HomeMy WebLinkAboutMINUTES - 02051985 - 1.33 j
POSITION ADJUSTMENT REQUEST No. 134
Date: 11/20/84
Dept-- Noy { r` L Copers.
Department Hlth Svcs/Finance Budget Uj�t N .;� Org. No, 6551 Agency No. 54
L 20r,
Action Requested: Establish the management class of Materials Manager, allocate it to
level C5-1738 ($2582 - 3139) of the bis �Ls� i�� criedule, and classify one (1) position.
Proposed Effective Date: 12/19/84
Explain why adjustment is needed: To provide a class and position to manage a department-wide
materials management program
Draft Spec
attached: Yes ® No ❑
Estimated cost of adjustment: $ /,SS, 79-0
Cost is within department's budget: Yes ® No ❑ Sa.��.�- 70, o e d
If not within budget, use reverse side to explain how costs are to be funded s y' am At.&
Department must initiate necessary appropriation adjustment. Ray Philb n ersgnnel Svcs
Use additional sheets for further explanations or comments.
for DePV&nt Head
Personnel Department Recommendation
Date:
Establish the management class of Materiel Manager, allocate it to level
C5 1738 (2582-3139) of the basic salary schedule and classify one position.
Amend Resolution 71/17* establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: 0 day following Board action.
Ll
Dateo Direct Pe so nel
County Administrator Recommendation
Date:
L(Approve Recommendation of Director of Personnel
0 Disapprove Recommendation of Director of Personnel
0 Other:
f� for County .Administrator
Board of Supervisors Action Phiii Batchelor, Clerk of the Board of
Adjustment AP,P.ROVED on FEB 5 �9 -- i Supervisors acid COUP,iy Ad,�inistrator
f E B .51985
Date: By;
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P 300 (M.347) 6/82
DRAFT Proposed Salary Range Level # C5-1738
($2582 - 3139)
MATERIALS MANAGER
DEFINITION
Under administrative direction, to plan, organize and direct a department
wide materials management program for the Health Services Department; to manage
a centralized shipping, receiving, storekeeping and warehousing program; and to
perform other related work as required.
DISTINGUISHED CHARACTERISTICS
This single position class is distinguished by its specialized responsi-
bility for managing the receipt, storage , distribution and inventorying of
materials , supplies, parts, equipment and furniture in the Health Services
Department. This class is distinguished from Supervising Storekeeper in that
the latter reports"to this class and supervises the day to day operation of
departmental storerooms and warehouses.
Direction to this class is provided by a Financial Controller.
TYPICAL TASKS
Develops written policies and procedures for the reclsipt, storage,
distribution and inventorying of materials, supplies, parts, equipment and
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furniture; participates in management planning sessions involving major
capital equipment purchases, service repair contracts and building modificar
tions and leasing; confers with supervisors to assess the quality, effect and
durability of products in use and to develop a requirements list of needed
equipment, furniture, and supplies; analyzes market conditions by reviewing
trade publications and establishes and maintains contacts with suppliers of
specialized medical equipment and supplies; reviews catalogsand other source
material to compare product specifications, quality, price, delivery dates,
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warranties and service contract conditions; assists in developing specifica-
tions for product acquisition and helps negotiate supplier selection in
cooperation with the County Purchasing Agent; serves as the department's
principle liaison with the County Purchasing Agent relative to purchasing and
materials management issues; oversees the initiation, monitoring, renewal
and cancellation of equipment service contracts; examines inventory records
to insure adherence to inventory control procedures and directs the periodic/
annual inventorying of supplies and equipment; assists in the disposal of
surplus, obsolete and un-needed equipment and supplies in accordance with
standard County procedures; oversees the departmental printing and forms manage-
ment programs; supervises the work of others; prepares periodic correspondence
and reports.
MINIMUM QUALIFICATIONS
Education: Possession of a baccalaureate degree from an accredited college
or university with a major in business administration, public administration or
a closely related field.
Experience: Either (1 ) four years of full-time experience, or it's equiva-
lent, in an administrative or supervisory capacity within a Health Services
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Agency or program at least two of which entailed agency-wide materials management
responsibilities or, (2) three years of full-time experience, or its equivalent,
as a buyer in a central purchasing department performing technical purchasing work.
Substitution of Experience for Education: Additional qualifying experience,
of either type noted above, may be substituted for the required education on a
year for year basis up to a maximum of four years.
KNOWLEDGE, SKILLS & ABILITIES
Good knowledge of the various kinds, grades, use and storage characteristics
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of medical supplies and equipment; good knowledge of the principles of large
volume purchases for health care organizations; knowledge of the organization
and functions of acute care hospital departments; knowledge of the sources of
supply, marketing practices, pricing methods and cost differentials encountered
in managing material ; knowledge of inventory control methods; knowledge of health
care administration and the principles of supervision; knowledge of governmental
budgeting and financial accounting systems; ability to plan, organize and direct
a comprehensive materials management program; ability to set goals and objectives,
adhere to priorities and timelines, and communicate the status of projects;
ability to gather, tabulate and analyze data; ability to interpret and apply
rules and regulations; ability to negotiate the resolution of satisfactory solu-
tions to problems; ability to maintain accurate and systematic records; ability
to work effectively with others; ability to write clear and concise reports.