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Home My WebLink AboutMINUTES - 02112020 - Fire Protection DistrictCALENDAR FOR THE BOARD OF DIRECTORS CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 CANDACE ANDERSEN, CHAIR DIANE BURGIS, VICE CHAIR JOHN GIOIA KAREN MITCHOFF FEDERAL D. GLOVER DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 LEWIS T. BROSCHARD III , FIRE CHIEF PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES. The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period depending on the number of speakers and the business of the day. Your patience is appreciated. A closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible on line at www.co.contra-costa.ca.us. SPECIAL MEETING ANNOTATED AGENDA & MINUTES February 11, 2020 ***Note Time Change**** Present: Director John Gioia; Director Candace Andersen; Director Diane Burgis; Director Federal D. Glover Absent: Director Karen Mitchoff Staff Present:David Twa, County Administrator Lewis Broschard, Fire Chief 10:00 A.M. Convene and call to order. CONSIDER CONSENT ITEMS (Items listed as C.1 through C.5 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items. DISCUSSION ITEMS D. 1 CONSIDER Consent Items previously removed. There were no items removed for discussion. D. 2 PUBLIC COMMENT (2 Minutes/Speaker) There were no requests to speak at public comment. D.3 CONSIDER accepting a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. (Lewis T. Broschard III, Fire Chief) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover Other: Director Karen Mitchoff (ABSENT) D.4 CONSIDER accepting a report from the Fire Chief providing a status summary for Contra Costa County Fire Protection District fire station construction projects. (Lewis T. Broschard III, Fire Chief) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover Other: Director Karen Mitchoff (ABSENT) D.5 CONSIDER accepting a report from the Fire Chief providing a status summary for the District's new Hand Crew Program. (Lewis T. Broschard III, Fire Chief) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover Other: Director Karen Mitchoff (ABSENT) CONSENT ITEMS C.1 APPROVE and AUTHORIZE settlement with Nextel of California, Inc., and Sprint Solutions, Inc., in the False Claims Act lawsuit State of California ex rel. OnTheGo Wireless, LLC v. Cellco Partnership d/b/a Verizon Wireless, et al. (Sacramento Superior Court Case No. 34-2012-00127517), requiring payment of approximately $5,633.14 to the District, as recommended by the Fire Chief. (100% CCCFPD General Operating Fund) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover Other: Director Karen Mitchoff (ABSENT) C.2 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract C.2 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with REACH Air Medical Services LLC, in an amount not to exceed $700,000, for emergency medical services clinical education for the period January 1, 2020, through December 31, 2022. (100% CCCFPD EMS Transport Fund) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover Other: Director Karen Mitchoff (ABSENT) C.3 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Brycer, LLC, for a fire protection systems compliance software system for the period February 11, 2020, through January 31, 2023. (No fiscal impact) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover Other: Director Karen Mitchoff (ABSENT) C.4 APPROVE and AUTHORIZE the Fire Chief, or designee, to enter into an Automatic Aid Agreement for Exchange of Fire, Rescue, and Emergency Medical Services between the Contra Costa County Fire Protection District, Rodeo-Hercules Fire Protection District, and City of Pinole Fire Department, effective April 1, 2020. (No fiscal impact) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover Other: Director Karen Mitchoff (ABSENT) C.5 ACCEPT the 2019 Annual Report of the Advisory Fire Commission, as recommended by the Fire Chief. (No fiscal impact) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover Other: Director Karen Mitchoff (ABSENT) GENERAL INFORMATION The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.co.contra-costa.ca.us ADVISORY COMMISSION The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet next on Monday, April 13, 2020, at 7:00 p.m. at their Administrative Office, 4005 Port Chicago Highway, Suite 250, Concord, CA 94520. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BGO Better Government Ordinance BOC Board of Commissioners CALTRANS California Department of Transportation CAER Community Awareness Emergency Response CAL-EMA California Emergency Management Agency CAO County Administrative Officer or Office CCE Community Choice Energy CBC California Building Code CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CFC California Fire Code CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPF – California Professional Firefighters CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency FTE Full Time Equivalent FY Fiscal Year GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IAFF International Association of Firefighters ICC International Code Council IFC International Fire Code Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 Local 1230 Contra Costa County Professional Firefighters Local 1230 MAC Municipal Advisory Council MBE Minority Business Enterprise MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act NFPA National Fire Protection Association OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PACE Property Assessed Clean Energy PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative UCOA United Chief Officers Association vs . versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. FISCAL IMPACT: No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status and progress of the various District initiatives. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/11/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover, Director ABSENT:Karen Mitchoff, Director Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 11, 2020 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.3 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District Date:February 11, 2020 Contra Costa County Subject:Fire Chief's Report - February 11, 2020 ATTACHMENTS Fire Chief's February Report CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT 4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180 Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org February 11, 2020 TO: Board of Directors FROM: Lewis T. Broschard III, Fire Chief RE: Fire Chief’s Report ______________________________________________________________________  Coronavirus Planning. The District has taken steps to prepare for the potential spread of the virus. We have implemented changes to our Emergency Medical Dispatch (EMD) questions of 911 callers regarding recent travel to China so we can provide appropriate information to our responders as well as alert receiving hospitals of possibly infected patients. As the situation develops, we are closely monitoring guidance from Centers for Disease Control and California Department of Health and updating our threat assessment. Our Medical Director, EMS Chief, and Ambulance Transport Program management are in daily contact with each other for information sharing, discussion of protocol changes/implementation and are in contact with county EMS staff and the State EMS Authority as needed.  High School Hands-Only CPR Training Program. This important initiative to help drive up cardiac event survivability across the County continues to gain momentum with several high schools across the District opting in this year. In January and February, multiple training sessions were conducted by AMR and CON Fire personnel at all Mount Diablo Unified School District high schools. At the beginning of February, approximately 5,000 of our stated goal of 10,000 students were trained. We continue to reach out to remaining high schools in the hopes of providing training to their students, as well.  Lucas Device Update. Lucas mechanical chest compression devices demonstrated at the December Fire Board meeting were placed in service last week. These easy- to-use lifesaving CPR units are now available on every District engine and truck to help our crews deliver high quality and consistent chest compressions to sudden cardiac arrest patients at every incident where they may be needed.  Academy 54 Update. Academy 54 is days away from completion with graduation scheduled for this Thursday, February 13, at 5 p.m. at the Lesher Center for the Arts in Walnut Creek. This is one of the most important events for the District, our recruits and their families and friends, and the communities we serve. All of the above, including District residents, are invited to attend and celebrate with us. Fire Chief’s Report – February 11, 2020 Page 2  Academy 55 Update. Candidates for this relatively small and abbreviated Lateral Firefighter-Paramedic Academy are currently in the medical screening process. We expect to begin this abridged, 10-week academy with approximately 10 experienced firefighter-paramedics in mid-April.  Fire Control Worker Recruitment. Interviews were conducted last week to identify 10 to 12 qualified candidates for the new hand crew program. Hiring will follow in May.  REACH Partnership. Con Air 1 remains at Mather Field where maintenance issues have delayed its in-service date until at least the end of February. In conjunction with the arrival of Con Air 1, we will plan a media event to communicate the many positive attributes of this unique partnership. Con Air 2 continues to provide air ambulance services and has been busy with transports from within Contra Costa County as well as adjacent counties.  US&R Search Dog Handler Update. The District continues to move forward with the plan to add a canine handler from our existing ranks of FEMA Urban Search and Rescue Task Force 4 personnel. Three potential candidates have been selected and will undergo an observation period by the task force that will inform a decision later this month as to which handler will attend training on the east coast later this year.  Pine Street High-Rise Training Drills. This training for these low-frequency, yet high- risk incidents was completed in late December. More than 250 CON Fire firefighters, along with firefighters from San Ramon Valley, Pinole, and Rodeo-Hercules, completed the training which assures we are better prepared in the event they are called on to respond to a high-rise fire.  Firefighter Injuries. Our occupation is a dangerous one, and that was proven out in two January incidents with two of our firefighters suffering injuries responding to structure fires. In one case, which could have been much worse, a firefighter fell through a second-story floor resulting in falling debris injuring a firefighter below. Neither of these firefighters was seriously injured, and both returned to duty soon after the incident. In a second incident, a firefighter suffered a fractured ankle requiring loss of duty time while recuperating.  Development Impact Fees. Antioch and Pittsburg have adopted the revised impact fees approved by the Board of Supervisors earlier this year.  Additional Fire Inspectors. Two new Fire Inspectors started with the District in December. This increases code enforcement staffing from 7 to 9 Fire Inspectors. We are expecting two retirements in March and have initiated a recruitment for Fire Inspector I and Fire Inspector II positions.  