HomeMy WebLinkAboutMINUTES - 05252010 - C.47RECOMMENDATION(S):
ACCEPT the April 2010 update on the operations of the Employment and Human Services
Department, Community Services Bureau, as recommended by the Employment and
Human Services Department Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits monthly reports to the Contra
Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates
to the County Administrator and BOS regarding any and all issues pertaining to the Head
Start program and Community Services Bureau.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 05/25/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Joe Valentine
313-1579
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 25, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: EMY L. SHARP, Deputy
cc:
C.47
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:May 25, 2010
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB April 2010 CAO Report Memo
David Twa
Page 1
May 7, 2010
To: David Twa, County Administrator
From: Joe Valentine, EHSD Director
Subject: Monthly Report
Date: May 7, 2010
I am submitting the following report to ensure ongoing communication with the County
Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program
and the Community Services Bureau (CSB).
A. Parent Involvement
The Policy Council will hold their meeting on Wednesday, April 28th, from 6-8pm at the
Pacheco Community Center. Representatives will be asked to consider approval of the following
items: 2010 COLA Funding Application for Head Start and Early Head Start; Federal Review
Corrective Action Plan; Summer Layoffs; New Hires; and the CSB 2009-2010 Selection
Criteria. The Policy Council will also hear an update on CSB’s Community Assessment and
receive training on Positive Guidance. The next Policy Council meeting is scheduled for June
16th, 2010.
B. Personnel Report
Current Staffing Activities:
Vacancies past 3 months:
o Infant/Toddler Associate Teacher - 1
o Infant/Toddler Teacher (including Master Teacher) - 0
o Teacher (including Master Teacher) - 4 (1 T / 3 MT)
o Pre-school Associate Teacher - 4
o Site Supervisor II – 1
During the month of April we hired 1 I/T Teacher. We are currently in the process of
scheduling more interviews for all classifications.
Recruitment Activities during the month:
CSB continues to actively advertise open positions in local and professional newsletters and
publications. We have an open online application process through County Human
Resources. We also conduct ongoing recruitment through participation in diverse
community events. During the month of April we participated in a Career/Recruitment Fair
at Diablo Valley Community College, CC County and Diversity Job Fair, Emeryville. We
will be participating in the Job Fair at Contra Costa Community College on April 28, 2010.
Additionally, we are scheduled to participate in several job fairs during the month of May.
Since the beginning of January 2010, we have been conducting a very intensive recruitment
campaign utilizing diverse advertizing methods – major newspapers, radio stations,
advertisement cards on shopping carts, etc. We are specifically targeting West Contra Costa
County where the majority of our vacancies are.
T/TA Activities for April 2010:
Teaching Staff:
40 Douglas Drive
Martinez, California 94553
Tel 925 313 1551
Fax 925 313 1772
David Twa
Page 2
May 7, 2010
Over 25 staff attended the Contra Costa College Week of the Young Child Conference on
April 17th.
53 staff and partner staff attended the Diablo Valley College Early Learning Conference
on April 17th.
Richmond College Prep staff received two trainings on responsive care giving; “Re-
deliver Responsive Care Giving” and “Balancing Daily ‘Housekeeping’ with Responsive
Care Giving”.
81 staff received the “Beautiful Stuff II” trainings during the month of April.
18 staff attended the “Life Science Make-it and Take-it” training on April 16th.
33 staff received First Aid, CPR, Body Mechanics, Bloodborne Pathogens Component,
Gloving, EPI Pens, and Nebulizer/Inhaler Cleaning/Use & Medications trainings.
Two “Intentional Teaching” trainings were held for teaching and partner agency staff.
Comprehensive Services Staff:
A Comprehensive Services Refresher Training was provided to Site Supervisors,
Assistant Directors, home based, comprehensive services, partner agency and
administrative staff to review comprehensive services and COPA protocols and practices
around health, nutrition, mental health, disabilities, family and community partnerships,
parent involvement and ERSEA.
Administrative Staff:
A “CSB Reflections on the CHSA Education Conference” training event was provided to
CSB staff that did not attend the CHSA annual conference. This event provided staff that
attended the annual conference the opportunity to share with other staff members the
skills, practices and resources that they gained.
Four management staff will attend the California Head Start Association Summer Health
Institute from April 26th-28th.
The CSB Child Nutrition Nutritionist attended the annual California Dietetic Association
conference on April 17th.
Clerical Assistant Trainee Staff:
13 trainees attended a “Soft Skills” & Office Etiquette training on April 16 th. All 15
trainees will be attending the Email and Business Writing Workshop on April 28th.
C. Fiscal and Audit Reports
The Department submitted its 3rd Quarter Fiscal and Attendance Reports to the
California Department of Education (CDE) on April 20, 2010.
The California Department of Community Services and Development reported the
following in connection with 2008/2009 DOE Weatherization Assistance Program:
1. The Bureau expended $123,009 out of $123,050 contract allocation resulting
in an unexpended balance of $41.35.
2. The Bureau served 67 households during the program year.
3. The Bureau did not purchase any vehicles or equipment during the program
year.
4. The Bureau did not have any unexpended interest or any outstanding advance
balance to report during the program year.
David Twa
Page 3
May 7, 2010
In compliance with Federal regulations, the Bureau submitted to the Administration for
Children and Families (ACF) the semi-annual Financial Status Report (SF-269) for the
Head Start Innovation and Improvement Project.
