HomeMy WebLinkAboutMINUTES - 11102009 - C.57RECOMMENDATION(S):
RATIFY the purchase of equipment and services by the Purchasing Agent, on behalf or the
Sheriff-Coroner, from ECS - Engineered Control Systems for the replacement of the
intercom system at the West County Detention Facility in an amount not to exceed
$141,500.
FISCAL IMPACT:
$141,500; 100% County Capital Reserve Fund.
BACKGROUND:
EMERGENCY ACTION ITEM: The Stentofon intercom exchange controller, the primary
communications system utilized by all staff members at the West County Detention Facility
(WCDF), is no longer functioning. This vital piece of mission critical equipment promotes
the safe, secure, and constitutionally sound operation of the facility, providing a critical link
during routine and emergency operations. It enables communication between visitors,
professional visitors/attorneys, emergency responders from medical, mental health and
sworn personnel, allowing for appropriate management of inmate population.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Eileen Devlin,
335-1557
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Katherine Sinclair, Deputy
cc:
C.57
To:Board of Supervisors
From:Warren Rupf, Sheriff-Coroner
Date:November 10, 2009
Contra
Costa
County
Subject:Purchase Order - ECS: Engineered Control Systems
Due
BACKGROUND: (CONT'D)
to the urgency and critical need to immediately replace this equipment, the General Services
Department solicited informal bids for the purchase and installation of a Stentofon system
at the WCDF. Of the two bids submitted, vendor ECS – Engineered Control Systems was
selected because it met system installation requirements, offered an extensive parts and
labor warranty, and was a previous installer of the same equipment in the Martinez
Detention Facility.
This action waives the formal bidding process and allows vendor ECS-Engineered Control
Systems to be selected for the project.
CONSEQUENCE OF NEGATIVE ACTION:
Our inability to efficiently communicate with staff is seriously undermining security and the
ability of emergency responders to render the aid we are required to provide.
CHILDREN'S IMPACT STATEMENT: