HomeMy WebLinkAboutMINUTES - 12102019 - Housing Authority
CALENDAR FOR THE BOARD OF
COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
JOHN GIOIA, CHAIR
CANDACE ANDERSEN, VICE CHAIR
DIANE BURGIS
KAREN MITCHOFF
FEDERAL D. GLOVER
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
AGENDA
December 10, 2019
1:00 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.6 on the following agenda ) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed for discussion.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
D.3 HEARING to consider adoption of Resolution No. 5226 approving the Public
Housing Agency Five-Year and Annual Plans for fiscal year 2020, including revisions to
the Admissions and Continued Occupancy Plan and the Section 8 Administrative Plan.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
ADJOURN
Adjourned today's meeting at 1:45 p.m.
CONSENT ITEMS:
C.1 ACCEPT the 2nd Quarter (Unaudited) Budget Report for the period ending 9/30/19.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
C.2 ADOPT Resolution No. 5225 to invest HUD and non-HUD funds according to
HACCC’s Investment Policy.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
C.3 APPROVE and AUTHORIZE the Housing Authority Executive Director, or
C.3 APPROVE and AUTHORIZE the Housing Authority Executive Director, or
designee, to execute a contract with S&K Janitorial, Inc., in an amount not to exceed
$63,648 to perform janitorial services for the Housing Authority offices and the
associated common areas located within the cities of Martinez, Pittsburg, and Bay Point
for the initial period of November 4, 2019 through November 3, 2020 with an option to
extend for two additional one-year periods.
C.4 APPROVE and AUTHORIZE the Housing Authority Executive Director, or
designee, to execute a contract with Universal Building Services in an amount not to
exceed $60,769 to perform janitorial services for the Housing Authority offices and the
associated common areas located within the cities of Brentwood, Oakley, Antioch, San
Pablo, and Rodeo for the initial period of November 4, 2019 through November 3, 2020,
with an option to extend for two additional one-year periods.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
C.5 RECEIVE the Housing Authority of the County of Contra Costa’s investment report
for the quarter ending September 30, 2019.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
C.6 DENY Housing Authority claims filed by Chrisa Porter, Marvin Lopez, and Zama
Richard.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
GENERAL INFORMATION
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925)
335-1900, to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
RECOMMENDATIONS
OPEN the public hearing on the Housing Authority's Annual Plan and Five-Year Plan for fiscal year 2020,
RECEIVE testimony, and CLOSE the public hearing.
ADOPT Resolution No. 5226 titled the "PHA Certification of Compliance with the PHA Plans and Related
Regulations: Board Resolution to Accompany the PHA Five-Year and Annual PHA Plan" approving the
Public Housing Agency (PHA) Five-Year and Annual Plans for fiscal year 2020, including revisions to the
Admissions and Continued Occupancy Plan and the Section 8 Administrative Plan.
BACKGROUND
Any local, regional or state agency that receives funds to operate a federal public housing or housing choice
voucher (Section 8) program must submit a Public Housing Agency (PHA) Plan. The PHA Plan is a
template that outlines public housing agency policies, programs, operations, and strategies for meeting local
housing needs and goals. There are two parts to the PHA Plan: the Five-Year Plan, which each PHA
submits to the U.S. Department of Housing and Urban Development (HUD) once every fifth PHA fiscal
year, and the Annual Plan, which is submitted to HUD every year.
The Five-Year Plan describes the agency’s mission and the long-term goals for achieving that mission over
the subsequent five years. The Annual Plan provides details about the PHA’s current programs and the
Action of Board On: 12/10/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 10, 2019
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 10, 2019
Contra
Costa
County
Subject:PUBLIC HOUSING AGENCY ANNUAL and FIVE-YEAR PLANS FOR FISCAL YEAR 2020
BACKGROUND (CONT'D)
resident population served, as well as the PHA’s strategy for addressing the housing needs of currently
assisted families and the larger community. The Annual Plan also serves as the PHA’s yearly request for
grants to support improvements to public housing buildings (through the Capital Fund Program).
As required by HUD, Housing Authority (HACCC) staff provided public notice of this hearing in the
East, West and Contra Costa Times on October 17th and 21st, 2019. Staff met with the agency’s
Resident Advisory Board (RAB) on September 26, October 1st, 3rd, 7th, and 17th, 2019 and lastly on
November 21, 2019 to discuss the proposed Plan. The RAB approved the proposed changes to the
Annual Plan at the November 21, 2019 meeting.
The following sections discuss the major changes proposed by staff to the Annual Plan, its elements and
to HACCC’s policies.
Public Housing
The changes proposed to HACCC's Admissions and Continued Occupancy Plan are as follows:
Chapter 9, Reexamination of Income - Updated language to reference Streamlining Annual Reexaminations
and to allow self-certification of assets under $5,000 per the FAST Act (24 CFR 960.257). Also per the
FAST Act, HACCC will now perform reexaminations of income for families paying income-based/flat rent
on a triennial basis.
Chapter 11, Community Service - Updated language, per PIH notice 2015-12, to allow residents to make up
delinquent community service hours within 120 days of lease termination and to include the ability to
self-certify.
Chapter 12 - Emergency Transfers - Updated language to include HUD's model Emergency Transfer Plan
(form HUD-5381). The Plan allows tenants who are victims of domestic violence, dating violence, sexual
assault, or stalking to make an internal emergency transfer under VAWA when a safe unit is immediately
available. The Plan describes the policies for assisting a tenant in making an internal emergency transfer
when a safe unit is not immediately available and describes reasonable efforts the PHA will take to assist a
tenant who wishes to make an external emergency transfer when a unit that meets the victim's safety
standards is not available.
Capital Fund
The Capital Fund program provides PHAs with annual funding from HUD for public housing
development, financing and modernization as well as for management improvements and security costs.
Capital fund dollars cannot be used for luxury improvements, direct social services, costs funded by
other HUD programs or any other ineligible activities as determined by HUD on a case-by-case basis.
PHAs must report annually on how they plan to use their capital funds.
The proposed PHA Plan shows ongoing and planned capital fund activity. The following projects are
proposed for HACCC’s Federal Fiscal Year (FFY) 2018, 2019 & 2020 capital fund grants:
$838,000 for demolition of contiguous units at Las Deltas in North Richmond.
$387,000 for roofing and modernization of the Alhambra Terrace office in Martinez.
$360,000 for roofing replacement at select units at Bayo Vista in Rodeo.
$310,000 for site improvements to five properties, including hardscape and landscape modernization.
$260,000 for fencing installation and maintenance for the post-demolition Las Deltas site in North
$260,000 for fencing installation and maintenance for the post-demolition Las Deltas site in North
Richmond.
$187,000 for window and door cover protection of contiguous units at Las Deltas in North Richmond.
$185,000 for non-routine maintenance repairs (ordinary maintenance items such as window and flooring
replacement or electrical repair where the scale of damage is beyond the scope of day-to-day maintenance)
at various properties.
$170,000 for electrical infrastructure upgrades to Alhambra Terrace in Martinez.
$158,000 for foundation repairs and modernization at Alhambra Terrace in Martinez.
$130,000 for unscheduled and emergency unit modernization and site improvements at various properties.
$102,000 for elevator upgrades at four senior properties.
$100,000 for security equipment at the Bridgemont and Bayo Vista sites.
$89,000 for commercial door replacement at Kidd Manor and administrative office in San Pablo.
$80,000 for office, networking and computer equipment for on-site management offices at various
properties.
$50,000 for fire damage repairs at Elder Winds in Antioch.
$49,000 for new appliances at various properties.
$30,000 for relocation costs during the RAD disposition of Las Deltas in North Richmond.
Housing Choice Voucher
Changes to the Section 8 Administrative Plan are as follows:
• Revised the jurisdiction of HACCC to include the City of Richmond;
• Revised the language limiting access to the HCV program to reflect that, when determining eligibility, HACCC
will look back two years instead of three years for
families who have been evicted from Federally-assisted housing for drug-related criminal
activity;
• Revised the language regarding the look-back on criminal convictions from three years to two years for
applicants being considered for housing to bring into conformance with the City of Richmond ordinance on tenant
screening;
• Revised the definition of who is eligible for the Mainstream 5 subsidy program for non- elderly disabled person
to include persons who previously experienced homelessness and are currently a client in permanent supportive
housing or a rapid re-housing project;
• Changed language to state that unborn children of pregnant mothers will be included in determining the family
voucher size.
• Clarified the language regarding the size of the voucher issued to a household to indicate that while the living
room is a sleeping room, it shall not be used to determine the appropriate bedroom-size voucher a household is
entitled to. The living room will be considered a sleeping room only for determining whether additional adults
may be added to a household.
• Added language to the plan to permit someone who has been self-employed for 90 days or less to submit a
self-certification projecting their anticipated income over the next 12 months along with documentation of income
and expenses as available. If documents are not available, an Interim certification must be scheduled within 3
months of the self- certification.
• Updated the list of PBV projects assisted by HACCC to include new activity from 2019 as well as all Richmond
Housing Authority PBV properties now administered by HACCC.
• Added units from St. Paul's Commons, a new PBV property going to contract in 2019, to the list of units that
will have applicant referrals made by the Coordinated Entry System because the units are required to house
homeless families.
• Modified the list of RAD properties listed in the Admin Plan to include the Idaho Apartments that was omitted in
2018 and two new properties added as a result of the Richmond Housing Authority take over.
• Clarified language in the RAD section to indicate that RAD units that are targeted to homeless will be occupied
by referrals from the Coordinated Entry System.
• Added language to document that all tenant protections under RAD Converting properties apply to all
PBV-assisted units in a replacement project not just to the RAD units.
A complete copy of the proposed PHA Annual Plan, Five Year Plan and attachments as well as the
Administrative Plan and ACOP are available for review at HACCC’s main office.
FISCAL IMPACT
No direct financial impact.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to approve the PHA Annual and Five-Year Plans, HACCC
will be out of compliance with HUD requirements and may not receive any funding via HUD’s Capital
Fund program until the PHA Annual and Five-Year Plans have been submitted to, and approved by,
HUD. HUD may also impose additional sanctions beyond the withholding of Capital Fund moneys.
CLERK'S ADDENDUM
AGENDA ATTACHMENTS
50075
ACOP B.1
Admin Plan B.1
New Activities B.2
50077
Annual - Progress Goals
Annual - RAB Comments B.6
Annual - Executed 50077
Annual - Capital Fund
Annual - Redlined Admin Plan Changes
5Year - 50075
5Year - Future Action
5Year - Progress Goals
5Year - VAWA Statement
5Year - Significant Amendment or Modification
5Year - RAB Recommendation
5Year - Executed 50077
MINUTES ATTACHMENTS
Signed Resolution No. 5226
Page 1 of 6 form HUD-50075 -ST (12/2014)
Annual PHA Plan
(Standard PHAs and
Troubled PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires: 02/29/2016
Purpose. The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the
PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission, goals and
objectives for serving the needs of low- income, very low- income, and extremely low- income families.
Applicability. Form HUD-50075-ST is to be completed annually by STANDARD PHAs or TROUBLED PHAs. PHAs that meet the definition of a
High Performer PHA, Small PHA, HCV-Only PHA or Qualified PHA do not need to submit this form.
Definitions.
(1) High-Performer PHA – A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as
a high performer o n both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP)
assessments if administering both programs, or PHAS if only administering public housing.
(2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, that owns or manages less t han 250
public housing units and any number of vouchers where the total combined units exceeds 550.
(3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP
assessment and do es not own or manage public housing.
(4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds
550, and that was designated as a standard performer in the most recent PHAS or SEMAP assessments.
(5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent.
(6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP
troubled.
A.
PHA Information.
