HomeMy WebLinkAboutMINUTES - 08032010 - C.47RECOMMENDATION(S):
ACCEPT the June 2010 update on the operations of the Employment and Human Services
Department, Community Services Bureau, as recommended by the Employment and
Human Services Department Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits monthly reports to the Contra
Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates
to the County Administrator and BOS regarding any and all issues pertaining to the Head
Start Program and Community Services Bureau.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 08/03/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Joseph Valentine,
3-1579
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: August 3, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.47
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:August 3, 2010
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Service Bureau
ATTACHMENTS
CSB June 2010 CAO Memo
David Twa
Page 1
July 9, 2010
To: David Twa, County Administrator
From: Joe Valentine, EHSD Director
Subject: Monthly Report
Date: July 9, 2010
I am submitting the following report to ensure ongoing communication with the County
Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program
and the Community Services Bureau (CSB).
A. Parent Involvement
The Policy Council held their regular monthly meeting on Wednesday, June 16th from 6-8pm at
the Pacheco Community Center. Representatives were asked to consider approval of the
following: New Hires, Head Start/Early Head Start Program Changes, and a G2g Budget
Change Request. The Council also heard updates on the 2008-2010 Head Start/Early Head Start
Goals and Objectives and Community Action. This month’s training topic was stress
management and CSB’s Mental Health Unit provided the training. In place of next month’s
meeting, the Policy Council, Board of Supervisors, and Economic Opportunity Council will hold
a joint training scheduled for July 8th from 10am – noon at the historical Craneway Pavilion in
Richmond.
B. Personnel Report
Current Staffing Activities:
Vacancies past 3 months:
o Infant/Toddler Associate Teacher - 0
o Infant/Toddler Teacher (including Master Teacher) - 0
o Teacher (including Master Teacher) - 5 (2 T / 3 MT)
o Pre-school Associate Teacher - 5
o Site Supervisor II - 1
This month we conducted interviews and hired 2 Infant/Toddler Associate Teachers and one
Teacher. One additional new hire for a teaching position is pending. We are in the process
of reviewing new applications and scheduling more interviews.
Recruitment Activities during the month:
CSB continues to actively advertise open positions in local and professional newsletters and
publications. We have an open online application process through County Human
Resources.
T/TA Activities for June 2010:
Teaching Staff:
A Site Supervisor attended the Program for Infant Toddler Care Module I and II
trainings.
22 center-based staff received the Devereux Early Childhood Assessment Program
(DECA) training.
40 Douglas Drive
Martinez, California 94553
Tel 925 313 1551
Fax 925 313 1772
David Twa
Page 2
July 9, 2010
25 center-based staff received the Program for Infant Toddler Care training in
preparation for our Early Head Start Expansion.
Comprehensive Services Staff:
Two assistant managers attended a Case Management Practice training.
Administrative Staff:
3 staff attended the Northern California Children and Youth Summit.
Two management staff attended the National Energy and Utility Affordability
Conference.
Two management staff attended the National Head Start Association Academy for
Administrators and Mid-Managers.
Two management staff attended the Essential Trainer workshop for Head Start
Programs.
Clerical Assistant Trainee Staff:
All CATs attended a Balancing Work and Personal Life - Stress Management training
presented by our Mental Health Unit.
All CATs attended The Outstanding Communicator training.
C. Fiscal and Audit Reports
The Bureau received approval of its supplemental funding application from the
Administration for Children and Families (ACF) that provide for permanent cost-of-
living adjustment (COLA) increase of 1.84%. This supplemental funding will
permanently increase the base funding of Head Start and Early Head Start programs by
$336,207 per year.
The California Department of Community Services and Development conducted an on-
site monitoring visit of the Bureau’s Energy and Weatherization Programs. The purpose
of the on-site visit was to ensure that programs are in compliance with State and Federal
laws and regulations, as well as the State’s internal policies and procedures, and to
determine if work accomplished and planned is consistent with the work described in the
approved contracts.
The Bureau submitted grant applications to the Office of Head Start (OHS) for Head Start
Innovation and Improvement Project, Supporting Grandparents Raising Head Start
Grandchildren. The total funding for this program is $50,000. If awarded, the funds will
be used to provide grandparent support groups, parenting classes that support child
development, assistance to grandparents navigating State and local services, legal
services referrals as well as many other supportive programs.
The Bureau submitted the Expenditure Activity Report to the California Department of
Community Services and Development for the Low-Income Housing & Energy Programs
(LIHEAP).