On April 6, 2010, President Obama issued a memorandum addressed to Heads of
Executive Departments and Agencies about combating non-compliance with the
American Recovery and Reinvestment Act reporting requirements. He directed them to
intensify their efforts to improve reporting compliance by prime recipients and
implement appropriate measures including terminating awards, suspension and
debarment, reclaiming funds, and other punitive actions.
In compliance with ARRA reporting requirements, the Bureau submitted the FY 2010 1st
Quarter ARRA reports for Head Start and Early Head Start ARRA Cost of Living
Adjustment (COLA) and Quality Improvement (QI) grants.
On April 12, 2010, Field Representatives from California Department of Education
conducted an on-site review of Child and Adult Care Food Program (CACFP)
administered by the Bureau. The review focused on the program’s compliance with State
and Federal standards governing Child and Adult Care Food Program. The State Field
Representatives examined several fiscal and nutritional records during the course of the
review. The State will mail the final report on the outcome of the site visit within the
next few weeks.
FY 2008-2009 Single Audit was completed. The audit report did not disclose any
findings related to the Bureau’s FY 2008-2009 Federal programs.
The Bureau submitted to Administration for Children and Families (ACF) its
Supplemental Funding application for 1.84% cost of living adjustment increase for Head
Start and Early Head Start programs amounting to $149,995 and $18,108, respectively.
The applications were presented to and approved by the Head Start Policy Council on
April 28, 2010 and by the Board of Supervisors on April 13, 2010.
The California Department of Community Services and Development will conduct an on-
site Performance Assessment Visit of the Bureau’s Department of Energy (DOE)
Weatherization Assistance ARRA Program on April 26, 2010.
The Bureau submitted all quarterly and monthly ARRA reports, grants, and contracts to
the County Administrator’s Office (CAO) to comply with the on-going review by the
County to ensure that all Departments are meeting all Federal and State ARRA reporting
requirements.
The Bureau submitted the FY 2008-2009 Community Services Block Grant (CSBG)
Closeout report to the State that showed the total contract amount of $672,472 was fully
expended during the program year.
D. Licensing Issues
None to report
E. Business Systems
ARRA Quality Improvement Project:
Child Location, Observation and Utilization Data System formerly known as Child Safety
System (CLOUD)
Presented CLOUD at CSB cluster meetings in April. Met with program managers to
identify business needs and mandated reporting requirements.
David Twa
Page 4
May 7, 2010
Site survey is in progress for installing RTLS Reader (Real Time Location System) at
Balboa and GM.
Site Survey is completed for GM-III and the site supervisor identified the location of
entrance for each classroom. Will submit a work order request to General Services
Department during the 2nd week of May.
Mental Health Triage/Data System (Planning and Identifying Needs):
Met with our Mental Health Clinical Supervisor to plan and identify needs. Follow-
up meeting scheduled next week to gather more information and develop sole
justification.
Key Card System:
Discussing with GSD management plans to host keycard system at CSB.
Plan to procure a keycard printer that will print staff photos.
TV installation at all CSB District Offices/Child Care Centers as part of the new E-Learning
Project:
Coordinating with GSD for installation.
Coordinating with site supervisors and assistant directors for indentifying the
locations.
F. Eligibility, Recruitment, Selection, Enrollment, Attendance
Enrollment: 100% EHS, 100% HS
Actual Enrollment - HS and EHS: 2582
Number of Children with Disabilities: 202
Medical Exams: 1852 (71.73% completed)
Medical Treatment: 451 (99.56% 451 received treatment out of 435 diagnosed for
treatment)
Dental Exams: 1200 (46.48% completed)
Dental Treatments: 65 (17.29% 65 out of 400 diagnosed for treatment completed)
Pregnant mothers enrolled: 70
Screenings completed:
o Speech & Language: 1,303
o Social/Behavioral: 1,294
o Brigance: 1,396
Desired Results Assessments completed: 2,119
G. Special Projects/Activities
CSB received a $249,000 grant from California Department of Education for new HVAC
systems for Balboa and Brookside.
A new campaign was launched called “Kids In Cars.” This campaign will raise
awareness regarding the dangers of leaving children unattended in cars, heat exposure
and prevention of children being back into or over by a motor vehicle.
Our Comprehensive Services Manager applied for Health Literacy Training Program
from J&J Management Program.
David Twa
Page 5
May 7, 2010
Riverview center in Baypoint just received NAEYC accreditation. This makes 12 CSB
accredited centers.
The Board of Supervisors recognized Community Services during the Week of the
Young Child and presented CSB staff with a Proclamation. PC Chair Melissa Alfaro
spoke to the Board on behalf of the Policy Council.
The Week of the Young Child, April 11-17, was a huge celebration at CSB. The kitchen
featured Sandwiches from Around the World; centers received visits from Board and
other community members; children and parents celebrated together through music,
movement and art activities; and CSB conducted its bi-annual Reading is Fundamental
Book Giveaway to all the children in our program.
cc: Policy Council
Family & Human Services Committee
Shirley Karrer, ACF
Rollie Katz, Local One
Attachments
David Twa
Page 6
May 7, 2010
Attachment 1
EMPLOYMENT & HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
CHILD NUTRITION FOOD SERVICES
CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED
FY 2009-2010
2010
Month covered March
Approved sites operated this month 22
Number of days meals served this month 22
Average daily participation 1,173
Number of Meals Served:
Breakfast 18,108
Lunch 25,805
Supplements 18,651
Total Number of Meals Served 62,564