HomeMy WebLinkAboutMINUTES - 12152009 - C.37RECOMMENDATION(S):
1. APPROVE the project design and scope of work, including drawings, specifications, and
work descriptions, for the 4th Floor Remodel project, Wakefield Taylor Courthouse, 725
Court Street, Martinez.
2. DETERMINE that the project is a Class 1(a) Section 15061(b)(3) Categorical Exemption
under the California Environmental Quality Act (CEQA).
3. APPROVE and AUTHORIZE the General Services Director, or his designee, to execute,
on behalf of the County, a memorandum of understanding with the Judicial Council of
California, Administrative Office of the Courts (“AOC”), and the Superior Court of
California, Contra Costa County, pursuant to which the AOC will pay the County an
amount not to exceed $550,000, for the renovation of the fourth floor of the Wakefield
Taylor Courthouse as described in the scope of work, during the period January 4 through
May 7, 2010, subject to approval by County Counsel as to the form of the memorandum of
understanding.
4. AUTHORIZE the General Services Director or designee to advertise for bids for trade
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 12/15/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: (925) 313-7163
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 15, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Katherine Sinclair, Deputy
cc: GSD - Admin Services, County Administrator, County Counsel
C.37
To:Board of Supervisors
From:Michael J. Lango, General Services Director
Date:December 15, 2009
Contra
Costa
County
Subject:Memorandum of Understanding with the Judicial Council of California, Administrative Office of the Courts
and the Superior Court of Contra Costa
contracts.
5. DELEGATE authority to the General
RECOMMENDATION(S): (CONT'D)
Services Director, or his designee, to evaluate bids received for trade contracts and,
pursuant to County Ordinance Code Section 1108-3.208, to award trade contracts to the
lowest responsive and responsible bidders for portions of the work described in the scope
of work.
6. AUTHORIZE the General Services Director or designee to exonerate any bid bonds
posted by the bidders, after execution of the trade contracts.
7. AUTHORIZE the General Services Director or designee to sign any escrow
agreements prepared for this project to permit the direct payment of retentions into
escrow or the substitution of securities for moneys withheld by the County to ensure
performance under the trade contracts, pursuant to Public Contract Code Section 22300.
8. AUTHORIZE the General Services Director or designee to order changes or additions
to the contract work pursuant to Public Contract Section 20142.
9. DELEGATE to the General Services Director or designee, pursuant to Public Contract
Code Section 4114, the Board's functions under Public Contract Code Sections 4107 and
4110 with regards to subletting and subcontracting.
10. DIRECT the Conservation and Development Director, or designee, to file a Notice of
Exemption with the County Clerk, and DIRECT the Director of General Services, or
designee, to arrange for the payment of the handling fees to the Department of
Conservation and Development and County Clerk for filing of the Notice of Exemption.
FISCAL IMPACT:
Approval of this memorandum of understanding will allow the AOC to pay the County
an amount not to exceed $550,000 as reimbursement for all costs (including labor and
materials) incurred in the renovation of the fourth floor of the Wakefield Taylor
Courthouse.
BACKGROUND:
On March 31, 2009, the Board of Supervisors approved a transfer of responsibility and
title to the Wakefield Taylor Courthouse to the AOC, pursuant to The Trial Court
Facilities Act of 2002. The County retained an equity interest in the fourth floor of the
Wakefield Taylor Courthouse. Under the Equity Exchange Agreement approved by the
Board of Supervisors on December 1, 2009, the County will transfer its equity interest in
theWakefield Taylor Courthouse to the AOC in consideration for the Superior Court
vacating the County Finance Building (625 Court Street, Martinez) and the AOC
relinquishing its equity interest in the Finance Building. The Court needs to have the
fourth floor renovated before it is able to vacate the Finance Building, and has asked the
County to provide services needed to renovate the interior space on the 4th floor of the
Wakefield Taylor Courthouse in accordance with the scope of work. This memorandum
of understanding will allow the County to quickly prepare the 4th floor of the Wakefield
Taylor Courthouse for occupancy by the Court.
As outlined above, the County proposes to enter into a memorandum of understanding
pursuant to which the AOC will pay the County to renovate the 4th floor of the
Wakefield Taylor Courthouse for occupancy by the Court. The minor interior alterations
will involve negligible or no expansion of use beyond the existing uses. As determined by
the initial study, it can be seen with certainty that there is no possibility that the activity
may have a significant effect on the environment. Therefore, staff recommends that the
Board find that the proposed project is categorically exempt from the provisions of
CEQA pursuant to the CEQA Guidelines section 15061 (b) (3).
CONSEQUENCE OF NEGATIVE ACTION:
Without this memorandum of understanding, Court staff will not be able to occupy the
fourth floor of the Wakefield Taylor Courthouse, thus delaying its vacancy of space in
the Finance Building.
CHILDREN'S IMPACT STATEMENT:
ATTACHMENTS
Sup Ct Notice to Proceed
4th Fl Renovation Plan Pt1
4th Fl Renovation Plan Pt2
CEQA Findings/Determination