HomeMy WebLinkAboutMINUTES - 03092010 - C.32RECOMMENDATION(S):
Approve and Authorize the Purchasing Agent to execute a purchase order with 3M, on
behalf of the Library, in an amount not to exceed $396,000, to purchase self-check and
self-return equipment, Radio Frequency Identification (RFID) security gates, RFID-ready
staff workstations, and RFID peripherals for the Walnut Creek and Martinez libraries.
FISCAL IMPACT:
The cost of the equipment in total is approximately $396,000 and these funds are in the
Library's FY 09/10 budget. The City of Walnut Creek will reimburse the Library for their
costs, which are approximately $266,000. As part of the City of Martinez Measure H plan
to renovate and expand the Martinez Library, Contra Costa County Library will pay
approximately $130,000 towards the technology costs.
BACKGROUND:
In the Contra Costa County library strategic plan, libraries that are being moved to new
buildings, a new location or being
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/09/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
ABSENT:Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Cathy Sanford,
927-3228
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 9, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.32
To:Board of Supervisors
From:Anne Cain, Librarian
Date:March 9, 2010
Contra
Costa
County
Subject:Approve and Authorize the Purchasing Agent to execute a purchase order with 3M, on behalf of the Library,
in an amount not to exceed $396,000.
BACKGROUND: (CONT'D)
renovated will use an 80/20 self-service model to handle circulation functions. In this
model 80% of circulation will be self-service and 20% will be handled by staff.
RFID-ready self-check machines that include self-return software are major components
to achieve the goals of the strategic plan.
The new Walnut Creek Downtown Library is scheduled to open July 2010. The Martinez
Library is being renovated and will support self-service options. With a new or renovated
building, circulation increases dramatically. Overall, library activity is up 12% (in spite
of closures), yet staffing levels remain the same, if not reduced. Self-service options
increase the efficiency of operations by handling the tremendous growth of use and
services.
The benefits of RFID equipment include: customer satisfaction; reduces lines at
circulation desk lines; eliminates need for new, additional staffing; returns items to shelf
more quickly; reduces staff work-related injuries; increases security for items; increases
equipment reliability; provides faster processing of new materials and better inventory
and tracking of materials.
3M equipment is used throughout the library’s 25 locations. 3M RFID equipment is
being used at 3 locations and is being installed at 1 other location, in addition to the
libraries listed here. The library staff is experienced with 3M equipment and support.
Since all of the library’s self-service equipment is manufactured by 3M, it is imperative
for network and training that the systems are compatible and the same in each location.
The equipment also needs to be the same in each location for staff that move between
different locations.
In accordance with Administrative Bulletin No 611.0, County Departments are required
to get Board approval for single item purchases over $100,000. The County
Administrator’s Office has reviewed this request and recommends approval.
ATTACHMENTS
Library Supplemental