Fire Prevention Software. Procurement of a new inspection records management system and invoicing program is in process. We anticipate the new program will be installed and tested by July. This is one of the key components identified in the 2019 Grand Jury report regarding the Fire Prevention Bureau. Fire Chief’s Report – February 11, 2020 Page 3  NuStar Investigation Update. The investigation team continues to work on the investigation. We anticipate being able to complete the investigation and associated reports by the end of March.  Emergency Generators. As part of ongoing planning and preparedness for PSPS events and disasters, we have applied for several grants for replacement of older fixed generators at our stations as well as new towable emergency generators. We were awarded funds for one towable generator as part of the State Homeland Security Grant program ($92,000 with no matching funds) and replacement of the older fixed generators at Fire Station 2 in Pleasant Hill and Fire Station 81 in Antioch under the FEMA Hazard Mitigation Grant Program ($614,960 total with 25% matching funds). Installation and delivery is expected in 2021 due to grant funding timelines. RECOMMENDATION(S): ACCEPT a report from the Fire Chief providing a status summary for Contra Costa County Fire Protection District fire station construction projects. FISCAL IMPACT: Status report only. No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status and progress of District fire station construction projects. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/11/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover, Director ABSENT:Karen Mitchoff, Director Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 11, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.4 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:February 11, 2020 Contra Costa County Subject:Update on Fire Station Construction Projects - February 11, 2020 ATTACHMENTS Construction Projects Update - February 2020 CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT 4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180 Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org February 11, 2020 TO: Board of Directors FROM: Lewis T. Broschard III, Fire Chief RE: Update on Fire Station Construction Projects ______________________________________________________________________  Fire Station 9 – Pacheco A significant challenge has arisen regarding obtaining CEQA clearance for the Pacheco Fire Station. There is a flood control issue that requires mitigation before proceeding with construction drawings. Fire District staff is working collaboratively with the airport and other Public Works staff in order to identify a solution. This delay will most likely result in Fire Station 9 and Fire Station 86 being put out to bid separately.  Fire Station 70 – San Pablo Construction is proceeding. Large steel columns have been set, and vertical construction has commenced. We are still projecting a spring 2021 opening.  Fire Station 86 – Bay Point The new building codes went into effect on January 1, 2020. Although the project has already been approved by the zoning administrator, the architect is currently updating our construction drawings to be compliant with the 2020 codes before submitting a request for a building permit. A prequalification process for general contractors is underway in order to establish a list of eligible builders while staff is also exploring financing options. Later this year, the District expects to seek Board authorization to put the project out to bid. RECOMMENDATION(S): ACCEPT a report from the Fire Chief providing a status summary for the District's new Hand Crew Program. FISCAL IMPACT: Status report only. No fiscal impact. BACKGROUND: The Fire Chief is providing a report on the status and progress of the District's new Hand Crew Program. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/11/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover, Director ABSENT:Karen Mitchoff, Director Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 11, 2020 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.5 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District Date:February 11, 2020 Contra Costa County Subject:Report on New Hand Crew Program ATTACHMENTS Hand Crew Program Report CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT 4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180 Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org February 11, 2020 TO: Board of Directors FROM: Lewis T. Broschard III, Fire Chief RE: Report on New Hand Crew Program ______________________________________________________________________ As a result of increasing demands on fire resources during the summer and fall fire season, we are introducing a 12-person hand crew to District operations in 2020. In our first year, the hand crew will primarily be responsible for weed abatement projects, fuel reduction and mitigation projects, fire trail maintenance, and response to support fire crews with equipment and apparatus restoration and rehabilitation at fire scenes. Additionally, there will be training and development of the personnel assigned to the crew to prepare for the advancement of the crew’s capabilities as we progress through the 2020 fire season and into the second year of operations. In addition to the District’s weed abatement contractor, the hand crew will support various weed abatement projects throughout the District. Certain targeted fuel reduction or hazard mitigation projects can be supported by the crew in coordination with city and county public works or code enforcement agencies. The District’s fire trail program will be enhanced by additional maintenance and