HomeMy WebLinkAboutMINUTES - 12152009 - C.41RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a
contract and subsequent addendums to said contract with the Secretary of State for
reimbursement with Federal Help America Vote Act (HAVA) grant funds of costs incurred
for participating in activities necessary to deploy VoteCal, the statewide voter registration
data base system, for the period January 1, 2010 through December 31, 2011.
FISCAL IMPACT:
There is no County match required for these grant funds.
BACKGROUND:
The County Clerk-Recorder has received a contract to allow reimbursement of county costs
incurred for the first group of activities under the State VoteCal Project. This contract will
cover only the initial county expenses, up to $19,594.87. The contract also describes a
number of VoteCal reimbursable activities that will follow. It is the Secretary of State's
intent to amend this contract to add funding for the other
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/15/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Candy Lopez
925-335-7808
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 15, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Katherine Sinclair, Deputy
cc: Debi Cooper, Candy Lopez, Jeanine Mangewala
C.41
To:Board of Supervisors
From:Stephen L. Weir, Clerk-Recorder
Date:December 15, 2009
Contra
Costa
County
Subject:APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a Help America Vote Act
(HAVA) grant funds contract for VoteCal activities
BACKGROUND: (CONT'D)
activities as the VoteCal Project progresses and the level of each county’s required
participation is determined.
Every contract with the State requires documentation of the authorization by the County
Board of Supervisors to enter into the contract. The initial contract and any amendment to
the contract cannot be fully executed until such documentation is received by the
Secretary of State. It is requested that the Board of Supervisors approve the County
Clerk-Recorder, or designee, to sign the contract and future amendments not to exceed a
total of $100,000 relating to VoteCal activities, as described in the contract. This advance
approval for the addendums will facilitate the process and insure that the County does not
miss the opportunity to be reimbursed for county-incurred expenses as the project
progresses.
CONSEQUENCE OF NEGATIVE ACTION:
The County will miss the opportunity to be reimbursed for County-incurred expenses as
the State VoteCal Project progresses. VoteCal activities will proceed on schedule whether
the contract for reimbursement has been completed or not. Reimbursement cannot be
made for expenses incurred outside of the effective dates of the contract and subsequent
addendums.
CHILDREN'S IMPACT STATEMENT:
ATTACHMENTS
HAVA contract