HomeMy WebLinkAboutMINUTES - 01192010 - C.55RECOMMENDATION(S):
ACCEPT the Contra Costa County Library Commission 2009 Annual Report and 2010 Work Plan, to satisfy the
Advisory Body Annual Report requirement issued by the Contra Costa County Board of Supervisors on June 18,
2002, Resolution No. 2002/377.
FISCAL IMPACT:
None.
BACKGROUND:
Library Commission meets on the 4th Thursday of alternating months.
Library Administration, 75 Santa Barbara Road, Pleasant Hill CA 94523
Chris Tang, Chair
Carol Brown, Vice-chair
Staff: Anne Cain, County Librarian
The attached report was developed by the Library Commission and highlights the Commissions activities,
accomplishments, training and certification and attendance for 2009. In addition, the Commisison's 2010 work plan,
goals and objectives are also included.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 01/19/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES 4 NOES ____
ABSENT 1 ABSTAIN ____
RECUSE ____
Contact: 925-646-6423
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: January 19, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.55
To:Board of Supervisors
From:Anne Cain, Librarian
Date:January 19, 2010
Contra
Costa
County
Subject:Library Commission 2009 Annual Report and 2010 Work Plan
Library Commission 2009Annual Report and 2010 Work Plan
Activities
Commissioners:
- informed Library Friends, foundations, and community library commissions about Library activities.
- frequently served as board members and officers of Library Friends, foundations, endowments, and
community library commissions and are involved in Friends membership recruitments, fundraising
activities for community libraries and assist with library programming.
- attended two Library a-Go-Go grand openings: Sandy Cove Shopping Center in Byron/Discovery Bay
(May 21) and El Cerrito del Norte BART station (June 16)
- received regular updates on the Library’s services, policies and collections (including teen services,
Juvenile Hall and Orin Allen libraries, library material selection)
- received reports and updates, discussed and provided significant input on the Library’s major issues and
initiatives: budget and responsibility for library facility/property management
- continued to support Library programs including: city read programs, second annual Countywide Reading
Festival in May 2009, and youth activities.
- sent a letter to Governor Schwarzenegger, (March), requesting that the PLF be preserved.
- sent a letter to Susan Hildreth, upon her departure from the position of California State Librarian, thanking
her for her enthusiasm and innovation for library services.
- provided reports as liaisons to their appointing agencies, and Friends groups.
- advocated for improved library services:
o during CLA (California Library Association) Day in the District on January 30 and February 6,
2009 and Legislative Day in Sacramento on April 15, 2009 and met with Senators DeSaulnier
and Hancock, and Assembly members Buchannan, Skinner and Torlakson.
o worked with State and local representatives throughout the year to support funding for public
libraries and other legislation of interest included in the Board of Supervisor’s Legislative
platform.
o wrote letters to the editors and articles to local newspapers about library budget issues, services
and activities.
o Commissioners Atkinson (Clayton), Bracken (Pleasant Hill), Reed (Friends Council), Ruehlig
(Antioch), Smith (District IV), Poulos and Panas (El Cerrito) communicated Library concerns
and activities to city staff, council members, and spoke on facility improvement and expanding
library services at city council meetings.
- encouraged attendance to the California Association of Library Trustees and Commissioners (CALTAC)
workshops.
- promoted the Contra Costa County Library by participating in community parades, informational booths at
community festivals and events, attended library programs and fundraising events, and recruited volunteers
from various citizen groups and organizations, exchanged community library information, and volunteered
in Friends of the Library bookstores.
- supported the Barnes & Noble book fair for the Juvenile Hall Library.
- Commissioners Enholm (District V), Smith (District IV) and Tang (Concord) participated in meetings and
continued support for a library on the Naval Weapons site in Concord.
- Commissioner Hoisington (Lafayette), Commissioner Leffman (Lafayette Alternate), Commissioner Smith
(District IV), Commissioner White (Brentwood) attended the June 22 Brentwood Library ribbon cutting
ceremony for the new facility.
- Commissioner Smith (District IV)
o attended the swearing in of Senator DeSaulnier and Assembly member Torklakson.
o secured an article for CALTACTICS by Senator Hancock, Assembly members de León, Eng
and Hayashi.
o reported to the Library Commission on CALTAC and Pacific Library Partnership workshops.
o attended the November CLA (California Library Association) Conference.
o attended the January swearing in of the Board of Supervisors and secured agreement of
Supervisor Bonilla to write a letter to the Governor supporting PLF.
o attended the March 5 Mayors' conference, discussed supporting the Public Library Foundation
(PLF) with public officials.
o coordinated the CALTAC workshop that included Stacey Aldrich and Joan Frye Williams as
speakers. Presently developing next year's workshop Telling Your Library's Compelling Story.
