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Home My WebLink AboutMINUTES - 02051985 - 2.6 TO BOARD OF SUPERVISORS FROM: Phil Batchelor, ContraCOSta County Administrator C0 DATE: January 30, 1985 wu SUBJECT: Data Processing Program and Support for Supplemental Property Tax Roll SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION - APPROVE allocation of positions and funding to insure completion of supplemental property tax roll (Phase I) by July 1, 1985, actions are as follows: 1. Add six (6) Programmer II positions, two (2) Program Analyst positions, and one (1) Senior Systems Software Analyst effective February 6 , 1985. 2 . Approve internal appropriation adjustment in the Office of the County Administrator, Data Processing Division to provide necessary funds for the nine (9) positions enumerated for the remainder of fiscal year 1984-1985. FINANCIAL IMPACT If the nine (9) positions are allocated effective February 6 , 1985 the cost to fund these positions for the remainder of fiscal year 1984-1985 will be a net addition of $62, 472 to the Data Processing budget which is offset by an increase in the expenditure transfers to the departments that will receive the service. Funds are already budgeted in the departments for receipt of this service. The nine (9) positions will require $348 , 885 for fiscal year 1985-1986; however, they will continue to work on this project as well as other needed projects in Data Processing wherein funds have been provided in this fiscal year and will be recommended for continuation next year. REASONS FOR RECOMMENDATION The 1984-1985 mid-year budget status report summarizes the supplemental property tax roll problem on page 5. and '.indidates that this office is working on a solution to increase the Data Processing programming support to this function for the remainder of fiscal year 1984-1985. If the new Data Processing system is not operational by July 1, 1985 the needs of the Assessor, Tax Collector-Treasurer, and Auditor-Controller in properly handling supplemental property tax bills will be seriously impaired. CONTINUED ON ATTACHMENT: �' YES SIGNATUR€;- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) i HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISOR ON THE DATE SHOWN. CC: County Administrator ATTESTED Auditor-Controller PHIL BATCHELOR, CLEA OF THE BOARD OF Date Processing SUPERVISORS AND COUNTY ADMINISTRATOR Personnel M382/7-89 BY _ r ' DEPUTY 13 2. BACKGROUND Based upon the actual receipt of revenue from the supplemental property tax roll program, a significant under-realization could be projected. The incomplete supplemental assessment and taxation program and the Land Information System is currently operating in a : parallel mode with the old secured maintenance system. The continued duplication of effort is costing the Assessor ' s Office approximately $120,000 per year in labor and Data Processing charges. Furthermore, the regular assessment process is run on a yearly cycle. If the new system cannot be completed by the end of June 30, 1985, the County will have to continue the currently parallel process until June, 1986 . The plan is to accomplish this work so that $120, 000 per year in labor and Data Processing charges can be saved next fiscal year. Improved efficiency in processing the supplemental property tax roll will also benefit the County in assuring that tax assessments ��are properly and equitably made. CONSEQUENCES OF NEGATIVE ACTION Failure to approve completion of the first phase of the supplemental property tax roll will place the County in a position of having a partially implemented supplemental billing and collection system which cannot handle correction of erroneous assessments . The duplication of effort by running parallel systems will also cost the Assessor' s Office an estimated $120, 000 per year. The system will also provide the legally required new transfer of delinquent supplemental taxes to be merged with regular delinquent taxes in a single declaration of default. Lack of completion of this system will preclude the County from merging delinquent taxes as required by law. �J� POSITION ADJUSTMENT REQUEST No. RECEt`t�� Date: 1-28-85 PE6S4NNEl.DEPAR�a.[-�tT Dept. No./ Js�� -Copers Department CAO-Data- Processing Budget Un�pfl, A4 "Org. No. ink Agency No. 0003 Action Requested: Add six Programmer II positions and two Program Analyst positions Proposed Effective Date: 2-6-85 Explain why adjustment is needed: The additional positionsis necessary because of workload. Classification Questionnaire attached: Yes [[ No Estimated cost of adjustment: $ 165,961.00 Cost is within department's budget: Yes Q No If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. S for Department Head Personnel Department Recommendation Date: January 29, 1985 Classify 6 Programmer II positions, salary level C5-1577 ($2198-2672) and 2 Program Analyst-EDP positions, salary level C5-1737 ($2580-3136). .Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: day following Board action. Cl Date for Direct o Personnel County Administrator Recommendation Date: 01-epprove Recommendation of Director of Personnel D Disapprove Recommendation of Director of Personnel [3 Other: //,U'4z for County Administrator Board of Supervisors Action FEB Adjustment APPROVED/ on 1985 Phil Batchelor, Clerk of the Board of 5 Supervisors and County Administrator Date: JEB 5198 By: .r.� APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. k M347 F/R9 POSITION ADJUSTMENT REQUEST No. L?4 S j RECEIVED Date: 1-28-85 PERSONNEL DEPARTMFKT Dept. No./ 0003 Copers Department CAO-Data Processing Budget Unit *N of 4 WR90. 1060 .. ''Agency No. 0003 Action Requested: Add one Senior Systems Software Analyst position. Proposed Effective Date: 2-6-85 Explain why adjustment is needed: The additional positon is necessary because of workload. Classification Questionnaire attached: Yes [] No Estimated cost of adjustment: $ 18,138.00 Cost is within department's budget: Yes Q No If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. for? — Department Head Personnel Department Recommendation Date: January 29, 1985 Classify 1 Senior Systems Software Analyst position, salary level C5-1830 ($2831-3441). .Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. :Effective: V day following Board action. Date qorQDirec o ersonnel County Administrator Recommendation Date: Dar'Xpprove Recommendation of Director of Personnel D Disapprove Recommendation of Director of Personnel 0 Other: (for)-County Administrator Board of Supervisors Action Phil Batchelor, Clerk of the Board of Adjustment APPROVED/ on FEB 5 1qf�5 Sul— visor and CoLip, FEB 51965 r;;injn;;atnr Date: By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. M347 6/82 f CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 2 7 I. DEPARTMENT OR ORGANIZATION UNIT: ACCOUNT CODINF - CAO - Data Processing ORGANIZATION SUB-OBJECT 2. FIXED ASSET <DECREASE> INCREASE OBJECT OF EXPENSE OR FIXED ASSET ITEM N0. QUANTITY 1060 1011 Permanent Salaries 14,720 1042 FICA 934 1044 Retirement 1,688 1063 Unemployment Insurance 738 1070 Workmans Compensation 58 1065 1011 Permanent Salaries 33,408 1042 FICA 2,238 1044 Retirement 3,654 1063 Unemployment Insurance 1,599 1070 Workmans Compensation 125 2250 Rent Equipment 2,560 2270 Maintenance Equipment 750 5022 Expenditure Transfers 62,472 APPROVED 3. EXPLANATION OF REQUEST AUDITO CONTROLLER Additional appropriation and expenditure transfer for /�9/�, adjustment necessary to provide staff to meet system By: Date deadlines in Assessor, Auditor and Tax Collector depart- ments. Also addition of a technical staff person to COUNTY ADMINISTRATOR support central data processing. By: L� _ Date /3o/.6' BOARD OF SUPERVISORS c,,..o;.i arcs i�i'ah3en, YES: $chraler,D;CAcak, atlllles6n NO- FEB Ph,i�lpNtchelor, Clerk of.the Colyd of q � b �� aaZ. Adm. Svcs. Asst. III 1 /29/85 Srisors and Cour, azor SI6NATURE TITLE DATE By: APPROPRIATION A POO J/b / ADJ. JOURNAL NO. (M 129 Rev. 7/77) SEE INSTRUCTIONS ON REVERSE SIDE