elections staff will provide a presentation to the Board on the conduction of a mail-in ballot election in the month of June. AGENDA ATTACHMENTS Resolution 2020/116 Draft Executive Order Letter to Board - Executive Order MINUTES ATTACHMENTS Signed Resolution No. 2020/116 Public Commentary THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 04/14/2020 by the following vote: AYE: NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2020/116 RESOLUTION OF THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS RECOMMENDING MODIFICATION OF VOTING PROCEDURES FOR THE PRESIDENTIAL GENERAL ELECTION ON NOVEMBER 3, 2020, DUE TO THE COVID-19 NATIONAL EMERGENCY WHEREAS, the COVID-19 pandemic has created a national emergency and exceptional circumstances; and WHEREAS, the State of California and hundreds of local governments across the state have also declared states of emergency, imposed or recommended social distancing, and taken other significant steps to reduce the transmission rates of COVID-19; and WHEREAS, State law requires the Presidential General Election to be held on November 3, 2020; and WHEREAS, State law currently requires that this election be conducted using in-person voting at polling location or vote centers throughout the county; and WHEREAS, in-person voting involves the congregation of people at various polling locations and the use of shared polling place equipment; and WHEREAS, in-person voting risks undermining social distancing measures imposed by the State Public Health Officer and local public health officials, as well as other aspects of the response to COVID-19, which are designed to protect public health and safety; and WHEREAS, it is generally anticipated that a vaccination for COVID-19 will not be widely available on or before November 3, 2020; and WHEREAS, our elections must be accessible, secure and safe; and WHEREAS, California’s existing vote-by-mail procedures can be used to conduct the Presidential General Election in a manner that is accessible, secure and safe; and WHEREAS, COVID-19 and the response thereto may impair the ability of State and local officials, including county election officials and the Secretary of State, and the volunteers supporting them, to meet statutory deadlines associated with ballot counting, tabulation, and other responsibilities related to the official canvass, including certification of the canvass, audits and/or manual tallies of election results and reporting of the official canvass results; and WHEREAS, the County requires a prompt and timely decision on the conduct of the November 3, 2020 because preparations and purchases for the Presidential General Election for November 3, 2020 currently underway; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Contra Costa, State of California, recommends that the Governor use the authority vested in him by the State Constitution and statutes of the State of California, and in particular, Government Code sections 8567 and 8571, to issue an executive order in substantially the form set forth in Exhibit A, which directs county elections officials responsible for conducting the Presidential General Election on November 3, 2020, to conduct an all-mail ballot election; and BE IT FURTHER RESOLVED, that an exception to the all-mail ballot election should be permitted under the executive order to accommodate the need for voter accessibility, provided that any in-person voting be conducted in a manner consistent with public health and safety; and BE IT FURTHER RESOLVED, that under such an order, county elections officials would be responsible for transmitting vote-by-mail ballots to all voters eligible to vote in this election and provide the maximum possible notice to voters about how to participate in the Presidential General Election, paying particular attention to the needs of voters at high risk from COVID-19, individuals with disabilities, and other voters with particularized needs; and BE IT FURTHER RESOLVED, that the order would extend the deadline to complete, audit, and report the official canvass of the November 3, 2020, Presidential General Election by seven (7) days to December 7, 2020, which recognizes that COVID-19 and the response thereto may impair the ability of state and local officials to meet statutory responsibilities associated with counting, tabulation and other responsibilities associated related to the official canvass and reporting of the official canvass results. Contact: Scott O. Konopasek, 925-335-7808 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: EXECUTIVE DEPARTMENT STATE OF CALIFORNIA EXECUTIVE ORDER N -xx-20 WHEREAS on March 4, 2020, I proclaimed a State of Emergency to exist in California as a result of the threat of COVID -19; and WHEREAS hundreds of local governments across the state have also declared state s of emergency, imposed or recommended social distancing, and taken other si gnificant steps to reduce the transmission rate of COVID -19; and WHEREAS State law requires the Presidential General Election be held on November 3, 2020; and WHEREAS State la w currently requires that this election be conducted using in-person voting at polling locati ons or vote centers throughout each county; and WHEREAS in-person voting presents risks to public health and safety in li ght of the COVID-19 pandemic, and threatens to undermine social distancing measures imposed by the State Public Health Officer, as well as other aspects of the response to COVID - 19; and WHEREAS our elections must be accessible, secure and safe; and WHEREAS California's existing vote -by-mail procedures can be used to conduct the Presidential General Election on November 3, 2020, in a manner that is accessible, secure and safe; and WHEREAS, state and local election officials require a prompt and timely decision on the conduct of the Presidential General Election to make plans, including logistical preparations and necessary purchases. WHEREAS , COVID -19 and the response thereto may impair the ability of state and local officials, including county election officials and the Secretary of State, and the volunteers supporting them, to meet statutory deadlines associated with ballot counting, tabulation, and other responsibilities related to the official canvass, including certification of the canvass, audits and/or manual tallies of election results and reporting of the official canvass results. NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes of the State of California, and in particular, Government Code sections 8567 and 8571, do hereby issue the following Order to become effective immediately: IT IS HEREBY ORDERED THAT: 1) Notwithstanding Elections Code sections 1500 and 4000-4007 (including, but not limited to , the conditions otherwise imposed on all mail ballot elections in Election Code section 4000 and 4001.5), and any other applicable provision of state law, the November 3, 2020, Presidential General Election to be held in the State of California shall be held as an all-mail ballot election and conducted according to those provisions of the Elections Code that govern all-mail ballot elections, including but not limited to Elections Code secti ons 3000-3026 and 4100. The county elections officials responsible for conducting this election shall transmit vote-by-mail ballots to all voters eligible to vote in this election. Notwithstanding the foregoing, elections officials are authorized to make in-person voting opportunities available on or before Election Day for this election in a manner consistent with public health and safety, to accommodate the need for voter accessibility. Elections officials shall provide the maximum possible notice to voters about how to participate in this election, paying particular attention to the needs of voters at high risk from COVID -19, individuals with disabilities, and other voters with particularized needs. 2) Notwithstanding Elections Code sections 3019, 15100 -15112, 15300- 15376, 15400- 15402, 15450-15490, and 15500- 15505; California Code of Regulations, Title 2, sections 20027, 20108.75, 20108.8, and 20110 -20126; and any other applicable provision of state law, all deadlines associated with completing, auditing, and reporting on the official canvass of the November 3, 2020, Presidential Primary Election are extended by 7 days to December 7, 2020 . Counties are urged to complete activities related to the official canvass according to the d eadlines ordinarily imposed by state law, to the extent possible. The Secretary of State is requested to issue guidance to county elections officials concerning compliance with this paragraph. IT IS FURTHER ORDERED that as soon as hereafter possible, this Order be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this Order. This Order is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person. IN WITNESS WHEREOF I have hereunto set my hand and caused the Great Seal of the State of to be of fixed this xxth day of xxx 2020 GAVIN NEWSOM Governor of California ATTEST: ALEX PADILLA Secretary of State April 7, 2020 Honorable Members of the Board of Supervisors: Chairperson, Candace Andersen, District II Supervisor Federal Glover, District V Supervisor Karen Mitchoff, District IV Supervisor John Gioia, District I Supervisor Dianne Burgis, District III Re: Resolution requesting a State Executive Order to conduct the November election by mail Honorable members of the Board, We have the following item on the discussion calendar for next Tuesday, April 14, 2020. I am sending you an advance copy of the Board Order, Resolution and Draft Executive Order for your review and would like to provide some additional background information. The Issue: Contra Costa County and the State of California are under a state of emergency due to COVID-19 for an indefinite period. During this time, citizens have been ordered by both the County and the State to shelter in place (SIP) and to only venture in public for essential tasks related to necessities: food, medicine, and health. The SIP is inconsistent with a significant part of California’s voting model, which requires polling places and in-person voting, and poses significant risks to the health and safety of citizens, voters, volunteers, and staff. Many of our polling places and volunteers have indicated that they will not serve in November due to the virus and the state of emergency. On March 3, 2020, over 200 volunteers failed to show up to work at the polls. Experts indicate that it is likely that the virus will remain active or re-emerge this fall during the election season posing a persistent risk to citizens. A Solution: In addition to in-person voting, the Election Code provides for voting by mail. In fact, over 75% of Contra Costa voters already receive their ballots by mail. Expansion of vote by mail for November to include all voters would provide all voters the opportunity to vote without exposing themselves to unnecessary risks of COVID-19. In recognition of this, Governor Newsom issued an Executive Order authorizing 100% vote by mail for several special vacancy elections in the State this spring: “The respective county elections officials responsible for conducting each respective election shall transmit vote-by-mail ballots to all voters eligible to vote in each respective election. Notwithstanding the other provisions of this Order, elections officials are also authorized, and encouraged, to make in-person voting opportunities available on or before Election Day for each of these elections in a manner consistent with public health and safety, to maximize voter accessibility.” Contra Costa County Clerk-Recorder Department 555 Escobar Street Martinez, CA 94553 Deborah Cooper County Clerk-Recorder and Registrar of Voters Barbara Dunmore Assistant County Clerk-Recorder Scott Konopasek Assistant County Registrar Administration 925-335-7899 Clerk’s Office 925.335.7900 925.335.7923 fax Recorder’s Office 925.335.7900 925.335.7923 fax Elections Office 925.335.7800 925.335.7836 fax ⚫ Page 2 April 7, 2020 https://www.gov.ca.gov/wp-content/uploads/2020/03/3.20.20-EO-N-34-20-COVID-19-Elections.pdf A similar declaration for the November Election would eliminate uncertainty and provide election officials the ability to plan and prepare for the election in a manner that would safeguard the public and give County officials the flexibility to offer in- person voting opportunities as the situation and risks may warrant leading up to the election. The April 7, 2020 primary election in Wisconsin, in which voters were put at risk and late changes made it impossible for election officials to prepare, illustrates the type of situation that can be avoided by an early Executive Order from the Governor. Our Election Plans: The Elections Division has been planning the November 2020 election since mid-2019 and validated that plan in the successful March Primary. All things being equal, we would have repeated the same plan in November allowing for higher turnout. The highlights of that plan included: 1. 75+% of voters were mailed a ballot, >500,000 2. 3 remote satellite locations mirroring all services provided at the main office for 4 days prior to election day 3. 12 permanent 24/7 ballot drop boxes, available for three weeks up to and including Election Day 4. 24 staffed drop boxes in City Halls and Libraries 5. 2 drive-through drop off locations on Election Day 6. 165 Polling Places and 1600 Poll Workers Our Vote by Mail Capacity: With the acquisition of the new voting system and the upgrading of mail handling equipment, the Division can absorb the increased volume of ballots in an all-mail scenario, which is estimated to be between 150,000 to 170,000 voters. Cost: Eliminating polling places, poll workers and their training, election day ballots, and voting supplies would provide significant cost savings in the vicinity of $320,000. Increased vote-by-mail costs, including postage and processing time, are estimated to be $360,000. Actions Requested of the Board: While political parties, legislatures, courts, advocates of all types, interest groups, academics, State and federal officials, and media are all offering advice for a solution to the November election, missing from the discussion are the voices of county elected boards and election officials who finance and administer the election and who are held accountable for the election’s success or failure. There is a parallel to the federal, state and local responses to the COVID-19 pandemic. The virus raged while federal and state decision makers, along with the media and other interests, discussed and deferred concrete actions. It was the leadership of this Board, and the County Public Health Officer in concert with neighboring counties, that took early, bold and decisive action to mitigate the pandemic. The wisdom and foresight of those decisions is now being recognized and emulated. Today’s April 7 Election in Wisconsin ⚫ Page 3 April 7, 2020 The current discussions among the SoS, CACEO, voting advocates, academia, media and other interests are similarly protracting and delaying the type of concrete direction election officials need for a successful election in November. There is great resistance to reduce in-person voting among the parties just as there was great resistance to imposing SIP. Our request is that the Board, possibly in coordination with other counties, pass a resolution requesting the Governor to issue an Executive Order substantively the same as the March 20, 2020 Order directing the election to be conducted by mail. Monterey County’s board of supervisors will also consider adopting this same resolution and Board Order at its meeting on April 14th. If your Board passes this resolution, this county and others will be acting as their own advocates for November 2020 election. Counties are best suited to make decisions on how they offer in-person voting based upon the proximate COVID-19 threat, its past practices, demographics, local issues and political environment. The proposed Executive Order is brief and succinct, reflecting that less guidance in an Executive Order is more empowering than too much guidance. It allows each County to make decisions about how to best conduct its election for its own constituents. Please contact me at 335-7897 or Scott at 335-7808 if you have any questions or would like more information. Thank you for your consideration, Deborah Cooper County Clerk-Recorder D.4 All-Mail Election #Agenda Item Your Name City of Residence Comments (1500 character limit) 1 D.4 Consider Res. 2020/116 regarding an all- mail ballot election for the November 3, 2020 election Is this even a question?? Of course it is imperative at this time to send mail-in ballots to EVERY registered voter, as well as registration material to those who are eligible but not yet registered. 2 D.4 Consider Res. 2020/116 regarding an all- mail ballot election for the November 3, 2020 election Eric Sanchez Bay Point Hello my name is Eric Sanchez and I would like the county to know that our residents at 84 Enes Ave, Bay Point, CA are in favor of making voting as easy and safe as possible for all residents in Contra Costa County, this could be aided in the vote by mail ballots with additional drop off stations. 3 D.4 Consider Res. 2020/116 regarding an all- mail ballot election for the November 3, 2020 election Bakari Kafele Richmond Obviously the next election should be 100% by mail. It would be less expensive, more convenient, increase voter turnout, allow greater enfranchisement - oh, and reduce the unnecessary spread of corona virus. I'll miss working as a poll worker once every four years, but when the vote by mail turns out to work better than the traditional method, maybe it will be time to consider making it permanent... 4 D.4 Consider Res. 2020/116 regarding an all- mail ballot election for the November 3, 2020 election April Lewis Oakley I absolutely OPPOSE the supervisors agenda to move to vote by mail only for the 2020 Presidential Election. we as a community are quite dapple if seeing to our own welfare. You are trampling on our constitutional rights and that can not be tolerated! Let those who choose to vote in person make that decision for themselves PERIOD! 5 D.4 Consider Res. 2020/116 regarding an all- mail ballot election for the November 3, 2020 election Leslie May Antioch PLEASE vote 'YES' on mail-in ballots. I will actually leave my house, puck up ballots from seniors like me, drive to Martinez and deposit the ballots at the cointy office! Page 1 of 3 D.4 All-Mail Election #Agenda Item Your Name City of Residence Comments (1500 character limit) 6 D.4 Consider Res. 2020/116 regarding an all- mail ballot election for the November 3, 2020 election Shannon Jean Lafayette The right to vote in person is one of the most important of our constitutional rights. The vote by mail option is wonderful for people that cannot get to a polling place in person, but it should not be mandatory and I do not believe it is legal for it to be mandatory. Vote by mail is often coupled with "ballot harvesting" that is a tremendous opportunity for fraudulent actions by either party. Regarding the impact of Covid-19 on voting - if you can go to the grocery store, you can go to a polling place. If citizens are concerned about exposure, they should have the CHOICE to mail in their vote. We do not need the board of supervisors to make this decision for us. We are all adults and we will fight for our rights. 7 D.4 Consider Res. 2020/116 regarding an all- mail ballot election for the November 3, 2020 election Andres Soto Richmond Yes. COVID 19 may be with us for years. Elections need to move to mail only and we need to prepare now. Page 2 of 3 D.4 All-Mail Election #Agenda Item Your Name City of Residence Comments (1500 character limit) 8 D.4 Consider Res. 2020/116 regarding an all- mail ballot election for the November 3, 2020 election Renee Jean Lafayette I have lived in Contra Costa County for 47 of my 51 years. This email is in response to the announcement that the Board is considering forcing it's citizens to lose the constitutional right to vote in person on election day. My primary business is online sales and I can assure you that the United States Postal Service is far from reliable. I have grave concerns that many ballots will not arrive safely on time or at all. In addition because so many things can change weeks prior to election day I prefer to vote in person on that day. A perfect example is all the people who voted in the Primaries only to find out their candidate dropped out and their vote no longer counted. There is far less control went left to the mail system and high potential for fraud or voter manipulation with no checks and balances of having other staff around when collecting votes. Who's to say a mail carrier would not interfere with the collection and delivery of the ballots? I don't understand how you can make a decision about a potential spread of COVID-19 6 months from now. I don't understand why it's considered essential to go to the grocery store or work in some cases but not to vote in person for the President of the United States. This is the most important day of every four years and to leave it to an unreliable system with little to no checks and balances on how to protect those ballots? If you are to pass this it is an appalling and a gross overreach of Government. 9 D.4 Consider Res. 2020/116 regarding an all- mail ballot election for the November 3, 2020 election Juliette Cote Walnut Creek I have voted in person for every single election since I was 18. I am now 55. If I can safely go to the grocery store and hardware store, I should be able to safely go and vote!!! Do not take this RIGHT away from me. Women fought for this RIGHT. You are completely out of line with this. The public is getting increasingly agitated with our government’s increasing infringement on our rights during this health crisis. We are doing our part. Don’t punish us further as if we are all children and can’t put on a mask and clean our hands to go vote!! Page 3 of 3 RECOMMENDATION(S): CONSIDER update on COVID 19; and PROVIDE direction to staff. 1. Sheriff's Department - Public Safety issues - David Livingston, Sheriff 2. Health Department - Anna Roth, Director and Dr. Farnitano, Health Officer 3. Budget and Labor Issues - David Twa, County Administrator FISCAL IMPACT: Administrative reports with no specific fiscal impact. BACKGROUND: The Health Services Department has established a website dedicated to COVID-19, including daily updates. The site is located at: https://www.coronavirus.cchealth.org/ APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: David Twa I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 , County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: All County Departments (via CAO) D.5 To:Board of Supervisors From:David Twa, County Administrator Date:April 14, 2020 Contra Costa County Subject:Update on COVID-19 CLERK'S ADDENDUM Written commentary was provided by (attached): Victor Rameriz; Alvaro Gomez; Bernardino Juarez; Bianca Retano; Cristina Lorenzana; Dajenya Shoshanna Kafele; Edith Pastrano; Eric Sanchez; Erika Pantoja; Eulalia Galvan; Glenda; Ina Mason; Jacqueline Chavez; Juana Rangel; Kathy Greene; Lucia Roan; Maria Esther Sanchez; Maria Ines Davalos; Maria Tapia; Pam Stello; Rosa Flores; Rosa Vargas; Sharon Greenblum; Bakari Kafele; Douglas A. Leich; Andres Soto; Mariana Moore; Jane Courant; Allison Becwar; Susanna Marshland; Pete Bennett; David Sharples; Jessica Jollett; Dan Geiger; Nancy Ybarra; Ana Gozalez. Sheriff's Report The majority of the County’s 750 sworn officers and support staff are working and ready to deploy wherever needed. In the jails all employees and inmates are screened upon entry to the facility. Temperatures are being taken and inquiries made about medical history. All new arrestees are placed in a 14 day quarantine. There are presently 38 inmates in the quarantine module. The staff are following the directives of the Health Officer and CDC. PPE has been issued to all staff, all inmates have received masks. Most inmates have chosen to wear the masks when out of cell. Soap and water is provided and all staff wear PPE when interacting with inmates. A deep cleaning of the facilities has been completed. One deputy has tested positive from the virus. He has recovered and doing well. Twenty-two inmates have been tested and none are positive. Visits have been suspended except for attorneys on an urgency basis; time for inmate access to phones to call loved ones and friends has been increased and the rate charged has been lowered; chaplains have been issued special phones that inmates can call directly; postage cost has been waived for outgoing mail. The jail has the capacity for approximately 2000 inmates. There are currently 722 in custody systemwide (36% of capacity). 466 are out of the facilities, on a custody alternative system, such as ankle monitoring or home monitoring. In 30 days the population has been reduced from 1117 inmates down to 722. Bookings have been limited now to serious or violent felonies as police chiefs and other organizations are aggressively seeking alternatives to incarceration. Field citations are being issued to restrict the population coming into the central Martinez Detention Facility. The state prison system has stopped accepting transfers of those convicted of serious or violent felony. Those 24 individuals will remain in Contra Costa custody. 89% of offenders are now in single cells to help with protection against the virus and that number is expected to increase. A cautious approach is being used in the matter of early releases. Only after the benefit of a full criminal history study of each person is presented for review are releases implemented. To date 39 persons have been released, those with a very low likelihood of re-offending. Because of the severity of their offenses, some offenders will simply not be eligible for consideration. In regard to the statewide zero bail order, the Sheriff’s Department strenuously objects to requiring zero bail for offenses including vehicular manslaughter, unlawful sex with a minor, numerous weapons charges and arson. The department is working on engaging with the state and Chief Justice’s office to see about modifications to the order. The Sheriff reported that most crime categories have seen a reduction in both the unincorporated area and the cities, with a very slight uptick in domestic violence cases. Health Services Report As of April 13th , there are 552 confirmed cases of Covid-19: 36 hospitalized, 16 of those in intensive care, and 12 deaths. There are 40 suspected cases awaiting test results, of which seven intensive care, and 12 deaths. There are 40 suspected cases awaiting test results, of which seven are in the ICU. Ms. Roth expressed great appreciation for the region’s health care providers and safety net providers thoughtful and coordinated approach, functioning as one system to address the needs of the community, a key part of preparing for the surge. Congregate living and care facilities are being closely monitored. Ms. Roth reminded that this is a novel virus with no vaccine and no known treatment. The primary strategy at this time is to disrupt transmission of the illness through social distancing and sanitation which appears to be effective. Staff is actively searching all avenues to acquire more PPE. Dr. Farnitano said they have been responding to outbreaks, investigating potential outbreaks, and preventing outbreaks. The public health teams have been working in close partnership with many of the private hospital systems, especially John Muir and Kaiser Permanente to address outbreaks in nursing homes and elder care facilities. Training and PPE are being provided to those facilities as well as working individually with facilities on infection control plans. All staff and visitors are required to wear a mask and undergo temperature checks. Public Health is also working closely with the detention facilities to prevent any outbreaks there. To date Health Services has successfully moved two of the three largest adult homeless shelter populations into hotel rooms, to have the third largest (Richmond rescue mission) moved tomorrow, and continue to address the other shelters and homeless encampments. Hand washing stations and portable toilets have been deployed to encampments in Antioch and Richmond. Healthcare for the homeless teams are regularly monitoring and visiting sites, seeking to arrange testing for any sick persons. A priority testing location is being run 7 days a week for high risk populations and related staff. The results are available within 24 hours or less allowing for aggressive and early action to prevent spread. Work continues to prepare for a surge, including acquiring more ventilators, setting up Covid-19 dedicated patient wards and additional staff capacity. Facilities are in operation at the Craneway Center and the Antioch Fairgrounds. The Concord shelter has a medical unit on site and may become a Covid facility if needed. The Emergency Operations Center has acquired more PPE that was not available from the normal vendors and is being distributed to the hospitals, first responders and care facilities in need. The Coronavirus hot line in open seven days a week at 1-844-729-8410 and information is available at 211 and 211.org. County Administrator on Budget and Labor Relations When the shelter at home order began in March the County addressed the concern of how to assist employees with managing illness, the event of illness of family member, and the sudden need to care for school age children with no daycare and no school. The County goal was to provide wage and benefit support for the employees. Therefore the County granted 64 hours of sick leave to employees to manage issues related to Covid-19. At the federal level the Families First Act was adopted, requiring 80 hours of sick leave be provided to employees, with some exceptions. The County chose to grant the benefit to all employees. These actions have been ratified by the Board. To assist employees to stay at home, the Department of Technology has deployed many iPads and laptops for them, so they can continue to serve the public. The County will seeks to help as many employees as possible to remain productive from their homes without lessening any public service. The effects on this year’s budget will need examination and well as impacts to next year’s budget which begins July 1 st. In March, the Board had authorized an advance on April funding from the Community Based Organizations (CBO) for the contract services they provide for the county in the amount of approximately $11 million. The County has received a request from the CBO’s for additional assistance approximately $11 million. The County has received a request from the CBO’s for additional assistance for the remaining months of this fiscal year. The County Administrator’s office will be reviewing what help can be provided. The Federal government recently passed the CARE Act to provide financial assistance for counties and cities with a population greater than 500 thousand. The Board has approved the application and that was submitted and accepted this morning. It is formula based, so the county estimates that it will receive around $190 million. This seems to be lot of money, however we have already spent about $100 million so far and expect by June that the expenses combined with losses of revenue to be nearly $200 million. The CARE Act has specific prohibition provisions: 1. It cannot be used for any base wage items 2. It cannot be used to backfill loss of revenue. So, none of the dollars expended for employees who were unable to work nor the loss of revenue such as sales taxes is reimbursable under this Act. The combined loss of revenue from sales tax and the closure of clinics is estimated to be $100 million by the end of June, the end of the fiscal year. There will be very little left of the CARE Act dollars at the end of the fiscal year. For the next budget year, there are significant impacts to the economy. The state and federal governments are facing significant downturns in revenue. It is from those revenues, such as motor vehicle licensing fees and sales taxes, that the County receives realignment revenues (money provided to cover programs transferred from state responsibility to the County such as inmate housing). For just the remaining 4 months of this fiscal year, the County estimates a loss of around $20.7 million. The state legislature will be meeting in the next week to discuss these issues, but it is not expected that as the state addresses it’s own revenue losses, they will be able to wholly cover the impacts to counties. AGENDA ATTACHMENTS MINUTES ATTACHMENTS Public Commentary D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 1 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Victor Rameriz Bay Point Good morning Supervisors, My name is Victor Rameriz and am a resident of Bay Point and am a member of the commmunity group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jaisl were not built to allow for social distancing. We must release incarcerated people now to ensure our coomunity's safety including those that work their. That is why I am calling on you, Sheriff and District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. 2 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Alvaro Gomez Concord My name is Alvaro and I am a resident of Gómez and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. 3 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Bernardino Juarez Concord My name is Bernardino Juarez and I am a resident of Concord and a member of a community group ACCE. I am writing because I am concerned about outbreaks of coronavirus in our county jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you. the Sheriff and District Attorney to immediately release the elderly, juveniles and those within six months of their sentence. 4 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Blanca Retano Richmond My name is Blanca Retano and I am a resident of Richmond and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. 5 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Cristina Lorenzana Richmond My name is Cristina Lorenzana and I am a resident of Ricmond and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. Page 1 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 6 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Dajenya Shoshanna Kafele Richmond My name is Dajenya Kafele and I am a resident of East Richmond. I am writing because I am concerned about an outbreak of coronavirus in our county's jails, which will also be spread to others if prisoners become infected before they are released. Local jails were not built to allow for social distancing. We must release many incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release all those who do not pose a real and present danger to our community. 7 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Edith Pastrano Richmond My name is Edith Pastrano and I am a resident of Richmond and a member of the community group ACCE (Alliance of Californians for Community Empowerment). I am writing because I am concerned about an outbreak of corona-virus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. Thank you! 8 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Eric Sanchez Bay Point My name is Eric Sanchez and I am a resident of Bay Pointand a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. Additionally, I am in support of the release of non-violent offenders and those that are close to their existing release date. If federal or state funds can be appropriated to support the education, job skill development for this population, then I can see a pathway for success for re-entry to the populous. Sincerely, Eric Sanchez Page 2 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 9 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Erika Pantoja North Concord My name is Erica Pantoja and I am a resident of North Concord and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. Also, please don't forget about the detention centers in our county that house a large population of undocumented folks who are not being taken into consideration because of their status, in addition please do everything possible to make sure that our communities are safe by reducing the population inside of our county jails. Thank you! 10 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Eulalia Galvan Richmond My name is Eulalia Galvam and I am a resident of Richmond Ca. and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. 11 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Glenda Richmond My name is Glenda and I am a resident of Richmond and a member of the community group ACCE. I am writing because I am concerned about an outbreak of Coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. 12 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Ina Mason North Richmond My name is Ina Mason and I am a resident of North Richmond and a member of the community group ACCE. I am writing because I am concerned about an outbreak of corona-virus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. Page 3 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 13 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Jacqueline Chavez Bay Point CA My name is Jacqueline Chavez and I am a resident of Bay Point and a member of the community group ACCE . I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. 14 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Juana Rangel Pittsburg My name is Juana Rangel and I am a resident of Pittsburg and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jaisl were not built for social distancing. We must release incarcerated people to make sure our community is safe. That's why I am calling on you, the Sheriff and the Distric Attorney to immediately release the elderly, juveniles, and those within six months of the end of their sentence. 15 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Kathy Greene Concord My name is Kathy Greene and I am a resident of Concord, and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. 16 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Lucia Roan Bay Point My name is Lucia Roan and I am a resident of Bay Point and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. 17 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Maria Esther Sanchez Richmond My name is Maria Esther Sanchez and I am a resident of Richmond California and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. Page 4 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 18 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Maria Ines Davalos Bay Point My name is Maria Ines Davalos and I am a resident of Bay Point CA and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. Thank you. 19 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Maria Tapia Pittsburg My name is Maria Tapia and I am a resident of Pittsburg and a member of a community group ACCE, I am writing because i am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. that's why I am calling on you, Sherriff and District Attorney to immediately release the elderly, jueveniles, and those within six months of the end of their sentence. 20 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Pam Stello Richmond My name is Pam Stello and I am a resident of Richmond and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney, to immediately release the elderly, juveniles and those within six months of the end of their sentence. Thank you. Sincerely, —Pam Stello 21 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Rosa Flores Bay Point My name is Rosa Flores and I am a resident of Bay Point and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. Page 5 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 22 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Rosa Vargas Bay Point My name is Rosa Vargas and I am a resident of Bay Point and a member of a community group ACCE. I am writing because I am concerned aboutb an outbreak os coronavirus in our county's jail. Local jails are not built to allow for social distancing, We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and District Attorney to release the elderly, juveniles and those with in six months of the end of their sentence. 23 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Sharon Greenblum Richmond My name is sharon and I am a resident of Richmond. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. 24 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Bakari Kafele Richmond Our county's jails have been known to be overcrowded for years. Close contact in a dense population is well known to be the largest vector for spreading the global pandemic disease COVID-19. An outbreak in the jails will inevitably spread to the rest of the community via guards, administrative and healthcare workers, inmate visitation, and scheduled releases. The only way to prevent this is social distancing, and unless we can build fast enough to increase capacity 10-fold within the next week, the only possible option is to release as many low-level, first time, and non-violent offenders as possible, as soon as possible. Please consider this admittedly drastic action, in this time of global crises, to help prevent a much worse outcome. Thank you Page 6 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 25 D.5 Update on COVID-19 Douglas A Leich Danville Thanks to the Board and the County's public health officials for taking leadership in protecting the community's health by activating the shelter-in-place order and allocating staff and resources to protect the health of all residents. The Multi-Faith ACTION Coalition joined with 18 other community organizations in a March 24 letter to call on you, the Sheriff, the District Attorney, the Chief of Probation and the Presiding Judge to protect our community and uphold our commitment to justice by taking necessary measures to reduce the number of people in our county jails and juvenile detention facilities. We are committed to a public health policy that protects those who are incarcerated in our county. Our county must step up now and implement evidence-based plans to stop the incarceration of people who do not pose an immediate, serious danger to themselves or others. Release all individuals being detained pretrial because they can’t afford cash bail. Immediately make public and implement an evidence-based plan inside county detention facilities to best prevent COVID-19 transmission and provide adequate care. 26 D.5 Update on COVID-19 Andres Soto Richmond The Sheriff's failure to release people who are in the jails at risk for contracting COVID 10 is an inhumane crime against humanity. The future infections of these people is a stain on the hands of Sheriff Livingston. 27 D.5 Update on COVID-19 Mariana Moore Richmond While I appreciate the steps taken to date to release resident from incarceration and slow the intake of new residents, I am concerned that the scope and pace of action are not enough. As a family member of someone who is incarcerated, I worry every day for her health and safety. Jails were not designed for social isolation and we must do all that we can, as quickly as we can, to protect the health and safety of every resident in our county, regardless of where they live. Every human being deserves dignity, safety and live. I ask that you take substantial steps now to protect these residents as well as the staff who work closely with them. Thank you. 28 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Jane Courant Richmond My name is Jane Courant, and I am a Richmond resident and member of the CC Racial Justice Coalition. I write because I am greatly concerned about the incarcerated citizens in our county's detention centers and the likelihood of the spread of Covid-19. Social distancing is impossible in jails and prisons and I urge you, the Sheriff and the District Attorney to release the elderly, juveniles and those within six months of the end of their sentence as soon as possible. The health of jail deputies and staff is also in jeopardy as is that of the public at large when they return to their families and communities. Thank you. Page 7 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 29 D.5 Update on COVID-19 Allison Becwar Pittsburg As the CEO of Lincoln, a non-profit serving youth and families impacted by poverty and trauma throughout Contra Costa and Alameda Counties, I wanted to thank the Board of Supervisors for their leadership in advancing payments to Community Based Organizations, like Lincoln, for the month of April. This has been a lifeline for us to continue our operations as the need for essential mental health services has only increased during this pandemic. However, not knowing what the future holds for funding in May and June, many CBO's will be forced at best to initiate layoffs, at worst close their doors, meaning the most vulnerable families will not be served. I urge the Board of Supervisors to take a similar approach to Alameda County, that just this morning approved advance payments to all CBO's through the end of June. Let me be clear, there is no additional cost or budget impact to the county to make this decision. For a detailed solution, please refer to the Human Services Alliance's proposal. Thank you for your consideration and swift action. 30 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Susanna Marshland Kensington As the Regional Vice President of Fred Finch Youth and Family Services, a non-profit serving youth, young adults, and their families in several Bay Area Counties, I wanted to thank the Board for their leadership in advancing payments to Community Based Organizations, like ourselves, for the month of April. This has enabled us to stabilize cash flow, retain staff, and continue much-needed services to the many residents of our county who have been impacted by COVID-19 and benefit from the essential mental health services has we provide. However, not knowing whether our costs will continue to be covered for the remainder of the year will place many CBO's in a position of having to at best initiate layoffs, at worst close their doors, meaning the most vulnerable among us will not be served. I urge the Board of Supervisors to take a similar approach to Alameda County, that just this morning approved advance payments to all CBO's through the end of June. Some assurance that costs will be covered, even as we pursue non-county funds to stabilize operations, would provide much-needed security that our staff in turn can offer to those we serve. To be clear, there is no additional cost or budget impact to the county to make this decision. For a detailed solution, please refer to the Human Services Alliance's proposal. Thank you for your consideration and swift action. Page 8 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 31 D.5 Update on COVID-19 Pete Bennett Walnut Creek During the coronavirus shut down you also ordered bathrooms closed all over the county it is turning into a big problem for the homeless so big that I am seeing things that you don't want to talk about that you don't want to say happens you treat the homeless with such disdain and then you allow Trinity Center to ban people who end up getting killed in Walnut Creek and around the county I am homeless today for incidents such as Bennett vs Collins former Danville building inspector murdered in Santa Clara County yes I talked to investigators and I've called the Contra Costa Bart that was controlled by Candace Anderson husband Philip Anderson who is well aware of my truck exploding in 2004 he's well aware that my Mormon relatives have been killed and he knows all about the building inspector assault that left me with a dislocated shoulder you've left me limping he told you took my kids evicted me and now people are beating me up with the intent of murder get real. The last thing is the roadblock at the County Council has to end as attorney Sharon Anderson, judge peter Spinetta slammed a settlment in Bennett v Southern Pacific now owns Altaranch.com which is copiously close to land owned by SP chairman Anschutz More details Cnetscandal.com #pgewitness Pay your debts to pete bennett who has lost in connection to ling list of witness murders. Fix my computers brojen by the cypress security gaurd. Page 9 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 32 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) David Sharples Richmond Good Morning Supervisors, As of yesterday, April 13th, our jail population is still hovering over 700. We know that this decrease is largely due to the decrease of intakes into the jail and the new emergency bail schedule that sets bail at zero for many offenses. At this speed of reduction we will not be able to control an outbreak of COVID in our jails and subsequent community. Many people will get sick and some will die. Local jails were not built to allow for social distancing. We must release folks to ensure our communal safety. This is literally a matter of life and death for all of us. We continue to call upon the leadership of this county to begin immediately releasing the elderly, juveniles, and those within 6 months of the end of their sentence. Being sent to jail should not be a death sentence. Currently, there are 15 incarcerated people in Santa Rita’s jail that are struggling with this deadly virus. We have the power here in Contra Costa to protect our folks, the incarcerated, the deputies, and the community as a whole. Please call upon the Sheriff and District Attorney to begin releasing the elderly, juveniles, and those within 6 months of the end of their sentence. This action will help save lives. Page 10 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 33 D.5 Update on COVID-19 Jessica Jollett Antioch Good morning. My name is Jess Jollett and I am the executive director of Lift Up Contra Costa, a countywide coalition of labor, advocacy, and community groups. I am writing to express our continued concern with the burgeoning health crisis in our county jails. There are now 15 folks incarcerated in Santa Rita jails who have tested positive with COVID-19. We must act now to prevent a similar outbreak. The characteristics of a jail - close quarters, lack of health care, lack of healthy foods, influx of people coming in and out - make it a perfect setting for viral spread. None of those incarcerated in our facilities can take the precautions necessary to protect themselves. Social distancing is impossible in a jail setting. I am hoping we could all agree that a jail sentence should not be a death sentence. And yet, if that moral question is not enough, what happens in our county jails will simply not stay there. Sheriff staff in the county jails are susceptible to COVID-19 and will be carriers into their own homes, and communities. As of yesterday, the “Active Inmate Roster List” produced by the Sheriff listed roughly 700 people in custody. Please use your authority as county elected officials call upon the Sheriff and District Attorney to begin releasing the elderly, juveniles, and those within 6 months of the end of their sentence. This action will help save lives. Thank you. Page 11 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 34 D.5 Update on COVID-19 Dan Geiger Richmond I am Dan Geiger, Director of the Human Services Alliance, a group of 35 human service organizations that provide 65% of the County’s behavioral health services, as well as many other critical social services. Thank you for the April advance. We urge the Board to review and consider our proposal to remit the maximum cap service contracts for the months of March through June, to ensure continuity of critical safety net services. Our thorough research with former California county finance officers and state policy experts substantiates that this can be done simply through a rate/cost reconciliation at the end of the fiscal year which might entail raising per unit rates on fee for service contracts if service levels are less than the cap allows. The California Alliance of Child & Family Services has stated that counties are already authorized to do this, there are no additional expenditures beyond the budget, nor is there any risk to federal matching funds. Many California counties have already implemented similar strategies. We have not received any communication from Health Services Finance department re: any errors in our analysis, but the Chief Administrator has indicated that other issues might be involved. We urge the Board to direct the Chief Administrator, who has indicated he would like to speak with us, and Chief Financial Officer of Health Services to meet with representatives of the Alliance to resolve any confusion about this urgent matter. Thank you. 35 General Public Comment (items under the purview of the Board of Supervisors that are not on the agenda) Nancy Ybarra San Pablo My name is Nance, I live in the city of San Pablo. I am writing because I am concerned about the Corona virus outbreak entering our county jails. Local jails were not built to allow social distancing and therefore many people locked up will contract the virus. Medical attention in county jails can be ruthless and careless because they are seen as less than human. So I urge the board and the sheriff to come together to let the folks who have not committed major crimes or are just sitting in jail waiting for a court date to wait it out at home with their loved ones. Page 12 of 13 D.5 COVID-19 Update #Agenda Item Your Name City of Residence Comments (1500 character limit) 36 D.3 Report on emergency moratoriums on evictions and rent increases Ana Gozalez Richmond Ca Good Morning Supervisors, My name is Ana Gonzalez and I am a resident of Richmond CA and a member of the community group ACCE. I am writing because I am concerned about an outbreak of coronavirus in our county's jails. Local jails were not built to allow for social distancing. We must release incarcerated people now to ensure our community's safety. That's why I am calling on you, the Sheriff and the District Attorney to immediately release the elderly, juveniles and those within six months of the end of their sentence. Thank you. Page 13 of 13 RECOMMENDATION(S): RECEIVE this report concerning the final settlement of Jessica Fleihmann and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $440,966.72, less permanent disability advances. FISCAL IMPACT: Workers' Compensation Internal Service Fund payment of $440,966.72, less permanent disability advances. BACKGROUND: Attorney Mark A. Cartier, defense counsel for the County, has advised the County Administrator that within authorization an agreement has been reached settling the workers' compensation claim of Jessica Fleihmann vs. Contra Costa County. The Board's March 31, 2020, closed session vote was: Supervisors Gioia, Andersen, Burgis, Mitchoff and Glover - Yes. This action is taken so that the terms of this final settlement and the earlier March 31, 2020, closed session vote of this Board authorizing its negotiated settlement are known publicly. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen Caoile 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Karen Caoile, Director of Risk Management Date:April 14, 2020 Contra Costa County Subject:Final Settlement of Claim, Jessica Fleihmann vs Contra Costa County CONSEQUENCE OF NEGATIVE ACTION: Case will not be settled. RECOMMENDATION(S): RECEIVE this report concerning the final settlement of Mark Danner and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $225,000. FISCAL IMPACT: Workers' Compensation Internal Service Fund payment of $225,000. BACKGROUND: Attorney Evan M. Daily, defense counsel for the County, has advised the County Administrator that within authorization an agreement has been reached settling the workers' compensation claim of Mark Danner v. Contra Costa County. The Board's March 31, 2020, closed session vote was: Supervisors Gioia, Andersen, Burgis, Mitchoff and Glover - Yes. This action is taken so that the terms of this final settlement and the earlier March 31, 2020, closed session vote of this Board authorizing its negotiated settlement are known publicly. CONSEQUENCE OF NEGATIVE ACTION: Case will not be settled. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen Caoile 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Karen Caoile, Director of Risk Management Date:April 14, 2020 Contra Costa County Subject:Final Settlement of Claim, Mark Danner vs Contra Costa County RECOMMENDATION(S): DENY claims filed by Stacy Kadesh, Ernani O. Papa, Bhupinder Singh, Ronald Turner, and Vicki Wade. FISCAL IMPACT: No fiscal impact. BACKGROUND: Stacy Kadesh: Property claim for damaged personal property in the amount of $577. Ernani O. Papa: Property claim for damaged personal property in the amount of $1,250. Bhupinder Singh: Personal injury claim for damages due to bicycle accident in the amount of $25,000. Ronald Turner: Property claim for lost personal property in the amount of $175. Vicki Wade: Personal injury claim for damages arising out of trip and fall in the amount of $100,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Scott Selby 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Board of Supervisors From:David Twa, County Administrator Date:April 14, 2020 Contra Costa County Subject:Claims RECOMMENDATION(S): APPROVE and AUTHORIZE the County’s participation in a settlement of the class action lawsuit In Re GSE Bonds Antitrust Litigation (USDC SDNY Case No. 1:19-cv-01704) related to alleged price-fixing in government sponsored enterprise bond transactions between January 1, 2009, and January 1, 2019, as recommended by the County Administrator. (100% Incoming Funds.) APPROVE and AUTHORIZE the Treasurer-Tax Collector, or designee, to complete and file a claim form to seek settlement funds in the litigation, and DIRECT that any funds received be deposited into the County pool (8177). FISCAL IMPACT: The County’s share of the settlement will depend on the amount of class counsel’s attorney’s fees, any class representative enhancements awarded by the court, and the amount of claims filed by other class members. Any funds received by the County will be treated as a gain and redeposited into the investment pool. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Tim Ewell, (925)335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:David Twa, County Administrator Date:April 14, 2020 Contra Costa County Subject:Settlement of class action titled In Re GSE Bonds Antitrust Litigation (USDC SDNY Case No. 1:19-cv-01704). BACKGROUND: This board order authorizes the County’s participation in a class action settlement in the litigation titled In Re GSE Bonds Antitrust Litigation (USDC SDNY Case No. 1:19-cv-01704). This class action lawsuit alleges that several defendants conspired to fix prices for government sponsored enterprise bonds (“GSE bonds”) issued by Federal National Mortgage Association, Federal Home Loan Mortgage Corporation, Federal Farm Credit Banks, and Federal Home Loan Banks, between January 1, 2009, and January 1, 2019. This settlement includes the following 13 settling defendants: Barclays Capital, Inc., BNP Paribas Securities Corp., Cantor Fitzgerald & Co., Citigroup Global Markets, Inc., Credit Suisse Securities, HSBC Securities (USA), Inc., J.P. Morgan Securities LLC, Merrill Lynch, Morgan Stanley & Co, LLC, Nomura Securities International, Inc., SG Americas Securities LLC, TD Securities (USA) LLC, and UBS Securities LLC. These defendants have agreed to settle this litigation for payment of approximately $337 million. (A prior partial settlement was reached with other defendants.) The County’s investment pool is administered by the Treasurer-Tax Collector. The Treasurer-Tax Collector determined that the County investment pool included covered GSE Bond transactions totaling approximately $79 million in callable bonds and approximately $745 million in non-callable bonds. (Callable bonds are bonds that can be paid off by the issuer before they reach maturity non-callable bonds cannot be paid off before the maturity date.) All of these bonds had maturity dates under five years, and most bonds had maturity dates under one year. The County’s share of the settlement amount cannot be determined at this time. The amount will depend on the amount of class counsel’s attorney’s fees, any class representative enhancements awarded by the court, and the amount of claims filed by other class members. However, the settlement notice indicates that the total settlement amount represents approximately 30-70% of all class members’ actual damages (without factoring in available treble damages and attorney’s fees). If the settlement funds are awarded proportionally, we would expect the County’s recovery to be within this range (before deductions for attorney’s fees and enhancements). Any objection to the settlement needs to be filed by April 22, 2020, and, if the County participates in the settlement, its claim form needs to be filed by May 12, 2020. Considering the above potential recovery, and the expense of objecting to the settlement, the County Administrator recommends that the Board authorize the County’s participation in the settlement, and that the Board authorize the Treasurer-Tax Collector, or designee, to file a claim form on the County’s behalf by the May 12, 2020 filing deadline. CONSEQUENCE OF NEGATIVE ACTION: If the County takes no action, the County will not receive any amount from this settlement. RECOMMENDATION(S): ADOPT Resolution No. 2020/68 proclaiming April 19-25, 2020 as National Crime Victims' Rights Week in promotion of victims' rights and to recognize crime victims and those who advocate on their behalf. FISCAL IMPACT: No fiscal impact. BACKGROUND: In April 1981, President Ronald Reagan proclaimed the first national "Crime Victims Week." National Crime Victims' Rights Week offers an opportunity to renew our commitment to crime victims by strengthening our partnerships and creating new ones, upholding the constitutional mandates of Marsy's Law and mobilizing organizations and their leaders to continue the commitment to crime victims and the safety of our community. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jason Chan, (925) 957-2234 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C. 5 To:Board of Supervisors From:Diana Becton, District Attorney Date:April 14, 2020 Contra Costa County Subject:National Crime Victims' Rights Week April 19-25, 2020 ATTACHMENTS Resolution 2020/68 In the matter of:Resolution No. 2020/68 National Crime Victims' Rights Week 2020 Whereas, in 1982, the President's Task Force on Victims of Crime envisioned a national commitment to a more equitable and supportive response to victims; and Whereas, this commemorative week celebrates the energy. perseverance and commitment that launched the victims' rights movement, inspired its progress, and continues to advance the cause of justice for crime victims; and Whereas, crime can leave a lasting impact on any person, regardless of age, national origin, race, creed, religion, gender, sexual orientation, immigration, or economic status; and Whereas, incorporating communities' exiting experts and trusted sources of support into efforts to fully serve survivors will develop a criminal justice system response that is truly accessible and appropriate for all victims of crime; and Whereas, with the unwavering support of their communities and victim service providers behind them, survivors will be empowered to face their grief, loss fear, anger and hope without fear of judgment, and will feel understood, heard, and respected; and Whereas, serving victims and rebuilding their trust restores hope to victims and survivors, as well as supports thriving communities; and Whereas, engaging a broader array of healthcare providers, community leaders, faith organizations, educators and businesses can provide new links between victims and services that improve their safety, healing, and access to justice; and Whereas, honoring the rights of victims, including the rights to be heard and to be treated with fairness, dignity, respect, and working to meet their needs rebuilds their trust in the criminal justice and social service systems in the aftermath of crime; and Whereas, Contra Costa County is hereby dedicated to strengthening victims and survivors in the aftermath of crime, building resilience in our communities and our victim responders, and working for a better future of all victims and survivors. Now, Therefore, Be It Resolved that Board of Supervisors proclaims the week of April 19-25, 2020, as Crime Victims' Rights Week, reaffirming the County's commitment to creating a victim service and criminal justice system response that assists all victims of crime during Crime Victims' Rights Week and throughout the year; and expressing our sincere gratitude and appreciation for those community members, victim service providers, and criminal justice professionals who are committed to improving our response to all victims of crime so that they may find relevant assistance, support, justice, and peace. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA DIANE BURGIS Chair, District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kate Rauch 510-231-8691 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: C. 6 To:Board of Supervisors From:John Gioia, District I Supervisor Date:April 14, 2020 Contra Costa County Subject:Honoring Marty Lynch On His Retirement After 38 Years as Executive Director and CEO of LifeLong Medical Care ATTACHMENTS Resolution 2020/94 In the matter of:Resolution No. 2020/94 Honoring Marty Lynch On His Retirement After 38 Years as Executive Director and CEO of LifeLong Medical Care Whereas, Marty Lynch, PhD, has served as Executive Director and CEO of LifeLong Medical Care for the past 38 years; and Whereas, Marty Lynch got his start at the Over 60 Health Center, which later became LifeLong Medical Care. He co-founded the Healthy Aging Subcommittee of the National Association of Community Health Centers and is past chair of the California Primary Care Association; and Whereas, Marty was recently appointed by Governor Gavin Newsom to serve on the California Master Plan on Aging Advisory Committee. Lynch also serves on the boards of the Oakland PACE health plan for disabled elders and the Alameda Alliance for Health Plan that serves Medi-Cal recipients; and Whereas, He was recently presented with the 2019 Outstanding Achievement Award by the National Association of Community Health Centers (NACHC); and Whereas, Marty Lynch spent most of his life working with aging populations and the homeless, motivated to help underserved populations; and Whereas, Marty received his Ph.D. in Social and Behavioral Sciences from the University of California, San Francisco, and an MPA from the Kennedy School of Government at Harvard; and Whereas, In addition to health administration, Lynch is involved in public policy and research activities related to health access for the uninsured, long-term care models, chronic care, and financing care for disabled populations. Lynch also is a Lecturer at the University of California, Berkeley; and That the Board of Supervisors of Contra Costa County Does Hereby congratulate Marty Lynch on his retirement, thank him for his distinguished service to the community, and wish him well on all that lies ahead. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA DIANE BURGIS Chair, District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, By: ____________________________________, Deputy RECOMMENDATION(S): REAPPOINT John Phillips to the Public Member #3 seat on the Treasury Oversight Committee to a new four-year term ending on April 20, 2024, as recommended by the Treasurer-Tax Collector. FISCAL IMPACT: No fiscal impact. BACKGROUND: The Treasury Oversight Committee is responsible for reviewing the County's investment policy, monitoring the performance of County investments, and reporting to the Board of Supervisors. The Committee is composed of seven statutory members and three alternates: County Superintendent of Schools or designee, a representative and an alternate of the Board of Supervisors or their designees, one representative and one alternate elected by a majority of the school and community college districts; one representative and one alternate elected by a majority of the special districts, three public members nominated by the County Treasurer and confirmed by the Board. The term of office of the Public Member #3 seat will expire on April 30, 2020. The Treasurer-Tax Collector conducted a four-week recruitment and received one application, from incumbent John Phillips. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Treasurer-Tax Collector, IOC Staff C. 7 To:Board of Supervisors From:David Twa, County Administrator Date:April 14, 2020 Contra Costa County Subject:RECOMMENDATIONS FOR APPOINTMENT TO THE TREASURY OVERSIGHT COMMITTEE BACKGROUND: (CONT'D) The Internal Operations Committee (IOC) normally conducts interviews of applicants for the Public Member seats. However, in accordance with the COVID-19 shelter-in-place order, the April IOC meeting was canceled. In order to ensure full representation on the Treasury Oversight Committee, we recommend the reappointment of John Phillips, who was the sole applicant. John Phillips was first appointed to the Treasury Oversight Committee by the Board of Supervisors on May 21, 2019. He is a graduate of UC Berkeley with a bachelor's degree in Finance and master's degree in Accounting and Tax. He has a professional background as a Certified Public Accountant and is a retired partner of PricewaterhouseCoopers. Mr. Phillips is currently a Trustee on Contra Costa County Employees' Retirement Association board of trustees. ATTACHMENTS Candidate Application_John Phillips_Treasury Oversight Committee RECOMMENDATION(S): Reappoint the following individual to the District IV seat of the Alcohol and Other Drugs Advisory Board to a term expiring June 30, 2023 as recommended by Supervisor Karen Mitchoff. Tom Aswad Walnut Creek, CA 94598 FISCAL IMPACT: None. BACKGROUND: The mission of the Contra Costa County Alcohol and Other Drugs Advisory Board is to assess family and community needs regarding treatment and prevention of alcohol and drug abuse problems. The Alcohol and Other Drugs Advisory Board reports their findings and recommendations to the Contra Costa Health Services Department, the Board of Supervisors and the communities they serve. The Alcohol and Other Drugs Advisory Board works in collaboration with the Alcohol and Other Drugs Services Division of Contra Costa Health Services to provide input and recommendations as they pertain to alcohol and other drugs prevention, intervention and treatment services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Chow, (925) 521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 8 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:April 14, 2020 Contra Costa County Subject:REAPPOINT Tom Aswad to the District IV Seat of the Alcohol and Other Drugs Advisory Board CONSEQUENCE OF NEGATIVE ACTION: The District IV seat would become vacant. CHILDREN'S IMPACT STATEMENT: n/a RECOMMENDATION(S): APPOINT, in lieu of election; Todd Smithey, Clayton, CA 94517, as General Member #3 of the Contra Costa County Employees' Retirement Association Board of Trustees Donald Finley, St Helena, CA 94574 as Safety Member #7 of the Contra Costa County Employees' Retirement Association Board of Trustees Both terms beginning July 1, 2020 and ending June 30, 2023. FISCAL IMPACT: None BACKGROUND: Only one candidate filed for each the office of General Member #3 and Safety Member #7 of the Contra Costa County Retirement Board, which election was scheduled for June 16, 2020. Election Code section 10515 requires that candidates who filed for an office for which the number of candidates equaled or did not exceed the number required to be elected, be "Appointed-in-Lieu of Election" by the Board of Supervisors as if they were elected. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Rosa Mena, 925.335.7806 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 9 To:Board of Supervisors From:Deborah R. Cooper, Clerk-Recorder Date:April 14, 2020 Contra Costa County Subject:APPOINT, In-Lieu of Election, Members of the Contra Costa County Retirement Board CONSEQUENCE OF NEGATIVE ACTION: Should the Board take no or negative action, these candidates will not be sworn in as provided by law. RECOMMENDATION(S): APPROVE the medical staff appointments and reappointments, privileges, advancements, and voluntary resignations as recommend by the Medical Staff Executive Committee, at their March 16, 2020 meeting, and by the Health Services Director. FISCAL IMPACT: There is no fiscal impact for this item. BACKGROUND: The Joint Commission on Accreditation of Healthcare Organizations has requested that evidence of Board of Supervisors approval for each Medical Staff member will be placed in his or her Credentials File. The above recommendations for appointment/reappointment were reviewed by the Credentials Committee and approved by the Medical Executive Committee. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa Regional Medical and Contra Costa Health Centers' medical staff would not be appropriately credentialed and not be in compliance with The Joint Commission on Accreditation of Healthcare Organizations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-957-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Marcy Wilhelm, James Ham C. 10 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Medical Staff Appointments and Reappointments – March, 2020 ATTACHMENTS Credential List Attachment Page | 1 MEC Recommendations – March 16, 2020 Definitions: A=Active C=Courtesy Aff=Affiliate P/A= Provisional Active P/C= Provisional Courtesy A. New Medical Staff Members Gandhi, Shailesh, MD Psychiatry/Psychology Melek, Maged, MD DFAM B. Application for Staff Affiliation Berry-Millett, Kate, CNM OB/GYN C. Request to change Primary Department Original Department Requesting Department Levin, Sara, MD Internal Medicine DFAM D. Advance to Non-Provisional Abbasi, Zohaib, MD Psychiatry/Psychology A Krepostin, Vladimir, DO Anesthesia A Lai, Karen, MD Psychiatry/Psychology A Ozowara, Larry, MD Psychiatry/Psychology A Zelan, Saul, MD Psychiatry/Psychology A Page | 2 MEC Recommendations – March 16, 2020 Definitions: A=Active C=Courtesy Aff=Affiliate P/A= Provisional Active P/C= Provisional Courtesy E. Biennial Reappointments Ahmed, Abid, MD Hospital Medicine A Bates, Andrea, MD Psychiatry/Psychology C Champlin, Marie, MD Psychiatry/Psychology A Cherayil, Annie, MD DFAM A Galina-Quintero, Doris, MD Internal Medicine C Goheen, Katherine, MD DFAM A Jett, Margaret, DO Pediatrics A Kim, Ben, DDS Dental A Kwon, Esther, DPM Surgery-Podiatry A Kurio, Gregory, MD Pediatrics C Lee, George, MD Anesthesia A Lewis, Ronel, MD Psychiatry/Psychology C Lo, Irene, MD Surgery A Maurer, Toby, MD Internal Medicine P McIlroy, Richard, MD DFAM A Mekuria, Safanit, MD Pediatrics A Mohebati, Arash, MD Surgery-General A Moore, Gregory, MD DFAM A Porteous, Brent, DO Hospital Medicine A Rosendale, Nicole, MD Internal Medicine C Sarvi, Saunaz, DDS Dental A Setliff, Kristen, DO DFAM A Shah, Sonika, MD Internal Medicine A Shidara, Chiyo, DDS Dental A Shiue, Zita, MD Internal Medicine C Velleman, David, Psy.D Psychiatry/Psychology A Wahidi, Nasratullah, MD Psychiatry/Psychology A Wang, Dora-Linda, MD Psychiatry/Psychology A Watters, Emily, MD Psychiatry/Psychology A F. Biennial Renewal of Privileges Bello, Jessica, LM, CNM OB/GYN AFF Concepcion, Yellie, FNP DFAM AFF Wyrobeck, Sonya, CNM OB/GYN AFF G. Teleradialogist (VRAD) Reappointments Jones, Kendall, MD Diagnostic Imaging Mitchell, Richard, MD Diagnostic Imaging Rickman, Christopher, MD Diagnostic Imaging Sergeyev, Pavel, MD Diagnostic Imaging Turner, James, MD Diagnostic Imaging Page | 3 MEC Recommendations – March 16, 2020 Definitions: A=Active C=Courtesy Aff=Affiliate P/A= Provisional Active P/C= Provisional Courtesy H. Voluntary Resignations Chun, Kwan, MD DFAM Cotter, Laura, MD Hospital Medicine Elliff, Jo, NP DFAM Himmelvo, Jane, MD DFAM Miglani, Megha, MD Psychiatry/Psychology I. Attachments Pediatric Core Privileges CONTRA COSTA REGIONAL MEDICAL CENTER 1 | 8 PEDIATRIC CLINICAL PRIVILEGES Name: ____________________________________________________________ Effective from _______/_______/_______ to _______/_______/_______(for MSO staff use only) All new applicants must meet the following requirements as approved by the governing body. Effective: _______/_______/_______. Initial Privileges (Initial Appointment) Renewal of Privileges (Reappointment) Applicant: Please check the “Requested” box for each privilege requested. Applicants have the burden of producing information and documentation deemed adequate by the hospital for a proper evaluation of current competence, current clinical activity, and other qualifications, and for resolving any doubts related to qualifications for requested privileges. Department Chair: Check the appropriate box for recommendation on the last page of this form. If not recommended, provide the condition or explanation on the last page of this form. Other Requirements  This document is focused on defining qualifications related to competency to exercise clinical privileges. The applicant must also adhere to any additional organizational, regulatory, or accreditation requirements that the organization is obligated to meet.  Note that privileges granted may only be exercised at the site(s) designated by CCRMC and/or setting(s) that have sufficient space, equipment, staffing, and other resources required to support the privilege. Name: ____________________________________________________________ Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only) 2 | 8 QUALIFICATIONS FOR PEDIATRICS Initial Applicants: To be eligible to apply for privileges in pediatrics, the applicant must meet the following criteria: 1. Successful completion of an Accreditation Council for Graduate Medical Education (ACGME) or American Osteopathic Association (AOA) accredited residency in pediatrics. AND 2. Current certification, or Board eligibility leading to certification in pediatrics, by the American Board of Pediatrics or the American Osteopathic Board of Pediatrics. Board certification must be achieved within 7 years (ABP) or 6 years (AOBP) from graduation from a pediatric residency. AND 3. Documentation of required current experience : Provision of care, reflective of the scope of privileges requested, for at least 100 newborns (if working in the level II nursery/postpartum/perinatal), and/or 500 outpatients (if working in the ambulatory setting), within the past 24 months or successful completion of an ACGME– or AOA–accredited residency within the past 24 months. Please provide a clinical activity/procedur e log. Renewal of Privileges: To be eligible to renew privileges in pediatrics, the applicant must meet the following criteria: 1. Documentation of Maintenance of Certification (ABMS) or OCC (On-Going Continuous Certification) is required. AND 2. Current documented competence and an adequate volume of experience (100 newborns in level II nursery and/or 500 pediatric outpatients) with acceptable results, reflective of the scope of privileges requested, for the past 24 months , based on results of Ongoing Professional Practice Evaluation (OPPE) and outcomes . *For inpatient work a valid NRP, and PALS or APLS certification is required. Name: ____________________________________________________________ Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only) 3 | 8 Core Privileges: Pediatrics— Ambulatory Care Requested:Admit, evaluate, diagnose, treat, and provide consultation to patients from birth to young adulthood (21 years of age) concerning their physical, emotional, and social health as well as treating acute and chronic disease, including major complicated illnesses. Assess, stabilize, and determine the disposition of patients with emergent conditions. The core privileges in this specialty include the procedures listed below and such other procedures that are extensions of the same techniques and skills as determined by the pediatrics department chair. CORE TREATMENT/PROCEDURE LIST This is not intended to be an all-encompassing list of treatments. It defines the types of activities/procedures/privileges that most practitioners in this specialty perform at this organization and inherent activities/procedures/privileges requiring similar skill sets and techniques as determined by the pediatrics department chair. To the Applicant: If you wish to exclude any procedures, due to lack of current competency, please strike through the procedures that you do not wish to request and then initial and date. Pediatrics — Ambulatory Care  Performance of history and physical exam  Bladder catheterization  Incision and drainage of abscesses  Local anesthetic techniques  Management of burns, superficial and partial thickness  Peripheral nerve blocks  Placement of anterior nasal hemostatic packing  Placement of IV lines  Placement of intraosseous lines  Care of simple fractures and dislocations  Removal of non-penetrating foreign bodies from the eye, nose, or ear  Subcutaneous, intradermal, and intramuscular injections  Wound care and suture of uncomplicated lacerations  Frenulotomy  Removal of cerumen  Cryotherapy (e.g. removal of warts) Name: ____________________________________________________________ Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only) 4 | 8 Core Privileges: Pediatrics— Hospital (Level II Nursery/Postpartum/Emergency Room) Requested: Admit, evaluate, diagnose, treat and determine disposition of newborn patients (birth to 30 days of age) in the level II nursery and/or postpartum. This includes providing comprehensive care to critically ill ne wborns in the level II nursery. Assess, stabilize, and determine the disposition of patients with emergent conditions in the emergency room and other areas of the hospital from birth to 21 years of age . The core privileges in this specialty include the procedures listed below and such other procedures that are extensions of the same techniques and skills as determined by the department chair. CORE TREATMENT/PROCEDURE LIST This is not intended to be an all-encompassing list of treatments. It defines the types of activities/procedures/privileges that most practitioners in this specialty perform at this organization and inherent activities/procedures/privileges requiring similar skill sets and techniques as determined by the department chair. To the Applicant: If you wish to exclude any procedures, due to lack of current competency, please strike through the procedures that you do not wish to request and then initial and date. Pediatrics — Hospital  Performance of history and physical exam  Attendance at delivery to assume care of normal and sick newborns  Arterial puncture  Bladder catheterization  Endotracheal intubation, including administration of medication for rapid sequence intubation  Management of pain/agitation e.g. intubated patients, patients with neonatal abstinence syndrome, etc. (administration of opioids, benzodiazepines)  Incision and drainage of abscesses  Local anesthetic techniques  Lumbar puncture  Performance of simple skin biopsy or excision  Placement of IV lines Name: ____________________________________________________________ Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only) 5 | 8  Placement of intraosseous lines  Subcutaneous, intradermal, and intramuscular injections  Umbilical artery and vein catheterization  Wound care and suture of uncomplicated lacerations  Frenulotomy Non-Core Privilege: Thoracentesis Requested Initial Applicants: To be eligible to apply for the Thoracentesis non-core privilege, the applicant must meet the following criteria: 1. Successful completion of an ACGME– or AOA–accredited post graduate training program which included training in thoracentesis or documentation of completion of a hands-on training in thoracentesis under the supervision of a qualified physician preceptor. AND 2. Documented current competence and evidence of the performance of at least 1 thoracentesis procedure in the past 24 months (please provide a clinical activity/procedure log) or documentation of completion of relevant training/in - service in the past 24 months. Renewal of Privileges To be eligible to renew the Thoracentesis privilege , the applicant must meet the following criteria: 1. Documented current competence and evidence of the performance of at least 1 thoracentesis procedure in the past 24 months , or documentation of completion of relevant training/in-service in the past 24 months. Special Non-Core Privileges (See Specific Criteria Below) Non-core privileges are requested individually in addition to requesting the core. Each practitioner requesting non-core privileges must meet the specific threshold criteria as applicable to the applicant or re-applicant. Name: ____________________________________________________________ Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only) 6 | 8 Non-Core Privilege: Evaluation and Treatment of Victims of Sexual Abuse Requested Initial Applicants: To be eligible to apply for the Evaluation and Treatment of Victims of Sexual Abuse non-core privilege , the applicant must meet the following criteria: 1. Successful completion of an ACGME– or AOA–accredited residency in pediatrics, which included this training or documented completion of a recognized relevant course or training under the supervision of a qualified provider AND 2. Documented current competence and evidence of evaluation and treatment of at least 2 sexual abuse cases in the past 24 months (please provide a clinical activity/procedure log) or documented completion of relevant training/in -service in the past 24 months. Renewal of Privilege: To be eligible to renew the Evaluation and Treatment of Victims of Sexual Abuse non-core privilege , the applicant must meet the following criteria: 1. Documented current competence and evidence of attendance at evaluation and treatment of at least 2 sexual abuse cases in the past 24 months or documented completion of relevant training/in -service in the past 24 months. Non-Core P rivilege: Long Acting Reversible Contraception (LARC) – Nexplanon, Injectable Contraceptives Requested Initial Applicants and Renewal: The following criteria apply to initial requests and renewal of the Long Acting Reversible Contraception (LARC) – Nexplanon, Injectable Contraceptives non- core privilege: 1. Documented completion of a recognized relevant course and/or certification Name: ____________________________________________________________ Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only) 7 | 8 FOCUSED PROFESSIONAL PRACTICE EVALUATION (FPPE) for initial applicants 1. For Inpatient (Pediatrics —Hospital Core) Privileges: Retrospective or concurrent proctoring (chart review or direct observation) of 9 hospitalized patients is required. 