1. Accomplishments
Commissioners:
- received information about a museum pass program from Lafayette Mayor Tatzin and polled Library
Friends groups for Countywide implementation of this program. The Commission decided not to
recommend the museum pass program at this time.
- sent a letter to Susan Bonilla, Chair of the Board of Supervisors, thanking the Board for its support of the
Library and supporting the proposal to transfer facility and property management functions to the cities.
- received a presentation by District IV Supervisor Bonilla (July)
- reviewed findings provided by the County’s Internal Operations Committee in June and the Committee’s
recommend changes to the County advisory bodies. Considered the recommendation to have the meeting
minutes reflect only action items. Commissioners agreed to continue with minutes in a detailed summary
format.
- Commissioner Smith (District IV)
o suggested creating a visually disabled Library information page. This was implemented and
encompassed the number of ways that the Library provides access for people with physical
limitations.
o served as Past President of CALTAC
o conducted board effectiveness training for other libraries (Saratoga, San Mateo, San Jose)
o developed and presented advocacy workshop for Friends groups
- Commissioner White (Brentwood)
o held a meeting with PSC (Project Second Chance - the Library’s literacy program)and a Friends
of the Brentwood Library member to bring PSC to the Brentwood community.
o retained one individual to train with PSC and work with a student in the Brentwood area.
- Commissioner Ruehlig (Antioch)
o worked with the Antioch City Council on $50,000 for after school library hours at the Deer
Valley High School Library.
o joined the CALTAC Board.
- Commissioner Pearlstein (District III)
o initiated grant proposals to support honoraria for Danville Library programs.
- Commissioner Atkinson (Clayton)
o was interviewed for an article for the Concord Transcript promoting Clayton Reads program
- Commissioner Mellon (Walnut Creek)
o worked with the Walnut Creek Library Foundation and presented the City of Walnut Creek with
a second check for the new library in the amount of $750,000
- Commissioners Reed (Friends Council):
o assisted is planning a grant application to Wayne and Gladys Valley Foundation for the Friends
of the Antioch Library part of a proposed grant for the Antioch Library.
o arranged meetings among East County Library Friends groups with Commissioner Smith
(District IV) to help Friends develop positive relationships with elected officials at the local
level.
o provided written book reviews for the Commission
2. Facilities
- Commissioner Hoisington (Lafayette) participated in numerous committees to make final plans for the new
Lafayette Library including participating in fundraising and planning for the Lafayette Library and
Learning Center opening on November 14, 2009.
- Commissioner Ruehlig (Antioch) worked with the community of Antioch to create the “gateway center” at
the Antioch Library and at Prewett Park Community Center in Antioch.
- Commissioner Mellon (Walnut Creek), Hoisington (Lafayette), White (Brentwood), Fuller (Martinez), and
Ruehlig (Antioch) worked with their communities to plan new libraries.
- Commissioners discussed the Library’s facility report and offered input.
3. Attendance/Representation
The 29-member Library Commission is diverse and meets the Board of Supervisors' goal to maintain an ethnic,
economic, and geographic balance. A wide range of ages is represented on the Library Commission.
All six meetings in 2009 achieved a quorum (attachment - individual Commissioner attendance report.)
4. Training/Certification
Commissioners
- viewed tapes on the Brown Act and Conflict of Interest as required by the Board of Supervisors
- attended Library Advocacy in the Community workshop at the April Friends Council meeting. The
workshop was presented by Commissioner Smith (District IV).
- received amendments to the Brown Act, attended the County’s December 7, 2009 training for advisory
bodies.
- renewed individual membership in CALTAC (California Association of Library Trustees and
Commissioners.)
- attended two CALTAC workshops; one on the libraries in the future and one on library leadership and
advocacy.
- Commissioner Smith (District IV)
o attended a Baynet workshop about digitizing efforts.
o attended a Pacific Library Partnership workshop titled “Libraries as Part of the Solution - or
Recovery.”
