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Home My WebLink AboutMINUTES - 09212010 - C.89RECOMMENDATION(S): ACCEPT the Librarian's Status Report on the Wilruss Children's Library Trust for Fiscal Year 2009-2010. FISCAL IMPACT: Balance in fund at the end of the previous year (6/30/09) $1,723,401 Amount in the fund at the end of the current year (6/30/10) $1,734,637 Amount received during the current year $ 67,814 Amount expended during the current year $ 56,578 Amount available for expenditure as of 6/30/10 $ 27,037 Interest was earned in FY 2009-2010 at a weighted average rate of 3.88%. During FY 2009-2010, the principal was invested by the County Treasurer using a laddered approach with interest rates ranging from 2.33% to 5.28%, and maturity dates ranging from 2009 to 2015 (see Attachment “A”). The trust principal amount earned interest at a rate of 6.6% in Fiscal Years 1998-99 through 1999-2001. A portion of those earnings were spent in Fiscal Years 2001-02 through APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/21/2010 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gail McPartland, 925-927-3204 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 21, 2010 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.89 To:Board of Supervisors From:Anne Cain, Librarian Date:September 21, 2010 Contra Costa County Subject:ACCEPT the Librarian's Status Report on the Wilruss Children's Library Trust 2008-09, FISCAL IMPACT: (CONT'D) when interest rates were lower, in order to continue the program at the same level of service. Beginning in 2009-10 expenditures from the trust have been budgeted to match expected investment returns, with an increasing reliance on budgeted County Library funding to maintain the service level of the Early Literacy Program. The current projection is that interest rates will continue to decline and additional budgeted County Library funding will be required to continue program activities at their current level of service through Fiscal Year 2011-2012. BACKGROUND: In 1996, the Contra Costa County Library was advised that it had been named to receive the proceeds from the Storm’s Living Trust valued at $1,707,600, which had been established by Mrs. Wilma Storms. Conditions of the trust require that all proceeds from the trust be placed in a new trust fund (the Wilruss Children’s Library Trust) for the design and maintenance of programs that promote literacy and a lifelong love of books and reading in socially and economically disadvantaged areas of Contra Costa County. Terms of the trust authorize the County Librarian to expend earnings from the trust each year and to carry over any unspent earnings from the prior years. In no case is the principal amount to be invaded, other than to pay approved claims against the Storms Living Trust. There is also a provision for an annual reporting to the Board of Supervisors on the Wilruss Children’s Library Trust. Here is a summary of the activities funded in FY 2009-2010: Reach Out and Read In FY 2009-2010 the County Library’s Reach Out and Read Program succeeded in keeping its national affiliation with the organization, helped fund the program locally and trained clinical staff to educate parents on the importance of reading with their children every day. The Wilruss Trust provided $2,876 for the purchase of books for the program. Additional books were purchased with financial gifts from Kaiser Permanente and the Soroptimist International of East County. The pediatric staffs at the community clinics in Richmond, Concord, Pittsburg distributed these materials to over 5,000 parents and families during well baby visits when these caregivers were taught that the importance of developing an interest and love for books is as essential to their children as good health. In FY 2009-2010 the Library provided refresher training to 50 clinical pediatric staff. Five training sessions were presented by the Library’s Early Literacy Specialist during which current research and background on children’s brain development and reading were reviewed. The sessions demonstrated ways of using books as an assessment tool and how to encourage parents and childcare providers to read and share books and language with children. Stories to Go In FY 2009-2010 the Stories to Go Program had 56 volunteers on its roster. The volunteers read to children in over 49 preschool classrooms and community locations. The ongoing story times helped preschoolers get ready to read. The Stories to Go Program contributed over 2,912 hours of volunteer time and conducted over 1,645 story times. Volunteers used over 12,000 items of library materials throughout the year. Wilruss Trust Funds provided and maintained 325 traveling story kits for the program. The Stories to Go Program maintained an ongoing agreement with the Monument Community Senior Action Team to train volunteers for their area and promote the program within its neighborhood. Additionally, the Senior Action Team placed volunteers who conducted story times in apartment buildings meeting rooms at the First Five Center in Concord, Head Start classes, and in conjunction with the Mt. Diablo Adult Education at English as a Second Language classes taught at the Cambridge Community Center. Books to Grow On This program was originally funded with a $10,000 grant from the First Five Contra Costa Children’s and Families Commission and allowed the Library to create 84 Books to Grow On kits. The collection of kits is available to any library cardholder. In the FY 2009-10 the collection has circulated 304 times providing an estimated 620 story times to at least 3,620 children. Office of Early Literacy In FY 2009-2010 the Office of Early Literacy created 3 training programs to instruct 27 staff members on how to conduct preschool story times, toddler times and infant lapsit programs. Staff that completed this training raised the quantity and quality of children’s programming community libraries could offer children, families and local daycare providers. In the FY 2009-2010 the Office of Early Literacy provided 7 programs to parent and caregiver groups in the county. These classes offered information on the importance and method of preparing children for a lifetime of reading. The Office has also served as a link to other local groups such as First Five, Monument Futures, Contra Costa Childcare Council, and the Contra Costa County Office of Education Local Planning Council. Additionally, the Office of Early Literacy worked with Pacific Library Partnership, a regional library consortium, to create workshops for the professional development of children’s librarians and continuing education for para-professional staff. CHILDREN'S IMPACT STATEMENT: Wilruss programs fulfill impact statements 1, 2, and 4. 1. Children Ready for Succeeding in School: The goal of all Wilruss programs is to increase school readiness by encouraging parents and caregivers to understand and practice early literacy skills. 2. Children and Youth Health and Preparing for a productive adulthood: All the Wilruss programs foster education and reading which are healthy and important activities which lead to adulthood. 4. Families that are safe stable and nurturing: All Wilruss programs promote nurturing in the course of teaching parents and providers to interact, converse, and read to children as a healthy and essential part of childhood. This action prompts feelings of safety and stability among children. ATTACHMENTS Wilruss Trust History and Projection ATTACHMENT AWILRUSS TRUST HISTORY AND PROJECTIONActualActualActualEstimatedEstimated07-0808-0909-1010-1111-128451/740 Beginning Balance 1,776,120$ 1,745,342$ 1,723,401$ 1,734,637$ 1,732,237$ 8451/800 Amount Received 63,171$ 56,114$ 67,814$ 54,000$ 46,300$ 3748/9967 Budgeted Expenditures 85,422$ 77,717$ 56,314$ 56,000$ 46,300$ 8451/830/540 Actual Amount Expended (93,949)$ (78,055)$ (56,578)$ (56,400)$ (46,300)$ 8451/750 Ending Balance 1,745,342$ 1,723,401$ 1,734,637$ 1,732,237$ 1,732,237$ Principal 1,707,600$ 1,707,600$ 1,707,600$ 1,707,600$ 1,707,600$ Amount Available 37,742$ 15,801$ 27,037$ 24,637$ 24,637$ Additional Sources of Funding for Early Literacy ProgramGrants and Donations 36,000$ 16,700$ 1,000$ -$ -$ County Funding11,322$ 16,679$ 36,115$ 39,527$ 52,093$