2. For Inpatient (Pediatrics —Hospital Core ) Privileges: Concurrent proctoring (direct observation) of 3 procedures is required. P rocedures must be representative of what is usually performed on the unit. 3. For Outpatient (Pediatrics —Ambulatory Core ) Privileges : A minimum of 9 chart reviews (“retrospective proctoring”) from at least 3 different clinic days are required. 4. If the provider does both in patient and outpatient work, he/she needs to be proctored in both (As described above in bullet points 1-3). 5. FPPE should be concluded as soon as possible (i.e. within the first 4 -6 months after starting work at CCRMC). 6. Completed FPPE forms must be submitted to the Credentialing Office. 7. It is the applicant’s ultimate responsibility to make sure that FP P E and submission of all required documentation to the Credentialing Office takes place in a timely manner. Failure to do so may result in loss or limitation of privileges. *For low volume providers: please see separate FPPE/proctoring guidelines. ACKNOWLEDGMENT OF PRACTITIONER I have requested only those privileges for which by education, training, current experience, and documented performance I am qualified to perform and for which I wish to exercise at Contra Costa Regional Medical Center, and I understand that: a. In exercising any clinical privileges granted, I will adhere by hospital and medical staff policies and rules applicable generally and any applicable to the particular situation. b. Any restriction on the clinical privileges granted to me is waive d in an emergency situation, and in such situation my actions are governed by the applicable section of the medical staff bylaws or related documents. Signed _____________________________________ Date ____________________ Name: ____________________________________________________________ Effective from _______/_______/_______ to _______/_______/_______ (for MSO staff use only) 8 | 8 DEPARTMENT CHAIR’S RECOMMENDATION I have reviewed the requested clinical privileges and supporting documentation for the above - named applicant and: Recommend All Requested Privileges Recommend Privileges with the Following Conditions/Modifications: Do Not Recommend the Following Requested Privileges: Privilege Condition/M odification/Explanation Notes: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ [Department Chair] Signature : ______________________________ Date : _______________ FOR MEDICAL STAFF SERVICES DEPARTMENT USE ONLY Credentials Committee Approval Date : _____________________ Temporary Privileges Date : _____________________ Medical Executive Committee Approval Date : _____________________ Board of Supervisors Approval Date : _____________________ Date___________ RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25590 to reassign one (1) One-Stop Career Center Case Manager (X7WC) (represented) position number 11689 and incumbent from Workforce Services (Dept. 0504) to Workforce Development Board (Dept 0583) in the Employment and Human Services Department (EHSD). FISCAL IMPACT: Approval of this department change within EHSD will result in a net County cost (NCC) decrease of $6,323 annually for Workforce Services (WFS) (Dept. 0504). There will be no increase in NCC for Workforce Development Board (WDB) (Dept. 0583) since the position will be funded with 95% Federal and 5% State funds. BACKGROUND: In FY 2018-2019, due to a decrease in funding, the WDB procured out service delivery for the Workforce APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Bao Tran, (925) 608-5027 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 11 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 14, 2020 Contra Costa County Subject:Reassign One Position and Incumbent (Represented) from Workforce Services to Workforce Development Board BACKGROUND: (CONT'D) Innovation and Opportunity Act (WIOA) mandated America’s Job Center of California (AJCC) and Adult and Dislocated Worker career services. This resulted in the closure of 3 AJCCs and the elimination of 18 positions. As an integral partner with WIOA, EHSD-Workforce Services Bureau agreed to support a transitional One-Stop Case Manager position with limited fraud incentive funding for FY 2018-2019 and 2019-2020. This position supported the transition of the service delivery from internal county staff to a contractor, with a specific emphasis on connecting CalWORKS participants to WIOA funded employment and training services. With the anticipated proposed changes to Supplemental Nutrition Assistance Program (SNAP) pertaining to Employment and Training (E&T), which would require local workforce boards to coordinate with local SNAP and E&T programs, this position will be more critical than ever. The WDB seeks to support the One-Stop Case Manager position held by Veronica Ramos, which can no longer be funded under the WFS fraud incentive funds. This Board action is to move this position under the direct charge of the WDB, to be funded with available WIOA funds. This position will continue to support the connection between CalWORKS as well as SNAP E&T, to ensure that participants are provided the opportunity to find meaningful training and employment opportunities that will lead to self-sufficiency and less reliance on public benefits. AGENDA ATTACHMENTS P300 MINUTES ATTACHMENTS Signed P300 25590 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22598 to increase the hours of one Board of Supervisors Special Assistant - Specialist Level (J994) (unrepresented) position from part-time (20/40) to full-time (40/40) and cancel one part-time (20/40) Board of Supervisors Special Assistant - Specialist Level (J994) (unrepresented) in the Board of Supervisors, District I Office. FISCAL IMPACT: Cost neutral. BACKGROUND: The District I Board of Supervisors' Office has a need to increase the hours of a part-time Special Assistant by twenty (20) hours each week, due to workload related to COVID-19, effective March 9, 2020. Increasing the position from part-time (20/40) to full-time (40/40) will permit the position to operate five (5) full days per week in order to complete work necessary to support the District's needs. The vacant Specialist position will be eliminated to fund the increased hours. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Harvey, 510-231-8687 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tina Pruett, Human Resources Department, Robert Campbell, Auditor-Controller C. 12 To:Board of Supervisors From:David Twa, County Administrator Date:April 14, 2020 Contra Costa County Subject:Increase the hours of one (1) Board of Supervisors Special Assistant - Specialist Level (J994) CONSEQUENCE OF NEGATIVE ACTION: Without this modification, the Board of Supervisors' District I Office will be unable to fully address the business needs of the office. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 25598 - Increase Hours. MINUTES ATTACHMENTS Signed P300 25598 POSITION ADJUSTMENT REQUEST NO. 25598 DATE 4/1/2020 Department No./ Department Board of Supervisors,Di stirct I Office Budget Unit No. 0001 Org No. 1101 Agency No. 01 Action Requested: Increase the hours of one Board of Supervisors Special Assistant - Specialist Level (J994) position and incumbrent (#2471/40531 respectively ) from part-time (20/40) to full-time (40/40) and cancel one part -time (20/40) Board of Supervisors Special Assistant - Specialist Level position (Position #2480) in the Board of Supervisor's District I Office. Proposed Effective Date: 3/9/2020 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary ) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cos t $0.00 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $ SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost savings under $10,000 per year (general fund) Department must initiate n ecessary adjustment and submit to CAO. Use additional s heet for further explanations or comments. Lisa Driscoll, County Finance Director ______________________________________ (for) Department Head REVIEWED BY CAO AND RELE ASED TO HUMAN RES OURCES DEPARTMENT David Twa 4/1/2020 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION S DATE 4/1/2020 Increase the hours of one Board of Supervisors Special Assistant - Specialist Level (J994) position and incumbrent (#2471/40531 respectively) from part -time (20/40) to full-time (40/40) and cancel one part -time (20/40) Board of Supervisors Special Assistant - Specialist Level position (Position #2480) in the Board of Supervisor's District I Office. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary s chedule. Effective: Day following Board Action. 3/9/2020(Date) Tina Pruett, Human Resources Manager 4/1/2020 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RE COMMENDATION: DATE 4/2/2020 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Lisa Driscoll, County Finance Director Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITION S Department Date 4/1/2020 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implicat ions e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have consi dered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of eac h project position at the halfway point of the project duration. This report i s to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submit ted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current jo b 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): RATIFY the order of the County Administrator providing for additional employee leave in an effort to slow the spread of COVID-19 and preserve critical health care capacity across the region (see attached). FISCAL IMPACT: Ultimately, cost will depend upon how many employees are unable to work and the recovery funding that may be available. BACKGROUND: The County Administrator (CAO) is the administrator of emergency services and is in charge of the County's emergency organization. Under the emergency powers granted to the CAO under Article 42-2.8 of County Ordinance Code, on March 18, 2020 (repeated on March 26, 2020) and on April 3, 2020, the CAO modified pay and leave for County employees (see attached). This action was taken in an effort to slow the spread of COVID-19 and preserve critical health care capacity across the region. On March 16, 2020, the County Health Officer issued a shelter in place order to all residents, subject to specified exceptions. On March 31 and April 3, 2020, the County Health Officer modified and further restricted the shelter in place order to all residents. This ratification supports the County Administrator's decision to modify leave accruals due to COVID-19 until further notice and action. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, Auditor-Controller, Dianne Dinsmore, Human Resources Director, All County Departments (via CAO) C. 13 To:Board of Supervisors From:David Twa, County Administrator Date:April 14, 2020 Contra Costa County Subject:Ratifying the Granting of Leave and Leave Accruals Related to COVID-19 BACKGROUND: (CONT'D) > Since distributing the attached leave communication, a few questions have arisen. With the goal of providing our employees the support they were receiving prior to the COVID-19 crisis, the following is clarification of the leave that was granted: How are we applying leave calculations to 56-hour employees? 56-hour employees are considered full-time and will receive the full-accruals of 80 hours of Emergency Paid Sick Leave and 64 hours of County sick leave. 1. How do hourly employees access pro-rated share of the 80 hours of Emergency Paid Sick Leave and 64 hours of County sick leave County granted to permanent employees? Hourly employees are eligible for prorated share of both leave types. Proration will be calculated, and the resulting hours will be applied to their leave banks. 2. How will the 80 hours of Emergency Paid Sick Leave be applied to new hires? Employees hired through December 31, 2020 are eligible for the 80 hours of Emergency Paid Sick Leave although this leave expires on December 31, 2020. 3. How will the 64 hours of County sick leave be applied to new hires? Employees hired as of April 7, 2020, are eligible for the 64 hours of County sick leave. This leave does not expire. 4. Are employees currently on medical leave and full pay status eligible for this leave? If an employee is in a full-pay leave status, they are eligible for the 80 hours of Emergency Paid Sick Leave and 64 hours of County sick leave. 5. Are employees who were already on a less than full-paid leave, at the time of the shelter in place order, but technically in active status due to less than full-time pay through use of leave accruals eligible for this leave? These employees are eligible for the 80 hours of Emergency Paid Sick Leave. These employees are not eligible for the 64 hours of County Sick Leave. 6. Are employees currently on Long Term Disability eligible for this leave? If an employee is on Long Term Disability (LTD) they are eligible for a prorated share of the 80 hours of Emergency Paid Sick Leave. They are not eligible for the 64 hours of County sick leave. Employees on LTD will be reinstated during the month of April to be paid for the 80 hours of Emergency Paid Sick Leave. 7. Are employees currently on a leave of absence (LOA), absent without pay (AWOP), absent without leave (AWOL), who previously exhausted their accruals, eligible for this leave? Employees on a LOA, AWOP, or AWOL are eligible for the 80 hours of Emergency Paid Sick Leave. Employees on a LOA, AWOP, AWOL are not eligible for the 64 hours of County Sick Leave. 8. May I take paid sick leave or expanded family and medical leave if I am receiving workers’ compensation or State Disability Insurance (SDI)? In general, no, unless the employee were able to return to light duty before taking leave. If the employee receives workers’ compensation or temporary disability benefits because the employee is unable to work, the employee may not take paid sick leave or expanded family and medical leave. However, if the employee were able to return to light duty 9. and a qualifying reason prevents the employee from working, the employee may take paid sick leave or expanded family and medical leave, as the situation warrants. There may be employees who wish to use their Emergency Paid Sick Leave to integrate with leave other than workers’ compensation or SDI or use the leave intermittently. Is integration or intermittent use allowed? Employees may use the Emergency Paid Sick Leave to integrate with leaves other than workers compensation or SDI. For instance, an employee may use the Emergency Paid Sick Leave for intermittent FMLA or reduced work hours. Employees must use their Emergency Paid Sick Leave in increments of at least 8 hours, unless integrating to receive full-pay or the balance is less than 8 hours. 10. There are employees who had Catastrophic Leave applications in process when the new leave was granted. How will this new leave effect those employees? These employees will first use the new leave granted to them and, should they still need it, their Catastrophic Leave, if approved, will begin upon exhaustion of their leave accruals. 11. For eligible employees, what is the process for applying for the two-thirds paid leave available through the Family Medical Leave Act provided by the Families First Coronavirus Response Act (FLMA+)? County Benefits is creating new request and designation forms for FMLA+ and will post that information on the County’s intranet and provide to departmental leave coordinators. 12. CONSEQUENCE OF NEGATIVE ACTION: Encouraging employees who may be ill to work during this emergency situation may present health risks to other employees and the public. ATTACHMENTS Leave modification distributed 3-18-2020 Leave modification distributed 3-26-2020 Leave modification distributed 4-3-2020 April 2, 2020 COVID 19 Update to Union Leadership Again, thank you for your leadership during these difficult times. I know there continues to be difficult conversations around how best to provide for our employees and still provide essential services to the public. The following explains in more detail the information provided in today’s “virtual” Informational meeting: 1. We continue to focus a great amount of energy on how to obtain Personal Protective Equipment (PPE) for Health Care Workers, First Responders, and Essential employees that might otherwise have direct contact with COVID 19 individuals 2. It is critical that we are able to protect our employees from exposure to COVID 19 while still ensuring Essential employees comply with the requirement that they come to work as required and necessary to provide critical Health and Human Services (Disaster Service Workers – DSW). 3. We continue to prioritize getting available equipment to allow those employees who may be at High Risk, including those over 65 or pregnant to work from home or other remote location. 4. We have acquired hotel rooms for health care workers and first responders who may need to isolate or for when they are off duty. This allows them to rest and recover without the risk of having to go home and possibly expose family members to COVID 19. 5. In order to be as clear as possible regarding employee leaves and accruals, the information below describes how leaves will be administered through May 31st for the County and the Contra Costa County Fire Protection District. The County will also produce and provide a payroll document with more specificity regarding coding of leaves. This document will also include a detailed explanation of the calculation of pay for hourly and per diem workers. We will copy your group on this correspondence. 6. For the period of March 16 through April 7th:  Permanent full-time and part-time employees working from home will receive full-pay without the use of accruals.  Permanent full-time and part-time employees told to stay at home because they are non-essential will receive full-pay without the use of accruals.  Permanent full-time and part-time employees who are essential and not working will receive full-pay without the use of accruals.  Temporary and intermittent employees who are not working because they are non-essential or essential and not working will receive base-pay without the use of accruals, based upon regular hours worked between 2/1 and 3/15. Departments can request adjustments for those employees whose regular hours worked during that period may have been low. Contra Costa County Board of Supervisors John M. Gioia 1st District Candace Andersen 2nd District Diane Burgis 3rd District Karen Mitchoff 4th District Federal D. Glover 5th District County Administrator County Administration Building 651 Pine Street, 10th Floor Martinez, California 94553-1229 (925) 335-1080 David J. Twa County Administrator . Page Two (2) April 2, 2020 7. As of April 1st:  In recognition of the Families First Coronavirus Response Act (HR 6201) Emergency Paid Sick Leave - all employees, including health care providers and emergency responders, will receive 80 hours of Emergency Sick Leave pro-rated to their position hours. The leave will not be capped by dollar amount nor by reason for use. Meaning no per day caps of $511 or $200 and no reduction to two-thirds pay for use other than quarantine/self-quarantine/experiencing symptoms. If not used, the hours will expire on 12/31/2020.  As amended, the Family Medical Leave Act (FMLA) adds as a new condition the qualifying need of caring for a child under age 18, and eligible employees may access 10 additional WEEKS of paid leave at the rate of two-thirds pay, with caps of $200 per day and $10,000 total. The employer has the option of integrating leave to achieve full-pay. In recognition of the amendment, the County will implement this two-thirds paid leave without caps and will allow integration of leave. If not used, the hours will expire on 12/31/2020.  Based on position hours, the County will grant a pro-rated share of 64 additional sick leave hours to all permanent and part-time (non-hourly) employees. 8. For the period of April 8th through May 3rd:  Permanent full-time and part-time employees working from home will receive full-pay without the use of accruals.  Permanent full-time and part-time employees told to stay at home because they are non-essential will receive full-pay without use of accruals.  Permanent full-time and part-time employees who are essential and not working will receive full-pay through use of accruals, including added sick leave, emergency sick leave and/or expanded FMLA. This action will provide for all employees to receive full-pay through May 3, without depleting their existing accruals.  Temporary and intermittent employees who are not working because they are non-essential or essential and not working will receive base-pay with use of accruals, based upon regular hours worked between 2/1 and 3/15. Departments can request adjustments for those employees whose regular hours worked during that period may have been low. Additionally, the County will grant additional days of added leave should an employee exhaust their accruals. This action will provide for all employees to receive base-pay through May 3. 9. For the period of May 4th through May 31st:  Permanent full-time and part-time employees working from home will receive full-pay without use of accruals.  Permanent full-time and part-time employees told to stay at home because they are non-essential will receive full-pay without use of accruals.  Permanent full-time and part-time employees who are essential and not working will receive full-pay through use of accruals, including added sick leave, emergency sick leave and/or expanded FMLA. Additionally, the County will provide half of base-pay for any employees who completely exhaust their leave accruals.  Temporary and intermittent employees who are not working because they are non-essential or essential and not working will receive base-pay with use of accruals, based upon regular hours worked between 2/1 and 3/15. Departments can request adjustments for those employees whose regular hours worked during that period may have been low. Additionally, the County will provide half of base-pay for any employees who completely exhaust their leave accruals. RECOMMENDATION(S): ADOPT Resolution No. 2020/111 approving and authorizing the Sheriff-Coroner, or designee, to apply for and accept a grant from the California Department of Alcoholic Beverage Control, in an initial amount of $94,977 to fund proactive enforcement targeting the unauthorized sale of alcoholic beverage by businesses within the County for the period July 1, 2020 through the end of the grant funding. FISCAL IMPACT: Initial revenue of $94,977 to support continued monitoring and licensing of Alcoholic Beverage Control (ABC) businesses, and to support training and other personnel costs associated with ABC licensed businesses. No matching County funds. BACKGROUND: The California Department of Alcohol Beverage Control has identified funding to assist Law Enforcement Agencies to expand their present efforts in addressing alcohol-related problems through a comprehensive ABC program that will encompass a wide range of statistics. Funding from this grant will enable the Office of the Sheriff to emphasize a strong enforcement effort toward licensed establishments that operate in a disorderly manner, create an undue burden on law enforcement services, or contribute to the quality of life problems for the surrounding community. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 , County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 14 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:April 14, 2020 Contra Costa County Subject:2020 State of California Department of Alcoholic Beverage Control Grant CONSEQUENCE OF NEGATIVE ACTION: The Sheriff-Coroner will not be authorized to apply for and accept the grant funding. AGENDA ATTACHMENTS Resolution 2020/111 MINUTES ATTACHMENTS Res 2020_111 signed RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Department Director, or designee, on behalf of the Workforce Development Board, to accept a grant in the amount of $250,000 from the Employment Development Department Workforce Innovation and Opportunity Act for English Language Learner Pathways to Careers Program services for the period June 1, 2020 through May 30, 2022. FISCAL IMPACT: County to receive $250,000 from Employment Development Department Workforce Innovation and Opportunity Act, English Language Learner Pathways to Careers Program grant. This grant is entirely Federal funds, with a 40% cash or in-kind County match requirement. BACKGROUND: The Employment Development Department, in coordination with the California Workforce Development Board and the California Labor and Workforce Development Agency, announced the availability of up to $1.4 million in Workforce Innovation and Opportunity Act (WIOA) Governor’s Discretionary funds for the English Language Learner (ELL) Pathways to Careers Program. The APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 15 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 14, 2020 Contra Costa County Subject:Employment Development Department, English Language Learning Pathways to Careers Grant BACKGROUND: (CONT'D) funds will support projects that increase access for target populations, align WIOA programs, implement co-enrollment strategies, leverage other program funding, provide supportive services, and create onramps to career pathways and/or pre-apprenticeship/apprenticeship opportunities for California’s ELL population. Co-enrollment may include enrollment in WIOA Title I, Title II/adult education programs, Title III, and human service programs or other WIOA unified plan programs. Pathways to careers may include onramps into existing career technical education pathways, onramps to existing apprenticeship programs, the establishment of pre-apprenticeship, or other work-based learning opportunities for English learners. The selected ELL projects are expected to work in collaboration with community-based organizations, and other workforce partners (including WIOA Title II/adult education programs, human service organizations where possible, or other WIOA unified plan partners). CONSEQUENCE OF NEGATIVE ACTION: The WDB would not receive funding that could strategically support the efforts in Contra Costa County to support our English language learner population. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-616-8 with InfoImage of California, Inc., a corporation, in an amount not to exceed $330,000, to provide patient billing services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from January 1, 2020 through December 31, 2021. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On January 9, 2018, the Board of Supervisors approved Contract #26-616-7 with InfoImage of California, Inc., to provide patient billing services services at CCRMC and Contra Costa Health Centers for the period from January 1, 2018 through December 31, 2019. Approval of Contract #26-616-8 will allow Contractor to continue providing patient billing services through December 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 16 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Contract #26-616-8 with InfoImage of California, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not be able to handle patient billing services. This Contractor covers all patient billing services for Health Services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-394-13 with Ronald L. Leon, M.D, Inc., a corporation, in an amount not to exceed $222,144, to provide outpatient psychiatric services for County patients in East County and Juvenile Hall, for the period April 1, 2020 through March 31, 2021. FISCAL IMPACT: This Contract is funded 100% by Mental Health Realignment. BACKGROUND: On December 18, 2018, the Board of Supervisors approved Contract #74-394-11 (as amended by Contract Amendment Agreement #74-394-12) with Ronald L. Leon, M.D., Inc., to provide outpatient psychiatric services, including diagnosing, counseling, and evaluating, and providing medical and therapeutic treatment for County patients in East County, for the period April 1, 2019 through March 31, 2020. Approval of Contract #74-394-13 will allow Contractor to continue providing outpatient psychiatric services through March 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 17 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Contract #74-394-13 with Ronald L. Leon, M.D., Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, adult patients in East County requiring outpatient psychiatric services will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to execute a contract with Qumpus, Inc. (dba Better World Books), for the removal and subsequent sale, donation or recycling of library books and materials that the County Librarian has determined to be surplus to the Library’s needs. FISCAL IMPACT: No impact on the General Fund. Potential positive impact on the Library Fund as a result of cost savings associated with discontinuing annual public giveaways and from the County’s share of sale proceeds. BACKGROUND: The County Librarian is authorized to declare as surplus library materials that are determined to be outdated, damaged, superseded or no longer relevant to the collection. The County Librarian is also empowered to make arrangements with the County Purchasing Agent to dispose of surplus library materials by making donations to “Friends” organizations, community organizations, other governmental agencies, or in any other way deemed appropriate. Historically, the County has found that very few “Friends” groups take advantage of library surplus items as part of their fund-raising efforts. Instead, the Library has made surplus items available to the public through annual book giveaways held each summer at the Pleasant Hill Library. The annual giveaway is APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gail McPartland, 925-608-7704 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 18 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:April 14, 2020 Contra Costa County Subject:Agreement with Better World Books BACKGROUND: (CONT'D) time consuming and labor intensive as the Library must transport boxes of materials from other community libraries to the Pleasant Hill Library, sort the boxes, lay out boxes for public viewing and dispose of items not taken by the public. In addition, this approach to dealing with surplus items depends on the availability of storage space at the Pleasant Hill Library to assemble items for giveaway. Because the Pleasant Hill Library is scheduled to be permanently closed in June, the Library’s ability to conduct an annual giveaway to dispose of surplus materials is no longer a viable option. Under the proposed agreement with Qumpus, Inc. (dba Better World Books), each community Library will be able to schedule pickups of surplus materials with the vendor. The vendor will then assess the items, making those in saleable condition available online for purchase. The Library will receive a portion of the proceeds when items are sold. If items are not sold, the vendor may donate them to a literacy or educational organization or dispose of them in an environmentally sensitive manner. The Library will use any sale proceeds to support Library collections and literacy initiatives. CONSEQUENCE OF NEGATIVE ACTION: If the agreement with Better World Books is not approved, the Library may not be able to move out of the Pleasant Hill Library as scheduled due to all the surplus materials on hand. Furthermore, the Library will have to consider other options for dealing with surplus materials in the future. ATTACHMENTS BWB Sales Agreement BWB Sales Agreement--US --LDR 2.8.19 - 1 - SALES AGREEMENT between Contra Costa County and QUMPUS, INC., d/b/a Better World Books THIS SALES AGREEMENT (the “Agreement”) is effective as of April 1, 2020 (the “Effective Date”) between Contra Costa County , a political subdivision of the State of California located at 777 Arnold Dr #210, Martinez, CA 94553 (hereinafter referred to as “Seller”) and Qumpus, Inc., d/b/a Better World Books, a Georgia corporation, with a mailing address of 55740 Currant Rd, Mishawaka, IN 46545 (hereinafter referred to as “BWB” and “Purchaser”) (respectively as the “Party” and collectively as the “Parties ”). RECITALS WHEREAS, BWB is engaged in the business of acquiring, collecting, transporting, and selling large volumes of previously owned books and materials (hereinafter “Surplus Books,” “books” or “materials”), and generating income for, including but not limited to, libraries, colleges and universities, student groups, bookseller s, and others, as well as for literacy and education causes around the world; WHEREAS, Seller owns books and materials that it wishes to sell, destroy, or give away that are in saleable condition, as defined herein, and otherwise comply with the quality requirements that BWB may establish in its own discretion and communicate to Seller from time to time (hereinafter “Surplus Books,” “books” or “materials”); WHEREAS, Seller desires to sell Surplus Books to BWB and to receive revenues from BWB’s sale of Surplus Books subject to the terms and conditions set forth in this Agreement; and, WHEREAS, BWB has agreed to pay Seller a portion of proceeds from the sale of Surplus Books that BWB purchases from Seller subject to the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereto promise and agree as follows: DEFINITIONS ARC: BWB’s Antiquarian, Rare and Collectibles department. Content and Condition Requirements for Books and Materials: BWB does not accept books or materials which are not in saleable condition, as defined herein and online at https://services.betterworldbooks.com/libraries/material- guidelines/, including activity books and workbooks; annuals and yearbooks; audio cassettes, VHS tapes, LP records, and computer software; books published by magazines (e.g., Reader’s Digest Condensed or Time-Life Books ); Britannica and World Book Encyclopedia; case law and procedural law books; custom course packets; dated reference material that is over five (5) years old); directories and telephone books; duplicate copi es in excess of twenty (20) copies per title; free copies, examination copies or advanced reading copies; incomplete DVD, Blu-ray Disc, or Books on CD sets or DVDs, Blu-ray Discs, or Books on CDs missing either the case or original artwork; journals and periodicals; microfilm and microfiche; newspapers and magazines; non -western script books; tax and government documents or forms. Literacy or Education Partner: An organization or public institution dedicated to providing or supporting literacy, education and reading programs, or other charitable causes, with a proven operating history , shall be eligible to receive proceeds from sales as set forth in Article III herein. Marketplace Commission: Fees charged to sellers by online retailers for mar keting and selling books. Minimum Quantity Requirements and Shipping Specifications: In order to maintain the percent of Net Proceeds payable to Seller, as outlined herein in Article III, Seller agrees to ship, on a per shipment basis, fourteen to thirty-one (14 - 31) cartons of Surplus Books. Shipping cartons must be filled to capacity using a standard -sized shipping carton, measuring approximately 18 X 12 X 10 inches . BWB Sales Agreement--US --LDR 2.8.19 - 2 - Net Proceeds: Net Proceeds equal the item’s selling price, less marketplace commission, discounts, returns, and shipping charges or reimbursements. Payment Method: If applicable, Payment Methods available for selection by the Seller are as follows: (1) cash payment via check; (2) BetterWorldBooks.com credit; (3) credit to Seller’s Deposit Account with Baker & Taylor, Inc.; (4) credit to Seller’s Deposit Account with collectionHQ; (5) credit to Seller’s Deposit Account with Ingram Library Services, Inc. Prescreen Process: If applicable, Seller shall complete the Prescreen Process either by using the prescreen feature on the BWB online client portal by entering a book’s associated ISBN number to determine if that book will be accepted by BWB for shipment to BWB or by emailing B WB an E xcel file or CSV file containing a list of the inventory the Seller wishes to ship to BWB. At a minimum , the list must contain the book’s associated ISBN number, title, and author. BWB will analyze the file and return to the Seller a list indicati ng which books BWB may accept for resale. Seller agrees only to provide books to BWB that have been accepted by BWB via the Prescreen Process as herein described. Saleable Condition Books: Books which are free from substantial spine or cover damage, water spots or other discoloration, torn or missing pages, and without substantial marking s. Shipping Charges and Reimbursements: Fees charged by online retailers and sellers to cover the cost of shipping books. These fees are typically applied to books sold via online marketplaces that offer free shipping to the buyer. Surplus Books: Books and materials that Seller owns and wishes to sell, destroy, donate, or otherwise give away that are in saleable condition, as defined herein, and which otherwise comply with the quality requirements that BWB may establish in its own discretion and communicate to Seller from time to time. ARTICLE I Seller’s Rights and Obligations 1.1 Seller shall designate a representative who shall be responsible for administrative matters pertaining to this Agreement . The representative shall have authority to designate Surplus Books and to authorize BWB to receive Surplus Books directly or through BWB’s agent. 1.2 Seller shall be responsible for selecting, collecting, and packaging all Surplus Books. Seller is not obligated to use the Prescreen Process as defined herein unless the Parties otherwise agree in writing . 