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HomeMy WebLinkAboutMINUTES - 05112010 - c.48RECOMMENDATION(S): 1. APPROVE a Consulting Services Agreement with Rudolph and Sletten in the amount not to exceed $382,000 to provide construction management services through the preconstruction phase for the New West County Health Center project. 2. AUTHORIZE the General Services Director, or designee, to execute the Agreement. FISCAL IMPACT: The estimated total project cost is $45 million. Funding in the amount of $12 million is from a federal Health Resources and Services Administration grant, provided under the American Recovery and Reinvestment Act of 2009. The remaining balance of approximately $33 million will be provided through bond financing and dedicated revenue within the Hospital Enterprise Fund. BACKGROUND: Current Health Center and Project Description The Richmond Health Center (“RHC”) has served West Contra Costa County residents APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/11/2010 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mike Lango, 313-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 11, 2010 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Katherine Sinclair, Deputy cc: GSD Administration, GSD Accounting, GSD CPM Division Manager, GSD CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C.48 To:Board of Supervisors From:Michael J. Lango, General Services Director Date:May 11, 2010 Contra Costa County Subject:Approve and Authorize a Consulting Services Agreement with Rudolph and Sletten for Construction Management Services for New West County Health Center since 1967. The RHC was designed to serve a far smaller patient population than it currently serves. Its functional design reflects an outmoded approach to healthcare delivery. The building systems, including the heating, ventilation and air conditioning, and elevators, break down frequently. The building requires seismic retrofitting and has exceeded its useful life. The RHC is one of eight health centers run by the County Health Services Department (“HSD”), and the only one never to be replaced. Over the last ten years, a variety of options to address the RHC’s deficiencies have been developed and analyzed. The current option is to build a new West County Health Center (“WCHC”) on the campus of the Doctors Medical Center (“DMC”) in San Pablo. The DMC is approximately two miles from the RHC. The proposed new 50,000 square foot WCHC will provide for a modern and efficient facility in which to deliver outpatient care. The new WCHC will be a County-run facility with potential mutually advantageous sharing and referral arrangements with DMC. In addition to the new health center, the project scope includes development of a new parking structure. BACKGROUND: (CONT'D) Project Approach Because of the aggressive schedule, the “Construction Manager At-Risk” (“CM At-Risk”) project delivery method is being utilized. The CM At-Risk project delivery method was used successfully on the recent New Public Works Department Building project, which was completed ahead of schedule and under budget. The CM At-Risk method will enhance opportunities to accelerate the schedule, provide improved cost control, better allocate risk, and improve project collaboration. The CM At-Risk method involves concurrently and separately contracting with both an architectural firm and a construction management firm. With the CM At-Risk method, the construction manager (“CM”) provides estimating, scheduling, constructibility reviews, value engineering, construction market analysis, and preparation of multiple bid packages during the preconstruction phase. At this time, the subject agreement is for services through the preconstruction phase only. During the construction phase, the CM will provide services which will include managing the various trade contractors. The CM will have financial responsibility (i.e., they are “at-risk”) for delivering the project for an agreed upon cost and schedule which helps to ensure their stake in a project’s success. In addition, County policies and procedures related to outreach and project labor agreements will be incorporated into the CM At-Risk approach. A separate agreement or an amendment to the subject agreement to incorporate the construction phase services will be brought before the Board at a later time. Recent and Current Efforts On March 23, 2010, the Board awarded the architectural services contract to Hawley Peterson Snyder and authorized proceeding through the design development phase, which is progressing with space planning and programming of the building. For the CM At-Risk method to be effective, the CM must be on-board at about the same time as the architect. The CM, the architect, and the County will work as a team to address the issues of schedule, budget, materials, and quality. The CM will coordinate with the architect to determine how best to divide the project into phased bid packages to fast-track the project. The General Services Department conducted a competitive qualifications-based selection hiring process for the CM firm. A Request for Qualifications was issued and thirteen Statements of Qualifications were received from interested firms. Five firms were short-listed and allowed to make a presentation before a County selection committee. The selection committee was comprised of the architect and County staff from the County Administrator’s Office, and the Health Services, Public Works, Conservation and Development, and General Services departments. In addition to presentations made by the short-listed firms, the selection committee conducted interviews with each short-listed firm. As a result of the selection committee’s evaluation, Rudolph and Sletten, which is based in Redwood City, was ranked the highest and it is recommended that the County contract with them to provide construction manager services for the preconstruction phase only at this time. CONSEQUENCE OF NEGATIVE ACTION: A negative action will result in the loss of $12 million in federal stimulus money and the inability to replace the obsolete health center in Richmond.