HomeMy WebLinkAboutMINUTES - 11102009 - C.44RECOMMENDATION(S):
APPROVE AND AUTHORIZE the County Clerk-Recorder, or designee, to execute a
contract with AtPac, Inc. in an amount not to exceed $663,076 for upgrade, maintenance and
related professional support of the Clerk-Recorder Imaging and Information System
(CRiiS) for thr period July 1, 2009 through June 30, 2011.
FISCAL IMPACT:
No impact to county general fund. The Clerk-Recorder will use dedicated (restricted use)
funds to pay for the project, as well as ongoing costs related to it.
BACKGROUND:
The Clerk-Recorder Department is dedicated to using technology to maximize operations.
Contra Costa's Clerk-Recorder Department has been a frontrunner for many technology
advances across the state. This is because we try to select the best technology available to
help us perform our primary duties.
AtPac was the first choice when we conducted the RFP
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/10/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Barbara Chambers
335-7919
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 10, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Katherine Sinclair, Deputy
cc:
C.44
To:Board of Supervisors
From:Stephen L. Weir, Clerk-Recorder
Date:November 10, 2009
Contra
Costa
County
Subject:APPROVE AND AUTHORIZE a contract with AtPac, Inc. for a Clerk-Recorder Imaging and Information
System
BACKGROUND: (CONT'D)
for a new recording system. They continue to be a leader in Clerk-Recorder offices
throughout the state.
The CRiiS system automates many of our processes using an integrated set of electronic
modules, each that perform a particular function. For example, recorded documents move
through the entire recording process electronically; they are examined, then recorded,
cashiered, imaged, indexed, verified and archived online. This process will allow the
Clerk-Recorder division to begin to electronically accept documents for recordation in
the near future (an electronic recording module is one of the upgrades included in this
new contract).
CONSEQUENCE OF NEGATIVE ACTION:
The Clerk-Recorder is mandated to provide certain services to the public and other
agencies. Failure to approve this contract will cause the Clerk-Recorder division to be
unable to fulfill their duties. Some functions the Clerk-Recorder division performs can be
done in other places (marriage licenses, wedding, copies of vital records). If Contra Costa
did not provide the services, customers would go elsewhere (other counties or to the
State) and Contra Costa would lose important revenue.
ATTACHMENTS
Sole Source AtPac