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Home My WebLink AboutMINUTES - 04272010 - C.62RECOMMENDATION(S): ACCEPT the March 2010 update on the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: No fiscal impact. BACKGROUND: The Employment and Human Services Department submits monthly reports to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start program and Community Services Bureau. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/27/2010 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joe Valentine, 313-1579 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 27, 2010 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: KATHERINE SINCLAIR, Deputy cc: C.62 To:Board of Supervisors From:Joe Valentine, Employment & Human Services Director Date:April 27, 2010 Contra Costa County Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau ATTACHMENTS CSB March 2010 CAO Memo David Twa Page 1 April 9, 2010 To: David Twa, County Administrator From: Joe Valentine, EHSD Director Subject: Monthly Report Date: April 2010 I am submitting the following report to ensure ongoing communication with the County Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program and the Community Services Bureau (CSB). A. Parent Involvement Policy Council: • The Policy Council will not meet in the month of April. The next regularly scheduled meeting will be held on May 19th, 2010. B. Personnel Report Current Staffing Activities: • Vacancies past 3 months: o Infant/Toddler Associate Teacher - 0 o Infant/Toddler Teacher (including Master Teacher) - 0 o Teacher (including Master Teacher) - 4 (1 T / 3 MT) o Pre-school Associate Teacher - 4 o Site Supervisor II - 0 • There were no new hires during the month of March. Recruitment Activities during the month: • CSB continues to actively advertise open positions in local and professional newsletters and publications. We have an open online application process through the County’s HR. We also conduct ongoing recruitment through participation in diverse community events. During the month of March we participated in a Career/Recruitment Fair at Brandman University in Walnut Creek, CA. We are scheduled to participate in several job fairs at different colleges during the month of April. • Throughout this 1st quarter, we have conducted a very intensive recruitment campaign utilizing diverse advertizing methods – major newspapers, radio stations, advertisement cards on shopping carts, etc. We are specifically targeting West Contra Costa County where the majority of our vacancies are. T/TA Activities for March 2010: Teaching Staff: • Concord Child Care partner staff received Classroom Assessment Scoring System (CLASS) overview training. • The YMCA JFK Center Director received the Infant Toddler Brigance Screening training. 40 Douglas Drive Martinez, California 94553 Tel 925 313 1551 Fax 925 313 1772 David Twa Page 2 April 9, 2010 • Four new staff received the CSB New Employee Orientation and Education Orientation. • 23 staff attended the Letters: Make it and Take it Workshop. • 18 staff participated in I am Moving I am Learning training. • 32 CSB and partner site staff attended the Intentional Teaching Institute. Comprehensive Services Staff: • The disabilities manager attended the Managing Disabilities Services in Head Start and Early Head Start conference. • An assistant manager attended a Management and Leadership Skills training. • 5 staff attended the Managing Multiple Projects and Timelines trainings. Administrative Staff: • Two new staff received the CSB New Employee Orientation. • Two senior management staff attended the SUCCEED Foundations Course Train the Trainer program. • Five management staff attended the California Child Development Administrators Association (CCDAA) Annual Conference. • The CSB Director attended the First Five California Water Cooler Joint Symposium. C. Fiscal and Audit Reports • CSB submitted a funding application to Administration for Children and Families (ACF) for the Early Head Start Expansion Grant amounting to $2,693,572 for a 17- month project period. If approved, funding will expand the Early Head Start slots by 134. In addition, will provide family-centered services that promote the development of young children, support caregivers in fulfilling their parental roles, assist pregnant women with access to prenatal and post partum care, and provide resources to address the needs of low-income pregnant women, infants and toddlers. • In a letter dated March 10, 2010, the Administration for Children and Families (ACF) informed CSB that the 1.84% ARRA COLA increase given in FY 2009 would become part of the permanent base funding for our Head Start and Early Head Start Program. The total permanent funding increase for COLA is $336,207. • CSB submitted to the California Department of Education the Monthly Caseload and Expenditure Report for CalWORKS Stage 2 and Alternative Payment Programs. • In