HomeMy WebLinkAboutMINUTES - 02191985 - 1.43 To: BOARD OF SUPERVISORS
Contra t�
FROM: Phil Batchelor, County Administrator
By: Marinelle G. Thompson, Office Services Director COSta
DATE: February 13, 1985 County
e
SUBJECT: Contracts for Consulting Services with The Program
Methods Group.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. Recommended Action:
Authorize the Chairwoman to execute an agreement between Contra Costa County and
The Program Methods Group for the use of consultant personnel to assist in supply-
ing data processing services in the absence of County Data Processing staff to the
Assessor and Building Inspection Departments to develop the Assessor/Building
Inspection online Land Information System at a cost not to exceed $98,000 for the
period February 19, 1985 through June 30, 1985 and amend a current agreement between
Contra Costa County and The Program Methods Group increasing the payment limit from
$50,000 to $86,000 for consultant personnel to assist in supplying data processing
services to County Departments in the absence of County Data Processing staff.
II. Financial Impact:
Funding for the Assessor/Building Inspection online Land Information System will
come from charges to their respective 2315 (Data Processing Services) sub-objects.
The split will be 56.4% for the Assessor and 43.6% for Building Inspection. Funding
for the amended agreement comes from the department where the consultant services
are provided. Usually consultants are used for General Fund County Departments.
III. Reason for Recommendation:
Recently Data Processing was allocated 9 new positions. Recruitment is underway
to fill these positions but the recruitment process is time consuming and candidates
with the required qualifications are in high demand throughout the Bay Area. The
use of consultants will reduce the effect of not having these new positions filled
and will provide manpower to do system maintenance while trained county staff can
devote their time to the highest priority online development tasks.
IV. Background:
County Data Processing has used data processing consultants for years to augment
staff where the workload exceeds staff resources; also to provide certain types
of expertise not possessed by County staff. Data Processing's development work-
load fluctuates. Staffing at the high level creates a situation where staff may
not be fully utilized all the time. Staffing at a lower level fully utilizes
staff, and when workload exceeds capabilities, consultants can be used to fill
the gap, as in our current. situation.
r ,
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITT E
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
County Administrator ATTESTED February 19., 1985
cc:
County Auditor-Controller Phil Batchelor, Clerk of the Board of
Assessor Supervisors and County Administrator
Building Inspection
Data Processing �A -7
tractor
M382/ �. DEPUTY
my Counsel (all via Data Prociffita
-2-
Continued
V. Consequences of Negative Action:
Not approving these agreements removes the ability to use consultants for
systems maintenance so that trained staff can spend their time on the highest
priority online development tasks for the Assessor/Building Inspection online
system. Not having this alternative while recruitment for the new positions
continues will effectively delay the Supplemental Property Tax System and
Assessor Supplemental Assessment implementation which in turn affects the
realization of revenue from Supplemental Tax Billing.
cc: Office Services