HomeMy WebLinkAboutMINUTES - 02051985 - 2.1 �to: BOARD OF SUPERVISORS
Contra
FROM: Phil Batchelor, County Administrator) COS♦a
L
DATE: January 29, 1985 ` ourly
SUBJECT: Approach to Development of 1985-1986 Budget
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Receive .--correspondence- and direct County Administrator to implement approach.
BACKGROUND
The overall goal in developing the 1985-1986 budget will be to maintain
current services and continue the county' s return to financial health within
the constraints of available funding.
The general concept of providing target budget amounts to departments, and
the schedule for the 1985-1986 budget, are both similar to prior years. As
in the past, target budget amounts will be developed by the Administrator ' s
Office based upon an analysis of current funding and service levels and a
review of expected resources to be available to fund next year's budget.
These targets will be used as the starting point for discussions with
departments. The schedule calls for departments to prepare their requests
during February and March, for CAO review to take place in late March,
April and May, and for the Board to receive the recommended budget by the
end of June. Finance Committee hearings would take place in July and the
budget would be adopted in August.
. Although many parts of the process will remain the same, several changes
to the budget process will take place in 1985-1986 . The major changes are :
1. Program and Line Item Review to Take Place Concurrently
In prior years, program information was submitted and reviewed on a
different schedule and by different staff than line item information.
For 1985-1986, more emphasis will be placed on coordinating the
review between these two budgetary methods. This change is made in
recognition that more coordination between line item and program recom-
mendations to provide a budget that is financially and programmatically
balanced.
2. More Background Information to Be Requested
For 1985-1986 departments will be asked to provide detailed back-up
information and justification for their requests. Recommendations
will be .developed on the strength of the justifications. Where
justification for funding is not sufficient, reductions from targets
will be recommended.
CONTINUED ON ATTACHMENT: x YES SIGNATURE:
_ X_ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDA N OF BOARD COMMITTEE
�7 APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON t ' l y APPROVED AS RECOMMENDED x OTHER
Don Christian of the Contra CoEta Taxpayers' Association and Henry L. Clarke of the Contra
Costa Enployees Union, Local 1, requested the Board to allow individuals to cament on
the various budgets at the time when the Finance Camittee was reviewing a specific budget.
This procedure was not utilized during the Finance Committee deliberations for the
1984-1985 budget.
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN. �\
Orig. : County Administrator y
CC: County Departments ATTESTED �` 5',
PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M882/7-88 BY 11 (%" �'� DEPUTY
2.
3. Recommended Budget Amounts
Recommended budgets may be lower than the targets if
analysis indicates line item experience for current
program levels calls for a lower funding level. In the
::. past, targets were given and departments decided where
to budget the amounts available. This has resulted in
some departments having less than needed to provide
services, and others having more by comparison. The
recommended budget will attempt to equalize the funding
levels among the budgets to preserve overall services
at acceptable levels .
This approach, as well as other apsects of the budget process, will be
distributed to departments with the budget instructions on February 11.
They will also be discussed with department :heads and budget staff at a
workshop to be held on February 20 .