HomeMy WebLinkAboutMINUTES - 07132010 - C.159RECOMMENDATION(S):
REFER the following matters to the Internal Operations Committee:
A. A review of the practices of the Auditor’s Office concerning the maintenance, and
dissemination of personal employee information such as social security number, home
address, and financial matters, such as checking account or credit card information.
B. Consider whether current safeguards are sufficient to protect privacy rights, or whether it
would be beneficial to develop additional administrative technical and physical safeguards
to protect personal information held by the Auditor’s Office.
C. Consider whether employees of the Auditor’s Office should receive annual training on
use and handling of employees' personal information.
FISCAL IMPACT:
None
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 07/13/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: LEA CASTLEBERRY,
820-8683
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: July 13, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.159
To:Board of Supervisors
From:Mary N. Piepho, District III Supervisor
Date:July 13, 2010
Contra
Costa
County
Subject:REFER TO THE INTERNAL OPERATIONS COMMITTEE THE EVALUATION OF THE AUDITOR'S
PRIVACY PRACTICES
BACKGROUND:
From time-to-time the Office of the Auditor-Controller receives public requests for financial
records. Much of the information kept by the Auditor's Office is public information. But
some of the information it maintains, such as social security numbers, personal bank
account numbers, and the like, is not public information. Sometimes, information that is
open to the public is intermingled with information that is private.
As is the case with all County departments, the Auditor's Office needs to be responsive to
requests for information that is legitimately in the public domain. But certain information
maintained by our fiscal departments is personal and private. An error in releasing this
information can have significant and immediate consequences. This problem has been
enhanced by the increased use of new information technology. In this age of the internet,
where information can be widely broadcast with a single computer keystroke, it is in the
interest of the County be certain that there are procedures in place to make sure that
information that is personal and private is responsibly maintained and that constitutional
privacy rights are respected.