compliance with ARRA reporting requirements, CSB submitted the ARRA reports for Community Services Block Grant (CSBG) ARRA and Department of Energy (DOE) Weatherization Assistance Program ARRA. • The Triennial Federal Review Report has been received and the result showed areas of strength in the Information Technology and Facility programs of support. There was one deficiency related to non-responsive care giving at one of the partner sites and one grantee site and 5 areas of non-compliance. Corrective Actions have been implemented and will be submitted to the BOS on April 20th, and PC on April 18th for approval and then sent to OHS. D. Licensing Issues • None to report David Twa Page 3 April 9, 2010 E. Business Systems ARRA Quality Improvement Project: Child Location, Observation and Utilization Data System formerly known as Child Safety System (CLOUD) • Planning and preparation meeting is scheduled for the 2nd week of April. • Due to access to E-Rate funds providing services at 10% of cost, we are reviewing and planning iPhone applications in various program areas. • Site Survey is in progress for installing RTLS Reader (Real Time Location System) at Balboa, Brookside, GM-III and GM. Mental Health Triage/Data System (Planning and Identifying Needs): • Improve supervisor ability to efficiently monitor clinical work. • Track clinician compliance with documentation deadlines, appointment schedules and work time. • Track response to referrals. • Monitor and analyze workflow and clinic productivity. • Interface with COPA existing data and Smart Reports. Key Card System: • All CSB child care site’s key card system is 95% completed. • Plan to procure a keycard printer prints staff’s photo on the keycard. TV installation at all CSB District Offices/Child Care Centers as part of the new E-Learning Project: • Coordinating with GSD for installation. F. Eligibility, Recruitment, Selection, Enrollment, Attendance • Enrollment: 100% EHS, 100% HS • Actual Enrollment - HS and EHS: 2560 • Number of Children with Disabilities: 197 • Medical Exams: 1821 (71.13% completed) • Medical Treatment: 433 (99.17% 433 out of 435 diagnosed for treatment completed) • Dental Exams: 1233 (48.16% completed) • Dental Treatments: 58 (14.50% 58 out of 400 diagnosed for treatment completed) • Pregnant mothers enrolled: 70 • Screenings completed: o Speech & Language: 1,302 o Social/Behavioral: 1,287 o Brigance: 1,450 • Desired Results Assessments completed: 1,910 H. Special Projects/Activities • Bayo Vista was chosen for a random audit by the county’s Immunization Program and all 96 school immunization cards were found to be 100% compliant. David Twa Page 4 April 9, 2010 • CSB received a $35,000 grant from ConocoPhillips for a new playground at the Linus Pauling Center. • CSB staff distributed 259 Food Bank food boxes to needy families with funds from CalWORKS/ARRA. This project continues until September 1. • CSB is gearing up for its triennial CCFP (California Childcare Food Program) food audit, the week of April 12th. During the pre-review an auditor paid an unannounced visit to Martinez and San Pablo centers to observe the children’s mealtime. Both visits went very well, resulting in a report of full compliance with CCFP requirements. • April 12th - 16th is the “Week of the Young Child”, an annual celebration and recognition to honor young children and thank teachers along with others who make a difference in young children’s lives. This year’s theme is Early Years Are Learning Years.Each year, CSB sites honor this week by celebrating with families, children and the community. Activities include art projects, community days, inviting elected officials to centers and parent education and training workshops. • Community Services will be acknowledged by the Board of Supervisors at the April 13th Board meeting in honor of Week of the Young Child. A proclamation will be presented to CSB staff recognizing the much needed services provided to children and families in the county. • West County CalWorks/Head Start Enrollment Pilot Project is underway: o New referral forms continue to be used. Since beginning of 2010 we have received 25 referrals. o CSB Head Start video is included in the CalWorks orientation video shown to all clients. o CSB Head Start brochure was distributed via STARS. o As of mid January, 879 individual Head Start children were matched to CalWIN and/or CalWorks. 2,206 Head Start children appear as active cases in CalWIN. cc: Policy Council Family & Human Services Committee Shirley Karrer, ACF Rollie Katz, Local One Attachments David Twa Page 5 April 9, 2010 Attachment 1 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED FY 2009-2010 2010 Month covered February Approved sites operated this month 22 Number of days meals served this month 18 Average daily participation 1,176 Number of Meals Served: Breakfast 14,798 Lunch 21,170 Supplements 15,459 Total Number of Meals Served 51,427