- Commissioner Reed (Friends Council)
o attended a workshop on establishing good relationships between local leaders and library
volunteers
Proposed Work Plan / Objectives for 2010:
Goal 1: Support increased funding for the Library
- Objectives:
- Promote service provided by the Library during current recession
- Stress the increased usage by patrons seeking services relating to a job search
- Educate the community as to the cuts in Library funding, encourage participation in fundraising activities
Goal 2: Continued promotion, education, and expansion of Library services within all of the communities
- Objectives:
- Support Library programming, such as City Reads
- Speak at council meetings and other community organizations to promote service and recruit volunteers
- Encourage community members to take an active part in the Library, such as volunteering, being on hand for
events, and encouraging others to participate in Friends and Library activities
Goal 3: Look for more opportunities for training for Commissioners and Friends
- Objectives:
- Increase advocacy training
- Continue education in library technology
DRAFT
- Library Commission Attendance: January 2009 – December 1, 2009
Library Commission Attendance January 2009 – December 1, 2009
Total Total Total Total
signed BROWN
ACT & Ethics
Orientation video
viewing
certification
COMMISSIONERS REPRESENTING Meetings Absent Present Excused Received
Ruehlig, Walter City of Antioch 6 5 1 X
White, Rhonda City of Brentwood 6 4 2 X
Atkinson, Joyce City of Clayton 6 5 1 X
Boyd, Jeanne City of Clayton Alternate 6 6 X
Thong, Phing City of Concord Alternate 6 6 X
Tang, Chris (Chair) City of Concord 6 5 1 X
Stephenson, Frances Town of Danville Alternate 5 4 1 X
McGrady, Lloyd
(term ended 5/27/09)
City of El Cerrito 2 2 X
Brown, E. Joy
(term ended 2/1/09)
City of El Cerrito Alternate 1 1
Poulos, Steve City of El Cerrito 3 2 1 X
Panas, Tom City of El Cerrito Alternate 3 2 1 X
Williams-Weinstein, Adoria
(term began 5/19/09)
City of Hercules 4 3 1 X
Madfes, Sherry City of Hercules Alternate 6 4 2 X
Shapiro, Sid
(term ended 4/13/09)
City of Hercules 2 2 X
Hoisington, Mary Ann City of Lafayette 6 6 X
Leffman, Robert City of Lafayette Alternate 6 6 1 X
Fuller, Kathy City of Martinez 6 4 2 X
McEwan, Jeanne Town of Moraga 6 2 4 X
Prindle, Bob Town of Moraga Alternate 6 5 1 X
Tumin, Cindy A. City of Oakley 6 6 X
Brown, Carol (Vice-chair) City of Orinda 6 4 2
Magann, Kathy City of Pinole 6 1 4 1 X
Loeza, Porfirio
(term ended 1/20/09)
City of Pinole Alternate 1 1 X
O’Rourke, Charlene
(term began 8/18/09)
City of Pinole Alternate 2 2 X
Hurtado, Jacqueline
(term ended 6/30/09)
City of Pittsburg 3 2 2
Schmalenberger, Carol A.
(term ended 6/30/09)
City of Pittsburg Alternate 3 3 X
Bracken, Katherine City of Pleasant Hill 6 6 X
Jordan, Catherine
(term ended 7/21/09)
City of Pleasant Hill Alternate 3 3 X
Wittenbrock, Sandra City of San Pablo 6 1 3 2
Nolte, Pauline
(term ended 5/25/09)
City of San Ramon 2 2 X
Prater, Penny
(term began 5/26/09)
City of San Ramon 4 1 3
Mellon, Michelle City of Walnut Creek 6 5 1 X
Meisch, Lynn A. City of Walnut Creek Alternate 6 4 2 X
Munson, Dr. Carol Anne
(term ended 6/30/09)
District 1 3 2 2 X
VACANT District 2 Alternate 0 X
Pearlstein, Helen District 3 6 1 3 2 X
Riise, Diane
(term began 6/16/09)
District 3 Alternate 3 3 X
Smith, Alan B. District 4 6 6 X
Enholm, Greg District 5 6 6 X
Singh, Sukhdev District 5 Alternate 6 1 5 X
Marshburn, Peggy Office of Education 6 5 1 X
Whitley, Robert Contra Costa Council 6 5 1
Shaffer, Ed Contra Costa Council Alternate 6 6 X
Reed, Charles Contra Costa Friends Council 6 6 X
VACANT Contra Costa Youth Commission 0