A.1
PHA Name: _____________________________________________________________________ PHA Code: _______________
PHA Type : X Standard PHA Troubled PHA
PHA Plan for Fiscal Year Beginning : 04/2020
PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above)
Number of Public Housing (PH) Units __1091___ Number of Housing Choice Vouchers (HCVs) ___9215_________Total Combined
Units/Vouchers __10,306_______________
PHA Plan Submission Type: X Annual Submission Revised Annual Submission
Availability of Information. PHAs must have the elements listed below in sections B and C readily available to the public. A PHA must identify
the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing a nd proposed PHA
Plan are available for inspection by the public. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project
(AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website. PHAs
are also encouraged to provide each resident council a copy of their PHA Plans.
PHA Consortia: (Check box if submitting a Joint PHA Plan and complete table below)
Participating PHAs PHA Code Program(s) in the Consortia Program(s) not in the
Consortia
No. of Units in Each Program
PH HCV
Lead PHA:
Page 2 of 6 form HUD-50075 -ST (12/2014)
B.
Annual Plan Elements
B .1
Revision of PHA Plan Elements.
(a) Have the following PHA Plan elements been revised by the PHA?
Y N
X Statement of Housing Needs and Strategy for Addressing Housing Needs
Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.
Financial Resources.
X Rent Determin ation.
Operation and Management.
Grievance Procedures.
Homeownership Programs.
Community Service and Self-Sufficiency Programs.
Safety and Crime Prevention.
Pet Policy.
Asset Management.
Substantial Deviation.
Significant Amendment/Modification
(b) If the PHA answered yes for any element, describe the revisions for each revised element(s):
See Attachment B.1
(c) The PHA must submit its Deconcentration Policy for Field Office review.
B.2
New Activities.
(a) Does the PHA intend to undertake any new activities related to the following in the PHA’s current Fiscal Year?
Y N
Hope VI or Choice Neighborhoods.
X Mixed Finance Modernization or Development.
Demolition and/or Disposition.
Designated Housing for Elderly and/or Disabled Families.
Conversion of Public Housing to Tenant-Based Assistance.
X Conversion of Public Housing to Project-Based Assistance under RAD.
Occupancy by Over-Income Families.
Occupancy by Police Officers.
Non -Smoking Policies.
X Project-Based Vouchers.
X Units with Approved Vacancies for Modernization.
Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants).
(b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, des cribe any public
housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval
under section 18 of the 1937 Act under the separate demolition/disposition approval process. If using Project-Based Vouchers (PBVs), provide the
projected number of project based units and general locations, and describe how project basing would be consistent with the PHA Plan.
See Attachment B.2
B.3
Civil Rights Certification.
Form HUD-50077, PHA Certifications of Compliance with the P HA Plans and Related Regulations, must be submitted by the PHA as an electronic
attachment to the PHA Plan.
See Attachment B.3
B.4
Most Recent Fiscal Year Audit.
(a) Were there any findings in the most recent FY Audit?
Y N
X
(b) If yes, please describe:
Page 3 of 6 form HUD-50075 -ST (12/2014)
B.5
Progress Report.
Provide a description of the PHA’s progress in meeting its Mission and Goals described in the PHA 5-Year and Annual Plan.
See Attachment B.5
B.6
Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) provide comments to the PHA Plan?
Y N
X
(c) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describin g their
analysis of the RAB recommendations and the decisions made on these recommendations.
See attachment B.6
B.7
Certification by State or Local Officials.
Form HUD 50077-SL , Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the
PHA as an electronic attachment to the PHA Plan.
See attachment B.7
B.8
Troubled PHA.
(a) Does the PHA have any current Memorandum of Agreement, Performance Improvement Plan, or Recovery Plan in place?
Y N N/A
X
(b) If yes, please describe:
C.
Statement of Capital Improvements . Required for all PHAs completing this form that administer public housing
and receive funding from the Capital Fund Program (CFP).
C .1
Capital Improvements. Include a reference here to the most recent HUD-approved 5 -Year Action Plan (HUD-50075.2) and the date that it was
approved by HUD.
See HUD Form- 50075.2 approved by HUD on 05/29/19- See attachment C.1
Page 4 of 6 form HUD-50075 -ST (12/2014)
Instructions for Preparation of Form HUD -50075-ST
Annual PHA Plan for Standard and Troubled PHAs
A. PHA Information. All PHAs must complete this section.
A.1 Include the full PHA Name, PHA Code, PHA Type , PHA Fiscal Year Beginning (MM/YYYY), PHA Inventory, Number of Public Housing Units and
or Housing Choice Vouchers (HCVs), P HA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant
to the public hearing and proposed PHA Plan. (24 CFR §903.23(4)(e))
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR §943.128(a))
B. Annual Plan. All PHAs must complete this section.
B.1 Revision of PHA Plan Elements. PHAs must:
Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the “yes” box.
If an element has not been revised, mark “no." (24 CFR §903.7)
X Statement of Housing Needs and Strategy for Addressing Housing Needs . Provide a statement addressing the housing needs of low-income, very
low-income and extremely low-income families and a brief description of the PHA’s strategy for addressing the housing needs of families who reside in the
jurisdiction served by the PHA. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income
(extremely low-income), (ii) elderly families and families with disabilities, and (iii) households of various races and ethnic groups residi ng in the jurisdiction
or on the waiting list based on information provided by the applicable Consolidated Plan, information provided by HUD, and ot her generally available data.
The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. (24 CFR §903.7(a)(1))
Provide a description of the PHA’s strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. (24
CFR §903.7(a)(2)(ii))
Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. PHAs must submit a Deconcentration Policy for Field
Office review. For additional guidance on what a PHA must do to deconcentrate poverty in its development and comply with fai r housing requirements, see
24 CFR 903.2 . (24 CFR §903.23(b)) Describe the PHA’s admissions policy for deconcentration of poverty and income mixing of lower -income families in
public housing. The Deconcentration Policy must describe the PHA’s p olicy for bringing higher income tenants into lower income developments and lower
income tenants into higher income developments. The deconcentration requirements apply to general occupancy and family publi c housing developments.
Refer to 24 CFR §903.2(b)(2) for developments not subject to deconcentration of poverty and income mixing requirements. (24 CFR §903.7(b)) Describe
the PHA’s procedures for maintain waiting lists for admission to public housing and address any site -based waiting lists. (24 CFR §903.7(b)). A statement of
the PHA’s policies that govern resident or tenant eligibility, selection and admission including admission preferences for both public housing and HCV. (24
CFR §903.7(b)) Describe the unit assignment policies for public housing. (24 CFR §903.7(b))
Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA’s anticipated resources, such as PHA
o perating, capital and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support public housing
or tenant-based assistance. The statement also should include the non-Federal sources of funds supporting each Federal program, and state the planned use
for the resources. (24 CFR §903.7(c))
X Rent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units, including applicable
public housing flat rents, minimum rents, voucher family rent contributions, and payment standard policies. (24 CFR §903.7(d))
O peration and Management. A statement of the rules, standards, and policies of the PHA governing maintenance and management of housing owned,
assisted, or operated by the public housing agency (which shall include measures necessary for the prevention or eradication of pest infestation, including
cockroaches), and management of the PHA and programs of the PHA. (24 CFR §903.7(e))
Grievance Procedures. A description of the grievance and informal hearing and review procedures that the PHA makes available to its residents and
applicants. (24 CFR §903.7(f))
Homeownership Programs. A description of any Section 5h, Section 3 2, Section 8y, or HOPE I public housing or Housing Choice Voucher (HCV)
homeownership programs (including project number and unit count) administered by the agency or for which the PHA has applied or will apply for
approval. (24 CFR §903.7(k))
Community Service and Self Sufficiency Programs. Describe how the PHA will comply with the requirements of community service and treatment
of income changes resulting from welfare program requirements. (24 CFR §903.7(l)) A description of: 1) Any programs relating to services and amenities
provided or offered to assisted families; and 2) Any policies or programs of the PHA for the enhancement of the economic and social self -sufficiency of
assisted families, including programs under Section 3 and FSS. (24 CFR §903.7(l))
Safety and Crime Prevention. Describe the PHA’s plan for safety and crime prevention to ensure the safety of the public housing residents. The
statement must provide development-by -development or jurisdiction wide-basis: (i) A description of the need for measures to ensure the safety of public
housing residents; (ii) A description of any crime prevention activities conducted or to be conducted by the PHA; and (iii) A description of the coordination
between the PHA and the appr opriate police precincts for carrying out crime prevention measures and activities. (24 CFR §903.7(m)) A description of: 1)
Any activities, services, or programs provided or offered by an agency, either directly or in partnership with other service providers, to child or adult victims
of domestic violence, dating violence, sexual assault, or stalking; 2) Any activities, services, or programs provided or offered by a PHA that helps child and
adult victims of domestic violence, dating violence, sexual assault, or stalking, to obtain or maintain housing; and 3) Any activities, services, or programs
Page 5 of 6 form HUD-50075 -ST (12/2014)
provided or offered by a public housing agency to prevent domestic violence, dating violence, sexual assault, and stalking, o r to enhance victim safety in
assisted families. (24 CFR §903.7(m)(5))
Pe t Policy . Describe the PHA’s policies and requirements pertaining to the ownership of pets in public housing. (24 CFR §903.7(n))
As set Management. State how the agency will carry out its asset management functions with respect to the public housing inventory of the agency,
including how the agency will plan for the long-term operating, capital investment, rehabilitation, modernization, disposition, and other needs for such
inventory. (24 CFR §903.7(q))
Substantial Deviation. PHA must provide its criteria for determining a “substantial deviation” to its 5-Year Plan. (24 CFR §903.7(r)(2)(i))
Significant Amendment/Modification. PHA must provide its criteria for determining a “Significant Amendment or Modification” to its 5-Year and
Annual Plan. Should the PHA fail to define ‘significant amendment/modification’, HUD will consider the following to be ‘significant amendments or
modifications’: a) changes to rent or admissions policies or organization of the waiting list; b) additions of non-emergency CFP work items (items not
included in the current CFP Annual Statement or CFP 5 -Year Action Plan) or change in use of replacement reserve funds under the Capital Fund; or c) any
change with regard to demolition or disposition, designation, homeownership programs or conversion activities. See guidance on HUD’s website at: Notice
PIH 1999-51. (24 CFR §903.7(r)(2)(ii))
If any boxes are marked “yes”, describe the revision(s) to those element(s) in the space provided.
B.2 New Activities. If the PHA intends to undertake any new activities related to these elements in the current Fiscal Year, mark “yes” for those elements, and
describe the activities to be undertaken in the space provided. If the PHA does not plan to undertake these activities, mark “no.”
Hope VI or Choice Neighborhoods. 1) A description of any housing (including project number (if known) and unit count) for which the PHA will
apply for HOPE VI or Choice Neighborhoods; and 2) A t imetable for the submission of applications or proposals. The application and approval process for
Hope VI or Choice Neighborhoods is a separate process. See guidance on HUD’s website at: http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm.
(Notice PIH 2010-30)
X Mixed Finance Modernization or Development. 1) A description of any housing (including project number (if known) and unit count) for which the
PHA will apply for Mixed Finance Modernization or Development; and 2) A timetable for the submission of applications or proposals. The application and
approval process for Mixed Finan ce Modernization or Development is a separate process. See guidance on HUD’s website at:
http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm. (Notice PIH 2010-30 )
Demolition and/or Disposition. Describe any public housing projects owned by the PHA and subject to ACCs (including project number and unit
numbers [or addresses]), and the number of affected units along with their sizes and accessibility features) for which the PHA will apply or is currently
pending for demolition or disposition; and (2) A timetable for the demolition or disposition. This statement must be submitted to the extent that approved
and/or pending demolition and/or disposition has changed as described in the PHA’s last Annual and/or 5 -Year PHA Plan submission. The application and
approval process for demolition and/or disposition is a separate process. See guidance on HUD’s website at:
http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.cfm. (24 CFR §903.7(h))
Designated Housing for Elderly and Disabled Families . Describe any public housing projects owned, assisted or operated by the PHA (or portions
thereof), in the upcoming fiscal year, that the PHA has continually operated as, has designated, or will apply for designation for occupancy by elderly and/or
disabled families only. Include the following information: 1 ) development name and number; 2) designation type; 3 ) application status; 4) date the
designation was approved, submitted, or planned for submission, and; 5 ) the number of units affected. Note: The application and approval process for such
designations is separate from the PHA Plan process, and PHA Plan approval does not consti tute HUD approval of any designation. (24 CFR §903.7(i)(C))
Conversion of Public Housing. Describe any public housing building(s) (including project number and unit count) owned by the PHA that the PHA is
required to convert or plans to voluntarily convert to tenant-based assistance; 2) An analysis of the projects or buildings required to be converted; and 3) A
statement of the amount of assistance received to be used for rental assistance or other housing assistance in connection wit h such conversion. See guidance
on HUD’s website at: http://www.hud.gov/offices/pih/centers/sac/conversion.cfm. (24 CFR §903.7(j))
X Conversion of Public Housing. Describe any public housing building(s) (including project number and unit count) owned by the PHA that the PHA
plans to voluntarily convert to project-based assistance under RAD. See additional guidance on HUD’s website at: Notice PIH 2012 -32
Occupancy by O ver-Income Families. A PHA that owns or operates fewer than two hundred fifty (250) public housing units, may lease a unit in a
public housing development to an over-income family (a family whose annual income exceeds the limit for a low income family at the time of initial
occupancy), if all the following conditions are satisfied: (1) There are no eligible low income families on the PHA waiting list or applying for public
housing assistance when the unit is leased to an over-income family; (2) The PHA has publicized availability of the unit for rental to eligible low income
families, including publishing public notice of such availability in a newspaper of general circulation in the jurisdiction a t least thirty days before offering the
unit to an over-income family; (3 ) The over-income family rents the unit on a month-to-month basis for a rent that is not less than the PHA's cost to operate
the unit; (4) The lease to the over -income family provides that the family agrees to vacate the unit when needed for re ntal to an eligible family; and (5) The
PHA gives the over -income family at least thirty days notice to vacate the unit when the unit is needed for rental to an eligible family. The PHA may
incorporate information on occupancy by over-income families into its PHA Plan statement of deconcentration and other policies that govern eligibility,
selection, and admissions. See additional guidance on HUD’s website at: Notice PIH 2011 -7 . (24 CFR 960.503) (24 CFR 90 3.7(b))
Occupancy by Police Officers. The PHA may allow police officers who would not otherwise be eligible for occupancy in public housing, to reside in a
public housing dwelling unit. The PHA must in clude t he number and location of the units to be occupied by police officers, and the terms and conditions of
their tenancies; and a statement that such occupancy is needed to increase security for public housing residents. A “police officer” means a person
determined by the PHA to be, during the period of residence of that person in public housing, employed on a full -time basis as a duly licensed professional
police officer by a Federal, State or local government or by any agency of these governments. An officer of an accredited police force of a housing agency
may qualify. The PHA may incorporate information on occupancy by police officers into its PHA Plan statement of deconcentration and other policies that
govern eligibility, selection, and admission s. See additional guidance on HUD’s website at: Notice PIH 2011-7. (24 CFR 960.505 ) (24 CFR 90 3.7(b))
Page 6 of 6 form HUD-50075 -ST (12/2014)
Non -Smoking Policies. The PHA may implement non-smoking policies in its public housing program and incorporate this into its PHA Plan statement
of operation and management and the rules and standards that will apply to its projects. See additional guidance on HUD’s website at: Notice PIH 2009-21.
(24 CFR §903.7(e))
X Project-Based Vouchers. Describe any plans to use Housing Choice Vouchers (HCVs) for new project -based vouchers, which must comply with PBV
goals, civil rights requirements, Housing Quality Standards (HQS) and deconcentration standards, as stated in 983.57(b)(1) an d set forth in the PHA Plan
statement of deconcentration and other policies that govern eligibility, selection, and admissions. If using project-based vouchers, provide the projected
number of project-based units and general locations, and describe how project-basing would be consistent with the PHA Plan. (24 CFR §903.7(b))
X Units with Approved Vacancies for Modernization. The PHA must include a statement related to units with approved vacancies that are undergoing
modernization in accordance with 24 CFR §990.145(a)(1).
Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants).
For all activities that the PHA plans to undertake in the current Fiscal Year, provide a description of the activity in the space provided.
B.3 Civil Rights Certification. Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulation, must be submitted by the
PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered
in compliance with the AFFH Certification if: it can document that it examines its programs and proposed programs to identify any impediments to fair
housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local
jurisdiction to implement any of the jurisdiction’s initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any
applicable Consolidated Plan for its jurisdiction. (24 CFR §903.7(o))
B.4 Most Recent Fiscal Year Audit. If t he results of the most recent fiscal year audit for the PHA included any findings, mark “yes” and describe those
findings in the space provided. (24 CFR §903.7(p))
B.5 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA’s progres s in
meeting the mission and goals described in the 5 -Year PHA Plan. (24 CFR §903.7(r)(1))
B.6 Resident Advisory Board (RAB) comments. If the RAB provided comments to the annual plan, mark “yes,” submit the comments as an attachment to the
Plan and describe the analysis of the comments and the PHA’s decision made on these recommendations. (24 CFR §903.13(c), 24 CFR §903.19 )
B.7 Certification by State of Local Officials. Form HUD-5007 7-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated
Plan , must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR §903.15). Note: A PHA may request to change its fiscal year to
better coordinate its planning with planning done under the Consolidated Plan process by State or local officials as applicable.
B.8 Troubled PHA. If the PHA is designated troubled, and has a current MOA, improvement plan, or recovery plan in place, mark “yes,” and descri be that
plan. If the PHA is troubled, but does not have any of these items, mark “no.” If the PHA is not troubled, mark “N/A.” (24 CFR §903.9 )
C . Statement of Capital Improvements. PHAs that receive funding from the Capital Fund Program (CFP) must complete this section. (24 CFR 903.7 (g))
C .1 Capital Improvements. In order to comply with t his requirement, the PHA must reference the most recent HUD approved Capital Fund 5 Year Action Plan.
PHAs can reference the form by including the following language in Section C. 8.0 of the PHA Plan Template: “See HUD Form - 50075.2 approved by HUD
on XX/XX/XXXX.”
_______________________________________________________________________________________________________________________________________
This information collection is authorized by Section 511 of the Quality Ho using and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as
amended, which introduced the 5-Year and Annual PHA Plan.
Public reporting burden for this information collection is estimated to average 9.2 hours per response, including the time for reviewing instructions, searching existing data sources,
gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to
complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code,
Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the coll ection of information are required to obtain a benefit or
to retain a benefit. The information requested does not lend itself to confidentiality.
Attachment B.1
Summary of ACOP Changes 2020
Chapter 9 - Included clarification regarding streaming self certification of assets under
$5,000.00.
Chapter 9.1 - Overview Update language to reference Streamlining Annual Reexaminations and
triennials per the FAST Act (24 CFR 960.257) Introduction Annual Reexaminations for Families
paying Income Based or Flat rent- Update language to all HACCC to perform reexamination for
fixed income household on a triennial basis per HUD's FAST Act. HUD allows PHA's the option
to perform triennial reexamination based on further analysis of system capabilities and potential
Chapter 11 - Community Service- update language to reference PIH notice 2015-12, to allow
residents to make up delinquent hours within 120 days of lease termination and include s elf-
certification ability.
Chapter 12 - Emergency Transfers - update language to include HUD's model Emergency
Transfer Plan (form HUD-5381). The Plan allows tenants who are victims of domestic
violence, dating violence, sexual assault, or stalking to make an internal emergency transfer
under VAWA when a safe unit is immediately available and describes the policies for
assisting a tenant in making an internal emergency transfer when a safe unit is not
immediately available, and describes reasonable efforts the PHA will take to assist a tenant
who wishes to make an external emergency transfer when a unit that meets the victims safety
standard is not available.
Attachment B.1
Summary of Administrative Plan Changes
• Revised the jurisdiction of HACCC to include the City of Richmond;
• Revised the language limiting access to the HCV program to reflect that, when
determining eligibility, HACCC will look back two years instead of five years for
families who have been evicted from Federally-assisted housing for drug-related criminal
activity;
• Revised the language regarding the look-back on criminal convictions from 5 years to
two years for applicants being considered for housing to bring into conformance with the
Cit y of Richmond ordinance on tenant screening;
• Revised the definition of who is eligible for the Mainstream 5 subsidy program for non-
elderl y disabled person to include persons who previously experienced homelessness and
is currently a client in permanent supportive housing or a rapid re-housing project;
• Changed language to state that unborn children of pregnant mothers will be included in
determining the family voucher size.
• Clarified the language regarding the size of the voucher issued to a household to indicate
that while the living room is a sleeping room, it shall not be used to determine the
appropriate bedroom-size voucher a household is entitled to. The living room will be
considered a sleeping room only for determining whether additional adults may be added
to a household.
• Added language to the plan to permit someone who has been self-emplo yed for 90 days
or less to sub mit a self-certification pr ojecting their anticipated income over the next 12
months along with documentation of income and expenses as available. If documents are
not available, an Interim certification must be scheduled within 3 months of the self-
certification.
• Updated the list of PBV projects assisted b y HACCC to include new activity from 2019
as well as all Richmond Housing Authority PBV properties now administered by
HACCC.
• Added units from St. Paul's Commons, a new PBV property going to contract in 2019, to
the list of units that ma y have applicant referrals made b y the Coordinate Entry S ystem
because the units are required to house homeless families.
• Modified the list of RAD properties listed in the Admin Plan to include the Idaho
Apartments that was omitted in 2018 and two new properties added as a result of the
Richmond Housing Authority take over.
• Clarified language in the RAD section to indicate that RAD units that are targeted to
homeless will be occupied by referrals from the Coordinated Entry System.
• Added language to document that all tenant protections under RAD Converting
properties apply to all PBV-assisted units in a replacement project not just to the RAD
units.
B.2 New Activities:
a) HOPE VI or Mixed Finance Modernization or Development. HACCC will continue to work with CSG
Advisors and other consultants in order to identify funding mechanisms to rehabilitate or redevelop all of
its public housing properties. HACCC’s goal is to preserve or increase the number of housing units
affordable to public housing eligible families (regardless of whether they remain public housing
specifically) and to provide adequate funding for these units over the long term. HACCC continues to
evaluate and consider its options for development and preservation of its public housing portfolio.
Addressing its needs may include applying for additional RAD, Choice Neighborhoods, a Phase II Energy
Performance Contract or any other appropriate HUD programs. HACCC has already been awarded RAD
funding for 214 units at Las Deltas in North Richmond (CA011-006, CA011-009A, CA011-009B).
HACCC may also seek state and local funding through bonds, tax credits or any other available programs.
The HACCC has been approved for a demolition action for 75 units at the Las Deltas (CA006 and
CA009A) property in North Richmond and app roved for a disposition application for the remaining of the
32 units at Las Deltas(CA009b) in North Richmond. 107 units are being disposed through the RAD
Conversion process and a separate application process is underway for demolition and disposition of those
107 units an d corresponding release of the DOT .
Timeline: An application for demo/dispo of the RAD units has been submitted to HUD's Special
Applications Center in October of 2019. Demolition of the units in properties 006 and 009A for the non -
RAD units will commen ce prior to the end of 2019. HACCC shall be issuing a Request For Proposals
from developers to submit suggestions for the development of the contiguous site of the property with an
expectation to enter into an Exclusive Negotiating Agreement with the submitter with the best proposal
after getting community input on the proposed development plans. 81 occupied units were assisted with
relocation services and all units are now vacant .
b) Conversion of Public Housing. HACCC continues to work with CSG Advisors and other consultants in
order to identify funding mechanisms to rehabilitate or redevelop all of its public housing properties. If
CSG’s analysis shows that a viable plan does not exist to adequately fund rehabilitation and ongoing
maintenance at any of HACCC’s public housing properties, HACCC may submit voucher conversion
applications for any of its public housing properties. HACCC also may submit applications to HUD for any
other conversion funding programs that become available. It is expected that th e next projects for
consideration to convert to Project Based assistance will be El Pueblo in Pittsburg and Bayo Vista in
Rodeo, CA.
c) Homeownership. HACCC currently offers a homeownership voucher program.
d) Project-based Vouchers. HACCC has already committe d 661 project-based vouchers (PBV). In addition,
HA CCC has approved 135 RAD PBV units for eleven projects, including one under the RAD 2 component
for conversion of a Mod Rehab Single Room Occupancy property. The RAD PBVs are replacement
housing for unit s removed from the public housing inventory at Las Deltas. The use of PBVs is consistent
with HACCC’s PHA Plan. Among HACCC’s goals are to expand the supply of assisted housing and to
increase assisted housing choices. By utilizing PBVs from HACCC, deve lopers are able to leverage
funding and produce additional units of new or modernized affordable housing. HACCC plans to award
PBV funding throughout its jurisdiction in order to provide affordable housing options for clients in as
broad a geographic area as possible. HACCC may also utilize PBVs in any other public housing
redevelopment/repositioning projects it may undertake. In addition, HACCC absorbed the Richmond
Housing Authority's HCV program on July 1, 2019 which included 10 PBV sites. Eight regular PBV sites
and 2 RAD PBV conversion sites. There are an additional 495 regular PBVs and 153 RAD PBVs across
these ten sites.
Moreover, it is anticipated that over the course of the next five years, four other sites from Richmond will
be converted under RA D or Section 18 Demolition and Disposition that will allocate another 409 PBVs for
HACCC to administer.
Page 1 of 2 form HUD-50077-ST-HCV-HP (12/2014)
Certifications of Compliance with
PHA Plans and Related Regulations
(Standard, Troubled, HCV-Only, and
High Performer PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577 -0226
Expires 02/29/2016
PHA Certifications of Compliance with the PHA Plan and Related Regulations including
Required Civil Rights Certifications
B.3
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official if there is no Board of Commissioners, I approve the submission of the_X__ 5 -Year and/or_X_ Annual PHA
Plan for the PHA fiscal year beginning 201 9, hereinafter referred to as” the Plan”, of which this document is a part and make the
following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the
submission of the Plan and implementation ther eof:
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such
strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local o fficials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing
Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable
Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by
the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan , including any changes or revisions
to the policies and programs identified in the Plan before they were implemented , and considered the recommendations of the
RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident
Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public in spection at least 45
days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and
invited public comment.
5. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing
Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, ident ify ing any
impediments to fair housing choice within those programs, address ing those impediments in a reasonable fashion in view of
the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmative ly
further fair housing that require the PHA's involvement and by maintain ing records reflecting these analyses and actions.
7. For PHA Plan s that includes a policy for site based waiting lists:
The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner
(as specified in PIH Notice 2010-25);
The system of site -based waiting lists provides for full disclosure to each applicant in the selection of the development in
which to reside, including basic informat ion about available sites; and an estimate of the period of time the applicant
would likely have to wait to be admitted to units of different sizes and types at each site;
Adoption of a site-based waiting list would not violate any court order or settleme nt agreement or be inconsistent with a
pending complaint brought by HUD;
The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair
housing;
The PHA provides for review of its site -based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR part 903.7(c)(1).
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act
of 1975.
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low-or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
11. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
___________________________________________________________________________________________________________
Page 2 of 2 form HUD-50077-ST-HCV-HP (12/2014)
12. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105(a).
13. The PHA will provide the responsible entit y or HUD any documentation that the responsible entity or HUD needs to carry
out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58
or Part 50, respectively .
14. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under
Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
15. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
prog ram requirements.
16. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act , the Residential Lead -Based Paint Hazard
Reduction Act of 1992, and 24 CFR Part 35.
17. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A -87 (Cost Principles for State,
Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and
Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments).
18. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant funds only for activities that are approvable under the regulations and included in its Plan.
19. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is
available for public inspection. All required supporting documents have been made available for public inspection along with
the Plan and additional requiremen ts at the primary business office of the PHA and at all other times and locations identified
by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
22. The PHA certifies that it is in complian ce with applicable Federal statutory and regulatory requirements , including the
Declaration of Trust (s).
HOUSING AUTHORITY OF THE
COUNTY OF CONTRA COSTA CA011
PHA Name PHA Number/HA Code
X Annual PHA Plan for Fiscal Year 2020
X 5-Year PHA Plan for Fiscal Years 2020 - 2025
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, i s true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802).
_______________________________________________________________________________________________________________________________________
Name of Authorized Official Title
JOSEPH VILLARREAL EXECUTIVE DIRECTOR
Signature Date
1
ATTACHMENT B . 3
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROGRESS IN MEETING GOALS
Goal: Expand the Supply of Assisted Housing
Progress Report:
• Received 4 RAD awards for Las Deltas property in order to convert the 214 units to
project-based vouchers that can be leveraged to develop a greater number of new units;
• Awarded 185 units of project-based vouchers (PBV) and 119 units of Rental Assistance
Demonstration (RAD) PBV to 11 projects throughout Contra Costa County. These
vouchers (including the project-based vouchers) helped fund 591 units of new
affordable housing;
• Continue to partner with County to maximize utilization of Shelter-Plus Care program.
Now serve over 325 households;
• Housed nearly 194 veteran households through the VASH program;
• Transitioned a 11-unit HUD Multi-Family housing development to Enhanced Vouchers;
• Successfully placed 3 households into the HCV Homeownership Program;
• Maintained average occupancy at most properties to 98% or better.
Goal: Improve the Quality of Assisted Housing
Progress Report:
• Utilized over $7 million in capital funds to maintain properties including extensive
interior modernization at Bayo Vista and exterior modernizations at several large sites.
Entire properties were reroofed, repainted, or repaved. New windows, flooring, and
cabinetry replaced old components and security features (new site lighting and door
locks for example);
• New styles of interior finishes are being utilized in public housing units to upgrade the
appearance of units so that they more closely emulate market-rate units;
• As part of an ongoing rehabilitation process, HACCC has now rehabilitated almost all
offline units (with the exception of Las Deltas in North Richmond). Apart from Las
Deltas, every public housing property now has an average occupancy rate that is at or
above 98%;
• Work order turnaround times continue to improve through the implementation of new
processes;
• PASS scores for public housing unit inspections continue to improve.
Continue to operate medical office in the Bayo Vista development, operated in
collaboration with Life Long Medical services.
HACCC contracted with CSG Advisors in order to identify funding mechanisms to
rehabilitate or redevelop all of its public housing properties. HACCC now has a plan in
place to update and preserve existing public housing where it makes financial sense to
do so and to provide adequate funding for these units over the long term
2
Goal: Provide an Improved Living Environment
Progress Report:
• Provided funding for additional police/Sheriff patrols at three largest public housing
communities;
• Continue to work with several County and local agencies, to coordinated funding to increase
programs at public housing properties.
• Continue to coordinate communication between management staff and sheriff and local law
enforcement officers at public housing properties;
• Surveillance cameras continue to benefit properties;
• Increased the number of RAB members
• Continue to coordinate youth activities in El Pueblo Housing Development. The Center
provides a variety of activities including recreational, afterschool program and library
programs;
• Expanded the number of RAB meetings held annually
• Partnered with the County to offer Head Start facilities at four public housing properties ;
• Continued operation of a variety of social, nutrition and service programs at our properties.
• Providing medical services to public housing and low-income residents of the Rodeo area,
through a new medical office operated by Lifelong Medical at the Bayo Vista Development.
Goal: Promote Self-sufficiencyand Asset Development of Assisted Households
Progress Report:
• Since January of 2016, HACCC had 26 participants graduate from its FSS Program with over
$453,057 in escrow;
• Employed Section 3 hires through construction contracts, employment training and jobs
programs, or direct hires in a variety of contracts ;
• Partnered with the Workforce Development Board to sign MOU that aligns common goals for
self-sufficiency for low income families in Contra Costa County;
• Continue to partner with REACH to utilize Section 3 employees to increase landscaping and
grounds keeping services to HACCC 's property in N orth Richmond.
3
Goal: Ensure Equal Opportunity in Housing
Progress Report:
• Established a Reasonable Accommodation roundtable for both Public Housing and HCV
Managers
• Continue to train on the Violence Against Women Act for all HCV and public housing managers.
• Conducted Reasonable Accommodation training to all HCV and public housing staff;
Continue to train on Limited English Proficiency requirements for all HCV and public housing
managers.
• Continue to use other external and internal legal providers to conduct Fair Housing training for
staff.
1
ATTACHMENT B .6
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RAB Members Comments
Resident Advisory Members Comments Expand Supply Action items
Homeless population help provide housing/group housing.
Where does the financing come from? Who qualifies? Potential properties?
Use Naval Weapon area for housing.
Convert hills for housing.
Underground weapon centers
Government Vacant Lands
For all improvements we need money.
Bu y more property for low income housing.
Purchase vacant/empty building in other community.
Expand to allow low income people to have housing
Resident Advisory Members Comments Action Improve Quality
Less inspection
More repairs in a timely manner to ensure fair housing.
Upgrades for the development.
Energy efficient appliances and light bulbs.
Water pressure and quality (drinkable)
Make it safe and secured
Security Cameras
Security Guard
Water ponds with ducks and swans
Greenery, picnic and play grounds
Having someone qualified to check on person needing assistance at least 2 times
a week.
Carpet
Paint inside
Security fence @ entrance and exit
Onsite security
.
2
Resident Advisory Members Comments Improve Living Enviroment Action items
Round the clock patrol
Gated entry from all sides
Bring back program to work with Sheriff, Children, Resident Council.
Upgrade units from 110v to 220v for laundry dryers
Better screening of residents
Ongoing pesticide agency relationship and attention
Insect and cockroach free
Outdoor activities
To improve a better living environment would be involved in solving the different
pollutions, water, soil, that affect environment.
Security guard
Assigned parking stall
Landscaping
Numbered parking stalls
Remove broken down vehicles
Resident Advisory Members Comments Action Self-sufficency
Work with the local job programs to offer programs onsite like Rubicon, East Bay, Aosec.
Rodeo-New horizon Job/Career Program -part of EastBay Aosec.
Local Colleges
Someone to work with homeless, residents, w/ disability, Mental Health.
Parenting classes
Mentor/Buddy System
Research new avenues/programs that can help low -income & disabled residents
Provide tenants with assurance ?
Provide items as plants, hoses, and garden equipment.
Helping homeless to envision themselves in some sort of assisted living in training them
for school, work, also teach clean living.
Computer training
Youth Programs
Arts/Crafts
Mental Health Counseling
3
Resident Advisory Members Comments Action Equal Opportunity
Diversity Trainings for Staff -Promote cultural diversity
Annual training for all staff (mandatory)
Mini training through workshops for residents
Training on violence
Verify existing implementation of EDH
Equal opportunities to people of all colors and orientation
Merging of people of all ages
Opportunity to mingle
Believing in equal opportunities for all races no matter situations. Be the person
disabled, speak different languages.
Train all workers to be caring
Senior lunch program
Ensure diversified community.
Certification by State or Local
Official of PHA Plans Consistency
with the Consolidated Plan or
State Consolidated Plan
(AllPHAs)
U. S Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 2/29/2016
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan
I, Gabriel Lemus
Official's Name
, the CDBG Program Manager I Principal Planner
Official's Title
cert ify that the 5-Year PHA Plan and/or Annual PHA Plan of the
Housing Authority of the County of Contra Costa
PHAName
is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of
Impediments (AI) to Fair Housing Choice of the
County of Contra Costa
Local Jurisdiction Name
pursuant to 24 CFR Part 91.
Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State
Consolidated Plan and the AI.
The Consolidated Plan is created and implemented wjth the input of the Housing Aqthority
and its residents. The Housing Authority was an active participant in the Affirmatively
Furthering Fair Housing process and the final Assessment of Fair Housing. The 2020/25
Consolidated Plan is currently underway and we have identified that the creation and preservation
of affordable housing for low/moderate-income households as a goal/priority aligns with the Housing
Authority's Annual and 5-Year Plan.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name of Authorized Official Title
Gabriel Lemus CDBG Program Manager /Principal Planner
Page 1of1 form HUD-50077-SL (12/2014)
C.1 Capital Improvements :
See HUD Form- 50075.2 approved by HUD on 05/29/19
5-Year PHA Plan
(for All PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577 -0226
Expires: 02/29/2016
Purpose. The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements
concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the publ ic of the
PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families
Applicability. Form HUD-50075-5Y is to be completed once every 5 PHA fiscal years by all PHAs.
Page 1 of 3 form HUD-50075-5Y (12/2014)
A.
PHA Information.
A.1
PHA Name: Housing Authority of the County of Contra Costa PHA Code: CA011
PHA Plan for Fiscal Year Beginning : 04/2020
PHA Plan Submission Type: X 5-Year Plan Submission Revised 5 -Year Plan Submission
Availability of Information. I n addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.
A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public h earing
and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may
reasonably obtain additional information o n the PHA policies contained in the standard Annual Plan, but excluded from their streamlined
submissions. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (A MP) and main office or central
office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official websites. PHAs are also encouraged to provide
each resident council a copy of their PHA Plans.
3133 Estudillo Street Martinez, CA (Main administrative office).
990 A Rosemary Lane, Oakley, CA (Oakley AMP office)
875 El Pueblo Avenue, Pittsburg, CA (El Pueblo AMP office)
#2 California Street, Rodeo, CA (Rodeo AMP office)
2870 Howe Road, Martinez, CA (Main HCV Office)
2324 College Lane, San Pablo, CA (San Pablo HCV office)
www.contracostahousing.org (HACCC website)
www.hud.gov/offices/pih/pha/approved (HUD website - available after HUD approval)
PHA Consortia: (Check box if submitting a Joint PHA Plan and complete table below)
Participating PHAs PHA
Code
Program(s) in the
Consortia
Program(s) not in the
Consortia
No. of Units in Each Program
PH HCV
Lead PHA:
Page 2 of 3 form HUD-50075-5Y (12/2014)
B.
5 -Year Plan. Required for all PHAs completing this form.
B.1
Mission. State the PHA’s m ission for serving the needs of low - income, very low- income, and extremely low - income families in the PHA’s
jurisdiction for the next five years.
To provide high quality affordable housing solutions and to promote self-sufficiency for low-
income people of Contra Costa County.
B.2
Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low- income, very low-
income, and extremely low- income families for the next five years. See Attachment B.2
HACCC’S Goals are to:
Expand the Supply of Assisted Housing
Improve the Quality of Assisted Housing
Provide an Improved Living Environment
Promote Self-sufficiency and Asset Development of Families and Individuals
Ensure Equal Opportunity in Housing
B.3
Progress Report. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5 -Year P lan.
See Attachment B.3 for a progress report on meeting these goals over the past five years.
B.4
Violence Against Women Act (VAWA) Goals. Provide a statement of the PHA’s goals, activities objectives, policies, or programs that will
enable the PHA to serve the needs of child and adult victims of domestic violence, dating violenc e, sexual assault, or stalking.
See Attachment B.4
B.5
Significant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or modification to the
5 -Year Plan.
See Attachment B.5 on the criteria used for determining a significant amendment or modification to 5-Year Plan
B.6
Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) provide comments to the 5-Year PHA Plan?
Y N
X
(b) If yes, comments must be submitted by the PHA as an attachment to the 5-Year PHA Plan. PHAs must also include a narrative describing their
analysis of the RAB recommendations and the decisions made on these recommendations.
See Attachment B.6 RAB members recommendations presented to HACCC staff.
B.7 Certification by State or Local Officials.
Form HUD 50077-SL , Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the
PHA as an electronic attachment to the PHA Plan.
Page 3 of 3 form HUD-50075-5Y (12/2014)
Instructions for Preparation of Form HUD -50075-5Y
5-Year PHA Plan for All PHAs
A. PHA Information 24 CFR §903.23(4)(e)
A.1 Include the full PHA Name, PHA Code, , PHA Fiscal Year Beginning (MM/YYYY), PHA Plan Submission Type , and the
Availability of Information, specific location(s) of all information relevant to the hearing and proposed PHA Plan.
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table.
B. 5 -Year Plan.
B.1 Mission. State the PHA’s m ission for serving the needs of low- income, very low- income, and extremely low- income families in
the PHA’s jurisdiction for the next five years. (24 CFR §903.6(a)(1))
B .2 Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-
income, very low- income, and extremely low- income families for the next five years. (24 CFR §903.6(b)(1)) For Qualified PHAs
only, if at any time a PHA proposes to take units offline for modernization, then that action requires a significant amendment to the
PHA’s 5 -Year Plan.
B .3 Progress Report . Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5 -
Year P lan. (24 CFR §903.6(b)(2))
B.4 Violence Against Women Act (VAWA) Goals. Provide a statement of the PHA’s goals, activities objectives, policies, or programs
that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or sta lking.
(24 CFR §903.6(a)(3))
B.5 Significant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or
modification to the 5 -Year Plan.
B.6 Resident Advisory Board (RAB) comments.
(a) Did the public or RAB provide comments?
(b) If yes, submit comments as an attachment to the Plan and describe the analysis of the comments and the PHA’s decision made on
these recommendations. (24 CFR §903.17(a), 24 CFR §903.19)
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a ne w section 5A to the U.S. Housing Act of 1937, as amended,
which introduced the 5-Year PHA Plan. The 5-Year PHA Plan provides the PHA’s mission, goals and objectives for serving the needs of low - income, very low- income, and extremely low-
income families and the progress made in meeting the goals and objectives described in the previous 5-Year Plan.
Public reporting burden for this information collection is estimated to average .76 hours per response, including the time for reviewing instructions, searching existing data sources,
gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect th is information, and respondents are not required to
complete this form, unless it displays a currently valid OMB Cont rol Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code,
Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to
retain a benefit. The information requested does not lend itself to confidentiality.
1
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROGRESS IN MEETING MISSION AND·GOALS
Goal: Expand the Supply of Assisted Housing
2020 - 2025 Future Actions
• Continue to offer and leverage project-based vouchers to spur affordable housing
development, particularly in conjunction with the County's HOME and CDBG loan
programs;
• Seek additional VASH funding. To date, HACCC has been awarded 147 VASH
Vouchers and continues to work with VA Medical Center to house veterans;
• Seek to project-base VASH vouchers by identifying developers who may be interested in
such funding if it becomes available;
• Continue to work with CSG Advisors in order to identify funding mechanisms to
rehabilitate or redevelop all of its public housing properties. If the analysis indicates
redevelopment or conversion to RAD or other project-based solutions are viable
options, then pursue such funding as a means to spur development of new affordable
housing in addition to rehabilitation/preservation of existing public housing;
• Work with the City of Antioch to identify funding to resume the funding of rental
rehabilitation loans
• Continue to work with homeless housing and service providers to develop a preference
for transitional housing graduates which will be operational in 2018;
• Seek any HUD funding for additional units that becomes available.
• Seek other relevant housing funds that become available.
Goal: Improve the Quality of Assisted Housing
2020-2025 Future Actions
• Seek to re-establish the De-concentration Bonus in SEMAP;
• Utilize increased site presence by managers to encourage formation of more resident
councils ;
• Utilize increased site presence by managers to hold more frequent meetings with tenants;
• Increase and improve common area lighting in all housing communities ;
• Continue funding additional police/Sheriff patrols as long as budget permits ;
• Continue to work with law enforcement to improve response time ;
• Increase use of surveillance cameras as needed ;
• Seek funding to have Security Services at public housing sites in East County
• Seek grants or other funding that will facilitate expanded services for HACCC's clients ;
2
• Seek partnerships with local community agencies to increase and strengthen services offered
to public housing tenants and voucher clients;
• Continue to improve and enforce public housing screening policies and procedures.
Goal: Promote Self-sufficiency and Asset Development of Assisted Households
2020-2025 Future Actions
• Continue to operate HACCC's self-sufficiency programs despite surpassing HUD's
participation/graduation requirements;
• Expand voucher self-sufficiency services (if not escrow accounts) to public housing tenants
where feasible;
• Seek other funding that will facilitate expanded services for HACCC's clients;
• Expand the FSS Program Coordinating Committee (PCC) to s eek partnerships with local
community agencies to increase and strengthen services offered to public housing tenants and
voucher clients ;
• Provide or attract supportive services designed to improve resident employability;
• Provide or attract supportive services to increase independence for the elderly or families with
disabilities ;
• Continue existing policies that permit voucher homeownership;
• Continue to enforce the Community Services Requirements policy;
• Provide Section 3 employment and training opportunities for residents where feasible
Goal: Ensure Equal Opportunity in Housing
2020-2025 Future Actions
• Provide updated fair housing and ADA training for all staff.
• Provide updated training on the Violence Against Women Act for all staff.
• Provide updated training on Limited English Proficiency requirements for all staff.
• Continue to expand network of service providers who can assist with outreach for day-to -day
client services, wait list openings and other events.
• Work with network of social service providers to conduct outreach to families and individuals
who are disabled, homeless or who have limited English proficiency when HACCC open its
HCV and public housing wait lists.
• Continue providing services in multiple languages as appropriate.
• Review and revise HACCC's existing reasonable accommodation policies and procedures as
needed.
1
ATTACHMENT B . 3
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROGRESS IN MEETING GOALS
Goal: Expand the Supply of Assisted Housing
Progress Report:
• Received 4 RAD awards for Las Deltas property in order to convert the 214 units to
project-based vouchers that can be leveraged to develop a greater number of new units;
• Awarded 185 units of project-based vouchers (PBV) and 119 units of Rental Assistance
Demonstration (RAD) PBV to 11 projects throughout Contra Costa County. These
vouchers (including the project-based vouchers) helped fund 591 units of new
affordable housing;
• Continue to partner with County to maximize utilization of Shelter-Plus Care program.
Now serve over 325 households;
• Housed nearly 194 veteran households through the VASH program;
• Transitioned a 11-unit HUD Multi-Family housing development to Enhanced Vouchers;
• Successfully placed 3 households into the HCV Homeownership Program;
• Maintained average occupancy at most properties to 98% or better.
Goal: Improve the Quality of Assisted Housing
Progress Report:
• Utilized over $7 million in capital funds to maintain properties including extensive
interior modernization at Bayo Vista and exterior modernizations at several large sites.
Entire properties were reroofed, repainted, or repaved. New windows, flooring, and
cabinetry replaced old components and security features (new site lighting and door
locks for example);
• New styles of interior finishes are being utilized in public housing units to upgrade the
appearance of units so that they more closely emulate market-rate units;
• As part of an ongoing rehabilitation process, HACCC has now rehabilitated almost all
offline units (with the exception of Las Deltas in North Richmond). Apart from Las
Deltas, every public housing property now has an average occupancy rate that is at or
above 98%;
• Work order turnaround times continue to improve through the implementation of new
processes;
• PASS scores for public housing unit inspections continue to improve.
Continue to operate medical office in the Bayo Vista development, operated in
collaboration with Life Long Medical services.
HACCC contracted with CSG Advisors in order to identify funding mechanisms to
rehabilitate or redevelop all of its public housing properties. HACCC now has a plan in
place to update and preserve existing public housing where it makes financial sense to
do so and to provide adequate funding for these units over the long term
2
Goal: Provide an Improved Living Environment
Progress Report:
• Provided funding for additional police/Sheriff patrols at three largest public housing
communities;
• Continue to work with several County and local agencies, to coordinated funding to increase
programs at public housing properties.
