HomeMy WebLinkAboutMINUTES - 11022010 - C.33RECOMMENDATION(S):
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to execute a contract amendment with IKON Office Solutions, Inc., to increase the payment
limit by $300,000 to a new payment limit not to exceed $2,100,000 for Case Stored Text
Automated Retrieval (CaseStar) Project services, for the period April 1, 2008 through
March 31, 2011.
FISCAL IMPACT:
$2,100,000: Administrative Overhead (20% County; 40% State; 40% Federal)
BACKGROUND:
The Employment and Human Services Department contracted with Contractor to provide
Case Stored Automated Retrieval (CaseSTAR) services, a process for automating the
existing paper case records to maximize staff resources and improve client services.
CaseSTAR has enabled access to client case records by all caseworkers
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/02/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Earl Maciel 3-1648
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 2, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Earl Maciel
C.33
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:November 2, 2010
Contra
Costa
County
Subject:Amend Contract with IKON Office Solutions, Inc.
BACKGROUND: (CONT'D)
in the Client Service Centers and has resulted in increased staff efficiency and a reduction in
costs currently associated with records maintenance and service delivery.
The Employment and Human Services Department used existing clerical staff to scan
documents for storage into the CaseSTAR system. As a result of staff reductions and
increased workloads, this activity can no longer be performed by staff. The Contractor has
agreed to assume this vital function.
This amendment services to increase the contract payment to cover increased usage of
services as a result of staff reductions.
CONSEQUENCE OF NEGATIVE ACTION:
Funding for this contract will be used in full with four months remaining to the contract's
term. The Department will be unable to pay for services.
CHILDREN'S IMPACT STATEMENT:
None