HomeMy WebLinkAboutMINUTES - 02092010 - C.31RECOMMENDATION(S):
ACCEPT the January 2010 update on the operations of the Employment and Human
Services Department, Community Services Bureau, as recommended by the Employment
and Human Services Department Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits monthly reports to the Contra
Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates
to the County Administrator and BOS regarding any and all issues pertaining to the Head
Start program and Community Services Bureau.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/09/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Joe Valentine,
925-313-1579
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: February 9, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.31
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:February 9, 2010
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB Jan 2010 CAO Memo
David Twa
Page 1
January 10, 2009
To: David Twa, County Administrator
From: Joe Valentine, EHSD Director
Subject: Monthly Report
Date: January 10, 2009
I am submitting the following report to ensure ongoing communication with the County
Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program
and the Community Services Bureau (CSB).
A. Parent Involvement
Policy Council:
•This month’s Policy Council meeting will be held on January 20, 2010 at the
Pacheco Community Center from 6-8 pm. Scheduled for review and consideration
for approval during the January meeting are: ratification of Policy Council
Executive Committee approval of the Budget Transfer Requests for 2009 Head
Start and Early Head Start Program, rollover of the 2009 Training & Technical
Assistance and Program Improvement funds into 2010, and approval of new hires.
Also on the agenda is the Self Assessment Training and timeline update, Executive
Committee report on the National Head Start Association parent conference, and
community resources presented by Opportunity Junction.
B. Personnel Report
Current Staffing Activities:
•Vacancies past 3 months:
o Infant/Toddler Associate Teacher – 0
o Infant/Toddler Teacher (including Master Teacher) - 0
o Teacher (including Master Teacher) – 4 (2T / 2 MT)
o Pre-school Associate Teacher – 6
o Site Supervisor II – 0
•During the month of December we conducted interviews for Teachers, Associate
Teachers and Master Teachers, and Site Supervisors. We hired 2 Teachers, 1 Site
Supervisor II, and 1 Associate Teacher. We reviewed new applicants and
interviews scheduled for the beginning of January 2010.
Recruitment Activities during the month:
•CSB continues to actively advertise open positions in local and professional
newsletters and publications. We have an open online application process through
the County’s HR. We also conduct ongoing recruitment through participation in
diverse community events.
•At the end of December CSB launched a recruitment campaign utilizing diverse
advertizing methods. Our goal is to flood the market with information for our
program and employment opportunities and hopefully to draw on a big pool of
qualified candidates.
T/TA Activities for December 2009:
•Teaching Staff:
40 Douglas Drive
Martinez, California 94553
Tel 925 313 1551
Fax 925 313 1772
David Twa
Page 2
January 10, 2009
o One teaching staff presented at the National Head Start Association Annual
Conference in San Jose, CA.
•Administrative Staff:
o Five CSB managers presented at the National Head Start Association
Annual Conference in San Jose, CA.
C. Fiscal and Audit Reports
•The Administration for Children and Families (ACF) approved the Bureau’s 2010
continuation grant application for its Head Start and Early Head Start programs.
The grant action awards 50% of the FY 2010 annualized funding for Head Start and
Early Head Start in the amount of $10,976,338. The remaining funding balance
will be awarded at a later date
•The Bureau submitted its indirect cost rate proposal to the Department of Health
and Human Services for fiscal year ending June 30, 2010.
•The annual audit of the Bureau’s Child Development programs for fiscal year ended
June 30, 2009 conducted by Caporicci & Larson was completed. An independent
auditor’s report was mailed to the State before the due date in compliance with
State’s regulation.
•The Administration for Children and Families (ACF) approved the Bureau’s request
for budget change to transfer funding allocations to/from several budget categories
based on the latest projected expenditures of Head Start and Early Head Start
programs. The approved budget change will not affect the total funding for these
programs.