• Continue to coordinate communication between management staff and sheriff and local law
enforcement officers at public housing properties;
• Surveillance cameras continue to benefit properties;
• Increased the number of RAB members
• Continue to coordinate youth activities in El Pueblo Housing Development. The Center
provides a variety of activities including recreational, afterschool program and library
programs;
• Expanded the number of RAB meetings held annually
• Partnered with the County to offer Head Start facilities at four public housing properties ;
• Continued operation of a variety of social, nutrition and service programs at our properties.
• Providing medical services to public housing and low-income residents of the Rodeo area,
through a new medical office operated by Lifelong Medical at the Bayo Vista Development.
Goal: Promote Self-sufficiencyand Asset Development of Assisted Households
Progress Report:
• Since January of 2016, HACCC had 26 participants graduate from its FSS Program with over
$453,057 in escrow;
• Employed Section 3 hires through construction contracts, employment training and jobs
programs, or direct hires in a variety of contracts ;
• Partnered with the Workforce Development Board to sign MOU that aligns common goals for
self-sufficiency for low income families in Contra Costa County;
• Continue to partner with REACH to utilize Section 3 employees to increase landscaping and
grounds keeping services to HACCC 's property in N orth Richmond.
3
Goal: Ensure Equal Opportunity in Housing
Progress Report:
• Established a Reasonable Accommodation roundtable for both Public Housing and HCV
Managers
• Continue to train on the Violence Against Women Act for all HCV and public housing managers.
• Conducted Reasonable Accommodation training to all HCV and public housing staff;
Continue to train on Limited English Proficiency requirements for all HCV and public housing
managers.
• Continue to use other external and internal legal providers to conduct Fair Housing training for
staff.
B.4 Violence Against Women Act (VAWA) Goals
The PHA has adopted an Emergency Transfer Plan, based on HUD’s model Emergency
Transfer Plan (form HUD -5381). The Emergency Transfer Plan defines tenants/ participants
eligible for an emergency transfer; lists documentation needed to request an emergency
transfer; outlines confidentiality protections; and describes how an emergency transfer may
occur. The Emergency Transfer Plan allows tenants who are victims of domestic violence,
dating violence, sexual assault, or stalking to make an internal emergency transfer under
VAWA when a safe unit is immediately available and describes the policies for assisting a
tenant in making an internal emergency transfer when a safe unit is not immediately available,
and describes reasonable efforts the PHA will take to assist a tenant who wishes to make an
external emergency transfer when a unit that meets the victims safety standard is not
available.
For the Housing Choice Voucher Program, the Emergency Transfer Plan inclu des a request for
Emergency Transfer whereby the families are permitted to break leases or contracts to escape
persecution or dangerous living situations in a timely manner .
Attachment B.5
Significant Amendment or Modification. Provide a statement on the criteria used for
determining a significant amendment or modification to the 5 -Year Plan.
In accordance with 24 CFR §903.7(r)(2) which requires public housing authorities to identify the
basic criteria the agency will use to determine a substantial deviation from its 5 -Year Plan and
significant amendments or modification to the 5 -Year Plan and Annual Plan, the following
definitions are used:
Substantial Deviation: A substantial change in the goals identified in the Five -Year Plan. For
example, making a formal decision not to pursue a listed goal; or substituting an entirely
different set of activities to achieve the goal.
Significant Amendment/Modification: Adding or eliminating major strategies to address
housing needs and to major policies (e.g., policies governing eligibility, selection or admissions
and rent determination) or programs (e.g., demolition or disposition, designation,
homeownership programs or conversion activities); or modifying a strategy such that a
substantial transfer of resources away from others is necessary in order to carry it out. Under this
PHA Annual Plan, the HACCC is clarifying that any change required to comply with state or
federal rule, law, or regulation, where the HACCC is not able to adopt discretionary policy,
would not be considered a significant amendment. However, the HACCC would continue to
work with the Resident Advisory Board and staff for comments.
For Capital Fund Program projects that deviate from the Capital Fund Program Five -Year Action
Plan and the Capital Fund Program Annual State/Performance and Evaluation Reports, only
projects that meet the following criteria shall require 5 -Year and Annual Plan Amendment: the
amount of funds being required exceeds $10 Million and/or the number of units being worked on
comprises more than 15% of a developments ACC unit count. Adding or eliminating major
strategies to address housing needs and to major policies (e.g., policies governing eligibility,
selection or admissions and rent determination) or programs (e.g., demolition or disposition,
designation, homeownership programs or conversion activities); or modifying a strategy such
that a substantial transfer of resources away from others is necessary in order to carry it out.
Under this PHA Five Year Plan, the HACCC is clarifying that any change required to comply
with state or federal rule, law, or regulation, where the HACCC is not able to adopt discretionary
policy, would not be considered a significant amendment or modification. However, the HACCC
would continue to work with the Resident Advisory Board and staff for comments.
For Capital Fund Program projects that deviate from the Capital Fund Program Five-Year Action
Plan and the Capital Fund Program Annual State/Performance and Evaluation Reports, only
projects that meet the following criteria shall require 5 -Year and Annual Plan Amendment: the
amount of funds being required exceeds $10 Million; number of units being worked on
comprises more than 15% of a developments ACC unit counts. Where work is not specifically
budgeted, monetary placeholders will be provided in lieu of specific development language.
As part of the Rental Assistance Demonstration (RAD) Program, the definition of a substantial
deviation from the agency’s annual plan will exclude the following RAD-specific items,
provided that the adjustments to the RAD plans are authorized by HACCC ’s Board of Directors
in the normal course of business:
(1) Changes to the Capital Fund Budget produced as a result of each approved RAD
conversion, regardless of whether the proposed conversion will include use of
additional Capital Funds;
(2) Changes to the construction and rehabilitation plan for each approved RAD
conversion;
(3) Changes to the financing structure for each approved RAD conversion;
(4) The date the significant amendment is submitted to the PHA Plan website;
(5) Decisions to dedicate a portion of the agency’s existing capital funds budget and/or
public housing reserves as a source of funds for purposes of a RAD conversion and
recapitalization transaction.
1
ATTACHMENT B .6
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RAB RECOMMENDATIONS
Goal: Expand the Supply of Assisted Housing
Resident Advisory Members Expand Supply Action items 2020-2025
Homeless population help provide housing/group housing.
Where does the financing come from? Who qualifies? Potential properties?
Use Naval Weapon area for housing.
Convert hills for housing.
Underground weapon centers
Government Vacant Lands
For all improvements we need money.
Buy more property for low income housing.
Purchase vacant/empty building in other community.
Expand to allow low income people to have housing
Goal: Improve the Quality of Assisted Housing
Resident Advisory Members Future Action Improve Quality 2020-2025
Less inspection
More repairs in a timely manner to ensure fair housing.
Upgrades for the development.
Energy efficient appliances and light bulbs.
Water pressure and quality (drinkable)
Make it safe and secured
Security Cameras
Security Guard
Water ponds with ducks and swans
Greenery, picnic and play grounds
Having someone qualified to check on person needing assistance at least 2 times
a week.
Carpet
Paint inside
Security fence @ entrance and exit
Onsite security
2
Goal: Provide an Improved Living Environment
Resident Advisory Members Improve Living Enviroment Action items 2020-2025
Round the clock patrol
Gated entry from all sides
Bring back program to work with Sheriff, Children, Resident Council.
Upgrade units from 110v to 220v for laundry dryers
Better screening of residents
Ongoing pesticide agency relationship and attention
Insect and cockroach free
Outdoor activities
To improve a better living environment would be involved in solving the differ ent
pollutions, water, soil, that affect environment.
Security guard
Assigned parking stall
Landscaping
Numbered parking stalls
Remove broken down vehicles
Goal: Promote Self-sufficiency and Asset Development of Assisted Households
Resident Advisory Members Future Action Self-sufficency 2020 -2025
Work with the local job programs to offer programs onsite like Rubicon, East Bay, Aosec.
Rodeo-New horizon Job/Career Program -part of EastBay Aosec.
Local Colleges
Someone to work with homeless, residents, w/ disability, Mental Health.
Parenting classes
Mentor/Buddy System
Research new avenues/programs that can help low -income & disabled residents
Provide tenants with assurance ?
Provide items as plants, hoses, and garden equipment.
Helping homeless to envision themselves in some sort of assisted living in training them
for school, work, also teach clean living.
Computer training
Youth Programs
Arts/Crafts
Mental Health Counseling
3
Goal: Ensure Equal Opportunity in Housing
Resident Advisory Members Future Action Equal Opportunity 2020 -2025
Diversity Trainings for Staff -Promote cultural diversity
Annual training for all staff (mandatory)
Mini training through workshops for residents
Training on violence
Verify existing implementation of EDH
Equal opportunities to people of all colors and orientation
Merging of people of all ages
Opportunity to mingle
Believing in equal opportunities for all races no matter situations. Be the person
disabled, speak different languages.
Train all workers to be caring
Senior lunch program
Ensure diversified community.
Certification by State or Local
Official of PHA Plans Consistency
with the Consolidated Plan or
State Consolidated Plan
(AllPHAs)
U. S Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 2/29/2016
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan
I, Gabriel Lemus
Official's Name
, the CDBG Program Manager I Principal Planner
Official's Title
cert ify that the 5-Year PHA Plan and/or Annual PHA Plan of the
Housing Authority of the County of Contra Costa
PHAName
is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of
Impediments (AI) to Fair Housing Choice of the
County of Contra Costa
Local Jurisdiction Name
pursuant to 24 CFR Part 91.
Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State
Consolidated Plan and the AI.
The Consolidated Plan is created and implemented wjth the input of the Housing Aqthority
and its residents. The Housing Authority was an active participant in the Affirmatively
Furthering Fair Housing process and the final Assessment of Fair Housing. The 2020/25
Consolidated Plan is currently underway and we have identified that the creation and preservation
of affordable housing for low/moderate-income households as a goal/priority aligns with the Housing
Authority's Annual and 5-Year Plan.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name of Authorized Official Title
Gabriel Lemus CDBG Program Manager /Principal Planner
Page 1of1 form HUD-50077-SL (12/2014)
RECOMMENDATIONS
ACCEPT the 2nd Quarter (Unaudited) Budget Report for the period ending 9/30/19.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial operating
position of the Housing Authority of the County of Contra Costa (HACCC) for the 2nd quarter period
ending 9/30/19. The report begins with a summary of HACCC’s overall fiscal standing at the end of the
quarter. This summary is then broken down by individual funds. Each fund overview includes a brief
program summary and an explanation of the variance between budgeted and actual performance.
AGENCY OVERVIEW: Budget Report
HACCC's overall budget position for the quarter ending 9/30/19 is shown in the chart below. Activity in the
Section 8 Voucher and Housing Certificate programs had the most significant impact on HACCC's budget.
Timing issues related to the absorption of the Richmond Housing Authority's (RHA) voucher program are
what drive almost all of the variance seen in both revenue ($6,343,385) and expenditures ($5,830,702).
Apart from the timing issues of the absorption, RHA's voucher program was in shortfall. This fact
contributes to the variance shown in both revenue and expenditures. The U.S. Department of Housing and
Action of Board On: 12/10/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Contact: 9259578028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 10, 2019
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 10, 2019
Contra
Costa
County
Subject:FY 2019-2020 2nd QUARTER BUDGET REPORT
BACKGROUND (CONT'D)
Urban Development (HUD) has committed to providing HACCC with an additional $6,090,252 of HAP funding in December. An
additional round of shortfall funding will be considered in mid-December if it is needed and HUD is allowing the Agency to draw
advanced funding in the meantime to prevent any shortfalls prior to receiving the additional December funding.
HACC Agency
Summary
Annual Budget
2nd Quarter
Actual
9/30/19
Remaining FY
Estimate Annual Total Variance
Revenue $ 182,245,424 $ 84,779,327 $ 91,122,712 $ 175,902,039 $ (6,343,385)
Expenditures $ 181,632,849 $ 84,985,723 $ 90,816,424 $ 175,802,148 $ 5,830,702
$ 612,575 $ (206,396) $ 306,288 $ 99,892
The net change to overall reserves was a decrease of $206,396. By program, State and Local decreased by $171,245, Housing
Choice Voucher decreased by $26,383, Public Housing decreased by $6,117, and the Housing Certificate Program decreased by
$2,651. The chart below reflects the current reserve balances by program.