removal of brush or overhanging limbs that could obstruct fire engine access. The hand crew will be supporting fire operations by assisting crews in removing hose and equipment from large wildland incidents and getting fire engines back in service and returned to their stations more quickly. The crew will be split with 6-8 personnel on duty each day. They will be mobilized using a 10-15 passenger van, pickups, as well as a stake side utility vehicle. They will be equipped with weed eaters, various powered saws, and other equipment necessary to carry out their maintenance and vegetation management tasks. In addition, the stake side utility vehicle will be carrying several thousand feet of fire hose which can be easily loaded onto fire engines as replacement for hose used at an incident – the hand crew will retrieve the used hose at the scene, clean it, and return it to service. Utilizing the hand crew in this capacity will result in engine companies returning to service faster. The hand crew will be staffed by temporary seasonal employees and supervised by permanent Fire Captains on a rotation throughout the fire season. The new temporary seasonal classification of Fire Control Worker was established in late 2019 by the Board. It is anticipated the Fire Control Worker positions will be filled and training will commence in May. Operations are expected to begin in June, commencing with the traditional start to the fire season. The hand crew will be unstaffed at the end of October, or later if fire conditions persist. If the first year of operations is successful, we will look to expand the hand crew capabilities to include response to wildland fires in direct support of fire suppression activities in 2021. As the District continues to plan for and respond to prolonged fire seasons, we are hopeful this will become a sustainable resource to assist us in providing increased operational capacity for our wildland fire suppression mission. RECOMMENDATION(S): ACCEPT the 2019 Annual Report of the Advisory Fire Commission. FISCAL IMPACT: No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Protection District Board of Directors, the Fire Chief is submitting the 2019 Annual Report of the Advisory Fire Commission. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/11/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover, Director ABSENT:Karen Mitchoff, Director Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 11, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.5 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:February 11, 2020 Contra Costa County Subject:Advisory Fire Commission 2019 Annual Report to the Board of Directors ATTACHMENTS 2019 AFC Annual Report 2019 ANNUAL REPORT  CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT ADVISORY FIRE COMMISSION Erel Betser, District I Matthew Guichard, District II Michael Daugelli, District III (October – December) Debra Galey, District IV (Chair / June – December) Nat Rojanasathira, District V (Chair / January – June) Mike Egan, At Large #1 Richard T. Chapman, At Large #2 (Liaison to the Board of Directors) Latonia Ellingberg, Staff Lisa Bartley, At-Large Alternate #1 Walter Fields, At-Large Alternate #2 Darran Mazaika, At-Large Alternate #3 (January – June) 2019 ANNUAL REPORT Contra Costa County Fire Protection District Advisory Fire Commission Meetings: Bi-monthly meetings were held: February, April, June, August, October, and December Location/Time: 4005 Port Chicago Highway, Concord at 7:00 p.m. Chair: Debra Galey (Current); Nat Rojanasathira (January – June) Staff: Latonia Ellingberg Reporting Period: January through December 2019 I. ACTIVITIES  Conducted regular business of the Commission  Conducted regular business of the Commission as well as the following Committees:  Apparatus & Equipment*  Bylaws  Budget*  Personnel*  Property and Annexation* (*All above committee business conducted during the course of regular meetings.)  Attended Contra Costa County Fire Commissioners Association Meetings  Attended Board of Supervisors Meetings  Attended Contra Costa County Fire Protection District Board of Directors meetings  Attended the Line of Duty Death Memorial Service  Attended Fire Academy Graduation Ceremony  Attended Fire Station 16 Grand Opening Ceremony  Attended Fire District Annual Open House  Attended various city council, town hall, and other fire board meetings II. ACCOMPLISHMENTS  Conducted public hearings to resolve public complaints regarding weed abatement charges  Approved adjustments to weed abatement charges  Provided feedback on fire prevention activities, suppression leave, incident summary reports and response times Page 2 of 3  Provided feedback on levels of service in communities with closed stations or reduced service III. ATTENDANCE/REPRESENTATION  Vacancies: District V and At-Large Alternate #3  Diversity: Commission consists of a variety of retired and active business professionals/owners including Engineer; Attorney; retired High School Teacher; Management Analyst – City of Brentwood; retired Security Advisor, former Police Detective, and volunteer Firefighter/EMT with the Graeagle Volunteer Fire Department; retired Fire Captain; Claims Analyst; and Paramedic.  Level of Participation: Regular Mtgs. Betser 3 of 6 Chapman 6 of 6 Daugelli 2 of 2 Egan 4 of 6 Galey 6 of 6 Guichard 5 of 6 Rojanasathira 3 of 3 Bartley (At-Large Alternate #1) 4 of 6 Fields (At-Large Alternate #2) 5 of 6 Mazaika (At-Large Alternate #3) 0 of 3  Quorum Frequency: No meetings cancelled due to lack of a quorum. IV. TRAINING/CERTIFICATION  Commissioners Chapman, Daugelli, Galey, and Guichard completed “The Brown Act and Better Government Ordinance – What You Need to Know as a Commission, Board, or Committee Member.” V. PROPOSED WORK PLAN/OBJECTIVES FOR NEXT YEAR  Contribute to the development of a weed abatement appeal process.  