•On December 10, 2009, the Administration for Children and Families (ACF)
approved the Bureau’s request to carry-over into the 2010 budget year the
following:
o One-time Supplemental Training and Technical Assistance Grant amounting
to $129,452 - Bureau will be able to use these funds in 2010 to pay for the
educational cost of staff to meet the qualifications requirements in the new
Head Start Act.
o One-time Program Improvement Grant amounting to $175,727 – These
funds will be used to purchase playground equipment at Brookside
Childcare Center, E-learning System, emergency supplies, child safety and
attendance tracking system, and to install security cameras at 3 childcare
facilities.
D. Licensing Issues
•None to report
E. Business Systems
Electronic Learning: Three pilot sites (GM-III, Balboa and Brookside)
•CSB is in the process of implementing the Electronic Early Childhood Education
Multimedia Resources system hosting at a central location.
•In preparation for E-Learning, we procured 30 televisions and plan to procure WD
HD media servers for each television which will connect to the Media Server.
•General Services will install the televisions in each classroom in our child care
centers.
David Twa
Page 3
January 10, 2009
Key Card System:
•CSB is in the process of installing all District Offices/Child Care Centers with an
electronic key card system. This system can set entrance access by hours and/or
staff job responsibility.
New Child Care Center in West County:
•We are working closely with General Services Department evaluating and
researching an alternate child care location in West County.
F. Eligibility, Recruitment, Selection, Enrollment, Attendance
•Enrollment: 100% EHS, 100% HS
•Actual Enrollment - HS and EHS: 2404
•Number of Children with Disabilities: 164
•Medical Exams: 1682 (69.97% completed)
•Medical Treatment: 353 (99.44% or 353 out of 355 diagnosed for treatment
completed)
•Dental Exams: 1304 (63.12% completed)
•Dental Treatments: 38 (9.79% or 31 out of 374 diagnosed for treatment completed)
•Pregnant mothers enrolled: 55
•Screenings completed:
o Speech & Language: 1,206
o Social/Behavioral: 1,204
o Brigance: 1,232
•Desired Results Assessments completed: 1,362
H. Special Projects/Activities
•CSB has been invited to participate in a national study titled “Cares” (Classroom
Based Approaches and Resources for Emotion and Social Skill Promotion) which
focuses on the social-emotional well-being of Head Start children. We have just
begun the process, set to begin Fall 2010 and will include extensive teacher training
on key classroom strategies at randomly selected classes throughout the county.
• CSB is an active participant in the West County Preschool Makes a Difference
Program. CSB staff is instrumental in the planning process as they were in the East
County project. West County sites involved in the project’s initial stages will be
Lake, George Miller III and Brookside centers
•CSB’s Head Start program was highlighted at Supervisor Gioia’s Board
Reorganization luncheon on January 12. Children’s artwork was displayed and
information was provided on the growth of the Head Start program over the past 10
years.
•EHSD Director Joe Valentine is in process of visiting all CSB centers county-wide.
Staff is excited to showcase many of the wonderful projects they are doing in the
classrooms.
•CSB, in partnership with First Five and the Childcare Council have developed the
Intentional Teaching Institute, which focuses on key indicators of the CLASS
(Classroom Assessment Scoring System) instrument. Select teaching staff and
mentors attend monthly training. The purpose of the training is to provide model
David Twa
Page 4
January 10, 2009
classrooms and teaching teams who are using the CLASS principles effectively in
their classrooms.
cc: Policy Council
Family & Human Services Committee
Shirley Karrer, ACF
Rollie Katz, Local One
Attachments
David Twa
Page 5
January 10, 2009
Attachment 1
EMPLOYMENT & HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
CHILD NUTRITION FOOD SERVICES
CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED
FY 2009-2010
2009
Month covered November
Approved sites operated this month 22
Number of days meals served this month 17
Average daily participation 1,180
Number of Meals Served:
Breakfast 14,301
Lunch 20,056
Supplements 14,480
Total Number of Meals Served 48,837