Analysis of Agency
Reserves
Beginning
Balance 4/1/19
(Audited)
2nd Quarter ending
9/30/19
(Unaudited)
Reserve
Balance period
ending 9/30/19
(Unaudited)
Total Reserves $ 11,853,772 $ (206,396)$ 11,647,376
Restricted Reserves
Housing Choice Vouchers $ -0-$ -0-$ -0-
Public Housing & Cap. Funds $ -0-$ -0-$ -0-
State & Local Programs $ 1,939,821 $ 61,351 $ 2,001,172
Housing Certificates Programs $ -0-$ -0-$ -0-
Total Restricted Reserves $ 1,939,821 $ 61,351 $ 2,001,172
Unrestricted Reserves
Housing Choice Vouchers $ 4,779,576 $ (26,383)$ 4,753,193
Public Housing & Cap. Funds $ 1,889,124 $ (6,117) $ 1,883,007
State & Local Programs $ 3,245,251 $ (232,596)$ 3,012,655*
Housing Certificates Programs $ -0- .$ (2,651)$ (2,651)
Total Unrestricted Reserves $ 9,913,951 $ (267,747)$ 9,646,204
*Reserve levels do not include unfunded pension & OPEB liability of roughly $16.3 million.
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted or unrestricted
reserves merely indicates that the funds are obligated for special use within the program (restricted) or that they can be used for
any purpose tied to the program (unrestricted). The only reserves that can be used freely are unrestricted reserves within the State
and Local Programs that are not tied to the tax credit properties. These reserves can be used to support any of HACCC’s
programs.
FUNDS OVERVIEW:
Housing Choice Vouchers
Program Summary - The Housing Choice Voucher (HCV) program provides assistance to families in the private rental market.
HACCC qualifies families for the program based on income. These families find a home in the private rental market and HACCC
provides them with a subsidy via a Housing Assistance Payment (HAP) contract with the property owner. HAP is paid by
HACCC directly to the owner. Through its HCV program, HACCC is authorized to provide affordable housing assistance to a
maximum of 9,088 families. However, due to funding constraints, HACCC is currently only able to assist 7,935 families.
Summary of Difference Between Budgeted and Annual Estimate:
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The $6,461,561 revenue difference is a direct result of the HUD shortfall. HACCC has been awarded an additional
$6,090,252 from the HUD that has not been recorded yet, but which will provide adequate funding to allow HACCC to continue
housing everyone currently on the program. Another round of shortfall funding will be considered in mid-December to provide
additional funding through the end of calendar year if it is needed.
Expenditures- The $6,451,643 expenditure difference is related to the timing and shortfall issues outlined above.
Housing Choice
Vouchers Annual Budget
2nd Quarter Actual
9/30/19
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 158,543,589 $ 72,810,234 $ 79,271,794 $ 152,082,029 $ (6,461,561)
Expenditures $ 158,576,519 $ 72,836,617 $ 79,288,259 $ 152,124,877 $ 6,451,643
$ (32,930)$ (26,383)$ (16,465)$ (42,848)
Analysis of Program Reserves:
Public Housing Operating and Capital Funds
Program Summary - HACCC owns and manages 1,179 public housing units at 16 different sites throughout the County.
Operating funds for these properties come from tenant rents as well as an operating subsidy received from HUD that is designed to
cover the gap between rents collected from the low-income tenants and annual operating expenses. HUD allocates the Capital
Fund annually via formula to approximately 3,200 housing authorities. Capital Fund grants may be used for development,
financing, modernization, and management improvements within public housing.
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The $208,222 revenue difference was an increase in Operating Subsidy funding.
Expenditures - The $265,303 expenditure difference is primarily related to increased costs in water, sewer, and gas/electricity.
Public Housing
Operating and
Capital Fund
Annual Budget
2nd Quarter Actual
9/30/19
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 10,800,979 $ 5,608,711 $ 5,400,490 $ 11,009,201 $ 208,222
Expenditures $ 10,699,051 $ 5,614,828 $ 5,349,526 $ 10,964,354 $ 265,303
$ 101,928 $ (6,117)$ 50,964 $ 44,847
Analysis of Program Reserves:
Public Housing & Capital
Fund
Beginning
Balance 4/1/19
(Unaudited)
2nd Quarter
9/30/19
(Unaudited)
Reserve Balance
period ending
9/30/19
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 1,889,124 $ (6,117)$ 1,883,007
Total Reserves $ 1,889,124 $ (6,117)$ 1,883,007
State and Local Programs
Program Summary - HACCC administers a variety of programs and activities that are either not funded by HUD or that involve
non-restricted HUD funds. Currently, HACCC is the managing general partner for two tax credit projects (DeAnza Gardens &
Casa Del Rio). HACCC receives management fees for administering the Public Housing and HCV programs under HUD’s
Beginning
Balance 4/1/19
Audited
2nd Quarter
9/30/19
(Unaudited)
Reserve Balance
period ending
9/30/19
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 4,779,576 $ (26,383)$ 4,753,193
Total Reserves $ 4,779,576 $ (26,383)$ 4,753,193
asset-management model. In addition, the State and Local Program manages the employee pension and OPEB benefit program.
Summary of Difference between Budgeted and Annual Year-End Estimate:
Revenue –The $210,799 revenue difference is primarily a result of reduced fees earned in the HCV program related to the
voucher funding shortfall.
Expenditures - The $232,074 expenditure difference is primarily prepaid annual fees related to IT and service agreements.
State & Local
Programs Annual Budget
2nd Quarter Actual
9/30/19
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 6,641,169 $ 3,109,786 $ 3,320,584 $ 6,430,371 $ (210,799)
Expenditures $ 6,097,914 $ 3,281,031 $ 3,048,957 $ 6,329,989 $ (232,074)
$ 543,254 $ (171,245)$ 271,627 $ 100,382
Analysis of Reserves:
State & Local Programs
Beginning
Balance 4/1/19
Audited
2nd Quarter
9/30/19
(Unaudited)
Reserve Balance
Period ending
9/30/19
(Unaudited)
Restricted Reserves $ 1,939,821 $ 61,351 $ 2,001,172
Unrestricted Reserves $ 2,364,980*$ (232,596)$ 2,132,384*
Total Reserves $ 4,304,801*$ (171,245)$ 4,133,556*
* does not include the unfunded pension & OPEB liability of roughly 16.3 million.
Housing Certificate Programs
Program Summary - HACCC administers a Housing Certificate Program tied to the Continuum of Care Program (formerly
known as Shelter Plus Care). The Continuum of Care Program provides rental assistance for hard-to-serve homeless persons with
disabilities in connection with supportive services funded from sources outside the program. HACCC assists approximately 327
clients under this program.
Summary of Difference Between Budgeted and Annual Year-End Estimate:
Revenue & Expenditure -The $120,753 revenue difference and the $123,565 expenditure difference is result of increased HAP
funding and HAP subsidy being provided.
Housing
Certificate
Programs
Annual Budget
2nd Quarter Actual
9/30/19
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 6,259,687 $ 3,250,596 $ 3,129,844 $ 6,380,440 $ 120,753
Expenditures $ 6,259,364 $ 3,253,247 $ 3,129,682 $ 6,382,929 $ (123,565)
$ 323 $ (2,651)$ 162 $ (2,490)
Analysis of Reserves:
Housing Certificate Programs
Beginning
Balance 4/1/19
Audited
2nd Quarter
9/30/19
(Unaudited)
Reserve Balance
period ending
9/30/19
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ -0-$ (2,651)$ (2,651)
Total Reserves $ -0-$ (2,651)$ (2,651)
FISCAL IMPACT
None. Information item only.
CLERK'S ADDENDUM
RECOMMENDATIONS
ADOPT Resolution No. 5225 to invest HUD and non-HUD funds according to HACCC’s Investment
Policy.
BACKGROUND
California Government Code (CGC) Section 53646(a)(2)] requires staff to annually prepare and submit a
statement of investment policy, and any changes thereto, to the Board of Commissioners for consideration
at a public meeting.
HACCC’s Investment Policy was developed following guidelines set forth both by the State and the U.S.
Department of Housing and Urban Development (HUD). In general, the State’s approach to investing
public funds is outlined in CGC Section 53600.5, which reads as follows:
When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, the
primary objective of a trustee shall be to safeguard the principal of the funds under its control. The
secondary objective shall be to meet the liquidity needs of the depositor. The third objective shall be to
achieve a return on the funds under its control.
Action of Board On: 12/10/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Contact: 9259578028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 10, 2019
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 10, 2019
Contra
Costa
County
Subject:ANNUAL REVIEW AND APPROVAL OF INVESTMENT POLICY
BACKGROUND (CONT'D)
The majority of HACCC’s funds are federal moneys received from HUD. When investing these moneys
HACCC must follow both the broad guidelines listed above as required by the State and HUD’s more
specific requirements set forth in HUD PIH Notice 2002-13. It authorizes housing authorities to invest
HUD funds in the following:
United States Treasury Bills, Notes and Bonds;
Obligations issued by Agencies or Instrumentalities of the U.S. Government;
State or Municipal Depository Funds, such as the Local Agency Investment Fund (LAIF) or pooled cash
investment funds managed by County treasurers;
Insured Demand and Savings Deposits, provided that deposits in excess of the insured amounts must be
100% collateralized by federal securities;
Insured Money Market Deposit Accounts;
Insured SUPER NOW accounts, provided that deposits in excess of the insured amount must be 100%
collateralized by federal securities;
Negotiable Certificates of Deposit issued by federally or state chartered banks or associations, limited to no
more than 30% of surplus funds;
Repurchase/Reverse Repurchase Agreements of any securities authorized by this section; securities
purchased under purchase agreements shall be no less than 102% of market value;
Sweep Accounts that are 100% collateralized by federal securities;
Shares of beneficial interest issued by diversified management companies investing in the securities and
obligations authorized by this Section (Money Market Mutual Funds);
Funds must carry the highest rating of at least two national rating agencies and are limited to not more than
20% of surplus funds;
Funds held under the terms of a Trust Indenture or other contract or agreement including the HUD/PHA
Annual Contributions Contract, may be invested according to the provisions of those indentures or
contracts; and
Any other investment security authorized under the provisions of HUD Notice PIH 02-13.
Any non-HUD moneys controlled by HACCC may be invested in the following instruments permitted
by the State (CGC Section 53601 et. seq.):
Bonds issued by the local entity with a maximum maturity of five years;
United States Treasury Bills, Notes and Bonds;
Registered state warrants or treasury notes or bonds issued by the State of California;
Bonds, notes, warrants or other evidence of debt issued by a local agency within the State of California,
including pooled investment accounts sponsored by the State of California, County Treasurer, other local
agencies or Joint Powers Agencies;
Obligations issued by Agencies or Instrumentalities of the U.S. Government;
Bankers Acceptances with a term not to exceed 270 days, limited to 40% of surplus funds; no more than
30% of surplus funds can be invested in Bankers Acceptances of any single commercial bank;
Prime Commercial Paper with a term not to exceed 180 days and the highest ranking issued by Moody’s
Investors Service or Standard & Poor’s Corp., limited to 15% of surplus funds; provided that if the average
total maturity of all commercial papers does not exceed 31 days up to 30% of surplus funds can be invested
in commercial papers.
Negotiable Certificates of Deposit issued by federally or state chartered banks or associations, limited to not
more than 30% of surplus funds;
Repurchase/Reverse Repurchase Agreements of any securities authorized by this Section, securities
purchased under these agreements shall be no less than 102% of market value.
Securities purchased under reverse repurchase agreements shall be for temporary and unanticipated cash
flow needs only.
Medium term notes (not to exceed two years) of U.S. corporations rated “AAA” or better by Moody’s or
Standard & Poor’s limited to not more than 30% of surplus funds;
Shares of beneficial interest issued by diversified management companies investing in the securities and
obligations authorized by this Section (Money Market Mutual Funds), limited to not more than 15% of
surplus funds;
Funds held under the terms of a Trust Indenture or other contract or agreement may be invested according
to the provisions of those indentures or agreements;
Collateralized bank deposits with a perfected security interest in accordance with the Uniform Commercial
Code (UCC) or applicable federal security regulations;
Any mortgage pass-through security, collateralized mortgage obligation, mortgaged backed or other
pay-through bond, equipment least-backed certificate, consumer receivable pass-through certificate or
consumer receivable backed bond of a maximum maturity of five years, securities in this category must be
rated AA or better by a national rating service and are limited to not more than 30% of surplus funds;
Any other investment security authorized under the provisions of California Government Code Sections
5922 and 53601.
HACCC takes a conservative approach to investing. In the past, the majority of HACCC’s available
funds (over 50%) have been placed in the Local Agency Investment Fund (LAIF), an investment
alternative for California's local governments and special districts that is under the oversight of the State
Treasurer. Investments in LAIF are highly liquid, as deposits can be converted to cash within
twenty-four hours without loss of interest or principal. Under Federal Law, the State of California
cannot declare bankruptcy, thereby providing some assurance that the investments are secure. HACCC’s
remaining investments are in certificates of deposit, money market accounts, and government securities.
As a result of HUD's recapture of the Section 8 housing assistance payment reserves from every housing
authority, the percentage of HACCC's invested funds held by LAIF has decreased to 1.83%.
In order to monitor HACCC’s compliance with the Investment Policy, staff provide the Board of
Commissioners with quarterly reports showing HACCC’s investments and any recent activity or changes
in those investments as required by CGC Section 53646(b). Compliance with the Investment Policy is
also reviewed during HACCC’s independent audit. HACCC has had no findings or comments regarding
its investment activity.
Staff’s recommendation is to maintain HACCC’s current policy (see attachment). The attached policy
was originally approved by the Board in 2007.
FISCAL IMPACT
This policy requires the Housing Authority of the County of Contra Costa (HACCC) to take a prudent
approach to investing and that HACCC will not make any speculative investments, considering the
probable safety of the capital as well as the probable income to be derived. The primary objectives of
HACCC’s investment activities, in order of priority, are: safety; liquidity; return on investment.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to adopt Resolution No. 5225 approving the Investment
Policy for the Housing Authority of the County of Contra Costa, HACCC would not be in compliance
with HUD regulations and California Government Code.
CLERK'S ADDENDUM
AGENDA ATTACHMENTS
RES 5225
HACCC Investment Policy
MINUTES ATTACHMENTS
Signed Resolution No. 5225
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5225
RESOLUTION APPROVING THE INVESTMENT POLICY OF THE AUTHORITY
WHEREAS, The U.S. Department of Housing and Urban Development (HUD) has established
requirements governing cash management and approved investment instruments for certain funds
under the control of the Public Housing Authorities; and
WHEREAS, the Legislature of the State of California has declared that the deposit and investment of
publi c funds by local officials and local agencies is an issue of statewide concern, California
Government Code (Government Code) Section 53600.6; and
WHEREAS; the legislative body of a local agency may invest surplus monies not required for the
immediate necessities of the local agency in accordance with the provisions of HUD’s Public and
Indian Housing Notice 02-13 and Government Code Section 53601; and
WHEREAS, the Executive Director of the Housing Authority of the County of Contra Costa (HACCC) shall
annually prepare and submit a statement of investment policy and such policy, and any changes
thereto, shall be considered by the Board of Commissioners of the Housing Authority at a public
meeting [Government Code Section 53646 (a)(2)];
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Housing Authority of the
County of Contra Costa that it shall be the policy of the HACCC to invest funds in a manner
which will provide the maximum safety, liquidity and reasonable investment return while
meeting the daily cash flow demands of the HACCC and conforming to all statues governing the
investment of HACCC funds.
PASSED AND ADOPTED ON ___________________________by the following vote of the Commissioners.
RECOMMENDATIONS
APPROVE and AUTHORIZE the HACCC Executive Director, or his designee, to execute a contract with
S&K Janitorial, Inc., in an amount not to exceed $63,648 to perform janitorial cleaning services for the
Housing Authority of the County of Contra Costa (HACCC) offices and the associated common areas
located within the cities of Martinez, Pittsburg, and Bay Point for the initial period of November 4, 2019
through November 3, 2020 and two optional 2-year contract renewal terms.
BACKGROUND
HACCC has 12 office locations within a 45-mile radius scattered throughout Contra Costa County. Staff
attempted to solicit bids for janitorial services at all 12 sites on three occasions but received only one bid
each time. Staff rejected the bids and decided to make the solicitation more appealing by apportioning the
invitation to bid. Four new invitations to bid were issued, that grouped the offices by location.
As a result, HACCC received multiple bids. The two lowest responsive and responsible bidders are as
follows:
1. S&K Janitorial – Will provide all of the required janitorial services and supplies to six HACCC offices
located in Martinez, Pittsburg, and Bay Point at an annual cost of $63,648.00.
2. Universal Building Services – Will provide all of the required janitorial services and supplies to six
HACCC offices located in Brentwood, Oakley, Antioch, San Pablo, and Rodeo at an annual cost of
$60,768.96.
Action of Board On: 12/10/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 10, 2019
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 10, 2019
Contra
Costa
County
Subject:APPROVE CONTRACT WITH S&K JANITORIAL, INC., TO PROVIDE JANITORIAL SERVICES AT HACCC’S
ADMINISTRATIVE OFFICES AND ASSOCIATED COMMON AREAS
BACKGROUND (CONT'D)
The contract with S & K Janitorial will have an initial 1-year term with two optional 2-year renewal terms.
The total annual cost for HACCC’s janitorial services is $63,648. If all options are exercised, the cost for a
5-year period will be $318,240.00.
FISCAL IMPACT
Funding for these services is provided through HACCC’s annual operating budget from the United States
Department of Housing and Urban Development and in the HACCC’s current budget.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to award the contract to S&K Janitorial, Inc., HACCC will
need to expend additional staff time and resources to rebid the janitorial services again. There would be a
possibility of HACCC having to turn to another more expensive option to maintain janitorial services at the
Housing Authority’s offices and common areas.
RECOMMENDATIONS
APPROVE and AUTHORIZE the HACCC Executive Director, or his designee, to execute a contract with
Universal Building Services in an amount not to exceed $60,769 to perform janitorial cleaning services for
the Housing Authority of the County of Contra Costa (HACCC) offices and the associated common areas
located within the cities of Brentwood, Oakley, Antioch, San Pablo, and Rodeo for the initial period of
November 4, 2019 through November 3, 2020 and two optional 2-year contract renewal terms.
BACKGROUND
HACCC has 12 office locations within a 45-mile radius scattered throughout Contra Costa County. Staff
attempted to solicit bids for janitorial services at all 12 sites on three occasions but received only one bid
each time. Staff rejected the bids and decided to make the solicitation more appealing by apportioning the
invitation to bid. Four new invitations to bid were issued, that grouped the offices by location.
As a result, HACCC received multiple bids. The two lowest responsive and responsible bidders are as
follows:
S&K Janitorial – Will provide all of the required janitorial services and supplies to six
HACCC offices located in Martinez, Pittsburg, and Bay Point at an annual cost of
$63,648.00.
1.
2.
Action of Board On: 12/10/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 10, 2019
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.4
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 10, 2019
Contra
Costa
County
Subject:APPROVE CONTRACT WITH UNIVERSAL BUILDING SERVICES TO PROVIDE JANITORIAL SERVICES
AT HACCC’S ADMINISTRATIVE OFFICES AND ASSOCIATED COMMON AREAS
BACKGROUND (CONT'D)
Universal Building Services – Will provide all of the required janitorial services and supplies to six
HACCC offices located in Brentwood, Oakley, Antioch, San Pablo, and Rodeo at an annual cost of
$60,768.96. The contract with Universal Building Services will have an initial 1-year term with two
optional 2-year renewal terms. The total annual cost for HACCC’s janitorial services is $60,768.96. If all
options are exercised, the cost for a 5-year period will be $303,844.80.
FISCAL IMPACT
Funding for these services is provided through HACCC’s annual operating budget from the United States
Department of Housing and Urban Development. Funding for these services is provided for in HACCC’s
current budget.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to award the contract to S&K Janitorial, Inc., HACCC will
need to expend additional staff time and resources to rebid the janitorial services again. There would be a
possibility of HACCC having to turn to another more expensive option to maintain janitorial services at the
Housing Authority’s offices and common areas.
CLERK'S ADDENDUM
RECOMMENDATIONS
RECEIVE the Housing Authority of the County of Contra Costa’s investment report for the quarter ending
September 30, 2019.
BACKGROUND
California Government Code (CGC) Section 53646 requires the Housing Authority of the County of
Contra Costa (HACCC) to present the Board of Commissioners with a quarterly investment report that
provides a complete description of HACCC’s portfolio. The report is required to show the issuers, type of
investments, maturity dates, par values (equal to market value here) and the current market values of each
component of the portfolio, including funds managed by third party contractors. It must also include the
source of the portfolio valuation (in HACCC’s case it is the issuer). Finally, the report must provide
certifications that (1) all investment actions executed since the last report have been made in full
compliance with the Investment Policy and; (2) HACCC will meet its expenditure obligations for the next
six months. (CGC 53646(b)).
The state-mandated report has been amended to indicate the amount of interest earned and how the interest
was allocated. The amended report is attached.
Action of Board On: 12/10/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Contact: 9259578028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 10, 2019
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.5
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 10, 2019
Contra
Costa
County
Subject:INVESTMENT REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2019
BACKGROUND (CONT'D)
In summary, HACCC had $26,746.04 in interest earnings for the quarter ending September 30th, 2019.
That interest was earned within discrete programs and most of the interest earned is available only for
use within the program which earned the interest. Further, interest earnings may be restricted to specific
purposes within a given program.
The Housing Choice Voucher Program reserve as of 12/31/2013 held in cash and investments was
transitioned to HUD held program reserve account.
Non-restricted interest earnings within both the voucher and public housing programs must be used
solely within those programs, but such interest earnings can be used for a wider range of purposes within
the individual programs. The interest earned in the State and Local fund can be used for any purpose
within HACCC’s scope of operations.
The interest earned for the quarter ending September 30th, 2019 is shown below. A more detailed report
is attached.
Public
Housing
Housing Choice
Voucher Fund
Central
Office
State &
Local
Unrestricted
Interest
Earned
Restricted
Interest
Earned
Unrestricted
Interest
Earned
Unrestricted
Interest
Earned
Unrestricted
Interest
Earned
$12,172.51 $7,397.26 $5,204.28 $1,971.99
FISCAL IMPACT
None. For reporting purposes only.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to accept the investment report it would result in an audit
finding of non-compliance and could ultimately affect future funding from the U.S. Department of
Housing and Urban Development (HUD).
CLERK'S ADDENDUM
ATTACHMENTS
Investment Report 9.30.19
RECOMMENDATIONS
DENY Housing Authority claims filed by Chrisa Porter, Marvin Lopez, and Zama Richard.
BACKGROUND
Chrisa Porter: Housing Authority claim for damage to property and pet caused by animal in the amount of
$1,995.31
Marvin Lopez: Housing Authority claim for damage to vehicle from falling tree in an amount not listed.
Zama Richard: Personal injury claim for injuries sustained as a result of a fire in the amount of $34,856.02
FISCAL IMPACT
N/A
Action of Board On: 12/10/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Contact: Jami Napier,
335-1908
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 10, 2019
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.6
To:Board of Supervisors
From:David Twa, Clerk of the Board
Date:December 10, 2019
Contra
Costa
County
Subject:Claims
CLERK'S ADDENDUM