1.3 Seller shall designate twenty -seven (27) potential freight locations and provide the Surplus Books ready for pick up by BWB or BWB’s agent at that location. 1.4 Seller shall comply with the Minimum Quantity Requirements and Shipping Specifications as described herein unless the Parties otherwise agree in writing. 1.5 Seller shall comply with BWB’s Content and Condition Requirements as defined herein unless the Parties otherwise agree in writing. 1.6 The BWB online client portal shall be used by Seller, if applicable, to order supplies and to schedule a pick up pursuant to Article I herein. ARTICLE II BWB’s Rights and Obligations 2.1 BWB shall provide account management for the Seller’s account and shall be responsible for administrative matters pertaining to the performance of BWB’s obligations under this Agreement. 2.2 BWB shall arrange and pay for all shipment of Surplus Books from twenty -seven (27) potential freight locations designated by Seller to a warehouse storage facility operated by BWB , or BWB shall pick up Surplus Books from a BWB Sales Agreement--US --LDR 2.8.19 - 3 - designated location. 2.3 Nothing in this Agreement shall limit BWB’s ability to sell, to discard in an environmentally sensitive manner, to recycle, or to donate any Surplus Books supplied by Seller. 2.4 BWB shall be responsible for all aspects of the pricing, advertising, bookselling, inventorying, storage, and customer service relating to the Surplus Books purchased from Seller. 2.5 BWB shall disburse proceeds of Surplus Book sales in accordance with Article III herein. 2.6 Seller’s representative shall have access to account and sale information on BWB’s client portal. ARTICLE III Distribution of Sales Proceeds 3.1 BWB shall determine all prices for Surplus Books in its sole discretion. 3.2 BWB shall disburse proceeds from Surplus Books supplied by Seller as follows: (a) BWB shall pay ten percent (10%) of Net P roceeds directly to Seller via the Seller’s selected Payment Method. (b) BWB shall pay for any Surplus Books that are processed and sold by the ARC during the Initial Term and any Renewal Term an amount equal to or greater than one thousand dollars ($1,000.00) a total of fifty percent (50%) of Net Proceeds to the Seller. This amount shall be calculated as follows: (50% of the Net Proceeds) - (the total % of Net Proceeds as calculated in Sections 3.2(a) = additional % of Net Proceeds to be paid to the Seller. Section 3.2 (c) does not apply if the payment rate to the Seller in Section 3.2 (a) is set to zero percent (0%). 3.3 BWB shall provide cash payment via check to Seller of the amount determined in Paragraph 3.2 above on a reasonable basis . No payment shall be issued to Seller if the amount due to Seller is less than one hundred dollars ($100.00) at the end of a quarter, and Seller must accrue at least fifty dollars ($50.00) each quarter in order to be eligible for any payment. Payment via check must be cashed within ninety (90) days from the date of issue; otherwise, the payment shall be forfeited to the Purchaser and a replacement check shall not be issued. 3.4 No payment will be made to Seller if the Seller does not meet the Minimum Quantity Requirements and Shipping Specifications , as defined herein. Moreover, no payment will be made to Seller if the Seller fails to provide books to BWB in Saleable Condition, also as defined herei n. BWB reserves the right to deduct from any amount due to Seller the actual shipping costs incurred by BWB in the event that Seller fails to make a good faith effort to either meet its Minimum Quantity Requirements and Shipping Specifications or to provide to BWB books in Saleable Condition. In such cases, BWB will notify the Seller’s representative. 3.5 BWB will not make any further payments to Seller, net proceeds will cease to accrue, and no additional amounts will be due to in the future if Seller ceases to ship books in Saleable Condition to BWB for a period of twelve (12) months, calculated from the last date of receipt by BWB of a shipment of Seller’s Surplus Books . 3.6 Seller can review records relating to the determination of Net Proceeds at BWB’s client portal, and any amounts payable to Seller pursuant to Paragraph 3.2(a). 3.7 Seller may change its Payment Method at any time by submitting a written request via email to the Seller’s designated BWB representative or Client Services . The new Payment Method will begin the month following written notice by Seller to BWB . ARTICLE IV Unsold Books 4.1 BWB reserves the right to remove any book from a marketplace at any time. Any unsold books due to market BWB Sales Agreement--US --LDR 2.8.19 - 4 - demand, condition and/or failure to sell within a timeframe (to be determined solely by BWB) may be discarded by BWB in an environmentally sensitive manner, recycled, or donated at any time by BWB to a Literacy or Education Partner or any other eligible organization of BWB’s choosing. BWB shall not owe Seller any further compensation for any unsold Surplus Books which are discarded, recycled, donated or have been listed for sale by the Purchaser for longer than three hundred and sixty -five (365) days . ARTICLE V Term and Termination 5.1 This Agreement shall take effect on the Effective Date and shall continue thereafter from the Effective Date (“Initial Term”) if or until terminated by either Party pursuant to Secti on 5.2 herein. 5.2 Notwithstanding anything herein to the contrary, the Parties agree that either Party has the right to terminate this Agreement with thirty (30)-days’ notice to the other Party , and thereafter, BWB has the right to refuse to purchase any more Surplus Books from Seller, and Seller has the right to refuse to sell any more Surplus Books to BWB . ARTICLE VI Title to Property 6.1 Title to Seller’s Surplus Books that Seller supplies to BWB shall pass to BWB when Seller ships the Surplus Books to BWB or its agent , or when BWB picks up the Surplus Books from a location designated by Seller. Nothing in this Agreement shall be construed as creating a bailment or consignment relationship between BWB and Seller. ARTICLE VII Miscellaneous 7.1 Any notice required or permitted to be given to either Party shall be in writing and shall be deemed to be sufficiently given and received in all respects when either Party personally delivers or emails the notice to other the Party at the Notice Email as below listed. 7.2 All terms, covenants and conditions of this Agreement are contained herein. There are no other warranties, obligations, covenants , or understandings between the Parties other than those expressed herein. Any prior agreements, warranties, obligations, covenants or understandings between the Parties other than those expressed herein are superseded by this Agreement. 7.3 This Agreement may not be assigned by either Party without the express prior written consent of the other Party hereto. Such written consent shall not be unreasonably withheld by either Party , provided, however, that this Agreement and the rights and remedies of the Parties hereto shall inure to the benefit of the Parties and their corporate successors or the purchasers of subs tantially all of the assets or stock of either Party. Subject to the terms of the foregoing sentence, this Agreement shall be binding upon the Parties hereto and their respective successors, legal representatives , and permitted assigns . 7.4 The failure of either Party to enforce any part of this Agreement or the failure of either Party to declare a default shall apply only to that particular instance and shall not operate as the Party’s continuing waiver or estoppel barring enforcement of any term or provision herein. 7.5 This Agreement shall be governed by and constructed in accordance with th e internal laws of the state, commonwealth or province of incorporation or organization of the Seller without regard to the application of conflicts of laws principles . 7.6 Neither Party is nor shall be a partner, joint venturer, agent or representative of the other Party solely by virtue of this Agreement. Neither Party has the right, power or authority to enter into any contract or incur any obligation, debt or liability on behalf of the other Party. 7.7 No Party shall be liable for any delay or failure in its performance of any of the acts required by this Agreement when such delay or failure arises for reasons beyond the reasonable control of such Party. The Party so affected, however, shall use its best efforts to avoid or remove such causes of nonperformance and to complete BWB Sales Agreement--US --LDR 2.8.19 - 5 - performance of the act delayed, whenever such causes are removed. 7.8 To facilitate execution, this Agreement may be executed pursuant to the process set forth in the Electronic Signatures in Global and National Commerce Act (15 U.S.C. §7001 et seq.) or in as many counterparts as may be required to reflect all Parties’ assent. All counterparts will collectively constitute a single agreement. 7.9 Representation of Authority. Each person signing this Agreement represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement. Each individual represents and warrants that such individual is duly authorized and empowered to enter into this Agreement on behalf of the respective below-listed Party and to bind such Party hereto. 7.10 Terms and Conditions. Seller acknowledges that the terms and conditions as outlined herein, including the rights and obligations of BWB, may change from time to time as market conditions dictate and at BWB’s sole discretion, and BWB will communicate any changes to Seller within thirty (30) days of the effective date of any such changes. IN WITNESS WHEREOF, the Parties below executed this Agreement as of the day, month and year first above written. Seller: Contra Costa County QUMPUS, INC., d/b/a Better World Books, Purchaser By: _____________________________ By: _________________________ Name : Melinda S. Cervantes Name: Dustin Holland Title : County Librarian Title: President and CEO Address: 777 Arnold Dr #210, Martinez, CA 94553 Notice Email: Melinda.cervantes@library.cccounty.us Address: 55740 Currant Rd, Mishawaka, IN 46545 Notice Email: legal@betterworldbooks.com RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #76-644-1 with Steris Corporation, a corporation, effective February 1, 2020, to amend Contract #76-644, to increase the payment limit by $43,097, from $262,212 to a new payment limit of $305,309, with no change in the original term of June 1, 2019 through May 31, 2021, to provide repair and maintenance of infection prevention equipment for Contra Costa Regional Medical Center (CCRMC) and Health Center patients. FISCAL IMPACT: This Amendment is funded 100% by Hospital Enterprise Fund I. BACKGROUND: On June 18, 2019, the Board of Supervisors approved Contract #76-644 with Steris Corporation to provide repair and maintenance of infection prevention equipment services for patients at CCRMC and Health Centers for the period from June 1, 2019 through May 31, 2021. Approval of Amendment Agreement #76-644-1 will allow Contractor to provide additional repair and maintenance through May 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5501 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 19 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Amendment #76-644-1 with Steris Corporation CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Contractor will not be able to provide additional maintenance and repair services to Contra Costa Regional Medical Center. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute, on behalf of the County Contract Amendment Agreement #26-644-24 with MGA Healthcare Services, Inc, a corporation, effective May 1, 2020, to amend Contract #26-644-23 to recognize the name change of the corporation from MGA Healthcare Services, Inc., to Covelo Group Inc., with no change in the contract payment limit of $450,000 or the term of January 1, 2020 through December 31, 2020. FISCAL IMPACT: Funded 100% by Hospital Enterprise Fund I. BACKGROUND: On January 21, 2020, the Board of Supervisors approved Contract #26-644-23 with MGA Healthcare Services, Inc, for the provision of temporary medical staffing services at Contra Cost Regional Medical Center (CCRMC) and Health Centers, for the period from January 1, 2020 through December 31, 2020. Approval of Contract Amendment Agreement #26-644-24 will allow the Contractor to continue to provide services under the new name Covelo Group Inc., through December 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-313-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 20 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Amendment #26-644-24 with MGA Healthcare Services, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, Contractor’s name change will not be updated. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute, on behalf of the County Contract Amendment Agreement #76-585-4 with MGA Healthcare Services, Inc, a corporation, effective May 1, 2020, to amend Contract #76-585-3 to recognize the name change of the corporation from MGA Healthcare Services, Inc., to Covelo Group Inc., with no change in the contract payment limit of $800,000 or the term of June 1, 2019 through November 30, 2020. FISCAL IMPACT: Funded 100% by Hospital Enterprise Fund I. BACKGROUND: On June 6, 2019, the Board of Supervisors approved Contract #76-585-3 with MGA Healthcare Services, Inc, for the provision of temporary medical staffing services at Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from June 1, 2019 through November 30, 2020. Approval of Contract Amendment Agreement #76-583-4 will allow the Contractor to continue to provide services under the new name Covelo Group Inc., through November 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 21 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Amendment #76-585-4 with MGA Healthcare Services, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, Contractor’s name change will not be updated. RECOMMENDATION(S): RATIFY the execution of the following contracts by the County Administrator, or designee, in an aggregate amount of $3,517,823 plus certain variable costs in response to the COVID-19 pandemic emergency declaration: 1. Emergency Occupancy Agreement with Best Western Heritage Inn - Concord in the amount of $1,882,682 for housing of unsheltered residents for the period April 6, 2020 through August 31, 2020 with an option to renew monthly thereafter. (County Contract Form) 2. Emergency Occupancy Agreement with Richmond Hotels LLC in the amount of $1,444,500 for housing of unsheltered residents for the period March 30, 2020 through August 28, 2020 with an option to renew monthly thereafter. (County Contract Form) 3. Emergency Occupancy Agreement with Premier Inn - Concord in the amount of $71,400 plus applicable taxes per fifteen (15) day period for housing of unsheltered residents for the period April 6, 2020 until canceled by the parties. (County Contract Form) 4. License Agreement with 23rd APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy M. Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Bob Campbell, Auditor-Controller C. 22 To:Board of Supervisors From:David Twa, County Administrator Date:April 14, 2020 Contra Costa County Subject:RATIFY CONTRACTS EXECUTED BY THE COUNTY ADMINISTRATOR IN RESPONSE TO THE COVID-19 EMERGENCY DECLARATION RECOMMENDATION(S): (CONT'D) District Agricultural Association, including mutual indemnification, with County responsible for certain utility costs for the use of three exhibit halls and adjoining areas to serve as an alternate care site for the period March 27, 2020 through September 30, 2020 with an option to extend upon mutual agreement. (Vendor Contract Form) 5. License Agreement with Orton Entertainment LLC, including indemnification of Orton Entertainment LLC by the County, in the amount of $105,000 plus certain cleaning fees for use of the Craneway Pavilion located in Richmond as an alternate care site for the period April 2, 2020 through April 30, 2020 with an option to renew each thirty (30) day period upon mutual agreement. (Vendor Contract Form) 6. Group Room Agreement with Hampton Inn and Suites - Pittsburg in the amount of $14,240 for a block of hotel rooms to be used by authorized County personnel in support of COVID-19 response efforts for the period March 30, 2020 through May 1, 2020. (Vendor Contract Form) 7.Trailer Lease with The Bay Church, including indemnification of The Bay Church by the County, in the amount of $1.00 for the use of a shower trailer at the Antioch Fairgrounds alternate care site for the period March 30, 2020 with automatic thirty (30) day renewals unless terminated unilaterally by either party. (Vendor Contract Form) FISCAL IMPACT: Approximately $3,517,823 plus certain variable costs including utilities, cleaning fees, etc. 100% General Fund. The County anticipates reimbursement from the Federal Emergency Management Agency (FEMA) at the end of the pandemic. FEMA reimbursement generally results in a 75% Federal cost share of eligible local costs. The FEMA reimbursement process will cross into at least fiscal year 2020/21 resulting in immediate and potenially long-term impacts to the County general fund as vendor payments are made to the entities listed in this board order. BACKGROUND: Contra Costa County, along with Health Officers from the Bay Area, have announced Public Health Orders that require residents to stay home to limit the spread of the novel coronavirus, also known as COVID-19. This initial order was in effect until April 7, 2020, but was extended on March 31, 2020 to last through May 3, 2020. The March 31, 2020 order also expanded and clarified certain activities to deemed non-essential to include use of shared recreational facilities and most construction activities. These critical interventions have been designed to reduce harm from the spread of the coronavirus in our community. All Bay Area Health Officers observed quickly mounting cases and serious illnesses across the region. Because the virus spreads so easily, without dramatic intervention like these orders, it would result in so many people needing medical attention in a hospital setting that County hospitals will be overwhelmed. The County may not have enough beds or equipment to adequately care for the most seriously ill. And health care workers and other first responders, countywide, are also at risk. If those healthcare workers and first responders get sick there are fewer people to provide health care and first response services during the pandemic. The County has activated the Emergency Operations Center (EOC) and several Department Operations Centers (DOC) to assist in the response to the pandemic. Those operations centers are the hub for procurement and distribution of services and equipment necessary to respond to the emergency. In support of this, the County Administrator, in his capacity of Administrator of Emergency Services (County Code Section 42-2.602) issued an emergency blanket purchase order in the amount of $20 million on Friday, March 20, 2020 for the procurement of services and supplies necessary to facilitate the COVID-19 response within the County. The Board of Supervisors subsequently ratified the County Administrator's action on March 31, 2020. Similarly, the County Administrator has entered into several agreements, including service contracts, license agreements and leases to support the activities responding to COVID-19. Today's agenda item requests that the Board of Supervisors ratify those contracts enumerated in the recommendation section of this board order. Federal Disaster Relief Actions On Friday, March 13, 2020, President Trump declared a nationwide emergency in response to the growing COVID-19 pandemic pursuant to Sec. 501(b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121-5207 (the “Stafford Act”). That action provides access to the Federal Emergency Management Agency (FEMA) Public Assistance program, which allows for a 75% Federal cost share on certain emergency protective measures taken at the direction or guidance of public health officials in response to the COVID-19 pandemic. Qualifying expenditures are those that are not supported by the authorities of another federal agency (i.e. reimbursement for response activities funded by another Federal agency grant program). Examples of reimbursable activities include the activation of Emergency Operations Centers, National Guard costs, law enforcement and other measures necessary to protect public health and safety. The Governor's Office of Emergency Services (CalOES) is facilitating the collection of FEMA Requests for Public Assistance (RPA) from agencies (public and private) impacted by the COVID-19 pandemic. CalOES has advised that RPA documents, which do not include a specific dollar amount of public assistance being requested, be filed no later than April 17, 2020. Filing of this document allows agencies, including the County, to be on record stating that costs have been incurred as part of the response effort and allows for a request to FEMA that a portion of those costs be reimbursed in the future. In addition, CalOES has requested that impacted agencies adopt required Project Assurances for Federal Assistance and a resolution designating agents that can act on behalf of the impact agency. On March 31, 2020, the Board of Supervisors took action to adopt Resolution No. 2020/112 authorizing the County Administrator to submit the RPA documents discussed above to CalOES to ensure the opportunity for Federal cost reimbursement. State Disaster Request and Presidential Authorization Following the President's action, Governor Newsom requested that the Federal government declare a major disaster in California due to COVID-19. The President approved the State's request on Sunday, March 22, 2020, which activated additional Federal resources directed to assist California, including deployment of mobile hospital units and a U.S. Navy hospital ship among other things. Contra Costa County was a recipient of mobile field hospital equipment and took delivery of those resources at the Craneway Pavilion in Richmond, which will serve as a 250-bed alternate care site supporting the capacity of the County's hospital and clinic system. The license agreement for the Craneway Pavilion is included in this action for ratification today by the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: Contracts executed by the County Administrator in response to the COVID-19 emergency will not be ratified by the Board of Supervisors. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #74-249-20 with Catholic Charities CYO of the Archdiocese of San Francisco, a non-profit corporation, effective April 1, 2020, to amend Novation Contract #74-249-17 (as amended by Amendment Agreements #74-249-18 and #74-249-19), to increase the payment limit by $90,661, from $346,171 to a new payment limit of $436,832, with no change in the original term of July 1, 2019 through June 30, 2020, and to increase the automatic extension payment limit by $36,023, from $182,077 to a new payment limit of $218,100 through December 31, 2020. FISCAL IMPACT: This amendment is funded by 50% Federal Medi-Cal and 50% Mental Health Realignment Funds. (No rate increase) BACKGROUND: This Contract meets the social needs of County’s population in that it provides day treatment and Therapeutic Behavioral Services (TBS) services to Seriously Emotionally Disturbed (SED) children to reduce the need for hospitalization and/or other higher levels of care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano Ph.D, 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 23 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Amendment #74-249-20 with Catholic Charities CYO of the Archdiocese of San Francisco BACKGROUND: (CONT'D) On August 23, 2019, the Board of Supervisors approved Novation Contract #74-249-17 (as amended by Amendment Agreements #74-249-18 and #74-249-19) with Catholic Charities CYO of the Archdiocese of San Francisco, for the provision of day treatment, mental health services, medication support and TBS for SED children at its St. Vincent’s School for Boys for the period from July 1, 2019 through June 30, 2020, which included a six-month automatic extension through December 31, 2020. Approval of Contract Amendment #74-249-20 will allow Contractor to continue to provide services through June 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, SED children will not receive services from Contractor. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-528-16 with Acusis, LLC, a limited liability company, in an amount not to exceed $600,000 to provide medical and dictation transcription services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from April 1, 2020 through March 31, 2023. FISCAL IMPACT: This Contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: Acusis, LLC provides round-the-clock, state-of-the-art, customized transcription for all types of medical reports, office and clinic notes, referral letters, and emergency documentation. The Contractor ensures that experienced transcriptionists are always available, providing between two to four-hour turnaround for STAT reports and overnight service for less critical reports. Acusis, LLC tailors its output to meet client needs and guarantees on-time delivery for all reports. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: E Suisala , M Wilhelm C. 24 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Contract #26-528-16 with Acusis, LLC BACKGROUND: (CONT'D) On April 16, 2019, the Board of Supervisors approved Contract #26-528-15 with Acusis, LLC for the provision of medical and dictation transcription services for patients at CCRMC and Contra Costa Health Centers, for the period from March 1, 2019 through April 30, 2020. Approval of Contract #26-528-16 will allow the Contractor to continue to provide transcription and dictation services, through March 31, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Contractor will not provide STAT and overnight medical transcription services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #24–794–9(13) with BHC Sierra Vista Hospital, Inc., a corporation, to amend Contract #24–794–9(12), effective June 30, 2020, to include a six-month automatic extension through December 31, 2020 in an amount not to exceed $37,500 to provide inpatient psychiatric hospital services to County-referred adults and adolescents. FISCAL IMPACT: This amendment is funded 100% by Mental Health Realignment Funds. (No rate increase) BACKGROUND: On September 10, 2019, the Board of Supervisors approved Contract #24–794–9(12) with BHC Sierra Vista Hospital, Inc., for the provision of inpatient psychiatric hospital services to County-referred adults and adolescents for the period from July 1, 2019 through June 30, 2020. This Contract included mutual indemnification. Approval of Contract Amendment Agreement #24-794-9(13) will allow the Contractor to include a six-month automatic extension through December 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, PH.D., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 25 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Amendment #24–794–9 (13) with BHC Sierra Vista Hospital, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County’s mental health clients may not receive needed inpatient psychiatric services from Contractor’s facility. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcome: “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include a decrease in the need for inpatient care and placement at a lower level of care. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-679 with The Permanente Medical Group, Inc., a corporation, in an amount not to exceed $500,000, to provide an Assistant Medical Director to Contra Costa Emergency Medical Services for the period April 1, 2020 through March 31, 2022. FISCAL IMPACT: This Contract is funded 100% by Measure H Funding. BACKGROUND: Under Contract #23-679, Contractor will provide a qualified person with an unrestricted California Physician license to act as the EMS Assistant Medical Director to provide oversight of the EMS systems of care, EMS Quality Data Systems and Metrics and Emergency Medical Dispatch Unit as requested by the EMS Medical Director for the period April 1, 2020 through March 31, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, EMS will not receive the necessary oversight of the EMS system. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Goldstein M.D., 925-608-5454 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 26 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Contract #23-679 with The Permanente Medical Group, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #26-745-12 with Medical Solutions, LLC (dba Nebraska Medical Solutions Staffing, LLC), a limited liability company, effective April 6, 2020, to amend Contract #26-745-11, to increase the payment limit by $5,000,000, from $3,300,000 to a new payment limit of $8,300,000, with no change in the original term of July 1, 2019 through June 30, 2020. FISCAL IMPACT: This amendment is funded 100% by Hospital Enterprise Fund I. BACKGROUND: On July 30, 2019, the Board of Supervisors approved Contract #26-745-11 with Medical Solutions, LLC (dba Nebraska Medical Solutions Staffing, LLC) for the provision of temporary nursing and medical staff services for Contra Costa Regional Medical Center and Health Centers (CCRMC) and the County’s Detention Facilities, for the period from July 1, 2019 through June 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Japreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 27 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Amendment #26-745-12 with Medical Solutions, LLC (dba Nebraska Medical Solutions Staffing, LLC) BACKGROUND: (CONT'D) This Amendment will allow the Contractor to provide temporary crisis response nurses, during the COVID-19 crisis, at CCRMC, Health Centers and the Detention Facilities. Approval of Contract Amendment Agreement #26-745-12 will allow the Contractor to provide temporary crisis response nurses through June 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, Contractor will not provide additional services at CCRMC, Health Centers and the Detention Facilities. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-326-20 with Aspira Technologies, Inc., a corporation, in an amount not to exceed $919,800, to provide consultation, support, and technical assistance to the Department’s Information Systems Unit, for the period from July 1, 2020 through June 30, 2023. FISCAL IMPACT: This Contract is funded 100% by Hospital Enterprise Fund I. BACKGROUND: On June 26, 2018, the Board of Supervisors approved Contract #23-326-19 with Aspira Technologies, Inc., for the provision of consultation and technical assistance to the Department’s Information Systems Unit for the period from July 1, 2018 through June 30, 2020. Approval of Contract #23-326-20 will allow Contractor to continue to provide consultation and technical assistance through June 30, 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8777 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 28 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Contract #23-326-20 with Aspira Technologies, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not have access to Contractor’s expertise with regard to complex clinic software applications and interfaces for the Health Services Department’s Information Systems Unit. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-553-6 with Aspira Technologies, Inc., a corporation, in an amount not to exceed $1,132,776, to provide analytics based consultation and technical assistance to the Department’s Information Systems Unit to serve as Assistant Health Services Information Technology Director for Analytics, for the period from July 1, 2020 through June 30, 2023. FISCAL IMPACT: This Contract is funded 100% by Hospital Enterprise Fund I. BACKGROUND: On June 26, 2018, the Board of Supervisors approved Contract #23-553-5 with Aspira Technologies, Inc., for the provision of consultation and technical support to the Department’s Information Systems Unit on information technology analytics, including overseeing day-to-day leadership and reporting responsibilities, for the period from July 1, 2018 through June 30, 2020. Approval of Contract #23-553-6, will allow Contractor to continue to provide consultation and technical assistance through June 30, 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8777 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 29 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Contract #23-553-6 with Aspira Technologies, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not have management oversight of the Information Technology Analytics Unit. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-304-10 with Daniel L. Zimmerman, M.D., Inc., a corporation, in an amount not to exceed $975,000, to provide Obstetrics (OB)/Gynecology (GYN) services to Contra Costa Health Plan (CCHP) members, for the period from June 1, 2020 through May 31, 2022. FISCAL IMPACT: This Contract is funded 100% by CCHP Enterprise Fund II. (No rate increase) BACKGROUND: On June 5, 2018, the Board of Supervisors approved Contract #27-304-9 with Daniel L. Zimmerman, M.D., for the provision of Ob-Gyn services for CCHP members, for the period from June 1, 2018 through May 31, 2020. Approval of Contract #27-304-10 will allow the Contractor to continue to provide Ob-Gyn services through May 31, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialty health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 30 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Contract #27-304-10 with Daniel L. Zimmerman, M.D., Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #25-085 with Bay Area Community Services, Inc., a non-profit corporation, in an amount not to exceed $425,000, to operate Coronavirus Disease (COVID-19) isolation housing in Richmond for homeless individuals in Contra Costa County, for the period from April 1, 2020 through July 31, 2020. FISCAL IMPACT: This Contract is funded by 75% Federal Emergency Management Agency (FEMA) and 25% COVID-19 Homeless Housing and Assistance Program (HHAP) funds. BACKGROUND: Contractor will operate COVID-19 isolation housing for homeless individuals at the SureStay Plus Hotel by Best Western at 915 W. Cutting Blvd. in Richmond, CA. Contractor will provide staffing twenty-four (24) hours a day, seven (7) days a week which includes, but is not limited to, the following services; coordinate admissions and exits, coordinate meal services, provide onsite wellness checks and ensure individuals have their basic needs met with clothes, food, and hygiene supplies. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 31 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Contract #25-085 with Bay Area Community Services, Inc. BACKGROUND: (CONT'D) Under Contract #25-085, Contractor will operate COVID-19 isolation housing for homeless individuals in Contra Costa County for the period from April 1, 2020 through July 31, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s homeless individuals will not receive isolation housing during the COVID-19 pandemic, further putting the community at risk. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to execute an Agreement for Services with Corodata Media Storage, Inc., and issue a Purchase Order in the amount of $10,724 for the transfer and storage of back-up data tapes for the period of December 1, 2019 through November 30, 2022. FISCAL IMPACT: 100% Funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: Health Services has been utilizing Corodata Media Storage, Inc. for the movement and storage of data tapes since 2017. The back-up data tapes would be used for data recovery in the event of an IT disaster. This is to renew PO F013379 which expired on November 30, 2019. Approval will allow Corodata Media Storage, Inc. to provide services through November 30, 2022. The Agreement for Services requires the County to indemnify Corodata Media Storage, Inc. for any liability, cost, or expense incurred as a result of the County’s use of their services or storage facility. CONSEQUENCE OF NEGATIVE ACTION: Health Services would be required to obtain the same services from another offsite media storage vendor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8777 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Elsira Trotman, Marcy Wilhelm C. 32 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Agreement with Corodata Media Storage, Inc. for Back-up Data Tape Transfer and Storage Fees RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74–286–18 with Crestwood Behavioral Health, Inc., a corporation, in an amount not to exceed $703,688, including mutual indemnification, to provide residential treatment services to Severely and Persistently Mentally Ill (SPMI) adults, for the period from January 1, 2020 through June 30, 2020. This Contract includes a six-month automatic extension through December 31, 2020, in an amount not to exceed $351,844. FISCAL IMPACT: This Contract is funded 44% Federal Medi-Cal; 26% State Mental Health Services Act (MHSA); 30% Mental Health Realignment. (Rate increase) BACKGROUND: This Contract meets the social needs of County’s population by providing transitional residential treatment, rehabilitative services, medication support, and mental health services to SPMI adult clients at its Crestwood Healing Center. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano Ph.D, 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 33 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Contract #74–286–18 with Crestwood Behavioral Health, Inc. BACKGROUND: (CONT'D) On September 11, 2018, the Board of Supervisors approved Contract #74–286–17 with Crestwood Behavioral Health, Inc., for the period from July 1, 2018 through June 30, 2019, for the provision of day treatment and mental health services to SPMI adults which included a six-month automatic extension through December 31, 2019. Approval of Contract #74–286–18 will allow the Contractor to continue providing services through June 30, 2020. This Contract includes mutual indemnification to hold harmless both parties for any claims arising out of the performance of this contract. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s SPMI clients will have reduced access to the mental health treatment services that they require. RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a contract extension/amendment agreement with E-3 Systems to extend the term from July 15, 2020 to July 14, 2022, and to increase the payment limit by $2,500,000 to a new contract payment limit of $3,000,000 effective April 1, 2020, to continue to provide, on an as-needed basis, installation and maintenance of telecommunications cabling. FISCAL IMPACT: The cost of this contract is paid for by the Department of Information Technology and is reimbursed by departments or agencies receiving the services. BACKGROUND: The Department of Information Technology (DoIT) issued a Request for Proposal (RFP) in 2019 seeking firms who could provide specialized telecommunications cabling services. E-3 Systems was the successful bidder and was awarded the contract on July 15, 2019. Included in the RFP was language that allowed for a two (2) year renewal to the initial agreement. The department APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Wayne Tilley, 925 356-1802 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Wayne Tilley, Joanne Buenger, Nancy Zandonella C. 34 To:Board of Supervisors From:Marc Shorr, Chief Information Officer Date:April 14, 2020 Contra Costa County Subject:Approve Contract Extension/Amendment Agreement with E-3 Systems, Inc. BACKGROUND: (CONT'D) is exercising the option of renewing the contract with E-3 Systems for an additional two (2) year period and increasing the payment limit by $2,500,000 for a contract payment limit not to exceed $3,000,000. Since this contract has been awarded, DoIT has experienced an increase in workload due to five (5) new buildings being constructed and four (4) complete building remodels which has consumed all of the current funding on this contract. It is critical at this time to amend the contract as the Contractor is providing services related to COVID-19, including but not limited to, cabling the Alternate Care Sites located at 1414 Marina Boulevard in Richmond, 2055 Meridian Park in Concord and the Antioch Fairgrounds. Without the Contractor’s services these sites would not have to ability to connect to telephone service, internet service, etc. Additionally, working closely with the Public Works Department, it has come to our attention that a number of new projects are slated for the remainder of 2020 and in 2021 including the installation of new cabling services at eight (8) County worksite locations and the construction of three (3) new buildings. With the COVID-19 pandemic upon us and the amount of work on the horizon, the department is requesting a contract amendment/extension agreement which will ensure uninterrupted service to existing projects and the ability to meet timelines for future projects. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, DoIT will be unable to meet the current COVID-19 demands and customer services needs in a timely manner and cost-effective basis. CHILDREN'S IMPACT STATEMENT: RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #26-347-35 with Cross Country Staffing, Inc., a corporation, effective April 6, 2020, to amend Contract #26-347-34, to modify the rate schedule to include temporary crisis medical staffing to assist during the COVID-19 pandemic with no increase in payment limit and no change in the original term of July 1, 2019 through June 30, 2020. FISCAL IMPACT: This amendment is funded 100% by Hospital Enterprise Fund I. BACKGROUND: On July 9, 2019, the Board of Supervisors approved Contract #26-347-34 with Cross Country Staffing, Inc. for the provision of temporary medical staffing services, including registered nursing, and Sexual Assault Nurse Examiner (SANE) nursing services at CCRMC and Contra Costa Health Centers for the period from July 1, 2019 through June 30, 2020. Approval of Contract Amendment Agreement #26-347-35 will allow the Contractor to provide temporary crisis medical staffing services through June 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 35 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Amendment #26-347-35 with Cross Country Staffing, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, additional temporary crisis medical staffing services will not be provided to CCRMC during COVID-19 pandemic by Contractor. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #76-588-5 with Cross Country Staffing, Inc., a corporation, effective April 6, 2020, to amend Contract #76-588-3 to include temporary crisis medical staffing services at Contra Costa Regional Medical Center (CCRMC) and Health Centers to assist during the COVID-19 pandemic with no increase in the payment limit of $2,700,000, and no change in the original term of July 1, 2019 through June 30, 2020. FISCAL IMPACT: This amendment is funded 100% by Hospital Enterprise Fund I. BACKGROUND: On June 18, 2019, the Board of Supervisors approved Contract #76-588-3 (as amended by Contract Amendment Agreement #76-588-4) with Cross Country Staffing, Inc. for the provision of temporary medical staffing services including vocational nursing, Sexual Assault Vocational Nurse Examiner (SANE), clinical laboratory scientist, certified medical assistant and other ancillary classifications at CCRMC and Health Centers for the period from July 1, 2019 through June 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 36 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Amendment #76-588-5 with Cross Country Staffing, Inc. BACKGROUND: (CONT'D) Approval of Contract Amendment Agreement #76-588-5 will allow Contractor to provide additional temporary crisis medical staffing services through June 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, patients at CCRMC and Health Centers will not have access to Contractor’s additional crisis medical staffing services. RECOMMENDATION(S): ACCEPT the February 2020 Operations Update of the Employment and Human Services Department, Community Services Bureau as recommended by the Employment and Human Services Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure communication and update to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 37 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 14, 2020 Contra Costa County Subject:February 2020 Operations Update of the Employment and Human Services Department, Community Services Bureau ATTACHMENTS CSB Feb 2020 CAO Report CSB Feb 2020 HS Financials CSB Feb 2020 EHS Financials CSB Feb 2020 EHS CC Partnership Financials CSB Feb 2020 CACFP Child Nutrition CSB Feb 2020 LIHEAP CSB FEB 2020 Menu CSB Feb 2020 Program Objectives and Outcomes CSB Feb 2020 Credit Card P: 925 681 6300 F: 925 313 8301 1470 Civic Court , Suite 200 Concord, CA 94520 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Community Services Monthly Report Date: February 2020 News /Accomplishments  The Community Services Bureau (CSB) completed the Focus Area Two (FA2) F ederal Review on February 14, 2020. During the weeklong review, eight federal reviewers visited 56 classrooms, conducted interviews with manag ement staff, Site Supervisors, Lead Teache rs, Board of Supervisors, Policy Council members and Head Start parents. Site Supervisors and teaching teams were excited to show off their classrooms and the wonderful activities that the children participate in. Although we are still awaiting the official report, we are confident that there are no areas of concerns as the reviewers were clearly impressed with our program, having several areas to highlight as strengths in their pre -report.  The Office of Head Start (OHS) held an onsite review at CSB’s Administrative office on February 24, 2020. Administration of Children and Families (ACF) Program Specialists, Chris Pflaumer and Rachel Gannon, met with the Director and several to CSB and YMCA managers to review documents and interview staff regarding the area of non - compliance as a result of a child being improperly released at CSB’s partner site, the YMCA, in August 2019. The onsite visit concluded with a visit to the YMCA 8th Street center where ACF Specialists, CSB and YMCA managers were able to observe successful child pick -up transitions. We hope to receive the report of clearance within 60 days.  CSB held its annual Give Kids a Smile day on Friday, February 21st. With the hard work of CSB staff and dentists within the community, 272 total children received an exam and fluoride treatment. Our goal is always to provide positive dental experiences to the children so they walk away with a smile!  California Department of Education conducted a Federal Improper Payments Elimination and Recovery Improvement Act (IPERIA) review on February 4 th, 2020. The IPERIA review consists of random sample file review in the following areas: Family’s eligibility, child’s attendance and agency’s family fee collection process. We are pleas ed to say that no issues were brought to our attention and overall the reviewers were pleased with the file organization.  Site Supervisors and Education Managers participated in their third training through the Lead, learn, Excel program. The training focused on data and how to engage teaching staff in site data analysis.  CSB was randomly selected to participate in the Early Head Start (EHS) Family and Children Experiences Survey also known as Baby FACES 2020. Mathematica Policy Research is conducting the survey under a contract with the Administration of Children and Families’ Office of Planning, Research, and Evaluation department . The survey will collect rich data to better understand how EHS programs promote the development of infants and toddlers through responsive relationships among caregivers, p arents and cc: Policy Council Chair Administration for Children and Families Program Specialist, Chris Pflaumer 2 children; comprehensive support to families; and the provision of quality child care and home visiting. Researchers will visit four EHS directly operated and partner centers , and our Home Visitor programs to interview teachers, parents. The survey will be conducted in late -March 2020.  On Monday, February 24th, the Economic Opportunity Council hosted its 5th annual Roundtable Event at 500 Ellinwood in Pleasant Hill. Referred to as one of the most important events of the year, the EOC along with its community partners came together and share success stories, provide in -depth information on their services, and outcomes from the previous year. With the Census 2020 right around the corner, two EOC members discussed the e ffects of misrepresentation on federal funding and also shared resources that our partner could use to obtain outreach material.  On February 18th, the Community Action unit submitted its annual Community Services Block Grant (CSBG) report to the Department of Community Services and Development (CSD). With the support of its twelve (12) subcontractors, CSBG funding was able to provide 500,000 pounds of food, Emergency Temporary Shelter to 83 at -risk youth and skills and compete ncies needed for employment to over 300 contra costa county residents. I. Status Updates: a. Caseloads, workload (all programs)  Head Start enrollment: 100.3%  Early Head Start enrollment: 101.61%  Early Head Start Child Care Partnership # 1 enrollment: 101.39%  Early Head Start Child Care P artnership # 2 enrollment: 97.89%  Head Start Average Daily Attendance: 81.65 %  Early Head Start Average Daily Attendance: 83.01%  Early Head Start Child Care Partnership (CCP) Attendance: - CCP 1: 90.52% - CCP 2: 82.58%  Stage 2: 540 families and 675 children  CAPP: 128 families and 234 children - In total: 668 families and 909 children - Incoming transfers from Stage 1: 20 families and 29 children  LIHEAP: 336 households have been assisted  Weatherization: 9 households have been assisted b. Staffing:  During the month of February, CSB promoted five Teachers to Master Teachers and two Infant/Toddler Teachers to I nfant/Toddler Master Teachers. Interviews were conducted to fill two Child Nutrition Food cc: Policy Council Chair Administration for Children and Families Program Specialist, Chris Pflaumer 3 Services Transporter positions. However, no selections were made and the Bureau continues to int erview to fill these vacancies. In addition, i nterviews are being scheduled to fill vacancies in various classifications, as well as to build CSB’s substitute teaching pool. II. Emerging Issues and Hot Topics:  CSB is fully engaging in Census 2020 efforts countywide to ensure the hard to count population is reached. Activities include parent and staff education on the Census, self -help kiosks and CSB’s largest centers and continued outreach through social media.  Balboa’s Heitor Cerrera, age 3, was killed by a driver as he was walking with his family. The CSB staff have rallied around the family, supporting them in various ways and grief counselors were disbursed to Balboa to support staff and families through this difficult time. JANUARY Total Remaining 8% DESCRIPTION YTD Actual Budget Budget %YTD a. PERSONNEL 332,366$ 4,393,637$ 4,061,271$ 8% b. FRINGE BENEFITS 218,373 2,782,810 2,564,437 8% c. TRAVEL - 28,742 28,742 0% d. EQUIPMENT - - - 0% e. SUPPLIES 1,194 254,000 252,806 0% f. CONTRACTUAL 12,185 3,263,489 3,251,304 0% g. CONSTRUCTION - - - 0% h. OTHER 75,993 5,269,037 5,193,044 1% I. TOTAL DIRECT CHARGES 640,110$ 15,991,715$ 15,351,605$ 4% j. INDIRECT COSTS - 922,664 922,664 0% k. TOTAL-ALL BUDGET CATEGORIES 640,110$ 16,914,379$ 16,274,269$ 4% In-Kind (Non-Federal Share)160,027$ 4,228,594$ 4,068,567$ 4% CONTRA COSTA COUNTY - COMMUNITY SERVICES BUREAU HEAD START PROGRAM BUDGET PERIOD JANUARY - DECEMBER 2020 AS OF JANUARY 2020 1 2 3 4 5 6 Actual Total YTD Total Remaining 8% Jan-20 Actual Budget Budget % YTD a. Salaries & Wages (Object Class 6a) Permanent 1011 312,669 312,669 3,755,807 3,443,138 8% Temporary 1013 19,697 19,697 637,830 618,133 3% a. PERSONNEL (Object class 6a)332,366 332,366 4,393,637 4,061,271 8% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 218,373 218,373 2,782,810 2,564,437 8% b. FRINGE (Object Class 6b)218,373 218,373 2,782,810 2,564,437 8% c. Travel (Object Class 6c)- - - - - HS Staff - - 28,742 28,742 - c. TRAVEL (Object Class 6c)- - 28,742 28,742 - e. SUPPLIES (Object Class 6e) 1. Office Supplies 694 694 65,000 64,306 1% 2. Child and Family Services Supplies (Includesclassroom Supplies)- - 100,000 100,000 0% 4. Other Supplies Health and Safety Supplies - - 1,000 1,000 0% Computer Supplies, Software Upgrades, Computer Replacement - - 60,000 60,000 0% Health/Safety Supplies - - 2,000 2,000 0% Mental helath/Diasabilities Supplies - - 1,000 1,000 Miscellaneous Supplies 500 500 16,000 15,500 3% Emergency Supplies - - 1,000 1,000 0% Employee Morale - - 2,000 2,000 0% Household Supplies - - 6,000 6,000 0% TOTAL SUPPLIES (6e)1,194 1,194 254,000 252,806 0% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)9,285 9,285 115,000 105,715 8% 2. Health/Disabilities Services - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- - (376,359) (376,359) 0% Health Consultant 2,000 2,000 50,000 48,000 4% 5. Training & Technical Assistance - PA11 Interaction - - 5,000 5,000 0% Diane Godard ($50,000/2)- - 9,000 9,000 0% Josephine Lee ($35,000/2)- - 5,000 5,000 0% Susan Cooke ($60,000/2)900 900 10,000 9,100 9% 7. Delegate Agency Costs First Baptist Church Head Start PA22 - - 2,194,788 2,194,788 0% First Baptist Church Head Start PA20 - - 8,000 8,000 0% 8. Other Contracts First Baptist/Fairgrounds Wrap (20 slots x 243days x $15.27)- - 74,823 74,823 0% First Baptist/Fairgrounds Enhance (68 slots x 12 x $225)- - 160,893 160,893 0% FB-E. Leland/Mercy Housing Partnership - - 149,646 149,646 0% Martinez ECC (40 slots x 12 mos. x $225)- - 136,350 136,350 0% Tiny Toes - - 65,448 65,448 0% YMCA of the East Bay - - 652,800 652,800 0% Child Outcome Planning and Administration (CLOUD/Nulinx)- - 3,100 3,100 0% f. CONTRACTUAL (Object Class 6f)12,185 12,185 3,263,489 3,251,304 0% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 8,032 8,032 490,000 481,968 2% 4. Utilities, Telephone - - 188,500 188,500 0% 5. Building and Child Liability Insurance - - 3,000 3,000 0% 6. Bldg. Maintenance/Repair and Other Occupancy 16,259 16,259 278,135 261,876 6% 8. Local Travel (55.5 cents per mile effective 1/1/2012)784 784 40,000 39,216 2% 9. Nutrition Services Child Nutrition Costs - - 351,000 351,000 0% (CCFP & USDA Reimbursements)- - (106,000) (106,000) 0% 13. Parent Services Parent Conference Registration - PA11 - - 1,000 1,000 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - 825 825 0% PC Orientation, Trainings, Materials & Translation - PA11 - - 7,775 7,775 0% Policy Council Activities - - 2,000 2,000 0% Male Involvement Activities - - 500 500 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - 5,000 5,000 0% Child Care/Mileage Reimbursement - - 10,000 10,000 0% 14. Accounting & Legal Services Auditor Controllers - - 4,000 4,000 0% Data Processing/Other Services & Supplies - - 17,000 17,000 0% 15. Publications/Advertising/Printing Outreach/Printing - - 500 500 0% Recruitment Advertising (Newspaper, Brochures)75 75 1,000 925 8% 16. Training or Staff Development Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)- - 29,958 29,958 0% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 45,750 45,750 54,586 8,836 84% Family, Community and Parent Involvement - - 37,458 37,458 0% 17. Other Site Security Guards - - 24,000 24,000 0% Dental/Medical Services - - 1,000 1,000 0% Vehicle Operating/Maintenance & Repair 7,777 7,777 125,000 117,223 6% Equipment Maintenance Repair & Rental (2,744) (2,744) 208,000 210,744 -1% Dept. of Health and Human Services-data Base (CORD)- - 10,100 10,100 0% Field Trips - - 12,000 12,000 0% CONTRA COSTA COUNTY - COMMUNITY SERVICES BUREAU HEAD START PROGRAM BUDGET PERIOD JANUARY - DECEMBER 2020 AS OF JANUARY 2020 1 2 3 4 5 6 Actual Total YTD Total Remaining 8% Jan-20 Actual Budget Budget % YTD CONTRA COSTA COUNTY - COMMUNITY SERVICES BUREAU HEAD START PROGRAM BUDGET PERIOD JANUARY - DECEMBER 2020 AS OF JANUARY 2020 Other Operating Expenses (Facs Admin/Other admin)60 60 283,000 282,940 0% Other Departmental Expenses - - 3,189,700 3,189,700 0% h. OTHER (6h)75,993 75,993 5,269,037 5,193,044 1% I. TOTAL DIRECT CHARGES (6a-6h)640,110 640,110 15,991,715 15,351,605 4% j. INDIRECT COSTS - - 922,664 922,664 0% k. TOTALS (ALL BUDGET CATEGORIES)640,110 640,110 16,914,379 16,274,269 4% Non-Federal Share (In-kind)160,027 160,027 4,228,594 4,068,567 4% JANUARY Total Remaining 8% DESCRIPTION YTD Actual Budget Budget %YTD a. PERSONNEL 27,251$ 328,769$ 301,518$ 8% b. FRINGE BENEFITS 17,603 190,906 173,303 9% c. TRAVEL - 2,000 2,000 0% d. EQUIPMENT - - - 0% e. SUPPLIES - 27,800 27,800 0% f. CONTRACTUAL - 1,649,140 1,649,140 0% g. CONSTRUCTION - - - 0% h. OTHER 439 1,423,487 1,423,048 0% I. TOTAL DIRECT CHARGES 45,293$ 3,622,102$ 3,576,809$ 1% j. INDIRECT COSTS - 69,042 69,042 0% k. TOTAL-ALL BUDGET CATEGORIES 45,293$ 3,691,144$ 3,645,851$ 1% In-Kind (Non-Federal Share)11,323$ 922,786$ 911,463$ 1% CONTRA COSTA COUNTY - COMMUNITY SERVICES BUREAU EARLY HEAD START PROGRAM BUDGET PERIOD JANUARY - DECEMBER 2020 AS OF JANUARY 2020 1 2 3 4 5 6 Actual Total YTD Total Remaining 8% Jan-20 Actual Budget Budget % YTD a. Salaries & Wages (Object Class 6a) Permanent 1011 27,156 27,156 252,662 225,506 11% Temporary 1013 95 95 76,107 76,012 0% a. PERSONNEL (Object class 6a)27,251 27,251 328,769 301,518 8% b. FRINGE (Object Class 6b)17,603 17,603 190,906 173,303 9% c. Travel (Object Class 6c) 1. Out-of-Town Travel - - 2,000 2,000 - c. TRAVEL (Object Class 6c)- - 2,000 2,000 - e. SUPPLIES (Object Class 6e) 1. Office Supplies - - 5,500 5,500 0% 2. Child and Family Services Supplies (Includesclassroom Supplies)- - 14,000 14,000 0% 4. Other Supplies Computer Supplies, Software Upgrades, Computer Replacement - - 5,000 5,000 0% Health/Safety Supplies - - 700 700 0% Miscellaneous Supplies - - 200 200 0% Household Supplies - - 2,200 2,200 0% Employee Health and Welfare costs (formerly Employee morale)- - 200 200 0% TOTAL SUPPLIES (6e)- - 27,800 27,800 0% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- - 1,000 1,000 0% 2. Health/Disabilities Services Health Consultant - - 7,800 7,800 0% 5. Training & Technical Assistance - PA11 Interaction - - 5,500 5,500 0% Diane Godard ($50,000/2)- - 6,500 6,500 0% Josephine Lee ($35,000/2)- - 5,000 5,000 0% Susan Cooke ($60,000/2)- - 5,500 5,500 0% 8. Other Contracts First Baptist/Fairgrounds and Lone Tree - - 115,140 115,140 0% First Baptist/East Leland and Kids Castle - - 181,800 181,800 0% Aspiranet - - 812,040 812,040 0% Crossroads - - 155,540 155,540 0% KinderCare - - 96,960 96,960 0% Martinez ECC - - 96,960 96,960 0% YMCA of the East Bay - - 158,400 158,400 0% Child Outcome Planning and Administration (CLOUD/Nulinx)- - 1,000 1,000 0% f. CONTRACTUAL (Object Class 6f)- - 1,649,140 1,649,140 0% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases - - 2,200 2,200 0% 4. Utilities, Telephone - - 3,600 3,600 0% 6. Bldg. Maintenance/Repair and Other Occupancy - - 5,600 5,600 0% 8. Local Travel (55.5 cents per mile effective 1/1/2012)- - 3,100 3,100 0% 9. Nutrition Services Child Nutrition Costs - - 300 300 0% 13. Parent Services Parent Conference Registration - PA11 - - 4,000 4,000 0% PC Orientation, Trainings, Materials & Translation - PA11 - - 4,000 4,000 0% Policy Council Activities - - 800 800 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - 2,000 2,000 0% Child Care/Mileage Reimbursement - - 800 800 0% 14. Accounting & Legal Services Auditor Controllers - - 500 500 0% Data Processing/Other Services & Supplies - - 4,500 4,500 0% Recruitment Advertising (Newspaper, Brochures)- - 100 100 0% 16. Training or Staff Development Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)- - 2,500 2,500 0% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 - - 47,944 47,944 0% 17. Other Vehicle Operating/Maintenance & Repair 439 439 11,500 11,061 4% Equipment Maintenance Repair & Rental - - 2,000 2,000 0% Dept. of Health and Human Services-data Base (CORD)- - 1,000 1,000 0% Other Operating Expenses (Facs Admin/Other admin)- - 12,000 12,000 0% Other Departmental Expenses - - 1,315,043 1,315,043 0% h. OTHER (6h)439 439 1,423,487 1,423,048 0% I. TOTAL DIRECT CHARGES (6a-6h)45,293 45,293 3,622,102 3,576,809 1% j. INDIRECT COSTS - - 69,042 69,042 0% k. TOTALS (ALL BUDGET CATEGORIES)45,293 45,293 3,691,144 3,645,851 1% Non-Federal Share (In-kind)11,323 11,323 922,786 911,463 1% CONTRA COSTA COUNTY - COMMUNITY SERVICES BUREAU EARLY HEAD START PROGRAM BUDGET PERIOD JANUARY - DECEMBER 2020 AS OF JANUARY 2020 DESCRIPTION JANUARY Total Remaining 50% YTD Actual Budget Budget % YTD a. PERSONNEL 124,303$ 305,109$ 180,806$ 41% b. FRINGE BENEFITS 81,385 212,143 130,758 38% c. TRAVEL - 7,000 7,000 0% d. EQUIPMENT - - - 0% e. SUPPLIES 2,650 24,100 21,450 11% f. CONTRACTUAL 176,767 460,020 283,253 38% g. CONSTRUCTION - - - 0% h. OTHER 35,423 65,984 30,561 54% I. TOTAL DIRECT CHARGES 420,527$ 1,074,356$ 653,829$ 39% j. INDIRECT COSTS 18,111 64,073 45,962 28% k. TOTAL-ALL BUDGET CATEGORIES 438,639$ 1,138,429$ 699,790$ 39% In-Kind (Non-Federal Share)105,429$ 289,444$ 184,016$ 36% CONTRA COSTA COUNTY-COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #1 BUDGET PERIOD JULY 2019 - JUNE 2020 AS OF JANUARY 2020 1 2 3 4 5 6 Actual Total YTD Total Remaining 50% Jan-19 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 21,655 124,303 291,762 167,459 43% Temporary 1013 - - 13,347 13,347 TOTAL PERSONNEL (6a)21,655 124,303 305,109 180,806 41% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 14,684 81,385 212,143 130,758 38% TOTAL FRINGE (6b)14,684 81,385 212,143 130,758 38% c. Travel (Object Class 6c) 1. Out-of-Town Travel - - 7,000 7,000 0% TOTAL TRAVEL (6c)- - 7,000 7,000 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 78 1,024 2,100 1,076 49% 2. Child and Family Services Supplies (Incl.classroom Supplies)- 1,304 15,000 13,696 9% 3. Other Supplies Computer Supplies, Software Upgrades, Computer Replacement- 260 3,700 3,440 7% Miscellaneous Supplies - 37 200 163 18% Household Supplies 3 26 3,100 3,074 1% TOTAL SUPPLIES (6e)81 2,650 24,100 21,450 11% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- 47 1,700 1,653 3% 2. Other Contracts COCOKids (52 slots x $505 x 12 months)24,745 125,745 315,120 189,375 40% Loss of Subsidy - - 10,000 10,000 0% Children and Family Supplies (Diapers, wipes, etc)- 4,514 12,000 7,486 38% First Baptist (20 slots x $505 x 12 months)10,100 46,460 121,200 74,740 38% TOTAL CONTRACTUAL (6f)34,845 176,767 460,020 283,253 38% h. OTHER (Object Class 6h) 1. Bldg Occupancy Costs/Rents & Leases 1,017 12,517 15,500 2,983 81% 2. Utilities, Telephone 91 2,279 5,000 2,721 46% 3. Bldg. Maintenance/Repair and Other Occupancy 129 382 1,400 1,018 27% 4. Local Travel (58 cents per mile effective 1/1/2019)- 14 1,200 1,186 1% 5. Parent Services Parent Activities (Sites, PC, BOS luncheon, including food and venue)- - 500 500 0% 6. Accounting & Legal Services Auditor Controllers - - 200 200 0% 7. Training or Staff Development Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 4 71 18,907 18,836 0% 8. Other Equipment Maintenance Repair & Rental 9 793 800 7 99% Other Operating Expenses (CSD Admin/Facs Mgt. Alloc)121 19,367 22,477 3,110 86% TOTAL OTHER (6h)1,371 35,423 65,984 30,561 54% I. TOTAL DIRECT CHARGES (6a-6h)72,637 420,527 1,074,356 653,829 39% j. INDIRECT COSTS 4,955 18,111 64,073 45,962 28% k. TOTALS - ALL BUDGET CATEGORIES 77,591 438,639 1,138,429 699,790 39% Non-Federal Match (In-Kind)19,398 105,429 289,444 184,016 36% CONTRA COSTA COUNTY-COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #1 AS OF JANUARY 2020 BUDGET PERIOD JULY 2019 - JUNE 2020 2019 Month covered December Approved sites operated this month 13 Number of days meals served this month 21 Average daily participation 516 Child Care Center Meals Served: Breakfast 8,382 Lunch 10,830 Supplements 7,305 Total Number of Meals Served 26,517 Claim Reimbursement Total $61,792 fldr/fn:2019 CAO Monthly Reports EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED FY 2019-2020 CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of January 31, 2020 1.2019 LIHEAP WX Contract # 19B-5005 Term: Oct. 1, 2018 - June 30, 2020 Amount: WX $ 981,523 Total Contract 981,523$ Expenditures (981,523) Balance -$ Expended 100% 2.2019 LIHEAP ECIP/EHA 16 Contract # 19B-5005 Term: Oct. 1, 2018 - June 30, 2020 Amount: EHA 16 $ 773,398 Total Contract 773,398$ Expenditures (768,471) Balance 4,927$ Expended 99% 3.2017 Department of Energy (DOE) Contract # 17C-4004 Term: June 1, 2018 - June 30, 2020 Amount: $ 402,486 Total Contract 402,486$ Expenditures (340,949) Balance 61,537$ Expended 85% 4.2019 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 19F-4007 Term: Jan. 1, 2019 - Feb. 29, 2020 Amount: $ 850,578 Total Contract 850,578$ Expenditures (747,783) Balance 102,795$ Expended 88% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 1-2020 February 2019 – COMMUNITY SERVICES BUREAU PRESCHOOL MENU MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 1 BREAKFAST ½ c. UNSWEETENED APPLESAUCE ½ sl. WHOLE WHEAT CINNAMON BREAD LUNCH 1 oz. Roast Turkey & ½ oz. Swiss Cheese MAYO & MUSTARD DRESSING ¼ c. GREEN LEAF LETTUCE & TOMATO SLICE ¼ c. MANGO CHUNKS 1 sl. WHOLE WHEAT BREAD PM SNACK 1 pkg. GRAHAM CRACKERS ½ c. 1% LOW-FAT MILK 4 BREAKFAST ½ c. FRESH APPLE ⅓ c. KIX CEREAL LUNCH ⅜ c. Cuban Black Bean ¼ c. BABY CARROTS (No Dressing) ¼ c. FRESH KIWI 5 ea. WHOLE CORN TORTILLA CHIPS PM SNACK 1 pkg. GOLDFISH CRACKERS ½ c. 1% LOW-FAT MILK 5 BREAKFAST ½ c. FRESH TANGERINE ⅓ c. CORN CHEX CEREAL LUNCH ⅔ c.*Ground Turkey & Spanish Rice (ground turkey, tomatoes, green pepper, onion) ¼ c. FRESH PEAR PM SNACK ½ c. FRESH APPLE 1 ea. CHEDDAR CHEESE STICK 6 BREAKFAST ½ c. MANGO CHUNKS ½ ea. WHOLE WHEAT BAGEL/CREAM CHEESE LUNCH ¾ c.*Beef Vegetable Stew (beef cubes, sliced carrots, green peas, potatoes) ¼ c. FRESH ORANGE ½ ea. WHOLE WHEAT ROLL PM SNACK 2 pkgs. RITZ CRACKERS 1 tbsp. SUNBUTTER 7 BREAKFAST 1 ea. FRESH BANANA ¼ c. CINNAMON OATMEAL & RAISINS LUNCH ⅜ c. Pinto Beans ¼ c. RAINBOW COLESLAW ¼ c. FRESH APPLE 1 sq. HOMEMADE MEXICALI CORNBREAD PM SNACK ½ c. SALSA(PICO DE GALLO) 5 ea. WHOLE CORN TORTILLA CHIPS 8 BREAKFAST ½ c. FRESH ORANGE ⅓ c. RICE CHEX CEREAL LUNCH ⅜ c. Tuna Salad (tuna, eggs, mayo, relish, celery, onions) ¼ c. SPRING SALAD MIX/ITALIAN DRESSING ¼ c FRESH KIWI 1 sl. WHOLE WHEAT BREAD PM SNACK ⅓ c. LETS GO FISHING TRAIL MIX (corn chex, pretzels, fish & cheese crackers) ½ c. 1% LOW-FAT MILK 11 BREAKFAST ½ c. FRESH PEAR ⅓ c. BRAN CEREAL LUNCH *Veggie Wrap ¼ c. LEAFY GREENS & SHREDDED CARROTS ½ oz. SHREDDED CHEESE 1 ea. HARD BOILED EGG ¼ c. FRESH TANGERINE 1 ea. WHOLE WHEAT TORTILLA PM SNACK 2 pkgs. WHEATWORTH CRACKERS/HUMMUS ½ c. 1% LOW-FAT MILK 12 BREAKFAST ½ c. FRESH ORANGE ⅓ c. RICE CHEX CEREAL LUNCH 2.5 ozs. Sloppy Joe ¼ c. MEXICALI CORN ¼ c. FRESH APPLE SLICES ½ ea. WHOLE WHEAT HAMBURGER BUN PM SNACK 1 pkg. ANIMAL CRACKERS ½ c. 1% LOW-FAT MILK 13 BREAKFAST 1 ea. FRESH BANANA ⅓ c. KIX CEREAL LUNCH ½ c. Red Pozole Soup (diced chicken, tomato paste, hominy) ¼ c. SHREDDED CABBAGE & CILANTRO ¼ c. MANGO CHUNKS 5 ea. WHOLE CORN TORTILLA CHIPS PM SNACK ½ c. CUCUMBER & CARROT STICKS RANCH DRESSING ½ c. 1% LOW-FAT MILK 14 BREAKFAST ½ c. FRESH ORANGE ½ sl. WHOLE WHEAT CINNAMON BREAD LUNCH ⅜ c. Hoppin’ John Blackeye Peas ¼ c. COLLARD GREENS ¼ c. FRESH PEAR 1 sq. HOMEMADE CORNBREAD SQUARE PM SNACK ½ c. PINEAPPLE TIDBITS ⅛ c. COTTAGE CHEESE 15 BREAKFAST 1 ea. FRESH BANANA ⅓ c. CHEERIOS LUNCH ½ c. *Chinese Chicken Salad (diced chicken, napa cabbage, red cabbage, carrots, scallions, chow mein noodles) ¼ c. FRESH TANGERINE ½ ea. WHOLE WHEAT ROLL PM SNACK ½ c. FRESH APPLE 1 tbsp. SUNBUTTER 18 19 BREAKFAST ½ c. FRESH ORANGE ⅓ c. CORN CHEX CEREAL LUNCH ¾ c. *Vegetable Chili (kidney beans, tomatoes, bulgur wheat, yogurt, & cheddar cheese) ¼ c. FRESH KIWI 2 pkgs. WHEATWORTH CRACKERS PM SNACK ⅓ c. FRIENDS TRAIL MIX (kix, cheerios, corn chex, raisins, pretzels, & dried apricots) ½ c. 1% LOW-FAT MILK 20 BREAKFAST 1 ea. FRESH BANANA ⅓ c. CORNFLAKES LUNCH ½ c.*Turkey Spaghetti Casserole (ground turkey, tomato paste, onions with whole wheat spaghetti) ¼ c. FRESH APPLE PM SNACK ½ c. BROCCOLI & CAULIFLOWER/RANCH DIP 6 ea. WHEAT THIN CRACKERS 21 BREAKFAST ½ c. FRESH KIWI ½ ea. ENGLISH MUFFIN/SUNBUTTER LUNCH 1 ea. *Mexican Pizza (refried beans, tomato paste, chunky salsa) ½ oz. SHREDDED MOZZARELLA CHEESE ¼ c. MANGO CHUNKS 1 ea. WHOLE WHEAT TORTILLA PM SNACK – ANTS ON A LOG 2 tbsps. SUNBUTTER ¼ c. CELERY STICKS 1 tbsp. RAISINS ½ c. 1% LOW-FAT MILK 22 BREAKFAST 1 ea. FRESH BANANA ⅓ c. RICE CHEX CEREAL LUNCH 1 oz. Turkey Ham & ½ oz. Swiss Cheese MAYO & MUSTARD DRESSING ¼ c. GREEN LEAF LETTUCE & TOMATO SLICE ¼ c. FRESH TANGERINE 1 sl. WHOLE WHEAT BREAD PM SNACK ¼ c. LOW-FAT PLAIN YOGURT ½ c. MIXED FRUIT 25 BREAKFAST ½ c. FRESH ORANGE ⅓ c. RICE CHEX CEREAL LUNCH ½ c. Vegetarian Beans ½ ea. TOASTED CHEESE SANDWICH ¼ c. SPRING SALAD MIX/ITALIAN DRESSING ¼ c. FRESH APPLE PM SNACK 2 pkgs. RITZ CRACKERS ½ c. 1% LOW-FAT MILK 26 BREAKFAST ½ c. FRESH KIWI ⅓ c. BRAN CEREAL LUNCH ⅓ c. Filipino Adobo (beef stew meat, soy sauce, vinegar) ¼ c. BROCCOLI FLORETS/RANCH DRESSING ¼ c. FRESH TANGERINE ¼ c. BROWN RICE PM SNACK 1 ea. FRESH BANANA 1 tbsp. SUNBUTTER 27 BREAKFAST ½ c. FRESH APPLE ½ ea. WHOLE WHEAT BAGEL/CREAM CHEESE LUNCH 1 serv. Chicken Chilaquiles With Whole Grain Corn Tortilla Chips ¼ c. GREEN SALAD/ITALIAN DRESSING ¼ c. FRESH PEAR PM SNACK ½ c. TROPICAL FRUIT SALAD 1 pkg. GRAHAM CRACKERS 28 BREAKFAST 1 ea. FRESH BANANA ⅓ c. CORN CHEX CEREAL LUNCH ⅓ c. Egg Salad ¼ c. CARROT STICKS (No Dressing) ¼ c. FRESH STRAWBERRIES 1 sl. WHOLE WHEAT BREAD PM SNACK ½ c. JICAMA & CUCUMBER STICKS VEGETABLE DRESSING 6 ea. WHEAT THIN CRACKERS ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK *Indicates vegetable included in main dish WATER IS OFFERED THROUGHOUT THE DAY EHSD, COMMUNITY SERVICES BUREAU 2018-2022 GOALS & OBJECTIVES, 2019-20 Program Year JANUARY UPDATES 1 2018-2022 CSB Goals & Objectives 2019-20 PY 1/31/2020 Goal 1: Through the use of multiple technologies, CSB will develop systems to enhance staff and client communication while coordinating program-wide approaches to effective data management and ensuring high quality service delivery. Objective 1: By June 30, 2020, CSB will implement the use of interactive self-service kiosks, web portal, and mobile application with user- friendly interface and software that interacts with CSB’s data management system. January Update: Kiosk installation is in progress with plans to deploy the use of a web application that communicates with the CLOUDS data management system. Additional enhancements have been requested after testing. Families will soon be able to apply for services using the Kiosks. Objective 2: By June 30, 2020, CSB will develop communication protocols to maximize the use of Short Message System (SMS) and e-mails through CSB’s data management system to enhance communication with families and staff. January Update: CSB has been exploring use of the SMS and e-mail features available in CLOUDS. A team of CSB managers are in the process of developing protocol to provide guidance for utilizing these forms of communication. Objective 3: By June 30, 2020, CSB will expand the use of the Interactive Voice Response (IVR) system that allows the database to interact with families for purposes of automated alerts to support recordkeeping. January Update: The business systems unit is working with CLOUDS developers and the request to expand IVR to support absence reporting is in progress. Goal 2: Due to an 84% increase in Early Head Start slots (from 311 to 623) in two years, CSB will enhance its Early Head Start programming through a multi-faceted approach. Objective 1: In February 2020, CSB will pilot two Early Head Start oral health curricula during Oral Health Month to determine which curriculum will be used in our program moving forward. January Update: Oral Health Curriculum has been purchased and is pending delivery. Teeth for Tots Curricula is designed to support families and caregivers of children birth to three. Teeth for Two Curricula is designed to support staff who work with pregnant women. Presentations will be scheduled during Early Head Start Parent Meetings at Aspiranet, Crossroads, Ambrose and CC College. Objective 2: By June 2020, select program staff will receive Infant/Toddler CLASS coaching with a certified Infant/Toddler CLASS consultant to increase their understanding of best practices in adult/child interactions. January Update: On January 7th, CSB began providing CLASS coaching services for Early Head Start teachers at partners sites. Teachstone consultant, Angela Beeck is leading two groups, Making the Most of Classroom Interaction (MMCI), a face-to-face coaching group, and My TeachStone Direct coaching online group. Objective 3: By June 2020, both CSB and the partners will increase family collaborating and understanding of school readiness through various family engagement activates based on the first assessment date in the child outcomes report. EHSD, COMMUNITY SERVICES BUREAU 2018-2022 GOALS & OBJECTIVES, 2019-20 Program Year JANUARY UPDATES 2 2018-2022 CSB Goals & Objectives 2019-20 PY 1/31/2020 January Update: Families have participated in the pre-survey to report their comfort level in supporting their child’s learning in the selected area of development. Families have started receiving monthly take-home activities and educational materials. Goal 3: CSB will implement a “Grow Our Own” approach to hiring, developing, and retaining a robust staff across all service areas that are responsive to the clients and intrinsically motivated to be the best they can be through a variety of supports and services. Objective 1: By December 2020, 15 additional Teacher Assistant Trainees will complete the core 12 units by participating in the ECE Work Study Program, in partnership with the colleges of Contra Costa and the YMCA of the East Bay. January Update: Four Teacher Assistant Trainees were enrolled in classes this past Fall 2019 and all passed their classes. One TAT graduated from the program and is in the process of applying to the AT permit while the other three continue in the program this Spring 2020. Two additional TATs have been accepted into the program and begin classes this Spring as well. Objective 2: By December 2020, 10 teachers will acquire classes in pursuit of degrees and a higher-level permit. January Update: Information on the Brandman University accelerated BA program at presented at the November 2019 All Cluster and invites were issued to teachers to attend the January 2020 informational session. Objective 3: By December 2020, the Staff Health Improvement Plan in partnership with the Wellness Champions will improve CSB’s holistic wellness in the areas of: 1) Consistent information dissemination 2) Nutrition and physical activity 3) Effective Stress Management. January Update: The 2019 CDC Scorecard has been conducted at all 3 pilot sites and indicates the following: (1) Organizational Support increased between 10 – 27 points, (2) Physical Activity increased between 7-9 points at two sites and one site remains the same, (3) Stress Management increased at one site, one site remains the same, the other decreased by one point. Objective 4: By December 2020, CSB will utilize innovative recruitment strategies to increase the number of qualified Teacher Assistant Trainees (TAT) and Associate Teachers (AT) by 10%. January Update: CSB is aggressively recruiting utilizing various strategies to attract qualified ATs and TATs. In addition to using traditional methods, the Bureau expended its recruitment to include new sources such as LinkedIn, Lear4Good, Edjoin and some movie theaters. Currently the Bureau is working with the County’s Bus System to use the county busses to advertise for its teaching positions, and other innovative recruitment strategies to attract qualified ATs and TATs. As a result of these increased recruitment efforts for the period July 1st, 2019 – December 31st, 2019, CSB haired 2 permanent and 5 temporary ATs and 1 TAT. Goal 4: CSB will implement data-driven Parent, Family and Community Engagement (PFCE) services that embrace the PFCE framework and result in measurable impacts that achieve the mission of the organization. Objective 1: By June 2020, CSB staff will participate in a learning series targeted at boosting staff confidence and enthusiasm in working with parents to achieve meaningful and appropriate engagement in program activities. January Update: Identified staff have registered in Leadership Equity & Opportunity (LEO) trainings to support lasting systems that have the capacity to enhance social, economic and racial equity and improve the well-being of county residents. Trained staff will support CSB with developing the Strong Parents/Strong Families re-design Parent Committee Meetings. EHSD, COMMUNITY SERVICES BUREAU 2018-2022 GOALS & OBJECTIVES, 2019-20 Program Year JANUARY UPDATES 3 2018-2022 CSB Goals & Objectives 2019-20 PY 1/31/2020 Objective 2: By June 2020, CSB will introduce “Strong Partners/Strong families,” a new approach directed at re-designing Parent Committee Meetings and enhancing meaningful participation by parents and staff. January Update: Current positive Parent Committee meeting trends have been identified to support re-designing Parent Committees. Parent Committee meetings data from previous parent meetings has been analyzed by comparing number of participants against agenda topics. Identified topics in need of enhancement to inform changes to support the provisions of robust and engaging parent committee meetings. Objective 3: By June 2020, CSB will build pro-fathering knowledge, attitudes, and skills of the fathers and other male caregivers by piloting the Fathering in 15(TM): Online Learning for Dads. January Update: CSB purchased Fathering in 15(TM), an online program from the National Fatherhood Initiative (FNI). Pilot timelines have been designed to guide the implementation of the pilot, with a representative sample of sites was selected; Contra Costa College, Los Aborles, and Aspiranet. The pilot includes dispersal of marketing material to successfully recruit fathers/father figures. On their own time, fathers will have about five months to complete the 15 on-line training topics and complete the pre/post-training surveys. Objective 4: By June 2020, CSB will implement a comprehensive approach to serving homeless families that addresses all of their needs that result from the devastating effects of homelessness. January Update: All Comprehensive services staff completed the ECLKC training by October 2019. A referral process with the Contra Costa County Office of Education was developed and disseminated to School districts in December 2019. By April 2020, a referral process will be developed and implemented with Community Action Partners. SUMMARY CREDIT CARD EXPENDITURE Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month:January 2020 K. Mason, Div Mgr xxxx2364 C. Reich, Div Mgr xxxx4959 Credit Card:Visa/U.S. Bank S. Kim, Sr. Bus. Systems Analyst xxxx1907 M. Bedros, AD xxxx1416 A. Wells, AD xxxx8777 P. Arrington, AD xxxx3016 I. Renggenathen, AD xxxx0494 R. Radeva, PSA III xxxx1899 Corporate Acct. Number xxxx5045 Fund Org Acct. code Stat. Date Card Account #Amount Program Purpose/Description 1464 2102 01/22/20 xxxx1416 217.25 EHS-Child Care Partnership #2 Books, Periodicals 217.25$ 1464 2303 01/22/20 xxxx4959 2,852.85 EHS-Child Care Partnership #2 Other Travel Employees 2,852.85$ 1432 2467 01/22/20 xxxx8777 125.00 HS Basic Grant Training & Registration 125.00$ 1464 2477 01/22/20 xxxx8777 245.84 EHS-Child Care Partnership #2 Educational Supplies 1423 2477 01/22/20 xxxx8777 417.34 HS Parent Services Educational Supplies 1432 2477 01/22/20 xxxx8777 417.34 HS Basic Grant Educational Supplies 1432 2477 01/22/20 xxxx8777 147.73 HS Basic Grant Educational Supplies 1464 2477 01/22/20 xxxx8777 147.73 EHS-Child Care Partnership #2 Educational Supplies 1484 2477 01/22/20 xxxx0494 63.81 George Miller Concord CS Educational Supplies 1,439.79$ 1423 2479 01/22/20 xxxx4959 114.41 HS Parent Services Other Special Dpmtal Exp 1464 2479 01/22/20 xxxx4959 18.48 EHS-Child Care Partnership #2 Other Special Dpmtal Exp 1401 2479 01/22/20 xxxx1899 1,725.06 Indirect Admin Costs Other Special Dpmtal Exp 1482 2479 01/22/20 xxxx0494 114.40 Child Nutrition Food Services Other Special Dpmtal Exp 1,972.35$ 1464 2490 01/22/20 xxxx1416 28.31 EHS-Child Care Partnership #2 Misc Services/Supplies 1432 2490 01/22/20 xxxx1907 25.55 HS Basic Grant Misc Services/Supplies 1464 2490 01/22/20 xxxx1907 25.55 EHS-Child Care Partnership #2 Misc Services/Supplies 1401 2490 01/22/20 xxxx1907 27.18 Indirect Admin Costs Misc Services/Supplies 1417 2490 01/22/20 xxxx1907 1,010.33 Child Care Svs Program Misc Services/Supplies 1482 2490 01/22/20 xxxx1907 45.66 Child Nutrition Food Services Misc Services/Supplies 1432 2490 01/22/20 xxxx1907 241.77 HS Basic Grant Misc Services/Supplies RECOMMENDATION(S): RECEIVE notice from Medical Insights Diagnostics Centers, Inc., a Corporation, requesting termination of Contract #27-813-4, effective at the end of business on March 1, 2020. FISCAL IMPACT: This Contract is funded 100% by Contra Costa Health Plan (CCHP) Enterprise Fund II. BACKGROUND: On September 11, 2018, the Board of Supervisors approved Contract #27-813-4 with Medical Insights Diagnostics Centers, Inc., for the provision of diagnostic imaging services for CCHP members and County recipients, for the period from September 1, 2018 through August 31, 2020. The Department received a letter from the Contractor, requesting termination of this Contract. In accordance with General Conditions, paragraph 5 (Termination), the Contractor served the Department 30 days written notice of cancellation of this contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Noel Garcia C. 38 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Acknowledge Termination of Contract #27-813-4 with Medical Insights Diagnostic Centers, Inc. RECOMMENDATION(S): ADOPT Resolution No. 2020/114 accepting Grant Deed of Development Rights for subdivision MS11-0001, for a project being developed by James and Barbara de Fremery, as recommended by the Conservation and Development Director, Knightsen area (District III). FISCAL IMPACT: None to the General Fund. The applicant is responsible for payment of all costs associated with the processing of the grant deed. BACKGROUND: On August 7, 2017, the Contra Costa County Zoning Administrator conditionally approved an application (#MS11-0001) to subdivide an approximately 31.41-acre site in an unincorporated area of Knightsen into three parcels, Parcel-A, Parcel-B, and Parcel-C. Condition of Approval #10 of the approved minor subdivision requires that development rights to seventy-five percent each of Parcel-A, Parcel-B, and Parcel-C be conveyed by grant deed to the County to ensure the long-term preservation of agricultural uses on each parcel. The Grant Deed of Development Rights must be recorded prior to the recordation of the parcel map under the approved subdivision. On March 10, 2020, the County Board of Supervisors approved the subject grant deed of development rights. This resolution is required for the County's formal acceptance of interest in the property pursuant to Government Code section 27281. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Sean Tully, (925) 674-7800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell , Deputy cc: C. 39 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:April 14, 2020 Contra Costa County Subject:Grant Deed of Development Rights for Subdivision MS11-0001 CONSEQUENCE OF NEGATIVE ACTION: The grant deed of development rights will not be accepted for recordation. AGENDA ATTACHMENTS Resolution No. 2020/114 Grant Deed of Development Rights MINUTES ATTACHMENTS signed Resolution 2020/114 Recorded at the request of:Dept. of Conservation and Development Return To:Dept. of Conservation and Development THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 04/14/2020 by the following vote: AYE: NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2020/114 IN THE MATTER OF accepting grant deed of development rights for subdivision MS11-0001, for a project being developed by James and Barbara de Fremery, as recommended by the Conservation and Development Director, Knightsen area. (District III) BE IT RESOLVED that the following instrument be hereby ACCEPTED: INSTRUMENT: Grant Deed of Development Rights REFERENCE: APNs 020-200-027, -039 GRANTOR: James and Barbara de Fremery AREA: Knightsen DISTRICT: III Contact: Sean Tully, (925) 674-7800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell , Deputy cc: RECOMMENDATION(S): APPROVE amendments to the List of Designated Positions of the Health Services Department's Conflict of Interest Code. FISCAL IMPACT: None. BACKGROUND: The Health Services Department has amended Exhibit A - List of Designated Positions of its Conflict of Interest Code and submitted the revised List of Designated Positions to the Board of Supervisors for approval pursuant to Government Code sections 87306 and 87306.5. The recommended changes include the addition and elimination of positions designated to file conflict of interest statements. These changes will ensure that the Conflict of Interest Code accurately reflects the current positions and organizational structure in use by the Department. A strike-out version of the List of Designated Positions is included as Exhibit A. A final version of the List of Designated Positions is included as Exhibit B. CONSEQUENCE OF NEGATIVE ACTION: The list of designated positions will not reflect the correct information. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Cynthia Schwerin, Deputy County Counsel, David Twa, Clerk of the Board of Supervisors, Kathi Caudel, HSD, Clerical Supervisor C. 40 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:April 14, 2020 Contra Costa County Subject:Conflict of Interest Code Amendment for the Health Services Department ATTACHMENTS Exhibit A: HSD Designated Positions - STRIKEOUT Exhibit B: HSD Designated Positions RECOMMENDATION(S): ACCEPT and APPROVE the Head Start 2019-2020 Self Assessment Report and Corrective Action Plan, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Head Start Act of 2007 (Section 641 A (g)(1)(2)(B)) requires the Board of Supervisors to approve the Head Start Grantee corrective action plan in response to the annual self-assessment completed by the department. During the period December 10, 2019 through December 13, 2029, the Employment and Human Services Department Community Services Bureau completed the required self-assessment wherein internal processes were examined and evaluated for efficacy. The Head Starr performance Standards (CFR 1302.102(b)(2)(i-iii)) require that the Board of Supervisors approve the program's corrective action plan once all of the corrections have been certified by program staff. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Department will not be able to submit required documents to the Office of Head Start. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 41 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:April 14, 2020 Contra Costa County Subject:2019-2020 Head Start Self-Assessment Report and Corrective Action Plan CHILDREN'S IMPACT STATEMENT: This board order supports three of Contra Costa County's community outcomes:(1) "Children Ready for and Succeeding in School"; (3) "Families that are Economically Self Sufficient"; and, (4) "Families that are Safe, Stable, and Nurturing". The outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS 2019-2020 Self-Assessment Corrective Action Plan Report 2019-2020 Self-Assessment Executive Summary 1Contra Costa County/Community Services Bureau HEAD START & EARLY HEAD START PROGRAM 2019-20 PROGRAM SELF-ASSESSMENT REPORT December 10 – 13, 2019 LIST OF NON-COMPLIANCES AND CORRESPONDING CORRECTIVE ACTION PLANS Service Area Performance Measure (PM) and Determination:  Performance Measure Fully Met  Performance Measure Met with Concern(s)  Performance Measure Not Met Non-Compliances Person Responsible Corrective Actions/Timeline Program Management & Quality Improvement PM: The grantee uses data to identify program strengths, needs, and areas needing improvement; to evaluate progress toward achieving program goals and compliance with program performance standards, and to assess the effectiveness of professional development. Performance Measure Fully Met (1) Non-Compliance A review of 100 enrollment files found that 16 files (16%) had a variety of record keeping issues such as inaccuracies in eligibility status, missing signature, or income entered incorrectly. No one type of inaccuracy exceeded 10% and no family’s eligibility was affected by the (three) income inaccuracies. Closer attention to record keeping/data entry is recommended. Tracy Lewis, ERSEA Content Area Expert By 1/9/2020 and ongoing, ERSEA Analyst will include an ERSEA training at CEU team meetings to address common record keeping errors. By 1/17/2020, CEU will conduct a 100% file review to ensure record keeping errors in CLOUDS are addressed. By 2/1/2020, CEU Analysts will conduct a second review of 25% eligibility files pulled from the pre-selected FA2 file sample. Monitoring & Implementing Quality Health Services PM: Safe Environments The grantee has implemented a process for monitoring and maintaining healthy and safe environments. This includes ensuring all staff has complete background checks. Performance Measure Met with Concern(s) (2) Non-Compliance The following non-compliances were identified concerning Safe Environments’ requirements: Of the 10 classrooms reviewed, 4 classrooms (40%) did not have the seal on the disaster/earthquake barrel intact and or had expired supply. Of the 16 classrooms reviewed, 11 classrooms (69%) had indoor and outdoor areas that were not clean or kept free of undesirable and hazardous materials. Of the 10 classrooms reviewed, 3 classrooms (30%) did not have Emergency Carlos Ribeiro and Jay Rivera, Safe Environments Content Area Experts All items identified were addressed and most corrected on the spot. Facilities team is working with other departments on additional follow ups for items that could not be corrected on the spot. For directly operated sites, on January 08, 2020, all items identified during the Self-Assessment were discussed during the Quarterly Health and Safety Officer’s meeting. In addition, a refresher training on Health and Safety Environments was conducted for the Health and Safety Officers. By January 31, 2020, eight (8) partner centers will receive a Healthy and Safety monitoring conducted by CSB during the month of January. 2Service Area Performance Measure (PM) and Determination:  Performance Measure Fully Met  Performance Measure Met with Concern(s)  Performance Measure Not Met Non-Compliances Person Responsible Corrective Actions/Timeline response phone numbers posted by each phone. Of the 10 classrooms reviewed, tall furniture over 4 feet in 3 classrooms (30%) were not secured to the floor or wall. Of the 10 classrooms reviewed, cleaning agents in 2 classrooms (20%) were not stored away from children’s reach and in a locked cabinet. Of the 10 classrooms reviewed, unused electrical outlets in 2 classrooms (20%) were within children’s reach and uncovered. Of the 10 classrooms reviewed, cots for preschoolers in 2 classrooms (20%) were less than 18 inches apart. Of the 10 classrooms reviewed, 1 classroom (10%) did not have “illuminated” exit sign at classroom’s main entry door. Of the 10 classrooms reviewed, 1 classroom (10%) did not have the required policies and plans of actions for health emergencies in the designated emergency backpack. Of the 10 classrooms reviewed, 1 classroom (10%) did not have the Emergency procedures for fire, earthquake and disaster posted in the classroom. Of the 10 classrooms reviewed, 1 Facilities team will provide guidance to the partner unit and partner center on how to correct the items once identified. By March 31, 2020, a refresher training on Health and Safety Environments will be provided to partner centers. 3Service Area Performance Measure (PM) and Determination:  Performance Measure Fully Met  Performance Measure Met with Concern(s)  Performance Measure Not Met Non-Compliances Person Responsible Corrective Actions/Timeline classroom (10%) had dirty stovetop and ants were found on kitchen’s countertop. Monitoring & Implementing Fiscal Infrastructure PM: The grantee’s financial management system provides for effective control over and accountability for all funds, property, and other assets. Performance Measure Met with Concern(s) (3) Non-Compliance A review of 9 of 28 contracts for services showed neither the contractor nor the Board of Supervisors signed and dated the contract prior to the delivery of services. These contracts ranged from several thousand dollars to several million dollars. Contracts must be approved and signed by both parties prior to delivery of services. It should be noted that EHSD was aware of this non-compliance. After a meeting during the self-assessment, the “draft” revised policies and procedures was provided and it now identifies that EHSD will begin the development, approval and execution of all contracts, MOUs and other legal documents requiring Board approval will commence the contracting process a minimum of 180 days before delivery of services. A meeting with the County Administrator’s Office (CAO), County Counsel, EHSD Contracts Unit, and other involved parties will be meeting in January 2020 (a previously scheduled meeting in early December was canceled) to discuss the process for contract development and approvals. Strongly recommend that this process move forward as quickly as possible and that the new policy and approval be submitted to the Board of Supervisors for their earliest review and approval. Vickie Kaplan Wetzel, Fiscal Content Area Expert Several steps have been taken to address this matter. An internal contract procedure process has been created for submission of contract requests. This contract procedure has been added to CSB’s Policies and Procedures handbook. In addition a meeting has been scheduled with EHSD’s contract unit on the 16th of January 2020 to discuss the process for contract development and approvals and ways to make it streamlined and more efficient. 4Service Area Performance Measure (PM) and Determination:  Performance Measure Fully Met  Performance Measure Met with Concern(s)  Performance Measure Not Met Non-Compliances Person Responsible Corrective Actions/Timeline Monitoring ERSEA PM: The grantee maintains and tracks enrollment for all participants, including pregnant women. Performance Measure Met with Concern(s) (4) Non-Compliance The First Baptist delegate agency was only 91.8% enrolled as of December 12, 2019. Tracy Lewis, ERSEA Content Area Expert By January 2020, First Baptist will meet at least 97% enrollment for Head Start. Enrollment was pending Community Care Licensing approval. 1 County of Contra Costa/Community Services Bureau 2019-20 Annual Program Self-Assessment Executive Summary Overview The Community Services Bureau (CSB) conducted its annual Program Self-Assessment for the 2019-20 year on December 10 – 13, 2019. Four external consultants with experience in Federal monitoring joined CSB managers and staff to conduct this year’s assessment. The Office of Head Start (OHS) FY 2020 Monitoring Protocol was used to review Federal Performance Measures. Local tools and monitoring procedures were also utilized to conduct more in-depth reviews of children’s files, safe environments, and in management and fiscal systems. A sample of classrooms, including partners and home-based units, were observed and reviewed. Management team members, Board of Supervisor members, and Policy Council members were interviewed by the consultants. The agency’s goals and objectives for the program were reviewed and progress assessed. A total of 23 Performance Measures were evaluated and determinations made in the following three areas: • Performance Measure was Fully Met • Performance Measure was Met with Concern(s) • Performance Measure was Not Met Results The Self-Assessment found that 19 of the 23 Performance Measures were fully met and four (4) of the 23 Performance Measures were met with concern(s). There was no designation for a Performance Measure not met. A summary of the Performance Measures and results by service area follows. Additionally, the CSB program had a total of 77 overall strengths and positive observations. This is an incredibly large number of strengths for a program. The program had a total of 14 non-compliances and 11 areas of concern. “Concerns” are defined as areas that are compliant but could use strengthening. Jerry Gomez Self-Assessment Team Facilitator 2 Service Area: Program Management and Governance Performance Measures: There were four OHS Performance Measures that addressed management structure, data management, Board oversight, and Policy Council engagement and participation. Team Determination: The team determined that all four Performance Measures were fully met. Summary of Strengths: The team found 18 strengths and positive observations including the following: • Excellent organizational structure. • An experienced management team. • Qualified staff at all levels of the organization. • Comprehensive training and professional development for staff. • 100% completion of annual performance evaluations. • Comprehensive written policies and procedures. • Major strength in program’s use of technology and the CLOUDS system. • Sophistical ongoing monitoring process resulting in quality services. • Exemplary data reports. • Comprehensive planning process. • Supportive, knowledgeable and involved Board of Supervisors. • Active and engaged Policy Council. • Excellent training for PC Members and excellent reports for them. Summary of Compliance Issues or Concerns: There was only one non-compliance due to record keeping and data entry inaccuracies in enrollment and eligibility. (16% of files sampled.) There were no other concerns identified. 3 Service Area: Child Development & Education Performance Measures: There were four OHS Performance Measures that addressed school readiness, teaching practices, prepared teachers for implementing curriculum, and home-based services that provide high quality learning experiences. Team Determination: The team determined that all four Performance Measures were fully met. Summary of Strengths: The team found 22 strengths and positive observations including the following: • Work with 17 school districts to implement Memorandum of Understanding. • Annual meeting held with 4 largest school district to clarify process and expectations of receiving schools. • Children have individual school readiness goals after first assessment. • Goals are based on results of data and are present to Board and PC. • Transition activities take place to prepare children for Kindergarten. • Staff support parents of children with disabilities in being familiar with classroom activities. • Classrooms are individualized based on children’s interests and goals. • EHS classroom teachers encourage children’s efforts. • Fifty percent of grantee-operated centers are NAEYC accredited. • Program supports partner sites with advocates and coaches. • Creative Curriculum is utilized along with other enhancements. • Home-based program is implemented well. Summary of Compliance Issues or Concerns: There were no concerns or non-compliances identified. 4 Service Area: Health Services Performance Measures: There were four OHS Performance Measures that addressed monitoring of children’s health status, care and follow-up, promotion of mental health and social and emotional well being, effective oral health and nutritional practices, and quality services for pregnant women. There was a fifth OHS Performance Measure regarding safe environments and that is addressed in the next section. Team Determination: The team determined that all four Performance Measures were fully met. Summary of Strengths: The team found 10 strengths and positive observations including the following: • An effective monitoring system in place to ensure health requirements are met. • Community oral health partners are engaged to support family needs. • The CHDP program provides frequent hearing and vision training for staff. • The program utilizes additional instruments for sensory screening of children. • Teaching pyramid is implemented along with teacher training to support children’s social and emotional well being. • A staff lounge was built at Ambrose center to give staff space for lunch, breaks, etc. • Food allergy signage and photos of children readily posted for teaching staffs. • Ambrose center had an extensive garden that children, parents, and staff maintain. • All areas observed in classrooms were clean. • Teachers observed followed and safety practices and knowledgeable of safety postings. • Pleasant teacher-child interactions observed during site visits. • Excellent support observed for pregnant women. Summary of Compliance Issues or Concerns: There were no concerns or non-compliances identified. 5 Service Area: Safe Environments Performance Measures: There was one OHS Performance Measure under Health Services that addressed monitoring and maintenance of healthy and safe environments at all sites. Team Determination: The team determined that this Performance Measure was met with concerns. Summary of Strengths: The team found four (4) strengths and positive observations including the following: • All areas in classrooms observed including toilets appeared clean and safe. • Teachers and children observed followed health and safety practices. • Teachers were knowledgeable of practices and able to identify locations of items that needed monitoring. • Pleasant teacher-child interaction observed during site visits. Summary of Compliance Issues or Concerns: There were 11 instances of non-compliance identified that included: • Four classrooms were missing seals on disaster/earthquake barrel. • Eleven classrooms had indoor/outdoor areas that were not kept free of undesirable materials. • Three classrooms did not have emergency response phone numbers posted by phone. • Three classrooms did not have tall furniture secured to the floor or wall. • Two classrooms had cleaning agents that were not stored properly. • Two classrooms had electrical outlets that were uncovered and within children’s reach. • Two classrooms had cots that were less than the required 18 inches apart. • One classroom did not have an illuminated exit sign at the main door. • One classroom did not have plans of actions for health emergencies in backpack. • One classroom did not have emergency procedures for fire, earthquake, and disaster posted. • One classroom had a dirty stovetop and ants found on kitchen countertop. There were two concerns (not a non-compliance)” • Three classrooms did not have team assignments for cleaning and sanitation posted. • One classroom did not conduct the “Shelter in Place” on a monthly basis. 6 Service Area: Family and Community Engagement Performance Measures: There were three OHS Performance Measures that addressed the program collaborating with families to support parent’s aspirations and goals, recognizing parent’s roles and encouraging their engagement in child’s education, services that strengthen parent-child relationships and parent skills, and recognizing parents’ roles as lifelong educators and engaging in their child’s education. Team Determination: The team determined that all four Performance Measures were fully met. Summary of Strengths: The team found nine (9) strengths and positive observations including the following: • Family partnership agreements initiated early in the year with resources and referrals provided. • “Friday Flyers” sent to all sites twice a month that offer current resources and community information for families. • Five staff are certified trainers for “Make Parenting a Pleasure.” • Trainings and workshops are offered in 3 locations and include ESL and financial literacy. • Father engagement activities support fathers and resources are provided. • Parents are invited to be “visiting experts” to present on important topics. • Program has developed strong partnership with Children’s Discovery Museum where children visit and where the museum staff come to them. • Teacher apprenticeship program currently includes four parents. • Family newsletter is provided three times per year in English and Spanish. Summary of Compliance Issues or Concerns: There were no concerns or non-compliances identified. 7 Service Area: Fiscal Infrastructure Performance Measures: There were four OHS Performance Measures that addressed program’s development and implementation of its budget, planning and implementation of a fiscal management system, financial management system that provides for effective control over and accountability for all funds, property, and other assets, and fiscal compliance with application, prior approval, and reporting requirements. Team Determination: The team determined that three Performance Measures were fully met and one Performance Measure was met with concerns. Summary of Strengths: The team found six (6) strengths and positive observations including the following: • The County supports the program by providing staff at the program’s location. • Fiscal duties and responsibilities are described in a calendar of events. • The County HR department is hiring a consultant to conduct a comprehensive comparability study. • The indirect rate to the County is partially charged to assure administrative costs do not exceed the legislative mandate. • Monitoring system assures corrective actions are taken. • The CSB organization develops well-organized grant proposals with the input, review, and approval of the Board and Policy Council. Summary of Compliance Issues or Concerns: There was one non-compliance identified due to 9 of 28 contracts reviewed showing approving signatures dated after the contract began. There was one concern identified relating to inventory and assuring all assets (including those under $5,000 are included in the agency’s database. 8 Service Area: Eligibility, Recruitment, Enrollment, Selection and Attendance (ERSEA) Performance Measures: There were three OHS Performance Measures that addressed programs enrolling children categorically eligible and meet income guidelines, enrolling at least 10% children having a disability, and maintaining enrollment for all participants. Team Determination: The team determined that two Performance Measures were fully met and one Performance Measure was met with concerns. Summary of Strengths: The team found four (4) strengths and positive observations including the following: • The program has a very good centralized enrollment system and for tracking status. • The program enrolled 13.5% of its overall enrollment with children having a disability. • The program was 99% enrolled as of the review. • The program has an excellent tracking system through CLOUDS. Summary of Compliance Issues or Concerns: There was one non-compliance identified due to the delegate agency, First Baptist, being enrolled at only 91.8% as of the review. There was one concern identified relating to written enrollment procedures and the need to more specifically outline the procedures for determining income-eligibility. RECOMMENDATION(S): ACCEPT the monetary donation report from the Animal Services Department, which describes the source and value of each gift received by Animal Services from January 1, 2020 through March 31, 2020. FISCAL IMPACT: No fiscal impact. BACKGROUND: The Animal Benefit Fund was created by the Animal Services Department in 1988 to allow the Department to receive donations from individuals, animal welfare organizations and businesses, to support animal health and welfare projects that are not funded by departmental or general County revenue. On April 19, 2016 the Board of Supervisors delegated specific authority to the Animal Services Director as it related to the Animal Benefit Fund. The Animal Services Director was granted authorization to accept any monetary donation, gift, bequest, or devise made to or in favor of the Contra Costa County Animal Services Department as allowed under Government Code section 25355 and solicit donations for the benefit of shelter animals. Along with this delegated authority, the Animal Services Director is required to file a report with the Board of Supervisors every quarter APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 9256088470 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 42 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:April 14, 2020 Contra Costa County Subject:Animal Benefit Fund Donation Report Q3 1/2020-3/2020 BACKGROUND: (CONT'D) that describes the source and value of each gift. Attached is the donation report that provides details of all monetary donations received by the Animal Services Department from January 1, 2020 through March 31, 2020. Moving forward the department will submit the donation report to the Board of Supervisors on a quarterly basis. CONSEQUENCE OF NEGATIVE ACTION: Failure to accept the report will delay information the Board has requested. ATTACHMENTS ABF Donation Report Q3 1.1.20-03.31.20 Sub Date Obj Posted 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP806019 3/31/2020 $144.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP806020 3/31/2020 $64.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP806021 3/31/2020 $59.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP806019 3/31/2020 $221.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP806020 3/31/2020 $25.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP806021 3/31/2020 $145.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP806022 3/31/2020 $80.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP806022 3/31/2020 $60.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP806020 3/31/2020 $307.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP806016 3/31/2020 $63.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP805977 3/27/2020 $192.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP805977 3/27/2020 $274.00 133200 0369 0369 9800 9965 DONATE 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0369 9800 9965 DONATE PETDATA CC 25 DP803759 2/21/2020 $123.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP803747 2/21/2020 $29.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP803348 2/14/2020 $20.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP803398 2/14/2020 $37.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP803367 2/14/2020 $75.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802938 2/6/2020 $30.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802881 2/6/2020 $5.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP802641 2/6/2020 $50.40 133200 0369 0369 9800 9965 DONATE-AB 25 DP802640 2/6/2020 $19.60 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802933 2/6/2020 $75.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802932 2/6/2020 $145.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802933 2/6/2020 $47.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802932 2/6/2020 $35.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP802932 2/6/2020 $100.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP802907 2/6/2020 $217.50 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802885 2/6/2020 $45.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802881 2/6/2020 $107.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP802880 2/6/2020 $24.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802935 2/6/2020 $151.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802883 2/6/2020 $35.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802938 2/6/2020 $55.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802882 2/6/2020 $41.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802882 2/6/2020 $45.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802885 2/6/2020 $74.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802935 2/6/2020 $90.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP802938 2/6/2020 $100.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP802407 1/31/2020 $5,050.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP802381 1/31/2020 $625.46 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802440 1/29/2020 $19.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802437 1/29/2020 $60.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802437 1/29/2020 $45.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802433 1/29/2020 $102.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802424 1/29/2020 $10.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802431 1/29/2020 $54.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802433 1/29/2020 $95.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP802440 1/29/2020 $113.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP802424 1/29/2020 $5.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP802424 1/29/2020 $115.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP802433 1/29/2020 $100.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP802199 1/27/2020 $107.50 133200 0369 0369 9800 9965 DONATE-AB 25 DP802200 1/27/2020 $250.00 133200 0369 0369 9800 9965 DONATION FROM BENEVITY 25 DP802154 1/24/2020 $38.08 133200 0369 0369 9800 9965 DONATE-AB 25 DP801517 1/22/2020 $10.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP801325 1/15/2020 $58.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP801141 1/15/2020 $207.50 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801548 1/15/2020 $79.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP801548 1/15/2020 $80.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801549 1/15/2020 $65.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP801547 1/15/2020 $71.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801546 1/15/2020 $61.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801547 1/15/2020 $56.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP801326 1/15/2020 $25.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801545 1/15/2020 $92.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP801124 1/8/2020 $3,030.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP800940 1/8/2020 $1,325.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP801054 1/8/2020 $132.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801054 1/8/2020 $141.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP800942 1/8/2020 $1,180.65 133200 0369 0369 9800 9965 DONATE-AB 25 DP800941 1/8/2020 $25.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801089 1/8/2020 $18.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801124 1/8/2020 $90.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP801126 1/8/2020 $13.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801126 1/8/2020 $61.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP801051 1/8/2020 $150.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP801126 1/8/2020 $100.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP801089 1/8/2020 $53.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP801089 1/8/2020 $1,225.00 133200 0369 0369 9800 9965 DONATE PETDATA CC 25 DP801051 1/8/2020 $51.00 133200 0369 0369 9800 9965 DONATE CCAS WEB 25 DP801054 1/8/2020 $100.00 133200 0369 0369 9800 9965 DONATE-AB 25 DP800939 1/8/2020 $20.00 133200 0369 0369 9800 9965 DONATE PETDATA WF 25 DP801124 1/8/2020 $37.00 TOTAL $30,100.46 Coll. Org 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 0000 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 PO #Task Option Activity 000000 3340 000000 3340 000000 3340 000000 3340 000000 0000 000000 0000 000000 0000 000000 0000 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 000000 3340 RECOMMENDATION(S): APPROVE the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee on March 10, 2020, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: There is no fiscal impact for this item. BACKGROUND: The National Committee on Quality Assurance (NCQA) requires that evidence of Board of Supervisors approval must be contained within each CCHP provider’s credentials file. Approval of this list of providers as recommended by the CCHP Peer Review and Credentialing Committee will enable Contra Costa Health Plan to comply with this requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Contra Costa Health Plan’s Providers would not be appropriately credentialed and not be in compliance with the NCQA. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Marcy Wilhelm, Heather Wong C. 43 To:Board of Supervisors From:Anna Roth, Health Services Director Date:April 14, 2020 Contra Costa County Subject:Approve New and Recredentialing Providers in Contra Costa Health Plan’s Community Provider Network ATTACHMENTS CCHP Credential-Recredential List Mar. 10, 2020 Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee March 10 , 2020 CREDENTIALING PROVIDER S MARCH 2020 Name Specialty Baxter, Carson, BCBA Qualified Autism Provider Biagini, Amandine, PT Physical Therapy Bueno, Samantha, BCBA Qualified Autism Provider Clem, Linda, PA Primary Care Internal Medicine Cuento Miyamoto, Elizabeth, BA Qualified Autism Professional Da Sylveira, Breanna, BA, RBT Qualified Autism Professional Edgar, Shelby, OT Occupational Therapy Izidoro , India, BCaBA Qualified Autism Professional Najera, Shelly, RBT Qualified Autism Paraprofessional Pisman , Maegan, PhD, BCBA -D Qualified Autism Provider Powell, Walita, BS, RBT Qualified Autism Professional Seifi, Maryna Electrolysis Wall, Emilie, BA Qualified Autism Professional White, Kaitlyn, BA Qualified Autism Professional Wong, Melanie, PT Physical Therapy RECREDENTIALING PROVIDER S MARCH 2020 Name Specialty A guirre, Ricardo, MD Surgery – Vascular Ahmadi, Ebrahim, MD Primary Care Family Medicine Arieta, Nolan, DPT Physical Therapy Boparai, Navjeet, MD Pain Medicine Cai, Lai-Fu, L.Ac Acupuncture Crawford, Thomas, PA Mid-Level Urgent Care Frankel, Linda, MD Psychiatry Frucht, Sandra, PhD Mental Health Services Garcia, Michael, PA Mid -Level Orthopedic Surgery Assistant Gilbert, David, MD Ophthalmology Gilbert, Sarah, NP Mid -Level Family Planning Jackson, George, MD Primary Care Internal Medicine Khan, Shahbaz, MD Psychiatry Linnane, Jessica, NP Mid-Level Pain Medicine Lo, Ernest, MD Hematology/Oncology Lodewick, Matthew, MD Allergy & Immunology Lohman -Ba esen, Kelly, PA Mid -Level Family Planning Lopresti, Anthony, DO Primary Care Family Medicine Lorenzo, Alexander, BCBA Qualified Autism Provider Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee March 10, 2020 Page 2 of 2 RECREDENTIALING PROVIDER S MARCH 2020 Name Specialty Maheshwari, Rajesh, MD Primary Care Family Medicine Mampalam, Thomas, MD Surgery – Neurological Nagaraj, Priti, BCBA Qualified Autism Provider Nolley, Ricki, PA Mid -Level Orthopedic Surgery Assistant Perlroth, Joshua, MD Infectious Disease Pham, Karen, OD Optometry Ray, Subhransu, MD Ophthalmology Roth, Sharon, PA Mid -Level Family Planning Sacco, Michael, MD Surgery – Orthopaedic/Hand Scott, Tara, MD \Family Planning Storey, Keith, BCBA -D Qualified Autism Provider Wong, Kevin, DC Chiropractic Medicine Youdon, Tenzin, LCSW Mental Health Services RECREDEN TIALING ORGANIZATIONAL PROVIDER S MARCH 2020 Provider Name Provide the Following Services Location Alhambra Convalescent Hospital Skilled Nursing Facility Martinez Bayberry Skilled Nursing & Healthcare Center Skilled Nursing Facility Concord Kindred at Home - Vacaville Home Health Vacaville ManorCare Health Services -Tice Valley Skilled Nursing Facility Walnut Creek bopl-March 1 0, 2020 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to file a certification with the Secretary of the Treasury acknowledging restrictions on the use of Coronavirus Relief Fund allocation funds authorized by the Coronvirus Aid, Relief, and Economic Security (CARES) Act and authorizing a direct allocation to the County from the US Treasury. FISCAL IMPACT: The CARES Act allows for local jurisdictions with populations over 500,000 to receive a direct allocation of a portion of the State allocation from the Coronavirus Relief Fund. The State of California is estimated to receive an allocation of $15.3 billion of the $150 billion available in the Fund. Of that amount, local jurisdictions with populations over 500,000 can claim 45% of the State allocation to receive directly from the US Treasury. The County is tracking information from the National Association of Counties (NACo) and the Government Finance Officer's Association (GFOA) and will provide a future update to the Board as revenue estimates are provided related to the CAREs Act. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy M. Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Bob Campbell, Auditor-Controller, Russell Watts, Treasurer-Tax Collector C. 44 To:Board of Supervisors From:David Twa, County Administrator Date:April 14, 2020 Contra Costa County Subject:Authorize Certification by the County Administrator to the Secretary of the Treasury for Direct Distribution of CARES Act Funding BACKGROUND: Contra Costa County, along with Health Officers from the Bay Area, have announced Public Health Orders that requires residents to stay home to limit the spread of the novel coronavirus, also known as COVID-19. This initial order was in effect until April 7, 2020, but was extended on March 31, 2020 to last through May 3, 2020. The March 31, 2020 order also expanded and clarified certain activities to be deemed non-essential to include use of shared recreational facilities and most construction activities. These critical interventions have been designed to reduce harm from the spread of the coronavirus in our community. All Bay Area Health Officers observed quickly mounting cases and serious illnesses across the region. Because the virus spreads so easily, without dramatic intervention like these orders, it would result in so many people needing medical attention in a hospital setting that County hospitals will be overwhelmed. The County may not have enough beds or equipment to adequately care for the most seriously ill. And health care workers and other first responders, countywide, are also at risk. If those healthcare workers and first responders get sick there are fewer people to provide health care and first response services during the pandemic. The County has activated the Emergency Operations Center (EOC) and several Department Operations Centers (DOC) to assist in the response to the pandemic. Those operations centers are the hub for procurement and distribution of services and equipment necessary to respond to the emergency. In support of this, the County Administrator, in his capacity of Administrator of Emergency Services (County Code Section 42-2.602) issued an emergency blanket purchase order in the amount of $20 million on Friday, March 20, 2020 for the procurement of services and supplies necessary to facilitate the COVID-19 response within the County. The Board of Supervisors subsequently ratified the County Administrator's action on March 31, 2020. Similarly, the County Administrator has entered into several agreements, including service contracts, license agreements and leases to support the activities responding to COVID-19. Federal Disaster Relief Actions On Friday, March 13, 2020, President Trump declared a nationwide emergency in response to the growing COVID-19 pandemic pursuant to Sec. 501(b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121-5207 (the “Stafford Act”). That action provides access to the Federal Emergency Management Agency (FEMA) Public Assistance program, which allows for a 75% Federal cost share on certain emergency protective measures taken at the direction or guidance of public health officials in response to the COVID-19 pandemic. Qualifying expenditures are those that are not supported by the authorities of another federal agency (i.e. reimbursement for response activities funded by another Federal agency grant program). Examples of reimbursable activities include the activation of Emergency Operations Centers, National Guard costs, law enforcement and other measures necessary to protect public health and safety. The Governor's Office of Emergency Services (CalOES) is facilitating the collection of FEMA Requests for Public Assistance (RPA) from agencies (public and private) impacted by the COVID-19 pandemic. CalOES has advised that RPA documents, which do not include a specific dollar amount of public assistance being requested, be filed no later than April 17, 2020. Filing of this document allows agencies, including the County, to be on record stating that costs have been incurred as part of the response effort and allows for a request to FEMA that a portion of those costs be reimbursed in the future. In addition, CalOES has requested that impacted agencies adopt required Project Assurances for Federal Assistance and a resolution designating agents that can act on behalf of the impact agency. On March 31, 2020, the Board of Supervisors took action to adopt Resolution No. 2020/112 authorizing the County Administrator to submit the RPA documents discussed above to CalOES to ensure the opportunity for Federal cost reimbursement. In addition to FEMA reimbursement, the County is eligible for a direct allocation from the Coronavirus Relief Fund from the CARES Act to local governmental entities with populations over 500,000. The Chief Executive of each jurisdiction eligible for a direct allocation of funds is required to file a certification with the Secretary of the Treasury within thirty (30) days of passage of the Act. The certification will provide that the funds received will cover only those that (1) are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID–19); (2) were not accounted for in the budget most recently approved as of the date of enactment of this section for the State or government; and (3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. Today's action authorizes the County Administrator, as the Chief Executive of Contra Costa County, or designee, to make that certification to ensure federal CARES Act funds are received by the County timely. State Disaster Request and Presidential Authorization Following the President's action, Governor Newsom requested that the Federal government declare a major disaster in California due to COVID-19. The President approved the State's request on Sunday, March 22, 2020, which activated additional Federal resources directed to assist California, including deployment of mobile hospital units and a U.S. Navy hospital ship among other things. Contra Costa County was a recipient of mobile field hospital equipment and took delivery of those resources at the Craneway Pavilion in Richmond, which will serve as a 250-bed alternate care site supporting the capacity of the County's hospital and clinic system. CONSEQUENCE OF NEGATIVE ACTION: The County Administrator will not have authorization to make the required certification to the Secretary of the Treasury to secure a direct allocation of Coronavirus Relief Funds. RECOMMENDATION(S): ADOPT revisions to the Board of Retirement Regulations providing for an emergency exception to the 90-day break in service requirement, as adopted by the Board of Retirement of the Contra Costa County Employees Retirement Association on April 8, 2020. FISCAL IMPACT: None. BACKGROUND: The Board of Retirement's Regulations cover a number of topics including compliance with the federal law, Internal Revenue Code 401(a). Specifically, the Regulations require the following for members who retire prior to attaining normal retirement age (age 50 for safety members and age 55 for general member): 1) That no prearrangement to be reemployed by the employer after retirement exists; and 2) That they must have at least a 90-day break from service prior to reemployment. Additional limitations on post-retirement employment are set forth in Government Code Section 7522.56, et seq. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, Auditor-Controller, Dianne Dinsmore, Human Resources Director, All County Departments (via CAO) C. 45 To:Board of Supervisors From:David Twa, County Administrator Date:April 14, 2020 Contra Costa County Subject:REVISED BOARD OF RETIREMENT REGULATIONS BACKGROUND: (CONT'D) > On March 4, 2020, the Governor of the State of California proclaimed a State of Emergency to exist in California as a result of the COVID-19 outbreak. Pursuant to Executive Order N-25-20, certain work hour limitations for retired annuitants have been suspended in order to ensure adequate staffing during the emergency. Executive Order N-29-20 clarified that the suspension applies to local government. While federal law restrictions continue to apply, it is permissible under federal law to include an emergency exception to certain restrictions. In light of the current state of emergency, at its April 8, 2020 meeting, the Board of Retirement recommended and adopted an emergency exception to the 90-day break in service requirement contained in the Regulations. Attached are both proposed and redlined versions of the revisions to the Board of Retirement Regulations. CONSEQUENCE OF NEGATIVE ACTION: Revisions to the Board of Retirement Regulations will not be approved by the Board of Supervisors. ATTACHMENTS CCCERA Revised Regulations CCCERA Revised Regulations (redlined) Board Regulations CONTRA COSTA COUNTY BOARD OF RETIREMENT REGULATIONS Adopted 9/14/99 Amended 9/18/01 Amended 12/11/02 Amended 2/19/03 Amended 7/09/03 Amended 8/11/04 Amended 2/8/06 Amended 7/11/07 Amended 9/8/10 Amended 1/14/15 Amended 10/23/19 Amended 04/08/20 Board Regulations CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION BOARD OF RETIREMENT REGULATIONS TABLE OF CONTENTS Section Page I. ADMINISTRATION 1 II. MEETINGS 3 III. MEMBERSHIP 6 IV. CONTRIBUTIONS AND REPORTING 8 V. SERVICE 9 VI. COMPENSATION 13 VII. NORMAL RETIREMENT AGE AND BONAFIDE SEPARARATIONS 14 VIII. WITHDRAWALS 15 IX. NEW PARTICIPATING EMPLOYERS 17 X. PARTICIPATING EMPLOYER WITHDRAWAL 18 XI. DISPENSING WITH RECALCULATION FOR MINOR DISCREPANCY 19 XII. APPLICATIONS FOR DISABILITY RETIREMENT 20 XIII. CONTINUED EMPLOYMENT OF PARTIALLY DISABLED EMPLOYEES 22 XIV. AMENDMENT OF REGULATIONS 25 Board Regulations 1 CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION BOARD OF RETIREMENT REGULATIONS I. ADMINISTRATION 1. Name The name of this Association is “The Contra Costa County Employees’ Retirement Association” (“CCCERA” or the “Association”). 2. Board Whenever used in these Regulations, unless otherwise stated, “Board” and “Board of Retirement” mean CCCERA’s Board of Retirement as defined in California Government (“Gov.”) Code beginning at Section 31459. 2.1 Alternate Board Members A. The alternate safety, alternate appointed and alternate retiree members shall be provided with the same conference, education and manager on-site visit opportunities as all other Board members. B. The alternate safety, alternate appointed and alternate retiree members may participate in the deliberations of the Board or its committees including those deliberations held in closed session. C. Neither the alternate safety member, the alternate appointed member nor the alternate retiree member shall be entitled to serve as an officer of the Board. D. The alternate retiree member shall be entitled to the same compensation as the retiree member for attending a meeting, pursuant to Gov. Code Section 31521, whether or not the retiree member is in attendance at that meeting. E. The alternate appointed member shall be entitled to the same compensation as the fourth, fifth, sixth or ninth member, pursuant to Gov. Code Section 31520.12, whether or not the fourth, fifth, sixth or ninth members attend the meeting. Board Regulations 2 3. Election of Officers At the first regular meeting in July, as the first order of business, the Board shall elect a Chairperson, Vice-Chairperson, and Secretary, each to hold office for a term of one year or until a successor is duly elected and qualified. The newly elected officers shall immediately be seated. The Chairperson shall establish the agenda as it relates to administrative or investment matters with the assistance of the Chief Executive Officer. Should an officer for any reason fail to complete his/her term, the Board shall select a successor for the balance of the expired term at its next regular meeting. 4. Delegation to Chief Executive Officer In addition to the normal duties required to administer the Association on a day- to-day basis, the Chief Executive Officer is authorized to perform the following duties which are otherwise reserved for the Board: A. Issue subpoenas and subpoenas duces tecum under Gov. Code Section 31535. B. Release unclaimed funds under Gov. Code Section 31629 provided the claimant has adequately established his/her identity and makes application for the funds. C. Determine, under Gov. Code Section 31724, that the effective date of a member’s disability retirement is a date earlier than the date the application was filed if the delay in filing was due to administrative oversight or inability to ascertain permanency and where credible documentation exists to support this fact. D. Accept elections for deferred retirement under Gov. Code Section 31700 and affidavits of membership under Gov. Code Section 31526. E. Correct prospectively any administrative error in the calculation of retirement benefits, with the issue of retroactive corrections, if any, to be reserved for the Board’s exercise of discretion in accordance with the law. 5. Fiscal Year The fiscal year for budget purposes shall be the calendar year. Board Regulations 3 II. MEETINGS 1. Regular Meetings Regular meetings shall be held on the second and fourth Wednesday of each month at 9:00 a.m. in the Board Room of the Contra Costa County Employees’ Retirement Association, 1200 Concord Avenue, Suite 350, Concord, California 94520, unless changed by the Board. 2. Quarterly Investment Review The Board shall review investment manager performance on a quarterly basis, unless changed by the Board. 3. Special Meetings Special meetings may be called in accordance with the Ralph M. Brown Act. 4. Rules of Order Unless otherwise provided herein, the general conduct of the Board shall be guided by Robert’s Rules of Order, Revised, 1915 edition. All other proceedings, including those of motions and decorum, shall be guided by those provisions pertaining to an “Assembly” as specified in Robert’s Rules of Order. The Chairperson will: A. Vote on all Questions B. Recognize a member or non-member entitled to speak C. Enforce the rules and decorum specified in these Regulations A motion for the “Previous Question” (to “call” or cut off debate of the immediate pending question) may be made by any member without a second. If no objections are made by the members, the Chairperson will immediately “put”, without debate, the question. If an objection is made, a vote is immediately required, without debate, regarding the “previous question”. A vote of 2/3 of the votes cast is necessary for adoption. If adopted, the Chairperson immediately “puts”, without debate, the pending question. Board Regulations 4 4.a. Order of Business, First Meeting of the Month The usual order of business at the first meeting of the month shall be: A. Public Comment B. Approval of minutes C. Routine items approval D. Closed Session for disabilities, litigation, and personnel matters. E. Report out of Closed Session F. Unfinished administrative business G. New administrative business H. Fiduciary/Staff education I. Miscellaneous ( i) Staff Report (ii) Outside Professionals’ Reports (iii) Trustees' comments The Chairperson may modify the order of business. 4.b. Order of Business, Second Meeting of the Month The usual order of business at the second meeting of the month shall be: A. Public Comment B. Approval of minutes C. Investment performance review D. Investment matters E. Actuarial matters F. Miscellaneous ( i) Staff Report (ii) Outside Professionals’ Report (iii) Trustees' comments The Chairperson may modify the order of business. Board Regulations 5 5. Quorum Five voting Members of the Board present at the meeting shall constitute a quorum. No motion may be passed or business transacted without five affirmative votes. 6. Communications and Requests Communications and requests should be made in writing and any action of the Board thereon shall be noted in the minutes. 7. Minutes The minutes or a true copy thereof, prepared in accordance with the Ralph M. Brown Act, shall be signed by the Secretary and the Chairperson, and shall form part of the permanent records of the Board. The reason for a Board member’s vote on a Board action shall be included in the minutes when requested by the member. 8. Committees of the Board The Chairperson shall appoint committees as deemed necessary to carry out the business of the Board. A quorum for a Committee meeting shall consist of three Board Members. Committee meeting will be open to the public, except for meetings of ad-hoc advisory committees consisting of less than a quorum of the full Board. A Chairperson and Vice-Chairperson for each Committee will be appointed by the Board of Retirement Chairperson. Board Regulations 6 III. MEMBERSHIP 1. Exclusion from Membership – By Type of Employment A. All officers and employees of the County or districts shall be members of the association as provided in Article 4 under Sections 31550-31567 of the County Employees’ Retirement Law of 1937 (Gov. Code Secs. 31450, et seq. “CERL”), unless excluded from membership by this Section. B. The following employees shall be excluded from membership: ( i) Temporary, seasonal or independent contract employees who are employed or re-employed for temporary service or at certain specified periods each year. ( ii) Intermittent or permanent-intermittent employees who are appointed to serve less than 80% of the full number of working hours required of regular employees or who actually serve less than 80% of such full number of working hours in one year as certified by their appointing authority. (iii) Part-time employees whose service for the County or district is less than fifty (50) percent of the full number or working hours required of full- time employees at that employer. ( iv) Project employees, unless the appointing authority certifies that the project is expected to be of one year or more in duration on a greater than part-time basis. ( v) Provisional employees, unless they otherwise meet the requirements for reciprocal benefits with other retirement systems under Article 15 of CERL. C. In making its determination regarding an employee’s inclusion in or exclusion from membership, the Board will not rely solely upon the term given to the type of employment. Rather, the Board will rely upon such additional facts such as the nature of the employment, its expected or actual duration, and its relationship to what is considered full-time, permanent employment. 2. Exclusion from Membership – by Compensation Except as otherwise herein provided, all employees of the County or district who receive compensation amounting to less than one-hundred ($100) dollars per month, and in the case of employees paid on other than a monthly basis an average of one-hundred ($100) dollars per month for the preceding year, including maintenance valued according to the schedule adopted by the governing Board Regulations 7 body, are hereby excluded and exempted from membership in the Retirement Association. Any member of the Retirement Association whose salary is reduced to an amount less than one-hundred ($100) dollars per month shall have the option of continuing or discontinuing his/her active membership in the Association. 2.1 Exclusion from Membership – by Waiver Newly hired employees age 60 and older may waive membership as authorized by Gov. Code Section 31552. Any such waiver of membership shall be effective only if it is submitted to the CCCERA Chief Executive Officer within 90 days of the employee’s date of hire; provided, however, that the Chief Executive Officer may, in his/her sole and reasonable discretion, waive the time limitation if the newly hired employee establishes good cause for such a waiver. 3. Certifications Every employee of the County or district within the county whose employees are members of the Association shall, upon entry into the Association, complete a sworn statement as provided for in Gov. Code Section 31526(b). A certified copy of the member’s birth certificate or other evidence of birth may be required by the Board. It shall be the employer’s responsibility to assure compliance with this section. The Board shall assess the employer five hundred ($500) dollars per employee for every month or fraction thereof that the required certification is not submitted. The Board shall notify the employer in writing of the imposition of assessment at least thirty days before the assessment. Board Regulations 8 IV. CONTRIBUTIONS AND REPORTING 1. Leave of Absence When a leave of absence without pay is less than a full calendar month, the full monthly contribution, if available from the member’s salary, shall be deducted from the member’s earnable compensation and service credit shall be given for a full calendar month. If the amount of the member’s salary for the applicable period is less than the contributions due, then no deduction shall be made for service credit. (Gov. Code section 31527, subd. (a).) Members on stipendiary educational leaves shall continue to make contributions. 2. Due Dates Each employer shall report to the Association in a manner and frequency as determined by the Board sufficient for the Board to credit contributions and service to each member’s record. Unless otherwise specified, reports shall be due no later than the tenth of each month for the previous month’s payroll and shall be accompanied by member and employer contributions. If the tenth of the month falls on a weekend or holiday, the due date shall be the last working day before the tenth. Reports, which are unreadable or incorrect, shall not be accepted and shall be returned to the employer. Reports and contributions received after the due date shall be considered late and subject to a late reporting penalty equal to: the prime rate in effect on the due date computed on a daily, non-compounding basis and applied to the contributions due. 3. Drops in Payroll Whenever the employer’s reportable payroll drops to a level which is lower than 70% of its payroll during the same period in the preceding year, the Board may investigate the cause. Whenever the employer’s reportable payroll drops to a level which is lower than 50% of its payroll during the same period in the preceding year, the Board shall investigate the cause. If the Board determines that the cause is other than temporary it shall determine the amount of contributions due from the employer to continue paying its share of any unfunded liability. This amount shall then be due from the employer in addition to any contributions made on the reduced payroll. 4. Employer Certification Each report as specified in Section IV.2 shall include or be accompanied by a certification, under penalty of perjury, as to its accuracy. The certification shall be made by a duly authorized representative of the employer. Board Regulations 9 V. SERVICE 1. Leave of Absence When a member returns from a medical leave of absence without pay, the member shall receive credit for up to 12 months of the leave time if the member pays an amount equal to what he or she would have paid, including any amount that would have been paid by the member’s employer on the member’s behalf (i.e., subvented), had he or she not taken the leave together with the interest that such amount would have earned had it been on deposit. Calculation of the cost of the leave purchase and the method of payment for such leave shall be as provided in Gov. Code Section 31646. 2. Prior Service In establishing the length of prior service for any member entitled to credit therefore, official payroll records or other official records shall be controlling. In the event that any of such records are unavailable, the Board, in its discretion, may accept affidavits of the employee, affidavits of the employee’s employer, affidavits of fellow employees or such other sworn evidence as the Board determines to be pertinent. For the purpose of these Regulations, credit for prior service for a per diem employee entitling the employee to a full year’s credit towards retirement shall mean 200 or more workdays of service rendered in any one calendar year including leave of absence, vacation and sick leave duly granted, but not more than one year of credit shall be allowed for service in any one calendar year. Service of less than 200 workdays in any one calendar year shall be credited on the pro-rata basis of 250 workdays per year. Prior service shall include all service for the employer and all service while on leave from the employer for military duty, which is prior to the establishment of the retirement system. 3. Sick Leave Credit The following provisions govern the use of sick leave credit toward service credit at retirement under Government Code Sections 31641.01 as adopted by the County Board of Supervisors. A. The total hours of sick leave accumulated by the member on the date of retirement, at the rate of one day for each one day earned, shall be certified as to its accuracy in writing under penalty of perjury by the duly authorized representative of the employer. Board Regulations 10 B. The Association shall convert the total sick leave into years and fractions of a year using the following equivalencies: ( i) For firefighters, accumulated sick leave hours at retirement shall be divided by 2,912 (average number of working hours per year for a firefighter). ( ii) For all other members, the accumulated sick leave hours at retirement shall be divided by 2,000 hours (average number of working hours per year). C. The formula used to determine the sick leave service credit value shall be the same as used for the member’s service category at the time of retirement. 4. Service Purchase Any member who elects to purchase prior public service under Government Code Section 31641.2, prior nonmembership service under Government Code Section 31641.5, prior service under Government Code Section 31648, or military service under Government Code Section 31649.5, shall be eligible to make the purchase anytime before applying for retirement. Any member who elects to purchase prior public service under Government Code Section 31641.2, prior nonmembership service under Government Code Section 31641.5, prior service under Government Code Section 31648 or military service under Government Code Section 31649.5 shall be permitted to make such purchase in installment payments as provided for in Section V, paragraph 6 of these Regulations. 5. Redeposit of Withdrawn Contributions On redeposit, a member must pay withdrawn contributions plus any interest as defined in Gov. Code Section 31472.1, subject to Section V, paragraph 8. The redeposit will exclude contributions subvented by the employer under Gov. Code Secs. 31581.1 31581.2 and 31630, and exclude any Cost of Living (COL) contributions that were not otherwise paid by members as a result of a transfer of excess surplus funds for that year. 6. Installment Payments Whenever a member elects to purchase prior public service (Gov. Code Sec. 31641.2), prior nonmembership service (Gov. Code Sec. 31641.5), prior military service (Gov. Code Sec. 31649.5), prior service (Gov. Code Sec. 31648), or leave of absence service (Gov. Code Sec. 31646), or elects to redeposit withdrawn Board Regulations 11 service (Gov. Code Sec. 31652), and the member elects to make such purchase or redeposit in installment payments, the following shall govern: A. The amount of service represented by each installment payment shall be computed by dividing the amount of the installment payment by the total cost of purchase or redeposit, and multiplying the resulting percent by the total service being purchased or redeposited. B. The member’s service credit record shall be increased to reflect each installment payment as it is received and shall be applied to the most recent service for which credit is available. C. The member’s account balance shall be increased to reflect each installment payment as it is received. Unless otherwise certified by the employer, the installment payment will be deemed and credited as after-tax member contributions. D. If the member dies, requests a refund, or retires either for service or disability, no further installments shall be accepted. Any benefit payable thereafter shall recognize or include service purchased or redeposited and account balances to date. E. If multiple periods of service are eligible for purchase or redeposit, the cost of each period shall be separately computed and any installments shall apply to the most recent service period first. F. Unless otherwise prohibited by law (leave of absence without pay under Gov. Code Sec. 31646, prior public service under Gov. Code Sec. 31641.2, and prior nonmembership service under Gov. Code Sec. 31641.5), the member shall be eligible to make installment payments so long as he or she continues to be actively employed. As for service purchased under Government Code Sections 31641.5 and 31646, such payments may be made by lump sum or by installment payments over a period not to excess the length of time for which the member has elected to receive credit, in the manner otherwise provided for in this paragraph 6. As for service purchased under Government Code Section 31641.2, such payments may be made during active employment as a member by lump sum or by installment payments over a period not to exceed five years. G. A member may elect installment payments by monthly payroll deductions on a post tax basis. ( i) A Purchase Contract must be signed for payroll deductions. Board Regulations 12 (ii) All payroll deduction Purchase contracts must be paid in full by the member’s retirement date or within 120 days of termination. (iii) Service credit is posted to member’s account at the completion of the contractual payments. 7. Conversion of Tier II Service Credit Once a member elects or by resolution has been placed into Tier III membership under Gov. Code Sec 31755 he or she is eligible to convert all or any part of Tier II service credit to Tier III service credit. The member’s cost shall be the difference between the total amount he or she and the employer paid into the Association under Tier II and what would have been contributed during the same time if the employee had been under Tier III, together with interest as defined in Section 31472.1, subject to Section V, paragraph 8. 8. Forgiveness of Interest In cases where a member is redepositing withdrawn contributions, purchasing service credit or converting service credit in accordance with this Section V, interest shall not include the most recently credited interest amount if all of the following conditions are met: A. The member requested a calculation of the cost of the purchase or conversion more than three months prior to the June 30 or December 31 interest crediting date. B. The member received the requested calculation after the June 30 or December 31 interest crediting date. C. Within 30 days of receipt of the requested calculation the member pays all or a part of the cost with a lump sum payment. Board Regulations 13 VI. COMPENSATION 1. Compensation for Retirement Purposes. The Board has adopted a Board Compensation Policy listing items of compensation that are included in “compensation”, “compensation earnable”, and “final compensation” as defined in Government Code Sections 31460, 31461, and 31462.1. The Retirement Association will provide each employer with a copy of the Board Compensation Policy. Each employer is required to transmit promptly to the Retirement Association, contributions on each item of compensation listed in the Compensation Policy as includible in “compensation”. 2. New or changed pay items. Each employer shall report to the Association in writing within 30 days of any of the following events: A. A new pay item is created. B. There has been a change in either an existing pay item or the conditions under which the pay item is computed, accrued or paid. C. Notification received after the 30 days adoption shall be considered late and shall be assessed as defined in Section IV.2. D. Upon notification, the Board shall determine whether the pay item is included in “compensation” as defined in Section 31460. Board Regulations 14 VII. NORMAL RETIREMENT AGE AND BONA FIDE SEPARATIONS Normal Retirement Age For purposes of applying the Pension Protection Act of 2006 (“PPA”) and complying with other applicable tax-related laws (such as restrictions on in-service distributions), effective July 1, 2007, the “Normal Retirement Age” for CCCERA members shall be the age set forth in CERL retirement formula for an unreduced benefit that applies to each CCCERA member immediately preceding the effective date of his or her retirement from a CCCERA employer. For example, the Normal Retirement Age for a member who earns retirement service immediately before retirement under a “3% at 50” retirement formula (Gov. Code section 31664.1) is 50 years of age. The Normal Retirement Age for a member who earns retirement service immediately before retirement under a “2% at 55” retirement formula (Gov. Code section 31676.16) is 55 years of age. Notwithstanding the foregoing, Normal Retirement Age for CCCERA members shall in no event be earlier than (i) age 55 for CCCERA members who are not Qualified Public Safety Employees (as defined in Internal Revenue Code section 72(t)(10)(B)) immediately prior to their retirement; and (ii) age 50 for CCCERA members who are Qualified Public Safety Employees. The Board may change or further refine its determination of Normal Retirement Age as described herein in order to comply with any rules or regulations of the Internal Revenue Service or other applicable law. The Board’s current determinations of Normal Retirement Age are based upon the findings and conclusions set forth in Board of Retirement Resolutions 2007-1 and 2007-2. Bona Fide Separation from Service A) In order to comply with tax law restrictions on in-service distributions, a member who retires at an age younger than Normal Retirement Age, as defined herein, may not enter into an agreement, either oral or written, prior to the date the member's retirement commences, to be reemployed while retired by the same CCCERA employer, regardless of the length of the member's break in service after retirement. The member must acknowledge in writing to CCCERA at the time of retirement that the member has been informed of these requirements and limitations on post-retirement employment and that no prearrangement to be reemployed while retired exists. B) A member who retires at an age younger than Normal Retirement Age, as defined herein, must have at least a continuous 90-day break in service from the date of the member's last day of employment prior to being reemployed while retired by the member’s prior CCCERA employer. Board Regulations 15 C) If a member is reemployed without compliance with subsections (A) and (B) above, the retired member's retirement benefits from CCCERA must cease as soon as practicable upon discovery by CCCERA and will not resume until the member has a bona fide separation from service or reaches Normal Retirement Age, whichever occurs first. D) A member may return to work prior to the time specified in section (B) above for emergency situations as defined in Government Code Section 8558 and under the return to work restrictions specified in Government Code Section 7522.56 et seq. However, prior to returning to work, the retiree must have incurred a bona fide break in service and cannot have entered into a prearranged agreement to be reemployed by the same employer. E) The definitions, limitations and requirements contained herein shall be provided to every CCCERA member who inquires about retirement. VIII. WITHDRAWALS 1. Discontinued Service The service of a member will be considered “discontinued” under Gov. Code Section 31628 only if the member has actually terminated employment and either the termination is due to lay-off or the member is not reemployed by that employer for a period of 45 days. The service of a member will not be considered discontinued if the member continues to work for the employer or for another participating employer, even if the member’s work schedule is below the minimum number of hours required to qualify for coverage. In these cases interest will continue to be credited to the member's account. 2. Account Withdrawals All requests to withdraw an account must be in writing. All payments of an account balance shall be in the form of either or both of the following: A. A lump sum distribution B. A rollover to an IRA or a new employer’s Qualified Plan per current IRS guidelines. 3. Interest Crediting Board Regulations 16 Interest is credited to the account of a pending refund request on June 30th or December 31st if the funds have been on deposit for six months or more in accordance with Gov. Code Section 31591. A member who continues employment in a non-covered position will have interest credited to his/her account. 4. Account Reinstatement A member who has appealed a dismissal and has been reinstated by the employer is allowed to redeposit withdrawn retirement contributions, plus interest, and will be reinstated as of the original date of membership in the Association. Board Regulations 17 IX. NEW PARTICIPATING EMPLOYERS (Section 31557) All officers and employees of any newly participating district shall become members of the Association as provided in Section 31557. A. An actuarial valuation shall be made to determine liability. B. The district shall pay the cost of the valuation. Board Regulations 18 X. PARTICIPATING EMPLOYER WITHDRAWAL (SECTIONS 31564 AND 31564.2) An employer, by resolution, may withdraw its employees from membership in the Association as provided in Government Code sections 31564 and 31564.2. A. Upon notification by an employer that it is considering withdrawing from the Association, the Association will provide the employer with a copy of the Association’s Employer Termination Policy. B. An employer shall comply with the Association’s Employer Termination Policy to ensure the actuarial soundness of the retirement system. Board Regulations 19 XI. DISPENSING WITH RECALCULATION FOR MINOR DISCREPANCY 1. Closed Accounts The Board authorizes the Chief Executive Officer to refrain from collecting an under payment or refunding an overpayment of accumulated contributions from a member who has terminated from the association and cannot be located, whenever the amount is fifty dollars ($50) or less. 2. Active, Deferred and Retiree Accounts The association may dispense with issuing any check whenever the retroactive liability is less than five dollars ($5). Board Regulations 20 XII. APPLICATIONS FOR DISABILITY RETIREMENT (Adopted: Retirement Board – June 14, 1977) (Approved: Board of Supervisors – June 28, 1977) 1. Application Form An application for service-connected or nonservice-connected disability retirement shall be filed on the Application for Disability Retirement form prescribed by the Board of Retirement, and shall include either a completed Physician’s Statement or another form of medical report to support the Application. 2. Effective Date Of Disability Retirement Allowance (a) The effective date of a disability retirement allowance shall be established pursuant to Gov. Code Section 31724. (b) The applicant may apply to have the disability retirement allowance become effective earlier than the date the application is filed upon a showing the application was delayed due to administrative oversight or by the inability to determine the permanency of the disability until after the date following the last day for which the applicant received regular compensation, by completing the applicable section of the Application for Disability Retirement form. The failure of the applicant to apply for an earlier effective date at the time the application is filed shall constitute a waiver of the right to apply for an earlier effective date. 3. Denial Without Prejudice (a) In the event the medical advisor’s recommendation is to deny the disability application (without prejudice), the member may submit additional medical information to support the application and/or request a hearing within six (6) months of notice of the denial. (b) In the event the medical advisor’s recommendation is to grant the disability application, the Board of Retirement will review the recommendation and take action on the application for disability retirement. If the Board denies the application (without prejudice), the member may request a hearing within six (6) months of notice of the denial. 4. Request For Hearing Any applicant for disability retirement shall, upon request, be entitled to a hearing, at the sole discretion of the Board of Retirement, before the Board, or before a referee appointed by the Board pursuant to Gov. Code section 31533. Board Regulations 21 Any such request for hearing shall be in writing, and shall be made within 30 days after notice of the Board's action denying the application is mailed by certified or registered mail to the applicant. An application is deemed made on the date mailed if mailed by certified or registered mail, on the date postmarked if mailed by first class mail and received, or on the date received by the Association, whichever is earlier. 5. Judicial Review In any matter in which the party or applicant is entitled to judicial review of any action taken by the Board of Retirement, the petition to the court must be filed within 90 days from the date the notice of the Board's decision is delivered to the party or applicant, or served by certified or registered mail upon the party or applicant or the party's or applicant's attorney. The procedure for hearings on disability retirement applications that the Board of Retirement or a Referee holds in connection with determination of disability retirement benefits under CERL shall be set forth in the Board of Retirement’s separate policy regarding the same. Board Regulations 22 XIII. CONTINUED EMPLOYMENT OF PARTIALLY DISABLED EMPLOYEES (Approved: Board of Supervisors – May 9, 1972) NOTE: This entire section (formerly Section 10) is under consideration for either a complete rewrite and renumbering, or deletion. Below is a reproduction of Section 10 as created in 1972. Section 10.1 – Purpose This regulation governs the procedures for the continued employment of partially disable members pursuant to Government Code Section 31725.5 and County Ordinance Code Section 2468. Section 10.2 – Definitions In this regulation, unless otherwise specifically provided, or required by the context, these terms have these meanings: A. “Reassignment” means the appointment (pursuant to the Statute, the ordinance and this regulation) of a member to a position, with duties different from, and compensation earnable higher, lower, or the same as, the position for which he is incapacitated. B. “Board” means the Board of Retirement (Retirement Board). C. “Chief Executive Officer” means the Retirement Administrator as defined in Government Code Section 31522. D. “Incapacitated for the performance of his/her duties” means the permanent inability of the member, due to physical or mental causes, to perform the duties of his/her specific position. E. “Committee” means the Rehabilitation Committee. F. “Governing Body” means the Board of Supervisors or the elected officials governing a district. G. “District” is defined in Government Code Section 31468. Section 10.3 – Rehabilitation Committee A. A Rehabilitation Committee is hereby established for the purpose of recommending whether a member shall be reassigned. Board Regulations 23 B. Except as provided by Section 10.7, this committee shall consist of the following: a. The permanent members are a member of the Board designated by it; and the County Administrator, Director of Personnel and County Health Officer or their designees; and the Chief Executive Officer or his/her designee, who serves as secretary without a vote. b. The appointing authority within the department or district to which the reassignment is proposed or his/her (its) designee. c. The employee and/or his/her designee, unless he waives membership. Section 10.4 – Procedure A. After an application for disability is filed, the Chief Executive Officer shall consult with the Board’s medical advisor, the member employee and others as necessary, to determine whether a reassignment appears feasible (in view of the members employee’s condition) if the Board later finds the member employee to be incapacitated for the performance of his/her duties. If a reassignment appear feasible to the Chief Executive Officer, he shall convene the permanent members of the Committee and the employee or his/her designee, and they shall explore the practicabilities of returning the member employee to his/her previous position or reassigning, rehabilitating and/or retraining him/her. B. When a department or district is located to which a reassignment appears feasible, the appointing authority within it shall be added to the Committee (pursuant to Section 10.3B(2) above). C. The Committee may make its recommendation to the Board at any time before or after Board action on the application for disability retirement. Section 10.5 – Reassignment After the Board determines that the member employee is incapacitated for the performance of his/her duties, he shall be reassigned, in lieu of being retired for disability, if the appointing authority in the department or district in which he is to be employed and the Governing Body agree to his/her appointment and the appointment is made in accordance with any applicable merit or Civil Service system rules. Section 10.6 – Later Retirement If a member who has accepted reassignment is voluntarily or involuntarily separated from the service thereafter, his/her retirement benefits and rights, including those of his/her beneficiaries, shall be determined as if he were being retired on the date of this Board Regulations 24 later separation for the same type of disability retirement as he would have received had he been retired originally instead of reassigned, but a new application may be filed for disability retirement based on his/her job connected injury or disease occuring after the first application was filed, and his/her rights and benefits (including Cost-of-Living retirement adjustments) shall not be less than those to which he would be entitled if he retires for service on the date of his/her later separation. Section 10.7 In a district for which the Board of Supervisors is not the governing body, the Chief Executive Officer shall request the district to appoint to the Committee those personnel with functions similar to those of the County Administrator and Director of Personnel; and such other personnel shall then service on the Committee in lieu of the County Administrator and Director of Personnel. Board Regulations 25 XIV. AMENDMENT OF REGULATIONS Amendments to these regulations require 6 affirmative votes of the Board. I\15311873.1 Board Regulations CONTRA COSTA COUNTY BOARD OF RETIREMENT REGULATIONS Adopted 9/14/99 Amended 9/18/01 Amended 12/11/02 Amended 2/19/03 Amended 7/09/03 Amended 8/11/04 Amended 2/8/06 Amended 7/11/07 Amended 9/8/10 Amended 1/14/15 Amended 10/23/19 Amended 04/08/20 Board Regulations CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION BOARD OF RETIREMENT REGULATIONS TABLE OF CONTENTS Section Page I. ADMINISTRATION 1 II. MEETINGS 3 III. MEMBERSHIP 6 IV. CONTRIBUTIONS AND REPORTING 8 V. SERVICE 9 VI. COMPENSATION 13 VII. NORMAL RETIREMENT AGE AND BONAFIDE SEPARARATIONS 14 VIII. WITHDRAWALS 15 IX. NEW PARTICIPATING EMPLOYERS 17 X. PARTICIPATING EMPLOYER WITHDRAWAL 18 XI. DISPENSING WITH RECALCULATION FOR MINOR DISCREPANCY 19 XII. APPLICATIONS FOR DISABILITY RETIREMENT 20 XIII. CONTINUED EMPLOYMENT OF PARTIALLY DISABLED EMPLOYEES 22 XIV. AMENDMENT OF REGULATIONS 25 Board Regulations 1 CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION BOARD OF RETIREMENT REGULATIONS I. ADMINISTRATION 1. Name The name of this Association is “The Contra Costa County Employees’ Retirement Association” (“CCCERA” or the “Association”). 