HomeMy WebLinkAboutMINUTES - 03092010 - C.46RECOMMENDATION(S):
ACCEPT the February 2010 update on the operations of the Employment and Human
Services Department, Community Services Bureau, as recommended by the Employment
and Human Services Department Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits monthly reports to the Contra
Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates
to the County Administrator and BOS regarding any and all issues pertaining to the Head
Start program and Community Services Bureau.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/09/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
ABSENT:Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Joseph Valentine,
313-1579
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 9, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: EMY L. SHARP, Deputy
cc:
C.46
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:March 9, 2010
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB 2010 Feb CAO
Memo
David Twa
Page 1
February 10, 2009
To: David Twa, County Administrator
From: Joe Valentine, EHSD Director
Subject: Monthly Report
Date: February 10, 2009
I am submitting the following report to ensure ongoing communication with the County
Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program
and the Community Services Bureau (CSB).
A. Parent Involvement
Policy Council:
February’s Policy Council meeting will be held on Wednesday, the 17th, from 6-
8pm at the Pacheco Community Center. Representatives will be asked to consider
approval of additional 2010 Head Start/Early Head Start Training and Technical
Assistance funding, minutes from the January 20th Policy Council meeting, and new
hires. They will also hear reports on ongoing monitoring, Desired Results Profile
results, National Head Start Parent Conference, and the Earn It Keep It Save It
program. CSB’s Nutritionist will provide a training on nutrition and healthy eating.
Let’s Talk parent support group:
The “Let’s Talk” support group provides parents with a safe and confidential place
to share their triumphs, stories, ideas and concerns with other parents and friends.
Let’s Talk provides emotional support, stress reduction, skill building, and psycho-
education about parenting and mental health concerns. Research was performed
across the county at all sites to include site supervisor interviews and parent surveys
for the purpose of assessing needs and designing program. Groups were
implemented in September, October, November and December countywide; with a
total of 12 sites including two delegate sites. Full implementation of the “Let’s
Talk” program is scheduled to occur in early March.
B. Personnel Report
Current Staffing Activities:
Vacancies past 3 months:
o Infant/Toddler Associate Teacher – 0
o Infant/Toddler Teacher (including Master Teacher) - 0
o Teacher (including Master Teacher) – 4 (1T / 3 MT)
o Pre-school Associate Teacher – 5
o Site Supervisor II – 0
During the month of January we conducted interviews for Teachers, Associate
Teachers and Master Teachers, and Site Supervisors. Three Associate Teachers
were hired. We reviewed new applicants and have interviews scheduled for the
beginning of February.
Recruitment Activities during the month:
CSB continues to actively advertise open positions in local and professional
newsletters and publications. We have an open online application process through
the County’s HR. We also conduct ongoing recruitment through participation in
diverse community events.
40 Douglas Drive
Martinez, California 94553
Tel 925 313 1551
Fax 925 313 1772
David Twa
Page 2
February 10, 2009
As of the beginning of January we are conducting a very intensive recruitment
campaign utilizing diverse advertising methods – major newspapers, radio stations,
advertisement cards on shopping carts, etc. We are specifically targeting West
Contra Costa County where the majority of our vacancies are located. We also
participated in recruitment organized by Diversity Job Journal. We are optimistic
that through these activities we will be able to reach out to a large and more
qualified pool of candidates.
T/TA Activities for December 2009:
Teaching Staff:
A total of 186 teaching staff attended “Beautiful Stuff” trainings in late December
and early January. Staff learned how to implement and facilitate this in-depth
project in which children gather and explore found materials.
Two Intentional Teaching Institutes were offered to staff in January which focus on
in-depth strategies with the CLASS Classroom Assessment instrument.
Several CSB staff participated in the “Scientific Inquiry for Young Children”
workshop offered by UC Davis this month.
A Program for Infant Toddler Care (PITC) training was offered to CSB infant
toddler staff at our Contra Costa College Child Care Center.
Three new teaching staff received the CSB New Employee Orientation and
Education Team Orientation.
Nine staff received CPR and First Aid training and received certification.
Comprehensive Services Staff:
A Mental Health Clinical Supervisor attended the 24th Annual San Diego
International Conference on Child and Family Maltreatment.
An analyst attended the 2010 Child Care and Development State Budget Policy
Workshop in Oakland.
An assistant manager attended the Building Positive, Motivated, and Cooperative
Teams training in Concord.
A staff member attended the Time Management & Organization training in
Oakland.
A manager attended the Leading Families to Financial Self-Sufficiency training
Merced.
Administrative Staff:
The CSB Community Action and Community Services Block Grant manager
attended the 2010 Community Action Partnership Management & Leadership
Training in New Orleans, LA.
The CSB Personnel Administrator will attend the Labor Relations Academy on
Bargaining Your Way Through Economic Crisis in Pleasanton.
The CSB Professional Development Coordinator will attend the American Council
on Education Credit Workshop for Organizations and Education Providers in
Burlingame.
David Twa
Page 3
February 10, 2009
Twenty five staff members attended the California Head Start Association annual
conference in Long Beach. Ca.
C. Fiscal and Audit Reports
In compliance with Federal regulations, the Bureau submitted to Administration for
Children and Families (ACF) the Financial Status Report for period July 1, 2009
through December 31, 2009 for the Head Start and Early Head Start Grant, Federal
Grant #09CH0375/44, and for American Recovery and Reinvestment Act (ARRA)
Cost of Living Adjustments and Quality Improvement Grant, Federal Grant
#09SE0375/01.
The Bureau submitted the 2010 budgets for Low-Income Home Energy Assistance
(LIHEAP) and Community Services Block Grant (CSBG) programs to California
Department of Community Services and Development.
The Bureau has requested the Administration for Children and Families (ACF) to
extend the submission of 2009 final Financial Status Report from March 31, 2010
to May 31, 2010. The extension will give the Bureau more time to liquidate
encumbrances obligated prior to December 31, 2009.
The Bureau submitted to Administration for Children and Families (ACF) the
signed 2010 Delegate Agency contract with First Baptist Church in accordance with
Financial Assistance Award letter for 2010 Head Start and Early Head Start
funding.
In compliance with ARRA reporting requirements, the Bureau submitted the ARRA
reports for the following programs: Community Services Block Grant (CSBG)
ARRA, Department of Energy (DOE) Weatherization Assistance Program ARRA,
Head Start ARRA Cost of Living Adjustment (COLA) and Quality Improvement
(QI) grants.
The Bureau submitted to California Department of Education the 2nd quarter Fiscal
and Attendance Report for Child Development contracts and Caseload and
Expenditure Report for CalWORKS Stage 2 Alternative Payment Programs.
o The Bureau applied for funding from United States Department of
Agriculture (USDA) to create a gardening program at each of the 19
County-operated childcare centers. The purpose of the program is to
promote social skills building and to teach children about nature and
nutrition through gardening.
D. Licensing Issues
None to report
E. Business Systems
Children Safety System:
The County Board of Supervisors approved the purchase of the integrated system
in an amount not to exceed $160,000 for the period of January 1st, 2010 through
September 30th, 2010 from One Solution Technology. The system, funded through
Quality Initiative dollars will provide optimum visibility, security and safety for all
children in the classroom. Through motion-sensory and real time tracking and
monitoring, the Child Safety and Attendance Tracking System will allow teachers
David Twa
Page 4
February 10, 2009
to always know the whereabouts of the children and will allow the site director to
plan staff accordingly.
Key features include:
o Automated Attendance Verification
o Real-Time Monitoring
o Preventing Accidents
o Security
o Improved Work Process
Key Card System:
We are in the process of installing all CSB District Offices/Child Care Centers with
an electronic key card system. This system can set entrance access by hours and/or
staff job responsibility.
New Child Care Center in West County:
We are in process of determining the floor plan and obtaining a proposal from
General Services for a two classroom child care center at EHSD’s Linus Pauling
building in Hercules.
On-Line Microsoft Office Tutorial Video Project:
The following has been published on the EHSD Intranet for staff use:
o MS Office Word
o Excel
o Outlook
o PowerPoint and Publisher
F. Eligibility, Recruitment, Selection, Enrollment, Attendance
Enrollment: 100% EHS, 100% HS
Actual Enrollment - HS and EHS: 2448
Number of Children with Disabilities: 170
Medical Exams: 1724 (70.42% completed)
Medical Treatment: 360 (99.17% or 360 out of 363 diagnosed for treatment
completed)
Dental Exams: 1309 (62.60% completed)
Dental Treatments: 48 (12.03% or 48 out of 399 diagnosed for treatment
completed)
Pregnant mothers enrolled: 58
Screenings completed:
o Speech & Language: 1,230
o Social/Behavioral: 1,228
o Brigance: 1,250
Desired Results Assessments completed: 1,383
H. Special Projects/Activities
CSB is actively involved in the Building Blocks for Kids collaborative (modeled on
the successful Harlem’s Children Zone) in the Iron Triangle area of Richmond.
David Twa
Page 5
February 10, 2009
Residents from this area are invited to dinner dialogues where services providers
meeting with families over dinner to share ideas and resources. CSB will be
conducting a Community Assessment Survey with these families in February.
A $35,000 grant proposal was submitted on January 29th for a playground structure
at the Hercules EHSD site at Linus Pauling. The funding source is ConocoPhillips
Return-to Source funds, administered by Supervisor Gail Uilkema.
Our very own Sung Kim, Business Services Administrator was awarded
California’s Head Start Association’s Support Staff of the Year. He received his
award in Long Beach during the CHSA conference. We are very proud of Sung’s
accomplishments over the years.
Our annuall Self-Assessment will be held during the week of February 22-26. The
following sites will be included in this year’s assessment:
o Brookside
o Bella Monte
o Lavonia Allen
o San Pablo
o East Leland Court
o Richmond College Prep
o Yolanda Brice Family Child Care
o Kathi Sanchez Infant Toddler Center
An abbreviated version of the 2010 Head Start Monitoring Protocol will be used to
assess the program.
cc: Policy Council
Family & Human Services Committee
Shirley Karrer, ACF
Rollie Katz, Local One
Attachments
David Twa
Page 6
February 10, 2009
Attachment 1
EMPLOYMENT & HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
CHILD NUTRITION FOOD SERVICES
CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED
FY 2009-2010
2009
Month covered December
Approved sites operated this month 22
Number of days meals served this month 20
Average daily participation 967
Number of Meals Served:
Breakfast 13,844
Lunch 19,335
Supplements 14,184
Total Number of Meals Served 47,363