HomeMy WebLinkAboutMINUTES - 07272010 - C.07RECOMMENDATION(S):
ADOPT Resolution No. 2010/391 authorizing the County to extend its provision of
administrative services to East Contra Costa Fire Protection District (ECCFPD) through
June 30, 2011, as recommended by the County Administrator.
FISCAL IMPACT:
100% ECCFPD funds. The County charges ECCFPD for its administrative overhead costs
through the Cost Allocation Plan. The County’s total claimable overhead costs for FY
2010/11 is projected at $290,056. In addition to these charges, some County departments
direct bill ECCFPD for actual costs of services.
BACKGROUND:
On Oct . 15, 2009, the Board of Supervisors adopted Resolution No. 2009/940, which
authorized the change in governing structure of the ECCFPD and provided for a six-month
transition period (from the first meeting of the new ECCFPD Governing Board) for the
County to provide administrative services. It as anticipated that during the transition period,
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 07/27/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Rich Seithel
313-1024
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: July 27, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: EMY L. SHARP, Deputy
cc:
C. 7
To:Board of Supervisors
From:David Twa, County Administrator
Date:July 27, 2010
Contra
Costa
County
Subject:Extension of Transition Period for East Contra Costa Fire Protection District
ECCFPD and the County will work out the new terms of the provision of administrative
support services. Both ECCFPD and the County have the option to retain the current
arrangement of County provision of administrative support services (including human
resources/payroll/benefits administration, retirement administration, Auditor services) past
the transition period, at ECCFPD’s sole expense. County and ECCFPD will have to
negotiate the post-transition terms. Either party may also opt out on all or part of the
arrangements, by giving reasonable notification to the other party.
The six-month transition period will expire on August 3, 2010. As of today, the only
changes to the administration of support services adopted by the ECCFPD Board of
Directors are as follows:
• Cancellation of the ATA/furlough agreement for the three Battalion Chiefs as approved by
the ECCFPD Board on June 7, 2010; change to be implemented by Auditor/Payroll.
• The selection of an insurance carrier for ECCFPD’s workers compensation effective July
1, 2010. The county will discontinue worker’s compensation charges to ECCFPD effective
this date. Auditor/Controller has set up new fund numbers for ECCFPD. ECCFPD will be
responsible for district’s quarterly premiums and account coding on the TC52 should be
charged to 1070.
• The selection of a separate counsel for ECCFPD. The county has discontinued County
Counsel charges to ECCFPD effective July 1, 2010.
It has been deemed by all parties involved (ECCFPD, CAO, Auditor/Controller, Human
Resources) that it is prudent to extend the transition period up to June 30, 2011 (sooner if
mutually deemed appropriate by County and ECCFPD). This will give all parties additional
time to work out and negotiate alternate arrangements. ECCFPD Board of Directors will
adopt a similar resolution on August 2, 2010 approving the extension of the transition
period.
The following Transition Plan will remain in place for the following administrative areas,
unless otherwise canceled and/or replaced by either party:
BACKGROUND: (CONT'D)
State Unemployment Insurance - ECCFPD has been advised to secure a separate State
Unemployment Insurance account number that is solely for ECCFPD. This will enable
the County to report ECCFPD’s employees’ quarterly wages under the district's account
number, rather than the County's. ECCFPD has been advised by the County to contact
the State for additional information regarding the claim process.
Treasury/Reporting Requirements- ECCFPD funds will remain in the County Treasury
through June 30, 2011. ECCFPD will be reported in the Investment Trust Funds effective
for FY 10/11, and will need to contract for an auditor that year as well.
County Charges to ECCFPD - Effective July 1, 2010, County departments that charge
ECCFPD through journal vouchers will bill the district directly. Human
Resources/Benefits Administration - ECCFPD will continue to receive benefit
administration services from the County and the County will direct bill ECCFPD for
actual costs. Labor/Union Negotiations - It is the ECCFPD's intent to discontinue
labor/union negotiations and administration with the County as of the expiration of its
two current Memorandums of Understanding (Contra Costa County Professional
Firefighters Local 1230 expires November 30, 2010 and AFSCME, Local 2700 expires
June 30, 2011). The District will contract with its own labor/union negotiators to provide
labor relation services at that point. The County will direct bill ECCFPD for services
through the end of the 2010/11 fiscal year per the current adopted human resources
budget.
Payroll Administration- There will be no change to the way payroll administration
services are provided to ECCFPD.
Contra Costa Employees Retirement Association Issues (Retirement) - There will be
no change to the way retirement administration services are provided to ECCFPD.
Other Post Employment Benefits (OPEB) - ECCFPD and County administrators have
met and developed a transition plan for current and future ECCFPD OPEB Trust monies.
It is the District's intent to discontinue transfers to the County Post Retirement
Health Benefits Trust for FY 2010/11. The ECCFPD Board of Directors is currently
working to establish an independent irrevocable trust for the District's future use;
however, the District continues to monitor the County's progress toward a Public
Agency Retirement Services (PARs) trust as well. Due to high administrative fees
for smaller trusts, it may be in both the ECCFPD and the County's best interest for
their continuance in the larger County trust. Alternatively, the District may wish to
join another agency trust in the future.
Monies deposited prior to July 1, 2010 will remain in the County Post Retirement
Health Benefits Trust until the ECCFPD either establishes its own trust or decides to
move into another trust. At that point, deposits and earnings will be transferred from
one irrevocable trust into another irrevocable trust for payment of the District's other
post employment benefits.
ATTACHMENTS
Resolution No. 2010/391