2. Board Whenever used in these Regulations, unless otherwise stated, “Board” and “Board of Retirement” mean CCCERA’s Board of Retirement as defined in California Government (“Gov.”) Code beginning at Section 31459. 2.1 Alternate Board Members A. The alternate safety, alternate appointed and alternate retiree members shall be provided with the same conference, education and manager on-site visit opportunities as all other Board members. B. The alternate safety, alternate appointed and alternate retiree members may participate in the deliberations of the Board or its committees including those deliberations held in closed session. C. Neither the alternate safety member, the alternate appointed member nor the alternate retiree member shall be entitled to serve as an officer of the Board. D. The alternate retiree member shall be entitled to the same compensation as the retiree member for attending a meeting, pursuant to Gov. Code Section 31521, whether or not the retiree member is in attendance at that meeting. E. The alternate appointed member shall be entitled to the same compensation as the fourth, fifth, sixth or ninth member, pursuant to Gov. Code Section 31520.12, whether or not the fourth, fifth, sixth or ninth members attend the meeting. Board Regulations 2 3. Election of Officers At the first regular meeting in July, as the first order of business, the Board shall elect a Chairperson, Vice-Chairperson, and Secretary, each to hold office for a term of one year or until a successor is duly elected and qualified. The newly elected officers shall immediately be seated. The Chairperson shall establish the agenda as it relates to administrative or investment matters with the assistance of the Chief Executive Officer. Should an officer for any reason fail to complete his/her term, the Board shall select a successor for the balance of the expired term at its next regular meeting. 4. Delegation to Chief Executive Officer In addition to the normal duties required to administer the Association on a day- to-day basis, the Chief Executive Officer is authorized to perform the following duties which are otherwise reserved for the Board: A. Issue subpoenas and subpoenas duces tecum under Gov. Code Section 31535. B. Release unclaimed funds under Gov. Code Section 31629 provided the claimant has adequately established his/her identity and makes application for the funds. C. Determine, under Gov. Code Section 31724, that the effective date of a member’s disability retirement is a date earlier than the date the application was filed if the delay in filing was due to administrative oversight or inability to ascertain permanency and where credible documentation exists to support this fact. D. Accept elections for deferred retirement under Gov. Code Section 31700 and affidavits of membership under Gov. Code Section 31526. E. Correct prospectively any administrative error in the calculation of retirement benefits, with the issue of retroactive corrections, if any, to be reserved for the Board’s exercise of discretion in accordance with the law. 5. Fiscal Year The fiscal year for budget purposes shall be the calendar year. Board Regulations 3 II. MEETINGS 1. Regular Meetings Regular meetings shall be held on the second and fourth Wednesday of each month at 9:00 a.m. in the Board Room of the Contra Costa County Employees’ Retirement Association, 1200 Concord Avenue, Suite 350, Concord, California 94520, unless changed by the Board. 2. Quarterly Investment Review The Board shall review investment manager performance on a quarterly basis, unless changed by the Board. 3. Special Meetings Special meetings may be called in accordance with the Ralph M. Brown Act. 4. Rules of Order Unless otherwise provided herein, the general conduct of the Board shall be guided by Robert’s Rules of Order, Revised, 1915 edition. All other proceedings, including those of motions and decorum, shall be guided by those provisions pertaining to an “Assembly” as specified in Robert’s Rules of Order. The Chairperson will: A. Vote on all Questions B. Recognize a member or non-member entitled to speak C. Enforce the rules and decorum specified in these Regulations A motion for the “Previous Question” (to “call” or cut off debate of the immediate pending question) may be made by any member without a second. If no objections are made by the members, the Chairperson will immediately “put”, without debate, the question. If an objection is made, a vote is immediately required, without debate, regarding the “previous question”. A vote of 2/3 of the votes cast is necessary for adoption. If adopted, the Chairperson immediately “puts”, without debate, the pending question. Board Regulations 4 4.a. Order of Business, First Meeting of the Month The usual order of business at the first meeting of the month shall be: A. Public Comment B. Approval of minutes C. Routine items approval D. Closed Session for disabilities, litigation, and personnel matters. E. Report out of Closed Session F. Unfinished administrative business G. New administrative business H. Fiduciary/Staff education I. Miscellaneous ( i) Staff Report (ii) Outside Professionals’ Reports (iii) Trustees' comments The Chairperson may modify the order of business. 4.b. Order of Business, Second Meeting of the Month The usual order of business at the second meeting of the month shall be: A. Public Comment B. Approval of minutes C. Investment performance review D. Investment matters E. Actuarial matters F. Miscellaneous ( i) Staff Report (ii) Outside Professionals’ Report (iii) Trustees' comments The Chairperson may modify the order of business. Board Regulations 5 5. Quorum Five voting Members of the Board present at the meeting shall constitute a quorum. No motion may be passed or business transacted without five affirmative votes. 6. Communications and Requests Communications and requests should be made in writing and any action of the Board thereon shall be noted in the minutes. 7. Minutes The minutes or a true copy thereof, prepared in accordance with the Ralph M. Brown Act, shall be signed by the Secretary and the Chairperson, and shall form part of the permanent records of the Board. The reason for a Board member’s vote on a Board action shall be included in the minutes when requested by the member. 8. Committees of the Board The Chairperson shall appoint committees as deemed necessary to carry out the business of the Board. A quorum for a Committee meeting shall consist of three Board Members. Committee meeting will be open to the public, except for meetings of ad-hoc advisory committees consisting of less than a quorum of the full Board. A Chairperson and Vice-Chairperson for each Committee will be appointed by the Board of Retirement Chairperson. Board Regulations 6 III. MEMBERSHIP 1. Exclusion from Membership – By Type of Employment A. All officers and employees of the County or districts shall be members of the association as provided in Article 4 under Sections 31550-31567 of the County Employees’ Retirement Law of 1937 (Gov. Code Secs. 31450, et seq. “CERL”), unless excluded from membership by this Section. B. The following employees shall be excluded from membership: ( i) Temporary, seasonal or independent contract employees who are employed or re-employed for temporary service or at certain specified periods each year. ( ii) Intermittent or permanent-intermittent employees who are appointed to serve less than 80% of the full number of working hours required of regular employees or who actually serve less than 80% of such full number of working hours in one year as certified by their appointing authority. (iii) Part-time employees whose service for the County or district is less than fifty (50) percent of the full number or working hours required of full- time employees at that employer. ( iv) Project employees, unless the appointing authority certifies that the project is expected to be of one year or more in duration on a greater than part-time basis. ( v) Provisional employees, unless they otherwise meet the requirements for reciprocal benefits with other retirement systems under Article 15 of CERL. C. In making its determination regarding an employee’s inclusion in or exclusion from membership, the Board will not rely solely upon the term given to the type of employment. Rather, the Board will rely upon such additional facts such as the nature of the employment, its expected or actual duration, and its relationship to what is considered full-time, permanent employment. 2. Exclusion from Membership – by Compensation Except as otherwise herein provided, all employees of the County or district who receive compensation amounting to less than one-hundred ($100) dollars per month, and in the case of employees paid on other than a monthly basis an average of one-hundred ($100) dollars per month for the preceding year, including maintenance valued according to the schedule adopted by the governing Board Regulations 7 body, are hereby excluded and exempted from membership in the Retirement Association. Any member of the Retirement Association whose salary is reduced to an amount less than one-hundred ($100) dollars per month shall have the option of continuing or discontinuing his/her active membership in the Association. 2.1 Exclusion from Membership – by Waiver Newly hired employees age 60 and older may waive membership as authorized by Gov. Code Section 31552. Any such waiver of membership shall be effective only if it is submitted to the CCCERA Chief Executive Officer within 90 days of the employee’s date of hire; provided, however, that the Chief Executive Officer may, in his/her sole and reasonable discretion, waive the time limitation if the newly hired employee establishes good cause for such a waiver. 3. Certifications Every employee of the County or district within the county whose employees are members of the Association shall, upon entry into the Association, complete a sworn statement as provided for in Gov. Code Section 31526(b). A certified copy of the member’s birth certificate or other evidence of birth may be required by the Board. It shall be the employer’s responsibility to assure compliance with this section. The Board shall assess the employer five hundred ($500) dollars per employee for every month or fraction thereof that the required certification is not submitted. The Board shall notify the employer in writing of the imposition of assessment at least thirty days before the assessment. Board Regulations 8 IV. CONTRIBUTIONS AND REPORTING 1. Leave of Absence When a leave of absence without pay is less than a full calendar month, the full monthly contribution, if available from the member’s salary, shall be deducted from the member’s earnable compensation and service credit shall be given for a full calendar month. If the amount of the member’s salary for the applicable period is less than the contributions due, then no deduction shall be made for service credit. (Gov. Code section 31527, subd. (a).) Members on stipendiary educational leaves shall continue to make contributions. 2. Due Dates Each employer shall report to the Association in a manner and frequency as determined by the Board sufficient for the Board to credit contributions and service to each member’s record. Unless otherwise specified, reports shall be due no later than the tenth of each month for the previous month’s payroll and shall be accompanied by member and employer contributions. If the tenth of the month falls on a weekend or holiday, the due date shall be the last working day before the tenth. Reports, which are unreadable or incorrect, shall not be accepted and shall be returned to the employer. Reports and contributions received after the due date shall be considered late and subject to a late reporting penalty equal to: the prime rate in effect on the due date computed on a daily, non-compounding basis and applied to the contributions due. 3. Drops in Payroll Whenever the employer’s reportable payroll drops to a level which is lower than 70% of its payroll during the same period in the preceding year, the Board may investigate the cause. Whenever the employer’s reportable payroll drops to a level which is lower than 50% of its payroll during the same period in the preceding year, the Board shall investigate the cause. If the Board determines that the cause is other than temporary it shall determine the amount of contributions due from the employer to continue paying its share of any unfunded liability. This amount shall then be due from the employer in addition to any contributions made on the reduced payroll. 4. Employer Certification Each report as specified in Section IV.2 shall include or be accompanied by a certification, under penalty of perjury, as to its accuracy. The certification shall be made by a duly authorized representative of the employer. Board Regulations 9 V. SERVICE 1. Leave of Absence When a member returns from a medical leave of absence without pay, the member shall receive credit for up to 12 months of the leave time if the member pays an amount equal to what he or she would have paid, including any amount that would have been paid by the member’s employer on the member’s behalf (i.e., subvented), had he or she not taken the leave together with the interest that such amount would have earned had it been on deposit. Calculation of the cost of the leave purchase and the method of payment for such leave shall be as provided in Gov. Code Section 31646. 2. Prior Service In establishing the length of prior service for any member entitled to credit therefore, official payroll records or other official records shall be controlling. In the event that any of such records are unavailable, the Board, in its discretion, may accept affidavits of the employee, affidavits of the employee’s employer, affidavits of fellow employees or such other sworn evidence as the Board determines to be pertinent. For the purpose of these Regulations, credit for prior service for a per diem employee entitling the employee to a full year’s credit towards retirement shall mean 200 or more workdays of service rendered in any one calendar year including leave of absence, vacation and sick leave duly granted, but not more than one year of credit shall be allowed for service in any one calendar year. Service of less than 200 workdays in any one calendar year shall be credited on the pro-rata basis of 250 workdays per year. Prior service shall include all service for the employer and all service while on leave from the employer for military duty, which is prior to the establishment of the retirement system. 3. Sick Leave Credit The following provisions govern the use of sick leave credit toward service credit at retirement under Government Code Sections 31641.01 as adopted by the County Board of Supervisors. A. The total hours of sick leave accumulated by the member on the date of retirement, at the rate of one day for each one day earned, shall be certified as to its accuracy in writing under penalty of perjury by the duly authorized representative of the employer. Board Regulations 10 B. The Association shall convert the total sick leave into years and fractions of a year using the following equivalencies: ( i) For firefighters, accumulated sick leave hours at retirement shall be divided by 2,912 (average number of working hours per year for a firefighter). ( ii) For all other members, the accumulated sick leave hours at retirement shall be divided by 2,000 hours (average number of working hours per year). C. The formula used to determine the sick leave service credit value shall be the same as used for the member’s service category at the time of retirement. 4. Service Purchase Any member who elects to purchase prior public service under Government Code Section 31641.2, prior nonmembership service under Government Code Section 31641.5, prior service under Government Code Section 31648, or military service under Government Code Section 31649.5, shall be eligible to make the purchase anytime before applying for retirement. Any member who elects to purchase prior public service under Government Code Section 31641.2, prior nonmembership service under Government Code Section 31641.5, prior service under Government Code Section 31648 or military service under Government Code Section 31649.5 shall be permitted to make such purchase in installment payments as provided for in Section V, paragraph 6 of these Regulations. 5. Redeposit of Withdrawn Contributions On redeposit, a member must pay withdrawn contributions plus any interest as defined in Gov. Code Section 31472.1, subject to Section V, paragraph 8. The redeposit will exclude contributions subvented by the employer under Gov. Code Secs. 31581.1 31581.2 and 31630, and exclude any Cost of Living (COL) contributions that were not otherwise paid by members as a result of a transfer of excess surplus funds for that year. 6. Installment Payments Whenever a member elects to purchase prior public service (Gov. Code Sec. 31641.2), prior nonmembership service (Gov. Code Sec. 31641.5), prior military service (Gov. Code Sec. 31649.5), prior service (Gov. Code Sec. 31648), or leave of absence service (Gov. Code Sec. 31646), or elects to redeposit withdrawn Board Regulations 11 service (Gov. Code Sec. 31652), and the member elects to make such purchase or redeposit in installment payments, the following shall govern: A. The amount of service represented by each installment payment shall be computed by dividing the amount of the installment payment by the total cost of purchase or redeposit, and multiplying the resulting percent by the total service being purchased or redeposited. B. The member’s service credit record shall be increased to reflect each installment payment as it is received and shall be applied to the most recent service for which credit is available. C. The member’s account balance shall be increased to reflect each installment payment as it is received. Unless otherwise certified by the employer, the installment payment will be deemed and credited as after-tax member contributions. D. If the member dies, requests a refund, or retires either for service or disability, no further installments shall be accepted. Any benefit payable thereafter shall recognize or include service purchased or redeposited and account balances to date. E. If multiple periods of service are eligible for purchase or redeposit, the cost of each period shall be separately computed and any installments shall apply to the most recent service period first. F. Unless otherwise prohibited by law (leave of absence without pay under Gov. Code Sec. 31646, prior public service under Gov. Code Sec. 31641.2, and prior nonmembership service under Gov. Code Sec. 31641.5), the member shall be eligible to make installment payments so long as he or she continues to be actively employed. As for service purchased under Government Code Sections 31641.5 and 31646, such payments may be made by lump sum or by installment payments over a period not to excess the length of time for which the member has elected to receive credit, in the manner otherwise provided for in this paragraph 6. As for service purchased under Government Code Section 31641.2, such payments may be made during active employment as a member by lump sum or by installment payments over a period not to exceed five years. G. A member may elect installment payments by monthly payroll deductions on a post tax basis. ( i) A Purchase Contract must be signed for payroll deductions. Board Regulations 12 (ii) All payroll deduction Purchase contracts must be paid in full by the member’s retirement date or within 120 days of termination. (iii) Service credit is posted to member’s account at the completion of the contractual payments. 7. Conversion of Tier II Service Credit Once a member elects or by resolution has been placed into Tier III membership under Gov. Code Sec 31755 he or she is eligible to convert all or any part of Tier II service credit to Tier III service credit. The member’s cost shall be the difference between the total amount he or she and the employer paid into the Association under Tier II and what would have been contributed during the same time if the employee had been under Tier III, together with interest as defined in Section 31472.1, subject to Section V, paragraph 8. 8. Forgiveness of Interest In cases where a member is redepositing withdrawn contributions, purchasing service credit or converting service credit in accordance with this Section V, interest shall not include the most recently credited interest amount if all of the following conditions are met: A. The member requested a calculation of the cost of the purchase or conversion more than three months prior to the June 30 or December 31 interest crediting date. B. The member received the requested calculation after the June 30 or December 31 interest crediting date. C. Within 30 days of receipt of the requested calculation the member pays all or a part of the cost with a lump sum payment. Board Regulations 13 VI. COMPENSATION 1. Compensation for Retirement Purposes. The Board has adopted a Board Compensation Policy listing items of compensation that are included in “compensation”, “compensation earnable”, and “final compensation” as defined in Government Code Sections 31460, 31461, and 31462.1. The Retirement Association will provide each employer with a copy of the Board Compensation Policy. Each employer is required to transmit promptly to the Retirement Association, contributions on each item of compensation listed in the Compensation Policy as includible in “compensation”. 2. New or changed pay items. Each employer shall report to the Association in writing within 30 days of any of the following events: A. A new pay item is created. B. There has been a change in either an existing pay item or the conditions under which the pay item is computed, accrued or paid. C. Notification received after the 30 days adoption shall be considered late and shall be assessed as defined in Section IV.2. D. Upon notification, the Board shall determine whether the pay item is included in “compensation” as defined in Section 31460. Board Regulations 14 VII. NORMAL RETIREMENT AGE AND BONA FIDE SEPARATIONS Normal Retirement Age For purposes of applying the Pension Protection Act of 2006 (“PPA”) and complying with other applicable tax-related laws (such as restrictions on in-service distributions), effective July 1, 2007, the “Normal Retirement Age” for CCCERA members shall be the age set forth in CERL retirement formula for an unreduced benefit that applies to each CCCERA member immediately preceding the effective date of his or her retirement from a CCCERA employer. For example, the Normal Retirement Age for a member who earns retirement service immediately before retirement under a “3% at 50” retirement formula (Gov. Code section 31664.1) is 50 years of age. The Normal Retirement Age for a member who earns retirement service immediately before retirement under a “2% at 55” retirement formula (Gov. Code section 31676.16) is 55 years of age. Notwithstanding the foregoing, Normal Retirement Age for CCCERA members shall in no event be earlier than (i) age 55 for CCCERA members who are not Qualified Public Safety Employees (as defined in Internal Revenue Code section 72(t)(10)(B)) immediately prior to their retirement; and (ii) age 50 for CCCERA members who are Qualified Public Safety Employees. The Board may change or further refine its determination of Normal Retirement Age as described herein in order to comply with any rules or regulations of the Internal Revenue Service or other applicable law. The Board’s current determinations of Normal Retirement Age are based upon the findings and conclusions set forth in Board of Retirement Resolutions 2007-1 and 2007-2. Bona Fide Separation from Service A) In order to comply with tax law restrictions on in-service distributions, a member who retires at an age younger than Normal Retirement Age, as defined herein, may not enter into an agreement, either oral or written, prior to the date the member's retirement commences, to be reemployed while retired by the same CCCERA employer, regardless of the length of the member's break in service after retirement. The member must acknowledge in writing to CCCERA at the time of retirement that the member has been informed of these requirements and limitations on post-retirement employment and that no prearrangement to be reemployed while retired exists. B) A member who retires at an age younger than Normal Retirement Age, as defined herein, must have at least a continuous 90-day break in service from the date of the member's last day of employment prior to being reemployed while retired by the member’s prior CCCERA employer. Board Regulations 15 C) If a member is reemployed without compliance with subsections (A) and (B) above, the retired member's retirement benefits from CCCERA must cease as soon as practicable upon discovery by CCCERA and will not resume until the member has a bona fide separation from service or reaches Normal Retirement Age, whichever occurs first. D) A member may return to work prior to the time specified in section (B) above for emergency situations as defined in Government Code Section 8558 and under the return to work restrictions specified in Government Code Section 7522.56 et seq. However, prior to returning to work, the retiree must have incurred a bona fide break in service and cannot have entered into a prearranged agreement to be reemployed by the same employer. ED) The definitions, limitations and requirements contained herein shall be provided to every CCCERA member who inquires about retirement. VIII. WITHDRAWALS 1. Discontinued Service The service of a member will be considered “discontinued” under Gov. Code Section 31628 only if the member has actually terminated employment and either the termination is due to lay-off or the member is not reemployed by that employer for a period of 45 days. The service of a member will not be considered discontinued if the member continues to work for the employer or for another participating employer, even if the member’s work schedule is below the minimum number of hours required to qualify for coverage. In these cases interest will continue to be credited to the member's account. 2. Account Withdrawals All requests to withdraw an account must be in writing. All payments of an account balance shall be in the form of either or both of the following: A. A lump sum distribution B. A rollover to an IRA or a new employer’s Qualified Plan per current IRS guidelines. 3. Interest Crediting Board Regulations 16 Interest is credited to the account of a pending refund request on June 30th or December 31st if the funds have been on deposit for six months or more in accordance with Gov. Code Section 31591. A member who continues employment in a non-covered position will have interest credited to his/her account. 4. Account Reinstatement A member who has appealed a dismissal and has been reinstated by the employer is allowed to redeposit withdrawn retirement contributions, plus interest, and will be reinstated as of the original date of membership in the Association. Board Regulations 17 IX. NEW PARTICIPATING EMPLOYERS (Section 31557) All officers and employees of any newly participating district shall become members of the Association as provided in Section 31557. A. An actuarial valuation shall be made to determine liability. B. The district shall pay the cost of the valuation. Board Regulations 18 X. PARTICIPATING EMPLOYER WITHDRAWAL (SECTIONS 31564 AND 31564.2) An employer, by resolution, may withdraw its employees from membership in the Association as provided in Government Code sections 31564 and 31564.2. A. Upon notification by an employer that it is considering withdrawing from the Association, the Association will provide the employer with a copy of the Association’s Employer Termination Policy. B. An employer shall comply with the Association’s Employer Termination Policy to ensure the actuarial soundness of the retirement system. Board Regulations 19 XI. DISPENSING WITH RECALCULATION FOR MINOR DISCREPANCY 1. Closed Accounts The Board authorizes the Chief Executive Officer to refrain from collecting an under payment or refunding an overpayment of accumulated contributions from a member who has terminated from the association and cannot be located, whenever the amount is fifty dollars ($50) or less. 2. Active, Deferred and Retiree Accounts The association may dispense with issuing any check whenever the retroactive liability is less than five dollars ($5). Board Regulations 20 XII. APPLICATIONS FOR DISABILITY RETIREMENT (Adopted: Retirement Board – June 14, 1977) (Approved: Board of Supervisors – June 28, 1977) 1. Application Form An application for service-connected or nonservice-connected disability retirement shall be filed on the Application for Disability Retirement form prescribed by the Board of Retirement, and shall include either a completed Physician’s Statement or another form of medical report to support the Application. 2. Effective Date Of Disability Retirement Allowance (a) The effective date of a disability retirement allowance shall be established pursuant to Gov. Code Section 31724. (b) The applicant may apply to have the disability retirement allowance become effective earlier than the date the application is filed upon a showing the application was delayed due to administrative oversight or by the inability to determine the permanency of the disability until after the date following the last day for which the applicant received regular compensation, by completing the applicable section of the Application for Disability Retirement form. The failure of the applicant to apply for an earlier effective date at the time the application is filed shall constitute a waiver of the right to apply for an earlier effective date. 3. Denial Without Prejudice (a) In the event the medical advisor’s recommendation is to deny the disability application (without prejudice), the member may submit additional medical information to support the application and/or request a hearing within six (6) months of notice of the denial. (b) In the event the medical advisor’s recommendation is to grant the disability application, the Board of Retirement will review the recommendation and take action on the application for disability retirement. If the Board denies the application (without prejudice), the member may request a hearing within six (6) months of notice of the denial. 4. Request For Hearing Any applicant for disability retirement shall, upon request, be entitled to a hearing, at the sole discretion of the Board of Retirement, before the Board, or before a referee appointed by the Board pursuant to Gov. Code section 31533. Board Regulations 21 Any such request for hearing shall be in writing, and shall be made within 30 days after notice of the Board's action denying the application is mailed by certified or registered mail to the applicant. An application is deemed made on the date mailed if mailed by certified or registered mail, on the date postmarked if mailed by first class mail and received, or on the date received by the Association, whichever is earlier. 5. Judicial Review In any matter in which the party or applicant is entitled to judicial review of any action taken by the Board of Retirement, the petition to the court must be filed within 90 days from the date the notice of the Board's decision is delivered to the party or applicant, or served by certified or registered mail upon the party or applicant or the party's or applicant's attorney. The procedure for hearings on disability retirement applications that the Board of Retirement or a Referee holds in connection with determination of disability retirement benefits under CERL shall be set forth in the Board of Retirement’s separate policy regarding the same. Board Regulations 22 XIII. CONTINUED EMPLOYMENT OF PARTIALLY DISABLED EMPLOYEES (Approved: Board of Supervisors – May 9, 1972) NOTE: This entire section (formerly Section 10) is under consideration for either a complete rewrite and renumbering, or deletion. Below is a reproduction of Section 10 as created in 1972. Section 10.1 – Purpose This regulation governs the procedures for the continued employment of partially disable members pursuant to Government Code Section 31725.5 and County Ordinance Code Section 2468. Section 10.2 – Definitions In this regulation, unless otherwise specifically provided, or required by the context, these terms have these meanings: A. “Reassignment” means the appointment (pursuant to the Statute, the ordinance and this regulation) of a member to a position, with duties different from, and compensation earnable higher, lower, or the same as, the position for which he is incapacitated. B. “Board” means the Board of Retirement (Retirement Board). C. “Chief Executive Officer” means the Retirement Administrator as defined in Government Code Section 31522. D. “Incapacitated for the performance of his/her duties” means the permanent inability of the member, due to physical or mental causes, to perform the duties of his/her specific position. E. “Committee” means the Rehabilitation Committee. F. “Governing Body” means the Board of Supervisors or the elected officials governing a district. G. “District” is defined in Government Code Section 31468. Section 10.3 – Rehabilitation Committee A. A Rehabilitation Committee is hereby established for the purpose of recommending whether a member shall be reassigned. Board Regulations 23 B. Except as provided by Section 10.7, this committee shall consist of the following: a. The permanent members are a member of the Board designated by it; and the County Administrator, Director of Personnel and County Health Officer or their designees; and the Chief Executive Officer or his/her designee, who serves as secretary without a vote. b. The appointing authority within the department or district to which the reassignment is proposed or his/her (its) designee. c. The employee and/or his/her designee, unless he waives membership. Section 10.4 – Procedure A. After an application for disability is filed, the Chief Executive Officer shall consult with the Board’s medical advisor, the member employee and others as necessary, to determine whether a reassignment appears feasible (in view of the members employee’s condition) if the Board later finds the member employee to be incapacitated for the performance of his/her duties. If a reassignment appear feasible to the Chief Executive Officer, he shall convene the permanent members of the Committee and the employee or his/her designee, and they shall explore the practicabilities of returning the member employee to his/her previous position or reassigning, rehabilitating and/or retraining him/her. B. When a department or district is located to which a reassignment appears feasible, the appointing authority within it shall be added to the Committee (pursuant to Section 10.3B(2) above). C. The Committee may make its recommendation to the Board at any time before or after Board action on the application for disability retirement. Section 10.5 – Reassignment After the Board determines that the member employee is incapacitated for the performance of his/her duties, he shall be reassigned, in lieu of being retired for disability, if the appointing authority in the department or district in which he is to be employed and the Governing Body agree to his/her appointment and the appointment is made in accordance with any applicable merit or Civil Service system rules. Section 10.6 – Later Retirement If a member who has accepted reassignment is voluntarily or involuntarily separated from the service thereafter, his/her retirement benefits and rights, including those of his/her beneficiaries, shall be determined as if he were being retired on the date of this Board Regulations 24 later separation for the same type of disability retirement as he would have received had he been retired originally instead of reassigned, but a new application may be filed for disability retirement based on his/her job connected injury or disease occuring after the first application was filed, and his/her rights and benefits (including Cost-of-Living retirement adjustments) shall not be less than those to which he would be entitled if he retires for service on the date of his/her later separation. Section 10.7 In a district for which the Board of Supervisors is not the governing body, the Chief Executive Officer shall request the district to appoint to the Committee those personnel with functions similar to those of the County Administrator and Director of Personnel; and such other personnel shall then service on the Committee in lieu of the County Administrator and Director of Personnel. Board Regulations 25 XIV. AMENDMENT OF REGULATIONS Amendments to these regulations require 6 affirmative votes of the Board. I\15311873.1 RECOMMENDATION(S): APPROVE and AUTHORIZE County Counsel, or designee, to execute on behalf of the County a conflict waiver acknowledging a potential conflict of interest and consenting to Greenan, Peffer, Sallander & Lally, LLP representing the County in eminent domain litigation and property tax appeals, while, at the same time, representing the building owner in an unrelated lease negotiation for a building the County desires to lease in connection with the COVID-19 response. FISCAL IMPACT: No fiscal impact. BACKGROUND: The County is an existing client of Greenan, Peffer, Sallander & Lally (Greenan). Greenan represents the County in eminent domain litigation and property tax appeals and litigation matters. Greenan also represents East Bay Veterinary Properties, LLC (EBVP), the owners of a building located at 2055 Meridian Park Blvd., in Concord (the Building). The County is currently in negotiations with EBVP to lease the Building to house and care for persons who have been diagnosed with COVID-19, or for other purposes related to the existing health emergency. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kate Andrus 925-335-1824 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 46 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:April 14, 2020 Contra Costa County Subject:APPROVE AND AUTHORIZE CONFLICT WAIVER WITH GREENAN, PEFFER, SALLANDER & LALLY, LLP BACKGROUND: (CONT'D) In the absence of the informed written consent of each client, the California Rules of Professional Conduct prohibit an attorney from representing a client if there is a significant risk the lawyer’s representation of the client will be materially limited by the lawyer’s responsibilities to or relationships with another client, a former client or a third person, or by the lawyer’s own interests. (Rule 1.7) In this instance, the representation Greenan provides to the County is unrelated to the representation it provides to EBVP. CONSEQUENCE OF NEGATIVE ACTION: If the conflict waiver is not granted, Greenan would not be able to continue to represent the EBVP in connection with the Building lease. The result would likely be a delay in the County’s ability to lease the building for emergency purposes. ATTACHMENTS Confict Waiver Request