Upon instructions by the Regional Office of the Administration for Children and Families
(ACF), the Bureau submitted a revised funding application for Early Head Start
Expansion ARRA Grant in the amount of $2,733,739. This funding will expand the
Early Head Start slots by 170 slots and will have a project period of 15 months beginning
July 1, 2010 through September 30, 2011.
David Twa
Page 3
July 9, 2010
The Bureau submitted to California Department of Education the Monthly Caseload and
Expenditure Report for CalWORKS Stage 2 and Alternative Payment Programs.
In compliance with ARRA reporting requirements, the Bureau submitted the ARRA
reports for Community Services Block Grant (CSBG) ARRA, Department of Energy
(DOE) Weatherization Assistance Program ARRA, and the FY 2010 2nd Quarter ARRA
reports for Head Start and Early Head Start ARRA Cost of Living Adjustment (COLA)
and Quality Improvement (QI) grants.
D. Licensing Issues
None to report
E. Business Systems
Facility Renovation Repair Grant:
Awarded $250,000.00 FRR (Facility Renovation Repair) Fund for FY2010-2012 from
CDE for Balboa, Crescent Park, San Pablo, GM-III, Bella Monte, GM, Lavonia Allen,
Los Arboles, Los Nogales, Martinez CC, Bayo Vista, Brookside and Las Deltas.
ARRA Quality Improvement Project:
Child Location, Observation and Utilization Data System formerly known as Child Safety
System (CLOUD)
Scheduled to present at parent meeting on July 15th.
GM-III RTLS/Zone Readers installation is complete.
Mental Health Triage/Data System:
Submitted a Supplemental Approval Form to CAO and received approval.
Submitted a purchase requisition to GSD.
Time Management:
Easy and accurate web based time management system. That can track time and expenses by
projects, programs, clients or by the needs of management.
Submitted a Supplemental Approval Form to CAO and received approval.
Submitted a purchase requisition to GSD.
Business Intelligence – Dashboard:
Submitted a Supplemental Approval Form to CAO and received approval.
Submitted a purchase requisition to GSD
Procurement of Classroom HP Touch Screen Wall Pad computers:
We are currently waiting for shipment of the Wall Pad computers.
Installation of TV monitors at CSB District Offices/Child Care Centers is still in process.
Work on the Key Card System continues to be in progress.
F. Eligibility, Recruitment, Selection, Enrollment, Attendance
Enrollment: 100% EHS, 100% HS
David Twa
Page 4
July 9, 2010
Actual Enrollment - HS and EHS: 2672
Number of Children with Disabilities: 210
Medical Exams: 1938 (72.53% completed)
Medical Treatment: 429 (22.14% completed)
Dental Exams: 1240 (55.51% completed)
Dental Treatments: 82 (22.28% 82 out of 368 diagnosed for treatment completed)
Pregnant mothers enrolled: 75
Screenings completed:
o Speech & Language: 1,057
o Social/Behavioral: 1,042
o Brigance: 1,056
Desired Results Assessments completed: 2,950
G. Special Projects/Activities
CSB received confirmation from the ACF of our Early Head Start Expansion AARA
grant funding in the amount of $2,733,739. This funding will expand the Early Head
Start slots by 170 slots and will have a project period of 15 months beginning July 1,
2010 through September 30, 2011.
Workplace Dynamics LLC, an independent research company, in conjunction with the
Bay Area News Groups, surveyed hundreds of companies throughout Bay Area to
determine the Top Work Places in the area. As a result of the research, CSB was
nominated as one of the top 60 places to work. CSB received recognition in major
newspapers: CC Times, Oakland Tribune, and San Jose Mercury News on June 20 and
June 27, 2010.
CSB is applying for the Early Learning Mentor Coaches Grant for $225,000 from Office
of Head Start.
cc: Policy Council
Family & Human Services Committee
Shirley Karrer, ACF
Rollie Katz, Local One
Attachments
David Twa
Page 5
July 9, 2010
Attachment 1
EMPLOYMENT & HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
CHILD NUTRITION FOOD SERVICES
CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED
FY 2009-2010
2010
Month covered May
Approved sites operated this month 22
Number of days meals served this month 20
Average daily participation 1,202
Number of Meals Served:
Breakfast 16,968
Lunch 24,038
Supplements 17,871
Total Number of Meals Served 58,877