HomeMy WebLinkAboutMINUTES - 08032010 - C.51RECOMMENDATION(S):
ACCEPT report detailing blanket purchase order activity by County departments for the
period January 1, 2010 through June 30, 2010.
FISCAL IMPACT:
There is no financial impact associated with acceptance of the report.
BACKGROUND:
In October 2006, the Board of Supervisors accepted a report from the Finance Committee
of the Board on the current practices and procedures for processing blanket purchase orders
and directed the Purchasing Agent/Director of General Services to provide semi-annual
reports to the Board of Supervisors detailing all blanket purchase order activity by
department by expenditure.
A blanket purchase order is a contractual agreement, issued on an annual or multi-year
basis, which provides for procurement of goods, services, maintenance services, or
equipment rentals on an as-needed basis with a stipulated maximum amount for a fixed
period of time. Blanket purchase orders are used when there will be on-going
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 08/03/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Mike Lango (925)
313-7120
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: August 3, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: GSD Admin, GSD Acccounting, CAO, Auditor Controller
C.51
To:Board of Supervisors
From:Michael J. Lango, General Services Director
Date:August 3, 2010
Contra
Costa
County
Subject:ACCEPT the Attached Report Detailing Blanket Purchase Order Activity by County Departments for the
Period January 1, 2010 through June 30, 2010
BACKGROUND: (CONT'D)
activity with a vendor to enable departments to order goods and services as needed
without having to request a new purchase order in each instance.
The attached Blanket Purchase Order Activity Report is provided to comply with the
Board’s semi-annual reporting direction and summarizes the blanket purchase order
activity for County departments for the period January 1, 2010 through June 30, 2010.
There were 885 blanket purchase orders issued during the reporting period totaling
$24,575,936. This compares to 684 blanket purchase orders issued during the previous
six-month reporting period totaling $40,628,898.
CONSEQUENCE OF NEGATIVE ACTION:
CHILDREN'S IMPACT STATEMENT:
ATTACHMENTS
BPO Attachment Jan-Jun2010
Blanket Purchase Order Activity Report
1/1/2010 to 6/30/2010
Department Number of POs Maximum Allowable Expenditure
ADMINISTRATOR’S OFFICE 78 $ 2,525,997
AGRICULTURE 11 39,673
ANIMAL SERVICES 8 99,115
ASSESSOR 4 27,845
AUDITOR-CONTROLLER’S 3 19,673
BUILDING INSPECTION 5 1,347,500
COMMUNITY DEVELOPMENT 26 376,538
COMMUNITY SERVICES 11 110,339
CONTRA COSTA HEALTH PLAN (CCHP) 3 136,550
COUNTY CLERK-RECORDER 15 194,471
COUNTY COUNSEL 2 163,908
DISTRICT ATTORNEY 4 62,000
DEPT OF CHILD SUPPORT SVCS 15 101,418
EMPLOYMENT & HUMAN SERVICES 18 813,934
FIRE DISTRICT 4 135,345
GENERAL SERVICES 215 3,906,592
HUMAN RESOURCES 1 2,390
HEALTH SERVICES 214 10,536,908
LIBRARY 29 171,085
PROBATION 15 363,460
PUBLIC DEFENDER 9 294,360
PUBLIC HEALTH 53 784,410
PUBLIC WORKS 53 790,594
SHERIFF-CORONER 86 1,565,283
TREASURER-TAX COLLECTOR 3 $ 6,548
Over $100,000 38 $13,557,181
Between $25,000 and $100,000 81 $4,862,316
Under $25,000 766 $6,156,439
Total: 885 24,575,936
G:\Shared\Venice\07-2010 Reports\Blanket Purchase Order Activity Report JAN-JULY 2010.doc