Attend meetings relative to fire service issues.  Provide input to the Board of Directors.  Continue to monitor citizen complaints stemming from the District’s weed abatement program.  Continue to approve adjustments to weed abatement charges.  Continue to exercise oversight of the approval process for the disposal of surplus property.  Continue to explore alternate funding sources. Page 3 of 3 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to enter into an Automatic Aid Agreement for Exchange of Fire, Rescue, and Emergency Medical Services between the Contra Costa County Fire Protection District, Rodeo-Hercules Fire Protection District, and City of Pinole Fire Department, effective April 1, 2020. FISCAL IMPACT: The fiscal impact is neutral, except for those occasions where reimbursement may be paid to other agencies for battalion chief coverage. BACKGROUND: The original Battalion 7 Automatic Aid Agreement (“Agreement”) concept between the City of Pinole, Rodeo-Hercules Fire Protection District, and the Contra Costa County Fire Protection District dates back to the late 1990s. The overall concept of cooperation amongst these agencies was identified as necessary based on each agency’s staffing, the geography of West Contra Costa County, and the need for closer coordination of resources to safely and successfully mitigate incidents within the respective jurisdictions. There has been at least one revision to the Agreement since its inception. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/11/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover, Director ABSENT:Karen Mitchoff, Director Contact: Lewis Broschard, Deputy Chief 925-941-3300 x1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 11, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.4 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:February 11, 2020 Contra Costa County Subject:Battalion 7 Automatic Aid Agreement BACKGROUND: (CONT'D) The areas served under this Agreement include the cities of Pinole, San Pablo, and Hercules as well as the unincorporated communities of Bayview-Montalvin, Tara Hills, El Sobrante, and Rodeo. The communities of North Richmond and East Richmond Heights are not necessarily directly served by all parties to the Agreement; however, they receive the benefit of automatic aid and mutual aid from the Battalion 7 agencies, when needed. The area served by the Crockett-Carquinez Fire Protection District are not included in this Agreement. This revision to the Agreement was developed in collaboration with the Fire Chiefs of the Rodeo-Hercules Fire Protection District and the City of Pinole Fire Department. The intent of the revision was to capture and document current operational practices and combined philosophy of providing service to the areas within Battalion 7. This Agreement provides for a consistent staffing requirement for all parties; ensures advanced life support (paramedic) staffing of all units within Battalion 7; requires all parties to adequately equip their agency with primary and reserve fire apparatus and to operate under common communications and operational procedures; outlines consistent daily reporting and supervision activities of the shared battalion chiefs; and provides a mechanism for financial reimbursement between agencies for battalion chief coverage, when necessary. This Agreement does not contain any provision for financial compensation between the agencies for incidents or responses. CONSEQUENCE OF NEGATIVE ACTION: The current agreement would remain in effect without the necessary improvements and requirements contained in the revised agreement. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with REACH Air Medical Services LLC, in an amount not to exceed $700,000, for emergency medical services clinical education for the period January 1, 2020, through December 31, 2022. FISCAL IMPACT: 100% CCCFPD EMS Transport Fund (fund 204000). BACKGROUND: The Contra Costa County Fire Protection District (District) has a need for clinical education services to develop and provide clinical care training programs, conduct continuous quality improvement reviews, and enhance the overall clinical care provided by the District’s employees and contractors. The District will contract with REACH Air Medical Services LLC to provide qualified personnel to provide clinical education services to the District. Contractor will provide up to four clinical education/training classes per training calendar year, with topics selected by District, as well as Paramedic and Emergency Medical Technician certification courses. Contractor will conduct an ongoing clinical continuous quality improvement review of District medical calls. Additionally, acting as the District’s On-Call Infection Control Officer, Contractor will take calls from District personnel and provide direction regarding potential exposures to infectious diseases for up to 12 days per month. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/11/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover, Director ABSENT:Karen Mitchoff, Director Contact: Terence Carey, Assistant Chief 925-941-3300 x 1104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 11, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.2 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:February 11, 2020 Contra Costa County Subject:Contract for Emergency Medical Services Clinical Education RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Brycer, LLC, for a fire protection systems compliance software system for the period February 11, 2020, through January 31, 2023. FISCAL IMPACT: There is no cost to the Contra Costa County Fire Protection District. Third party fire inspection and systems testing companies will pay Brycer, LLC for use of the software system when they submit reports.. BACKGROUND: The Contra Costa County Fire Protection District (District) performs inspections of existing occupancies for compliance with the California Fire Code (CFC), Title 19-California Code of Regulations, the California Health and Safety Code, the Contra Costa County Fire Protection District Ordinance, applicable National Fire Protection Association (NFPA) standards and other approved national standards. Occupancies with an automatic fire protection system are required to maintain their systems via utilizing the proper licensed contractor. Part of the District’s inspection is to review the inspection reports performed by third party inspection companies and ensure APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/11/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover, Director ABSENT:Karen Mitchoff, Director Contact: Chris Bachman, Assistant Fire Chief/Fire Marshal, 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 11, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.3 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:February 11, 2020 Contra Costa County Subject:Contract for Fire Protection Systems Compliance Software BACKGROUND: (CONT'D) that all the proper testing is being completed and that there were no deficiencies that need to be corrected. Brycer, LLC provides a web-based software application and service called The Compliance Engine for fire prevention bureaus to track and drive code compliance. It provides a secure cloud environment in which third party contractors that inspect, test, and maintain fire protections systems can submit their reports via Brycer, LLC's web portal direct to the District. RECOMMENDATION(S): APPROVE and AUTHORIZE settlement with Nextel of California, Inc. (dba Sprint Nextel and Nextel Communications) and Sprint Solutions, Inc., (collectively, “Sprint”) in the False Claims Act lawsuit State of California ex rel. OnTheGo Wireless, LLC v. Cellco Partnership d/b/a Verizon Wireless, et al. (Sacramento Superior Court Case No. 34-2012-00127517), requiring Sprint to pay the Contra Costa County Fire Protection District $5,633.14, as recommended by the Fire Chief. APPROVE and AUTHORIZE the Fire Chief to complete and return, on behalf of the Contra Costa County Fire Protection District, a consent and release for non-intervenors, to agree to the terms of settlement and to release Sprint from claims that were raised or that could have been raised in the lawsuit. FISCAL IMPACT: The District will receive $5,633.13 in settlement funds from T-Mobile. Funds will be deposited in the Contra Costa County Fire Protection District General Fund. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/11/2020 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Federal D. Glover, Director ABSENT:Karen Mitchoff, Director Contact: Lewis Broschard, Fire Chief 925-941-3300 x1100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 11, 2020 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.1 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:February 11, 2020 Contra Costa County Subject:Partial Settlement of State of California ex rel. OnTheGo Wireless, LLC v. Cellco Partnership d/b/a Verizon Wireless, et al. BACKGROUND: This board order authorizes the Contra Costa County Fire Protection District (District) to participate in a settlement with Nextel of California, Inc. (dba Sprint Nextel and Nextel Communications) and Sprint Solutions, Inc., (collectively, “Sprint”) in a False Claims Act lawsuit filed on behalf of the State of California and several public agencies against several wireless carriers. The lawsuit, State of California ex rel. OnTheGo Wireless, LLC v. Cellco Partnership d/b/a Verizon Wireless, et al. (Sacramento Superior Court Case No. 34-2012-00127517), alleges that several wireless carriers, including Sprint, billed public agencies more than they agreed to bill under multi-agency contracts for wireless services. The District participated in those contracts and paid Sprint approximately $161,608 for wireless services under the contract during the period covered by the lawsuit (2006-2012). The relator OnTheGo Wireless, LLC, (“Relator”) litigated this lawsuit on behalf of the State of California, Contra Costa County, and several other cities, counties, and public agencies. The District received a notice that the Relator has agreed to a settlement with Sprint. This settlement will require Sprint to pay a total of $9,220,391, plus attorney’s fees, for its alleged unlawful conduct. The Court will consider giving final approval of the settlement with Sprint on March 17, 2020. If the Court approves the settlement, and if the District signs and returns a release form by February 18, 2020, the District will receive $5,633.14 from the Sprint settlement funds. The release form will release Sprint from all claims related to its alleged unlawful billing practices that were raised or could have been raised in this litigation. If the District does not sign and return a release form and the court approves the settlement, the District's settlement amount would be reduced by 10 percent. The Fire Chief recommends approving the partial settlement with Sprint and authorizing the execution and return of a release form, to ensure that the District receives the full amount of its allocation of settlement funds. CONSEQUENCE OF NEGATIVE ACTION: If the District takes no action and the court approves the settlement, the District would only receive approximately $5,069.82 in settlement funds. ATTACHMENTS Notice of Settlement