HomeMy WebLinkAboutMINUTES - 01122010 - C.117RECOMMENDATION(S):
ACCEPT the December 2009 update on the operations of the Employment and Human Services Department,
Community Services Bureau, as recommended by the Employment and Human Services Department Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits monthly reports to the Contra Costa County Board of
Supervisor to ensure ongoing communications and updates to the County Administrator and BOS regarding any and
all issues pertaining to the Head Start program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
CHILDREN'S IMPACT STATEMENT:
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 01/12/2010 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES 5 NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Joseph Valentine,
313-1579
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: January 12, 2010
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.117
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:January 12, 2010
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
David Twa
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December 10, 2009
To: David Twa, County Administrator
From: Joe Valentine, EHSD Director
Subject: Monthly Report
Date: December 10, 2009
I am submitting the following report to ensure ongoing communication with the County
Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program
and the Community Services Bureau (CSB).
A. Parent Involvement
Policy Council:
Policy Council Executive Committee members will be attending the National Head
Start Conference in San Jose December 4-8th. They will attend training to develop
their role as parent leaders of the Policy Council, as well as attend general parent
education classes and present information to the Policy Council. There will be no
Policy Council meeting in December. The next meeting is scheduled for January
20, 2010.
B. Personnel Report
Current Staffing Activities:
Vacancies past 3 Months:
o Infant/Toddler Associate Teacher – 0
o Infant/Toddler Teacher (including Master Teacher) - 0
o Teacher (including Master Teacher) – 4 (2T / 2MT)
o Pre-school Associate Teacher – 6
o Site Supervisor II – 1
We conducted interviews for Teachers, Associate Teachers and Master Teachers,
and Site Supervisors during the month of November. We also hired 1 Master
Teacher and 1 Associate Teacher. We are still checking references and clearance
for 4 potential new hires – 1 Teacher, 2 Associate Teacher, and 1 Site Supervisor II.
Recruitment Activities during the month:
We continue to actively advertise open positions in local and professional
newsletters and publications. We have open online application process through the
County’s HR and conduct ongoing recruitment through participation in diverse
community events.
T/TA Activities for November 2009:
Teaching Staff:
o 10 staff received CPR and First Aid training and received certification.
Administrative Staff:
o Two CSB Analysts attended the Cultural Competence Mental Health
Summit: Embracing Social Justice and Equity to Build Healthier
Communities in Burlingame.
o Several staff and childcare partners attended the National Head Start
conference in San Jose, December 4-7. A handful of CSB staff were also
40 Douglas Drive
Martinez, California 94553
Tel 925 313 1551
Fax 925 313 1772
David Twa
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December 10, 2009
presenters at the conference and offered trainings on topics such as New
Baby Curriculum, Difficult Conversations and Effective Childcare
Partnerships in Head Start.
C. Fiscal and Audit Reports
The Bureau submitted to Administration for Children and Families (ACF) a request
for prior approval to transfer funding allocations to various budget categories in the
Bureau’s 2009 Head Start and Early Head Start program budget in compliance with
federal regulations.
The Bureau sent a letter to Administration for Children and Families (ACF)
requesting carry-over of Supplemental Training and Technical Assistance Funds of
$129,452 and Program Improvement Funds of $175,727 into the 2010 budget year.
The carry-over of funds is necessary due to late receipt of notice of grant award
from ACF.
In a close-out report for program year 2008 dated November 11, 2009, the
California Department of Community Services and Development reported the
following:
o Weatherization Services – the Bureau expended $540,162 of $553,383
allocated, resulting in an unexpended balance of $13,221, and served 204
households.
o Energy Crisis Intervention Program (ECIP) & Home Energy Assistance
Program (HEAP) Services – the Bureau expended $371,948 of $383,490
allocated, resulting in an unexpended balance of $11,542. The Bureau
served 51 Cooling Service Repair/Replacement and Heating
Repair/Replacement households.
o Energy Crisis Intervention Program (ECIP) Fast Track Services – The
Bureau fully expended the allocated $544,331 and served 1,690 households.
o Home Energy Assistance Program (HEAP) Gas & Electric Services – The
Bureau fully expended the allocated $582,221 and served 1,991 households.
o The Bureau did not purchase equipment during the program year 2008.
D. Licensing Issues
None to report
E. Business Systems
Quality Improvement Funding Project - Child Safety System:
The bureau is in the process of piloting this new system. The system will prevent a
child from being left alone and it will improve the work process of attendance
mandated reporting. Real time locator technology can be used to collect each
child’s regular activity pattern throughout the classroom which can help determine
program planning . This system will provide:.
o Automated Attendance Verification
o Real-Time Monitoring
o Preventing Accidents
o Security
o Improved Work Process
David Twa
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December 10, 2009
o 500 child active real time location system tags, 75 Teacher active real time
location system tags and 30 Classroom locators. Web-based real time safety
and attendance tracking system
o We will be piloting with 3 main hub sites: (GM-III, Brookside and Balboa). We
also received three final proposals from the vendors (AT&T, Dynamic, and OST)
and are in the process of submitting a board order for an approval.
F. Eligibility, Recruitment, Selection, Enrollment, Attendance
Enrollment: EHS 100%, HS 100%
Actual Enrollment - HS and EHS: 2306
Number of Children with Disabilities: 160
Medical Exams: 1598 (69.30% completed)
Medical Treatment: 346 (99.14%; 346 out of 349 diagnosed for treatment
completed)
Dental Exams: 1282 (64.81% completed)
Dental Treatments: 31 (8.29%; 31out of 374 diagnosed for treatment completed)
Pregnant mothers enrolled: 55
Screenings completed:
o Speech & Language: 1209
o Social/Behavioral: 1205
o Brigance: 1353
Desired Results Assessments completed: 1289
H. Special Projects/Activities
Building Blocks for Kids (BBK) is a community based collaborative focused on
increasing educational opportunities; improving the health and safety for children,
their neighborhoods and their schools; and fostering self-sufficiency for families
and the community. A CSB staff member and member of the BBK collaborative is
scheduled to attend a BBK collaborative retreat to discuss CSB’s role within the
collaborative, assist with creating a clear vision for BBK and to participate in the
strategic planning process in effort to move the business plan forward. BBK
provides many essential services to disadvantaged families living in one of the most
violent areas of the county (Richmond’s Iron Triangle).
On November 12th and 19th, the Grandparents Raising Head Start Grandchildren
(G2g) program expanded services to West County by hosting two open houses.
During these events, CSB and FamiliesFirst staff met with potential participants to
introduce the support group and family services that will be offered through this
collaborative effort. Many grandparents shared their enthusiasm for the G2g
program as they shared common issues they struggle with by raising young
children.
CSB is a proud partner in the Preschool Makes a Difference pilot project in Bay
Point and is looking forward to expanding the project into West County: Richmond
and San Pablo. Planning meetings with First Five and other community members
are in process.
Contra Costa County’s Health Department staff have visited each of our Head Start
centers and delegate agency at least once to provide the seasonal flu and H1N1
David Twa
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December 10, 2009
vaccinations to all children in the program (whose parents have provided consent).
They will continue returning until all vaccinations have been given to children of
families who have requested it.
cc: Policy Council
Family & Human Services Committee
Shirley Karrer, ACF
Rollie Katz, Local One
Attachments
David Twa
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December 10, 2009
Attachment 1
EMPLOYMENT & HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
CHILD NUTRITION FOOD SERVICES
CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED
FY 2009-2010
2009
Month covered October
Approved sites operated this month 22
Number of days meals served this month 22
Average daily participation 1,125
Number of Meals Served:
Breakfast 17,520
Lunch 24,750
Supplements 17,715
Total Number of Meals Served 59,985