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HomeMy WebLinkAboutMINUTES - 03232010 - C.83RECOMMENDATION(S): 1. APPROVE a Consulting Services Agreement with Hawley Peterson Snyder (HPS) in the amount not to exceed $3,800,000, subject to approval by the County Administrator and County Counsel, to provide architectural and engineering services for the New West County Health Center project. 2. AUTHORIZE the General Services Director, or designee, to execute the Agreement following approval by the County Administrator and County Counsel. 3. DIRECT the General Services Director, or designee, to authorize HPS to proceed through the design development phase only at this time, with a pro-rated not-to-exceed fee of $1,400,000 out of the $3,800,000 total not-to-exceed fee. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/23/2010 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Contact: Mike Lango (925) 313-7120 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 23, 2010 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: KATHERINE SINCLAIR, Deputy cc: GSD Administration, GSD Accounting, GSD CPM Division Manager, GSD CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office, Health Services Department, Health Services Department C. 83 To:Board of Supervisors From:Michael J. Lango, General Services Director Date:March 23, 2010 Contra Costa County Subject:APPROVE AND AUTHORIZE A CONSULTING SERVICES AGREEMENT WITH HPS FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE NEW WEST COUNTY HEALTH CENTER FISCAL IMPACT: Approval of the Consulting Services Agreement (“A/E contract”), with a contract term of March 23, 2010 through June 30, 2012 and a total not-t0-exceed fee of $3,800,000 is being requested at this time. As a first step, only authorization through the design development phase will be issued to HPS at this time. Under the A/E contract, the County will have an option to proceed with further phases, and County staff will return to the Board for approval to proceed with phases beyond the design development phase. Approval of the A/E contract will allow the design phase to commence at a cost of $1,400,000. The estimated total project cost is $45 million. Funding in the amount of $12 million is from a federal Health Resources and Services Administration (“HRSA”) grant, provided under the American Recovery and Reinvestment Act of 2009. The remaining balance of approximately $33 million will be provided through bond financing and dedicated revenue within the Hospital Enterprise fund. Pursuant to conditions of the federal grant, the project schedule is aggressive with a target occupancy date of January 2012. BACKGROUND: The Richmond Health Center (“RHC”) has served West Contra Costa County residents since 1967. The RHC was designed to serve a far smaller patient population than it currently serves. Its functional design reflects an outmoded approach to healthcare delivery. The building systems, including the heating, ventilation, and air conditioning, and elevators, break down frequently. The building requires seismic retrofitting and has exceeded its useful life. The RHC is one of eight health centers run by the County Health Services Department (“HSD”), and the only one never to be replaced. Over the last ten years, a variety of options to address the RHC’s deficiencies have been developed and analyzed. The current and recommended option is to build a new West County Health Center (“WCHC”) on the campus of the Doctors Medical Center (“DMC”) in San Pablo. The DMC is approximately two miles from the RHC. The County Health Services Department has arrived at a mutually beneficial arrangement with DMC (through a non-binding letter of agreement) that will allow for the building of a new County health center on the DMC campus. A proposed new 50,000 square foot WCHC will provide for a modern and efficient facility in which to deliver outpatient care. The new WCHC will be a County-run facility with potential mutually advantageous sharing and referral arrangements with DMC. In addition to the new health center, the project scope assumes a new parking structure will be required. Because of the aggressive project schedule, HSD requested GSD to commence as soon as possible with the hiring of an A/E team. GSD proceeded to conduct a competitive qualifications-based selection hiring process. A Request for Qualifications was issued and twenty-eight Statements of Qualifications were received from interested firms. Six firms were short-listed and allowed to make a presentation before a County selection committee. The selection committee was comprised of County staff from the County Administrator’s Office, and the Health Services, Public Works, and General Services departments. In addition to their presentations, the selection committee conducted interviews with each short-listed firm. As a result of the selection committee’s evaluation, Hawley Peterson Snyder was ranked the highest and it is recommended that the County contract with them to provide A/E services. CONSEQUENCE OF NEGATIVE ACTION: A negative action will result in the loss of $12 million in federal stimulus money and the inability to replace the obsolete health center in Richmond. CHILDREN'S IMPACT STATEMENT: